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HomeMy WebLinkAboutCouncil Packet - 4/3/2017HUMAN RESO UR CES COMMITTEE 4:55 PM, April 3, 2017 Harold E. Getty Council Chambers Members Ron Welper Chairperson Jerome Amos Jr. Vice Chairperson All Council Members Roll Call Approval of Agenda 1. Request from Community Development Director to initiate the Civil Service process, to fill a Specialist position in the Community Development Department, and to make an appointment from said Civil Service list. 2. Request from Community Development Director to initiate the Civil Service process to fill the Community Development Coordinator position and make an appointment from said list. 3. Request by Human Resources Department for authorization to begin recruitment process for Public Works Director and make appointment. Adjournment Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Request from Community Development Director to initiate the Civil Service process, to fill a Specialist position in the Community Development Department, and to make an appointment from said Civil Service list. City Council Meeting: 4/3/2017 Prepared: 3/27/2017 REVIEWERS: Department Community Development Clerk Office Reviewer Jones, Rudy Even, LeAnn ATTACHMENTS: Description D Personnel Requisition D Project Specialist job description D Requistition Questions SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Approved Approved Type Cover Memo Cover Memo Cover Memo D ate 3/28/2017 - 2:09 PM 3/28/2017 - 3:58 PM Request from Community Development Director to initiate the Civil Service process, to fill a Specialist position in the Community Development Department, and to make an appointment from said Civil Service list. Submitted By:Rudy D. Jones, Community Development Director approve request PERSONNEL REQUISITION FORM RECEIVED MAR 17 2017 Check as applicable: Oil To start recruiting or civil service process and/or ® To fill a vacancy Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Project Specialist ******** * ************************** Department: Community Development Reports To: Director Work Location: 620 Mulberry Street Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No ❑ Internal Posting Only Bargaining Position: ❑ Yes ❑ No ® Internal Posting and External Advertising Bargaining Group: Non -bargaining Position: ® Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Danielle Rohret-Proiect Specialist (Specify naive ami r tte of former incumbent) Date incumbent terminated employment: 03/16/17 Date of final payout: 03/31/17 Anticipated start date: asap No. of hours/week: 40 Work schedule: 88-55 Justification of need for position: Resignation What are the likely consequences if the position is not filled? see questions APPROVALS Annual salary requirements: 46,176 Hourly Rate: 22.20 Benefits: yes (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: 3-r7-/7 admen' Fl d Date Submitting D �vlayor baa /7 Chief Financial Officer erf, Date Human Resources Coh'imittee Chairp n Date Created 8/7/2014 Date ty Clerk/Human Resources Directs R ! Date copy t J N LU CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE OPEN EXAMINATION PROJECT SPECIALIST COMMUNITY PLANNING & DEVELOPMENT COMMUNITY DEVELOPMENT ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY Professional and administrative position under the direction of the Community Development Director or designee, responsible for conducting research and interpreting and applying technical information related to a variety of Community Development programs and projects including but not limited to building codes, financial information and related ordinances, laws and regulations. Also provides clerical support. Essential functions include but are not limited to the following conducts research, interprets and applies technical information related to a variety of Community Development programs and projects and relays this information to staff in a clear and understandable format; performs functions necessary to coordinate and complete required Federal govemment environmental assessments for Community Development projects; coordinates funding streams for but not limited to the following stimulus programs: Neighborhood Stabilization Program; Economic Development Initiative; American Recovery & Reinvestment Recovery Act; Homeless Prevention & Rapid Recovery Program; meets regularly with the Community Development Director to inform him/her of program development management, activities and progress; prepares and presents written and verbal reports and communications, and prepares and maintains project logs including work assignments, inspection activities and grants as requested by the Community Development Director; responds to inquiries and maintains communications with contractors, developers and property owners regarding ongoing projects and funding streams; responds to inquiries from the public, clients and community officials regarding current Community Development projects; assists in collection and analysis of a variety of data related to Community Development programs; prepares, maintains, updates and completes required reports to regulatory agencies; participates in strategy and planning related to Community Development programs and activities; participates in agency meetings, training activities and other activities as required by supervisor; answers incoming department telephone and provides information based on knowledge of department policies, regulations and procedures or directs questions to proper staff person; compiles data, prepares reports, performs data entry and completes forms on personal computer using the applicable software including statistical and mapping software; operates calculator and other office equipment; performs all other related duties as assigned. Acceptable experience and training: Bachelor's Degree in business, sociology, public administration or closely related field with one year experience in