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HomeMy WebLinkAboutCouncil Packet - 5/1/2017THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, May 1, 2017 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 73 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Patrick Morrissey, Ward 3 Council Member Agenda, as proposed or amended. Minutes of April 24, 2017, Regular Session, as proposed. Proclamation declaring May 4, 2017, as Day of Reason Proclamation declaring May 2017, as Bicycle Month Proclamation declaring May 6, 2017, as Latino Heritage Day Proclamation declaring April 30 - May 7, 2017 as Soil and Water Conservation Week ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. Mayor and Council Monthly Reports 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of the Screaming Eagle American Bar & Grill, 228 East 4th Street, to close the 600 block of Lafayette Street every Thursday between May 4, 2017 and October 26, 2017 from 5:00 p.m. to 11:00 p.m., with use of city barricades, and for a variance to the Noise Ordinance including a band and the use of a PA system. Submitted By:Joe Leibold, Captain of Police Services 3. Resolution approving the request of Loretta K. Brimmer for tax exemptions on the construction of a new garage valued at $4,563 for the property located at 1133 Columbia Street and located within the Consolidated Urban Revitalization Area (CU RA). Submitted By: Noel Anderson, Community Planning & Development Director 4. Resolution approving the request of Edis Hudzikic for tax exemptions on the Page 2 of 73 construction of a new single family home valued at $197,993 for property located at 1412 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CL U RA). Submitted By: Noel Anderson, Community Planning & Development Director 5. Resolution approving the request of Eric Charley for tax exemptions on the construction of a new single family home valued at $197,173 for property located at 1307 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CL U RA). Submitted By: Noel Anderson, Community Planning & Development Director 6. Resolution re -setting date of bid opening as May 11, 2017 and date of public hearing as May 15, 2017 for the Purchase of two (2) compact pickup trucks for the Engineering Department and instruct City Clerk to publish said notice. Submitted By:Sandie Greco, Interim Public Works Director 7. Resolution re -setting date of bid opening as May 11, 2017 and date of public hearing as May 15, 2017 for the Purchase of one (1) Salt Brine Blender for the Street Department and instruct City Clerk to publish said notice. Submitted By:Sandie Greco, Interim Public Works Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. Mayor Hart & Michelle Weidner, CFO Class/Meeting: Meet with Moody's Investor Services Destination: Chicago, IL Dates: May 4-5, 2017 Amount not to exceed: $910.00 b. Michelle Weidner, Chief Financial Officer Class/Meeting: Iowa Governmental Audits - Local Government Update Destination: In -office webcast or Des Moines, IA Dates: May 15, 2017 Amount not to exceed: $435.00 c. Michelle Weidner, Chief Financial Officer Class/Meeting: Iowa Governmental Roundtable Destination: Des Moines, IA Dates: May 16, 2017 Amount not to exceed: $360.00 d. Steve Hoambrecker - Director, Waste Management Services Class/Meeting: Iowa Water Environment Association 2017, 96th Annual Conference Destination: Ottumwa, IA Dates: June 6-9, 2017 Amount not to exceed: $650.00 e. Felicia Smith Nails Class/Meeting: Neighborhoods, USA 42nd Annual Conference on Neighborhood Concerns Destination: Omaha, NE Dates: May 25-26, 2017 Amount not to exceed: $760.00 f. Steve Carey Page3of73 Class/Meeting: Confined Space Rescue Destination: Aurora/Brookings, SD Dates: May 7-12, 2017 Amount not to exceed: $1,000.00 2. LIQUOR LICENSES a. Chipotle Mexican Grill, 2825 Crossroads Blvd. Class: C Liquor w/Outdoor Service New Application Includes Sunday Expiration Date: 3/30/2018 b. Gates Park Golf Course, 820 E. Donald Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 5/10/2018 c. The Isle Casino Hotel Waterloo, 777 Isle of Capri Blvd. Class: B Liquor / B Wine w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 4/30/2018 d. Kings and Queens, 304 W. 4th Street *Adding Outdoor Service* Class: C Liquor w/Outdoor Service New Application Does not include Sunday Expiration Date: 11/15/2017 e. Lost Island Waterpark, 2225 E. Shaulis Rd. (6 Month) Class: Special C Liquor (Beer & Wine) w/Outdoor Service New Application Includes Sunday Expiration Date: 10/15/2017 f. Main Street Waterloo, Lincoln Park (6 Month) Class: B Beer w/Outdoor Service New Application Does not include Sunday Expiration Date: 11/12/2017 3. Motion to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Kings & Queens, 304 W. 4th Street. 4. Recommendation of appointment of Lance Dunn to the position of Human Resources Director, effective May 15, 2017. Submitted By: Mayor Quentin Hart 5. Bonds. PUBLIC HEARINGS 2. Purchase of one (1) Salt Brine Blender. Hearing postponed due to timing constraints. Submitted By: Sandie Greco, Interim Public Works Director 3. Sale and conveyance of city -owned property, located at 525 E. 4th Street (also Page 4 of 73 known as 525 Franklin Street) in the amount of $58,500.00 to First Presbyterian Church, and up to $2,000 in closing costs. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing the sale and conveyance of a certain tract of land known as 525 East 4th Street (also known as 525 Franklin Street), in the amount of $58,500.00 and up to $2,000 in closing costs, and authorizing the Mayor and City Clerk to execute necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director RESOLUTIONS 4. Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for the University Avenue and Midway Drive Reconstruction and authorize Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer 5. Resolution authorizing the Traffic Operations Department to hire Bolton & Menk of Cedar Rapids, Iowa to develop two (2) grant applications for Iowa Clean Air Attainment Program for the installation of fiber optics and a traffic adaptive system on Ansborough Avenue from San Marnan Drive to Downing Avenue and on Broadway Street from Park Road to Airport Boulevard for a total cost of $7,200. Submitted By:Sandie Greco, Interim Public Works Director ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Minutes of March 7, 2017 Airport Board Meeting. Page5of73 CITY OF WATERLOO Council Communication Minutes ofApril 24, 2017, Regular Session, as proposed. City Council Meeting: 5/1/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 4/25/2017 - 11:48 AM ATTACHMENTS: Description Type D April 24, 2017 Council Minutes Cover Memo Submitted by: Submitted By: Page 6 of 73 April 24, 2017 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, April 24, 2017. Mayor Pro Tem, Ron Welper in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Schmitt, and Welper. Mr. Amos joined the meeting via telephone. Prayer or Moment of Silence. Pledge of Allegiance: Bruce Jacobs, Ward 2 Council Member 146322 Schmitt/Lind that the Agenda, as proposed, for the Regular Session on Monday, April 24, 2017, at 5:30 p.m. and the Minutes, as proposed, for the Regular Session on Monday, April 17, 2017, at 5:30 p.m.be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Pro Tem read a Proclamation declaring April 23 - 29, 2017 as Arbor Week. Mayor Pro Tem read a Proclamation declaring May 2017 as Historic Preservation Month. ORAL PRESENTATIONS Aaron Roberts, 411 Almond, presented information to the city regarding claims of corruption within the Waterloo Police Department. Roberts claims included correspondence from the Waterloo and Urbandale police chiefs regarding his family and recommendations he be committed to a mental health facility. Jim Chapman, 224 Bertch, questioned financing for the revisions to the television area in the Council Chambers using bond money as opposed to using Medicacom franchise fees. Michelle Weidner responded franchise fees are used for operating expenses including police and fire salaries as there are limited ways to fund those areas, whereas there is another revenue stream for capital items and that is why that has been chosen. Chapman also questioned his request for a count for the Park Avenue Bridge. Mr. Welper stated he would get the information to Mr. Chapman. John Sherbon, 1715 Robin Road, questioned why departments are being combined, which will cause a work overload, rather than hiring and replacing people as they leave or retire and how someone can possibly be hired that is qualified in seven different fields. David Dryer, 3145 W. 4th Street, questioned public safety camera expense, collections on unpaid parking tickets and if fines will actually be collected to pay for the camera expense. Dryer would like to see cameras placed in high crime areas. Mr. Welper stated at this point the Chief is simply investigating the potential for cameras at no cost to the City. Todd Obadal, 124 Amity Drive, commented regarding Chapter 7, Parking Residential Areas, Title 6. Obadal stated if this is a "New" Chapter 7 then there is no ordinance currently in effect regulating parking and issuing tickets for violations or collecting fees for permits is illegal as there is no controlling authority in effect. On this premise, Mr. Obadal requested the $100 collected from Ms. Jolly, 1155 Hawthorne, for an encroachment application be refunded. 146323 Schmitt/Powers that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 146324 Jacobs/Morrissey that the following items on the consent agenda be received, placed on file and approved and item Mr. Lind requested item 4. be considered and voted on independent of the Consent agenda. Michelle Weidner requested item 5. also be considered independent of the Consent agenda as it coincides with item 4. Page 7 of 73 April 24, 2017 Page 2 a. Resolution to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated April 24, 2017, in the amount of $2,394,372.15, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-289. 2. Resolution approving abatement of assessments listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-290. 3. Resolution approving request of Jill Kraayenbrink for a waiver for a concrete driveway to be located at 308 Lewis Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right of way on an unimproved street. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-291. 4. Resolution setting date of public hearing as May 8, 2017, for a request by Village Properties LLC, to enter into a development agreement to vacate, sell and convey a rectangular portion of public alley right-of-way, located adjacent and north of 1118 Ansborough Avenue for $1.00, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-292. b. Motion to approve the following: 1. 2. a b a. b. c. d. e. f. g. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Bob Osgood, Chief Plumbing Inspector IAPMO 88th Annual Education and Business Conference (IA Association of Plumbing and Mechanical Officials) Anchorage, AK September 24-29, 2017 $575.00 Captain Mohlis Public Information Officer (PIO) Training Conference Aurora, CO May 7-10, 2017 $1,773.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Basal Wood Fired Pizza, 223-225 W. 4th Street C Liquor w/Outdoor Service New 4/30/2018 Cork's Grocery, 1956 Lafayette Street C Beer Renewal 4/30/2018 X Dollar General Store 1410073, 3815 University Avenue B Wine / C Beer Renewal 2/28/2018 X Half Pint Saloon, 1831 Independence Avenue C Liquor w/Outdoor Service Renewal 4/18/2018 X Iry Warren Memorial Golf Course, 1000 Fletcher Avenue Special Class C Liquor w/Outdoor Service Renewal 3/31/2018 X Panchero's Mexican Grill, 2845 Crossroads Blvd. B Beer w/Outdoor Service Renewal 3/31/2018 X Sam's Club 146514, 210 E. Tower Park Drive B Wine / C Beer / E Liquor Renewal 2/28/2018 X Page 8 of 73 April 24, 2017 Page 3 3. Bonds. Roll call vote -Ayes: Seven. Motion carried. Mr. Lind question the amounts bonded for Martin Road and Project 124. Noel Anderson, Community Planning and Development Director, explained these monies are for the Deer Creek Agreement for infrastructure improvements around the Greyhound Park site and removal of the windows on the bridge canopy project. 146325 Lind/Schmitt to amend Project No. 248, diverting $20,000 to Project No. 149 to purchase Tasers for the Police Department. Roll call vote -Ayes: Three. Nays: Powers, Amos, Welper, Morrissey. Motion failed. Mr. Morrissey stated his objections to the proposed amendment in that Project No. 248 is a sidewalk infill project for The Safe Routes to School Program. Mr. Schmitt questioned where the infill section is located. Mr. Morrissey commented the infill project was in the Hoover School area. Mr. Jacobs commented the amendment has merit and expressed his support, as security is a concern in his ward. Mr. Morrissey, Mr. Jacobs, Mr. Powers made comments regarding procedures for development of the Capital Improvement Projects (CIP) plan and lack of council input or discussion. Mr. Welper commented he believed this is something the council members need to address with the Mayor. Mr. Morrissey questioned if the vote could be postponed for a few weeks in order to allow further review and discussion. Michelle Weidner, Chief Financial Officer explained this would present problems in the bonding process as the schedule has already been set. Weidner stated the process started in November to develop the plan and department heads requested input from council members at that time. Weidner stated small changes could be made to the project allocations after this is approved. Noel Anderson, Community Planning Development Director, reviewed the timeline and steps taken to develop the CIP plan. Anderson suggested Council members address their concerns regarding the development process with the Mayor or himself for future plans. Mr. Jacobs asked if the council could consider a follow-up meeting this week and then approve the CIP. Mr. Welper explained the Mayor would be out of town all week. Mr. Lind stated he would be in support of this if there were so kind of promise that small changes could be looked at regarding reallocating some funds and that he also has some concerns with the process this year. Michelle Weidner further addressed the bonding process including timelines, bonding schedules, interest rates, bond ratings and potential expenses the City would incur if the Plan were not approved at this meeting. Mr. Powers requested the process start earlier this year and that the Council be included in the process as that was not done this year and expressed his support for this year. 146326 Lind/Powers Page 9 of 73 April 24, 2017 Page 4 that "Resolution Electing Classifications and Procedures for proposed Bond Projects as listed in the requested Waterloo Project Allocations 2017 Bond Issue Summary for the FY2018 Projects", be approved. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-293. 146327 that "Resolution setting date of public hearing as May 8, 2017 on the proposed issuance of the following bonds for project classifications and instruct the City Clerk to publish said notice. (Details on projects covered by each hearing are on file for review), be approved. Roll call vote -Ayes: Seven. Motion carried. Resolution Fixing Date for a Meeting on the Proposition of the Issuance of not to Exceed $200,000 General Obligation Bonds (ECP -2), (For Essential Corporate Purposes). Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-294. Resolution Fixing Date for a Meeting on the Proposition of the Issuance of not to Exceed $700,000 General Obligation Bonds (GCP-3), (For Essential Corporate Purposes). Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-295. Resolution Fixing Date for a Meeting on the Proposition of the Issuance of not to Exceed $700,000 General Obligation Bonds (GCP-4), (For Essential Corporate Purposes). Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-296. Resolution Fixing Date for a Meeting on the Proposition of the Issuance of not to Exceed $500,000 General Obligation Bonds (GCP-5), (For Essential Corporate Purposes). Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-297. Resolution Fixing Date for a Meeting on the Proposition of the Issuance of not to Exceed $700,000 General Obligation Bonds (GCP-6), (For Essential Corporate Purposes). Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-298. Resolution Fixing Date for a Meeting on the Proposition of the Issuance of not to Exceed $3,000,000 General Obligation Bonds (ECP/UR-7), (For Essential Corporate Urban Renewal Purposes). Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-299. PUBLIC HEARINGS 146328 Schmitt/Lind that proof of publication of notice of public hearing on request by Mark White Construction on the behalf of Fusion Real Estate, LLC, for a Site Plan Amendment to the "C -P" Planned Commercial District, to allow for the construction of an 12,000 square foot, indoor dance studio, with a 51 -stall parking lot, located north of 1730 West Ridgeway Avenue, as published in the Waterloo Courier on April 14, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro Tem called for written and oral comments and there were none. 146329 Schmitt/Lind that the hearing be closed and recommendation of approval of the Planning, Programming and Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146330 Schmitt/Powers Page 10 of 73 April 24, 2017 Page 5 that "an Ordinance amending Ordinance No. 5079, as amended City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned the timeline on the project. Noel Anderson reported the developer is hoping to obtain a permit very quickly and there's no opposition by the neighboring property owners. 146331 Schmitt/Lind that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 146332 Schmitt/Lind that "an Ordinance amending Ordinance No. 5079, as amended City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property", be considered and passed for the second and third times and adopted. Roll call vote - Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor Pro Tem assigned No.5397. 146333 Lind/Schmitt that proof of publication of notice of public hearing on sale and conveyance of city owned property located west of 2010 West Ridgeway Avenue (Denso), to Kwik Trip, Inc. in the amount of $1.00, and approving Development Agreement and Offer to Purchase, as published in the Waterloo Courier on April 14, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro Tem called for written and oral comments. Mr. Gary Tielebein, 738 May Street, questioned if there would be bio -diesel contamination to Huffman Produce. Noel Anderson commented regarding land use perspective, being zoned heavy industrial, DNR requirements and intended use when purchased by the City. Wade Dumond, Kwik Trip, Inc., commented regarding the use, fuel product and safety mechanisms. Mr. Dumond stated contamination risk is lower at this site compared to a commercial site as the employees are specifically trained for handling the products and procedures. He explained this site has less vapor compared to a commercial site because the connection points are closed and at a commercial site there are open connections between the nozzle and a vehicle. Mr. Jacobs thanked Mr. Dumond for his interest in Waterloo and believes Kwik Star has a good safety record and has proven that this site would produce less, vapor than a commercial site. Mr. Lind commented, as vapors dissipate rather quickly there's a remote chance of contamination to farm fields. Mr. Morrissey questioned the previously planned site, neighbors having concerns and leakage precautions. Mr. Dumand commented on the safety measures followed regarding double walled tanks to prevent any leakage or runoff contamination. Noel Anderson commented regarding the move to the heavy industrial property to avoid residential properties and that there is one home in the area that the City may want to consider purchasing in the future as eventually it will be surrounded by industrial activity. Page 11 of 73 April 24, 2017 Page 6 Mr. Powers commented that he has spoken with the owners of Farr Beverage and they are not opposed to this project. Kevin Everding, 617 Cambell, commented he was opposed to selling the property for $1.00 when the land is worth a half a million dollars. 146334 Lind/Powers that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146335 Lind/Powers that "Resolution approving a Purchase Agreement between Kwik Trip, Inc. of LaCrosse, Wisconsin and the City of Waterloo, Iowa, for the purchase of city owned property located west of 2010 West Ridgeway Avenue, in the amount of $1.00, and authorize Mayor Pro Tem to execute said agreement", be adopted. Roll call votes -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-300. 146336 Lind/Powers that "Resolution approving sale and conveyance of city owned property located west of 2010 West Ridgeway Avenue (Denso), to Kwik Trip, Inc. of LaCrosse, Wisconsin, in the amount of $1.00, and authorizing Mayor Pro Tem and City Clerk to execute necessary documents", be adopted. Roll call votes -Ayes: Seven. Motion carried. Mr. Lind questioned if this was the standard development policy for this type of agreement. Noel Anderson agreed that this is the normal economic policy of the City of Waterloo. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-301. 146337 Lind/Powers that "Resolution approving a Development Agreement between Kwik Trip, Inc. of LaCrosse, Wisconsin and the City of Waterloo, Iowa, for the development of property located west of 2010 West Ridgeway Avenue, and authorize Mayor Pro Tem to execute said agreement", be adopted. Roll call votes -Ayes: Seven. Motion carried. Mr. Lind questioned water and sewer infrastructure costs to the City. Noel Anderson commented that infrastructure was provided for this 26 acre parcel and therefore it is provided to the Denso property along with future projects. He commented further regarding plans for providing sewer and that no other tax incentives are being provided to Denso. Mr. Lind questioned the cost of the land originally. Noel Anderson replied that the land was originally purchased for $7,200 per acre. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-302. 146338 Morrissey/Powers that proof of publication of notice of public hearing on sale and conveyance of city -owned property located at 1330 Scott Avenue to Tim Moyer in the amount of $28,000 and approve development agreement, as published in the Waterloo Courier on April 19, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro Tem called for written and oral comments. Page 12 of 73 April 24, 2017 Page 7 Forrest Dillavou, 1725 Huntington Road, commented that the sale of this City owned property for $28,000 was generated by opening up the sale of the property to citizens and feels the City should do this more. 146339 Morrissey/Powers that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146340 Morrissey/Powers that "Resolution authorizing sale and conveyance of 1330 Scott Avenue to Tim Moyer for $28,000, and authorize City Attorney to prepare and deliver deed accordingly", be adopted. Roll call votes - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-303. 146341 Morrissey/Powers that "Resolution approving Development Agreement and authorize Mayor Pro Tem and City Clerk to execute said agreement", be adopted Roll call votes -Ayes: Seven. Motion carried Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-304. 146342 Schmitt/Lind that proof of publication of notice of public hearing on F.Y. 2017 Flood Control Gatewell Repairs, Contract No. 918, as published in the Waterloo Courier on April 10, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro Tem called for written and oral comments and there were none. 146343 Schmitt/Lind that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146344 Schmitt/Lind that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-305. 146345 Schmitt/Lind that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-306. 146346 Schmitt/Lind Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Bidder Bid Security Bid Amount Peterson Contractors, Inc. Reinbeck, IA 5% $221,066 Tricon Construction Group Dubuque, IA 5% $378,000 Ricklefs Excavating, Ltd. Anamosa, IA 5% $288,000 Page 13 of 73 April 24, 2017 Page 8 WRH, Inc. Amana, IA. 5% $229,500 Voice vote -Ayes: Seven. Motion carried. 146347 Lind/Powers that proof of publication of notice of public hearing on FYE2017 Budget Amendment, as published in the Waterloo Courier on April 14, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro Tem called for written and oral comments. John Sherbon, 1715 Robin Road, questioned specifics of budget amendment. Michelle Weidner explained the amendment addressed expenses for health claim costs that were not budgeted as the council had agreed to use restricted health care reserves for some health claims submitted in order to keep the current taxes lower. Since it was not included in the budget at that time it now has to be incorporated into the budget via the budget amendment. Liability insurance claims will also be paid through this amendment. Mr. Lind asked that the council be provided with a list of healthcare and liability claims submitted for this year. Michelle Weidner stated she would provide what information she was allowed to provide regarding healthcare claims. She further explained bills for claims are included in the resolution bills. Mr. Lind asked that this be provided in a spreadsheet. 146348 Lind/Morrissey that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146349 Lind/Powers that "Resolution approving FYE2017 budget amendment", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-307. 146350 Morrissey/Powers that proof of publication of notice of purchase of one (1) automated side -load garbage truck for the Sanitation Department, as published in the Waterloo Courier on April 10, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro Tem called for written and oral comments. David Dryer, 3145 West 4th Street, questioned why the City continued to purchase new vehicles and the rotation schedule. Sandi Greco, Interim Public Works Director, commented that all public works vehicles are on a rotation schedule and that these purchases fall in line with that schedule. Michelle Weidner commented that City vehicles are not like personal vehicles in that the hours, miles and type of driving wears harder than daily personal driving. 146351 Morrissey/Lind Page 14 of 73 April 24, 2017 Page 9 that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146352 Morrissey/Lind that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Lind requested a copy of the side -load garbage truck study performed by the Public Works Department. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-308. 146353 Morrissey/Lind that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-309. 146354 Morrissey/Powers Motion to receive and file and instruct City Clerk to read bids and refer to Interim Public Works Director for review. Bidder Bid Amount Harrison Truck Center $240,573.00 Elk Run Heights, IA $233,659.00 Cedar Rapids Truck Center, Inc. Cedar Rapids, IA $231,250.00 Custom Truck Inc. Sioux Falls, SD $239,798.88 Mr. Jacobs questioned if local vendors were given preference. Mr. Welper responded bids are awarded by lowest bidder. Voice vote -Ayes: Seven. Motion carried. Mr. Lind announced the hearing on the purchase of two (2) compact pickup trucks for the Engineering Department has been cancelled due to no bids received. RESOLUTIONS 146355 Morrissey/Powers that "Resolution approving the FY2018 Ambulance Fee Schedule", be adopted. Roll call vote -Ayes: Seven. Motion carried. Pat Treloar, Fire Chief, reviewed the procedure for setting the Fee Schedule as determined by Blue Cross/Blue Shield and that the department would see about a $20,000 revenue increase from last year. Mr. Schmitt questioned if the increased revenues are reflected in the new budget Pat Treloar explained that due to the timing of when he receives the schedule, the additional revenues were not included in the budget although they did experience a slight increase in last year's revenue also. