HomeMy WebLinkAboutCouncil Packet - 8/14/2017F I NANC E C O MMI T T EE
Augus t 14, 2017
5:10 P M
Haro ld E. G etty C ounc il C hamb ers
Members
C hairpers on R on Welp er
Vic e C hairp ers o n Bruce Jacobs
Tom P o wers
R oll C all:
Approval of Agenda
Approval of Minutes
Minutes of August 7, 2017
N E W B US IN E S S
T R AVE L R E QUE S T S
1.R udy J ones, Matt Chesmore, and Anita Merfeld, Community Development
C las s /Meeting: 2017 O LHC HH New G rantee O rientation
Des tinatio n: Washington, D.C .
Dates : 09/18-22/2017 Amount no t to exc eed : $5,500.00
2.Pat Treloar, F ire Chief and three additional firefighters
C las s /Meeting: Tri-S tate Emergenc y R es p o nder C o nference
Des tinatio n: Dubuq ue, Io wa
Dates : 10/21/2017 Amount no t to exc eed : $406.00
3.Officer Ehlers
C las s /Meeting: US P C A Narc o tic s Detec tion C ertificatio n
Des tinatio n: Algo na, Io wa
Dates : 08/10/2017 Amount no t to exc eed : $140.00
4.S teve Hoambrecker, Director WMS , B rian Rath, Treatment Operations Supervisor,
Brian Bowman, Treatment Operations Foreman
C las s /Meeting: Water Enviro nmental F ederatio n's Tec hnical Exhibitio n and
C onferenc e - Tec hnical Exhib itio n
Des tinatio n: C hic ago, I L
Dates : 10/3-4/2017 Amount no t to exc eed : $880.00
5.Mayor Hart
C las s /Meeting: Io wa League of C ities Annual C o nference
Des tinatio n: Davenp o rt, I A
Dates : 9/27/2017 to
9/29/2017
Amount no t to exc eed : $250.00
6.Pre-Authorizations to Expend over $1,000.00
Page 1 of 79
Building Maintenance
Amount and Estimated S /H: $8,000
Exp enditure: P o o l c hemic als for Byrnes and G ates P o o ls .
C ultural and Arts
Amount and Estimated S /H: $1,129.50
Exp enditure: R efund R AI-R iverlo o p As s o ciatio n Inc. for d epos its made to
W C A ro o m rental revenues. S hould have b een d ep o s ited to R AI for alcoho l
s ales fo r a 7/1/17 wed d ing rental.
Garage
Amount and Estimated S /H: NT E $2,200.00
Exp enditure: Two , 20,000 lb. truc k air jacks .
Leisure S ervices
Amount and Estimated S /H: $ 14,860.00
Exp enditure: T hirteen sec urity cameras , video recorder, camera equip ment
ac c es s ories and installation of equip ment at Yo ung Arena.
Leisure S ervices
Amount and Estimated S /H: $6,082.00
Exp enditure: Young Arena Ammo nia Ic e S ys tem Annual P reventative
Maintenance C o ntract.
Mayor
Amount and Estimated S /H: $2,750.00
Exp enditure: C ed ar Valley C oalition dues for F Y2018.
Planning
Amount and Estimated S /H: $5,700.00
Exp enditure: P lat o f survey of the C o nventio n C enter property at 200 W. 4th
S treet.
S ewer
Amount and Estimated S /H: $3,648.00
Exp enditure: Two air cond itioning units .
S ewer
Amount and Estimated S /H: $1,365.48
Exp enditure: F o ur E S R I Arc G I S d es kto p software renewals .
S ewer
Amount and Estimated S /H: $3,854.00
Exp enditure: T hree C artegraph C arteF LEX s ubsc rip tion renewals for the
C MO M P rogram (includ ing F O G ).
S ewer
Amount and Estimated S /H: $3,615.00 + $23.18 S /H
Exp enditure: Washwater sprayer nozzle with cleaning brus h for #3 gravity belt
thic kener.
Page 2 of 79
Traffic Operations
Amount and Estimated S /H: $7,830.00
Exp enditure: S afety rapid flas her for p ed es trian c ro s s ing.
Traffic Operations
Amount and Estimated S /H: $4,878.00
Exp enditure: R ap id F lasher S ys tem to be installed at the W. 9th S treet pedestrian
cro s s ing in front o f Bles s ed Maria As unta Mid d le S c hool and C olumb us High
S c hools .
