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HomeMy WebLinkAboutCouncil Packet - 10/9/2017THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, October 9, 2017 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 342 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Chris Youngblut, Director of Technology Agenda, as proposed or amended. Minutes of October 2, 2017, Regular Session, as proposed. Proclamation declaring October 8-14, 2017 as Fire Prevention Week. Proclamation declaring October 2017 as International Mentors in Violence Prevention Month Swearing in of new Police Officers Charles Nichols & Jeremy Berryman. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving the request of Toyia T. Ambrose for tax exemptions on the construction of basement improvements, furnace, and siding at $45,000 for a property located at 905 Bishop Avenue and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 3. Resolution approving the request of Huyen T. Mai for tax exemptions on the construction of a new single family home valued at $180,475 for property located at 4115 Mockingbird Lane, and located in the City Limits Urban Revitalization Area (CL U RA). Submitted By: Noel Anderson, Community Planning & Development Director 4. Resolution approving the request of Scott Mangin for tax exemptions on the construction of a new single family home valued at $299,672 for property located Page 2 of 342 at 1237 Partridge Lane, and located in the City Limits Urban Revitalization Area (CL U RA). Submitted By: Noel Anderson, Community Planning & Development Director 5. Resolution approving the request of Zachary Bertram for tax exemptions on the construction of a new single family home valued at $204,581 for property located at 1424 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CL U RA). Submitted By: Noel Anderson, Community Planning & Development Director 6. Resolution approving the request of Dawn Colbert and Peter Buenting for tax exemptions on the construction of a new single family home valued at $240,000 for property located at 422 Norris Court, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution approving the request of Jason Welsh for tax exemptions on the construction of a new single family home valued at $210,000 for property located at 196 Belle Street, and located in the City Limits Urban Revitalization Area (CL U RA). Submitted By: Noel Anderson, Community Planning & Development Director 8. Request from Yesenia Carrillo for a waiver for a concrete driveway located at 119 Marsh Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted By: Eric Thorson, PE, City Engineer 9. Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as November 2, 2017 and date of public hearing as November 6, 2017 for the FY 2018 Levee Tree Clearing Cedar River, Contract No. 938, and instruct City Clerk to publish said notice. Submitted By: Jamie Knutson, PE, Associate Engineer 10. Resolution approving the proposed specifications, bid document, contract, etc. for the rental of four (4) motor graders to support snow removal operations and setting a date of bid opening as October 19, 2017 and date of public hearing as October 23, 2017, and instruct City Clerk to publish said notice. Submitted By: Sandie Greco, Interim Public Works Director 11. Request of Racio Abarca for variance to Noise Ordinance on October 14, 2017 from 3:00 p.m. to 10:00 p.m. in conjunction with Father's Birthday Celebration, to be held at 1415 Hawthorne Avenue, together with recommendation of approval of Captain of Police Services. Submitted By: Joe Leibold, Captain of Police Services B. Motion to approve the following: 1. TRAVEL REQUESTS a. Mayor Quentin Hart Class/Meeting: Cedar Valley Coalition Destination: Washington, D.C. Dates: April 22-25, 2018 Amount not to exceed: $2,360 b. Captain Mohlis Page 3 of 342 Class/Meeting: 2017 Iowa Homeland Security Conference Destination: Ankeny, IA Dates: October 16-17, Amount not to exceed: $410 2017 2. LIQUOR LICENSES a. Casey's 218 Pub, 4010-4018 University Avenue Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 9/30/2018 b. Damon's Sports Bar and Grill, 2122 Kimball Avenue Class: C Liquor Renewal Application Includes Sunday Expiration Date: 10/4/2018 c. Jameson's Public House, 310 E. 4th Street Class: C Liquor w/Outdoor Service / Catering Renewal Application Includes Sunday Expiration Date: 11/2/2018 d. Knights of Pythias-Furgerson Lodge #5, 244 Ash Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 9/16/2018 e. Waterloo Black Hawks Hockey, LLC, 125 Commercial Street, Suite A (Adding Outdoor Service) Class: C Liquor w/Outdoor Service New Application Does not include Sunday Expiration Date: 12/15/2017 f. Independence Ave Liquor & Food, 1761 Independence Avenue (Same Owner's New Corporation) Class: B Wine / C Beer / E Liquor New Application Includes Sunday Expiration Date: 9/30/2018 3. Recommendation of appointment of Scot Reuter, from the Civil Service list, to the position of Plant Maintenance Mechanic, at the Waste Management Services Department, effective October 16, 2017. Submitted By: Steven Hoambrecker, Director, Waste Management Services 4. Motion to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Logan Convenience Store, 735 Logan Avenue. 5. Motion to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Dynamic Smoke Shop, 2166 Lafayette Street. 6. Bonds. Page 4 of 342 PUBLIC HEARINGS 2. Request by Cardinal Construction, Inc. for a Site Plan Amendment to the "M - 2,P" Planned Industrial District, to allow for the construction of an 22,990 square foot warehouse/office building, a 25 -stall parking lot, and a 4,000 square foot maintenance building located north of 1318 Martin Road. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close public hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on certain property located north of 1318 Martin Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Noel Anderson, Community Planning and Development Director 3. 2017 Tree Removal Project. Motion to receive and file proof of publication of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding the 2017 Tree Removal Project bid to Wilson Tree Service of Cresco, Iowa, in the amount of $28,998.50, and approving contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement. Submitted By: Todd Derifield, City Forester 4. Asbestos abatement services for properties located at 1100 Grant Avenue and 216-220 Commercial Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding asbestos abatement bid to ECCO Midwest, Inc. of Hastings, Minnesota for asbestos abatement of 1100 Grant Avenue in the amount of $6,500 and REW Services Corporation of Des Moines, Iowa for asbestos abatement services at 216-220 Commercial Street in the amount of $28,270 and approving the contract, bond, and certificate of insurance and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning and Development Director 5. Demolition services for 222 Walnut Street and 216-220 Commercial Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Page 5 of 342 Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding demolition services bid to Frickson Bros. Excavating of Evansdale, Iowa in the amount of $38,000 for demolition services at 222 Walnut Street and Lehman Trucking & Excavating, Inc. in the amount of $28,630 for demolition services at 216-220 Commercial Street, and approving the contract, bonds, and certificate of insurance, and instruct the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning and Development Director RESOLUTIONS 6. Resolution approving Fiscal Sponsorship Agreement with Waterloo Community Foundation, Kingsley Neighborhood Association, and the City of Waterloo for Prospect Boulevard Tree Planting Project, and authorize the Mayor and City Clerk to execute said document. Submitted By: Todd Derifield, City Forester 7. Resolution approving completion of Project and Recommendation of Acceptance of work performed by Plumb Tech of Waterloo, Iowa, in the amount of $19,556.00, and approving payment of Pay Estimate No. 2 (Final Project Retainage) in the amount of $977.80, in conjunction with the FY2017 Replacement of Roof Mounted Air Conditioning Units Project for the General Aviation Terminal Building at the Waterloo Regional Airport. Submitted By: Keith Kaspari, Airport Director 8. Resolution approving application to the Iowa Department of Transportation for renewal of a one year permit to establish and sign a snowmobile trail within the right-of-way of State highways within the City limits of Waterloo. Submitted By: Kelley Felchle, City Clerk 9. Resolution approving an agreement with the Waterloo Community Foundation to establish a Waterloo Fire Rescue Memorial Fund, and authorize Fire Chief to execute said documents. Submitted By: Pat Treloar, Fire Chief 10. Resolution authorizing a Letter of Support on behalf of a request received by American Airlines, to require the enforcement of the United States' Open Skies agreements, as currently written, thereby opposing unfair subsidization by the foreign flag carriers such as Emirates, Etihad Airways and Qatar Airways, and authorize the Mayor to draft and execute said document. Submitted By: Keith Kaspari, Airport Director 11. Resolution approving close out of FY2009 Economic Development Initiative Special Project B -09 -SP -IA -0191 for the Chamberlain Manufacturing Plant site. Submitted By: Rudy D. Jones, Community Development Director 12. Resolution approving the Completion of a Project and Recommendation of Project Acceptance of work performed by Pella Roofing and Insulation of Vinton, Iowa, and Page 6 of 342 approving payment of Pay Estimate No. 2 (Final Project Retainage) in the amount of $3,877.25, in conjunction with the roofing, rain gutters and lighting improvements on Hangar No. 5 at Waterloo Regional Airport. Submitted By: Keith Kaspari, Airport Director 13. Resolution approving Second Amendment to Development Agreement with Bread to Beer, LLC and City of Waterloo to add additional costs associated with project for payment, and authorize the Mayor and City Clerk to execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director ORDINANCES 14. An Ordinance amending the 2008 Traffic Code by rescinding Section 543 - Thru Streets - and deleting in its entirety (6) Ansborough Avenue and inserting a new subsection (6) Ansborough Avenue. Motion to receive, file, consider and pass for the second time an Ordinance amending the 2008 Traffic Code by rescinding Section 543 - Thru Streets - and deleting in its entirety subsection (6) Ansborough Avenue and inserting a new subsection (6) Ansborough Avenue. Submitted By: Sandie Greco, Interim Public Works Director OTHER COUNCIL BUSINESS 15. Motion to accept and place on file the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the General Obligation Bonds Series 2010A issued in June 2010, the Series 2011A issued in June 2011, the Series 2012A bonds issued in June 2012, the Series 2012B bonds issued in June 2012, and the Sewer Revenue Bonds Series 2011A issued in July 2011. Submitted By: Michelle Weidner, Chief Financial Officer 16. Motion approving the purchase of neighborhood security pole cameras from Cellebrite, in the amount of $25,000, and directing the use of funds designated by City Council. Submitted By: Dan Trelka, Chief of Police 17. Request to waive the ten mile residency restriction for a police officer. Submitted By: Daniel J. Trelka, Chief of Police ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:55 p.m. Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers Page 7 of 342 PUBLIC INFORMATION 1. Waterloo Water Works Board of Trustees meeting minutes of September 15, 2017 on file in the Waterloo City Clerk's office. Page 8 of 342 CITY OF WATERLOO Council Communication Minutes of October 2, 2017, Regular Session, as proposed. City Council Meeting: 10/9/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 10/2/2017 - 4:59 PM ATTACHMENTS: Description Type D Minutes of 10.2.17 Backup Material Submitted by: Submitted By: Page 9 of 342 October 2, 2017 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 2, 2017. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Prayer or Moment of Silence. Pledge of Allegiance: Paul Huting, Leisure Services Director. 146035 - Welper/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, October 2, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 146036 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 25, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Hart read a Proclamation declaring Second Week of October as Earth Science Week. Mayor Hart read a Proclamation declaring October 1 - 7, 2017 as Mental Illness Awareness Week. Presentation by Kent Sovern, State Director of AARP Iowa. ORAL PRESENTATIONS Mayor Hart stated that derogatory comments will not be tolerated at council meetings. Jim Chapman, 224 Bertch, commented on a recent article in the paper and stated he is thankful for the freedom of speech we enjoy in America. Thomas Lown, 5530 Sierra Drive and President of Tall Ship Harbor, LLC, asked that the city consider having a tall ship attraction on Brinker Lake. David Dreyer, 3145 W. 4th Street, questioned when the next public meeting for the University Avenue Project would take place. Eric Thorson, City Engineer, stated the meeting would take place on Tuesday, October 17, 2017 from 5:30 to 7:00 p.m. at Waterloo Center for the Arts Schoitz Conference Room. Mayor and Council Monthly Reports Mr. Morrissey shared discussion highlights from his monthly ward meeting. Mr. Powers commented that he spoke at the going away ceremony for the National Guard prior to their departure to the Middle East. Mayor Hart commented that the Governor will be at the Center for the Arts on Wednesday, October 4, 2017, from 4:15 p.m. to 5:30 p.m., to talk about minority unemployment and bringing businesses together to help decrease the unemployment rates. Mayor also shared the latest economic development brochure. 146037 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 146038 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: Page 10 of 342 October 2, 2017 Page 2 1. a. b. 2. a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated October 2, 2017, in the amount of $2,329,896.73 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2017-807. 2. Resolution setting a date of public hearing as October 16, 2017, to approve a Lease Agreement with Holly Porter for property located west of 903 Riverside Drive, in the amount of $1.00, for a term ending December 31, 2027, and instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-808. 3. Resolution setting a date of public hearing as October 16, 2017, to approve a Project Addendum to Agreement for Residential Housing Construction with Hawkeye Community College, authorizing the sale and conveyance of Lots 12 and 13 in Block 1 of Manson's Second Addition to Hawkeye Community College for the value of services that Hawkeye Community College will provide for the project, and authorize the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-809. 4. Resolution setting a date of public hearing as October 16, 2017, to approve a request by the Islamic Foundation of Iowa, Inc. to rezone approximately 8.25 acres from "M -2,P" Planned Industrial District to "B -P" Business Park District, located west of 2010 West Ridgeway Avenue, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-810. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Todd Henrich, Building Maintenance 2017 National Electrical Code Cedar Falls, IA November 16-17, 2017 $597 Joel Shepard, Building Maintenance 2017 National Electrical Code Cedar Falls, IA November 16-17, 2017 $597 a. b. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Las Margaritas, 2822 University Avenue C Liquor w/Outdoor Service Renewal 6/30/2018 x Hy -Vee C -Store 144, 3700 University Avenue B Wine / C Beer Renewal 10/31/2018 x 3. Recommendation of appointment of John Hyman, from the Civil Service list, to the position of Instrument Control Foreman at the Waste Management Services Department, effective October 3, 2017. Mr. Morrissey questioned if homes would be built on lots listed on item 1A3. Mr. Welper confirmed. Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS Page 11 of 342 October 2, 2017 Page 3 146039 - Schmitt/Amos that proof of publication of notice to vacate, sell and convey a portion of Marigold Drive to Marcus Pratt for $1.00 and a portion of Marigold Drive to the Bosnian Islamic Association of Waterloo for $770.00, as published in the Waterloo Courier on September 22, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146040 - Schmitt/Amos that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 146041 - Schmitt/Amos that "an Ordinance approving a request by Marcus Pratt and the Bosnian Islamic Association of Waterloo to vacate a 60 foot x 197 foot portion of Marigold Drive, located to the south of its intersection with Afton Drive, with the retention of a utility easement over, under and across the property in question", be received, placed on file, considered and passed for the first time. Roll -call vote -Ayes: Seven. Motion carried. Mr. Schmitt requested an overview. Noel Anderson, Community Planning and Development Director, explained the requested vacate. 146042 - Schmitt/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll -call vote -Ayes: Seven. Motion carried. 146043 - Schmitt/Amos that "an Ordinance approving a request by Marcus Pratt and the Bosnian Islamic Association of Waterloo to vacate a 60 foot x 197 foot portion of Marigold Drive, located to the south of its intersection with Afton Drive, with the retention of a utility easement over, under and across the property in question", be considered and passed for the second and third times and adopted. Roll - call vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5420. 146044 - Schmitt/Amos that "Resolution authorizing the sale and conveyance of the northeasterly portion of a portion of Marigold Drive to Marcus Pratt for $1.00 and the southwesterly portion of a portion of Marigold Drive to the Bosnian Islamic Association of Waterloo for $770.00, and directing the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-811. 146045 - Lind/Powers that proof of publication of notice of public hearing on Lease Agreement with BMC Aggregates, L.C. for property located south of 2465 Wagner Road for extraction of sand and gravel with 3% royalty payments of materials sold with a minimum annual payment of $5,000 for a term ending December 31, 2028, as published in the Waterloo Courier on September 22, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. Mayor Hart acknowledged Mr. Lown's comments made during Oral Presentations. 146046 - Lind/Amos Page 12 of 342 October 2, 2017 Page 4 that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146047 - Lind/Amos that "Resolution approving lease agreement with BMC Aggregates, L.C. for property located south of 2465 Wagner Road for extraction of sand and gravel with 3% royalty payments of materials sold with a minimum annual payment of $5,000 for a term ending December 31, 2028", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-812. RESOLUTIONS 146048 - Amos/Morrissey that "Resolution approving submission of an African American Civil Rights History Grant application, for the National Park Service in the amount of $50,000, to survey and complete a national register application for the Smokey Row/Triangle Area of Waterloo, $30,000 to install historical markers on sites of significance in Waterloo Civil Rights, and $7,500 for publication of information brochures for the sites and the area", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Lind questioned if the city is utilizing the correct grant for this project. Noel Anderson, Community Planning and Development Director, explained a historical survey is underway for the Walnut Neighborhood. He explained that this is an opportunity to seek grant funding for this neighborhood. Mr. Lind questioned if the projects could be combined. Noel Anderson explained that the city can look at combining both projects. Mr. Jacobs questioned if a grant application is on file for the Walnut District. Noel Anderson explained there is not a grant, but a historical study is underway. Mr. Jacobs asked why a grant would not be sought first. Noel Anderson explained that prior to the grant coming available they decided to move forward with a historical survey for Walnut Neighborhood. Mr. Morrissey questioned the funding allocation for the grant and the Walnut Neighborhood Survey. Noel Anderson explained the grant funding allocation. Mr. Morrissey questioned if enough funding is available in the request to survey the large amounts of houses in the neighborhoods. Noel Anderson explained that staff spoke with historical consultants and that they believe that enough funding has been requested. Mr. Lind questioned if a bid process would be followed if the grant is awarded. Noel Anderson confirmed. Resolution adopted and upon approval by Mayor assigned No. 2017-813. 146049 - Amos/Morrissey that "Resolution approving the contract with Crystal Distribution Services, Inc. of Waterloo, Iowa, and the Iowa Economic Development Authority for High Quality Jobs Program -Tax Credit Page 13 of 342 October 2, 2017 Page 5 Component incentives, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Morrissey questioned the wage structures for the program. Noel Anderson explained that he would get that information to council. Resolution adopted and upon approval by Mayor assigned No. 2017-814. 146050 - Amos/Morrissey that "Resolution approving award of bid to Peterson Contracting Inc. (PCI) of Reinbeck, Iowa, in the amount of $787,364.75, and approving the Contract, Bonds, and Certificate of Insurance for the FY 2018 Waterloo Boathouse Enhancements, Contract 940, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-815. 146051 - Morrissey/Powers that "Resolution approving a Repair and Assessment Agreement with Chris Olson, DK Management, to add sidewalk repairs at 1013 W. 3rd Street to the FY 2018 Sidewalk Repair Assessment Program - Zone 7, Contract 931, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-816. 146052 - Morrissey/Powers that "Resolution approving Change Order No. 1 for a net increase of $7,000.00 for the FY 2017 Levee Tree Clearing - Cedar River (Northeast), Contract No. 908, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mayor Hart requested an overview. Eric Thorson, City Engineer, provided an explanation of the increase. Resolution adopted and upon approval by Mayor assigned No. 2017-817. 146053 - Morrissey/Powers that "Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Twin City Tree Service, LLC. of Waterloo, Iowa, in the amount of $241,001.58, for the FY 2017 Levee Tree Clearing - Cedar River (Northeast), Contract No. 908", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-818. 146054 - Schmitt/Amos that "Resolution approving a Professional Services Agreement with Wayne Claassen Engineering and Surveying, Inc. of Waterloo, Iowa, in an amount not to exceed $53,000 for Engineering Services related to the Brock 3rd Addition Preliminary Plat, Final Plat and Sanitary Sewer Extension, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-819. 146055 - Schmitt/Amos that "Resolution approving Supplemental Agreement No. 1 with AECOM, in the amount of $2,400, in conjunction with the Bus Stop Locations ADA Design - Phase I, and authorize the Mayor and City Clerk to execute said agreement", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Page 14 of 342 October 2, 2017 Page 6 Resolution adopted and upon approval by Mayor assigned No. 2017-820. 146056 - Schmitt/Amos that "Resolution approving a Temporary Construction Easement Agreement with Hy -Vee, Inc., for property located at 4000 University Avenue, in relation to the FY 2017 Street Reconstruction Program, Contract No. 921, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-821. ORDINANCES 146057 - Morrissey/Welper that "an Ordinance amending the 2008 Traffic Code by rescinding Section 543 - Thru Streets - and deleting in its entirety (6) Ansborough Avenue and inserting a new subsection (6) Ansborough Avenue, be received, placed on file, considered and passed for the first time. Roll -call vote -Ayes: Four. Nays: Three (Jacobs, Schmitt and Welper). Motion carried. Sandie Greco, Interim Public Works Director, explained the code change. Forest Dillavou, 1725 Huntington Road, provided council with a list of questions regarding the ordinance change. Mayor Hart commented that the request was studied by the Traffic Department. Mohammad Elahi, Traffic Engineer, provided an overview of the data gathered through the traffic study. He further explained that the data is available to the public. Mayor Hart questioned if changes were made to the pedestrian stop sign. Mohammad Elahi explained changes added to help alert pedestrians to the approaching intersection. Mr. Lind commented the speed limit approaching the intersection may be too high. Mr. Powers commented that Ansborough Avenue goes from 45 mph with an improved road to an unimproved road and that a speed limit, along with a stop sign would be beneficial. Mr. Jacobs asked that the traffic count be read. Mohammad Elahi read the traffic count. Mr. Welper questioned what determines the placement of a stop sign. Mohammad Elahi explained how the sign placement is determined. Mr. Welper commented that he would prefer to see the signs placed in different direction. Mayor Hart commented that staff has thoroughly studied the intersection. Sandie Greco explained that flashing beacons would be placed on the stop signs. Mr. Schmitt commented that he thought that the primary reason for the accident was the utility pole in the line of sight. Mohammad Elahi commented that no two intersections are the same and they cannot be treated the same. 146058 - Morrissey/Amos Page 15 of 342 October 2, 2017 Page 7 that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll -call vote -Ayes: Four. Nays: Three (Jacobs, Schmitt and Welper). Motion failed. 146059 - Morrissey/Amos that "an Ordinance amending the 2008 Traffic Code by amending Section 544 - All -Way Stop Intersections by adding Subsection (36) Shaulis Road and Ansborough Avenue, be received, placed on file, considered and passed for the first time. Mr. Welper asked if a vote on item 1414 is allowed before item 1413 is approved. Mr. Lind questioned if item 1413 was just to change where Ansborough ends, and nothing to do with the four way stop. Sandie Greco explained how the traffic code defines Ansborough, and that item 1414 cannot move forward before item 1413 is approved. Mr. Morrissey clarified that item 1414 could still be voted on, but it could be not be passed until item 1413 was passed. Mayor Hart questioned if item 1413 never passed, could item 1414 stand alone. Sandie Greco explained that it could not. Dave Zellhoefer, City Attorney, explained that as a practical standpoint, item 1414 should be removed until item 1413 has passed. 146060 - Lind/Morrissey To table item 1414 until item 1413 is passed. Roll call vote -Ayes: Seven. Motion carried. Mr. Morrissey questioned if item 1414 could be on the same agenda as the third reading of # 13. Kelley Felchle, City Clerk, stated it could. OTHER COUNCIL BUSINESS 146061 - Amos/Welper that additional work on East 5th Street Parking Garage Repairs Project, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 146062 - Amos/Welper that Change Order No. 2 for a net increase of $141,714 for the FY 2017 CIP Pipelining Phase IIIA, Contract No. 919, and to extend completion date to December 22, 2017, and authorize the Mayor to execute said document, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Hart requested an overview of the increase. Steve Hoambrecker, Waste Management Services Director, provided an overview of the cost increase. Jim Chapman, 224 Bertch, questioned if this is additional work. Steve Hoambrecker confirmed and provided an overview of the increase. 146063 - Amos/Welper that Change Order No. 1 for a net increase of $16,000 for the No. 6 Digester Roof Rehabilitation Project, Contract No. 939, extend the completion date to October 14, 2017, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Page 16 of 342 October 2, 2017 Page 8 Mayor Hart requested an overview of the increase. Steve Hoambrecker provided an overview of the cost increase. Mayor Hart requested an update presentation next month on the consent decree. ADJOURNMENT 146064 - Welper/Morrissey that the Council adjourn at 6:48 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 17 of 342 CITY OF WATERLOO Council Communication Proclamation declaring October 8-14, 2017 as Fire Prevention Week. City Council Meeting: 10/9/2017 Prepared: 10/2/2017 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 10/3/2017 - 10:15 AM Clerk Office Higby, Nancy Approved 10/3/2017 - 5:37 PM ATTACHMENTS: Description Type D Proclamation Fire Prevention Week Backup Material Submitted by: Submitted By: Mayor Quentin Hart Page 18 of 342 CITY OF WATERLOO, IOWA PROCLAMATION WHEREAS, WHEREAS, WHEREAS, WHEREAS, Yf IEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, the City of Waterloo, Iowa, is committed to ensuring the safety and security of all those living in and visiting Waterloo; and U.S. fire departments responded to 365,500 home fires in 2015, according to the National Fire Protection Association; and U.S. home fires resulted in 2,560 civilian deaths in 2015, representing the majority (78 percent) of all U.S. fire deaths; and newer homes are built with lightweight materials that burn faster than older home constructions; and many of today's products and furnishings produce toxic gases and smoke when burned, making it impossible to see and breathe within moments; and these conditions contribute to a much smaller window of time for people to escape a home fire safely, with people having as little as one to two minutes to escape from the time the smoke alarm sounds; and home fire escape plans should be developed by all members of the household and include two exits from every room in the home, a path to the outside from each exit, smoke alarms in all required locations, and a meeting place outside where everyone in the home will meet upon exiting; and practicing a home fire escape plan twice a year ensures that everyone in the household knows what to do in a real fire situation; and the 2017 Fire Prevention Week theme, "Every Second Counts: Plan 2 Ways Out!" effectively serves to educate the public about the vital importance of developing a home fire escape plan with all members of the household and practicing it twice a year. NOW THEREFORE, I, Quentin Hart, Mayor of the City of Waterloo, do hereby proclaim the week of October 8 —14, 2017, as FIRE PREVENTION WEEK IN WITNESS WHEREOF, I hereunto set my hand this 9th day of October 2017. ATTEST: Quentin Hart Mayor CITY OF WATERLOO Council Communication Proclamation declaring October 2017 as International Mentors in Violence Prevention Month City Council Meeting: 10/9/2017 Prepared: 10/6/2017 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 10/6/2017 - 4:54 PM Clerk Office Higby, Nancy Approved 10/6/2017 - 4:55 PM ATTACHMENTS: Description a Proclamation International Mentors in Violence Prevention Month Submitted by: Submitted By:Quentin Hart Type Cover Memo Page 20 of 342 CITY OF WATERLOO, IOWA PROCLAMA11ON WHEREAS, harm and abuse occur within relationships in communities throughout the world and when communities fall short of providing social and emotional security and physical safety for all its members, rebuilding support and WHEREAS, positive change needs to occur; and a solution to the erosion of civic engagement involves rebuilding the social WHEREAS, of communities through leadership and mentoring; and mentoring supports healthy and positive peer networks among individuals WHEREAS, norms of reciprocity and trustworthiness that arise from them; and violence and abuse are due to an imbalance of power and control in relationships, causing the erosion and break down of healthy interpersonal connections; and WHEREM, a remedy to reduce and end bullying and violence is to institutionalize positive leadership and mentoring to increase our sense of loyalty and connectedness among friends, classmates, teammates, family members, WHEREAS, and to those in need of help and support; and Mentors in Violence Prevention teaches youth and adults to be aware of violence and potentially hurtful words, attitudes and behaviors and then supports bystanders to safely and actively engage in deescalating, diffusing, and reducing the acceleration of harm and abuse; and WHEREAS, everyone has a part in making our environments safe for all—free from harm and all forms of abuse. NOW, THEREFORE, I, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim October 2017 as INTERNATIONAL MENTORS IN VIOLENCE PREVENTION MONTH and urge everyone to support this movement of creating a critical mass of likeminded youth, adults, family members, community and business leaders, and organized coalitions working together and supporting each other in challenging and confronting social norms that support violence and abuse in all its forms. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo, Iowa, to be affixed this 9th day of October 2017. ATTEST: 1 Kelly elchle, City Clerk Quentin Hart, Mayor CITY OF WATERLOO Council Communication Resolution approving the request of Toyia T. Ambrose for tax exemptions on the construction of basement improvements, furnace, and siding at $45,000 for a property located at 905 Bishop Avenue and located within the Consolidated Urban Revitalization Area (CURA). City Council Meeting: 10/9/2017 Prepared: 10/1/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 10/4/2017 - 10:58 AM Clerk Office Higby, Nancy Approved 10/4/2017 - 10:59 AM ATTACHMENTS: Description Type ❑ CURA 905 Bishop Ave. Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Resolution approving the request of Toyia T. Ambrose for tax exemptions on the construction of basement improvements, furnace, and siding at $45,000 for a property located at 905 Bishop Avenue and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving CURA application from Toyia T. Ambrose for the construction of basement improvements, furnace, and siding located at 905 Bishop Avenue , Waterloo, Iowa 50707, Valued at $45,000 and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. Expenditure Required: N/A Source of Funds: N/A Strategy 3.8: Continue efforts to foster new investments and development in Policy Issue: the City's Urban Renewal Areas (TIF Districts) and Consolidated Urban Revitalization Area (C URA). Alternative: N/A Background Information: N/A Page 22 of 342 Legal Descriptions: BEHM ADDITION WLOO LOT 10 Page 23 of 342 �aF Z NMI For Office Use Only Date Received: 'Z ! W° f 7 Received by: Staff to make a cop or appli nt CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXl'1�1tM UR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CUBA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the l' working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council, NAME: ADDRESS: TELEPHONE: roSe SIGNATURE: i 4 , A. What is the Address of the property being improved? DATE: %)5 B , shiL)poo 14(Pc_ . What is the Legal Description of the prop ty? (May be available at County Recorder's O ice on 2nd floor of the Courthouse)? gF',L 1i--4�; -v, /moo .a i B. Indicate desired exemption schedule: (1 or 2) 1. 2. X One Hundred Percent (100%) exemption for three years on the actual value added by improvements; A partial exemption on the actual value added by improvements according to the following schedule: a. First Year 80% d. Fourth Year -------50% g. Seventh Year ------30% b. Second Year 70% e, Fifth Year 40% h, Eighth Year 30% c. Third Year 60% f. Sixth Year 40% i. Ninth Year ---------20% i Tenth Year ---------20% C. What was the nature of the improvement(s)? 11 Fuy `t l 6 / a,Se ) S int D. City of Waterloo Building and Inspections Department Information: Permit Number: OA t / Date permit was issued: E. What was the cost of the improvement? Total permit(s) valuation: 1/Si610 F. Estimated or actual date of completion of these improvements?/ G. If this is not a singe -family dwellingZ, which you own and reside in, will these improvements create a displacement of -7)590 4/ Edd your tenants? Yes No Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 24 of 342 CITY OF WATERLOO OFFICE USE ONLY APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Page 25 of 342 Note Base map data source is Black Hawk County. This map does not represent survey, no Habil ity Is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Blear Hawk county Assessor, or theu errlployees. the Uty of Waterloo rrlakes ilo warranty, express of IrrIplled, as to the a pn as ly of the lnforrna0on on thshowrl on Nis map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate information. 50 100 200 Fee CITY OF WATERLOO Council Communication Resolution approving the request of Huyen T. Mai for tax exemptions on the construction of a new single family home valued at $180,475 for property located at 4115 Mockingbird Lane, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 10/9/2017 Prepared: 10/1/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 10/4/2017 - 10:59 AM Clerk Office Higby, Nancy Approved 10/4/2017 - 11:00 AM ATTACHMENTS: Description Type D 4115 Mockingbird Lane Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Resolution approving the request of Huyen T. Mai for tax exemptions on the construction of a new single family home valued at $180,475 for property located at 4115 Mockingbird Lane, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Huyen T. Main for the construction of a single family home located at 4115 Mockingbird Lane, Waterloo, Iowa 50702, valued at $180,495, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Strategy 3.9, Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Alternative: N/A Background Information: N/A Legal Descriptions: CROSSROADS ESTATES REPLAT NO 1 LOT 48 Page 27 of 342 4 APPLICATION FO PERTY TAX PTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDE< . f P.' ISOF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY t rf 'IL OF THE CITY OF WATERLOO. Divi + 577 Mrn 1.1 Date Received: Received by: Staff to make a iY LIlVIi` 'WURBAN REVITALIZATION APPLICATION The City Limits Urban Revitalization Area (CLURA) is a 3 -year 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that meet the following criteria: I . Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the ls` working day of February following the year when the improvements arc completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: 771 ct >/67V / (q,4 / ADDRESS: 41/4 L TELEPHONE: (3' y 2 /_/i Y -- 5S% c A. What is the Address of the property being improved? SIGNATURE: DATE: 4/13- 0c. i/5 4i -c 4(te What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) 0.4 6157lA-T, l`FS /2N/51L- i 41/0. l er' e B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) '/NciPAA/4Y i449/v)&- C. 49/v)& - C. City of Waterloo Buildingland Inspections Department Information: Permit Number: Wit 1.2.24'f Date permit was issued: 41/)(09.° Total permit(s) valuation: D. What was the cost of the new construction? /ce 21'75 E. Estimated or actual date of completion of this new construction? ile)/ 1 )7, Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. If 5 CITY OF WATERLOO OFFICE USE ONLY APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor FF" Page 28 of 342 Note Base map data source is Black Hawk County. This map does not represent survey, no liability Is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Blear Hawk county Assessor, or theu errlployees. I he Uty of Waterloo rrlakes ilo warranty, express of IrrIplled, as to the a pn as ly of the Inforrna0on shtwrl on Nis map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate information. CITY OF WATERLOO Council Communication Resolution approving the request of Scott Mangin for tax exemptions on the construction of a new single family home valued at $299,672 for property located at 1237 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 10/9/2017 Prepared: 10/1/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 10/4/2017 - 10:59 AM Clerk Office Higby, Nancy Approved 10/4/2017 - 11:01 AM ATTACHMENTS: Description Type D 1237 Partridge Lane Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Resolution approving the request of Scott Mangin for tax exemptions on the construction of a new single family home valued at $299,672 for property located at 1237 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Scott Mangin for the construction of a single family home located at 1237 Partridge Lane, Waterloo, Iowa 50701, valued at $299,672 and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Strategy 3.9, Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Alternative: N/A Background Information: N/A Legal Descriptions: AUDUBON HEIGHTS FIFTH ADDITION LOT 27 Page 30 of 342 6j F° NIA/ CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY' LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1°. working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. a014 - Please fill out the following information for your application to be submitted to the City Council. NAME: V ADDRESS: 1731 'Or -Mei L.Y ) TELEPHONE: f "1-.930 SIGNATURE; -L �r DATE: 9,htzl�, A. What is the Address of the property being improved? I,P 3 7 Por,-`"rvtd'Cer-c- What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) PrvtA,02 N " 4 cfiChn UR- al B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) AO 4- . anr+r,► kik-A-V? C GunSkwc ens, C. City of Waterloo Building and InspectionspDepartment Information: Permit Number: doll- OOaoSoieiDate permit was issued: 1 3 f (1' Total permit(s) valuation: aori?;. 1S1D.. D. What was the cost of the new construction? ga q E. Estimated or actual date of completion of this new construction? '?j / I CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tauri McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 31 of 342 1=11111111111•1 11M111111111111111111111.1 mispriat `Pr 1237 Partridge Lane Partridge Lane W Shaulis Road Note Base map data source is Black Hawk County. This map does not represent survey, no liability Is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Blear Hawk county Assessor, or theu errlployees. I he Uty of Waterloo rrlakes ilo warranty, express of IrrIplled, as to the a pn as ly of the Inforrna0on shtwrl on Nis map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate information. 