HomeMy WebLinkAboutCouncil Packet - 8/28/2017HUMAN RESO UR CES COMMITTEE
5:05 PM, August 28, 2017
Harold E. Getty Council Chambers
Members
Ron Welper Chairperson
Jerome Amos Jr. Vice Chairperson
All Council Members
Roll Call
Approval of Agenda
1.
Request from Interim Public Works Director to begin the Civil Service
process and make an appointment for one (1) Mechanic in Public Works
Central Garage.
Adjournment
Kelley Felchle
City Clerk
CITY OF WATERLOO
Council Communication
Request from Interim Public Works Director to begin the Civil Service process and make an appointment for
one (1) Mechanic in Public Works Central Garage.
City Council Meeting: 8/28/2017
Prepared: 8/21/2017
REVIEWERS:
Department
Traffic Operations
Clerk Office
Reviewer
Even, LeAnn
Even, LeAnn
ATTACHMENTS:
Description
❑ Mechanic
❑ mechanic
• Garage Mechanic Job Description
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Action
Approved
Approved
Type
Cover Memo
Cover Memo
Backup Material
D ate
8/23/2017 - 12:05 PM
8/23/2017 - 12:05 PM
Request from Interim Public Works Director to begin the Civil Service
process and make an appointment for one (1) Mechanic in Public Works
Central Garage.
Submitted By: Sandie Greco, Interim Public Works Director
Approve Request
This is an additional mechanic position that was approved in the FY18
budget. This position is required to support vehicle maintenance, including
Police and W F R vehicles, heavy duty equipment and all gasoline and diesel
powered city equipment.
Salary - $56,879.06
Benefits following probation - $24,804.00
General Fund
Strategy 2.2 - Enlist all City departments and staff members in efforts to
promote a safer community.
And
Strategy 3.4 - Identify and implement proven cost and resource saving
measures.
Background Information:
Three (3) current mechanics are approaching retirement age, taking a
considerable amount of knowledge and experience with them when they
leave. A newly hired mechanic will be a great asset to the central garage and
the city.
PERSONNEL REQUISITION FORM
Check as applicable: X To start recruiting or civil service process and/or n To fill a vacancy
❑ Active Civil Service List Expires:
A proposed job description and questionnaire must accompany this form at time of submission to Human
Resources.
**************************************************************************************************
Position Title: Mechanic Department: Central Garage — Public Works
Reports To: Public Works Director
Work Location: Central Garage — Public Works Building
Employment Status: X Regular Full Time nTemporary Full Time from to
111Regular Part Time n Temporary Part Time from to
❑ Regular 7 -Month n Intern/Co-op Student from to
Type of Position: Recommended Recruitment Sources:
Civil Service Position: X Yes ❑ No n Internal Posting Only
Bargaining Position: X Yes ❑ No X Internal Posting and External Advertising
Bargaining Group: 177
Non -bargaining Position: ❑ Yes ❑ No
*************************************************************************************************
Complete the following if the requisition is to fill a vacancy:
X New Position or n Replacement Position for:
(Specify name and title of former incumbent)
If replacement, former incumbent: n Retired/Resigned/Terminated n Transferred n Promoted
Date incumbent terminated employment: Date of final payout:
Anticipated start date: ASAP No. of hours/week: 40 Work schedule: TBA
Justification of need for position: This is an additional mechanic position that was approved in the FY 18 budget. This
position is required to support vehicle maintenance, including Police and WFR vehicles, heavy duty equipment and all
gasoline and diesel powered city equipment. Some current mechanics are approaching retirement age taking a
considerable amount of knowledge and experience with them when they leave. A new mechanic hired previous to
retirements will be a great asset to the garage and the city.
What are the likely consequences if the position is not filled? A significant amount of vehicle maintenance would need to
be outsourced, resulting in a significant increase in expense due to much higher shop rates. Emergency repairs will not
be made in-house ASAP as they are now. Examples — ambulances, snow plow dump trucks, garbage trucks, police
vehicles.
APPROVALS
Annual salary requirements: $56,879.06 Hourly Rate: $27.35 Benefits:
(Payroll taxes, pension, health ins.- assuming family)
Is position budgeted for this and future FYs? X Yes ❑ No If no, how will position be funded?
