HomeMy WebLinkAboutMinutes-11/20/2017November 20, 2017
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:39 p.m., on Monday, November 20, 2017. Mayor Pro Tem, Ron Welper in the Chair. Roll
Call: Jacobs, Morrissey, Powers, Amos, Schmitt, and Welper. Absent: Lind.
Prayer or Moment of Silence.
Pledge of Allegiance: Bruce Jacobs, Ward 2 Council Member
146234 - Schmitt/Amos
that the Agenda, as proposed, for the Regular Session on Monday, November 20, 2017, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Six. Motion carried.
146235 - Schmitt/Amos
that the Minutes, as proposed, for the Regular Session on Monday, November 13, 2017, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Six. Motion carried.
ORAL PRESENTATIONS
David Dryer, 3145 W. 4th Street, commented that the city should stop building more homes farther
out because it will require building a new fire station, which is not cheap. He further commented on
the safety cameras and related signage.
Joe Leibold, Captain of Police, explained that signage would be placed around the city.
Todd Obadal, 124 Amity Drive, commented on grease trap issues.
Forest Dillavou, 1725 Huntington Road, thanked the city and all involved in replacing the recycling
bins at Ansborough and Black Hawk Road.
Mr. Morrissey commented on an article published in the Opinion Section of the Courier that
highlighted the positives of Waterloo.
Mr. Schmitt requested clarification of the extended yard waste service extension.
Sandie Greco, Interim Public Works Director, explained the extension schedule.
Mr. Jacobs questioned if the city would be reimbursed when our public safety officers work in other
cities.
Joe Leibold confirmed the cities will be billed for specialty expertise assistance, but emergency
response has never been billed out for reimbursement.
Mr. Morrissey questioned if those services have been billed in the past and if council will be made
aware of when payment is received for the current services.
Joe Leibold explained he is not aware of any previous instances, and that council will be made aware
of payment.
146236 - Schmitt/Morrissey
that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried.
CONSENT AGENDA
146237 - Schmitt/Morrissey
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
November 20, 2017 Page 2
1.
2.
1. Resolution approving Finance Committee Invoice Summary Report, dated November 20,
2017, in the amount of $2,675,336.99, a copy of which is on file in the City Clerk's office,
together with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-945.
2. Resolution approving request from Main Street Waterloo to host their annual Winter
Wonder'Loo celebration on Saturday, November 25, 2017 from 4:00 P.M. to 7:00 P.M. in
Downtown Waterloo at Newton's Park and at the Black's Building, and request that
Sycamore Street from Park Ave. to E. 4th Street be closed to traffic to accommodate the
event.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-946.
3. Resolution approving preliminary specifications, bid documents, etc., setting date of bid
opening as December 7, 2017 and date of public hearing as December 11, 2017, for the FY
2018 Mark's Park Resurfacing Project, and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-947.
4. Resolution approving preliminary specifications, bid documents, etc., and setting date of bid
opening as November 30, 2017 and date of public hearing as December 4, 2017 for the
purchase of one used John Deere 7330 Tractor and mowing attachments, and instruct City
Clerk to publish said notice.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-948.
5. Resolution approving the request of Kristy Herbrandson for tax exemptions on the
construction a new single family home valued at $410,000 for property located at 1124
Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-949.
b. Motion to approve the following:
a.
b.
a.
b.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Mohammad Elahi,
Traffic Engineer
MoboTrex, Inc. 2017
Davenport User's Group
Davenport,
IA
December
13-14, 2017
$225
Rudy Jones,
Community
Development
Director
2018 Winter Legislative,
Policy and Professional
Developmental Meeting at
the National Community
Development Association
Conference
Washington,
D.C.
January 22-
26, 2017
$1,995
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Courtyard by Marriott, 250
Westfield Avenue
B Liquor
w/Outdoor Service
and Catering
Privilege
New
11/19/2018
x
Fareway Stores #951, 40 W.