housing, environmental assessments and statistical analysis of housing needs fir any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work; prefer Spanish literacy; strong written and oral communication skills; skilled in use of Microsoft Office software and statistical and mapping software (SPSS, SAS, STATA, GIS); if operating a City vehicle, Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. Required knowledge and abilities include hut are not limited to the following, knowledge of organization and functions of municipal government; knowledge of quantitative research methods; knowledge of methods and techniques utilized by private and community organizations concemed with social welfare; ability to access, read, interpret and apply technical information, including local building codes, financial information and other related ordinances, laws and regulations; ability to assimilate and disseminate complex program information and finance requirements; ability to present materials and information in good report form, complete forms and perform required record keeping; skilled in use of personal computer and knowledge of related software applications including Microsoft Word, Excel, Access, PowerPoint, Outlook and statistical and mapping software such as SPSS, SAS, STATA and GIS with ability to enter and retrieve information on a computer, develop computer-generated reports and update records; ability to read, interpret and follow Federal regulations regarding government -subsidized programs; ability to work independently with minimum supervision; ability to communicate effectively orally and in writing, present facts and findings, give advice and recommendations and respond to questions from the public, public officials, coworkers, clients, contractors, demolition contractors and attorneys tactfully and in a clear, concise and easily understandable manner; ability to maintain effective working relationships with other City employees, supervisors, public officials, other government agency representatives and the public; ability to keep accurate and thorough records; ability to function with independent judgment and skills to plan, organize and implement the goals and objectives of the Community Development Department; ability to work with people from a broad variety of social, economic, racial, ethnic, cultural and educational backgrounds. The City of Waterloo will conduct a background investigation including employment, education, criminal history and motor vehicle record checks on any applicant being considered for this position. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. EXAMINATION INFORMATION All qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of 60 points out of 100 to achieve a passing score on the oral examination. The top applicants, as ranked by their score on the oral examination, will be the individuals placed on the certified list. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the State of Iowa shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service connected disability. HOW TO APPLY All qualified candidates must submit a cover letter and resume detailing education and work experience to the City of Waterloo Human Resources Department, 620 Mulberry Street, Waterloo, Iowa 50703 or email employment@waterloo-ia.org �:QQ p.m. Monday, August 23, 201Q. No faxes accepted. Applicants who are honorably discharged veterans from the United States Armed Forces and who served during the time of a conflict must include this information on their resumes. All applicants will receive additional information on the position when their resume is received. TESTING DATE All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. PROJECT SPECIALIST NOTICE 10 July 2010 PERSONNEL REQUISITION Project Specialist The following questions are provided as guidelines to assist you in developing your rational for the position of Project Specialist in the Community Development Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? • Conducts research, interprets and applies technical information related to a variety of Community Development programs for department use • Performs functions to coordinate and complete required federal government environmental assessments for Community Development projects • Coordinates funding streams for all federal grants and other funding opportunities such as Waterloo Housing Trust Fund • Responsible for interviewing and reviewing client information and determining eligibility for programs • Assist the Community Development Coordinator in financial systems (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? • Yes, some but definitely on others where special training and certification is needed and other staff currently don't have (3) How is the work of this position being accomplished now? • Considering reassigning duties to existing staff members where applicable • Fortunately, there is a training we will be participating in next month that should help staff perform some of the environmental review responsibilities (4) Are the filled positions in your department currently being utilized to their maximum potential? • Yes, with the exception of a position that is currently temporary, we would want to make permanent full time (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? • There are certain federal requirements that have to be performed prior to us being able to utilize federal funds that the person in this position would be responsible. This cannot be a short term replacement due to the major responsibility of the environmental review component. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? • No cost savings anticipated. These positions are necessary for our department to utilize the federal funds allocated to us. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? • Not applicable (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. • Workloads tend to increase when we obtain federal funds above and beyond our annual CDBG and HOME allocations. An example of that would be the Neighborhood Stabilization Program funds and the Federal Disaster Flood Recovery Funds of 2008 If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. • Not filling the position would adversely affect our ability to draw down federal funds to provide the much needed services in the community. This is a non-negotiable position that absolutely has to be filled. Worst case scenario, not only loss of federal funds but penalty for lack of compliance with predetermined objectives. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? • Our longtime temporary staff member has worked alongside in filling some of these duties and has served as the backup in this positions absence. (9) (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? • No, It's possible but highly unlikely due to the specialized training and HUD approved access to their financial systems. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? • All of our positions are key in performing our objectives. Especially in helping determine project and program eligibility before funds can be utilized. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? • Without this position being filled, we will not be able to access federal funds to perform programs and provide services as stated in the goals and objectives Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form. CITY OF WATERLOO Council Communication Request from Community Development Director to initiate the Civil Service process to fill the Community Development Coordinator position and make an appointment from said list. City Council Meeting: 4/3/2017 Prepared: 3/27/2017 REVIEWERS: Department Community Development Clerk Office Reviewer Jones, Rudy Even, LeAnn ATTACHMENTS: Description ❑ Coordinator Job Description ❑ Personnel Requisition Questions • Personnel Form SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Approved Approved Type Cover Memo Cover Memo Cover Memo D ate 3/28/2017 - 2:09 PM 3/28/2017 - 3:55 PM Request from Community Development Director to initiate the Civil Service process to fill the Community Development Coordinator position and make an appointment from said list. Submitted By:Rudy D. Jones, Community Development Director request approval JULr2 0 2000 CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY Professional and supervisory position under the general direction of the Community Development Director and City Planner responsible for performing a wide range of assignments relating to the development and implementation of policies, programs and practices in community development, economic development, grants, downtown renewal, acquisition and relocation, rehabilitation, and Federal and State aid programs. Essential functions include but are not limited to the following: advises the Community Development Director on financial implications of major improvement programs and reporting systems and activities; prepares grant applications for financial and technical assistance from various Federal and State agencies; provides administrative and technical support to the Community Development Director in establishing programs and objectives, developing procedures and preparing and administering grant budgets and related reports; prepares and monitors sub -recipient agreements; assists in establishing and maintaining liaison with Federal, State and other government subdivisions as well as with various business, civic and citizen groups; assists in coordinating planning, acquisition, relocation, housing rehabilitation, demolition, site clearance, site improvements, disposition of land and small business loan procedures; coordinates and reviews findings and reports of technical staff and consulting firms; assists in planning, organizing, directing and reviewing work of Community Development staff; assists in developing department budget, Consolidated Plan and performance reports; promotes Citywide support for redevelopment and other community improvement programs; compiles reports, performs data entry and completes forms on personal computer using the applicable software; assumes responsibility for operation of Community Development in absence of Community Development Director; works independently and with others with limited supervision; performs all work duties and activities in accordance with City and Community Planning & Development policies, procedures and safety rules; attends work regularly at the designated place and time; performs related duties as assigned. Acceptable experience and training: Bachelor's Degree in economics, business administration, public administration, planning or related field with at least three years progressively more responsible experience in community development, business administration and redevelopment, planning or related field or any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. Required knowledge and abilities include but are not limited to the following: thorough knowledge of Federal, State and municipal regulations and procedures governing redevelopment and community improvement programs; knowledge of the principles and practices of public administration, community development, budgeting, office management and accounting; knowledge of property acquisition and disposition methods and procedures, and building, housing and related enforcement codes; knowledge of loan procedures and processes; knowledge of a variety of Federal and State programs, as well as preparation of applications for assistance from the various agencies; knowledge of economics and sociology as it pertains to redevelopment programs and its phases; ability to plan, assist and supervise the work of others as it relates to community development principles and practices; personal computer skills and ability to learn related software applications, enter and retrieve information on a computer, develop computer- generated reports and