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HomeMy WebLinkAboutCouncil Packet - 9/25/2017THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, September 25, 2017 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 445 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Keith Kaspari, Airport Director Agenda, as proposed or amended. Minutes of September 18, 2017, Regular Session, as proposed. Recognition of Dan VanEe for 30 Years of Service. ORAL PRESENTATIONS I owa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees for property located at 3234 Hammond Avenue, in the amount of $1,640.00. Submitted By: Matt Mahler, General Manager 3. Resolution authorizing City Clerk to certify against property located at 313 Cottage Street for unpaid garbage, sewer and storm water fees, and cancel the assessment made in error for 305 Cottage Street, and authorize City Clerk to notify Black Hawk County Treasurer of said change. Submitted By: Kelley Felchle, City Clerk 4. Resolution setting a date of public hearing as October 9, 2017, to approve the request by Cardinal Construction, Inc. for a site plan amendment to the "M -2,P" Planned Industrial District, to allow for the construction of an 22,990 square foot warehouse/office building, a 25 -stall parking lot, and a 4,000 square foot maintenance building, located north of 1318 Martin Road, and authorize the City Clerk to publish said notice. Page 2 of 445 Submitted By: Noel Anderson, Community Planning and Development Director 5. Resolution setting a date of public hearing as October 16, 2017 to approve preliminary plans, specifications, form of contract, etc. for asbestos abatement services of 222 Walnut Street, setting date of bid opening as October 12, 2017, and instruct City Clerk to publish notice. Submitted By: Noel Anderson -Community Planning and Development Director 6. Resolution approving preliminary plans, specifications, bid documents, etc., setting a date of bid opening as November 2, 2017, and setting a date of public hearing as November 6, 2017, for the Flow Equalization Facility Overflow Connect to Satellite WPCF, City Contract No. 880, and instruct City Clerk to publish notice. Submitted By: Steven Hoambrecker, Director, Waste Management Services 7. Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as October 12, 2017, and a date of public hearing as October 16, 2017, for the FY 2018 Sink Creek Channel Cleanout and Shaping, Contract No. 924, and instruct City Clerk to publish said notice. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 8. Resolution approving preliminary specifications, form of contract, etc., setting a date of bid opening as October 12, 2017 and a date of public hearing as October 16, 2017, for the recycling processing facility to support the City of Waterloo's curbside recycling program, and instruct City Clerk to publish notice. Submitted By: Sandie Greco, Interim Public Works Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. Tajah Wright, Housing Coordinator Class/Meeting: Homebuyer Education Methods: Training the Trainer (NeighborWorks Training Institute) Destination: Washington, D.C. Dates:December 11-15, Amount not to exceed: 3,685.00 2017 b. Lt. McClelland, Sgt. Erie, P.O. Schaaf, Inv. Girsch, P.O. Wilson, P.O. Rulapaugh, P.O. Bram Class/Meeting: Rifle Armorer School Destination: Waterloo, Iowa Dates:October 16-17, Amount not to exceed: $1,975.00 2017 c. WPD Officers Class/Meeting: De-escalation and Crisis Intervention class with Hawkeye Community College. Destination: Waterloo, Iowa Dates:September 12-13, Amount not to exceed: $2,600.00 2017 d. Sergeant Hoelscher Class/Meeting: HDS re -certification School Hazardous Device School Page 3 of 445 Destination: Huntsville, Alabama Dates:October 16-20, Amount not to exceed: $350.00 2017 2. LIQUOR LICENSES a. Chapala Mexican Restaurant, 900 LaPorte Road Class: C Liquor Renewal Application Includes Sunday Expiration Date: 8/7/2018 b. Fraternal Order of Eagles, Waterloo Aerie No. 764, 202 E. 1st Street Class: A Liquor/Outdoor Service New Application Does not include Sunday Expiration Date: 09/30/2017 c. KW Paintball, 1734 W. Airline Hwy. Class: B Beer/Outdoor Service New Application Does not include Sunday Expiration Date: 03/23/2018 3. Motion to approve Application for Fireworks Display at Columbus High School for the Homecoming Football game on September 29, 2017, at 8:15 p.m. PUBLIC HEARINGS 2. FY 2018 Waterloo Boathouse Enhancements Contract No. 940. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive, file and instruct the City Clerk to read bids and refer to Leisure Services Director for review. Submitted By: Travis Nichols, Facilities/Project Manager Leisure Services 3. 2017 Fall Stump Removal Project. Motion to receive and file proof of publication of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding the 2017 Fall Stump Removal Project bid to Wilson Custom Tree Service of Cresco, Iowa, in the amount of $63,550.92, and approving contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement. Submitted By: Todd Derifield, City Forrester RESOLUTIONS 4. Resolution approving Use Agreement with Cedar Valley TechWorks for Event Parking. Page 4of445 Submitted By: Paul Huting, Leisure Services Director 5. Resolution approving acceptance of Black Hawk County Gaming Association grant in the amount of $65,000 with $60,000 in city match and a $5,000 donation from the Cedar Rapids Kernels Foundation to perform Waterloo Youth Diamond Improvements. Submitted By: Paul Huting, Leisure Services Director 6. Resolution approving request of Wilbur Auto Body and Sales for an appeal to Section 273, of the 2003 Traffic Code, adopted by Ordinance 4602, appealing the requirement prohibiting vehicles from parking on city -owned right-of-way, located between the street and property line, to allow parking spaces in the right-of-way of West 9th Street adjacent to 212 West 9th Street. Submitted By: Noel Anderson, Community Planning and Development Director 7. Resolution approving a request by CGA Engineers on the behalf of BCS Properties, LLC and GAC Real Estate, LLC for the preliminary plat of Village West 2nd Addition, a three lot commercial subdivision, located at the northeast corner of Highway 63 and West Ridgeway Avenue. Submitted By: Noel Anderson, Community Planning and Development Director 8. Resolution approving the assignment of rebates to Twin Trees, LLC in conjunction with a Development Agreement with JSA Development, LLC, originally approved on September 29, 2015 for the property located at 402-404 E. 4th Street, and authorize the Mayor and City Clerk to execute said agreement. Submitted By: Noel Anderson, Community Planning & Development Director 9. Resolution approving the request of Tyson Fresh Meats, Inc. for Industrial Property tax exemptions on the expansion for property located at 501 N. Elk Run Rd. Submitted By: Noel Anderson, Community Planning & Development Director 10. Resolution approving the FY 2017 Consolidated Annual Performance and Evaluation Report (CAPER) for CDBG and HOME program activities for the period of July 1, 2016 through June 30, 2017 to the U.S. Department of Housing and Urban Development. Submitted By: Rudy D. Jones, Community Development Director 11. Resolution approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2017, and authorizing transmittal to the Iowa Department of Transportation. Submitted By: Michelle Weidner, Chief Financial Officer 12. Resolution approving submission of grant application for an Iowa Clean Air Attainment grant in the amount of $907,000 to install a traffic adaptive system on Broadway Street from Park Road to Airport Boulevard including fiber optic interconnect and authorize Mayor and City Clerk to execute said document. Submitted By: Sandie Greco, Interim Public Works Director 13. Resolution rejecting the bid from Black Hawk Waste Disposal Company, Inc. of Waterloo, Iowa, in conjunction with providing a Recycling Processing Facility for the Page 5 of 445 City of Waterloo's Curbside Recycling Program, in the amount of $65.00 per ton sorting/disposal fee (minus contamination percentage). Cardboard payback, minus $70 per ton processing/pickup and $100.00 per month rental for storage and transfer of broken carts. Submitted By: Sandie Greco, Interim Public Works Director 14. Resolution approving Waterloo Convention & Visitors Bureau Board recommendation for funding a mini -grant application by National Dart Association in the amount of $2,430. Submitted By: Waterloo Convention and Visitors Bureau Board 15. Resolution approving access agreement between Chamberlain Manufacturing Corporation and the City of Waterloo, Iowa to allow access onto the old Chamberlain Site, located at 550 Esther Street, for the purpose of performing all activities required of Licensee by the United States Environmental Protection Agency at said property and authorize the Mayor to execute said agreement. Submitted By: Noel Anderson, Community Planning and Development Director OTHER COUNCIL BUSINESS 16. Motion approving Change Order No. 1 for an increase of $900, for additional asbestos survey samples conducted by Impact 7G, for properties located at 1100 Grant Avenue and 919-925 Commercial Street. Submitted By: Noel Anderson, Director Community Planning and Development 17. Motion approving Change Order #4 resulting in an increase of $5,200.00 to Via Rail Engineering for additional ALTA survey work located near the northeast corner of Northeast Drive and Independence Avenue. Submitted By: Noel Anderson -Community Planning and Development Director ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:55 p.m. Building and Grounds Committee, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Greg Freshwater, Firefighter, effective August 29, 2017 with recommendation of approval of payout of $1,082.02 for unused benefits. 2. Civil Service Commission Minutes for June 30, 2017. Page 6of445 3. Civil Service Commission Minutes for August 10, 2017. 4. Waterloo Housing Authority Board Minutes of September 09, 2017. 5. Community Development Board Meeting Minutes of August 15, 2017. Page 7 of 445 CITY OF WATERLOO Council Communication Minutes of September 18, 2017, Regular Session, as proposed. City Council Meeting: 9/25/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 9/18/2017 - 9:28 AM ATTACHMENTS: Description Type D Minutes of 9/18/17 Backup Material Submitted by: Submitted By: Page 8 of 445 September 18, 2017 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 18, 2017. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Prayer or Moment of Silence. Pledge of Allegiance: Julie Dawson, Housing Authority Director. 145986 - Welper/Schmitt that the Agenda, as amended by adding item number 13, "Resolution approving an Early Access Agreement with Ryan Companies US, Inc., to allow earth exploration and moving activities in preparation of development of the site west of the Northeast Industrial Park, and authorize the Mayor and City Clerk to execute said document", for the Regular Session on Monday, September 18, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 145987 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 11, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Hart read a Proclamation declaring September 17-23, 2017 as Constitution Week. ORAL PRESENTATIONS Joyce Wilder, 226 Bates, addressed the council regarding sewer damage to her basement. She stated that she would be turning the claim over to her insurance company and wants to find out who is responsible and if she needs to get an attorney. Jim Chapman, 224 Bertch, questioned if Hawkeye has a program to allow students to do electrical and plumbing work on homes rather than outsource the work. Mr. Welper commented that the question would need to be asked to Hawkeye Community College. Frank Magsman, 1065 Prospect Boulevard, thanked city departments for their assistance with the Honor Flight. Todd Obadal, 124 Amity Drive, commented on an investigation taking place with the county on conflict of interest while a conflict of interest investigation has not taken place on the sale of property with Sunnyside South. He further referenced Iowa Code §72.11. Bob Manning, 2908 W. 3rd Street, Cedar Falls and Cedar Valley Home Builders Association, commented on the French to English program at the Waterloo School District. Mr. Schmitt commented that following discussions with Sandie Greco and Paul Huting a flashing sign was installed and thanked them for their work. 145988 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 145989 - Welper/Powers that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated September 18, 2017, in the amount of $2,719,947.10 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Page 9 of 445 September 18, 2017 Page 2 Resolution adopted and upon approval by Mayor assigned No. 2017-761. 2. Resolution approving request of Tonia Miller and Maurice Stovall for a variance to the Noise Ordinance No. 3094, on September 30, 2017 from 11:00 a.m. to 9:00 p.m. in conjunction with the End of Summer Block BBQ event, to be held in the 300 block of Boston Avenue, in the Gates Park Neighborhood, including music and food, together with recommendation of approval of Captain of Police Services. Resolution adopted and upon approval by Mayor assigned No. 2017-762. 3. Resolution approving request of Splash of Color Breast Cancer Support Group for a variance to the Noise Ordinance No. 3094, on October 14, 2017 from 6:30 a.m. to 11:00 a.m. in conjunction with the 6th Annual Splash of Color 3K Fundraiser Walk event, beginning and ending at Sullivan Park and traveling on E. 4th, Sumner, Mobile, and Newell Streets, including music and the use of a bullhorn, together with recommendation of approval of Captain of Police Services. Resolution adopted and upon approval by Mayor assigned No. 2017-763. 4. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as October 5, 2017, and date of public hearing as October 9, 2017, for the 2017 Tree Removal Project, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-764. 5. Resolution approving request from Marie Heiiniann for a waiver for a concrete driveway located at 134 Arizona Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2017-765. 6. Resolution approving cancellation of sidewalk assessment for 1700 Hawthorne Avenue in the amount of $144.55, and 1107 Patton Avenue in the amount of $416.29, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor assigned No. 2017-766. 7. Resolution approving cancellation of assessment for 1105 Eleanor Drive in the amount of $239.82, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor assigned No. 2017-767. 8. Resolution setting date of public hearing as October 2, 2017 to approve a lease agreement with BMC Aggregates, L.C. for property located south of 2465 Wagner Road for extraction of sand and gravel with 3% royalty payments of materials sold with a minimum annual payment of $5,000 for a term ending December 31, 2028, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-768. 9. Resolution setting a date of public hearing as October 2, 2017 to approve the request by Marcus Pratt and the Bosnian Islamic Association of Waterloo to vacate, sell and convey a 60 foot x 197 foot portion of Marigold Drive, located to the south of its intersection with Afton Drive, with the retention of a utility easement over, under and across the property in question, and to sell the northeasterly portion of said property to Marcus Pratt for $1.00 and the southwesterly portion of said property to the Bosnian Islamic Association of Waterloo for $770.00, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-769. Page 10 of 445 September 18, 2017 1. 2. Page 3 10. Resolution approving preliminary plans, specifications, form of contract, etc., setting the date of bid opening as October 5, 2017, setting the date of public hearing as October 9, 2017, in conjunction with asbestos abatement services at 1100 Grant Avenue, 216-220 Commercial Street and 919-925 Commercial Street, rescinding Resolution No. 2017-747, and instructing City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-770. 11. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as October 5, 2017 and setting a date of public hearing as October 9, 2017, for demolition services at 222 Walnut Street and 216-220 Commercial Street, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-771. b. Motion to approve the following: a. b. c. d. a. b. c. d. e. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Commercial Fire Inspector 2017 Fire Prevention & Building Safety Education Conference West Des Moines, Iowa October 24- 27, 2017 $950.00 Greg Ahlhelm, Building Official 2017 Fire Prevention & Building Safety Education Conference West Des Moines, Iowa October 24- 27, 2017 $950.00 Kelley Felchle, City Clerk 2017 IMFOA Conference Des Moines, IA October 18- 20, 2017 $165.00 Jennifer Sparks, Permit Writer ICC Permit Technician Exam International Code Council ICC Residential Plans Examiner Exam Coralville, Iowa September 20, 2017 $398.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Newton's Paradise Cafe, 128 E. 4th Street B Native Wine/C Liquor/Outdoor Service/Catering Renewal 09/17/2018 x Brown Derby Ballroom, 618 Sycamore Street C Liquor Renewal 09/30/2018 x Rudy's Tacos -Beer Hall- Lava Lounge, 2401 Falls Avenue C Liquor/Brew Pub Renewal 09/27/2018 Longhom Steakhouse 145374, 1425 E. San Marnan Drive C Liquor Renewal 08/31/2018 x West Side Liquor, 919 W. 5th Street B Wine/C Beer/E Liquor New 09/01/2018 x 3. Cigarette/Tobacco Permit New Application for URWA, Inc./Independence Liquor & Food, 1761 Independence, Avenue. Mr. Morrissey requested a meeting with Greenbrier residents on item 1A8 prior to the public hearing. Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS Page 11 of 445 September 18, 2017 Page 4 145990 - Schmitt/Amos that proof of publication of notice of Amendment to the Amended and Restated Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan, to include additional projects and update related financial information, as published in the Waterloo Courier on September 8, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. Todd Obadal, 124 Amity Drive, requested an overview of the item and referenced Iowa Code regarding urban renewal and requested an open bidding process for the convention center. 145991 - Schmitt/Amos that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 145992 - Schmitt/Amos that "Resolution affirming previous determination of an area of the City to be an area of slum and blight and an economic development area, determining that the development or redevelopment of said area is necessary in the interest of the public health, safety or welfare, designating said area as appropriate for an urban renewal project, and approving the plan amendment", be adopted. Roll -call vote -Ayes: Six. Abstain: One (Jacobs). Motion carried. Noel Anderson, Community Planning and Development Director, explained that the state law requires an amendment to an urban renewal plan to include a project and that this is not amending the boundary to the TIF district. Mayor Hart questioned if the attachments are available in Novus. Kelley Felchle, City Clerk, confirmed that the attachments are available. Mr. Schmitt requested clarification on the purpose and need for the resolution. Noel Anderson explained that the plan is updated to add additional projects. Mr. Schmitt questioned if the actions taken by the staff are in accordance with state law. Noel Anderson confirmed that everything has been done in accordance with the state code and by the advice of the lawyers. Mr. Lind questioned if this is the appropriate time to release value from the TIF District. Noel Anderson explained that the time to release funds is during the TIF certification. Mr. Lind questioned the project budgets listed in the amendment. Noel Anderson explained the project budgets. Resolution adopted and upon approval by Mayor assigned No. 2017-772. RESOLUTIONS 145993 - Lind/Powers that "Resolution approving a Memorandum of Understanding between Black Hawk County and the City of Waterloo regarding the ownership and maintenance of the communication tower at City Hall, 715 Mulberry Street and authorize Mayor and City Clerk to execute said agreement", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-773. Page 12 of 445 September 18, 2017 Page 5 145994 - Lind/Powers that "Resolution approving award of hotel/motel tax council discretionary funds to the Waterloo Municipal Band in the amount of $20,000 and the Cedar Valley SportsPlex Marketing Campaign in the amount of $11,250", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-774. 145995 - Lind/Powers that "Resolution approving Completion of Project and Recommendation of Acceptance of Work for the Multi Family Activity 876 (Grand Crossing Housing Development)", be adopted. Roll -call vote - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-775. 145996 - Morrissey/Powers that "Resolution accepting Iowa Department of Transportation's Office of Aviation grant, with Contract No. 19559, and Project No. 9 -I -180 -ALO -200 for the FY 2018 Commercial Service Vertical Infrastructure (CSVI) program, for the physical improvements to Hangar No. 4 at Waterloo Regional Airport", and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-776. 145997 - Morrissey/Powers that "Resolution approving the Professional Services Agreement with AECOM Technical Services, Inc. of Waterloo, Iowa, in the amount of $10,800, for the completion of the projects contained in the FY 2018 Iowa Department of Transportation Commercial Service Vertical Infrastructure grant document", and authorize the Mayor and City Clerk to execute said document", be adopted. Roll - call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-777. 145998 - Morrissey/Powers that "Resolution approving Agreement with Iowa Department of Transportation for use of Commercial Street to detour Highway 63 traffic from intersection of W. 1st Street and Commercial Street to Hwy 218 Interchange near Westfield Avenue in conjunction with the Highway 63 PC Pavement - Grade and Replace Project (NHSX-063-6(78)--3H-07) from Jefferson Street to Franklin Street", and authorize Mayor to execute said document", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Lind questioned if the Department of Transportation would pay the city for additional maintenance and if they would be performing snow removal. Eric Thorson, City Engineer, explained that any maintenance needs would be reviewed with the Department of Transportation. He further explained that this project is short term and should be done before any anticipated snow fall. Resolution adopted and upon approval by Mayor assigned No. 2017-778. 145999 - Schmitt/Amos that "Resolution approving a contract between Rite Environmental, Inc. of Waterloo, Iowa for the City of Waterloo's Sanitation and Recycling Services for a period of three (3) years, with a 3% yearly rate increase", and authorize the Mayor and City Clerk to execute said document", be adopted. Roll -call vote -Ayes: Six. Abstain: One (Jacobs). Motion carried. Mr. Lind questioned if the people who addressed council previously are from this company. Page 13 of 445 September 18, 2017 Page 6 Sandie Greco, Interim Public Works Director, explained that the individual who appeared was from Black Hawk Waste. Mr. Powers requested clarification that only the agreement with Rite Environmental was being voted on tonight and not to determine where the sites would be located. Sandie confirmed. Resolution adopted and upon approval by Mayor assigned No. 2017-779. 146000 - Schmitt/Amos that "Resolution approving an Early Access Agreement with LK Holdings Waterloo, LLC to allow them to make repairs to the Convention Center prior to the final closing date and authorize the Mayor and City Clerk to execute said document", be adopted. Roll -call vote -Ayes: Six. Abstain: One (Jacobs). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-780. OTHER COUNCIL BUSINESS 146001 - Amos/Morrissey approving Change Order No. 1-1 for a net increase of $6,900.00 for the FY 2017 East 5th Street Parking Garage Repairs, Contract No. 930, and authorize the Mayor and City Clerk to execute said document, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 146002 - Amos/Morrissey approving Change Order No. 2 for a decrease in the amount of $985.16, to Peters Construction Corporation of Waterloo, Iowa, in conjunction with the 2017 Riverfront Stadium Flood Repair Project, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 146003 - Morrissey/Powers That "Resolution approving an Early Access Agreement with Ryan Companies US, Inc., to allow earth exploration and moving activities in preparation of development of the site west of the Northeast Industrial Park", and authorize the Mayor and City Clerk to execute said document. Roll - call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-781. ADJOURNMENT 146004 - Welper/Morrissey that the Council adjourn at 6:12 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 14 of 445 CITY OF WATERLOO Council Communication Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees for property located at 3234 Hammond Avenue, in the amount of $1,640.00. City Council Meeting: 9/25/2017 Prepared: 9/18/2017 REVIEWERS: Department Water Works Clerk Office ATTACHMENTS: Description September 15, 2017 Board action assessment letter 3234 Hammond Avenue Reviewer Mahler, Matt Higby, Nancy Action Approved Approved SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Type Cover Memo D ate 9/18/2017 - 9:25 AM 9/18/2017 - 9:33 AM Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees for property located at 3234 Hammond Avenue, in the amount of $1,640.00. Submitted By: Matt Mahler, General Manager Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting a request to certify repair amounts for work performed by the Waterloo Water Works. The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. No City funds are required for this action. The Waterloo Water Works paid for the repairs to the referenced private water service lines, and then recovers the cost of the repairs through this assessment process. Waterloo Water Works operating funds, generated from water sales. Page 15 of 445 MATTHEW L. MAHLER, P.E. General Manager WATERLOO WAIL R WORKS 325 SYCAMORE STREET • P.O. BOX 27 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 September 15, 2017 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 15, 2017. RESOLUTION WHEREAS, the General Manager, Matthew L. Mahler, presented a statement of $1,640.00, which is supported by invoice from R Company d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 3234 Hammond Avenue, which is located on the East 336 feet of the North 10 acres of the South 30 acres of the East 75 acres of the Northeast Quarter, except the South 109 feet thereof, of Section 3, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa (unplatted Waterloo West), and owned by Harold D. Carr. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 16 of 445 Page 2 It was moved by Kuntz, seconded by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS 2 kia7 Matthew L. Mahler, General Manager MLM/cm / P.E. Page 17 of 445 CITY OF WATERLOO Council Communication Resolution authorizing City Clerk to certify against property located at 313 Cottage Street for unpaid garbage, sewer and storm water fees, and cancel the assessment made in error for 305 Cottage Street, and authorize City Clerk to notify Black Hawk County Treasurer of said change. City Council Meeting: 9/25/2017 Prepared: 9/18/2017 REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 9/18/2017 - 4:02 PM SUBJECT: Submitted by: Summary Statement: Resolution authorizing City Clerk to certify against property located at 313 Cottage Street for unpaid garbage, sewer and storm water fees, and cancel the assessment made in error for 305 Cottage Street, and authorize City Clerk to notify Black Hawk County Treasurer of said change. Submitted By: Kelley Felchle, City Clerk The amounts left unpaid were sewer $251.54; storm $30.66; garbage $149.14 and records indicate these charges do not belong to Operation Threshold but to Pamela Palmer. The properties used to share a parcel number. Page 18 of 445 CITY OF WATERLOO Council Communication Resolution setting a date of public hearing as October 9, 2017, to approve the request by Cardinal Construction, Inc. for a site plan amendment to the "M -2,P" Planned Industrial District, to allow for the construction of an 22,990 square foot warehouse/office building, a 25 -stall parking lot, and a 4,000 square foot maintenance building, located north of 1318 Martin Road, and authorize the City Clerk to publish said notice. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description D Staff Report D Overview Map D Aerial Map D Elevations D Application D Pictures SUBJECT: Submitted by: Recommended Action: Reviewer Schroeder, Aric Even, LeAnn Action Approved Approved Type Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo D ate 9/19/2017 - 6:13 PM 9/20/2017 - 10:20 AM Resolution setting a date of public hearing as October 9, 2017, to approve the request by Cardinal Construction, Inc. for a site plan amendment to the "M - 2,P" Planned Industrial District, to allow for the construction of an 22,990 square foot warehouse/office building a 25 -stall parking lot, and a 4,000 square foot maintenance building located north of 1318 Martin Road, and authorize the City Clerk to publish said notice. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted is a request by Cardinal Construction for a site plan amendment to the "M -2,P" Planned Industrial District to allow for the construction of a 22,990SF warehouse/office building along with a 4,000SF maintenance shop located north of 1318 Martin Road. Cardinal Construction 531 Commercial Street, Waterloo, Iowa 50701 The applicant is requesting to construct a new warehouse/office building and maintenance building with a 25 -stall parking garage. The request to construct the warehouse/office building would not appear to Page 19 of 445 Summary Statement: have a negative impact upon the surrounding area as it would appear to be compatible with other industrial development in the area. The proposed site plan amendment would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The site is served by Martin Road which is a local street which connects to Sergeant Road (US Highway 63) which is an Other Principal Arterial and Ridgeway Avenue which is classified as a Minor Arterial. The nearest recreational trail is along the west side of Sergeant Road (US Highway 63). There are plans to put a recreational trail along Ridgeway Avenue in the future. The area in question was rezoned from "U-1" Unclassified to "M -2,P" Planned Industrial District on May 3rd, 2004. Surrounding land uses and their zoning designations are as follows: North — Katosi Greenbelt, zoned "A-1" Agricultural District South — Denso International, zoned "M -2,P" Planned Industrial. East — Fahr Beverage and ONEAL Metals, zoned "M-1" Light Industrial District. West — Katoski Greenbelt, zoned "A-1" Agricultural Dsistirct. No buffers would be required as a part of this site plan amendment request. The applicant will need to submit and execute a landscaping plan for the site during the building permit approval process. It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in place. The site plan shows the location of the proposed storm water detention area. The surrounding area consists of mostly agricultural uses with 4 houses built between 1920 and 1953, industrial buildings built between 1981 and 2004, and vacant land. A portion of the property is located within a special flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 284F, dated July 18, 2011. The warehouse/office building is located in Zone X 500 year flood plain, the proposed maintenance building is located in Zone A 100 year flood plain which will require the building to be one -foot above the base flood elevation and the proposed detention pond is partially in the Floodway but will meet the regulations. There are no public schools in the area and the nearest open space is Leonard Katoski Greenbelt located directly to the west and north. The nearest Sanitary Sewer lines terminate at Denso International and Fahr Beverage buildings, sewer will be extended to serve the site.There is a 16" water main, electric, and gas located under or near Martin Road. Page 20 of 445 The Future Land Use Map designates this area as Industrial. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to construct a 22,990 SF building with 19,415 SF of warehouse space and 3,575 SF of office space and a 25 -stall parking lot. In addition they are seeking to build a 4,000 SF maintenance building which will sit in the 100 Year Flood Plain and would need to sit at least 1 - foot above base flood elevation. The Base Flood Elevation at the site is 854 feet and the building is shown at 863 feet so it will meet the requirement. The area in question is zoned "M -2,P" Planned Industrial District, and this zoning is designed to permit the establishment of industrial parks and to provide for the orderly planned growth of industries in large tracts, allowing greater flexibility and diversification of land uses and building locations. It is also intended that such industrial parks be developed to maximize the potentials of industrial areas and at the same time minimize any adverse effect upon adjacent properties in other zoning districts. The Zoning Ordinance requires 1 parking space for every 2 people employed at the facility and the site plan shows 25 -parking spaces. During Tech Review the following issues were brought up: Black Hawk County Emergency services have continuing issues with building in the flood plain however the building meets all current regulations. The Fire Department noted that sprinklers could be required depending on what is stored in the building which will be discussed when a building permit is requested. Engineering noted that storm water drainage may need to be changed and there is a consultant studying the best way to bring sewers to the site. There is no platting required for this request. Therefore, staff recommends that the request for site plan amendment in the "M -2,P" Planned Industrial District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, etc. except as specifically altered by the Site Plan Amendment approval. The Planning, Programming and Zoning Commission unanimously recommended approval of the Site Plan Amendment at their September 12, 2017 meeting. Expenditure Required: None Page 21 of 445 Source of Funds: N/A Policy Issue: Land Use and Economic Development, policies 1, 3 and 4. Alternative: N/A Background Information: N/A Legal Descriptions: All that portion of the property described in a Warranty Deed recorded as File Number 2009 00024704 in the Black Hawk County Recorder's Office lying within the Northeast Quarter (NE 1/4) of the Southeast Quarter (SE 1/4) of Section 32, Township 89 North, Range 13 West of the 5th P.M., in the City of Waterloo, Black Hawk County. Page 22 of 445 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS/ SCREENING/ LANDSCAPING REQUIRED: DRAINAGE: SPA -North of 1318 Martin Road September 12, 2017 Request by Cardinal Construction for a site plan amendment to the "M -2,P" Planned Industrial District to allow for the construction of a 22,990SF warehouse/office building along with a 4,000SF maintenance shop located north of 1318 Martin Road. Cardinal Construction The applicant is requesting to construct a new warehouse/office building and maintenance building with a 25 - stall parking garage. The request to construct the warehouse/office building would not appear to have a negative impact upon the surrounding area as it would appear to be compatible with other industrial development in the area. The proposed site plan amendment would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The site is served by Martin Road which is a local street which connects to Sergeant Road (US Highway 63) which is an Other Principal Arterial and Ridgeway Avenue which is classified as a Minor Arterial. The nearest recreational trail is along the west side of Sergeant Road (US Highway 63). There are plans to put a recreational trail along Ridgeway Avenue in the future. The area in question was rezoned from "U-1" Unclassified to "M -2,P" Planned Industrial District on May 3rd, 2004. Surrounding land uses and their zoning designations are as follows: North — Katosi Greenbelt, zoned "A-1" Agricultural District South — Denso International, zoned "M -2,P" Planned Industrial. East — Fahr Beverage and ONEAL Metals, zoned "M-1" Light Industrial District. West — Katoski Greenbelt, zoned "A-1" Agricultural Dsistirct. No buffers would be required as a part of this site plan amendment request. The applicant will need to submit and execute a landscaping plan for the site during the building permit approval process. It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in place. The site plan shows the location of the proposed storm Page 1 of Page 23 of 445 DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: SPA -North of 1318 Martin Road September 12, 2017 water detention area. The surrounding area consists of mostly agricultural uses with 4 houses built between 1920 and 1953, industrial buildings built between 1981 and 2004, and vacant land. A portion of the property is located within a special flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 284F, dated July 18, 2011. The warehouse/office building is located in Zone X 500 year flood plain, the proposed maintenance building is located in Zone A 100 year flood plain which will require the building to be one - foot above the base flood elevation and the proposed detention pond is partially in the Floodway but wil meet the regulations. There are no public schools in the area and the nearest open space is Leonard Katoski Greenbelt located directly to the west and north. The nearest Sanitary Sewer lines terminate at Denso International and Fahr Beverage buildings, sewer will be extended to serve the site.There is a 16" water main, electric, and gas located under or near Martin Road. The Future Land Use Map designates this area as Industrial. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to construct a 22,990 SF building with 19,415 SF of warehouse space and 3,575 SF of office space and a 25 -stall parking lot. In addition they are seeking to build a 4,000 SF maintenance building which will sit in the 100 Year Flood Plain and would need to sit at least 1 -foot above base flood elevation. The Base Flood Elevation at the site is 854 feet and the building is shown at 863 feet so it will meet the requirement. The area in question is zoned "M -2,P" Planned Industrial District, and this zoning is designed to permit the establishment of industrial parks and to provide for the orderly planned growth of industries in large tracts, allowing greater flexibility and diversification of land uses and building locations. It is also intended that such industrial parks be developed to maximize the potentials of industrial areas and at the same time minimize any adverse effect upon adjacent properties in other zoning districts. The Zoning Ordinance requires 1 parking space for every 2 people employed at the facility and the site plan shows 25 - parking spaces. Page 2 of Page 24 of 445 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: SPA -North of 1318 Martin Road September 12, 2017 During Tech Review the following issues were brought up: • Black Hawk County Emergency services have continuing issues with building in the flood plain however the building meets all current regulations. • The Fire Department noted that sprinklers could be required depending on what is stored in the building which will be discussed when a building permit is requested. • Engineering noted that storm water drainage may need to be changed. • There is a consultant studying the best way to bring sewers to the site. There is no platting required for this request. Therefore, staff recommends that the request for site plan amendment in the "M -2,P" Planned Industrial District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, etc. except as specifically altered by the Site Plan Amendment approval. Page 3 of Page 25 of 445 City of Waterloo Planning, Programming and Zoning Commission September 12, 2017 A-1 J Black Hawk Creek ■ Q M-2, P M-1 A-1 O B -Pi ■ 1 M -2,P 7 M-1 • Cy -1 A-1 MAY— R-2 111111111111 WA J morn ., • Dfy. . u r—! r.„ �IIIIIIIII 1111 R-1, R -P R -2,C -Z R ,3; C1 Z R-4 C-2 C R-3 R -4,C -Z It4 R-3 • rftit. ••••• cry • • • • Q • Ilk aktli t &it • 1- 1 - .UE • ./RI Rfu1 des "M -2,P" Site Plan Amendment Page 26 of 445 City of Waterloo Planning, Programming and Zoning Commission September 12, 2017 N of 1318 Martin Road "M -2,P” Site Plan Amendment Office/Warehouse ' ,. 4.4 „�--11. �� Awl..., g: � __ %/1,7:-.73-`° 250 125 0 250 Page 27 445 Feet of Cu, >o J IM 0 CU -o W 0 as as 2 0 as W Scale 1/16" =1'-0" E 0 a` m .a 0 a d U 0 0 0 0. 0 0 m O Z Cardinal Const. New Office/Warehouse Page28-ef445 www.cardinalconst.com A.2:1E11VHIAIHS V OO1 31VM'OVOa Nuavw NouanalsNooloBaavo 1N2WdO1 A3a 311S AVM3OOI I 1S3M NOLLO[Ri1SNO01HNIG Y3 NOIIOflaLSNOO= 21Od ION - - = A21VNIWI13Hd = — 1,43110 ,I0013 0131.3 1.110 rt10, .1581 N'(ld 3115 \ 3' _-------- _ 11'7)z OVOa NI.L W _ � a oozl —1 1 UTILITIES LEGEND — s 8I 0 3 S Project Location Map 4 • APPLICATION SITE PLAN AMENDMENT TO A "R -P", "M -P", "C -P", "B -P", "S-1" OR "C -Z" DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment x Individual Building Minor change (check one) (Minor Change must be approved by staff) 1. APPLICATION INFORMATION: a. Applicant's name (please print): Cardinal Construction, Inc. Address: 531 Commercial St. Phone: 319-232-5400 Fax: 319-232-2262 City: Waterloo State: Iowa Zip: 50701 b. Status of applicant: (a) Owner (b) Other X (CHECK ONE): If other explain: c. Property owner's name if different than above (please print): City of Waterloo Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of site plan to be amended: Martin Road and West Ridgeway Avenue b. Legal description of property or portion to be amended: NA c. Dimensions of proposed site plan amendment: half of 1280' by 870' d. Area of proposed site plan amendment: 12.5 Acres e. Current zoning: M -2P f. Reason(s) for site plan amendment and proposed use(s) of property: New office and warehouse for Cardinal Construction g. Conditions (if any) agreed to (does not affect existing conditions unless specified): h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of S200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it 's - true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Com{ issioi and he Waterloo City Council in nuking their decision. The undersigned authorize City Zoning Off ials • enter he property in question in regards to the request. 6 11 Date Si plicant Signature of Owner Date Page 30 of 445 Site Plan Amendment Request — N of 1318 Martin Road Looking west from Martin Road at the northerly portion of the site in question. Looking west from Martin Road at the southerly portion of the site in question. Looking east across Martin Road at O'Neil Steel. Looking south along Martin Road directly in front of the site in question. Page 31 of 445 Site Plan Amendment Request — N of 1318 Martin Road Looking north along Martin Road directly in front of the site in question. Looking east across Martin Road at an existing vegetable farm. Page 32 of 445 CITY OF WATERLOO Council Communication Resolution setting a date ofpublic hearing as October 16, 2017 to approve preliminary plans, specifications, form of contract, etc. for asbestos abatement services of 222 Walnut Street, setting date of bid opening as October 12, 2017, and instruct City Clerk to publish notice. City Council Meeting: 9/25/2017 Prepared: 9/6/2016 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 9/20/2017 - 4:44 PM Clerk Office Even, LeAnn Approved 9/20/2017 - 5:00 PM ATTACHMENTS: Description Type D 222 Walnut Street Property Report Cover Memo D Asbestos Survey Report Cover Memo D Asbestos Survey Report Cover Memo SUBJECT: Resolution setting a date ofpublic hearing as October 16, 2017 to approve preliminary plans, specifications, form of contract, etc. for asbestos abatement services of 222 Walnut Street, setting date of bid opening as October 12, 2017, and instruct City Clerk to publish notice. Submitted by: Submitted By: Noel Anderson -Community Planning and Development Director Recommended Action: Approval Expenditure Required: Unknown Source of Funds: Nuisance Policy Issue: Redevelopment Page 33 of 445 9/13/2017 Printable Map Output Page 34 of 445 Black Hawk County Parcel Map Parcel ID. 8913-24-308-006 Deed Holder: CHRISTIAN COMMUNITY DEVELOPMENT Parcel Address: 222 WALNUT ST, WATERLOO, IA 50703 elLa end Sected a pareeldlm reew,ea roaaname hospital Aerial Photos alrpan Black Hawk Co. - Bredepl park._ parks IwpmB ,`k Wllroads Township* „.' Beckons Water QPanetta Township City Uses rallraad_d'm rrna me roaddim wamrn.me a r... L, I �� ... !a rfl 2, {} $ 3 • Map created withAr�.41S•CapyrightICI ro A.'Z7/ .r /� <4 '.. I '.�, - i `•, -. . 1 I 70 L' d.W ,. " ` lint e^ it .W I ll ,; I ti, •� ° �r� - ' 501a�rFj... .. ' . r� a ' p"w,M�A '/ .. rte ^A a ,Y' a r+ I F 1992.24111[SRI Inc. ' Di, 86fLot., Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor(aco.black-hawk.ia.us.orq_ including for information. Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, plats, surveys, recorded deeds, and contracts, and only contains information required local government purposes. Sea the recorded documents for more detailed legal Page 34 of 445 9/13/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8913-24-308-006 PDF No. Map Area Deed Holder Tax Mail to Address CHRISTIAN COMMUNITY DEVELOPMENT CHRISTIAN COMMUNITY DEVELOPMENT 306 WALNUT ST WATERLOO, IA 50703-0000 Contract Buyer 15 E WATERLOO - 100% MR Property Address 222 WALNUT ST WATERLOO, IA 50703-1196 Current Recorded Transfer Recorded Document Type D Date Drawn 6/5/2013 Date Filed 6/7/2013 2013 025485 SALES Date 9/9/1994 Amount 65,548 NUTC/T •e SALE TO/BY EXEMPT ORGANIZATION - PRIOR 091 Contract BUILDING PERMIT Date 12/2/2013 Number Amount Reason WA 08467 1,800 Misc 5/17/2012 WA 02523 12,000 Misc 7/10/2009 WA 04274 98,898 Int -Remodel 4/17/2000 WA 0639 2,150 Int -Remodel ASSESSED VALUES/CREDITS ear 017 axable alue Land 0 Multi -Residential Land 7,500 Class Dwelling Building otal • cres 287,840 0 95,340 0 Land Multi -Residential Land 0 6,469 Dwelling Building Total 287,840 0 294,309 Year 2016 Class E 100% Value Taxable Value Land Multi -Residential Land Dwelling Building Total Acres 0 Land 7,500 Multi -Residential and 287,840 Dwelling 295,340 Building 0 Total 0 ,6,469 287,840 0 294,309 Year Class 2015 100% Value Taxable Value Land Multi -Residential Land E Dwelling 0 7,500 287,840 Building 'otal 0 Acres 95,340 0 Land Multi -Residential Land Dwelling Building Total 6,469 287,840 294,309 TAX INFORMATION ASSESSMENT YEAR 2016 PAYABLE 2017/2018 Tax District941311 - WATERLOO � LOGAN UR AMD1 ,.._ TIF Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 40.33157 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Corp Nocorp $0.00 $0.00 $0,00 $0.00 Business Property Tax Credit $0.00 $0.00 LEGAL http:I/www2.co.black-hawk.ia.uslwebsitelbhmaplbh Rep0et.asp7apn=891324308006 Page 35 of 4453 9/13/2017 Black Hawk County Detailed Parcel Report [COOLEY ADDITION LOT 17 BLK 64 LAND Basis Front Rear Side 1 2 Lot Area Acres Front Foot 60 60 140 _Side 140 0 8400 0.193 Totals: 8400 0.193 COMMERCIAL BUILDINGS AND ADDITIONS Type Apartment Additional Information Plumbing Description BLDG 1 Style Brick Veneer + Bsmt Units 8 Base Square Feet 3,008 Basement Square Feet 3,008 GBA Square Feet 6016 fI3-Fixture Bathroom Adjustment Extras Item oilet Room Sink -Kitchen Item Year Buil 1929 Area 3008.2 Stories Quantity 9 1 9 Bsmt Fin - apartments 1C deduct Description Quantity 659 Item Count Extended Description 6016 OPEN BSMT ENTRY 1 Quantity=40.00, Units=Square Feet, Height=0 2S FR OP 1 Quantity=36.00, Units=Square Feet, Height=0 Verticals & Horizontals Porch (Commercial) Description 36 SF, Porch, Low Pricing Size Ftr & Fdtn C'BIk or Tile Ftr & Fdtn Concrete Exterior Wall Brick Veneer 0: LF Interior Wall Plaster on Metal 0: LF 0: LF 0: LF Wall Facing Incl. w / Walls Windows Wood Casement 0: SF 0: LF of Wall Windows Aluminum Casement 0: LF of WaII Fronts/Doors Incl. w / Base 0: LF Basement Excavation, Floor, Li 0: SF Roof 3 -Ply Compo/ Wood Deck Ceiling Plaster and Lath Struct. Floor Concrete 0: SF 0: SF/Story 0: SF Floor Cover Caret Floor Cover Asphalt Tile Partitions Apartment 0: SF 0: SF 0: PIUnit Framing Wood - Light HVAC Forced Hot Air 0: SF 0: SF Lighting Apartment p: SF !Entry Status: Inspected http:llwww2.co.black-hawk. ia.uslwebsitelbhmaplbhRepDet.asp?apn=891324308006 Page 36 of 4453 9/13/2017 Black Hawk County Detailed Parcel Report FR BSMT ENT [36] 2S FR OP [36] OPEN B ENT [40] BLDC 1 [3008] Date Website Last Updated: 09/08/2017 httpalwww2. co.black-hawk.ia. uslwebsitelbhmaplbhRep Det.a sp?apn=891324308006 Page 37 of 445 3/3 ENVIRONMENTAL TESTING LABORATORIES, INC. 38900 HURON RIVER DRIVE, SUITE 200 ROMULUS, MICHIGAN 48174 (734) 955.6600 FAx: (734) 955-6604 To : Hawkeye Environmental 814 Wood Lily Rd Solon, IA 52333 Attention : Steve Henneberry Project Location : 222 Walnut St. Waterloo, IA Client Project : N/A ETC Job : 198352 Report Date : 9/18/2017 Login # Sample ID Work Requested Completed 609636 01 Asbestos Analysis 09/18/2017 609637 02 Asbestos Analysis 09/18/2017 609638 03 Asbestos Analysis 09/18/2017 609639 04 Asbestos Analysis 09/18/2017 609640 05 Asbestos Analysis 09/18/2017 609641 06 Asbestos Analysis 09/18/2017 609642 07 Asbestos Analysis 09/18/2017 609643 08 Asbestos Analysis 09/18/2017 609644 09 Asbestos Analysis 09/18/2017 609645 010 Asbestos Analysis 09/18/2017 609646 011 Asbestos Analysis 09/18/2017 609647 012 Asbestos Analysis 09/18/2017 609648 013 Asbestos Analysis 09/18/2017 609649 014 Asbestos Analysis 09/18/2017 609650 015 Asbestos Analysis 09/18/2017 609651 016 Asbestos Analysis 09/18/2017 609652 017 Asbestos Analysis 09/18/2017 609653 018 Asbestos Analysis 09/18/2017 609654 019 Asbestos Analysis 09/18/2017 609655 020 Asbestos Analysis 09/18/2017 This report is intended for use solely by the individual or entity to which it is addressed. This report may not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. It may contain information that is privileged, confidential and otherwise exempt by law from disclosure. If the reader of this information is not the intended recipient or an employee of its intended Page 1 Of 7 recipient, you are herewith notified that any dissemination, distribution or copying of this information is strictly prohibited. If you have receivOathde 38 of 445 information in error, please notify ETL immediately. Thank you. Client Project : N/A ETC Job: 198352 Report Date : 9/18/2017 Login # Sample ID Work Requested Completed 609656 021 Asbestos Analysis 09/18/2017 609657 022 Asbestos Analysis 09/18/2017 609658 023 Asbestos Analysis 09/18/2017 609659 024 Asbestos Analysis 09/18/2017 609660 025 Asbestos Analysis 09/18/2017 609661 026 Asbestos Analysis 09/18/2017 609662 027 Asbestos Analysis 09/18/2017 609663 028 Asbestos Analysis 09/18/2017 Reviewed by: Quality Assurance Coordinator This report is intended for use solely by the individual or certification, approval, or endorsement by NVLAP, NIST, confidential and otherwise exempt by law from disclosure. recipient, you are herewith notified that any dissemination, information in error, please notify ETL immediately. Thank you. entity to which it is addressed. This report may not be used by the client to claim product or any agency of the Federal Government. It may contain information that is privileged, If the reader of this information is not the intended recipient or an employee of its intended Page 2 Of 7 distribution or copying of this information is strictly prohibited. If you have receiv0 SI1se 39 of 445 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 222 Walnut St. Waterloo, IA ETC Job : 198352 Client Project : N/A Date Collected : 09/15/2017 Date Received : 09/15/2017 Date Analyzed : 09/18/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 609636 01 Basement Analyst: OJ Ivey Mud White Non -Fibrous Homogenous 5% Cellulose 63% Other 2% Amosite 30% Chrysotile 609637 02 Basement Analyst: OJ Ivey Mud White Non -Fibrous Homogenous 3% Cellulose 43% Other 4% Amosite 50% Chrysotile 609638 03 Basement Analyst: OJ Ivey Mud White Non -Fibrous Homogenous 2% Cellulose 46% Other 50% Chrysotile 2% Amosite 609639 04 Basement Analyst: OJ Ivey Corrugated Paper White Non -Fibrous Homogenous 10% Cellulose 20% Other 70% Chrysotile 609640 05 Basement Analyst: OJ Ivey Corrugated Paper White Non -Fibrous Homogenous 10% Cellulose 25% Other 65% Chrysotile 609641 06 Basement Analyst: OJ Ivey Corrugated Paper White Non -Fibrous Homogenous 10% Cellulose 35% Other 55% Chrysotile 609642 07 Basement Analyst: OJ Ivey Drywall White Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 3 of 7 Page 40 of 445 F cO Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Suite 200, Romulus, Michigan 48174, (734)955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 222 Walnut St. Waterloo, IA ETC Job : 198352 Client Project : N/A Date Collected : 09/15/2017 Date Received : 09/15/2017 Date Analyzed : 09/18/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 609643 08 Basement Analyst: OJ Ivey Drywall White Non -Fibrous Homogenous 7% Cellulose 93% Other None Detected 609644 09 Basement Analyst: OJ Ivey Drywall White Non -Fibrous Homogenous 10% Cellulose 90% Other None Detected 609645 010 Basement Analyst: OJ Ivey Plaster Yellow Non -Fibrous Homogenous 4% Cellulose 96% Other None Detected 609646 011 Upper Hall Analyst: OJ Ivey Plaster Yellow Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 609647 012 Upper Hall Analyst: OJ Ivey Plaster Yellow Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected 609648 013 Apt 3 Kitchen Analyst: OJ Ivey Plaster Cream Non -Fibrous Homogenous 2% Mineral wool 15% Cellulose 83% Other None Detected 609649 014 Upper Hall Analyst: OJ Ivey Plaster Cream Non -Fibrous Homogenous 3% Mineral wool 10% Cellulose 87% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 4 of 7 Page 41 of 445 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 222 Walnut St. Waterloo, IA ETC Job : 198352 Client Project : N/A Date Collected : 09/15/2017 Date Received : 09/15/2017 Date Analyzed : 09/18/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 609650 015 Apt 4 Bathroom Analyst: OJ Ivey Plaster Cream Non -Fibrous Homogenous 8% Cellulose 3% Mineral wool 89% Other None Detected 609651 016 Lower Hall Analyst: OJ Ivey Linoleum Green Non -Fibrous Homogenous 3% Mineral wool 10% Cellulose 87% Other None Detected 609652 017 Apt 8 Kitchen Analyst: OJ Ivey Linoleum Green Non -Fibrous Homogenous 5% Cellulose 10% Mineral wool 85% Other None Detected 609653 018 Basement Analyst: OJ Ivey Joint Compound White Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected 609654 019 Basement Analyst: OJ Ivey Joint Compound White Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 609655 020 Basement Analyst: OJ Ivey Joint Compound White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 5 of 7 Page 42 of 445 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 222 Walnut St. Waterloo, IA ETC Job : 198352 Client Project : N/A Date Collected : 09/15/2017 Date Received : 09/15/2017 Date Analyzed : 09/18/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 609656 021 Basement Layer -1 Analyst: OJ Ivey 609656 021 Basement Layer -2 Analyst: OJ Ivey Floor Tile 9x9 Mastic Cream Non -Fibrous Homogenous Cream Non -Fibrous Homogenous 2% Cellulose 2% Cellulose 98% Other Trace Chrysotile 93% Other 5% Chrysotile 609657 022 Basement Analyst: OJ Ivey Floor Tile 9x9 Red Non -Fibrous Homogenous 4% Cellulose 94% Other 2% Chrysotile 609658 023 Apt 2 Analyst: OJ Ivey Floor Tile 12x12 Grey Non -Fibrous Homogenous 4% Cellulose 96% Other Trace Chrysotile 609659 024 Basement on Wall Analyst: OJ Ivey Paneling White Non -Fibrous Homogenous 70% Mineral wool 6% Cellulose 24% Other None Detected 609660 025 Basement Analyst: OJ Ivey Ceiling Panel 1x1 White Non -Fibrous Homogenous 20% Cellulose 60% Mineral wool 20% Other None Detected 609661 026 Basement Analyst: OJ Ivey Mastic Black Non -Fibrous Homogenous 6% Cellulose 89% Other 5% Chrysotile ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 6 of 7 Page 43 of 445 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 222 Walnut St. Waterloo, IA ETC Job : 198352 Client Project : N/A Date Collected : 09/15/2017 Date Received : 09/15/2017 Date Analyzed : 09/18/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 609662 027 Above Back Door Analyst: OJ Ivey Caulk Grey Non -Fibrous Homogenous 3% Cellulose 89% Other 8% Chrysotile 609663 028 Window Analyst: OJ Ivey Caulk White Non -Fibrous Homogenous 100% Other None Detected Lab Supervisor/Other Signatory 400 Point Count Results by EPA 600/R-93/116 PLM (denoted by "PC") Item 198.1: PLM Methods for Identifying and Quantitating Asbestos in Bulk Samples Item 198.6: PLM Methods for Identifying and Quantitating Asbestos in Non -Friable Organically Bound Bulk Samples EPA 600/R-93/116: Method for Determination of Asbestos in Bulk Building Materials EPA 600/M4-82-020: Interim Method for Determination of Asbestos in Bulk Insulation Samples Analyst: OJ Ivey ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 7 of 7 Page 44 of 445 ENVIRONMENTAL TESTING LABORATORIES, INC 38900 HURON RIVER DRIVE ROMULUS, MICHIGAN 48174 (734) 955-6600 Fax: (734) 992.2261 www .2et corn Bulk Asbestos Chain of Custody ETLProject #:j�- Client: Hawkeye Environmental Contact: Pct Looationtnam -: ,__, r--- COtAA ,17w,,ti \ Phone: Steve Henneberry Address Wood Lily Road, Solon , IA 52333 Fax: 319-333-7420 6M44j0 E-mail: Client Project #: Please Provide Results: o Email o Fax ❑ Ver9MiTOWEcoyeEnv.com Date Sampled: Turnaround Time (TAT): ❑ RUSH II Same Day 24 hr ❑ 48 hr ndard (3+ days) 0 Other PLM Instructions (Check all that apply) IALM EPA600/R-93/116, 1993 (Standard method) ❑ Stop at 1st Positive - Clearly mark Homogenous Group ❑ FintCounting: 400 Points* o PLM Non -Building Material (Dust, Wipe, Tape) 0 Soil or Vermiculite Analysis * "Additional chafe and turnaround may be required Lab ID Sample ID Material / Location Material Description ? 6M44j0 0 1 ( i-L:N,'NJ Hawkeye Environmental 1 c %J ) /7 /) 7 0 l_J _ 'Sa i bac-Q-(1,-0 t5tAfY``-e. vtAu cA r q — / S `7 .� 7-: !(Y 6 " Sample Login (NameIETL): iJ AGS l r *2 MO- CL tf" U amlpm Analysis (NameJETL): 11 O 06- ' ,pry E„..s. cj r ..,, ,i4,4 C.,,,zi lL(A ? dpee /_ amlpm Li 1 D (Q Pi tt$- c49/4g 4-14 ci f•e-21 ID Ltf �t t t.) I e. 5 U DA:iLod O .I lsL,+dt- l Gekirk L4 O t/ Witt ,a at a 4i as D,1 "e ( J 010 ,� '� T t- iMegIA2 V ! j i ." e KtcruO it 1A. C. lam] \ 0 12. l`4 0 i `-VVA -vt- (. w 1, .Aa 1eG164A) A c—t icy a, Time Relinquished (Name/Organization): •. S.- i - i 7 ? erne Received (NamelETL): ( Hawkeye Environmental 1 c %J ) /7 amlpm Stereoscopical Analysis (NameiETL): l_J ' ./ \', `7f r q — / S `7 .� 7-: !(Y ,. a(_ ��) Sample Login (NameIETL): tf" amlpm Analysis (NameJETL): amlpm QA!QC Review (NameJETL)-- am/pm. Special Instructions: Remarks Form ETL200: Chain of Custody; Revision A Page G of g• Page 45 of 445 ENVIRONMENTAL TESTING LABORATORIES, INC 38900 HURON RIVER DRIVE ROMULUS, MICHIGAN 48174 C734) 985-6600 PAX: (734) 992.2261 wwwcom Additions! Pages of the Chain of Custody are only necessary if needed for additional sample information I nI, In Sulk Asbestos Chain of Custody Form ETL206: Chain of Custody; Revision A Page 2 a1 2. Page 46 of 445 CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, bid documents, etc., setting a date ofbid opening as November 2, 2017, and setting a date of public hearing as November 6, 2017, for the Flow Equalization Facility Overflow Connect to Satellite WPCF, City Contract No. 880, and instruct City Clerk to publish notice. City Council Meeting: 9/25/2017 Prepared: 9/19/2017 REVIEWERS: Department Waste Management Clerk Office Reviewer Rath, Brian Even, LeAnn Action Approved Approved ATTACHMENTS: Description Type D FEQ Facility Overflow Connection NO. 880 Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: D ate 9/19/2017 - 5:55 PM 9/20/2017 - 9:52 AM Resolution approving preliminary plans, specifications, bid documents, etc., setting a date ofbid opening as November 2, 2017, and setting a date of public hearing as November 6, 2017, for the Flow Equalization Facility Overflow Connect to Satellite WPCF, City Contract No. 880, and instruct City Clerk to publish notice. Submitted By: Steven Hoambrecker, Director, Waste Management Services Approve the specifications, etc. and taking of bids, and set the date of bid opening and hearing. This project consists of the installation of a new 24 -inch gravity main that would connect flow Equalizatin Basin No. 2 with the Satellite Aeration Basin. Approximately $700,000. SRF Page 47 of 445 NOTICE TO BIDDERS For the Taking of Construction Bids for the FLOW EQUALIZATION FACILITY OVERFLOW CONNECTION TO SATELLITE WPCF In the City of Waterloo, Iowa CONTRACT NO. 880 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 26th day of October, 2017, until 1:00 p.m. for the construction of the FLOW EQUALIZATION FACILITY OVERFLOW CONNECTION TO SATELLITE WPCF, City Contract No. 880, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall, in the City of Waterloo, Iowa, on the 26th day of October, 2017, at 1:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING The Council of said City will conduct a public hearing an the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on October 30, 2017 said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. SCOPE OF WORK This project consists of the installation of a new 24 -inch gravity main that would connect Flow Equalization Basin No 2 with the Satellite Aeration Basin. A control valve and flow meter will be installed on this line. The project also includes a 12 -inch force main that would connect the Satellite Aeration Basin with the Easton Aeration Basins and the upstream anoxic basin. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be substantially complete by April 30, 2018, and finally complete on or before May 31, 2018. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by AECOM, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. NOTICE TO BIDDERS AECOM 60336756-2017 City Contract No 880 NB -1 of 4 Flow Equalization Facility Overflow Connection to Satellite WPCF Page 48 of 445 Complete digital Plans and Specifications are available at www.questcdn.com. You may download the digital documents free of charge from Questcdn by inputting Questcdn Project #5375964 on the website's Project Search page. Please contact Questcdn.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading and working with this digital project information. Optional paper copies of the Plans and Specifications are available from AECOM, 501 Sycamore Street, Suite 222. Waterloo, Iowa, upon receipt of a $150.00 deposit (CHECK ONLY). Deposits are fully refundable if the plans and specifications are returned in usable condition (i.e., generally free of highlights, ink markings, tears, stickers, water stains and soiling) to the Waterloo AECOM office listed above by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any requests or plans received after the 14th consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. If the plan holder is the prime contractor, or a subcontractor or supplier of the prime contractor that has been awarded the project, Plans and Specifications do not need to be returned to receive the deposit. The prime contractor must submit a list of his subcontractors and suppliers for the City and consulting engineer to verify eligibility for the refundable deposit. Please DO NOT obtain Bid Documents from any source other than Questcdn.com or through the AECOM Waterloo office as listea above. Obtaining documents through any other source could prevent Bidder from being included on the official AECOM Planholders List which, in turn. may cause the Bidder to not receive addenda or other time -sensitive / bid -critical documents. The City has the right to reject any bids that do not have current bidding documents included in the Bid Submission. Upon award of the project, the prime contractor, his subcontractors and suppliers shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest bid, The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. NOTICE TO BIDDERS NB -2 of 4 AECOM 60336756-2017 City Contract No, 880 Flow Equalization Facility Overflow Connection to tellite W F age 49 of 445 BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50.000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies' contract compliance programs and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBENVBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of Five Hundred Dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partin! working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. NOTICE TO BIDDERS NB -3 of 4 AECOM 60336756-2017 City Contract No. 880 Flow Equalization Facility Overflow Connection to Satellite WPCF Page 50 of 445 When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection. engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials, RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Posted pursuant to the provisions of Chapter 26 of the City Code of Iowa. CITY OF WATERLOO, IOWA BY: Kelley Felchle City Clerk NOTICE TO BIDDERS NB -4 of 4 AECOM 60336756-2017 City Contract No. 880 Flow Equalization Facility Overflow Connection totellite F PWage 51 of 445 CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, form of contract, etc., setting a date ofbid opening as October 12, 2017, and a date ofpublic hearing as October 16, 2017, for the FY 2018 Sink Creek Channel Cleanout and Shaping, Contract No. 924, and instruct City Clerk to publish said notice. City Council Meeting: 9/25/2017 Prepared: 9/19/2017 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 9/19/2017 - 3:17 PM Clerk Office Higby, Nancy Approved 9/19/2017 - 4:43 PM SUBJECT: Submitted by: Summary Statement: Source of Funds: Resolution approving preliminary plans, specifications, form of contract, etc., setting a date ofbid opening as October 12, 2017, and a date ofpublic hearing as October 16, 2017, for the FY 2018 Sink Creek Channel Cleanout and Shaping, Contract No. 924, and instruct City Clerk to publish said notice. Submitted By: Wayne Castle, PLS, PE, Associate Engineer Plans prepared by AECOM GO Bonds Page 52 of 445 CITY OF WATERLOO Council Communication Resolution approving preliminary specifications, form of contract, etc., setting a date of bid opening as October 12, 2017 and a date of public hearing as October 16, 2017, for the recycling processing facility to support the City of Waterloo's curbside recycling program, and instruct City Clerk to publish notice. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Reviewer Action Date Traffic Operations Even, LeAnn Approved 9/20/2017 - 10:59 AM SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Resolution approving preliminary specifications, form of contract, etc., setting a date of bid opening as October 12, 2017 and a date of public hearing as October 16, 2017, for the recycling processing facility to support the City of Waterloo's curbside recycling program, and instruct City Clerk to publish notice. Submitted By: Sandie Greco, Interim Public Works Director Recommend Approval This service is for providing equipment, site service and collection/delivery of materials from curbside containers, and the processing and ultimate marketing and disposal of materials thereby generated. $32,000.00 Sanitation Funding - 525-15-5400-1300 Strategy e.4 and 3.5 - Identify and implement proven cost and resource saving measures and continue to engage with local public partners to identify cost savings, streamline efforts and improve efficiency in City operations and activities. The City of Waterloo has provided curbside recycling for a number of years. The vendor divides and separates all recyclables. Page 53 of 445 CITY OF WATERLOO Council Communication FY 2018 Waterloo Boathouse Enhancements Contract No. 940. City Council Meeting: 9/25/2017 Prepared: 9/6/2017 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 9/6/2017 - 9:55 AM Clerk Office Even, LeAnn Approved 9/19/2017 - 2:00 PM ATTACHMENTS: Description Type D Construction Plans Backup Material ❑ Specifications Backup Material ❑ Bid Tab Backup Material SUBJECT: Submitted by: Source of Funds: Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive, file and instruct the City Clerk to read bids and refer to Leisure Services Director for review. 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(ds) 0,doj - 66as-ssz (6,£) :a-,ovd woo'p Loins omoi 'oo ValoM 869 xog 'o"danuantl 6lls,an�u� S3, •out '6uilanans pup 5uiaeeui6u3 uesspolD eu ory 3.A.3,2 3,3 OND6 ;;I; }off 6u1>aod }so] pup pool aouoJ}u3 'suoi}oas—ssoao DMOO 'Ob6 ON P3oa}u00 slt.a wouoyu3 annoy}nob oopNDM 2lOZ AJ sucnd uoi4ona}suo0 G G G o oFo oFo GG Fs E G 1 CONTRACT SPECIFICATIONS FOR F. Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS CITY OF WATERLOO CONTRACT NO. 940 _,z4.)11‘;,, , 0IiN. O ��`" le IR. 4,2 44F0 "' Licensed ii 9408 Z. Iowa .-1 ,G� avv,v, I HEREBY CERTIFY THAT THIS PLAN AND SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF IOWA. 6 Wgdz, (7 WILLIAM J. CLAASSEN DATE P.E. NO. 9408 MY REGISTRATION RENEWAL DATE IS 12/31/17. PAGES OR SHEETS COVERED BY THIS SEAL: ALL (Folder\Waterloo Boathouse Enlhanceinent& 9401Title Page.doc) Page 84 of 445 F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS CONTRACT NO. 940 CONTRACT DOCUMENTS TABLE OF CONTENTS 1. NOTICE OF PUBLIC HEARING 2. NOTICE TO BIDDERS 3. INSTRUCTIONS TO BIDDERS 4. FORM OF BID OR PROPOSAL 5. SALES TAX EXEMPTION INFORMATION FORM 6. FORM OF BID BOND 7. NON -COLLUSION AFFIDAVITS 8. EQUAL OPPORTUNITY CLAUSE 9. TITLE VI CIVIL RIGHTS 10. RESIDENT BIDDER AND NON-RESIDENT BIDDER CERTIFICATION 11. AFFIRMATIVE ACTION PROGRAM 12. POTENTIAL ITEMS OF WORK FOR MBENVBE PARTICIPATION SUBCONTRACTOR'S BID REQUEST FORM, LETTER FORM FOR SUBCONTRACTOR QUOTES, MBENUBE SCOPE LETTER, MBE AND/OR WBE PREBID CONTACT INFORMATION FORM 13. WATERLOO/CEDAR FALLS MINORITY AND WOMEN BUSINESSES ENTERPRISE CONSTRUCTION AND MAINTENANCE CONTRACTOR'S GUIDE 14. STATEMENT OF BIDDER'S QUALIFICATIONS 15. GEOTECHNICAL REPORT 16. TECHNICAL SPECIFICATIONS -SECTION 32 13 16 -DECORATIVE CONCRETE PAVING -SECTION 32 92 19 -SEEDING 17. SWPPP 18. GENERAL SPECIAL PROVISIONS 19. SPECIAL PROVISIONS 20. GENERAL SPECIFICATIONS FOR CONSTRUCTION 21. SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION 22. FORM OF CONTRACT 23. FORM OF PERFORMANCE BOND 24. FORM OF PAYMENT BOND Page 85 of 445 NOTICE TO BIDDERS For the Taking of Construction Bids for the F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS In the City of Waterloo, Iowa CONTRACT NO. 940 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 21st day of September , 2017 until 1:00 p.m. for the construction of the F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS, Contract No. 940, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall, in the City of Waterloo, Iowa, on the 21st day of September , 2017, at 1:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING The Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above- described improvement project at 5:30 p.m. on September 25 , 2017 said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. SCOPE OF WORK The extent of the work involved is the reconstruction of the existing Waterloo Boathouse parking lot at 707 Park Road, Waterloo, Iowa with hot mix asphalt paving, new recreational trails, sidewalks, lighting, landscaping and such other work as may be incidental thereto. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed within fifty (50) working days after issuance of the "Notice to Proceed". METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. NOTICE TO BIDDERS Page 86 of 445 CONTRACT NO. 940 Page 1 of 5 The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by Wayne Claassen Engineering & Surveying, Inc. which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City of Waterloo upon the receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. generally free of highlights, ink markings, tears, stickers, water stains and soiling) to the City of Waterloo by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any requests or plans received after the 14th consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. . If the plan holder is the prime contractor or a subcontractor or supplier of the prime contractor that has been awarded the project, Plans and Specifications do not need to be returned to receive the deposit. The prime contractor must submit a list of his subcontractors and suppliers for the City of Waterloo to verify eligibility for the refundable deposit. Upon award of project, the prime contractor, his subcontractors and suppliers shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest bid for the Base Bid or combination of Base Bid plus Alternate Bid that is most advantageous to the City. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract, By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on all of the items listed in the proposal for the Base Bid and Alternates. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty.) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. NOTICE TO BIDDERS CONTRACT NO. 940 Page 87 of 445 Page 2 of 5 The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer- generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. NOTICE TO BIDDERS Page 88 of 445 CONTRACT NO. 940 Page 3 of 5 A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBEIWBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of Five Hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. NOTICE TO BIDDERS Page 89 of 445 CONTRACT NO, 940 Page 4 of 5 SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Posted pursuant to the provisions of Chapter 26 of the City Code of Iowa. NOTICE TO BIDDERS CITY OF WATERLOO, IOWA Page 90 of 445 CONTRACT NO. 940 Page 5 of 5 NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost For the F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS In the City of Waterloo, Iowa CONTRACT NO. 940 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 21st day of September , 2017 until 1:00 p.m. for the construction of the F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS, Contract No. 940 as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall, in the City of Waterloo, Iowa, on the 21st day of September at 1:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on the 25th day of September , 2017, said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by Wayne Claassen Engineering & Surveying, Inc. are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. The NOTICE TO BIDDERS can be viewed at the following locations: 1) City of Waterloo web site at http://ci.waterloo.ia,us/ 2) Plan rooms: Master Builders of lowa 221 Park Street, PO Box 695 Des Moines, IA 50303 NOTICE OF HEARING McGraw Hill Construction Dodge 3315 Central Ave. Hot Springs, AR 71913 CONTRACT NO. 940 Page iage291 of 445 Reed Construction Data 30 Technology Parkway South, Ste. 500 Norcross, GA 30092 3) Plan Room Web sites: Master Builders of Iowa web site at www.mbionline.com Dodge Lead web site: http://dodgeproiects.construction.com/ Reed Const. Data Lead web site: http://www.cmdgroup.com/proiect-Leads/ SCOPE OF WORK The extent of the work involved is the reconstruction of the existing Waterloo Boathouse parking lot at 707 Park Road, Waterloo, Iowa with hot mix asphalt paving, new recreational trails, sidewalks, lighting, landscaping and such other work as may be incidental thereto. Published pursuant to the provisions of Chapter 26 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of , 2017. CITY OF WATERLOO, IOWA BY: Kelley Felchle City Clerk NOTICE OF HEARING CONTRACT NO. 940 Pae 92 of 445 Page 2 4 2 INSTRUCTIONS TO BIDDERS 1. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. 2. EXAMINATION OF PROPOSED WORK Bidders should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which can affect the work or the cost thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The owner will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the Notice to Bidders, the Specifications or related documents. 3. PREPARATION OF BIDS a. Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed. If erasures or other changes appear on the forms, each erasure or change must be initialed by the person signing the bid. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price, and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spread- sheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. b. The Bid Form may provide for submission of a price or prices for one or more items, which may be lump sum bids, alternate prices, INSTRUCTIONS TO BIDDERS Page 1 of 13 Page 93 of 445 schedule items resulting in a bid on a unit of construction or a combination thereof, etc. When the Bid Form explicitly requires that the bidder bid on all items, failure to do so will disqualify the bid. When submission of a price on all items is not required, bidders should insert the words "no bid" in the space provided for any item on which no price is submitted. c. Unless called for, alternate bids will not be considered. d. Modifications of bids already submitted will be considered if received at the office designated in the Notice to Bidders by the time set for closing of bids. Telegraphic modifications will be considered, but should not reveal the amount of the original or revised bid. e. In preparing his bid, the bidder shall specify the price, written legibly in ink or with the typewriter, at which he proposes to do each item of work. The unit price shall be stated in figures in the blank space provided (Le., $7.14). In items where unit price is required, the total amount of each item shall be computed at the unit prices bid for the quantities given on the Bid Form and stated in figures in the blank space provided. If the bidder chooses to submit the unit prices, total bid price, and total bid on a computer-generated spreadsheet, all numbers shall be easily legible. f. Any changes or alterations made in the Bid Form, or any addition thereto, may cause the rejection of the bid. No bid will be considered which contains a clause in which the contractor reserves the right to accept or reject a contract awarded him by the city Council of Waterloo. Bids in which the unit prices are obviously unbalanced may be rejected. g. If the bidder does not qualify as a resident bidder, the nonresident bidder shall specify on the "Non -Resident Bidder Certification" form whether any preference to resident bidders, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country is in effect in the nonresident bidder's state or country of domicile at the time of a bid submittal. 4. SUBMISSION OF BIDS a. A bid must be sealed in a separate envelope and marked to indicate its contents and be accompanied by the bid security in a separate envelope. If forwarded by mail, the two envelopes shall INSTRUCTIONS TO BIDDERS Page 2 of 13 Page 94 of 445 be placed in a third and mailed to the City Clerk/Auditor. All bids must be filed with the City Clerk/Auditor of the City of Waterloo at his office in the City Hall before the time specified for closing bids. b. Bids received prior to the advertised hour of opening will be securely kept sealed. The officer whose duty it is to open them will decide when the specified time has arrived, and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the City of Waterloo, Iowa, that the non -arrival on time was due solely to delay in the mails for which the bidder was not responsible, such bid will be received and considered. c. Bidders are cautioned that, while telegraphic modifications of bids may be received as provided above, such modifications, if not explicit and if in any sense subject to misinterpretation, shall made the bid so modified or amended, subject to rejection. 5. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City of Waterloo, will be considered at any time it is received and may therefore be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. 6. PUBLIC OPENING OF BIDS Bids will be publicly opened at that time and place set for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. 7. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or INSTRUCTIONS TO BIDDERS Page 3 of 13 Page 95 of 445 refuse to enter into the Contract and furnish the required bond, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. 8. COLLUSIVE AGREEMENTS a. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he as not colluded with any other person, firm, or corporation in regard to any bid submitted. b. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and submit to the City Contract Compliance Officer by 5:00 P.M. the business day following the day bids on this project are due, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. 9. MINORITY AND/OR WOMEN BUSINESS ENTERPRISE SUBCONTRACTORS a. CITY OF WATERLOO AND/OR WOMEN BUSINESS ENTERPRISE PRE-BID CONTACT INFORMATION FORM The City of Waterloo Minority and/or Women Business Enterprise Pre -Bid Contact Information Form shall be submitted with the Form of Bid or Proposal. Failure to do so shall be grounds for the bid being rejected if subcontracting is proposed by the prime contractor. 10. MBEIWBE CONTRACT COMPLIANCE PROGRAM PURPOSE The purpose of the Contract Compliance Program (hereinafter called Program) is to act as an impetus for increasing the participation of minority and women disadvantaged business enterprise (MBE/WBE) in City awarded construction contracts. The Program does not propose to eliminate any bonafide contractor or subcontractor from bidding on City contracts, but it will hopefully serve as a needed stimulus to help local MBEIWBE's grow and eventually become mainstream contractors and subcontractors. INSTRUCTIONS TO BIDDERS Page 4 of 13 Page 96 of 445 This Contract Compliance Program does not propose to include any set-aside or quotas, but only flexible goals where "good -faith efforts" are required by the contractor to use MBE/WBE subcontractors. This Program shall not eliminate the need for contractors to continue their "good -faith efforts" in using MBEIWBE subcontractors on City contracts estimated at less than $50,000. The City of Waterloo will make every effort to reduce in-house construction and maintenance work that would be more cost effectively performed by the private sector and, thus, would allow additional bidding opportunities for MBE/WBE firms. The City Contract Compliance Officer shall be advised of all City of Waterloo awarded construction contracts. DEFINITIONS Goals: A flexible numerically expressed objective which contractors are required to make "good -faith efforts." The key to the requirement is to make documented efforts. Goals are neither set -a -sides nor a device to achieve proportional representation or equal results. Numerical goals do not create set -a -sides for specific groups, nor are they designed to achieve proportional representation or equal results. Rather, the goal -setting process in affirmative action planning is used to target and measure the effectiveness of affirmative action efforts to eradicate and prevent discrimination. Quota: A flat numerical requirement that the contractor is required to meet in order to obtain the benefit or be in compliance. The numerical goal component of affirmative action programs is not designed to be, nor may it properly or lawfully be interpreted as, permitting unlawful preferential treatment and quotas with respect to persons of any race, color, religion, sex, or national origin. The regulations at 41 CFR 60-2.12(a), 60-2.15 and 60-2.30, specifically prohibit discrimination and the use of goals as quotas. (U.S. Department of Labor) Set -Aside: An arrangement in which a particular contract is reserved for competition solely among minority and women business enterprises. INSTRUCTIONS TO BIDDERS Page 5 of 13 Page 97 of 445 Contractor: As used in this document means contractor, subcontractor, supplier, vendor, and professional service provider. Minority Business Enterprise (MBE) Any business, which is at least 51 %, owned by one or more minorities and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List, or were listed on the City of Waterloo Certified MBEIWBE Contractors list as of July 1, 2002 Women Business Enterprise (WBE): Any business which is at least 51 % owned by one or more women and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List, or were listed on the City of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002 Minority: Any person or persons who are considered as socially and economically disadvantaged because of their identity as a group member without regard to their individual qualities. The groups include: Black American, Hispanic American, Native Americans, Eskimos, Aleuts, and Asian -Pacific Americans. 13 C.F.R. 124- 1.1(c)(3)(ii)(1983). Lowest Responsible Bidder: Bidder who has offered the lowest bid and who has exhibited skill relative to the type of work bid on, judgment, financial responsibility, and evidence of working with the Affirmative Action Employment Program and the Contract Compliance Program. Broker: One buying or selling for others on commission or other fee basis without maintaining a warehouse or other similar inventory storage facility. Mayor's Advisory Committee: Mayor's Advisory Committee for Minority, Female, and Disadvantaged Business Enterprise. Good Faith Efforts: The successful bidder shall be selected on the basis of having submitted the lowest responsible bid. The obligation of the bidder is to make good faith efforts. The bidder can demonstrate that it has done so by the following: INSTRUCTIONS TO BIDDERS Page 6 of 13 Page 98 of 445 1. The Prime Contractor met the project goal - No Action necessary 2. If the Prime Contractor failed to meet the goal, they must submit documentation of good faith efforts. CONTRACT COMPLIANCE PROGRAM SUBCONTRACTING The program proposes numerical projections or goals regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as subcontractors in the performance of contracts awarded by the City of Waterloo, Iowa. A goal of at least 10% for MBE participation on all City funded construction projects that are estimated at $50,000 or more and projects under $50,000 where applicable at the Contract Compliance Officer's discretion. There is at least 2% WBE goal on City funded projects. Any project which is funded solely or in part with Federal funds shall follow the respective agencies contract compliance program and goals. Any project which is funded solely or in part with State funds shall follow the respective agencies contract compliance program and goals. The City of Waterloo Contract Compliance Program is for City awarded construction contracts only. The prime contractor shall make "good -faith efforts" to meet the Contract Compliance MBEMIBE goals. The MBEIWBE subcontracts must provide the prime contractor a reasonably competitive price for the service being rendered or the contractor is not required to accept the bid. Administrative Reconsideration: As part of this reconsideration, the bidder will have the opportunity to provide written documentation or arguments concerning the issue of whether they made adequate good faith efforts to meet the goals. The bidder will have the opportunity to meet in person with the City of Waterloo's Administrative Reconsideration Committee to discuss the issue of whether they made adequate good faith efforts. The Administrative Reconsideration Committee will forward a written decision on reconsideration to the Mayor and City Council, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. Documentation required will include but is not limited to the following: * Making portions of the work available for MBEIWBE subcontracting * Evidence of negotiating with MBE/WBE firms * MBE/WBE quotes obtained and non-MBE/WBE quotes used INSTRUCTIONS TO BIDDERS Page 7 of 13 Page 99 of 445 * Reasons agreements were not reached * Follow-up after initial solicitations * Efforts to assist in obtaining equipment, supplies and materials (at competitive prices), bonding, lines of credit, insurance, etc. * Evidence of past compliance or non-compliance by same contractor The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. RESPONSIBILITIES 1. City of Waterloo A. The City Contract Compliance Officer has the responsibility to assure the City's compliance with Federal, State and Municipal regulations. B. The City Contract Compliance Officer is responsible for maintaining a current directory of certified firms. Certification of MBEIWBE/DBE contractors is through the Iowa Department of Transportation and its Unified Certification Program. Only firms certified based on guidelines prescribed in 49 CFR Part 26 and provisions of this agreement, shall be recognized as certified by the City of Waterloo. C. The City Contract Compliance Officer is responsible for making available a list of future project information notices to MBEIWBE firms. D. The City Contract Compliance Officer shall send notices to appropriate MBE/WBE firms in the directory of each bid solicitation with opening date. E. The City Contract Compliance Officer will receive MBE/WBE Letter(s) of Intent to Bid and within two (2) business days forward the complete list of MBE/WBE bidders who submitted a Letter of Intent to Bid to prime contractors. 11. Prime Contractors In order to be in compliance with the guidelines of this program, the prime contractor must show good -faith efforts in following the MBE/WBE Contract Compliance Program. Good -faith efforts include, but are not limited to, the following: A. Prime contractors shall send solicitation letters (Form CCO- 3) to appropriate MBE/WBE (those certified in directory prepared by City Contract Compliance Officer) at least seven (7) working days prior to bid date. Letters should identify specific items to be subcontracted. A minimum of three (3) INSTRUCTIONS TO BIDDERS Page 8 of 13 Page 100 of 445 disadvantaged business contacts must be made and documented, if there are at least three disadvantaged businesses offering services in the area to be subcontracted (See City of Waterloo MBE/WBE Certification List). If less than three (3) are offering the services to be subcontracted, then a contact is required for any that are listed as providing that service. If the Prime Contractor submits a MBEIWBE contact not on the City's MBE/WBE list, attach a copy of the MBE/WBE/DBE Certifications from another government agency. B. If a prime contract bidder is unable to identify MBEIWBE firms to perform portions of the work, the City Contract Compliance Officer should be contacted for assistance immediately. C. Prime contract bidders may solicit MBEIWBE proposals by telephone or personal interviews, but all such contacts shall be confirmed by Certified Mail, or subcontract bid request forms (Form CCO-2). D. If any MBE/WBE business submitting bids is not selected for subcontract award, documentation must accompany the "MBEIWBE Business Enterprise Pre -Bid Contact Information Form" (Form CCO-4 and CCO-4A) on why the MBE/WBE was not selected. These reasons could include: a. Not low bid. Copies of the competing bids may be required for verification. b. MBEIWBE did not bid, withdrew bid or non-responsive. c. Documentation of other business-related reason for not selecting the MBEMIBE business for a subcontract. d. Prime contractor self performs work. e. Any other reason relied on by prime. The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. Ill. MBE/WBE Firms A. MBEIWBE firms shall be certified by the Iowa Department of Transportation as owners and controllers of their respective businesses, or were listed on the City of Waterloo Certified MBEIWBE Contractors list as of July 1, 2002. INSTRUCTIONS TO BIDDERS Page 9 of 13 Page 101 of 445 B. MBE/WBE firms must perform the work on the project; they cannot act as a broker by subcontracting the work out to others. C. Each MBEIWBE firm planning to submit quotes on construction projects with goals, shall submit a Letter of Intent to Bid (Form CCO-5) to the City Contract Compliance Officer seven (7) working days prior to bid opening, listing specific items which the MBEIWBE firm is interested in bidding. If sufficient Letters of Intent to Bid are not received by the City Contract Compliance Officer seven (7) working days prior to bid opening, goals on subject project will be reduced accordingly. Agreements between the bidder/proposer and a MBE/WBE in which the MBENVBE promises not to provide subcontracting quotations to other bidders/proposers are prohibited. NON-COMPLIANCE OF CONTRACTORS A. Noncompliance exists when the contractor's actions are not consistent with the requirements of the Contract Compliance Program in the areas of employment and subcontracting. B. A bidder's failure to show good -faith efforts to meet project goals or a failure to use certified MBEIWBE firms may be grounds for finding its bid not responsible. C. The Contract Compliance Officer shall submit to City Council his/her recommendation on any non-compliant contract in writing. NOTICE TO PROCEED Notice to proceed on any project with goals will not be issued until City Contract Compliance Officer determines the lowest responsible bidder has used good -faith efforts to comply with this Compliance Program and the bid was responsive. CONCLUSION This program repeals or revises all sections of previous Waterloo Contract Compliance Programs. 11. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the INSTRUCTIONS TO BIDDERS Page 10 of 13 Page 102 of 445 greatest extent feasible be made available to lower income persons residing in the project area. The contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. 12. STATEMENT OF BIDDER'S QUALIFICATIONS Each bidder shall, upon request of the City of Waterloo, Iowa, submit on the form furnished for that purpose (a copy of which is included in the contract documents), a statement of bidder's qualifications, his experience record in constructing the type of improvements embraced, and his organization and equipment available for the work contemplated; and, when specifically requested, a detailed financial statement. The City of Waterloo, Iowa, shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform his obligations under the contract, and the bidder shall furnish the City of Waterloo, Iowa, all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the City of Waterloo, Iowa, that the bidder is qualified to carry out properly the terms of the contract. 13. AWARD OF CONTRACT a. Award of contract will be made to that responsive and responsible bidder whose bid, conforming to the Specifications, is most advantageous to the City of Waterloo; price and other factors considered. The intention is to award the contract at any time of opening bids, but the right is reserved to postpone such action for a reasonable time, not exceeding thirty (30) days. b. The City Council may, when in its interest, reject any or all bids or waive any informality in bids received. c. The bidder shall submit bids on all the Base Bid and Alternate Bid items listed in the proposal and shall state the unit bid price in words in the blank spaces provided beneath the item description. Should there be any discrepancy between the unit bid price in words and listed numeral unit bid price, the City of Waterloo shall consider the unit bid price in words as being the valid unit bid price. A computer-generated spreadsheet as herein provided shall also be acceptable. Proposals requiring mathematical computations to determine unit prices or totals will be rejected. A contract will be awarded to the qualified bidder submitting the lowest total bid as indicated in the NOTICE TO BIDDERS. INSTRUCTIONS TO BIDDERS Page 11 of 13 Page 103 of 445 d. When a contract for a public improvement is to be awarded to the lowest responsive and responsible bidder, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident. 14. EXECUTION OF AGREEMENT, BONDS, AND CERTIFICATE OF INSURANCE a. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City of Waterloo, Iowa, an agreement in the form included in the contract documents in such number of copies as the City of Waterloo, Iowa, may require. b. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "a" above, furnish a surety bond and a payment bond in a penal sum not Tess than the amount of the contract as awarded, as security for the faithful performance of the contract and terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him in performing the work. The bonds shall protect and save harmless the City from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City, Such bonds shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bonds. INSTRUCTIONS TO BIDDERS Page 12 of 13 Page 104 of 445 c. The successful bidder shall, within the period specified in paragraph "a" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Specifications for Construction, Section F. No. 4 "Liability Insurance," Pages 14 to 15 of 19 Pages. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Workmen's Compensation Insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Workmen's Compensation Laws. d. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City of Waterloo, Iowa, may grant, based upon reasons determined sufficient by the City of Waterloo, Iowa, may either award the contract to the next lowest bidder or re - advertise for bids, and may charge against the bidder the difference between the amount of the bid an the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City of Waterloo, Iowa, for a refund. 15. RESIDENT BIDDER/NON-RESIDENT BIDDER PREFERENCE Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirement. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. INSTRUCTIONS TO BIDDERS Page 13 of 13 Page 105 of 445 FORM OF BID OR PROPOSAL F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS CONTRACT NO. 940 CITY OF WATERLOO, IOWA Honorable Mayor and City Council Waterloo, Iowa Gentlemen: 1.The undersigned, being a Corporation existing under the laws of the State of , a Partnership consisting of the following partners: , having familiarized (himself) (themselves) (itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract documents listed in the Table of Contents and Addenda (if any), as prepared by Wayne Claassen Engineering & Surveying, Inc. now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services, including utility and transportation services required to construct and complete this F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS, Contract No. 940, all in accordance with the above -listed documents and for the unit prices for work in place for the following items and quantities: BASE BID SID ITEM DESCRIPTION BASE BID UNIT EST. QTY. UNIT BID PRICE TOTAL BID PRICE 001 MOBILIZATION L.S. 1 $ $ 002 TOPSOIL STRIP, SALVAGE, STOCKPILE AND RESPREAD C.Y. 587 $ $ 003 CLASS 10 EXCAVATION C.Y. 2,797 $ $ 004 TOPSOIL, FURNISH, SPREAD, IN-PLACE C.Y. 100 $ $ 005 REVETMENT, CLASS "E" RIP -RAP TON 950 $ $ 006 GEOSYNTHETIC S.Y. 7,731 $ $ 007 SEED, FERTILIZE AND MULCH (]DOT RURAL MIX) ACRES 0.92 $ $ 008 SILT FENCE (EROSION CONTROL FENCING) L.F. 530 $ $ FORM OF BID CONTRACT NO. 940 Page 1 of 6 Page 106 of 445 BID ITEM DESCRIPTION BASE BID UNIT EST. QTY. UNIT BID PRICE TOTAL BID PRICE 009 STRAW FILLED WATTLE, 9" DIA. L.F. 90 $ $ 010 WOOD EXCELSIOR MAT FOR SLOPE PROTECTION (EC -103) SQUARES 160 $ $ 011 TRAFFIC CONTROL L.S. 1 $ $ 012 SWPPP COMPLIANCE L.S. 1 $ $ 013 MAINTENANCE BOND, 2 -YEAR L.S. 1 $ $ 101 REMOVALS, STORM SEWER CULVERTS L.F. 280 $ $ 102 REMOVALS, ELECTRIC POLES EACH 6 $ $ 103 REMOVALS, TREES EACH 4 $ $ 104 REMOVALS, TREE STUMPS EACH 1 $ $ 105 DOCK NO. 1 (TIMBER WALL AND DOCK NEAR BOAT HOUSE, COMPLETE) L.S. 1 $ $ 106 DOCK NO. 2 (STEEL WOOD, AND CONCRETE STRUCTURE NEAR BOAT RAMP, COMPLETE) L.S. 1 $ $ 107 DOCK NO. 3 (WOOD STRUCTURE ADJOINING BOAT RAMP, COMPLETE L.S. 1 $ $ 108 REMOVALS, P.C. CONCRETE SLOPE PROTECTION S.Y. 458 $ $ 109 REMOVALS, GUARDRAIL AND POSTS L.F. 80 $ $ 110 REMOVALS, MISC. L.S. 1 $ $ 201 SUBDRAIN, 6" DIA., IN POROUS BACKFILL, COMPLETE L.F. 204 $ $ 202 30" DIA. INFILTRATION AUGER HOLE, 10' DRILL DEPTH EACH 18 $ $ 203 1.5" CLEAN STONE TONS 60 $ $ 301 SUBBASE, MODIFIED, 12" COMPACTED THICKNESS (UNDER HMA PAVING) S.Y. 7,731 $ $ 302 PAVEMENT, HMA, 3,000,000 ESAL, BASE COURSE, 3/" MIX, 3" THICK S.Y. 7,161 $ $ 303 PAVEMENT, HMA 3,000,000 ESAL, INTERMEDIATE COURSE,'/" MIX, 1.5" THICK S.Y. 7,161 $ $ 304 PAVEMENT, HMA 3,000,000 ESAL, SURFACE COURSE, IA" MIX, 1.5" THICK S.Y. 7,161 $ $ 305 CURB AND GUTTER, P.G. CONCRETE, 7" THICK, 24" WIDE, IDOT CLASS C-4 L.F. 606 $ $ 306 SUBBASE, MODIFIED, 4" COMPACTED THICKNESS (UNDER RECREATIONAL TRAIL) S.Y. 1,007 $ $ FORM OF BID CONTRACT NO. 940 Page 2 of 6 Page 107 of 445 BID ITEM DESCRIPTION BASE BID UNIT EST. QTY. UNIT BID PRICE TOTAL BID PRICE 307 RECREATIONAL TRAIL, PAVEMENT, PC CONCRETE, 5 -INCH THICK, IDOT CLASS C-4 S.Y. 915 $ $ 308 SUBBASE, MODIFIED, 4" COMPACTED THICKNESS (UNDER SIDEWALK) S.Y. 350 $ $ 309 SIDEWALK, PAVEMENT, PC CONCRETE, 5 -INCH THICK, IDOT CLASS C-4 S.Y. 290 $ $ 310 8'X36' PC CONCRETE LANDING, COMPLETE AS PER PLAN L.S. 1 $ $ 401 BOLLARDS, COMPLETE EACH 8 $ $ 402 ELECTRICAL AND LIGHTING, COMPLETE L.S. 1 $ $ 403 SIGNAGE, COMPLETE L.S. 1 $ $ 404 PAVEMENT MARKINGS, COMPLETE L.S. 1 $ $ 405 STEEL BEAM GUARDRAIL END TERMINAL, BA -205, COMPLETE EACH 2 $ $ 500 PAVEMENT REMOVAL ON RIVERSIDE OF BOAT HOUSE S.Y. 45 $ $ 501 4" CONCRETE PAD FOR BIKE RACKS S.Y. 13 $ $ 502 6" CONCRETE PATIO WITH INTEGRAL GRADE BEAM C.Y. 45 $ $ 503 POURED -IN-PLACE INTEGRAL COLORED CONCRETE, GRAY IN COLOR S.F. 120 $ $ 504 POURED -IN-PLACE INTEGRAL COLORED CONCRETE, TAN IN COLOR S.F. 400 $ $ 505 4 -SEAT PLEXUS BENCH, AS PER PLAN EACH 2 $ $ 506 SCARBOROUGH TRASH RECEPTACLE, AS PER PLAN EACH 2$ $ 507 BIKE RACK, AS PER PLAN EACH 6 $ $ 508 SWAMP WHITE OAK (2" CAL. B&B) EACH 3 $ $ 509 BALD CYPRESS (2" CAL. B&B) EACH 3 $ $ 510 HARDWOOD MULCH FOR TREE PLANTINGS C.Y. 6 $ $ 511 TOPSOIL AMENDMENT FOR TREE PLANTINGS C.Y. 8 $ $ TOTAL BASE BID $ FORM OF BID CONTRACT NO. 940 Page 3 of 6 Page 108 of 445 ALTERNATE 'A' BID BID ITEM DESCRIPTION BASE BID UNIT EST. QTY. UNIT BID PRICE TOTAL BID PRICE A-003. CLASS 10 EXCAVATION -ENTRANCE ROAD C.Y. 310 $ $ A-111. ASPHALTIC CEMENT CONCRETE PAVEMENT REMOVAL -ENTRANCE ROAD S.Y. 1,176 $ $ A-301. SUBBASE, MODIFIED, 6" COMPACTED THICKNESS, (UNDER HMA) -ENTRANCE ROAD S.Y. 1,395 $ $ A-302. PAVEMENT, HMA, 3,000,000 ESAL, BASE COURSE, 3/" MIX, 3" THICK -ENTRANCE ROAD S.Y. 1,176 $ $ A-303. PAVEMENT, HMA, 3,000,000 ESAL, INTERMEDIATE COURSE, 1/2" MIX, 1.5" THICK -ENTRANCE ROAD S.Y. 1,176 $ $ A-304. PAVEMENT, HMA, 3,000,000 ESAL, SURFACE COURSE, 1/2" MIX, 1.5" THICK -ENTRANCE ROAD S.Y. 1,176 $ $ TOTAL ALTERNATE 'A' BID $ TOTAL BASE BID + ALTERNATE 'A' BID $ ALTERNATE `B' BID BID. ITEM DESCRIPTION BASE BID UNIT EST. QTY. UNIT BID PRICE TOTAL BID PRICE B-402, ELECTRICAL AND LIGHTING, COMPLETE L.S. 1 $ $ TOTAL ALTERNATE 'B' BID $ TOTAL BASE BID + ALTERNATE 'A' BID + ALTERNATE 'B' BID $ 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit bid price for the work done shall govern in the actual payment to Contractor. 3. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If written notice of the acceptance of FORM OF BID CONTRACT NO, 940 Page 4 of 6 Page 109 of 445 this bid is mailed, telegraphed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of Dollars ($ ) in the form of is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. 5. Attached hereto is a Non -Collusion Affidavit of Prime Contractor. 6. Attached hereto is a Resident Bidder Certification ( ), or Non -Resident Bidder Certification ( ). (Mark one.) 7. The bidder is prepared to submit a financial and experience statement upon request. 8. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 9. The bidder has received the following Addendum or Addenda: Addendum No. Date 10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre-bid Contact Information Form submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s) to be used on this Project to the City of Waterloo by 5:00 p.m. the business day following the day Bids on this Project are due along with the Non -Collusion Affidavits of All Subcontractor(s). The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. FORM OF BID CONTRACT NO. 940 Page 5 of 6 Page 110 of 445 11. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The Owner reserves the right to select alternates, delete Zine items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID CONTRACT NO. 940 Page 6 of 6 Page 111 of 445 INFORMATION NEEDED FOR IOWA CONSTRUCTION SALES TAX EXEMPTION CERTIFICATE CONTRACTOR NAME: ADDRESS: (Check One) PRIME FEDERAL ID#: SUBCONTRACTOR PROJECT NAME: PROJECT CONTRACT NO.: DESCRIPTION OF WORK: ❑ Brickwork ❑ Carpentry ❑ Concrete ❑ Drywall -Plaster -Insulation ❑ Electrical ❑ Excavation/Grading ❑ Flooring ❑ Heavy Construction ❑ Heating -Ventilating -Air Cond. ❑ Landscaping ❑ Painting ❑ Paving ❑ Plumbing ❑ Roofing -Siding -Sheet Metal ❑ Windows ❑ Wrecking -Demolition ❑ Other (Please specify) Page 112 of 445 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa, hereinafter called "OWNER." In the penal sum Dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of ,20 ,for NOW, THEREFORE, (a) If said Bid shall be rejected, or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of , A.D. 2017. (Seal) Principal 13y (Title) (Seal) Witness Surety By Witness Attorney-in-fact Page 113 of 445 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of County of ) )ss , being first duly sworn, deposes and says that: 1. He is (Owner, Partner, Officer, Representative, or Agent) , of , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Title Subscribed and sworn to before me this day of , 2017. Title My commission expires Page 114 of 445 State of NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR ) ss: County of , being first duly sworn, deposes and says that: 1. He is (Owner, Partner, Officer, Representative, or Agent) , of hereinafter referred to as the "Subcontractor;" 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the project in (City or County and State) 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed contract; and 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement an the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Subscribed and sworn to before me this day of , 2017. Title Title My commission expires Page 115 of 445 NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) ) ss: County of , being first duly sworn, deposes and says that: 1. He is (Owner, Partner, Officer, Representative, or Agent) , of hereinafter referred to as the "Subcontractor;" 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the project in (City or County and State) 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed contract; and 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Title Subscribed and sworn to before me this day of , 2017. Title My commission expires Page 116 of 445 TITLE VI CIVIL RIGHTS During the performance of this contract, the contractor (for itself), its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to non-discrimination in Federally assisted programs of the DOT Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, national origin, sex, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to non-discrimination on the grounds of race, color, national origin, sex, age, or disability. 4. Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant there to, and shall allow access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Contracting Authority, the Iowa DOT, or FHWA to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to the Contracting Authority, the Iowa DOT, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the Contracting Authority, the Iowa DOT, or the FHWA shall impose such contract sanctions as they may determine to be appropriate, including, but not limited to: a. Withholding of payments to the contractor under the contract until the contractor complies, and/or Page 117 of 445 b. Cancellation, termination, or suspension of the contract, in whole or in part. 6. Incorporation of Provisions: The contractor shalt include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Contracting Authority, the Iowa DOT, or the FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event of a contractor becomes involved in, or it threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Contracting Authority or the Iowa DOT to enter into such litigation to protect the interests of the Contracting Authority or the Iowa DOT; and, in addition, the contractor may request the United States to enter into such litigation to protect the interest of the United States, Page 118 of 445 EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractors, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that al! qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 PAGES e 119 of 445 5. The contractor, subcontractor, vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said contractor, subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program—Contract Compliance Provisions relative to Resolution No. 24664. 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non- discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. EQUAL OPPORTUNITY CLAUSE (Signed) (Appropriate Official) (Title) (Date) PAGE 2 OF 2 P/ 120 of 445 RESIDENT/NON-RESIDENT BIDDER RESIDENT BIDDER: In accordance with Section 73A.21 of the Iowa Code, all non -federal -aid public improvement projects, which include road construction, shall be performed by a qualified resident bidder. The resident bidder has been further defined as follows: Resident Bidder: A person or entity authorized to transact business in this state and having a business for at least three years prior to the date of the first advertisement for the public improvement. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country. The contractor shall provide the City with a certification that he is a qualified resident bidder according to the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of "Resident Bidder Certification" is included in the Contract Documents. If it is determined that the contractor does not meet this qualification after he begins work, a shutdown notice shall be issued and the voiding of the contract shall begin unless the contractor becomes qualified. NON-RESIDENT BIDDER: The contractor shall provide the City with a certification that he is a non-resident bidder according to the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of "Non -Resident Bidder Certification" is included in the Contract Documents. DJG 01/02/12 Page 121 of 445 CONTRACT NO: PROJECT NAME: DATE OF LETTING: RESIDENT BIDDER CERTIFICATION To be a qualified resident bidder, the bidder shall be a person or entity authorized to transact business in this state and having a business for at least three years prior to the date of the first advertisement for the public improvement. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country. This qualification as resident bidder shall be maintained by the contractor and his subcontractors at the work site until this project is completed. I hereby certify that I am a resident bidder as defined above. COMPANY NAME CORPORATE OFFICER TITLE DATE Page 122 of 445 CONTRACT NO.: PROJECT NAME: DATE OF LETTING: NON-RESIDENT BIDDER CERTIFICATION I hereby certify that I am an Iowa non-resident bidder. COMPANY NAME: CORPORATE OFFICER: TITLE: DATE: STATE/COUNTRY OF RESIDENCY: Stated below are the preference(s) to resident bidders in the state/country of (Preference to bidders, labor force, or other preferential treatment to bidders or laborers, etc. Page 123 of 445 Revised February 2003 CONTRACTOR'S OR SUBCONTRACTOR'S AFFIRMATIVE ACTION PROGRAM Check box that applies to party completing program: ( ) General Contractor ) Subcontractor I. Section A to be completed by GENERAL CONTRACTORS only: A. Name of Company Address of Company Zip Telephone Number ( ) Federal ID Number (if no Federal ID Number, Owner/President's Social Security Number) Name of Equal Employment Officer Name of Project Project Contract Number Estimated Construction Work Dates / Start Finish Section B to be completed by SUBCONTRACTORS only: B. Name of General or Prime Contractor Name of Subcontractor Subcontractor's Address Zip Subcontractor's Telephone Number ( ) Subcontractor's Federal ID Number (if no Federal ID Number Owner/President's Social Security Number) Name of Equal Employment Officer .. 1 Page 124 of 445 C. Remainder of program to be completed by party completing program, either Prime or Subcontractor. 1. The Owners and/or Principals of your company: Ethnic Name Address Position Sex Origin 2. Other Areas of Interest: If your company has branches or subsidiaries, or if your company is a branch or subsidiary of a parent organization, give the following information: Type of Name Address Affiliation Degree II. EMPLOYER'S POLICY (Please read carefully.) A. We, the undersigned, recognize that we are morally and legally committed to nondiscrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap. B. The employment policies and practices of the undersigned are to recruit and hire employees without discrimination, and to treat them equally with respect to compensation and opportunities for advancement, including training, upgrading, promotion, and transfer. However, we realize the inequities associated with employment training, upgrading, contracting and subcontracting for minorities and women and we will direct our efforts to correcting any deficiencies to the maximum extent possible. The same will be required of our SUBCONTRACTORS and suppliers. C. We submit this program to assure compliance with Executive Order 11246, as amended, and other subsequent orders that may pertain to equal employment opportunity and merit employment policies, fully -2 - Page 125 of 445 realizing that our qualification and/or merit system should be evaluated and revised, if necessary, D. We agree to put forth the maximum effort to achieve full employment and utilization of capabilities and productivity of all our citizens without regard to race, creed, color, sex, national origin, economic status, age, and mental or physical handicap. E. will give training (Name of Company) and employment opportunities to local residents of Waterloo, Iowa, to the greatest extent feasible. III. AFFIRMATIVE ACTION A. recognizes that the (Name of Company) effective application of a policy of merit employment involves more than just a policy statement, and (Name of Company) will, therefore, re-evaluate our Affirmative Action Program to ensure that equal employment opportunities are available on the basis of individual merit, and to actively encourage minorities, women and local residents to seek employment with our company on this basis. B. will undertake the (Name of Company) following six (6) steps to improve our Affirmative Action Program: 1. Minority Recruitment and Employment; 2. Local Recruitment and Employment; 3. Disabled Veteran and Vietnam Era Veteran Recruitment and Employment; 4. Handicapped Recruitment and Employment; 5. Female Recruitment and Employment; and 6. Training, Upgrading and Promotional Opportunities. C. will take (Name of Company) whatever steps are necessary to ensure that our total work force has adequate minority, female, and local representation. We will utilize the following methods in our recruitment attempts: 1, Local advertising media (newspapers, radio, TV); 2. Community organizations (churches, clubs, schools); 3. Public and private institutions in the area (UNI, Hawkeye Community College); 4. Job Service of Iowa; and 5. Other. -3 - Page 126 of 445 D. will seek qualified minority, (Name of Company) female, and local group applicants for all job categories and will make asserted efforts to increase minority, female and group representation in occupations at the higher levels or skill and responsibility. E. All sources of employment used shall be aware that we are an Equal Employment Opportunity Employer. Labor organizations representing our employees will be notified of our Equal Employment Opportunity Policy and Affirmative Action Program. F. Training, upgrading, promotion and transfer activities at all levels will be monitored to ensure that full consideration has been given to qualified minority, female, and local group employees. G. will encourage other (Name of Company) companies with whom we are associated and/or do business, to do the same and we will assist them in their efforts. H. has taken the following (Name of Company) Affirmative Action to ensure that minority, female, local contractors and/or suppliers were provided opportunities to negotiate and/or bid on this project: (if none, write "NONE") 1. 2. 1. As a result of the above efforts, we have involved minority, female, and local contractors and/or suppliers in the following areas of subcontracting: (if none, write "NONE") 1. 2. J. will require approved (Name of Company) Affirmative Action Programs from all nonexempt contractors who propose to work on this project and will take whatever steps are necessary to ensure that non -minority contractors have adequate representation of minority, female and local persons in their total work force. 4 Page 127 of 445 K. In further accordance with rules and guidelines issued pursuant to Executive Order 11246 as amended, we establish the goals for our company, based on parity percentages supplied by the City, and we realize these goals will be reviewed on an annual basis. L. will keep records of (Name of Company) specific actions relative to recruitment, employment, training, upgrading and promotion and will provide the City of Waterloo with any information relative to same, including activities of our SUBCONTRACTORS and suppliers as necessary or when requested. M. Parity figures for companies located in Waterloo are as follows: Minority Parity = .08 (8%) N. Affirmative Action (Name of Company) Employment Goals: The definition of Affirmative Action Goals is as follows: "Goals may not be rigid and inflexible quotas which must be met, but must be targets, reasonably attainable by means of applying every good faith effort to make all aspects of the entire Affirmative Action Program work." For the year 201_, please submit percentage targets for employing minorities and women. If you already have reached your target for hiring minorities and women, please submit that percentage. *Goals for Minorities: Goals for Women: *Your affirmative action goals should be between 1% and 10% or more for minorities and 1% and 5% or more for women. Please be advised that the goals or targets are purely your estimation of how many women and minorities your company can reasonably expect to hire in 201_. Note, that none of the goals are rigid or inflexible. They are targets that your company calculates as reasonably attainable. This will help the City in its monitoring procedures as required by City of Waterloo Resolution No. 1984-142(4). 5 Page 128 of 445 CONTRACTOR'S TOTAL WORK FORCE (WATERLOO) INDICATE: DISABLED VETERAN: DV VIETNAM ERA VETERAN: VV HANDICAPPED: H 6 Page 129 of 445 We hereby certify that we are in compliance with all City and Federal Affirmative Action Regulations and agree to accept all liability for failure to comply. Respectfully submitted, By: Company Executive Date By: Equal Employment Opportunity Officer Date City of Waterloo Affirmative Action Officer Approved Disapproved Reason: By: Date: -7 Page 130 of 445 DESCRIPTION OF JOB CATEGORIES 1. Officials/Manager: Occupations in which employees set broad policies, exercise overall responsibility for execution of all policies, or direct individual departments or special phases of the agency's operations or provide specialized consultation on a regional, district or area basis. Includes: department heads, bureau chiefs, division chiefs, directors, deputy directors, controllers, examiners, wardens, superintendents, unit supervisors, sheriffs, police and fire chiefs and inspectors and kindred workers. 2. Professionals: Occupations which require specialized and theoretical knowledge which is usually required through college training or thorough work experience and other training which provides comparable knowledge. Includes: personnel and labor relations workers, social workers, doctors, psychologists, registered nurses, economists, dietitians, lawyers, system analysts, accountants, engineers, employment and vocational rehabilitation counselors, teachers or instructors, police and fire captains and lieutenants and kindred workers. 3. Technicians: Occupations which require a combination of basic scientific or technical knowledge and manual skill which can be obtained through specialized post -secondary school education and through equivalent on-the- job training. Includes: computer programmers and operations, draftsmen, surveyors, licensed practical nurses, photographs, radio operators, technical illustrators, police and fire sergeants and kindred workers. 4. Office/Clerical: Workers are responsible for internal and external communication, recording and retrieval of data and/or information and other paper work required in an office. Includes: bookkeepers, messengers, office machine operators, clerk -typists, stenographers, court transcribers, hearing reporters, statistical clerks, dispatchers, license distributors, payroll clerks and kindred workers. 5. Skilled Craft Workers: Workers perform jobs which require special manual skill and a thorough and comprehensive knowledge of the processes involved in the work which is acquired through on-the-job training programs. Includes: Mechanics and repairman, electricians, heavy equipment operators, stationary engineers, skilled machine occupations, carpenters, compositors and typesetters and kindred workers. 6. Sales Workers: Occupations engaging wholly and primarily in direct selling. Includes: advertising agents and salesman, insurance agents and brokers, real estate agents and brokers, stock and bond salesmen, demonstrators, salesmen and sales clerks, grocery clerks and cashier checkers, and kindred workers. -8 Page 131 of 445 7. Operatives (semi -skilled): Workers who operate machine or processing equipment or perform other factory -type duties of intermediate skill level which can be mastered in a few weeks and require only limited training. Includes: apprentices (auto mechanics), plumbers, building trades, metal working trades, bricklayers, carpenters, electricians, machinists, mechanics, printing trades, etc., operatives, attendants (auto service and parking), plasterers, chauffeurs, deliverymen and furnacemen, heaters (metal), laundry and dry cleaning operatives, milliners, mine operatives and laborers, motormen, oilers and greasers, (except auto painters), (except construction and maintenance), photographic process workers, stationary fireman, truck and tractor drivers, weavers, (textile), welders and flame cutters and kindred workers. 8. Laborers (unskilled): Workers in manual occupations which generally require no special training. Perform elementary duties that may be learned in few days and require the application of little or no independent judgment. Includes: garage laborers, car washers and greasers, gardeners (except farm) and groundskeepers, longshoremen, and stevedores, lumbermen, raftsmen and woodchoppers, laborers performing lifing, digging, mixing, loading and pulling operations and kindred workers. 9. Apprentices: Persons employed in a program including work training and related instruction to learn a trade or craft which is traditionally an apprenticeship, regardless of whether the program is registered with a Federal or State agency. 10. Trainees (on-the-job): Production... persons in formal training for craftsmen when not trained under apprentice programs -operative laborer, and service occupations. White Collar... persons engaged in formal training for clerical, managerial, professional, technical, sales, office and clerical occupations. 9 Page 132 of 445 ITEMS OF POTENTIAL MBEIWBE PARTICIPATION NOTICE TO PROSPECTIVE BIDDERS: The following are items from the F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS, Contract No. 940, that have a potential for MBE/WBE Participation. This listing, however, is not intended to be all encompassing; to preclude MBE/WBE Contractors from bidding on any items of the Proposal as a Subcontractor or the entire Proposal as a Prime Contractor. BID TOTAL ITEM DESCRIPTION UNIT QTY 007 SEED AND FERTILIZE (IDOT RURAL MIX) ACRES 0.92 008 SILT FENCE (EROSION CONTROL FENCING) L.F. 530 009 STRAW FILLED WATTLES, 9" DIA. L.F. 90 010 WOOD EXCELSIOR MAT FOR SLOPE PROTECTION (EC -103) SQUARES 160 307 RECREATIONAL TRAIL, PAVEMENT, PC CONCRETE, 5 -INCH THICK, IDOT CLASS C-4 S.Y. 915 309 SIDEWALK, PAVEMENT, PC CONCRETE, 5 -INCH THICK, IDOT CLASS C-4 S.Y. 350 501 4: CONCREETE PAD FOR BIKE RACKS S.Y. 13 MBEIWBE GOALS FOR THIS PROJECT IMPORTANT: Prime Contract Bidders should be aware that ten percent (10%) MBE goal and a two percent (2%) WBE goal is attached to this project. "Certified Return Receipt" letters are no longer needed with the bid showing proof of contacting MBE or WBE Subcontractors, but the Pre -Bid Contact Information Form must be filled out completely. City of Waterloo Contract Compliance Officer: Contract Compliance Officer Community Development Board Carnegie Annex, Suite 202 620 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4429 Page 133 of 445 SUBCONTRACTOR'S BID REQUEST FORM PRIME BIDDER'S LETTERHEAD Contract No.: Letting Date: I, (subcontractor's name), hereby attest that I have been solicited for a bid on (project name) in the area of (description of work and bid item no.). (Prime contractor) has informed me that if I am interested in bidding, a subcontracting bid proposal must be submitted to the company office by (date) and (time). Subcontractor's Company Name Date Subcontractor's Signature Date Prime Bidder's Signature Page 134 of 445 LETTER TO BE USED WHEN SOLICITING FOR SUBCONTRACTOR QUOTES Subcontractor Company Name Address RE: Contract No.: Dear (Prime Contractor's Company Name) is presently soliciting for the following work in connection with the above referenced project. (Insert bid Item Nos. and Description of Work) (Prime Contractor's Company Name) is an Equal Opportunity Employer, and all qualified bidders will not be discriminated against due to race, religion, color, sex, or origin. If interested in bidding your proposal must be turned in to this office by and (Date) (Time) Sincerely, (Prime Contractor's Representative) Form CCO- 3 (11/28/2001) Page 135 of 445 LETTER OF INTENT TO BID (MBEIWBE LETTER) According to the Current MBEIWBE Contract Compliance Program - 2002, all MBEIWBE Contractors interested in submitting subcontractor quotes on construction projects with goals, MUST submit a LETTER OF INTENT TO BID to the City of Waterloo Contract Compliance Officer at least seven (7) days prior to bid opening. The LETTER OF INTENT TO BID must list the specific items which the MBEIWBE Contractor is interested in bidding. Letter should include the following: Name of Project: Your Company Name: Address: Phone: Date: List of Specific items to be bid: Item No. Description: Item No. Description: Item No. Description: Item No. Description: Item No. Description: (Subcontractor's Company Name and authorized signature) Return this LETTER OF INTENT TO BID to: Contract Compliance Officer Community Development Board 620 Mulberry St. Carnegie Annex, Suite 202 Waterloo, IA 50703 Phone: (319) 291-4429 Form CCO-5 (06-20-2002) Page 136 of 445 LETTER OF INTENT TO BID (MBE/WBE LETTER) According to the Current MBE/WBE Contract Compliance Program - 2002, all MBE/WBE Contractors interested in submitting subcontractor quotes on construction projects with goals, MUST submit a LETTER OF INTENT TO BID to the City of Waterloo Contract Compliance Officer at least seven (7) days prior to bid opening. The LETTER OF INTENT TO BID must list the specific items which the MBE/WBE Contractor is interested in bidding. Letter should include the following: Name of Project: Your Company Name: Address: Phone: Date: List of Specific items to be bid: Item No. Description: Item No. Description: Item No. Description: Item No. Description: Item No. Description: (Subcontractor's Company Name and authorized signature) Return this LETTER OF INTENT TO BID to: Contract Compliance Officer Community Development Board 620 Mulberry St. Carnegie Annex, Suite 202 Waterloo, IA 50703 Phone: (319) 291-4429 Form CCO-5 (06-20-2002) Page 137 of 445 w a Lu 1- z W Lu Z 03 N w COw CO N Z 0 U ce 0) z 0 z 0 a 0 Z H a z 0 W d U) 0 Prime Contractor Res 00 0 f1) p U c _ O o at i w (co C .c O (1) Q 1... 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O 71 O 0) U o 0) U Q 0 0 O -4 -4 o u)E0 0)W N L U aim E :oE m N 0 u_ OU L as W I- 00 X60 �cn IY a0 Cv) CL V co �coco .u) o� NI -- E cQo .0 Z J c cu w0 ;vim 0 .c� �_U wH EL o ❑w O C ,o > d N CO V% 0 o c0 0 E o U( W O (#) al + N "' CU Z a OE �aU)aa)) cE >IX W .o 0 O.22 cii 0 :0- c1)-0 O U-0 =Z o .140 o .6 GO w O O Z 0) >, 15 o o a) 03 ,:o. >, S E O ' a w 16 16 L � c0 Ir Z p 0 'I� O a)Q. t� 00) a c c Z W m � gombmQW ai C 0� Eo W(v Ow (a ° O 0 ° co 2 w CO - - E. O Luo m J .0 O .Q o, m a) CO I.. .0 Q 0 o , -4 V�U ›,Lm � ) .� t o •0 Q) ac L�,�>��. �a s O O E N a) g O O p Co r` N -r., a"", J E D O C N CIS F- J -0 6 o E. ) �� C j -o 0 E_ -o 2 Q (6 as a) co m7 (' 6 8 N a) a) V) w w >-W('3 c E Quotes Received Quotation used in bid Dollar Amount Proposed to be Subcontracted 0 Dates Contacted 0 Dates Contacted MBE/WBE Subcontractors (Form CCO-4) Rev. 06-20-02 Page 139 of 445 CERTIFIED MBE / WBE CONTRACTORS CITY OF WATERLOO, IOWA CONTRACT COMPLIANCE OFFICE Community Development Board Carnegie Annex, Suite 202 620 Mulberry Street Waterloo, Iowa 50703 City WEB Site: www.ei,waterloola.us Contract Compliance WEB Site for listing updates: http:Ifwww.wplwloo,lib.ia.us/contractcompliancel Contact: Rudy Jones, Community Development Director Email: rudy.jones(&,waterloo-ia.org Phone: (319) 291-4429 Fax: (319) 291-4431 M[3J I\VB1 Certified. Contractors List Page 1 o.f: 3 Page 140 of 445 CERTIFIED MBE CONTRACTORS CARTER ELECTRIC 725 Adams Street Waterloo, IA 50703 Phone: (319) 232-9808 Pager: (319) 235-4021 Contact: Derrick Carter Specializing in: ELECTRICAL CONTRACTOR DANIELS HOME IMPROVEMENT 339 Albany Street Waterloo, IA 50703 Phone: (319) 961-1659 Contact: Sammy Daniels Specializing in: ALL TYPES OF CONCRETE FLATWORM, POURED WALLS—ALL TYPES, FOOTINGS, LIGHT DEMOLITION D.C. CORPORATION 426 Beech Street Waterloo, IA 50703 Phone: (319) 493-2542 FAX: (319) 236-0515 Contact: Terry Phillips Certified: City of Waterloo Certified MBE, Iowa DOT, TSB Certified Specializing in: COMMERCIAL AND RESIDENTIAL DEMOLITION, CONCRETE PAVING, DRIVEWAYS, TRUCKING (ALL TYPES), GENERAL CONSTRUCTION OLD GREER'S WORKS 2309 Springview Street Waterloo, IA 50707 Phone: (319) 233-2150 Contact: David L. Greer, Sr. Specializing in: ROOFING & GENERAL CONSTRUCTION MBE/WBE Certified Contractors List 'age 2 of 3 Page 141 of 445 QUICK CONSTRUCTION 217 Bates Street Waterloo, IA 50703 Phone: (319) 215-4166 Contact: Leroy Harrington Specializing in: ALL TYPES OF CONCRETE FLATWORK AND GENERAL CONSTRUCTION CERTIFIED WBE CONTRACTORS ATLAS PAINTING, INC.* 911 Sycamore Street P.O. BOX 65 Waterloo, IA 50704 Phone: (319) 232-9164 Specializing in: COMMERCIAL AND INDUSTRIAL PAINTING WATCO CONSTRUCTION, INC.* 2920 Texas Street Waterloo, IA 50702 Phone : (319) 233-7481 Certified: City of Waterloo WBE Contact : Patricia J. Kimball Specializing in: STORM SEWER, INLETS, DRAIN TILE, WATER MAIN, SANITARY SEWER, INTAKE STRUCTURES * DENOTES WOMEN BUSINESS ENTERPRISE MBE/WBE Certified Contractors List Page 3 of 3 Page 142 of 445 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon the specific request of the City of Waterloo, Iowa.) All questions must be answered and the date given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires. 1. Name of bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, when incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for this contract. 