100 200 400 Fee CITY OF WATERLOO Council Communication Resolution approving the request of Zachary Bertram for tax exemptions on the construction of a new single family home valued at $204,581 for property located at 1424 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 10/9/2017 Prepared: 10/1/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 10/4/2017 - 11:00 AM Clerk Office Higby, Nancy Approved 10/4/2017 - 11:01 AM ATTACHMENTS: Description Type D 1424 Hummingbird Circle Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Resolution approving the request of Zachary Bertram for tax exemptions on the construction of a new single family home valued at $204,581 for property located at 1424 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Zachary Bertram for the construction of a single family home located at 1424 Hummingbird Circle, Waterloo, Iowa 50702, valued at $204,581 and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Strategy 3.9, Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Alternative: N/A Background Information: N/A Legal Descriptions: CROSSROADS ESTATES REPLAT NO 1 LOT 74 Page 33 of 342 0 CITY LIMITS URBAN REVITALIZATION APPLICATION'1 ii ,�,.-.,, w . t , FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TVaip (j 2017 FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF n WATERLOO.to P! The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 18 working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: Z . CL-/ (f+InSIGNATURE: ADDRESS: /7z // bile rivri�'-���li�r1 CA, .-- TELEPHONE: - ?/ > , �/ 73K',1 DATE: A. What is the Address of the property being improved? 1141,(4 ` 1 ortm I b ( Irk (�^ What is the Legal Description of the property? (May be available at County Recorder's Office on 2n° floor of the Courthouse) evosi aL � . t L t 3L1 B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) t1 1� --&,►nr; �, vuA) CJA9 wf 1 / C. City of Waterloo Building and Inspections Department Information: tb Permit Number. ?-Otto-- 0 (7UO14 itc permit was issued: ti• 25.1 V D. What was the cost of the new construction? ri)-0'1,591 Total permit(s) valuation: g t S E. Estimated or actual date of completion of this new construction? U•n•i CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tauri McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 34 of 342 1424 Hummingbird Circle US!HWY►20,g Note Base map data source is Black Hawk County. This map does not represent survey, no liability Is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Blear Hawk county Assessor, or theu errlployees. I he Uty of Waterloo rrlakes ilo warranty, express of IrrIplled, as to the a pn as ly of the Inforrna0on shtwrl on Nis map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessor's Office for complete and accurate Information. 100 200 400 Fee n,p CITY OF WATERLOO Council Communication Resolution approving the request of Dawn Colbert and Peter Buenting for tax exemptions on the construction of a new single family home valued at $240,000 for property located at 422 Norris Court, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 10/9/2017 Prepared: 10/1/2017 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 10/4/2017 - 11:03 AM Clerk Office Higby, Nancy Approved 10/4/2017 - 11:05 AM ATTACHMENTS: Description Type ❑ CLURA 422 Norris Court Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Resolution approving the request of Dawn Colbert and Peter Buenting for tax exemptions on the construction of a new single family home valued at $240,000 for property located at 422 Norris Court, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Dawn Colbert and Peter Buenting for the construction of a single family home located at 422 Norris Count, Waterloo, Iowa 50701, valued at $240,000, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Strategy 3.9, Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. Alternative: N/A Background Information: N/A Legal Descriptions: HICKORY COURT LOT 9 Page 36 of 342 For Office Use Only Date Received: j 117 Received by: 1f1Y1 j Staff to make a copy for applicant CITY LIMITS URi . AN REVITALIZATION APPLICATION APPLICATION FOR PROPERTY TA EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISI OF THE CTT MITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL 0 , d tMN WATERLOO. The City Limits Urban Revitalization Area (CLURA) is a 3 -year 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that meet the following criteria: 1. Be Iocated within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 15` working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. OCUAI IN C O I b'e C NAME: 1 eC g)LAei\,v, (loi SIGNATURE: ADDRESS: q2.`), t\)t)IT' S C'. 1.3 cAt0500 TELEPHONE: 3 } - 239 - l DATE: I A. What is the Address of the property being improved? �. (3 C (r C'T) �} c,�3 C �D Q , o� What is the Legal Description of the property? (May be available at County Recorder's Office on 2"d floor of the Courthouse) L. &- B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) e� COINSVcU(As ;ems S'*? �`� �,n;,. hove C. City of Waterloo Building and Inspections Department Information: Permit Number: 2OtrOOO1 t1OO D. What was the cost of the new construction? 24(0, 06 060 E. Estimated or actual date of completion of this new construction? )ate permit was issued: VI.- 20 " Total permit(s) valuatio 5- \1- OVi Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Page 37 of 342 0 - • ti 0 tte Note Base map data source Is Black Hawk County Thls map does not represent a suNey, no IlabIllty Is assumed for the accuracy of the data dellneated here, elther expressed or Implled by Black Hawk Counry, the Hcrok C,ourIty Assessor, or the, errIplwees I he Uty ol-VVdterloo rrldkes .wdrrdrIty, eApress or IrrIpllecl, [IS to the d,Uld, of the Irlforrrldtlorl showrl on thls map, and expressly dIsclams for the accuracy thereof Users should refer to othclal plats, suNeys, recorded deeds, etc located at the Black Hawk Counry Assessor's Office for complete and accurate InformatIon CITY OF WATERLOO Council Communication Resolution approving the request of Jason Welsh for tax exemptions on the construction of a new single family home valued at $210,000 for property located at 196 Belle Street, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 10/9/2017 Prepared: 10/1/2017 REVIEWERS: Department Planning & Zoning Planning & Zoning Planning & Zoning Clerk Office Reviewer Schroeder, Aric Hyberger, Seth Schroeder, Aric Higby, Nancy ATTACHMENTS: Description D CLURA 196 Belle Street Application SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Rejected Approved Approved Approved Type Cover Memo Date 10/4/2017 - 11:01 AM 10/4/2017 - 11:45 AM 10/4/2017 - 11:48 AM 10/4/2017 - 12:30 PM Resolution approving the request of Jason Welsh for tax exemptions on the construction of a new single family home valued at $210,000 for property located at 196 Belle Street, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Jason Welsh for the construction of a single family home located at 196 Belle Street, Waterloo, Iowa 50702, valued at $210,000, and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. N/A N/A Strategy 3.9, Increase the promotion and utilization of the City Limits Urban Revitalization Area (CLURA) housing program. N/A N/A Page 39 of 342 Legal Descriptions: HUFFMAN ADDITION LOT 1 Page 40 of 342 110 (40 For Office Use Only Date Received: 2D Received by: ate. Staff to make a copy for applicant CITY LITS URBAN RITALIZATION APPLICATION welooiP APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) is a 3 -year 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: /t)e/Sh ADDRESS: //o ?% t .edelme/ / ttC14tie TELEPHONE: 3/7— C 3 Q7 3 A. What is the Address of the property being improved? SIGNATURE: DATE: 8.- )/ 7 t` (1 r oe !fe 57' e What is the Legal Description of the property? (May be available at County Recorder's Office on 2"d floor of the Courthouse) 1/ L 11 eyce,J gcP -' l02 — 2 7.6 —C,/>r° B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) Com `Jr'"e.rG-' /e)1,-) .) /Yr !e fY,1 ►%.l CLe/f C. City of Waterloo Building and Inspections Department Information: Permit Number: dc/ -CVO F WI Date permit was issued: 7 f /2/A0% Total permit(s) valuation: D. What was the cost of the new construction? pct .)0GeV-'- E. Estimated or actual date of completion of this new construction? /- /V ,)oJcP Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DENIED DATED: T.T. Koenigsfeld Black Hawk County Assessor Page 41 of 342 Note Base map data source is Black Hawk County This map does not represent a suNey, no liability Is assumed for the accuracy of the data delineated here, either expressed or Implied by Black Hawk County, the Hcrok C,ourIty Assessor, or the, errIplytees I he Uty ot VVdterloo rrldkes wdrrdrIty, express or IrrIpllecl, [IS to the d,Uld, of the Irlforrrldtlorl showrl on chit map, and expressly disclaims liability for the accuracy thereof Users should refer to official plats, suNeys, recorded deeds, etc located at the Black Hawk County Assessor's Office for complete and accurate InformatIon CITY OF WATERLOO Council Communication Request from Yesenia Carrillo for a waiver for a concrete driveway located at 119 Marsh Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 10/4/2017 - 10:56 AM Clerk Office Higby, Nancy Approved 10/4/2017 - 10:58 AM ATTACHMENTS: Description Type D DW Waiver 119 Marsh St Cover Memo SUBJECT: Request from Yesenia Carrillo for a waiver for a concrete driveway located at 119 Marsh Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommend for approval by the City Engineer. This waiver is needed due to the placement of a driveway or sidewalk on Recommended Action: City right-of-way on an unimproved street. Summary Statement: I have reviewed this request and recommend its approval subject to the following provisions. 1. Work to be performed by an approved and bonded contractor. 2.A permit is to be obtained from the office of the City Engineer prior to construction. 3.All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Legal Descriptions: SUMMIT ADDITION S 70 FT LOT 1 BLK 1 Page 43 of 342 WAIVER Date: //) 7 2D/7 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a C r7 reA ' driveway or sidewalk located at (concrete or asphalt) l� 9 /fl't r^5 h 5Jr.� iL (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, rinted Name of roperty Owner ignature of Property wner Page 44 of 342 CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as November 2, 2017 and date of public hearing as November 6, 2017 for the FY 2018 Levee Tree Clearing Cedar River, Contract No. 938, and instruct City Clerk to publish said notice. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 REVIEWERS: Department Engineering Clerk Office SUBJECT: Submitted by: Summary Statement: Expenditure Required: Source of Funds: Reviewer Thorson, Eric Felchle, Kelley Action Approved Approved D ate 10/4/2017 - 10:57 AM 10/4/2017 - 2:49 PM Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as November 2, 2017 and date of public hearing as November 6, 2017 for the FY 2018 Levee Tree Clearing Cedar River, Contract No. 938, and instruct City Clerk to publish said notice. Submitted By: Jamie Knutson, PE, Associate Engineer Plans prepared by the City Engineer's Office. TBD GO Bonds Page 45 of 342 CITY OF WATERLOO Council Communication Resolution approving the proposed specifications, bid document, contract, etc. for the rental of four (4) motor graders to support snow removal operations and setting a date of bid opening as October 19, 2017 and date of public hearing as October 23, 2017, and instruct City Clerk to publish said notice. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 REVIEWERS: Department Traffic Operations ATTACHMENTS: Description ❑ Spec Sheet SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Background Information: Reviewer Higby, Nancy Action Approved Type Backup Material Date 10/4/2017 - 11:28 AM Resolution approving the proposed specifications, bid document, contract, etc. for the rental of four (4) motor graders to support snow removal operations and setting a date of bid opening as October 19, 2017 and date of public hearing as October 23, 2017, and instruct City Clerk to publish said notice. Submitted By: Sandie Greco, Interim Public Works Director Recommend approval The need for four (4) motor graders to support snow operations from November 15, 2017 thru March 15, 2018. $100,800 266-19-7200-1384 Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Strategy 3-4: Identify and improvement proven cost and resource saving measures. The City has not need to purchase additional motor graders for year-round street maintenance. The rental of motor graders to support snow operations is more cost effective. The need for one additional motor grader versus previous years is due to the additional plowing requirements associated with the transfer of jurisdiction of Univeristy Avenue. Page 46 of 342 CITY OF WATERLOO SPECIFICATION COVERSHEET RENTAL OF FOUR (4) MOTOR GRADERS 1. Specifications for Rental Equipment as Attached. 2. Rental period as defined being November 15, 2017 to March 15, 2018 3. Delivery of Equipment to: City of Waterloo Street Department 625 Glenwood Street Waterloo, IA 50703 Our cost for the specified rental equipment 'WITH WINGS' per grader, per month as defined in the attached specification sheet: IS: (Dollars) Our cost for the specified rental equipment 'WITH WINGS' for the entire rental period as defined in the attached specification sheet: IS: (Dollars) Company Signature Date Address City State ZipCode Print/Type Name NOTE: This form must be returned as the first page of your bid document! Page 47 of 342 GENERAL INSTRUCTIONS TO BIDDERS RENTAL OF FOUR (4) MOTOR GRADERS AS PER ATTACHED SPECIFICATIONS BID DEADLINE: 12:00 NOON, Thursday, October 19, 2017 The City of Waterloo, Iowa, is seeking bids for rental of four (4) motor graders as described in the enclosed Specifications. All bids are to be submitted to the City Clerk, at her office located at 715 Mulberry Street, Waterloo, Iowa 50703, in a sealed envelope, clearly marked with the following: a) The name and business address of the bidder b) The specific item that is being bid c) Date and time of the bid All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedures dictate that the City of Waterloo will accept the lowest responsive, responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa reserves the right to accept or reject any and all bids. Upon acceptance of the bid, notification to proceed will be mailed or delivered to the Bidder. This shall constitute acceptance of the Bid, and there, be a legal binding agreement. The bidder guarantees the availability of said equipment for the entire rental period as detailed in the specifications. If applicable, the Bidder guarantees that the title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid price shall include all discounts, freight and/or transportation costs necessary to supply this equipment in accordance with the specifications and to the final destination of 625 Glenwood Street, Waterloo, Iowa. Page 48 of 342 City of Waterloo General Specifications Winter Rental Program * Rental Program is for the delivery of four (4) rental Motor Graders for a four- month period from November 15, 2017 through March 15, 2018. General Information: The bid should be for four (4) Motor Graders, completely serviceable with NEW or LIKE NEW tires, meeting or exceeding the following specifications and equipment requirements. Should be comparable to Deere 770 Series. Bids submitted should include mounted wings. Motor Graders: Specifications to be a minimum 150-180HP variable horsepower, articulated machine in the 30,000 lb + class. Each bid shall be accompanied by submittals of product literature, catalogcuts, etc. that fully picture and describe the unit(s) being bid. The information must be complete enough to allow the City to determine specifications compliance. Successful bidder MUST be able to supply equipment bid for the entire rental period. 1. Engine: a. Net Horsepower Rated: 150 — 180 b. Minimum Torque: 450 — 550 c. Diesel d. 6 -Cylinder e. Minimum 460 Cubic Inch Displacement f. Automatic Dust Ejector Air Cleaner w/ service indicator g. Ether Starting aid 2. Fuel: a. #2 Diesel / B-2 Bio -diesel b. Fuel Priming Pump c. Fuel Filter d. Water Separator 3. Transmission: a. Powershift with direct drive b. 6 Forward Gears Minimum c. 4 Reverse Gears Minimum d. Tow Disconnect e. Inching Pedal f. Single lever control g. Neutral Start / Lock -out 4. GVWR: a. 30,000 — 35,000 lbs 5. Steering: a. Hydraulic b. Front steer plus articulated Page 49 of 342 i. 400 — 3500 psi ii. 52 GPM Minimum d. Hydraulic Control Lockout system i. To control cylinder drift e. System / Controls / Valving to provide: i. Right / Left Blade Lift including Float ii. Circle Drive iii. Center Shift iv. Front Wheel Lean v. Articulation vi. Blade side Shift vii. Ripper Function viii. Wing Plow Function 12. Tires / Rims / Bearings: a. 14.00 — 24 i. 10 PR (G2) ii. Traction Tread b. 10" Rims i. Interchangeable F -R ii. One (1) Spare Rim w/Rings 13. Cab / Body: a. Raps Cab i. Full Height ii. Sound Suppressed iii. Wipers / Washers 1. Front & Rear iv. Left / Right rearview mirrors v. Engine compartment covers 14. Interior: a. Standard suspension seat i. 3" Seat Belt b. Heater / Defroster i. Dual Fan ii. Heavy duty c. Adjustable control console d. Open -able front lower doors e. Hand Throttle f. Inside rearview minor g. Tilt Steering Wheel h. Rubber Floor Mat 15. Instruments I Gauges / Monitoring System: a. Hour Meter b. Voltmeter Page 50 of 342 a. State estimated Date of Delivery 21. Number of units: a. Four 22. Bid Price: a. Price Each Unit: (with wing) b. Price four (4) Units: (with wings) Page 51 of 342 CITY OF WATERLOO Council Communication Request of Racio Abarca for variance to Noise Ordinance on October 14, 2017 from 3:00 p.m. to 10:00 p.m. in conjunction with Father's Birthday Celebration, to be held at 1415 Hawthorne Avenue, together with recommendation of approval of Captain of Police Services. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 10/4/2017 - 1:03 PM SUBJECT: Request of Racio Abarca for variance to Noise Ordinance on October 14, 2017 from 3:00 p.m. to 10:00 p.m. in conjunction with Father's Birthday Celebration, to be held at 1415 Hawthorne Avenue, together with recommendation of approval of Captain of Police Services. Submitted by: Submitted By: Joe Leibold, Captain of Police Services Summary Statement: Celebration to be held in resistor's garage. No band, just stereo music. Page 52 of 342 CITY OF WATERLOO Council Communication Recommendation of appointment of Scot Reuter, from the Civil Service list, to the position of Plant Maintenance Mechanic, at the Waste Management Services Department, effective October 16, 2017. City Council Meeting: 10/9/2017 Prepared: 9/29/2017 REVIEWERS: Department Reviewer Action Date Waste Management Hoambrecker, Steven Approved 10/2/2017 - 12:10 PM Clerk Office Higby, Nancy Approved 10/2/2017 - 5:05 PM ATTACHMENTS: Description Type ❑ Psnl Req Maintenance Mechanic Cover Memo SUBJECT: Recommendation of appointment of Scot Reuter, from the Civil Service list, to the position of Plant Maintenance Mechanic, at the Waste Management Services Department, effective October 16, 2017. Submitted by: Submitted By: Steven Hoambrecker, Director, Waste Management Services Recommended Action: Requesting approval of appointment Summary Statement: Human Resources approved filling this position May 9, 2017 Page 53 of 342 RECEIVFf APP 1 7 7017 PERSONNEL REQUISITION FORM Check as applicable: ❑ To start recruiting or civil service process and/or E To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. ******************hit's****:tiX%ie*]Y*9[****ic**** ** a%*'k*****:E]F'k'k]krC7C+FtYX. * . . %X *XXXXX*X re***XXXX]1CXX :ex Xx*Xx* Position Title: Plant Maintenance Mechanic Reports To: Depaftiiient: Waste Management Services Dept Maintenance Foreman Work Location: 3505 Easton Avenue Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No n Internal Posting Only Bargaining Position: ® Yes ❑ No ® Internal Posting and External Advertising Non -bargaining Position: ❑ Yes El No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: E New Position or ® Replacement Position for: Jesse Gaherty (Specify name of former incumbent) If replacement, former incumbent: ❑ Retired/Resigned/Terminated ❑ Transferred ® Promoted Date incumbent terminated employment: Date of final payout: Anticipated start date: 6/1/17 No. of hours/week: 40 Work schedule: 7:OOam-3:OOpm Mon -Fri Annual salary requirements: $55,4l1 Is position budgeted for this and future FYs? ® Yes El No If no, how will position be funded? Justification of need for position: The vacancy is due to a promotion. What are the likely consequences if the position is not filled? Needed repairs will not be accomplished in a timely manner APPROVALS Approved subject to the following conditions: Submitting Dep /7141A -01,b, Z.Li -eaf Chiet F.cial Officer ar‘ere--/-lead Da e Date Date Hun,Resources Director Page 54 of 342 CITY OF WATERLOO Council Communication Bonds. City Council Meeting: 10/9/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 10/4/2017 - 11:01 AM ATTACHMENTS: Description Type D Bonds for council approval 10.9.17 Backup Material SUBJECT: Bonds. Page 55 of 342 BONDS FOR COUNCIL APPROVAL October 9, 2017 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 2263654 D.W. ZINSER COMPANY WALFORD, IA IA 599682 GRONOWSKI CONSTRUCTION, LLC CEDAR FALLS, IA IA5108920 HAWKEYE COMMUNITY COLLEGE WATERLOO, IA Page 56 of 342 CITY OF WATERLOO Council Communication Request by Cardinal Construction, Inc. for a Site Plan Amendment to the "M -2,P" Planned Industrial District, to allow for the construction of an 22,990 square foot warehouse/office building, a 25 -stall parking lot, and a 4,000 square foot maintenance building located north of 1318 Martin Road. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description D Staff Report D Overview Map D Aerial Map D Elevations D Application D Pictures SUBJECT: Submitted by: Recommended Action: Reviewer Schroeder, Aric Felchle, Kelley Action Approved Approved Type Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Date 10/4/2017 - 11:55 AM 10/4/2017 - 3:04 PM Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close public hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a Site Plan Amendment on certain property located north of 1318 Martin Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted is a request by Cardinal Construction for a site plan amendment to the "M -2,P" Planned Industrial District to allow for the construction of a 22,990SF warehouse/office building along with a 4,000SF maintenance shop located north of 1318 Martin Road. Page 57 of 342 Summary Statement: Cardinal Construction 531 Commercial Street, Waterloo, Iowa 50701 The applicant is requesting to construct a new warehouse/office building and maintenance building with a 25 -stall parking garage. The request to construct the warehouse/office building would not appear to have a negative impact upon the surrounding area as it would appear to be compatible with other industrial development in the area. The proposed site plan amendment would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The site is served by Martin Road which is a local street which connects to Sergeant Road (US Highway 63) which is an Other Principal Arterial and Ridgeway Avenue which is classified as a Minor Arterial. The nearest recreational trail is along the west side of Sergeant Road (US Highway 63). There are plans to put a recreational trail along Ridgeway Avenue in the future. The area in question was rezoned from "U-1" Unclassified to "M -2,P" Planned Industrial District on May 3rd, 2004. Surrounding land uses and their zoning designations are as follows: North — Katosi Greenbelt, zoned "A-1" Agricultural District South — Denso International, zoned "M -2,P" Planned Industrial. East — Fahr Beverage and ONEAL Metals, zoned "M-1" Light Industrial District. West — Katoski Greenbelt, zoned "A-1" Agricultural Dsistirct. No buffers would be required as a part of this site plan amendment request. The applicant will need to submit and execute a landscaping plan for the site during the building permit approval process. It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in place. The site plan shows the location of the proposed storm water detention area. The surrounding area consists of mostly agricultural uses with 4 houses built between 1920 and 1953, industrial buildings built between 1981 and 2004, and vacant land. A portion of the property is located within a special flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 284F, dated July 18, 2011. The warehouse/office building is located in Zone X 500 year flood plain, the proposed maintenance building is located in Zone A 100 year flood plain which will require the building to be one -foot above the base flood elevation and the proposed detention pond is partially in the Floodway but will meet the regulations. Page 58 of 342 There are no public schools in the area and the nearest open space is Leonard Katoski Greenbelt located directly to the west and north. The nearest Sanitary Sewer lines terminate at Denso International and Fahr Beverage buildings, sewer will be extended to serve the site.There is a 16" water main, electric, and gas located under or near Martin Road. The Future Land Use Map designates this area as Industrial. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to construct a 22,990 SF building with 19,415 SF of warehouse space and 3,575 SF of office space and a 25 -stall parking lot. In addition they are seeking to build a 4,000 SF maintenance building which will sit in the 100 Year Flood Plain and would need to sit at least 1 - foot above base flood elevation. The Base Flood Elevation at the site is 854 feet and the building is shown at 863 feet so it will meet the requirement. The area in question is zoned "M -2,P" Planned Industrial District, and this zoning is designed to permit the establishment of industrial parks and to provide for the orderly planned growth of industries in large tracts, allowing greater flexibility and diversification of land uses and building locations. It is also intended that such industrial parks be developed to maximize the potentials of industrial areas and at the same time minimize any adverse effect upon adjacent properties in other zoning districts. The Zoning Ordinance requires 1 parking space for every 2 people employed at the facility and the site plan shows 25 -parking spaces. During Tech Review the following issues were brought up: Black Hawk County Emergency services have continuing issues with building in the flood plain however the building meets all current regulations. The Fire Department noted that sprinklers could be required depending on what is stored in the building which will be discussed when a building permit is requested. Engineering noted that storm water drainage may need to be changed and there is a consultant studying the best way to bring sewers to the site. There is no platting required for this request. Therefore, staff recommends that the request for site plan amendment in the "M -2,P" Planned Industrial District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, etc. except as specifically altered by the Site Plan Amendment approval. Page 59 of 342 Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: The Planning, Programming and Zoning Commission unanimously recommended approval of the Site Plan Amendment at their September 12, 2017 meeting. None N/A Land Use and Economic Development, policies 1, 3 and 4. N/A N/A All that portion of the property described in a Warranty Deed recorded as File Number 2009 00024704 in the Black Hawk County Recorder's Office lying within the Northeast Quarter (NE 1/4) of the Southeast Quarter (SE 1/4) of Section 32, Township 89 North, Range 13 West of the 5th P.M., in the City of Waterloo, Black Hawk County. Page 60 of 342 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS/ SCREENING/ LANDSCAPING REQUIRED: DRAINAGE: SPA -North of 1318 Martin Road September 12, 2017 Request by Cardinal Construction for a site plan amendment to the "M -2,P" Planned Industrial District to allow for the construction of a 22,990SF warehouse/office building along with a 4,000SF maintenance shop located north of 1318 Martin Road. Cardinal Construction The applicant is requesting to construct a new warehouse/office building and maintenance building with a 25 - stall parking garage. The request to construct the warehouse/office building would not appear to have a negative impact upon the surrounding area as it would appear to be compatible with other industrial development in the area. The proposed site plan amendment would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The site is served by Martin Road which is a local street which connects to Sergeant Road (US Highway 63) which is an Other Principal Arterial and Ridgeway Avenue which is classified as a Minor Arterial. The nearest recreational trail is along the west side of Sergeant Road (US Highway 63). There are plans to put a recreational trail along Ridgeway Avenue in the future. The area in question was rezoned from "U-1" Unclassified to "M -2,P" Planned Industrial District on May 3rd, 2004. Surrounding land uses and their zoning designations are as follows: North — Katosi Greenbelt, zoned "A-1" Agricultural District South — Denso International, zoned "M -2,P" Planned Industrial. East — Fahr Beverage and ONEAL Metals, zoned "M-1" Light Industrial District. West — Katoski Greenbelt, zoned "A-1" Agricultural Dsistirct. No buffers would be required as a part of this site plan amendment request. The applicant will need to submit and execute a landscaping plan for the site during the building permit approval process. It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in place. The site plan shows the location of the proposed storm Page 1 of Page 61 of 342 DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: SPA -North of 1318 Martin Road September 12, 2017 water detention area. The surrounding area consists of mostly agricultural uses with 4 houses built between 1920 and 1953, industrial buildings built between 1981 and 2004, and vacant land. A portion of the property is located within a special flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 284F, dated July 18, 2011. The warehouse/office building is located in Zone X 500 year flood plain, the proposed maintenance building is located in Zone A 100 year flood plain which will require the building to be one - foot above the base flood elevation and the proposed detention pond is partially in the Floodway but wil meet the regulations. There are no public schools in the area and the nearest open space is Leonard Katoski Greenbelt located directly to the west and north. The nearest Sanitary Sewer lines terminate at Denso International and Fahr Beverage buildings, sewer will be extended to serve the site.There is a 16" water main, electric, and gas located under or near Martin Road. The Future Land Use Map designates this area as Industrial. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to construct a 22,990 SF building with 19,415 SF of warehouse space and 3,575 SF of office space and a 25 -stall parking lot. In addition they are seeking to build a 4,000 SF maintenance building which will sit in the 100 Year Flood Plain and would need to sit at least 1 -foot above base flood elevation. The Base Flood Elevation at the site is 854 feet and the building is shown at 863 feet so it will meet the requirement. The area in question is zoned "M -2,P" Planned Industrial District, and this zoning is designed to permit the establishment of industrial parks and to provide for the orderly planned growth of industries in large tracts, allowing greater flexibility and diversification of land uses and building locations. It is also intended that such industrial parks be developed to maximize the potentials of industrial areas and at the same time minimize any adverse effect upon adjacent properties in other zoning districts. The Zoning Ordinance requires 1 parking space for every 2 people employed at the facility and the site plan shows 25 - parking spaces. Page 2 of Page 62 of 342 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: SPA -North of 1318 Martin Road September 12, 2017 During Tech Review the following issues were brought up: • Black Hawk County Emergency services have continuing issues with building in the flood plain however the building meets all current regulations. • The Fire Department noted that sprinklers could be required depending on what is stored in the building which will be discussed when a building permit is requested. • Engineering noted that storm water drainage may need to be changed. • There is a consultant studying the best way to bring sewers to the site. There is no platting required for this request. Therefore, staff recommends that the request for site plan amendment in the "M -2,P" Planned Industrial District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, etc. except as specifically altered by the Site Plan Amendment approval. Page 3 of Page 63 of 342 City of Waterloo Planning, Programming and Zoning Commission September 12, 2017 A-1 Black Hawk Creek Q M-2, P M-1 A-1 O i B-P� ■ 1 7 M -2,P M-1 • Cy -1 A-1 M 1 1I10I911 a MAY— R-2 111111111111 WA J morn . • Dfy. . u r—! � IS!T /IIIIIIIIII11I R-1, R -P R -2,C -Z R ,3; C1 Z R-4 C-2 C ri R-3 R -4,C -Z A-1 It4 R-3 • rftit. ••••• cry • • • • Ilk IAA t &it • - • Rfu1 des "M -2,P" Site Plan Amendment Page 64 of 342 City of Waterloo Planning, Programming and Zoning Commission September 12, 2017 N of 1318 Martin Road "M -2,P” Site Plan Amendment Office/Warehouse ' ,. 4.4 „�--11. �� Awl..., g: � __ %/1,7:-.73-`° 250 125 0 250 Page 65 342 Feet of Martin Road Elevation 1/16" = 1'-0" Level 2 Acki 30' - 0" O {3D} *CARDINAL CONSTRUCTION www.cardinalconst.com Cardinal Const. New Office/Warehouse Paac 66 of 342 Description Date Elevations Project number A1.0 Date 7/21/17 Drawn by Checked by Scale 1/16" =1'-0" 0 0 MARTIN ROAD e — a I VIII I 1i s —� o ❑N3O31 S311111111 ammemoimmlkan lit44Ira MARTIN ROAD r 6 b m v SITE PLAN C7 EAV APPROVED: MI DATE: OT26/2017 FIELD BOOK — CLIENT NO, — - PRELIMINARY - - NOT FOR :CONSTRUCTION CARDINAL CONSTRUCTION WEST RIDGEWAY SITE DEVELOPMENT CARDINAL CONSTRUCOON MARTIN ROAD, WATERLOO, IA SHIVE—HATTERY SOD I Ceee,wpa,, hn saw, neas..oxx 12.. a,e.au.arsc, I w.wan:.w.,une+m APPLICATION SITE PLAN AMENDMENT TO A "R -P", "M -P", "C -P", "B -P", "S-1" OR "C -Z" DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, ANT) ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment x Individual Building Minor change (check one) (Minor Change must be approved by staff) 1. APPLICATION INFORMATION: a. Applicant's name (please print): Cardinal Construction, Inc. Address: 531 Commercial St. Phone: 319-232-5400 Fax: 319-232-2262 City: Waterloo State: Iowa Zip: 50701 b. Status of applicant: (a) Owner (b) Other X (CHECK ONE): If other explain: c. Property owner's name if different than above (please print): City of Waterloo Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of site plan to be amended: Martin Road and West Ridgeway Avenue b. Legal description of property or portion to be amended: NA c. Dimensions of proposed site plan amendment: half of 1280' by 870' d. Area of proposed site plan amendment: 12.5 Acres e. Current zoning: M -2P f. Reason(s) for site plan amendment and proposed use(s) of property: New office and warehouse for Cardinal Construction g. Conditions (if any) agreed to (does not affect existing conditions unless specified): h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of $200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it 's - true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Com{ issioi and he Waterloo City Council in making their decision. The undersigned authorize City Zoning Off ials • enter he property in question in regards to the request. 6 11 Date Si plicant Signature of Owner Date Page 68 of 342 Site Plan Amendment Request — N of 1318 Martin Road Looking west from Martin Road at the northerly portion of the site in question. Looking west from Martin Road at the southerly portion of the site in question. Looking east across Martin Road at O'Neil Steel. Looking south along Martin Road directly in front of the site in question. Page 69 of 342 Site Plan Amendment Request — N of 1318 Martin Road Looking north along Martin Road directly in front of the site in question. Looking east across Martin Road at an existing vegetable farm. Page 70 of 342 CITY OF WATERLOO Council Communication 2017 Tree Removal Project. City Council Meeting: 10/9/2017 Prepared: 9/27/2017 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 9/28/2017 - 11:29 AM Clerk Office Even, LeAnn Approved 10/3/2017 - 9:35 AM ATTACHMENTS: Description Type D 2017 Tree Removal Project Documents Cover Memo ❑ Bid Tab Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Motion to receive and file proof of publication of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding the 2017 Tree Removal Project bid to Wilson Tree Service of Cresco, Iowa, in the amount of $28,998.50, and approving contract, bond and certificate of insurance, and authorize the Mayor to execute said agreement. Submitted By: Todd Derifield, City Forester Approve contract with Wilson Tree Service. The removal of 65 ash trees located in three city owned parks (Miller Park, Liberty Park, & Ray Tiller Park) will be awarded to Wilson Tree Service. The city of Waterloo has many ash trees dying as a result of the emerald ash borer infestation in Waterloo. City forestry crews cannot keep up with dying ash removals in an appropriate time frame. $28,998.50 for the removal of 65 ash trees in three parks. Forestry Capital Improvement Funds This project is improving city parks. Therefore it supports City of Waterloo Strategic Plan, Strategy 4.5 - Maintain community services that support quality of place. Page 71 of 342 Alternative: Background Information: Legal Descriptions: N/A City of Waterloo has many ash trees dying as a result of the emerald ash borer infestation in Waterloo. City forestry crews cannot keep up with dying ash removals in an appropriate time frame. N/A Page 72 of 342 CITY OF WATERLOO LEISURE SERVICES COMMISSION 2017 TREE REMOVAL PROJECT The Waterloo Leisure Services Commission is seeking bids for 2017 TREE REMOVAL PROJECT. BID REQUEST Sealed bids are due 1:00pm, Thursday, October 5, 2017, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Leisure Services Bid Form. Bids will be opened in the first floor conference room in City Hall, Waterloo, Iowa on Thursday, October 5, 2017, at 1:00pm. Public hearing on the project will be conducted Tuesday, October 9, 2017, at the regularly scheduled 5:30pm City Council Meeting in the second floor Council Chambers. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Leisure Services Commission 2017 TREE REMOVAL PROJECT All work to meet City of Waterloo codes. Questions, please contact Todd Derifield, Waterloo City Forester, at Leisure Services, 291-4370, Monday through Friday 7:00 a.m. to 4:00 p.m. Page 73 of 342 CITY OF WATERLOO, IOWA LEISURE SERVICES COMMISSION NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2017 TREE REMOVAL PROJECT RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Thursday, October 5, 2017, until 1:00pm., for the 2017 Tree Removal Project as described in the plans and specifications now on file in the City Clerk's office and the Waterloo Leisure Services Commission office. OPENING OF BIDS All proposals received for the 2017 TREE REMOVAL PROJECT will be opened in the first floor small conference room of the Clerk's Office at City Hall, Waterloo, Iowa, on Thursday, October 5, 2017, at 1:00 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2017 TREE REMOVAL PROJECT at 5:30 p.m. on Monday, October 9, 2017. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary to remove the designated trees and stumps in accordance with these plans and specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be from October 10, 2017 to a completion date of no later than May 1, 2018. NOTICE OF PUBLIC HEARING page 1 of 3 Page 74 of 342 PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission, The bidder shall bid a lump sum price as shown on the Bid Form. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the stump removal work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The City shall award one Contract to the responsible Bidder whose bid, conforming to the Specifications and is most advantageous to the City and the Waterloo Leisure Services Commission, price and other factors considered. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waterloo Leisure Services Commission such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid, in the amount equal to one hundred percent (100%) of the contract price. The Bond is to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city projects during the current calendar year. NOTICE OF PUBLIC HEARING page 2 of 3 Page 75 of 342 METHOD OF PAYMENT TO CONTRACTOR Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be based on the actual number of trees and stumps removed at the average contract removal price. A detailed bill of completed work must be received by the Waterloo Leisure Services Commission before payment can be made. Actual number of trees and stumps removed must agree with numbers recorded by the Leisure Services Commission. Payment(s) will be mailed to contractor. Payments shall be mailed to contractor as part of regular billing cycle. Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2017 City of Waterloo, Iowa, Kelley Felchle, City Clerk NOTICE OF PUBLIC HEARING page 3 of 3 Page 76 of 342 CITY OF WATERLOO, IOWA Waterloo Leisure Services INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. II. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. INSTRUCTIONS TO BIDDERS page 1 of 3 Page 77 of 342 V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. VIII. STATEMENT OF BIDDER'S QUALIFICATIONS Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waterloo Leisure Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is qualified to carry out properly the terms of the Contract. INSTRUCTIONS TO BIDDERS page 2 of 3 Page 78 of 342 IX. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such number of copies as the City, may require. B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waterloo Leisure Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waterloo Leisure Services. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund. INSTRUCTIONS TO BIDDERS paUe goef9 of 342 CITY OF WATERLOO, IOWA Waterloo Leisure Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. GENERAL CONDITIONS PAGE 1 OF 3 Page 80 of 342 Fitting and Coordination of the Work The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waterloo Leisure Services. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, turf areas, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner, General Requirements The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and their equipment. The City Forester will determine the extent of protection necessary for the trees. Permits and Codes The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. GENERAL CONDITIONS PAGE 2 OF 3 Page 81 of 342 Liability Insurance The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) Aggregate, Products and Completed Operations Property Damage Comp. Auto Bodily Injury Property Damage $5,000,000.00 per person $5,000,000.00 $5,000,000.00 per accident $5,000,000.00 per person $5,000,000.00 per occurrence The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City ClerldFinance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDITIONS PAGE 3 OF 3 Page 82 of 342 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION SPECIFICATIONS for 2017 TREE REMOVAL PROJECT SCOPE OF WORK The Contractor shall provide all labor, equipment, and material necessary to remove the designated trees & stumps in the three city parks in accordance with these specifications. SPECIFICATIONS All trees and stumps marked on the attached maps, described in these contract documents, and marked in the field shall be removed according to industry standards following all of the American National Standards for Aboriculture Operations — ANSI Z133-2012. The disposal of all branches, logs, wood chips, and any other debris from the tree and stump removals shall be the responsibility of the contractor, and shall be included in the contract price. This debris shall be disposed of in accordance with all city, county, state, and federal regulations. All stumps and exposed roots shall be ground out to a minimum of 12" below the surrounding soil surface. If there is a mound of soil around the tree stump, this mound shall be ground down level with the surrounding soil. All wood chips, soil, and other debris created by grinding stump to appropriate level shall be disposed of by contractor. Loam soil (black soil) shall be supplied by the contractor and included in the contracted price. It shall be placed in the ground out areas to fill the voids. This soil must be free of large clods, rocks, and other debris. It shall also be raked level with the surrounding soil. Tree trunks or large limbs falling to the ground will occasionally cause holes or depressions during the tree removal operation. Contractor shall fill in these holes or depressions with the described soil above and seed as described below. SEEDING The new soil shall be seeded with a 50/50 mix of Kentucky Bluegrass and Perennial Rye grass (80-90% germination). This seed shall be supplied by the contractor and included in the contracted price. LOCATING UTILITIES All utilities shall be the responsibility of the contractor to locate before any work is done on each and every stump location. Page `°rFage 83 of 342 MISCELLANIOUS It shall be the Contractor's responsibility to coordinate the removal of automobiles conflicting with tree and stump removals. It shall be the Contractor's responsibility to contact the local emergency services when major roads are fully or partially blocked for tree and stump removals. COMPLETION DATE 2017 Tree Removal Project shall be completed by May 1, 2018. NOTIFICATION Contractor shall notify City Forester at Leisure Services office before entering Park locations. Due to scheduled events or ground conditions, contractor's request to enter a Park may be denied at that time. City Forester and Contractor will then determine a more suitable date and time of entering a Park to remove the specified stumps. Miller Park is located adjacent to St. Edward Catholic School. Recess is held each day of school in Miller Park. Please contact Mr. Aaron Becker, Principal at St. Edward Catholic School (319-233-6202), to coordinate tree removals in Miller Park. Tree and stump removal operations in Miller Park shall not be permitted during time periods that St. Edward school is using park. DAMAGE PROTECTION All property damaged by the Contractor from the 2017 Tree Removal Project is the responsibility of the Contractor to repair or replace at the Contractor's expense to return to the condition property was before contractor damaged. The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting from equipment and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. Sidewalks damaged by Contractor will also be the responsibility of the Contractor to replace to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. Page 2 of age 84 of 342 REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of equipment required for this contract: Aerial Lift Truck Stump grinder or stump cutter Dump truck Skid loader, tractor, or other equipment with bucket Equipment listed on the Bid Form will be reviewed by Leisure Services Commission to determine whether it is adequate for this tree and stump removal project. List the year, make and model of the equipment listed. SIZE OF TREES AND STUMPS Tree sizes listed are the Diameter at Breast Height (DBH) of the tree trunk. This diameter of the tree was determined by wrapping a diameter measuring tape (measuring inches) around the trunk at 4.5 feet from the ground. LOCATIONS OF TREES Locations of trees are in city parks. A list of locations is attached, as well as aerial maps of park locations. LICENSING Contractor shall comply with the City of Waterloo Ordinance (7 -5A -1A) — License Required: No person shall engage in the business of removing, cutting or trimming of trees in the City of Waterloo without first obtaining the required license. See City Forestry for details if needed. Page 3 °FF -age 85 of 342 TREE R EmOVAL LUG/VI-M/45 ark Name DB1 Specie; Miller Park Miller Park Miller Park Miller. Park Miller Park Miller Park,. Miller Park Miller Park Miller Park Miller Park Miller Park Miller: Park,'. Miller Park Miller Park Miller Park Miller,Park Miller Park Miller Park Miller Park Miller Park Miller Park Miller Park:_:! Miller Park Miller Park. Miller Park 111iiller Park Liberty Park Liberty Park Liberty Park Liberty Parr' Liberty Park Liberty Park; Liberty Park Liberty Park: Liberty Park Liberty Pai k' Liberty Park Liberty Park! Liberty Park Liberty Park'. Liberty Park Liberty Park'' Liberty Park 13 14 16 17 18 20 20 21 21 22 24 26 33 10 1'. 11 11 14 15 20 21 21 22 23 Fraxinus pennsylvanica/Ash - Green Fraxinus,per nsylvamca/Ash . Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanicalAsh Green .; Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanicalAsh Green. Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/AshGreen Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanicalAsh - Green Fraxinus pen nsylvan ica/Ash - Green Fraxinus pennsylvanicalAsh Green Fraxinus pen nsylvan ica/Ash - Green Fraxinus pennsylvanica/Ash Green; Fraxinus pennsylvanica/Ash Green Fraxinus pet nsyluaniica/Ash Green Fraxin us pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash Green Fraxin us pennsylvanica/Ash Green Fraxinus pennsylvanicalAsh - Green Fraxinus pennsylvanica/Ash - Green Fraxinus, pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanicalAsh - Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanicalAsh Green Fraxinus pennsylvanica/Ash - Green I Page 86 of 342 Liberty Park'.:::,' Liberty Park Liberty Park,': Ray Tiller Park Ray Tiller Park' Ray Tiller Park Ray Tiller Park Ray Tiller Park Ray Tiller Park, Ray Tiller Park Ray Tiller Park Ray Tiller Park Ray Ti Ray Tiller Park Ray Tiller Park; Ray Tiller Park tray IIIer, NarK Ray Tiller Park Ray Tiller- Ray iller Ray Tiller Park Ray Tiller, Park Ray Tiller Park 36 10 12 12 15 1.6 17 19 20 21 30 Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxlnus pennsylvanica/Ash Green Fraxinus americana 'Autumn Purple'/Ash Fraxinus pennsyluanica/Ash 7 Green Fraxinus americana 'Autumn Purple'/Ash - Fraxinus americana 'Autumn Purple'/Ash Autumn Purple Autumn Purple Autumn Purple Fraxinus pennsylvanica/Ash - Green Fraxinus americana 'Autumn Purple'/Ash::..- Autumn Purple Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus americana 'Autumn Purple'/Ash - Autumn Purple `! Fraxinus pennsylvanica/Ash - Green Fraxinus perinsylvanica/Ash Green Fraxinus pennsylvanicalAsh - Green Fraxinus pennsyivanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Fraxinus pennsylvanica/Ash Green Fraxinus pennsylvanica/Ash - Green Page 87 of g? to 88 abed m «.ER PACK LtBER`TY FAIN Zi7E 40 06 abed RAY rnLtEk nark BIDDER: CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for 2017 TREE REMOVAL PROJECT ADDRESS: COMPANY NAME PHONE: ( ) 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission, 1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed 2017 TREE REMOVAL PROJECT, in accordance with the contract documents and for the bid prices for the removal and disposal of 65 trees & associated stumps in city parks (Miller Park, Liberty Park, & Ray Tiller Park) as described in the attached documents for the following amount: Dollars ($ ) BID PRICE 2. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 3. Security in the sum of dollars ($ ) in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. 4. Attached is a Non -Collusion Affidavit of Prime Contractor. BID FORM page I of 2 Page 91 of 342 5. The Bidder is prepared to submit a financial and experience statement upon request. 6. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 7. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / 8. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form, The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts 9. The Bidder shall list all equipment available for this project: 10. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 11. The bidder has attached all applicable forms. 12. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED: DATE: / / Name and Title BID FORM page 2 of 2 Page 92 of 342 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAOE 1 OF age 93 of 342 Dated this day of , 20 Name of Bidder By: Title: State of ) ) ss County of ) , being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS P4 @F94 of 342 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal sum dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20 , for NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of , A.D, 20 Witness (Seal) Principal By (Title) Surety (Seal) By Witness Attorney -In -Fact BID BONE) PAGE 1 OF 1 Page 95 of 342 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title S u,Nrora>ed, ow/0/ worn, to - hero,& vne..thiik day of , 2O17. My camani4a,o-tet. e4q,i/reis, Page 96 of 342 NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) that: , being first duly sworn, deposes and says 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the 2017 TREE REMOVAL PROJECT in Waterloo, Black Hawk County, Iowa; 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Tide S+ bscrt ed, curl& sworn, to- before, pne, th.%s, daYof , 2017. S%-ct tt,crerittei My e4413c Page 97 of 342 EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE I OF 2 Page 98 of 342 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official Title Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 Page 99 of 342 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION CONTRACT for 2017 TREE REMOVAL PROJECT This Contract for 2017 TREE REMOVAL PROJECT (the "Contract") is made and entered into on October 9, 2017, by and between the City of Waterloo, Iowa (the "City"), and "Contractor"). WITNESSETH: (the 1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to perform all work required for the Contract work as described in the Specifications and shown on the Plans to remove 65 trees & stumps in Miller Park, Liberty Park, & Ray Tiller Park. 2. The Contract Documents shall consist of the following: a. This Contract b. Notice of Hearing c. Instruction to Bidders d. Signed copy of Bid e. General Conditions f, Specifications g. Plans These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contract or set forth in full herein. 3. The Contractor agrees to commence the work within ten (10) days after the City issues a "Notice to Proceed" and to complete the work within the given time frame. Time is of the essence in the performance of duties under this Contract. 4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passageways for water and traffic, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness. 5. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the work contemplated by this Contract. Tree Removal Contract - Page 1 of 3 Page 100 of 342 6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but if the work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the delay caused by the City. 8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work included on an invoice for which all services have not been delivered or accepted. The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third -party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause. 9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor shall be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this Contract upon seven (7) days' advance written notice. In the event of termination, the Contractor shall be compensated for all services performed through termination date. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 10. In addition to paragraph 7 above, this Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor twenty-one (21) days' advance written notice of termination. 11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of City. 12. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or certified mail, postage prepaid and addressed: City Contractor City of Waterloo, Iowa 715 Mulberry St. Waterloo, Iowa 50703 Attn: City Clerk Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business days following the date of deposit if mailed as stated above. Tree Removal Contract - Page 2 of 3 Page 101 of 342 13. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the parties nor, except as expressly set forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. Contractor is an independent contractor. 14. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 15. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 16. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement of the parties. 17. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor the amount listed below for 65 tree & stump removals in Miller Park, Liberty Park, & Ray Tiller Park: Dollars ($ ) IN WITNESS WHEREOF, the parties have executed this Contract for Tree Removal by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR Mayor City Clerk Name of Contractor By: Title: Tree Removal Contract - Page 3 of 3 Page 102 of 342 2017 TREE REMOVAL PROJECT Bid Tab: October 5, 2017 Estimate: $35,000 Bidder Bid Security Bid Amount Wilson Tree Service, Cresco, IA 5% S28,988.50 Twin City Tree Service, LLC, 5% Check $39,400.00 Page 103 of 342 CITY OF WATERLOO Council Communication Asbestos abatement services for properties located at 1100 Grant Avenue and 216-220 Commercial Street. City Council Meeting: 10/9/2017 Prepared: 9/13/2017 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Felchle, Kelley Action Approved Approved ATTACHMENTS: Description D 1100 Grant Avenue Property Report ❑ 1100 Grant Avenue Asbestos Survey Report ❑ 919-929 Commercial Street Property Report • 919-925 Commercial Street Asbestos Survey Report • 216-220 Commercial Street Property Report D 216-220 Commercial Street Asbestos Survey Report D RFP a Addendum #1 D Bid Tab SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Type Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Backup Material Date 10/4/2017 - 11:06 AM 10/4/2017 - 2:23 PM Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding asbestos abatement bid to ECCO Midwest, Inc. of Hastings, Minnesota for asbestos abatement of 1100 Grant Avenue in the amount of $6,500 and REW Services Corporation of Des Moines, Iowa for asbestos abatement services at 216-220 Commercial Street in the amount of $28,270 and approving the contract, bond, and certificate of insurance and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning and Development Director Approval The properties listed above were acquired through Iowa Code 657A Unknown Page 104 of 342 Source of Funds: Nuisance Policy Issue: Nuisance Abatement Page 105 of 342 12/1/2016 Printable Map Output Parcel ID: Black Hawk County Parcel Map :913-26-481-001 Deed Holder: ITY OF WATERLOO Parcel Address: 1100 GRANT AV, WATERLOO, IA 50702 Logend Selected hospital airport Sredapt paha_ parks brprng Railroads Townships • Sections Water Parcels HlphtearAW.y Township C11y 7Jnee ralrroed dim roedslm watarn.m._ parceldim rnadname_ Aerial Photo. Bleak Hawk Co. top crercd wn h ArcIMS . Copyrig hi {CI 1992.2031 LSI1 r 1H:. Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditorro?co.black-hawk.ia.us.orq, Map Disclaimer; This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more detailed legal information. Page 106 of 3,112 12/1/2016 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID PDF No. 15 8913-26-481-001 Map Area W WATERLOO - 100% MR Property Address Deed Holder CITY OF WATERLOO Contract Buyer 1100 GRANT AV WATERLOO, IA 50702-1327 'Tax Mail to Address CITY OF WATERLOO 715 MULBERRY ST ATTN: FINANCE DEPARTMENT WATERLOO, IA 50703-0000 'Current Recorded Transfer Date Drawn 9/14/2016 Date Filed 9/15/2016 Recorded Document 2017 005271 Type D SALES Date moun NUTC / Type 12/29/201 .9,500 SALE TO/BY GOVERNMENT/EXEMPT ORGANIZATION - 121 Deed 5/5/2015 1 SALE TO/BY GOVERNMENT/EXEMPT ORGANIZATION - 12 / Deed 3/18/2015 144,514 FORECLOSURES, FORFEITURES, SHERIFFS AND TAX SALES, OR RANSFERS...-121 Deed 1/31/2003 :.3,000 NORMAL ARMS -LENGTH RANSACTION - PRIOR 091 Deed BUILDING PERMIT !Date 6/10/2005 Number WA 1046 Amount 4,869 Reason Roof ASSESSED VALUES/CREDITS 100% Value Multi Residential Land 5,250 Taxable :Land Multi -Residential Land Value ,331 Dwelling 23,710 Dwell i n 19,56 Building 0 Buildin 0 Total 28,960 0 cres otal 23,892 Year 2015 100% Value Taxable Value Land Multi -Residential Land 0 Dwell i n 79,040 Buildin• otal cres Year 2014 100% Value Taxable Value Land 5,250 Land 4,725 Class Multi -Residential Land 0 Multi -Residential Land 0 C Dwelling 0 Dwe ng Building otal 79,040 :4,290 Building ..................... 71,136 cres 0 otal 75,861 TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 Tax District Corp Nocorp 940001 - WATERLOO ross Value axable Value 84,290 0 Homestead 72,700 0 Disabled Veteran Military Exemption 0 Property Tax Relief http://www2.co.black-hawk.ia.uslwebsile/bhm ap/bhRepDet.asp?apn=891326481001 Levy Rate 40.78414 Gross Tax Net Tax $2,965.01 $0.00 Business Property Tax Page 107 of 343 $2,966.00 Li.. .1. •-. 12/1/2016 Black Hawk County Detailed Parcel Report Credit Credit Credit Credit Credit Corp $0.00 Nocorp $0.00 $0.00 $0.00 LEGAL $0.00 $0.00 LEAVITT JOHNSON AND MILLER ADD LOT 25 BLK 17 Basis Sq. Ft. W/Dimensions Totals: Front 50 Rear 50 Side 1 LAND Side 2 Lot Area 140 140 0 COMMERCIAL BUILDINGS AND ADDITIONS 7000 7000 Acres 0.161 0.161 Ype dditional Information Plumbing Description B1 -1S B BRKIBLK 1915 1679 a Stories Style Brick 1 BIk - Wood Units 4 Base Square Feet 1,679 Basement Square Feet 1,380 GBA S • uare Feet 3358 Item 3 -Fixture Bathroom Sink -Kitchen erticals & Horizontals Item ' IC - deduct Descri •tion Ftr & Fdtn Concrete Exterior Wall Brick on Block - Interior Wall Plaster with Lat indows Incl. w 1 Base Fronts/Doors Incl. w 1 Base Basement Excavation, Floor, Li Roof Rubber Membrane/Wood Ceilin. Plaster and Lath Struct. Floor R'Concrete 4" Floor Cover Caret Floor Cover Vin I Sheet Partitions A .artment Framin. Wood - Avera.e HVAC Forced Hot Air HVAC Combination FHA - AC Struct. Floor Wd Deck on Wood Quantity : LF of Wall 1380: SF 1679: SF t: SF/Story 1380: SF 1679: SF 1679: P/Unit 1679: SF 39: SF 1679: SF 99: SF http:llwww2.co.black-hawk,i a.uslwebsitelbhmaplbhRepDet.asp?apn=891326481001 Page 108 of 34 12/1/2016 Black Hawk County Detailed Parcel Report 73 Bi -is B BRK/BLK [1678) 23 Date Website Last Updated: 11/25/2016 h tt p: //www 2. co. b l ack-hawk . i a. uslw eb s € telb hm a pf bh R e p D et. a s p?a pn= 891326481001 Page 109 of 343 9/8/2016 8:23:29 AM 9/8/2016 8:23:48 AM Page 110 of 342 ADO NOT ENTER UNSAFE 70 OCCUPY INTERNATIONAL BUILDING CODE ^- SECTION 115 IT IS A MISDEMEANOR TO OCCUPY THIS BUILDING OR TO REMOVE OR DEFACE THIS NOTICE. ADDRESS: .. DATE: BUILDING INSPECTION DEPARTMENT CITY OF WATERLOO, IOWA 319-291-4319 BUILDING OFFICIAL -P' 9/8/2016 8:24:07 AM 9/8/2016 8:24:19 AM Page 111 of 342 9/8/2016 8:24:35 AM 9/8/2016 8:24:49 AM Page 112 of 342 9/8/2016 8:25:04 AM 9/8/2016 8:25:50 AM Page 113 of 342 9/8/2016 8:25:54 AM 9/8/2016 8:26:30 AM Page 114 of 342 9/8/2016 8:27:48 AM 9/8/2016 8:28:02 AM Page 115 of 342 9/8/2016 8:28:10 AM 9/8/2016 8:30:04 AM Page 116 of 342 9/8/2016 8:30:49 AM Page 117 of 342 9/8/2016 8:32:28 AM Page 118 of 342 12/1/2016 Printable Map Output Parcel ID: Black Hawk County Parcel Map :913-26-481-001 Deed Holder: ITY OF WATERLOO Parcel Address: 1100 GRANT AV, WATERLOO, IA 50702 Logend Selected hospital airport Sredapt paha_ parks brprng Railroads Townships • Sections Water Parcels HlphtearAW.y Township C11y 7Jnee ralrroed dim roedslm watarn.m._ parceldim rnadname_ Aerial Photo. Bleak Hawk Co. top crercd wn h ArcIMS . Copyrig hi {CI 1992.2031 LSI1 r 1H:. Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditorro?co.black-hawk.ia.us.orq, Map Disclaimer; This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more detailed legal information. Page 119 of 3,112 12/1/2016 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID PDF No. 15 8913-26-481-001 Map Area W WATERLOO - 100% MR Property Address Deed Holder CITY OF WATERLOO Contract Buyer 1100 GRANT AV WATERLOO, IA 50702-1327 'Tax Mail to Address CITY OF WATERLOO 715 MULBERRY ST ATTN: FINANCE DEPARTMENT WATERLOO, IA 50703-0000 'Current Recorded Transfer Date Drawn 9/14/2016 Date Filed 9/15/2016 Recorded Document 2017 005271 Type D SALES Date moun NUTC / Type 12/29/201 .9,500 SALE TO/BY GOVERNMENT/EXEMPT ORGANIZATION - 121 Deed 5/5/2015 1 SALE TO/BY GOVERNMENT/EXEMPT ORGANIZATION - 12 / Deed 3/18/2015 144,514 FORECLOSURES, FORFEITURES, SHERIFFS AND TAX SALES, OR RANSFERS...-121 Deed 1/31/2003 :.3,000 NORMAL ARMS -LENGTH RANSACTION - PRIOR 091 Deed BUILDING PERMIT !Date 6/10/2005 Number WA 1046 Amount 4,869 Reason Roof ASSESSED VALUES/CREDITS 100% Value Multi Residential Land 5,250 Taxable :Land Multi -Residential Land Value ,331 Dwelling 23,710 Dwell i n 19,56 Building 0 Buildin 0 Total 28,960 0 cres otal 23,892 Year 2015 100% Value Taxable Value Land Multi -Residential Land 0 Dwell i n 79,040 Buildin• otal cres Year 2014 100% Value Taxable Value Land 5,250 Land 4,725 Class Multi -Residential Land 0 Multi -Residential Land 0 C Dwelling 0 Dwe ng Building otal 79,040 :4,290 Building ..................... 71,136 cres 0 otal 75,861 TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 Tax District Corp Nocorp 940001 - WATERLOO ross Value axable Value 84,290 0 Homestead 72,700 0 Disabled Veteran Military Exemption 0 Property Tax Relief http://www2.co.black-hawk.ia.uslwebsile/bhm ap/bhRepDet.asp?apn=891326481001 Levy Rate 40.78414 Gross Tax Net Tax $2,965.01 $0.00 Business Property Tax Page 120 of 343 $2,966.00 Li.. .1. •-. 12/1/2016 Black Hawk County Detailed Parcel Report Credit Credit Credit Credit Credit Corp $0.00 Nocorp $0.00 $0.00 $0.00 LEGAL $0.00 $0.00 LEAVITT JOHNSON AND MILLER ADD LOT 25 BLK 17 Basis Sq. Ft. W/Dimensions Totals: Front 50 Rear 50 Side 1 LAND Side 2 Lot Area 140 140 0 COMMERCIAL BUILDINGS AND ADDITIONS 7000 7000 Acres 0.161 0.161 Ype dditional Information Plumbing Description B1 -1S B BRKIBLK 1915 1679 a Stories Style Brick 1 BIk - Wood Units 4 Base Square Feet 1,679 Basement Square Feet 1,380 GBA S • uare Feet 3358 Item 3 -Fixture Bathroom Sink -Kitchen erticals & Horizontals Item ' IC - deduct Descri •tion Ftr & Fdtn Concrete Exterior Wall Brick on Block - Interior Wall Plaster with Lat indows Incl. w 1 Base Fronts/Doors Incl. w 1 Base Basement Excavation, Floor, Li Roof Rubber Membrane/Wood Ceilin. Plaster and Lath Struct. Floor R'Concrete 4" Floor Cover Caret Floor Cover Vin I Sheet Partitions A .artment Framin. Wood - Avera.e HVAC Forced Hot Air HVAC Combination FHA - AC Struct. Floor Wd Deck on Wood Quantity : LF of Wall 1380: SF 1679: SF t: SF/Story 1380: SF 1679: SF 1679: P/Unit 1679: SF 39: SF 1679: SF 99: SF http:llwww2.co.black-hawk,i a.uslwebsitelbhmaplbhRepDet.asp?apn=891326481001 Page 121 of 34 12/1/2016 Black Hawk County Detailed Parcel Report 73 Bi -is B BRK/BLK [1678) 23 Date Website Last Updated: 11/25/2016 h tt p:ll w w w 2. co. b l ack-hawk . i a. uslw eb s i telt hm a pf bh R e p D et. a s p?a pn= 891326481001 Page 122 of 343 9/8/2016 8:23:29 AM 9/8/2016 8:23:48 AM Page 123 of 342 ADO NOT ENTER UNSAFE 70 OCCUPY INTERNATIONAL BUILDING CODE ^- SECTION 115 IT IS A MISDEMEANOR TO OCCUPY THIS BUILDING OR TO REMOVE OR DEFACE THIS NOTICE. ADDRESS: .. DATE: BUILDING INSPECTION DEPARTMENT CITY OF WATERLOO, IOWA 319-291-4319 BUILDING OFFICIAL -P' 9/8/2016 8:24:07 AM 9/8/2016 8:24:19 AM Page 124 of 342 9/8/2016 8:24:35 AM 9/8/2016 8:24:49 AM Page 125 of 342 9/8/2016 8:25:04 AM 9/8/2016 8:25:50 AM Page 126 of 342 9/8/2016 8:25:54 AM 9/8/2016 8:26:30 AM Page 127 of 342 9/8/2016 8:27:48 AM 9/8/2016 8:28:02 AM Page 128 of 342 9/8/2016 8:28:10 AM 9/8/2016 8:30:04 AM Page 129 of 342 9/8/2016 8:30:49 AM Page 130 of 342 9/8/2016 8:32:28 AM Page 131 of 342 12!112016 Printable Map Output Black Hawk County Parcel Map Parcel ID: Deed Holder: Parcel Address: :913-25-153-003 ITY OF WATERLOO 19-925 COMMERCIAL ST, WATERLOO, IA 50702 ,hs 7 F` I LJ Legend FaaNro, eolact.d hospilai Opal flr.dapl parks_ park, twprne Railroads Townships S asli0n, Wator Parcels Rlphlsror-Way Township City uses rallraad_dlm nnarna_ roaddlm wal.m,m._ parco101ra madame_ Anriai photos 91ao11 nawk Co. lack Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 hone: (319)833-3002 ax: (319) 833-3070 E-mail: auditor co.black-hawk.ia.us.o Map cl`c7Aa,1 w/iUl ) i`adMS Copyright tcj 101r2,,2001 i5RI lnC. hamomostosifrogid ap Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more aetailed legal information. Page 132 of 342 12/1/2016 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8913-25-153-003 PDF No. Map Area W WATERLOO - 100% MR Propert Address Deed Holder CITY OF WATERLOO Contract Buyer Tax Mail to Address CITY OF WATERLOO - 715 MULBERRY ST ATTN: FINANCE DEPARTMENT ATERLOO, IA 50703-0000 919-925 COMMERCIAL ST 927-929 COMMERCIAL ST ATERLOO, IA 50702-0000 Date Drawn Date Filed Recorded Document 9/17/2014 9/17/2014 2015 004968 T L SALES BUILDING PERMIT Date NUTC 1 Type 7/12/2002145,000 COMMERCIAL SALE OF TWO OR MORE PARCELS -SINGLE CONSIDERATION - PRIOR 091 Deed 8/28/1998 110,000 RESIDENTIAL SALE OF TWO OR MORE PARCELS -SINGLE CONSIDERATION - PRIOR 091 Contract Date 1/27/2004 Number WA 3486 mount Reason 5,000 Yea ASSESSED VALUES/CREDITS Class E 2016 100% Multi -Residential Land 10,130 axable alue ear 2015 108,690 Building 0 118,820 • Multi -Residential Land 3,312 Buildin 108,690 112,002 100% Multi -Residential Land 10,130 Taxable alue Dwellin 108,690 Multi -Residential Land Total Dwellin 108,690 Buildin 0 Total 112,002 100% 10,130 axable alue Multi -Residential Land 0 Multi -Residential Land Dwellin 108,690 118,820 Dwellin Buildin 97,821 TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 Tax District 941041 - WATERLOO RIVERFRONT UR TIF Gross Value Corp 0 Nocor Taxable Value 0 Military Exemption Levy Rate 0 0 40.78414 0 $0.00 Business Property Tax Credit $0.00 106,938 $0.00 Cor Homestead Credit $0.00 Disabled Veteran Credit $0.00 Property Tax Relief Credit $0.00 Credit $0.00 Net Tax $0.00 htip:/lwww2.co.black-hawk.ia.ustwebsitelbhm ap/bhRepDet.asp?apn=891325153003 Page 133 of 362 12/1/2016 Nocorp FR Black Hawk County Detailed Parcel Report $0.00 LEGAL BLOCKS WEST WATERLOO SW 75 FT LOT 61 BLK 13 SW 75 FT SE Basis Sq. Ft. W/Dimensions Totals: Type Apartment Additional Information Plumbing djustmen Extras erticals & Horizontals Ent LAND /2 LOT 62 BLK 13 COMMERCIAL BUILDINGS AND ADDITIONS Description B1 -2S CBLK Style C.Bik - Wood Units 12 Base Square Feet 3,683 Basement Square Feet 3,683 GBA Square Feet 7366 Item 3 -Fixture Bathroom Sink -Kitchen Item Bsmt Fin - apartments A/C - deduct Balcon Descri •tion BSMT EXT Porch Commercial Porch Commercial Description Ftr & Fdtn Brick or Stone Exterior Wall Decorative Block Interior Wall Plaster with Lat Windows Incl. w / Base Year Built 1906 rea 3683 Stories 2 Quanti 7366 500 Item Count Fronts/Doors ncl. w / Base Basement Excavation, Floor, Roof 4 -PI Com .0/ Wood Deck Ceilin+ Plaster and Lath Struct. Floor Wd Deck on Wood Floor Cover Hardwood Floor Cover Asphalt Tile Floor Cover Ca et Partitions Apartment Framin. Wood - Avera.e HVAC Forced Hot Ai Li•htin• A.artment Status: Ins ected Extended Descri•tion Quantlty=292 00, Units=Square Feet, Mei 96 SF, Porch, Avera•e Pricin 94 SF, Porch, Avera•e Pricin http:/ www2.co.black-hawk.ia,us/website/bhmap/bhRepDet.asp?apn=591325153003 Size 0: LF _..._ ... 0: LF 0: LF __.. 0: LF of Wal 0: LF 3683: SF 3683: SF 3683: SF 3683: SF O: SF 0: SF 7366: P/Unit 3683: SF 7366: SF 7366: SF Page 134 of 3A32 12/1/2016 Black Hawk County Detailed Parcel Report 4 :5 MTL BALCONY [500] BSMT EXT [292] 5 STN OP [96] Date Website Last Updated: 11/25/2016 IS STN OP [94] 15 STN OP [96] http:Nwww2.co.black-hawk.] a.us/website/bhm ap/bhRepD et.asp?apn=891325153003 Page 135 of 342 ASBESTOS CONTAINING MATERIALS INSPECTION Commercial Property 919-929 Commercial Street Waterloo, IA 50702 Prepared for: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Prepared by: 1-M4 QAC: 17� P.O. Box 661 410 Main Street Slater, IA 50244-0661 February 6, 2017 Page 141 of 342 l : M PA C1 ASBESTOS CONTAINING MATERIALS INSPECTION Commercial Property 919-929 Commercial Street Waterloo, IA 50702 Inspected by: -- Luke Sieleman Environmental Specialist Iowa Certified Asbestos Inspector: 16-68701 Inspected and Prepared by: Will Frantzen Environmental Specialist Iowa Certified Asbestos Inspector: 16-71531 Reviewed by: Jon Reis Project Manager Iowa Certified Asbestos Inspector: 16-71341 Page 142 of 342 TABLE OF CONTENTS 1.0 EXECUTIVE SUMMARY 1 2.0 INTRODUCTION 2 3.0 PROPERTY DESCRIPTION 3 4.0 INSPECTION LIMITATIONS 3 5.0 INSPECTION ACTIVITIES 3 6.0 CONCLUSIONS 1 RECOMMENDATIONS 8 7.0 CONDITIONS & LIMITATIONS 8 LIST OF TABLES Table 1 — Asbestos Containing Materials Sample List Table 2 — Non -Asbestos Containing Material Sample List APPENDICES APPENDIX A - Qualifications APPENDIX B - Laboratory Reports APPENDX C — Photographs APPENDIX D — Sample Location Map(s) Page 143 of 342 919-929 Commercial Street Waterloo, IA 50702 Asbestos Containing Materials Inspection 1.0 EXECUTIVE SUMMARY Impact7G, Inc. (lmpact7G), completed an Asbestos Containing Materials (ACM) Inspection on January 27, 2017 of the existing building located at 919-929 Commercial Street, Waterloo, Iowa 50702 (Property). The purpose of this ACM Inspection is to document the presence of asbestos containing materials and assist the City of Waterloo (Client) in facilitating renovation and/or demolition activities of the building. Asbestos was detected in thirteen (13) of the seventy-four (74) samples collected from various building components within the Property's interior and exterior. See Table 1 for additional information. ACMs include: • Sink Insulation • Floor Mastic • Duct Paper • Linoleum • 9" x 9" Floor Tile • Roof Tar • Built-up Roof • Heat Shield All building materials similar in appearance, color, and/or texture to those determined to contain asbestos must be assumed to contain asbestos throughout this building. Based on these results, the Property requires further action prior to any renovation or demolition activities. 1 Page 144 of 342 2.0 INTRODUCTION A. Property Information Location: Commercial Property 919-929 Commercial Street Waterloo, IA 50702 Contact Person: Chris Western City of Waterloo 715 Mulberry Street Waterloo, IA 50703 B. Personnel Project Manager: Jon Reis Inspector: Will Frantzen Inspector: Luke Sieleman 919-929 Commercial Street Waterloo, IA 50702 Asbestos Containing Materials Inspection State of Iowa License 16-71341 State of Iowa License 16-71531 State of Iowa License 16-68701 C. Sampling Plan According to the Client, the scope of this ACM Inspection includes the entire Property. This ACM Inspection is in accordance with OSHA Regulation 1926.1101. All samples collected in the field were sent to Impact7G's in-house laboratory for analysis. The samples were analyzed via the polarized light microscopy (PLM) method for asbestos content. If requested by Client, samples were further analyzed via the transmission electron microscopy (TEM) method or PLM 400 Point Count analysis method. D. Regulation Review The U.S. EPA qualifies asbestos containing materials (ACM) as materials with an asbestos content greater than 1%. According to Iowa OSHA, ACM is any material found to contain asbestos, regardless of its concentration, and shall be regulated as hazardous waste. The following definitions are taken from Section 61.141 of Subpart M, Part 61 of Title 40: Protection of Environment of the Code of Federal Regulations (CFR). • "Category I nonfriable asbestos -containing material (ACM)" is defined as asbestos -containing packings, gaskets, resilient floor covering, and asphalt roofing products containing more than 1% asbestos as determined using the method specified in appendix E, subpart E, 40 CFR part 763, section 1, Polarized Light Microscopy (PLM). • "Category II nonfriable ACM" is defined as any material, excluding Category I nonfriable ACM, containing more than 1% asbestos as determined using the methods specified in appendix E, subpart E, 40 CFR part 763, section 1, PLM that, when dry, cannot be crumbled, pulverized, or reduced to powder by hand pressure. • "Friable asbestos material" is defined as any material containing more than 1% asbestos as determined using the methods specified in appendix E, subpart E, 2 Page 145 of 342 919-929 Commercial Street Waterloo, IA 50702 Asbestos Containing Materials Inspection 40 CFR part 763, section 1, PLM that when dry, can be crumbled, pulverized, or reduced to powder by hand pressure. If the asbestos content is less than 10% as determined by a method other than point counting by PLM, verify the asbestos content by point counting using PLM. 3.0 PROPERTY DESCRIPTION The Property consists of a two-story commercial property constructed in 1906. Each of the six units consisted of two separate living spaces. The top floors consisted of a living room, bedroom, kitchen and restroom. The first floor and the basement consisted of living rooms, a bedroom, kitchen and a restroom. 4.0 INSPECTION LIMITATIONS An Inspection limitation, for the purpose of this report, is any action or task that is limited from the original scope work. The overall reason for any limitation is the protection of Impact7G personnel. Examples of limitations can range from a lack of accessibility to an area of the Property, unsafe work areas, collecting additional samples, etc. There were no limitations encountered during this ACM Inspection. 5.0 INSPECTION ACTIVITIES Iowa certified asbestos inspectors from Impact7G collected 74 samples on January 27, 2017. Some of the 74 samples had multiple building materials analyzed resulting in a total of 88 building materials analyzed. The samples were collected from various accessible building components located throughout the building. Upon completion of bulk sampling activities, samples were sent to Impact7G's in-house laboratory for analysis. Materials that are "suspected" to contain asbestos are divided into the following three categories: 1. Surfacing materials are materials that are sprayed or troweled on for acoustical, decorative, or fireproofing purposes. Examples are textured ceilings or drywall, exterior stucco and structural steel fireproofing; 2. Thermal System Insulation (TSI) is insulation used to inhibit heat transfer from pipes, boilers, tanks, ducts, and various other components of hot and cold water systems and HVAC systems. Examples are hard cementatious "mud" type insulation on pipes, boilers and flues; and, 3. Miscellaneous materials are mostly non -friable products and materials such as floor tile, drywall, ceiling tile and roofing felt. The following tables show samples positively identified by the laboratory to be asbestos containing materials (ACM) and samples that were analyzed as non -ACM. The complete analytical results can be found in Appendix B. 3 Page 146 of 342 Table 'I — Asbestos Containing Materials Sample List ✓i f1t a' !� o 25 SF 25 SF 25 SF 15SF 15 SF €o O Lo 50 SF 100 SF 25 SF 4000 SF 4000 SF ry rf ,-, 4% Chrysotile 20% Chrysotile 20% Chrysotile 2% Chrysotile a) (o fl z' C) o N 2% Chrysotile as N a, U 0 N 2% Chrysotile 2% Chrysotile 35% Chrysotile 4% Chrysotile a) c u) z U 0 if) 5% Chrysotile 7 l rr x �r 927 (Kitchen) 923.5 (Bedroom) 923 and Throughout All Units CO N0) A M 6 ) M 0)) CO 0)) CO 0)) 923 CO 0) Throughout Roof Protrusions Roof (Middle Layer) Roof (Bottom Layer) 0L1 puZ m m m m m m m m O a) Lis Exterior 0 a) LU i%✓ u ;' a) a N . r Tan Black Burgundy o ca m Gray Black O } 41) � co i Q>^ Z 2 2 22 Z Z Z Z Z Z 22 a Misc Misc Misc Misc Misc Misc Misc Misc Misc Misc Misc r - S✓i?z'%=.' Sink Insulation Heat Shield Duct Paper 9" x 9" Floor Tile ................... Mastic a) _p x 4) Mastic 9" x 9" Floor Tile] 0 u) LL co 2 Linoleum Roof Tar Built-up Roof Built-up Roof yJco ° 12' -',4, :;- C h N c- O LL 17WF012728 17WF012735 17WF012736 17WF012737 17WF012738 17WF012739 17WF012740 17WF012741 17WF012742 17WF012765 ti ti N- N O LL Nr , N r O LL Material Type — Surf=Surfacing, TSI=Thermal System Insulation, Misc=Miscellaneous 1 Est. Quantity — SF=Square foot, LF=Linear foot, EA=Each 0_°) a) co E a)) a. a) 46_ f� � a x O C a) d } c O a) "O 1L E LE t0 < CO N C C "0 V C (ci U Q O Q 'O s6 O N C a) 5 4 O !i= C > (� u) • C U) .) C Q) Q >, iA t 0 v) c O O C -0C 2(1)=0° • CO CO0u)EC O Q O) 2 'c c U 0 0 N Q V co _ C (c (p a 'd O >' O a ) ro N N 0. 2 a)w+r. a} = U G) Q 0 E C a) •cc0Cm O 0 _c cc 0 C ca N CO C c a) O (o (4 L ^0 a)-)29 N to {/] ° c <EO2u) Page 147 of 342 Table 2 — Non -Asbestos Containing Material Sample List ,ry ND z ND ND ND ND ND z ND I ND ND z z ND ND ND ND ND ND z ND z ND ND C o. .4,--, 927.5 (Kitchen and Throughout Structure) 927.5 (Kitchen and Throughout Structure) 927.5 (Restroom) 927 (Restroom) 927 (Restroom) 927 (Kitchen) 927 (Restroom) 927 (Living Room and Throughout Structure) 929.5 (Kitchen) 929.5 (Kitchen) 929.5 (Kitchen) 0).a) N rn N m 0) N rn 929 (Restroom) 929 (Restroom) 925.5 (Kitchen) 925.5 (Kitchen) tri 0N) u> 6 IN 0) 925.5 925.5 (Kitchen) 925.5 (Hallway) 925.5 (Hallway) TO:4 puZ a N a N CO CO CO ina r CSE puZ puZ CO CO CO COLD V N a CV V N Vc N N puZ V N c N 1 1 Off-white is, 0 Yellow Gray 1 1 13 Clear 1 a, 0 Yellow 0. U' Q) U I I I CO ai OS f%k CO 73 z z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z >- >- >- '+ N t Misc Misc Misc co 2 Misc Misc co Misc Misc Misc 1n Misc N Misc Misc Ul Misc cA Misc Vl Surf = Surf Ai Plaster Skimcoat N o C 12' x 12" Floor Tile Adhesive Linoleum Panel Adhesive Electric Wire Insulation 12" x 12" Linoleum N ,c V Q1 0 C Z' n Drywall Mud Drywall Tape 12" x 12" Floor Tile Adhesive 12" x 12" Linoleum Adhesive Drywall Drywall Mud Drywall Tape Ceiling and wall Texture Ceiling and wall Texture Ceiling and wall Texture r.. 17WF012701 ABC 17WF012702 ABC M d N O LL 17WF012704 17WF012705 (D O N- O LL N- O N- O iL a) O N- O L.L CD v- F— N_ C] LL _ 1` N O LL 17WF012712 17WF012713 17WF012714 (f) ti (N_ O iL CD h N O G.. N. N- N_ C7 GA.. 00 N N 4 ll.. CO ti N_ 4 u. O N N O Lk - r N N_ 4 LL 17WF012722 (Cv) iCV ` N Q 17WF012723B M CN r O Page 148 of 342 404, ❑ z ND ND ❑ z a z ND ND ❑ z ND ND ND ND ND a z ND ND ND ❑ z ND ON ❑ z ❑ z ND I ND ND Dr' 0 ,A 925 (Living Room and Throughout Basement) 925 (Kitchen) 925 (Kitchen) 923.5 (Kitchen Under Ceramic Floor Tile) 923.5 (Bedroom) 923.5 (Bedroom) 923.5 (Throughout) 923.5 (Throughout) 923.5 (Throughout) 923.5 (Throughout) 921.5 (Kitchen) 921.5 (Kitchen) 921.5 (Kitchen) 921.5 (Restroom) T III N 6) 921 (Restroom) 921 (Restroom) 919.5 (Kitchen) 919.5 (Kitchen) 919.5 (Throughout) 919.5 {Throughout) 919.5 9Throughout) 919.5 (Throughout) 919 (Throughout) N T'"m CO C N C N 2nd 0 puZ 0 2nd puZ N C N CL NCO N CO CN puZ CN CN puZ puz E Tan 73.1 1 Clear White 1 1 1 N L (TC Yellow Brown Yellow .................................. White Yellow E 1 .. 1 r zz z zz z z z z z z z z z z z z z z z z z z z W `, et Surf Misc 1 Misc Misc U V1 Misc Misc Misc UU ) Misc Misc V N Misc Misc C) N Misc Misc Misc 0 co U N Misc Misc Misc Misc Misc of *'T II Ceiling Texture Linoleum Adhesive Concrete Leveler 12" x 12" Linoleum Adhesive Ceiling Texture Drywall Drywall Mud Drywall Tape Adhesive E 6)N O C Adhesive Linoleum Adhesive Linoleum Linoleum Adhesive 12" x 12" Floor Tile 0 Drywall Mud Drywall Tape [0 Plaster ,...» -/. Af, 17WF012724 ABC 17WF012725 17WF012726 17WF012727 cri N N OO LL r 17WF012730 17WF012731 ABC 17WF012732 17WF012733 17WF012734 17WF012743 17WF012744 17WF012745 CO N N W.. r 17WF012747 17WF012748 17WF012749 17WF012750 NN N O LL 17WF012752 N O iL 17WF012754 N N O,— LL Q n N fl L � CS r--- N O V LL co CO Page 149 of 342 ;'. ND 1 ND ND Z Z ND Z Z Z ND ND ND ND ND ND ' i+ i ( r✓ 919.5 (Throughout) 919 (Throughout) 919.5 (Restroom) 919.5 (Restroom) 919 (Front Entry) 919 (Furnace Room) 919 (Furnace Room) 919 (On 12" Tile) a) Q1 Roof (Parapet Wall) Throughout Exterior Windows Throughout Exterior Throughout Exterior Roof (Parapet Wall) Roof (On Shingle) Roof (Top Layer) ✓r r,. E N i puz puz co m on m Exterior Exterior Exterior Exterior Exterior Q1 LU .................................. Exterior rs CX! I i m 0 a U 13 a) c adi, CD zm m aa) i3 a, m I e White . m W m [m ii! r'. Z Z Z Z Z Z Z Z Z Z z Z Z Z Z Z 6). 