Approved subject to the following conditions:
Submitting Department Head Date Mayor Date
Chief Financial Officer Date Human Resources Director Date
Human Resources Committee Chairperson Date
Created 6/30/2017
PERSONNEL REQUISITION
Mechanic
The following questions are provided as guidelines to assist you in developing your
rational for the position of {Mechanic}in the {Central Garage/Public Works}
Department. Depending upon your situation, some questions may or may not apply.
Please provide written responses to these questions as part of your preparation for
meeting with the Mayor.
(1) What are the key job responsibilities of this position? Vehicle and heavy
duty mechanic supporting Police Department, WFR, Street,
Traffic, Sewer, Sanitation, Animal Control, other departments
and motor pool, etc.
(2) Can the job responsibilities of this position be assigned to other employees
within the department? If no, why not? The department has similar
classifications; however our current ratio of equipment to
mechanic is 47 to 1.
(3)
How is the work of this position being accomplished now? Currently
vehicles that are requiring corrective or preventative
maintenance are set aside when emergency vehicles come in
that require rapid turnaround repairs.
(4) Are the filled positions in your department currently being utilized to their
maximum potential? Yes
(5)
How would filling this position meet the needs of your department or the
City on either a short-term basis (if temporary position) or a long-term basis
(if a regular position)? This position would primarily work on
gasohol and diesel vehicles and equipment that need immediate
attention. A person that is well-rounded that can work on any
type of equipment during another mechanic's absence.
(6) What cost savings or revenues, if any, would your department or the City
realize if this position is filled? This position, while not revenue
generating, is critical in providing safe equipment to the Police,
Fire and Public Works Departments that provide a public
safety/service to the citizens of Waterloo.
(7)
If you are paying overtime or comp time within your department to
accomplish this work now, how much overtime or comp time has been paid
out or earned that is directly attributable to this position and over what period
of time? The department pays overtime only when necessary
(8)
(9)
How has the work load or demands of your department changed in
comparison to your staffing levels over the past three fiscal years? Provide
statistics if possible. The workload of this position fluctuates
depending on seasonal objectives of the department(s).
If this position is not filled, what affect will it have on your department?
What work will not get done? What costs will you incur? Please be as
specific as possible. This position is responsible to perform all
corrective/preventive and emergency maintenance on Police
and Fire other gas and diesel powered city -owned equipment. If
not filled, maintenance will need to be outsourced, costing the
city nearly double in shop rate labor. Failure to fill this position
and outsourcing maintenance will also compromise security as
it relates to in -car systems within the Police Department, as well
as all equipment currently carried within Patrol vehicles. Could
also prevent immediate repairs for garbage truck — preventing a
route driver in picking up trash and recycling/yard waste. This
position is viable for seasonal equipment such as with keeping
the equipment running for plowing of snow, ice control and
removal of snow.
(10) How do you cover the responsibilities for this position whenever the
incumbent is out on vacation? This is an additional mechanic
position hoping to help in the timeliness of repairs of both the
department and the customer.
(11) Is it possible that the City could outsource this position to an outside agency?
If so, what savings, if any, would the City realize as a result of this change?
It is possible; however, the City would incur additional expense
in labor rates. Considering the Police and Fire equipment, the
need for background checks and security of sensitive
components within the vehicles is equally important. With the
age of some heavy equipment, the timeliness on repairs is
essential, needing many specialized vendors to supply parts
and then finding mechanics with the knowledge and experience
to repair such equipment.
(12) How would you rank this position in terms of its contribution to City
business in comparison with other positions reporting to you? Public
Safety has been determined to be the most critical operation in
the City. As such, availability of serviceable equipment for the
departments to operate is equally critical. The contribution of
this additional position is critical to the overall objectives of the
departments.
(13) How does this position impact the Goals and Objectives for the City adopted
by the City Council? This position directly impacts the
department's ability to develop a customer -centered service
delivery approach.
Note: Forward completed questionnaire to Human Resources
Department with original copy of Personnel Requisition form.
CIVIL SERVICE NOTICE
CITY OF WATERLOO, IOWA
OPEN EXAMINATION
GARAGE MECHANIC
DEPARTMENT
SALARY
FLSA
CIVIL SERVICE
BARGAINING UNIT
CENTRAL GARAGE
$26.35 with increase of $1.00 after 6 months
NON-EXEMPT
INCLUDED
MUNICIPAL EMPLOYEES LOCAL #177
GENERAL STATEMENT OF DUTIES
Skilled technical position, responsible for the maintenance and repair of up to seventy different types of vehicles
owned by the City and operated by City employees. The work is performed under the general direction of the
Public Works Director, but considerable leeway is granted for independent judgment.
or
Skilled, highly technical position, responsible for repair and maintenance of over thirty-five fire rescue vehicles
including several different makes and models of fire apparatus, ambulances, pickup trucks and passenger vehicles.