12. Experience in construction work similar in importance to this project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give bank reference: STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 1 OF 2 PAGES Page 143 of 445 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. Dated at , this day of , 201 State of County of ss: (Name of Bidder) By: Title: being duly sworn deposes and says that he is of (Name of Organization) and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 201 My commission expires Notary Public STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 PAGES Page 144 of 445 lierracon GeoReport Geotechnical Engineering Report Waterloo Boat House Enhancements Waterloo, Iowa June 15, 2017 Terracon Project No. 13175060.01 Prepared for: Waterloo Leisure Services Waterloo, Iowa Prepared by: Terracon Consultants, Inc. Cedar Falls, Iowa terrac0n.com lferracon Environmental Facilities 0 Geotechnical 0 Materials June 15, 2017 Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 Attn: Mr. Travis Nichols P: 319.291,4370 E: Travis.nichols@waterloo-ia.org Re: Geotechnical Engineering Report Waterloo Boat House Enhancements Waterloo, Iowa Terracon Project No. 13175060.01 Dear Mr. Nichols: lierracon GeoReporf We have performed geotechnical engineering services for the above referenced project. Our services were performed in general accordance with our proposal number P13175064R dated June 1, 2017. This report presents the findings of the subsurface exploration and provides geotechnical recommendations concerning the design and construction of pavements for the proposed project. We appreciate the opportunity to be of service to you on this project. If you have any questions concerning this report, or if we may be of further service, please contact us. Sincerely, Terracon Consultants, Inc. it,.01*4-'76q1:77 Gregory M. Decker, E.I. Jason P. Heinz, P.E. Staff Engineer Cc: Client -2 and pdf File -1 Department Manager Torracon Consultants, Inc. 3105 Capital Way Ste. 5 Cedar Falls, Iowa 50613 P (319) 277 4016 F (317) 277 4320 terracon.com Environmental L3 Facilities C Geotechnical [3 Materi;.MM REPORT TOPICS 1 Ferrac©n GeoReport INTRODUCTION 1 PROJECT DESCRIPTION 1 GEOTECHNICAL CHARACTERIZATION 2 GEOTECHNICAL OVERVIEW 3 SITE PREPARATION 4 PAVEMENTS 9 FROST CONSIDERATIONS 13 STORMWATER MANAGEMENT 13 GENERAL COMMENTS 14 SIGNATURE PAGE 15 Note: Orange Bold text in the report indicates a referenced heading. The PDF version also includes hyperlinks that direct the reader to that section. For more interactive features, please view your project online at client.terracon.com. ATTACHMENTS EXPLORATION AND TESTING PROCEDURES SITE LOCATION AND EXPLORATION PLAN EXPLORATION RESULTS SUPPORTING INFORMATION Page 147 of 445 Geotechnical Engineering Report WATERLOO BOAT HOUSE ENHANCEMENTS WATERLOO, IOWA Terracon Project No. 13175060.01 June 15, 2017 INTRODUCTION This report presents the results of the requested subsurface exploration and geotechnical engineering services performed for the proposed enhancements to the Waterloo Boat House facility in Waterloo, Iowa. The purpose of these services is to provide information and geotechnical engineering recommendations relative to: subsurface soil conditions ■ pavement design groundwater conditions r subsurface drainage • earthwork • frost considerations • excavation considerations The geotechnical engineering scope of work for this project included the advancement of ten (10) soil borings to depths of about 10.5 feet below existing site grades. The site and boring locations are shown in the Site Location and Exploration Plan section. The results of the laboratory testing performed on soil samples obtained from the site during the field exploration are included on the boring logs in the Exploration Results section of this report. PROJECT DESCRIPTION Our initial understanding of the project was provided in our proposal and was discussed in the project planning stage. A period of collaboration has transpired since the project was initiated, and our final understanding of the project conditions is as follows: tt Project location 707 Park Road, Waterloo, Iowa Existing improvements Pavements, gravel lots, a water main and overhead power lines. Current ground cover Gravel, recycled asphalt, concrete and grass Existing topography Existing site elevations range from about 842 feet to about 845 feet, based on the plan provided Responsive ■ Resourceful • Reliable 1 Page 148 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements ■ Waterloo, lowa June 15, 2017 m Terracon Project No. 13175060.01 lrerracon Wore ?Al � i , t � °fllefr �' : , ,t $T F 5 Y..,.. 4' 47 'SfT �'.tom °`3 ff 3A 3i-F'1..'.V1.S. RSy?`:,i'� 3 S fi A 5 �4 4�E 1 Z�'.' r .. 's ' ` .i _ 17:Res t' iti6 r �, ri d , , i Plans call for construction of storm water infiltration areas and paved (HMA) parking lots and drives. The infiltration structures will consist of approximate 2 foot diameter holes extending below grade to granular soils with the excavations backfilled with granular material. Proposed construction Maximum site grading ■ Fill: 1.5 feet a Cut: 1 foot Free-standing retaining walls None anticipated for site development Below grade areas None GEOTECHNICAL CHARACTERIZATION Subsurface Profile Based on the results of the borings, subsurface conditions can be generalized as follows: ul Approximate Depth to oftom of Stratum (feet) aterial D.escrlption Consistency/ Relative Density Surface 0.1 (Borings 4, 9, and 10) Asphaltic pavement 0.4 to 2 Crushed stone with cobbles 4 to 6 Fill - Sandy lean clay, Lean clay, and Sand, trace gravel and organics N/A 1 4 to 8 Sand, with varying amounts of fines and clay layers Very Loose to Loose Conditions encountered at each boring location are indicated on the individual boring logs shown in the Exploration Results section. Stratification boundaries on the boring logs represent the approximate location of changes in material types; in situ, the transition between materials may be gradual or abrupt horizontally and vertically. Groundwater Conditions The boreholes were observed while during and after drilling and sampling for the presence and level of groundwater. The water levels observed in the boreholes can be found on the boring fogs in the Exploration Results section, and are summarized in the following table. Responsive m Resourceful • Reliable 2 Page 149 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements ■ Waterloo, Iowa June 15, 2017 im Terracon Project No. 13175060.01 1Ferracon GeoJ4epori , ; t- aux _ 4' T: 'ieA S i�.dA � n`*G Wi'Nwiv y`�dl j � �^'X� 4�33'n ,fle t re er� i�ww2,e '-. f ,�`c+ad� W i g iIImrdriui.ng,..ft. De h o roundvvater 1 5 3.5 2 7 3.5 3 7 3.5 4 6.5 4.5 5 6.5 3.5 6 5.5 3.5 7 5.5 3.5 8 6 - 9 5.5 4 10 6.5 3.5 These water level observations provide an approximate indication of the groundwater conditions existing on the site at the time at the observations were made. Groundwater levels observations made within granular soils are usually a reliable indication of the groundwater conditions at the time of the exploration. Longer-term observations using cased holes or piezometers, sealed from the influence of surface water, would be required for a better evaluation of groundwater conditions on the site. Groundwater level fluctuations occur due to seasonal variations in the amount of rainfall, runoff, the level of the Cedar River and other factors not evident at the time the borings were performed. Perched (trapped) water can also develop within variable fill and more 'permeable' soil overlying and/or within lower 'permeability' soil following periods of precipitation. Therefore, groundwater levels during construction or at other times during the life of the pavements will be higher or lower than the levels indicated on the boring Togs. Groundwater level fluctuations should be considered when developing the design and construction plans for the project. GEOTECHNICAL OVERVIEW Partly organic, existing fill that consisted of lean clay, sandy lean clay, and sand was encountered in the borings to depths of about 4 to 6 feet below existing grades. The existing fill appears to have been compacted with some effort. However, the moisture content and composition of the existing fill was variable; which is partly due to the presence of organics and groundwater level variations. By our definition for this project, uncontrolled existing fill is fill that does not meet our recommended material requirements, was placed without moisture and density control, and/or fill that does not meet the moisture and/or density requirements of this report. Responsive ■ Resourceful • Reliable 3 Page 150 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements a Waterloo, Iowa June 15, 2017 a Terracon Project No. 13175060.01 1Terracon �GeoReport This report presents the alternative of removing uncontrolled, existing fill and lower strength soils in some areas to eliminate the owner's risk of excessive pavement settlement. This report also presents the alternatives which would provide the owner with construction cost savings, but will present the owner with inherent risks of excessive settlement. Risk of relying on support of improvements above uncontrolled, existing fill include the possible presence of unsuitable buried materials such as debris, rubble, and/or low strength soils that may not be discovered. To eliminate the risk of excessive settlement and unpredictable performance, we recommend that the uncontrolled, existing fill and any unsuitable soils be removed and replaced with properly compacted fill. This will involve significant construction cost due to the presence of shallow groundwater and the depths to which unsuitable soils/materials are anticipated to be present at the site. If the owner is willing to accept the risks of settlement and cracking of pavements, a portion of the existing fill could be removed and a layer of suitable, properly compacted fill could be provided immediately below pavements. However, the owner should understand that even with recommended layer of new fill and construction observation testing, risks of excessive settlement will remain due to the presence of uncontrolled, existing fill, and additional maintenance and/or repair should be expected. Complete removal of existing fill and replacement with properly compacted fill would be required to eliminate these risks. Groundwater was encountered at depths of 3.5 to 7 feet below existing grades at the time the drilling operations were performed. The relatively shallow groundwater levels will affect construction of this project. The Pavements section addresses the design of pavement systems. The General Comments section should be read for an understanding of the report limitations. SITE PREPARATION Our recommendations for site preparation are included in this section. These recommendations include critical criteria necessary to establish pavement support conditions considered in our geotechnical engineering evaluation. Removal of Unsuitable Material Site preparation should include the removal/stripping of pavements/stone, vegetation, organic soils, root systems, and any soft, frozen, or otherwise unsuitable materials from the site surface. It should be noted that partly organic existing fill extends to depths of about 2 to 6 feet below existing grades in some areas and will be left in-place. The actual depths of removal of unsuitable materials should be evaluated by Terracon personnel during construction. Care should be taken so the underlying materials are not excessively disturbed during construction. Responsive • Resourceful a Reliable 4 Page 151 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements to Waterloo, Iowa June 15, 2017 ■ Terracon Project No. 13175060.01 Pavement Subgrade Preparation 1Terracon GeoJ4epor� The uncontrolled, existing fill in the area of the pavements is considered unsuitable for reliable support of pavements. Subgrade improvement is anticipated to be required in the pavement areas. Two alternatives for subgrade preparation can be considered in the area of the pavements. Each involves varying levels of risk, performance, and cost. Please note that comments regarding risk assume that the recommendations of this report are implemented throughout design and construction. The first alternative includes the removal of all existing fill from the pavement areas. Pavements would be supported on new, properly compacted fill over native soils. Due to the presence of very soft to soft and loose native soils below the existing fill a layer of 12 to 24 inches of crushed stone may need to be used to stabilize the subgrade before placement of fill. Cuts and undercuts would probably extend near or below groundwater levels. Excavations near and/or into waterbearing granular soils would encounter rapid groundwater seepage. Lowering and control of groundwater on this site would require a series of wells. a Removal of uncontrolled, existing fill and partly organic soils, and replacement with properly compacted fill would eliminate the owner's risk of poor pavement performance due to the presence of uncontrolled, existing fill. ■ The second alternative includes the removal of a portion of the uncontrolled, existing fill and replacement with a minimum of 24 inches of properly compacted fill. Consideration can also be given to providing a 12 -inch thick layer of crushed stone aver geogrid. Some corrective earthwork could still be required prior to the placement of geogrid in some areas where unsuitable and/or unstable soil/material is encountered. o Risks associated with construction of pavements on or above, uncontrolled, existing fill, as discussed in the Geotechnical Overview section, must be accepted by the owner. Following the removal of existing improvements and completing cuts or undercuts, and prior to the placement of fill, exposed subgrades should be evaluated by Terracon personnel. Unsuitable and low density existing fill, partly organic soils, medium to high plasticity soils, if any, or otherwise unsuitable materials, should be removed prior to fill placement. Subgrade evaluations prior to fill placement and pavement placement should include the following, where applicable: • Observations and visual classifications of subgrade and subbase materials • Probing and sampling for laboratory testing including: o moisture content o organic content Responsive • Resourceful w Reliable 5 Page 152 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements is Waterloo, Iowa June 15, 2017 s Terracon Project No. 13175060.01 o plastic and liquid (i.e. atterberg) limits o laboratory compaction characteristics of soils (i.e. `proctors') a In-place moisture and density testing ■ Strength and/or cone penetration testing • Observing proofrolls 1rerracon GeoReport Prior to the placement of new fill in areas below design grade, consideration should be given to scarifying, moisture conditioning, and compacting the exposed subgrade to the density and moisture content ranges recommended in this report. This method of subgrade preparation should be considered in pavement areas where generally stable soils/materials are present, but the density, moisture condition, and uniformity of the material would be improved. The success of scarifying, moisture conditioning, and compacting exposed subgrades would depend primarily upon favorable weather and sufficient time to scarify and moisture condition materials. Even with adequate time and favorable weather, stable subgrades may not be achieved if the thickness of the unstable material is greater than about 1 foot. Alternatively, unstable, low density, or unsuitable materials could be removed and replaced with granular fill (with or without geosynthetics). The appropriate method of subgrade improvement would be dependent on factors such as schedule, weather, the size of area to be improved, and the nature of the instability. A Terracon representative should observe subgrade preparation and could assist in developing appropriate subgrade improvement procedures based on the conditions encountered during construction. Performing grading during warm seasons and dry periods would help reduce the amount of subgrade improvement required. Where practical in pavement areas, exposed clay subgrades should also be proofrolled with a loaded, tandem -axle dump truck and granular subgrades proofrolled with a heavy, smooth drum roller. These processes will help to delineate soft, very loose, low density, or disturbed areas prior to the placement of fill. If unsuitable areas are observed, subgrade improvement will be necessary. On most project sites, site grading is accomplished relatively early in the construction phase, and fill is placed and compacted in a uniform manner. However, as construction proceeds, excavations are made into these areas, rainfall and surface water saturates some areas, heavy construction traffic disturbs the subgrade, and many surface irregularities are filled in with loose material to improve trafficability temporarily. As a result, pavement subgrades prepared early in the project should be carefully evaluated as the time for pavement construction approaches. We recommend the moisture content and density of the upper 6 to 9 inches of the subgrade be evaluated and pavement subgrades be proofrolled within two days prior to commencement of actual paving operations. Areas not in compliance with the required ranges of moisture or density should be moisture conditioned and recompacted. Particular attention should be paid to high traffic areas that were rutted and disturbed earlier and to areas where backfilled trenches are Responsive • Resourceful s Reliable 6 Page 153 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements a€ Waterloo, Iowa June 15, 2017 • Terracon Project No. 13175060.01 1ierracon GeoRepo t located. Areas where unsuitable conditions are located should be repaired by removing and replacing the material with compacted fill. Fill Material Types Fill below pavements and storm water infiltration backfill should meet the following material property requirements: �t A ' a t eky g, - 3 >th 4^0) Ek l`3d y4 fi! C.h uB ' (:I if as ' [¢1pz�� j ix'°".�. ;+a"F P` ? •..� AFti;wg?jei �•• :.ay+`t'1 A- J &' qn . .y t � � �i y 9wS f••r .` fY_ nYX :^s?i fi.It R. 3s`,'��i a r .:.. far,., 3 - ., ry: •.... Imported, low 2 plasticity fine-grained CL, CL/SC ■ Below the granular base for pavements Imported coarse- grained/granular GW, GP, GM, SW, SP s Below pavements SP • Storm water infiltration column backfill On-site fine-grained 2'3 CL e Below the granular base for pavements On-site coarse- grained/granular GP,3 SP, SC, SM ■ Below the granular base for pavements 1. Fill should consist of approved materials that are free of organic matter and debris. Frozen material should not be used, and fill should not be placed on a frozen subgrade. A sample of each material type should be submitted to the geotechnical engineer for evaluation prior to use on this site. Material/soil with more than 5 percent organic content should not be used as fill below pavements. 2. By our definition, low plasticity fine-grained soil/material would have a liquid limit of 45 or less and plasticity index of 23 or less. 3. Based on the results of the borings, it appears that the non-organic and low plasticity, on site soils can be reused. However, a significant amount of moisture conditioning (drying) should be expected to achieve compaction requirements. It is important to note that clayey and silty soils (CL, ML, SC, SM) can be difficult to compact in relatively small areas and over marginally stable subgrados. Fill Compaction Requirements Fill below pavements should be placed and compacted in accordance with the following requirements: e` Maximum fill lift thickness • 9 inches in loose thickness when heavy, self-propelled compaction equipment is used • 4 inches in loose thickness when hand -guided equipment (i.e. jumping jack or plate compactor) is used Minimum compaction requirements 1,2 ✓ 98 percent 1 foot below pavements • 95 percent > 1 foot below pavements Responsive is Resourceful • Reliable 7 Page 154 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements • Waterloo, Iowa June 15, 2017 • Terracon Project No. 13175060.01 1Terracon —GeoReport- ti Y E;a.jt9 zKz drS��IQ Moisture content range 1 • Low plasticity fine-grained: -2 to +3 percent • Coarse-grained/Granular: -3 to +3 percent 1. As determined by the standard Proctor test (ASTM D 698). 2. if the granular material is a coarse sand or gravel, or of a uniform size, or has a low fines content, compaction comparison to relative density may be more appropriate. In this case, granular materials should be compacted to at least 70% relative density (ASTM D 4253 and D 4254). Grading and Drainage Adequate drainage should be provided to reduce the impact of water on pavement subgrades. Excessive moisture can significantly reduce the support capability of subgrades and contribute to settlement or heaving. Pavement subgrades should be properly sloped to provide rapid drainage so that saturation of the subgrades can be minimized during and after construction. However, the material types encountered in the borings are easily eroded by surface water, so appropriate erosion control measures should be provided, Water that accumulates on pavement subgrades should be removed as soon as possible. Earthwork and Excavation Considerations Upon completion of filling and grading, care should be taken to maintain the subgrade moisture content prior to construction of pavements. Construction traffic over completed subgrades should be avoided to the extent practical. The site should also be graded to prevent ponding of water on prepared subgrades or in excavations. Any water that collects on construction areas should be promptly removed. If the subgrade should become frozen, desiccated, saturated, or disturbed, the affected material should be removed or these materials should be scarified, moisture conditioned, and recompacted prior to pavement construction. Groundwater was observed at depths of about 3.5 to 7 feet below existing grades at the time the borings were drilled. However, it should be anticipated that the groundwater levels could be higher than the levels observed in the borings. Excavations that extend into waterbearing granular soil will encounter rapid groundwater seepage. Lowering and control of groundwater in granular soils will require a series of wells or sump pits and pumps. The amount of groundwater encountered during construction will partially depend on the prevailing weather conditions, the level of the Cedar River, and the depths of undercuts and excavations for the storm water infiltration columns. Groundwater should be maintained at least 2 feet below the lowest excavation level anticipated. It is important to note that undercuts near and below the groundwater level in granular soil will cause a `quick' condition and loosen the bearing soil/material. If proper dewatering procedures are not performed during construction, the density and support capability of any previously suitable soil and fill could be affected and subsequently contribute to higher than anticipated settlement of the proposed pavements and can also cause settlement of adjacent soil and improvements. Responsive • Resourceful ■ Reliable 8 Page 155 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements in Waterloo, Iowa June 15, 2017 m Terracon Project No. 13175060.01 1Ferracon GeoReporit As a minimum, excavations should be performed in accordance with OSHA 29 CFR, Part 1926, Subpart P, "Excavations" and its appendices, and in accordance with any applicable local, state, and federal safety regulations. The contractor should be aware that slope height, slope inclination, and excavation depth should in no instance exceed those specified by these safety regulations. Flatter slopes than those dictated by these regulations may be required depending upon the soil conditions encountered and other external factors. Construction site safety is the sole responsibility of the contractor who controls the means, methods, and sequencing of construction operations. Under no circumstances shall the information provided herein be interpreted to mean that Terracon is assuming any responsibility for construction site safety or the contractor's activities; such responsibility shall neither be implied nor inferred. Terracon should be retained during the construction phase of the project to observe earthwork and to perform necessary tests and observations during subgrade preparation, proofrolling, placement and compaction of fill, backfilling of excavations, and just prior to construction of pavements. PAVEMENTS Pavement Thickness Design Considerations The minimum pavement sections presented were estimated based on the assumption that earthwork operations are performed in accordance with this report. The minimum recommended pavement thicknesses do not account for heavy construction traffic. Partially -constructed sections subjected to heavy construction traffic can result in pavement deterioration and premature failure. Our experience indicates that this pavement construction practice can result in pavement that will not perform as intended. Considering this information, several alternatives are available to mitigate the impact of heavy construction traffic on the pavement construction. These include using thicker sections to account for the construction traffic, using some method of soil stabilization to improve the subgrade support characteristics, or by routing heavy construction traffic around paved areas. We are available to discuss these alternatives upon request. If the pavements will be subject to traffic by construction equipment/vehicles, the pavement thicknesses should be revised to consider the effects of the additional traffic loading. It is our experience that 12 inches of crushed stone with geogrid to 24 inches of crushed stone without geogrid is required for subgrades to remain stable under construction traffic loadings. The crushed stone thickness required depends on factors such as site drainage, subgrade type and strength, and the amount and type of construction loadings anticipated. Terracon personnel have observed "dishing" in some parking lots surfaced with ACC. Dishing is usually observed in the most frequently used parking stalls (such as near the front of the building and where trucks or trailers are parked for an extended time), and occurs under the wheel footprint Responsive ■ Resourceful ■ Reliable 9 Page 156 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements Waterloo, Iowa June 15, 2017 ■ Terracon Project No. 13175060.01 1 rrrracon Geokeport in these areas. The use of higher -grade asphaltic cement, or surfacing these areas with PCC should be considered. The dishing is exacerbated by factors such as irrigated islands or planter areas, sheet surface drainage, and placing the ACC directly on a compacted clay subgrade. Pavement thickness can be determined using AASHTO, Asphalt Institute, and/or other methods or guidelines for parking and industrial facilities, if specific wheel loads, axle configurations, frequencies, and desired pavement life are provided. Terracon can provide thickness recommendations for pavements subjected to loads other than personal vehicles, pick-up trucks, delivery and trash removal trucks traffic if this information is provided. Estimates of Minimum Pavement Thickness Traffic load information was not available at the time of this report; therefore, a formal pavement design is not provided. Some typical pavement sections are provided below. Asphaltic cement concrete pavement thicknesses are based on the Asphalt Paving Association of Iowa (APAI) Asphalt Paving Design Guide and local design practice. As a minimum, we suggest the following typical pavement sections be considered. inimum Asphaltic Pavement" hickness (rac es):; ;.N .;. Automobile Parking Main Drives HMA1,2 4 6 Aggregate Base over Geogrid 1, 3 12 12 or Aggregate Base 1, 3 6 6 Properly Compacted Fi114 18 18 1. Pavement materials, design, and construction should conform to the Iowa Department of Transportation (IDOT) Standard Specification. 2. Pavements should be provided with a permeable base and subdrains in accordance with the Pavement Subsurface Drainage section. 3. A minimum surface course thickness of 2 inches is recommended with HMA/ACC pavements. 4. Pavement subgrade should be prepared according to the recommendations in the Site Preparation section. Pavement sections reinforced with proprietary geogrid should include 1 layer of multi -axial geogrid placed below the aggregate base on the prepared subgrade. Products that can be used include, but are not limited to, TenserTX130s or BX1100, AllianceGeo BX Type 1, or approved equivalent. Consult with specific geogrid manufacturers for final design thicknesses, or suitable products. Responsive ■ Resourceful • Reliable 10 Page 157 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements • Waterloo, Iowa June 15, 2017 s Terracon Project No. 13175060.01 ]facon GeoRepor# Geogrid reinforced pavement design procedures rely on product specific field and laboratory research, and the manufacturer's published product literature. The design procedure used to develop the pavement thickness recommendations outlined above is based on our understanding of some of the design principles used, but was not an exhaustive comparison of the various proprietary systems. Geogrid reinforced pavement designs should be required by independent manufacturers based on their methodologies, and the geogrid material properties to be used for the design should not be specified or accepted based solely on distinct engineering properties of the materials. Terracon can assist in review of submitted designs, if requested. The estimated pavement sections provided in this report are minimums for the assumed design criteria, and as such, periodic maintenance should be expected. Areas for parking of heavy vehicles, concentrated turn areas, and start/stop maneuvers could require thicker pavement sections. Edge restraints (i.e. concrete curbs or aggregate shoulders) should be planned along curves and areas of maneuvering vehicles. A maintenance program that includes surface sealing, joint cleaning and sealing, and timely repair of cracks and deteriorated areas will increase the pavement's service life. As an option, thicker sections could be constructed to decrease future maintenance. Openings in pavements, such as decorative landscaped areas, are sources for water infiltration into surrounding pavement systems. Water can collect in the islands and migrate into the surrounding subgrade soils thereby degrading support of the pavement. This is especially applicable for islands with raised concrete curbs, irrigated foliage, and low permeability near - surface soils. The civil design for the pavements with these conditions include storm water infiltration areas to collect and discharge excess water from the landscaped areas. Pavement Subsurface Drainage Pavements should be sloped to provide rapid drainage of surface water. Water allowed to pond on or adjacent to the pavements could saturate the subgrade and contribute to premature pavement deterioration. In addition, the pavement subgrade should be graded to provide positive drainage within the granular base section. Appropriate sub -drainage or connection to a suitable daylight outlet should be provided to remove water from the granular subbase. Based on the presence of shallow groundwater and variable subgrade conditions including layered clay and sand, consideration should be given to the provision of a pavement subdrain system to control groundwater, improve stability, and improve long term pavement performance. We recommend that at least 6 inches of free -draining granular material be placed beneath pavements. The use of a free draining granular base will also reduce the amount of frost action. We recommend that pavement subgrades be sloped at least 2 percent to promote the flow of water towards the subdrains, and to reduce the potential for ponding of water on -the subgrade. The design recommendations for the subdrains are provided in the following table: Responsive • Resourceful • Reliable 11 Page 158 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements 111 Waterloo, Iowa June 15, 2017 Terracon Project No. 13175060.01 1ierracon GeoReport ,r. sign Recommendations ; Ifik 5 z { 's3 egg s it ,;.�.�,(�►g}, a�.,� Value' Minimum thickness of `permeable' (sub)base below pavements 6 inches IDOT (Sub)Base material directly below pavements ® Section No. 4115, Gradation No. 4 ga Section No. 4120, Gradation No. 10 in Section No. 4121, Gradation No. 12a Section No. 4123, Gradation No.14 Section No. 4132, Gradation No. 30 Minimum drainage pipe diameter 4 inches Minimum subdrain trench width 16 inches Minimum invert depth below subgrade elevation 2 feet Subdrain trench backfill material E IDOT Section No. 4131, Gradation No. 29, Porous Backfill Granular material with 3 percent or less fines, graded to meet filter criteria for clay and silt Alternative free -draining granular material encapsulated with geotextile filter fabric (Contoch C60NW or equivalent) The subdrains should be hydraulically connected to the free -draining granular base layer. Subdrains should be sloped to provide positive gravity drainage to reliable discharge points such as the storm water detention basin. Periodic maintenance of subdrains is required for long-term proper performance. The pavement surfacing and adjacent sidewalks should be sloped to provide rapid drainage of surface water. Water should not be allowed to pond on or adjacent to these grade supported slabs, since this could saturate the subgrade and contribute to premature pavement or slab deterioration. Pavement Maintenance The pavement sections provided in this report represent minimum recommended thicknesses and, as such, periodic maintenance should be anticipated. Therefore, preventative maintenance should be planned and provided for through an on-going pavement management program. Preventative maintenance activities are intended to slow the rate of pavement deterioration and to preserve the pavement investment. Preventative maintenance consists of localized maintenance (e.g. crack and joint sealing and patching) and global maintenance (e.g. surface sealing). Preventative maintenance is usually a priority when implementing a planned pavement Responsive ■ Resourceful • Reliable 12 Page 159 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements ■ Waterloo, Iowa June 15, 2017 u Terracon Project No. 13175060.01 1rerracon GeoReport maintenance program. Prior to implementing any maintenance, engineering observation is recommended to determine the type and extent of preventative maintenance. Even with periodic maintenance, some movements and related cracking may still occur and repairs required. FROST CONSIDERATIONS A portion of the on-site soils are highly frost susceptible, and small amounts of water can affect the performance of grade -supported elements. Exterior grade -supported elements should be anticipated to heave during winter months. If frost action needs to be eliminated in critical areas, we recommend the use of coarse-gained/granular with 6 percent or less fines fill or structural slabs (e.g., structural stoops in front of building doors). Placement of granular material with low frost susceptibility in large areas may not be feasible; however, the following recommendations are provided to help reduce the amount of frost heave: Providing surface drainage away from the building and slabs and toward the site storm drainage system ▪ Installing drain tiles below pavements and connect them to the storm drainage system ▪ Grading clayey subgrades beneath a more permeable sand or aggregate base, toward the site drainage system ▪ Placing less -frost susceptible granularfill beneath pavements that are critical to the project A Placing a 3 horizontal to 1 vertical (3H: 1V) transition zone between less frost susceptible granular material and other soils As an alternative to extending granular fill to the full frost depth, consideration can be made to placing extruded polystyrene or cellular concrete under a buffer of at least 2 feet of granular fill maintained in a drained condition. STORMWATER MANAGEMENT Three storm water infiltration areas are planned with columns of granular material. The backfill material selected should promote drainage and meet filter criteria to minimize soil particle migration into the drainage material. The storm water infiltration areas are located near Borings 1, 2, 4, and 8. The existing, sandy lean clay and sand fill extends to about 3.5 to 4 feet below existing grades. The infiltration columns will need to extend below existing fine-grained fill and/or soil to granular material. Laboratory testing on soil samples from these areas can be found in the Exploration Results section. Based on the results of laboratory testing, use of fine sand (i.e. 100 percent passing the No. 40 U.S. Standard Sieve) with Tess than 5 percent fines should be given consideration for column backfill. Responsive ■ Resourceful • Reliable 13 Page 160 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements al Waterloo, Iowa June 15, 2017 Terracon Project No. 13175060.01 irerracon GeoReport Excavations are planned to extend near or below the current groundwater levels into granular material. Care should be taken to not cause settlement of adjacent soil and improvements. See the Earthwork and Excavation Considerations section for more information about the excavations for the storm water infiltration columns. GENERAL COMMENTS Terracon should be retained to review the final design plans and specifications so comments can be made regarding interpretation and implementation of our geotechnical recommendations in the design and specifications. Terracon also should be retained to provide observation and testing services during grading, excavation, foundation construction and other earth -related construction phases of the project. The analysis and recommendations presented in this report are based upon the data obtained from the borings performed at the indicated locations and from other information discussed in this report. This report does not reflect variations that may occur between borings, across the site, or due to the modifying effects of construction or weather. The nature and extent of such variations may not become evident until during or after construction. If variations appear, we should be immediately notified so that further evaluation and supplemental recommendations can be provided. Our scope of services does not include either specifically or by implication any environmental or biological (e.g., mold, fungi, bacteria) assessment of the site or identification or prevention of pollutants, hazardous materials or conditions. If the owner is concerned about the potential for such contamination or pollution, other studies should be undertaken. Our services and any correspondence are intended for the exclusive use of our client for specific application to the project discussed and are accomplished in accordance with generally accepted geotechnical engineering practices. No warranties, either express or implied, are intended or made. Site characteristics as provided are for design purposes and not to estimate excavation cost. Any use of our report in that regard is done at the sole risk of the excavating cost estimator as there may be variations on the site that are not apparent in the data that could significantly impact excavation cost. Any parties charged with estimating excavation costs should seek their own site characterization for that specific purposes to obtain the specific level of detail necessary for costing. Site safety, and cost estimating including, excavation support, and dewatering requirements/design are the responsibility of others. In the event that changes in the nature, design, or location of the project are planned, our conclusions and recommendations shall not be considered valid unless we review the changes and either verify or modify our conclusions in writing. Responsive w Resourceful u Reliable 14 Page 161 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements Is Waterloo, Iowa June 15, 2017 e! Terracon Project No. 13175060.01 tiqua lrerracon GeoRep r© i I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the la of the State of Iowa. n Patrick Heinz, P.E. My license renewal date is December 31, 2018. 4 p s -A 7 Date Responsive a Resourceful le Reliable 15 Page 162 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements ■ Waterloo, Iowa June 15, 2017 ■ Terracon Project No. 13175060.01 ATTACHMENTS 1%rracon GeoReport Responsive • Resourceful ■ Reliable 16 Page 163 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements Waterloo, Iowa June 15, 2017 ■ Terracon Project No. 13175060.01 EXPLORATION AND TESTING PROCEDURES Field Exploration lrerracon Geokeport �I r Boring Depth (Vet),Planned Lcation 6 10.5 Pavement Areas 4 10.5 Storm Water Infiltration Areas Boring Layout and Elevations: Wayne Claassen personnel provided the boring layout and staked the borings in the field. Latitudes and longitudes were obtained with a handheld GPS unit (estimated horizontal accuracy of about 15 feet). Surface elevations at the boring locations were provided by Wayne Claassen personnel. The locations and elevations of the borings should be considered accurate only to the degree implied by the means and methods used to define them. Subsurface Exploration Procedures: We advanced the soil borings with a truck -mounted drill rig using continuous flight, hollow -stem augers. Soil sampling is performed using thin-walled tube and split -barrel sampling procedures. In the split -barrel sampling procedure, the number of blows required to advance a standard 2 -inch O.D. split barrel sampler the last 12 inches of the typical total 18 -inch penetration by means of a hammer with a free fall of 30 inches, is the standard penetration resistance value (N). A CME automatic SPT hammer was used to estimate the relative density of granular soils, and to a lesser extent, the consistency of fine-grained soils. In the thin-walled tube sampling procedure a thin-walled, seamless steel tube with a sharp cutting edge is pushed hydraulically into the soil to obtain a relatively undisturbed sample. The sampling interval depths, penetration resistances, and other sampling information are recorded on the field boring logs. The samples are placed in appropriate containers and transported to our laboratory for testing and classification by a geotechnical engineer. Our exploration team prepares field boring fogs as part of the drilling operations. These field logs included visual classifications of the materials encountered during drilling and our interpretation of the subsurface conditions between samples. Final boring logs represent the geotechnical engineer's interpretation of the field logs and include modifications based on observations and tests of the samples in our laboratory. We observed and recorded groundwater levels during drilling and sampling. The boreholes were backfilled with auger cuttings and bentonite chips after completion. Laboratory Testing The project engineer reviewed the field data and assigns various laboratory tests to better understand the engineering properties of the various soil strata for this project. Procedural standards noted below are for reference to methodology in general. In some cases, variations to Responsive • Resourceful xi Reliable 17 Page 164 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements n Waterloo, Iowa June 15, 2017 ■ Terracon Project No. 13175060.01 1 ferracon GeoRepori methods are applied as a result of local practice or professional judgment. Standards noted below include reference to other, related standards. Such references are not necessarily applicable to describe the specific test performed. ASTM D2216-10 Standard Test Methods for Laboratory Determination of Water (Moisture) Content of Soil and Rock by Mass ■ ASTM D4318 -10e1 Standard Test Methods for Liquid Limit, Plastic Limit, and Plasticity Index of Soils • ASTM D422 -63(2007)e2 Standard Test Method for Particle -Size Analysis of Soils The laboratory testing program often includes examination of soil samples by an engineer. Based on the material's texture and plasticity, we describe and classify the soil samples in general accordance with the Unified Soil Classification System. Responsive ri Resourceful • Reliable 18 Page 165 of 445 Geotechnical Engineering Report Waterloo Boat House Enhancements Waterloo, Iowa June 15, 2017 ■ Terracon Project No. 13175060.01 1rerrac©n ---rdaij13 67-1 SITE LOCATION AND EXPLORATION PLAN Responsive • Resourceful ■ Reliable 19 Page 166 of 445 0 Z C ,r aE U fa' Q 0 C9 x a 91 .571 7,3 'a.e • 0 AA 'PLO` ATION PL tTaeroo ow- KrimommuriE, s36birmmcri.-mires. AMEIBEIMEE 'a•e •; o A A Geotechnical Engineering Report Waterloo Boat House Enhancements ■ Waterloo, Iowa June 15, 2017 ■ Terracon Project No. 13175060.01 EXPLORATION RESULTS 1 rerracc n GeoRepart Responsive • Resourceful M Reliable 20 Page 169 of 445 BORING LOG NO. 1 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA GRAPHIC LOG LOCATION See Exploration Plan Latitude: 42.50749° Longitude: -92.35008° Surface Elev.: 842.0 (Ft) DEPTH ELEVATION (Ft.L DEPTH (Ft) WATER LEVEL OBSERVATIONS SAMPLE TYPE ce w oZ w rt FIELD TEST RESULTS LABORATORY I TORVANEIHP (psf) STRENGTH TEST WATER CONTENT (%) DRY UNIT WEJGI-IT (pcf) TEST TYPE COMPRESSIVE STRENGTH (psf) -- a V c,-0 4 SEAL COATED GRAVEL — _ — 5—� 10- 841.5 CRi1SHED,NE STO 7 ` 0 �° 1.0 841 +++++ 44* +++i •� • • • ••• W. i+i+i •• •••• • • 44, •• JILL - SANDY LEAN CLAY trace organics, dark brown 3.5 838.5 8 1-3-3 N=6 25 .:,,/ ;:: • '°0-1-1 •:: ' • �� / SAND (SP -SCS, with clay and occasional clay seams, fine to coarse grained, gray, very loose to loose 8.0 834 9 N=2 20 X12 2-3-2 N=5 19 •.� ..:(7/ •° :°</," ::.1/ SAND (SP -SC) wiht fines, trace gravel, fine to coarse grained, Tight brown, loose t o.5 831.5 13 2-2-3 N=5 21 Boring Terminated at 1a5 Feet Stratification lines are approximate, In-situ, the transition may be gradual. Hammer Type: Automatic Advancement Method: Hollow Stem Auger See Exploration and Testing Procedures for a description of field and laboratory procedures used and additional data (If any). See Supporting information for explanation of symbols and abbreviations. Notes: Abandonment Method: Boring backfilled with soil cuttings and sand upon completion. WATER LEVEL OBSERVATIONS iierracon 3105 Capital Way Ste 5 Cedar Falls, IA Boring Started: 5/18/2017 Boring Completed: 5/18/2017 5' observed while sampling Drill Rig: 872 Driller: WE 3.5' observed after casing removal Project No.: 13175060 Page 170 of 445 BORING LOG NO. 2 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA GRAPHIC LOG LOCATION See animation Plan DEPTH (Et) WATER LEVEL OBSERVATIONS SAMPLE TYPE RECOVERY (In.) FIELD TEST RESULTS LABORATORY TORVANEIHP (psf) STRENGTH TEST WATER CONTENT (%) DRY UNIT WEIGHT (pcf) Latitude: 42.50737° Longitude: -92.34975° Surface Elov.: 843,0 (Ft.) DEPTH ELEVATION (Ft,) TEST TYPE COMPRESSIVE STRENGTH (ps° o z m 0.3 CRUSHED STONE, 842.5 .6'- COBBLES AND GRAVEL .'" 1.0 842 :44 FILL - SANDY LEAN CLAY with zones of sand, trace ►•�•► organics, dark brown • ►.►�Q •�• 5 13-10-4 N=14 32 44244.0 839 e;',..://.SAND (SP -SC), with occasional clay layers, fine to — .;°!/ °.°/;,, coarse grained, gray, loose 5 — 3 3-4-3 N=7 18 7.0 836 \77SANDY LEAN CLAY (CL), trace organics, dark gray, soft 1-2-3 to medium stiff 6 N=5 21 — 28 A9.0 834 SAND PK fine to coarse grained, light brown, loose _ °°°10.5 832.5 10-- 91-2-2 N=4 21 Boring Terminated at 10.5 Feet cIYYL �% Bulk sample from 4-7' 5 Bulk sample from 7-9' Stratification lines are approximate. In-sltu, the transition may be gradual. Hammer Type: Automatic Advancement Method: Hollow Stem Auger See Exploration and Testing Procedures for a description of field and laboratory procedures used and additional data (If any). See Supporting Information for explanation of symbols and abbreviations. Notes: Abandonment Method: Boring backfilled with soil cuttings and sand upon completion. WATER LEVEL. OBSERVATIONS lierracon 3105 Capital Way Ste 5 Cedar Falls. IA Boring Started: 5/18/2017 Boring Completed: 5/18/2017 7' observed while sampling Drill Rig: 11872 Driller: WE EE 3.5' observed after casing removal Project No.: 13175060 Page 171 of 445 BORING LOG NO. 3 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, lA SITE: 707 Park Road Waterloo, IA o 0 LOCATION See Exploration Plan Latitude: 42.50731' Longitude: -92.35017° Surface Elev.: 842.0 (Ft•) DEPTH ELEVATION (Ft.) DEPTH (Ft) WATER LEVEL OBSERVATIONS SAMPLE TYPE RECOVERY (In.) FIELD TEST RESULTS LABORATORY TORVANEIHP (psf) STRENGTH TEST WATER CONTENT (%) DRY UNIT WEIGHT (pcf) a Lu COMPRESSIVE STRENGTH (ps0 3° z 0 0•4 V.� • Ei BORING LOG NO. 4 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA oo V E LQCATION See Exploration Plan Latitude: 42.50709" Longitude: -92.35025° Surface Elev.: 843,0 (Ft.) DEPTH ELEVATION (Ft) DEPTH {Ft) WATER LEVEL. OBSERVATIONS SAMPLE TYPE RECOVERY (In.) i FIELD TEST RESULTS LABORATORY TORVANE/HP (psf) STRENGTH TEST WATER CONTENT (%) DRY UNIT WEIGHT (pct) TEST TYPE COMPRESSIVE STRENGTH (pst) z n -) i OtlCO.e ASPHALTIC CEMENT CONCRETE 842. — _ _ - 10— W V r CRUSHED STONE 842 FILL - SAND , fine to medium grained, gray brown ••••• •••••• •4.4 * •ii • • ••• 44• •••44 i•i• 4.0 839 13 2-3-3 N-6 6 SILTY SAND (SM) with clay, dark gray, loose X 16 1-1-2 N=3 24 6.0 837 >..� '.•: :• • • �' a• ,%• i SAND pp -sq, with fines, trace gravel, fine to coarse grained, light brown, very loose to loose 10.5 832.5 X 12 2-1-2 N-3 22 x 8 1-1-1 N=2 20 Boring Terminated at 10.5 Feet Stratification lines are approximate. In-sllu, the transition maybe gradual. Hammer Type: Automatic Advancement Method: Hollow Stem Auger See Exploration and Testing Procedures fora description of held and laboratory procedures used and additional data (If any). See Supporting Information for explanation of symbols and abbrovlalions. Notes' Abandonment Method: Soring backfilled with soil cuttings and sand upon completion. WATER LEVEL OBSERVATIONS lierracon 3105 Capital Way Ste 5 Cedar Falls, IA Boring Started: 5/18/2017 Boring Completed: 5/18/2017 _7 6,5' observed while sampling Drlfl Rig: a 872 Driller: WE NZ_ 4.5' observed after casing removal Project No.: 13175060 Page 173 of 445 BORING LOG NO. 5 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA GRAPHIC LOG LOCATION See Exploration Pian Latitude: 42.50705° Longitude: -92.3499° Surface Elev.: 843,0 (Ft.) DEPTH ELEVATION (Ft.) DEPTH (Ft) WATER LEVEL OBSERVATIONS SAMPLE TYPE RECOVERY (In.) FIELD TEST RESULTS STRENGTH TEST WATER I CONTENT (%) DRY UNIT WEIGHT (pct) LABORATOF TORVANEIHP I TEST TYPE COMPRESSIVE STRENGTH {psf) a z_ �n •• ••• •• 474 FILL - CRUSHED STONE , with cobbles _ — 5 — 10— ii 8 8 10-13-13 N=26111 .,.,, 500 (HP) 6 10 2.0 841 •••� • x•4,4, .:0 •••••i BORING LOG NO, 6 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA GRAPHIC LOG LOCATION See Exploration Plan DEPTH (Ft) WATER LEVEL OBSERVATIONS SAMPLE TYPE FIELD TEST RESULTS LABORATORY TORVANEIHP (psf) STRENGTH TEST WATER CONTENT (%) DRY UNIT WEIGHT (pcf) Latitude. 42.50892° Longitude: -92.34925° Surface Elev,: 842.5 (Ft.) DEPTH ELEVATION (Ft.) E. O w TEST TYPE COMPRESSIVE STRENGTH (Psf) 2 rn \•- CRUSHED STONE G 440.FILL 0.5 842 -SANDY LEAN CLAY trace organics, dark brown, ** i BORING LOG NO. 7 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA 00 J 52 O LOCATION See Exploration Plan Latitude: 42.50669° Longitude: -92.34897° Surface Elev.: 842.5 (Ft.) DEPTH ELEVATION {FL) DEPTH (Ft) WATER LEVEL OBSERVATIONS SAMPLE TYPE RECOVERY (Ir.) FIELD TEST RESULTS LABORATORY TORVANEIHP (psf) STRENGTH TEST • WATER CONTENT (%) DRY UNIT WEIGHT (pcf) a Lu M COMPRESSIVE STRENGTH (ps0 g ol GA CRUSHED STONf3 5 ._ _ _ 1 842 FILL -SAND fine to medium grained, gray brown +iv, • • • ••• Oi BORING LOG NO, 8 Pase 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA 1 GRAPHIC LOG LOCATION See Exploration Pan Latitude: 42.50653* Longitude: -92.34894° Surface Elev,: 844.0 (Ft.) DEPTH ELEVATION (Ft.) DEPTH (Ft) WATER LEVEL OBSERVATIONS SAMPLE TYPE RECOVERY (fn.) FIELD TEST RESULTS LABORATORY TORVANEIHP (psf) STRENGTH TEST WATER CONTENT (%) DRY UNIT WEIGHT (pcf) TEST TYPE COMPRESSIVE STRENGTH (Pe/ STRAIN (%). •• 4,.• • • • ♦pp %••• • p ••• FILL - SANDY LEAN CLAY , trace organics, dark brown _ 5- _v — — 10— .0 .0 840 24 SILTY SAND (SMI, with clay, fine to medium grained, X11 3-3-2 N=5 111123 gray brown to dark gray, loose dark gray at about 6.5 feet 8.5 835.5 10 N=3 11.1 -1-2 22 illi SAND (SP -SC), with clay layers, fine to coarse grained, light brown, loose 10.5 533,5 12 0-2-3 N=5 20 Boring Terminated at 10.5 Feet Stratification lines are approximate. In-situ, the transition may be gradual. Hammer Type: Automatic Advancement Method: Hollow Stem Auger See Exploration and Testing Procedures for a description of field and laboratory procedures used and additional data (If any). Sea Supporting Information for explanation of symbols and abbreviations. Notes: Abandonment Method: Boring backrilled with soil cuttings and sand upon completion. WATER LEVEL OBSERVATIONS lierracon 3105 Capital Way Ste 5 Cedar Falls, IA Boring Started: 5/18/2017 Boring Completed: 5/18/2017 D 6' observed while drilling Drill Rig: # 872 Driller: W E None observed after casing removal Project No.: 13175060 Page 177 of 445 BORING LOG NO. 9 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA IGRAPHIC LOG LOCATION Soo Exploration Plan Latitude: 42.50652° Longitude: -92.34886° Surface Elev.: 842.5 (FL) DEPTH ELEVATION (FI.) DEPTH (Ft.) WATER LEVEL OBSERVATIONS SAMPLE TYPE RECOVERY (In.) FIELD TEST RESULTS LABORATORY I TORVANE/HP (psf) STRENGTH TEST WATER I CONTENT (%) DRY UNIT WEIGHT (pct.) TEST TYPE COMPRESSIVE STRENGTH (psf) o z_ co 77T1.]-AAPHALTIC .5<i( r� b 1',1.5 CEMENT CONCRETE Aa9 i _ — r CRUSHED STONE 841 +t-« FILL - LEAN CLAY trace gravel and organics, dark 11 2-3-rte♦;4, N=7 N=7 16 2 0 840.5 *•♦** • ♦♦♦• • *�♦�* i*i►i* !am• t \brown FILL -SAND trace clay, fine to medium grained, gray 4.0 838.5 y : • ..:':'/16.5 SAND (SP-SC1 with clay, fine to medium grained, gray, 5— — 10— 10 2-1-2 N 3 21 very loose 836 . : ✓ SAND (SP-SC) with clay layers, fine to medium grained, 9 2-3-2 N=5 21 light brown, loose 832.5 12 0-1-1 N=2 22:'//10.0 Boring Terminated at 10.5 Feet Stratification Tines are approximate. In-situ, the transition may be gradual. Hammer Type: Automatic Advancement Method: Hollow Stem Auger See Exploration and Testing Procedures fora description of field and laboratory procedures used and additional data (If any). See Supporting Information for explanation of symbols and abbreviations. Notes: Abandonment Method: Boring backfilled with soil cuttings and sand upon completion. WATER LEVEL OBSERVATIONS iierracon 3105 Capital Way Ste 5 Cedar Falls, IA Boring Started: 5/18/2017 Boring Completed: 5/18/2017 V 5.5' observed while sampling Drill Rig; 11872 Driller: WE _.Z._.4' observed after casing removal Project No.: 13175060 Page 178 of 445 BORING LOG NO. 10 Page 1 of 1 PROJECT: Waterloo Boat House Enhancements CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA SITE: 707 Park Road Waterloo, IA IGRAPHIC LOG LOCATION See Exploration Plan_ Latitude: 42.50634° Longitude: -92.3484° Surface Elev.: 843.5 (Ft.) DEPTH ELEVATION (Ft.) it. a p WATER LEVEL OBSERVATIONS SAMPLE TYPE RECOVERY (In.) FIELD TEST RESULTS LABORATORY TORVANEIHP (psf) STRENGTH TEST WATER CONTENT (%) DRY UNIT WEIGHT (pc?) w a w ~ COMPRESSIVE STRENGTH (psi) STRAIN (%) ` v b _ SalALTIC CEMENT CONCRETE T — _ 5— — — 10— CRUSHED STONE, 1.0 842.5 'V" «+. +t•• .* FILL - CLAYEY SAND fine to medium grained, light brown 2.0 841.5 X12 4-3-4 N=7 2000 (HP) 11 31 4. ♦ ••• 4•i GRAIN SIZE DISTRIBUTION ASTM 0422 / ASTM 0136 U.S. SIEVE OPENING IN INCHES I U.S. SIEVE NUMBERS I HYDROME'T'ER 6 4 2 1 1/2 3 6 30 50 1001-00200 3 1,5 3/4 318 810 1416 20 40 60 '�° imillitioII I ' 1111'111111 � III � ° X ' 111 " • :8.75; � .111 io --- 1� .. II1 Za 70 111111110110N13, 65III 11 111 60 iiIi IIUii'I III X55 I 11 r 1 11 40 ro w m50 w 1 11 II 1 o 50 r1 n uz—..45 4D 0 --l 1 III Eiii1I °3D 11 frill 1 II 1■ m GI 25 ' l i ill ' 7D 1111 11111111 10 11. I 5 ■ I I LI 111111111119° 6 X11 11111 III III 1111111 11i111111� 1111 ■ G. 10 1 GRAIN SIZE .1 IN MILLIMETERS 0.01 O..u, COBBLES GRAVEL SAND coarse Fine coarse] medium C fine SILT OR CLAY BORING ID DEPTH % COBBLES % GRAVEL % SAND % SILT % FINES % CLAY USCS • 1 4-5.5 0.0 0.0 93.5 6.5 SIEVE PERCENT FINER SOIL DESCRIPTION (size) • • ---__.---<7 GRAIN SIZE • Doo 0.501 Dao 0.24 REMARKS D1° 0.153 • i< COEFFICIENTS Cc Cu 0.75 3.27 PROJECT: Waterloo Boat House Enhancements lierraconWaterloo, 3105 Capital Way Ste 5 Cedar Fails, IA PROJECT NUMBER: 13175060 SITE: 707 Park Road IA CLIENT: Wayne Claassen Engineering & Surveying, Inc. Waterloo, IA EXHIBIT: B-1 ,- w nn f 445 GRAIN SIZE DISTRIBUTION ASTM D422 / ASTM C136 U.S, SIEVE OPENING IN INCHES I U.5. SIEVE NUMBERS I HYDROMETER 6 $ 2 1,5 1 3/4 1128 3 4 6 810 1416 20 30 40 50 60 100140200 100 95 •— 1 I I PERCENT COARSER BBpY WEIGHT 90 --- 65 T -_ 80 --- ____._--_-- 75 70 ,- 65 - • 60 --- - _ -- ,— _ 1 x �. _—.- --- --- 50 ... ,, m Lx [Al 45 Li 40 v • X35 -� \\ Y i a 30 4 25 20 T -,- I 15 ..4________._,,_,_-s-,-- 1 1 --1-- 0 100 10 1 01 GRAIN SIZE IN MILLIMETERS 0.01 0.0a0 I GRAVEL COBBLES SAND I I coarse 1 fine coarse I medium I rine SILT OR CLAY BORING ID DEPTH % COBBLES % GRAVEL % SAND % SILT % FINES % CLAY USCS 4 4 - 5.5 0.0 0.0 55.4 34.3 10.3 SIEVE PERCENT FINER SOIL DESCRIPTION (size) • • GRAIN SIZE - Do 0.315 Do 0.034 REMARKS D10 0.005 • COEFFICIENTS CG Cu 0.77 64.18 PROJECT: Waterloo Boat House Enhancements lierraco 3105 Capital Way Ste 5 Cedar Falls, lA PROJECT NUMBER: 13175060 SITE: 707 Park Road Waterloo, IA CLIENT: Wayne Claassen Engineering & Surveying, Inc, Waterloo, IA EXHIBIT: B-1 ...P--' 101 445 GRAIN SIZE DISTRIBUTION ASTM D422 I ASTM C136 U.S. SIEVE OPENING iN INCHES I U.S. SIEVE NUMBERS I HYDROMETER 6 3 2 1,5 1 3/4 112378 3 4 5 810 1416 20 30 4D 30 60 100140200 100 95 PERCENT COARSER BY WEIGHT o o N 0 La m 0 0 0 90 85 --- 80 - -- 75 -1 --- _W__ __ _ - — - - 65 ---, 60 —.- = Ei m CL Loz45 i CE � 40 - _ __ —_ -- - - - - _ - _ --- _ _-------. w 0 w 35 --i a. 3p +, 15— \\\ 10 5 -� 100 10 1 0 1 GRAIN SIZE IN MILLIMETERS 0.01 0.Od? GRAVEL COBBLES 1 ---SILT SAND L coarse I fine coarse ( medium L tine OR CLAY BORING ID DEPTH % COBBLES % GRAVEL % SAND % SILT % FINES % CLAY USCS • 8 0.5-8 0.0 0.0 81.1 14.5 4.5 SIEVE PERCENT FINER SOIL DESCRIPTION (size • • GRAIN SIZE Dcu 0.343 D,„, 0.172 REMARKS D,a 0.027 • COEFFICIENTS C, C4 3.16 12,57 PROJECT: Waterloo Boat House Enhancements lierracon 3105 Capital Way Ste 5 Cedar Falls, IA PROJECT NUMBER: 13175060 SITE: 707 Park Road Waterloo, fA CLIENT: Wayne Claassen Engineering Si Surveying, Inc. Waterloo, IA EXHIBIT: B-1 r, . ,,,, 445 SUPPORTING INFORMATION Responsive m Resourceful ■ Reliable 21 Page 183 of 445 GENERAL NOTES DESCRIPTION OF SYMBOLS AND ABBREVIATIONS Waterloo Boat House Enhancements Waterloo, Iowa June 15, 2017 ■ Terracon Project No, 13175060.01 1 ferracon CeoReport t4 %k#� EYf r:_ �\ cs` 4* . +'n`` .,_ �`AM�1�L1G �..i<. +�Y}�.x � •,,,XAi' :�' � }�'�, �w',i -,t -:e'.' id � :.x�� ", �r�lUA`C�12:L�E�1��,�'a:.F�k��.�_ � t � �'vi��'�y V Water Initially Encountered }'$_!fi'.�w n '� et � l , ,:4,1 -n a��: F r r�, ...E-�rF��L(� T���`S�fF�?�������'�s�;�-+�' (HP) Hand Penetrometer (T) Torvane (blf) Standard Penetration Test (blows per foot) ( PID) Photo -Ionization Detector (OVA) Organic Vapor Analyzer (DCP) Dynamic Cone Penetrometer Auger Shelby Ring Sampler Grab Split I Tube Macro — Rock — Sample No Recovery Spoon 1111 ,[11 % / Core Core Water Level After a Specified Period of Time Water Level After a Specified Period __Y__ of Time Water levels indicated on the soil boring logs are the levels measured in the borehole at the times indicated. Groundwater level variations will occur over time, in low permeability soils, accurate determination of groundwater levels is not possible with short term water level observations. l `&C} i104 V,:E' e . wl.A55 F T, 0.. `'- Y 1 , , ',, *,_ ,. "` - . AN,ffiAg� z r a £ '. e f SoiI classification is based on the Unified Soil Classification System. Coarse Grained Soils have more than 50% of their dry weight retained on a #200 sieve; their principal descriptors are: boulders, cobbles, gravel or sand. Fine Grained Soils have less than 50% of their dry weight retained on a #200 sieve; they are principally described as clays if they are plastic, and silts if they are slightly plastic or non -plastic. Major constituents may be added as modifiers and minor constituents may be added according to the relative proportions based on grain size. In addition to gradation, coarse-grained soils are defined on the basis of their in-place relative density and flue -grained soils on the basis of their consistency. Unless otherwise noted, Latitude and Longitude are approximately determined using a hand-held GPS device. The accuracy of such devices is variable. Surface elevation data annotated with +/- indicates that no actual topographical survey was conducted to confirm the surface elevation. Instead, the surface elevation was approximately determined from topographic maps of the area. STRENGTH 7ER{VI:S . )iELATI)/E DENSITY O f`OARSE GRAINED SOILS (More than 50°/4 P IRe�I on Nb: -..200.* ve) De s{ `determrd d b Stands?d Pe etrairon Resistance p Y ?! CONSI,T1�N0y OF FINE AINED GRSOILS t 3 (50t or moreepasstng tffe No 200 sieve ) Consistency deterr>5ined by laboratory`ehel3 §Irengthttgsting, fjeld Snsuai Inahp I procec[uret or . t'''''''''-'.'''''r.tan netrairoti resistance = tlarZi pe sorlpl)YGTbrm(Densrty) ... Sfa 'cl" Pe>7etratlon 6 . N Value Blows]Ft.',- De�scntrve Terni (Consistency)+ ho fined Goon. ressi4a, ,P4 irength,.Qu, tsf :.:,. S ndar�l :g,,,, t tr qr prV t e ::_, f31ows1F1 Very Loose 0 — 3 Very Soft Less than 0.25 0 — 1 Loose 4 — 9 Soft 0.25 to 0.50 2 — 4 Medium Dense 10 — 29 Medium Stiff 0.50 to 1.00 4 — 8 Dense 30 — 50 Stiff 1.00 to 2.00 8 —15 Very Dense > 50 Very Stiff 2.00 to 4.00 15 — 30 Hard > 4.00 > 30 ELATIVE } OPORT ONS OF SAND AND'GRAVEL GRAIN SfZE TERMINOLOGY a ' scrppe em() of ercnjodryvpeigf . t I' cgm onentoi$ � f =sorb- e zo tl�les(nfhetteiAiliaiits Trace < 15 Boulders Over 12 In. (300mm) With 15 — 29 Cobbles 12 in. to 3 in. (300mm to 75mm) Modifier > 30 Gravel 3 in. to #4 sieve (75mm to 4.75mm) Sand #4 to #200 sieve (4.75mm to 0.075mm) Silt or Clay Passing #200 sieve (0.075mm > RE1ATfVE I'ROPORTIO6-.::t1. FINES„- ' PLASTICITY :;, ®i gcriptrve efm{) df 111ee, onst fuents. Percent °[° of fF We)glit ( ) er nt ' PI�Sficlfy Lidex 4 Trace < 5 Non plastic 0 With 5 — 12 Low 1— 10 Modifier > 12 Medium 11 — 30 High > 30 Page 184 of 445 UNIFIED SOIL CLASSIFICATION SYSTEM Waterloo Boat House Enhancements Waterloo, Iowa June 15, 2017 ® Terracon Project No. 13175060,01 1ierracon -GeoReport .far. Assigning Group Symbols and Group Names Using•LaboratoryTTests A Soil Classification Group Symbol Group Na1neB Coarse -Grained Soils: More than 50% retained on No. 200 sieve Gravels: More than 50% of coarse fraction retained on No, 4 sieve Clean Gravels: Less than 5% fines ° Cu>_4and 1<Cc<3E GW Well -graded gravel F Cu < 4 and/or 1 > Cc > 3 E GP Poorly graded gravel r Gravels with Fines: More than 12% fines ° Fines classify as ML or MH GM Silty gravel r,c," Fines classify as CL or CH GC Clayey gravel F,G,H Sands: 50% or more of coarse fraction passes No. 4 sieve Clean Sands: Less than 5% fines') Cu and 1<Cc53E SW Well -graded sand Cu < 6 and/or 1 > Cc > 3D SP Poorly graded sand Sands with Fines: More than 12% fines D Fines classify as ML or MH SM Silty sand °•""" Fines classify as CL or CH SC Clayey sand 0,H,1 Fine -Grained Soils: 50% or mare passes the No. 200 sieve Silts and Clays: Liquid limit less than 50 Inorganic: PI > 7 and plots on or above "A" line CL Lean clayK,LM PI < 4 or plots below "A' line ML Silt's L,M Organic: Liquid limit - oven Liquid limit - not dried < 0.75 OL Organic clayK,L,M," Organic silt Silts and Clays: Liquid limit 50 or more Inorganic: PI plots on or above "A" line CH Fat clay K,L,M PI plots below "A" line MH Elastic Silt K'I'M Organic: Liquid limit - oven Liquid limit - not dried < 0.75 OH Organic clay Organic silt K,L,M,° Highly organic soils: Primarily organic matter, dark in color, and organic odor PT Peat A Based on the material passing the 3 -inch (75 -mm) sieve D If field sample contained cobbles or boulders, or both, add "with cobbles or boulders, or both" to group name. ° Gravels with 5 to 12% fines require dual symbols: GW -GM well -graded gravel with silt, GW -GC well -graded gravel with clay, GP -GM poorly graded gravel with silt, GP -GC poorly graded gravel with clay. ° Sands with 5 to 12% fines require dual symbols: SW -SM well -graded sand with silt, SW -SC well -graded sand with clay, SP -SM poorly graded sand with silt, SP -SC poorly graded sand with clay 1a. (D30) E CU = Da0ID10 CC Deo X Deo F If soil contains >_ 15% sand, add "with sand" to group name. ° if fines classify as CL -ML, use dual symbol GC -GM, or SC -SM. " If fines are organic, add "with organic fines" to group name. if soil contains >_ 15% gravel, add "with gravel" to group name. J If Atterberg limits plot In shaded area, soil is a CL -ML, silty clay. If soil contains 15 to 29% plus No. 200, add "with sand" or "with gravel,' whichever is predominant. L If soil contains > 30% plus No. 200 predominantly sand, add "sandy" to group name, M If soil contains z 30% plus No. 200, predominantly gravel, add "gravelly" to group name. " PI >_ 4 and plots on or above "A" line. ° PI < 4 or plots below "A" line. PPI plots on or above 'A" line. ° PI plots below "A" line. PLASTICITY INDEX (P1) 60 l -._ r 1 ---i —_ .1.. _.. For classification of fine-grained soils and fine-grained fraction _of coarse-grained soils 50 40 30 20 10 7 4 Equation of "A" - line Horizontal at PI=4 to LL=25.5. then PI=0.73 (LL -20) Equation of "U" - line Vertical at LL=16 to PI=7, --. then P1=0.9 (LL -8) - J MH or OH OLML 0 10 16 20 ML or OL 30 40 50 60 70 80 90 100 1 LIQUID LIMIT (LL) Page 185 of 445 SECTION 32 13 16 DECORATIVE CONCRETE PAVING PART 1 - GENERAL 1.01 Summary: This work includes the construction of colored, tooled PCC pavement to the lines and grades shown on the plans, including reinforcement bar systems. The work shall include all labor, materials, equipment, and transportation required to install the colored and tooled PCC pavement. 1.02 Quality Assurance: A. Design Criteria: The concrete mix used with pigment added shall be Class C-4, Class 3 aggregate meeting the requirements of the Standard Specifications. The aggregate, cement, and integral color shall be from the same source identical throughout the entire project. The material sources and mix proportions for this project shall be accurately recorded and furnished to the Engineer at the completion of the project. B. Samples: Submit samples of color and product information to the Engineer for approval prior to installation. C. Test Reports: Submit certified test reports of pigment showing compliance with ACI 303.1, ASTM C 979, ASTM C494 and AASHTO M194. Color pigments shall be light fast, wettable, weather resistant, ultra -violet resistant, alkali resistant, and free of deleterious fillers and extenders. D. Manufacturer Qualifications: Manufacturer shall have minimum 5 years experience in the production of specified products. E. Installer Qualifications: An installer shall have minimum 5 years experience with work of similar scope and quality, and shall be able to provide list of 3 projects similar in scope to this project which have been completed within the local area to prove qualifications. PART 2 - PRODUCTS 2.01 Integral Color: The integral color shall be Tan and Dark Gray by L.M. Scofield Company, Solomon Grind -Chem Service, Inc., Chem Masters Chemtint, or approved equal. The integral color admixture shall be added to the concrete mix at the batch plant as per manufacturer's recommendation. Exact color determination will be from manufacturer's standard color palate. 