update records; ability to plan, organize and promote redevelopment and other Federal and State programs; ability to establish and maintain liaison with Federal, State and other government subdivisions, businesses, civic and citizen groups; ability to review operating and financial statements and administrative reports; ability to keep accurate and thorough records; ability to respond to questions from government agency representatives, the media, elected officials and the general public tactfully and in a clear, concise and easily understandable manner; ability to communicate effectively and maintain working relationships with other City employees, supervisors, Board members, Federal, State and other government subdivisions and agencies; ability to function with independent judgment and skills to plan, organize and implement activities of Community Development; ability to communicate both orally and in writing, to read, analyze, record and interpret complex technical data, and review materials on a variety of projects; ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. The City of Waterloo will conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. If operating a City vehicle, must have an Iowa Driver's License and good driving record based on the City of Waterloo insurability criteria. EXAMINATION INFORMATION All qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of 60 points out of 100 to achieve a passing score on the oral examination. The top applicants, as ranked by their scores on the oral examination, will be the individuals placed on the certified lists. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 70 of the Code of Iowa and who are citizens and residents of the State of Iowa shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service connected disability. HOW TO APPLY All qualified candidates must submit a cover letter and resume detailing education and work experience to the City of Waterloo Personnel Department, 715 Mulberry Street, Waterloo, Iowa 50703 by 5:00 p.m. Friday, August 18, 2000. Applicants who are honorably discharged veterans from the United States Armed Forces and who served during the time of a conflict must include this information on their resume. All applicants will receive additional information on the position at the time they submit their resume. TESTING DATE All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. COMMUNITY DEVELOPMENT COORDINATOR NOTICE June 2000 PERSONNEL REQUISITION Community Development Coordinator The following questions are provided as guidelines to assist you in developing your rational for the position of Coordinator in the Community Development Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? • Advise Community Development Department on financial implications of programs and reporting systems. • Prepare grant applications for financial and technical assistance • Prepares and monitors sub recipient agreements • Assist in developing department budget, Consolidated Plan and performance reports • Serves as manager of department in the absence of the director (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? • No, certification and specific training is required in a lot of the functions (3) How is the work of this position being accomplished now? • Current staff is collectively performing some duties that they are able, only on a temporary basis until permanent assignments are given (4) Are the filled positions in your department currently being utilized to their maximum potential? • Most are at the staff level; this position has more managerial responsibilities along with key job responsibilities (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? • It would allow us to maintain compliance with existing federal regulations, reporting criteria and complete existing benchmarks. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? • Very minimal cost savings due to the unique nature of this position (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form, out or earned that is directly attributable to this position and over what period of time? • Not applicable (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. • Work load levels have been constant primarily due to stagnant funding level and historical lead grant benchmarks that have not fluctuated up or down a whole lot (9) If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. • Not filling the position would adversely affect our ability to draw down federal funds to provide the much needed services in the community. This is a non-negotiable position that absolutely has to be filled. Worst case scenario, not only loss of federal funds but penalty for lack of compliance with predetermined objectives. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? • Minimal responsibilities go with other employees due to the temporary vacancy but the person primarily responsible is no longer employed with our department either. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? • It's possible but highly unlikely due to the specialized training and HUD approved access to their financial systems. