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HomeMy WebLinkAboutCouncil Packet - 7/24/2017HUMAN RESO UR CES COMMITTEE 5:05 PM, July 24, 2017 Harold E. Getty Council Chambers Members Ron Welper Chairperson Jerome Amos Jr. Vice Chairperson All Council Members Roll Call Approval of Agenda 1. Request from the Chief of Police for authorization to appoint two (2) Police Officer recruits from the current Civil Service list. Adjournment Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Request from the Chief of Police for authorization to appoint two (2) Police Officer recruits from the current Civil Service list. City Council Meeting: 7/24/2017 Prepared: 7/18/2017 REVIEWERS: Department Police Department Clerk Office ATTACHMENTS: Description D Job Description Personnel Requisition (Hammitt replacement) and Questionnaire Peronnel Requisition (Hundley replacement) and Questionnaire D Reviewer Krogh, Frank Higby, Nancy SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Approved Approved Type Cover Memo Cover Memo Cover Memo D ate 7/18/2017 - 3:41 PM 7/19/2017 - 10:10 AM Request from the Chief of Police for authorization to appoint two (2) Police Officer recruits from the current Civil Service list. Submitted By: Captain Frank Krogh Approve authorization to hire. The Police Department currently has two open positions due to the retirement of Officer Randy Hammitt on September 1, 2016 and the resignation Officer Jarid Hundley on March 24, 2017. The current year budget and the adopted FY 18 budget support 123 Police Officers by replacing these positions we will be at our budgeted staffing levels. None General Funds N/A If these positions were left unfilled the Police Department will lack adequate manpower to staff the shifts costing overtime and jeopardizing the ability to be proactive in our community programs N/A POLICE OFFICER RECRUIT DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT POLICE DEPARTMENT NON-EXEMPT INCLUDED POLICE PROTECTIVE ASSOCIATION GENERAL DESCRIPTION OF DUTIES Entry level position responsible for protection of life and property, prevention of crime through patrol and/or directed activities, enforcement of State and local laws and ordinances relating to criminal and traffic violations, and solution of crime through preliminary investigation, identification, apprehension and conviction of criminals; other duties as assigned. The work is performed under the general direction of a Watch/Unit Commander but considerable leeway is granted for the exercise of independent judgment and initiative. MINIMUM QUALIFICATIONS 1. Eighteen years of age by the application deadline date. Verification of birth date will be required at a later date. 2. Uncorrected vision not less than 20/100 in both eyes, corrected to 20/20, and color vision consistent with the occupational demands of law enforcement. Will be verified as part of a post job offer physical examination. (Will be operating police vehicles in a variety of weather conditions and at night, must be able to clearly identify suspects, must be able to move quickly and safely to apprehend suspects or respond to and report on traffic accidents, perform traffic control and watch duties; able to identify suspect clothing and vehicles and see and respond to traffic lights when on a call or in vehicle pursuit). 3. Normal hearing in each ear. Will be verified as part of a post job offer physical examination. Hearing aids are acceptable if a candidate can demonstrate sufficient hearing proficiency to perform all necessary duties of a law enforcement officer. (Able to communicate through police radio and interact with members of the public and other officers.) 4. United States citizen and able to provide documentation if requested; resident of Iowa or intend to become a resident upon being employed; willing to comply with the City of Waterloo Residency Policy for Critical Employees within two years of hire date (must live within ten mile radius of Waterloo City Hall). 5. High school graduate or equivalent certificate that meets at least the minimum scoring requirements by the State of Iowa as determined by the State Department of Public Instruction, by the application deadline date. Verification of high school graduation//equivalent will be required at a later date. 6. No current alcohol or narcotics dependency; must have been rehabilitated for a least one year and not presently undergoing treatment; must successfully pass a drug test as part of a post job offer physical examination. Please review drug use standards under "Background Investigation." 7. Legally able to carry a weapon; an employee who loses this right will be immediately terminated. 8. Able to speak, understand, read, and write the English language. 