2.02 Sealant: Sealant shall comply with ASTM C 309 as a non -yellowing, curing membrane in accordance with the manufacturer's recommendations. PART 3 — EXECUTION 3.01 Construction and Installation: A. Concrete placement shall be in accordance with Section 2301 of the Standard Specifications and manufacturer's recommendations. Integrally Colored Concrete Environmental Requirements: 1 Schedule placement to minimize exposure to wind and hot sun before curing materials are applied. Waterloo Boathouse 32 13 16 Waterloo, Iowa DECORATIVE CONCRETE PAVING Page 1 of 2 Page 186 of 445 2. Avoid placing concrete if rain, snow, or frost is forecast within 24 -hours. Protect fresh concrete from moisture and freezing. 3. Comply with professional practices described in ACI 305R and ACI 306R. B. Schedule delivery of concrete to provide consistent mix times from batching until discharge. Mix times shall meet manufacturer's written recommendations. C. Do not add water to concrete mix in field. D. Admixture: The Engineer must approve the use of admixtures. Calcium chloride admixture is not allowed. E. Integral Mix: Mix color pigment into the designated mix at the rate recommended by the manufacturer to produce the specified color. F. Slump shall be maintained at 3 to 4 inches. Addition of a super -plasticizer is acceptable to improve the placing and finishing of concrete. While concrete is still in the plastic stage of set, tooling and finishing shall be done to make the desired surface. G. Tooled joints: Joints shall be made with a 1/2 -inch -deep parting tool to produce straight lines of uniform depth in the patterns as detailed in the plans. H. Surface finish: The entire surface of the colored, tooled concrete shall be textured using a system of pattern -matched tools to provide a fractured slate' appearance. The surface texturing shall be done in such a manner as to provide a uniform appearance over the entire paved area. All work shall be done in accordance with manufacturer's guidelines. The use of a release agent prior to texturing the concrete is recommended. Excess release material shall be removed in accordance with the manufacturer's instructions. 1. Curing: The use of white -pigmented cure compounds, burlap, plastic sheeting, or fogging with water is not allowed. Sealant shall be specifically recommended by manufacturer of integral color admixture for use with their product. Sealant shall be applied in a fine spray to form a continuous, uniform film on the surface as soon as the free water has appreciably disappeared. Surface shall be protected from construction damage, dirt, debris, oil, etc. by covering with waterproof paper for a period of 24 hours. A second sealant application shall then be made and protected from foot traffic for a minimum of 8 hours and vehicular traffic for a minimum of 7 days. J. The Contractor shall patch and repair all defects in the surface. 3.02 Method of Measurement: The quantity of colored, tooled PCC pavement constructed will be computed in square yards by the Engineer from measurements of the finished surface. Deductions will not be made for fixtures having an area of 1 square yard or less. 3.03 Basis of Paym ent: For the area of colored, tooled PCC pavement measured, the Contractor will be paid the contract unit price per square yard. This payment shall be full compensation for all equipment, tools, labor and materials necessary to construct colored, tooled PCC pavement as specified in the contract documents. END OF SECTION 32 13 16 Waterloo Boathouse 32 13 16 Waterloo, Iowa DECORATIVE CONCRETE PAVING Pape,Hage 187 of 445 SECTION 32 92 19 SEEDING PART 1- GENERAL 1.01 WORK INCLUDED A. Preparing the ground surface and removal of vegetation in all areas to be seeded in accordance with this specification and all areas disturbed by construction. B. This section covers furnishing and sowing seed, compacting, mulching, and establishing turf in accordance with this specification at the locations shown on the drawings. C. Furnish all labor, tools, equipment, material, and perform all operations necessary and incidental to proper execution and completion of all work in accordance with the drawings and specifications. PART 2 - PRODUCTS 2.01 SEED A. All seed shall be furnished in sealed containers. Seed which has become wet, moldy, or otherwise damaged in transit or storage will not be acceptable. The seed mixture shall be as follows. Submit all seed certificates to the Landscape Architect for approval. 2.02 SEED MIXTURE A. "Choice Sun and Shade Mix", a certified blend of four Kentucky Bluegrass (40%), Perennial Ryegrass (30%), and Creeping Red Fescue (30%) cultivars as classified in the ASPA GSS. The blend shall include the following turf cultivars: MINIMUM % RATE OF PURE LIVE PERCENT APPLICATION SEED GERM. PER 1000 SF Kentucky Bluegrasses 90% 90% 2 Ib. Perennial Ryegrass 90% 90% 1.5 Ib. Creeping Red Fescue 90% 90% 1.5 Ib. 2.03 SEED SUPPLIER A. Furnish seed from the following source (or approved equal): 1. Waterloo Mills, 2050 E. Mitchell Ave., Waterloo, Iowa (319-234-7756) 2.04 MULCH A. Straw mulch shall be the thrashed plant residue of oats, wheat, barley, or rye from which grain has been removed. The straw shall be free of prohibitive weed seeds as stated in the Iowa Seed Law, and shall be relatively free of all other obnoxious and undesirable seeds. 2.05 SOIL FOR REPAIRS A. Native topsoil for filling areas to be repaired shall be free of large stones, clods, roots, stumps, or other materials that would interfere with subsequent seeding, compacting, or establishment. Waterloo Boathouse 32 92 19 SEEDING Waterloo, Iowa Page 1 of 4 Page 188 of 445 2.06 FERTILIZER A. Post -plant Fertilizer with Post -Emergent Weed Control 1. Magnesium ammonia phosphate and magnesium potassium phosphate with nitrogen phosphorus potash ratio of 26 percent nitrogen, 0 percent phosphorus, and 0 percent potash, granulated to pass through a 1/8 -inch screen. Granular fertilizer shall be a slow release type with a minimum of 50 percent of the nitrogen shall be water insoluble. The active weed control ingredient shall be 2,4-D only. 26 % nitrogen (N), 4 % phosphorus (P205), and 4 % potash (K20). B. Micro -Nutrient Post -plant Fertilizer 1. A standard formulation of micro -nutrients that supply iron, manganese, copper, zinc, boron, and molybdenum. Optimil by Emerald Isle or approved equal. PART 3 - EXECUTION 3.01 GENERAL A. The Contractor shall install topsoil and establish a finish graded soil surface ready to receive seed or sod and plants. The surface shall be free of clods, rocks or construction debris larger than 2". The soil surface shall be free of low spots. THE SEEDBED MUST BE IN A LOOSE, FINE GRADED CONDITION AND APPROVED BY THE ARCHITECT PRIOR TO SEEDING B. Portions of the site not readily worked by machine shall be worked by hand. Areas adjacent to curbs, walks, signs, existing trees, light poles and other site items shall be hand worked and blended into adjacent grades. C. Do not handle or grade soil when wet or frozen. D. Areas to be seeded are shown on the plans and include all areas disturbed by construction. E. Skipped areas wider than the distance between drills, in case of drilling operations or areas averaging more than four (4) inches in width in the case of broadcasting operations shall be reseeded. Drill sowing is the preferred method. 3.02 FINISH GRADING A. The words "finished grades," as used herein, mean the required final grade elevations indicated on the drawings. B. Uniformly grade areas within limits of grading under this section. Smooth finish surface to within 1" of finish grade, with a loose uniformly fine texture. Site grading shall be finished in a workmanlike manner true to the intent shown on the plans. C. Grading Outside Building Lines: Grade areas adjacent to building lines to drain away from structures at a 20/D minimum slope and to prevent ponding of water. Finish surfaces shall be free from irregular surface changes. Waterloo Boathouse 32 92 19 SEEDING Waterloo, Iowa Page 2 of 4 Page 189 of 445 3.03 SOWING SEED A. All sowing of seed shall be completed between the dates of March 15 and May 30 for spring seeding; and August 15 and October 1 for fall seeding. Sowing delayed beyond the specified dates, and due to circumstances beyond the contractor's control, may be continued upon written approval. B. The sowing may be stopped when satisfactory results are not likely to be obtained due to drought conditions excessive moisture, high wind or other unfavorable conditions. Sowing of seed shall be resumed only when conditions are again favorable or when alternative or corrective measures and approved procedures have been adopted. C. Broadcast Sowing: Seed shall be broadcast by approved sowing equipment where drill sowing is not practical, at a rate which will provide not less than the minimum quantity of seed stated in these specifications. The seed shall be uniformly distributed over the designated areas. Broadcast sowing shall not be done when the wind exceeds a velocity of five (5) miles per hour. The seed shall be placed 114" to 3/8" in the soil by means of a harrow or cultipacker. 3.04 CLEANING UP A. After the seed has been sown, and prior to compacting, the surface shall be cleared of all stones and other objects larger than two (2) inches in the greatest diameter, and all wire, roots, brush, or other objects that may interfere with subsequent operations. 3.05 COMPACTING A. Immediately after the sowing operations have been completed, the entire area shall be compacted by means of a cultipacker, roller or other approved equipment, in order to reduce air pockets to a minimum. When a cultipacker or other approved equipment that leaves a roughened surface is used, the final rolling shall be along the contour and at right angles to the prevailing winds to reduce dust. If the mulching operation can be accomplished the same working day thearea is seeded, compacting of the seed and anchoring the mulch may be done at the same time. 3.06 MULCHING A. Straw mulch shall be spread uniformly in a continuous blanket, using not less than 2,000 Ib. per acre or one (1) bale per 1,000 square feet, approximately 4 to 5 straws deep and having soil show through mulch. Mulching shall start at the windward side of relatively flat areas, or at the upper part of a steep slope, and shall continue until the area is completely covered. B. Immediately following spreading of the straw, the material shall be anchored to the soil by a V - type wheel land packer, a disc harrow set to cut only slightly, or other suitable equipment which will secure the straw firmly in the ground to form a soft binding mulch and prevent loss or bunching by the wind. 3.07 MAINTENANCE A. Maintain lawns for not Tess than the period stated below, and longer as required to establish an acceptable lawn. 1. Seeded lawns, not less than 60 days after substantial completion. B. Maintain lawns by watering, fertilizing, weeding, mowing, trimming, and other operations such as rolling, re -grading and replanting as required to establish .a smooth, acceptable lawn, free of eroded or bare areas. C. Watering: The Contractor is to provide supplemental water as needed to promote healthy turf establishment. The Contractor shall be responsible for operation and scheduling of the irrigation until final acceptance. Waterloo Boathouse 32 92 19 SEEDING Waterloo, Iowa Page 3 of 4 Page 190 of 445 D. Fertilizer: 30 to 45 days after the original seeding and prior to the first mowing, the contractor shall apply ten (10) Ib. per 1,000 square foot a 16-8-8 or other approved fertilizer to all seeded areas. 50% of the nitrogen shall be in a slow release form. 3.08 REPAIRS OF SEEDED AREAS A. When the surface has become gullied or otherwise damaged during the period of establishing turf, the affected area shall be repaired to reestablish the grade and the condition of the soil, and shall be reseeded at the original seed rate. Fill material shall be placed and compacted in six (6) inch lifts. Reseeding shall be done in a manner that will cause a minimum of disturbance to the existing stand of grass. 3.09 ACCEPTANCE OF TURF A. The Architect will inspect the turf both during construction and during the Substantial Completion inspection. Final acceptance will follow Architect's final approval of the punch list and the following criteria: 1. Turf has rooted into the soil to a depth of 2 inches. 2. Turf is free of dead or bare spots in excess of 4 square inches and of sufficient density and uniformity throughout the planted area. END OF SECTION 32 92 19 Waterloo Boathouse 32 92 19 SEEDING Waterloo, Iowa Page 4 of 4 Page 191 of 445 STORMWATER POLLUTION PREVENTION PLAN F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS CITY OF WATERLOO CONTRACT NO. 940 WATERLOO, IOWA CONTACT INFORMATION: PAUL HUTING, LEISURE SERVICES DIRECTOR CITY OF WATERLOO 1101 CAMPBELL AVE. WATERLOO, IA 50701 (319) 291-4370 PREPARED BY: WAYNE CLAASSEN ENGINEERING & SURVEYING, INC. May 19, 2017 1 Page 192 of 445 TABLE OF CONTENTS DESCRIPTION PAGE 1. SITE DESCRIPTION 3 2. CONSTRUCTION ACTIVITY 3 3. POTENTIAL SOURCES OF POLLUTION 3 4. CONTROLS 4 5. INSPECTION 6 6. CITY ENFORCEMENT 7 7. UPDATING THE PLAN 8 8. HAZARDOUS CONDITIONS 8 9. PLAN LOCATION AND ACCESS 10. CERTIFICATIONS APPENDIX A EROSION CONTROL PLAN APPENDIX B ATTACHMENTS 1. Notice of Intent 2. Proof of Publication 3. Inspection and Maintenance Forms 4. Sequence of Events 5. Stormwater NPDES Permit APPENDIX C STANDARDS FROM THE IOWA CONSTRUCTION SITE EROSION CONTROL MANUAL 2.2 Dust Control 2.3 Mulching 2.4 Seeding and fertilizing 2.5 Silt Fence 3.14 Stabilized Construction Entrance 3.16 Sediment Barrier APPENDIX D IOWA DOT STANDARD ROAD PLANS EC -201 Silt Fence APPENDIX E 9040.102 9040.119 9040.120 SUDAS STANDARD DRAWINGS Filter Berm & Filter Sock Silt Fence Stabilized Construction Entrance 2 9 10 Page 193 of 445 This SWPPP is comprised of this document, the Site Map, all Inspection/Maintenance records and letters of correspondence. It shall be updated regularly, and shall be located on-site. SWPPP Site Manager Name: Address: Phone No.: This SWPPP is comprised of this document, the Site Map, all Inspection/Maintenance records and letters of correspondence. It shall be updated regularly, and shall be located on-site, 1. SITE DESCRIPTION This project is located Southwest of the intersection of Park Rd. and Fairview Ave., Waterloo, Iowa. It is in the NW'A of Sec 23-T89N-R13W, in Black Hawk County, Iowa. This project is located in an area of Loamy Alluvial Land (type C315 from the Black Hawk County Soil Survey). It consists of highly stratified recently deposited Alluvial sediments that have not been in place long enough for soil to develop. Existing runoff water quality has not been analyzed for this project. Runoff from this construction -site will flow to infiltration areas and slowly seep into the Cedar River. Excessive runoff will sheet drain to the Cedar River. 2. CONSTRUCTION ACTIVITY This project is for the construction of improvements to an existing parking lot. This project site covers approximately 44 acres with an estimated 3 acres being disturbed. Soil disturbing activities will include topsoil stripping and stockpiling, excavation, utility construction, paving, and landscaping. The estimated average runoff curve number for this project after completion will be 64. 3. POTENTIAL SOURCES OF POLLUTION Site sources of pollution generated as a result of this work relate to silts and sediment which may be transported as a result of a stone event. 3 Page 194 of 445 Other potential sources of pollution at the project site would be related to: • Disposal of construction waste materials -Construction and demolition waste materials are required to be taken to a permitted sanitary landfill. Rubble, rock and sand may be disposed of without a permit in an environmentally safe manner. Rubble, rock and sand may not be disposed of in waterways, floodplains or wetlands without IDNR or jurisdictional approval. Open burning of trees, tree trimmings, etc., is prohibited within the city limits of Waterloo. • Sanitary facilities -Treat or dispose of sanitary wastes that are generated on-site in accordance with State or local requirements. • Vehicle track out -Vehicles must use the truck clean off area when leaving the project site. • Leaks from equipment or vehicles -All leaks must be promptly cleaned up in an environmentally safe manner. Leaks should be prevented from entering the storm water system. Particular attention should be paid to vehicle/equipment maintenance areas. • Concrete washouts -A concrete washout basin must be maintained on the site. The washout may be pre -fabricated bays or containers only. Washout sites must be legibly signed. • Dumpsters-Dumpsters shall be used for temporary storage of on-site waste materials. Durnpsters should remain covered at all times except for loading/unloading. • Dust -The Contractor must implement dust control measures as necessary. • Building Materials (paints, solvents, etc.) -Materials must be stored and disposed of properly. 4. CONTROLS Refer to the Erosion Control Plan in Appendix A for location of typical slopes, ditch grades, and structural and non-structural controls. Additional information, installation and maintenance practices can be found in the "Iowa Construction Site Erosional Control Manual". Streets shall be cleaned daily of any tracked material. Any materials tracked onto streets shall be removed within 24 hours. Silt fence will be placed along the perimeter of the project by the grading Contractor prior to beginning grading or clearing and grubbing operations. This will intercept run-off water and filter out sediment prior to leaving the site. Vegetation in areas not needed for construction shall be preserved. 4 Page 195 of 445 A stabilized construction entrance off area shall be placed at the entrance/exit to the project site. It will prevent dirt/debris from leaving the site. It shall be maintained until it becomes necessary to remove it in order to complete the paving. Streets shall be cleaned daily of any tracked material. A concrete washout basin shall be installed on-site. The washout basin will contain the washout water with a high alkaline content that would have a harmful effect on plants and animals. Concrete trucks must drive past the washout basin as they are leaving the site. It shall be removed and the area restored prior to final seeding. Disposal of hardened concrete shall be at an off-site permitted site, The washout areas will be inspected daily to ensure that all concrete washing is being discharged into the washout area, no leaks or tears are present, and to identify when concrete wastes need to be removed. The washout areas will be cleaned out once the area is filled to 75 percent of the holding capacity. Once the area's holding capacity has been reached, the concrete wastes will be allowed to harden; the concrete will be broken up, removed and disposed of. A building material dumpster shall be placed on-site. All construction waste materials shall be disposed of at the end of every day into the dumpster. Dumpsters shall be emptied regularly to prevent overflow. Dumpsters shall be inspected periodically and maintained to prevent leaks. Dumpsters shall remain closed when not in use, Use of the dumpster will keep the project site cleaner, safer, and prevent materials from spreading to adjacent off-site areas. The location of the dumpster allows easy access to those who will empty it. A portable sanitary facility shall be placed on-site and maintained for the duration of the project. This will control the spread of bacteria, parasites and viruses. The facility is located to allow convenient access to those who will maintain it, and away from storm sewer inlets. The sanitary facility must be secured to the ground in order to prevent spillage. Parking areas shall be designated at the site for all Contractor/subcontractor employees. Parking area is to be maintained in a clean and orderly condition. The designated parking area will help control off-site tracking and reduce the amount of land disturbed. Material and equipment storage areas shall be located in areas that are not subject to contact with water or where contaminated run-off from storage cannot enter waters. Only minor equipment maintenance will be allowed on-site. All equipment fluids generated from maintenance activities will be disposed of into designated drums stored on spill pallets. Absorbent, spill -cleanup materials and spill kits will be available at the materials storage area. Drip pans will be placed under all equipment receiving maintenance. All hazardous waste materials such as oil filters, petroleum products, paint and equipment maintenance fluids will be stored in structurally sound and sealed shipping containers, 5 Page 196 of 445 within the hazardous materials storage area. Secondary containment will be provided for all waste materials in the hazardous materials storage area, and will consist of commercially available spill pallets. Garbage shall be placed in acceptable closed containers. Containers shall be emptied regularly and taken to an approved disposal site. Disturbed areas shall be stabilized, after the area is no longer being actively worked, no later than seven (7) days fi-om the last activity. Reducing the time of exposure will reduce the potential for run-off. The Contractor shall notify the City when all measures required by applicant's SWPPP have been accomplished on site (a pre -construction inspection). The pre -construction inspection is to be completed before construction begins. Stabilization will be completed by the establishment of permanent perennial vegetation, at a uniform density of 70%, in all disturbed areas. All temporary erosion and sediment controls shall not be removed until the City has determined that the site has been permanently stabilized with seventy percent (70%) perennial cover according to IDNR Notice of Discontinuation. The City shall be notified for a post -construction inspection. The following post construction BMPs will be implemented: • Storm water quality infiltration areas will be installed. As the project progresses, additional erosion control items such as: subsurface drains, check dams, soil stabilization mats and other appropriate measures shall be installed by the Contractor as determined by the engineer after field investigation. The project will be completed by the establishment of permanent perennial vegetation of all disturbed areas by the Contractor. 5. INSPECTION When all controls are placed and prior to commencement of work, the Contractor shall notify the City Engineer (319) 291-4312 for a pre -construction inspection. The project will be inspected by the Contractor, or designated person, every seven calendar days. The findings of this inspection shall be recorded. This plan may be revised based on the findings of the inspection. The Contractor (or designated person) shall implement all revisions. Site inspection reports and change of circumstances or site condition reports are required to be submitted to the City within 24 hours. Reports can be submitted to the City Engineer via fax (319) 291-4262, via email stormwater.waterloo-IA.org., or 6 Page 197 of 445 mailed/delivered to City Engineer, 715 Mulberry St., Waterloo, IA 50703. Any deficiencies found during a site/inspection must be corrected within 7 day of discovery. All inspection reports must be made available to any enforcement officer upon request. Plans are to be submitted to the City. They must also be made available to any staff or Federal enforcement officers upon request. In addition to the inspection and maintenance reports, the Contractor shall keep records of the construction activity on the site. In particular, the operator should keep a record of the following information: • The dates when major grading activities occur in a particular area. • The dates when construction activities cease in an area, temporarily or permanently. • The dates when an area is stabilized, temporarily or permanently. After 70% stabilization has been reached and before the remaining temporary controls have been removed, the Contractor shall notify the City Engineer for a post -Construction inspection. Records shall be retained by the Permittee for a period of at least three years from the date of Notice of Discontinuation. 6. CITY ENFORCEMENT A. All inspections undertaken by the City under this article shall be conducted by the enforcement officer. Refer to City ordinance, Title 8, Article 4 Stormwater Management Program, Article B Construction Site Erosion and Sediment Control, Section 5, Inspection Procedures. The entire article is available for viewing in the City Clerk's office, or online through the City's website: http://www.ci.waterloo.ia.us B. The Contractor shall notify the City when all measures required by applicant's SWPPP have been accomplished on site. The enforcement officer may inspect the property to determine compliance. If the enforcement officer determines that compliance has not been achieved, the enforcement officer shall provide to the Contractor a written bill of particulars identifying the conditions of noncompliance. The Contractor shall immediately commence corrective action and shall complete such corrective action within forty eight (48) hours of receiving the enforcement officer's bill of particulars. For good cause shown, the City may extend the deadline for taking corrective action. Failure to take corrective action in a timely manner shall constitute a violation of this article. C. Construction shall not occur on any area of the site that the enforcement officer has designated at any time while conditions of noncompliance that have been identified by the enforcement officer continue to exist. 7 Page 198 of 445 D. Construction activities undertaken by the Contractor before resolution of all discrepancies specified in the bill of particulars, if undertaken in an area designated by the enforcement officer as a prohibited area, shall constitute a violation of this article. E. The City shall not be responsible for the direct or indirect consequences to the applicant or to third parties for noncompliant conditions that were undetected by inspection or that were undetected because the City, in operating its program of random inspections, did not inspect the property, F. The Contractor shall inspect the site, as well as any transferred sites, no less than once every seven (7) calendar days and shall make available to the enforcement officer a written report about site conditions within two (2) business days of the enforcement officer's request. The Contractor shall submit reports to the City of Waterloo Engineering Department within 24 hours of report completion. 7. UPDATING THE PLAN For a construction activity to be in full compliance with its NPDES storm water general permit, and for the Storm Water Pollution Prevention Plan to be effective, the plan must accurately reflect site features and operations. When it does not, the plan must be changed. The plan must also be changed if the operator observes that it is not effective in minimizing pollutant discharge from the site. In addition, the pollution prevention plan shall be updated to: • include Contractors identified after the submittal of the Notice of Intent. These Contractors shall certify the plan and be identified as co -permittees and • identify any change in ownership or transference of the permit and permit responsibilities. If, at any time during the effective period of the permit, the IDNR finds that the plan does not meet one or more of the minimum standards established in the general permit, the IDNR will notify the permittee of required changes necessary to bring the plan up to standard. Permittees shall have 7 days after notification to make the necessary changes. 8. HAZARDOUS CONDITIONS Because construction activities may include handling of certain hazardous substances over the course of the project, spills of these substances may create a hazardous condition and are required to be reported. Iowa law requires that the IDNR (515) 281-8694 be notified as soon as possible, but not more than six hours after the onset of a hazardous condition. Additional contacts should be made to the following offices: 8 Page 199 of 445 Waterloo Fire Department Waterloo Waste Management Waterloo Engineering Department (319) 291-4460 (319) 291-4553 (319) 291-4312 Also, if the spilled material is on the EPA's material list, the spill needs to be reported within 15 minutes to their national hotline (800) 424-8802. For any reported spills, the IDNR requires that a written report be submitted within 30 days. Information and forms are available at: ww.iowadnr.gov/spills/report.html. The storm water pollution prevention plan must be modified within 5 calendar days of a hazardous condition. The pollution prevention plan shall describe the release and the circumstances leading to the release. Steps to prevent the reoccurrence of such releases are to be identified in the plan and implemented. 9. PLAN LOCATION AND ACCESS The general permit has specific requirements regarding plan location and access. Plan location -A copy of the Pollution Prevention Plan must be kept at the construction site from the time construction begins until the site has reached final stabilization. Retention of records -Retention of records requires that copies of the Storm Water Pollution Prevention Plan and all other reports required by the permit, as well as all of the data used to complete the Notice of Intent, be retained for 3 years after filing the Notice of Discontinuation. Access- Although plans and associated records are not necessarily required to be submitted to the IDNR, these documents must be made available upon request to the Department of Natural Resources. If storm water runoff is discharged to a municipal separate storm sewer system, the plans must be made available upon request to the municipal operator of the system. 9 Page 200 of 445 10. CERTIFICATIONS A. OWNER/APPLICANT I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. The undersigned Applicant hereby agrees to defend, indemnify and hold the City of Waterloo harmless from any and all claims, damages or suits arising directly or indirectly out of any act of commission or omission by the Applicant, or any employee, agent, assignee or Contractor or subcontractor of the Applicant, in connection with Applicant's State NPDES General Permit No. 2 and/or Storm Water Pollution Prevention Plan. Name: Title: Signature: Date: B. APPLICANT'S ENGINEER I certify that this document and all attachments comply with all requirements of the Waterloo, Iowa City Code, Title 8, Chapter 4, Article B -Construction Site Erosion and Sediment Control, Name: William 5. Claassen Title: Professional Engineer Wayne Claassen Engineering and Surveying, Inc. Signature: 10 Date: 05119,/ (7 Page 201 of 445 C. CONTRACTOR/SUBCONTRACTOR I certify under penalty of law that I understand the terms and conditions of the general National Pollutant Discharge Elimination System (NPDES) permit that authorizes the storm water discharges associated with industrial activity from the construction site as part of this certification. Further, by my signature, I understand that I am becoming a co -permittee, along with the owner(s) and other Contractors and subcontractors signing such certifications to the Iowa Department of Natural Resources NPDES General Permit No. 2 for "Storm Water Discharge Associated with Industrial Activity for Construction Activities" at the identified site. As a co -permittee, I understand that I, and my company, are legally required under the Clean Water Act and the Code of Iowa, to ensure compliance with the terms and conditions of the storm water pollution prevention plan developed under this NPDES permit and the terms of this NPDES permit. I certify under penalty of law that this doctunent and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. Prime Contractor Signature Date Printed Name and Title Address Telephone No. SubContractor Signature Date Printed Name and Title Address Telephone No. SubContractor Signature Date Printed Name and Title Address Telephone No. 11 Page 202 of 445 APPENDIX A EROSION CONTROL PLAN Page 203 of 445 9E00-SSSF9IS) N.e �tIg9 sc$ (SIS) S \f"- Pala ..*1 4.1.1% • 91.9 rMl'O- • S9LE •3U1 tBUIAOAMIG put; OUFaoaullBu3 uesstasl3 audfM 3 "A"°"' auloUt weld loatuo3 ualeaa4 oMol'aalaakUM s;uawonoadwl Fal DuN.I d osnoyFaou oolaOFWM uvld uolFofa4suoo c M 00 O 6® 000® 6600 --= —'f�_ .-�.=-�� i=ce a • N Page 204 of 445 IOLRC Deal o1.1%1 • 6RR.R 11'd• ....Y 11x..4♦ SeLd vwI slits • UI'3ufl(oAln$ rayg3r pull BuldaauEsu3 uessuslo eu/SUivi 3 3333 " a,3 „3u Lao 30 TJ�'� ISE Pg snoop pull 'wipes IooldiLi eM4OI'oo1IeloM sauewenoaduil w -I dulHaed osnoyloou °opiuM uold uoljanaleuo3 D z N avirt— brad ax..33 PM. Y!La3.a— r� fg z z z o z H g wA en N 2 Page 205 of 445 tua 0-690 (0I) ...aYt6ie-669a ad 0 (6I !Mg 110-.N0 901E ou�'13updanans pue supaaul8ug memo auAsyl 3 $Ilulep ue.(y uolluallljul *lllenu aalumwJ0lS umol'ooI1O1UM siuotuonoadwl 10'I sul>laad asnogleoE ooIaalUM cold (ropanalsuop tial tar xru fe 41 a d re K a. 2 1 Page 206 of 445 VI ig i Pig im : a E1 fe 41 a d re K a. 2 1 Page 206 of 445 APPENDIX B ATTACHMENTS Page 207 of 445 IOWA DEPARTMENT OF NATURAL RESOURCES ENVIRONMENTAL PROTECTION DIVISION NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT CASHIER'S USE ONLY 0253-542-5W08-0581 Name No. 1 FOR "STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL ACTIVITY" or No, 2 FOR "STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL ACTIVITY FOR CONSTRUCTION ACTIVITIES" or No. 3 FOR "STORM WATER DISCHARGE ASSOCIATED WITH INDUSTRIAL ACTIVITY FOR ASPHALT PLANTS, CONCRETE BATCH PLANTS, ROCK CRUSHING PLANTS, AND CONSTRUCTION SAND AND GRAVEL FACILITIES." PERMIT INFORMATION Has this storm water discharge been previously permitted? ❑ Yes l / No If yes, please list authorization number Under what General Permit are you applying for coverage? General Permit No. 1 ❑ General Permit No. 2 ® General Permit No. 3 ❑ PERMIT FEE OPTIONS For coverage under the NPDES General Permit the following fees apply: ® Annual Permit Fee $175 (per year) Maximum coverage is one year. ❑ 3 -year Permit Fee $350 Maximum coverage is three years. ❑ 4 -year Permit Fee $525 Maximum coverage is four years. ❑ 5 -year Permit Fee $700 Maximum coverage is five years. Checks should be made payable to: Iowa Department of Natural Resources. FACILITY OR PROJECT INFORMATION Enter the name and full address/location (not mailing address) of the facility or project for which permit coverage is requested. NAME: Waterloo Boathouse Parking Lot Improvements STREET ADDRESS OF SITE: SW of Park Rd/Fairview Ave. Intersection COUNTY: Black Hawk CITY: Waterloo STATE: IA ZIP CODE: 50703 CONTACT INFORMATION Given name, mailing address and telephone number of a contact person (Attach additional information on separate pages as needed). This will be the address to which all correspondence will be sent and to which all questions regarding your application and compliance with the permit will be directed. NAME: Paul Huting COMPANY NAME (if applicable): City of Waterloo PHONE: 319-291-4370 STREET ADDRESS: 1101 Campbell Ave. CITY: Waterloo STATE: IA ZIP CODE: 50701 E-mail address (if available): Check the appropriate box to indicate the legal status of the operator of the facility. ❑ Federal ❑ State ® Public ❑ Private ❑ Other (specify) SIC CODE (General Permit No. 1 & 3 Applicants Only) SIC code refers to Standard Industrial Classification code number used to classify establishments by type of economic activity. 03/2017 cmc Be sure to complete both sides of this form DNPage 620840f 445 FACILITY LOCATION OR LOCATION OF CONSTRUCTION SITE Give the location by % section, section, township, range, (e.g., NW, 7, T78N, R3W). '/a SECTION SECTION TOWNSHIP RANGE NW 23 89N 13W OWNER INFORMATION Enter the name and full address of the owner of the facility. NAME: City of Waterloo MAIL TO: STORM WATER COORDINATOR IOWA DNR 502 E 9T" ST DES MOINES IA 50319-0034 STREET ADDRESS: 715 Mulberry St. PHONE: 319-291-4311 CITY: WATERLOO OUTFALL INFORMATION STATE: IA ZIP CODE: 50703 Discharge start date, i.e., when did/will the site begin operation or 10/1j92, whichever is later: October 1, 2017 Is any storm water monitoring Information available describing the concentration of pollutants in storm water discharges? ❑ Yes ®No NOTE: Do not attach any storm water monitoring information with the application. Receiving water(s) to the first uniquely named waterway in Iowa (e.g., road ditch to unnamed tributary to Mud Creek to South Skunk River): Infiltration areas then into the Cedar River Compliance With The Following Conditions: Yes No Has the Storm Water Pollution Prevention Plan been developed prior to the submittal of this Notice of Intent and does the plan meet the requirements of the applicable General Permit? (do not submit the SWPPP with the application) Will the Storm Water Pollution Prevention Plan comply with approved State (Section 161A.64, Code of Iowa) or local sediment and erosion plans? (for General Permit 2 only) Has a public notice been published for at least one day, in the newspaper with the largest circulation in the area where the discharge is located, and is the proof of notice attached? (new applications only) El El GENERAL PERMIT NO. 2 AND GENERAL PERMIT NO. 3 APPLICANTS COMPLETE THIS SECTION. Description of Project (describe in one sentence what is being constructed): Parking Lot Improvements For General Permit No. 3 - Is this facility to be moved this year? ❑ Yes ❑ No Number of Acres of Disturbed Soil: 3 (Construction Activities Only) Estimated Timetable For Activities / Projects, i.e., approximately when did/will the project begin and end: Start: October 1, 2017 End: September 30, 2018 CERTIFICATION — ALL APPLICATIONS MUST BE SIGNED Only the following individuals may sign the certification: owner of site, principal executive officer of at least the level of vice- president of the company owning the site, a general partner of the company owning the site, principal executive officer or ranking elected official of the public entity owning the site, any of the above of the general contracting company for construction sites. certify under penalty of law that this document was prepared under my direction or supervision in accordance with a system designed to assure that qualified people properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, this information is to the best of my knowledge and belief, true, accurate, and complete. I further certify that the terms and conditions of the general permit will be met. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. NAME: (print or type) TITLE AND COMPANY NAME OF SIGNATORY: SIGNATURE: DATE: 03/2017 cmc Be sure to complete both sides of this form °f'2a5445 SWPPP Inspection Report (Make inspections 1/7 days. Maintain copies of reports on site)* *Date: By: Project: Permit: Contractor: E.C. Sub: 1. Best Management Practice (BMP) Review, Actions Taken "X" One a. Truck Clean -off Area b. Silt Fence c. Filter Socks d. Inlet Protection e. Outlet Protection f. Bank Protection g. Rip Rap h. Swales Acceptable Unacceptable N/A Action Taken i. Ditch Checks j. Grading k. Topsoil Stockpiles 1. Class 10 Stockpiles m. Composted Areas n. Mulched Areas o. Temporary Seeding p. Permanent Seeding q. ECM's r. Sodding s. Sediment Pond t. u. v. 2. Earth disturbing activities this period were (describe): Page 210 of 445 3. Site perimeter review (describe): 4. Other Comments (attach maps, sketches, etc., as necessary): I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. (FoJdcr1PPP\SWPPP Inspection Repori.doc) Signature Page 211 of 445 WATERLOO BOATHOUSE PARKING LOT IMPROVEMENTS STORM WATER POLLUTION PREVENTION PLAN SEQUENCE OF EVENTS 1. Installation of silt fence. 2. Installation of portable sanitary facility. 3. Installation of building material dumpsters. 4. Construction of truck clean -off area, 5. Construction of concrete washout basin. 6. Notify City for pre -construction inspection. 7. Topsoil stripping salvaging and stockpiling. 8. Rough grading of the site. 9. Utility services construction. 10. Completion of grading, subbase and pavement construction. 11. Completion of sidewalk construction. 12. Completion of landscaping. 11 Complete clean-up of all pavement areas. 14. Notify City for Post -construction inspection. (After 70% stabilization has been reached.) 15. Removal of temporary erosion and sediment controls. 16. File Notice of Discontinuation of Construction Activity to Iowa DNR. (Within 30 days of temporary controls removal) 17. Filing of Notice of Discontinuation to City of Waterloo Engineering Department. NOTE: Disturbed areas shall be stabilized after the area is no longer being actively worked, no later than seven (7) days from the last activity. Page 212 of 445 APPENDIX C STANDARDS FROM THE IOWA CONSTRUCTION SITE EROSION CONTROL MANUAL Page 213 of 445 2.2 DUST CONTROL Chapter 2, V getation and Soli Stabilization Control MMteasures Figure 2.5. Truck -mounted dust -control applicatot• (Source: itttp://soiltae.corn/photo_GaileIy,Iitrni) Overview Description: A chemical product applied to the exposed soil surface to prevent the movement of dust that may be harmful to human health. Problem identification: Fugitive dust becomes airborne by wind or by vehicle movement due to construction site areas that are devoid of vegetation and moisture. Design purpose: To prevent surface air movement of dust from exposed soil surfaces. Associated practices: Becomes a problem when surface vegetation is destroyed and construction begins, with borrows and construction roads. Installation: A number of materials can be used, such synthetic resin, lignosulfanate, or soybean oil. See Table 2,1. In some cases, calcium chloride is used on roads. Other options are temporary seeding, roughening the soil surface, or erecting snow fences or other barriers. Table 2.1. Dust control mothods—dilution and rates of application Adhesive Water• dilution Nozzle Rate, gal/ac Resins emulsion 4:1 Tine 300 I,ignosulfanate 1:1 Coarse 1,815 Soybean soil (soapstock) Undiluted Coarse 1,210-2,420 Maintenance/inspection: Exposedsoil must be protected before dust becomes a problem. Design life: Varies with season and treatment, up to several weeks. Estimated cost:. $.03 .to $.07 per sq ft Iowa Construction Site Erosion Control Manual 43 Page 214 of 445 Chapter 2. Vegetation and Soil Stabilization Control Measures F guro 2,6. Manual dust -control applicator (Source: http://soiitac.com/Photo_Gallery,html) 44 Iowa Construction Site Erosion Control Manual Page 215 of 445 2.3 MULCT -LING Chapter2. Vegetation and Soil Stabilization Control Measures Figure 2.7. Mulching (Source: www.uscla.govstream_resforationnewgra.htnnl) Overview Description: Application of plant residue or other suitable material to the soil surface. Prablena identification: Tlie existing soil surface is devoid of vegetation and moisture, causing soil to beoome airborne and be transported off the construction site due to wind or vehicle movement. Design purpose: To reduce runoff, conserve moisture, and reduce erosion and sedimentation. Associated practices: Used on bare soil with either temporary or permanent seeding; may be used without seeding to protect critical areas; used after grading, in drainage areas, etc. Instalfation: Many materials can be used for mulching, The most readily available include grain straw, hay, wood chips or bark, wood cellulose fiber, wood excelsior, and gravel or crushed rock. For mulch to blend with the soil, the soil should be loosened. Since seedbed preparation requires that the soil be tilled to a depth of three inches, anis preparation. provides ideal soil surface treatment for the application of mulching. Proper application rates are important. Application rates are as follows: 1. Dry straw: Apply 1.5-2 tons per acre, 70 lbs per 1,000 sq ft. Straw mulching can be applied either by machine or by hand. The straw needs to be anchored to the soil. One method of anchoring is pressing the straw into the soil with a mulching tiller (a machine designed for this purpose), or applying a cutback asphalt tack at 1,200 per acre. Mulching applied at the correct rate will allow approximately 50% of the soil to be visible. 2. Hay: Apply 2 tons per acre, 90 lbs per 1000 sq ft. Tlie remainder of application is the same as straw. 3. Wood chips or bark: Apply 10 to 12 toms per acre. This can be applied by machine or by hand. The material decomposes slowly, and it is good, long-lasting mulch. Iowa Construction Site Lrroslou Control Manual 45 Page 216 of 445 Chapter 2. Vegetation and Soil Stabilization Control Measures 4. Wood cellulose fiber: Requires 1,000 is 1,200 lbs per acre. The fiber must be applied with a hydroseeder, Mulching must be applies] •after•tlze seed and fertilizer have been incorporated into the soil. 5. Wood excelsior; Apply at rate of 2 tons per acre. This material lasts longer than straw and is free of weeds. It can be applied by machine or by band. Like straw, it should be inemporated into the soil. 6. Crushed rods or gravel: Apply at rate of 40 cu yds per acre or 1.5 cu yds per 1000 sq ft. The recommended size is three-fourths to one in. These specifications will result in rock mulching being placed one rock thick, and 50% of the soil should be visible. This is excellent mulching for short slopes or areas that will be subject to light traffic. It may also be placed over black plastic to control weeds. Maintenance/inspection: Inspect after heavy storm runoff Look for small areas of erosion or where the mulch has washed away. All areas of failure should be repaired at once, Design life: Varies, three months to one year. Estimated costs: Unit cost is dependent on local material cots. 46 Iowa Construction Site Erosion Control Manual Page 217 of 445 • Chapter 2. Vegetation and Soil Stabilization Control Measures 2.4 SEEDING AND FERTILIZING Figure 2.9. Seeding and Fertilizing (Source: Iowa DOT) • • Figure 2.9. Grain drill seeding (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) Iowa Construction Site Erosion Control Manual 47 Page 218 of 445 Chapter 2. Vegetation and Solt Stabilization Control Measures Overview Description: Establishment of grasses and or legumes on disturbed areas. Note: A ground cover of grass is the most effective method for controlling erosion, Problem identification: To reduce erosion and sedimentation. Bare areas of soil exposed to the elements contribute sedimentation and dust, Designprupose: To reduce erosion and damage to downstream resources and improve the soil for permanent plantings. Associated practices: Applies to all disturbed areas devoid of vegetation., unless a specific reason causes vegetation to be inappropriate, such as in protecting slopes, waterways, etc, Installation: Effective reduction in erosion can be achieved by either temporary or permanent seeding. Temporary seeding is short-lived and will lose its effectiveness in six to nine months. The procedure for temporary seeding will be addressed first. When it becomes evident that a disturbed area in a construction site will not be disturbed for 21 days, it shall be seeded before day 14. However, if excavated material is present, the disturbed area should be seeded or surrounded by a silt fence. Temporary Seeding 1. Prepare seedbed to a depth of three in. Before final preparation, apply 400 lbs of 13-13- 13 fertilizer per acre (10 lbs per 1,000 sq ft) and incorporate it into the seedbed, 2. Roll the area to be seeded with au approved eultipacker. 3, Apply seed with an approved seeder. 4. Roll the seeded area. If the seeded area is relatively flat, the seeding operation is completed. 5. Mulching will be beneficial if the seeded area is sleeper than a 3:1 slope or faces south or southwest. The rate of application is 1.5 tons per acre (70 lbs per 1,000 sq ft). 6. Till the mulched area with a mulching tiller, If a hydroseeder is used to apply hydromulching, it must be applied at the rate of 2,000 lbs per acre and as the firman operation. It is not permitted to apply seed and fertilizer with the mulching. There arc several types of temporary seeding: • Perennial ryegrass, 40 lbs per acre (1 lb per 1,000 sq ft) • Oats, 48 lbs per acre (1.2 lbs per 1,000 sq ft). Plant March 1 to May 20. • Sudangrass, 35 lbs per acre (0.8 Ib per 1,000 sq ft). Plant May 21 to August 14, • Witter rye, 64 lbs per acre (1.6 lbs per 100 sq fl). Plant August 15 to September 30, 48 Town Construction Site Erosion Control Manual Page 219 of 445 Chapter 2. Vegetation and Soil Stabilization Control Measures Permanent Seeding 1. Prepare seedbed to a depth of 3 in. Before final preparation, apply 700 lbs of 13-13-13 fertilizer per acre (12 lbs per ,000 aq ft). 2. Roll seedbed with an approved cultipacker, 3. Apply seed with an approved seeder, 4. Roll seedbed. 5. Apply mulching uniformly at rate of 1.5 tons per acre (70 lhs per 1,000 sq ft). 6. Till all areas mulched on the contour with a mulching tiller. There are several types of permanent seeding: • Lawn grass mixture, 80 lbs per acre (2 lbs per 1,000 sq ft): bluegrass 60%, perennial ryegrass 20%, creeping red fescue 15%, and white dutch clover > 5%. • Tall grass mixture, 40 lbs per acre, (1 lb per 1,000 sq ft): Ky 31 fescue 50%, switcbgrass 10%, orclrardgrass 20%, bromegrass 15%, and alsike clover 5%. Maintenance/inspection: Inspect once a month and note the stand of grass; look for areas where runoff water may have caused rills to form, or where lack of moisture may have caused seedlings to die. All areas showing stress should be corrected: It may be necessary to reprepare the • seedbed, reseed, and remulch. Design life: Temporary seeding varies by season; permanent seeding is permanent. Estimated costs; Temporary seeding: $233 per acre. Mulching: .1350 per acre. Permanent seed, fertilizer, and mulching: $945.00 per acre. Iowa Construction Site Erosion Control Manual 49 Page 220 of 445 Chapter 2. Vegetation and Soil Stabilization Control Measures 2.5 SILT FENCE Figure 2.10. Silt fence (Source: Iowa DOT) Overview Description: A temporary barrier of geotextile fabric (filter fabric) used to intercept runoff from small drainage areas of disturbed soil to allow the sediment to settle out of the runoff water. Silt fences are one of the most convenient control measures to use our all projects that involve soil disturbance, .Problem identification.: Exposed soil areas are subject to water erosion and sediment movement during and atter storm water events. Materials and methods are required to eliminate soil loss or movement of soil across construction sites from such events. Design purpose: To trap sediment from sheet flows before it leaves the construction site. Silt fences are effective in trapping sediment from all activities that involve soil disturbance. The fences can be used on adjacent properties, adjacent bodies of water, large sloping areas, near streams and waterways, and near surface drainageways. Associated practices: Used in conjunction with silt traps and basins, temporary seeding, and ditch checks to limit the amount of sediment that approaches the silt fence. installation: Tables 2.2 and 2.3 show the suggested spacing on slopes and in ditches that contribute runoff to a sill fence area. Table 2.2. Silt fence spacing on slopes Slope Placement interval, ft 3:1 (33%) 40 4:1 (25%) 50 5:1 (20%) 60 10:1 (10%) • 100 C 50:1 (2%) • 150 50 lows Construction Site Erosion Control Manual Page 221 of 445 Chapter2. Vegetation and Soil Stabilization Control Measures Table 2.3. Silt.fence spacing.in.dItches Ditch grade, % Approximate spacing, ft 1-2 150 2-4 75 4-6 40 >6 25 The maximum drainage area flow to a silt fence should not exceed 1/4 acre per 100 ft of fence. Most erosion will occur in the fonm of sheet erosion, with no concentrated water flow to the fence. Silt fences should be placed as close as possible to the undisturbed soil. All filter fabric shall comply with the specifications set forth by the Iowa Department of Transportation. Steel posts roust be used. Note other control measures, filter strips, and inlet protection. IM2aintenarice/inspectian: Inspect once a week and after each rainstorm; look for undercutting and failures in fabric. Clean and dispose of sediment as necessary; repair water damage and fabric failures at once. Design Life: Until sediment accumulates to one-half the height of the fence. _Estimated cost: Silt fence: $2.80 per linear ft. instructions for Figures 2.11 and 2.12 The following details describe various methods of silt fence construction that may be required for the control of siltation on a project. The contractor shall be responsible for accomplishing the required silt fence construction work on the project in such a manner as to effectively minimize and control the water pollution that might be caused by soil erosion from. the project. These features are untended to be maintained in appropriate functional condition from the initial construction stages to completion of project. In addition to the details shown in Figure 2.11 and Figure 2.12, other provisions for controlling erosion may be incorporated into the project work. Steel line posts for the field fence (T -section), exclusive of an anchor plate, shall weigh not less than 1.3 lbs per 11. All compaction of backfill shall be performed with a mechanical tamper or pneumatic tamper. Ail compacting equipment shall be operated according to the manufacturer's recommendations. lows Construction Site Erosion Control Manual 51 Page 222 of 445 Chapter 2. Vegetation and Soil Stabilization Control Measures Installation Notes (numbers match.thos.e. on Figures 2.11 and 212) 1. Secure top of geotextile fabric to steel post (see detail of attachment to post), 2. Fold engineering fabric across the bottom of the trench. 3. Make vertical cut in top fold area of fabric, Pull out and twist cord. 4, Loop cord around post to form a loop. Pull wire through fold area of fabric and secure around post. 5, Steel post to be embedded 28 in. below trench bottom. 6. Minimum trench size should be 12 in, deep by 4 in, wide; compact the backfill. Ile taw, bar ..4....+—N w 14 tr. .2 S61 F+nr+ Sib lu^ pnrI. t +k SITUAnON PLAN VASS. VIEW CD ATTACHMENT TO POST Figure 2.11. Silt fence situation plan (Source; Department of Civil, Construction, and Environmental Engineering, Iowa State University) 52 Iowa Construction Site Erosion Control Manual Page 223 of 445 Chapter 2. Vegetation and Soil Stabilization Control Measures $1.41 fent. lm 5'4• Mk- -poor. l6' Mwmv_m inbd, TIJ��f-I� IYPiCAL SECTION II' le at Inn mlry, fo "'�----04lwmd Ilnv BnVlnenrinv rnpgl` di 9vuxd lire }� I\r 0 r\ fiend. i Ulvand (Ino Bnllerr �� /WC Fdru le 111 nmKn r" DEWS CrF $111 IFENCS iNncb Bon 1'11,.1. "0..001d.k-_. 'T' hml font. oar flaw VA" AIM. TYricM SECTION r A6n,v &ernd IG. Yw1oLL • 1Ab'°� Q,a�nd 4fn S' Mun. `�• Alen, 5' 5' Mex. ,I „l mend Iln. 1101.01 Bnhdc u fold fvh.lr min umrA fremk ikxem OETAIt5 OF OIECH CHECK no' to Ham! Kr crud ,An In Imo. Figure 2.12. Enlargements of number elements in Figure 11 (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) Iowa Construction Site Erosion Control Manual 53 Page 224 of 445 Chapter 2. 'Vegetation and Soil Slabilizntion Control Measures Figure 2.13. improper silt fence installation (Source: Minnesota DOT) Figure 2.14. Proper silt fence installations (Source; Iowa DOT) 54 Iowa Construction Site Erosion Control Manual Page 225 of 445 Chapter 3. Structural Erosion Control Measures 3.9 INLET PRQTECT}pip Figure 3.14. inlet protection (Source: Minnesota DOT) Overview Description: A manufactured protective device or barrier used to trap sediment at a stone drain surface or curb inlet, Problem Identification: During grading operations, measures are required to prevent sediment from moving from the work area into surface drains in the pavement curb or from area drains into the work area. Design purpose: To trap sediment carried in stormwater runoff from disturbed areas and to prevent sediment from moving out of the work area. Associated practices: Small basins should be used extensively around earth surface areas during construction and an a day-to-day basis as contention proceeds near where runoff will take place. .Installation: A number of practices provide storax dram inlet protection, Ideally, the drainage area is limited to one acre or less, Each practice will be reviewed separately below. 1. Curb drop inlet protection: Wire mesh of sufficient strength to support filter fabric with stone shall be placed so it extends 2f beyond the inlet in both directions. The 2 -inch - sized stone should be placed against the filter fabric to a depth of 10 to 12 in. To ensure that runoff does not bypass the inlet, install temporary dikes directing the flow into the inlet. 2. Excavated drop inlet protection: The side slopes should be no steeper than 2:1. The excavated basin should be 1-2 ft deep. The basin should be shaped with the longest dimension oriented toward the longest inflow in order to result in maximum trap efficiency. The capacity of the basin should be 900 cu ft per acre. Weep holes protected with filter fabric and stone should be provided for draining the temporary pool. 88 - Iowa Construction Site Erosion Control Manual Page 226 of 445 Chapter 3, Structural Erasion Control Measures 3. Silt fence drop inlet protection: A 3 ft square frame, reinforced with wire mesh and covered with filter fabric on•the sides,•should.he.installed around anWaite with the bottom edge sealed. The maximum height of the fabric should not exceed 18 in. Steps must'be taken at the.site and upstream to prevent water or sediment from overtopping the silt fence. 4. Sod drop inlet protection: Place the sod to form a turf mat completely covering the soil surface for a minimum distance of 4 ft on each side of the intake where runoff water will flow, The slope where the sod is placed should not exceed 4:1. During the first four weeks, the sod should be watered twice a week. The ground should be wet to a depth of 4 in. This method should only be applied in urban areas with a drainage area of less than 1/4 acre. 5, Compost filter tubes: Compost filter tubes can be placed around the perimeter of an area intake or in the throat or around the grate of a curb inlet. 6. Raise inlet of structure to provide a natural silt basin. 7. Keep elevation of fill one ft below inlet flow line. 8. Place silt basin. approximately 200 ft ahead of entrance pities in ditch grades 1% to 2%. Maintenance/inspection: These structures should be inspected after every storm. Any sediment should be removed and disposed of on the site, Any damage should be repaired. Design life: The life of an earth surface inlet protection is estimated to be three to six months, and that of a curb inlet protection is one year, Estimated cost: Silt fence costs $2.80 per linear ft (2004); crushed rock costs $15.40 per ton (2004). Iowa Construction Site Erasion Control Manual 89 Page 227 of 445 Chapter 3. Structural Erosion Control Measures SILT FENCE EXCAVATE MINIMUM TOE FABRIC INJ 6' MINIMUM MAXIMUM 1:1 SLOPE 14' STORM DRAIN STRUCTURE =} 2' WEEP HCI E5 INL:T SECTION i a i 2x4 CR 4 z 4 POSTS INTERIOR sn.7C:NG SsLi FENCE M:.. ES1�L ATTAC:?cD TO KL.SsCFS Figure 3.95. inlet protection diagram (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State 'University) 90 Iowa Construction Site Erosion Control Manual Page 228 of 445 Chapter 3. Structural Erosion Control Measures Figure 3,16, Inlet sediment control (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) Von k4 I w 1 a.v.e. fKaoat Zwnvis k) Figure 3.17. Fitter fabric drop inlet protection (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) Iowa Construction Site Erosion Control Manual 91 Page 229 of 445 Chapter 3. Structural Erosion Control Measures Construction specifications 1. Filter fabric or burlap may be used for short-term applications. 2. Cut fabric from a continuous roll to eliminate joints. If joints. are needed, they will be overlapped at the next stake. 3, Stake materials will be standard 2 by 4 in. wood or an equivalent. Metal stakes may be used with a gninimurn length of 3 ft. 4. Space stakes evenly around the inlet 3 ft apart and drive them a minimum of 18 hi. deep. Spans greater than 3 ft may be bridged with the use of wire mesh behind the filter fabric for support. 5. Fabric shall be embedded a minimum of 1 ft below ground and backfillecl. Tlie fabric shall be securely fastened to the stakes and frame. 6. A 2 by 4 in, wood frame shall be constructed around the crest of the fabric for overflow stability. 7. Maximum drainage area = T acre. 92 Iona Construction Site Erosion Control Manual Page 230 of 445 ------ ,_ r..............-.» w•....4 •777..,•w.. -.4.,. Chapter 3. Structural Erosion Control Measures ua 0.4 •dM J` 4. A M'K • w+ •• 4 tt .�•.. .,. ,.: -www. r•'4,...r.+11..� is "Eour. 1. -foot Wide Strtps of Sod on Each Side of the Drop Inlet Figure 3.18. Sod drop inlet protection (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) Construction specifications 1. Bring the area to be sodded to final grade elevation with topsoil. Add fertilizer and lime, and install sod in accordance with the practice on sodding. 2, Lay all sod strips perpendicular to the direction of flow. 3. Maintain a minimum width of 4 ft in all flow directions. 4, Sod strips shall be staggered so adjacent strip ends are not aligned. 5. Maximum Drainage Area ,25 acres Iowa Construction Site Erosion Control Manual 93 Page 231 of 445 Chapter 3. Stl'uctural Erosion Control Measures 2' MINIMUM LENGTH OF2"X 4" 2"x4" WEIR 2" STONE FILTER CLOTH Cr MAXIMUM SPACING of 2" x 4" SPACERS SAND EAG OR ALTERNATE WEIGHT If .ir tr h - 2" x 4" SPACER WIRE MESH • b • ti 2' STONE 2" x 4" ANCHORS CLOTH MESH 2" x 4" ma 2" x 4" SPACER UNLET TO PIPE Figure 3.49. Curb gutter inlet protection (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) Construction specifications 1. Wooden frame shall be construction of 2 by 4 in. construction -grade lumber. 2. Wire mesh across throat shall be a continuous piece with a 30 in. minimum width and a length 4 ft longer than the throat. The mesh shall be shaped and securely nailed to a 2 by 4 in. weir. 3. The weir shall be securely nailed to 2 by 4 in. spacer, 9 in. long, and spaced no more than G ft apart. 4. The assembly shall be placed against the inlet and secured by 2 by 4 in. anchors, 2 ft long and extended across the top of the inlet and held in place by sandbags or alternate weights. 5. Maximum drainage area - 1 acre. 94 Iowa Construction Site Erosion Control Manual Page 232 of 445 Chapter 3. Structural Erosion Control Measures CIR VEL.. SLJPPbftTEA FlY MARA4AAE CLOTH It 4L.L.1:111 17.4ATNt5E dNp RESTRICT SE17SM HT MOVEMENT_ Figure 3.20. Excavated drop Inlet protection (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) Construction specifications 1. Clear the area of all debris that will hinder excavation. 2. Grade approach to the inlet uniformly around the basin. 3. Weep holes shall be protected by gravel. 4. Upon stabilization of the contributing drainage area, seal weep holes and fill the basin with stable soil to final grade. Compact it properly and stabilize with permanent seeding. 5. Maximum drainage area = 1 acre, Iowa Construction Site Erosion Control Manual 95 Page 233 of 445 Chapter 3. Structural Erosion Control Measures 3.14 STABILIZED CONSTRUCTION ENTRANCE Figure 3.26. Temporary stabilized construction entrance to construction site (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State TJniversity) Overview Description: A crushed rock- or gravel -stabilized pad located at points of vehicular ingress and egress on a construction site. Problem identification: Sediment in the form of maid can be transported by vehicles to adjacent public or private property. Steps need to be taken to minimize that transport. Design purpose: To reduce the amount of mud on vehicle toes before vehicles enter a public road. Associated practices: Used where traffic leaves a construction site and moves directly onto a public road or other paved or granular surface. Installation: The entrance should be located to provide for maximum use by all construction vehicles. The aggregate layer trust be at least 6 in. thick. The pad must be the full width of the vehicle entrance and exit area. The length of the entrance must be at least 50 It If conditions on the site are such that the majority of the mud is not removed when vehicles travel over the aggregate, then vehicle tires should be washed before entering a public road. Wash water should be carried away from the entrance to a settling basin to remove the sediment. Maintenance/inspection: The condition of the aggregate needs to be monitored daily. The entrance should be maintained in a condition that will prevent tracking or flow of mutt onto a public road. Any accumulation of mud must be removed and more aggregate added as needed. This may require top dressing with two -incl. stone as conditions demand. Design life: Varies, based on site conditions and traffic volume. Estimated cost: Costs vary with aggregate size, source, and transportation charges. lowa Constrnclion Site Erosion Control Manual 101 Page 234 of 445 Chapter 3. Structural Erosion Control Measures 3,16 SEDIMENT BARRIER a..i 4' SC r Figure 3.29. Silt fence sediment barrier (Source: Department of Civil, Construction, and Environmental Engineering, Iowa State University) ... . . Overview Description: Sediment barriers are temporary structures that filter ninoff so the water continues while the sediment stays on the site. Problem identification: Sediment carried by sheet flow should be prevented from leaving the construction site. Design purpose: To retain the sediment on construction sites of one-half acre or less. .Associated practices: As soon as the vegetation is removed by construction activity, sediment barriers should be used extensively n drainage ditches and waterways. installation: All barriers should be placed on the contour. On -slope barriers should be placed no more than 50 ft apart. The most commonly used materials for sediment barriers are sandbags and silt fences. 1. Sandbags: Sandbags should be installed so that the flow under or between bags is minirnal. If the height exceeds two bags, anchoring with stakes may be required. 