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-310. 146356 Morrissey/Powers Page 15 of 73 April 24, 2017 Page 10 that "Resolution approving Agreement with Cedar Valley Catholic Schools allowing use of Bontrager Park for football practice, and authorize Mayor Pro Tem and City Clerk to execute said agreement", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned if this was discussed with West High for sharing this space. Paul Hutting responded both Waterloo Community and the Catholic Schools administration were included in this discussion and they will be working together on this project. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-311. 146357 Morrissey/Powers that "Resolution approving a one year farm lease agreement for 2017 with Doug Bruns to farm approximately 28.4 acres of land generally located south of Highway 20 and west of Kimball Avenue for a total yearly payment of $800.00 and authorize Mayor Pro Tem and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-312. 146358 Schmitt/Morrissey that "Resolution approving award of contract to Gametime CIO Cunningham Recreation of Charlotte, North Carolina, in the amount of $44,855.86; and approving the Contract, Bonds, and Certificate of Insurance for the FY2017 Highland Park Playground Project; and authorize Mayor Pro Tem and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-313. 146359 Schmitt/Morrissey that "Resolution approving the Nevada Street Railroad Crossing Surface Repair Agreement, with the Iowa Department of Transportation and the Chicago Central and Pacific Railroad Company, for the repair of one surface crossing totaling 78 -lineal feet, for a project total of $133,389 with the city's cost at $27,177.80", be adopted. Roll call vote -Ayes: Seven. Motion carried. David Dryer, 3145 W. 4th Street, questioned if the railroad Crossing projects are in the budget how is the City paying for the repairs? Eric Thorson, City Engineer, responded the crossings are repaired through a State program where the State pays 60%, of the costs and the Railroad and City each pay 20% of the costs. The City's portion is budgeted through Local Option Sales Tax Revenues. David Dryer questioned how Local Option Sales Taxes can be used when it is only to be used for street repairs. Eric Thorson responded railroad crossings are considered street repairs as they are part of the street and need continued maintenance. Mr. Jacobs commented the UNI football team not only raised money, but helped to construct that park. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-314. 146360 Schmitt/Morrissey that "Resolution approving the East 4th Street Railroad Crossing Surface Repair Agreement with the Iowa Department of Transportation and the Chicago Central and Pacific Railroad Company, for the repair of three surface crossings totaling 288 -lineal feet, across the Canadian National Railroad Yard, for a project total of $394,123, with the city's cost at $79,824.60", be adopted. Roll call vote - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-315. Page 16 of 73 April 24, 2017 Page 11 146361 Lind/Powers that "Resolution awarding bid in the amount of $117,794.65 to Pritchard Auto Company of Britt, Iowa, for one (1) service truck for the Sewer Department", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Lind questioned if they were voting on all or none. Mr. Schmitt questioned if the $30,000 Police award is for events and it was his understanding that events were to fund themselves Dan Trelka, Police Chief, responded the money would be for some events, but if the events did not totally fund themselves, that is how this money would be spent. Michelle Weidner read the events scheduled by the police department that may require use of these funds. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-316. 146362 Lind/Powers that "Resolution approving award of hotel/motel tax council discretionary funds to the Bosnian Cultural Foundation in the amount of $10,000, the Waterloo Homecoming Association in the amount of $10,000, Main Street Waterloo in the amount of $10,000, Leisure Services Golf in the amount of $10,000, North End Cultural Center in the amount of $5,000, Aspire Therapeutic Riding Program in the amount of $8,000, and the Waterloo Police Department in the amount of $30,000, be adopted. Roll call vote -Ayes: Four. Nays: Schmitt and Lind. Abstain: Morrissey. Motion carried. Mr. Schmitt stated he is voting no on this measure, as there are items he does not feel follow the guidelines under his understanding of how hotel/motel taxes are to be used. Mr. Morrissey stated he is voting yes on the measure, but will need to abstain on the Main Street part of the item. Mr. Lind questioned whether Mr. Morrissey needed to abstain from the entire measure or just the Main Street item. Dave Zellhoefer stated he did not have a perfect answer, but that he felt Mr. Morrissey would need to abstain on it entirely. Mr. Morrissey asked that the City Attorney do some research and come back with an answer regarding this procedure, for future reference, and will keep his vote as -is. Mr. Lind stated he was voting no on this measure, as some of the organizations listed do not deserve this kind of money. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-317. 146363 Morrissey/Powers that "Resolution approving conflict of interest waiver between the City of Waterloo and Ahlers & Cooney, P.C. for work on a 28E Agreement between Hawkeye Community College and the City of Waterloo", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Lind requested the council have a work session to review the 28E agreement prior to approving this resolution and waiving the conflict of interest agreement. Dave Zellhoefer explained the resolution would acknowledge Ahlers & Cooney disclosing their conflict of interest in that they are working for Hawkeye Community College and that they have also performed services for the City of Waterloo in the past and continue to work with the City of Waterloo, which they have a legal obligation to disclose. Mr. Lind requested council members be copied on drafts of the agreement as they are presented. Page 17 of 73 April 24, 2017 Page 12 Mr. Zellhoefer agreed that could be done. Mr. Amos questioned as an employee of Hawkeye Community College if there was an issue with him voting on this item. Mr. Zellhoefer responded no. Mr. Schmitt questioned the timeline of when it would be determined conflict of interest exists. Mr. Zellhoefer explained they're aware of and are disclosing no that there is a conflict of interest, as they're required to do but that this is a basic agreement that is beneficial to both parties, so there's no reason why they should not be allowed to draft the agreement. Mr. Schmitt questioned if there's a conflict of interest should we get our own attorney for this agreement. Mr. Schmitt questioned if this is so simple why we would be using Des Moines attorneys. Mr. Zellhoefer explained Ahlers and Cooney is representing Hawkeye Community College. Michelle Weidner addressed the council to explain Ahlers & Cooney are disclosing conflict because they're doing other work for the City of Waterloo. We have not hired them to draft this agreement, they were hired by Hawkeye Community College and Mr. Zellhoefer will most likely represent the City in drafting the agreement. They're required by law to disclose that Waterloo is or has been a client at one point or another when they're working with another client and have to deal with the City of Waterloo along with that client. Weidner stated this will save money in that the City and Hawkeye want the same thing in the end and that our attorney will be reviewing any agreements. Mr. Lind questioned if Ahlers & Cooney were the Sunnyside South attomeys. Mr. Zellhoefer responded yes. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-318. ORDINANCES 146364 Morrissey/Lind that "an Ordinance amending the 2007 City of Waterloo Code of Ordinances, by adding to Title 6, Motor Vehicles and Traffic a new Chapter 7, Parking in Residential Areas", be considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 146365 Lind/Schmitt Motion to amend 6-7-3A2 by deleting the words "effectively screened by a solid fence at least 6 feet in heighth". Roll call vote -Ayes: Seven. Motion carried. Forrest Dillavou, 1725 Huntington Road, addressed the council regarding to his objections to the fencing requirements in the proposed ordinance. Jerry Hageman, 3052 San Salvidor, read a statement from Bill and Martha Zuck, 3229 Randolph Street, regarding parking campers in front yard. Mr. Welper stated campers have been pulled from this ordinance. Mr. Hageman apologized and stepped down from the podium. Mr. Welper questioned if Mr. Lind was looking to re -visit the entire ordinance. Mr. Morrissey stated it was on the agenda for vote. Mr. Lind commented that he would like to make that small change and proceed. Page 18 of 73 April 24, 2017 Page 13 Mr. Powers stated Mr. Lind's motion to amend has merit and he supports the motion. Mr. Schmitt commented the reasoning behind this ordinance was to beautify or clean up the front areas of the homes, and dictating what a homeowner was doing with or in their back yard within the law was their business and the motion should be supported. Mr. Powers commented he agrees with that statement and that any of these ordinances can be amended at any time if there appears to be problems, violations or issues and he will be supporting the amendment. Mr. Welper stated he was on the Council when the International Maintenance Code was adopted and the building official at that time said addressing parking in the front yard was one thing, but that we need to stay out of people's back yards. Kevin Everding, 617 Cambell, questioned if the council was aware there is not a code enforcement book available to the public for review and the most current one at the library is 2003. Mr. Welper explained Code enforcement is in the process of completing the revisions to the code as adopted. John Sherbon, 1715 Robin Road, commented regarding allowing citizens to make their own choices on their property instead of passing laws to affect a few and ends up penalizing the masses. 146366 Morrissey/Lind that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 146367 Morrissey/Schmitt that "an Ordinance amending the 2007 City of Waterloo Code of Ordinances, by adding to Title 6, Motor Vehicles and Traffic a new Chapter 7, Parking in Residential Areas", as amended, be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Morrissey questioned when this ordinance would go into effect. Mr. Zellhoefer responded the ordinance would go into effect upon publication. Ordinance adopted and upon approval by Mayor Pro Tem assigned No. 5398. OTHER COUNCIL BUSINESS 146368 Lind/Powers that change order #5 and #6 for a total increase of $3,460, to Lodge Construction of Clarksville, Iowa, in conjunction with the Sherwood Recreation Area, Phase 2 Improvements Project, be approved. Roll call vote -Ayes: Seven. Motion carried. Paul Hutting, Leisure Services Director, stated the change orders were expenses relating to flood repairs at the base of Greenhill Road near the river that is being made into a recreation area. This was damaged during the flood of 2016. The project also includes increasing the depth of the concrete in the shelter in the event of additional flooding. ADJOURNMENT 146369 Powers/Jacobs that the Council adjourn at 7:40 p.m. Voice vote -Ayes: Seven. Motion carried. Page 19 of 73 April 24, 2017 Page 14 LeAnn M. Even, CMC, ICMC Deputy City Clerk Page 20 of 73 CITY OF WATERLOO Council Communication Proclamation declaring May 4, 2017, as Day of Reason City Council Meeting: 5/1/2017 Prepared: 2/14/2017 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 2/14/2017 - 2:55 PM Clerk Office Even, LeAnn Approved 4/5/2017 - 2:28 PM ATTACHMENTS: Description Type D Proclamation Day of Reason 2017 Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 21 of 73 CITY OF WATERLOO, IO1KA PROCLAMATLON WHEREAS, REAS, the application of reason, more than any other means, has proven to offer hope for human survival upon Earth, improving conditions within the universe, and cultivating intelligent, moral and ethical interactions among people and their environments; and WHEREAS, those who wrote the Constitution of the United States of America, the basic document for governing the affairs of humankind within the United States, based it upon principles delineated within the philosophies distinguishing the historical Age of Reason; and WHEREAS, most citizens of the United States purport to value reason and its application; and ][fi HE,5, it is the duty and responsibility of every citizen to promote the development and application of reason. NOW, THEREFORE, I Quentin Hart, Mayor of the City of Waterloo, Iowa, hereby proclaim Thursday, the 4th day of May 2017 as DAY OF REASON and I encourage all citizens, residents and visitors to join in observing this day and focusing upon the employment of reason, critical thought, the scientific method, and free inquiry to the resolution of human problems and for the welfare of human kind. IN 'WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 1st day of May 2017. ATTEST: Kelley Fele, City Clerk Av Quentin Hart, Mayor CITY OF WATERLOO Council