0. TC Misc Misc Misc Misc Misc Misc Misc Misc Skimcoat 1 Skimcoat 12" x 12" Floor Tile Adhesive Linoleum 12" x 12" Floor Tile o 2' x 2' Linoleum ar co � Q Flashing Window Glazing Caulk Caulk as co L F- Built-up Roof , ; 40-" Q n LO 0.4r O 17WF012757 BC to N N- N ei. L 7} Cr) N- N C LL 17WF012760 N « N- N LCL N N- n N C LL ch N- n N LCL 17WF012764 17WF012766 17WF012767 CO N- N Lek,. rn N- N ZS Lk- 0 N- n N Qi I N. N- n r-- N IQi 17WF012772 Material Type -- Surf=Surfacing, TSI=Thermal System Insulation, Misc=Miscellaneous /Asbestos Content-- ND=Non Detect Page 150 of 342 919-929 Commercial Street Waterloo, IA 50702 Asbestos Containing Materials Inspection 6.0 CONCLUSIONS 1 RECOMMENDATIONS The following conclusions and recommendations are summarized as follows: • Asbestos was detected in thirteen (13) of the bulk material samples collected from the building located at 919-929 Commercial Street. ACMs include sink insulation, heat shield, duct paper, 9" x 9" floor tile, black floor mastic, linoleum, roof tar, and built-up roofing. Based on the results of the data collected during the assessment, the building requires further action prior to demolition. Impact7G recommends the abatement of all ACM containing components located within the inspection area if those building materials are to be disturbed during any future renovation/demolition activities. All abatement work shall be completed in accordance with local, state, and federal regulations. A visual inspection is recommended upon completion of abatement work to document that all AGMs within the scope of abatement have been removed. 7.0 CONDITIONS & LIMITATIONS The Iowa Department of Natural Resources' (IDNR) Air Quality Bureau and Occupational Safety and Health Bureau (OSHA) of the Iowa Division of Labor Services require notification of any renovation/demolition activities in non-residential projects if the combined regulated ACM meets or exceeds any of the following thresholds: 160 square feet of surfacing ACM, 260 linear feet of TSI, or 35 cubic feet of ACM debris. Impact7G has performed the tasks contained within this report in a thorough and professional manner consistent with commonly accepted standard industry practices. The results, findings, conclusions and recommendations expressed in this report are based on conditions observed during our survey of the property. Impact7G cannot guarantee, and does not warrant, that this report has identified all adverse environmental factors and/or conditions affecting the subject property. This report is not a bidding document or project specification as it does not contain the necessary components. Impact7G cannot warrant the work of any third party that may have aided in the completion of this report. This report has been prepared on behalf of and exclusively for use by the City of Waterloo for specific application to their project as discussed. Contractors, consultants or other third parties reviewing this report must draw their own conclusions regarding data contained within the report, further investigation or required remediation. 8 Page 151 of 342 APPENDIX A Qualifications Page 152 of 342 impact7G tnc. ; A: 1 -_:¢Az•: _.i%.�.�y..7«2w�.. \ §w\ /e} \\} )§B. ft % 2 /0, \ 7% S® kt} 9550 Hickman Rd., Suite 105 Clive, IA 50325 515-473-6256 September 30, 2016 Course Dates: September 30, 2017 Expiration Date: Page 153 of 342 Impact7G, 9550 Hickman Rd., Suite 105 CV IL) Si! r a.3 m 0 v U) U, N Clive, EA 50325 515-473-6256 • (21 o L cti o p v• N 6 as 0n c L 0. o U Pc urs a ri c N (/) Ln .1_'• (1) W 0 U sa�xz.tsa:xs ons .E C CO tx • itt o Q 4 l— c N vl L. i1 1 �? N ., C p,0 dv u ma c i U w + Q �Q, Hca 4 "7 rg ,:an ▪ V 0.0,C � o o� o• 2c▪ u a c. ▪ j 0_ b`C• ° E C11 Y .r r in -C S7 V 0-1 :3 'a • U N ,C vac 0. 0 j • a u � 5Ud U 0. U • aj C7 ° 1 %.4:4441 �p1TrA� :));;;Niso<7:714:- 10).A.4), 4113-4/0 Page 154 of 342 LUKE SIELEMAN 08-14-1980 R Issued: 02-16-2016 Impact7G, Inc. \ ti k / c 2 { 0 •e ,\ Labor Commissioner 515-473-6256 This is to certify that Luke Sieleman 305 Benton St f / CERTIFICATION NUMBER: IAVIIAEI-17266 Course Dates: Expiration Date: / CO Course Location: Page 155 of 342 APPENDIX B Laboratory Reports Page 156 of 342 N O --, BULK SAMPLE ANALYSIS RESULTS 0 0 I O) EI -1 U U Project Desc.: 919-925 Commercial Street 41) N M N 0 Waterloo, IA Job #• 17-0138 ANALYSIS TOTAL ASBESTOS PERCENTAGE W Ho 0 VA A David D. Lester David D. Lester y + N C w C ra aw b I I-.0 'CaC 'D N N N0 G aN rM ♦ R h M M 0..0o y m.a4i �4 0 0 0 Ro ,,,b•% g. o C y A V o o g • V u 0 .rnW 2¢ Ens. E NUS i.a L. L.C yLaE sw 0 0 x " o Z uxz az o o -a 0 0 0 0 0 c' 4` �" y`� .-E r•-• 00 j .0 y 00 o ai n p T M W O` 0 5 "g > 2 4p G R T% o 0. 002'y'E" c q c $ o En5b4" O 03 ti _u y N G N ig v 4)- .'-t:; 2 a0 < ca. a. C F� a m a, Ti ro 5 g o 2 dron. N 0 7-4 M I7WF012701A 98% Nonfibrous Binders 17WF012701B 17WF012701C Crs w 0 44 4) Wednesday, February 1, 2017 Page 157 of 342 J©b #: 17-0138 a z TOTAL ASBESTOS PERCENTAGE z Q, H David D. Lester N David D. Lester David D. Lester N David D. Lester N O N David D. Lester N d M O to u _ O U u � 0. • O 0 •= A moi' G N O 5 � C 0 v C; 0Yvr v 0 o d O O I ,a 0 C v Q 4) v O v o o i• stY I 0 y V y 0 R 0. • i En tg y O 4 U go .- as A C P. w r �6'-� v 0 0 0 Q Z Z m .� o eek '°ae 0 0 0 0 o> S •TrO f t 7oc M u V z c 0 • o o a C. °° C %7a C U Gz• d o° o u rJ `"" 0 3 2 y d °rhe • oy N 4-4 0 O °j R v d • w�a.- • ¢ "v _. 4z • 42 100% Nonfibrous Binders N CR o 0 U '',24 ooto o ° 17WF012702A 100% Nonfibrous Binders 17WF012702B 100% Nonfibrous Binders kri N ^CSC OS 01 010 U 0 U bA vl 17WF012702C 0 I 17WF012703 1( N N o • 0 o E w � N 17WF012704 erN O N d Wednesday, February 1, 2017 Page 158 of 342 Job #: 17-0138 g m.4 PAZ David D. Lester 0 100% Nonfibrous Binders 0 N E O .) N 441 < 17WF012705 David D. Lester n O M David D. Lester David D. Lester n 0 M David D. Lester n 0 .--1 .0 o :.5' a M c°' o i�hp M ,y`�'., YO U LO • a ell 111 E. w N r- C '+ d N .taQ 2 .0 w o C g .a F R R� i2_, ▪ a. my I Y A 0p W 40 2 O G N a> O ? alto Oo D o U 2 Q.N 0 o o I 0 200 a a 0V o S" o a o o a I•,, E fih a c�.Lwo s g a o ' g I : d o enen H -d en 1. •u '0 ▪ 87d W AW 04 FG a a • o o o en 2 I a 3Z Z UZ VE -1Z cal....o 0 0 0 0 0 0 0 e I °" Q' o. VI k 00 N0 0 0 o ¢� -Taloa 4¢ I2cik452o" ^ I' o I o. t -@ 07. • 0 cd to N I. L; n 0 C" U U = I.. B U _N W o n if en .T.? n N Q' 0 TS•2 17WF012706 17WF012707 17WF012708 17WF012709 o a p fl" C bo •e .v. n ou• c °tea . u 0 O U 3 Np CE�� d N 0 2▪ U ca- `1 • 44) o T N d R 2 Wednesday, February 1, 2017 Page 159 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE a • a 0 as David D. Lester N N David D. Lester David D. Lester N N David D. Lester David D. Lester .W 0 c c a .8 2 t°' rr o u bA E -o Pr 2 c y� 8 U {p ea fi g 5 73 a 3 aAd d•' R 0 o O e a �N C ° "O Q E e v V 12.1 ' o u a• m 5 11 i O sa d c . 6) J apq a g � 4 E C W6 13.'4 o. 0 p O ¢ tom „x ki 6;,6 en W a 0 y C C OYs g O � G U Q V o P. "a C 06 4. .1111 E .E U 77 `?3�p " E t • niq 'O W. c1 p 0 V a rp 0.Pso w E 100% Nonfibrous Binders 17WF012710 Adhesive, clear, kitchen, 929.5 7WF012711 Glass Fiber Nonfibrous Binders Linoleum, white, kitchen, 929.5 I7WF012712 Drywall, basement, 929 17WF012713 100% Nonfibrous Binders Drywall mud, basement, 929 I7WF012714 Wednesday, February 1, 2017 Page 160 of 342 Job #: 17-0138 ANALYST TOTAL ASBESTOS PERCENTAGE David D. Lester David D. Lester N N N David D. Lester N N N David D. Lester N N N David D. Lester N N O o u 4,1 pup C cd ud • O u 'b WR. W Y u • O ▪ 5 • O P. ▪ d g g • g g p • m � W ▪ y0 O d Y C V C 0 3 m AN O O d O d z eo 0 0 d a u E o 0 ▪ O ▪ A o • � ro � E b u u . o a.cpF. p va; N v d U ar .0 g 0. u u C w°a _ to O > ��N-+ c O G ▪ GN 61 • W• o .j • o2 c° W a 131) 11.1 O Y u V O • A O ua7 V V'O 4" 0 3 d g O nn� ▪ a .a y r 0 E55 Nonfibrous Binders 14 44 DESCRIPTION Drywall tape, basement, 929 17WF012715 100% Nonfibrous Binders 17WF012716 100% Nonfibrous Binders 17WF012717 100% Nonfibrous Binders 17WF012718 100% Nonfibrous Binders Adhesive, clear, kitchen, 925.5 17WF012719 Wednesday, February 1, 2017 Page 161 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE con DESCRIPTION David D. Lester N N N David D. Lester N David D. Lester David D. Lester N David D. Lester N 0 0 I .O ❑ 9 4% ,.r IA'gm w 0 2a m �_ O pp I 'O a t O {x.°=1 u O O u C71 4. 52 C0 i5 A (,-fig 0 u o m v � O O O D O i U u a,t O O O o o [ p =0 0 = y I l 8 G ( � e G ' p 8 u O ro 1 O 0. R" ,y,E C"aaow i aes VSkg g I -I VI c bead Ga i�1 P4 W PU f o t x '� o o o P n ?14 .a a 7.1) 0 O O i =� •N � Y Q Z Z Z Z Z 1 c4 .5 .o u1 0 o i o. 8 00 0 o I i fi iia 1 2.c 0 1�et"5a 1 rn m Ig�� as I 1 ad d a W U I 0 .- .0 I.g. I0B. i y��w I oi.9 O 1 " ,a ,n f d 1 i o d 1'a0O 3 1 a. 4 a a°W* 1,n..Y., I 2— ' ,e, t,„-. 1 0 . U I- a g v7 A 17WF012720 Drywall mud, 925.5 17WF012721 Drywall tape, 925.5 17WF012722 7WF012723A 7WF012723B Wednesday, February 1, 2017 Page 162 of 342 Job #: 17-0138 a DESCRIPTION David D. Lester N N 17WF012723C David D. Lester David D. Lester 0 N David D. Lester n I- N David D. Lester LI 0 g N d o U pp C � A. ca FL W w� fG O 4• ' U ▪ A 15 a 15.4 N ▪ g ✓ o 7 Cw Y N 0 o d epi 0 0 <O c m A.N O O d d I V .2 q y o • do v 2 p o N �U174 a. LL¢, • g 26 8 • t o ga a NNE v8 .19 Eoy '• 2 `D o • R. v C 4.3 ex P.V u c.r, 0 L.! 3 y u u > mPI o 0 F a,, ▪ u 'a- 4 rd 100% Nonfibrous Binders 17WF012724A a) 0 V 'P• a] "P ) 61)4 to g .^y O N an Nonfibrous Binders 17WF012724B 100% Nonfibrous Binders 17WF012724C 100% Nonfibrous Binders 17WF012725 Wednesday, February 1, 2017 Page 163 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE z cAcoa F • o David D. Lester N N ti N David D. Lester David D. Lester David D. Lester David D. Lester 0 0 0 N — N N N N 0 0 0 0 0 e o o g 4 d e e O e e ---:4 C O N O O- o O Y 0 a2 Ia t o a a o -o 0? I oQ 9.R fi . u 100% Nonfibrous Binders w z cuE O 2 W -0 a aO 0,4 U • Cl VD w ? ON6 A .- Q W W a as 17WF012726 17WF012727 Nonfibrous Binders Heat shield, bedroom, 923.5 17WF012728 100% Nonfibrous Binders 17WF012729 Adhesive, clear, bedroom, 923.5 17WF012730 Wednesday, February 1, 2017 Page 164 of 342 Job #: 17-0138 E` Z TOTAL ASBESTOS PERCENTAGE z 0 w W David D. Lester David D. Lester David D. Lester David D. Lester David D. Lester 0 o ° •g N 'R # v o E v u $28 a 00 � u W :2±; O U �s G ca O z 0c n n t- t• n T.1 N N N N N y u N N N N N N P. 0 +" y y +S' N C O17.' c c p y. O d O O Q o d co 0 U O 9 v 0 a oE C u d y O a. nr c yattr on Q U U • U ri co 0, O .5 o „ u V .4 U cy T fn d U 7.' Cm' tta v 0 oar 00 .730 JAI 3 d 2 —1 tl § .L4 0 w 75 P. 00.1 N ti R U ti 0 `� 100% Nonfibrous Binders 17WF012731A 100% Nonfibrous Binders v, N 174U 17WF012731B 100% Nonfibrous Binders 17WF012731C Drywall, throughout 923.5 17WF012732 100% Nonfibrous Binders mud, throughout 923.5 17WF012733 Wednesday, February 1, 2017 Page 165 of 342 Job #: 17-0138 a TOTAL ASBESTOS PERCENTAGE g 1l David D. Lester N d N N David D. Lester n_ O N David D. Lester N w.O David D. Lester N N N David D. Lester O Cq N 20 P 0. G O u y O \ O O O g "C7 -' O N N N N 0 2 cs 0 S-. cg Y v o 0 o ` d o � o p 2 I • 555 0 o.a.nw yet g�0`3 1IA m E" b -o -o -o I . l a Tv� a Go 14 CG Gid 1 o �. x 5n y yr � g '@ a O ▪ p O O o O.0 o.0 Oaz I a< E = Enq i N 0 �' o l x Vz Uz Vz 0zH Uz iw� o.�•. o 0 0 0 o e e e o 0 w 0`.., t`-t,°� © © 0 N 00 N 0 00 N 00 i h N N N, 01 00 a1 P.? L f, 00 I 8'4 8 I) I — P: 5 bn p T O l T en y 'Y A O 0 E a, °) 1 0 •0 0v, vs ,r I'�fzaaioRI jg r ug= a- , Drywall tape, throughout 923.5 17WF012734 15 rn 0 N 12, 45 a 0 U .a g 17WF012735 0 o 0.Y O ti : N 1 3 � an.o i " ??10 I a� ati i o a\ :4 I g d c o 3 I 8. w A aPvrt* 1 17WF012736 17WF012737 17WF012738 0 C 00 Wednesday, February 1, 2017 Page 166 of 342 Job #: 17-0138 H � A TOTAL ASBESTOS W W 0 A David D. Lester N N Mastic, black, basement, 923 17WF012739 David D. Lester David D. Lester © N N a N i=r 0 0 M E 17WF012740 David D. Lester N 0 N David D. Lester N O N N a o � � V) 5' d U vi O W E a • w W N $ V 4. O K g ryry 'd -id I g M .a O O 1,1 11 G ami a. 01 C e 0 I E- N M Q I u z fl. 00 hl C v a, 'PI- E' L O A�yy 0 C I o a v 5 5h a ti O n. c. y w qg o 8 es -a -d baa I as o - y o 0 1 a::¢ o s 0 o fl A g 4 5 tgo f a� 0 I v �z- ooz z IM .c. Q � p e\ O O O O I "▪ 'a' •E; u N 0 00 MN dO' Q I t I q a I ^ U'00 I � O p, < ?n Orr Ifzil- r O a �7 o 'a E I 44. Iao� I N O 1'2 .= �bo61t�Qm aw co Iv1r Mastic, black, basement, 923 17WF012741 17WF012742 1 Adhesive, clear, basement, 923 17WF012743 a1 h 0 N 00 a Wednesday, February 1, 2017 Page 167 of 342 Job #: 17-0138 tip A TOTAL ASBESTOS W 0 44 David D. Lester Linoleum, white, kitchen, 921.5 17WF012744 'CS Pci iZ O z ;?f,' 00 David D. Lester N N David D. Lester David D. Lester N 0 David D. Lester it O U 0 0. FO w— m T G '� d W Ov A , g W 0 a 2 W 0 R gv. m . 0. N a, a v O m o v ' � C 4i tC O.5 o O g 'a N O'8'.'7! .-. U v 4N O o O O [ O o C0 a 0 o 'A 0 o o A n o O d C a. NU. 1 0„. E 9 aa.8w E 6 o F °q L. V I ,4e� o C I '8 ..o . d o� px g0 G h 0 .1 W W Q3 OZ 0xHz � G I � In0In —0 0v -,,,n0 p> 0� i Ofl I o i 4� �i I r OO I,oga14 .2 '.• I04.0c°3 cn -a VC 1 a . 0 °' o� I; I a•2b0 0 I ° v o Ca g I .oai IM N. °E0 16 a< m 1 u m 0 y u ..+ d I420Qi '.,'Ne R 100% Nonfibrous Binders Adhesive, black, kitchen, 921.5 17WF012745 9 Er • Q 17WF012745 Adhesive, clear, restroom, 921.5 17WF012747 Linoleum, gray, entry way, 921 17WF012748 Wednesday, February 1, 2017 Page 168 of 342 Job #: 17-0138 ANALYST TOTAL ASBESTOS PERCENTAGE DESCRIPTION David D. Lester David D. Lester David D. Lester David D. Lester David D. Lester ° 4 0: N y — id 4Y tpy A C • V H O V y d <Q o w 6'). 06.1T X❑ Y N 69 a. N n n n n n I' al 0 0 0 0 0 {gdu [V N N , v f .--i ti I y N N N N N a .0 „ • 0 Y O Y O 0 O 0 O I G y rn = q y I°. 5 0 Om C A aY .5 � � N. ^5th a. a. 0 w d Ith 6/6 Er�d a`"i a'"i v a`) I a 4 5 GI. w a as 04 as a4 a l I ot` X Em JZ O p p O is 0 C O Li c. .. .Y.3v Z (...) 0 I .2.56„ t ,-4 8 m o 0 o e I W m is• 'n in c O O V1 in -S . p ,O ,-1,- 00 O. O Q +^^F 00 I .'L-. i▪ G Q' et 4 Im N bD O W C d�a'C-� p g 0 in o - I.0oa0 oar W. °10 0 crg3 o I .15 -c .5 «' E m¢ 0 - W I oy . ,9 o I.11 I Ia E 'b I ° 2 .0 Pd I w �0W;1 I .y. - TI 11 ti E g 17WF012749 17WF012750 17WF012751 0 Adhesive, yellow, kitchen, 919.5 I7WF012752 Drywall, throughout, 919.5 17WF012753 Wednesday, February 1, 2017 Page 169 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE David D. Lester David D. Lester 0 N David D. Lester David D. Lester N David D. Lester N ° i c I U.5y En 0 I • " 2 2 -ov I o o m I .y ii • i d O . i��o ro o 1Q g IN 12 NQ. i fl.' ',' 8 a I.cg Iwci.? I O O 0 0 0 o I ov mN- O O O O O " E .4?, 2No I 1 E_ 1.L3 o o RMp I I o IT. 1 ,g E b A � o IYaA Naw 1 Ei t o 1Yti)< 1 „ .5- o x ▪ o x o o I� 0 0 0 0 0 0 I t v U • x, Z U" Z U ZZ I a ...o o c Vt .-. 00 — , -, 00 — 00 -8 .? a E c, c, c, i 2 I Ft LA \°...v G T 4s I e ci 0o a I�oa,0 N1a°'bhC' W Ag u 155vv Io• °O u V 13 '117' 48 io1b v i N _ • v G v I ;:g 1 1 N ° td..0 3 i i gw 1• 8.- .0t 2 i .4 R 100% Nonfibrous Binders Drywall mud, throughout, 919.5 17WF012754 Nonfibrous Binders Drywall tape, throughout, 919.5 17WF012755 Plaster, throughout, 919.5 17WF012756A 1` Plaster, throughout, 919 17WF012756B Plaster, throughout, 919 17WF012756C Wednesday, February 1, 2017 Page 170 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE z a h H e David D. Lester N 100% Nonfibrous Binders Skim coat, throughout, 919.5 17WF012757A David D. Lester David D. Lester David D. Lester David D. Lester N N N N Q Q O O N N N N .-.-+ N N N N 100% Nonfibrous Binders Skim coat, throughout, 919 17WF012757B 100% Nonfibrous Binders Skim coat, throughout, 919 17WF012757C 100% Nonfibrous Binders W 0 0 grj N 0 X 17WF012758 100% Nonfibrous Binders Adhesive, clear, restroom, 919.5 17WF012759 Wednesday, February 1, 2017 Page 171 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE H z cop • w Qrt 0.1 Cen F'! • o 0 H W David D. Lester N David D. Lester N David D. Lester IN - 0 N David D. Lester N David D. Lester N N O � Y O 0 0 0 0 'ti d U C N O O O O O -a o ::� c E o\° m 0 i v a S° o 2 o O 2 4) i m o RP.G Dn • A om, w�0 : LtI Li' 0 I:0 as as .0 ai as a w O .$--1 ;3oo , ;1a) ▪ Gx FA U • Z H Z Z U• Z C6Z OZ m .5_o e o o e eo • 0 0 0 0 0 i �`aov�vio o Neo v`v� wd ? V,:t• -I-o rn ONa ¢ ,.0 .x.41 .--Au ee w° = 8 °' b NS ▪ 6 P.'a • o 2 p, 0 pp m W a a 2 00 ° 'E V O §f},18 • Nob; N 0 tP...L` Qn y • W R It _ a. " •y G yOy tC t0 u 17WF012760 17WF012761 17WF012762 O • 4\ 4) • '++ E y O N 0 N• 2 17WF012763 Adhesive, clear, basement, 919 17WF012764 Wednesday, February 1, 2017 Page 172 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE F z w tA F David D. Lester ti N David D. Lester David D. Lester r -i N David D. Lester N N N David D. Lester N N ti N y 8 U • CCI 4. 0 pTp N • g 0.p ,4 o 0 o C 5i e e v N0.1 Q.N • d O O O ❑ L o0 7,• 0 n tV E o y • V o «°.o oo y O u u E 0. 0. p F4 • )�� N O • V H 7 T N v a fY� G4 Qa G Al A F L Vl Vl Vl g 7 .7 H y O W � ril '74 NoO N cct O a�2 .-..5� oxo g a� o 03 o o o 0 0 "u¢ UUX UxXE Z Z Z ca �.2 0 0 0 c c \ \ \ \ \ ▪ o '[Y M V"1 00 [� O M O O O O DD l --d O O aniA Q E • y0 N N Ery O o D o • 0 • o4 • o0 g td, $ 0 al V U ._ o -ct 0 O O .0 cl U 3 g o v g p 0`Ai 2 ca 2 • .y 17WF012765 17WF012766 1 17WF012767 1 Caulk, gray, throughout exterior 17WF012768 1 b z U 17WF012769 Wednesday, February 1, 2017 Page 173 of 342 Job #: 17-0138 4 a z TOTAL ASBESTOS PERCENTAGE David D. Lester David D. Lester David D. Lester David D. Lester David D. Lester ▪ 0 G 0 0 v .0 W v � 1 u v O U2 g -6 d R O g d w . T C .1:1G u A G 2 6 O 0 b N N. N NN - g �� N N N N N[a S2YS N N N N N Ga. '� m 22 0 o 4. "Ci v • CA C w y 0 0 0 0 0 O- `3. - O O Q In V7 O 0 49-'d 000 Ti 2 O O+ a0+ O G E o_ d V R T d H • aro 0 KM. a. G fl. a. 42 g JA 8 ?• o N Lam" ,� �A� o_:'x Op O p Op 0 O.0, a4 5 N yy O 6 N O r�gi 1' O��' N E t" x m o f-� E" ��wr�, z E. V H E. U z H Q (..) Z f. PI O O O O O O o q q e q q q D in, -.d- N ON En C•0 Vi Nc0 cz,N v1 o a,a y 01 N N .-. oo N v-, r 2¢ d • C O C °• 11 T w rn � r 74 h o o 3 203$.-6 a 034 ii to g - 0 0) 2 s' o=° U C . `tl 0 •�3 '"a , O 6 N O O 5 to 0• 5 ▪ w 10 a 0�'" a ^ d 10 C E A N < 04 a o in V1 C, M .n 17WF012770 Tar, black, on shingle 17 WF012771 Built up roof, top layer 7 WF012772 Built up roof, middle layer 17WF012773 Built up roof, bottom layer 17WF012774 O 1 W 0 00 R Wednesday, February 1, 2017 Page 174 of 342 Job #: 17-0138 TOTAL ASBESTOS PERCENTAGE / 8 \§ .?-1 j}0 )\§ M \]g ]22 .7.- 0 0 22) k�§ - V • e. \\ \\ I' 8®A q®7( • 7[- # 20§ \\\\ §[[ z3 ��• z. § -6 02 • \\<1.1kE� .&&=2 #±z/ ]}� \fEq§f = 2 .ƒ..o 2j ]\f }tgt .1 • • $Q\ }{ /{ e Do Ui• f0.8 ® 0 22 E�]) k_j®) \0 ma<] O Pfl V, • - ca / & '§ .a a q2 } « / Wednesday, February 1, 2017 Page 175 of 342 APPENDIX C Photographs Page 176 of 342 Photograph table does not include photos of all asbestos -containing materials. 01/27/17 Photographer: Luke Sieleman Asbestos Containing Materials Inspection 919-929 Commercial Street, Waterloo, IA 50702 Description: ACM Sink Insulation, 927, Basement Kitchen Sample: 17WF012708 Photo #1, Description: ACM Heat Shield, 923.5, Bedroom Sample:17WF012728 Photo #2 e I J t ,�° f Description: ACM Duct Paper, 923, Basement and Throughout All Units Sample: 17WF012735 Photo #3 ti wsP� r Page 177 of 342 01/27/17 Photographer: Luke Sieleman Asbestos Containing Materials Inspection 919-929 Commercial Street, Waterloo, IA 50702 Description: ACM Tan 9" x 9" Floor Tile and Black Mastic, 923, Basement Sample: 17WF012736 Sample: 17WF012737 Photo #4 , 1 " of Description: ACM 9" x 9" Burgundy Floor Tile and Black Mastic, 923, Basement Sample: 17WF012738 Sample: 17WF012739 Photo #5 a'' x % , avQ°^vt i, ,r �' - n i Description: ACM 9" x 9" Gray Floor Tile and Black Mastic, 923, Basement Sample: 17WF012740".. Sample:17WF012741 Photo #6 • o Page 178 of 342 01/27/17 Photographer: Luke Sieleman Asbestos Containing Materials Inspection 919-929 Commercial Street, Waterloo, IA 50702 Description: ACM Yellow Linoleum, 923, Basement Sample: 17WF012742 Photo #7 I. i Description: ACM Black Roof Tar, Exterior, Throughout Protrusions Sample: 17WF012765 Photo #8 , � r! t '.;1,. ' r" „ ,^ ., . Page 179 of 342 APPENDIX D Sample Location Map(s) Page 180 of 342 City of Waterloo - ACM Inspection z 0 0 921.5 Commercial Street 919.5 Commercial Street Drawing not to scale. I NN O Q\ Q O C 1-1 12 N CT ,-1 ccs U ,--1� QJ -..i-L-)5 lcij C V Page 181 of 342 z City of Waterloo - ACM Inspection 921 Commercial Street 919 Commercial Street Q4 Drawing not to scale. Date: 1/27/2017 Page 182 of 342 z City of Waterloo - ACM Inspection 921 Commercial Street 919 Commercial Street Drawing not to scale. Date: 1/27/2017 C a) Page 183 of 342 z City of Waterloo - ACM Inspection 925.5 Commercial Street 923.5 Commercial Street Q 00 N Drawing not to scale. 'L "47T J U 0) aa) T� o dC VD n r ii Date: 1/27/2017 c O 3.O (..) rA •Cd (1)�" - if, cid II L) - L) () C vJ Page 184 of 342 • O O • z 0 0 w 925 Commercial Street 923 Commercial Street Drawing not to scale. Date: 1/27/2017 Address: 919-925 C r ^ Qct H 0 Page 185 of 342 O U 4.) U Q 0.1 0 +c�3-� 0 4-1 U z U 925 Commercial Street 923 Commercial Street Q 0 v-, Drawing not to scale. 112 Date: 1/27/2017 Page 186 of 342 City of Waterloo - ACM Inspection z 0 a w 929.5 Commercial Street 927.5 Commercial Street Drawing not to scale. •0 N J U• C7 < ,79• ' &I..1 Q - U CT) = �s P 4) ro 0) Date: 1/27/2017 Et) tip 73' OJ ,E fel U � Page 187 of 342 City of Waterloo - ACM Inspection z L) 929 Commercial Street 927 Commercial Street Drawing not to scale. Date: 1/27/2017 e/N0 • h '1 O co Cr) ~ CI tt En __s) seven Page 188 of 342 z 929 Commercial Street U 927 Commercial Street a) E a.) 14 CO Drawing not to scale. Date: 1/27/2017 (I) Page 189 of 342 City of Waterloo - ACM Inspection z O b Drawing not to scale. Date: 1/27/2017 Page 190 of 342 4112!2017 Printable Map Output Black Hawk County Parcel Map Parcel ID: 913-26-205-003 Deed Holder: TY OF WATERLOO Parcel Address: Legend iOat roc hosratal alrpdrt tiradapt parks_ polka heprrag Ralkoadr. Townships Sections W ler I—I PdIteis /� Rights»!.Way £'�l inwusltlp 7J CII !inns ! ` ra Ilroad_ iI e roandam waemnama_ 16-222 COMMERCIAL ST, WATERLOO, IA 5070 parcafdlm readnan}a_ Aallal Phntas Black Haw% Co. Maperoatod withArciMS cgpyryrhii,,le 1392.2001 EMI MG. Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (31 9) 833-3002 Fax: (319) 833-3070 E-mail: auditoro(�co.black-hawk.ia.us.ori Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map Is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes, See the recorded documents for more detailed legal information._ Page 191 of 842 4/12/2017 Framing Wood - Average HVAC Combination FHA - AC L hting Office Buildings (Gen Black Hawk County Detailed Parcel Report 12160: SF 2160: SF 160: SF YARD EXTRAS Description Paving0000, VriatIMIQuantity Plot No. 'Extended Description 1958 ntry Status: Inspected 5,700 SF, Asphalt Parking, Average Pricing 20 Al -15 C'BLK [1544] 76 80 14 17 4 15 20 15 B1 -1S 8 C'BLK [2222] 32 62 A2 -1S C'BBLK [300] 36 A3-15 C'BLK [2160] 80 ate Website Last Updated: 04104/20/7 http:llwww2.co.bl ack-hawk-ia-uslwebs itelbhlmaplbhRepDeLasp?apn=891326205003 Page 192 of 31,2 4/12/2017 Corp Nocor Corp_ Nocorp Gross Value 163,860 0 Homestead Credit $0.00 Black Hawk County Detailed Parcel Report Taxable Value Military Exemption 147,474 0 Disabled Veteran Credit Levy Rate 0.78414 Property Tax Relief Credit $0.00 $0.00 LEGAL g Credit $0.00 Gross Tax $6,014..60 $0.00 ._ Net Tax $6,014.00 Business Property Tax Credit $0.00 ORIGINAL PLAT WATER 00 WEST LOT 2 BLK4SE 30 FT LOT 3 BLK 4 Basis Sq. Ft. /Dimensions LAND Type Office - Genera Style C.Blk - Wood dditional Base Square Feet 2,222 Information; Basement Square Feet 2,222 GBA Square Feet 6226 COMMERCIAL BUILDINGS AND ADDITIONS Description B1 -1S B C'BLK Plumbing Item Sink -Kitchen Toilet Room 1.1.7ssalrel -egg ear Built 1958 Stories Quanti erticals & Horizontals Description Ftr & Fdtn C'BIk or Tie Exterior Wall C'Blk or Tile - Interior Wall D wall or Equiv Size 0: LF Interior Wal Panel - Softwood Windows Incl. w/ Base Fronts/Doors incl. w / Base Basement Excavation, Floor, Li Roof 3 -Ply Compo/ Wood Deck Ceilin Struct. Floor 4" R`Concrete Struct. Suspended Blk-Fiber 0: LF_ 0:LF 0: LF 0: LF of Wall 0: LF Floor Wd Deck on Wood 222: SF 222: SF 222: SF/Story 2222: SF 222: SF 2222: SF 0: SF 222: P/Unit 2222: SF 222: SF 222: SF Floor Cover Carpet Floor Cover Vinyl Tile -Solid Partitions Incl. w 1 Base Framin HVAC Lightin Wood - Avera 0 Combination FHA - AC Industrial - L' ht Type Office - General dditional Information Plumbing Description 1-1S C`BLK Style C.Blk - Wood Base Square Feet 1,544 Basement Square Feet 0 GBA Square Feet 6226 Item Toilet Room Year Built 1960 Area 1544 Stories Quantity 2 erticals & Description Horizontals http:llwww2.ca.hlack-hawk.ia.uslwebsite/bhmaplbhRepDeLasp?apn' 891326205003 Size Page 193 of 242 /4 ASBESTOS INSPECTION REPORT City of Waterloo 216-220 Commercial Street Waterloo, IA ';l{ilIIIIIII I11 JIIlJI II 111 illlllllllll 111 1111 II IIII UIf111IiIUI11.II I111111II HIIII I I II U 11111 I j11111II11 , 110111011' anmittic ern± iiumnoinauuJIlII wWurll mm�wuu�e .. Project Report Dated: August 28, 2017 Page 194 of 342 HAWKEYE 1VVI RGOIV IV1 1\11 -AL I. CONTENTS A. ASBESTOS INSPECTION REPORT 1. LOCATION 2. CONTACT PERSONS 3. DATE OF INSPECTION 4. FIRM PERFORMING THE INSPECTION 5. LICENSING OF ACCREDITED INSPECTOR(S) 6. BULK SAMPLE LABORATORY 7. LABORATORY ACCREDITATION B. SCOPE OF WORK / INSPECTION NOTES C. SUMMARY OF ASBESTOS MATERIALS D. BULK SAMPLE ANALYSIS / CHAIN OF CUSTODY E. ASBESTOS CONTAINING MATERIAL PHOTOS Page 195 of 342 HAWKEYE NINIIRC1IVMEI\ITAL A. ASBESTOS INSPECTION REPORT DATA 1. LOCATION(s) 216-220 Commercial Street Waterloo, Iowa 2. CLIENT CONTACT Chris Western Planning and Zoning Department 715 Mulberry Street Waterloo, IA 3. DATE(s) OF INSPECTION August, 2017 4. FIRM PERFORMING INSPECTION Hawkeye Environmental 814 Wood Lily Road Solon, IA 52333 5. INSPECTOR LICENSING State of Iowa License # (s): 17-8789 Cody Henneberry 17-8790 Michael Johnson 6. LABORATORY USED FOR BULK SAMPLE ANALYSIS Environmental Testing Laboratories, Inc. 38900 Huron River Drive Romulus, MI 48174 7. LABORATORY ACCREDITATION NVLAP (Nation Voluntary Laboratory Accreditation Program) Lab Code: 201028-0 Page 196 of 342 Z?VKEYE EONMENTAL B. SCOPE OF WORK Methods and Procedures: The commercial properties at 216-220 Commercial Street, Waterloo, Iowa were inspected for the City of Waterloo prior to scheduled demolition which may disturb asbestos containing building materials in accordance with NESHAPS (National Emission Standards for Hazardous Air Pollutants) regulations. Field sampling methods were based on (NESHAPS) National Emission Standards for Hazardous Air Pollutants) protocols. Representative samples of suspect building materials were taken from Homogeneous Areas (HA -defined as similar in age, appearance and function). The purpose of this inspection was to identify quantities and locations of asbestos containing building materials prior to demolition of the structures. Bulk samples of suspect asbestos containing materials (ACM) were analyzed by Polarized Light Microscopy (PLM) with dispersion staining, as described in 40 CFR Part 763 and NESHAPs. Each sample was analyzed for the six different types of fibrous asbestos forms, of which a percentage, by volume, is estimated and summarized. If further analysis and quantification is warranted, this analysis is performed by EPA 600/R-93/116 with 400 or 600 Point Count Procedure. Further analysis of samples may also be performed at the client's request using Transmission Electron Microscopy (TEM). Sample analysis was performed by Environmental Testing Laboratories, Inc., of Romulus, Michigan. EMSL is accredited by the National Institute for Standards and Technology for Polarized Light Microscopy analysis under their NVLAP (National Voluntary Lab Accreditation Program). Asbestos Containing Building Materials (ACBM)s and their control during renovation or demolition activities is regulated in Iowa by the Iowa Department of Natural Resources. Specific questions about testing or abatement activities may be directed to Mr. Tom Wuehr, Iowa DNR - Air Quality Division. Tom.WuehrQDNR.lowa.gov 515-494-8212 Additional forms, guidance and technical information regarding asbestos can be found on the DNR website at: http://www.iowadnr.gov/air/prof/asbestos/asbestos.html Page 197 of 342 n�KEYE EONMENTAL INSPECTION NOTES In accordance with your request and authorization Hawkeye Environmental, LLC has performed and asbestos survey for the project referenced above. It is our understanding that the buildings will be demolished which has the potential to disturb all building materials. It is the intent of this survey to determine if any of the materials with potential for disturbance are asbestos containing. The structures are commercial buildings which re now vacant. These structures are in average to poor condition. Roof or roofing systems were sampled and included in this report. A representative number of samples were collected from all suspect asbestos building materials. Page 198 of 342 WKEYE 4., ENVIRONMENTAL C. SUMMARY OF ASBESTOS BUILDING MATERIALS 216 Commercial Street Surfacing Materials Material Description Location Quantity None Thermal Systems Insulation Material Description Location Quantity None Miscellaneous Materials Material Description Location Quantity Linoleum Tan Front Entry 30 SF Mastic (under carpet) Black Throughout 216 1400 SF Mastic (under 12" tile) Black Bathroom 80 SF All quantities supplied are estimates. Contractors must field verify all material conditions and quantities for bidding purposes. Page 199 of 342 [2?VKONMENTAL EYE 218 Commercial Street Surfacing Materials Material Description Location Quantity Spray -Applied Ceiling Texture White Throughout 218 1400 SF Flex Duct Joint Gray/Yellow Basement 48" x 24" Thermal Systems Insulation Material Description Location Quantity Duct Paper Gray Basement 20 LF Flex Duct Joint Gray/Yellow Basement 48" x 24" Miscellaneous Materials Material Description Location Quantity Laminate Top Black Prep Room 10 SF Lab Tops / Adhesive Black 1 @ 32'x 3', 4 @ 10'x 5' 1 @ 5' x 5' Main Area 171 SF 12" Floor Tile (no mastic) Red Closet near Bathrooms 30 SF 9" Floor Tile (no mastic) Brown Throughout Building 1000 SF Linoleum Tan Bathrooms (2 @ 6' x 5') 60 SF Linoleum Cream/Brown Entry 5 SF Linoleum/Mastic Yellow/Black Main Hallway 80 SF 9" Floor Tile/Mastic Green/White/Yellow Black Mastic Basement 1000 SF 9" Floor Tile Green Back Room / 1st Floor 240 SF 9" Floor Tile Light Brown Prep Room/ 1st Floor 168 SF Roof Flashing /Silver Paint Black / Silver Roof (Roof Edge & Awning) 500 SF All quantities supplied are estimates. Contractors must field verify all material conditions and quantities for bidding purposes. Page 200 of 342 AWKEYE ENVIRONMENTAL 220 Commercial Street Surfacing Materials Material Description Location Quantity Spray -Applied Ceiling Texture White Throughout Building 1400 SF Thermal Systems Insulation Material Description Location Quantity Miscellaneous Materials Material Description Location Quantity 9" Floor Tile / Mastic Brown / Black Throughout Building - Under Carpet 1400 SF All quantities supplied are estimates. Contractors must field verify all material conditions and quantities for bidding purposes. Page 201 of 342 4cHAVVKEYE ENVIRONMENTAL BULK SAMPLE ANALYSIS RESULTS City of Waterloo 216-220 Commercial Street Waterloo, Iowa Page 202 of 342 ENVIRONMENTAL TESTING LABORATORIES, INC. 38900 HURON RIVER DRIVE, SUITE 200 ROMULUS, MICHIGAN 48174 (734) 955-6600 FAx: (734) 955-6604 To : Hawkeye Environmental 814 Wood Lily Rd Solon, IA 52333 Attention : Steve Henneberry Project Location : 216 Commercial St, Waterloo, Iowa Client Project : N/A ETC Job : 195659 Report Date : 8/16/2017 Login # Sample ID Work Requested Completed 585113 216-001 Asbestos Analysis 08/16/2017 585114 216-002 Asbestos Analysis 08/16/2017 585115 216-003 Asbestos Analysis 08/16/2017 585116 216-004 Asbestos Analysis 08/16/2017 585117 216-005 Asbestos Analysis 08/16/2017 585118 216-006 Asbestos Analysis 08/16/2017 585119 216-007 Asbestos Analysis 08/16/2017 585120 216-008 Asbestos Analysis 08/16/2017 585121 216-009 Asbestos Analysis 08/16/2017 585122 216-010 Asbestos Analysis 08/16/2017 585123 216-011 Asbestos Analysis 08/16/2017 585124 216-012 Asbestos Analysis 08/16/2017 585125 216-013 Asbestos Analysis 08/16/2017 585126 216-014 Asbestos Analysis 08/16/2017 585127 216-015 Asbestos Analysis 08/16/2017 585128 216-016 Asbestos Analysis 08/16/2017 585129 216-017 Asbestos Analysis 08/16/2017 585130 216-018 Asbestos Analysis 08/16/2017 585131 216-019 Asbestos Analysis 08/16/2017 585132 216-020 Asbestos Analysis 08/16/2017 This report is intended for use solely by the individual or entity to which it is addressed. This report may not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. It may contain information that is privileged, confidential and otherwise exempt by law from disclosure. If the reader of this information is not the intended recipient or an employee of its intended Pabe 1 of 15 recipient, you are herewith notified that any dissemination, distribution or copying of this information is strictly prohibited. If you have receiv information in error, please notify ETL immediately. Thank you. ��e �� ��� Client Project : N/A ETC Job : 195659 Report Date : 8/16/2017 Login # Sample ID Work Requested Completed 585133 216-021 Asbestos Analysis 08/16/2017 585134 216-022 Asbestos Analysis 08/16/2017 585135 218-023 Asbestos Analysis 08/16/2017 585136 218-024 Asbestos Analysis 08/16/2017 585137 218-025 Asbestos Analysis 08/16/2017 585138 218-026 Asbestos Analysis 08/16/2017 585139 218-027 Asbestos Analysis 08/16/2017 585140 218-028 Asbestos Analysis 08/16/2017 585141 218-029 Asbestos Analysis 08/16/2017 585142 218-030 Asbestos Analysis 08/16/2017 585143 218-031 Asbestos Analysis 08/16/2017 585144 218-032 Asbestos Analysis 08/16/2017 585145 218-033 Asbestos Analysis 08/16/2017 585146 218-034 Asbestos Analysis 08/16/2017 585147 218-035 Asbestos Analysis 08/16/2017 585148 218-036 Asbestos Analysis 08/16/2017 585149 218-037 Asbestos Analysis 08/16/2017 585150 218-038 Asbestos Analysis 08/16/2017 585151 218-039 Asbestos Analysis 08/16/2017 585152 218-040 Asbestos Analysis 08/16/2017 585153 218-041 Asbestos Analysis 08/16/2017 585154 218-042 Asbestos Analysis 08/16/2017 585155 218-043 Asbestos Analysis 08/16/2017 585156 218-044 Asbestos Analysis 08/16/2017 585157 218-045 Asbestos Analysis 08/16/2017 585158 218-046 Asbestos Analysis 08/16/2017 585159 218-047 Asbestos Analysis 08/16/2017 This report is intended for use solely by the individual or entity to which it is addressed. This report may not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. It may contain information that is privileged, confidential and otherwise exempt by law from disclosure. If the reader of this information is not the intended recipient or an employee of its intended Pabe 2 of 15 recipient, you are herewith notified that any dissemination, distribution or copying of this information is strictly prohibited. If you have receiv information in error, please notify ETL immediately. Thank you. ��e �� ��� Client Project : N/A ETC Job: 195659 Report Date : 8/16/2017 Login # Sample ID Work Requested Completed 585160 218-048 Asbestos Analysis 08/16/2017 585161 218-049 Asbestos Analysis 08/16/2017 585162 218-050 Asbestos Analysis 08/16/2017 585163 218-051 Asbestos Analysis 08/16/2017 585164 218-052 Asbestos Analysis 08/16/2017 585165 218-053 Asbestos Analysis 08/16/2017 585166 218-054 Asbestos Analysis 08/16/2017 585167 218-055 Asbestos Analysis 08/16/2017 585168 218-056 Asbestos Analysis 08/16/2017 585169 218-057 Asbestos Analysis 08/16/2017 585170 218-058 Asbestos Analysis 08/16/2017 585171 218-059 Asbestos Analysis 08/16/2017 585172 218-060 Asbestos Analysis 08/16/2017 585173 218-061 Asbestos Analysis 08/16/2017 585174 218-062 Asbestos Analysis 08/16/2017 585175 218-063 Asbestos Analysis 08/16/2017 585176 218-064 Asbestos Analysis 08/16/2017 585177 218-065 Asbestos Analysis 08/16/2017 585178 218-066 Asbestos Analysis 08/16/2017 585179 218-067 Asbestos Analysis 08/16/2017 Reviewed by: Quality Assurance Coordinator This report is intended for use solely by the individual or certification, approval, or endorsement by NVLAP, NIST, confidential and otherwise exempt by law from disclosure. recipient, you are herewith notified that any dissemination, information in error, please notify ETL immediately. Thank you. entity to which it is addressed. This report may not be used by the client to claim product or any agency of the Federal Government. It may contain information that is privileged, If the reader of this information is not the intended recipient or an employee of its intended Page 3 of 15 � S� distribution or copying of this information is strictly prohibited. If you have receivlse 205 of 342 Client Project : N/A ETC Job : 195659 Report Date : 8/16/2017 Login # Sample ID Work Requested Completed This report is intended for use solely by the individual or certification, approval, or endorsement by NVLAP, NIST, confidential and otherwise exempt by law from disclosure. recipient, you are herewith notified that any dissemination, information in error, please notify ETL immediately. Thank you. entity to which it is addressed. This report may not be used by the client to claim product or any agency of the Federal Government. It may contain information that is privileged, If the reader of this information is not the intended recipient or an employee of its intended Pa(��je 4 of 15 distribution or copying of this information is strictly prohibited. If you have receive 206 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Ahlikt Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585113 Insulation 216-001 Attic Analyst: Alyssa Frankowski White Fibrous Homogenous 1% Cellulose 99% Other None Detected 585114 Mastic 216-002 Main RM Analyst: Alyssa Frankowski Yellow Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 585115 Mastic 216-003 Main RM Analyst: Alyssa Frankowski Black Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 585116 Texture 216-004 Entry Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 585117 Texture 216-005 Lab Room Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585118 Texture 216-006 Main RM Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585119 Drywall 216-007 Entry Analyst: Alyssa Frankowski Grey Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page5of15 Page 207 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Ahlikt Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585120 Tape 216-008 Entry Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 15% Cellulose 85% Other None Detected 585121 Joint Compound 216-009 Entry Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585122 Joint Compound 216-010 Main RM Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585123 Joint Compound 216-011 Bathroom Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585124 Linoleum 216-012 Entry Layer -1 Analyst: Alyssa Frankowski 585124 Mastic 216-012 Entry Layer -2 Analyst: Alyssa Frankowski Tan Non -Fibrous Homogenous Black Non -Fibrous Homogenous 20% Cellulose 35% Other 45% Chrysotile 88% Other 12% Chrysotile 585125 Plaster 216-013 Entry Analyst: Alyssa Frankowski Grey Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 6 of 15 Page 208 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Ahlikt Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585126 Plaster 216-014 Main RM Analyst: Alyssa Frankowski Grey Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected 585127 Plaster 216-015 Bathroom Analyst: Alyssa Frankowski Grey Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected 585128 Texture 216-016 Lab Room Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585129 Texture 216-017 Lab Room Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585130 Texture 216-018 Lab Room Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585131 Floor Tile (12x12) 216-019 Entry Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected 585132 Mastic 216-020 Entry Analyst: Alyssa Frankowski Yellow Non -Fibrous Homogenous 1% Cellulose 99% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 7 of 15 Page 209 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Ahlikt Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585133 Mastic 216-021 Bathroom Analyst: Alyssa Frankowski Black Non -Fibrous Homogenous 3% Cellulose 95% Other 2% Chrysotile 585134 Ceiling Tile (2x2) 216-022 Lab Analyst: Alyssa Frankowski VVhite/Yellow Fibrous Homogenous 1% Cellulose 99% Other None Detected 585135 Table Top 218-023 Prep Room Analyst: Alyssa Frankowski White Non -Fibrous Homogenous 35% Cellulose 65% Other None Detected 585136 Table Top 218-024 Prep Room Analyst: Alyssa Frankowski Black Non -Fibrous Homogenous 5% Cellulose 35% Other 60% Chrysotile 585137 Table Top 218-025 Main Area Analyst: Alyssa Frankowski Black Non -Fibrous Homogenous 5% Cellulose 65% Other 30% Chrysotile 585138 12x12 Floor Tile 218-026 Closet Analyst: Alyssa Frankowski Red Non -Fibrous Homogenous 3% Cellulose 67% Other 30% Chrysotile 585139 9x9 Floor Tile 218-027 Throughout 218 Analyst: Alyssa Frankowski Brown Non -Fibrous Homogenous 3% Cellulose 95% Other 2% Chrysotile ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 8 of 15 Page 210 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Ahlikt Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585140 218-028 Throughout 218 Analyst: Scott Larabell Mastic Yellow Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 585141 218-029 218 Entry Analyst: Scott Larabell Spray Texture White Non -Fibrous Homogenous 5% Cellulose 93% Other 2% Chrysotile 585142 218-030 218 Hallway Analyst: Scott Larabell Spray Texture White Non -Fibrous Homogenous 3% Cellulose 95% Other 2% Chrysotile 585143 218-031 220 Entry Analyst: Scott Larabell Spray Texture White Non -Fibrous Homogenous 3% Cellulose 94% Other 3% Chrysotile 585144 218-032 218 Entry Analyst: Scott Larabell Plaster Grey Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 585145 Plaster 218-033 218 Main Layer -1 Analyst: Scott Larabell 585145 Drywall 218-033 218 Main Layer -2 Analyst: Scott Larabell Grey Non -Fibrous Homogenous Grey Non -Fibrous Homogenous 2% Cellulose 5% Cellulose 98% Other None Detected 95% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 9 of 15 Page 211 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Ahlikt Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585146 218-034 220 Conference RM Analyst: Scott Larabell