2. Silt fence: A silt fence is designed to allow water to pass through while retaining the sediment on the site. The silt fence should be installed in accordance with the details set forth in this manual. Maintenance/inspection: Inspect periodically or after each precipitation event. The sediment barrier must be maintained until the project is 'vegetated or accepted. If the sediment barrier deteriorates to the point at which it loses ifs effectiveness, it should be replaced. Design life: Six to nine months. Estimated cost: Silt fence costs $2.80 per linear ft (2004). 104 Iowa Construction Site Erosion Control manual Page 235 of 445 APPENDIX D IOWA DOT STANDARD ROAD PLANS Page 236 of 445 L � 4l • ExEsOn9 W Propel cd REpht of Wzy PLAN FOR SILT FENCE 11 3 a 5 w 1 1 13 SILT FENCE N 0 -J J ni • FE 5 • 13 SECTION A -A rtItal 3 9 Page 237 of 445 •• • • rJ • |uknf•-k, ■ PLAN FOR DETCH CHHEC • w SILT FENCE § SECTION C -C Page 238 of 445 t \ \ ‘. \ / ' 1 \\ \ 4 2 \ i I 1 1 i I i 1 \ i 1 I / w 10 4.1 1 1 SILT FENCE 0 rt, -- _ __ cc 1 , / ) J .1.- Page 239 of 445 APPENDIX E SUDAS STANDARD DRAWINGS Page 240 of 445 GENERAL NOTES FILTER BERM FILTER SOCK S 00 ao �aJJo r/1G'r ad -Iraq,�a/'o/S1i p/ ay�`0e 9J � c o.° °d u O 01 0 Y 0 0v o E a 0 A ACX o 0 0 CT, y Uwo O 0 0 N 0 00 For sediment and slope control For perimeter control along street Q 171 LW 0 0 W Z Cb CIS LL 0 1— w N FILTER BERM & FILtER SOCK PLACEMENT OF BERM OR SOCK FIGURE 9040.2 SHEET 1 OF 1 Page 241 of 445 GENERAL NOTES: U 0 o m'a I v 51 4'— a2 CI .s'°cu 9o )wcv h o m r- w al' aCD 5 ,-- u dc0c'.e62-= .F- 'U� � 'Ewo E U N alj Nr'o-.-'—, ▪ S cy f3 id NN.0.o Ns. a o m ne0N' o 015,.2 5 wd• O .B. Ev..02 L., o,.0 0 Vsro as P ▪ O} .o ,G '�.� C P N_o c,U N .n a` o a .a,. E rr0Ta � -t: u �N § p d c .0.22, ,0 m c U .�O ' N °0 0 i]. o 0 [) 0 .C1 8 *2- O % N p— P o b un o n c-1.4.- vi o Ey a I.'` p ClN N -0-- -1❑ L.:�C NO,'n 0 6i') o U a.in 61 7 .c Q} O. 3 N ut c' o . o E m u= n N c m W a a .5 Vs a o's5 u O D O O O VIN ▪ V1 -a Variable (20' for a normal 10 wide ditch.) TYPICAL SILT FENCE DITCH CHECK Pt1 riiiiirr■it '' • Cs Cd O'> LL SILT FENCE ATTACHMENT TO POST IFJGURE 9040.19 (SHEET 1 OF 2 Page 242 of 445 U • 0 W 0. CO a 5 W 0-20 L,W r L,L SHEET 2 OF 2 v � • SILT FENCE TYPICAL SILT FENCE INSTALLATION ON LONGITUDINAL (Profile View) FIGURE 9040.19 (SWEET 2 OF 2 Page 243 of 445 pi U 0 U a 7 c w E ami t-. O E �,° c m a v �_ `o c .c va c y n a`r o ur En O ? O C O yr O c ltl c,c N c fl b In J .0 ❑ V O C7 N } q C E e V Entrance width: 20 ft. minimum. STABILIZED CONSTRUCTION ENTRANCE InGURE 9040.20 ISHEET 1 OF 1 Page 244 of 445 GENERAL SPECIAL PROVISIONS 1. SCOPE OF WORK The work covered by this contract consists of furnishing all labor, equipment, and materials and performing all operations, in connection with the F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS, Contract No. 940, as shown on the contract drawings and in accordance with these specifications. The contract drawings, which accompany and form a part of this contract and specifications are dated August 31, 2017. They have the general title of F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS, Contract No. 940. The drawings are numbered and separately entitled as follows: Sheet No. Description 1 Title Sheet 2 General Notes 3.-4. Estimate Project Quantities and Bid Reference Notes 5. Overall Project Schematic 6. Erosion Control Plan 7. Site Demolition Plan 8.-9. Typical Sections and Details 10.-11. Site Grading Plan 12. Entrance Road Plan/Profile-Alternate "A" 13. Stormwater Quality Infiltration Area Details E1. -E2. Electrical and Lighting Plans and Details L1. -L3. Landscaping Plans and Details X1. -X2. Cross -Sections, West Parking Lot X3. -X11. Cross -Sections, Entrance Road and East Parking Lot The standard specifications of the City of Waterloo are to be used along with the special provisions described herein and shall be considered as part of the contract documents. 2. CONFLICTING SPECIFICATIONS All requirements of other specifications contained in the contract documents which conflict with the provisions of the special provisions, Bid Reference Notes and/or will be considered void. 3. DUMPING AREAS Excess material resulting from construction operations shall be hauled to the County Landfill or other area secured by the Contractor and approved by the City Engineer. Rubble, rubbish, trees, brush, and other unsuitable backfill material, as GENERAL SPECIAL PROVISIONS CONTRACT NO. 940 Page 1 of 5 Page 245 of 445 designated by the City Engineer, shall be hauled to the County Landfill, All Landfill charges are to be considered incidental to the contract and are the responsibility of the Contractor. 4. CONSTRUCTION DAMAGE The Contractor shall exercise care during construction operations to ensure the safety and protection to existing features located near or within the limits of construction. Damage caused by negligence or poor workmanship, as determined by the Engineer, shall be considered the Contractor's responsibility. 5. REMOVED MATERIALS All materials removed as part of this Contract shall remain the property of the City unless the City determines that he materials are not salvageable and the City does not want to retain ownership of the materials. Materials designated in the field by the Engineer as nonsalvageable shall be hauled and disposed of by the Contractor at no cost to the City. All other materials shall be transported to locations as directed by the Engineer. No separate measurement or payment will be made for hauling or disposing of removed materials and it shall be considered incidental to applicable items. 6. OVERHAUL Overhaul will not be paid for "surplus material" obtained from any of the items of construction under this contract. The cost of overhaul will be considered as incidental to the items to which it applies. 7. MAILBOXES The Contractor shall notify the United States Postal Department of mailboxes, which interfere with any part of the work before removing them, and the Contractor will relocate them as required by the Postmaster. The removal and replacement of mailboxes will not be considered for direct payment, but will be considered incidental to the item to which it applies. 8. PAY ITEMS All pay items are listed in the proposal and shall include the purchase of all materials, delivery of these materials, and furnishing all labor, plant and miscellaneous work needed to make the item complete. All such cost shall be incidental to the proposed item to which it applies and shall not be considered for separate payment. GENERAL SPECIAL PROVISIONS CONTRACT NO. 940 Page 2 of 5 Page 246 of 445 9. BREAKDOWN OF LUMP SUM CONTRACT PRICE ITEMS The Contractor shall, immediately upon execution and delivery of the contract, before the first estimate for payment is made, deliver to the City Engineer a detailed estimate giving a complete breakdown of the lump sum contract prices. The submitted breakdown shall be approved by the City Engineer prior to any payment of any lump sum price item. 10. PERMISSION TO HAUL OVER STREETS, RAILROADS AND HIGHWAYS The Contractor will be required to secure, from the proper authorities, permission or permit which may be required to haul over streets, highways, railroads or private property, and any hauling operations of the Contractor shall be subject to the requirements of such permits, permission, and to all applicable regulations, laws, and ordinances governing hauling and movement of equipment over streets, railroads, highways and private property. Any costs or inconvenience caused by obtaining any necessary permits or permission shall be considered completely covered by the price bid for the items in the proposal. 11. CONSTRUCTION SCHEDULING The City Engineer shall approve Contractor's work schedule prior to starting. All revisions shall also be approved. The City Engineer may change the schedule to accommodate changing construction conditions. The Contractor shall coordinate the work under this contract with contractors performing work under other contracts which may be performed concurrently. The Contractor shall be responsible to notify the Police, Fire, Street and Engineering Departments of the closing and opening of streets. The Contractor shall commence work within ten (10) days after receipt of the "Notice to Proceed" and diligently execute the work of the contract to completion. 12. PRE -CONSTRUCTION CONFERENCE Before any work is started, the Contractor shall arrange with the City Engineer to hold a pre -construction conference to discuss problems and schedules of contracts. 13. UNDERGROUND UTILITIES It is the responsibility of the Contractor to obtain the location of gas lines, water lines, electric, telephone, and cable television cables or wires from the various utility companies and the City electrician before starting any excavation. The Contractor shall be responsible for any damage to any underground utilities. The Contractor shall expose those utilities indicated an the plans so that elevations GENERAL SPECIAL PROVISIONS CONTRACT NO. 940 Page 3 of 5 Page 247 of 445 may be determined before beginning construction. This work shall be considered incidental to other items of work. If the Contractor believes that additional costs have been incurred due to a utility being improperly located, the resolution of the additional costs incurred shall be made between the Contractor and the respective utility company. 14. TRAFFIC SIGNS AND STREET SIGNS The Contractor shall contact the City of Waterloo Traffic Operations Department to have any street sign that will be affected by construction removed and replaced when the work has been completed. 15. TRAFFIC CONTROL DURING CONSTRUCTION The Contractor shall, at his own expense and without further or other order, provide, erect and maintain, at all times during the progress and suspension of the work and until completion and final acceptance thereof, suitable and requisite barricades, signs or other adequate protection, as required by the latest edition of Part VI of the "Manual on Uniform Traffic Control Devices" and shall provide, keep and maintain such barricades, signs, etc., as may be required or as may be ordered by the Engineer, to ensure the safety of the public as well as those engaged on the work. All barricading plans shall be reviewed by the Engineer. The Contractor shall determine, provide and obtain approval from the City Engineer on all detour locations for all street closings, barricades and posting prior to construction. These shall meet requirements of the City Police Traffic Department. The Contractor shall notify the City Engineer's Office and the Police, Fire and Street Departments when the street is closed for construction. All barricading shall be in accordance with the latest edition of Part VI of the "Manual on Uniform Traffic Control Devices." Encapsulated lens sheeting is not required on this project. 16. GRADES, LINES, LEVELS AND SURVEYS All necessary grades, lines, levels and surveys shall be established by the Owner's Representative and maintained by the Contractor. The Contractor shall pay for all re -staking. The Contractor shall verify all grades, lines, levels and dimensions as shown on the drawings, and he shall report any errors or inconsistencies in the same to the City Engineer before commencing work. 17. SAFETY OF WORKERS AND PUBLIC The Contractor shall, at all times, take necessary precautions to protect the life and health of all persons employed on this project and the public. He shall provide GENERAL SPECIAL PROVISIONS CONTRACT NO. 940 Page 4 of 5 Page 248 of 445 necessary safety devices and safeguards in accordance with latest and best accident prevention practices. All such protection shall be furnished to employees without cost. No direct measurement of payment shall be made for this protection, but shall be considered incidental to other items of work. The public shall be kept outside of any work area. 18. WORKING ON SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS The Contractor shall notify the Engineer in writing forty-eight (48) hours in advance if work on Saturday is planned. By noon the Friday before the planned Saturday work, the Contractor shall confirm the Saturday work schedule with the project inspector. Work on Sunday requires prior approval of the Engineer in accordance with the Waterloo Standard Specifications. The Contractor shall not work the following days in 2017 due to City holidays: September 4, November 23-24, and December 25-26. GENERAL SPECIAL PROVISIONS CONTRACT NO. 940 Page 5 of 5 Page 249 of 445 SPECIAL PROVISIONS I. MECHANICALLY COMPACTED BACKFILL All excavations shall be mechanically compacted to ninety-five percent (95%) of Standard Proctor Density. At -2 to +4% of optimum moisture except the top 24" of subgrade in street right-of-way which shall be compacted to 98% of Standard Proctor Density at -2 to +4% of optimum moisture. Payment for this work shall be incidental to the contract and no separate payment shall be made for compaction of backfill. 2. TRAFFIC CONTROL The Engineer, or authorized representative, shall periodically review traffic control that has been put in place by the Contractor. If traffic control devices are found to be without proper maintenance, penalties shall be assessed. Improper maintenance shall include, but not be limited to, the following situations: A. Less than 100 percent of lights in working order. B. Any barricade or sign moved or tipped over. C. Fencing not supported in a vertical position. D. Fencing not placed around excavations when workers/equipment are not working at the location. E. Lack of proper barricades or signage. Each incident is treated as a separate citation on an individual basis. It is not intended that minor deficiencies be price adjusted if corrected the day notification is given. In addition to a price adjustment, the Engineer may suspend work for irresponsible and/or repeated failure to construct the project using proper traffic control procedures. Penalties: 1st Offense Written warning given by City. 2nd Offense $ 100 3rd Offense $ 250 4th Offense $ 500 5th Offense $1,000 6th Offense Engineer's discretion (amount or more equal or greater than $1,000) 3. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the Contractor shall pay to the City Liquidated Damages in the amount of $500.00 per day, for each day, as further described herein, in excess of the authorized time, SPECIAL PROVISIONS CONTRACT NO, 940 Page 1 of 4 Page 250 of 445 Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the Contractor does, or could have worked from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sundays if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work, the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. In addition to these liquidated damages, the Contractor shall reimburse the City for all claims and costs that the City incurs from landowners and/or tenants of effected properties that the landowners and/or tenants are not able to plant, cultivate or harvest because of the Contractor not completing the project within the intermediate and/or total contract completion dates specified. 4. HAUL ROUTES Haul routes to and from the project site shall be submitted for review by the Engineer. In general, the Contractor shall request haul routes over the main streets in the area, staying on streets within the project as much as possible and should not include truck -embargoed streets. 5. STANDARD SPECIFICATIONS The Standard Specifications which are referenced in the contract documents are designated as follows: WATERLOO STANDARD SPECIFICATIONS - "Standard Specifications for Municipal Public Works Construction, City of Waterloo, Iowa." IDOT STANDARD SPECIFICATIONS - "Standard Specifications for Highway and Bridge Construction, Iowa Department of Transportation, Ames, Iowa, Series of 2001" (unless otherwise noted) and current revisions thereof. SUDAS - "Iowa Statewide Urban Standard Specifications for Public Improvements" SPECIAL PROVISIONS CONTRACT NO. 940 Page 2 of 4 Page 251 of 445 6. QUANTITY ADJUSTMENTS The following Bid Items are exempted from consideration under the provisions of Section B. "Scope of Work," Paragraph 7 of the "General Specifications for Construction" concerning the variance of the "As -Built" quantity of the listed item by more than twenty (20%) percent from the estimated quantity specified in the contract: BID TOTAL ITEM DESCRIPTION UNIT QUANTITY 002. Topsoil Strip, Salvage, Stockpile and Respread C.Y. 587 004. Topsoil, Furnish, Spread, In-place C.Y. 100 005. Revetment, Class `E' Rip Rap Ton 950 008. Silt Fence {Erosion Control Fencing) L.F. 530 009. Straw Filled Wattles, 9" Dia., L.F. 90 010. Wood Excelsior Mat for Slope Protection {EC -103) Squares 160 201. Subdrain, 6" dia., in Porous Backfill L.F. 204 203. 1.5" Clean Stone Ton 60 7. PERCENT OF CONTRACT TO BE PERFORMED BY PRIME CONTRACTOR The Prime Contractor shall be required to perform at least 51 percent of the total contract amount of this project. Purchasing of materials for subcontractors will not be an acceptable method for the prime contractor to meet the 51 percent requirement. 8. VOLUNTARY PARTNERING The City of Waterloo intends to encourage the formation of a partnership with the contractor and its principal subcontractors. This partnership will be structured to draw on the strengths of each organization to identify and achieve mutually beneficial goals. The objectives are effective and efficient contract performance and completion within budget, on schedule, and in accordance with plans and specifications. This partnership will be multi -lateral in makeup, and participation will be totally voluntary. Any cost associated with effectuating this partnering will be agreed to by all parties and will be shared equally by the participating parties. The establishment of a partnership charter on this project will not change the legal relationship of the parties to the contract nor relieve the parties from any of the terms of the contract. SPECIAL PROVISIONS CONTRACT NO. 940 Page 3 of 4 Page 252 of 445 9. DEWATERING The Contractor's attention is directed to the existing surface water and ground water conditions at the project. Surface water and ground water is present in the work area and will effect working conditions at the site. The Contractor is required to provide and use all necessary materials, equipment and labor necessary to complete all portions of the project as per the plans and specifications at no additional cost attributable to surface and ground water. All sanitary sewer and manholes shall be constructed in a dry trench. 10. WORK LIMITS The Contractor shall confine his/her work to the worlc limits shown on the Plans and shall not enter adjoining property without obtaining the landowner's written permission and providing this written permission to the Engineer for review. All damages to adjoining property shall be restored to said landowner's satisfaction and the Engineer's satisfaction. SPECIAL PROVISIONS CONTRACT NO. 940 Page 4 of 4 Page 253 of 445 GENERAL SPECIFICATIONS FOR CONSTRUCTION CITY OF WATERLOO, IOWA Department of Engineering SECTION A - Definitions of Terms SECTION B - Scope of work SECTION C - Control of Materials and Work SECTION D - Procedure and Progress SECTION E - Measurements and Payments SECTION F - Legal Relations and Responsibility SECTION A - DEFINITIONS OF TERMS 1. CITY. The City of Waterloo, Iowa, which is the Party of the First Part of the accompanying contract, acting through its authorized representative. 2. COUNCIL. The duly elected Council of the City of Waterloo, Iowa. 3. ENGINEER. The City Engineer of Waterloo, Iowa, or his authorized representative. 4. INSPECTOR. The authorized representative of the Engineer, assigned to the detailed inspection of the work or materials therefor and to such other duties as may be delegated to him in these specifications. 5. CONTRACTOR. The Party of the Second Part in the accompanying contract for the improvement covered by these specifications, or his authorized representative. 6. SUBCONTRACTOR. Any person, firm, or corporation who has, with the approval of the Council, contracted with the Contractor to execute and perform in his stead all or any part of the contract. 7. BIDDER. Any individual, firm, or corporation submitting a proposal for all or a part of the work provided for in these specifications. 8. PROPOSAL GUARANTEE. The security designed in the Notice of Bidders or Proposal to be furnished by the bidder as a guarantee of good faith to enter into a contract and furnish an acceptable bond for the work contemplated if it be awarded him. 9. SURETY. The corporate body bound with and for the Contractor for the acceptable performance of the contract. GENERAL SPECS Page 1 of 18 Page 254 of 445 10. PROPOSAL. The written Proposal, submitted by the bidder in the prescribed manner and on the standard form, for the improvements covered by these specifications. 11. SPECIFICATIONS. The documents that set forth the manner in which the proposed work is to be accomplished which have been prepared by the Engineer and approved by the City Council, official copies of which are now on file with the City Clerk. 12. SPECIAL PROVISIONS. Clauses or memoranda not contained herein, applying to the contract of which these specifications are a part, which change or supplement these specifications. 13. CONTRACT. The agreement entered into between the City and the Contractor, setting forth the terms under which the work covered by the plans and specifications is to be performed. The contract includes all conditions, definitions, and instructions set forth in the official publications relating to the work, the official contract and specifications, the Proposal, official plans, and all supplemental agreements entered into by the parties to the contract. 14. NOTICE TO BIDDERS. The notice called attention of bidders to the time and place for receiving bids, containing a brief description of the work, and briefly setting forth the requirements and conditions for submission of Proposals. 15. INSTRUCTIONS TO BIDDERS. The clauses setting forth in detail the information relative to the proposed work and requirements for the submission of Proposals. 16. PLANS. The plans for the improvement covered by the specifications and approved by the Council, official copies of which are on file with the City Clerk. 17. CONTRACT BOND. The bond executed by the Contractor and his surety in favor of the City of Waterloo, Iowa, guaranteeing the complete execution of the contract in accordance with the plans and specifications, the payment of all debts pertaining to the work, and maintenance of the work as provided by law or by the specifications. 18. CONTRACT PERIOD. The period from the specified date for beginning the work to the specified date of completion, both dates inclusive. The contract period may be extended by the Council, as provided in these specifications, in which event the contract period includes the new date of completion. 19. OFFICIAL PUBLICATIONS. The official publications are the formal resolutions and notices relative to the proposed improvement that are required by law to be published in a prescribed manner and that have actually GENERAL SPECS Page 2 of 18 Page 255 of 445 been published in accordance with the statutes relating thereto. Attention is directed to the fact that these official publications are by statute vested with all of the force and effect of contract obligations. 20. A.S.T.M. Abbreviation for American Society for Testing Materials. 21. WORK. The term "Work" of the Contractor and Subcontractor includes labor or materials or both, equipment, transportation, or other facilities necessary to complete the contract. 22. TIME. All time limits stated in the contract documents are of the essence in the contract. SECTION B - SCOPE OF WORK 1, CORRELATION AND INTENT OF DOCUMENTS. The Contract documents are complementary, and what is called for by any one shall be as binding as if called for by all. The intention of the documents is to include all labor, materials, equipment, and transportation necessary for the proper execution of the work. Materials or work described in words which, so applied, have a well-known technical or trade meaning shall be held to refer to such recognized standard. 2. DRAWINGS AND SPECIFICATIONS. Unless otherwise provided in the contract documents, the engineer shall furnish to the Contractor, free of charge, all copies of drawings and specifications reasonably necessary for the execution of the work. The Contractor shall keep one (1) copy of all drawings and specifications on the work available to the Engineer and to his representatives. 3. CONTRACTOR'S UNDERSTANDING. It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature, character and location of the work, the conformance to the ground, the character, quality, and quantity of the materials to be encountered, the character of the equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and al] other matters which can, in any way, affect the work under this contract. No verbal agreement or conversation with any officer, agent, or employee of the City, either before or after the execution of the Contract, shall affect or modify any of the terms or obligations herein contained. 4. REPORTING ERRORS AND DISCREPANCIES. If the Contractor, in the course of the work, finds any discrepancies between the plans and the physical conditions of the locality, or any errors of omission in plans or in the layout as given by said stakes and instructions, it shall be his duty to inform the GENERAL SPECS Page 3 of 18 Page 256 of 445 Engineer immediately, in writing, and the Engineer shall promptly correct the same. 5. ALTERATION OR CORRECTION OF PLANS. The plans are made up from surveys that are presumably correct and represent the foreseen construction requirements. Any modification of the plans which may be required by the exigencies of the construction or any corrections made necessary because of errors in the original surveys, will be made by the Engineer. Should corrections or modifications of the plans or specifications require a different quality or class of work than that upon which the unit prices in the Proposal are based, or if the modifications or corrections are required in parts of the work partially completed and such modifications result in an increased cost to the Contractor, the amount to be paid for work resulting from such changes shall be agreed upon in writing at the time the changes are ordered and before the work is begun by the Contractor. No allowance will be made for anticipated profits on work not performed. 6. CHANGES IN THE WORK. The City, without invalidating the contract, may order extra work or make changes by altering, adding to, or deducting from the work, the contract sum being adjusted by agreement or arbitration before such changed work is undertaken. All such work shall be executed under the conditions of the original contract, except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. 7. INCREASED OR DECREASED QUANTITIES. The right is reserved without impairing the contract, to order the performance of such work of a class not contemplated in the Proposal or to increase or decrease the quantities as may be considered necessary to complete fully and satisfactorily the work included in the contract. However, when the work is completed without change in the plans, and the measured quantity of any item of work varies by more than twenty percent (20%) from the estimated quantity specified in the contract, an adjustment in price may be made for such item of work by agreement between the Engineer and the Contractor, subject to the approval of the City Council. Either party to the contract may request such an adjustment. 8. LANDS AND RIGHT OF WAY. The City shall provide the lands upon which the work under this contract is to be done, except that the Contractor shall provide land required for the erection of temporary construction facilities and storage of his material, together with the right of access to same. 9. CITY WATER. The Contractor shall be allowed to use City Water but before any water is used, he shall make application to the Waterloo Water Works for a temporary water connection from a fire hydrant or by some other connection method. Water usage will be charged at the rate for temporary water service. The rules, regulations, and water rates are available at the Waterloo Water Works offices at 325 Sycamore Street or their telephone number is 319- 232-6280. GENERAL SPECS Page 4 of 18 Page 257 of 445 10. RIGHTS OF VARIOUS INTERESTS. Whenever work being done by the City's forces or by other Contractors is contiguous to work covered by this contract, the respective rights of the various interests involved shall be established by the Engineer to secure the completion of the various portions of the work in general harmony. 11. CLOSING STREETS TO TRAFFIC. The Engineer shall be the judge of how many streets or parts of streets it is necessary for the Contractor to close at any time and may refuse to permit the closing of additional streets until such of the work is finished and opened to traffic as he may direct. 12. OBSTRUCTION OF STREETS. The work is to be carried on in such manner as to obstruct the streets, highways, and alleys as little as possible. The Contractor shall carry on the different parts of the work so as to complete the whole, as nearly as practicable, at the same time. In doing the work, the Contractor shall follow the directions of the Engineer as to the place or places where work shall be started or be carried on and the direction in which it shall be done. 13. SHANTIES AND BUILDINGS. Shanties or other buildings shall not be erected in or upon any street, highway, or alley without permission of the Engineer. If such permission be granted, it may be upon any reasonable terms prescribed by the person or body granting such permission. 14. SANITARY CONVENIENCES. The Contractor shall furnish the necessary sanitary conveniences, properly secluded, for the laborers on the work, and these shall be maintained in a manner that will be inoffensive to the public. 15. CLEANING UP. The Contractor shall, as directed by the Engineer, remove from the City's property and from all public and private property, at his own expense, all temporary structures, rubbish, and waste materials resulting from his operations before work can be considered completed. The Contractor shall also renew or replace any and all fences, sidewalks, or other property damaged or disturbed by his work. 16. OMISSION OF PARTS OF GENERAL SPECIFICATIONS. Paris of the General Specifications deemed not to apply to some particular work may be omitted by special reference in other parts of the contract documents. SECTION C - CONTROL OF MATERIALS AND WORK 1. SUPERVISION AND INSPECTION. The Engineer shall have supervision of the construction provided for in this Contract and shall decide any and all questions which may arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rate of progress on the work, and all questions regarding the acceptable fulfillment of the terms of the Contract. GENERAL SPECS Page 5 of 18 Page 258 of 445 Materials and construction work shall, at all times, be subject to the inspection of the Engineer or his representatives. The Contractor shall be held strictly to the true intent of these specifications as regards the quality of materials, workmanship, and the diligent prosecution of the work. The Engineer and his representatives shall, at all times, have access to the work wherever it is in preparation of progress, and the Contractor shall provide proper facilities for such access and for inspection. If the specifications, the Engineer's instructions, law ordinances, or any public authority require any work and/or materials to be especially tested or approved, the Contractor shall give the Engineer timely notice of readiness for inspection. If the inspection is to be made by authority other than the Engineer, the Contractor shall notify the engineer of the date fixed for inspection. Inspections by the Engineer will be promptly made and, where practicable, at the source of supply. If any work should be covered up without the approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination at the Contractor's expense. Re-examination of questioned work may be ordered by the Engineer, and, if so ordered, the work must be uncovered by the Contractor. If such work be found in accordance with the Contract, the City shall pay the cost of re- examination and replacement. If such work be found not in accordance with the Contract, the Contractor shall pay such cost unless he shall show that the defect in the work was caused by another Contractor, and, in that event, the City shall pay the cost. 2. AUTHORITIES AND DUTIES OF INSPECTORS. Inspectors may be stationed on the work to report to the Engineer as to the progress of the work and the mariner in which it is being performed; also, to report whenever it appears that materials furnished and work performed by the Contractor fail to fulfill the requirements of the specifications and Contract, and to direct the attention of the Contractor to such failure or infringement; but such inspection shall not relieve the Contractor from any obligations to furnish acceptable materials or to provide completed construction that is satisfactory in every particular. In case of any dispute arising between the Inspector and the Contractor as to materials furnished or the manner of performing the work, the Inspector shall have the authority to reject materials or suspend the work until the question at issue can be referred to and decided by the Engineer. Inspectors are not authorized to revoke, alter, enlarge, relax, or release any requirements of these specifications. The Inspector shall, in no case, act as foreman or perform other duties for the Contractor, or interfere with the management of the work by the latter. GENERAL SPECS Page 6 of 18 Page 259 of 445 3. STATUS OF THE ENGINEER. The Engineer shall have general supervision and direction of the work. He has authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall also have authority to reject any work and/or materials which do not conform to the specifications, to direct the application of forces to any portion of the work as, in his judgment, is required, and to order the force increased or diminished, and to decide questions which arise in the execution of the work. 4. ENGINEER'S DECISIONS. The Engineer shall, within a reasonable time, make decisions on all claims of the Contractor and on all other matters relating to the execution and progress of the work or the interpretation of the contract documents. All such decisions of the Engineer shall be final except as to the element of time and financial consideration involved, which, if no agreement in regard thereto is reached, shall be subject to arbitration. 5. STAKES AND INSTRUCTIONS. The Contractor shall provide reasonable and necessary opportunities and facilities for setting stakes and making measurements. The Contractor shall not furnish stakes or men to set them. He shall not proceed until he has received from the Engineer such stakes and instructions as may be necessary to the progress of the work. The Contractor shall carefully preserve bench marks, reference points, and stakes, and in case of willful or careless destruction, he shall be charged with the resulting extra expense and shall be responsible for any mistakes that may be caused, by their Toss or disturbance. 6. SUPERINTENDENCE. The Contractor shall keep on his work during its progress a competent superintendent and any necessary assistants, all satisfactory to the Engineer. The Superintendent shall not be changed except with the consent of the Engineer, unless the Superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ. The Superintendent shall represent the Contractor in his absence, and all directions given to him shall be as binding as if given to the Contractor. Important decisions shall be confirmed in writing to the Contractor. Other directions shall be so confirmed on written request in each case. The Contractor shall give efficient supervision to the work using his best skill and attention. He shall carefully study and compare all drawings, specifications, and other instructions, and shall report at once to the Engineer any error, inconsistency, or omission which he may discover. 7. REMOVAL OF UNAUTHORIZED WORK. Work done without lines and grade being give, work done beyond lines shown on the plans or as given, except as herein provided, or any extra or additional work done without authority, will be considered as unauthorized and at the expense of the Contractor and will GENERAL SPECS Page 7 of 18 Page 260 of 445 not be paid for under the provisions of the Contract. Work so done may be ordered removed and replaced at the Contractor's expense. 8. REMOVAL OF DEFECTIVE MATERIALS OR WORK. The Contractor shall promptly remove from the premises all materials condemned by the engineer as failing to conform to the Contract; whether incorporated in the work or not, and the Contractor shall promptly replace and re -execute his own work in accordance with the contract and without expense to the City, and shall bear the expense of making good all work of other Contractors destroyed or damaged by such removal or replacement. If the Contractor does not remove such condemned work and materials within a reasonable time, fixed by written notice, the City may remove them and may store the material at the expense of the Contractor. If the Contractor does not pay the expense of such removal within a reasonable time thereafter, the City may, upon ten (10) days' written notice, sell such materials at auction or at private sale and shall account for the net proceeds thereof, after deducting all the costs and expense that should have been borne by the Contractor; or, if the net proceeds of such sale are insufficient to pay the expenses of removal, the City may deduct the balance from any amounts due the Contractor. 9. MATERIALS, EQUIPMENT, APPLIANCES, AND FACILITIES. Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation, and other facilities necessary for the execution and completion of the work. Materials shall be of the quality specified for each particular part of the work. Whenever, in construction of the work or in the manufacture of any article of appliance necessary for the construction or operation of the work, it is necessary to use any material that is not fully specified in these specifications, it shall be of good quality and shall meet with the approval of the Engineer. Any appliance that is necessary for the construction or operation of the work and is commonly recognized as a part of the work, shall be furnished by the Contractor as part of the work, whether or not it is specifically called for in the plans and specifications, and such appliance shall be of good quality and standard make and shall meet with the approval of the Engineer. 10. MATERIAL SAMPLES. Before the contract is awarded, the bidder may be required to furnish a statement of the origin, composition, and manufacture of any and all materials proposed for use in the performance of the Contract, together with samples of the material. These samples will be considered as representative and typical of the material to be obtained from any particular source. 11. CHARACTER OF WORKMEN AND EQUIPMENT. The Contractor shall employ competent and efficient workmen for every kind of work. Any person employed on the work who shall refuse or neglect to obey the directions GENERAL SPECS Page 8 of 18 Page 261 of 445 of the engineer or Inspector, or who shall be deemed incompetent or disorderly, or who shall commit trespass upon public or private property in the vicinity of the work, shall be dismissed when the Engineer so orders, and shall not be re- employed unless express permission be given by the Engineer. The Contractor shall, at all times, enforce discipline and good order among his employees. The methods, equipment, and appliances used an the work, and the labor employed, shall be such as will produce a satisfactory quality of work and shall be adequate to complete the contract within the specified time limit. 12. HIRING CITY EMPLOYEES. The Contractor shall not employ and hire any of the City's employees without the permission of the Engineer. 13. LABOR. Local labor shall be given preferences so far as practicable. 14. THE CITY'S RIGHT TO DO WORK. If the Contractor should neglect to prosecute the work properly or fail to perform any provision of this Contract, the City of Waterloo, after three (3) days' written notice to the Contractor may, without prejudice to any other remedy he may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor, provided, however, that the Engineer shall approve both such action and the amount charged to the Contractor. SECTION D - PROCEDURE AND PROGRESS 1. ORDER OF COMPLETION - USE OF COMPLETED PORTIONS. The Contractor shall complete any portion or portions of the work in such order or time as the Engineer may require. The City shall have the right to take possession of an use completed or partially completed portion of the work at any time, but such taking possession and use shall not be deemed an acceptance of work so taken or used, or any part thereof. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation or extension of time, or both, as the Engineer may determine. 2. WEATHER. During stormy or inclement weather, all work shall be suspended, except such as can be done in an acceptable manner. Permission to work during freezing, stormy, or inclement weather shall in no way be construed as a release of the Contractor's responsibility regarding the quality of the finished work at such time. 3. SUNDAYS AND LEGAL HOLIDAYS. Except for such work as may be required to properly maintain or protect completed or partially completed construction or to maintain lights and barricades, no work will be permitted on Sundays or legal holidays without specific permission of the Engineer. GENERAL SPECS Page 9 of 18 Page 262 of 445 4. DELAYS AND EXTENSION OF TIME. If the Contractor be delayed in the completion of the work by an act of neglect of the City, or its employees; or by any other Contractor employed by the City; or by changes ordered in the work; or by strikes, lockouts, fire, unusual delays in transportation, unavoidable casualties, or any cause beyond the Contractor's control; or by delay authorized by the Engineer pending arbitration; or by any cause which the Engineer shall decide justifies the delay, then the time of completion shall be extended for such reasonable time as the Engineer may decide will compensate for such delay. No such extension shall be made for delay occurring more than thirty (30) days before claim therefor is made in writing to the Engineer. In the case of a continuing cause of delay, only one claim is necessary. This article does not exclude the recovery of damages for delay by either party under provisions in the contract documents. 5. TEMPORARY SUSPENSION OF WORK. The Engineer shall have authority to suspend the work, wholly or in part, for such period or periods of time as he may deem necessary, due to unsuitable weather or such other conditions as are considered unfavorable for the suitable prosecution of the work, or for such time as is necessary due to the failure to the Contractor to carry out orders given or to perform any or all provisions of the Contract. 6. NOTICES - HOW SERVED. Any notice to be given by the City to the Contractor under this contract shall be deemed to be served if the same be delivered to the man in charge of any office used by the Contractor or his foreman or agent at or near the work, or deposited in the post office, postpaid, addressed to the Contractor at his last known place of business. 7. PROGRESS OF WORK. The progress of the work shall be such that, at the expiration of one-fourth (1/4) of the contract period, one-eighth (1/8) of the work shall be completed; at the expiration of one-half (1/2) of the contract period, three-eighths (3/8) of the work shall be completed; at the expiration of three-fourths (3/4) of the contract period, the work shall be three-fourths (3/4) completed, and the whole work shall be completed at the expiration of the contract period. If, at any time the above schedule is not being maintained, the Council may give written notice to the Contractor and his sureties that the specifications are not being complied with. Such notice shall state what action on the part of the Contractor is required to bring the work within the requirements of the specifications. If the Contractor fails, within ten (10) days, to proceed as directed in the said notice, then the Council shall have authority to annul this contract without process or action at law and take over the prosecution and completion of the work, as provided under the article covering City's right to terminate contract. GENERAL SPECS Page 10 of 18 Page 263 of 445 8. CITY'S RIGHT TO TERMINATE CONTRACT. If the Contractor should be adjudged a bankrupt; or if he should make a general assignment for the benefit of this creditor; or if a Receiver should be appointed on account of his insolvency; or if he should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply enough skilled workmen or proper materials; or if he should fail to make prompt payment to Subcontractors or for materials or labor; or if he should persistently disregard laws, ordinances, or the instructions of the Engineer; or if he should otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other rights or remedy, and after giving the Contractor seven (7) days' written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances thereon and finish the work by whatever method he may deem expedient. In such cases, the Contractor shall not be entitled to receive any further payment until the work is finished. if the unpaid balance of the contract price shall exceed the expenses of finishing the work, including compensation for additional managerial and administration services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default shall be certified by the Engineer. 9. REMOVAL OF EQUIPMENT. In the case of annulment of this contract before completion, from any cause whatsoever, the Contractor, if notified to do so by the City; shall promptly remove any part or all of his equipment and supplies from the property of the City, failing which, the City shall have the right to remove such equipment and supplies at the expense of the Contractor. SECTION E - MEASUREMENTS AND PAYMENT 1. STANDARD OF MEASUREMENT. All work completed under the contract shall be measured by the Engineer according to the United States standard measures. 2. SCOPE OF PAYMENTS. The Engineer's measurements of quantities shall be the basis for final payment for the work performed under this Contract. After the work is completed, the Engineer will make measurements and computations of the number of units of each of the various items of work completed, and the Contractor will be paid for the actual amount of work performed at the rates specified in his Proposal. Before final settlement is made, the Council may require the Contractor to submit a list of all persons furnishing labor or materials, with evidence that such persons have been paid in full. GENERAL SPECS Page 11 of 18 Page 264 of 445 Payment shall be made in the manner set forth in official publications and Council Proceedings relative thereto. 3. PAYMENT FOR EXTRA WORK. Such extra work as may have been ordered by the Engineer and performed by the Contractor shall be compensated for as provided herein. If work is to be done or materials are to be furnished by the Contractor which cannot properly be classified under unit prices included in the Proposal, the Contractor shall be paid therefor the actual reasonable cost of the labor and materials entering permanently in such work, plus fifteen percent (15%) of the cost thereof. In computing the labor cost on such extra work, the following items shall be included: (a) Actual payroll expenditures for labor at the current rate therefor, and cost of materials. (b) Pay of foreman and timekeepers for actual time required on the extra work. (0) Liability insurance, prorated, for the extra work. Labor cost items on extra work shall be furnished in duplicate by the Contractor to the Inspector daily. The Inspector shall check the items, and if he finds them to be correct, he shall so certify on the statement of cost, returning one copy to the Contractor and filing one copy with the Engineer. The Engineer shall determine the cost of materials entering into extra work from the materials and receipted freight bills for the same. For any special machine, power tools, or equipment, including fuel and lubricants, but not including small hand tools, which may be deemed necessary or desirable to use, the Contractor shall be allowed a reasonable rental thereon, to be agreed upon in writing by the Engineer before such work is begun, and to which sum no percentage is to be added. The item of cost shall not include repairs or replacement of equipment or overhead expenses of any character. The fifteen percent (15%) allowed is considered to cover the use of hand tools and all overhead expenses except liability insurance. In no case will a claim for extra compensation be allowed unless the work upon which the claim is based has been ordered in writing, except as provided hereinafter. 4. CLAIMS FOR EXTRA COST. If the Contractor claims that any instructions, by drawings or otherwise, involved extra cost under this contract, he shall give the Engineer written notice thereof within ten (10) days after completion of the work. GENERAL SPECS Page 12 of 18 Page 265 of 445 No such claim shall be valid unless so made. 5. CLAIMS FOR EXTRA COMPENSATION. If the Contractor deems that extra compensation is due him for work and/or materials that he considered is not clearly covered in the items for which he submitted unit prices in his bid and that were not ordered in writing by the Engineer as an extra s heretofore provided, the Contractor shall notify the Engineer, in writing, of his intention to make claim for extra compensation for work and/or material before starting construction. If such written notification is not given or the Engineer is not afforded proper facilities by the Contractor for keeping strict account of actual cost as defined herein, then the Contractor hereby agrees to waive the claim for extra compensation. Such notice to the engineer and the fact that the Engineer has kept account of cost as aforesaid, shall not in any way be construed as proving the validity of the claim, which must be passed upon by the Council. In the event that the Council finds the claim to be just, it shall be allowed and paid for as extra work as provided herein. 6. COMPLETION REPORT AND OBJECTIONS THERETO. Within ten (10) days after the full completion of the work to be done under this contract, the Engineer shall make a written statement of all the work done by the Contractor hereunder, stating the quantity of each item as found by him and including a statement of all credits for extra work and all credits or debits for changes, alterations, omissions, and defects, and shall forthwith deliver a copy of such statement to the Contractor. The Contractor shall compare such statement with his own records and shall then, in writing, either approve such statement or point out any claimed errors or omissions. If any of such claims are found correct, the Engineer shall, within ten (10) days, prepare a new statement, a copy of which shall in like manner be delivered unto the Contractor. The Engineer will not file a formal completion report with the City until the Contractor has approved the same. If the figures of the Engineer and the Contractor cannot be reconciled, or there is a difference of opinion regarding some item or items, then such difference of opinion shall be submitted to arbitration as hereinafter provided, and the decision of the arbitrator or arbitrators shall be final, and the Engineer shall, within a period of five (5) days, file his completion report. Before action by the City Council upon such completion report, the Contractor shall also file a written statement of any claims he may have against the City, other than those shown by such completion report, growing out of this contract or the work done hereunder. The City shall retain ten percent (10%) of the amount due the Contractor on the completion report for a period of thirty (30) days. If no claims are filed against the Contractor within thirty (30) days, the final ten percent (10%) shall then be paid to the Contractor. 7. WAIVER. By the execution of this contract ,the Contractor agrees that any objections he may have to the statement of the amount of work done hereunder included by the Engineer in this completion report, and any claims of GENERAL SPECS Page 13 of 18 Page 266 of 445 the Contractor against the City growing out of this contract and the work done hereunder which are not stated in writing in the manner and within the time provided in Article 6, Section E hereof, shall be waived, and no such claim shall thereafter be asserted against the City. SECTION F - LEGAL RELATIONS AND RESPONSIBILITIES 1. LAWS RELATING TO WORK. The Contractor is presumed to be familiar with all laws, ordinances, and regulations which may, in any manner, affect those engaged or employed upon the work or the materials or equipment used in or upon the work, and shall conduct the work so as not to conflict with such laws, ordinances, and regulations. 2. PROTECTION OF WORK AND PROPERTY. The Contractor for any part of the improvement shall be held responsible for the care of materials and of partially completed and completed work until final acceptance of the same by the Council. He will be required to make good at his own expense any damage which the work may sustain from any cause prior to the filing of the engineer's certificate of completion. He shall take all risk from floods and casualties of every description and make no charge for delay due to such cause. He may, however, be allowed a reasonable extension of time on account of such delays. He shall correct or make good at his own expense all damages to adjacent property due to the acts or negligence of his employees of the prosecution of his work, and save the City harmless therefor. The Contractor shall be held liable and responsible for all damages done to water, sewer, drain, or other underground pipes and structures, and to sidewalks and private property. 3. RESPONSIBILITY FOR ACCIDENTS. The Contractor shall assume full responsibility for all damages sustained by persons or property due to the carrying on of his work until final acceptance thereof, or until released by the Engineer in writing. 4. LIABILITY INSURANCE. The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefor, and said Contractor shall also carry liability insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before work shall be started on this contract, the Contractor shall furnish the City Clerk with proper affidavit or Affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of a least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or GENERAL SPECS Page 14 of 18 Page 267 of 445 damages sustained by reason of carrying on the work involved in the Contract. The affidavit shall specifically evidence the following forms of insurance protection: (a) Public liability insurance covering all operations performed by persons directly employed by the Contractor. (b) Public liability insurance covering all operations performed by any Subcontractor to whom a portion of the work may have been assigned. (c) Public liability insurance covering all work upon the project performed by any independent Contractor working under the direction of either the principal Contractor or a Subcontractor. (d) Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the Contractor or by other persons, firms, or corporations. (e) The minimum protection shall be as follows: Comprehensive General Liability Insurance General Aggregate Limit Products—Completed Operations Aggregate Limit $ 5,000,000.00 $ 5,000,000.00 Each Occurrence Limit $ 5 ,000,000.00 Comprehensive Automobile Liability Insurance $ 1,000,000.00 The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured". A certificate, or a policy if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk shall include the name and address of the agency issuing the same. It shall also be required that the City Clerk be notified by registered mail of the cancellation or expiration of the above insurance. 5. BARRICADES AND SIGNS. The Contractor shall, at his own expense and without further or other order, provide, erect, and maintain, at all times during the progress and suspension of the work and until completion and final acceptance thereof, suitable and requisite barricades, signs, or other adequate protection, as required by the latest edition of the "Iowa Manual on GENERAL SPECS Page 15 of 18 Page 268 of 445 Uniform Traffic Control Devices for Streets and Highways" and shall provide, keep, and maintain such barricades, signs, etc., as may be required or as may be ordered by the City Engineer, to insure the safety of the public as well as those engaged on the work. All barricading plans shall be approved by the City Engineer. 6. ROYALTIES AND PATENTS. The Contractor shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the City harmless from loss on account thereof, except that the City shall be responsible for all such loss when a particular process or the product of a particular manufacturer is specified. 7. PERMITS AND REGULATIONS. Permits and licenses of a temporary nature for the prosecution of the work shall be secured and paid for by the Contractor. Permits, license, and easements for permanent changes in existing facilities shall be secured and paid for by the City. 8. CLAIMS FOR DAMAGES. Any claim for damages arising under this Contract shall be made in writing to the party liable within a reasonable time of the first observance of such damage and no later than the time of final payment, except as expressly stipulated otherwise in the case of faulty work or materials, and shall be adjusted by agreement or arbitration. The Contractor shall be held for the payment of all just claims against him arising out of the prosecution of this contract, and his bond will not be released until such claims are paid for dismissed. 9. ASSIGNMENT OF CONTRACT. The Contractor shall not sell or assign the contract or sublet any portion of the work provided for therein without the written consent of the City Council. 10. SUBCONTRACTORS. The Contractor shall, as soon as practicable after the signature of the contract, notify the Engineer in writing of the names of the Subcontractors proposed for the work and shall not employ any that the Engineer may, within a reasonable time, object to as incompetent or unfit. The Contractor agrees that he is as fully responsible to the City for the acts and omission of his Subcontractors and of persons either directly or indirectly employed by them as he is for the acts and omissions of persons directly employed by him. Nothing contained in the contract documents shall create any contractual relation between any Subcontractor and the City. 11. ARBITRATION. All questions subject to arbitration under this Contract shall be submitted to arbitration at the choice of either party to the dispute. GENERAL SPECS Page 16 of 18 Page 269 of 445 The Contractor shall not cause a delay of the work during any arbitration proceedings, except by agreement with the Engineer. The demand for arbitration shall be filed in writing with the Engineer, in the case of an appeal from his decision, within ten (10) days of its receipt, and in any other case, within a reasonable time after cause thereof, and in no case later than the time of final payment, except as otherwise expressly stipulated in the contract. If the Engineer fails to make a decision within a reasonable time, an appeal to arbitration may be taken as if his decision had been rendered against the part appealing. No one shall be nominated or act as an arbitrator who is in any way financially interested in the contract or in the business affairs of either the City or the Contractor. The general procedure shall conform to the laws of the State of Iowa. Unless otherwise provided by such laws, the parties may agree upon one arbitrator; otherwise, there shall be three --one named in writing by each party to this contract to the other party, and the third chosen by these two arbitrators, or, if they fail to select a third within ten (10) days, then he shall be chosen by the Comptroller of the State of Iowa. Should either party refuse or neglect to supply the arbitrators with any papers or information demanded in writing, the arbitrators are empowered by both parties to proceed ex parte. If there be one arbitrator, his decision shall be binding; if three, the decision of any two shall be binding. Such decision shall be a condition precedent to any right of legal action, and, wherever permitted by law, it may be filed in Court to carry it into effect. The arbitrators, if they deem that the case demands it, are authorized to award to the party whose contention is sustained such sums as they shall deem proper for the time, expense, and trouble incident to the appeal, and, if the appeal was taken without reasonable cause, damages for delay, the arbitrators shall fix their own compensation unless otherwise provided by agreement, and shall assess the costs and charges of the arbitration upon either or both parties. The award of the arbitrators must be in writing, and it shall not be open to objections on account of the form of proceeding or the award, unless otherwise provided by the laws of Iowa. In the event of such laws providing on any matter covered by this article otherwise than as hereinbefore specified, the method of procedure throughout and the legal effect of the award shall be wholly in accordance with the laws of the State of Iowa, it being intended hereby to lay down a principle of action to be followed, leaving its local application to be adopted to the legal requirements of the place in which the work is to be done. GENERAL SPECS Page 17 of 18 Page 270 of 445 12. PERFORMANCE AND PAYMENT BONDS. The Contractor shall, at the time of execution and delivery of this contract and before the taking effect of same, furnish and deliver to the City written bonds of indemnity to the amount required by law in form and substance, and with surety thereon satisfactory and acceptable to the City, to insure the faithful performance and payment by the Contractor of all the covenants and agreements on the part of the Contractor contained in this contract. These bonds shall remain in force and effect for the full amount of the Contract. 13. PERSONAL LIABILITY OF PUBLIC OFFICIALS. In carrying out any of the provisions of the Contract or in exercising any power or authority granted him thereby, there shall be no liability upon the Engineer or his authorized assistants, either personally or as an official of the City, it being understood that in such matters he acts as the agent and representative of the City. 14. JURISDICTION. Any action in Court against the Contractor or sureties on his bond because of damages to property or individuals by said Contractor or his workmen, or because of the violation of any provisions of the specifications, or on account of the failure of said Contractor to comply fully with these provisions, shall be brought in the District Court of the State of Iowa in and for Black Hawk County. 15. TERMINATION OF RESPONSIBILITY. The Contract shall be considered as completed and the Contractor released from further obligations except as to the requirements of his bond, after the work has been completed and finally accepted and final estimates have been allowed and the completion report of the engineer has been filed and approved by the Council. 16. CITY'S LEGAL RIGHTS. The City shall not be precluded by any measurements, estimate, or certificate made, either before or after the completion and acceptance of the work and payment therefor, from showing the true amount and character of the work performed and materials furnished by the Contractor, or from showing that any such measurement, estimate, or certificate is untrue or incorrectly made, or the work or materials do not, in fact, conform to the Contract. The City shall not be precluded, notwithstanding any such measurements, estimate, or certificate and payment in accordance therewith, from recovering from the Contractor and his surety such damages as it may sustain by reason of his failure to comply with the terms of the Contract. Neither the acceptance by the City or any of its representatives, nor any payment for or acceptance of the whole or any part of the work, nor any extension of time, nor any possession taken by the City, shall operate as a waiver on any portion of the contract or of any power herein reserved, or any right to damages herein provided. A waiver of any breach of the contract shall not be held to be a waiver of any other or subsequent breach. GENERAL SPECS Page 18 of 18 Page 271 of 445 SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION 1, SUBCONTRACTS The contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the applicable provisions of the contract for the improvements embraced in this contract. 2. REVIEW BY THE CITY OF WATERLOO The City of Waterloo, its authorized representatives and agents, shall at all times have access to and be permitted to observe and review all work, materials, equipment, payrolls, personnel records, employment conditions, material invoices, and other relevant data and records pertaining to this contract, provided, however, that all instructions and approval with respect to the work will be given to the contractor only by the City of Waterloo through its authorized representative or agents. 