9. Must possess a current driver's license from state of residence and good driving record based on City of Waterloo driver performance criteria. A candidate with any of the following will not be considered for employment: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or continuing employment status may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business. Must obtain Iowa driver's license prior to employment. An applicant's driving record will be reviewed at the time of application, prior to certification of the Civil Service List and prior to an offer of employment. After hire, driving record will be reviewed at least annually. 10. Must be of good moral character as determined by a thorough background investigation including a fingerprint search conducted of local, State and national fingerprint files and must not have not been convicted of a felony or a crime involving moral turpitude. The City of Waterloo will also conduct a post job offer polygraph test. A candidate who does not meet these standards will be eliminated from consideration. 11. Is not by reason of conscience or belief opposed to the use of force when necessary to fulfill job duties. 12. Following a conditional offer of employment the City of Waterloo and the State of Iowa require a physical examination by a physician of the City's choice, including a drug test, to determine if an applicant is capable of fulfilling the responsibilities of this job classification. 13. Required to submit to and pass Civil Service Examination testing procedures including written cognitive (basic skills) testing, physical fitness testing, polygraph, psychological and oral interview testing. If hired, required to obtain State of Iowa certification for Police Officer by attending training classes at the Iowa Law Enforcement Academy or other educational institution as approved. Failure to successfully complete this program for any reason will result in termination. EXAMPLES OF ESSENTIAL FUNCTIONS & PHYSICAL ABILITIES (Illustrative Only) These functions are considered essential for successful performance in this job classification and are derived from the performance objectives stated in Medical Protocol for Police Officers, Municipal Fire and Police Retirement System of Iowa. A Police Officer shall maintain a sufficient physical and mental fitness level to perform the following functions with safety and competency: 1. Essential Patrol Functions a. Drive motor vehicle under non- emergency conditions. b. Search persons, vehicles and places. c. Drive motor vehicle under emergency circumstances. d. Respond to calls. e. Patrol assigned area in a vehicle. f Transport prisoners. g. Make checks of various types of premises. h. Check condition/status of assigned patrol equipment. i. Warn offenders in lieu of arrest or citation. j. Administer first aid. k. Assist elderly or disabled persons or individuals in need of similar assistance. 1. Evacuate persons from dangerous areas. m. Make arrests. n. Issue citations for non -traffic offenses. 2. Other Important Patrol Functions a. Escort vehicles or persons. b. Respond to and resolve animal complaints. c. Advise vehicle owners to remove abandoned vehicles. d. Patrol assigned area on foot. e. Check businesses for compliance with licensing requirements. f Handle canines. 3. Essential Traffic Functions a. Enforce traffic and parking laws and ordinances. b. Investigate traffic accidents and aid the injured. c. Request emergency assistance for accidents. d. Locate witnesses to accidents. e. Identify owner of vehicle involved in accident. f Issue parking or traffic citations. g. Administer roadside sobriety tests. h. Follow suspicious vehicles. i. Check vehicles for proper registration. j. Control, regulate and direct vehicular and pedestrian traffic. k. Operate breathalyzer test apparatus. 1. Collect physical evidence from accident scenes. m. Assist stranded motorists. n. Direct traffic using barriers, flares and hand signals. o. Arrange for obtaining blood/urine samples for sobriety tests. Measure skid marks. Remove hazards from roadway. P. q. 4. Other Important Traffic Functions a. Plan traffic patrol tactics. b. Manually push a stalled motor vehicle with or without assistance. 5. Essential Arrest/Apprehension Functions a. Identify and apprehend offenders. b. Handcuff suspects or prisoners. c. d. e. f. g. h. i. J. k. 1. Conduct frisk and pat down. Advise persons of constitutional rights. Seize contraband. Use deadly force when necessary. Fire weapons on duty. Pursue suspect in vehicle. Pursue suspect on foot. Check welfare and maintain security of prisoners. Detain prisoners for temporary holding purposes. Accompany prisoners to their arraignments. 6. Other Important Arrest/Apprehension Functions a. Participate in raids. b. Check individual making bond for wants or warrants. c. Fingerprint suspects. d. Organize and conduct photo or station -house lineups. 