Communication Proclamation declaring May 2017, as Bicycle Month City Council Meeting: 5/1/2017 Prepared: 4/11/2017 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 4/11/2017 - 12:17 PM Clerk Office Higby, Nancy Approved 4/25/2017 - 2:33 PM ATTACHMENTS: Description Type D Proclamation Bicycle Month 2017 Backup Material Submitted by: Submitted By: Mayor Quentin Hart Page 23 of 73 CITY OF WATERLOO IOWA WHEREAS, WIEREAs, WHEREAS, WHIRS, PROCLAMA11ON The Cedar Valley Bicycle Collective is part of our growing community of bicycle enthusiasts; and 111 1956 the League of American Wheelmen designated the month of May as National Bicycle Month. The League of American Bicyclists is now the sponsor; and Bicycling is not only a recreational activity, but also an aerobic and toning exercise suitable for one's fitness and health regimen, as well as an energy-saving, cost-cutting and environmentally friendly method of transportation; and the City of Waterloo and the surrounding Cedar Valley is home to a beautiful trail system; and Waterloo has been designated a bike -friendly community, a Complete Streets community, and has adopted the City of Waterloo Bicycle Master Plan. Nobs, THEREFORE, I, Quentin Hart, Mayor of the City of Waterloo, do hereby proclaim MAY 2017 AS BICYCLE MONTH MAY 10, 2017 AS BIKE TO SCHOOL DAY MAY 14, 2017 AS CYCLOFEMME DAY MAY 15 - 19, 2017 AS BIKE TO WORK WEEK MAY 19, 2017 ASBIKE TOWORK DAY in Waterloo and encourage our citizens to recognize the importance of bicycle safety and to participate in bicycling activities during the month of May as well as throughout the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 1st day of May 2017. ATTEST: Kelley Fe City Cler i , 4 Quentin Hart Mayor CITY OF WATERLOO Council Communication Proclamation declaring May 6, 2017, as Latino Heritage Day City Council Meeting: 5/1/2017 Prepared: 4/11/2017 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 4/11/2017 - 12:28 PM Clerk Office Higby, Nancy Approved 4/25/2017 - 2:37 PM ATTACHMENTS: Description Type D Proclamation Latino Heritage Day 2017 Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 25 of 73 CITY OF WAmlu100, IoWA PROCLAMATION WHEREAS, according to U.S. Census Bureau data, more than 5% of Waterloo residents identify themselves as being of Hispanic or Latino descent; and WHEREAS, the City of Waterloo is proud to be home to a broad and diverse Hispanic and Latino community that contributes greatly to the social, cultural, economic, and political strength of the community; and WHEREAS, Hispanic and Latino citizens represent leaders in politics, business, education, the arts, entertainment, the military, science, technology, athletics, medicine, and law, and are critical to building a stronger nation for future generations; and WHEREAS, we commemorate the essential contributions, sacrifices, and accomplishments that Hispanic and Latino Americans have made to the United States throughout our nation's history; and WHEREAS, as we build a community that is open and welcoming to all, a special celebration has been planned to be held at the RiverLoop Amphitheatre, on May 6, 2017. NOW, THEREFORE, I, Mayor Quentin Hart, do hereby proclaim May 6, 2017, as LATINO HERITAGE DAY And encourage all Cedar Valley citizens to participate in FIESTA: A CELEBRATION OF LATINO CULTURE at the RiverLoop Expo Plaza. IN WITNESS WHEREOF I have here unto set my hand and caused the official seal of the City of Waterloo, Iowa to be affixed this 1st day of May 2017. ATTEST: )1(6).# elley Fel City Clerk .; 1r{1in111 li ',1 \II (( 'P() n ilk Quentin Hart Mayor CITY OF WATERLOO Council Communication Proclamation declaring April 30 - May 7, 2017 as Soil and Water Conservation Week City Council Meeting: 5/1/2017 Prepared: 4/13/2017 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 4/13/2017 - 11:06 AM Clerk Office Higby, Nancy Approved 4/25/2017 - 2:29 PM ATTACHMENTS: Description Type D Proclamation Soil & Water Conservation Week 2017 Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 27 of 73 CITY OF WATERLOO, IOWA PROCLAMA11ON HEALTHY SOILS ARE FULL OF LIFE WHEREAS, fertile soil and clean water provide us with our daily sustenance; and liVREREAS, effective conservation practices have helped provide us a ]rY fIf gEAS, WHEREAS, rich standard of living; and our security depends upon healthy soil and clean water; and stewardship calls for each person to help conserve these precious resources. NOW, THEREFORE, I, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of April 30 — May 7, 2017, as SOIL, AND WATER CONSEIWATION WEEK IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 1st day of May 2017. ATTEST: Kelley FelOhle City Clerk ra .1 a 11 =� .f PI ;' �,`)�/, �� f • ` J (o) 61' 7)1; . . Quentin Hart Mayor CITY OF WATERLOO Council Communication Request of the Screaming Eagle American Bar & Grill, 228 East 4th Street, to close the 600 block of Lafayette Street every Thursday between May 4, 2017 and October 26, 2017 from 5:00 p.m. to 11:00 p.m., with use of city barricades, and for a variance to the Noise Ordinance including a band and the use of a PA system. City Council Meeting: 5/1/2017 Prepared: 4/20/2017 REVIEWERS: Department P olice Department Clerk Office ATTACHMENTS: Description D Request and Map SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Reviewer Leibold, Joe Felchle, Kelley Action Approved Approved Type Cover Memo D ate 4/20/2017 - 11:37 AM 4/26/2017 - 11:49 AM Request of the Screaming Eagle American Bar & Grill, 228 East 4th Street, to close the 600 block of Lafayette Street every Thursday between May 4, 2017 and October 26, 2017 from 5:00 p.m. to 11:00 p.m., with use of city barricades, and for a variance to the Noise Ordinance including a band and the use of a PA system. Submitted By:Joe Leibold, Captain of Police Services Approve Request This is the 9th year of this event. It brings live music and many visitors to downtown Waterloo. The event is weather dependent. In addition to the street closing the Screaming Eagle will extend their outdoor patio area and request a noise variance. Cost with placing and retrieving barricades. General None This will be the 9th year of this event with very few if any incidents. Page 29 of 73 228 E. 4th St. Waterloo, Iowa 50701 319-235-8865 theeaglestalon.com 2512 Whitetail Dr. Cedar Falls, Iowa 50613 319-277-4273 getawildhare.com 1016 W. Bremer Waverly, Iowa 50677 319-352-8819 dirtvdoewaverlv.com 204 E. Main St. Cedar Falls, Iowa 50614 319-266-3507 hornvtoadcedarfalls.com April 4, 2017 Waterloo City Council, The Screaming Eagle would like to thank the Waterloo City Council for allowing the closing of Lafayette between 4th and 5th Streets the past eight years. This joint cooperation between the Council and The Screaming Eagle has been a very good Thursday night attraction for the City of Waterloo during the summer months. This trouble free event typically brings up to 1500 people downtown Waterloo. Again we would like to ask the 2017 Waterloo City Council to grant The Screaming Eagle permission to place an aluminum fence border as we have in the past to border the event. This border shall be placed as indicated on the attached map and include the daily patio area along our building adjacent to 4th Street with the same dimensions as in the past. This request should include the same noise variance the Council has granted us in the past from 5pm-11pm every Thursday night. This request is for every Thursday night May 5, 2017 through October 27, 2017. Thank you for your support. Sinc-rely/ Ivan Wieland, President Screaming Eagle American Bar & Grill Waterloo, IA Page 30 of 73 Google Maps Google Maps Itnagery >2016 Googie, Map data w,2016 Gr. i,alr 20 0 Page31 of73 CITY OF WATERLOO Council Communication Resolution approving the request of Loretta K. Brimmer for tax exemptions on the construction of a new garage valued at $4,563 for the property located at 1133 Columbia Street and located within the Consolidated Urban Revitalization Area (C URA). City Council Meeting: 5/1/2017 Prepared: 4/25/2017 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Felchle, Kelley Action Approved Approved ATTACHMENTS: Description Type ❑ CURA 1133 Columbia Application Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: D ate 4/26/2017 - 9:30 AM 4/26/2017 - 11:31 AM Resolution approving the request of Loretta K. Brimmer for tax exemptions on the construction of a new garage valued at $4,563 for the property located at 1133 Columbia Street and located within the Consolidated Urban Revitalization Area (C URA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving CURA application from Loretta K Brimmer for the construction of a new garage located at 1133 Columbia St., Waterloo, Iowa 50703, Valued at $4,563 and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. N/A N/A CURA N/A N/A Litchfield Addition Lot 16 Block 11 Page 32 of 73 For Office Use Only Received by: ~ Staff to date stamp and make a copy for applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated. Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be died with City prior to the 1' working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: 1v(% ADDRESS: pi, TELEPHONE: 3 9' x')'443 c' 5 A. What is the Address of the property being unproved? SIGNATURE: DATE: 3 647-v)1vYrz - /7— [V:47 What is the Legal Descripti it o he pro e ? (May be available at County Recorder's Office on 2"d Floor of the Courthouse)? L. t--ch�. "R�,-1-,en c.aT 1& g.foce (l B. Indicate desired exemption schedule: (1 or 2) 1. I/ One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: a. First Year ----------80% d, Fourth Year -------50% g. Seventh Year 30% b. Second Year 70% e. Fifth Year 40% h. Eighth Year 30% c. Third Year-- 60% f. Sixth Year 40% i. Ninth Year --20% j. Tenth Year --------20%0 C. What was the nature of the improvement(s)? cc D. City of Waterloo Building and Inspections Department Information: Permit Number: 4111, & O'( .3 (Date permit was issued: G 1 — ! 7 Total permit(s) valuation: E. What was the cost of the improvement? F. Estimated or actual date of completion of these improvements? Li ' 1 LI •1 7 G. If this is not a singe -family dwelling I nit, h you own and reside in, will these improvements create a displacement of your tenants? Yes No CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTYASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 33 of 73 Note Base map data source is Black Hawk County. This map does not represent survey, no liability Is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk C,urlty Assessor, or Mels errlployees. I he Uty of Waterloo makes ilo warranty, express of Implied, as to the eopea ly of he Irlf rraratlon shown on Nis map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate information. CITY OF WATERLOO Council Communication Resolution approving the request of Edis Hudzikic for tax exemptions on the construction of a new single family home valued at $197,993 for property located at 1412 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 5/1/2017 Prepared: 4/25/2017 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Felchle, Kelley ATTACHMENTS: Description ❑ CLURA 1412 Hummingbird Circle SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Action Approved Approved Type Cover Memo D ate 4/26/2017 - 9:26 AM 4/26/2017 - 11:33 AM Resolution approving the request of Edis Hudzikic for tax exemptions on the construction of a new single family home valued at $197,993 for property located at 1412 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Edis Hudzikic for the construction of a single family home located at 1412 Hummingbird Circle, Waterloo, Iowa 50702, valued at $197,993, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. N/A N/A CLURA N/A N/A CROSSROADS Estates Replat No. 1 Lot 78 Page 35 of 73 ;'toms t`4 04, CITY LIMITS URBAN REVITALIZATION APPLICATION F w Orl 150 FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR 4WD,. FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN `2 4917 REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIIAF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed ein o dwellings (single family homes or duplex/twin homes) that meet the following criteria: `'�'' I. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 18 working day of February following the year when the improvements are completed to comply with the timeline of the State Code of lowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: _S \A-(A.dZ\ \(,\ _ SIGNATURE: ADDRESS: /9 (Z ' 4 C b`C L TELEPHONE: g Z v 9 _0 S 3` A. What is the Address of the property being improved? DATE: H 12_ 1-kvywytv b trrz,1 What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) C` VosswAds E+& &AP- t3a . 4 lot 8 B. What was the nature of the improvement(s)? (roust be single family homes or duplex/twin homes to qualify) S t ,rvs1 tm ktti ►!`,tau.) CC'i S v vfit �► C. City of Waterloo Building and Inspections Department Information: Permit Number: 101 0001% °W1—Date permit was issued: (' 16-( l p D. What was the cost of the new construction? . Ovn '1 Q 3 Total permit(s) valuation: 1 , a E. Estimated or actual date of completion of this new construction? `I ' 1 Li" is CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tani McFarland Black I-lawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black thank County Assessor's Office for criteria eligibility. Page 36 of 73 Note Base map data source is Black Hawk County. This map does not represent survey, no liability Is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk (;Quilty Assessor, of their err ployees. the Uty of Waterloo mdkes owdrrdrIty, express of Implied, as to the eopea ly of he Irlf mratlon shown on Nis map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate information. 