The work is performed under the general direction of the Public Works Director, but considerable leeway is granted
for independent judgment.
EXAMPLES OF ESSENTIAL FUNCTIONS
(Illustrative Only)
These functions are considered essential for
successful performance in this job classification.
1. Performs routine preventive maintenance on a
variety of gasoline and diesel powered
equipment.
2. Repairs gasoline and diesel engines,
transmissions and drive trains.
3. Troubleshoots, diagnoses and repairs
automotive electrical failures.
4. Performs tire replacement/repair, fuel
systems diagnosis/repair, brake repair,
suspension system repair, cooling system
repairs, clutch/transmission
replacement/repair, driveline repair and
hydraulic systems diagnosis/repair.
5. Repairs radiators, cleans and overhauls
carburetors and replaces fuel pumps.
6. Repairs hydraulic pumps and
lines. Fabricates hydraulic lines to proper
pressure ratings and performs pressure
testing of lines.
7. Performs major overhaul on gasoline and
diesel engines.
8. Performs layout and fabrication of metal
assemblies and weldments. Performs
welding/cutting as needed
9. Performs design and creation of jigs to aid in
the fabrication of parts.
10. Performs mechanical duties either in shop or
on service call, responding to calls for
service at remote job sites. Works outside in
all weather conditions.
11. Replaces or repairs maj or components of
fire apparatus high volume centrifugal water
pumps. (FIRE ONLY)
12. Maintains accurate records of all parts
and/or component
replacements. Documents all maintenance
performed on equipment being
maintained/repaired.
13. May assist with writing specifications for
the purchase of new equipment, including
fire and medical apparatus.
14. Lifts, moves, carries, pushes and pulls
objects weighing up to one hundred pounds
with assistance, as needed.
15. Works near and around mechanical,
hydraulic and electrical hazards; atmosphere
may contain dust; environment may be
hot/cold, noisy, low visibility, slippery
surfaces, dirty/oily/greasy; there may be
unfavorable natural ventilation and mobility
may be limited.
16. Works independently and with others with
minimum supervision.
17. Attends work regularly at the designated
time and place.
18. Performs all work duties and activities in
accordance with City policies, procedures
and OSHA, including City and departmental
safety rules and regulations.
19. Performs all other related duties as assigned.
REQUIRED KNOWLEDGE & ABILITIES
1. Working knowledge of engines, drive trains,
chassis, cooling, electrical and hydraulic
systems.
2. Knowledge of properties and characteristics
of metals used for cutting, welding and
forming objects.
3. Ability to cut and join metal parts for
fabrication and repair of vehicles and
equipment.
4. Basic knowledge of blueprint reading.
5. Knowledge of occupational hazards and the
safety precautions necessary in the
maintenance and repair of vehicles.
6. Ability to assess vehicle and equipment
problems and make independent decisions on
repair or maintenance needs.
7 Ability to complete daily work sheets and
keep thorough logs and maintenance records.
8. Ability to complete assigned work projects
without direct supervision.
9. Ability to interact with coworkers and
supervisors and maintain effective working
relationships.
10. Ability to communicate effectively and
understand written and oral instructions.
11. Ability to work with people from a broad
variety of social, economic, racial, ethnic and
educational backgrounds.
ACCEPTABLE EXPERIENCE & TRAINING
1. Associate's Degree in car or truck mechanics
with minimum two years experience in major
repair of vehicles
or
Technical school graduate with a diploma in
automotive mechanics and minimum three
years experience as defined
or
High school graduate/GED with minimum
four years experience as defined.
2. Work experience must be verifiable with a
dealership, private repair facility, truck
stop/service center, construction company,
governmental agency/school system or other
legitimate business.