3. INSPECTION a. The contractor shall furnish promptly all materials reasonably necessary for any tests, which may be required. All tests by the City of Waterloo will be performed in such manner as not to delay the work unnecessarily and will be made in accordance with the provisions of the Technical Specifications. b. Inspection of materials and appurtenances to be incorporated in the improvements embraced in this contract may be made at the place of production, manufacture or shipment, whenever the quantity justifies it, and such inspection and acceptance, unless otherwise stated in the Technical Specifications, shall be final, except as regards (1) latent defects, (2) departures from specific requirements of the contract, (3) damage or loss in transit, or (4) fraud or such gross mistakes as amount to fraud. Subject to the requirements contained in the preceding sentence, the inspection of materials as a whole or in part will be made at the project site. 4. WARRANTY OF TITLE No material, supplies, or equipment to be installed or furnished under this contract shall be purchased subject to any chattel mortgage or under a conditional sale, lease -purchase or other agreement by which an interest therein or in any part thereof is retained by the seller or supplier. The contractor shall warrant good title to all materials, supplies, and equipment SUPPLEMENTAL GENERAL SPECIFICATIONS Page 272 of 445 installed or incorporated in the work and upon completion of all work, shall deliver the same together with all improvements and appurtenances constructed or placed thereon by him to the City of Waterloo free from any claims, liens, or charges. Neither the contractor nor any person, firm, or corporation furnishing any material or labor for any work covered by this contract shall have any right to a lien upon any improvement or appurtenance thereon. Nothing contained in this paragraph, however, shall defeat or impair the right of persons furnishing materials or labor to recover under any bond given by the contractor for their protection or any rights under any law permitting such persons to look to funds due the contractor in the hands of the City of Waterloo. The provisions of this paragraph shall be inserted in all subcontracts and material contracts and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into for such materials. SUPPLEMENTAL GENERAL SPECIFICATIONS Page 273 of 445 IOWA DNR NPDES GENERAL PERMIT TO BE INSERTED HERE Page 274 of 445 FORM OF CONTRACT CONTRACT FOR THE CONSTRUCTION OF F.Y. 2018 WATERLOO BOATHOUSE ENHANCEMENTS CITY OF WATERLOO, IOWA CONTRACT NO. 940 This contract made and entered into this day of , 20, by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and of Waterloo, Iowa, (hereinafter referred to as Contractor), WITNESSETH: PAR. 1 PAR. 2 PAR, 3 Contractor agrees to build and construct the F.Y. 2018 WATERLOO BOATHOUSE ENHACEMENTS, CITY OF WATERLOO, IOWA, CONTRACT NO. 940 and furnish all necessary tools, equipment, materials, and labor necessary to do all the work called for in the plans and specifications in a workmanshiplike manner and for the prices set forth in Contractor's proposal, which was accepted by the City, and which is understood and agreed to be a part of this contract. It is understood and agreed that the resolution adopted by the City Council ordering the construction of the improvement, the Notice to Contractors as published, the Instruction to Bidders, the Form of Proposal, the Construction and Maintenance Bonds, the Council Proceedings relating to this matter, and the Plans and Specifications shall all be considered as forming a part of the contract the same as though they were each set out in said contract. The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in strict accordance with the requirements of this contract, and of the plans and specifications made a part hereof by reference, and to the satisfaction and approval of the City and its engineer. FORM OF CONTRACT PAGE 1 OF 5 PAGES Page 275 of 445 PAR. 4 PAR. 5 PAR. 6 PAR. 7 PAR. 8 PAR. 9 The Contractor agrees to perform said work and install said improvements on the terms set out in bid or proposal to the City which has been accepted by the City and which is by reference made a part of this contract. The Contractor agrees to commence said work within ten (10) working days after receipt of "Notice to Proceed" and complete it on or before unless an extension of time is granted in writing by the Council of the City. Should the Contractor fail to complete said improvements in strict accordance with the terms and conditions of this contract, or the plans and specifications therefor promptly by the date herein specified, the City may pay such additional sums as it may be required to pay by reason of the failure of said contractor and deduct any and all such sums from any amount then due the Contractor. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any excavations in any street or alley, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the City whole and defend any and all suits that may be brought against the City by reason of any injuries that may be sustained by any person or property allegedly caused by the Contractor, or his agents, while work is done pursuant to this agreement. The Contractor agrees that in the event a law suit is brought against the City for damages allegedly sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein, and in case judgment is rendered against the City, the Contractor agrees to pay the same promptly. The Contractor agrees to carry public liability insurance in a solvent company in a sufficient amount to protect the City and those who use the streets of the City. The City shall have the right to appoint one or more construction reviewers who shall review the progress of the work in detail; also, to make any test or any material to be used in such work. No material shall be used in any work until the same has first been approved by the construction reviewer. Such construction reviewer shall have full authority to pass judgment upon all materials and upon the manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work shall be final unless it is revoked or modified by the City Engineer. FORM OF CONTRACT PAGE 2 OF 5 PAGES Page 276 of 445 PAR. 10 PAR. 11 PAR. 12 PAR. 13 PAR. 14 PAR. 15 Any material, which has been rejected by the construction reviewer, shall be at once removed from the line of work and shall not be again taken thereon or placed with the material proposed to be used without the written consent of the City Engineer. The Contractor shall maintain no cause of action against the City on account of delays and prosecution of work, but if said work is delayed by the City, the Contractor shall have such extra time for completion of the job as was lost by reason of the delay caused by the City. The Contractor agrees to pay punctually all just claims of labor, material, men, or subcontractors who shall perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the City shall not be liable for said labor, material, or men under this contract. The Contractor agrees to furnish the City, simultaneously with this contract, a bond on a form to be provided by the City in the amount provided by law as stated in the Notice to Bidders, which shall be for the benefit of the City, and any and all persons injured by the breach of any of the terms of this contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council, and is by reference made a part of this contract. The Contractor agrees that should it abandon work under this contract or cease the prosecution thereof for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address given herein by the City, or after such notice has been served on it, then the City may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable to the City for the costs and expenses so paid out. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, and may be recovered by the City in an action upon Contractor's bond. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the various instruments made a part of this contract by reference, and upon completion and acceptance of said work, the City agrees to pay to the Contractor, in the manner set out in the Notice to Contractors, the amount of money due the Contractor for work performed and accepted, at the unit prices set out in the Contractor's proposal, which has been accepted by the City. FORM OF CONTRACT PAGE 3 OF 5 PAGES Page 277 of 445 PAR. 16 PAR. 17 PAR. 18 PAR. 19 PAR. 20 PAR. 21 The total amount of the contract, based on the Engineer's estimates of quantities and the Contractor's unit bid prices, and for which 100% surety bond is required is $ After the completion of said work, the Contractor agrees to remove all debris and clean up said streets, and to save the City harmless from any damage allegedly resulting from a failure to clean up and remove the debris or put the street back in a proper condition for travel. This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. The Contractor shall maintain all work done hereunder in good order for the period of two (2) years from and after the date it is accepted by the Council of the City of Waterloo, Iowa. Said maintenance shall be made without expense to the City or the abutting property. In the event of the failure or default of the Contractor to remedy any or all defects appearing in said work within a period of two (2) years from the date of its acceptance by said Council, and after having been given ten (10) days' notice so to do by registered letter deposited in the United States Post Office in said town, addressed to said contractor at the address herein given, then the City may proceed to remedy such defects, The costs and expenses thereof to be recovered from the Contractor and the sureties on its maintenance bond by an action brought in any court of competent jurisdiction. The Contractor shall give notice to said City by registered letter directed to the Mayor or City Clerk/Auditor thereof not more than four (4) and not less than three (3) months prior to the expiration of the term during which the Contractor is required to maintain said improvements, in good repair by the terms of its Contract, The liability of the Contractor and of the sureties on its bond for maintenance of the said improvements shall continue until three (3) months after such notice has been given to the City, and, in any event, until two (2) years after the acceptance of the work. FORM OF CONTRACT PAGE 4 OF 5 PAGES Page 278 of 445 CITY OF WATERLOO, IOWA Mayor City Clerk Contractor BY: Title: Approved by the City Council of the City of Waterloo, Iowa, this day of , 20. ATTEST: , City Clerk Waterloo, Iowa FORM OF CONTRACT PAGE 5 OF 5 PAGES Page 279 of 445 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, of (the "Principal"), and of (the "Surety"), are held and firmly bound unto the City of Waterloo, Iowa (the "Obligee"), in the penal sum of Dollars ($ ), lawful money of the United States, for the payment of said sum in connection with a contract (the "Contract") dated on or about for the purpose of . The Contract is incorporated herein by reference as though fully set forth herein. Whenever the Principal shall be and is declared by the Obligee to be in default under the Contract, with the Obligee having performed its obligations in the Contract, then the Surety, acknowledging that time is of the essence, may promptly remedy the default, or shall promptly undertake to: 1. Complete the Contract in accordance with its terms and conditions; or 2. Obtain one or more bids for completing the Contract in accordance with its terms and conditions, and upon determination by the Surety of the lowest responsible bidder, or negotiated proposal, or, if the Obligee elects, upon determination by the Obligee and the Surety jointly of the lowest responsible bidder, or negotiated proposal, arrange for a contract between such party and the Obligee. The Surety will make available as work progresses sufficient funds to pay the cost of completion less the balance of the Contract price. The cost of completion includes responsibilities of the Principal for correction of defective work and completion of the Contract, the Obligee's legal and design professional costs resulting directly from the Principal's default, and liquidated damages or actual damages if no liquidated damages are specified in the Contract. The term "balance of the Contract price" means the total amount payable by the Obligee to the Principal under the Contract and any amendments thereto, less the amount properly paid by the Obligee to the Principal; or 3. Determine the amount for which it is liable to the Obligee and pay the Obligee that amount as soon as practicable. In the event this bond is enforced, Principal and Surety agree to indemnify Obligee and hold Obligee harmless from and against any and all costs of enforcement, including but not limited to reasonable attorneys' fees and expenses. Every Surety on this bond shall be deemed and held, any contract to the contrary notwithstanding, to consent to each and all of the following matters, without notice: Performance Bond Page 1 of 2 Page 280 of 445 1. To any extension of time to the Contract in which to perform the Contract. 2. To any change in the plans, specifications, or Contract when such change does not involve an increase of more than twenty percent (20%) of the total Contract price, and shall then be released only as to such excess increase. 3. That no provision of this bond or of any other contract shall be valid which limits to Tess than one (1) year from the time of the acceptance of the work the right to sue on this bond for defect in workmanship or material not discovered or known to the Obligee at the time such work was accepted. If the Principal performs the Contract, then this bond shall be null and void; otherwise it shall remain in full force and effect. In no event shall the Surety's total obligation exceed the penal amount of this bond. Terms used herein shall include, as appropriate, the singular or plural number, or the masculine, feminine or neuter gender. IN WITNESS WHEREOF, the undersigned Principal and Surety have executed this Performance Bond as of PRINCIPAL SURETY Name By: Title: Name By: Title: [attach Power of Attorney] NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. if this protect= includes FedEeral:Funds, ti7efeHlowin applies to; -the payment, bonds IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located. Performance Bond Page 2 of 2 Page 281 of 445 PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: that (Name of Contractor) (Address of Contractor) a , hereinafter called Principal, (Corporation, Partnership or individual) and, (Name of Surety) (Address of Surety) hereinafter called Surety, are held and firmly bound unto (Name of Owner) (Address of Owner) hereinafter called OWNER, in the penal sum of Dollars,($ ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of 20 , a copy of which is hereto attached and made a part hereof for the construction of: NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect. Page 282 of 445 PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS. PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS HEREOF, this instrument is executed in counterparts, each one of (number) - which shall be deemed an original, this the day of 20 ATTEST: Principal (Principal) Secretary (SEAL) By (s) (Address) Witness as to Principal (Address) Surety ATTEST: By Attorney -in -Fact Witness as to Surety (Address) (Address) NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. if this protect includes.l''ederal Funds, the follovuing.applies to the payment bond.. IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located. Page 283 of 445 FY18 WATERLOO BOATHOUSE ENHANCEMENTS Bid Tab: September 21, 2017 Estimate: $770,000 Alt A: $80,000 Alt B: $100,000 Bidder Bid Security Bid Amount Vieth Construction Base Bid: $686,018.00 Cedar Falls, IA Alt A: Alt B: $ 57,817.50 $ 95,000.00 Cardinal Construction Base Bid: $661,085.44 Waterloo, IA Alt A: Alt B: $ 53,788.21 $ 86,136.02 Base Bid: $657,491.25 Peterson Contractors, Inc. Alt A: $ 57,373.50 Reinbeck, IA Alt B: $ 72,500.00 Baker Concrete & Excavating Base Bid: $643,149.10 Waverly, IA Alt A: Alt B: $ 55,484.20 $ 92,000.00 Page 284 of 445 CITY OF WATERLOO Council Communication 2017 Fall Stump Removal Project. City Council Meeting: 9/25/2017 Prepared: 9/12/2017 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 9/12/2017 - 4:00 PM Clerk Office Even, LeAnn Approved 9/19/2017 - 1:19 PM ATTACHMENTS: Description Type D 2017 Stump Removal Documents Backup Material ❑ Bid Tab Backup Material SUBJECT: Motion to receive and file proof of publication of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding the 2017 Fall Stump Removal Project bid to Wilson Custom Tree Service of Cresco, Iowa, in the amount of $63,550.92, and approving contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement. Submitted by: Submitted By: Todd Derifield, City Forrester Recommended Action: Approve contract with The removal of 454 stumps located along city owned street rights-of-way and in city parks will be awarded to The city of Waterloo has accumulated 454 stumps during spring and Summary Statement: summer tree removal operations as a result of the emerald ash borer infestation in Waterloo. City forestry crews need to continue ash tree removals as well as routine tree trimming and will not be able to remove these stumps in an appropriate time frame. Expenditure Required: $ for the removal of 454 stumps. Source of Funds: Forestry Capital Improvement Funds Policy Issue: This project is improving street right-of-ways and parks. Therefore it supports City of Waterloo Strategic Plan, Strategy 4.5 - Maintain Page 285 of 445 Alternative: Background Information: Legal Descriptions: community services that support quality of place. N/A City of Waterloo has accumulated 454 stumps over the spring and summer months as a result of the emerald ash borer infestation in Waterloo. City forestry crews need to continue ash tree removals as well as routine tree trimming and will not be able to remove these 454 stumps in an appropriate time frame. N/A Page 286 of 445 CITY OF WATERLOO LEISURE SERVICES COMMISSION 2017 FALL STUMP REMOVAL PROJECT The Waterloo Leisure Services Commission is seeking bids for 2017 FALL STUMP REMOVAL PROJECT. BID REQUEST Sealed bids are due 1:OOpm, Thursday, September 21, 2017, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Leisure Services Bid Form. Bids will be opened in the first floor conference room in City Hall, Waterloo, Iowa on Thursday, September 21, 2017, at 1:O0pm. Public hearing on the project will be conducted Monday, September 25, 2017, at the regularly scheduled 5:30pm City Council Meeting in the second floor Council Chambers. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Leisure Services Commission 2017 FALL STUMP REMOVAL PROJECT All work to meet City of Waterloo codes. Questions, please contact Todd Derifield or JB Bolger at Leisure Services, 291-4370, Monday through Friday 7:00 a.m. to 4:00 p.m. Page 287 of 445 CITY OF WATERLOO, IOWA LEISURE SERVICES COMMISSION NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2017 FALL STUMP REMOVAL PROJECT RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Thursday, September 21, 2017, until 1:OOpm., for the 2017 Fall Stump Removal Project as described in the plans and specifications now on file in the City Clerk's office and the Waterloo Leisure Services Commission office. OPENING OF BIDS All proposals received for the 2017 FALL STUMP REMOVAL PROJECT will be opened in the first floor small conference room of the Clerk's Office at City Hall, Waterloo, Iowa, on Thursday, September 21, 2017, at 1:00 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2017 FALL STUMP REMOVAL PROJECT at 5:30 p.m. on MONDAY, SEPTEMBER 25, 2017. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary to remove the designated stumps in accordance with these plans and specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be from September 26, 2017 to a completion date of no later than January 1, 2018. NOTICE OF PUBLIC HEARING page 1 of 3 Page 288 of 445 PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission. The bidder shall bid a lump sum price as shown on the Bid Form. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the stump removal work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The City shall award one Contract to the responsible Bidder whose bid, conforming to the Specifications and is most advantageous to the City and the Waterloo Leisure Services Commission, price and other factors considered. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waterloo Leisure Services Commission such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid, in the amount equal to one hundred percent (100%) of the contract price. The Bond is to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city projects during the current calendar year. NOTICE OF PUBLIC HEARING page 2 of 3 Page 289 of 445 METHOD OF PAYMENT TO CONTRACTOR Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be based on the actual number of stumps removed at the average contract stump price. A detailed bill of completed work must be received by the Waterloo Leisure Services Commission before payment can be made. Actual number of stumps removed must agree with numbers recorded by the Leisure Services Commission. Payment(s) will be mailed to contractor. Payments shall be mailed to contractor as part of regular billing cycle. Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2017 City of Waterloo, Iowa, Kelley Felchle, City Clerk NOTICE OF PUBLIC HEARING page 3 of 3 Page 290 of 445 CITY OF WATERLOO, IOWA Waterloo Leisure Services INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. II. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. INSTRUCTIONS TO BIDDERS page 1 of 3 Page 291 of 445 V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VL MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area, VIII. STATEMENT OF BIDDER'S QUALIFICATIONS Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waterloo Leisure Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is qualified to carry out properly the terms of the Contract. INSTRUCTIONS TO BIDDERS page 2 of 3 Page 292 of 445 IX. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such number of copies as the City, may require. B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waterloo Leisure Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waterloo Leisure Services. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund. INSTRUCTIONS TO BIDDERS pa gof93 of 445 CITY OF WATERLOO, IOWA Waterloo Leisure Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. GENERAL CONDITIONS PAGE 1 OF 3 Page 294 of 445 Fitting and Coordination of the Work The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waterloo Leisure Services. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. General Requirements The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and their equipment. The City Forester will determine the extent of protection necessary for the trees. Permits and Codes The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. GENERAL CONDITIONS PAGE 2 OF 3 Page 295 of 445 Liability Insurance The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) Aggregate, Products and Completed Operations Property Damage Comp. Auto Bodily Injury Property Damage $5,000,000.00 per person $5,000,000.00 $5,000,000.00 per accident $5,000,000.00 per person $5,000,000.00 per occurrence The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDITIONS PAGE 3 OF 3 Page 296 of 445 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION SPECIFICATIONS for 2017 FALL STUMP REMOVAL PROJECT SCOPE OF WORK The Contractor shall provide all labor, equipment, and material necessary to remove the designated stumps in the city owned rights-of-way and city parks in accordance with these specifications. SPECIFICATIONS All stumps and exposed roots shall be ground out to a minimum of 12" below the surrounding soil surface. If there is a mound of soil around the tree stump, this mound shall be ground down level with the surrounding soil. Many stumps have sprouted growth since tree removal. It is the responsibility of the contractor to remove and dispose of this vegetative stump growth before grinding stumps. All wood chips, soil, and other debris created by grinding stump to appropriate level shall be disposed of by contractor. Loam soil (black soil) shall be supplied by the contractor and included in the contracted price. It shall be placed in the ground out areas to fill the voids. This soil must be free of large clods, rocks, and other debris. It shall also be raked level with the surrounding soil. Tree trunks or large limbs falling to the ground will occasionally cause holes or depressions during the tree removal operation. Contractor shall fill in these holes or depressions with the described soil above and seed as described below. SEEDING The new soil shall be seeded with a 50/50 mix of Kentucky Bluegrass and Perennial Rye grass (80-90% germination). This seed shall be supplied by the contractor and included in the contracted price. LOCATING UTILITIES All utilities shall be the responsibility of the contractor to locate before any work is done on each and every stump location. MISCELLANIOUS It shall be the Contractor's responsibility to coordinate the removal of automobiles conflicting with the stump removals. It shall be the Contractor's responsibility to contact the local emergency services when major roads are fully or partially blocked for stump removals. COMPLETION DATE Stump removal project shall be completed by January 1, 2018. Page 1 °fHage 297 of 445 NOTIFICATION Contractor shall notify City Forester at Leisure Services office before entering Park locations. Due to scheduled events or ground conditions, contractor's request to enter a Park may be denied at that time. City Forester and Contractor will then determine a more suitable date and time of entering a Park to remove the specified stumps. DAMAGE PROTECTION All property damaged by the Contractor from the 2017 Fall Stump Removal Project is the responsibility of the Contractor to repair or replace at the Contractor's expense to return to the condition property was before contractor damaged. The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. Sidewalks damaged by Contractor will also be the responsibility of the Contractor to replace to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of equipment required for this contract: Stump grinder or stump cutter Dump truck Skid loader, tractor, or other equipment with bucket Equipment listed on the Bid Form will be reviewed by Leisure Services Commission to determine whether it is adequate for this stump removal project. List the year, make and model of the equipment listed. STORAGE OF EQUIPMENT The City of Waterloo shall make no provisions for storage of contractor's equipment on city property. SIZE OF STUMPS Stump sizes listed are actually the Diameter at Breast Height (DBH) of the tree trunk before it was removed. This diameter of the tree was determined by wrapping a diameter measuring tape (measuring inches) around the trunk at 4.5 feet from the ground before the tree was removed. Since many trees have a significant basal flare where the trunk meets the ground, the size of the stump will more than likely be larger than the listed DBH. The height of the stump will be 12" or less. If stump is taller than that it will be mentioned in the comments column of the stump list. Page 2 oPage 298 of 445 LOCATIONS OF STUMPS Locations of stumps are in the city owned rights-of-way and city parks. A list of locations is attached, as well as aerial maps of park stump locations. EXTRA STUMP REMOVALS In the event there is sufficient funding, the city will consider the removal of extra stumps from trees that were removed after the stump removal contract letting. These stumps will be subject to the same specifications for removal as the original lump sum stumps. An appropriate completion date for extra stump removals will be determined after communications between the city and the contractor. Page 3 °age 299 of 445 W. Airline Hwy ZONE JT'IAP University Ave W. Shaulis Rd E. 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A cc IJJ (0 >- co a) -a 0 LU (00- 0 CC LO 0 LU CO 2 LL uJ co re L() CO 00 CO CO CO 00 <1 CD OD •—• A z 2 u_ O z O 1.f) co CO 0 z 0 (1) LLI 0 A z LC) H z 0 ctLU 912 VERMONT ST Front 1 0) H Z J01 2 > „.......j —1 LU c_s2i cL E -o 0 A \—• A CO 0) CV 2 LL Go ce) c\t CO WILLISTON AV Hr - DENVER ST co H GO ALTA VISTA AV City a) '5 •Z' 0 c- o 0 z co (1) 0) c\1 Oa (NI c\1 < < z (0 co BATES ST CO CO CS) 0) 0 w z (7) (r) z. (0 4- 0 LL: co: LUF Go LI.J 0) 0) 0)0) NEWELL ST 1925 NEWELL ST 1925 NEWELL ST (1) 1.11 uJ 10 0) -J LUuJ uJ z 1925 NEWELLST (1) - J LIJ z Go - J LLJ LLI 10 0) L] CO -J LU LU z c\i 0) 1. H LIJ 1.1.1 z Ij 4- 0 1 co >- 05 0 0)0)0) 0) CY) 0) 0) CD 0) co Lu 0 0 >- c•1 Go 1— LLJ CD i co z 0 0 z 113 ID 1- - J 0 0 z 21 0) (0 0 Z ' .10 0 850 PARK RD Page 312 of 445 14 Page 313 of 445 „, gill L 13'k Iv ,,Ex ”"'n.i ;Pr• `„�� - s�A * Y, '- K p• ';i� ,...? -men Al.' , ,< -, ,5 ":.yr �p� gra y r- R �_ - F f, y . e � ... - ' . .r-�.r- 14 Page 313 of 445 Page 314 of 445 phi Page 315 of 445 cc Q- 0 0 0 16 11 Page 316 of 445 IB Page 317 of 445 0 G -f al .5 so6 2 co OS..9 Page 318 of 445 Y IV PO Page 319 of 445 nr : a\ Page 320 of 445 cs9 aa Page 321 of 445 DC 4 3 w r 1:: U a3 Page 322 of 445 BIDDER: CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for 2017 FALL STUMP REMOVAL PROJECT COMPANY NAME ADDRESS: PHONE: ( ) 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City I -fall, Waterloo, Iowa, and the Waterloo Leisure Services Commission, 1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed 2017 FALL STUMP REMOVAL PROJECT, in accordance with the contract documents and for the lump sum price for the removal of the 454 stumps along City owned rights-of- way, parks & golf courses as listed in the attached documents for the following amount: TOTAL BID PRICE: Dollars ($ 2. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 3. Security in the sum of dollars ($ ) in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. 4. Attached is a Non -Collusion Affidavit of Prime Contractor. 5. The Bidder is prepared to submit a financial and experience statement upon request. Bin FORM page 1 of 2 Page 323 of 445 6. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 7. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / / / / / 8. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts 9. The Bidder shall list all equipment available for this project: 10. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 11. The bidder has attached all applicable forms. 12. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED: DATE: / / Name and Tale BID FORM page 2 of 2 Page 324 of 445 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE 1 OF 2 Page 325 of 445 Dated this day of , 20 State of } ) ss County of } Name of Bidder By: Title: being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS P'1d6F26 of 445 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal sum dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20 , for NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of , A.D. 20 Witness (Seal) Principal 13y (Title) (Seal) Surety By Witness Attorney -In -Fact BID BOND PAGE 1 OF t Page 327 of 445 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title St/a sora eciiui,wo wto-be o -Ye' t day of , 2017. S i, .attkre, ritleJ My elq3 fe Page 328 of 445 NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) that: , being first duly sworn, deposes and says 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the 2017 FALL STUMP REMOVAL PROJECT in Waterloo, Black Hawk County, Iowa; 3, Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Staars,crare cIi a.n.ci, worvv to- be -fore. w ,this, day of , 2017. St -n.a ure, My a - Page 329 of 445 EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 Page 330 of 445 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official Title Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 Page 331 of 445 2017 FALL STUMP REMOVAL PROJECT Bid Tab: September 21, 2017 Estimate: $ Bidder Bid Security Bid Amount Schaefer Tree Service Waterloo, IA 5% Check $ 89,892.00 Wilson Tree 5% $ 63,550.92 Iowa Tree Services, LLC Denver, IA 5% Check $ 69,187.00 Page 332 of 445 CITY OF WATERLOO Council Communication Resolution approving Use Agreement with Cedar Valley TechWorks for Event Parking. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 9/20/2017 - 10:56 AM Clerk Office Even, LeAnn Approved 9/20/2017 - 11:02 AM ATTACHMENTS: Description Type D ParkinglmageTechworks Cover Memo D P arking Agreement Techworks Backup Material SUBJECT: Resolution approving Use Agreement with Cedar Valley TechWorks for Event Parking. Submitted by: Submitted By: Paul Huting, Leisure Services Director Recommended Action: Recommend Approval of Agreement. Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Event parking has been severely limited by ongoing construction projects including Highway 63 reconstruction, Grand Crossings, and Hawkeye Community College. This Agreement with Cedar Valley TechWorks would allow for overflow parking for events at Young Arena, Cedar Valley SportsPlex, Center for the Arts, etc. There will be no fee paid to Cedar Valley TechWorks for the use of the lot. Snow removal and other lot maintenance will be performed by the City during the term of this agreement. Routine maintenance costs would come from the Leisure Services Downtown Area Maintenance Budget. Pavement repairs would come from GO bonds. This Agreement supports the City of Waterloo Strategic Plan Strategy 1.7. Seek ways to create a live, learn, work, and play environment that attracts and retains population in Waterloo. Page 333 of 445 USE AGREEMENT THIS USE AGREEMENT ("Agreement") is made this day of , 2017, by and between the CITY OF WATERLOO, IOWA, LEISURE SERVICES ("City") and CEDAR VALLEY TECH WORKS, INC., an Iowa not-for-profit corporation ("CV") (each a "Party" and collectively the "Parties"). RECITALS: This Agreement is entered into upon the basis of the following facts, understandings and intentions of the Parties hereto: 1. That CV is the owner of that certain real estate legally described as: TECHWORKS ADDITION LOT 3. This is a triangular piece of property with two parking lots upon it. Attached hereto and made a part hereof by this reference, is an aerial photograph showing Area 2 and Area 1 of Lot 3. Area 1 is the land which is the subject matter of this Use Agreement. It is the intention of CV to allow the City to use Area 1 for purposes of "event parking". This Agreement will set forth the terms of the Agreement. 2. The City takes the subject property in "AS IS" condition, with all faults. CV will have no responsibility to prepare the property in any way for City's use or to maintain it. The City agrees to fill the potholes, patch, seal, and paint new parking lines in Area 1. The City will do this at its own expense. As consideration for these efforts, CV shall allow the City to use Area 1 for event parking during the term of this Agreement. 3. Term. This Agreement shall begin on October 1, 2017, and shall end at the end of the day on September 30, 2020. 4. The City agrees that it will be responsible for maintenance to the pavement and surrounding area as follows: (a) Snow removal and plowing as needed. (b) Mowing and weed removal, clearing of sidewalks and walkways around the area. (c) Keeping the area free of litter and debris. (d) That the City will be allowed to erect whatever signage is necessary so that the property may be effectively used as a parking facility. No later than the date of termination, the City will remove any signage that it erected. 5. The City shall pay no rent other than to maintain the property during the term of this Use Agreement. Page 335 of 445 -2- 6. No amendment or modification hereof shall be deemed valid unless first reduced to writing and dated and signed by all Parties hereto. No waiver of any of the provisions of this Agreement shall be valid unless such waiver is in writing, duly executed and dated by the Party or Parties sought to be charge therewith. 7. This Use Agreement shall be construed in accordance with and governed by the laws of the State of Iowa. 8. The City agrees to provide CV with proof of insurance indicating liability coverage in force during the term of this Use Agreement in the sum of $1,000,000.00. CV will be named as an additional insured, and the City agrees to hold CV harmless for any injury, damage or liability, including all claims, demands and causes of action of every nature in connection with the use of this property as a parking facility. If the City wishes to use this property for anything other than parking, it must obtain advance written permission from CV in order to do so. 9. For purposes of this Agreement, notice given to CV shall be addressed to: Cedar Valley Techworks, Inc. 360 Westfield Avenue, Suite 200 Waterloo, Iowa 50701. For purposes of this Agreement, notice given to City shall be addressed to: City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703. 10. The City of Waterloo may renew this Use Agreement by providing notice to CV, in writing, at least thirty (30) days prior to the expiration date of Agreement. 11. It is anticipated that CV may need this property at a later date for purposes of future development. In such a case, CV shall provide the City with 90 days written notice of its intent to terminate this Use Agreement due to such a cause. 12. Voluntary Termination. Both parties, if they mutually agree, may terminate this Use Agreement at any time. DATED this day of , 2017. CEDAR VALLEY TECHWORKS, INC. By: Name: Steven J. Dust, President Page 336 of 445 -3 - CITY OF WATERLOO, IOWA, (LEISURE SERVICES) By: Name: Quentin Hart, Mayor By: Name: Kelley Felchle, City Clerk Page 337 of 445 CITY OF WATERLOO Council Communication Resolution approving acceptance of Black Hawk County Gaming Association grant in the amount of $65,000 with $60,000 in city match and a $5,000 donation from the Cedar Rapids Kernels Foundation to perform Waterloo Youth Diamond Improvements. City Council Meeting: 9/25/2017 Prepared: 9/19/2017 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 9/20/2017 - 9:42 AM Clerk Office Even, LeAnn Approved 9/20/2017 - 11:43 AM ATTACHMENTS: Description Type D GamingContractYouthDiamonds Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Resolution approving acceptance of Black Hawk County Gaming Association grant in the amount of $65,000 with $60,000 in city match and a $5,000 donation from the Cedar Rapids Kernels Foundation to perform Waterloo Youth Diamond Improvements. Submitted By: Paul Huting, Leisure Services Director Resolution accepting a grant in the amount of $65,000.00 from the Black Hawk County Gaming Association with $60,000.00 in city match and a $5,000 donation from the Cedar Rapids Kernels Foundation. This contract is for a $65,000.00 grant from the BHCGA toward a $130,000.00 project to replace field lighting at diamond #2 at Riverfront Sports Park as well as signage replacement and sidewalks for better accessibility. $65,000.00 match is required. Matching funds include $55,000.00 in CIP dollars, $5,000.00 in operating budget dollars and a $5,000.00 donation from the Cedar Rapids Kernels F oundation. This Agreement supports the City of Waterloo Strategic Plan Strategy 1.7. Seek ways to create a live, learn, work, and play environment that attracts and retains population in Waterloo. Funding will allow for the replacement of field lighting at diamond #2 at Riverfront Sports Park as well as signage replacement and sidewalks for better accessibility. Page 338 of 445 Follow Up - Grant Lifecycle Manager Page 1 of 3 Follow Up Waterloo Youth Diamonds Improvements Process: FY17 - Qtr4 Public Profile Applicant: Bob Etringer bob.etringer@waterloo-ia.org 1101 Campbell Waterloo, IA 50701 Black Hawk Organization: Waterloo Leisure Services 42-6005327 319-291-4370 1101 Campbell Waterloo, IA 50701 Black Hawk FollowUp Packet Question List Contact Email History 8 If your organization information does not appear correct, please contact the funder. Thank you. 0 Fields with an asterisk (*) are required. v Question Group Project Title* Waterloo Youth Diamonds Improvements Amount Awarded $ 65000.00 Total Project Budget $ 130,000 � ff 445 https://www.grantinterface.com/Request/Submission/FollowUp?request=2951311&submis.. P Follow Up - Grant Lifecycle Manager Page 2 of 3 Upon acceptance of this grant the grantee agrees to the following: GENERAL PROVISIONS* Funds granted by the Black Hawk County Gaming Association shall be used by the grantee within 12 months of the official public announcement, unless otherwise specified or agreed to at the time of the grant award, or by subsequent action of the Black Hawk County Gaming Association. Projects must be started and completed on time and completed as presented. Failure to do so may be cause for the Board to suspend future payments and demand refund of payments rendered. A request for an extension must be submitted to the Black Hawk County Gaming Association in writing prior to the expiration date specifying valid reasons. QQ I agree to the above USE OF FUNDS* This award is to be used exclusively for the purposes specified in the grant, which may represent all, or any of the projectsLs) specified in the_grant application. It is further agreed that should the grant pro'ect be altered subsequent to the award, including but not limited to content, description, total project cost or percentage the award amount represents of the total cost, the grantee shall promptly notify the Black Hawk County Gaming Association. The Board may change the award amount depending upon the circumstances presented. QQ I agree to the above GRANTEE ACKNOWLEDGEMENT* The Grantee will acknowledge the contribution of Black Hawk County Gaming Association to the program or project wherever and whenever appropriate. This will include, but not be limited to news releases, construction signage, plaques for project sites, decals, brochure or programs, etc. (For example: This program project made possible by funds contributed by the Black Hawk County Gaming Association). Please submit copies of these acknowledgements to the Black Hawk County Gaming Association—for more information please refer to the Publicity Guide Q I agree to the above TAX STATUS* The grantee shall be a public entity or 501c3 tax exempt entity at the time of the award. Q I agree to the above PAYMENT OF GRANT AWARD* To receive payment, documentation of the expenditure of the funds, acceptable to Black Hawk County Gaming Association must be submitted. If the grant is for capital or other purchased services, invoices or signed accepted bids/contracts, acceptable to Black Hawk County Gaming Association must be submitted to obtain payment. If the grant covers consultant and or/contracted services, submit a statement, acceptable to Black Hawk County Gaming Association, verifying that 1$q�f 445 https://www.grantinterface.com/Request/Submission/FollowUp?request=2951311&submis.. P Follow Up - Grant Lifecycle Manager Page 3 of 3 the services were provided and itemize the expense incurred. The billing must be signed by an authorized agent of the organization and contain the grant number listed above. Q I agree to the above SPECIAL CONDITIONS Billing must be submitted to Black Hawk County Gaming Association within 60 days of the completion of the 12 month grant period or sooner if the grant funds have been spent. Please send requests for payment which must include vendor invoice(s) or contract(s) signed by both parties to: 425 Cedar Street, Suite 300A Waterloo, IA 50701 N/ 1,000 characters left of 1,000 Special Conditions Agreement* The above special conditions are required in order to receive payment and shall become part of this agreement. Q I have read and agree to the above special conditions GRANTEE ELECTRONIC SIGNATURE* Mark Gallagher GRANTEE SIGNATURE DATE* M 09/19/2017 0/$11 �f 445 https://www.grantinterface.com/Request/Submission/FollowUp?request=2951311&submis..P CITY OF WATERLOO Council Communication Resolution approving request of Wilbur Auto Body and Sales for an appeal to Section 273, of the 2003 Traffic Code, adopted by Ordinance 4602, appealing the requirement prohibiting vehicles from parking on city -owned right-of-way, located between the street and property line, to allow parking spaces in the right-of- way of West 9th Street adjacent to 212 West 9th Street. City Council Meeting: 9/25/2017 Prepared: 9/13/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Rejected 9/13/2017 - 9:43 AM Planning & Zoning Dornoff, John Approved 9/18/2017 - 4:38 PM Planning & Zoning Schroeder, Aric Approved 9/19/2017 - 5:47 PM Clerk Office Even, LeAnn Approved 9/20/2017 - 10:00 AM ATTACHMENTS: Description Type D Application Cover Memo D Site Plan Cover Memo D Site Plan 2 Cover Memo D Aerial Map Cover Memo D Overview Map Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Resolution approving request of Wilbur Auto Body and Sales for an appeal to Section 273, of the 2003 Traffic Code, adopted by Ordinance 4602, appealing the requirement prohibiting vehicles from parking on city -owned right-of-way, located between the street and property line, to allow parking spaces in the right-of-way of West 9th Street adjacent to 212 West 9th Street. Submitted By: Noel Anderson, Community Planning and Development Director Approve Resolution. The applicant, Wilbur Auto Body and Sale, Inc. is requesting an appeal to Section 273, of the 2003 Traffic Code, adopted by Ordinance 4602, requirement prohibiting vehicles from parking on city -owned right-of-way, located between the street and property line, for an area located adjacent to 212 West 9th Street. None N/A Page 342 of 445 Policy Issue: Economic Development, policies 1, 3 and 4. Alternative: N/A Background Information: Resolution approving request of Wilbur Auto Body and Sale, Inc. for an appeal to Section 273, of the 2003 Traffic Code, adopted by Ordinance 4602, requirement prohibiting vehicles from parking on city -owned right-of- way, located between the street and property line, for an area located adjacent to 212 West 9th Street. At their September 12, 2017 meeting the Planning, Programming and Zoning Commission recommended approval of the project with 5 in favor and one abstaining. The applicant is requesting to allow parking in the City right-of-way along a lot they own at the corner of 9th and Commercial Streets. It would appear that the request would not appear to have a negative impact on the neighborhood. Other businesses along other streets in the area appear to utilize parking in the City right-of-way and have for some time. The request would not appear to have a negative impact on traffic conditions in the area. 9th Street is only three blocks long and does not connect with either US Highway 218 or crosses the Cedar River which limits the amount of through traffic. One parking spot near the intersection may need to be removed to insure adequate sight visibility at the intersection. The applicant is requesting an appeal to the City Code requirement prohibiting vehicles from parking on the city -owned right-of-way located between the street and property line, located at the northwest corner of Commercial Street and W. 9th Street. City Ordinance 4602 notes that parking is not permitted in the City right-of-way between the curb and sidewalk. The code goes on to say that businesses wishing to park in the City right-of-way must obtain a permit from the City Council. Previously, similar requests were treated as an appeal to the driveway width and first gone to the Planning and Zoning Commission before being heard by the City Council. Staff would note that this section of W.9th Street is a low traffic street that is only 3 blocks and runs between the Bluff Street and J R Drive. Most thru traffic would appear to use llth and 6th streets as it continues past both Highway 218 and the Cedar River. Staff would note that there appears to be other businesses that utilize the City right-of-way for parking purposes nearby. Although current city code does not allow this area to be used for parking, previously it was allowed, often marking for a patched of areas that have it and that do not. It was noted by the applicant that there has been cars parked there since 1939. Staff would note that allowing parking in the right-of-way on low traffic streets in this area would appear to be a benefit to the development of some of the smaller infill lots located in this area. Many of the lots are smaller in size and are zoned "M-1" which does not allow new residential use. Businesses may be willing to locate on these smaller lots, but have difficulty fitting both their buildings and the required parking onto these lots. Allowing parking in the City right-of-way in the certain situations could be a tool to Page 343 of 445 encourage greater infill development in this area. During Tech Review there was concern about the triangle of visibility as the picture shows a car parked next to the sidewalk of Commercial Street. There was also concerns about the lack of a site plan from the applicant which has now been turned in. Staff recommends that the appeal be approved for the following reasons: 1. The street in question is a low traffic street with other businesses utilizing the right-of-way for parking vehicles. 2. Allowing this parking would appear to encourage infill development of a small size lot that would be difficult to develop due meeting normal parking standards. 3. This portion of West 9th Street is an 80' right-of-way, allowing sufficient room for vehicles to park in the area requested, without overhanging the sidewalk or the street. Subject to the following condition: 1. The parking area will not block the sidewalk or street system in the area. Legal Descriptions: ORIGINAL PLAT WATERLOO WEST LOT 1 BLK 39 Page 344 of 445 1708:01a JUL 26.2017 10:02AM WATERLOO BLD 1NSP 319-291-4262 APPLICATION FOR OTHER REQUEST CITY OF WATERLOO PLANNING, PROGRAMMING., AND ZONING COMNIISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION r1FORMATION: a. Type of application (please describe): p.1 NO. 8635 P. 1 variance for parking used cars b. Applicant's name lease print): wilber auto body & sales inc .Address; 212 W 9th Phone: 319-232-5927 Fax: 319-233-6891 City: waterloo State: iowa Zip; 50702 c. Status of applicant: (a) Owner )K (b) Other (CHECK ONE): If other explain: d. Property owner's name if different than above (please print): Address: ?hone: Fax: City: State: Zip: 2. PROPERTY INFORMATION:_ a. General location of property: 212 w 9th st.. w 9th & commercial b. Legal description ofproperiy;_ original plat waterloo west lotl blck 39 o. Dimensions of Property Boundary (Excluding Right of Wa ): d. Area of Property (Excluding Right of Way): 58 feet e. Current zoning: commerc is l f. Reason(s) for request and proposed uses) of property: 146 feet code enforcement notice g. Conditions (ifwiy)agreedto: remove customers damaged parts from _front of building h. Other pertinent information (use reverse side if necessary): DKed years ago during John roof fs arm Please Nate: If applicant is not the owner of the property, the signature of the owner must be secured, If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a piatling process (separate from this request), The piing fee of SI40 (payable io the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said scam or any part thereof be refunded for failure of said request to be enacted into law. Any »major change in any oftbe information given will require than the request go back through the process, with anew filing fee. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Piauning, Programming, and Zoning Comrniss1011 and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in. question in regards to the request. - -r7 W 7 2_ 6 rr 7 Date Signa of Owner Date Page 345 of 445 5 702:10p 1lLE 9:109 1 r"'"'. f1110 SfILES INC. Shop Phone 232-5927-- • Yard Phone 232-1747 9-4-17 212 West Ninth Street & 2220 1/2 Easton Waterloo, Iowa 50702 p.1 Complete Collision Work Salvage Bought & Sold Wrecks Rebuilt Heavy Duty Truck Frames application for variance to park used cars on hard surface Tony Wilber 319-232-5927 Y(,/, 0, 0- cy 614' t' e pove lAcy ppp6regek Pvdi No u oPt "Th/ ekie2 Page 346 of 445 Note Base map data source Is Black Hawk County. This map does not represent surrey, no Ilaeate Is opressteaeeuracyofthedatadellneatedherel- either expressed or Implied by Black Hawk County, the Black Hawk County Assessor, orthelr employees. The City of Waterloo makes no warranty, express or Implied, as to the accuracy of the Informaton shown on this map, and expressly disclaims IlablIV for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate Informaton. 7471 NIL erloo Cih of Waterloo, Iowa 212 W. 9t11 Street ill 0 0.0015 0.003 0.006 Miles City of Waterloo Planning, Programming and Zoning Commission September 12, 2017 Adjacent to 212 W 9th Street Parking in Right -of -Way Request Wilber Auto Body and Sales, Inc. Page 348 of 445 ,; ��„���� �1�'., r,�y �T1.„ 25 12.5 025 �ferloo `o 2Feet City of Waterloo Planning, Programming and Zoning Commission September 12, 2017 M-2 63 MI = IIII IIII - -11111 'i.11i111011% I�I A-1 -r C-2 C-1,C=Z C-2 R-4 \Y A YC=1C ri R=3 GRANT R-1 R -P R2 C -Z �i�I �'��1�11 �� 11111111 EiLR=LFAEman -III=■1■1 T 1-- U II .1111 ilii 1 1 1 1 1 11 1 I 1 11 1 1 11111=1 QI111111111 11 1111111111111 • r \wystiiyG% r,vr1 1 1 1 1 I( 1 1 1 1 1 1 1 1 1 1 1 1 C=2 Adjacent to 212 W 9th Street Parking in Right -of -Way Request Wilber Auto Body and Sales, Inc. Page 349 of 445 CITY OF WATERLOO Council Communication Resolution approving a request by CGA Engineers on the behalf of BCS Properties, LLC and GAC Real Estate, LLC for the preliminary plat of Village West 2nd Addition, a three lot commercial subdivision, located at the northeast corner of Highway 63 and West Ridgeway Avenue. City Council Meeting: 9/25/2017 Prepared: 9/19/2016 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Even, LeAnn Action Approved Approved ATTACHMENTS: Description ❑ Council Letter Attachments - Village West 2nd Add SUBJECT: Submitted by: Recommended Action: Type Cover Memo D ate 9/19/2017 - 5:39 PM 9/20/2017 - 11:25 AM Resolution approving a request by CGA Engineers on the behalf of BCS Properties, LLC and GAC Real Estate, LLC for the preliminary plat of Village West 2nd Addition, a three lot commercial subdivision, located at the northeast corner of Highway 63 and West Ridgeway Avenue. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted herewith is a request for the preliminary plat of Village West 2nd Addition, a three lot commercial subdivision located at the northeast corner of Highway 63 and West Ridgeway Avenue. Please find attached to this council letter the following items: • Staff report • Aerial photograph • Preliminary P lat • Legal Description • Report of City Engineer The request would not appear to have a negative impact on the surrounding neighborhood or land use. The area is currently seeing an increase in new commercial development with recent approval of rezone and plat requests. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. The area is served by West Ridgeway Avenue, which is classified as a Minor Arterial, and Highway 63 is immediately to the west and is classified as a Principal Arterial. The proposed plat shows a new 31' wide street being dedicated and extending northward from West Ridgeway Avenue in a 60' right-of-way, and the Page 350 of 445 Summary Statement: Expenditure Required: Source of Funds: Policy Issue: proposed name is Foundation Drive. The submitted preliminary plat shows the extension of new sidewalk along both sides of that new street. This area is known to have drainage issues in times of heavy rainfall, most notably the areas to the west of Highway 63. Rezoning of the land would not appear to have a negative impact upon drainage in the area, however, as the area develops, it will be necessary that a storm water detention plan is submitted to the Engineering Department for review and that storm water is properly detained upon the site. The City of Waterloo's storm water ordinance requires for new subdivisions that there be a place provided for storm water detention. Development of this area could potentially alleviate drainage issues and concerns, as storm water would be captured on site and released at a slower rate, slowing down runoff. As development occurs, each site will be required to develop a storm water management plan that will hold back the runoff from a 100 -year rain event. The submitted plat shows three new lots being platted along West Ridgeway Avenue and the extension of a new 31' wide street in a 60' right-of-way northward, which is labeled as Tract A. Lot sizes of the three lots are 1.53, 1.82 and 2.57 acres in size, and it appears all proper setback lines are denoted. It should be mentioned that this is a preliminary plat and no deed of dedication is required for such submittal. Staff would suggest that access to Lots 1 and 2 be from Progressive Way. The potential does exist to have a second access coming from the existing driveway that accesses 1850 West Ridgeway Avenue to Lot 1 through a shared driveway. Due to Lot 3 being close and abutting a state controlled highway, access to that lot may need to be further discussed. There is new 8" water and sanitary sewer shown being extended in the new street, which is named Progressive Way, then those two utilities will extend westward across the north side of Lot 2 to serve Lot 3 within a 40' ingress/egress easement. It should be noted that the name Progressive Way is in conflict with other street names in the area. At the Technical Review Committee meeting, MidAmerican Energy requested that 15' utility easements be platted on the frontages of the lots along the proposed street extension and West Ridgeway Avenue. Fire Rescue has requested that there be a temporary 96' turn -around at the end of the proposed street, and staff has requested that the driveways along the south side of West Ridgeway Avenue be shown to help show and dictate where new access points to the proposed subdivision can be to ensure proper traffic movements. The applicant has submitted a grading plan that shows existing and proposed contours, and it appears that the applicant is proposing to fill the site at an average level of 866' to provide a more level area. Currently, the site ranges from 860' along Highway 63 to 871' towards the center of the property then tapering down to 863'. At the March 7, 2017 Planning, Programming and Zoning Commission meeting, the Commission voted 6-1 to approve the preliminary plat. None N/A Land Use and Economic Development, policies 1, 3 and 4. Page 351 of 445 Alternative: N/A Background Information: N/A Legal Descriptions: VILLAGE WEST SECOND ADDITION LOCATED IN THE SOUTHWEST 1/4 OF THE SOUTHWEST 1/4 AND THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 89 NORTH, RANGE 13 WEST OF THE FIFTH PRINCIPAL MERIDIAN, IN WATERLOO, BLACK HAWK COUNTY, IOWA. MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 33: THENCE, NI°31'16"W 49.91' ALONG THE EAST LINE OF THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 OF SAID SECTION 33 TO A POINT ON THE NORTH RIGHT OF WAY LINE OF RIDGEWAYAVENUE, ALSO BEING THE POINT OF BEGINNING; THENCE, S89°06'08"W 554.99' ALONG SAID NORTH RIGHT OF WAY LINE TO A POINT ON THE EAST RIGHT OF WAY LINE OF U.S. HIGHWAY 63; THENCE, N0°54'19"W 70.00' ALONG SAID EAST RIGHT OF WAY LINE; THENCE, S89°05'44"W 13.62' ALONG SAID EAST RIGHT OF WAY LINE; THENCE, N1°04'26"E 161.02' ALONG SAID EAST RIGHT OF WAY LINE; THENCE, N35°10'15"E 182.68' ALONG SAID EAST RIGHT OF WAY LINE; THENCE, S54°49'45"W 176.08'; THENCE, N89°05'14"E 724.74'; THENCE, S0°54'46"W 275.00' TO A POINT ON THE NORTH RIGHT OF WAY LINE OF RIDGEWAYAVENUE; THENCE, S89°05'14"W 411.6E ALONG SAID NORTH RIGHT OF WAY LINE, TO THE POINT OF BEGINNING, CONTAINING 6.40 ACRES. SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD, IF ANY. I FURTHER CERTIFY THAT THE ACCOMPANYING PLAT IS A TRUE REPRESENTATION OF SAID PROPERTY IN ACCORDANCE WITH MY FIELD NOTES; THAT THE DIMENSIONS OF THE STREETS, LOTS, AND EASEMENTS DEPICTED ON SAID PLAT ARE IN FEET AND DECIMALS THEREOF; AND THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL LAND SURVEYOR UNDER THE LAWS OF THE STATE OF IOWA. Page 352 of 445 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: March 7, 2017 Request by CGA Engineers on the behalf of BCS Properties, LLC and GAC Real Estate, LLC for the preliminary plat of Village West 2nd Addition. CGA Engineers, 16 East Main Street, Marshalltown, IA 50158 The applicant is requesting to plat three commercial Tots along West Ridgeway Avenue near its northeast intersection with Highway 63. The request would not appear to have a negative impact on the surrounding neighborhood or land use. The area is currently seeing an increase in new commercial development with recent approval of rezone and plat requests. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. The area is served by West Ridgeway Avenue, which is classified as a Minor Arterial, and Highway 63 is immediately to the west and is classified as a Principal Arterial. The proposed plat shows a new 31' wide street being dedicated and extending northward from West Ridgeway Avenue in a 60' right-of-way, and the proposed name is Progressive Way. The submitted preliminary plat shows the extension of new sidewalk along both sides of that new street. There are no pedestrian accommodations along the north side of West Ridgeway Avenue now and it should be looked at possibly including those accommodations. With the continued growth that this area is experiencing, it may be necessary to investigate if specific traffic control methods should be looked at to continue to provide for a safe transportation network. There is a recreational trail located to the south of the site in question along West Ridgeway Avenue that connects to the Sergeant Road Trail to the west along Highway 63. Further pedestrian accommodations could be added along the north side of West Ridgeway in the future as the area develops. The area in question is zoned "M -2,P" Planned Industrial District and "A-1" Agricultural District and has been zoned as such since the adoption of the Zoning Ordinance in 1969. Surrounding land uses and their zoning are as follows: North — Vacant development ground and single family uses along Jane Street, zoned "R -2,C -Z" Conditional Zoning District and "R-2" One and Two Family Residence District. South — United Medical Park and existing commercial development, zoned "R -4,C -Z" Conditional Zoning District, "M-1" Light Industrial District and "A-1" Agricultural District. East — Vacant development ground and existing commercial development zoned "R -2,C -Z" Conditional Zoning District and "C-2" W of 1850 W Ridgeway Ave —Al and M2P to C2 Pgd& 851 of 445 March 7, 2017 Commercial District. West — Existing light industrial development and Highway 63, zoned "M-1" Light Industrial District. DEVELOPMENT The area is comprised of commercial and professional office HISTORY: development. This area is beginning to experience an influx of new commercial development, with a strip mall being constructed at 1850 West Ridgeway Avenue in 2015, and there is currently a new office/retail center under construction at the intersection of West Ridgeway Avenue and Provision Parkway to the east. There are also plans for two more commercial buildings along Provision Parkway in the near future. Directly across the street is United Medical Park, which was started in the late 1990s with expansions over the years, and the Iowa Department of Transportation regional office and maintenance facility. BUFFERS/ No buffers would be required as a part of this platting request. SCREENING However, as the area develops for commercial uses, it may be REQUIRED: necessary to screen new uses as growth continues northward towards existing residences. When new development occurs, it will be required that a proper landscaping plan is submitted for each new commercial development. DRAINAGE: This area is known to have drainage issues in times of heavy rainfall, most notably the areas to the west of Highway 63. Rezoning of the land would not appear to have a negative impact upon drainage in the area, however, as the area develops, it will be necessary that a storm water detention plan is submitted to the Engineering Department for review and that storm water is properly detained upon the site. The City of Waterloo's storm water ordinance requires for new subdivisions that there be a place provided for storm water detention. Development of this area could potentially alleviate drainage issues and concerns, as storm water would be captured on site and released at a slower rate, slowing down runoff. As development occurs, each site will be required to develop a storm water management plan that will hold back the runoff from a 100 -year rain event. FLOODPLAIN: Small areas of the Zone A, 100 -year floodplain encroach on the northerly, southerly, easterly and northwesterly portions of the property in question, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0282F, dated July 18, 2011. Any development within the 100 -year floodplain would need to adhere to proper floodplain regulations as specified in the Zoning Ordinance. PUBLIC /OPEN There are no schools located within the nearby vicinity. The SPACES/ SCHOOLS: Katoski Greenbelt is located approximately 3/4 of a mile to the west along West Ridgeway Avenue. W of 1850 W Ridgeway Ave —Al and M2P to C2 Pgd& 854 of 445 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: March 7, 2017 There is 4" drain tile, 10" sanitary sewer and 42" storm sewer located within West Ridgeway Avenue, directly to the south, and a 21" sanitary sewer within Highway 63 to the west, as well as a 8" sanitary sewer along the north side of West Ridgeway Avenue, east of Marnie Avenue. There are also plans to extend new 8" water and sanitary sewer within the new street, then those utilities will turn westward and run across the northerly part of Lot 2 to serve Lot 3 within a 40' ingress/egress easement. The Future Land Use Map designates this area as Business Park, and the proposed rezone request would appear to be in conformance with the Future Land Use Map and Comprehensive Plan for this area. The applicant is going through the rezoning process for this particular area to establish a new area of "C-2" Commercial District, and the three proposed lots would appear to meet the requirements of that zoning district. The submitted plat shows three new lots being platted along West Ridgeway Avenue and the extension of a new 31' wide street in a 60' right-of-way northward, which is labeled as Tract A. Lot sizes of the three lots are 1.53, 1.82 and 2.57 acres in size, and it appears all proper setback lines are denoted. It should be mentioned that this is a preliminary plat and no deed of dedication is required for such submittal. Staff would suggest that access to Lots 1 and 2 be from Progressive Way. The potential does exist to have a second access coming from the existing driveway that accesses 1850 West Ridgeway Avenue to Lot 1 through a shared driveway. Due to Lot 3 being close and abutting a state controlled highway, access to that lot may need to be further discussed. There is new 8" water and sanitary sewer shown being extended in the new street, which is named Progressive Way, then those two utilities will extend westward across the north side of Lot 2 to serve Lot 3 within a 40' ingress/egress easement. It should be noted that the name Progressive Way is in conflict with other street names in the area. At the Technical Review Committee meeting, MidAmerican Energy requested that 15' utility easements be platted on the frontages of the lots along the proposed street extension and West Ridgeway Avenue. Fire Rescue has requested that there be a temporary 96' turn -around at the end of the proposed street, and staff has requested that the driveways along the south side of West Ridgeway Avenue be shown to help show and dictate where new access points to the proposed subdivision can be to ensure proper traffic movements. The applicant has submitted a grading plan that shows existing and proposed contours, and it appears that the applicant is proposing to fill the site at an average level of 866' to provide a more level area. Currently, the site ranges from 860' along Highway 63 to 871' W of 1850 W Ridgeway Ave —Al and M2P to C2 Pgd& 855 of 445 March 7, 2017 towards the center of the property then tapering down to 863'. A deed of dedication has not been submitted for this request as it is for a preliminary plat, however, staff has questioned the applicant if they have begun working on one, and at this time, they have drafted one, but it is currently not fully completed. It should be noted that a deed of dedication is not a required submittal for a preliminary plat request. STAFF Therefore, staff recommends that the request for the preliminary RECOMMENDATION: plat of Village West 2nd Addition be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area with proper traffic control measures in place. 