B ILLS PAYME N T
AD J O URN ME N T
Kelley F elchle
C ity C lerk
Page 3 of 79
C ITY OF WATER LOO
Council Communication
Minutes of Augus t 7, 2017
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
Water Works F elchle, K elley Approved 8/10/2017 - 12:04 P M
ATTA C H M EN TS :
Description Type
M inutes of August 7, 2017 B ackup M aterial
Page 4 of 79
FINANCE COMMITTEE
August 7, 2017
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of July 24, 2017, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s)
Amount
not to
Exceed
Investigator Gergen and
Officer Erie
TASER Instructor Re-
certification School
Oelwein, IA 11/3/2017 $480
Bob Lentzkow,
Combination Inspector
International Residential
Code Residential
Building Inspector Exam
Coralville, IA 8/23/2017
or
8/29/2017
$199
Investigators Stratton and
Hageman
Advance Crime Scene
School
Raymond, IA 9/18-
22/2017
$600
Jason Hernandez, Interim
Medical Officer and Pat
Treloar, Fire Chief
ESO User Group
Meeting
St. Louis, MO 9/25-
27/2017
$855
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following pre-authorizations to
expend over $1,000.00, be approved.
Pre-Authorizations to Expend over $1,000.00
Dept. Amount + Est. S/H Expenditure
Building
Maintenance
$11,090 Replacement of (2) air conditioning units and (2)
furnaces for Hazmat Building.
Fire Department $3,227 + $153 S/H Steel panels and thermocouples for live fire burn
building.
Fire Department $7,995 ESO Suite subscription (9/1/17 - 8/31/18).
Fire Department $1,700 One recruit hiring physical.
Garage $10,973.92 To install (3) conduits, wire, neutral, switching
breakers, emergency stop station and a new sub
panel at the City's fuel site on Black Hawk street.
Human Rights $7,000 Television advertising (KWWL).
Leisure Services $4,200 One 25 light trailer mounted arrow board
Leisure Services $1,860 Window replacements that were damaged.
Leisure Services $4,048 Replacement docks for boat ramp at boathouse.
MIS $3,447.55 Motion tablet and accessories to be used in Fire
Department EMS vehicle.
Police $4,410.60 + $61.75 S/H Taser batteries and training cartridges.
Sewer Department $2,421.58 + $200 S/H Airphone, camera, accessories, and labor for
Page 5 of 79
Finance Committee
August 7, 2017
Page 2
Easton Avenue gate security.
Street Department $4,500 + $185 S/H Used Caterpillar RR250 drive transmission for a
1991 reclaimer #710260.
Street Department NTE $4,000 Repairs for endloader #194A05.
Traffic Operations $1,100 SimpleSync, RoweMap, Simple Signs support
and maintenance.
Mr. Jacobs questioned the Sewer Department purchase of airphone, camera, accessories, and
labor for the Easton Avenue plant gate security.
Steve Hoambrecker, Waste Management Services Director, explained the purchase.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget for the purchase of an Animal
Control Van, funded 50% up to $25,000 with a grant from the Black Hawk County Gaming
Association and funded 50% with Sanitation operating funds, as submitted by Animal Control be
approved. Voice vote - Ayes: Three. Motion carried.
Mr. Jacobs questioned the cost of the van.
Sandie Greco, Interim Public Works Director, explained that bids for the van came in at $25,000.
Mr. Lind questioned why the budget is for $50,000 for the purchase.
Sandie Greco explained the budget for the van purchase.
Moved by Welper seconded by Powers that Bills Payment, as contained in Accounts Payable
Invoice Report, dated August 7, 2017, in the amount of $1,469,579.36 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Powers seconded by Jacobs that
the meeting be adjourned at 5:27 p.m. Voice vote - Ayes: Three. Motion carried.
__________________________________
Kelley Felchle
City Clerk
Page 6 of 79
C ITY OF WATER LOO
Council Communication
R udy Jones , Matt C hes mo re, and Anita Merfeld , C o mmunity Develo p ment
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
C ommunity D evelopment E ven, L eAnn Approved 8/9/2017 - 3:19 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 7 of 79
P
a
g
e
8
o
f
7
9
P
a
g
e
9
o
f
7
9
P
a
g
e
1
0
o
f
7
9
C ITY OF WATER LOO
Council Communication
P at Trelo ar, F ire C hief and three ad d itional firefighters
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
F ire R escue E ven, L eAnn Approved 8/9/2017 - 3:18 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 11 of 79
P
a
g
e
1
2
o
f
7
9
P
a
g
e
1
3
o
f
7
9
P
a
g
e
1
4
o
f
7
9
P
a
g
e
1
5
o
f
7
9
P
a
g
e
1
6
o
f
7
9
P
a
g
e
1
7
o
f
7
9
P
a
g
e
1
8
o
f
7
9
P
a
g
e
1
9
o
f
7
9
P
a
g
e
2
0
o
f
7
9
C ITY OF WATER LOO
Council Communication
O ffic er Ehlers