7 Essential Physical Functions a. Sit for long periods of time. b. Clean and inspect weapons. c. Maintain target practice skills, including the standards necessary to maintain qualification. d. Subdue and arrest resisting/attacking individuals. e. Encounter resistance during an arrest or in an emergency. f Sit or stand for long periods of time. g. Encounter armed suspects. h. Wear bulky equipment. i. Recover weapon from suspect who gives it up voluntarily. Walk up and down flights of stairs. Perform an evasive maneuver to recover weapon from suspect. 1. Wear a protective vest. m. Run fast for a short period of time to apprehend a suspect. n. Run to person requiring emergency assistance. o. Climb over obstacles such as fences, shrubs, ditches. Sprint a distance of less than 50 yards. Walk for long periods of time. Climb over obstacles lower than six J. k. P. q. r. s. feet. Lift, pick up, and/or carry injured/deceased persons. 8. Other Important Physical Functions a. Run a distance of over 50 yards. b. Jump from elevated surfaces. c. Force entry into buildings. d. Pull self up over obstacles. e. Lift, pick up and/or carry heavy objects or equipment. Pull self through openings. Climb through small openings (e.g., windows). h. Physically push large/heavy objects. i. Drag injured/deceased persons. j. Crawl in confined areas (e.g. attics). k. Run for a long period of time. 1. Carry an unconscious person unassisted. f. g. 9. Essential Investigative Functions a. Investigate crimes against persons and property. b. Collect and preserve evidence. c. Investigate suspicious persons or vehicles. d. Locate witnesses to crimes. e. Investigate accidents. f Search crime scenes for physical evidence. Search premises or property. Secure accident, crime, and disaster scenes. i. Interview suspects and witnesses. Make judgements re: probable cause for warrantless searches. k. Document chain of custody of evidence. 1. Search for missing people. m. Diagram crime and accident scenes. n. Transport property or evidence. o. Review information on criminal and traffic activity in area and roll call information. Recover and inventory stolen property. Investigate complaints of drug law violations. r. Check stolen status on property through computer network. s. Estimate value of stolen or recovered g. h. J. P. q. goods. t. Process crime scene, fingerprints, accident scene, etc. u. Conduct surveillance of individuals/locations. 10. Other Important Investigative Functions a. Trace stolen goods. b. Review crime lab reports and records to aid investigation. c. Examine dead bodies. 11. Essential Communications Functions a. Interact and work with citizens. b. Provide accurate oral descriptions. c. Talk with people to establish rapport. d. Explain complaints to offenders, victims, witnesses. e. Exchange information with other law enforcement officials. f Participate in meetings with other officers (roll call). Mediate family disputes. h. Conduct interviews. i. Comfort emotionally upset persons. j. Advise victims, witnesses and offenders on legal procedures. k. Refer persons to agencies providing social services. 1. Contact higher level supervisors regarding problems. g. 12. Other Important Communications Functions a. Conduct parent juvenile conferences. b. Contact lower level supervisors regarding problems. c. Make presentations to groups. 13. Essential Community/Public Relations Functions a. Use knowledge of community resources (e.g., detox). 14. Essential Court Functions a. Testify in cases or hearings. b. Confer with prosecutors or city attorney. c. Testify in criminal and civil court cases. d. Read and review reports and notes for court testimony. e. Present evidence in legal proceedings. 15. Other Important Court Functions a. Escort prisoners to and from court. 16. Essential Planning/Organizing Functions a. Perform special duties as assigned by superiors. 17. Essential Paperwork Functions a. Write reports. b. Obtain written statements from witnesses. c. Obtain written statements from suspects. 18. Other Important Paperwork Functions a. Write memos. b. Review and sign reports to ensure completeness and accuracy. 19. Important Training Functions a. Train other personnel and new officers. 20. Essential Administrative Functions a. Determine whether incidents are criminal or civil matters. b. Make judgements re: arrest/release of suspects/offenders. c. Serve subpoenas and search/arrest warrants. d. Place children in protective custody. 21. Other Important Administrative Functions a. Conduct or supervise searches of property. b. Inform other units of major incidents. c. Request assistance from other agencies. d. Deal with barricade/hostage situations. e. Direct assisting officers or public service personnel. 22. Essential Stress -Related Functions a. Work in a highly stressful and emotional environment and remain calm and in control. b. Cope with the stress that the job creates for family life. c. Handle stress of being highly visible as an officer and being held to a higher standard of conduct. d. Handle stress of violent situations. e. Deal with the strain of the work shift. f Cope with stress from responding to many service calls. Handle stress of traumatic incidents. Handle stress created from witnessing domestic conflicts. i. Adjust to rotating shift assignments, work holidays, etc. j. Handle stress from responsibility of carrying a weapon. g. h. 23. Other Important Stress -Related Functions a. Handle stress associated with high profile cases. 