Plaster Grey Non -Fibrous Homogenous 2% Cellulose 98% Other None Detected 585147 218-035 218 Under Plaster Analyst: Scott Larabell Drywall Grey Non -Fibrous Homogenous 5% Cellulose 95% Other None Detected 585148 218-036 Bathroom Walls Analyst: Scott Larabell Mastic Yellow Non -Fibrous Homogenous 2% Cellulose 98% Other Trace Chrysotile 585149 218-037 Backroom Analyst: Scott Larabell Sink Coating Black Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected 585150 218-038 Entry Analyst: Scott Larabell 2x2 Ceiling Tile White/Yellow Fibrous Homogenous 2% Cellulose 80% Fiberglass 18% Other None Detected 585151 218-039 Basement Analyst: Scott Larabell 2x2 Ceiling Tile White Fibrous Homogenous 80% Cellulose 20% Other None Detected 585152 218-040 Main Area Analyst: Scott Larabell Linoleum Yellow Non -Fibrous Homogenous 15% Cellulose 85% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 10 of 15 Page 212 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, Ahlikt Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585153 218-041 Bathroom Analyst: Scott Larabell Linoleum Tan Non -Fibrous Homogenous 20% Cellulose 68% Other 12% Chrysotile 585154 Linoleum 218-042 Entry Layer -1 Analyst: Scott Larabell 585154 Linoleum - Bottom Layer 218-042 Entry Layer -2 Analyst: Scott Larabell Cream Non -Fibrous Homogenous Brown Non -Fibrous Homogenous 15% Cellulose 25% Cellulose 75% Other 10% Chrysotile 60% Other 15% Chrysotile 585155 218-043 Basement Stairs Analyst: Scott Larabell Linoleum Grey Non -Fibrous Homogenous 60% Cellulose 40% Other None Detected 585156 218-044 Main Hallway Analyst: Scott Larabell Linoleum Yellow Non -Fibrous Homogenous 65% Cellulose 15% Other 20% Chrysotile 585157 218-045 Main Hallway Analyst: Scott Larabell Floor Tile 12" Light Brown Non -Fibrous Homogenous 2% Cellulose 98% Other Trace Chrysotile 585158 218-046 Main Hallway Analyst: Scott Larabell Mastic Black Non -Fibrous Homogenous 2% Cellulose 96% Other 2% Chrysotile ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 11 of 15 Page 213 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, AhIlk Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585159 218-047 Backroom Analyst: Scott Larabell Floor Tile (9x9) Green Non -Fibrous Homogenous 2% Cellulose 96% Other 2% Chrysotile 585160 Floor Tile (9x9) 218-048 Prop Room Layer -1 Analyst: Scott Larabell 585160 Mastic 218-048 Prop Room Layer -2 Analyst: Scott Larabell Light Brown Non -Fibrous Homogenous Black Non -Fibrous Homogenous 2% Cellulose 2% Cellulose 96% Other 2% Chrysotile 96% Other 2% Chrysotile 585161 Floor Tile (9x9) 218-049 Basement Layer -1 Analyst: Scott Larabell 585161 Mastic 218-049 Basement Layer -2 Analyst: Scott Larabell Red Non -Fibrous Homogenous Black Non -Fibrous Homogenous 3% Cellulose 3% Cellulose 95% Other 2% Chrysotile 95% Other 2% Chrysotile 585162 Floor Tile (9x9) 218-050 Basement Layer -1 Analyst: Scott Larabell 585162 Mastic 218-050 Basement Layer -2 Analyst: Scott Larabell Tan Non -Fibrous Homogenous Black Non -Fibrous Homogenous 2% Cellulose 3% Cellulose 96% Other 2% Chrysotile 95% Other 2% Chrysotile ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 12 of 15 Page 214 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, AhIlk Suite 200, Romulus, Michigan 48174, (734)955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585163 218-051 Basement Analyst: Scott Larabell Floor Tile (9x9) Green Non -Fibrous Homogenous 3% Cellulose 95% Other 2% Chrysotile 585164 218-052 Basement Analyst: Scott Larabell Mastic Black Non -Fibrous Homogenous 3% Cellulose 95% Other 2% Chrysotile 585165 218-053 Basement Analyst: Scott Larabell Adhesive Puck Brown Fibrous Homogenous 3% Cellulose 97% Other None Detected 585166 218-054 Basement Analyst: Scott Larabell Flex Duct Joint Grey Fibrous Homogenous 20% Cellulose 55% Other 25% Chrysotile 585167 218-055 Basement Analyst: Scott Larabell Duct Paper Grey Fibrous Homogenous 20% Cellulose 50% Other 30% Chrysotile 585168 218-056 Main Area Analyst: Scott Larabell Table Top Glue Black Non -Fibrous Homogenous 2% Cellulose 95% Other 3% Chrysotile 585169 218-057 220 Throughout Analyst: Scott Larabell Floor Tile (9x9) Brown Non -Fibrous Homogenous 3% Cellulose 95% Other 2% Chrysotile ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 13 of 15 Page 215 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, AhIlk Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585170 218-058 220 Throughout Analyst: Scott Larabell Mastic Black Non -Fibrous Homogenous 2% Cellulose 96% Other 2% Chrysotile 585171 218-059 220 Entry Analyst: Scott Larabell Vinyl Base Adhesive Brown Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected 585172 218-060 220 Conference Analyst: Scott Larabell Ceiling Tile (2x2) White Fibrous Homogenous 15% Cellulose 60% Fiberglass 25% Other None Detected 585173 218-061 Roof Analyst: Scott Larabell Roof Tar Black Non -Fibrous Homogenous 3% Cellulose 97% Other Trace Chrysotile 585174 218-062 Under Rubber Analyst: Scott Larabell Built Up Roof Black Non -Fibrous Homogenous 5% Cellulose 3% Fiberglass 92% Other None Detected 585175 218-063 Under Rubber Analyst: Scott Larabell Built Up Roof Black Non -Fibrous Homogenous 8% Cellulose 5% Fiberglass 87% Other None Detected 585176 218-064 Roof Analyst: Scott Larabell Roof Field Black Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 14 of 15 Page 216 of 342 H V LTJ !N'LaP LnBCVUE .10,5-11 Certificate of Analysis Environmental Testing Laboratories, Inc. 38900 Huron River Drive, AhIlk Suite 200, Romulus, Michigan 48174, (734) 955-6600, Fax: (734) 955-6604 Polarized Light Microscopy Asbestos Analysis Report To : Hawkeye Environmental 814 Wood Lily Rd Solon,IA 52333 Location : 216 Commercial St, Waterloo, Iowa ETC Job : 195659 Client Project : N/A Date Collected : 08/11/2017 Date Received : 08/14/2017 Date Analyzed : 08/16/2017 Sample Description Appearance % Fibrous % Non -Fibrous % Asbestos 585177 218-065 Roof Analyst: Scott Larabell Roof Field Black Non -Fibrous Homogenous 3% Cellulose 97% Other None Detected 585178 218-066 Flashing Analyst: Scott Larabell Silver Paint Silver Non -Fibrous Homogenous 5% Cellulose 92% Other 3% Chrysotile 585179 218-067 Flashing Analyst: Scott Larabell Flashing Black Non -Fibrous Homogenous 3% Cellulose 95% Other 2% Chrysotile /of Lab Lab Supervisor/Other Signatory Analyst: Alyssa Frankowsl Analyst: Scott Larabell 400 Point Count Results by EPA 600/R-93/116 PLM (denoted by "PC") Item 198.1: PLM Methods for Identifying and Quantitating Asbestos in Bulk Samples Item 198.6: PLM Methods for Identifying and Quantitating Asbestos in Non -Friable Organically Bound Bulk Samples EPA 600/R-93/116: Method for Determination of Asbestos in Bulk Building Materials EPA 600/M4-82-020: Interim Method for Determination of Asbestos in Bulk Insulation Samples ETL, Inc. maintains liability limited to cost of analysis. This report relates only to the samples reported and may not be reproduced without written approval by ETL, Inc. Test Method EPA 600/R-93-116 & EPA 600/M4-82/020 or NYSDOH-ELAP item 198.1 and/or 198.6 was used to analyze all samples. Matrix interference and/or resolution limits (i.e. detecting asbestos in non -friable organically bound materials) may yield false results in certain circumstances. Quantitative transmission electron microscopy (TEM) is currently the only method that can pronounce materials as non -asbestos containing. Interpretation and use of test results are the responsibility of the client. ETL, Inc. is not responsible for the accuracy of the results when requested to physically separate and analyze layered samples. Any PLM results below 10% should be re -analyzed using the EPA recommended Point Count method. Any material that has greater than 1% asbestos content is considered to be an Asbestos Containing Material (ACM). These materials are regulated by both OSHA and the EPA and must be treated accordingly. Results are related to only to samples that were tested. Page 15 of 15 Page 217 of 342 ENVIRONMENTAL TESTING LABORATORIES, INC 38900 HURON RIVER DRIVE RAMULUS, MICHIGAN 48174 (734) 955-6600 FAX: (734) 992-2261 www2etl.com Bulk Asbestos Chain of Custody ETL Project #: `Ci 5 (".s C/ Client:Project Hawkeye Environmental Contact: Steve Henneberry Location/name: �, i�o/�nlv.e t ; I s4 )_ . —J- 0 c-.) Phone: 319-551-4441 Address: 814 Wood Lily Road, Solon , IA 52333 Fax:1".4,4-c(-106 E-mail: Steve@Hawkeyeenv.com Client Project#: Date Sampled: gr 1 i Please Provide Results: mail o Fax n Verbal c Other Turnaround Time (TAT): L7 RUSH ❑ Same Day ❑ 24 hr ❑ 48 hr A -Standard (3+ days) ❑ Other PLM Instructions (Check all that apply) A -KM EPA600/R-931116, 1993 (Standard method) ❑ Stop at 1st Positive - Clearly mark Homogenous Group ❑ Point Counting: 400 Points* ❑ PLM Non -Building Material (Dust, Wipe, Tape) ❑ Soil or Vermiculite Analysis * "Additional charge and turnaround maybe required Lab ID w�ke�ye Environmental Cody Henneberry I Hawkeye �f G [�` t 17 Sample ID Sample Location Material Description gEijil3 Zi 6 - 60 i 610(..,),-1 - ; /1. ( .-1-1-t.c cd,-) ' -i-e., 5E6 ay tt (HOZ -rfp-f n"c.4 e..N - iv),,,,, i 15) y.clic7 585115 ' ' ` CO3 000_ 36 1` '` ( l` _ ti. . I e _ •(-t-e..CC'�r-1 `1 r t` )o b - e ' ) le,-C_I2. y) CA31-1: 4-e ' ) , 5 8 5 I1 w Jr}SII 3051)0 ' 00.6 " ,, "(moi,r \ 0 kms) tI 51)511 ,t (O -7 !)r- wx,1( �) ir( 585-1;0 f- 68- fi 1 1 ( h l t t 565!a1 elI 0t C )k.,.rz() 1` 5S5 Ian `' Di 0 r ` rte,.., rti i oar E, -.fi. 1a3 ' 01. ( ( 1 5 `J Ira \ 0 C `; i/.1 l e,i 1 yy P/l . / ovv-\ Date Time Relinpuished(NamefOrganization): w�ke�ye Environmental Cody Henneberry I Hawkeye �f G [�` t 17 6:00 pm i";'r 0 0 ami Received (Name&ETL): a i/jt�i..171 ` a) " '. e' Stereoscopical Ana sis Name/ETL : 7 - $) I W Ill .4 I (feml�fi Sams am/punAnal, 45 { 1 `t I i j amlwrr 0A/OC Review NamelETL : emlpm Special Instructions: Remarks Form ETL206: Chain of Custody, Revision A Page 1 of.. Page 218 of 342 ENVIRONMENTAL TESTING LABORATORIES, INC 38900 HURON RIVER DRIVE ROMULUS, MICHIGAN 48174 (734) 955-6600 Fax: (734) 992-2261 www.2etl.com Additional Pages of the Chain of Custody are only necessary if needed for additional sample information Bulk Asbestos Chain of Custody ETL Project #: Lab ID Sample ID Sample Location Material Description ,5fi-50 5 2 16 - 013 L pli.e,5-1-(am" ( ter,. ) 'f-6'- ' OH .,5 " (KvAcLi r, .v'A) ti�C-, x.1,,1,.) 1-1 513,51 17 t 5 ) 1 b �}I/113.( ` ' lel 6 L r` /113 . i 1 +��C-1 [ re, l A V .'Vi) � r , t„� + 1�--, l 5&5 1�i Ent t Il a` i1 it\�� j .J4.5I 3 V (0� 1 ( 'C i Y C� I� „ L, ) e I 5E313 I t i CD l q lZx 17 ---P iter- t' t. ) l..3kt ri 4-e_.- ' t.3d- t 1 CD 7,6 6(.4Ic. C 1 ycj (vt.. ' 133 II 02 t, 1 t Crb "i- -6 a r .134-1 ' c 0)—___--L. az c.e: l I'� ,, (,. 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O--1; Form ETL206: Chain of Custody; Revision A tC Page Sof Page 220 of 342 Page 221 of 342 Page 222 of 342 ar,& Ott �4 mpun Page 223 of 342 'a•e A 0 A 'a.e o A: ' a • e • 0 A CITY OF WATERLOO, IOWA Request for Proposal September, 2017 ASBESTOS ABATEMENT SERVICES 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department Chris Western -Project Manager Page 227 of 342 SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by 1:00 p.m. Thursday October 5, 2017. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR ASBESTOS ABATEMENT SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Date of Issuance: September 6, 2017 Mandatory Walk Thru Tuesday September 12, 2017 at 10 am Deadline for Proposal Submittal: 1:00 p.m. Thursday October 5, 2017 Submit Sealed Proposal to: SEALED RFP FOR ASBESTOS ABATEMENT SERVICES for: 1100 Grant Avenue, 919-925 Commercial Street, and 216-222 Commercial Street. Address exactly as stated-* -* -* City Hall City Clerks Office 1st Floor City Hall 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner II/Project Manager E-mail Address: chris.western@waterloo-ia.org Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. RFP FOR ASBESTOS ABATEMENT SERVICES: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street Pe320 of 342 SECTION II INSTRUCTIONS TO PROPOSERS 2.0 The Proposal shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The contract shall provide certificate of insurance having the City of Waterloo as additional insured. 2.2 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for two weeks per property and (6) weeks total if awarded all (3) three properties (including the DNR ten day notice period) 3.0.2 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Two (2) week's notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response RFP FOR ASBESTOS ABATEMENT SERVICES: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street P%e3202 of 342 (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. RFP FOR ASBESTOS ABATEMENT SERVICES: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street P%g33,fq of 342 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: Attn: City of Waterloo Planning and Zoning Department 715 Mulberry Street, Waterloo, IA 50703, 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street abatement project. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services for: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM). Proposer shall be responsible to familiarize itself with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted professional standards and best practices, as well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. 4.1.2 Remove ACM as identified in the asbestos survey included as Exhibit "B". 4.1.3 Document amounts of ACM removed from each structure. RFP FOR ASBESTOS ABATEMENT SERVICES: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street P%e?of'8of 342 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill tickets and provide copies to the project manager. 4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.6 Provide other services as requested by the City as may be necessary to implement the demolition project. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. 4.3 Due to project requirements, the contractor that conducted asbestos surveys is not eligible to perform asbestos abatement on the same properties, and therefore is not eligible to bid on this RFP. 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on any given property or properties. All work shall be completed and necessary reports and documentation provided within twenty-five (25) days of the issuance of Notice to Proceed. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. REP FOR ASBESTOS ABATEMENT SERVICES: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street P%g?g of 342 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFP FOR ASBESTOS ABATEMENT SERVICES: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street Pe?�33of 342 EXHIBIT "A" SIGNATURE PAGE 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our "not to exceed" bid price for each property is: 1100 Grant Avenue $ 216-222 Commercial Street $ 919-925 Commercial Street $ Submitting Firm: Address: City: State: ____ ____ Zip: _______ Authorized Representative (print) Authorized Representative Signature Date: Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: __ Our company has no exceptions/deviations. __ Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number ___ Date ____ Addenda Number ___ Date ____ We choose not to bid at this time but would like to be considered for future requests for bid RFP FOR ASBESTOS ABATEMENT SERVICES: 1100 Grant Avenue, 919-925 Commercial Street and 216-222 Commercial Street P %e 2S ofj of 342 Addendum # 1 919-925 Commercial Street Issued September 22, 2017 At the mandatory walk thru it was suggested that the city contact OSHA to see if the end units that are not fire damaged could be abated and demolished as non- RACM. OSHA concurred with that strategy but stated that there needs to be a guarantee that the unabated fired damaged section will not be disturbed in any way. A walk thru was done on September 21' with Certified RACM Demolition Contractors. It was the expert opinion that there is no way to guarantee the structure could be demolished without disturbing the fire damaged section. Therefore, 919-925 Commercial Street has been removed from the RFP, as it will have to be demolished as Regulated Asbestos Containing Material (RACM). Page 235 of 342 ASBESTOS ABATEMENT 1100 GRANT AVENUE & 216-220 COMMERCIAL STREET Bid Tab: October 5, 2017 Bidder Bid Security Engineers Estimate $15,000 Engineers Estimate $28,000 1100 Grant Avenue 216-220 Commercial St AAA Budget Environmental, Inc., Monticello, IA Invalid $5,599 S30,557.02 ECCO Midwest, Inc. Hastings, MN 50/0 $6,500 $51,000 Active Thermal Concepts, Hiawatha, IA ° 50 $11,866 $29,890 REW Services Corporation, Des Moines, IA 5% S14,873 $28,270 Advanced Environmental, Waterloo, IA 5% S8,000 $32,700 New Horizons, LLC, Lincoln, NE 5%S13,950 $52,890 Abatement Specialists, Cedar Rapids, IA 5%S11,335 S34,550 Page 236 of 342 CITY OF WATERLOO Council Communication Demolition services for 222 Walnut Street and 216-220 Commercial Street. City Council Meeting: 10/9/2017 Prepared: 9/6/2016 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 10/4/2017 - 11:08 AM Clerk Office Felchle, Kelley Approved 10/4/2017 - 3:03 PM ATTACHMENTS: Description Type ❑ 216-220 Commercial Street Property Report Cover Memo ❑ 222 Walnut Street Property Report Cover Memo ❑ 216-220 Commercial Street Addendum #1 Cover Memo • 222 Walnut Street Addendum #1 Cover Memo • 222 Walnut Street Demolition Map Cover Memo • Bid Tab Backup Material SUBJECT: Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding demolition services bid to Frickson Bros. Excavating of Evansdale, Iowa in the amount of $38,000 for demolition services at 222 Walnut Street and Lehman Trucking & Excavating, Inc. in the amount of $28,630 for demolition services at 216-220 Commercial Street, and approving the contract, bonds, and certificate of insurance, and instruct the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Noel Anderson, Community Planning and Development Director Recommended Action: Approval Expenditure Required: Unknown Source of Funds: Nuisance Policy Issue: Redevelopment Page 237 of 342 4112!2017 Printable Map Output Black Hawk County Parcel Map Parcel ID: 913-26-205-003 Deed Holder: TY OF WATERLOO Parcel Address: Legend iOat roc hosratal alrpdrt tiradapt parks_ polka heprrag Ralkoadr. Townships Sections W ler I—I PdIteis /� Rights»!.Way £'�l inwusltlp 7J CII !inns ! ` ra Ilroad_ iI e roandam waemnama_ 16-222 COMMERCIAL ST, WATERLOO, IA 5070 parcafdlm readnan}a_ Aallal Phntas Black Haw% Co. Maperoatod withArciMS cgpyryrhii,,le 1392.2001 EMI MG. Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (31 9) 833-3002 Fax: (319) 833-3070 E-mail: auditoro(�co.black-hawk.ia.us.ori Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map Is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes, See the recorded documents for more detailed legal information._ Page 238 of 842 4/12/2017 Framing Wood - Average HVAC Combination FHA - AC L hting Office Buildings (Gen Black Hawk County Detailed Parcel Report 12160: SF 2160: SF 160: SF YARD EXTRAS Description Paving0000, VriatIMIQuantity Plot No. 'Extended Description 1958 ntry Status: Inspected 5,700 SF, Asphalt Parking, Average Pricing 20 Al -15 C'BLK [1544] 76 80 14 17 4 15 20 15 B1 -1S 8 C'BLK [2222] 32 62 A2 -1S C'BBLK [300] 36 A3-15 C'BLK [2160] 80 ate Website Last Updated: 04104/20/7 http:llwww2.co.bl ack-hawk-ia-uslwebs itelbhlmaplbhRepDeLasp?apn=891326205003 Page 239 of 31,2 4/12/2017 Corp Nocor Corp_ Nocorp Gross Value 163,860 0 Homestead Credit $0.00 Black Hawk County Detailed Parcel Report Taxable Value Military Exemption 147,474 0 Disabled Veteran Credit Levy Rate 0.78414 Property Tax Relief Credit $0.00 $0.00 LEGAL g Credit $0.00 Gross Tax $6,014..60 $0.00 ._ Net Tax $6,014.00 Business Property Tax Credit $0.00 ORIGINAL PLAT WATER 00 WEST LOT 2 BLK4SE 30 FT LOT 3 BLK 4 Basis Sq. Ft. /Dimensions LAND Type Office - Genera Style C.Blk - Wood dditional Base Square Feet 2,222 Information; Basement Square Feet 2,222 GBA Square Feet 6226 COMMERCIAL BUILDINGS AND ADDITIONS Description B1 -1S B C'BLK Plumbing Item Sink -Kitchen Toilet Room 1.1.7ssalrel -egg ear Built 1958 Stories Quanti erticals & Horizontals Description Ftr & Fdtn C'BIk or Tie Exterior Wall C'Blk or Tile - Interior Wall D wall or Equiv Size 0: LF Interior Wal Panel - Softwood Windows Incl. w/ Base Fronts/Doors incl. w / Base Basement Excavation, Floor, Li Roof 3 -Ply Compo/ Wood Deck Ceilin Struct. Floor 4" R`Concrete Struct. Suspended Blk-Fiber 0: LF_ 0:LF 0: LF 0: LF of Wall 0: LF Floor Wd Deck on Wood 222: SF 222: SF 222: SF/Story 2222: SF 222: SF 2222: SF 0: SF 222: P/Unit 2222: SF 222: SF 222: SF Floor Cover Carpet Floor Cover Vinyl Tile -Solid Partitions Incl. w 1 Base Framin HVAC Lightin Wood - Avera 0 Combination FHA - AC Industrial - L' ht Type Office - General dditional Information Plumbing Description 1-1S C`BLK Style C.Blk - Wood Base Square Feet 1,544 Basement Square Feet 0 GBA Square Feet 6226 Item Toilet Room Year Built 1960 Area 1544 Stories Quantity 2 erticals & Description Horizontals http:llwww2.ca.hlack-hawk.ia.uslwebsite/bhmaplbhRepDeLasp?apn' 891326205003 Size Page 240 of 42 9/13/2017 Printable Map Output Page 241 of 342 Black Hawk County Parcel Map Parcel ID. 8913-24-308-006 Deed Holder: CHRISTIAN COMMUNITY DEVELOPMENT Parcel Address: 222 WALNUT ST, WATERLOO, IA 50703 @SLa end Beeted a pareeldlm reew,ea roaaname hospital Aerial Photos alrpan Black Hawk Co. - Bredepl park._ parks IwpmB ,`k Wllroads Township* „.' Beckons Water QPanetta Township City Uses rallraad_d'm rrna me roaddim wamrn.me a r... L, I �� ... !a rfl 2," r 3 • Map created with Ar�.sh1s ro A.'Z7/ .r /� '.. • I '4 Copyright '.�, - i `•, -. . 1 I 70 L' d.W ,. " ` lint e^ it .W I ll ,; I ti, •� ° �r� - ' 50ia�rFj... .. ' . r� a °..: . l ' �`-. "w,�A .\- 11' .. rte ^A a ,Y' r+ i F ICI 1992.24:11 [SRI Ins.' * I , 86 f Lot. , ' . Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor(o7co.black-hawk.ia.us.orq_ including for information. Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, plats, surveys, recorded deeds, and contracts, and only contains information required local government purposes. See the recorded documents for more detailed legal Page 241 of 342 9/13/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8913-24-308-006 PDF No. Map Area Deed Holder Tax Mail to Address CHRISTIAN COMMUNITY DEVELOPMENT CHRISTIAN COMMUNITY DEVELOPMENT 306 WALNUT ST WATERLOO, IA 50703-0000 Contract Buyer 15 E WATERLOO - 100% MR Property Address 222 WALNUT ST WATERLOO, IA 50703-1196 Current Recorded Transfer Recorded Document Type D Date Drawn 6/5/2013 Date Filed 6/7/2013 2013 025485 SALES Date 9/9/1994 Amount 65,548 NUTC/T •e SALE TO/BY EXEMPT ORGANIZATION - PRIOR 091 Contract BUILDING PERMIT Date 12/2/2013 Number Amount Reason WA 08467 1,800 Misc 5/17/2012 WA 02523 12,000 Misc 7/10/2009 WA 04274 98,898 Int -Remodel 4/17/2000 WA 0639 2,150 Int -Remodel ASSESSED VALUES/CREDITS ear 017 axable alue Land 0 Multi -Residential Land 7,500 Class Dwelling Building otal • cres 287,840 0 95,340 0 Land Multi -Residential Land 0 6,469 Dwelling Building Total 287,840 0 294,309 Year 2016 Class E 100% Value Taxable Value Land Multi -Residential Land Dwelling Building Total Acres 0 Land 7,500 Multi -Residential and 287,840 Dwelling 295,340 Building 0 Total 0 ,6,469 287,840 0 294,309 Year Class 2015 100% Value Taxable Value Land Multi -Residential Land E Dwelling 0 7,500 287,840 Building 'otal 0 Acres 95,340 0 Land Multi -Residential Land Dwelling Building Total 6,469 287,840 294,309 TAX INFORMATION ASSESSMENT YEAR 2016 PAYABLE 2017/2018 � ,.._ Tax District 941311 - WATERLOO LOGAN UR AMD1 TIF Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 40.33157 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Tax Credit Corp Nocorp $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 LEGAL http:!/www2.co.black-hawk.ia.us/website/bhmap/bh RepDet.asp7apn.891324308006 Page 242 of 30/2 9/13/2017 Black Hawk County Detailed Parcel Report [COOLEY ADDITION LOT 17 BLK 64 LAND Basis Front Rear Side 1 2 Lot Area Acres Front Foot 60 60 140 _Side 140 0 8400 0.193 Totals: 8400 0.193 COMMERCIAL BUILDINGS AND ADDITIONS Type Apartment Additional Information Plumbing Description BLDG 1 Style Brick Veneer + Bsmt Units 8 Base Square Feet 3,008 Basement Square Feet 3,008 GBA Square Feet 6016 fI3-Fixture Bathroom Adjustment Extras Item oilet Room Sink -Kitchen Item Year Buil 1929 Area 3008.2 Stories Quantity 9 1 9 Bsmt Fin - apartments 1C deduct Description Quantity 659 Item Count Extended Description 6016 OPEN BSMT ENTRY 1 Quantity=40.00, Units=Square Feet, Height=0 2S FR OP 1 Quantity=36.00, Units=Square Feet, Height=0 Verticals & Horizontals Porch (Commercial) Description 36 SF, Porch, Low Pricing Size Ftr & Fdtn C'Blk or Tile Ftr & Fdtn Concrete Exterior Wall Brick Veneer 0: LF Interior Wall Plaster on Metal 0: LF 0: LF 0: LF Wall Facing Incl. w / Walls Windows Wood Casement 0: SF 0: LF of Wall Windows Aluminum Casement 0: LF of Wall Fronts/Doors Incl. w / Base 0: LF Basement Excavation, Floor, Li 0: SF Roof 3 -Ply Compo/ Wood Deck Ceiling Plaster and Lath Struct. Floor Concrete 0: SF 0: SF/Story 0: SF Floor Cover Caret Floor Cover Asphalt Tile Partitions Apartment 0: SF 0: SF 0: P/Unit Framing Wood - Light HVAC Forced Hot Air 0: SF 0: SF Lighting Apartment p: SF !Entry Status: Inspected http:llwww2.co.black-hawk. ia.us/website/bhmap/bhRepDet.asp?apn=891324308006 Page 243 of 362 9/13/2017 Black Hawk County Detailed Parcel Report FR BSMT ENT [36] 2S FR OP [36] OPEN B ENT [40] BLOC 1 [3008] Date Website Last Updated: 09/08/2017 httpalwww2. co.black-hawk.ia. uslwebsitelbhmaplbhRep Det.a sp?apn=891324308006 Page 244 of 342 3/3 Addendum # 1 216-220 Commercial Street Demolition Project Issued October 2, 2017 1. Staff has decided that the east wall abutting 224-228 Commercial Street shall be removed down to 4' leaving the footing. 2. Remove the concrete floor entirely. 3. And that 98% Compaction is required during the backfilling of the hole. Page 245 of 342 Addendum # 1 222 Walnut Street Issued October 2, 2017 Demo of 222 Walnut Street 1. All trees, private sidewalks and asphalt parking area in back are to be removed. 2. 98% compaction is required during backfill. Parking Lot Removal 1. All approaches are to be removed and a new curb shall be installed. 2. There is a storm drain outlet in the parking lot that shall be cut at the property line and plugged. Page 246 of 342 222 Walnut Street -Parking Lot Demolition Demolition Remove Storm Inlet in parking lot and plug at property Line Remove Approach and asphalt drive, and parking area Leave Sidewalks Note: Base map data source is Black Hawk County. This map does not represent a survey, no liability Is assumed far the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor, or their employees. The City of Watedoo makes no warranty, express or Implied, as to the accuracy of the information shown on this map, and expressly disclaims liability /or the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etc. located at the Black Hawk County Assessor's Office far complete and accurate information. Citj of Waterloo, Iowa Page 247 of 342 DEMOLITION SERVICES 222 WALNUT & 216-220 COMMERCIAL STREET Bid Tab: October 5, 2017 Bidder Bid Security Engineers Estimate $35,000 Engineers Estimate $25,000 222 Walnut St 216-220 Commercial St Frickson Bros. Excavating, Evansdale, IA 5% Check $38,000 S52,000 Peterson Contractors Inc., Reinbeck, IA 0 5 0 $41,470 $52,042.50 Active Thermal Concepts, Hiawatha, IA 0 5 0 $158,343 $138,985 Lehman Trucking & Excavating, Inc., Waterloo, IA 5% $45,320 $28,630 Benton's Sand & Gravel, Cedar Falls, IA 0 5 0 S38,900 S37,900 Page 248 of 342 CITY OF WATERLOO Council Communication Resolution approving Fiscal Sponsorship Agreement with Waterloo Community Foundation, Kingsley Neighborhood Association, and the City of Waterloo for Prospect Boulevard Tree Planting Project, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 10/9/2017 Prepared: 9/27/2017 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 9/28/2017 - 11:28 AM Clerk Office Even, LeAnn Approved 10/3/2017 - 10:07 AM ATTACHMENTS: Description Type D Fiscal Sponsorship Agreement Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Resolution approving Fiscal Sponsorship Agreement with Waterloo Community Foundation, Kingsley Neighborhood Association, and the City of Waterloo for Prospect Boulevard Tree Planting Project, and authorize the Mayor and City Clerk to execute said document. Submitted By: Todd Derifield, City Forester Request Council approve Fiscal Sponsorship Agreement and authorize the Mayor and City Clerk to sign the Agreement between the Waterloo Community Foundation, Kingsley Neighborhood Association, and City of Waterloo. Kingsley Neighborhood Association members are individually making donations to the Waterloo Community Foundation to help replace the ash trees in their neighborhood on Prospect Boulevard. The Community Foundation will facilitate these donations and forward these funds to the City of Waterloo to purchase replacement trees that will then be hand planted by the neighborhood residents. The estimated project total is $15,000 to replace the 55 trees that will be planted by the neighborhood residents. Funds will be donated by Kingsley Neighborhood residents to the Waterloo Community Foundation and then forwarded to the City of Waterloo. This agreement supports the Strategic Plan Strategy 4.5: Maintain and develop community services and city facilities that support quality of place. There are 55 ash trees in the Boulevard of Prospect Boulevard that will be removed by the city forestry crew in the near future due to their infestation of Page 249 of 342 Background Information: the emerald ash borer. The Kingsley Neighborhood residents have shown great interest in replacing these trees by donating funds to purchase replacements and volunteering to plant them. The Waterloo Community Foundation will be facilitating these donations. Page 250 of 342 WATERLOO COMMUNITY FOUNDATION Fiscal Sponsorship Agreement with Kingsley Neighborhood Association and the City of Waterloo for Prospect Blvd Tree Project The Waterloo Community Foundation ("Foundation") has determined that financial support of the Prospect Blvd. Tree Project ( PBTR) by and between the Kingsley Neighborhood Association (KNA) in Waterloo, Iowa and the City of Waterloo, Iowa ("City), as shown in the attached prospectus (referred to as Exhibit A), will further the Foundation's tax-exempt purposes. Therefore, the Foundation has created a restricted fund designated for PBTR and decided to grant all amounts that it may deposit to that fund, less any administrative charge as set forth below, to the City for the PBTR, subject to the following terms and conditions: 1. The City and KNA will provide its governing documents, a completed IRS Form SS -4, and/or other documentation satisfactory to the Foundation, showing their existence as a tax exempt organization. 2. The City and KNA will use the grant solely for the PBTR described in the accompanying documents and solely in accordance with the approved PBTR budget. The City and KNA will repay to the Foundation any portion of the amount granted which is not used for the PBTR. Any changes in the purposes for which grant funds are spent must be approved in writing by the Foundation before implementation. If the City or KNA breaches this Fiscal Sponsorship Agreement ("Agreement"), or if the City and KNA conduct of the PBTR jeopardizes the Foundation's legal or tax status, the Foundation may withhold, withdraw, or demand immediate return of grant funds. Any intangible property obtained or created by KNA as part of the PBRR will remain property of KNA. 3. The City and KNA may solicit gifts, contributions and grants to the Foundation, earmarked for the Foundation's restricted fund for the PBTR (the "Fund"). The City and KNA's choice of funding sources to be approached and KNA's fundraising and marketing materials are subject to the Foundation's prior approval. All grant agreements, pledges, or other commitments with funding sources to support the PBTR via the Foundation's restricted fund will be executed by the Foundation, The cost of any reports or other compliance measures required by such funding sources will be borne by KNA. 4. The Foundation will assess administrative and investment management fees against the Fund in accordance with the Foundation's published fee schedule, as amended from time to time. The Foundation may also assess the Fund to cover any unusual expenses incurred in connection with the administration of the Fund. Page 251 of 342 Fiscal Sponsorship Agreement Page 2 5. Nothing in this Agreement will constitute the naming of KNA as a Foundation agent or legal representative for any purpose whatsoever except as specifically and to the extent set forth herein. This Agreement will not be deemed to create any relationship of agency, partnership, or joint venture between the parties hereto, and KNA will make no such representation to anyone. 6. KNA and the City shall submit a full and complete report to the Foundation as of the end of KNA annual accounting period within which any portion of this grant is received or spent. The initial report will be submitted by KNA and the City no later than sixty days after the end of KNA's first such fiscal year and subsequent reports, if any, will be due on each anniversary thereafter. The report will describe the KNA and City charitable programs conducted with the aid of this grant and the expenditures made with grant funds, and will report on the KNA and City compliance with the terms of this grant. 7. This grant will not be used in any attempt to influence Iegislation within the meaning of IRC § 501(c)(3). No agreement, oral or written, to that effect has been made between the Foundation and KNA and the City. KNA nor the City will not use any portion of the funds granted to participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office, to induce or encourage violations of law or public policy, to cause any private inurement or improper private benefit to occur, nor to take any other action inconsistent with IRC § 501(c)(3). 8. KNA and the City will notify the Foundation immediately of any change in (a) KNA legal or tax status, and (b) KNA executive or key staff responsible for achieving the grant purposes. 9. The Fund is a component fund of the Foundation and its assets are assets of the Foundation. The Fund is subject to the Foundation's governing instruments including the Foundation's power to modify any restriction or condition on the distribution of funds for any specified charitable purposes or to specified charitable purposes or to specified organizations if in the sole judgment of the governing body (without the necessity of the approval of any participating trustee, custodian, or agent), such restriction or condition becomes, in effect, unnecessary, incapable of fulfillment, or inconsistent with the charitable needs of the community or area served. 10. KNA and the City will allow the Foundation to review and approve the content of any proposed publicity concerning the PBTR prior to release and recognize the Foundation in all publicity materials related to the funded PBTR or program. 11. KNA and the City will allow the Foundation to include information about this grant in the Foundation's periodic public reports, newsletter, news releases, social media postings, and on the Foundation's website. This includes the amount and purpose of financial support provided to the PBTR, any photographs provided to the Foundation, any logo or trademark belonging to the PBTR, and other information and materials about the Project. 12. KNA and the City hereby irrevocably and unconditionally agree, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Foundation, its officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of KNA or the City, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying out the program or PBTR to be funded or financed by the grant, except to the extent that Page 252 of 342 Fiscal Sponsorship Agreement Page 3 such claims, liabilities, losses or expenses arise from or in connection with any act or omission of the Foundation, its officers, directors, trustees, employees or agents. 13. This Agreement will be governed by and construed in accordance with the laws of Iowa. This Agreement will supersede any prior oral or written understandings or communications between the parties and constitutes their entire agreement of the subject matter hereof. This Agreement may not be amended or modified, except in a writing signed by both parties. 14. This agreement shall terminate on June 30, 2018, the PBTR completion date. IN WITNESS WHEREOF, the parties have executed this Fiscal Sponsorship Agreement effective as of ,2017. WATERLOO COMMUNITY FOUNDATION BY: KINGSLEY NEIGHBORHOOD ASSOCIATION CITY OF WATERLOO VICE P ES I ENTGEOF GRIMES DATE: 9/1p i BY: TIM LIND DATE: By: MAYOR QUENTIN HART DATE: ATTEST: CITY CLERK KELLEY FELCHLE DATE: Page 253 of 342 Fiscal Sponsorship Agreement Page 4 Exhibit "A" In addition to the above Fiscal Sponsorship Agreement by and between the Kingsley Neighborhood Association and the City of Waterloo for Prospect Blvd Tree Project, Exhibit "A" describes the roles and responsibilities of all three parties related to completion of the Prospect Blvd. Tree Project. This partnership agreement includes the Waterloo Community Foundation, the City of Waterloo, and the Kingsley Neighborhood Association and ends on July 1, 2018. The project is necessary due to the anticipated removal of 55 ash trees within the boulevard of Prospect Blvd. (due to the Emerald Ash Borer invasion) and neighborhood efforts to fund tree replacement in their neighborhood and more specifically within the publically owned, grassy center median of Prospect Blvd (but NOT the publically-owned land between the curb line and property line), approximately between W. 4th Street and Ridgeway Avenue. Neighborhood efforts are directed to fundraising for tree replacement, due to the City of Waterloo's lack of funding for tree replacement within the project area. Project Area: the publically owned, grassy center median of Prospect Blvd, approximately between W. 4'h Street and Ridgeway Avenue in the City of Waterloo, Iowa. Estimated Project Cost: $15,000 (based on estimated purchase price of $250 per tree x 55 trees, plus small contingency) Project Timetable: 1. August 29, 2017 -- Hold Neighborhood Meeting at Byrnes Park Clubhouse 2. September 15 to December 31, 2017 -- Fundraising occurs for project 3. October 1 to December 31, 2017 — City removes trees from boulevard of Prospect Blvd. 4. January I to January 31, 2018 — City Forester places tree order for "Boulevard Only Trees" with nurseries 5. March 15 to May 1, 2018 -- Volunteers plant boulevard of Prospect Blvd. 6. June 30, 2018 — project completed Partner Responsibilities: 1. City of Waterloo: a. Select ash trees subject to removal b. Remove selected trees during Fall/Winter of 2017 c. Order trees for boulevard, based on balance of available donated funds d. Support volunteers in their 2018 spring planting efforts e. Provide Foundation with invoice detailing costs of purchased trees. Page 254 of 342 Fiscal Sponsorship Agreement Page 5 2. Kingsley Neighborhood Association: (lead by Tim Lind, Tom Lind, Jim Lind and Rick Smith) a. Demonstrate and model the willingness of Kingsley Neighborhood to work together and address an issue b. Implement project plan c. Solicit funds for tree replacement d. Organize volunteers to plant trees, water and care for trees after planting occurs e. Serve as liaison with City Forestry department on neighborhood concerns and questions f. Encourage homeowners to acquire replacement trees g. Regularly communicate with neighbors via their neighborhood web site. 3. Waterloo Community Foundation a. Act as fiduciary of all donated funds, including establishing a project -specific savings account b. Report donation totals prior to city's placement of tree order c. Acknowledge donor gifts greater than $100 d. Remit invoiced amount to the city for trees purchased for boulevard e. Disperse any remaining funds in account to City of Waterloo upon project completion (June 30, 2018). Page 255 of 342 CITY OF WATERLOO Council Communication Resolution approving completion of Project and Recommendation of Acceptance of work performed by Plumb Tech of Waterloo, Iowa, in the amount of $19,556.00, and approving payment of Pay Estimate No. 2 (Final Project Retainage) in the amount of $977.80, in conjunction with the FY2017 Replacement of Roof Mounted Air Conditioning Units Project for the General Aviation Terminal Building at the Waterloo Regional Airport. City Council Meeting: 10/9/2017 Prepared: 10/2/2017 REVIEWERS: Department Airport Clerk Office ATTACHMENTS: Description Reviewer Felchle, Kelley Felchle, Kelley Action Approved Approved Type D Copy of Pay Estimate No: 2 (Final - Project Retainage) Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Date 10/4/2017 - 3:34 PM 10/4/2017 - 3:34 PM Resolution approving completion of Project and Recommendation of Acceptance of work performed by Plumb Tech of Waterloo, Iowa, in the amount of $19,556.00, and approving payment of Pay Estimate No. 2 (Final Project Retainage) in the amount of $977.80, in conjunction with the FY2017 Replacement of Roof Mounted Air Conditioning Units Project for the General Aviation Terminal Building at the Waterloo Regional Airport. Submitted By: Keith Kaspari, Airport Director Approve the request by Staff to move forward the closure of this improvement. This payment No: 2 (Final Pay Estimate), is Staff recommending final acceptance and payment for the completion of work by Plumb Tech for the replacement of two (2) old roof -mounted Air Conditioning Units on the General Aviation Terminal (F BO) Building at the Airport. The total cost of this project was $19,556.00. This final Pay Estimate, is: $977.80. All funds for this project are provided via the FY -2017 grant as issued by the Iowa Department of Transportation and their Office of Aviation, through the Commercial Service Vertical Infrastructure (CSVI) program. This project complies with the City of Waterloo's Strategic Planning, as Page 256 of 342 Policy Issue: Alternative: Background Information: Legal Descriptions: follows: Goal No: 3, and Strategy Nos: 3.1, 3.3, 3.4, 3.5 & 3.7. Goal No: 4, and Strategy Nos: 4.1 & 4.5. No project alternatives were selected for this project. This project, continues the physical improvement of City -owned and leased facilities via IDOT issued grants that requires no City, or Airport Department matching funds. Not Applicable to this request by Staff. Page 257 of 342 AEcom imaginer. Mr. Keith Kaspari Director of Aviation Waterloo Regional Airport 2790 Livingston Lane Waterloo, IA 50703 SUBJECT: General Aviation Terminal HVAC 2017 CSVI Program State Contract No. 18516 Waterloo Regional Airport Waterloo, Iowa AECOM ID No. 60532584 Dear Mr. Kaspari: Ari. 500 SW 7th Street Des Moines A, 50309 USA aecom.com September 20, 2017 Please find enclosed two (2) copies of Pay Estimate No. 2 (Final) for the above -referenced project. We have reviewed this pay estimate and find it to reflect the current work completed in accordance with the plans and specifications. All closeout documentation has been received and found to be complete. We recommend final acceptance of the project. Final payment should be processed after the 30 day period required by Iowa law after project acceptance by City Council. We recommend payment to Plumb Tech Inc. in the amount of $977.80 which is the final release of retainage. If you have any questions or require additional information, please feel free to contact our office at your convenience. Yours sincerely, David B. Hughes, P.E. Enclosure: As noted cc: Mr. Brett Behrends, Plumb Tech (wlenclosure) Mr. Doug Schindel, AECOM P:450550592 ALO Ivry C CRS \300_Communie:Mions, 10_lien kk0920'7.iir2 dmk aecom:com 111 Page 258 of 342 0 C$. ® ® Of.: .,.q m to c o ki Z F- LI! = a•n wE a m " Q� 00 V 2 I:Li-0o c 4Q O v _. U -80 +. 