San Marnan Drive
B Wine / C Beer / E
Liquor
Renewal
11/15/2018
3. Recommendation of appointment of Laura Wolff, from the Civil Service list, to the position of
CMOM Coordinator, at the Waste Management Department, effective November 21, 2017.
November 20, 2017 Page 3
4. Recommendation of Cultural & Arts Director for the appointment of Cherie Kabba, from the Civil
Service list, to the position of Events Coordinator, effective November 21, 2017.
5. Request from the Waste Management Director to appoint Allen Fecht from the Civil Service list to
the position of Instrument Control Technician with an effective date of December 11, 2017.
6. Recommendation of appointment of Ken Foss III to the position of Park Maintenance II Construction
in the Leisure Services Department.
7. Recommendation of appointment of Robert J. Thompson to the position of Park Maintenance II
Forestry in the Leisure Services Department.
8. Recommendation of appointment of Peter Steuben to the position of Golf Maintenance II in the
Leisure Services Department.
Mr. Schmitt suggested postponing hiring for the positions, Items 1.B.3 through 1.B.8, or to remove
the items from the consent agenda due to the current challenges in the public safety department as
discussed in the HR Committee meeting.
JB Bolger, Waterloo Leisure Services, spoke regarding the Leisure Services positions and explained
these positions had cleared the Human Resources Committee.
Mr. Schmitt commented that his concern has nothing to do with the individuals recommended for
hire but that he had no previous knowledge of the situation of the Public Safety Department and that
perhaps the funds could be used to help the Fire Department until a time when funds are available.
Michelle Weidner, Chief Financial Officer, and Chief Pat Treloar clarified the number of positions
needing filled and explained the cause for the vacancies.
Mr. Powers questioned which funds pay for the positions.
Michelle Weidner explained that all of the positions were unanimously approved approximately 3-4
months ago, and have gone through the appropriate processes. Michelle also provided an
explanation of the various funds used to pay for the appointments and commented that there are no
dire consequences for the budget.
Mr. Jacobs suggested the processes be reviewed and questioned Item #3 was a new position and who
approved it.
Steven Hoambrecker, Waste Management Services Director, explained the position.
Roll call vote -Ayes: Six. Motion carried.
Mayor Pro Tem recognized the new employees.
PUBLIC HEARINGS
146238 - Schmitt/Amos
that proof of publication of notice of public hearing on the request by Standard Distribution
Company, Inc. for a site plan amendment to the "M -2,P" Planned Industrial District, to allow for the
construction of a 50,000 square foot industrial building, with a 26 acre laydown yard, located north
of 3040 Leversee Road, as published in the Waterloo Courier on November 10, 2017, be received
and placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
David Dryer, 3145 W. 4th Street, questioned if this is in the TIF district and if there is a cost to the
citizens.
Noel Anderson explained there is no TIF funds involved because it is a zoning action, but that TIF
funds will be used for the development of the site, and that funding is still being figured at this time.
November 20, 2017 Page 4
146239 - Schmitt/Amos
that the hearing be closed and oral comments, and recommendation of approval of the Planning,
Programming and Zoning Commission, be received and placed on file. Voice vote -Ayes: Six.
Motion carried.
146240 - Schmitt/Amos
that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance,
by amending the official Zoning Map referred to in Section 10-4-4, approving a Site Plan
Amendment on certain property located north of 3040 Leversee Road", be received, placed on file,
considered and passed for the first time. Roll -call vote -Ayes: Six. Motion carried.
146241 - Schmitt/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll -call vote -Ayes: Six. Motion carried.
Mr. Schmitt questioned the timing of the item.
Noel Anderson explained that the intention is to start the project before winter.
146242 - Schmitt/Amos
that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance,
by amending the official Zoning Map referred to in Section 10-4-4, approving a Site Plan
Amendment on certain property located north of 3040 Leversee Road", be considered and passed for
the second and third times and adopted. Roll -call vote -Ayes: Six. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5425.