50 100 200 Fee Page 37 of 73 CITY OF WATERLOO Council Communication Resolution approving the request of Eric Charley for tax exemptions on the construction of a new single family home valued at $197,173 for property located at 1307 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 5/1/2017 Prepared: 4/25/2017 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Felchle, Kelley Action Approved Approved ATTACHMENTS: Description Type ❑ CLURA Application 1307 Humingbird Circle Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: D ate 4/26/2017 - 9:28 AM 4/26/2017 - 11:32 AM Resolution approving the request of Eric Charley for tax exemptions on the construction of a new single family home valued at $197,173 for property located at 1307 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Eric Charley for the construction of a single family home located at 1307 Hummingbird Circle, Waterloo, Iowa 50702, valued at $197,173, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. N/A N/A CLURA N/A N/A Crossroads Estates Replat No. 1 Lot 8 Page 38 of 73 44, CITY LIMITS URBAN REVITALIZATION APPLICATION Pry ... FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TV 1O' FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OWE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one dwellings (single family homes or duplex/twin homes) that meet the following criteria:010 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 15i working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council, NAME: ADDRESS: CAM69 / 307 f/UyUM1*Id c`r TELEPHONE: 3) I ' Y1 S- • q t) $ a, SIGNATURE: DATE: Ov#4 Liv/ -)7 A. What is the Address of the property being improved? MC) —1 V .Juni Y% 1 40 4'v -A, C•\. What is the Legal Description of the property? (May be available at County Recorder's Office on 2"d floor of the Courthouse) vOCsv'Dp ciA-r,kka l.cevia- No . l Lai �J B. What was the nature of the improvement(s)? (must be single family homes or duplexltwin homes to qualify) r Ac`L 4'Vv► MAI (,QVAtVVL7tlA I" C. City of Waterloo Building and Inspections Department Information: Permit Number: 74A ObOtt 'D5 permit was issued: `2. • 1 S Total permit(s) valuation: A S 8, 3 7 S D. What was the cost of the new construction? fla 101 '1/4,1 3 E. Estimated or actual date of completion of this new construction? Li • 1 CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application Hurst be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 39 of 73 Note Base map data source is Black Hawk County. This map does not represent survey, no liability Is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk C,urlty Assessor, or Mels errlployees. I he Uty of Waterloo makes ilo warranty, express of Implied, as to the eopea ly of he Irlf rraratlon shown on Nis map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate information. CITY OF WATERLOO Council Communication Resolution re -setting date of bid opening as May 11, 2017 and date of public hearing as May 15, 2017 for the Purchase of two (2) compact pickup trucks for the Engineering Department and instruct City Clerk to publish said notice. City Council Meeting: 5/1/2017 Prepared: 4/25/2017 REVIEWERS: Department Traffic Operations Clerk Office SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Background Information: Reviewer Greco, Sandie Higby, Nancy Action Approved Approved D ate 4/25/2017 - 4:07 PM 4/26/2017 - 9:29 AM Resolution re -setting date of bid opening as May 11, 2017 and date of public hearing as May 15, 2017 for the Purchase of two (2) compact pickup trucks for the Engineering Department and instruct City Clerk to publish said notice. Submitted By:Sandie Greco, Interim Public Works Director Recommend Approval The purchase of two compact pickup trucks supports the Engineering Department on -street construction oversight process. This purchase replaces 2002 and 2004 model equipment. Replacement of these two vehicles was programmed in the 2017 Capital Equipment Replacement Program. Estimate: $50,000.00 415-07-7830-2117 416-07-7830-2117 The purchase of two compact pickup trucks supports the Engineering Department on -street construction oversight process. This purchase replaces 2002 and 2004 model equipment. Replacement of these two vehicles was programmed in the 2017 Capital Equipment Replacement Program. Page 41 of 73 CITY OF WATERLOO Council Communication Resolution re -setting date of bid opening as May 11, 2017 and date of public hearing as May 15, 2017 for the Purchase of one (1) Salt Brine Blender for the Street Department and instruct City Clerk to publish said notice. City Council Meeting: 5/1/2017 Prepared: 4/26/2017 REVIEWERS: Department Traffic Operations SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Background Information: Reviewer Higby, Nancy Action Approved D ate 4/26/2017 - 12:27 PM Resolution re -setting date of bid opening as May 11, 2017 and date of public hearing as May 15, 2017 for the Purchase of one (1) Salt Brine Blender for the Street Department and instruct City Clerk to publish said notice. Submitted By:Sandie Greco, Interim Public Works Director Recommend Approval This purchase if to replace home-made frine maker which is no longer serviceable and non -repairable due to excessive corrosion. this need was recognized and funded as part of the 415 GO Bond Equipment Replacement Program. $55,000.00 415-19-7100-2117 The City has never had a brine making filling station which can be accurately relied upon to deliver the optimum 23% salt concentration. The existing "home -built" system, is no longer operational due to corrosion. The storage tanks presently in use remain serviceable and can be re -used. Page 42 of 73 CITY OF WATERLOO Council Communication Motion to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Kings & Queens, 304 W. 4th Street. City Council Meeting: 5/1/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 4/26/2017 - 1:35 PM SUBJECT: Motion to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Kings & Queens, 304 W. 4th Street. Page 43 of 73 CITY OF WATERLOO Council Communication Recommendation of appointment of Lance Dunn to the position of Human Resources Director, effective May 15, 2017. City Council Meeting: 5/1/2017 Prepared: 4/26/2017 REVIEWERS: Department Reviewer Action Date Human Resources Higby, Nancy Approved 4/26/2017 - 2:04 PM ATTACHMENTS: Description Type SUBJECT: Submitted by: Recommendation of appointment of Lance Dunn to the position of Human Resources Director, effective May 15, 2017. Submitted By: Mayor Quentin Hart Page 44 of 73 City Council Members Outlined below is a brief description of the recruitment, interview and selection process for the Human Resources Director's position; Recruitment Process The position was advertised as follows: job notice sent to agencies and organizations on the City's Affirmative Action List; advertisement placed in the Sunday Waterloo Courier; advertisement placed with the Iowa League of Cities; job notice sent directly to all Iowa members of IaPERLA (Iowa Public Employer Labor Relations Association ); advertisement placed on the national website and in the various publications of SHRM (Society for Human Resource Management); job notice placed on the INDEED and Monstor.Com websites. Although over 50 individuals, from throughout the country, applied for the position many of them did not meet the minimum requirements as outlined in the advertisement and job notice. Interview Process After a review of the applicants, nine individuals from Georgia, Nebraska, Colorado, Minnesota and Iowa were offered and accepted an opportunity to participate in the interview process. An interview panel was established comprised of the following individuals as voting members: Ron Welper, City Councilperson & Mayor Pro -Tem; Bev Smith - Associate Superintendent of Human Resources for the Waterloo School System; Abraham Funchess, Director of the Waterloo Human Rights Commission; Kelley Felchle, City Clerk; Pat Treloar, Chief of the Waterloo Fire Department. Jim Rodemeyer, Interim Human Resources Director served as a non-voting facilitator. The interviews were held on April 5, 6 and 7. Prior to their interview the applicant from Nebraska and the applicant from Minnesota dropped out and the Panel interviewed the remaining seven individuals. The panel conducted a patterned interview process in which each applicant was asked to respond to the same pre- selected questions. At the end of each interview, each panelist individually rated each applicant, using a standard rating form, that required the panelist to rate the applicants in four areas: Evaluation of Past Work Experience - 45 points possible; Comprehension/Communication/Presentation/ Self -Confidence - 35 Points possible; Evaluation of Education - 10 points possible; Professional Growth & Development - 10 points possible. The total score for each applicant was then divided by the number of panelists and an average score and ranking was developed. The Mayor was given the results of the interview process, including information on the top three finalists who had average scores out of Page 45 of 73 100 points possible of 92.1, 87.9 & 83.28. The candidate, who scored the highest, Mr. Lance Dunn, was the highest ranked individual by each of the five interview panelists. Selection Process The Mayor re -interviewed the top three applicants and is recommending that Mr. Dunn, who resides in Waterloo, be appointed as the City Human Resources Director. Mr. Dunn is currently employed by the University of Northern Iowa. He previously held Human Resources positions with Tysons/IBP Inc, Nestle Purina, Eagle Ottawa, the Kellogg Company, and MetoKote Corporation. The pay range for the Human Resources Director is $78, 000 to $98, 0000 annually and a job offer has been made to Mr. Dunn to start employment at $84,000 per year. Each member of the interview panel has indicated they concur with the Mayor's recommendation and are willing to privately discuss their evaluation of the applicants. Jim Rodemeyer Page 46 of 73 CITY OF WATERLOO Council Communication Bonds. City Council Meeting: 5/1/2017 Prepared: REVIEWERS: Department Reviewer Action Date Engineering Higby, Nancy Approved 4/26/2017 - 12:22 PM ATTACHMENTS: Description Type D Bonds for Council Approval 5.1.17 Backup Material SUBJECT: Bonds. Page 47 of 73 BONDS FOR COUNCIL APPROVAL May 1, 2017 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 IA 599673 IA 601576 7900427040 62814559 IA 595956 2348009 BRAD TREES dba TREES CONSTRUCTION LLC HANDYMAN SERVICES PLUS, INC. KELLY GRIGG dba PROFESSIONAL CONCRETE MP NEXLEVEL, LLC PAUL ZESCHKE dba ZMS WELLS HOLLOW LANDSCAPING, LLC CEDAR FALLS, IA WATERLOO, IA EVANSDALE, IA MAPLE LAKE, MN WATERLOO, IA WAVERLY, IA Page 48 of 73 CITY OF WATERLOO Council Communication Sale and conveyance of city -owned property, located at 525 E. 4th Street (also known as 525 Franklin Street) in the amount of $58,500.00 to First Presbyterian Church, and up to $2,000 in closing costs. City Council Meeting: 5/1/2017 Prepared: 4/26/2017 REVIEWERS: Department Planning & Zoning Planning & Zoning Planning & Zoning Clerk Office Reviewer Schroeder, Aric Andera, Tim Schroeder, Aric Felchle, Kelley ATTACHMENTS: Description D Attachments - S ale to F irst Presbyterian SUBJECT: Submitted by: Recommended Action: Summary Statement: Action Rej ected Approved Approved Approved Type Cover Memo D ate 4/26/2017 - 9:31 AM 4/26/2017 - 9:49 AM 4/26/2017 - 10:21 AM 4/26/2017 - 11:27 AM Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing the sale and conveyance of a certain tract of land known as 525 East 4th Street (also known as 525 Franklin Street), in the amount of $58,500.00 and up to $2,000 in closing costs, and authorizing the Mayor and City Clerk to execute necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director Recommendation of sale The City of Waterloo has recently purchased from KWWL a parking lot directly across the street from their office in the amount of $58,500.00. As you may recall, KWWL is in the process of doing a historic renovation of their building at 500 East 4th Street. First Presbyterian Church, which abuts the parking lot in question, expressed interest to the City that they would like to purchase the parking lot from the City once acquired from KWWL. The First United Presbyterian Church has been working on a renovation of their entire church building and site. As a result of that, their new main entrance setup and parking lot improvements would be better served if they acquired this same lot from the City of Waterloo. The church is offering the $58,500 for the lot, as they do not pay property taxes, and this would make the sale and conveyance an even slate for the City of Waterloo. At the December 12, 2016 Building and Grounds Committee, the committee Page 49 of 73 Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: recommended approval to sell the property to First Presbyterian Church for $58,500.00. None N/A Economic Development, Property Management, Downtown Development Not sell, but keep for development purposes In going back to the overall goal of the KWWL agreement, the idea was to redevelop the 1.5 block area surrounding the KWWL building. Originally, this lot was envisioned as a potential infill commercial lot or perhaps a brownstone type residential infill site. But the redevelopment can also be achieved through the continued investment and improvements by the First United Presbyterian Church working to improve their site, congregational commitment, and energy into this urban area of the community. Staff has had several conversations with different developers about the site. The church also suggested a potential land swap for land behind the church, but the research by staff did not support that "back lot" having a great deal of success for redevelopment. This lot has frontage on East 4th Street and Franklin Street, which increases its viability for