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? • This is the 2nd most important position in our department (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? • Without this position being filled, we will not be able to access federal funds to perform programs and provide services as stated in the goals and objectives PERSONNEL REQUISITION FORM RECEIVED MAR 17 2017 Check as applicable: To start recruiting or civil service process and/or C. To fill a vacancy n Active Civil Service List Expires: 232 A proposed job description and questionnaire must accompany this form at time of s ��iss:an to Human Resources. ******** ***********xxx*WWWW11xxxx7(WWWWxxxxxx*."x******xxxx*xxxxxxxxxx*xxxxxxx*xxxxx*xx*xx* Position Title: Community Development Coordinator Department: Community Development Reports To: Director Work Location: 620 Mulberry Street * Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No ❑ Internal Posting Only Bargaining Position: ❑ Yes ❑ No ® Internal Posting and External Advertising Bargaining Group: Non -bargaining Position: ® Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Nancy Gulick -Community Development Coordinator (Specify. name told title of former incumbent) Date incumbent terminated employment: 03/3/17 Date of final payout: 3/31/17 Anticipated start date: asap No. of hours/week: 40 Work schedule: 8-55 Justification of need for position: Retirement What are the likely consequences if the position is not filled? see questions f3a al► o N (-M APPROVALS 1 leo, o00 — i 2.S. VA - Annual salary requirements: $ 70.137.00 Hourly Rate: $ 33.72 Benefits: yes (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Submitting Department Date mayor Date CALL& _t_)„1---c--0--Z- T ' .3—• 2-17 >+y�'� —�` C r hi f Fiaengisl Officer Date Clerk/Human Resources Director Date f -,' Human Resources Committee ChairpeLson Date Created 8/7/2014 CITY OF WATERLOO Council Communication Request by Human Resources Department for authorization to begin recruitment process for Public Works Director and make appointment. City Council Meeting: 4/3/2017 Prepared: REVIEWERS: Department Human Resources Human Resources Human Resources Reviewer Even, LeAnn Culpepper, Nancy Even, LeAnn ATTACHMENTS: Description ❑ HR Request Job Description: Public Works Director SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Action Rejected Approved Approved Type Cover Memo Backup Material D ate 3/28/2017 - 1:45 PM 3/28/2017 - 1:59 PM 3/29/2017 - 1:08 PM Request by Human Resources Department for authorization to begin recruitment process for Public Works Director and make appointment. Submitted By: PERSONNEL REQUISITION FORM Check as applicable: ❑ To start recruiting or civil service process and/or n Active Civil Service List Expires: To fil I a vacancy A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Public Works Director Department: Public Works Reports To: Mayor Work Location: PW Department Employment Status: ® Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month n Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ❑ Yes El No n Internal Posting Only Bargaining Position: ❑ Yes ❑ No n Internal Posting and External Advertising Non -bargaining Position: ® Yes ❑ No Complete the following if the requisition is to fill a vacancy: ❑ New Position or i1 Replacement Position for: Mark Rice (Specify name of former incumbent) If replacement, former incumbent: ❑ Retired/Resigned/Terminated ❑ Transferred ❑ Promoted Date incumbent terminated employment: 4/30/17 Date of final payout: Anticipated start date: July 2017 No. of hours/week: 40 + Work schedule: Annual salary requirements: 100,000- 120,000 Hourly Rate: Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Justification of need for position: What are the likely consequences if the position is not filled? Approved subject to the following conditions: APPROVALS Submitting Department Head Chief Financial Officer Date Date Human Resources Committee Chairpelson Date OLLYL/9— Mayor Date Resources Manager Date DEPARTMENT SALARY FBA CIVIL SERVICE BARGAINING UNIT PUBLIC WORKS DIRECTOR : PUBLIC WORKS : $100,000 - $120,000 : EXEMPT : NOT INCLUDED : NON -BARGAINING GENERAL STATEMENT OF DUTIES Professional and administrative position under the general direction of the Mayor responsible for planning, organizing and directing the operations and activities of a multi -faceted Public Works Department including vehicle maintenance performed through the Central Garage, street maintenance and snow removal, solid waste and yard waste sanitation collection activities as well as sign and traffic and animal control. Extensive leeway is granted for the exercise of independent judgment. Responsible for the oversight of union and non-union technicians, equipment operators, skilled laborers and clerical staff. EXAMPLES OF ESSENTIAL FUNCTIONS These functions are considered essential for successful performance in this job classification. 1. Directs, reviews and evaluates all public works activities including the Central Garage, street maintenance, street construction and snow removal on public residential and commercial streets and solid waste and yard waste collection on established sanitation routes. Also responsible for the sign & traffic and animal control activities. 2. Supervises and directs enforcement of ordinances related to all facets of the public works department. 3. Administers and monitors residential yard waste collection and yard waste dumping sites. 4. Hears and investigates complaints related to public works activities. 5. Develops and drafts ordinances governing various aspects of the Public Works Department. 6. Develops annual department operating budgets and analyzes and interprets operating and financial reports for all public works components and administers department purchasing, expenditures and revenues. 7. Serves in a leadership role on the City of Waterloo Safety Committee to develop and implement best practices as part of a city wide Safety Policy. 11. Answers questions from elected officials, the media, other departments, contractors, contractors, vendors, State and Federal agencies and the public regarding all public works functions. 13.Supervises, plans, organizes, directs and evaluates the work of staff; develops policies and procedures designed to increase the efficiency and effectiveness of department operations. 14.Attends City Council meetings and other meetings requiring the expertise of the Public Works Director; attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments related to all public works activities. 15. Compiles reports, performs data entry and completes forms on personal computer using the applicable software. 16. Works independently and with others with minimum supervision. 