24. Essential Hazardous Functions a. Use proper equipment when dealing with blood borne diseases. b. Deal with people afflicted with blood borne diseases (HW, HBV, TB, hepatiti s). c. Handle contaminated evidence (blood, needles, etc.). 25. Other Important Hazardous Functions a. Administer first aid to subjects with blood borne diseases. b. Be exposed to hazardous materials, smoke inhalations, etc. 26. Essential Equipment a. b. c. d. e. f. g. h. J. k. Automobile Handcuffs Flashlight Typewriter/Word Processor Plastic Gloves Breathalyzer Camera Radio Chemical Agent Guns/Weapons Other Equipment Required by the Department 27. Other Important Equipment a. Fingerprint Equipment 28. Works independently and with others with minimum supervision. 29. Attends work regularly at the designated place and time. 30. Performs all work duties and activities in accordance with City policies, procedures and City, Police Department and OSHA safety rules and regulations. 31. Performs all other related duties as assigned. WORK SCHEDULE Assigned shift that may be any of the following: 6:45 a.m.-3:00 p.m. 2:45 p.m. -11:00 p.m. 10:45 p.m. -7:00 a.m. Will work weekends, holidays and overtime as scheduled or needed. If assigned to a special task force or special unit, actual work hours may vary from regularly assigned shift hours. May be required to work on call. Must be available to attend court and depositions. Must be available during emergencies and to attend meetings as required. Check as applicable: PERSONNEL REQUISITION FORM ❑ To start recruiting or civil service process and/or ® to fill a vacancy RECEIVED JUL 10 2017 A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Police Officer Department: Waterloo Police Department Reports To: Police Chief Work Location: City of Waterloo Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: // Yes Q No /1 Internal Posting Only Bargaining Position: I1 Yes ❑ No ❑ Internal Posting and External Advertising Non -bargaining Position: ❑ Yes ❑ No Complete the following if the requisition is to fill a vacancy: ❑ New Position or /1 Replacement Position for: Officer Randall Hammitt (Specify name of former incumbent) If replacement, former incumbent: ® Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment/final payout: 9/21/16 10/16 Anticipated start date: 09/1/2017 No. of hours/week: 40 Work schedule: 6/3 .3o../i/dr5 — F1, ,73 Annual salary requirements: $51,812.08 is position budgeted for this and future FYs? Yes ❑ No If no, how will position be funded? General Funds Justification of need for position: On September 21, 2016, Officer Randy Hammitt retired from the Waterloo Police Department. In October 2016 the Waterloo Police Department requested permission to fill the vacancy that was made by Officer Hammitt's retirement. This request was granted but the current civil service list was exhausted. In May of 2017 a new civil service list was certified. We have been working with 121 Police Officers due to retirement of Officer Hammitt and the resignation of Officer Hundley in March of 2017. The FY 18 budget supports 123 Officers. What are the likely consequences if the position is not filled? The police department will lack adequate manpower to staff the patrol shifts costing overtime and to jeopardise the ability to be proactive in our community programs. Approved subject to the following conditions: Submitting Department Head Ch�.f L� 424aiu4 r ial Officer APPROVALS I � t �-�4.rf,--e-- ��«lam Date 7-11r Date RUAAG,t ' 's t eS Co Noli-Re CG2 i f 64-4 Mayor Date Z- 71g/ Human Resources Director Date PERSONNEL REQUISITION [Police Officer} The following questions are provided as guidelines to assist you in developing your rational for the position of Police Officer in the Waterloo Police Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Protect and Serve the citizens of Waterloo promoting safety and enforcing Federal, State, and local laws. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? Yes. We currently have 121 sworn police Officers but are budgeted for 123 Officers (3) How is the work of this position being accomplished now? The current members of the Waterloo Police Department (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? The Police Department would be adequately staffed and we would be able to be proactive in our community. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? It will save potential overtime cost. If we fail to fill this position and the Police Department is inadequately staffed we would have to recall costing overtime and jeopardize our ability to be a proactive Police Department (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? Overtime is paid to adequately staff the shifts to make it safe for the citizens of Waterloo and the Officers who serve. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. N/A (9) If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. The Police Department would lake adequate staffing levels to staff the Patrol shifts costing us overtime to recall officers and jeopardize the ability of the Police Department from being proactive in the community is serves. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? N/A (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? No (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? First (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? I believe that this position is very important to the Goals of the city to make Waterloo a safer place for its citizens and guest to enjoy themselves. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form. PERSONNEL REQUISITION FORM RECEIVED JUL1 B 2J17 Check as applicable: ❑ To start recruiting or civil service process and/or ® To fill a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Police Officer Reports To: Police Chief Employment Status: Type of Position: Civil Service Position: Bargaining Position: Non -bargaining Position: Department: Waterloo Police Department Work Location: City of Waterloo Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month ❑ Intern/Co-op Student from to El Yes ❑ No Yes ❑ No ❑ Yes ❑ No 1,1 Recommended Recruitment Sources: Internal Posting Only ❑ Internal Posting and External Advertising Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Officer Jarid Hundley (Specify name of former incumbent) If replacement, former incumbent: 1E1 Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment/final payout: 3/24/17 4/14/17 Anticipated start date: 09/1/2017 No. of hours/week: 40 Work schedule: 6/3 .a,f4e-6 rs — 42fj. 230 Annual salary requirements: $51,812.08 is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? General Funds Justification of need for position: On March 24,2017, Officer Jarid Hudley resigned from the Waterloo Police Department. The FY 18 budget supports 123 Police Officers positions. We have been working with 122 Police Officers due to retirement of Officer Hammitt in October of 2016 because we did not have a current civil service list to replace him. The resignation of Officer Hundley has left another open vacancy in the Police Department. The FY 18 budget supports 123 Officers. What are the likely consequences if the position is not filled? The police department will lack adequate manpower to staff the patrol shifts costing overtime and to jeopardize the ability to be proactive in our community programs. Approved subject to the following conditions: Submitting Department Head UJ.r t iawi Chief Financial Officer APPROVALS -s-zn(-7Q-1----7/f//? Date Mayor Date 7 2,7,117 t 7%/, 7 Date Human Resources Director Date 04,64, Px6ouitf coArdrfI4C Ck.1 b d e. PERSONNEL REQUISITION (Police Officer) The following questions are provided as guidelines to assist you in developing your rational for the position of Police Officer in the Waterloo Police Department, Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Protect and Serve the citizens of Waterloo promoting safety and enforcing Federal, State, and local laws. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? Yes. We currently have 121 sworn police Officers but are budgeted for 123 Officers (3) How is the work of this position being accomplished now? The current members of the Waterloo Police Department (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes ,. (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? The Police Department would be adequately staffed and we would be able to be proactive in our community. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? It will save potential overtime cost. If we fail to fill this position and the Police Department is inadequately staffed we would have to recall costing overtime and jeopardize our ability to be a proactive Police Department (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? Overtime is paid to adequately staff the shifts to make it safe for the citizens of Waterloo and the Officers who serve. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. N/A (9) If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. The Police Department would lake adequate staffing levels to staff the Patrol shifts costing us overtime to recall officers and jeopardize the ability of the Police Department from being proactive in the community is serves. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? N/A (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? No (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? First (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? I believe that this position is very important to the Goals of the city to make Waterloo a safer place for its citizens and guest to enjoy themselves. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form.