3. May be required to possess or obtain an Iowa
Class A or B Commercial Drivers' License
(CDL) without air brake restriction and with
tank and combination endorsements within
120 days of employment. Good driving
record based on City of Waterloo driver
performance criteria. A candidate with any of
the following will not be considered for
employment: loss of license for any reason
during the period of candidacy for
employment, if the candidate remains
without a valid, current license for the
position when the City issues an offer of
employment; loss of license, plea of guilty,
plea of no contest or its equivalent or
conviction for OWI, reckless driving or
other major moving violation within the
previous five years; four or more citations
for moving violations within the previous
three-year period, excluding speeding
violations of 10 mph or less over the posted
speed limit; three or more citations for
moving violations within the previous one-
year period. After appointment to the
position, disciplinary action or continuing
employment status may be reviewed for the
following: four or more moving violations
within the previous three years, three or
more moving violations within the previous
one year or loss of license or conviction for
OWI, reckless driving or other major
moving violation within the previous five
years; two or more at -fault accidents within
a three-year period while driving on City
business; a combination of three or more at -
fault or not -at -fault accidents within a three-
year period.
4. An applicant's driving record will be
reviewed prior to consideration for an
interview, prior to offer of employment and at
least annually after hire.
ESSENTIAL PHYSICAL ABILITIES
The following physical abilities are required with or
without accommodation.
1. Sufficient strength to perform assigned tasks
including but not limited to lifting and
carrying up to one hundred pounds with
assistance as needed.
2. Sufficient speech and hearing that permits the
employee to communicate effectively with
coworkers and supervisors.
3. Sufficient personal mobility that permits the
employee to operate vehicles in all types of
weather, move from one City facility or work
site to another and work in cramped spaces or
difficult to reach areas.
4. Sufficient manual dexterity and hand/eye
coordination for safe operation of manual and
powered equipment; ability to grasp/grip a
wide range of tools.
5. Sufficient depth perception, peripheral vision
and color vision to work around machinery,
operate equipment and identify indicator
lights.
6. Adequate hearing to diagnose vehicle
problems and to communicate with
coworkers.
MISCELLANEOUS
1. Must wear personal protective equipment
whenever and wherever necessary such as
safety shoes, safety glasses, hardhat, welding
shield, hearing protection and gloves.
2. Must wear standard uniform as
supplied by City.
3. Must submit to Department of
Transportation requirements including pre-
employment, post -accident, reasonable
suspicion, random and return-to-
duty/follow-up alcohol and drug testing.
4. Following a conditional offer of
employment, the City of Waterloo requires a
physical and drug test by a physician of the
City's choice to determine if an
applicant is capable of performing the
essential functions of the position. Failure
to pass the physical exam and drug test
will result in withdrawal of the
employment offer.
5. The City of Waterloo will conduct a
background investigation including
education, employment and criminal history
checks on any applicant being
considered for this position.
6. Must submit to and pass Civil Service
examination procedures including a panel
interview.
7 Must comply with City of Waterloo
Residency Policy for Critical Employees (live
within 10 -mile radius of Waterloo City Hall).
Will be given reasonable compliance period
as determined by supervisor.
WORK SCHEDULE
Will be assigned to a shift that is one of the
following: 7:00 a.m.-3:00 p.m. or 3:00 p.m. -11:00
p.m. Monday -Friday with a twenty -minute paid
lunch. Required to report for work as needed any
time during emergencies that are usually caused by
extreme weather conditions.
ORAL EXAMINATION
All qualified candidates who apply by the deadline
date will be required to appear before an interview
panel consisting of a minimum of three people who
have expertise in the areas being tested. An
individual must receive a minimum average score of
sixty points out of one hundred to achieve a passing
score on the interview. The top applicants, as ranked
by their scores on the interview, will be the
individuals placed on the certified list. Applicants
who qualify as outlined and are full time regular
employees of the City of Waterloo shall have one
additional point per full year of employment up to a
maximum of five points added to their final score.
Honorably discharged men and women from the
military or naval forces of the United States who
qualify per provisions of Chapter 35 of the Code of
Iowa and who are citizens and residents of the United
States shall have five additional points added to their
final score upon submission of their DD214 or ten
points added if they were awarded a Purple Heart or
have a service connected disability. Employment is
contingent on possession of a good driving record
based on City of Waterloo driver performance criteria
and passing a post job offer physical and drug test.
ORAL EXAMINATION DATE
All qualified candidates who apply by the deadline
date will be notified of the time, place and date of the
oral examination.
A.A./E.E.O.
Minority, female & disabled individuals are
encouraged to apply.
GARAGE MECHANIC DESCRIPTION 16 May 2016