reinvestment and interest by other private developers. So it has redevelopment opportunities. In the end, staffs recommendation was to support our existing business in the First United Presbyterian Church. The church is not only offering the funds to repay the city acquisition, but they are investing funds back into the church for redevelopment. So this is not only a sale, but a redevelopment project. They say 75-80% of economic development activity comes from existing businesses reinvesting in their areas. The church is currently reinvesting in their site, and we would like to support that action. The Southeasterly 95 feet of Lots 8 and 9, except that part of said Lot 8 lying East of the West line of East Fourth Street deeded to the City of Waterloo, IA in X TLD 485. A part of Lot 1 commencing at a point on the Northeasterly line of said Lot 8 that is 55 feet Southeasterly from the most Northerly corner of said Lot 8; thence Northeasterly along a line drawn at right angles to the Northeasterly line of said Lot 8, 60 feet; thence Southeasterly along a line that is parallel with the Northeasterly line of said Lot 8 to the West line of East Fourth Street; thence South along the West line of East Fourth Street to the Northeasterly line of said Lot 8; thence Northwesterly along the Northeasterly line of said Lot 8 to the point of beginning Page 50 of 73 All in Block 61 in The Cooley Addition to the City of Waterloo, Black Hawk County, Iowa. Page51 of73 Noel Anderson Ci v of Waterloo November 9, 2016 R KWWL Parking Lot Noel, First Presbyterian Church at the corner of Franklin and Park Ave. would like to pc, pose a land exchange to the city. We are adding a new elevator and entrance to he parking lot on the east side of the building. It will make the east parking lot main entrance to the building. Adjacent to that parking lot is the parking lot pr, v i.ously owned by KWWL. This lot had been previously owned by the church ars I sold to KWWL as a favor to the station. The station allowed the church to u s 0. the parking lot when needed. It is primarily used by the church on Sundays al id other large church events during the week. We would like to trade land in the back of the church for that parking lot as it fits perfectly with our new entrance. A( ached is a site plan showing a potential land exchange. Vi,2 are concerned with the use of the KWWL parking lot for possible commercial c r csidential use and feel the land in the back of our church would lend itself to a :.• i ; cr residential use. It would be across the street from other residents as or ., o sed to in the middle of businesses. Cf-u.;rch representatives, including myself, would like to meet with your do )artment, the mayor or council members to discuss our wishes for this land. TI . rrks and let me know if you need anything else or when we can meet. 7:: Christensen I. ing & Grounds Chair ret Presbyterian Church Franklin Street Nterloo, Iowa 50703 Page 52 of 73 / • w- - 150 '3AV-Matircl 3- Page 53 of 73' NOEL. ANDERSON From: Jim Christensen <iim@single-source.net> Sent: Tuesday, November 29, 2016 10:22 AM To: NOEL ANDERSON Cc: amy@lstpresby.org Subject: RE: parking lot Noel, We would be interested in purchasing the lot from the city. ideally we would like the KWWL lot as it sits well with the new entrance. If we get the KWWL lot we would not need the back lot but would still maintain it, If we do get the lot from the city, we would entertain the idea of allowing use of the lot for events downtown or at Lincoln Park. I do know the WDC will support the land swap. We would also be willing to meet with whomever. Buildings & Grounds, etc. to discuss the various possibilities. Thanks for the update. Jim .Tames P. Christensen Chief Fin: ncial Officer Director of Sales & Marketing \..)) Office: 319-232-6554 Cell: 19-269-1171 112 W. 1':;: -lc Lane Waterloo, Iowa 50701 www.Sin: Source.Net From: NOEL. ANDERSON [mailto:NOELANDERSONOWATERLOO-IA.ORG] Sent: Tiles lay, November 29, 2016 9:37 AM To: Jim Christensen Subject: PE: parking lot Jim — we hv ve looked at the Idea of the land swap with our downtown consultant and internally and are not receiving great feedback c,, the viability of redevelopment of the back part of the lot. The City Cr-rncil did approve the sale of land under the Sale of Property Policy fast night to a couple for cash. Would the church be : ':crested in buying the land for what the City just paid for it? 1 am not s::'. frig the swap is not able to move ahead to Building & Grounds, but 1 believe it will be difficult if there is not a goed chane: for redevelopment of it and no cash. i Page 54 of 73 Thanks, Noel Noel Anderson l Community Planning & Development Director City of Wai; : rioo Community Planning & Development Department City Hall 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319.291.4366 Fax: 319„291.4262 Celt: 319.2:70.6357 Websites: City — www.cityofwaterlooiowa.com Lirownfields: www.thenewwaterloo.com "Can't fail i. arrogance. Won't fail is confidence."— Lord John Roxton From: Jim Christensen [mailto:Jim@single-source.net] Sent: Tei- . lay, October 25, 2016 4:27 PM To: NOEL 1DERSON Subject: t irking lot Noel, What is Lhc process for purchasing the parking lot next to First Presbyterian Church? We owned it years ago and out of' courtesy to KW WL sold it to them for their convenience, It was a nice arrangement with them as they used tt during the day during the week and we could use it at night and on Sundays. We were not privy to their plan!, o dispose of the lot or we would have purchased it back from them. Let 111G: len 'w the process as it makes sense for us to maintain it and let others use it when we are not needing the space. Thanks, Jinn James P, Christensen Chief Fin2Ficial Officer i)ireotor 0 Sates & Marketing -44 Office: 319-232-6554 Ca: 31 ')•269-1171 112 W. j.': k Lane Waterloo, • oliva 50701 :-Source.Net 2 Page 55 of 73 1 1 Exhibit "A" The Southeasterly 95 feet of Lots 8 and 9, except that part of said Lot 8 lying East of the West line of East Fourth Street deeded to the City of Waterloo, IA in X TLD 485. A part of Lot 1 commencing at a point on the Northeasterly line of said Lot 8 that is 55 feet Southeasterly from the most Northerly corner of said Lot 8; thence Northeasterly along a line drawn at right angles to the Northeasterly line of said Lot 8, 60 feet; thence Southeasterly along a line that is parallel with the Northeasterly line of said Lot 8 to the West line of East Fourth Street; thence South along the West line of East Fourth Street to the Northeasterly Zine of said Lot 8; thence Northwesterly along the Northeasterly line of said Lot 8 to the point of beginning. All in Block 61 in The Cooley Addition to the City of Waterloo, Black Hawk County, Iowa. Page 56 of 73 CITY OF WATERLOO Council Communication Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for the University Avenue and Midway Drive Reconstruction and authorize Mayor to execute said document. City Council Meeting: 5/1/2017 Prepared: 4/26/2017 REVIEWERS: Department Engineering Clerk Office Reviewer Thorson, Eric Higby, Nancy ATTACHMENTS: Description ❑ University Reconstruction Notice of Intent SUBJECT: Submitted by: Recommended Action: Expenditure Required: Source of Funds: Background Information: Action Approved Approved Type Cover Memo D ate 4/26/2017 - 1:59 PM 4/26/2017 - 2:06 PM Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for the University Avenue and Midway Drive Reconstruction and authorize Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer Recommend approval. These documents have been reviewed by this office and recommends approval by the City Council. $350.00 (3 -year permit) University Ave. Transfer of Jurisdiction Funds This permit covers the University/Midway intersection and 600' east of Midway. Page 57 of 73 IOWA DEPARTMENT OF NATURAL RESOURCES ENVIRONMENTAL PROTECTION DIVISION NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT No. 1 FOR "STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL ACTIVITY" or No. 2 FOR "STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL ACTIVITY FOR CONSTRUCTION ACTIVITIES" or No. 3 FOR "STORM WATER DISCHARGE ASSOCIATED WITH INDUSTRIAL ACTIVITY FOR ASPHALT PLANTS, CONCRETE BATCH PLANTS, ROCK CRUSHING PLANTS, AND CONSTRUCTION SAND AND GRAVEL FACILITIES." PERMIT INFORMATION Has this storm water discharge been previously permitted? 0 Yes ❑x N If yes, please list authorization number Under what General Permit are you applying for coverage? General Permit No. 1 0 General Permit No. 2 ❑x General Permit No. 3 0 IDNR CASHIER'S USE ONLY 0253-542-SW08-0581 PERMIT FEE OPTIONS For coverage under the NPDES General Permit the following fees apply: ❑ Annual Permit Fee $175 (per year) Maximum coverage is one year. ❑x 3 -year Permit Fee $350 Maximum coverage is three years. ❑ 4 -year Permit Fee $525 Maximum coverage is four years. ❑ 5 -year Permit Fee $700 Maximum coverage is five years. Checks should be made payable to: Iowa Department of Natural Resources. FACILITY OR PROJECT INFORMATION Enter the name and full address/location (not mailing address) of the facility or project for which permit coverage is requested. NAME: UNIVERSITY AVE./MIDWAY RECONSTRUCTION STREET ADDRESS OF SITE: 4040 University Ave. CITY: Waterloo COUNTY: Black Hawk STATE: Iowa ZIP CODE: 50701 CONTACT INFORMATION Give name, mailing address and telephone number of a contact person (Attach additional information on separate pages as needed). This will be the address to which all correspondence will be sent and to which all questions regarding your application and compliance with the permit will be directed. NAME: Jeff Bales ADDRESS: 715 Mulberry Street CITY: Waterloo STATE: Iowa ZIP CODE: 50703 TELEPHONE ( 319) 291-4312 Check the appropriate box to indicate the legal status of the operator of the facility. 0 Federal 0 State ❑X Public 0 Private 0 Other (specify) SIC CODE (General Permit No. 1 & 3 Applicants Only) SIC code refers to Standard Industrial Classification code number used to classify establishments by type of economic activity. Be sure to complete both sides of this form. 542-1415 (Rev. 7/08) Page 58 of 73 FACILITY LOCATION OR LOCATION OF CONSTRUCTION SITE Give the location by'/ section, section, township, range, (e.g., NW, 7, T78N, R3W). 1/4 SECTION SECTION TOWNSHIP RANGE NE,NW,SE,SW 20 89 N 13 W OWNER INFORMATION Enter the name and full address of the owner of the facility. MAIL TO: STORM WATER COORDINATOR IOWA DEPARTMENT OF NATURAL RESOURCES 502 E. 9TH STREET DES MOINES, IA 50319-0034 NAME: City of Waterloo ADDRESS: 715 Mulberry Street CITY: Waterloo STATE: Iowa ZIP CODE: 50703 TELEPHONE: 319-291-4312 OUTFALL INFORMATION Discharge start date, i.e., when did/will the site begin operation or 10/1/92, whichever is later: May 15 , 2017 Is any storm water monitoring information available describing the concentration of pollutants in storm water discharges? 0 Yes NOTE: Do not attach any storm water monitoring information with the application. ❑x No Receiving water(s) to the first uniquely named waterway in Iowa, (e.g., road ditch to unnamed tributary to Mud Creek to South Skunk River): Sheet flow into proposed drainage system to an unnamed drainageway to Black Hawk Creek, ultimately to the Cedar River. Compliance With The Following Conditions: Has the Storm Water Pollution Prevention Plan been developed prior to the submittal of this Notice of Intent and does the plan meet the requirements of the applicable General Permit? (do not submit the SWPPP with the application) Will the Storm Water Pollution Prevention Plan comply with approved State (Section 161A.64, Code of Iowa) or local sediment and erosion plans? (for General Permit 2 only) Have two public notices been published for at least one day, one each in the two newspapers with the largest circulation in the area where the discharge is located, and are the proofs of notice attached? (new applications only) Yes No X X X GENERAL PERMIT NO. 2 AND GENERAL PERMIT NO. 3 APPLICANTS COMPLETE THIS SECTION. Description of Project (describe in one sentence what is being constructed): Removal and reconstruction of University Avenue and a portion of Midway Avenue in Waterloo, IA For General Permit No. 3 - Is this facility to be moved this year? Number of Acres of Disturbed Soil: 1.5 0 Yes 0 No (Construction Activities Only) Estimated Timetable For Activities / Projects, i.e., approximately when did/will the project begin and end: Start: May 15th , 2017 End: May 15th, 2020 CERTIFICATION — ALL APPLICATIONS MUST BE SIGNED Only the following individuals may sign the certification: owner of site, principal executive officer of at least the level of vice- president of the company owning the site, a general partner of the company owning the site, principal executive officer or ranking elected official of the public entity owning the site, any of the above of the general contracting company for construction sites. I certify under penalty of law that this document was prepared under my direction or supervision in accordance with a system designed to assure that qualified people properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, this information is to the best of my knowledge and belief, true, accurate, and complete. I further certify that the terms and conditions of the general permit will be met. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. NAME: (print or type) TITLE: SIGNATURE: DATE: Page 59 of 73 CITY OF WATERLOO Council Communication Resolution authorizing the Traffic Operations Department to hire Bolton & Menk of Cedar Rapids, Iowa to develop two (2) grant applications for Iowa Clean Air Attainment Program for the installation of fiber optics and a traffic adaptive system on Ansborough Avenue from San Marnan Drive to Downing Avenue and on Broadway Street from Park Road to Airport Boulevard for a total cost of $7,200. City Council Meeting: 5/1/2017 Prepared: 4/26/2017 REVIEWERS: Department Reviewer Action Date Traffic Operations Higby, Nancy Approved 4/26/2017 - 2:20 PM ATTACHMENTS: Description Type ❑ City of Waterloo-Ansborough Ave Cover Memo • City of Waterloo -Broadway Street Cover Memo • Terms of Proposal Cover Memo SUBJECT: Resolution authorizing the Traffic Operations Department to hire Bolton & Menk of Cedar Rapids, Iowa to develop two (2) grant applications for Iowa Clean Air Attainment Program for the installation of fiber optics and a traffic adaptive system on Ansborough Avenue from San Marnan Drive to Downing Avenue and on Broadway Street from Park Road to Airport Boulevard for a total cost of $7,200. Submitted by: Submitted By:Sandie Greco, Interim Public Works Director Recommended Action: Recommend Approval Summary Statement: Background Information: The necessary studies provided by Bolton & Menk will determine the amount of pollutants that can be reduced by each project. This information will be submitted in the grant applications for the ICAAP (Iowa Clean Air Attainment Program) projects. The grant applications are necessary to move forward with the 2 projects involving the installation of fiber optics and traffic adaptive system on Ansborough Avenue and on Broadway Street. Page 60 of 73 BOLTON & MENK Real People. Real Solutions. April 25, 2017 c/o Mohammad Elahi Traffic Engineer — City of Waterloo 625 Glenwood Street Waterloo, IA 50703 RE: Installing Fiber Optics and Traffic Adaptive system on Ansborough Avenue Iowa Clean Air Attainment Program (ICAAP) Grant Application 855 Wright Brothers Blvd SW Suite 2A Cedar Rapids, IA 52404 Ph: (319) 362-3219 F: (319) 362-3341 Bolton-Menk.com Bolton & Menk, Inc. is pleased to present this proposal for professional services related to a preparation of one ICAAP application. The ICAAP program is administered by the Iowa DOT and has a purpose to help finance transportation projects and programs that result in attaining or maintaining the national ambient air quality standards (NAAQS) of the 1990 Clean Air Act Amendments (CAAA) with a focus on volatile organic compounds (VOC) and nitrogen oxides (NOx), carbon monoxide (CO) and, under certain conditions, particulate matter (PM -2.5 and PM -10). VOC and NOx contribute to ground -level ozone (03) formation. The application will be prepared to be presented to the Iowa DOT for installation of fiber optics and a traffic adaptive system on Ansborough Avenue from San Marnan Drive to Downing Street. This proposal is subject to the attached Terms of Proposal. If the proposal and the attached terms are acceptable please sign below to verify your acceptance. When signed, the proposal and the attached terms shall constitute the agreement between the City of Waterloo and Bolton & Menk, Inc. Thank you for the opportunity to assist you with this project. Please feel free to contact me if you have any questions or if you require any additional information. Sincerely, Bolton & enk, Inc. �. Christophe S. Chromy, P.E Principal Engineer The City of Waterloo agrees to this proposal and the attached terms. Accepted By: Date: Printed Name: C: \Users\barbul\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\35FJYBGJ\Ansbo rough.docx Bolton & Menk is an equal opportunity employer. rage b -I or i:i SCOPE OF SERVICES ICAAP Applications for Ansborough Avenue I. BACKGROUND INFORMATION AND CONTRACT PURPOSE This project will include preparing an individual application for funding through the Iowa Clean Air Attainment Program (ICAAP) administered by the Iowa DOT. The application will include the Ansborough Avenue corridor. The purpose of the study is to reduce mobile source pollutant emissions and improve air quality by upgrading the traffic signal system and improving traffic operations to reduce delays. II. SCOPE OF SERVICES We will provide the following services for the project: Traffic Engineering. These services will consist of the following tasks: A. Perform travel time measurements for the corridor during AM, PM, and non/peak hours to measure existing conditions. B. Prepare a Cost Opinion of proposed improvements. C. Prepare documentation necessary to complete ICAAP application. III. FEE ESTIMATE The total fixed fee proposed to complete the work as specified is $3,600, which includes any reimbursable expenses. The terms of this proposal are valid for 30 day(s) from the date of this proposal. IV. SCHEDULE We will begin our services upon receipt of this Agreement executed by you which will serve as a notice to proceed. We will work with you complete the ICAAP application for submittal to the Iowa DOT prior to the October 1, 2017 deadline. V. CLIENT RESPONSIBLITIES It will be your responsibility to provide the following: 1. Identify a Project Representative with full authority to act on behalf of the Client with respect to this project. The Client Project Representative shall render decisions in a timely manner in order to avoid delays of Bolton & Menk, Inc.'s services. C:\Users\barbul\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\35FJYBGJ\Ansborough.docx Bolton & Menk Is an equal opportunity employer Page 62 of 73 2. Legal, accounting, and insurance counseling services or other consultants, including geotechnical, or vendors that may be necessary. The Client shall coordinate these services with those services provided by Bolton & Menk, Inc. 3. Provide to Bolton & Menk, Inc. any available drawings, survey plats, testing data and reports related to the project, either hard copy or electronic media. Electronic media is preferred. 4. Unless specifically included in the Scope of Services to be provided by Bolton & Menk, Inc., the Client shall furnish tests, inspections, permits and reports required by law, regulation or code including but not limited to hazardous materials, structural, mechanical, chemical, air pollution and water pollution tests. VI. ADDITIONAL SERVICES The following are additional services you may require for your project. We can provide these services but they are not part of this proposal at this time. 1. Additional ICAAP application work not listed in the Scope of Services. C:\Users\barbul\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\35FJYBGJ\Ansborough.docx Bolton & Menk is an equal opportunity employer. Page 63 of /3 BOLTON & MENK Real People. Real Solutions. April 25, 2017 c/o Mohammad Elahi Traffic Engineer — City of Waterloo 625 Glenwood Street Waterloo, IA 50703 RE: Installing Fiber Optics and Traffic Adaptive system on Broadway Street Iowa Clean Air Attainment Program (ICAAP) Grant Application 855 Wright Brothers Blvd SW Suite 2A Cedar Rapids, IA 52404 Ph: (319) 362-3219 F: (319) 362-3341 Bolton-Menk.com Bolton & Menk, Inc. is pleased to present this proposal for professional services related to a preparation of one ICAAP application. The ICAAP program is administered by the Iowa DOT and has a purpose to help finance transportation projects and programs that result in attaining or maintaining the national ambient air quality standards (NAAQS) of the 1990 Clean Air Act Amendments (CAAA) with a focus on volatile organic compounds (VOC) and nitrogen oxides (N0x), carbon monoxide (CO) and, under certain conditions, particulate matter (PM -2.5 and PM -10). VOC and NOx contribute to ground -level ozone (03) formation. The application will be prepared to be presented to the Iowa DOT for installation of fiber optics and traffic adaptive system on Broadway Street from Park Road to Airport Boulevard. This proposal is subject to the attached Terms of Proposal. If the proposal and the attached terms are acceptable please sign below to verify your acceptance. When signed, the proposal and the attached terms shall constitute the agreement between the City of Waterloo and Bolton & Menk, Inc. Thank you for the opportunity to assist you with this project. Please feel free to contact me if you have any questions or if you require any additional information. Sincerely, Bolton Menk, Inc. Christoph r S. Chromy, P.E Principal Engineer The City of Waterloo agrees to this proposal and the attached terms. Accepted By: Date: Printed Name: C:\Users\barbel\App Data\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\35FJYBGJ\Broadway.docx Bolton & Menk is an equat opportunity employer Page 64 of 73 SCOPE OF SERVICES ICAAP Applications for Broadway Street and Ansborough Avenue I. BACKGROUND INFORMATION AND CONTRACT PURPOSE This project will include preparing an individual application for funding through the Iowa Clean Air Attainment Program (ICAAP) administered by the Iowa DOT. The application will include the Broadway Street corridor. The purpose of the study is to reduce mobile source pollutant emissions and improve air quality by upgrading the traffic signal system and improving traffic operations to reduce delays. II. SCOPE OF SERVICES We will provide the following services for the project: Traffic Engineering. These services will consist of the following tasks: A. Perform travel time measurements for the corridor during AM, PM, and non/peak hours to measure existing conditions. B. Prepare a Cost Opinion of proposed improvements. C. Prepare documentation necessary to complete ICAAP application. III. FEE ESTIMATE The total fixed fee proposed to complete the work as specified is $3,600, which includes any reimbursable expenses. The terms of this proposal are valid for 30 day(s) from the date of this proposal. IV. SCHEDULE We will begin our services upon receipt of this Agreement executed by you which will serve as a notice to proceed. We will work with you complete the ICAAP application for submittal to the Iowa DOT prior to the October 1, 2017 deadline. V. CLIENT RESPONSIBLITIES It will be your responsibility to provide the following: 1. Identify a Project Representative with full authority to act on behalf of the Client with respect to this project. The Client Project Representative shall render decisions in a timely manner in order to avoid delays of Bolton & Menk, Inc.'s services. C:\Users\barbul\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\35FIYBGI\Broadway.docx Bolton & Menk to an equal opportunity employer Nage 65ot i.� 2. Legal, accounting, and insurance counseling services or other consultants, including geotechnical, or vendors that may be necessary. The Client shall coordinate these services with those services provided by Bolton & Menk, Inc. 3. Provide to Bolton & Menk, Inc. any available drawings, survey plats, testing data and reports related to the project, either hard copy or electronic media. Electronic media is preferred. 4. Unless specifically included in the Scope of Services to be provided by Bolton & Menk, Inc., the Client shall furnish tests, inspections, permits and reports required by law, regulation or code including but not limited to hazardous materials, structural, mechanical, chemical, air pollution and water pollution tests. VL ADDITIONAL SERVICES The following are additional services you may require for your project. We can provide these services but they are not part of this proposal at this time. 1. Additional ICAAP application work not listed in the Scope of Services. C:\Users\barbul\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\35FJYBGJ\Broadway.docx Bolton & Menk is an equal opportunity employer. Nage E6 of 3 Version 11-30-98 Terms of Proposal Bolton & Menlo, Inc. The accompanying Proposal (hereinafter referred to as "Proposal") is subject to the following terms and conditions. These Terms of Proposal (hereinafter referred to as "Terms") are an integral part of the Proposal as if stated directly therein. No change or deviation from these Terms will be binding without the written approval of Bolton & Menk, Inc. (BMI). Such changes may require an adjustment in the proposed fee, schedule or scope of the Proposal. A. Services: BMI proposes to perform the services outlined in the Proposal for the stated fee arrangement. Changes required by the Client or other controlling entities (regulatory agencies, contractors, courts, etc.) from the scope or schedule of services described in the Proposal shall be considered "Additional Services" and will be invoiced on an hourly basis in addition to the stated fee arrangement. B. Information from Client: Unless otherwise stated, Client agrees to provide BMI with all site information necessary to complete the proposed services. This information should include current site property descriptions (from abstract, title opinion or title commitment); other legal documents affecting the site; copies of previous surveys, maps, engineering studies and plans; existing or required soils and geotechnical reports; governmental, regulatory and utility reviews and determinations; and all other pertinent information. Client shall promptly inform BMI of any alleged defects in services provided or the project. C. Access to Site: Unless otherwise stated, Client agrees to provide BMI with access to the site, including adjoining properties, for activities necessary for the performance of services. It is understood that in the normal course of work, property damage may occur due to excavations, tree and brush trimming, marking lines, etc. The cost to correct resulting damages has not been included in the fee. BMI will take precautions to minimize damage due to these activities and the Client agrees to reimburse BMI for any costs associated with required restoration work. D. Standard of Care: Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of BMI's profession currently practicing under similar conditions. BMI makes no expressed or implied warranty with respect to its undertakings described herein. E. Certifications: Any certification provided by BMI is a professional opinion based upon knowledge, information and beliefs available to BMI at the time of