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P olice Department E ven, L eAnn Approved 8/9/2017 - 3:21 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 21 of 79
P
a
g
e
2
2
o
f
7
9
C ITY OF WATER LOO
Council Communication
S teve Hoamb rec ker, Direc tor W MS , Brian R ath, Treatment O peratio ns S up ervis or, Brian Bo wman,
Treatment O p erations F oreman
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
Waste Management E ven, L eAnn Approved 8/9/2017 - 3:25 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 23 of 79
P
a
g
e
2
4
o
f
7
9
P
a
g
e
2
5
o
f
7
9
P
a
g
e
2
6
o
f
7
9
P
a
g
e
2
7
o
f
7
9
C ITY OF WATER LOO
Council Communication
Mayo r Hart
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
M ayor Office F elchle, K elley Approved 8/11/2017 - 10:28 AM
ATTA C H M EN TS :
Description Type
Travel R equest B ackup M aterial
Page 28 of 79
P
a
g
e
2
9
o
f
7
9
P
a
g
e
3
0
o
f
7
9
C ITY OF WATER LOO
Council Communication
Build ing Maintenanc e
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
B uilding D epartment E ven, L eAnn Approved 8/9/2017 - 3:29 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 31 of 79
P
a
g
e
3
2
o
f
7
9
C ITY OF WATER LOO
Council Communication
C ultural and Arts
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
C ulture & Arts E ven, L eAnn Approved 8/9/2017 - 3:32 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 33 of 79
P
a
g
e
3
4
o
f
7
9
P
a
g
e
3
5
o
f
7
9
P
a
g
e
3
6
o
f
7
9
P
a
g
e
3
7
o
f
7
9
P
a
g
e
3
8
o
f
7
9
P
a
g
e
3
9
o
f
7
9
P
a
g
e
4
0
o
f
7
9
C ITY OF WATER LOO
Council Communication
G arage
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P ublic Works D epartment E ven, L eAnn Approved 8/9/2017 - 3:36 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 41 of 79
P
a
g
e
4
2
o
f
7
9
C ITY OF WATER LOO
Council Communication
Leis ure S ervic es
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
L eisure Services E ven, L eAnn Approved 8/9/2017 - 3:38 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 43 of 79
P
a
g
e
4
4
o
f
7
9
C ITY OF WATER LOO
Council Communication
Leis ure S ervic es
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
L eisure Services E ven, L eAnn Approved 8/9/2017 - 3:41 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 45 of 79
P
a
g
e
4
6
o
f
7
9
C ITY OF WATER LOO
Council Communication
Mayo r
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
M ayor Office F elchle, K elley Approved 8/11/2017 - 10:40 AM
ATTA C H M EN TS :
Description Type
P re-Authorization B ackup M aterial
Page 47 of 79
P
a
g
e
4
8
o
f
7
9
P
a
g
e
4
9
o
f
7
9
C ITY OF WATER LOO
Council Communication
P lanning
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P lanning & Z oning E ven, L eAnn Approved 8/9/2017 - 3:53 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 50 of 79
P
a
g
e
5
1
o
f
7
9
P
a
g
e
5
2
o
f
7
9
P
a
g
e
5
3
o
f
7
9
P
a
g
e
5
4
o
f
7
9
P
a
g
e
5
5
o
f
7
9
P
a
g
e
5
6
o
f
7
9
P
a
g
e
5
7
o
f
7
9
P
a
g
e
5
8
o
f
7
9
P
a
g
e
5
9
o
f
7
9
P
a
g
e
6
0
o
f
7
9
C ITY OF WATER LOO
Council Communication
S ewer
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
Waste Management E ven, L eAnn Approved 8/9/2017 - 3:55 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 61 of 79
P
a
g
e
6
2
o
f
7
9
P
a
g
e
6
3
o
f
7
9
P
a
g
e
6
4
o
f
7
9
P
a
g
e
6
5
o
f
7
9
P
a
g
e
6
6
o
f
7
9
C ITY OF WATER LOO
Council Communication
S ewer
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
Waste Management E ven, L eAnn Approved 8/9/2017 - 3:57 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 67 of 79
P
a
g
e
6
8
o
f
7
9
P
a
g
e
6
9
o
f
7
9
C ITY OF WATER LOO
Council Communication
S ewer
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
Waste Management E ven, L eAnn Approved 8/9/2017 - 4:00 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 70 of 79
P
a
g
e
7
1
o
f
7
9
P
a
g
e
7
2
o
f
7
9
C ITY OF WATER LOO
Council Communication
S ewer
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
Waste Management E ven, L eAnn Approved 8/9/2017 - 4:05 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 73 of 79
P
a
g
e
7
4
o
f
7
9
P
a
g
e
7
5
o
f
7
9
C ITY OF WATER LOO
Council Communication
Traffic O perations
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
T raffic O perations E ven, L eAnn Approved 8/9/2017 - 4:12 P M
ATTA C H M EN TS :
Description Type
Departmental R equest C over Memo
Page 76 of 79
P
a
g
e
7
7
o
f
7
9
C ITY OF WATER LOO
Council Communication
Traffic O perations
City Council Meeting: 8/14/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
T raffic O perations F elchle, K elley Approved 8/11/2017 - 10:43 AM
ATTA C H M EN TS :
Description Type
P re-Authorization B ackup M aterial
Page 78 of 79
P
a
g
e
7
9
o
f
7
9