8 QQ77 si co, za o C ". T Jp V - 0) 0' R. lc .0p 0 E. '12 wt ..1 -1 y • 'C +' O Vt S) .0 oo i-. K3 �' U : -0 p a ,a.:'°: M ro 4 "° -c ca 00.x5 U lV > o Q. 0'o go W o9 te, r,ao F,y„Um� as a, C Z. 6) T F-. g : CS Pg GO September 30, 2017 d a al U 0 0 0 0 ,. .. . Q O .O -Q O . fi In Cn YT O m ..n k .ao n 0-, � p O 0„ 6 Qr .j � .. C' C C7 ry a L . Q- 7 <r. - ®'C'I a0 2 $'j 131 m �� 111 ar o 8 ”' F D. c r...1 c '�2 `" ,c-CDQs .. "a P -. .. i F- f3 .0 0 U �.0 ®W F- g � m. 4 i.A : C. V z 8 1E 0 O V O to a7 P 0 Gen Aviation HVAC Replcements CONTRACT FOR: CONTF September 15, 2017 CONTRACT DATE: tl 0 0 v N N V 00 0) o U F� O ers U m X �0) ri .9 ,-U Z O C) 00 6FS 5, O Total Retainage (Lines 5a + Sb, or Total in Column I of G703). z LU01 LU 00 a N U N EFS O O C7 00 r.0 t) ai CO] C QO 00 D ca. 0 Q V3 4.4 O C> fH op d Q Li a; _ 00 E '47 1. 5 o pry 6 ems. 0 0 0 g L .o 8 �. .C4 ND Fcet. 0 a *4' = Page 259 of 342 043 N ao 0 bo 411 C ¢ O O .rl 4.1. 0. C ©. I— ia.: r2.) Q Q r 0 al W g E y Ammo C 7.4 g O' Ecy l..i 6 t W b g o .-.2 C o 4'a spa `F U~- <C3 8 L., ,, CD t -i - Olt rn:0 ,' 3 CIO0... o 0oE 7s •Q = o LL ou•.2 1E' PI e: ' -6--a• A C3 04 RETAINAGE (if variabte rale) 0 Q 6,9 0 O 64 Z co° w` w OC) O bs O 0 O b4 CD C.: o '�' o 0 rr a` b O TOTAL COMPLETED AND STORED . TO DATE (D+E+F`) O 4 k u% G\ 4 0 .45 'n .41 Q` bp9 w MATERIALS PRESENTLY STORED (Not inDorE) Q 0 O 6 G O I a.... a WORK COMPLETED THIS PERIOD O 0 0 0 FROM PREVIOUS APPLICATION (D E) O co `O v-} 0;' Q' '4::, Vl Cc SCHEDULED VALUE 0 `45 .4") '.4 O. 0 1/40C v] Cr) &4 DESCRIPTION OF WORK v ECi— (....) C3 d GRAND TOTAL • P Page 260 of 342 CITY OF WATERLOO Council Communication Resolution approving application to the Iowa Department of Transportation for renewal of a one year permit to establish and sign a snowmobile trail within the right-of-way of State highways within the City limits of Waterloo. City Council Meeting: 10/9/2017 Prepared: 10/12/2016 REVIEWERS: Department Clerk Office ATTACHMENTS: Description D ID OT Application SUBJECT: Submitted by: Recommended Action: Summary Statement: Reviewer Higby, Nancy Action Approved Type Backup Material Date 10/12/2016 - 1:20 PM Resolution approving application to the Iowa Department of Transportation for renewal of a one year permit to establish and sign a snowmobile trail within the right-of-way of State highways within the City limits of Waterloo. Submitted By: Kelley Felchle, City Clerk Approve application. This is an annual right-of-way permit to allow for the maintenance of snowmobile trails within the right-of-way of State highways in the City of Waterloo. A letter from Five Star Snow Trails Association, Inc., list of work to perform, and application are attached. Page 261 of 342 C 1owA DOT Fern 810028 (01-14) APPLICATION TO PERFORM WORK WITHIN STATE HIGHWAY RIGHT-OF-WAY FOR DEPARTMENT USE ONLY Permit Number Highway Number (SEE ATTACHED LISTING) County Black Hawk DOT Project Number N/A Expiration/Completion Date 04/15/I8 AVAILABLE UPON REQUEST) APPLICANT /INDIVIDUAL OR COMPANY) (ASSISTANCE FROM DEPARTMENT First Name Tony Middle D Last Name French Phone Number 319-610-1171 Ext. Company Name Five Star Snow Trails, Inc Phone Number 319-6I0-1I7I Ext. Street Address 2202 Minnetonka Drive City/Town Cedar Falls State IA ZIP Code 50613 WORK TO BE ACCOMPLISHED Approval is hereby requested to enter within the state right-of-way and to complete the proposed work as detailed on the attachments and further described as follows: Snowmobile Trail and Trail Crossing Locations as indicated on the attached listing. Trail is located partially within the city limits of Dunkerton and Waterloo. All crossings shall go into effect after all signs along the highway have been installed by IDOT forces. All signs placed on the ROW by the applicant shall be removed by the applicant. and shall be located as shown on the detailed plan attached hereto. (See current Iowa Department of Transportation Utility Accommodation Policy for submittal of detailed plan requirements.) WORK SITE LOCATION The proposed work as described above is located in Section Range (SEE ATTACHED LISTING) on Highway No. generally located (miles) (direction) from (city, county line, or other land line). Work proposed is more specifically located as being from (Milepost #) and (Highway Station) to (Milepost #) and (Highway Station) on the side of highway. , Twp. (SEE ATTACHED LISTING) Applicant Signature and Agreement The undersigned have read the stipulations of this permit agreement as stated as well as attachments which may be included and by signing this application agree to abide by all stipulations and to complete the work as proposed in compliance with the stipulations and attachments within one year from the date Department approval is received for said request. Failure on the part of the applicant to abide by the stipulations or to construct the work desired as stipulated and within the time frame stated shall render this agreement and request null and void. The undersigned also agrees to save harmless the State of Iowa and the Iowa Department of Transportation from any damage or losses that may be sustained by any person or persons on account of the conditions and requirements of this agreement. Applicant Name (First, MI, Last- Print or Type) Tony D. French Applicant atur�dptter Gipv Cif ate CITY ACTION (IF PROPOSED WORK IS WITHIN AN INCORPORATED CITY, CITY ACTION IS REQUIRED) 'The undersigned city joins in the grants embodied in the above permit executed by the Iowa Department of Transportation on condition that all of the covenants and undertakings therein running to the Iowa Department of Transportation shall inure to the benefit of the undersigned city and recommends action on said permit application as noted below by the delegated city official". 111 Recommend Approval Do Not Recommend Approval [] None Required Handwritten Signature Title Date Type or Print Name (SEE ATTACHED CITY ACTION SHEETS) Authorized Official for the City of (SEE ATTACHED CITY ACTION SHEETS) FEDERAL HIGHWAY ADMINISTRATION ACTION (DEPARTMENT REPRESENTATIVE WILL REVIEW THE REQUEST AND OBTAIN FHWA ACTION, WHEN NECESSARY) Recommend Approval Do Not Recommend Approval ❑ None Required Authorized FHWA Representative Signature Date Page 1 of 2 (DOT Final Action and Agreements on next page) Page 262 of 342 DEPARTMENT OF TRANSPORTATION FINAL ACTION Application Approved Li Application Denied Permit Number. Authorized Highway District Representative Daryl Erickson, EOT Signature Date Notice of intention to commence activities on the highway rights-of-way shall be submitted by the applicant a minimum of 48 hours prior to actually commencing the activities as herein granted by this approved application. Notice is to be given to the following Iowa Department of Transportation representative: Local DOT Contact Person (Type or Print Name) Barry Thede Waterloo Area Supervisor Phone Number 319-233-3055 Street Address 1875 West Ridgeway Avenue City/Town Waterloo State IA ZIP Code 50704 AGREEMENTS The applicant agrees that if granted a permit to do said work the following stipulations shall govern. 1. The applicant shall carry on the construction, repair, and maintenance with serious regard to the safety of the traveling public and adjacent property owners and shall save the State and the Iowa Department of Transportation harmless of any damage or losses that may be sustained by the traveling public on account of such construction, repair, or maintenance operations. 2. The applicant shall indemnify and save harmless the State of Iowa, its agencies, and employees, from any and all causes or actions;suits at law or inequity, for losses, damages, claims, or demands, andfrom any and all liability and expense of whatsoever nature, arising out of or in connection with the applicant's use or occupancy of the public highway. 3. The applicant shall hold the State and the Iowa Department of Transportation harmless of any damage that may result to said highway because of the construction or maintenance of the facility, and shall reimburse the State or the Iowa Department of Transportation for any expenditures that the State of Iowa or the Iowa Department of Transportation may have to make on said highway rights-of-way on account of said applicant's construction or maintenance activity or lack thereof. 4. Traffic protection shall be in accordance with Part VI of the current Manual on Uniform Traffic Control Devices for Streets and Highways. The applicant shall be responsible for correctly using signs as needed while work is in progress. Flagging operations are the responsibility of the applicant. 5. Before beginning any work within the highway rights-of-way, it is the responsibility of the applicant to contact utility companies whose installations may be affected or encountered. Contact should be made at 1-800-292-8989, a minimum of 48 hours in advance of starting construction. If the work requested in this application should cause a need to relocate or modify an existing utility, any cost associated shall be as negotiated between the applicant and the utility owner. 6. A copy of the approved application shall be available on the job site at all times for examination by Department of Transportation officials. 7. The applicant shall seed and mulch all disturbed areas within the highway right-of-way and shall be responsible for the vegetative cover until it becomes well established. Any surfaced areas such as driveways or shoulders and sodded waterways and plantings which are disturbed shall be restored to their original condition. 8. If the proposed work results in a pool of water on the applicant's property, this pool of water will be exclusively owned, controlled, and maintained by the applicant. That part of the modification located on highway right-of-way will be maintained by the lows Department of Transportation for road purposes only. 9. The applicant shall maintain any drainage structure built within the right-of-way that is built for the benefit of the applicant and not necessary for highway use. 10. This permit is subject to any laws now in effect as well as any new laws which may be hereafter enacted and all applicable rules and regulations of local, state, and federal agencies. 11. This permit is subject to all the rules and regulations of the Iowa Department of Transportation, and to revocation by the Iowa Department of Transportation at any time and at no cost to the Department, when in the judgment of the Department it is necessary in the improvement or maintenance of the highway or for other reasonable cause. 12. The applicant agrees to give the Iowa Department of Transportation 48 hours notice of intention to start construction or perform maintenance on the highway right-of-way. Any modification to the proposed work shall be approved by the Department prior to making the change. 13. Unless specifically noted in item #15, all work performed within the right-of-way shall be restricted to a time frame of 30 minutes after sunrise to 30 minutes before sunset. 14. After November 24, 2008, all personnel in the highway right-of-way shall wear ANSI 107 Class 2 apparel at all times when exposed to traffic or construction equipment. 15. All proposed work covered by this permit shall be at the applicants expense. The applicant shall reimburse the Iowa Department of Transportation for any materials removed from the highway right-of-way described as follows: 16. The following special requirements shall apply to this permit: PLEASE NOTE: The sponsor agrees to hold harmless the State of Iowa and the Iowa Department of Transportation and to indemnify them from any claim, demand or action by or on behalf of any person or entity arising out of or in connection with anything having to do with the snowmobile route, including, but not limited to, its establishment, construction, use, maintenance, signing, configuration or existence. Disclosure Statement The information furnished on this form will be used by the Department of Transportation to determine approval or denial of the application. Failure to provide all information will result in denial of the application. Information furnished is public information and copies may be provided to the public upon request. Page 2 of 2 Page 263 of 342 CITY ACTION (IF PROPOSED WORK IS WITHIN AN INCORPORATED CITY, CITY ACTION IS REQUIRED) "The undersigned city joins in the grants embodied in the above permit executed by the Iowa Department of Transportation on condition that all of the covenants and undertakings therein running to the Iowa Department of Transportation shall inure to the benefit of the undersigned city and recommends action on said permit application as noted below by the delegated city official". ❑ Recommend Approval ❑ Do Not Recommend Approval ❑ None Required Handwritten Signature Title Date Type or Print Name Authorized Official for the City of WATERLOO 3A Page 264 of 342 IOWA DEPARTMENT OF TRANSPORTATION Application to perform work within State Highway Right -of -Way FIVE STAR SNOW TRAILS ASSOCIATION Snowmobile Trail and Crossing Locations -Black Hawk County 1 Crossing of US 218 in Waterloo at Marigold Dr, milepost 176.84. 2. Marked, "ungroomed" trail along east ditch of US 218 from Marigold Dr in Waterloo, milepost 176.84, to bridge at the north Washburn city limits. 3. Install a temporary bridge in the east ditch of US 218 over the small creek at the north Washburn city limits. (NO SIGNING REQUIRED ON ROADWAY) 4. This item was completely removed and the number retained to avoid renumbering balance of items. 5. Marked, "groomed" trail along east ditch only, of US 218 from the convenience store at 7112 LaPorte Road in Washburn to East Schrock Road, southeast of Washburn. 6. 7. Marked, "groomed" trail along both ditches of US milepost 173.74 to LaPorte City north city limits. Crossing of US 218 at East Schrock Road, milepost 173,74. 8. This item was completely removed and the number balance of items. 9. This item was completely removed and the number balance of items. 10. This item was completely removed and the number balance of items. * 11. This item was completely removed and the number balance of items. 12. This item was completely removed and the number balance of items. 4 Black Hawk County-2017.docx 218 from East Schrock Road, retained to avoid renumbering retained to avoid renumbering retained to avoid renumbering retained to avoid renumbering retained to avoid renumbering Page 265 of 342 IOWA DEPARTMENT OF TRANSPORTATION Application to perform work within State Highway Right -of -Way FIVE STAR SNOW TRAILS ASSOCIATION (Cont'd) Snowmobile Trail and Crossing Locations -Black Hawk County (Cont'd) * This item was completely deleted due to re construction of the interchange of US 218 and County Road C57. There is no longer snowmobile access to that area. Balance of items are the same as shown on the 2016 application. Note: Marked, "groomed" trail indicates that a track driven motorized trail grooming tractor pulling a snow drag will be operating to prepare the trail for snowmobile use and special signs applicable to snowmobile trails will be installed. Note: Liability insurance for the Five Star Snow Trails Association is covered on the "Land Owners as Additional Insureds" page on the enclosed Certificate of Insurance for Sno Hawks, Inc. All towns involved and the Iowa Department of Transportation are covered by the additional insured that is listed as "THE STATE OF IOWA AND ALL OF ITS POLITICAL SUBDIVISIONS". 6 Black Hawk County-2017.docx Page 266 of 342 CERTIFICATE OF LIABILITY INSURANCE DATE IiSIhiIDDIY1'YYj I 10/03/201 n" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT I( the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and Conditions of the policy, certain policies may require an endorsement. A statement on this certifieat4 does not confer rights to the certIficate holder in lieu of such endersement(s). PRODUCER r;,,i�r•.LI Dale \:'1,:i:; V gi V Insurance Agency Inci MC, FxPI.563-547-2161 FAX NA)! 563-547-2046 Po3OX 1 54...1 I I.a, Ail. r15Ura 1C�1! ctlVail!idilt:;'�C?m r� :.1i113..i,,;„ I Crisco IA 52136 INSURER/SI AFFORDING COVERAGE PAM is INSURER A. Dakota Fire Insurance Co. 10063 INSURED • S(\10 HAWKS INC W2 2 ASTER LANE WATERLOO IA 50701 INSURE D r C INSURER D INSURER i= : I INSURER 1:: COVERAG i REVISION NUMBER: CERTIFICA E NUMBER: 20161 003151i71 ) I 1 THIS IS TO CE 71FY THAT THE POLICIES OF INSURANCE Li �.- _..., �__ ._ STED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE ILIAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS /ND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADUL SUER POLICY EFF POLICY CXC l.TR.._.._.. ..._ TOE OF INSURANCE _-I65^WYD. ..._... POLICY IVilhi Brk IP4t 0,0YYYY'! NM 70 WVIiVYI__.. _.. „_.. ...17Ail7,c., X COMMERGIALCIENERAL LIABILITY EACH C)CC{ll- PSWE LIAMAlSE IRE=NI EO Ci1\C, S-LAA.DE OCCUR ri;<I-PSIScrS (1 :a orra,rer,r,--, MED EXE (ilfry erre Fer:;r, - A10/01/2016 1U1G112(i'I7 pErte:'varlC :s A, :v Ir:.11ll; ...•_ I.7RAI_ A£GGR{ EA.ir: PRODI_I TS- COMP/OP AD, _. : ;;;,i 1;A? LIMIT APPLIES r'liav PRO- JECT ? ki: LIABILITY LIABILITY 4078753 -�-"- - .. ANY Al.1111 PODII. Y INJURY 1,F ..t hr,"s5r1 04VriED i 'SCHEDULED EJi_ILY;;N JURY(Pti- ai.rGidertli II A'oiTOf_IiONLY AUICS IIIFiEC: NON—OiNNI_LS l.;r'f;r','17iir-ii,•.; . AUTOS ONLY AUTOS ONLY - - UMBRELliA LIAB OCCUR EAC I UCCU Rr:Er OM EXCESS 0A4 C:7 BRIMS -MADE AGifiBEGATr- DED RETENTION;?. _-_......... .... WORKERS CO# PENSATION _.- I - .L a FIJI! AM) EMPLOYERS. LIAIVLITY Yr N ANYPROPRIET RI1ARTNERiEXECUTIVE F. L EACH ACCIDENT OFFICEWMEM £REY,CLUDED? L_ J N 1 A E (Mandatory In 1.0E I- DISEASE - EA EMPLOYEE OYEE '> rJFSCRIPIP014 Iii= OPERATIONS 6eicei =: >- DISEASE-rkSIE - EiDUCIif li;?Il. -I'. DESCRIPTION OF OPERATIONS f LOCATIONS ! VEHICLES IACORC WI, Additional Ramssks 5:.iie Suie, may he a14n0e- if ;nor' spece is required) 1,000,000 0 1.000,00D1 OI Snowmobile Club and Trail Liability Insurance, including, liability coverage for (2) groomers and (1) ATV (used for trail maintenance only). Additional insured for trail usage: City of Janesville, 227 Main Street, Janesville IA 50647; Five Star Snow Trails {assn, 5912 Aster Lane, Waterloo IA 50701; The State of Iowa & All of its Political Subdivisions, Wallace State Office l3uilding, Des Moines IA 50319, See attached form CG7501 regarding contracted landowners for trail usage. Premise liability coverage is Excluded on this policy C.I PTi:lc:At OLDER t ANGEL L AfIUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AI.I DID {ITE,', k -r fIEI'IItr_SEilTAT3VE_ 1088-2015 ACORD CORPORATION. Ali rights reser red. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Page 267 of 342 COMMERCIAL GIiaNERAL. Li ABILITY THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY ADDITIONAL INSURED ,.,u DES GNATED PERSON OR ORGANIZATION — VICARIOUS LIABILITY This endorsement modifies insurance provided under the following COMMERCIAL GENERAL. LIABILITY COVERAGE FORM SCHEDULE Nanv Of Additional insured Persons) Or Organization(s): ALL STATE i' SNOWMOBILE ASSOCIATION N AND SNOWMOBILE CLUB DESIGNATED TRAIL LANDOWNERS - • F OR LST OF LAND FOR SNOWMOBILE TRAIL_ U /L,CE ONLY, • information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who is An insured is amended to in- clude lude as an additional insured the person(s) €7r organization(s) shown in the Schedule, but. only with respect to liability for "bodily injury", 'property dam- age" or "personal and advertising injury" caused, in who e, by your acts or omissions or the acts or omi. cion of those acting on your behalf: 1. rr the performance of your ongoing operations; Or n connection with your premises owned by or iented to you. However, the insurance afforded to such additional ire s(ed only applies to the extent permitted by lrvN. B. This insurance does not apply to any "bodily injury' "prope:rty damage" or "personal and advertising in- jury" resulting from any act or omission by, or willful rnis9onduct of the additional insured shown in the Schrpdule, whether the sole or a contributing cause of the oss. The coverage afforded to the additional insured is limited solely to the additional insured's "vic rious liability" that is a specific and direct result of your conduct. "Vicarious liability' as used in this endorsement means liability that is imposed or the 'additional in- sured solely by virtue of its relationship with you, and not due to any act or omission of the additional in- sured. n - sured. C. With respect to the insurance afforded to these ad- ditional insureds, the following is added to Section tll Limits Of' Insurance: If coverage provided to the addition&, insured is re- quired by a contract Or agreement, the most vie will pay on behalf of the additional insured is the amount of insurance: `i,, Required by the contract or agreement; or 2. Available under the applicable Limits of Insur- ance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of insurance shown in the Declarations. OG7501f 0-' 3) includes copyrighted material of ISO I'ropsertica Iric. %vith its permission. pegs '1 of I Page 268 of 342 CLUB NAME: SNO HAWKS, INC. LANDOWNERS AS ADDITIONAL INSURED FOR CLUB CONTRACTED TRAIL USAGE ONLY City of Janesville Iowa 227 Main Street Janesville, IA 50647 The State of Iowa & All of its political Subdivisions Wallace State Office Building Des Moines, IA 50319 Five Star Snow Trails Association 5912 Aster Lane Waterloo, IA 50701 Page 1of]. Page 269 of 342 CITY OF WATERLOO Council Communication Resolution approving an agreement with the Waterloo Community Foundation to establish a Waterloo Fire Rescue Memorial Fund, and authorize Fire Chief to execute said documents. City Council Meeting: 10/9/2017 Prepared: 10/3/2017 REVIEWERS: Department Reviewer Action Date Fire Rescue Treloar, Pat Approved 10/3/2017 - 4:23 PM Clerk Office Felchle, Kelley Approved 10/4/2017 - 2:54 PM SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Resolution approving an agreement with the Waterloo Community Foundation to establish a Waterloo Fire Rescue Memorial Fund, and authorize Fire Chief to execute said documents. Submitted By: Pat Treloar, Fire Chief Approve Waterloo Fire Rescue would like to join forces with the Waterloo Community Foundation to create The Waterloo Fire Foundation that will focus on community outreach, as well as EMS based educational scholarships. Waterloo Fire Rescue command staff have been working with the family of Greg Freshwater to establish a "Greg Freshwater Memorial Fund". This fund will focus on benefiting W F R personnel who are attending paramedic school. A community outreach fund would also be established to allow for personnel to engage with our citizens that are in need of assistance. none Page 270 of 342 CITY OF WATERLOO Council Communication Resolution authorizing a Letter of Support on behalf of a request received by American Airlines, to require the enforcement of the United States' Open Skies agreements, as currently written, thereby opposing unfair subsidization by the foreign flag carriers such as Emirates, Etihad Airways and Qatar Airways, and authorize the Mayor to draft and execute said document. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 REVIEWERS: Department Reviewer Action Date Airport Kaspari, Keith Approved 10/5/2017 - 2:50 PM Clerk Office Even, LeAnn Approved 10/5/2017 - 6:23 PM ATTACHMENTS: Description Type D PDF Copy of the Supporters for Open and Fair Skies Cover Memo D Draft Letter for Signature By Mayor Hart Cover Memo D Key Points for Gulf Carrier Subsidies Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Resolution authorizing a Letter of Support on behalf of a request received by American Airlines, to require the enforcement of the United States' Open Skies agreements, as currently written, thereby opposing unfair subsidization by the foreign flag carriers such as Emirates, Etihad Airways and Qatar Airways, and authorize the Mayor to draft and execute said document. Submitted By: Keith Kaspari, Airport Director Approve of the request by Staff and direct the Mayor to provide signature of a Letter of Support to the request by American Airlines. This allows us to continue the support of American Airlines legislative advocacy. As supporters come on board, the list of supporters will also be updated. Staff is going to move this forward to our local Chamber, CVB, State Reps and Sens, IDOT, Office of Aviation, Office of Governor Kim Reynolds, and the Executive Board for the Iowa Public Airports Association. None Not Applicable for this request by Staff. This request complies with the City of Waterloo's Strategic Plan, as follows: Page 271 of 342 Policy Issue: Alternative: Background Information: Goal No: 3, and Strategy No: 3.7. Not Applicable for this request by Staff. For many years now (Since 2004), the governments of the United Arab Emirates (UAE), and Qatar, have directed more then $50 Billion dollars in subsidies to their State -Owned Airlines, as follows: 1. Emirates Airways; 2. Etihad Airways; and, 3. Qatar Airways. As state-owned airlines, they are subsidized by their respective goverments, which undercuts the ability to the United States privately held and publicly traded airlines (Exs: American Airlines, United Airlines and Delta Air Lines) to operate on a truly even -playing field for the cost of airline operations. If it continues to go unchecked, could have significant air service impacts to communities throughout the United States, and to the three (3) International airlines such as American, United and Delta, and direct the Mayor to submit a Letter of Support on behalf of the City of Waterloo. Therefore, they (UAE's airlines) are operating in contrast with the current provisions of the United States' "Open Skies" agreements for fair trade and commerce. Legal Descriptions: Not Applicable for this request by Staff. Page 272 of 342 Partnership for Open & Fair Skies Supporters PARTNERSHIP FOR -.did!%10 OPEN & FAIR SKIES A LEVEL PLAYING FIELD FOR ALL Mayors • Abilene Mayor Norm Archibald (TX) • Atlanta Mayor Kasim Reed (GA) • Augusta Mayor Hardie Davis (GA) • Brainerd Mayor James Wallin (MN) • Brooklyn Center Mayor Tim Wilson (MN) • Brownsville Mayor Tony Martinez (TX) • Burnsville Mayor Elizabeth Kautz (MN) • Charleston Mayor Joseph Riley (SC) • Charlotte Mayor Dan Clodfelter (NC) • Chicago Mayor Rahm Emanuel (IL) • Columbia Mayor Robert McDavid (MO) • Columbia Mayor Stephen Benjamin (SC) • Concord Mayor Scott Padgett (NC) • Concord Mayor Timothy Grayson (CA) • Conference of Western Wayne Mayors (MI) • Corpus Christi Mayor Nelda Martinez (TX) • Covington Mayor Sherry Carran (KY) • Dearborn Heights Mayor Daniel Paletko (MI) • Decatur Mayor Mike McElroy (IL) • Detroit Mayor Mike Duggan (MI) • Downriver Conference of Mayors (MI) • Dubuque Mayor Roy Buol (IA) • Duluth Mayor Don Ness (MN) • Eden Prairie Mayor Nancy Tyra -Lukens (MN) • Elizabeth Mayor J. Christian Bollwage (NJ) • Fairburn Mayor Mario Avery (GA) • Fargo Mayor Tim Mahoney (ND) • Fort Worth Mayor Betsy Price (TX) • Gloucester Township Mayor Dave Mayer (NJ) • Godfrey Mayor Michael McCormick (IL) • Grand Forks Mayor Michael Brown (ND) • Hallandale Beach Mayor Joy Cooper (FL) • Houston Mayor Annise Parker (TX) • Humble Mayor Merle Aaron (TX) • International Falls Mayor Bob Anderson (MN) • Irving Mayor Beth Van Duyne (TX) • Johns Creek Mayor Michael Bodker (GA) • Killeen Mayor Scott Cosper (TX) • Knoxville Mayor Madeline Rogero (TN) • Laguna Vista Mayor Susie Houston (TX) • Lansing Mayor Virg Bernero (MI) • Laredo Mayor Pete Saenz (TX) • Las Cruces Mayor Kenneth Miyagishima (NM) • Little Rock Mayor Mark Stodola (AR) • Louisville Mayor Greg Fischer (KY) • Mesa Mayor John Giles (AZ) • Miami -Dade County Mayor Carlos Gimenez (FL) • Midland Mayor Jerry Morales (TX) • Minneapolis Mayor Betsy Hodges (MN) • Monroe Mayor Jamie Mayo (LA) • Newark Mayor Ras Baraka (NJ) • Newport News Mayor McKinley Price (VA) • North Wilkesboro Mayor Robert Johnson (NC) • Ocala Mayor Kent Guinn (FL) • Orland Park Mayor Daniel McLaughlin (IL) • Palm Bay Mayor William Capote (FL) • Pembroke Pines Mayor Frank Ortis (FL) • Plainfield Mayor Adrian Mapp (NJ) • Pontiac Mayor Deirdre Waterman (MI) • Port Isabel Mayor Joe Vega (TX) • Romulus Mayor LeRoy Burcroff (MI) • Salt Lake City Mayor Ralph Becker (UT) • Schaumburg Mayor Al Larson (IL) • St. Petersburg Mayor Rick Kriseman (FL) • Sterling Heights Mayor Pro Tem Doug Skrzyniarz (MI) • South Padre Island Mayor Barry Patel (TX) • Tallahassee Mayor Andrew Gillum (FL) • Tamarac Mayor Harry Dressler (FL) • Taylor Mayor Rick Sollars (MI) • Taylorville Mayor Greg Brotherton (IL) • Trenton Mayor Eric Jackson (NJ) • Trenton Mayor Kyle Stack (MI) • Tyler Mayor Martin Heines (TX) • Waco Mayor Malcolm Duncan, Jr. (TX) • Warren Mayor Doug Franklin (OH) • Westlake Mayor Dennis Clough (OH) • West Palm Beach Mayor Jeri Muoio (FL) • West Hollywood Mayor Lindsey Horvath (CA) • Wichita Falls Mayor Glenn Barham (TX) • Winston Salem Mayor Allen Joines (NC) Page 273 of 342 Partnership for Open & Fair Skies Supporters PARTNERSHIP FOR ...gall,' OPEN & FAIR SKIES A LEVEL PLAYING FIELD FOR ALL Other Elected Officials • Andy LaBarre, Washtenaw County Board of Commissioners (Ml) • Assembly California Legislature (CA) • Atlanta City Councilman Andre Dickens (GA) • Atlanta City Councilman Kwanza Hall (GA) • Atlanta City Councilwoman Keisha Lance Bottoms (GA) • Bellevue City Councilmember Conrad Lee (WA) • Boone County Judge Gary Moore (KY) • California Speaker Pro Tempore Kevin Mullin • Cameron County Judge Pete Sepulveda (TX) • City of Miami Commission (FL) • Clayton County Board of Commissioners Chair Jeffrey Turner (GA) • Covington County Judge Kris Knochelmann (KY) • Dakota County Commissioner Chris Gerlach (MN) • Dallas County Judge Clay Jenkins (TX) • Deer Party City Councilman Charles Tassell (OH) • Denton County Judge Mary Horn (TX) • Former Congressman Nick Lampson (TX) • Georgia House Majority Caucus Chairman Matt Hatchett • Georgia House Majority Leader Jon Burns (GA) • Georgia House Majority Whip Matt Ramsey (GA) • Georgia House Minority Leader Stacy Abrams (GA) • Georgia House Speaker David Ralston (GA) • Georgia Lt. Governor Casey Cagle (GA) • Green Township Trustee Tony Rosiello (OH) • Gregg County Judge Bill Stoudt (TX) • Harris County Judge Ed Emmett (TX) • Joint Letter, Michigan Senate and House Leadership • Joint Letter, Utah Senate and House Leadership • King County Executive Dow Constantine (WA) • Laredo City Manager Jesus Olivares (TX) • Macomb County Board of Commissioners (Ml) • Mecklenberg County Commissioner Pat Cotham (NC) • Michigan Governor Jennifer Granholm (Ml) • Michigan House of Representatives (Ml) • Michigan State Legislative Leadership Joint Letter (Ml) • Minnesota Governor Mark Dayton • Minnesota State House Minority Leader Paul Thissen (MN) • Minnesota State Speaker of the House Kurt Daudt (MN) • North College Hill City Councilman Ron Mosby • Oklahoma Governor Mary Fallin • Port of Seattle Commissioner Tom Albro (WA) • Raleigh City Councilwoman Mary -Ann Baldwin (NC) • Retired State Rep. Mary Brandenburg (FL) • Robert Nix, Northville Township Supervisor (Ml) • Romulus City Council (Ml) • St. Bernard City Councilman Don Tobertge (OH) • State Rep. Abel Herrero (TX) • State Rep. Adam Koenig (KY) • State Rep. Addia Wuchner (KY) • State Rep. Armando Martinez (TX) • State Rep. Bobby Guerra (TX) • State Rep. Cecil Bell (TX) • State Rep. Chris Turner (TX) • State Rep. Debbie Riddle (TX) • State Rep. Drew Christensen (MN) • State Rep. Dwayne Bohac (TX) • State Rep. Gene Wu (TX) • State Rep. J.M. Lozano (TX) • State Rep. Jonathan Dever (OH) • State Rep. Jon Hoadley (Ml) • State Rep. Matt Manweller (WA) • State Rep. Rafael Anchia (TX) • State Rep. Ramon Romero (TX) • State Rep. Sal Santoro (KY) • State Rep. Shevrin Jones (FL) • State Rep. Terry Canales (TX) • State Rep. Yvonne Davis (TX) • State Sen. Ben Allen (CA) • State Sen. Brandon Beach (GA) • State Sen. Jerry Hill (CA) • State Sen. Joe Bowen (KY) • State Sen. John Pederson (MN) • State Sen. President Pro Tempore Kevin de Leon (CA) • State Sen. Thomas Bakk (MN) • State Sen. Tick Segerblom (NV) • State Sen. Tim Sheldon (WA) • State Sen. Wil Schroder (KY) • Symmes Board of Trustees Jodie Leis (OH) • Tarrant County Judge Glen Whitley (TX) • Texas Comptroller of Public Accounts Glenn Hegar • Tom Weidman, Sycamore Township Trustee (OH) • Tyler City Manager Ed Broussard (TX) • U.S. Rep. Henry Cuellar (TX) • Utah Governor Gary Herbert • Washtenaw County Board of Commissioners (Ml) • Wayne County Commission (Ml) • Wayne County Executive Warren Evans (Ml) • West Palm Beach City Commissioner Sylvia Moffett (FL) Page 274 of 342 Partnership for Open & Fair Skies Supporters OR OPEN & FAIR SKIES A LEVEL PLAYING FIELD FOR ALL Airports • Alexandria International Airport Director Jon Grafton (LA) • Baton Rouge Metropolitan Airport Director Anthony Marino (LA) • Birmingham-Shuttlesworth International Airport President and CEO Alfonso Denson (AL) • Casper -Natrona County International Airport (WY) • Cincinnati Northern Kentucky International Airport (OH) • Columbia Airport Director Dan Mann (SC) • Corpus Christi Airport Director (TX) • Delta County Airport Director Kelly Smith (MI) • Detroit Metro Airport (MI) • Easterwood Airport (TX) • Fargo Airport Director Shawn Dobberstein (ND) • Friedman Memorial Airport (ID) • Glacier Park International Airport Director Cindi Martin (MT) • Guam International Airport Executive Manager Charles H. Ada II • Killeen Aviation Director Matthew Van Valkenburgh (TX) • Lafayette Regional Airport Director Steven L. Picou (LA) • Lake Charles Regional Airport Director Heath Allen (LA) • Lansing Capital Regional International Airport (MI) • Laredo International Airport Director Jose Flores (TX) • Mammoth Yosemite Airport (CA) • Mid -Atlantic Aviation Coalition (NJ) • Minneapolis -St. Paul International Airport Executive Director/CEO Jeffrey Hamiel (MN) • Monroe Regional Airport Director Ron Phillips (LA) • Monterey Regional Airport (CA) • Nathan Smith, Member, Kenton County CVG Board; Partner, SSK Communications (OH) • New Orleans International Airport Director of Aviation lftikhar Ahmad (LA) • Richmond International Airport (VA) • Rogue Valley International -Medford Airport (OR) • Savannah/ Hilton Head International Airport (GA) • Sioux Falls Regional Airport Executive Director Dan Letellier (SD) • Springfield Airport Director Mark Hanna (IL) • Tyler Airport Manager Davis Dickson (TX) • Wausau Central Wisconsin Airport • Yellowstone Regional Airport (WY) Page 275 of 342 Partnership for Open & Fair Skies Supporters aa� OPEN &�FAIA SKIES A LEVEL PLAYING FIELD FOR ALL Business Groups • Abilene Chamber of Commerce (TX) • African American Chamber of Commerce of New Jersey • Arlington Chamber of Commerce (TX) • Bay Area Houston Economic Partnership (TX) • Beacon Council (FL) • Brent Cooper, KY Businessman • Brooklyn Chamber of Commerce (NY) • Brownsville Chamber of Commerce (TX) • Burnsville Chamber of Commerce (MN) • Cal Asian Chamber of Commerce (CA) • California Black Chamber of Commerce (CA) • California Chamber of Commerce • Chamber of Commerce of the Palm Beaches (FL) • Charlotte Chamber of Commerce (NC) • Columbia Chamber of Commerce (MO) • Commerce and Industry Association of New Jersey • Dallas Asian American Chamber of Commerce (TX) • Dayton Chamber of Commerce (OH) • Detroit Regional Chamber (MI) • East Dallas Chamber of Commerce (TX) • Fargo Chamber of Commerce (ND) • Fayetteville Chamber of Commerce (NC) • Fort Worth Chamber of Commerce (TX) • Galveston Chamber of Commerce (TX) • Gateway Regional Chamber of Commerce (NJ) • Georgia Chamber of Commerce • Georgia Metro Chamber of Commerce • Greater Elizabeth Chamber of Commerce (NJ) • Greater Houston Partnership (TX) • Greater Miami Chamber of Commerce (FL) • Harlingen Area Chamber of Commerce (TX) • Hayward Chamber of Commerce (CA) • Hibbing Chamber of Commerce (MN) • Houston Northwest Chamber of Commerce (TX) • Illinois Manufacturers' Association • Illinois Chamber of Commerce • International Falls Area Chamber of Commerce (MN) • Irving Chamber of Commerce (TX) • Kentucky Chamber of Commerce • Lake Superior Community Partnership (MI) • Lansing Regional Chamber of Commerce (MI) • La Porte Bayshore Chamber of Commerce (TX) • LAX Coastal Chamber of Commerce (CA) • Los Angeles Chamber of Commerce (CA) • Los Angeles County Business Federation (CA) • Los Angeles Latino Chamber of Commerce (CA) • Lubbock Chamber of Commerce (TX) • Manhattan Chamber of Commerce (NY) • Metro Atlanta Chamber of Commerce (GA) • Michigan Chamber of Commerce • Midway Chamber of Commerce (MN) • Minneapolis Chamber of Commerce (MN) • Minnesota Business Partnership • Minnesota Chamber of Commerce • National Asian/Pacific Islander Chamber of Commerce & Entrepreneurship • National Gay & Lesbian Chamber of Commerce • National Minority Supplier Development Council • New Jersey Business and Industry Association • New Jersey State Chamber of Commerce • Newark Regional Business Partnership (NJ) • North Houston Association (TX) • North Texas Commission • North Texas GLBT Chamber of Commerce • Northern Kentucky Chamber Chairman -elect David Heidrich (KY) • Ohio Chamber of Commerce • Pasco Chamber of Commerce (WA) • Port Isabel Chamber of Commerce (TX) • Queens Chamber of Commerce (NY) • Rio Grande Valley Partnership (TX) • Rochester Business Alliance (NY) • Salt Lake City Chamber of Commerce (UT) • Savannah Chamber of Commerce (GA) • South Asian Chamber of Commerce (TX) • South Padre Island Chamber of Commerce (TX) • South Padre Island Economic Development Corporation (TX) • Texas Association of Business • Traverse City Chamber of Commerce (MI) • Tyler Chamber of Commerce (TX) • US Hispanic Chamber of Commerce • US Mexico Woodlands Chamber of Commerce (TX) • Western Economic Council (OH) • Wilmington Chamber of Commerce (NC) • Women's Business Development Center • World Trade Center Utah Page 276 of 342 Partnership for Open & Fair Skies Supporters PARTNERSHIP oaf OPEN & FAIR SKIES A LEVEL PLAYING FIELD FOR ALL Labor Groups, Community Organizations and Visitors Bureaus Labor Organizations • AFT Michigan President David Hecker (MI) • American Federation of Teachers, Michigan • Air Line Pilots Association, International • Alameda Labor Council, AFL-CIO (CA) • Association of Flight Attendants—CWA, AFL-CIO • Association of Professional Flight Attendants • Chicago Federation of Labor (IL) • Communications Workers of America • Communications Workers of America, District 1 (NY) • Communications Workers of America, Unified Council of Michigan • International Association of Machinists, District Lodge 751 (WA) • International Association of Machinists, Lodge 368 (FL) • International Brotherhood of Teamsters, Airline Division • LiUNA! Local 872 (NV) • Napa and Solano Counties Central Labor Council (CA) • North Bay Labor Council (CA) • Quad City Federation of Labor AFL-CIO (IL) • Sacramento Central Labor Council (CA) • San Francisco Labor Council (CA) • San Mateo County Central Labor Council (CA) • South Bay AFL-CIO Labor Council (CA) • Southwest Airlines Pilots' Association • International Brotherhood of Teamsters Joint Council 42 (CA) • International Brotherhood of Teamsters Local 210 Joint Council No. 16 (NY) Community Organizations • ALIGN (NY) • Association for a Better New York • Citizen Action (NY) • Downriver Community Conference Board of Directors Resolution (MI) • Make the Road NY • New Jersey Alliance for Action • New Jersey SEED • NY Communities for Change • Ohio Veterans United • Working Families Party (NY) Convention and Visitors Bureaus • Atlanta Convention and Visitors Bureau (GA) • Detroit Metro Convention and Visitors Bureau (MI) • Fort Worth Convention and Visitors Bureau (TX) • Georgia Association of Convention and Visitors Bureaus • Greater Lansing Michigan Convention and Visitors Bureau • Irving Convention and Visitors Bureau (TX) • Mid Michigan Business Travel Coalition Additional Supporters • George Brunemann, Cincinnati Tea Party (OH) • Frederick Hoffman (MI) • Amy Ayoub (NV) • Amy Chelini, Esq. (NV) • Pitaro and Fumo, CHTD Attorneys at Law (NV) • The Urban Law Firm (NV) Page 277 of 342 TEMPLATE LETTER ON GULF CARRIER SUBSIDIES The Honorable Rex Tillerson Secretary U.S. Department of State 2201 C Street, NW Washington, D.C. 20520 The Honorable Wilbur Ross Secretary U.S. Department of Commerce 1401 Constitution Ave., NW Washington, D.C. 20230 The Honorable Elaine Chao Secretary U.S. Department of Transportation 1200 New Jersey Avenue, SE Washington, D.C. 20590 Dear Secretary Tillerson, Secretary Chao and Secretary Ross: We write to you today because of the imminent threat that the trade cheating by two countries in the Middle East pose to our community. Their actions jeopardize X jobs in [city/county/community] and threaten to undermine the commercial airline service network that is so critical to our economy. This trade cheating directly undermines your administration's pledge to protect American workers and stand up to countries who violate our international agreements. Since 2004, the governments of the United Arab Emirates (UAE) and Qatar have directed more than $50 billion in subsidies to their state-owned airlines — Emirates, Etihad Airways and Qatar Airways. This unprecedented level of subsidization violates the Open Skies agreements that the United States has with the UAE and Qatar, which were meant to enable countries to have open and fair travel without any government intervention. When the UAE and Qatar pump billions into their airlines, the carriers in turn embark on an aggressive expansion strategy. The subsidized Gulf carriers are not restricted by passenger demand or profit. They can fly any route at any time without answering to shareholders, knowing that the governments of the UAE and Qatar will always bail them out. That threat is especially harmful to a [community/city/town] like X. Our community is home to X aviation workers employed by a major U.S. airline. Nationwide, there are over 1.2 million jobs that rely on a strong aviation industry. The subsidy -fueled expansion of the Gulf carriers puts those jobs in harm's way. Each long-haul route that a U.S. airline loses or forgoes due to subsidy -fueled competition from the Gulf carriers leads to 1,500 lost American jobs. The UAE, Qatar and their airlines may not realize it, but their actions have real effects on families in X. A lost job may mean having to choose between paying the mortgage or the hospital bill, the college tuition payment or the gas bill. These subsidies also impact our residents' ability to travel to destinations around the world. The U.S. aviation network is weakened when U.S. carriers are pushed off international routes, threatening services to cities around the country such as ours. Moreover, when the Gulf carriers talk about expanding access to the United States, they are talking about growing in major cities like Atlanta, Chicago, Los Angeles and New York — not small and medium-sized cities like X, Y and Z — service that is today provided by a U.S. carrier. Page 278 of 342 We ask you to protect our workers and our community by enforcing the United States' Open Skies agreements as they are written. Ensuring that all airlines have open and fair access to markets around the world — without foreign subsidization — will ensure the U.S. aviation industry remains as strong and vibrant as the communities it serves. Sincerely, Page 279 of 342 PARTNERSHIP FOR e21) OPEN & FAIR SKIES A LEVEL PLAYING FIELD FOR ALL Key Points on Gulf Carrier Subsidies • Over the last 10 years, the United Arab Emirates and Qatar have pumped more than $50 billion in subsidies and other unfair benefits to their state-owned carriers — Emirates, Etihad Airways and Qatar Airways — in violation of our Open Skies agreements. • Thanks to the subsidies, the Gulf carriers can fly wherever they want, whenever they want without regard to consumer demand or profit. This gives the Gulf carriers a significant, market -distorting advantage over the U.S. airlines by enabling them to massively increase their fleets, to add routes that make no economic sense, and to prevent U.S. carriers from competing on those routes. It's a scheme that doesn't make sense and a scheme that threatens American jobs. • Since January of 2015, the Gulf carriers have added or announced plans to increase their flights into the U.S. by 50 percent. Of the 23 routes operated by the Gulf carriers to the United States in 2014, 19 have lost money. More than half of these routes are estimated to have loss margins in excess of 20 percent. • The Gulf carriers don't create significant amounts of new passenger demand, they just shift passengers to their own networks at the expense of U.S. businesses and workers. Claims that the Gulf carriers are supporting economic growth and creating U.S. jobs couldn't be further from the truth given the reality that the majority of passengers traveling on the Gulf carriers would have come to the U.S. in any event. • If left unchecked, we will continue to see the Gulf carriers expand in the United States, causing further harm to hard working Americans and putting service to small and medium-sized communities at risk. In fact, for every long-haul route lost or foregone as a result of subsidized Gulf carrier competition, more than 1,500 American jobs are lost. • Combined, American Airlines, Delta Air Lines and United Airlines support 1.2 million American jobs, directly employ 300,000 people and have an annual payroll of $30 billion. By contrast, the Gulf carriers only employ about 1,400 people in the entire United States. • As the Gulf carriers continue to cannibalize U.S. international routes with their subsidies, it jeopardizes American jobs and threatens the U.S. carriers' ability to purchase more planes from U.S.