certification. Such certifications are not intended as and shall not be construed as a guarantee or warranty. BMI shall not be required to certify the existence of conditions whose existence BMI cannot reasonably ascertain. F. Project Approvals: Due to site limitations, code interpretations, regulatory reviews, political considerations and Client directed design and improvements, BMI makes no representations as to acceptability or approvability of the project; or, zoning requests, permit applications, site and development plans, plats and similar documents. Payment of fees to BMI is not contingent upon project approval. G. Opinions or Estimates of Project Costs: Where included as part of project scope or otherwise, opinions or estimates of project cost will generally be based upon public construction cost information. Since BMI has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the Client and BMI does not warrant or guarantee the accuracy of construction cost opinions or estimates. Project financing should be based upon actual, contracted construction costs with appropriate contingencies. TERMPROP-final-1198[1].doc/Rev 7-6-11 Page 1 of 2 - Terms of Proposal Page 67 of 73 Version 11-30-98 Terms of Proposal Bolton & Menlo, Inc. (Continued) H. Construction Phase Services: If construction phase engineering or staking services are included in this Proposal or subsequently authorized, Client is notified that BMI is not be responsible for means, methods, techniques or procedures of construction selected by any contractor employed on the project nor for the safety precautions or programs incident to the work of any contractor. I. Ownership and Alteration of Documents: All documents, including reports, specifications, drawings, field data, notes and documents or electronic media prepared or furnished by BMI under this agreement shall remain the property of BMI. The Client may make and retain copies for its use in connection with this project. However, such documents are not intended for reuse by the Client on any other project or alteration of the project by others without the written consent of BMI. Electronic media may be furnished for convenience of Client; however, only signed and certified hard copies of submittals may be relied upon as documentation of professional services provided. J. Billings and Payments: Invoices for BMI's services shall be submitted, at BMI's option, either monthly or upon completion of services. Invoices are due and payable within 30 days after the invoice date. If the invoice is not paid within 30 days, BMI may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of its services. K. Late Payments: Accounts unpaid 30 days after the invoice date will be subject to a monthly service charge of 1.5 % on the unpaid balance. If any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees. L. Termination of Services: This agreement may be terminated, upon written notice, by the Client or BMI should the other fail to perform its obligations hereunder. In the event of termination, the Client shall pay BMI for services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. M. Limitation of Liability: In recognition of the relative risks, rewards and benefits of the project to both the Client and BMI, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, BMI's total liability to the Client for any and all injuries, claims, losses, expenses, damages or claimed expenses arising out of the performance of this agreement from any cause or causes, shall not exceed $ 1,500 . Such claims include, but are not limited to, BMI's negligence, errors, omissions, strict liability, breach of contract, or breach of warranty, if any. N. Dispute Resolution: Any claims or disputes made during or after the performance of services between BMI and the Client, with the exception of claims by BMI for non-payment of services rendered, shall be submitted to mediation and/or arbitration. This Proposal anticipates that BMI and the Client will include a similar requirement in all agreements with contractors, sub -contractors, suppliers, consultants and fabricators concerned with this project. O. Withdrawal of Proposal: This Proposal constitutes a non-binding offer to perform services and BMI reserves the right to withdraw or modify this Proposal, without liability to the Client, at any time prior to receipt of written acceptance from the Client and execution of a signed agreement in accordance with Paragraph P. P. Agreement: If the Proposal is accepted, the Client and BMI may enter into and execute an Agreement incorporating the Proposal, these Terms and such additional terms and conditions as may be mutually acceptable to BMI and Client. Upon request by the Client, BMI may, at its sole discretion and for the benefit of the Client, proceed with any proposed services prior to execution of a written agreement. In the absence of an executed written agreement, the accompanying Proposal and these Terms of Proposal shall constitute the whole and complete agreement between BMI and the Client. TERMPROP-final-1198H].doc/Rev 7-6-11 Page 2 of 2 - Terms of Proposal Page 68 of 73 CITY OF WATERLOO Council Communication Airport Board Meeting Minutes, March 7, 2017. City Council Meeting: 5/1/2017 Prepared: 4/25/2017 REVIEWERS: Department Reviewer Action Date Airport Higby, Nancy Approved 4/26/2017 - 9:35 AM Clerk Office Higby, Nancy Approved 4/26/2017 - 9:35 AM ATTACHMENTS: Description Type D Airport Board Meeting Minutes March 7,2017 Cover Memo SUBJECT: Minutes of March 7, 2017 Airport Board Meeting. Submitted by: Submitted By:Keith Kaspari, Director of Aviation Summary Statement: Minutes of March 7, 2017 Airport Board meeting are on file in City Clerk's office. Page 69 of 73 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday, March 7, 2017 I. ROLL CALL Chairperson, Hugh Field, called the meeting to order at 12:05 p.m. Board Members Present: Hugh Field, Bob Justis, Arlene Humble and Aaron Buzza. Board Members Absent: Dee Vandeventer, Chris Harshbarger and Steve Dust. City Officials Absent: Councilman Tom Lind and Councilman Steve Schmitt. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel, AECOM; Tim. Newton, Livingston Aviation; and David Deeds. IL AGENDA AS RECEIVED OR AMENDED Moved by Justis, seconded by Buzza, to approve the agenda. Ayes: 3. Motion carried. III. PUBLIC COMMENTS None. IV. REPORTS A. Director's Report: Kaspari asked for questions regarding his written report. Field asked for an update on the improvements to Hangar 5. Schindel stated that AECOM is trying to fast-track the design and get the project out for bid. Field asked for an update on the air service meeting. Kaspari stated meeting has been set for March 31, 2017. Kaspari, Field, Mayor I-Iart and possibly Steve Dust pian to attend. All members of the Board are welcome, with Kaspari asking Board members to check their schedules and let him know if they plan to attend. B. Planning & Development Report: Board reviewed Planning and Grant report. Kaspari stated that the work for the 2017 IDOT CSVI Project should be bid in April; the application for the FY18 IDOT CSVI Project is due in late April; final payments on the 2016 IDOT CSVI projects will be made in March as Council approved final acceptance of the completed work in February; the Pavement 1 Page 70 of 73 Maintenance Management System (PMMS) plan should be complete by March 31st. Planning for the 2017 AIP construction project will continue this month. C. Legislative Updates: Reviewed handouts and discussed pilot shortages created by legislative requirements on US Airlines for pilot hours; Kaspari stated there is the possibility of a bill to raise the PFC ceiling. D. Monthly Airport Reports: Board reviewed and discussed the monthly budget, enplanements, airline stats, on-time and airfare reports. Buzza moved that reports be received and placed on file. Seconded by Justis. Ayes: 3. Motion carried. V. BOARD APPROVAL A. Approval of Minutes of January 24, 2017 Regular Meeting. Minutes of the January 24, 2017 meeting were reviewed. Justis moved approval of the minutes, seconded by Buzza. Ayes: 3. Motion carried. B. Motion to Receive and File January 2017 Expenses. All operating and capital expenses were reviewed. Moved by Buzza, seconded by Humble, that expenses be received and placed on file. Ayes: 3. Motion carried. C. Motion to Receive and File February 2017 Expenses. All operating and capital expenses were reviewed. Moved by Buzza, seconded by Humble, that expenses be received and placed on file. Ayes: 3. Motion carried. D. Approval of Board Actions from January Meeting (No Quorum). Moved by Justis, seconded by Buzza, that actions taken during January meeting be approved. Ayes: 3. Motion carried. VI. OLD BUSINESS A. Monthly Update to CIP Progress ---- Roads and Parking Equipment. Kaspari reported that Eric Thorson stated Betsworth Drive is on the city's list for improvement, but not for several years, so we may need to do some crack seal work before it gets much worse. Schindel stated that city should be able to do the crack seal as well, and suggested Kaspari speak to Mark Rice. Other Airport CIP requests were approved, while not at the full amount requested, at least partially. We are scheduled to receive city CIP funding to replace Parking Lot Equipment in FY18. 2 Page 71 of 73 B. Staff Request for Sale of Annual Airport Parking Permit. Board reviewed Kaspari's memo regarding the sale of annual parking permits for business use. Concerns included that permit would be passed around between all employees and for personal use as well as business; also, that if designated parking area is at the east end of the rental car lot that it is further away from the terminal building than the regular paid lot, so not a desirable place to park. Justis moved, Buzza seconded, that Kaspari move forward with creating an annual parking permit, while cleaning up the language in the agreement to prevent misuse of the peirriit. Ayes: 3. Motion carried. C. Progress Update: Design Services for GA Terminal and Hangar No. 5. Schindel stated that AECOM is finishing design work and possible options were discussed. Livingston officials are willing to delay some of the work on the GA Terminal in order to have more funds available to take care of the Hangar 5 roof/gutters. Field stated he wants to make sure the job is done right and the roof no longer leaks once the work is finished. D. Progress Update: Fall IDOT CSVI Projects (Airline Terminal, T -Hangar B and Hangar No. 4). Final acceptance of the completed work has been approved by Council, final payments and project closeouts will be completed this month. E. MSP Trip Report: Regional Air Service Alliance Meeting (January 26, 2017). Kaspari reviewed memo summarizing RASA Meeting, discussion followed. F. DSM Trip Report: Iowa Public Airports Association visit to Des Moines (February 14, 2017). Kaspari reviewed memo summarizing IPAA meeting with members of the Iowa Legislature, including the Joint Transportation, Infrastructure, and Capital Appropriation Sub -Committee regarding requested increases to the IDOT Commercial Service Vertical Infrastructure (CSVI) program. Kaspari requested that Board members contact local legislators to seek support for the requested funding concept in order to improve Iowa's system of airports. VII. NEW BUSINESS A. Long -Range Strategic Planning Meeting (Discuss Dates for Future Meetings). Board discussed the importance of setting a Strategic Planning Session. Kaspari would like to plan for a date in July or August and asked if Board would be open to a Saturday session? Board consensus was that a late afternoon into evening session would be best. Fieldstated that an outside facilitator would be needed to run the session and a few suggestions were made. Kaspari will check into retaining a facilitator and setting a date. 3 Page 72 of 73 B. Iowa Public Airports Association (Advocacy for Increases in State Funding Assistance). Kaspari again asked Board members to advocate for additional state funding for airports, as well as supporting him in touching base with other local airport directors to get the message out. Board members present pledged support. C. FY -2017 and Mid -Year Budget Review. Board reviewed the year to date budget through January 31 and discussed airport needs that may not be funded based on FY2018 city budget sessions. Staff will review FY17 budget and make purchases before year-end if excess funds exist. D. FY -2018 Budget Submittal. Kaspari reviewed the FY18 budget request submitted to the city. E. ARFF Fees to Cover Overtime Costs Incurred for Aircraft Charter. Kaspari reviewed a memo requesting Board support for charging an additional fee to commercial or charter aircraft that land outside of the regular staff (ARFF/Maintenance) hours, whether due to airline delays, weather, or scheduled for late night an-ivals/departures after athletic events. Discussion followed with this agenda item deferred to the next meeting. F. CY-2017 Farming Operations (Request to Reduce Per Acre Lease Rent. Board reviewed a memo regarding a request from the farmer who has leased the airport farm ground for several years to reduce the per acre rent for the current year. Discussion followed. Board directed Kaspari to negotiate for a better rate than requested in order to split the difference. G. Next Meeting Date (General Discussion). Kaspari asked if Board wanted to meet again in March, on the usual 4th Tuesday. Board consensus was that March 28th meeting would be cancelled and to hold the next meeting on the regularly scheduled 4th Tuesday of April, April 25th. VIII. STAFF AND BOARD MEMBER COMMENT None. IX. ADJOURNMENT Moved by Justis, seconded by Buzza that the meeting be adjourned at 1:45. Ayes: 3. Motion carried. Res.ectfully submitted, Hugh M. ield, Chairperson 4 Page 73 of 73