17. Performs work of a repetitive nature and varied workload pace. 18. Attends work regularly at the designated place and time. 19. Establishes and maintains effective working relationships with other City employees, City Council, Mayor, business and community groups, contractors, State and Federal officials, representatives of the media and the public. 20. Performs all work duties and activities in accordance with City policies, procedures and OSHA, City and Building inspections safety rules and regulations. 21. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Comprehensive knowledge and understanding of vehicle mechanical systems. 2. Comprehensive knowledge of street construction engineering practices. 3. Ability to interview, select, train, supervise and evaluate staff and to resolve complaints, conflicts and problems with staff and the public. 4. Ability to read and interpret laws, resolutions, ordinances, codes, license specifications and contracts. 5. Ability to understand and follow oral and/or written policies, procedures and instructions. 6. Ability to prepare and present accurate, understandable and reliable reports containing findings and recommendations. 7. Personal computer skills and ability to learn related software applications, enter and retrieve information on a computer, organize information through use of a computerized database, develop computer-generated reports and update records. 8. Ability to use independent judgment to recognize and solve problems and make decisions and recommendations regarding enforcement of related municipal ordinances and to plan, organize and implement all activities of the Public works Department. 9. Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time - sensitive deadlines. 10.Thorough knowledge of administrative practices, including team building, goal setting and the development of modern office management systems. 11 Ability to communicate effectively and tactfully, maintain harmonious working relationships and respond to questions, concerns and complaints from businesses, civic and citizen groups, contractors, design professionals, property owners, elected officials and the public orally and in writing, using technical and non-technical language. 12. Ability to analyze and interpret data, review materials on a variety of department issues, give recommendations, review operating and financial statements and administrative reports. 13. Decision-making ability to develop rules, policies, regulations, programs and budget for the department. 14. Ability to move physically from one City facility or work site to another by walking or driving a passenger vehicle. 15. Ability to work with diverse groups of people from a broad variety of social, economic, racial, educational, ethnic and cultural backgrounds. ACCEPTABLE EXPERIENCE & TRAINING 1. Graduate of an accredited college or university with Bachelor's Degree in Construction Technology, Civil Engineering, or closely related field with minimum seven (7) years progressively more responsible experience, including supervisory and administrative experience, in public works, or street construction and maintenance; OR Associate's Degree in related area with a minimum twelve (12) years progressively more responsible experience, including supervisory and administrative experience in the areas previously defined OR Any equivalent combination of education, experience and training that provides the knowledge, skills and abilities necessary to perform the essential functions of the position. 2. Current Iowa driver's license and good driving record based on City of Waterloo driver performance criteria. A candidate with any of the following will not be considered for employment: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of ten mph or less over the posted speed limit; three or more citations for moving violations within the previous one-year period. After appointment to the position, disciplinary action or continuing employment status may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; three or more at -fault accidents within a three-year period. An applicant's driving record will be reviewed prior to an offer of employment and at least annually after hire. 4. Strong oral and written communication skills with particular emphasis on communicating effectively with a wide variety of individuals. ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively in person and on the phone. 2. Sufficient vision or other powers of observation that permits the employee to review a wide variety of written material, including blueprints, construction plans and diagrams in electronic or hard copy form; also, to safely operate a passenger vehicle. 3. Sufficient manual dexterity that permits the employee to operate a personal computer and related equipment. 4. Sufficient personal mobility and physical reflexes that permits the employee to access various work sites throughout the City by passenger vehicle and to travel out of the area. MISCELLANEOUS 1. The City of Waterloo will conduct a background investigation including driving, education, employment and criminal history checks on any applicant being considered for this position. 3. Must establish residency within Waterloo City limits in time period as determined by Mayor. 4. May be required to submit to and successfully pass panel interview and subsequent interview(s) by the Mayor or his designee(s). 5. The City of Waterloo reserves the right to require a physical examination and drug test by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of this job classification. WORK SCHEDULE Generally 7:00 a.m. to 4:00 p.m. Monday through Friday. Must also be available outside of and in addition to these hours for City Council or other meetings and activities that require the attendance of the Public Works Director. Will occasionally make out-of-town trips. Minority, female & disabled individuals are encouraged to apply. A.A./E.E.O BUILDING OFFICIAL DESCRIPTION 17 January 2017