-based Boeing. Meanwhile, the U.A.E. and Qatar have used their massive subsidies to place orders for 543 wide-body aircraft, more than the United States and China combined. Page 280 of 342 • On just the third day of the Trump presidency, Emirates announced that it would begin flying non-stop from Athens to Newark, without routing passengers through Dubai, a particularly provocative move designed to push United Airlines out of that market and a flagrant violation of our Open Skies agreement due to the massive subsidies involved. • The U.S. carriers strongly support the Open Skies regime and want it to continue. Taking action against these market distortions will strengthen the Open Skies program by restoring fair competition and discouraging other countries from emulating Qatar and the UAE. o No other country — and no other country's airlines — is engaging in this level of market -distorting behavior. o The Open Skies agreements require the UAE and Qatar to ensure U.S. airlines have a "fair and equal" opportunity to compete. They are violating that obligation. o There are 121 Open Skies agreements — we only have concerns about two. • The Gulf airlines don't behave like real businesses, and can essentially operate as an extension of the government. The ruler of Dubai's uncle is the CEO of Emirates. He also controls Dubai's civil aviation authority, the company that runs the Dubai airports, the Emirates national oil company that supplies fuel for the planes and the banks that finance the airline. • This is an issue without political boundaries. Business leaders, governors, mayors and more support the effort to stop the Gulf carriers' trade cheating, including 285 members of the current Congress. We're grateful to leaders who have stepped up to send the administration letters that call for action to defend American workers. • We are optimistic that the Trump administration will enforce our Open Skies agreements, stand up for hard working Americans and put an end to the massive Gulf carrier subsidies once and for all. Page 281 of 342 CITY OF WATERLOO Council Communication Resolution approving close out of FY2009 Economic Development Initiative Special Project B -09 -SP -IA - 0191 for the Chamberlain Manufacturing Plant site. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 REVIEWERS: Department Community Development Clerk Office ATTACHMENTS: Description Close -Out Documents -Chamberlain Special Project Grant Reviewer Felchle, Kelley Felchle, Kelley Action Approved Approved SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Type Cover Memo Date 10/4/2017 - 2:53 PM 10/4/2017 - 2:53 PM Resolution approving close out of FY2009 Economic Development Initiative Special Project B -09 -SP -IA -0191 for the Chamberlain Manufacturing Plant site. Submitted By: Rudy D. Jones, Community Development Director approval of completion and close out of grant The City contracted with HR Green, Inc. to make intermittent visits to the Chamberlain Manufacturing Plant site to observe the progress and quality of the various aspects of the contractor's removal work. HR Green contractor's work proceeded in accordance with their contractual obligations. The site was generally restored to original grade and seeded. $380,000 EDI -Special Project Grant B-09-SP-Ia-0191 Page 282 of 342 Mayor QUENTIN HART COUNCIL MEMBERS TOM POWERS Ward 1 BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RON WELPER Ward 5 TOM LIND At -Large SIEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street; Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 PROJECT NARRATIVE for FY2009 ECONOMIC DEVELOPMENT INITIATIVE -SPECIAL PROJECT GRANT Project B -09 -SP -IA -0191 City of Waterloo, Iowa Closeout Report October 4, 2017 This project began using its allocation in April 2010 and exhausted funding in September 2016. The $380,000 grant was used to complete phase 3 of the demolition of a blighted area, the Chamberlain Manufacturing Plant site, located in Waterloo, Iowa. This was a continuation of previous demolition and removal at this site. The project consisted of demolition of the remainder of the site structures, removal of footings and slabs, and removal of tanks. All debris from the project was hauled off-site for disposal or recycling. Restoration of the site included backfilling and grading with a combination of imported and onsite soils, spreading of topsoil, seeding and mulching. The City contracted with HR Green, Inc. to make intermittent visits to the Chamberlain Manufacturing Plant site to observe the progress and quality of the various aspects of the contractor's removal work. HR Green concluded the contractor's work proceeded in accordance with their contractual obligations and based on the observations. The site was generally restored to original grade and seeded. HR Green did not observe any remaining material, debris, etc. within the excavated area. The City of Waterloo has utilized the EDI -SP allocation in the best way possible. The City has remedied the blighted area in which the funds were intended. Removal of the blighted area was necessary to better serve the needs of the surrounding neighborhoods and community as a whole. CITY WEBS11E: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 283 of 342 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT CERTIFICATE OF PROJECT COMPLETION FOR EDI -SPECIAL PROJECT GRANT NO. 8-084P-1A-Qi$1 The Grantee, City of Waterloo, hereby certifies that: l) the project as described in the approved application has been performed/completed in accordance with the teens and conditions of the executed Grant Agreement and applicable Grant award statute; 2) all data provided below fairly reflect costs and sources of funds for the project; 3) all data are taken from the HUD approved Financial Status Report and other current related documents; and 4) the Grantee has complied with all the requirements of the Grant Agreement. Description Amounts $ I) Grant amount per Grant Agreement $380,000 2) Grant amount that meets the allowable and allocable requirements, including the necessary and reasonable standard, of OMB Circular A-87 or A-122 $379,999.95 3) Cumulative Grant funds drawn down. 4) Balance available for drawdown. $0 (line 2 minus line 3. if greater than zero) 5) Amount to be returned to HUD. (line 2 minus line 3 if less than zero) 6) Unused Grant amount to be canceled by HUD $0.05 $379,999.95 $0 (line 1 minus line 3 minus line 4if greater than zero) Quentin Hart, Mayor Name/Title of Grantee Official Signature of Authorizing Grantee Official Date (WARNING: Section 1001, Title 18 of U.S. Code (Criminal Code and Criminal Procedure, 72 Stat. 967) applies to the above statements.) THIS CERTICATE OF PROJECT COMPLETION IS HEREBY APPROVED: Steven K. Washington Director Office of Policy Development and Coordinat Name/Title of Authorizing Signature of Authorizing HUD Official Date HUD Program Official Page 284 of 342 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GRANT CLOSEOUT AGREEMENT FOR 2009 EDI -SPECIAL PROJECT GRANT NO. 8 -09 -SP -1A-0191 . This Agreement, enter into by and between City of Waterloo, Waterloo, IA hereinafter referred to as "Grantee") and the U.S. Department of Housing and Urban Development (hereinafter referred to as "HUD") I. Whereas, the Grantee undertook activities with financial assistance in the amount of $380,000 from HUD provided pursuant to the authority of Title II of Public Law 111-8 for projectno. B -09 -SP -1A-0191 hereinafter referred to as "project". 2 Whereas, the Grantee and HUD entered into a Grant Agreement dated 03/29/2010 .. as revised by 0, . amendments, hereinafter referred to as the "Grant Agreement", and; 3: Whereas, the authorized and specified activities which comprise the project have been completed by the Grantee and/or other participating parties, as required by the Grant Agreement, and; 4. Whereas, the Grant Agreement requires compliance with 24 CFR Part 84 or 85, as applicable, which includes requirements continuing after Project completion related to use and disposition of real or personal property purchased with Federal funds, retention of and access to records after close-out dis-allowances of Grant payments, and collection of amounts due; 5. Whereas, the parties hereto desire to close-out the project in reliance upon: 1) Grantee's final progress/performance report including financial data and a performance/narrative, report; and 2) the Grantee's Certificate of Project Completion. Now therefore, in consideration of the mutual covenants, promises and representations contained herein, the parties hereto agree as follows: Section A. The Grantee shall continue to comply with the applicable requirements of 24 CFR Part 84 or 85, as applicable, related to the use and disposition of real or personal property purchased with Federal funds, retention of and access to records, after close-out dis-allowances of grant payments, and collection of amounts due. Section B. The Grantee agrees to the Total Grant Amount for the Project, including any reduction in the grant amount caused by a decrease in cost, as indicated on the Grantee's Certificate of Project Completion attached hereto and made a part hereof; Page 285 of 342 Section C. Any excess grant funds drawn by the Grantee, in the amount specified in Line 5 of the Certificate of Project Completion shall have been or shall be returned immediately to HUD under the following repayment terms: Section D. Any grant funds remaining in the Grantee's Line of Credit account for the referenced Project have been reduced to zero (0) pending any final draw indicated as a positive balance on line 6 of the Certificate of.Project Completion. Grantee shall draw down this balance within the following period or Credit to zero (0) and the Grantee shall have waived its rights to the remaining funding. Section E. Execution of this Agreement shall constitute completion of the Project activities and financial closeout of project costs, except for ongoing requirements described in Section A of this Close=out Agreement. This Close-out Agreement shall be followed as required by the Program directives cited therein and the following additional post close-out requirements shall be followed as committed to in the approved application which was incorporated in the Grant Agreement: Section F. If any provision of this Agreement is held invalid, such holding shall not affect the validity of the remainder of this Agreement. Section G. If a default occurs under this Agreement or under the Grant Agreement, HUD may at any time proceed to protect all rights available to HUD under this Agreement or under default provisions of the Grant Agreement. Section H Special Conditions required by this Agreement are attached: Page 286 of 342 This Grant Close-out Agreement is hereby executed and delivered by the parties hereto on the dates set forth below their respective signatures and the Grantee agrees to abide by all governing regulations as of the date executed by HUD. Grantee's Authorized Official Name: Signature: Quentin Hart Title: Date: Mayor Name: Steven K. Washington HUD's Authorized Official Title: Director Signature: Date: (DATE OF EXECUTION OF AGREEMENT) Page 287 of 342 9!1 Menu Voucher Selection Voucher Verification WATERLOO HA (CITY OF) Payment Voucher Entry Payment Entry Meni, Auth Loa Off Bottom eLOCCS EDSI EDI Special Projects Payment Voucher Public reporting burden for this collection of information is estimated to average 15 minites per response, including the time for reviewing instructions, searching existing data sources, gathering and Maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. HUD implemented the Line of Credit Control System/VOlce Response System (LOCCSNRS) to process requests for payments to grantees. Grant recipients fill out a voucher form for the applicable HUD program with all the necessary information prior to making a telephone cat using a touch tone telephone to initiate the drawdown process. This information is required to obtain benefits under the U.S. Housing Act of 1937, as amended. The information requested does not lend itself to confidentiality. U.S. Department of Housing and Urban Development Office of Community Planning and Development 1. Voucher Number 080-065923 2. LOCCS Pgrrn Area EDSI 5. Voice Response No, 04570-73559 6. Grantee Organization WATERLOO HA ( CITY OF) 4 8. Grant or Project No. BO9SPIA0191 Budget Line Item 4246 6a. Grantee Organization TIN 42.600:5327 Name Authorized Disbursed I Available Balance j Voucher Amount 0.05 II 26,819.00 EDI SpecialProjects 380,000.00 379,999.95 Total; 380,000.00 379,999.95 0.05 j 26,819.00 I certify the data reported and funds requested on this voucher are correct and the amount requested is not in excess of immediate disbursement needs for this program In the event the funds provided becomemore than necessary, such excess will be promptly returned, as directed by HUD. 11. Name & Phone Number of Person cGmpleting this form NANCY GULICK 1 Cyr 1 Signature 14. Date of Request 09-13-2016 12. Name & Title of Authorized Signatory ;� U.er, Warning: HUD will prosecute false ciaimes and statements: Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012,; 31 U,S.C.3729, 3802) Privacy Statement: Public. Law 97-255 Financial Integrity Act, 31 U.S.C. 3512, authorizes the Department of Housing and Urban Development (HUD) to.cotlect all the information (except the Social Security Number (SSN)) which will be used by HUD to protect disbursement data frorri fraudulent actions. The purpose of the data is to safeguard the Line of Credit Control System (LOCCS) from unauthorized access. The data are used to ensure that individuals who no longer require access to LOCCS have their access capability promptly deleted. Failure to provide the information requested on the form may delay the processing of your approval for access to LOCCS. While the provision of the SSN is voluntary, HUD uses it as a unique identifier for safeguarding the LOCCS from unauthorized access. This information will not be otherwise disclosed or released outside of HUD, except as permitted or required by law. form HUD,50080-EDSI-a (4/2000) This Payment Request was ACCEPTED, however HUD review is required because... • All vouchers for program area "EDSI" require review. This voucher will not be paid without review and approval by HUD personnel. Please call your HUD office to assist in this review process. Please use the Cancel Voucher option on the main menu if you need to cancel this voucher prior to payment. „_.__ivrfivar iinnn.cfm?0=H&0='268'19.05&rw 42460 bri=26%2C819.00&vch total=26%2C819.00&vrs_no=04R7@LsAgtPrfaf.34. FEDERAL FINANCIAL REPORT Follow form instructions 1. Federal Agency and Organizational Element to Which Report is Submitted U.S. Dept of HUD -EDI -SP 2. Federal Grant or Other Identifying Number Assigned by Federal Agency (To report multiple grants, use FFR Attachment) B -09 -SP -IA -0191 Page of 1 I 1 pages 3. Recipient Organization (Name and complete address including Zip code) City of Waterloo, Community Development, 620 Mulberry Street, Waterloo, IA 50703 4a. DUNS Number 625547120 4b. EIN 42-6005327 5. Recipient Account Number or Identifying Number (To report multiple grants, use FFR Attachment) 6. Report Type ❑ Quarterly x Semi -Annual u Annual o Final 7. Basis of Accounting X Cash n Accrual 8. Project/Grant Period From: (Month, Day, Year) 4/16/2010 To: (Month, Day, Year) 9/30/2016 9. Reporting Period End Date (Month, Day, Year) 9/30/2016 10. Transactions Cumulative (Use lines a -c for single or multiple grant reporting) Federal Cash (To report multiple grants, also use FFR Attachment): a. Cash Receipts $379,999.95 b. Cash Disbursements $379999,95 c. Cash on Hand (line a minus b) $0.00 (Use lines d -o for single grant reporting) Federal Expenditures and Unobligated Balance: d. Total Federal funds authorized $380,000.00 e. Federal share of expenditures $379,999.95 f. Federal share of unliquidated obligations $0.05 g. Total Federal share (sum of lines e and f) $380,000.00 h. Unobligated balance of Federal funds (lined minus g) $0.00 Recipient Share: i. Total recipient share required $0.00 j. Recipient share of expenditures $0,00 k. Remaining recipient share to be provided (line i minus j) $0.00 Program Income: I. Total Federal program income earned $0.00 m. Program income expended in accordance with the deduction alternative $0.00 n. Program income expended in accordance with the addition alternative $0.00 o. Unexpended program income (line I minus line m or line n) $0.00 a. Type b. Rate c. Period F Period T d. Base e. Amount Charged I I f. Federal Share 11. Indirect Expense q. Tots 12. Remarks: Attach any exp anations deemed necessary or informa ion required by Federal sponsoring agency in compliance with governing legislation. 13. Certification: By signing this report, I certify that it is true, complete, and accurate to the best of my knowledge. lam aware that any false, fictitious, or fraudulent information may subject me to criminal, civil, or administrative penalities. (U.S. Code, Title 18, Section 1001) a. Typed or Printed Name and Title of Authorized Certifying Official c. Telephone (Area code, number and extension) 319-291-4301 Quentin Hart, Mayor, City of Waterloo, Iowa d. Email address mayor@waterloo-ia.orq b. Signature of Authorized Certifying Official e. Date Report Submitted (Month, Day, Year) 11/7/2016 hi wi t Standard Form 425 OMB Approval Number: 0346-0061 Expiration Uate: 10/31/2011 Paperwork Burden Statement According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is 0348-0061. Public reporting burden for this collection of information is estimated to average 1.5 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project ( 0348-0060), Washington, DC 20503, Page 289 of 342 FEDERAL FINANCIAL REPORT Follow form instructions 1. Federal Agency and Organizational Element to Which Report is Submitted U.S. Dept of HUD -EDI -SP 2. Federal Grant or Other Identifying Number Assigned by Federal Agency (To report multiple grants, use FFR Attachment) B -09 -SP -IA -0191 Page of 1 1 pages 3. Recipient Organization (Name and complete address including Zip code) City of Waterloo, Community Development, 620 Mulberry Street, Waterloo, IA 50703 4a. DUNS Number 625547120 4b. EIN 42-6005327 5 Recipient Account Number or Identifying Number (To report multiple grants, use FFR Attachment) 6. Report Type o Quarterly x Semi -Annual o Annual o Final 7. Basis of Accounting X Cash n Accrual 8. Project/Grant Period From: (Month, Day, Year) 4/16/2010 To: (Month, Day, Year) 9/30/2016 9. Reporting Period End Date (Month, Day, Year) 4/15/2016 10. Transactions Cumulative (Use lines a -c for single or multiple grant reporting) Federal Cash (To report multiple grants, also use FFR Attachment): a. Cash Receipts $353,180.95 b. Cash Disbursements $353,180.95 c. Cash on Hand (line a minus b) $0.00 (Use lines d -o for single grant reporting) Federal Expenditures and Unobligated Balance: d. Total Federal funds authorized $380,000.00 e. Federal share of expenditures $353,180.95 f. Federal share of unliquidated obligations $26,819.05 g. Total Federal share (sum of lines a and f) $380,000.00 h. Unobligated balance of Federal funds (line d minus g) $0.00 Recipient Share: i, Total recipient share required $0.00 j. Recipient share of expenditures $0.00 k, Remaining recipient share to be provided (line i minus j) $0.00 Program Income: I. Total Federal program income earned $0.00 m. Program income expended in accordance with the deduction alternative $0.00 n. Program income expended in accordance with the addition alternative $0.00 o. Unexpended program income (l(ne I minus line m or line n) $0.00 11. Indirect Exx.ense a. Type b. Rate c. Period Fi Period T d. Base e. Amount Charged I I f. Federal Share r.•, (. g. Tots 12. Remarks: Attach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with governing legislation: 13. Certification: By signing this report, I certify that it is true, complete, and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent information may subject me to criminal, civil, or administrative penalities. (U.S. Code, Title 18, Section 1001) a. Typed or Printed Name and Title of Authorized Certifying Official Quentin Hart, Mayor, City of Waterloo, Iowa c. Telephone (Area code, number and extension) 319-291-4301 d. Email address mayonf$waterloo-ia. orq b. Signature of Authorized Certifying Official e. Date Report Submitted (Month, Day, Year) 5/6/2016 elf ry Standard Form 425 OMB Approval Number: 0348-0061 Expiration Uate: 10/31/2011 Paperwork Burden Statement According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMS Control Number. The valid OMB control number for this information collection is 0348-0061. Public reporting burden for this collection of information is estimated to average 1.5 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project ( 0348-0060 , Washin.ton, DG 20503, Page 290 of 342 CITY OF WATERLOO Council Communication Resolution approving the Completion of a Project and Recommendation of Project Acceptance of work performed by Pella Roofing and Insulation of Vinton, Iowa, and approving payment of Pay Estimate No. 2 (Final Project Retainage) in the amount of $3,877.25, in conjunction with the roofing, rain gutters and lighting improvements on Hangar No. 5 at Waterloo Regional Airport. City Council Meeting: 10/9/2017 Prepared: 10/5/2017 REVIEWERS: Department Reviewer Action Date Airport Even, LeAnn Approved 10/5/2017 - 6:10 PM ATTACHMENTS: Description Type D PDF Copy of Letter from Engineer Recommending Cover Memo Final Acceptance D Picture of Hangar 5 Roofing Improvement Cover Memo ❑ Picture of Hangar 5 Gutter Improvement Cover Memo ❑ Picture 1 of Exterior LED Lighting Improvements Cover Memo ❑ Picture 2 of Interior LED Lighting Improvements Cover Memo SUBJECT: Resolution approving the Completion of a Project and Recommendation of Project Acceptance of work performed by Pella Roofing and Insulation of Vinton, Iowa, and approving payment of Pay Estimate No. 2 (Final Project Retainage) in the amount of $3,877.25, in conjunction with the roofing, rain gutters and lighting improvements on Hangar No. 5 at Waterloo Regional Airport. Submitted by: Submitted By: Keith Kaspari, Airport Director Recommended Action: Approve of the request by Airport Staff. Summary Statement: Expenditure Required: Source of Funds: This project completes needed Roofing, Rain Gutter Replacement, and complete replacement of both Interior and Exterior Lighting improvements to Aircraft Storage Hangar No: 5 at Waterloo Regional Airport. This project, as noted above, along with final project retainage, completes approximately $77,544.99 in needed improvements to this City -owned and leased aircraft storage hangar. This project was funded at 100% by the State of Iowa, via the Iowa Department of Transportation, and their Office of Aviation, via the Commercial Service Vertical Infrastructure (CSVI) program. There was no local airport department or City of Waterloo match requirement for this IDOT grant funded project. Page 291 of 342 Policy Issue: Alternative: Background Information: Legal Descriptions: This project complies with the City of Waterloo's Strategic Plan, as follows: Goal No: 3, and Strategy Nos: 3.1, 3.3, 3.4, 3.5 and 3.7 Goal No: 4, and Strategy No: 4.5. No project alternatives were selected for this project. Continues needed infrastructure improvements to City and Airport -owned and leased facilities. Not Applicable for this request by Staff. Page 292 of 342 AECOM w~m��n�n���m De livered onosw7th Street Des Moines IA, 50309 USA aeunmcum October 5, 2017 Mr. Keith Kaspari Director of Aviation Waterloo Regional Airport 2790 Livingston Lane Waterloo, IA 50703 SUBJECT: Hangar No. 5 Rehabilitation 2017 CSVI Program Waterloo Regional Airport Waterloo, Iowa AECOM ID No. 60550592 Dear Mr. Kaspari: Please find enclosed two (2) copies of Pay Estimate No. 2 (Final) for the above -referenced pjoot. We have reviewed this pay estimate and find it to reflect the current work completed in accordance with the plans and specifications. All closeout documentation has been received and found to be complete. We recommend final acceptance of the project Final payment should be processed after the 30 day period required by Iowa law after projectacceptance by City Council. We recommend payment to Pella Roofing and Insulation Inc in the amount of $3,877.25 which is the final release of retainage Please note that this payment should be completed under DOT Contract No. 17448. If you have any questions or require additional information, please feel free to contact our office at your convenience. Yours sincerely, David B. Hugheo, P.E. Enclosure: As noted cc: Mr Lonnie Caroline, Pella Roofing & Insulation (w/enclosure) Mr Doug Schindel, AECOM P16053258ALO-FY 2o,rVertical 10_clie"tIk^00217 uoc, aecom.com Page193 of 342 ESTIMATE NUMBER: TWO (FINAL) HANGAR NO. S REHABILITATION PERIOD ENDING: OCTOBER 4, 2017 WATERLOO REGIONAL AIRPORT CONTRACTOR: PELLA ROOFING & INSULATION, INC. WATERLOO, IOWA IDOT PROJECT NO. 91170AL0200 CONTRACT NO. 18516 E 1%0001 0 0000 0 .-i 0 0 .-I e 0 0 ,-1 az 0 0 ,-1 _* 0 ci 0 ,-, e. 0 ci 0 .-1 e 0 000 0 .-I e 0. 0 .-1 e q 0 .-i e 0 Totals $ 77,544.99 $ 77,544.99 $ 77,544.99 100.0% %r.N,\-------- 1 0 / -1 I 1 7 TOTAL EARNED TO DATE $ 77,544.99 Recommended by: AECOM Date LESS RETAINAGE (5%) $ - SUBTOTAL $ 77,544.99 LESS PREVIOUS PAYMENTS $ 73,667.74 DUE THIS ESTIMATE $ 3,877.25 Approved by: Pella Roofing & Insulation, Inc. Date Approved by: Waterloo Regional Airport Date Completed to Date AMOUNT o 0 0000n 0 un o 0? o cr, o 0. o o o 0 0 o o 0. N m m tn. $ 13,220.00 I Ni o 0 000 o o Ni o 0. o o t.6 o 0. Lri Ni — 6 o o to' QUANTITY 1%00I 1 0000 •-i 0 00 SON .-1 0 .4 0 In .. 00 ON t--4 2,000.0 I 00 O 0 0 N •-i o M Authorized Amounts AMOUNT 0 000 d ON u-1 0 0 Ui 0 O o o ,-I- 0 0 o 0 ni. 0 0 vi N rn 01- m 0Ol 0 0 N CV ni- .-1 cn of Ci 01 .N. I $ 2,000.00 00 0 o 0 WN 0 O Ln GI' 00 0 0 0 ke vi. QUANTITY o ..4 o .-i o 00 00 0 ,4 o 0 .--7 1 15,750.0 I r 20.0 I o N r 2,000.0 o 0 0 0 N r 1.01 0 M Contract Amounts AMOUNT 0 0000 0000 0 20 Lri 0 ,4 0 0 0 ni $ 39,375.00 $ 13,220.00 at Ci Ci Ci ni $ 2,000.00 0 0. 00 0 o ui Q o 0. Ln .4- ni ...... 0 0 0 0 e QUANTITY 0 M 0 O o SON 0 O o 0 O Ln ,-1 20.0 7.0 2,000.0 2,000.0 o ,-1 o ..-i UNIT PRICE $ 500.00 o o ci 2 u-i o o .1 o 0 m th o0 u-1 N 0 .-i ,.ow $ 428.57 0 ,-*1 tfl. 0 0 mO 0 Ln nr N -... 0 0 I— Ui < < DESCRIPTION MOBILIZATION AND DEMOBILIZATION REMOVE AND REPLACE GUTTERS AND DOWNSPOUTS REMOVE EXISTING METAL ROOFING INSTALL NEW METAL ROOFING - 24 GA ROOF COATING SYSTEM Addititve Bid Item No. 1 REPLACE INTERIOR HANGAR LIGHTING WITH LED HIGH BAY FIXTURES REPLACE EXTERIOR HANGAR AREA LIGHTS WITH LED FIXTURES Change Order No. 1 REMOVE EXISTING METAL ROOFING INSTALL NEW METAL ROOFING - 24 GA REUSE EXISTING GUTTERS Change Order No. 2 METAL WALL REPAIRS _ Z cr N Page 294 of 342 1111111111111111111111111111111,11iPlb 111111111111,1111111PIIIIIIIII), PIP ,r„ „rrr,r,,rr,rrr rir 1 r rrr,rrrri rjrri r 111 a 1 Jr 1111111111111111111111111111111111 Jo r Vrrrrrrr••••••••••••••••rrIliirrrirrjrrgrirrrrliptirgINI11.1.1.1.1.111.11.1.1lir1111111111111111111, •,••r•rrrqrnr,rqrrrrrrrrrrrrrrrrrrrrillirrrtrrrlf:S'ritilIliffrirrrrrrrrr•rrrr•rrrrrrr•rrrrrrrrrrrrrrrrrrrrrrrrreeerrrrrrrrrrrre r r rr err, rgr111••••••••••••••• '''"'""iltiPPPPIIIIIIIIIIIPPIPPPPIPPPIPIPP0010111110011000 „,„„„„„„„„„„„„„„„„„„„ J1111111111111111111111111 r !girlie f 11111111IIIIIIII 1 1 1 I111111111 11[11.„.11111111111111111111111111111.11.11.11.11111111111111111111111111111111111111 • -"1111(11.:,.!11111!:!!!..!..,:i.:,1ii..,...,111:1;1'.ili,;;;;;;111111111111111111111111iiiito, I PP 1111 11 1111 1 1 I I II 111111 I I 11111111111111111111111111111111111111111111111 11 mmmmmmmmmmmmImmmmihm 11111 III 1111111111111111111111111111111111111111 Page 295 of 342 • 4",r CITY OF WATERLOO Council Communication Resolution approving Second Amendment to Development Agreement with Bread to Beer, LLC and City of Waterloo to add additional costs associated with project for payment, and authorize the Mayor and City Clerk to execute all necessary documents. City Council Meeting: 10/9/2017 Prepared: 10/6/2017 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description ❑ Second Amendment SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Reviewer Anderson, Noel Felchle, Kelley Action Approved Approved Type Cover Memo Date 10/6/2017 - 11:09 AM 10/6/2017 - 11:37 AM Resolution approving Second Amendment to Development Agreement with Bread to Beer, LLC and City of Waterloo to add additional costs associated with project for payment, and authorize the Mayor and City Clerk to execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director Approve the Resolution. As you may recall, the City of Waterloo and Bread to Beer LLC (Singlspeed) have worked in partnership to revitalize the former Wonder Bread Bakery building into the exciting new Singlespeed project. As with many infill development/brownfield/building rehabilitation projects, there are often times unknown circumstances that occur with the renovation. As a part of the project, additional water stub disconnects were necessary ($8,606) and some additional hazardous waste ($1,863) were discovered. There is also wording to award the original $160,000 dedicated to the project to Singlespeed to help account for additional dock modifications for the site to work (as they were able to accomplish all of the tasks related to the $160,000 amount with a savings of $21,304). Original $160,000 Additional $10,469 Downtown TIF and bond funds Economic Development Page 299 of 342 Policy Issue: Alternative: Background Information: Legal Descriptions: Infill Development Brownfield Development City of Waterloo Strategic Goals 1.3 and 3.8 Not approve The Wonderbread Bakery building was acquired by City fo redevelopment. The Singlespeed project has brought a lot of new excitement and energy to this area of the community, fostering new infill development around it. NA Page 300 of 342 Preparer Information: Christopher S. Wendland, PO Box 596, Waterloo, Iowa 50704 Name Address City (319) 234-5701 Phone SECOND AMENDMENT TO DEVELOPMENT AGREEMENT This Amendment to Development Agreement (the"Amendment") is entered into as of October , 2017, by and between Bread to Beer, LLC ("Company") and the City of Waterloo, Iowa ("City"). RECITALS A. Company and City are parties to a certain Development Agreement dated September 8, 2015 and filed September 30, 2015 as Doc. No. 2016-6142, as amended by an amendment dated January 11, 2016 (collectively, the "Agreement"), providing for Company's development of certain properties on the terms set forth therein. B. The parties desire to further amend the Agreement to modify the terms thereof as set forth in this Amendment. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. The parties acknowledge that Company has fulfilled all requirements indicated in paragraph 3.A. Any balance of funds owed to Company of the $160,000 originally authorized shall be paid to Company within thirty (30) days after the date of this Amendment. 2. The Agreement is hereby amended to add a new Section 3.G as follows: G. Additional Project Costs. The parties agree that the following additional costs have been incurred in connection with the Project: Water stub disconnection Hazardous waste handling/disposal $8,606.00 $1,863.00 Page 301 of 342 City will pay such costs directly within thirty (30) days after the date of this Amendment or will reimburse Company for such costs within thirty (30) days after the date of this Amendment or, if later, within thirty (30) days after the date that Company delivers corroborating documentation to City. 3. Except as modified herein, the Agreement as previously amended shall continue unmodified in full force and effect. Terms in this Amendment that are capitalized but not defined will have the same meanings herein that are ascribed to them in the Agreement. The Agreement and this Amendment shall inure to the benefit of and be binding upon the parties and their respective successors and assigns. IN WITNESS WHEREOF, the parties have executed this Amendment to DevelopmentAgreement by their duly authorized representatives as of the date first set forth above. [remainder of page intentionally blank — signatures on next page] Page 2 Page 302 of 342 CITY OF WATERLOO, IOWA BREAD TO BEER, LLC By: By: Quentin M. Hart, Mayor David Morgan, Manager Attest: Kelley Feichle, City Clerk Page 3 Page 303 of 342 CITY OF WATERLOO Council Communication An Ordinance amending the 2008 Traffic Code by rescinding Section 543 - Thru Streets - and deleting in its entirety (6) Ansborough Avenue and inserting a new subsection (6) Ansborough Avenue. City Council Meeting: 10/9/2017 Prepared: 9/27/2017 REVIEWERS: Department Traffic Operations Reviewer Even, LeAnn ATTACHMENTS: Description ❑ Ordinance D Shaulis Road and Ansborough SUBJECT: Submitted by: Recommended Action: Summary Statement: Policy Issue: Background Information: Action Approved Type Backup Material Backup Material Date 9/27/2017 - 1:07 PM Motion to receive, file, consider and pass for the second time an Ordinance amending the 2008 Traffic Code by rescinding Section 543 - Thru Streets - and deleting in its entirety subsection (6) Ansborough Avenue and inserting a new subsection (6) Ansborough Avenue. Submitted By: Sandie Greco, Interim Public Works Director Adopt Ordinance Ansborough Avenue changes from a thru street from Rainbow Drive to the corporate city limits to from Rainbow Drive to Shaulis Road. Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Ansborough Avenue is a primary thru street. Page 304 of 342 ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY DELETING SUBSECTION (6) ANSBOROUGH AVE., TO SECTION 543 THRU STREETS BY ADDING A NEW SUBSECTION (6) ANSBOROUGH AVE. TO SECTION 543, THRU STREET, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (6) Ansborough Ave. is hereby deleted in its entirety, and a new subsection (6) Ansborough Ave. is inserted in lieu thereof to Section 543 Thru Streets, of the 2008 Traffic Code, as follows: (6) Ansborough Ave. South corporate limits to Rainbow Drive, except for All -Way Stop Intersection at Shaulis Road; except For signals at San Marnan Drive, Ridgeway Avenue, West Fourth Street, Martin Road, Sergeant Road; Home Park Blvd., Black Hawk Road, Downing Avenue, University Avenue, Falls Avenue, Stratford Avenue, Maynard Avenue, and Highway 218 ramps (Ord. #3241, 9/7/82; Ord. #4201, 10/21/96; 2000 Rev.) PASSED AND ADOPTED by the City Council this day of October, 2017, and approved by the Mayor this day of October, 2017. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 305 of 342 Shaulis Rd. and Ansborough Ave. Intersection Possibility of severe crashes due to stop sign running exists at this location. It is analogous to Kimball and Shaulis intersection where a stop sign running claimed a life a few years ago. 4 -way stop control can be expected to enhance overall intersection safety and efficiency. It can reduce the potential for severe crashes. This is a special situation where the volume of traffic and number of crashes are relatively low but a potential for severe crashes exists. Morning and afternoon turning movement, pedestrian, and bicycle counts were collected. Intersection was visited several times. Topics on physical characteristics, crash history, and traffic conditions follow. Each topic contains a brief discussion as to why, based on engineering judgment, 4 -way stop control is desirable. Physical Characteristic Shaulis Road and Ansborough Avenue are 2 lane roadways. They are classified as minor arterials. Shaulis Road trail runs along the north side of Shaulis road. A large diameter utility pole on northwest corner of the intersection causes partial corner sight distance deficiency. Vehicles approaching the intersection from south and from north have a partial sight distance blockage seeing one another. Northbound Ansborough approach traffic has some sight distance problems due to the vertical profile of Ansborough Avenue. The intersection is wide-open with rural environment and little development. Traffic on Shaulis Road might not expect a stop sign. During certain times the sun shines directly into driver's eye making noticing the stop signs difficult. Exhibit 1: Aerial View of Shaulis and Ansborough Intersection Page 306 of 342 4 -way stop control is recommended. It could help reduce the hazard and possibility of 2 vehicles colliding if an errant driver runs the stop sign on Shaulis Road. It could also help make the operations due to some sight distance deficiencies safer. The next intersection farther south on Ansborough is also 4 -way stop controlled. 4 -way stop control can cause a reduction is severity of crashes. 