3. The request is in conformance with the Future Land Use Map and Comprehensive Plan for this area, which designate it as Business Park. 4. The request appears to meet the intent of the Subdivision Ordinance. W of 1850 W Ridgeway Ave —Al and M2P to C2 Pgd& 858' of 445 City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 West of 185o West Ridgeway Aveue Preliminary Plat - Village West 2nd Addition CGA Engineering Page 357 of 445 City of Waterloo Planning, Programming and Zoning Commission March 7, 2017 West of 185o West Ridgeway Aveue Preliminary Plat - Village West 2nd Addition CGA Engineering Page 358 of 445 \ ' ;; E /° SIN ixriv�r,1— 1lte �/ i►�—..4„... � ) 200 100 0 200 °'�El/1013 `o lFeet 1 / /� /////' /%/2(�' ) ///� // /�/// j// // ///%/ r / // / / ///// /k / / ti / ///// J i / // �/�/// //- // / / r/ f sa �a— / // / / / / / /�' J //,/ //%/—//��A• 4%//)— / /// 1� r—/�t ' ///r� I /7// �/ �\°• 7/ //// //// '-, � �� — /77/// ///i/ f.. ! v __ _ice / /77///-1 / 6 / /77 // /// 1 // ✓ / / // ' /0 / /%/ //// PRELIMINARY PLAT LOSE- ilIOLE-LEL-. Page 359 of 445 9 60E SURVEYOR AND ENGINEER FIFiM MAP NUMBER -90 J a O 0 Q OF m 0 w w C7 Lu J LEGAL DESCRIPTION 0 2W W > 0) PRELIMINARY PLAT AO- z cB T .1j0ISS`S SIMS Is. r XRNOZ' iii vm v I 1113001, \,s 1L II ,0s 11 I II NV �- II I 1 _66 w 0 z Curve Table LIA 3 z J PRELIMINARY PLAT O aO- s,aumo- anss:r CITY OF WATERLOO, IOWA ENGINEERING DEPARTMENT 715 Mulberry St. • waterloo, IA 50703 • Phone (319) 291-4312 Fax (319) 291-4262 City Engineer • email: city.engineer�a'�,walerloo-ia.org September 18, 2017 Aric Schroeder, City Planner Planning, Programming & Zoning Commission Waterloo City Hall Waterloo, IA 50703 RE: PRELIMINARY PLAT VILLAGE WEST 2"d ADDITION Dear Aric: This preliminary plat has been reviewed, and it has been determined that it meets the requirements of the applicable portions of Section 3, 4 and 5 of Ordinance 2997, Subdivision Ordinance. It is recommended that this preliminary plat be approved. Dennis J. Gentz, P.E. Assistant City Engineer 9131 9641 WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 362 of 445 CITY OF WATERLOO PLANNING AND ZONING COMMISSION REQUEST FOR PLATTING (MINOR OR PRELIMINARY) 1. APPLICATION INFORMATION: a. Applicant's Name (please print): eve-nno5►ce t' CR J G Cis Address: It, ¢. 1,A.6„1,1 9r Phone: (0 4l - 152 —4,101 City: eS t t.vToW MState: t A Zip: So 1513 b. Status of Applicant: (a) Owner_ (b) Other )I (CHECK ONE): If other explain: Clvil. E+aUtarz c. Property Owner's Name if different than above (please print): Address: Big- wA IUB- J Sr Phone: City:INgT.uoo State: lA Zip: co 2. PROPERTY INFORMATION: a. Name of Plat: VtL,LMf t' f ftbq-rlow b. General Location of Property: Nt92'cHeA`1C CoRNf a P SERF eD r w . Paox.,EwA c. Area of Proposed Plat: L.3q A. d. Zoning District(s): G2 Cts M �Ee-c 3. OTHER DOCUMENTATION: a. Preliminary Deed of Dedication (prefered but not required) b. Overall Street Plan (if applicable) c. Six (6) copies of the Preliminary Plat which are in conformance with Section 11-3-2 of the Subdivision Ord. d. Four (4) copies of Preliminary Deed of Dedication 4. PUBLIC IMPROVEMENTS a. Are you requesting participation by the City in any improvements? Yes No X b. If yes specify why and for what for? c. Costs (estimated): Total Cost Estimate Requested City Share Storm Sewer $ $ Sanitary Sewer $ $ Paving $ $ Land Dedicated $ $ TOTAL $ $ The Request Fee of $300 + $10 per lot (payable to the City of Waterloo) is required. This fee is non- refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change in any of the information given will require that the request go back through the process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. I� 2—i3 -ii --1i41r1 Signature of Applicant Date gnature of Owner Date Page 363 of 445 Request for Preliminary Plat of Village West 2nd Addition a 3 - lot subdivision located at US 63 and Ridgeway Avenue. Looking east toward 1850 Ridgeway and existing development. 1'141'114 111111 l'ITITItliUil'1,111,1,1,1,1i1,1,1,11' ,11.1,11J11.1 w rn Looking north from Ridgeway Avenue Looking west along Ridgeway Avenue toward US Highway 63 Looking northwest from Ridgeway Avenue. Page 364 of 445 CITY OF WATERLOO Council Communication Resolution approving the assignment of rebates to Twin Trees, LLC in conjunction with a Development Agreement with ISA Development, LLC, originally approved on September 29, 2015 for the property located at 402-404 E. 4th Street, and authorize the Mayor and City Clerk to execute said agreement. City Council Meeting: 9/25/2017 Prepared: 9/20/2016 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Even, LeAnn ATTACHMENTS: Description D Assignment of Rebates SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Action Approved Approved Type Backup Material D ate 9/20/2017 - 11:00 AM 9/20/2017 - 11:01 AM Resolution approving the assignment of rebates to Twin Trees, LLC in conjunction with a Development Agreement with JSA Development, LLC, originally approved on September 29, 2015 for the property located at 402- 404 E. 4th Street, and authorize the Mayor and City Clerk to execute said agreement. Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving agreement The City of Waterloo entered into a Development Agreement with JSA Development, LLC for the redevelopment of the property located at 402-404 E. 4th Street. As a part of that agreement, the developer was given tax rebates for the added value of the project. The property was sold in 2014, and this agreement will allow the new owner to receive the tax rebates. The development agreement states that such assignment is eligible, and this document will work to clarify the City of Waterloo's approval of such assignment. No additional funds from previous agreement NA Economic Development, policies 1, 3 and 4. NA Page 365 of 445 Legal Descriptions: NA Page 366 of 445 ASSIGNMENT OF REBATES The undersigned ("Assignor") is party to.a development agreement (the "Agreement") with the City of Waterloo, Iowa, concerning the following real property (the "Property"): Address: 402-404 E. 4th Street, Waterloo Subject to the terms of the Agreement, Assignor is entitled to property tax rebates in respect of the Property in an amount: determined as set forth in the Agreement. Assignor has sold the Property to the Transferee indicated below. In consideration of Transferee's purchase of the Property, Assignor does hereby assign to Transferee all of Assignor's right, title and interest in and to any and all rebates payable in respect of the Property pursuant to the Agreement, effective as to any rebate payable for property taxes that become due and owing after the following date: September 29,2015 . ASSIGNOR TRANSFEREE iSA Development, LLC Twin Trees LLC By: 6..11/.2, David Deeds, Controller Dated: /&.-/(10 By: Mark Iehl, Manager Dated: 04/06/2016 Page 367 of 445 CITY OF WATERLOO Council Communication Resolution approving the request of Tyson Fresh Meats, Inc for Industrial Property tax exemptions on the expansion for property located at 501 N Elk Run Rd. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Even, LeAnn ATTACHMENTS: Description ❑ Industrial Property Tax Exemption SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Action Approved Approved Type Backup Material D ate 9/20/2017 - 11:07 AM 9/20/2017 - 11:24 AM Resolution approving the request of Tyson Fresh Meats, Inc. for Industrial Property tax exemptions on the expansion for property located at 501 N. Elk Run Rd. Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the Industrial Property Tax Exemption application from Tyson Fresh Meats, Inc for the expansion of their facility located at 501 N Elk Run Rd., and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the Industrial property under the Industrial Property Tax Exemption requirements. N/A N/A Strategic Planning Policy 1, 3 and 4 regarding Economic Development N/A N/A ALL THAT PART OF NE 1/4 SEC 21 T 89 R 12 LYING SLY OF RR & EXC RD Page 368 of 445 Application for Industrial Property Tax Exemption Iowa Code Section 427B This application must be filed with your city or county assessor by February 1 of the year in which the property claimed for exemption is first assessed for taxation. It must be postmarked no later than February 1. Contact information for all assessors can be found at the Iowa State Association of Assessors website: www.lowa-Assessors.orq Applicant Contact Information — Please Print Name: Tyson Fresh Meats, Inc Phone: ( 479) 290-116$ Read instructions on page 2 carefully Finail: Jan.Nash©tyson.com IMPORTANT: A single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the city council or county board of supervisors. Any property owner who is dissatisfied with their assessment may file a protest with the Board of Review between April 2 and April 30, both dates inclusive, of the year of the assessment. Property Owner Name: Tyson Fresh Meats, Inc Address of Property claimed for exemption 501 N. Elk Run Rd, Waterloo, IA 50703 Check the box below to declare the assessed and use, or intended use, of this property: Industrial Manufacturing Distribution Center Research -- Service Facility n Public Warehouse Cattle Facility 1. Describe in detail the new construction for which an exemption is claimed. SEE INSTRUCTIONS. 2. Is this exemption being claimed for reconstruction of existing buildings and structures? Check "Yes" or "No" below. If yes is indicated, you must receive prior approval from your city council or board of supervisors. A statement verifying the granting of such approval must be submitted with this application to your assessor. If prior approval has been granted, describe in detail the reconstruction. Yes: x No: I hereby swear that the information presented on this application and all attached supporting documents are true, correct, and co plete. Signature of Owner: Title: SVP -Tax Date:9/13/2017 For Assessor Use Only Parcel Number: I have examined this application for industrial property tax exemption and hereby certify $ of the final assessed value qualifies for this property tax exemption. Assessor Signature Date: 57-122a (03/07/17) Page 369 of 445 Application for Industrial Property Tax Exemption Iowa Code Section 427E NOTICE: An applicant may submit a plan for new construction to the city council or board of supervisors prior to completing this application in order to obtain prior approval for property tax exemption eligibility. INSTRUCTIONS Enter the name and address of the property owner claiming exemption. Enter the address of the property for which an exemption is being claimed. Enter how property is assessed and used or intended to be used as. Item 1: New construction means new buildings and structures, including new additions to existing buildings and structures. You are required to present an accurate and detailed description of the new construction including the date construction began (or will begin), the anticipated date the construction will be completed, and the cost of the entire new construction project. Attach additional pages if necessary. Item 2: Reconstruction of existing buildings is not eligible for a property tax exemption unless the following conditions are met: (a) Reconstruction is required due to economic obsolescence. (b) Reconstruction is necessary to implement recognized industry standards for the manufacturing and processing of specific products. (c) Reconstruction is required to continue to competitively manufacture or process specific products. IMPORTANT: Reconstruction must meet the above conditions and written approval must be received from the county board of supervisors or city council prior to submitting this application to your assessor. The written approval is to be attached to the application form. If prior approval has been granted, complete Item 2 on the application by attaching a detailed description of the type of building being reconstructed, the exact nature of the reconstruction, the date reconstruction began or will begin, and the cost of the entire reconstruction project. Attach additional pages if necessary. This application must be signed by the property owner and submitted to the city or county assessor in which the property is located no later than February 1 of the year in which the property claimed for exemption is first assessed for tax purposes. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the city council of county board of supervisors. 57-122b (08/30/16) Page 370 of 445 CITY OF WATERLOO Council Communication Resolution approving the FY 2017 Consolidated Annual Performance and Evaluation Report (CAPER) City Council Meeting: 9/25/2017 Prepared: 9/18/2017 REVIEWERS: Department Reviewer Action Date Community Development Even, LeAnn Approved 9/20/2017 - 10:52 AM ATTACHMENTS: Description Type D CAPER 2016-2017 Cover Memo SUBJECT: Resolution approving the FY 2017 Consolidated Annual Performance and Evaluation Report (CAPER) for CDBG and HOME program activities for the period of July 1, 2016 through June 30, 2017 to the U.S. Department of Housing and Urban Development. Submitted by: Submitted By: Rudy D. Jones, Community Development Director Recommended Action: approve submission of report Source of Funds: CDBG and HOME funds Page 371 of 445 CR -05 - Goals and Outcomes +'O Uvi W a' O C L U O +-, ro LE c vi E > ro Q- E H f0 O � .VI C •X L L (Lo O Q o ( ,_(1) OL Q O N Q ° 3 CO vate. OA v O vi vi (0 •N O O OL N t v1 +'U L z 0 7 j�0 O C C ,ate, Q N C >, U 0-a- N OU 'n +'• C j +, O L ro N (0 cu d o E L — L D � ° =E c OA o 0 NN •+ =1 .(N 4> L U V1 O Q +' CQ +' -0 +' as+_' L +' -a2 7 0 N N D-0 Aj N (0 N E N E L N vi cu a L N o N 42 0 CII x O N ro N t X O ate' O N C C> v L +' C -ro Q C ,O Q O N D (0 L O L N N +' -a O vi C c° J > N (0 > >• +' Q a(0 N Q O ( w,_ o c, O vi (-' 0 L L L Q- O Q" N ++ N (o C (o -a N C N -a L -a N > (1)N '" •'0 co N •–> +' 7 L -a O } N COo +' vi O Q- .0 2 N c C(II O N +�' E E N t> Ca 4 U U 0 o ff ro O L L O N +' N _.) t w+' t w N C Z CaA ' } ro +., an +' t-' a 7 > CD _ +' an > _a as (0 LE O fo •W LL CO(0 C W O L CO C fn Va c ate-' LJ eto +j 4- C O VI ,_ dCD C L ?i O O +, 0 o O Q >, O ``� c bo •77 7 • Q vi aN' N .T (o +0,, ro c VI C -a N O' L vi N— O( CU U (o i O f0 Q N OA +' L U_ vi Uro0° (1vi as '§ OA v, N Q O (t a' • C (o a N — U = 41 N +' vii i +�' N ••N n D 4-O vi N (o vi N O_0 -0 C d +' L(1 C vii l0 VI Q N VI - 0 N C O M CO H fC +' E w N MI L t/) i Q f0 U -a C +' O c p 0 2 ansa O N ++ •N — _ +' L (D .> O O a C . Q N N E N ig ''>) C (o > L N O •y o 0 m Q 4- > N H v N •-. C (a 0 -0 § vi C t/? S N U cro u C t E N +' L OA N c= 0- u, H " C+' 3 C. E 41 0 N 0 C +.0 O0 •L E Cao O (� U C47, - 0 N L U Oy vvi = Oct O N O v C L a 1- (o 0 U- Q C Q42 O 0 ro ro4 > N N C O ro O +' (0 N aA Another project completed this year is the redevelopment of the Lafayette Street Area. This project began about 10 years ago with the purchase N (o N O � -0 C 0 0 N O O - Q t OA +' W ((D N 7 t p +-; CU t tvD O t - C C 0 CO +' 7 +, � C (D O U N W L C U C ro ro - NC U C U C C -D 0 vi N' ro ro ro ro t _C cU (0 L (0 ro -0 N cU N CIA (0 • +' > ut N ro ut W (0 3 t +' ut (0 aA c C •� ut 7 O 0 t t - To +N' C (0 Q (0 +N' Nf0 Q 0 O 0 O > O N Q 0 (0 U N 0 4 N N 4 N U N O N a E • O U O U N O Q C N E Q O N N N N t 1003 Lafayette, was built using Neighborhood Stabilization dollars, bringing included new curb and gutter as well as a street overlay to improve the appearance of the neighborhood. property owner. Community Development also provided down N E ro 0 N Q O Q N t 0 viN t (0 N U 4 N t N (0 t N (0 0 OA (0 LL VI N payment assistance to the new owner. We have received a funding award from the Waterloo Housing Trust Fund to help us assist clients with emergency repairs when the cost of the were adopted by the Community Development Board. OMB Control No: 2506-0117 (exp. 06/30/2018) Page 372 of 445 13 ro O Ca U O ro Ca vi Q 0) 13 %- a1 t0 a -I f▪ a 13 alL O V^ N f0 O a) O E U 4- (1) 0 .••• vi t O ++ N Ln L Q 13 al ro CU ++ U E CU c 3 0 • C ▪ v1 _ f0 L .D O L d0A 3 O N -.0 (0 CU • O t0 E :7, doE to o aa> 0 +' O v a o • r., LE N a1 O N CU +J ra v o • is 0 � G7 +O+ 0 o E CU vi o "0 cU Ca 0 v O c o ra c -a -a 3 c v N f0 +J U fa 'n N Ca ?r w Q - U 3 N 7 - 0 i i � ON CU to > O c0.coo CU . N tn O s 4- N o vi a O- a) Q > c a1 • Lu t0 + S+ 0 +J , `F — L o ^ 0 CL , a c • fa a = nJ vi raO o E °'(5 an 0 Q N U O X f0 7 U a1 0 0 Percent Complete 0 O O u1 r -I 100.00% 0 O O O Actual — Program Year 00 c -I m 0 Expected Program Year N c -I m m Percent Complete O 00 O O c -I o N Lo l0 to 0.00% Actual — Strategic Plan Lo N c -I 0 c -I 0 o0 Lo m N Expected Strategic Plan L() N c -I 11) c -I 11) c -I 0 0 Unit of Measure Households Assisted Household Housing Unit Household Housing Unit Household Housing Unit n C 0) 0 4 cn vi L 71 CL Q Indicator Tenant -based rental assistance / Rapid Rehousing Homeowner Housing Added Homeowner Housing Added Homeowner Housing Rehabilitated Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Source / Amount 0 2 in. 0 2 in. 0 2 in. 0 2 in. co o 0 t/). Category Affordable Housing Affordable Housing Affordable Housing Affordable Housing Non -Housing Community Development Ta O w Affordable Housing: TBRA CHDO Allocation City of Cedar Falls HOME Consortia Allocation City of Cedar Falls HOME Consortia Allocation City of Waterloo Leisure Services OMB Control No: 2506-0117 (exp. 06/30/2018) Page 373 of 445 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 374 of 445 o O O 0 N d- 1.0 rl o O O 00 IS) (N 0 N M 0 M O 0 N O1 ci 111 0 0.00% o O O O d' O O O O1 M M if) O 111 c1 44.00% 0 c-1 00 N 0 M M c-1 0 c-1 Ill M 0 0 c-1 61 0 N L W + O vi 013 f3 7 m Persons Assisted Households Assisted Household Housing Unit vi O WN V1 vi vi 0 n 2 < Household Housing Unit L W O Buildings Demolished Public service activities other than Low/Moderate Income Housing Benefit Public service activities for Low/Moderate Income Housing Benefit Homeowner Housing Rehabilitated Public Facility or Infrastructure Activities for Low/Moderate Income Housing Benefit Homeowner Housing Rehabilitated .... mm D U {n. D 0 {n. .. m D 0 {n. .. m D 0 {n. .. m D 0 {n. .. m D 0 {n. .. m D 0 {n. Non -Housing Community Development C O O aJ 0 U CW 2 aJ -a C co C w LJ aJ E 0A OO ' > N LOaJ +J 4_ n , coo Q vi Public Services Public Services Affordable Housing Affordable Housing Affordable Housing City of Waterloo Leisure Services C co C aJ O U— C +J co p L (0 E a) N 0 0 0A C aJ vi _a 7 aJ O 0 U 0A C — aJ vi _a 7 aJ O 0 U Emergency Repairs Handicapped Ramp Program Handicapped Ramp Program OMB Control No: 2506-0117 (exp. 06/30/2018) Page 374 of 445 OMB Control No: 2506-0117 (exp. 06/30/2018) Page 375 of 445 232.00% O O 0 0 o rri Ol 0 0 N c-1 to ci c-1 to .--1 c-1 0 0 0 M Ol 0 0 N c-1 0 0 111 0 0 0 0 0 0 c-1 0 0 0 c-1 M Ol 1: .M -1 c -I 0 0 O 0 c -I 0.00% o N O1 -1 c - - I co N co to to 0 0 20000 111 N N N N 0 to N 111 co 00 111 o o 0 co 0 N 0 111 0 co 0 111 Persons Assisted Persons Assisted vi m Persons Assisted N -C O vi 73 C 0) vi L {/1 a Q N -C O Persons Assisted Public service activities other than Low/Moderate Income Housing Benefit Homeless Person Overnight Shelter Overnight/Emergency Shelter/Transitional Housing Beds added Public service activities other than Low/Moderate Income Housing Benefit L a) O Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit L a) O Public service activities other than Low/Moderate Income Housing Benefit .. mm U {n. .. 0 to .. m 0 {n. .. m 0 to .. m 0 {n. .. m 0 to .. m 0 {n. .. m 0 t/)• vi vi a) E 0 vi vi a) E 0 vi vi a) E 0 Community Outreach Community Outreach Non -Housing Community Development Non -Housing Community Development Public Services Homeless Assistance Homeless Assistance Homeless Assistance Neighborhood Services Neighborhood Services Public Facility Improvements Public Facility Improvements Public Services: Eye of the Needle OMB Control No: 2506-0117 (exp. 06/30/2018) Page 375 of 445 aJ r CO 0 O r C ca E U .En 0J a+ EL r H 0 L 0J >E L 00 O A: 1 a+ C 0J E t to .a E O U U a ,-1 0J coH Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. annual target for Emergency Repairs but falling just short for rehabilitation. These two programs are of highest priority, particularly Emergency meet our 5 year objective. We exceeded our goal, 32 housing units, for emergency assistance and this continues to be a high priority for N N C N t +., vi 01 U .� L 01 Ln 01 0 V▪ I vi N U U f0 C rTo an 0 V▪ I 4— C 01 7 01 L 0- 1 0 To Ln LE 11— Ln 0 0 L O on • 0) C Highland Park playground project is complete and provides safe equipment for the neighborhood children. We were successful in preventing and addressing homelessness meeting our goals with the CDBG funding by providing operation funds for the 3 re-entering the work force after incarceration. 01 Ln 0 Ln CO OMB Control No: 2506-0117 (exp. 06/30/2018) Page 376 of 445 0 0 O Ni 61 0 m N co L1) N 0 0 00 O Lo O Lo N. O L1) N c -I Persons Assisted Household Housing Unit Homeless Person Overnight Shelter Homeowner Housing Rehabilitated m 0 U t/). m 0 U t/). Li 2 O 2 t/). Public Services Affordable Housing Public Services: Eye of the Needle Single Family Rehabilitation - Waterloo CDBG & HOME aJ r CO 0 O r C ca E U .En 0J a+ EL r H 0 L 0J >E L 00 O A: 1 a+ C 0J E t to .a E O U U a ,-1 0J coH Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. annual target for Emergency Repairs but falling just short for rehabilitation. These two programs are of highest priority, particularly Emergency meet our 5 year objective. We exceeded our goal, 32 housing units, for emergency assistance and this continues to be a high priority for N N C N t +., vi 01 U .� L 01 Ln 01 0 V▪ I vi N U U f0 C rTo an 0 V▪ I 4— C 01 7 01 L 0- 1 0 To Ln LE 11— Ln 0 0 L O on • 0) C Highland Park playground project is complete and provides safe equipment for the neighborhood children. We were successful in preventing and addressing homelessness meeting our goals with the CDBG funding by providing operation funds for the 3 re-entering the work force after incarceration. 01 Ln 0 Ln CO OMB Control No: 2506-0117 (exp. 06/30/2018) Page 376 of 445 CR -10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) Table 2 —Table of assistance to racial and ethnic populations by source of funds Narrative Households across all races were assisted this year. Whites received a large amount of assistance but this year, the majority of assistance was received by those that were Black, which was an increase from last year. Waterloo is predominantly White overall, but approximately about 46% of those assisted were Black, which is consistent with the percentage of Blacks served last year. The 46% is more than twice as high as the percentage of Blacks in the City as a whole. About just over 8% of those assisted were Hispanics. This is once more an increase in the percentage from last year, demonstrating that our program information is continue to reach the Hispanic population, though efforts to reach out to the Hispanic population remain essential. Another significant change is in the increase of assistance to Asians in the community, which was at 10% this year, more than doubling last year's assistance. A percentage of Asians are part of the growing Burmese refugee population that has recently arrived in Waterloo, and this value indicates that efforts to reach out to that community are continuing to improve. There continues to be language and cultural barriers for us to improve on and we continue to explore ways of reducing such barriers. Our Down Payment Assistance program was utilized by three Hispanic and three Asian families this past year. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 6 Page 377 of 445 CDBG HOME White 1,095 10 Black or African American 1,496 17 Asian 331 0 American Indian or American Native 10 0 Native Hawaiian or Other Pacific Islander 11 0 Total 2,943 27 Hispanic 270 3 Not Hispanic 1,633 90 Table 2 —Table of assistance to racial and ethnic populations by source of funds Narrative Households across all races were assisted this year. Whites received a large amount of assistance but this year, the majority of assistance was received by those that were Black, which was an increase from last year. Waterloo is predominantly White overall, but approximately about 46% of those assisted were Black, which is consistent with the percentage of Blacks served last year. The 46% is more than twice as high as the percentage of Blacks in the City as a whole. About just over 8% of those assisted were Hispanics. This is once more an increase in the percentage from last year, demonstrating that our program information is continue to reach the Hispanic population, though efforts to reach out to the Hispanic population remain essential. Another significant change is in the increase of assistance to Asians in the community, which was at 10% this year, more than doubling last year's assistance. A percentage of Asians are part of the growing Burmese refugee population that has recently arrived in Waterloo, and this value indicates that efforts to reach out to that community are continuing to improve. There continues to be language and cultural barriers for us to improve on and we continue to explore ways of reducing such barriers. Our Down Payment Assistance program was utilized by three Hispanic and three Asian families this past year. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 6 Page 377 of 445 CR -15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG CDBG 1,149,172 1,091,536 HOME HOME 724,981 645,037 HOPWA HOPWA ESG ESG Other Other Table 3 - Resources Made Available Narrative In addition to CDBG and HOME funds we used funding from the State of Iowa CDBG Supplemental funds for the 2008 disaster for multi -family housing, which is in the process of being closed out. The final project from that used the 2008 disaster funds is in the final process of completion, with the units already filled to capacity with a waiting list. We also utilized NSP3 funds for the continued development in our Lafayette Street area. To date, we have constructed 5 new homes and rehabilitated 2 homes. EDI funds were used for energy efficient repairs to homes in the Rath Brownfields Neighborhood. The Waterloo Housing Trust Fund awarded us with funding to use towards our Emergency Repairs Program. If the client does not have the funds for the repair over the $4000 grant we provide with CDBG funds, we now can assist the household by using WHTF to make up the cost different. Wells Fargo Bank gifted us a housing unit at 718 Kern Street along with about $15,000 to bring the house up to code and sell to an income eligible client. This project is now complete, and is now sold to a new family. This project has helped us address permanent, affordable housing in Waterloo using our HOME funds and funds from a private source. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description NEIGHBORHOOD REVITALIZATION STRATEGY AREA 50 5 Table 4 — Identify the geographic distribution and location of investments Narrative CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 7 Page 378 of 445 The majorityof our CDBG funds were expended City wide in the Waterloo City limits with the majority in low income census tracts. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 8 Page 379 of 445 Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. Each agency that is awarded HOME funds is required to provide a 25% match contribution. Iowa Heartland Habitat for Humanity uses donations to provide their match for flooring, windows, cabinets and plumbing fixtures. Operation Threshold uses funds from a non-profit, United Way, for their HQS inspections and requires the tenant to contribute 30% of their 1st month's rent for their match requirement. In addition, we have loan payments from 5 rental projects that are included in our match. Fiscal Year Summary — HOME Match 1. Excess match from prior Federal fiscal year 0 2. Match contributed during current Federal fiscal year 16,045 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 16,045 4. Match liability for current Federal fiscal year 55,041 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) (38,996) Table 5 — Fiscal Year Summary - HOME Match Report OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 9 Page 380 of 445 eral Fiscal Year Total Match 1 O 00 6' N rn O O 0 .--i 0 0 LI) N 4,770 Bond Financing O O O O O Site Preparation, Construction Materials, Donated labor O O O O O Required Infrastructure O O O O O Match Contribution for the Fed Appraised Land/Real Property O O O O O Foregone Taxes, Fees, Charges O O O O O Cash (non -Federal sources) c1 O 00 6' 111 N 01 O O 0 .--i 0 0 L!1 N 4,770 Date of Contribution 08/31/2016 09/30/2016 09/07/2016 10/18/2016 06/01/2016 Project No. or Other ID Liberty Manor vi aJ co aJ L Roosevelt Stokes TBRA ns aJ >- to U N LL L aJ aJ LL aJ t i+ O C O r 3 sa L C 0 U t U i+ co 2 1 l0 aJ sa H HOME MBE/WBE report 0 L aJ Q CLD C a-. L O Q aJ aJ t +J L O 4 C 7 O E co E co to 0 ,o aJ +J C W OJ E O 0 C E co O A: Balance on hand at end of 0 .— s - OJ OJ Q OA C In L O Q OJ L N N -1 M O N C 01 0- X X 01 4-+ C 3 0 E f6 To O H 0 N lfl 00 L(1 N 01 N 01 00 pO 0 aJ .0 .a OJ ▪ 0 - ea ea pO -0 C C a+ eaL vi s O C Q L- O L- a) O C bO Ca C To E m 0 Table 7 — Program Income OMB Control No: 2506-0117 (exp. 06/30/2018) Page 381 of 445 Minority Business Enterprises and Women Business Enterprises — Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non - Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Contracts Dollar Amount 178,118 0 0 19,638 0 158,480 Number 7 0 0 1 0 6 Sub -Contracts Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Total Women Business Enterprises Male Contracts Dollar Amount 178,118 0 178,118 Number 7 0 7 Sub -Contracts Number 0 0 0 Dollar Amount 0 0 0 Table 8 - Minority Business and Women Business Enterprises Minority Owners of Rental Property— Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non - Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 9 — Minority Owners of Rental Property CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 11 Page 382 of 445 Relocation and Real Property Acquisition — Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Displaced Total Minority Property Enterprises White Non - Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 — Relocation and Real Property Acquisition OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 12 Page 383 of 445 CR -20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate -income, and middle-income persons served. Table 11— Number of Households One -Year Goal Actual Number of Homeless households to be provided affordable housing units 5 0 Number of Non -Homeless households to be provided affordable housing units 17 14 Number of Special -Needs households to be provided affordable housing units 5 0 Total 27 14 Table 11— Number of Households Table 12 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. We are ahead of our goals for providing rental assistance and the production of new units. The Waterloo Housing Authority provides over 1,000 housing vouchers that are used in affordable housing units that must meet HQS guidelines. The Tenant Based Rental Assistance program helped 18 families move into safe, sanitary rental units this past year. Many of these clients are homeless or about to become homeless if not for the TBRA and Section 8 programs. Problems encountered include the lack of funding to assist more low income households. We continue to search for additional funds to help us fill the gap so that we can assist more Waterloo residents. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 13 Page 384 of 445 One -Year Goal Actual Number of households supported through Rental Assistance 12 18 Number of households supported through The Production of New Units 2 3 Number of households supported through Rehab of Existing Units 28 23 Number of households supported through Acquisition of Existing Units 0 1 Total 42 45 Table 12 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. We are ahead of our goals for providing rental assistance and the production of new units. The Waterloo Housing Authority provides over 1,000 housing vouchers that are used in affordable housing units that must meet HQS guidelines. The Tenant Based Rental Assistance program helped 18 families move into safe, sanitary rental units this past year. Many of these clients are homeless or about to become homeless if not for the TBRA and Section 8 programs. Problems encountered include the lack of funding to assist more low income households. We continue to search for additional funds to help us fill the gap so that we can assist more Waterloo residents. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 13 Page 384 of 445 Discuss how these outcomes will impact future annual action plans. There still remains a need for decent, affordable rental housing in Waterloo. The addition of 35, 1-2 bedroom units of new construction being provided with a grant from CDBG Supplemental funds will help alleviate this problem within the community, but there remains a need for 3-4 bedroom units that can provide housing for larger families. Operation Threshold, our TBRA provider, has applied for and received additional funds to use towards the TBRA program from the local United Way campaign. They have also requested funds from the Waterloo Housing Trust Fund to assist with inspections of these properties. We will take the problems and outcomes into consideration for our future action plans and base the awarding of funds on this information. For example, if HOME funding increases, we could increase our TBRA allocation to Operation Threshold. Include the number of extremely low-income, low-income, and moderate -income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 119 13 Low-income 91 5 Moderate -income 63 2 Total 273 20 Table 13 — Number of Households Served Narrative Information All households served this year through programs providing affordable housing met the 80% area median income limit or less. Homeless persons served at the shelters are presumed to have no income. There is a need to continue programming to support low and moderate households for housing. The Waterloo Housing Authority provides more than 1,000 housing vouchers, is at maximum capacity and still has a 4 year waiting list to be on the program. Our clients that received TBRA were all less than 60% area median income and either homeless or about to become homeless. We also fund Eye of the Needle, a public service agency that provides transportation, clothing and personal hygiene needs to clients that are homeless or are re-entering the work force after incarceration. Our worst case need is more funding for the very low income population so that they can have decent, sanitary housing to live in and provide for their families. If we could increase our TBRA funding, this would help with our problem. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 14 Page 385 of 445 Our handicap ramp program assists clients that can still maintain their home, but need access with a ramp to gain entrance. We partner with the Northeast Iowa Area Agency on Aging to provide additional disability modifications to homes. They have received funds from the Waterloo Housing Trust Fund to assist with door handles, grab bars, etc. The largest allocation of CDBG and HOME funds was for rehabilitation. We continue actions to foster and maintain affordable housing through the rehabilitation program and our emergency repairs program. Waterloo and Cedar Falls have continued their consortium agreement to assure affordable housing in both cities. We are members of the Cedar Valley Housing Coalition and the Black Hawk County Local Homeless Board so our office is aware of issues that need to be addressed for housing for our citizens. The Coalition's mission is to attract and educate potential first-time homebuyers and the Homeless Board meets to discuss transitional housing, permanent housing and emergency housing sources for our homeless population. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 15 Page 386 of 445 CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs A staff member of the Community Development Department attends and participates in the Local Homeless Coordinating Board that meets regularly to provide communication between the numerous agencies servicing the needs of the homeless. There are 45 member agencies. Six board meetings and subcommittee meetings were held this year. In 2016, Salvation Army in Black Hawk County received an allocation from the Iowa Shelter Assistance Fund Program, Friends of the Family received an allocation from Emergency Shelter Grant, and Hawkeye Area Community Action Program received funding from Supportive Services for Veteran Families to assist with their efforts. Community Housing Initiatives continues to assist with homeless individuals in applying for SSI/SSDI benefits and Cedar Valley United Way is providing funding to Community Housing Initiatives so that they are able to hire a part-time person to do SOAR applications. The annual Point in Time survey in January 2016 found 7 unsheltered individuals. They were directed to agencies to assist them to find housing. Local outreach efforts of the Homeless Board included regular meetings of shelter and support service providers along with the local school district homeless liaisons to share and coordinate information and resources. Organizations provided counseling, case management, life skills training, financial literacy classes and victim advocacy. These services help clients develop the skills needed to transition into permanent supportive housing or independent living and to maintain employment. Peoples Clinic, Community Housing Initiatives, Salvation Army, Catholic Worker House, and House of Hope make a real impact by reaching out and connecting with unsheltered individuals. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Waterloo has many local agencies that address the needs of emergency and transitional housing. Case workers provide information to the clients to assist them with shelter, food and employment. The Homeless Board members include the transitional housing and permanent housing agencies, the Northeast Iowa Food Bank and Iowa Workforce Development staff. Operation Threshold has LIHEAP for heating assistance, financial classes and life skills training in addition to case management. They also were awarded TBRA funds to help with security deposits and the first month's rent so clients can have a safe, sanitary housing unit. Families assisted with this program have to be coming from transitional housing and have participated in counseling and training to help prevent them from becoming homeless again. Eye of the Needle is a public service agency that provides bus passes, laundry vouchers and uniforms to help those returning to the work force after incarceration or OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 16 Page 387 of 445 homelessness. These efforts have assisted a number of people to find employment and while many work less than 40 hours a week, the transportation and other services have encouraged many to continue to work. The City has a strong commitment to the Continuum of Care and has funded homeless shelters and transitional housing sites in past years for upgrades. This past year, we funded some operational money for the 3 emergency shelters. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City assisted households under the CDBG and HOME programs that were low-income trying to avoid becoming homeless. Six of the rehabilitation housing units, 10 of the emergency repairs projects, and 8 of the TBRA clients were extremely low-income (less than 30% area median income (AMI)). We also assisted 8 rehabilitation households, 8 emergency repairs households, and 7 TBRA households that were low income (31-60%AMI). Because of the limited CDBG and HOME funds, not all of the City's homeless needs and the needs of persons with HIV/AIDS can be addressed with federal funds. We do not receive any Emergency Shelter Grant funds or HOPWA entitlement funds so we rely on community agencies to provide basic needs assistance and other support for the homeless population or persons with HIV/AIDS. We attend the Local Homeless Coordinating Board meetings, the area's Continuum of Care organization. We also assist with funding operations at homeless shelters. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Many people in Waterloo experience temporary homelessness as opposed to chronic homelessness. Agencies like Community Housing Initiatives help focus on finding permanent housing for the chronically homeless. This is an area that has been identified by the Waterloo Housing Trust Fund as one that needs to be addressed with future funding. The Local Homeless Coordinating Board is part of the Iowa Balance of State Continuum of Care that provides funding for agencies and organizations in Waterloo. More importantly, it serves as a network for those agencies to help address individual needs of the homeless and makes social services more accessible. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 17 Page 388 of 445 Several programs have been successful in preventing homelessness. TBRA provides renters with deposits and 70 percent of their first month's rent. Assisted clients must be enrolled in Operation Threshold's FaDSS program that promotes family self-sufficiency, protects children and facilitates change that produces stable and thriving families. FaDSS stresses to help families gain the knowledge and resources to become self-sufficient and building strong, safe families. Operation Threshold partners with homeless shelters to assist their clients into rental units helping them move from homelessness into safe, sanitary rental units. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 18 Page 389 of 445 CR -30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City uses the Capital Funds Program as well as Operating Revenue Reserves to make improvements to our public housing site of Ridgeway Towers, a 50 -unit subsidized apartment complex for seniors 62+. During fiscal year 2017, all lighting throughout the building and apartments was replaced with LED lighting, and the laundry room was upgraded to house 4 new washers and dryers (previously 3 each). The Waterloo Housing Authority submitted nearly 100% of its 1,056 vouchers to the Public Housing Information System (PIC), along with 100% of its 50 public housing units. 75% of the families served by Section 8 must be very low income to be admitted to the program, with 40% of new admissions to the Public Housing program needing to meet this guideline. There is still a great need for public housing assistance, as demonstrated by the waiting list for the Section 8 program — 5 years with over 1400 persons. The public housing waiting list is approximately 6 months — 1 year in length. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The WHA has numerous programs to encourage residents to take charge of their finances and to participate in homeownership. These include the Housing Choice Voucher Homeownership Program, the Down Payment Assistance Program, the Family Self Sufficiency program, and the Money Smart Financial Literacy course offered twice each year. The WHA requires homebuyer education for its down payment assistance program. The Housing Authority allows tenants the option of purchasing a home with their Section 8 assistance rather than renting (the Housing Choice Voucher Homeownership Program listed above). The homeownership option is limited to 3% of the total Section 8 voucher program budgeted by the Authority in any fiscal year. There are currently 16 voucher holders purchasing their home through this program. This program, along with the others listed above, enhance ownership capabilities and strengthen homeownership within the City of Waterloo. The Waterloo Housing Authority connects voucher holders interested in homeownership with programs to help them achieve their goals. This service has opened the door to homeownership for low-income households. Greater access to homebuyer education, credit counseling, and available grants and tax credits are made available to a segment of the population that is often overlooked in traditional housing markets. Actions taken to provide assistance to troubled PHAs OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 19 Page 390 of 445 The Waterloo Housing Authority was designated by HUD as "High Performer" by both PHAS (Public Housing Assessment System) and SEMAP (Section 8 Management Assessment Program during FY2O17. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 20 Page 391 of 445 CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Waterloo continues to provide tax abatement for any property improvements in the Consolidated Urban Revitalization Area, a low -moderate income area. Other tax credits for homeowners include low-income credits, veterans' credit, and a homestead credit to help keep housing affordable. Community Development files and pays all fees, permits, and other charges related to its housing projects. The City of Waterloo is offering financial assistance for households required to update sewer systems per an EPA regulation. The Emergency Repairs Program provides assistance to low to moderate income households for water and sewer main breaks that City Policy requires homeowners to maintain. The City Engineer Office invites homeowners to piggy -back on large City contracts for sidewalk repairs. This allows homeowners to receive a more competitive bid and ensures contract compliance. The Planning and Zoning Commission hears appeals on a case by case basis from individuals negatively affected by zoning ordinances. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) Community Development provides interpretation services for Hispanic clients through a partnership with the YWCA. In addition to those efforts, interpretation for services for languages not available from that source is available on a needs basis though the University of Northern Iowa's Language and International Studies Program. Our programs are made known to clients through word of mouth, clients that have been assisted telling their friends and relatives, and newspaper articles throughout the program year highlighting our activities and publishing our budget. In addition, Neighborhood Services disseminates information via local networks that assists clientele in area that may not have access to traditional modes of information like internet, newspapers, television, or contain language and cultural barriers. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) CDBG and HOME activities included efforts to reduce the risk of exposure to lead-based paint for the households served. Lead-based paint hazard notices were provided to owners and/or tenants for all applicable HOME or CDBG rehabilitation projects. Testing for lead- based paint in children is conducted by the Black Hawk County Health Department. They also perform our clearance testing on owner - occupied homes. All housing units that participate in the rehabilitation program are lead paint safe upon completion. Waterloo has a very high number of older homes that require extensive rehabilitation to make them CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 21 Page 392 of 445 safe and sanitary. Our temporary relocation policy while work is being done on the housing unit is to financially assist the household with a per diem and require them to stay in a lead safe unit during relocation. We have done temporary relocation this fiscal year for lead rehabilitation, and no problems have occurred with any relocation. Community Development applied for the Lead -Based Paint Hazard Control Grant in March 2017 and the City of Waterloo was awarded the a 2.9 million dollar grant to be used over the period of three years in homes with children under the age of 6 and to assist in the rehab of aproximately 30 rental units. As part of our HOME Down Payment Assistance program, properties must pass an Housing Quality Standards inspection. Many lead hazards are addressed by seller's during this process. Information on lead hazards is distributed to realtors and homebuyers as well. Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j) The Waterloo Housing Authority has been providing case management services to Section 8 assisted families since 1992. Families use the Family Self -Sufficiency (FSS) program to meet goals on a personal action plan developed by the case manager and the client to become economically self-sufficient within five years. The Housing Authority also sponsors Money Smart classes and homeownership vouchers. The Money Smart program combines public education with counseling to help consumers become more money savvy about checking and savings accounts, loan to own programs, legitimate borrowing, credit to debt management, and developing an economic plan. Homeownership vouchers assist a tenant by using their voucher to purchase a home. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The Community Development Department received and distributed information from the annual Point in Time Homeless Survey provided by the Iowa Institute for Community Alliance for the Homeless Board. We attended meetings of the Local Homeless Coordinating Board to assist in the coordination of housing and homelessness. Staff also attends bi-weekly meetings with other City staff to identify slum and blight structures in the City. Also, two of our staff members participate on the Local Housing Trust Fund Board. This Board allocates State of Iowa funds for activities not covered with our CDBG/HOME funds application process. The Northeast Iowa Area Agency for the Aging provides counseling services for elderly or disabled with a "no wrong door" approach. This service has been tremendously useful for working with clients one-on-one and connecting them to other services or agencies that they may need. The service has worked on behalf of clients with agencies such as the IRS, Social Security, Child Support Recovery, and DHS. The City continues to promote gender equity on local boards and commissions. The Community Development Board maintains three women out of seven current board members. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 22 Page 393 of 445 We once again were fortunate to host a Community Reinvestment Act workshop, which was held in the Waterloo Center for the Arts, and provided an opportunity forthe community to learn about resources and issues related to affordable housing. This year's workshop, on Affordable Housing Resources in Waterloo, focused on providing resources related to financial services, assistance for homeowners and landlords, a discussion of recent redevelopment projects, and an overview of the current housing market in Waterloo. The workshop provided a venue for homeowners, landlords, financial institutions, and non-profit organizations to provide and receive information related to affordable housing issues in Waterloo. The workshop included panel discussions and presentations on the following topics: • Panel discussion on the Walnut Redevelopment • Panel discussion on Single Family Housing Development Finance • Panel discussion on Resources for Landlords • Presentation of Waterloo Housing Data • Panel discussion on Rights and Responsibilities of Renters • Panel discussion on Single Family Home Owner Resources The panel discussions provided a forum for various interested parties to discuss issues, express concerns, and share resources and experiences. In addition to the organized portion of the workshop, the event also provided an opportunity for the various groups to reconnect with each other and also provide a venue for networking between the current principal players and also help build new partnerships in the community. Sponsors of the event were the Federal Reserve Bank of Chicago, the FDIC, the Office of the Comptroller of the Currency, and the City of Waterloo, with additional support provided by the Habitat for Humanity and Operation Threshold. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City of Waterloo has taken action to overcome several of the impediments identified in the most recent analysis. While all of the CDBG and HOME programs help to address the growing mismatch between real income and housing cost (Impediment 2-12), one project stands out for its focus on affordable rentals for families (Action step 2- A2). The City was awarded a $3.65 million multi -family construction grant from the Iowa Economic Development Authority two -years ago that subsidizes a $10 million housing development project near downtown Waterloo. The project will provide 35 units of decent, safe, affordable units and 33 market rate units. The Grand Crossing Apartments are already at full capacity and have a waiting list. This particular project has been selected as the winner of the 2017 Housing Iowa Multifamily Development Award. The City continues to provide tax abatement to keep housing affordable in the CURA and allow OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 23 Page 394 of 445 homeowners to make needed home improvements (A3). The Waterloo Housing Trust Fund has addressed the need for accessibility (13) through the completion of home projects such as bathroom modifications and ramps. Additionally, the City constructed 3 handicap ramps with its CDBG funding this year. Staff has developed a comprehensive strategy to meet the market needs of the Limited English Proficiency (LEP) population (A1),the policy was reviewed and approved by the Community Development Board. The Waterloo Police Department has a list of translators for various languages, and we have a working relationship with the Waterloo Schools since they have numerous interpreters on staff. The YWCA has a multi-lingual staff member who will provide one-on-one housing counseling for non-English speakers. Community Development also has a staff member that speaks Russian. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 24 Page 395 of 445 CR -40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Community Development provides a training session at the start of each program year that requires mandatory attendance by all subrecipients. During this training, an overview is provided on the federal requirements, income guidelines, and general information. Each agency is encouraged to "ask before doing" if they are not familiar with federal guidelines. We also incorporate the Outcome Performance Measurement component during this training to help us comply with HUD's desire to better measure the impact of our programs. An on-site monitoring visit is completed with each subrecipient in the program year. During this visit, the project progress, financial information and project files are reviewed. A follow-up letter is sent to the agency, and any corrections that need to be made are documented. We also provide a training session before applications are issued to provide information about the requirements to participants. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. Public Hearings are held throughout the program year to provide citizens a chance to comment on projects. Various projects provide a short survey for participants to fill out. We use these surveys and comments to improve individual projects. The draft CAPER, One -Year Action Plan and 5 -Year Consolidated Plan are made available for public review and comment at the Waterloo Community Development Office, the City Clerk's office, and the Waterloo Public Library as well as on the City's website. There is also an option to email comments through the City's website. Notices for the reviews and comment periods are published in the Waterloo/Cedar Falls Courier. In an effort to utilize social media and engage a segment of the public not typically reached through traditional means (e.g. newspaper), Community Development also has established a Facebook page. The Facebook page has had the added benefit of connecting Community Development with the online social media community. Any comments received are included as an attachment to the CAPER. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 25 Page 396 of 445 CR -45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. There have been no changes in program objectives. The primary objective for CDBG Funds are to establish projects to meet housing needs. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 26 Page 397 of 445 CR -50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 27 Page 398 of 445 CITY OF WATERLOO Council Communication Resolution approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2017, and authorizing transmittal to the Iowa Department of Transportation. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Reviewer Action Date Finance Even, LeAnn Approved 9/20/2017 - 11:34 AM ATTACHMENTS: Description Type ❑ Road Use Tax Report FYE17 Council Comm Cover Memo ❑ Street Financial Report Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Policy Issue: Alternative: Resolution approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2017, and authorizing transmittal to the Iowa Department of Transportation. Submitted By: Michelle Weidner, Chief Financial Officer I request that a resolution be adopted approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2017 and authorizing the transmittal to the Iowa Department of Transportation. This report summarizes the city's receipts and expenditures relating to streets and is required to be filed with the State of Iowa by Iowa Code Chapter 312, Section 14. If the report isn't approved by council and filed by September 30, the City's road use tax payments will be suspended. This report provides the Iowa Department of Transportation and the Federal Highway Administration with a documented record of receipts and expenditures made for streets and related activities in the City of Waterloo. Page 399 of 445 Mayor QUENTIN HART COUNCIL MEMBERS TOM POWERS Ward 1 BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA City Clerk and Finance Department 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 KELLEY FELCHLE • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: September 25, 2017 Prepared: September 20, 2017 Dept. Head Signature: Michelle Weidner, CFO Number of Attachments: City Street Financial Report C: Eric Thorson, City Engineer Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Sandie Greco, Interim Public Works Director Sandie Greco, Traffic Superintendent SUBJECT: Annual Financial Report for City Streets for the Fiscal Year Ended June 30, 2017 Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I request that a resolution be adopted approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2017 and authorizing the transmittal to the Iowa Department of Transportation. Summary Statement: This report summarizes the city's receipts and expenditures relating to streets and is required to be filed with the State of Iowa by Iowa Code Chapter 312, Section 14. Expenditure Required: None Source of Funds: N/A Policy Issue: If the report isn't approved by council and filed by September 30, the City's road use tax payments will be suspended. Alternative: N/A Background Information: This report provides the Iowa Department of Transportation and the Federal Highway Administration with a documented record of receipts and expenditures made for streets and related activities in the City of Waterloo. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 400 of 445 IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Cover Sheet Now therefore let it be resolved that the city council On (month/day/year) City Street Financial Report from July 1, Contact Information WATERLOO , Iowa (City Name) did hereby approve and adopt the annual 2016 to June 30, 2017 (Year) (Year) 9/22/2017 2:46 PM Fiscal Year 2017 1 of 12 Name E-mail Address Street Address city ZIP Code Michelle Weidner michelle.weidner@waterloo-ia.org 715 Mulberry Street Waterloo, IA 50703-5714 Hours Phone Extension Phone(Altenative) 8 am to 5 pm Monday -Friday 319-291-4323 319-291-4522 Preparer Information Name E-mail Address Phone Extension Michelle Weidner michelle.weidner@waterloo-ia.org 319-291-4323 Mayor Information Name E-mail Address Street Address city ZIP Code Quentin Hart Quentin.Hart@waterloo-ia.org 715 Mulberry Street Waterloo, IA 50703-5714 Phone Extension 319-291-4301 Resolution Number Signature Mayor Signature City Clerk Page 401 of 445 IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Summary Statement Sheet Column 1 Column 2 Column 3 Column 4 Road use Other Steeet Street Debt Totals Tax Fund Monies Round Figures to Nearest Dollars A.BEGINNING BALANCE 1. July 1 Balance $5,118,145 $4,854,098 $3,760,007 $13,732,250 2. Adjustments (Note on Explanation Sheet) $0 $0 $641,167 $641,167 3. Adjusted Balance $5,118,145 $4,854,098 $4,401,174 $14,373,417 B. REVENUES 1. Road Use Tax $8,492,172 $4,713,465 $771,898 $8,492,172 2. Property Taxes 2. Snow and Ice Removal $0 $2,036,855 $2,036,855 3. Special Assessments E.Construction, Reconstruction and Improvements $0 $0 $0 4. Miscellaneous $757,906 $30,465,265 $0 $30,465,265 5. Proceeds from Bonds,Notes, and Loans $0 $0 $1,294,300 $1,294,300 6. Interest Eamed $8,797,334 $16,255 $0 $16,255 7. Total Revenues (Lines B1 thru B6) $8,492,172 $30,481,520 $3,331,155 $42,304,847 C. Total Funds Available (Line A3 + Line B7) $13,610,317 $35,335,618 $7,732,329 $56,678,264 9/22/2017 2:46 PM Fiscal Year 2017 2 of 12 Column 1 Column 2 Column 3 Column 4 Road use Other Steeet Street Debt Totals Tax Fund Monies Round Figures to Nearest Dollars EXPENSES D. Maintenance 1. RoadWay Maintenance $4,713,465 $771,898 $0 $5,485,363 2. Snow and Ice Removal $1,225,588 $0 $0 $1,225,588 E.Construction, Reconstruction and Improvements 1. Engineering $0 $522,478 $235,428 $757,906 2. Right of Way Purchased $0 $0 $0 $0 3. Street/Bridge Construction $666,676 $7,250,189 $880,469 $8,797,334 4 Traffic Services $0 $52,033 $113,526 $165,559 F. Administration $1,065,860 $615,420 $0 $1,681,280 G. Equipment $120,800 $0 $454,694 $575,494 H. Miscellaneous $o $o $0 J. street Debt 1. Bonds, Notes and Loans -Principal Paid $0 $0 $2,121,800 $2,121,800 2. Bonds, Notes and Loans - Interest Paid $0 $0 $305,955 $305,955 TOTALS K. Total Expenses (Lines D thru J) $7,792,389 $9,212,018 $4,111,872 $21,116,279 L. Ending Balance (Line C -K) $5,817,928 $26,123,600 $3,620,457 $35,561,985 M. Total Funds Accounted For (K + L = C) $13,610,317 $35,335,618 $7,732,329 $56,678,264 Page 402 of 445 IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Miscellaneous Revenues and Expenses Sheet 9/22/2017 2:46 PM Fiscal Year 2017 3 of 12 Code Number and Itemization of Miscellaneous Revenues (Line 64 on the Summary Statement Sheet)(See Instructions) Column 2 Other Street Monies Column 3 Street Debt 174 ---Sales Tax / Local Option $10,679,249.00 $0.00 144---FHWA Participation (Fed. Hwy. Admin.) $99,596.00 $0.00 122 ---RISE Funds $564,225.00 $0.00 172 ---Labor & Services $147,432.00 $0.00 191 ---Licenses and Permits $21,908.00 $0.00 110 ---Parking Revenues $158,073.00 $0.00 124 ---Iowa DOT $18,000,000.00 $0.00 173 ---Reimbursement For Damages $46,176.00 $0.00 115 ---Other Governments (misc.) $619,236.00 $0.00 181 ---Junk and Old $2,539.00 $0.00 195 ---Tax Increment Financing (TIF) $93,528.00 $0.00 170 ---Reimbursements (misc.) $12,844.00 $0.00 123 ---Various State Grants $20,459.00 $0.00 Line 64 Totals $30,465,265.00 $0.00 Code Number and Itemization of Miscellaneous Expenses (Line H on the Summary Statement Sheet) "On street" parking expenses, street maintenance, buildings, insurance, administrative costs for printing, legal fees,bond fees etc. (See Instructions) Column 2 Other Street Monies Column 3 Street Debt Line H Totals Page 403 of 445 IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Bonds, Notes and Loans Sheet 9/22/2017 2:46 PM Fiscal Year 2017 4 of 12 New Bond ? Debt Type Debt Purpose DOT Use Only Issue Date Issue Amount % Related to Street Year Due Principal Balance as of 7/1 Total Principal Paid Total Interest Paid Principal Roads Interest Roads Principal Balance as of 6/30 0 General Obligation Street Improvements 101 06/29/2010 $9,165,000 9 2025 $4,490,000 $485,000 $134,722 $43,650 $12,125 $4,005,000 0 General Obligation Street Improvements 102 06/27/2014 $10,065,000 11 2029 $8,030,000 $830,000 $208,056 $91,300 $22,886 $7,200,000 0 General Obligation Street Improvements 103 06/29/2015 $12,455,000 14 2030 $11,695,000 $745,000 $361,531 $104,300 $50,614 $10,950,000 0 General obligation Street Improvements 104 06/29/2016 $8,605,000 28 2031 $8,605,000 $705,000 $159,821 $197,400 $44,750 $7,900,000 ❑ General obligation Paving & Construction 322 06/29/2010 $4,820,000 27 2017 $935,000 $935,000 $22,908 $252,450 $6,185 $0 0 General Obligation Paving& Construction 323 06/29/2011 $8,985,000 25 2026 $6,380,000 $1,325,000 $228,550 $331,250 $57,138 $5,055,000 ❑ General Obligation Equipment 401 06/24/2009 $7,435,000 13 2024 $3,205,000 $3,205,000 $112,125 $416,650 $14,576 $0 0 General Obligation Equipment 402 06/28/2012 $8,040,000 38 2027 $5,950,000 $640,000 $122,030 $243,200 $46,371 $5,310,000 0 General obligation Equipment 403 06/27/2013 $5,835,000 16 2028 $4,850,000 $380,000 $115,937 $60,800 $18,550 $4,470,000 ❑ General obligation Storm Sewer 702 06/27/2014 $8,515,000 28 2022 $5,850,000 $1,360,000 $117,000 $380,800 $32,760 $4,490,000 ❑./ General obligation Storm Sewer 703 06/20/2017 $9,245,000 14 2032 $9,245,000 $0 $0 $0 $0 $9,245,000 New Bond Totals $9,245,000 $1,294,300 Totals $69,235,000 $10,610,000 $1,582,680 $2,121,800 $305,955 $58,625,000 Page 404 of 445 IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Project Final Costs Sheet For construction, reconstruction, and improvement projects with costs equal to or greater than 90% of the bid threshold in effect as the beginning of the fiscal year. Check here if there are no entities for this year Project Final Costs Sheet (Section A) 9/22/2017 2:46 PM Fiscal Year 2017 5 of 12 1. Project Number 2. Estimated Cost 3. Project Type 4. Public Letting? 5. Location/Project Description (limits, length, size of structure) 856 $242,301 TRAF Yes FY2015 Washington/US 218 Systemic Improvements 885 $140,826 TRAF Yes FY2015 Irving School Safe Routes to School (W 5th/Baltimore Tr Signal) 890 $176,924 BRID Yes FY2016 11th St. Bridge Repairs 897 $1,869,750 SURF Yes FY2016 Asphalt Overlay Program Project Final Costs Sheet (Section B) 1. Project Number 6. Contractor Name 7. Contract Price 8. Additions/ Deductions 9. Labor 10. Equipment 11. Materials 12. Overhead 13. Total 856 KWS, Inc. $242,301 $0 $0 $0 $0 $0 $242,301 885 KWS, Inc. $118,988 $4,224 $0 $0 $0 $0 $123,212 890 Peterson Contractors, Inc. $155,095 $13,407 $0 $0 $0 $0 $168,502 897 Aspro, Inc. $1,711,715 -$8,412 $0 $0 $0 $0 $1,703,303 Page 405 of 445 IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Road/Street Equipment Inventory Sheet 9/22/2017 2:46 PM Fiscal Year 2017 6 of 12 1. Local Class I.D. # 2. Model Year 3. Description 4. Purchase Cost 5. Lease Cost /Unit 6. Rental Cost /Unit 7. Used On Project this FY? 8. Status S - 191418 2014 Ford F150 Supercab XL- White $24,157 $0 $0 No NOCH S - 191419 2014 Ford F150 Supercab XL - White $24,157 $0 $0 No NOCH S - 191420 2014 Ford F150 Supercab XL - White $23,530 $0 $0 No NOCH S - 191518 2015 Elgin Pelican Street Sweeper $187,104 $0 $0 No NOCH S - 191601 2016 Ford SD F350 1 Ton Pickup - White $46,981 $0 $0 No NOCH S - 191602 2016 Ford SD F350 1 Ton Pickup - White $49,981 $0 $0 No NOCH SE - 2003 Angle Broom Attachment for Deere 260 Skid Loader $5,130 $0 $0 No NA 194R02-2 T - 172A02 2002 Ford Ranger $15,127 $0 $0 No NOCH T - 162E01 2002 Ford Econoline 3/4 Ton Van $19,375 $0 $0 No NOCH S - 190102 1993 Chevy K2500 4z4 3/4 Ton Pickup $16,340 $0 $0 No NOCH S - 193608 2004 Freightliner M2106 Yellow Dump Truck $67,962 $0 $0 No NOCH S - 193607 2004 Freightliner M2106 Yellow Dump Truck $67,962 $0 $0 No NOCH S - 193606 2004 Freightliner M2106 Yellow Dump Truck $67,962 $0 $0 No NOCH SE - 1991 Target Pro 65 Cement Saw $8,000 $0 $0 No NOCH 710296 S - 710256 1990 Ingersoll Rand Compressor 185 $8,008 $0 $0 No NOCH SE - 1986 Eagle Beaver Trailer Plus $6,100 $0 $0 No NOCH 710003 SE - 1989 Cimline Cement Saw & Trailer $20,000 $0 $0 No NOCH 710375 SE - 1984 Ferguson 46 Roller $15,000 $0 $0 No NOCH 710370 SE - 2000 Maurer 20' Tandem Trailer $5,365 Page $0 No NOCH 195L01 406 of 445 , IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Road/Street Equipment Inventory Sheet 9/22/2017 2:46 PM Fiscal Year 2017 7 of 12 1. Local Class I.D. # 2. Model Year 3. Description 4. Purchase Cost 5. Lease Cost /Unit 6. Rental Cost /Unit 7. Used On Project this FY? 8. Status S - 194S01 1999 Etnyre Chip Spreader $132,925 $0 $0 No NOCH SE - 194G01 1999 JD 310SE Wheel Loader Backhoe w/Tamper Ext $66,400 $0 $0 No NOCH SE - 194B05 1998 JD 770CH Road Grader $154,900 $0 $0 No NOCH SE - 194B03 1998 JD 770CH Road Grader $154,900 $0 $0 No NOCH SE - 194B02 1998 JD 770CH Road Grader $154,900 $0 $0 No NOCH SE - 194B01 1998 JD 770CH Road Grader $154,900 $0 $0 No NOCH SE - 194A03 1999 JDTC44 H Front End Loader $91,000 $0 $0 No NOCH SE - 194A02 1998 JDTC44H Front End Loader $91,000 $0 $0 No NOCH S - 720220 1972 Snogo - Snow Blower Int Loadstar 1700 Yellow $16,500 $0 $0 No NOCH S - 193A02 2003 Ford F450-550 White Flatbed Truck $34,092 $0 $0 No NOCH S - 193A01 2003 Ford F450-550 White Dump Truck $34,092 $0 $0 No NOCH S - 193605 2003 Freightliner FL80 - Dump Truck $75,622 $0 $0 No NOCH S - 192602 2002 Chevy Silverado White C10 1/2 Ton Truck $13,961 $0 $0 No NOCH S - 194C01 2002 Navistar Model 4700 Chassis w/Tank/Sprayer $88,807 $0 $0 No NOCH S - 193604 2001 IHC 4700 Dump Truck $68,064 $0 $0 No NOCH S - 193603 2001 IHC 4700 Dump Truck - T444E $68,064 $0 $0 No NOCH S - 193602 2000 Freightliner FL70 - Dump Truck $70,334 $0 $0 No NOCH S - 193601 2000 Freightliner FL70 - Dump Truck $70,334 $0 $0 No NOCH SE - 197F01 1999 Tink Bucket Grapple Attachment (for Front End Loaders) $6,800 $0 $0 No NOCH S - 192J01 1999 Ford F250 Flatbed Truck $21,617 $0 $0 No NOCH , IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Road/Street Equipment Inventory Sheet 9/22/2017 2:46 PM Fiscal Year 2017 8 of 12 1. Local Class I.D. # 2. Model Year 3. Description 4. Purchase Cost 5. Lease Cost /Unit 6. Rental Cost /Unit 7. Used On Project this FY? 8. Status S - 195S08 1999 Tennant Sweeper - 830 -II $97,718 $0 $0 No NOCH S - 194M01 1998 Ingersoll Rand 9 Wheel Rubber Tire Roller $41,700 $0 $0 No NOCH S - 710393 1999 IHC 4700 Plow/Dump Truck DT466E $63,057 $0 $0 No NOCH S - 710392 1999 IHC 4700 Plow/Dump Truck DT466E $63,057 $0 $0 No NOCH S - 710391 1999 IHC 4700 Plow/Dump Truck DT466E $63,057 $0 $0 No NOCH S - 711386 1997 Spreader 120-84-50 W/Truck $6,048 $0 $0 No NOCH S - 711380 1997 Spreader 120-84-50 W/Truck $6,048 $0 $0 No NOCH T - 160063 1995 Ford F800 Single Axle Aerial $67,000 $0 $0 No NOCH SE - 10375 1970 Lacrosse Lo -Boy Trailer $8,500 $0 $0 No NOCH SE - 1991 Caterpillar Reclaimer $250,000 $0 $0 No NOCH 710260 SE - 1991 Caterpillar Vibrator Roller $50,000 $0 $0 No NOCH 710297 SE - 2004 JD544J End Loader $118,160 $0 $0 No NOCH 194A01 S - 195S10 2004 Elgin Pelican Sweeper Series P $108,275 $0 $0 No NOCH S - 192J02 2005 Ford F350 XLS Dually Truck $20,878 $0 $0 No NOCH S - 192N01 2005 Chevy Colorado 1/2 Ton Truck $15,456 $0 $0 No NOCH SE -194H01- 1998 TC -44H Pincer Bucket Grappler w Plows $25,100 $0 $0 No NOCH 2 S - 193609 2006 Freightliner Truck M2106 $84,565 $0 $0 No NOCH S - 193610 2006 Freightliner Truck M2106 $84,565 $0 $0 No NOCH SE - 2006 Ferguson Static Roller $38,962 $0 $0 No NOCH 194M03 S - 195S11 2004 Elgin Pelican P Dual Street Sweeper $106,000 $0 $0 No NOCH , IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Road/Street Equipment Inventory Sheet 9/22/2017 2:46 PM Fiscal Year 2017 9 of 12 1. Local Class I.D. # 2. Model Year 3. Description 4. Purchase Cost 5. Lease Cost /Unit 6. Rental Cost /Unit 7. Used On Project this FY? 8. Status T - 175V01 2004 Ford F750 w/ Aerial $103,027 $0 $0 No NOCH S - 190806 1990 Sno-Go Loader -mount Snowblower $38,143 $0 $0 No NOCH S - 190805 2008 Freightliner Asphalt Patcher M2106 - White $103,783 $0 $0 No NOCH T - 175M04 2008 Pickup Line Striper AL 120 $32,033 $0 $0 No NOCH S - 190901 2009 Freightliner Single Axle Dump Truck M2 106V $111,538 $0 $0 No NOCH S - 190902 2009 Freightliner Single Axle Dump Truck M2 106V $111,538 $0 $0 No NOCH S - 190030 1993 Chevy 1/2 Ton Pickup $10,378 $0 $0 No NOCH SE - 197F01-2 2008 Grapple Bucket for End Loaders $14,950 $0 $0 No NOCH SE - 194A05 2009 John Deere Loader 624K $119,556 $0 $0 No NOCH SE - 190801 2009 John Deere Motor Grader $148,008 $0 $0 No NOCH S - 191001 2010 Intl Tandem Dump Truck w/ anti -icing system $131,533 $0 $0 No NOCH S - 191002 2010 Intl 7300 Single Axle Dump Truck $113,600 $0 $0 No NOCH S - 191003 2010 Intl 7300 Single Axle Dump Truck $113,600 $0 $0 No NOCH S - 191008 2010 Elgin Pelican Street Sweeper $161,261 $0 $0 No NOCH T - 170711 2007 Ford F750 Digger Derrick $122,723 $0 $0 No NOCH S - 191115 2011 Elgin Pelican Street Sweeper $165,352 $0 $0 No NOCH S - 191103 2012 Freightliner M2106V Dump Truck $134,132 $0 $0 No NOCH S - 191104 2012 Freightliner M2106V Dump Truck $134,132 $0 $0 No NOCH S - 191105 2012 Freightliner M2106V Dump Truck $132,109 $0 $0 No NOCH SE - 191118 2011 Crafco Trailer -Mounted Crack Sealer EZ1000EB $36,594 $0 $0 No NOCH , IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Road/Street Equipment Inventory Sheet 9/22/2017 2:46 PM Fiscal Year 2017 10 of 12 1. Local Class I.D. # 2. Model Year 3. Description 4. Purchase Cost 5. Lease Cost /Unit 6. Rental Cost /Unit 7. Used On Project this FY? 8. Status S - 191401 2014 Freightliner 108SD Snow Control Truck $130,401 $0 $0 No NOCH S - 191402 2014 Freightliner 108SD Snow Control Truck $130,401 $0 $0 No NOCH SE - 2014 John Deere 770G Grader $193,257 $0 $0 No NOCH 191410 SE - 2000 John Deere 260 Skid Loader with 48" Forks, Snow $33,100 $0 $0 No NOCH 194R02 Plow, Bucket S - 190050 2000 Ford F250 Pick-up - White $23,402 $0 $0 No NA Page 410 of 445 , IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Explanation Sheet 9/22/2017 2:46 PM Fiscal Year 2017 11 of 12 Comments CITY OF WATERLOO STREET FINANCIAL REPORT FYE2017 CITY NUMBER 8155 SUMMARY SHEET - LINE A2 ADJUSTMENT TO BEGINNING BALANCE, COLUMN 3, STREET DEBT: I. A total of $ 766,633.13 of bond proceeds previously reported as not attributable to street projects was reallocated to street purposes, as follows: 1. 2. 3. 4. Issue 101 Issue 323 Issue 103 Issue 402 Total Transfers In $400,000.00 316,600.56 50,000.00 32.57 $766,633.13 II. A total of $125,465.84 of bond proceeds previously reported as attributable to street projects was reallocated to non -street purposes, as follows: 1. Issue 323 2. Issue 402 Issue 403 Total Transfers Out Total Adjustment $ (1,362.07) (5,465.84) (120,000.00) $(125,465.84) $ 641,167.29 Page 411 of 445 IOWA DOT Form 517007 {5-2017} Office of Local Systems Ames, IA 50010 City Name WATERLOO City Street Financial Report Monthly Payment Sheet Month Road Use tax Payments July $636,626.67 August $935,499.45 September $882,196.29 October $680,046.42 November $763,124.39 December $632,528.51 January $763,353.55 February $798,598.79 March $674,196.29 April $479,132.65 May $537,891.66 June $708,977.55 Totals $8,492,172.22 Page 412 of 445 9/22/2017 2:46 PM Fiscal Year 2017 12 of 12 CITY OF WATERLOO Council Communication Resolution approving submission of grant application for an Iowa Clean Air Attainment grant in the amount of $907,000 to install a traffic adaptive system on Broadway Street from Park Road to Airport Boulevard including fiber optic interconnect and authorize Mayor and City Clerk to execute said document. City Council Meeting: 9/25/2017 Prepared: 9/18/2017 REVIEWERS: Department Reviewer Action Date Traffic Operations Even, LeAnn Approved 9/19/2017 - 2:04 PM SUBJECT: Resolution approving submission of grant application for an Iowa Clean Air Attainment grant in the amount of $907,000 to install a traffic adaptive system on Broadway Street from Park Road to Airport Boulevard including fiber optic interconnect and authorize Mayor and City Clerk to execute said document. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Addition of traffic adaptive systems can result in the reduction of travel times between 20 and 23 percent. The existing signals will be connected by fiber optics. Installation of fiber optics will open future doors for more Summary Statement: traffic improvements in the Airport Blvd. vicinity. This is part of our long term plan - to eventually upgrade all signals to adaptive control. Current systems under design or construction are University Avenue and parts of US 63, US 218 and San Marnan Drive. Expenditure Required: $907,000 Source of Funds: $907,000 - ICAAP Grant Policy Issue: Strategy 3.4 - Identify and improvement proven cost and resource saving measures (consumer's fuel consumption and crash reduction costs). Background Information: Studies have been conducted - improving the travel time and fuel consumption is a cost saving benefit to consumers. Without this improvement - signals will stay as they are. Page 413 of 445 CITY OF WATERLOO Council Communication Resolution rejecting the bid from Black Hawk Waste Disposal Company, Inc. of Waterloo, Iowa, in conjunction with providing a Recycling Processing Facility for the City of Waterloo's Curbside Recycling Program, in the amount of $65.00 per ton sorting/disposal fee (minus contamination percentage). Cardboard payback, minus $70 per ton processing/pickup and $100.00 per month rental for storage and transfer of broken carts. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Reviewer Traffic Operations Even, LeAnn SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Action Approved D ate 9/20/2017 - 11:11 AM Resolution rejecting the bid from Black Hawk Waste Disposal Company, Inc. of Waterloo, Iowa, in conjunction with providing a Recycling Processing Facility for the City of Waterloo's Curbside Recycling Program, in the amount of $65.00 per ton sorting/disposal fee (minus contamination percentage). Cardboard payback, minus $70 per ton processing/pickup and $100.00 per month rental for storage and transfer of broken carts. Submitted By: Sandie Greco, Interim Public Works Director Approve Resolution. This service is providing equipment, site service and collection/delivery of materials from neighborhood drop-offs, and the processing and ultimate marketing and disposal of materials thereby generated. $32,000.00 Sanitation Funding - 525-15-5400-1300 Strategy 3.4 and 3.5 - Identify and implement proven cost and resource saving measures and continue to engage with local public partners to identify cost savings, streamline efforts and improve efficiency in City operations and activities. The City of Waterloo has provided curbside recycling for a number of years. The vendor divides and separates all recyclables. Page 414 of 445 CITY OF WATERLOO Council Communication Resolution approving Waterloo Convention & Visitors Bureau Board recommendation for funding a mini - grant application by National Dart Association in the amount of $2,430. City Council Meeting: 9/25/2017 Prepared: 9/21/2017 REVIEWERS: Department Reviewer Action Date Community Development Even, LeAnn Approved 9/21/2017 - 1:54 PM ATTACHMENTS: Description Type D Grant Application Backup Material SUBJECT: Resolution approving Waterloo Convention & Visitors Bureau Board recommendation for funding a mini -grant application by National Dart Association in the amount of $2,430. Submitted by: Submitted By: Waterloo Convention and Visitors Bureau Board Recommended Action: Approve. Page 415 of 445 Waterloo Hotel -Motel Tax Grant (Mini Grant) Application Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $3,000 Total Project Cost $19,000 1. Contact Information/Background Information Name & Date of Event/Project: National Dart Association Regional Dart Tournament, November 10-12, 2017 Name of presenting organization: National Dart Association (NDA) Non --Profit Organization: YES For -Profit Organization: Check payable to (if different than above): FEIN Number: 39-1626131 Contact person: Jack Kelleher Address: 10070 West 190th Place City: Mokena State : Illinois Zip: 60448 Phone number : 708-326-7110 Email: jack@ndadarts.com Organization web address: www.ndadarts.com Please describe your organization. Include information about mission, history, staff, volunteers, etc.? Please also describe how your organization collaborates with others in the community throughout the year. The National Dart Association (NDA) is the sanctioning body of electronic darting, dedicated to the standardization, recognition, promotion and growth of competition worldwide. NDA was founded in 1986 by a group of coin machine business owners who recognized the value and benefit of organized leagues and tournaments --for their businesses and players, as well as the locations and communities where such dart competitions are conducted. Currently, the national organization is governed by a 14 -member board of directors (all elected volunteers from member firms) and managed by a six -person staff within W.T. Glasgow, an event management firm. NDA manages five to six events around the country each year: three regional tournaments, an international tournament in Las Vegas, a Junior (under 20) tournament and a bi-annually held education program for its members. At each of these events, NDA. works with hotels, convention centers and CVBs in the planning and execution of its programs. Is a member of the Waterloo City Council on your Board of Directors? NO How does your organization market to/reach an audience outside of Black Hawk County? With more than 35,000 dart players worldwide and also through our network of 250 operators (mostly U.S.-based), 4 Page 416 of 445 Waterloo Hotel -Motel Tax Grant (Mini Grant) Application NDA uses a variety of electronic and print materials in its outreach programs. Emaiis, posters, advertising in trade publications, promotion using social media and our ndadarts.com website, as well as telemarketing are employed to encourage awareness of, and participation in, our darting events. Have hotel -motel tax grants been received for this project previously? YES NO If so, please provide a copy of the completed project evaluation forms) that were turned in for reimbursement. If so, please provide an explanation for why you are applying outside of the regular grant cycle. Please provide IRS documentation and Board/Management information. Proof of Liability Insurance for the project/event will be required prior to the event taking place. 2. Please share the following information about your project/event: a. Please describe the project and specify the goals/expectations. In November 2017, NDA will conduct one of its three regional dart tournaments in Waterloo, IA (the other two are in Cheyenne, WY in late September and Rising Sun, IN in early December of this year).. The program will start on Friday morning, November 10 at the Five Sullivan Brothers Convention Center and conclude there on Sunday afternoon/evening, November 12. Our objective is to provide our darters with an affordable, fun and competitive event that will help maintain/grow participation in dart leagues and tournaments. b. Please describe the mechanism for measuring to see if expectations are met. NDA tracks player participation at all of events and the best gauge of success of our regional tournaments is reflected In player sanctioning trending, operator member numbers and participation at NDA's annual Team Dart event. 3. Based on past history of this event (in Waterloo and/or in other communities) please provide as much specific information as you can about attendance and hotel use. a. How many people do you expect to attend? 200-250. Of those, how many will be from outside Black Hawk County? 100 b. What method was used to determine this information? Past history at NDA regional events, as well as concentration of players within 350 rnile radius of Waterloo. We anticipate 10 percent of sanctioned NDA players from this region to attend. c. What will be the mechanism for tracking/measuring attendance? How are you adjusting it from the prior year? We register players in advance as an accurate gauge of attendance. We are not making any adjustments to this year's player entry process. d. What are your expectations for hotel room use in Waterloo? (See room block info in number f, below) e. How will you track room use? Actual room pickup report we receive from Ramada Hotel following the event. Unfortunately, we do not have a method for quantifying players who stay at hotels outside of our room block. f. Do you have room blocks? Rates? Yes, we are holding 146 total room nights at a nightly rate of $89,95 at the Ramada Hotel adjacent to the Five Sullivan Brothers Convention Center. g. When are rooms typically booked? Starting about two months in advance of the tournament until the cut-off date, which Is October 18, 2017 h. How long will people stay? Typically, the pattern is two -three nights. The tournament hall opens at 9 5 Page 417 of 445 Waterloo Hotel -Motel Tax Grant (Mini Grant) Application a.m. on Friday, November 10 and concludes late afternoon/early evening on Sunday, November 12. i. How many people stay in a room? Typically , one to two persons. j. Please include event attendance and hotel use history if applicable. Where has the event been held before? How many participants/spectators were involved previously? NDA has been sponsoring and conducting these events for the past five years and has attracted between 75 and 450 players at these events. Since inception, the regionals have been held in markets such as Phoenix, AZ; Indianapolis, IN; Rockford, IL; Sioux Falls, SD; Madison, WI; Columbus, OH; Orlando/Kissimmee, FL; and Billings, MT. On hotel room use, it has ranged between 50 and 250 rooms. k. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? How much does this grant funding mean to the success of your event? What are your expectations for attendance with and without grant funding? I. For event -related capital projects only: Please describe how this ties into your organization's mission, and how the project allows you to draw additional people to Waterloo. 4. Is this a new project or idea? NO If yes, please describe, in detail, how this protect explores a new idea, new direction, is innovative or a new project? 5. Are there significant changes to the event/application from previous years? NO, while NDA continues to make adjustments to enhance our regional events, we strive to provide a consistent program in terms of schedule, types of games played and overall program. If yes, please describe, in detail, those changes. Examples could include changes in marketing efforts, expansion of the event schedule, etc. 6, How does your event/project strengthen Waterloo and/or the perception of Waterloo? We expect the majority of players participating in the Waterloo tournament to reside outside Black Hawk County. For many/most, it will be their first exposure to Waterloo, and as such, the event offers a great opportunity to showcase all that Waterloo and the surrounding area have to offer visitors. 7. What specific marketing will you be doing outside of Black Hawk County for this event/project? Please specify locations, audience size, etc. Please provide information about specific media, schedule, costs, etc. NDA is and will promote participation via a direct email campaign and Facebook messaging to players, with a focus on those within the 350 -mile target radius. We have developed posters, Captain's Books and Tournament Kits that we distribute to our operator base in the region for dissemination to potential players. We telemarket to our target operator list to encourage them to have their players participate in the event. We estimate there are at least 2,500 players in this market, and this a conservative number. 8. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. Budget information should be as complete as possible. a. Total Income: $16,000 b. Total Expense: $19,000 c. Net Profit (Loss) for the event: -$3,000 d. Please describe how the requested grant money fits into the overall project. How will the funds be used, and how would not receiving full funding through this process affect your event? The grant money would be used 6 Page 418 of 445 Waterloo Hotel -Motel Tax Grant (Mini Grant) Application to offset operating costs associated with the event. While the goal of our regional tournaments is to breakeven financially, one or two of our three annually -held regional events typically fall short and are partially subsidized by one event that does generate net income. e. How will profit (if applicable) be used by the project/organization/business? If this event produce net income, it will be applied to our general operating fund to offset expenses associated with other regional tournaments or other programs. Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? No. Thank you for the opportunity to be considered as part of your grant program. Acknowledgment and Signature 1 have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information captalned fn this application and its attachments is accurate and complete, The Hotel -Motel Tax Grant funds are relmbunement funds far project funding olready spent, and are to be used for the express purpose as slated in the Grant ApplkeHton.1, the undersigned, knew full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organirotlon will be responsible for refunding any portion piquant funds already received or far covering the Casts for portions of the project that are non fundable or not stated herein. Jack Kelleher, Executive Director, NDA Signature of Applicant August 17, 2017 Date 7 Page 419 of 445 'Totals 1Miscellaneous—shipping, supplies 'Promotion and Printing 1 Prize money Awards Tournament Software--CompuSport Travel for staff, referee and voluntter Other costs (please specify individually on lines below) m 3 CDta, A. Su 3 m 3 rt Speakers 1 [Medical 'Transportation 7 'Security 1Internet D 0 O C Nto cc w Venue Rental (not including food) Food & Beverage N `a o In dO 0, In n N 'O O N b w O 0 CCn'7 OO Cr)C•)t CSO Ir -0 a •.} C.� ,. i..' y '1.:7 ° Y`I •f• ! ` `7 i , .,l yr Ieloi asuadx3 tY 01 ro co 3 H H ro ro O � tO 3 N ro• m CL d 0 X o „CI or 3 _ 3 ro . n n ro DJ 3 N N ro fL D. 3 3 a 5 3 CL mn Cr w s n � 3 a 3 criu 3 `D c 0) N ,.t a ry o N 3 o c oe 3 a 4 M C ro ro ri ri O ro v 3 -^ N 40 r� m n `c O n 0 � 3 CL Ti; ru N 6 rD -17ro ro Total Income 1Pre-paid player fees (coin -drop for dart machines) Other (please specify) 0 d rr O N 'Ticket Sales 'Merchandise Sales 'Grants (please specify) 'Sponsorships Q (0 3 Entry Fees/Admissions/Registrations N Ot 0 O A 0 O N N O co ro fT • O m paanaag/aulpued Page 420 of 445 Page 421 of 445 CITY OF WATERLOO Council Communication Resolution approving access agreement between Chamberlain Manufacturing Corporation and the City of Waterloo, Iowa to allow access onto the old Chamberlain Site, located at 550 Esther Street, for the purpose of performing all activities required of Licensee by the United States Environmental Protection Agency at said property and authorize the Mayor to execute said agreement. City Council Meeting: 9/25/2017 Prepared: 9/21/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Even, LeAnn Approved 9/21/2017 - 3:26 PM ATTACHMENTS: Description Type D Access Agreement Backup Material SUBJECT: Submitted by: Resolution approving access agreement between Chamberlain Manufacturing Corporation and the City of Waterloo, Iowa to allow access onto the old Chamberlain Site, located at 550 Esther Street, for the purpose of performing all activities required of Licensee by the United States Environmental Protection Agency at said property and authorize the Mayor to execute said agreement. Submitted By: Noel Anderson, Community Planning and Development Director Recommended Action: Approve Access Agreement. Summary Statement: The agreement will allow Chamberlain Manufacturing's contractors and sub- contractors to enter the property, previously owned by Chamberlain Manufacturing, to perform hazardous materials clean-up required by the Environmental Protection Agency and Department of Natural Resources. Policy Issue: Supports economic development and reduction of blight area. Page 422 of 445 ACCESS AGREEMENT This ACCESS AGREEMENT ("Agreement") is made and entered into as of April , 2017, by and between Chamberlain Manufacturing Corporation ("Licensee") and the City of Waterloo, Iowa ("Licensor"). WHEREAS, Licensor is the owner of real property located at 550 Esther Street, Waterloo, Iowa (the "Property"); and WHEREAS, Licensee wishes to enter upon Licensor's Property for the purpose of performing all activities required of Licensee by the United States Environmental Protection Agency at the Property (the "Work") and Licensor desires to permit such access; and NOW THEREFORE, in consideration of the mutual covenants and agreements described below, and for good and valuable consideration, receipt of which is hereby acknowledged, it is agreed: 1. Access. Licensor does hereby grant to Licensee and its agents, employees, consultants, contractors and subcontractors (collectively its "Representatives") along with the United States Environmental Protection Agency, the Iowa Department of Natural Resources and their respective representatives, contractors, and subcontractors thereof, reasonable access to the Property in connection with the Work. This Agreement replaces in full the Access Agreement between Licensor and Licensee dated May 5, 2014 (the "Previous Agreement"). The parties agree that the Previous Agreement is hereby rescinded as of the date of this Agreement. 2. Restrictions on Use of Property. Licensor shall refrain from using the Property in any manner that will pose an unacceptable risk to human health or to the environment due, or interfere with or adversely affect the implementation, integrity, or protectiveness of the Work or interfere with Licensee's performance of the Work, including, but not limited to, the following: (a) Ensuring that all equipment placed on the Property in connection with the Work remains undisturbed, including providing fencing and security as necessary; (b) Not using or permitting the use of groundwater beneath the Property or, to the extent necessary, in the vicinity of the Property; (c) Not disturbing any soil on the Property without taking proper precautions to prevent exposure to or dispersion of any hazardous contaminants in the soil; and (d) Not permitting any activities, including demolition or construction activities, to occur on the Property without the express written agreement of Licensee. Licensor acknowledges that restrictions on the future use of the Property and, with respect to the use of groundwater, surrounding properties may be recorded against the deed to the Property and, with respect to the use of groundwater, surrounding properties in connection with the Work, including, but not limited to, prohibitions on the use of groundwater, limitations on the future uses of the Property, requirements for vapor mitigation systems or barriers in any buildings Page 423 of 445 constructed on the Property and protection for workers during construction activities on the Property. Licensor agrees that it will cooperate with Licensee in recording such restrictions against the deed, including, but not limited to, upon request by Licensee, promptly executing and recording any necessary notices or other documents. In addition, at the request of Licensee, Licensor agrees that it will take all necessary actions to restrict the use of groundwater at surrounding properties including, but not limited to, a prohibition on the use of groundwater by ordinance. Licensor shall cooperate with Licensee in obtaining a revised order from the United States Environmental Protection Agency memorializing the work to be performed on the Property by Licensee and Licensor's obligations and agreements pursuant to this Agreement. 3. Permits. Licensee shall obtain, at its sole cost and expense, all permits and authorizations of whatever nature from any and all governmental agencies as are necessary for the Work. In connection therewith, Licensee will comply and will cause its Representatives to comply with all applicable federal, state and local laws, regulations, permits, permit conditions, standards, directives, guidelines, and judicial and administrative orders and decrees as are applicable to all activities conducted by Licensee or its Representatives on the Property pursuant to this Agreement (collectively "Laws"). Licensor shall cooperate with Licensee by executing, upon request by Licensee, any applications or other documents necessary to obtain any governmental approvals required in connection with the Work. 4. Approvals and Notifications. All notices, demands, requests and other communications required by the Agreement shall be given to the following person: For Licensor: For Licensee: Attention: Attention: 5. Utilities. Licensor agrees to promptly provide Licensee and its Representative with copies of any maps of the Property in Licensor's possession showing the location of underground utilities. Notwithstanding this Section 5, Licensee and its Representatives shall not be responsible for the repair of underground utilities that are not shown on the maps provided by Licensor. 6. Indemnity. Licensee agrees to be responsible for and does hereby hold Licensor harmless from any and all claims, liabilities, damages, losses, costs and expenses arising out of any personal injury or property damage (individually and collectively, "Damages") which directly results from Licensee or its Representatives' negligence in connection with Licensee's -2- Page 424 of 445 access to the Property pursuant to this Agreement; provided however, Licensee shall have no indemnity obligations under this Agreement or otherwise for Damages incurred by Licensor through its actions or omissions covered by Sections 2 and 5, above. Notwithstanding any other provision of this Agreement, Licensee does not assume any responsibility for any condition (including, but not limited to, the environmental condition) at the Property that does not directly result from Licensee's negligence in connection with Licensee's access to the Property pursuant to this Agreement including, but not limited to, any environmental condition on the Property existing as of the date of this Agreement. 7. Release. Subject to Section 6 above, Licensor hereby waives, releases, acquits, and forever discharges Licensee, its officers, directors, partners, employees or agents, or any other person acting on behalf of Licensee, of and from any and all claims, actions, causes of action, demands, rights, damages (including, but not limited to, consequential damages), costs, expenses, or compensation whatsoever, direct or indirect, known or unknown, foreseen or unforeseen, which Licensor now has or may have or which may arise in the future on account of or in any way growing out of or in connection with the Property or Licensee's occupancy thereof including, but not limited to, claims for past investigation costs, consulting costs, laboratory costs, attorneys' fees, loss of rent, and increased costs of insurance. 8. Express Denial of Responsibility or Liability. It is expressly understood and agreed that neither the execution of this Agreement, nor the tender or receipt of any payment, nor the performance of any obligation recited herein is intended or shall be understood as an acknowledgement of responsibility, admission of liability or of any fact, or other expression reflecting upon the merits of any claim against Licensee; and any such responsibility or liability is expressly denied. 9. Term. This Agreement shall continue and shall not be revocable by Licensor so long as Licensee is required to have access to the Property in order to perform the Work. Section 2 and 7 of this Agreement shall survive termination of this Agreement. In the event Licensor sells or otherwise transfer any interest in the Property, Licensor shall require that the transferee execute an agreement providing Licensee with all rights provided to Licensee pursuant to this Agreement, including requiring the transferee to abide by and fulfill all of Licensor's obligations in this Agreement, including, but not limited to, Licensor's obligations in Section 2 and the release in Section 7. Licensor shall notify Licensee in writing prior to any proposed transfer of any interest in the Property. 10, Choice of Law. This Agreement shall be governed by Iowa substantive law, excluding choice of law rules. 11. Complete Agreement. This document constitutes the full and entire agreement between the parties hereto. There are no other understandings, oral or written, relating to the subject matter of this Agreement. This Agreement may not be changed, modified or amended, in whole or in part, except in writing, signed by all parties hereto. 12. Severability. If any term, condition or provision of this Agreement, or the application thereof to any person, party or circumstance, shall be held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the teens, covenants, -3- Page 425 of 445 conditions and provisions of this Agreement and the application thereof to any person, party, or circumstance, shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 13. Binding Agreement. Licensor represents and warrants that he or she is authorized to execute this Agreement on behalf of Licensor including, but not limited to, obtaining any necessary consents or approvals of any governing body of Licensor, and that this Agreement, when executed, shall be a valid and binding obligation of Licensor, in accordance with its terms. AGREED AND ACCEPTED BY: CITY OF WATERLOO, Licensor By: Title: CHAMBERLAIN MANUFACTURING CORPORATION, Licensee By: Title: -4 Page 426 of 445 CITY OF WATERLOO Council Communication Motion approving Change Order No. 1 for an increase of $900, for additional asbestos survey samples conducted by Impact 7G, for properties located at 1100 Grant Avenue and 919-925 Commercial Street. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Reviewer Action Date P lanning & Z oning Schroeder, Aric Approved 9/20/2017 - 11:21 AM Clerk Office Even, LeAnn Approved 9/20/2017 - 11:35 AM ATTACHMENTS: Description Type ❑ invoice Cover Memo Submitted by: Submitted By: Noel Anderson, Director Community Planning and Development Recommended Action: Approval Summary Statement: Expenditure Required: The original contract for each of the three properties was $1,280 for a total contract amount of $3,840. During the inspection the inspectors felt it necessary to collect an additional 45 samples at 1100 Grant avenue and 919-925 Commercial Street at a cost of $20 per sample for a total cost of $900. This will complete the survey contract and staff will move on to the abatement of the properties. The original contract for each of the three properties was $1,280 for a total contract amount of $3,840. Additional 45 samples at $20 per sample requires an additional expenditure of $900. Final contract amount is $4,440. Source of Funds: Nuisance bonds Policy Issue: Nuisance abatement Page 427 of 445 Impact7G 9550 Hickman Road Suite 105 Clive, IA 50325 City of Waterloo Noel Anderson, Planning Director 715 Mulberry Street Waterloo, IA 50703 IMPACT7G (P) 515.473.6256 (F) 515.528.8005 WWW.IMPACT7G.COM Invoice number 9861 Date 03/30/2017 Project CITY OF WATERLOO Description Current Billed 919-925 Commercial Street11100 Grant Avenue - Waterloo ACM Inspection - 919-925 Commercial Street ACM Inspection -1100 Grant Avenue Return trip for 1100 Grant Avenue required due to locked building Additional Samples Above Contract (135 Samples) 45 Samples @ $20/Sample = $900.00 120 Center Street - 29 Samples 919-925 Commercial Street - 88 Samples 1100 Grant Avenue - 63 Samples 180 Total Samples Collected 1,130.00 1,130.00 900.00 Subtotal 3,160.00 Total 3,160.00 Invoice total PLEASE NOTE OUR NEW ADDRESS EFFECTIVE 9/9/16! Thank you for your business! 3,160.00 City of Waterloo Invoice number 9861 I via 0 5 Page 1 CITY OF WATERLOO Council Communication Motion approving Change Order #4 resulting in an increase of $5,200.00 to Via Rail Engineering for additional ALTA survey work located near the northeast corner of Northeast Drive and Independence Avenue. City Council Meeting: 9/25/2017 Prepared: 9/21/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 9/21/2017 - 1:18 PM Clerk Office Felchle, Kelley Approved 9/21/2017 - 3:22 PM ATTACHMENTS: Description Type D Via Rail Change Order #3 Backup Material Submitted by: Submitted By: Noel Anderson -Community Planning and Development Director Recommended Action: Approval. Summary Statement: The change order is for an ALTA survey of an additional 10 acres of land the city owns. This site has seen interest by companies looking to locate within or near the Northeast Industrial Park and the additional work will be beneficial for future development to assist companies with development options. $5,200. The original contract included the data gathering, mapping, master pan Expenditure criteria and concept layout, CN coordination (rail), conceptual master plan Required: and presentation along with preliminary engineering and ALTA survey for the north 20 acres of this general area. The requested ALTA survey work to be done is for an additional 10 acres of the site. Source of Funds: Northeast Industrial TIF Policy Issue: Economic Development Page 429 of 445 WA RAIL ENGINEERING Project Description: City of Waterloo, IA Via Rail Project No.: 16WCPD01 TO: Adrienne Miller Planner II Economic Development Specialist City of Waterloo Community Planning & Development Department Cc: Brian Denmark, Michelle Wotachek FROM: Dan "Guido" Guido PREPARED BY: Brian Denmark, AICP MEMO September 20, 2017 Subject: Change Order Request No. 4 Ms. Miller, Please accept this memo as Via Rail Engineering's request for a change order for the City of Waterloo, IA (Client) to provide continued rail design consulting services by providing . representatives on the project in the Northeast Industrial Site with requested ALTA survey update for the additional 10 acres ori top of the original 20 acres for the project site. Previous Contract Summary: Change Propose Task Description Fees 1 Original Contract: Data Gathering, Mapping, Master Plan Criteria and Concept $4,500 TOTAL: Layout, CN Coordination, Conceptual Master Plan and Presentation $ 14,300 2 Change Order #1: UP Rail Access, Preliminary Engineering and QTO/OPCC $ 19,550 3 Change Order #2: Topographic Survey, Boundary Survey & Plat of Survey Boundary/Topo Combined for ALTA and Project Management $17,750 Total Fees: $ 51,600 Task Description Fees 4 Additional Topographic Surveying $4,500 TOTAL: $4,500 Task Description Fees 5 ALTA Survey $5,200 TOTAL: $ 5,200 Page 430 of 445 CITY OF WATERLOO Council Communication Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Greg Freshwater, Firefighter, effective August 29, 2017 with recommendation of approval of payout of $1,082.02 for unused benefits. City Council Meeting: 9/25/2017 Prepared: REVIEWERS: Department Reviewer Action Date Human Resources Dunn, Lance Approved 9/20/2017 - 11:04 AM Clerk Office Even, LeAnn Approved 9/20/2017 - 11:29 AM ATTACHMENTS: Description SUBJECT: Type Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Greg Freshwater, Firefighter, effective August 29, 2017 with recommendation of approval of payout of $1,082.02 for unused benefits. Page 431 of 445 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department Waterloo Fire Rescue Today's Date: 9/13/2017 Effective Date: 8/29/2017 Employment Date: 11/7/2016 Job Title/Classification lst Year Firefighter This is to report that the employment of Greg Freshwater with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related CI No ❑ Yes ❑ Resigned ❑ Termination I Other Deceased In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 31.7 $ 17.34 $ 549.68 Vacation -Current 7 $ 17.34 $ 121.38 Usable Sick Leave 0 $ - (x) 25% $ - Frozen Sick Leave (x) 60% $ - Personal Hours 7.7 $ 17.34 $ 133.52 Comp Time Pay $ - Unscheduled Leave $ - Holiday 16 $ 17.34 $ 277.44 Total Payment $ 1,082.02 Approved by Human Resourcds Date 9- 13- 11 Date 1\P LM Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: ❑ Accruals ❑Status ❑-9 Updated 6/28/11 Page 432 of 445 CITY OF WATERLOO Council Communication Civil Service Commission Minutes for June 30, 2017. City Council Meeting: 9/25/2017 Prepared: REVIEWERS: Department Reviewer Action Date Human Resources Dunn, Lance Approved 9/20/2017 - 11:05 AM Clerk Office Even, LeAnn Approved 9/20/2017 - 11:28 AM ATTACHMENTS: Description Type SUBJECT: Civil Service Commission Minutes for June 30, 2017. Page 433 of 445 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. Friday, June 30, 2017 1st Floor Conference Room — City Hall Members Present: Ethel Washington, Lovie Caldwell, Barry Haskins, Abraham Funchess (Ex officio) Others Present: Paul Huting, Kent Shankle, Ben Petersen, Pat Treloar, Lance Dunn, Cheryl Huddleston Moved by Caldwell, seconded by Washington to approve the June 30, 2017 Agenda. Motion carried. Moved by Washington, seconded by Haskins to approve the Minutes from May 19, 2017. Motion carried. UNFINISHED BUSINESS The Civil Service List for Community Development Coordinator was presented for approval. The position was approved by the Human Resources Committee on 4/3/17 and by the Civil Service Commission on 4/7/17. There is a vacancy due to a retirement. The position was advertised in the Courier, listed on the City website, a notice sent to the agencies and organizations on the Affirmative Action list, posted on the Cedar Valley Alliance website and in all City departments. We also reached out to other entitlement cities in Iowa. We received 17 resumes and 5 were invited to interview. Panel members were Rudy Jones and Mark Boesen from Community Planning & Development and Cheryl Huddleston from Human Resources. The Civil Service list has 3 white females and 2 black females. Moved by Haskins, seconded by Washington: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Community Development Coordinator for the City of Waterloo, Iowa Community Planning & Development Department — Community Development. Appointment(s) shall be made from this list for the next year (June 30, 2017 — June 29, 2018). CERTIFIED LIST Angela Fordyce Cinthia Knox Lekeisha Veasley Debra Carr Amanda Wheelock Motion carried. The Civil Service List for Project Specialist — Community Development was presented for approval. The position was approved by the Human Resources Committee on 4/3/17 and by the Civil Service Commission on 4/7/17. There is a vacancy due to a resignation. The position was advertised in the Courier, listed on the City website, a notice sent to the agencies and organizations on the Affirmative Action list, posted on the Cedar Valley Alliance website and in all City departments. We also reached out to other entitlement cities in Iowa. We received 19 resumes and 6 were invited to interview. Panel members were Rudy Jones and Mark Boesen from Community Planning & Development and Cheryl Huddleston from Human Resources. Two candidates did not pass their interview. The Civil Service list has 3 white females and 1 white male. Moved by Haskins, seconded by Washington: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Page 434 of 445 Project Specialist for the City of Waterloo, Iowa Community Planning & Development Department — Community Development. Appointment(s) shall be made from this list for the next year (June 30, 2017 — June 29, 2018). CERTIFIED LIST Margaret Howard-Heretakis Megan Hoskins Eric Kramer Karen Bass Motion carried. The Civil Service List for Financial Analyst — Finance Department was presented for approval. The position was approved by the Human Resources Committee on 11/28/16 and by the Civil Service Commission on 12/1/16. There is a vacancy due to a resignation. The position was advertised in the Courier, listed on the City website, a notice sent to the agencies and organizations on the Affirmative Action list, posted on the Cedar Valley Alliance website, GFOA, Corridor Careers, governmentjobs.com and in all City departments. We received 36 resumes total over 4 different advertising periods and 2 groups of applicants. Three candidates were invited from the first group and an additional 8 were invited from the second group to interview. Panel members were Kelley Felchle from the Clerk's Office, Larry Burger from Speer Financial and Cheryl Huddleston from Human Resources. Four cancelled their interview and 2 did not pass the interview. The Civil Service list has 2 white females, 2 white males and 1 black female. Moved by Haskins, seconded by Caldwell: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Financial Analyst for the City of Waterloo, Iowa Finance Department. Appointment(s) shall be made from this list for the next year (June 30, 2017 — June 29, 2018). CERTIFIED LIST Angela Graves Thomas Loperfido Jennifer Nurre Angela Robinson Kimberly Bahr Motion carried. Updates Fire Lieutenant — Fire Rescue — Promotional Exam — approved by Human Resources Committee on 4/3/17 and by the Civil Service Commission on 4/17/17; posted at all fire stations; received 19 resumes; written exam scheduled for 8/2/17; interviews and other testing is scheduled to be held in mid-September. Fire Captain — Fire Rescue — Promotional Exam — approved by Human Resources Committee on 4/3/17 and by the Civil Service Commission on 4/17/17; posted at all fire stations; received 5 resumes; written exam scheduled for 8/2/17; interviews and other testing is scheduled to be held in mid-September. Park Maintenance II Crew Leader — Open Exam — approved by Human Resources Committee on 4/10/17 and by the Civil Service Commission on 5/19/17; advertised Courier, City website, Affirmative Action list, Cedar Valley Alliance website, City departments; received 34 resumes and in process of reviewing. Page 435 of 445 Downtown Area Maintenance II — Open Exam — approved by Human Resources Committee on 4/10/17 and by the Civil Service Commission on 5/19/17; advertised Courier, City website, Affirmative Action list, Cedar Valley Alliance website, City departments; received 28 resumes and in process of reviewing. Customer Service Specialist — Open Exam — approved by Human Resources Committee on 4/10/17 and by the Civil Services Commission on 5/19/17; advertised Courier, City website, Affirmative Action list, Cedar Valley Alliance website, City departments; received 40 resumes and in process of reviewing. NEW BUSINESS The job description and testing criteria for Fire Fighter Recruit was presented for approval. This is an open exam that was approved by the Human Resources Committee on 5/15/17. Only minor changes have been made to the job description — we added language regarding obtaining Fire Fighter II and added language regarding obtaining paramedic certification with a possible 10 -year commitment. Moved by Haskins, seconded by Washington to approve the job description and testing criteria for Fire Fighter Recruit. Motion carried. The job description and testing criteria for Plant Maintenance Mechanic — Waste Management Services was presented for approval. This is an open exam that was approved by the Human Resources Committee on 6/5/17. There is a vacancy due to a promotion. Only a few minor updates were made to the job description. Moved by Haskins, seconded by Caldwell to approve the job description and testing criteria for Plant Maintenance Mechanic — Waste Management Services. Motion carried. The job description and testing criteria for Instrumentation Control Foreman — Waste Management Services was presented for approval. This is a promotional exam that was approved by the Human Resources Committee on 6/5/17. There is a vacancy due to a retirement. Only a few minor updates were made to the job description. Moved by Caldwell, seconded by Haskins to approve the job description and testing criteria for Instrumentation Control Foreman — Waste Management Services. Motion carried. The job description and testing criteria for Events Coordinator — Waterloo Center for the Arts was presented for approval. This is an open exam that has not yet been approved by the Human Resources Committee. There is a vacancy due to a resignation. No changes were made to the job description. Moved by Haskins, seconded by Washington to approve the job description and testing criteria for Events Coordinator — Waterloo Center for the Arts. Motion carried. OTHER BUSINESS Huddleston advised the Commission that Mark Brandes, the Capacity Management Operation and Maintenance Specialist from Waste Management Services, was terminated for cause. He can appeal the termination to the Civil Service Commission or go through the Union. With no further business, moved by Haskins, seconded by Washington to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Page 436 of 445 CITY OF WATERLOO Council Communication Civil Service Commission Minutes for August 10, 2017. City Council Meeting: 9/25/2017 Prepared: REVIEWERS: Department Reviewer Action Date Human Resources Dunn, Lance Approved 9/20/2017 - 11:07 AM Clerk Office Even, LeAnn Approved 9/20/2017 - 11:27 AM ATTACHMENTS: Description Type SUBJECT: Civil Service Commission Minutes for August 10, 2017. Submitted by: Submitted By: Page 437 of 445 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. Friday, August 10, 2017 1st Floor Conference Room — City Hall Members Present: Member Absent: Others Present: Ethel Washington, Barry Haskins, Abraham Funchess (Ex officio) Lovie Caldwell Eric Thorson, Paul Huting, Todd Derifield, JB Bolger, Lance Dunn, Cheryl Huddleston Moved by Haskins, seconded by Washington to approve the August 10, 2017 Agenda. Motion carried. Moved by Washington, seconded by Haskins to approve the Minutes from June 30, 2017. Motion carried. UNFINISHED BUSINESS The Civil Service List for Park Maintenance 11 Crew Leader -Leisure Services was presented for approval. The position was approved by the Human Resources Committee on 4/10/17 and by the Civil Service Commission on 5/19/17. There is a vacancy due to a retirement. The position was advertised in the Courier, listed on the City website, a notice sent to the agencies and organizations on the Affirmative Action list, posted on the Cedar Valley Alliance website and in all City departments. We received 34 resumes and 17 were invited to interview. Panel members were JB Bolger and Todd Derifield from Leisure Services and Cheryl Huddleston from Human Resources. Two candidates withdrew and 4 did not pass the interview. The Civil Service list has 10 white males and the reserve list has 1 white male. Moved by Haskins, seconded by Washington: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Park Maintenance 11 Crew Leader for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (August 10, 2017 — August 9, 2018). CERTIFIED LIST Eric Pecenka Eric Schares Charles Allison Peter Steuben Logan Bemus Collin Widdel Nicholas Soska Greg Becker Jordan Schmitz Andrew Widdel The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE LIST Dakota Lang Motion carried. The Civil Service List for Downtown Area Maintenance II -Leisure Services was presented for approval. The position was approved by the Human Resources Committee on 4/10/17 and by the Civil Service Commission on 5/19/17. This is an additional position. The position was advertised in the Courier, listed on the City website, a Page 438 of 445 notice sent to the agencies and organizations on the Affirmative Action list, posted on the Cedar Valley Alliance website and in all City departments. We received 28 resumes and 12 were invited to interview. Panel members were JB Bolger and Todd Denfield from Leisure Services and Cheryl Huddleston from Human Resources. Two candidates withdrew and 1 did not pass the interview. The Civil Service list has 8 white males and 1 white female. Moved by Washington, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Downtown Area Maintenance II for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (August 10, 2017 — August 9, 2018). CERTIFIED LIST Collin Widdel Peter Steuben Logan Bemus Jordan Schmitz Greg Becker Hailee Bossard Kevin Wilkens Jordan Rutherford Trevor Schaefer Motion carried. The Civil Service List for Customer Service Specialist -Leisure Services was presented for approval. The position was approved by the Human Resources Committee on 4/10/17 and by the Civil Service Commission on 5/19/17. This is a new position. The position was advertised in the Courier, listed on the City website, a notice sent to the agencies and organizations on the Affirmative Action list, posted on the Cedar Valley Alliance website and in all City departments. We received 40 resumes and 6 were invited to interview. Panel members were Mark Gallagher and Bob Etringer from Leisure Services and Cheryl Huddleston from Human Resources. One candidate withdrew and 1 did not pass the interview. The Civil Service list has 4 white females. Moved by Haskins, seconded by Washington: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Customer Service Specialist for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (August 10, 2017 — August 9, 2018). CERTIFIED LIST Leann Nefzger Laura Stammler Michelle Schissel Shannon Bass Motion carried. Updates Fire Lieutenant — Fire Rescue — Promotional Exam — approved by Human Resources Committee on 4/3/17 and by the Civil Service Commission on 4/17/17; posted at all fire stations; received 19 resumes; written exam held 8/2/17; 1 did not show for written exam; 3 did not score the 70% needed to pass the exam; interviews and Page 439 of 445 other testing is scheduled to be held in mid-September. Fire Captain — Fire Rescue — Promotional Exam — approved by Human Resources Committee on 4/3/17 and by the Civil Service Commission on 4/17/17; posted at all fire stations; received 5 resumes; written exam held 8/2/17; only 2 passed the exam with a 70% or higher score; interviews and other testing is scheduled to be held in mid-September. Fire Fighter Recruit — Fire Rescue — Open Exam — approved by Human Resources Committee on 5/15/17 and by the Civil Service Commission on 6/30/17; advertised extensively — Courier, City website, Affirmative Action list, all City departments, Cedar Valley Alliance website, Fire Rescue website, notices sent to regional colleges and technical schools with a related program, notices sent to fire chiefs, paramedic programs all over the Midwest, firerecruit.com. fireone.com, Monster; received 151 resumes; written exam scheduled for 8/24/17; those who score 70% or higher will be invited to take the physical ability test on 10/25-26/17; those who pass the physical ability test will be interviewed 10/27, 30, 31, 11/1-2/17. Plant Maintenance Mechanic — Waste Management Services — Open Exam — approved by Human Resources Committee on 6/5/17 and by Civil Service Commission on 6/30/17; vacancy due to promotion; advertised Courier, website, Affirmative Action list, all City departments and Cedar Valley Alliance website; received 19 resumes; currently being reviewed. Instrumentation Control Foreman — Waste Management Services — Promotional Exam — approved by Human Resources Committee on 6/5/17 and the Civil Service Commission on 6/30/17; vacancy due to a retirement; received 3 resumes; interviews scheduled for 8/10/17. Events Coordinator — Culture & Arts — Open Exam - approved by Civil Service Commission on 6/30/17 and by Human Resources Committee on 7/10/17; vacancy due to a resignation; advertised Courier, website, Affirmative Action list, all City departments and Cedar Valley Alliance website; received 24 resumes; currently being reviewed. NEW BUSINESS The job description and testing criteria for Storm Water Specialist -Engineering Department was presented for approval. This is an open exam that was approved by the Human Resources Committee on 8/7/17. There is a vacancy due to a resignation. There are no changes in the job description and testing criteria. Moved by Haskins, seconded by Washington to approve the job description and testing criteria for Storm Water Specialist - Engineering Department. Motion carried. The job description and testing criteria for Park Maintenance II Construction -Leisure Services was presented for approval. This is an open exam that was approved by the Human Resources Committee on 8/7/17. There is a vacancy due to a resignation. There are no changes in the job description and testing criteria. Moved by Washington, seconded by Haskins to approve the job description and testing criteria for Park Maintenance II Construction -Leisure Services. Motion carried. OTHER BUSINESS None With no further business, moved by Haskins, seconded by Washington to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Page 440 of 445 CITY OF WATERLOO Council Communication Waterloo Housing Authority Board Minutes of September 09, 2017. City Council Meeting: 9/25/2017 Prepared: 9/18/2017 REVIEWERS: Department Reviewer Action Date Housing Authority Mayer, Sonia Approved 9/19/2017 - 5:29 PM Clerk Office Even, LeAnn Approved 9/20/2017 - 11:31 AM ATTACHMENTS: Description Type D WHA MINUTES 091817 Cover Memo SUBJECT: Waterloo Housing Authority Board Minutes of September 09, 2017. Page 441 of 445 WATERLOO HOUSING AUTHORITY, Governing Board Minutes Monday September 18, 2017 at 4:55 PM Harold E. Getty Council Chambers — Waterloo City Hall Members Present: Welper, Morrissey, Lind, Varnold, Powers, Schmitt, Amos, Motioned by Lind, seconded by Amos, that the Amended Agenda be approved and to approve the minutes from the July 17, 2017 meeting. Ayes: All Motion Carried. Old Business Motioned by Schmitt, seconded Amos to approve travel request for Housing Coordinator, Tajah Wright, to attend "Homebuyer Education Methods: Training the Trainer" at the NeighborWorks Training Institute in Washington D.C. on December 10-15, 2017. Cost not to exceed $3,685.00. New Business Motioned by Morrissey, seconded by Amos, to approve and accept the 2018 HUD FMRs/Payment Standards. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to accept bid for 3 -year snow removal contract for Ridgeway Towers from CZ Property Services, LLC. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Amos, to approve the costs of additional IP Video Surveillance System equipment and installation from Hawkeye Alarm & Signal Company with a cost of approximately $10,000. Ayes: All Motion Carried. Motioned by Amos, seconded by Morrissey, to approve the Revised Public Housing Operating Budget FYE2016. Motioned by Amos, seconded by Morrissey to place on file the Housing Authority report including the Leasing, HAP, and Administrative Fee Utilization Report. Ayes: All Motion Carried Motioned by Morrissey, seconded by Lind to adjourn the meeting. Ayes: All Motion Carried. SAM Page 442 of 445 CITY OF WATERLOO Council Communication Community Development Board Meeting Minutes ofAugust 15, 2017. City Council Meeting: 9/25/2017 Prepared: 9/20/2017 REVIEWERS: Department Reviewer Action Date Community Development Even, LeAnn Approved 9/20/2017 - 10:26 AM ATTACHMENTS: Description Type D August 2017 Minutes Cover Memo SUBJECT: Community Development Board Meeting Minutes ofAugust 15, 2017. Submitted by: Submitted By: Rudy D. Jones, Community Development Director Recommended Action: approval of minutes Page 443 of 445 MINUTES COMMUNITY DEVELOPMENT BOARD MEETING August 15, 2017 The regular meeting of the Community Development Board was held in the Harold E. Getty Council Chambers at City Hall, 715 Mulberry Street, Waterloo, Iowa and called to order by Chairperson -Robert Tyson when a quorum was present at 4:00 p.m. on Tuesday, August 15, 2017. Members present: Maxine Tisdale, Doreen Mingo, Philip Nash, Robert Tyson, Jason Verbraken and John Chiles Members absent: Lisa Munoz Also present: Rudy Jones, Community Development Director; Anita Merfeld, Community Development Administrative Secretary, Maggie Howard-Heretakis, Community Development Project Specialist; Jerome Amos; City Council A. APPROVAL OF THE AGENDA Chairperson Robert Tyson asked for a motion to approve the amended agenda. It was moved by Tisdale, and seconded by Verbraken to approve the amended Agenda. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON JULY 18, 2017. Chairperson Tyson requested additions or corrections to the minutes for the meeting on Tuesday, July 18, 2017. There were none. It was moved by Verbraken, and seconded by Tisdale to approve the minutes of the regular meeting on July 18, 2017 as presented. Motion carried. C. OLD BUSINESS 1. Update on Round 6 — Multi -Family Rental Housing Project (June 30, 2017). Staff and Developers have met with Ann Schmid, IEDA representative to begin the initial stages of the close out of Grand Crossings. Each party had a few small items to provide Ann. That information was forwarded onto Ann and a completion letter should be forthcoming. 2. Update on Staff Vacancies Our new Project Specialist, Maggie Howard- Heretakis was on hand to meet board members. The new coordinator should be in place in 30-45 days. 3. Lead Grant Award The initial phase of the Lead Grant has begun, we have received notice of the dates of training in Washing D.C. and have taken some webinars and meetings have been scheduled with our partners. The negotiation documents need to be turned in within two weeks. Verbraken suggested working closely with Diamond Vogel on some aspects of the grant since they are an Iowa -Based company. D. NEW BUSINESS 1. Endorse Rehabilitation Contracts for July 2017. It was moved by Mingo and seconded by Verbraken to endorse the rehabilitation contracts for July 2017 with the stipulation that the repairs were added for emergency repairs and the contractor for 134 Arizona Street is added. Motion carried. 2. Appointment of John Chiles to Community Development Board Introductions of the existing board members were done and Jones welcomed Chiles to his first 3 year term. 3. Set date for Public hearing to review FY2017 Consolidated Annual Performance and Evaluation Report (CAPER) for September 25, 2017. It was moved by Nash and seconded by Tisdale to set the date as September 25, 2017. Motion carried. (The next day after reviewing the calendar, the date of public hearing was changed to September 19, 2017, which is our next board meeting.) This passed per an email vote. Page 444 of 445 Minutes August 15, 2017 Page 2 E. DISCUSSION ITEMS 1. National Night Out Report There was a great turn out at NNO — our Neighborhood Services Coordinator did a great job with helping neighborhoods get grant funds to help with activities for National Night Out. Mr. Amos commented that he was very impressed with all the activities. Mr. Chiles is interested in starting a neighborhood association for his area of town. 2. Community Reinvestment Act Workshop August 9, 2017 This year's workshop, on Affordable Housing Resources in Waterloo, focused on providing resources related to financial services, assistance for homeowners and landlords, a discussion of recent redevelopment projects, and an overview of the current housing market in Waterloo. 3. IFA Housing Conference Iowa Finance Authority is having a housing conference the first week of September which will be held in Cedar Rapids. ADJOURN MEETING. With no further business it was moved by Nash, and seconded by Tisdale to adjourn the meeting. Motion carried. The Chair declared the meeting adjourned. Respectfully submi ted. %%(,. ✓ Maxine Tisdale Board Secretary Page 445 of 445