4 -way stop is the safest form of intersection control and is even safer than a roundabout. Additionally, 4 -way stops will make the intersection safer for pedestrians and bicyclists. Departure from stop sign requires a corner clear sight distance depending on cross street speed and number lanes among other factors. For the northwest corner this distance is calculated. ISD = 1.47Vmajortg Where ISD= corner sight distance (ft) V= design speed of major road (mph) t9= time gap for minor road vehicle to enter the major road (s)= 7.5 for a car ISD= 1.47 (50)7.50 ISD= 551' (design recommendation is 550') The large utility pole blocks a part of this corner sight distance. Crash history For the study period Dec 2013 to July 2016 there have been 5 crashes. Date Police Case # Crash Severity 12/24/2013 W13-130204 Property Damage Only 05/10/2014 W14-045876 Property Damage Only 07/23/2014 W14-073946 Property Damage Only 12/02/2014 W14-117956 Property Damage Only 08/17/2016 W16-068124 Possible/Unknown 4 out of 5 of the crashes were due to running the stop signs. Those 4 were broadside front to side crashes. The speed limit is 45 MPH on both approaches. At these high speeds a stop sign running has the potential of causing severe injuries or even fatalities. We recently collected volume data at that location. The person counting traffic volumes observed some cars running through the stop sign without stopping. He also observed 2 bicyclists crossing Ansborough 2 Page 307 of 342 without slowing down. A 4 -way stop will not correct this behavior but it will reduce the risk of severe crashes. 4 -way stop control is recommended as a possibly useful safety measure. Although the number of crashes due to stop sign running has been low, the potential for incapacitating and fatal crashes makes 4 -way stop a more desirable control type. Pedestrian and bicyclists will benefit from 4 - way stops as well. Traffic Characteristics and Operations Traffic Volume counts shows approximately equal volumes on both roadways with Shaulis being slightly higher. Peak hour is from. 4:30 p.m. to 5:30 p.m. Traffic volume is somewhat steady from 4:00 -5:30. The exhibit 2 shows the total volumes from 3:30 p.m. to 6:00 p.m. Some large turning ratios can be noted. Currently Shaulis Road is being stopped although it is the higher volume approach. 87 <-186 283 10 H- 110 177 10 0 cnN CO W s s C) Ansborough 03:30 PM 06: 00 PM t (A 4h. V CO N N N s s V 117 311 186 <- 8 8 N z - A) c U, 116 233 1104- 7 104- 7 Exhibit 2: Total Volumes from 3:30 P.M. to 6:00 P.M. 3 Page 308 of 342 Stop Signs on Ansborough Avenue The highest volume movements on Ansborough Avenue are southbound turn movements. For example exhibit 2 shows 116 left turns and 87 right turns both of which are larger than the through movements. Turning movements have to slow down to make a turn. Installing a stop sign on Ansborough will cause less delay on these turning movements. Turning cars have to slowdown anyway. Left turn movements must stop and yield to opposing traffic's through and right movements. Ansborough through traffic will be delayed if stop signs are installed. Left turn conflicts will be greatly controlled. Southbound left has the highest volume on Ansborough. Reduction in Delays on Shaulis Road Due to 4 -Way Stops Control Possible increased delay on Ansborough Avenue will be offset by reduction in delays on Shaulis Road. Shaulis Road traffic will no longer have to wait for a safe gap in Ansborough Avenue traffic to depart from the stop sign. However, capacity analysis shows Ansborough Avenue level of service (explained next) will remain the same. Level of Service Comparison Level of Service (LOS) is a measure of how well the location performs. Level of service is shown as one of the letters A, B, C, D, E, and F. Level of Service A means the best operation with minimum delays. Level of service F means congestion and operational failure. The result of control analysis shows that the operations will be improved if 4 -way stop control is implemented. Shaulis will improve from LOS B to LOS A. Control Type Level of Service P.M. Peak Shaulis Road Ansborough Avenue Eastbound Westbound Northbound Southbound 2 -Way Stop B B A A 4 -Way Stop A A A A P.M. PEAK VOLUMES Roadway Name Shaulis Road Ansborough Avenue Approach Eastbound Westbound Northbound Southbound Peak Hour Volume 83 119 29 132 Total Volume 202 161 4 Page 309 of 342 Control Vehicle -Pedestrian and Vehicle -Bicycle Conflicts 4 -way stop signs will help control vehicle conflicts with pedestrian and bicyclists. A distracted pedestrian or cyclist will be less likely to conflict with a vehicle travelling at 50 mph. Recommendation 1) Install 4 -way stop control 2) Install zebra style cross walk (cross walk with painted bars) 3) Install Pedestrian/bicycle sign W11-15 (30x30) with W11 -15P "TRAIL X-ING" (30x24) supplemental plate for on southbound Ansborough approach about 250' from the proposed cross walk. Note that 36x36 sign can also be used. 1:21-1D • it TRAIL . X-ING W11-15 (30"x30") W11 -15P (30"x24") 4) Install stop signs controlling the trail. 5 Page 310 of 342 CRASH HISTORY Page 311 of 342 DOT Abbreviated Crash Report Date DOT Case # Agency Case # City 12/24/2013 2013777191 W13-130204 Waterloo 05/10/2014 2014798213 W14-045876 Waterloo 07/23/2014 2014808760 W14-073946 Waterloo 12/02/2014 2014831268 W14-117956 Waterloo 08/17/2016 2016936605 W16-068124 Waterloo Crash Severity Property Damage Only Property Damage Only Property Damage Only Property Damage Only Possible/Unknown Literal Description W SHAULIS RD AND ANSBOROUGH AVE W SHAULIS RD AND ANSBOROUGH AVE W SHAULIS RD AND ANSBOROUGH AVE W SHAULIS RD AND ANSBOROUGH AVE W SHAULIS RD AND ANSBOROUGH AVE 10/06/2017 Crash Mapping Analysis Tool Paddf3112 of 342 D4(-•"t4 Quick Report Crash Incidence Summary Possible/Unknown Property Damage Only 4 5 Property Damage Total: Average: 39, 500.00 7,900.00 SAVER 10/6/17 Page 1 of 4 Injury Status Summary Possible (complaint of pain/injury) Uninjured 7 8 Average Severity Fatalites/Fatal Crash Fatalities/Crash Injuries/Crash 0.00 0.00 0.20 Crash Criteria Jurisdiction: Cities (Waterloo) Year: 2013, 2014, 2015, 2016 Map Selection: Yes Filter: None October 06, 2017 Page 313 of 342 DOT Quick Report Manner of Crash/Collision Impact Non -collision (single vehicle) Broadside (front to side) 1 4 5 SAVER 10/6/17 Page 2 of 4 Surface Condition Summary Dry Ice/frost 4 1 5 Major Cause Summary 2 Ran Stop Sign 1 Unknown 2 FTYROW: From stop sign October 06, 2017 Page 314 of 342 ',DOT Quick Report SAVER 10/6/17 Page 3 of 4 Crash Time of Day Summary 00:00 02:00 04:00 06:00 08:00 10:00 12:00 14:00 16:00 18:00 20:00 22:00 01.59 03.59 05.59 07.59 09.59 11.59 13.59 15.59 17.59 19.59 21.59 23.59 Total 04, Tuesday 0 0 0 0 0 0 0 2 0 0 0 0 2 40.00 Wednesday 0 0 0 0 0 0 0 1 0 0 1 0 2 40.00 Saturday 0 0 0 0 0 0 0 0 0 1 0 0 1 20.00 0 0 0 0 0 0 0 3 0 1 1 0 5 0.00 0.00 0.00 0.00 0.00 0.00 0.00 60.00 0.00 20.00 20.00 0.00 October 06, 2017 Page 315 of 342 Quick Report Injury Status - Annual o o 0 H N O a 0 U O Q z U U D_ U LL O 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O CO V CO N N N Crash Severity by Year Major Minor Poss Fatal Injury Injury Injury PDO Totals CO ,- In CO o o o o 0 O V 0 o o O 0 O O O O co V CO OO O N N N 2013 2014 2016 @Fatal • @Major • @Minor • @Possible • @PDO Page 316 of 342 October 06, 2017 2013 2014 2016 @Fatal • @Major • @Minor • @Possible • @PDO N CO Q N (O N CO Q O Page 316 of 342 October 06, 2017 2 -WAY AND ALL -WAY STOP SIGN ANALYSIS Page 317 of 342 Two -Way Stop Control Page 1 of 1 TWO-WAY STOP CONTROL SUMMARY General Information Site Information Intersection Ansborough Avenue and Shaulis Analyst Agency/Co. Jurisdiction Date Performed 9/26/2017 Analysis Year 2017 Analysis Time Period PM Peak Project Description East/West Street: Shaulis Road North/South Street: Ansborough Avenue Intersection Orientation: North-South Study Period (hrs): 0.25 ehicle Volumes and Adjustments Major Street Northbound Southbound Movement 1 2 3 4 5 6 L T R L T R Volume (veh/h) 3 28 2 46 37 47 Peak -Hour Factor, PHF 0.91 0.91 0.91 0.91 0.91 0.91 Hourly Flow Rate, HFR (veh/h) 3 30 2 50 40 51 Percent Heavy Vehicles 2 -- -- 2 -- — Median Type Undivided RT Channelized 0 0 Lanes 0 1 0 0 1 0 Configuration LTR LTR Upstream Signal 0 0 Minor Street Eastbound Westbound Movement 7 8 9 10 11 12 L T R L T R Volume (veh/h) 4 70 40 28 48 5 Peak -Hour Factor, PHF 0.91 0.91 0.91 0.91 0.91 0.91 Hourly Flow Rate, HFR (veh/h) 4 76 43 30 52 5 Percent Heavy Vehicles 0 2 0 0 2 0 Percent Grade (%) 0 0 Flared Approach N N Storage 0 0 RT Channelized 0 0 Lanes 0 1 0 0 1 0 Configuration LTR LTR Delay, Queue Length, and Level of Service Approach Northbound Southbound Westbound Eastbound Movement 1 4 7 8 9 10 11 12 Lane Configuration LTR LTR LTR LTR (veh/h) 3 50 87 123 C (m) (veh/h) 1498 1575 635 750 /c 0.00 0.03 0.14 0.16 95% queue length 0.01 0.10 0.47 0.58 Control Delay (s/veh) 7.4 7.4 11.6 10.7 LOS A A B B Approach Delay (s/veh) -- -- 11.6 10.7 Approach LOS -- -- B B Copyright © 2007 University of Florida, All Rights Reserved HCS+TM Version 5.3 file: ///C: /Users/MOHAMMAD-E/AppData/Local/Temp/u2k2493 . tmp Generated: 10/6/2017 9:24 AM Page 318 of 342 10/6/2017 HCS+: Unsignalized Intersections Release 5.3 TWO-WAY STOP CONTROL SUMMARY Analyst: Agency/Co.: Date Performed: 9/26/2017 Analysis Time Period: PM Peak Intersection: Ansborough Avenue and Shaulis Jurisdiction: Units: U. S. Customary Analysis Year: 2017 Project ID: East/West Street: Shaulis Road North/South Street: Ansborough Avenue Intersection Orientation: NS Study period (hrs): 0.25 Vehicle Volumes and Adjustments Major Street: Approach Northbound Southbound Movement 1 2 3 I 4 5 6 L T R I L T R Volume 3 28 2 46 37 47 Peak -Hour Factor, PHF 0.91 0.91 0.91 0.91 0.91 0.91 Hourly Flow Rate, HFR 3 30 2 50 40 51 Percent Heavy Vehicles 2 2 Median Type/Storage Undivided / RT Channelized? Lanes 0 1 0 0 1 0 Configuration LTR LTR Upstream Signal? No No Minor Street: Approach Movement Westbound Eastbound 7 8 9 1 10 11 12 L T R I L T R Volume 28 48 5 4 70 40 Peak Hour Factor, PHF 0.91 0.91 0.91 0.91 0.91 0.91 Hourly Flow Rate, HFR 30 52 5 4 76 43 Percent Heavy Vehicles 0 2 0 0 2 0 Percent Grade (%) 0 0 Flared Approach: Exists?/Storage No / No / Lanes 0 1 0 0 1 0 Configuration LTR LTR Delay, Queue Length, and Level of Service Approach NB SB Westbound Eastbound Movement 1 4 I 7 8 9 1 10 11 12 Lane Config LTR LTR 1 LTR I LTR v (vph) 3 50 87 123 C(m) (vph) 1498 1575 635 750 v/c 0.00 0.03 0.14 0.16 95% queue length 0.01 0.10 0.47 0.58 Control Delay 7.4 7.4 11.6 10.7 LOS A A B B Approach Delay 11.6 10.7 Approach LOS B B Page 319 of 342 HCS+: Unsignalized Intersections Release 5.3 Phone: E -Mail: Fax: TWO-WAY STOP CONTROL(TWSC) ANALYSIS Analyst: Agency/Co.: Date Performed: 9/26/2017 Analysis Time Period: PM Peak Intersection: Ansborough Avenue and Shaulis Jurisdiction: Units: U. S. Customary Analysis Year: 2017 Project ID: East/West Street: Shaulis Road North/South Street: Ansborough Avenue Intersection Orientation: NS Study period (hrs): 0.25 Major Street Movements Vehicle Volumes and Adjustments 1 2 3 4 5 6 L T R L T R Volume 3 28 2 46 37 47 Peak -Hour Factor, PHF 0.91 0.91 0.91 0.91 0.91 0.91 Peak -15 Minute Volume 1 8 1 13 10 13 Hourly Flow Rate, HFR 3 30 2 50 40 51 Percent Heavy Vehicles 2 -- 2 Median Type/Storage Undivided / RT Channelized? Lanes 0 1 0 0 1 0 Configuration LTR LTR Upstream Signal? No No Minor Street Movements 7 8 9 10 11 12 L T R L T R Volume 28 48 5 4 70 40 Peak Hour Factor, PHF 0.91 0.91 0.91 0.91 0.91 0.91 Peak -15 Minute Volume 8 13 1 1 19 11 Hourly Flow Rate, HFR 30 52 5 4 76 43 Percent Heavy Vehicles 0 2 0 0 2 0 Percent Grade (%) 0 0 Flared Approach: Exists?/Storage No / No / RT Channelized? Lanes 0 1 0 0 1 0 Configuration LTR LTR Movements Pedestrian Volumes and Adjustments 13 14 15 16 Flow (ped/hr) 0 0 2 2 Page 320 of 342 Lane Width (ft) 12.0 12.0 12.0 12.0 Walking Speed (ft/sec) 4.0 4.0 4.0 4.0 Percent Blockage 0 0 0 0 Upstream Signal Data Prog. Sat Arrival Green Cycle Prog. Distance Flow Flow Type Time Length Speed to Signal vph vph sec sec mph feet S2 Left -Turn Through S5 Left -Turn Through Worksheet 3 -Data for Computing Effect of Delay to Major Street Vehicles Movement 2 Movement 5 Shared ln volume, major th vehicles: 30 40 Shared ln volume, major rt vehicles: 2 51 Sat flow rate, major th vehicles: 1700 1700 Sat flow rate, major rt vehicles: 1700 1700 Number of major street through lanes: 1 1 Worksheet 4 -Critical Gap and Follow-up Time Calculation Critical Gap Calculation Movement 1 L 4 7 8 9 10 11 12 L L T R L T R t (c,base) 4.1 4.1 7.1 6.5 6.2 7.1 6.5 6.2 t (c,hv) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 P (hv) 2 2 0 2 0 0 2 0 t (c,g) 0.20 0.20 0.10 0.20 0.20 0.10 Percent Grade 0.00 0.00 0.00 0.00 0.00 0.00 t (3,1t) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 t (c,T): 1 -stage 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2 -stage 0.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 t (c) 1 -stage 4.1 4.1 7.1 6.5 6.2 7.1 6.5 6.2 2 -stage Follow -Up Time Calculations Movement 1 4 7 8 9 10 11 12 L L L T R L T R t (f,base) 2.20 2.20 3.50 4.00 3.30 3.50 4.00 3.30 t (f,HV) 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 P (HV) 2 2 0 2 0 0 2 0 t (f) 2.2 2.2 3.5 4.0 3.3 3.5 4.0 3.3 Worksheet 5 -Effect of Upstream Signals Computation 1 -Queue Clearance Time at Upstream Signal Movement 2 Movement 5 V(t) V (l,prot) V(t) V (l,prot) ✓ prog Page 321 of 342 Total Saturation Flow Rate, s (vph) Arrival Type Effective Green, g (sec) Cycle Length, C (sec) Rp (from Exhibit 16-11) Proportion vehicles arriving on green P g(q1) g (q2) g (q) Computation 2 -Proportion of TWSC Intersection Time blocked Movement 2 Movement 5 V(t) V (l,prot) V(t) V (l,prot) alpha beta Travel time, t(a) (sec) Smoothing Factor, F Proportion of conflicting flow, f Max platooned flow, V(c,max) Min platooned flow, V(c,min) Duration of blocked period, t(p) Proportion time blocked, p 0.000 0.000 Computation 3 -Platoon Event Periods Result p(2) p (5) p (dom) p (subo) Constrained or unconstrained? 0.000 0.000 Proportion unblocked for minor movements, p(x) (1) Single -stage Process (2) (3) Two -Stage Process Stage I Stage II p(1) p(4) p(7) p(8) p(9) p(10) p(11) p(12) Computation 4 and 5 Single -Stage Process Movement 1 4 7 8 9 10 11 12 L L L T R L T R ✓ c,x 93 34 264 232 33 234 208 68 s Px ✓ c,u,x C r,x C plat,x Two -Stage Process 7 8 10 11 Page 322 of 342 Stagel Stage2 Stagel Stage2 Stagel Stage2 Stagel Stage2 1500 1500 1500 1500 C (r,x) C(plat,x) Worksheet 6 -Impedance and Capacity Equations Step 1: RT from Minor St. 9 12 Conflicting Flows Potential Capacity Pedestrian Impedance Factor Movement Capacity Probability of Queue free St. 33 1046 1.00 1044 1.00 68 1001 1.00 999 0.96 Step 2: LT from Major St. 4 1 Conflicting Flows Potential Capacity Pedestrian Impedance Factor Movement Capacity Probability of Queue free St. Maj L -Shared Prob Q free St. 34 1578 1.00 1575 0.97 0.97 93 1501 1.00 1498 1.00 1.00 Step 3: TH from Minor St. 8 11 Conflicting Flows Potential Capacity Pedestrian Impedance Cap. Adj. factor due Movement Capacity Probability of Queue Factor to Impeding mvmnt free St. 232 668 1.00 0.96 642 0.92 208 689 1.00 0.96 662 0.89 Step 4: LT from Minor St. 7 10 Conflicting Flows Potential Capacity Pedestrian Impedance Factor Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to Impeding mvmnt Movement Capacity 264 693 1.00 0.85 0.89 0.85 586 234 725 1.00 0.88 0.91 0.90 656 Worksheet 7 -Computation of the Effect of Two-stage Gap Acceptance Step 3: TH from Minor St. 8 11 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Cap. Adj. factor due Movement Capacity Probability of Queue Factor to Impeding mvmnt free St. Page 323 of 342 Part 2 - Second Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Part 3 - Single Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity 232 668 1.00 0.96 642 208 689 1.00 0.96 662 Result for 2 stage process: a y C t 642 662 Probability of Queue free St. 0.92 0.89 Step 4: LT from Minor St. 7 10 Part 1 - First Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Part 2 - Second Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Cap. Adj. factor due to Impeding mvmnt Movement Capacity Part 3 - Single Stage Conflicting Flows Potential Capacity Pedestrian Impedance Factor Maj. L, Min T Impedance factor Maj. L, Min T Adj. Imp Factor. Cap. Adj. factor due to Impeding mvmnt Movement Capacity 264 693 1.00 0.85 0.89 0.85 586 234 725 1.00 0.88 0.91 0.90 656 Results for Two-stage process: a y C t 586 656 Worksheet 8 -Shared Lane Calculations Movement 7 8 9 10 11 12 L T R L T R Volume (vph) Movement Capacity (vph) Shared Lane Capacity (vph) 30 52 5 4 76 43 586 642 1044 656 662 999 635 750 Page 324 of 342 Worksheet 9 -Computation of Effect of Flared Minor Street Approaches Movement 7 L 8 T 9 R 10 L 11 T 12 R C sep Volume Delay Q sep Q sep +1 round (Qsep +1) 586 642 1044 656 662 999 30 52 5 4 76 43 n max C sh SUM C sep n C act 635 750 Worksheet 10 -Delay, Queue Length, and Level of Service Movement Lane Config 1 LTR 4 7 LTR 8 9 LTR 10 11 12 LTR ✓ (vph) C(m) (vph) v/c 95% queue length Control Delay LOS Approach Delay Approach LOS 3 1498 0.00 0.01 7.4 A 50 1575 0.03 0.10 7.4 A 87 635 0.14 0.47 11.6 B 11.6 B 123 750 0.16 0.58 10.7 B 10.7 B Worksheet 11 -Shared Major LT Impedance and Delay Movement 2 Movement 5 10 (oj ) ✓ (il), Volume for ✓ (i2), Volume for s(il), Saturation s(i2), Saturation P* (oj ) d (M,LT), Delay for stream 1 or 4 N, Number of major street through d (rank,l) Delay for stream 2 or 5 stream 2 or 5 stream 3 or 6 flow rate for stream 2 or 5 flow rate for stream 3 or 6 lanes 1.00 30 2 1700 1700 1.00 7.4 1 0.0 0.97 40 51 1700 1700 0.97 7.4 1 0.2 Page 325 of 342 All -Way Stop Control Page 1 of 1 ALL -WAY STOP CONTROL ANALYSIS General Information Site Information Analyst ME Intersection SHAULIS 7 ANSBOROUGH Jurisdiction Agency/Co. Analysis Year 2017 Date Performed 9/26/2017 Analysis Time Period PM PEAK Project ID IEast/West Street: SHAULIS INorth/South Street: ANSBOROUGH Volume Adjustments and Site Characteristics Approach Eastbound Westbound Movement L T R L T R Volume (veh/h) 29 86 5 4 73 42 %Thrus Left Lane Approach Northbound Southbound Movement L T R L T R Volume (veh/h) 3 29 2 47 37 48 %Thrus Left Lane Eastbound Westbound Northbound Southbound L1 L2 L1 L2 L1 L2 L1 L2 Configuration LTR LTR LTR LTR PHF 0.91 0.91 0.91 0.91 Flow Rate (veh/h) 130 130 36 143 % Heavy Vehicles 2 2 2 2 No. Lanes 1 1 1 1 Geometry Group 1 1 1 1 Duration, T 0.25 Saturation Headway Adjustment Worksheet Prop. Left -Turns 0.2 0.0 0.1 0.4 Prop. Right -Turns 0.0 0.4 0.1 0.4 Prop. Heavy Vehicle 0.0 0.0 0.0 0.0 hLT-adj 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.2 hRT-adj -0.6 -0.6 -0.6 -0.6 -0.6 -0.6 -0.6 -0.6 hHV-adj 1.7 1.7 1.7 1.7 1.7 1.7 1.7 1.7 hadj, computed 0.1 -0.2 0.0 -0.1 Departure Headway and Service Time hd, initial value (s) 3.20 3.20 3.20 3.20 x, initial 0.12 0.12 0.03 0.13 hd, final value (s) 4.53 4.31 4.69 4.43 x, final value 0.16 0.16 0.05 0.18 Move -up time, m (s) 2.0 2.0 2.0 2.0 Service Time, is (s) 2.5 2.3 2.7 2.4 Capacity and Level of Service Eastbound Westbound Northbound Southbound L1 L2 L1 L2 L1 L2 L1 L2 Capacity (veh/h) 380 380 286 393 Delay (s/veh) 8.41 8.10 7.92 8.38 LOS A A A A Approach: Delay (s/veh) 8.41 8.10 7.92 8.38 LOS A A A A Intersection Delay (s/veh) 8.27 Intersection LOS A Copyright © 2007 University of Florida, All Rights Reserved HCS+TM Version 5.3 file:///C: /Users/MOHAMMAD-E/AppData/Local/Temp/u2kBAE9. tmp Generated: 10/6/2017 9:26 AM Page 326 of 342 10/6/2017 HCS+: Unsignalized Intersections Release 5.3 Phone: E -Mail: Fax: ALL -WAY STOP CONTROL(AWSC) ANALYSIS Analyst: ME Agency/Co.: Date Performed: 9/26/2017 Analysis Time Period: PM PEAK Intersection: SHAULIS 7 ANSBOROUGH Jurisdiction: Units: U. S. Customary Analysis Year: 2017 Project ID: East/West Street: SHAULIS North/South Street: ANSBOROUGH Worksheet 2 - Volume Adjustments and Site Characteristics Eastbound I Westbound I Northbound I Southbound L T R I L T R I L T R I L T R Volume 129 86 5 14 73 42 13 29 2 147 37 48 Thrus Left Lane Eastbound Westbound Northbound Southbound L1 L2 L1 L2 L1 L2 L1 L2 Configuration LTR LTR LTR LTR PHF 0.91 0.91 0.91 0.91 Flow Rate 130 130 36 143 Heavy Veh 2 2 2 2 No. Lanes 1 1 1 1 Opposing -Lanes 1 1 1 1 Conflicting -lanes 1 1 1 1 Geometry group 1 1 1 1 Duration, T 0.25 hrs. Worksheet 3 - Saturation Headway Adjustment Worksheet Eastbound Westbound Northbound Southbound L1 L2 L1 L2 L1 L2 L1 L2 Flow Rates: Total in Lane 130 130 36 143 Left -Turn 31 4 3 51 Right -Turn 5 46 2 52 Prop. Left -Turns 0.2 0.0 0.1 0.4 Prop. Right -Turns 0.0 0.4 0.1 0.4 Prop. Heavy Vehicle0.0 0.0 0.0 0.0 Geometry Group 1 1 1 1 Adjustments Exhibit 17-33: hLT-adj 0.2 0.2 0.2 0.2 Page 327 of 342 hRT-adj hHV-adj hadj, computed -0.6 1.7 0.1 -0.6 1.7 -0.2 0.0 -0.6 1.7 Worksheet 4 - Departure Headway and Service Time -0.6 1.7 -0.1 Eastbound Westbound Northbound Southbound Ll L2 Ll L2 Ll L2 Ll L2 Flow rate 130 130 36 143 hd, initial value 3.20 3.20 3.20 3.20 3.20 3.20 3.20 3.20 x, initial 0.12 0.12 0.03 0.13 hd, final value 4.53 4.31 4.69 4.43 x, final value 0.16 0.16 0.05 0.18 Move -up time, m 2.0 2.0 2.0 2.0 Service Time 2.5 2.3 2.7 2.4 Worksheet 5 - Capacity and Level of Service Eastbound Westbound Northbound Southbound Ll L2 Ll L2 Ll L2 Ll L2 Flow Rate 130 130 36 143 Service Time 2.5 2.3 2.7 2.4 Utilization, x 0.16 0.16 0.05 0.18 Dep. headway, hd 4.53 4.31 4.69 4.43 Capacity 380 380 286 393 Delay 8.41 8.10 7.92 8.38 LOS A A A A Approach: Delay 8.41 8.10 7.92 LOS A A A Intersection Delay 8.27 Intersection LOS A 8.38 A Page 328 of 342 CITY OF WATERLOO Council Communication Motion to accept and place on file the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the General Obligation Bonds Series 2010A issued in June 2010, the Series 2011A issued in June 2011, the Series 2012A bonds issued in June 2012, the Series 2012B bonds issued in June 2012, and the Sewer Revenue Bonds Series 2011A issued in July 2011. City Council Meeting: 10/9/2017 Prepared: 10/3/2017 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 10/3/2017 - 11:32 AM Clerk Office Felchle, Kelley Approved 10/4/2017 - 3:06 PM ATTACHMENTS: Description Type D Arbitrage Testing Results Oct 2017 Cover Memo D Arbitrage Report Berens Oct 2017 Cover Memo Submitted by: Summary Statement: Expenditure Required: Policy Issue: Background Information: Submitted By: Michelle Weidner, Chief Financial Officer The report indicates that no arbitrage rebate or penalty is due to the Internal Revenue Service for these issues at this time. None. Arbitrage testing is required in order to maintain the tax-exempt status of the City's bond issues. We received positive information in that the City does not owe any arbitrage rebate or penalty to the Internal Revenue Service for these issues. The tax- exempt status of the issues is maintained, therefore protecting the City from potential liability from any bondholders. Internal Revenue Service regulations require that the City make periodic determinations that no arbitrage rebate or penalty is owed to the Internal Revenue Service when tax-exempt bonds are issued. This testing is required at each 5 -year interval that bond proceeds are unspent and also once the proceeds are completely spent. Complete copies of the reports from Berens -Tate Consulting Group are available in my office for review. Page 329 of 342 Mayor QUENTIN HART COUNCIL MEMBERS TOM POWERS Ward 1 BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: October 9, 2017 Prepared: October 3, 2017 Dept. Head Signature: Michelle Weidner Number of Attachments: 1 SUBJECT: General Obligation Bonds Arbitrage Testing Results Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I recommend that the City Council accept and place on file the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the general obligation bonds, series 2010A issued in June 2010, Series 2011A issued in June 2011, Series 2012A issued in June 2012, Series 2012B issued in June 2012 and the sewer revenue bonds Series 2011A issued in July 2011. Summary Statement: The report indicates that no arbitrage rebate or penalty is due to the Internal Revenue Service for this issue at this time. Expenditure Required: None Source of Funds: N/A Policy Issue: Arbitrage testing is required in order to maintain the tax-exempt status of the City's bond issues. Alternative: None Background Information: We received positive information in that the City does not owe any arbitrage rebate or penalty to the Internal Revenue Service for these issues. The tax-exempt status of the issues is maintained, therefore protecting the City from potential liability from any bondholders. Internal Revenue Service regulations require that the City make periodic determinations that no arbitrage rebate or penalty is owed to the Internal Revenue Service when tax- exempt bonds are issued. This testing is required at each 5 -year interval that bond proceeds are unspent and also once the proceeds are completely spent. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 330 of 342 BERENS-TATE CONSULTING GROUP SPEECIALIZING IN TAX-EXEMPT BOND SERVICES September 13, 2017 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Dear Michelle: Enclosed are the following arbitrage rebate reports: $1,725,000 Sewer Revenue Refunding Bonds, Series 2011A The report is through May 1, 2017, the maturity date, and shows that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary. As the Bonds have been retired, no further calculations or filings are required. $9,165,000 General Obligation Bonds, Series 2010A (Taxable Build America Bonds) The report is through June 30, 2017, and shows that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary. No further computations are necessary as long as the Bond Fund is operated as described in the Tax Certificate and no additional gross proceeds arise. $8,985,000 General Obligation Bonds, Series 2011A The report is through June 30, 2017, and shows that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary. No further computations are necessary as long as the Bond Fund is operated as described in the Tax Certificate and no additional gross proceeds arise. $8,040,000 General Obligation Bonds, Series 2012A $5,450,000 General Obligation Refunding Bonds, Series 2012B The report is through May 31, 2017, the five year installment date, and shows that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary at this time. We have scheduled the next calculation for the sooner of when the proceeds are spent, or May 31, 2022, the ten-year installment date. Please let me know if there are any questions. Thanks for the opportunity to work with the City of Waterloo! Sincerely, Chris D. Berens Enclosure 10050 REGENCY CIRCLE / SMITE 400 OMAHA, NEBRASKA 6811 ® (402) 391-6188 ® FAx (402) 391-9037 ° wRage ?ZIP. . 42 BERM -TATE CONSULTING GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES September 13, 2017 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: City of Waterloo, Iowa $1,725,000 Sewer Revenue Refunding Bonds Series 2011A Dear Ms. Weidner: The City of Waterloo ("City") has requested that we prepare certain computations related to the above bonds ("Bonds") from July 26, 2011, the issue date of the Bonds, through May 1, 2017, the maturity date ("Computation Period"). The scope of our engagement consisted of preparing computations to deteilnine the rebate amount for the Bonds for the Computation Period under Section 148(f) of the Internal Revenue Code (as amended, and Final Regulations promulgated thereunder) and this report is not to be used for any other purpose. In order to prepare these computations, the City provided us with certain closing documents for the Bonds, bond proceeds and withdrawal detail, and investment information. The attached exhibits were prepared using the aforementioned information, as described in the Summary of Computational and Source Information. In our opinion, the computations contained in the attached exhibits that were prepared using the information provided, are mathematically accurate. In the attached exhibits, the computations reflect for the Computation Period that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary, As the Bonds have been retired, no further calculations or filings are required. We have no obligation to update this report because of events occurring, or information coming to our attention, subsequent to the date of this report. Very truly yours, BERENS-TATE CONSULTING GROUP Chris D. Berens 10050 REGENCY CIRCLE / StJITE 400 OlMAIIA, NEBRASKA 68114 m (402) 391-6188 • FAX (402) 391-9037 • W'WINrit nAit!.0T1L2 BEREIN S -TATE CONSULTING GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES September 13, 2017 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: City of Waterloo Black Hawk County, Iowa $9,165,000 General Obligation Bonds, Series 2010A (Taxable Build America Bonds) Dear Ms. Weidner: The City of Waterloo ("City") has requested that we prepare certain computations related to the above bonds ('Bonds") from June 29, 2010, the issue date of the Bonds, through June 30, 201, ("Computation Period"). The scope of our engagement consisted of preparing computations to determine the rebate amount for the Bonds for the Computation Period under Section 148(f) of the Internal Revenue Code (as amended, and Final Regulations promulgated thereunder) and this report is not to be used for any other purpose. In order to prepare these computations, the City provided us with certain closing documents for the Bonds, bond proceeds and withdrawal detail, and investment information. The attached exhibits were prepared using the aforementioned information, as described in the Summary of Computational and Source Information. In our opinion, the computations contained in the attached exhibits that were prepared using the information provided, are mathematically accurate. In the attached exhibits, the computations reflect for the Computation Period that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary. No further computations are necessary as long as the Bond Fund is operated as described in the Tax Certificate and no additional gross proceeds arise. We have no obligation to update this report because of events occurring, or information coming to our attention, subsequent to the date of this report. Very truly yours, BERENS-TATE CONSULTING GROUP Ce, Chris D. Berens Page 333 of 342 10050 REGENCY CIRCLE SUITE, 400 OMAHA, NEBRASKA 681 68114 , (402) 391-6188 • FAX (402) 391-9037 • WWW.BERENSTATE.C:oti1 BERENS-TATE CO SWING GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES September 13, 2017 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: City of Waterloo Black Hawk County, Iowa $8,985,000 General Obligation Bonds Series 2011A Dear Ms. Weidner: The City of Waterloo ("City") has requested that we prepare certain computations related to the above bonds ("Bonds") from June 29, 2011, the issue date of the Bonds, through June 30, 2017, ("Computation Period"). The scope of our engagement consisted of preparing computations to determine the rebate amount for the Bonds for the Computation Period under Section 148(f) of the Internal Revenue Code (as amended, and Final Regulations promulgated thereunder) and this report is not to be used for any other purpose. In order to prepare these computations, the City provided us with certain closing documents for the Bonds, bond proceeds and withdrawal detail, and investment information. The attached exhibits were prepared using the aforementioned infounation, as described in the Summary of Computational and Source Information. In our opinion, the computations contained in the attached exhibits that were prepared using the information provided, are mathematically accurate. In the attached exhibits, the computations reflect for the Computation Period that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary. No further computations are necessary as long as the Bond Fund is operated as described in the Tax Certificate and no additional gross proceeds arise. We have no obligation to update this report because of events occurring, or information coming to our attention, subsequent to the date of this report. Very truly yours, BERENS-TATE CONSULTING GROUP Chris D. Berens 10050 REGENCY CIRCLE / SUITE 400 OMAHA, NEBRASKA 68114 • (402) 3391-6188 • FAX (402) 391-9037 • W-D9P,R I AQE. CYI? BERENS-TATE CON SULTP G GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES September 13, 2017 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: City of Waterloo Black Hawk County, Iowa $8,040,000 General Obligation Bonds, Series 2012A $5,450,000 General Obligation Refunding Bonds, Series 2012B Dear Ms. Weidner: The City of Waterloo ("City") has requested that we prepare certain computations related to the above bonds ("Bonds") from June 28, 2012, the issue date of the Bonds, through May 31, 2017, ("Computation Period"). The scope of our engagement consisted of preparing computations to determine the rebate amount for the Bonds for the Computation Period under Section 148(f) of the Internal Revenue Code (as amended, and Final Regulations promulgated thereunder) and this report is not to be used for any other purpose. In order to prepare these computations, the City provided us with certain closing documents for the Bonds, bond proceeds and withdrawal detail, and investment information. The attached exhibits were prepared using the aforementioned infoimation, as described in the Summary of Computational and Source Information. In our opinion, the computations contained in the attached exhibits that were prepared using the information provided, are mathematically accurate. In the attached exhibits, the computations reflect for the Computation Period that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary at this time. We have no obligation to update this report because of events occurring, or information coming to our attention, subsequent to the date of this report. Very truly yours, BERENS-TATE CONSULTING GROUP Chris D. Berens 10050 REGENCY CIRCLE / SUITE 400 OMAHA, NEBRASKA 68114 • {402) 391-61.88 • FAX (402) 391-9037 • Vr'WAL EN ATV1i2 CITY OF WATERLOO Council Communication Motion approving the purchase of neighborhood security pole cameras from Cellebrite, in the amount of $25,000, and directing the use of funds designated by City Council. City Council Meeting: 10/9/2017 Prepared: REVIEWERS: Department Reviewer Action Date Police Department Even, LeAnn Approved 9/7/2017 - 10:01 AM ATTACHMENTS: Description Type ❑ Departmental Request Backup Material Submitted by: Submitted By: Dan Trelka, Chief of Police Page 336 of 342 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 25,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase neighborhood security pole cameras This purchase or expenditure is being made because: this purchase is to assist the Police Department in making our neighborhoods and special events safer for the community Vendor selected for this purchase: Cellebrite Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: RC Systems is the vendor who has installed our previous system and this purchase will be an extension of our existing system Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund El Road Use Tax Sewer n Sanitation ElBonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ ,26:06d':` Respectfully/submitted, ',-1►nW3 + (' 17' 1-6i 7 (Signature Dept. Read .o Designee) ate (Signature Finance Dept. Review) Date Kashared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Page 337 of 342 CITY OF WATERLOO Council Communication Request to waive the ten mile residency restriction for a police officer. City Council Meeting: 10/9/2017 Prepared: 10/5/2017 REVIEWERS: Department Police Department Clerk Office Submitted by: Recommended Action: Summary Statement: Reviewer Trelka, Daniel Even, LeAnn Action Approved Approved Submitted By: Daniel J. Trelka, Chief of Police Date 10/5/2017 - 12:46 PM 10/5/2017 - 6:13 PM Approve the request, however, impose a twenty mile restriction given the circumstances of this case. This officer is assigned to a specialized unit within the Waterloo Police Department. He regularly and often has contact with individuals who have committed crimes of violence. The officer's wife is employed by a separate government entity (non -law enforcement). She regularly and often has contact with individuals who are experiencing great difficulties. Her employer does not have a residency restriction. Within the wife's last year of employment, she has experienced many threats against her, including an individual who told her they would kill her if seen outside of work. Another individual has threatened to find her and conduct a citizen arrest upon her simply because she is engaging in the duties of her job. The officer too has received threats against him. He has experienced several occasions where offenders have sought him out and have tried to provoke him. The officer request that the ten mile radius be waived. He ask that he and his family be able to search for a property within the previously established twenty mile radius. Page 338 of 342 CITY OF WATERLOO Council Communication 4:55 p.m. Work Session, Harold E. Getty Council Chambers City Council Meeting: 10/9/2017 Prepared: REVIEWERS: Department Reviewer Action Date Airport Felchle, Kelley Approved 10/6/2017 - 3:45 PM Submitted by: Submitted By: Page 339 of 342 CITY OF WATERLOO Council Communication Waterloo Water Works Board of Trustees meeting minutes of September 15, 2017 on file in the Waterloo City Clerk's office. City Council Meeting: 10/9/2017 Prepared: 10/1/2017 REVIEWERS: Department Reviewer Action Date Water Works Mahler, Matt Approved 10/2/2017 - 11:34 AM Clerk Office Higby, Nancy Approved 10/2/2017 - 5:05 PM ATTACHMENTS: Description a LEGAL NOTICE OF MINUTES - SEPTEMBER 2017 SUBJECT: Submitted by: Type Cover Memo Waterloo Water Works Board of Trustees meeting minutes of September 15, 2017 on file in the Waterloo City Clerk's office. Submitted By:Matt Mahler, General Manager of the Waterloo Water Works Page 340 of 342 Board of Water Works Trustees held their regular meeting on Friday, September 15, 2017, with Terry Kuntz, Chairman; and Scott Wienands, Trustee, present. Also in attendance: Rick Wilberding, Distribution Department Manager; and Matthew L. Mahler, General Manager and Secretary. The Board approved to adopt: the agenda; the minutes of the regular meeting of August 16, 2017; the Monthly Financial Report for July; the Monthly Financial Report for August, the Monthly Revenue and Expense Summary for August; a resolution to cause $1,640.00 for service line repair to be assessed to the property taxes of 3234 Hammond Avenue; a resolution to approve Supplemental Agreement No. 1 with Wayne Claassen Engineering & Surveying, Inc., to add engineering services for the Martin Luther King Jr. Drive and Independence Avenue water main extension projects to the contract for the Northeast Drive Water Main Extension Project; a resolution approving specifications, bid documents, etc., setting the date of Public Hearing as the October 2017 Board of Trustees meeting for the Dysart Road Water Main Replacement Project, and to instruct the General Manager to publish notice of plans, specifications, taking of bids, and notice of public hearing; a motion to receive and place on file proof of publication of notice of public hearing for the US Highway 63 Franklin Street to Newell Street Water Main Replacement Project, to hold the public hearing with no objections on file as of September 8, 2017, to open the public hearing, to declare the hearing closed with no written or oral comments; a resolution to confirm approval of bid documents, plans, specifications, form of contract, etc.; a resolution to award the contract to Peterson Contractors, Inc., and to authorize the General Manager to execute the appropriate documents; a resolution to approve the multi-year Capital Improvement Schedule; and to set the date of the next regular Board meeting as Wednesday, October 18, 2017 at 8:00 a.m. Payment of the following bills: Aable Pest Control ABM Janitorial Acco Unlimited Advanced Environmental Advanced Systems AECOM All Star Plumbing & Heating Allen Memorial Hospital Aramark Uniform As p ro BerganKDV Black Hawk County Auditor Black Hawk County Treasurer, MIS Black Hawk Waste Disposal BMC Aggregates BRB Lawn & Snow C and C Welding Campbell Supply Cedar Valley Sportsplex Cedar Valley United Way CenturyLink Charles Schwab Institutional City of Raymond City of Waterloo Clapsaddle-Garber Associates Courier Communications Crossroads Auto Repair D & J Oil Co. Dex Media East Electronic Engineering EMA, Inc. Fastenal Ferguson Enterprises Services Services Supplies Services Services Services Repairs Services Services Supplies Services Water & Sewer Bond Fees Services Services Supplies Services Services Supplies Payroll Deduction Payroll Deduction Services Pension Sewer, Garbage & Yard Waste Fees Sewer, Garbage & Storm Water Services Legal Ads Services Supplies Services Services Services Supplies Supplies 24.25 1,041.50 8,784.80 1,388.00 144.13 1,239.87 1,744.41 26.00 517.62 4,132.35 2,900.00 5,164.74 30.50 104.00 4,358.02 2,373.75 86.50 252.73 224.04 97.50 212.74 49,703.20 18,262.81 1,179,131.21 1,510.00 102.72 286.27 861.64 32.50 1,317.80 900.19 122.25 57.65 Page 341 of 342 Foster's Frickson Bros. Excavating Gierke -Robinson Co. Hawkeye Alarm Signal Hogan & Hansen Humpal, John Iowa Assoc. of Water Agencies Iowa Municipalities Workers' Compensation Assoc. Iowa One Call IPERS Johnstone Supply K & R Consulting Group Kerns, Steve Keystone Lab Kwik Trip Larson, Travis Mahler, Matthew L. Menards MidAmerican Energy Municipal Supply Next Generation Wireless Payroll PDCM Insurance Professional Office Services Public Employees Credit Union R Company Radio Communications Ray Mount Wrecker Service Refunds Rochester Armored Car Schimberg Co. Scot's Supply Sensus USA SJE-Rhombus Snyder & Associates State of Iowa Treasurer Storey Kenworthy Sun Life Financial Swisher & Cohrt, P.L.C. Teamsters Local Union #238 Treasurer, State of Iowa U.S. Cellular US Dept. of Treasurer Utility Equipment Van Wert Inc. Voya Financial Waterloo Water Works Wellmark Blue Cross Blue Shield Wilberding, Rick Supplies Repairs Supplies & Services Services Services Services Annual Dues Insurance Services Pension Supplies Services Reimbursement Testing Fuel Reimbursement Reimbursement Supplies Gas, Power & Electric Supplies Supplies Insurance Services Payroll Deduction Repairs Services Services Services Supplies Supplies Supplies Services Services Sales Tax Supplies Insurance Legal Services Payroll Deduction State Tax Services Federal Tax Supplies Services Payroll Deduction Reimbursement Insurance Reimbursement 218.80 2,698.00 523.49 85.00 805.80 47.65 1,139.67 4,249.00 599.40 14,777.63 121.89 35.00 50.00 1,755.65 2,986.15 73.75 32.14 1,202.53 50,996.06 1,723.75 32.08 165,916.49 2,320.00 7,864.73 14,086.00 1,400.00 126.00 295.00 4,013.16 234.76 3,199.02 88.36 4,530.32 1,250.00 8,741.06 49,042.00 300.43 7,258.56 203.50 1,049.00 8,455.00 71.57 50,528.17 1,491.61 4,490.50 11,856.00 11,966.58 56,898.83 50.00 $1,789,015.78 WATERLOO WATER WORKS ATTEST: Matthew L. Mahler Secretary Page 342 of 342