146243 - Morrissey/Amos
that proof of publication of notice of public hearing on the sale and conveyance of city owned
property located north of 3040 Leversee Road, in the amount of $1.00, to SDC Real Estate, LLC,
including a Development Agreement, as published in the Waterloo Courier on November 10, 2017,
be received and placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146244 - Morrissey/Amos
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
146245 - Morrissey/Amos
that "Resolution authorizing sale and conveyance of city owned property generally located north of
3040 Leversee Road in the amount of $1.00, to SDC Real Estate, LLC, and authorize the Mayor and
City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-950.
146246 - Morrissey/Amos
that "Resolution approving a Development Agreement with SDC Real Estate, LLC, and authorizing
the Mayor and City Clerk to execute said agreement", be adopted. Roll -call vote -Ayes: Six.
Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-951.
146247 - Amos/Morrissey
November 20, 2017 Page 5
that proof of publication of notice of public hearing on the sale and conveyance of city owned
property located near Chalmers Drive and the Northeast corner of Ansborough Avenue and Upton
Avenue, in the amount of $15,001, to Village Creek Rentals, LLC, including a Development
Agreement, as published in the Waterloo Courier on November 10, 2017, be received and placed on
file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments.
Forest Dillavou, 1725 Huntington Road, commented on how much the 657A actually costs the
citizens with the incentives that are provided.
Noel Anderson explained the various costs the city spends on snow removal and mowing on
properties and with the sale and development of these properties, there will be future revenue
generated through the permit process and future taxes being paid.
146248 - Amos/Morrissey
that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Six.
Motion carried.
146249 - Amos/Morrissey
Noel Anderson spoke regarding access to Ansborough Avenue. Mr. Morrissey questioned access.
that "Resolution authorizing sale and conveyance of city owned property generally located along
Chalmers Drive and the Northeast corner of Ansborough Avenue and Upton Avenue in the amount
of $15,001, to Village Creek Rentals, LLC, and authorize the Mayor and City Clerk to execute said
documents", be adopted. Roll -call vote -Ayes: Six. Motion carried.
Mr. Morrissey requested clarification of the areas proposed.
Noel Anderson provided an overview of the purposes for acquiring the parcels.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-952.
146250 - Amos/Morrissey
that "Resolution approving a Development Agreement with Village Creek Rentals, LLC, and
authorizing the Mayor and City Clerk to execute said agreement", be adopted. Roll -call vote -Ayes:
Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-953.
146251 - Morrissey/Amos
that proof of publication of notice of public hearing on Flow Equalization Facility Overflow Connect
to Satellite WPFC, City Contract No. 880, as published in the Waterloo Courier on November 10,
2017, be received and placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
1462.52 - Morrissey/Amos
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
146253 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-954.
November 20, 2017 Page 6
146254 - Morrissey/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-955.
146255 - Morrissey/Amos
Motion to receive and file and instruct the Deputy City Clerk to read bids and refer to Director of
Waste Management Services for review.
Estimate: $800,000
Bidder
Bid Security
Bid Amount
MZ Construction, Inc.
Linden, WI
5%
$695,000
Ricklefs Excavating Ltd.
Anamosa, IA
5%
$693,700
Graff Excavating, Inc.
Toledo, IA
5%
$842,000
WRH, Inc.
Amana, IA
5%
$713,600
Voice vote -Ayes: Six. Motion carried.
RESOLUTIONS
146256 - Schmitt/Amos
that "Resolution approving contracts, bonds and certificates of insurance with Woodruff
Construction, LLC of Waterloo, Iowa, for the Hangar No. 4 Rehabilitation Project at the Waterloo
Regional Airport, via IDOT Project No. 9 -I -180 -ALO -200, and IDOT Contract No. 19559, in the
amount of $65,522, and authorize the Mayor and City Clerk to execute said documents", be adopted.
Roll -call vote -Ayes: Six. Motion carried.
David Dryer, 3145 W. 4"' Street, questioned if this is a federally funded project, or will it cost the
city of Waterloo.
Keith Kaspari, Airport Director, explained this is fully funded by the Iowa Department of
Transportation through the office of Aviation, so there is zero cost to the city for these
improvements.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-956.
146257 - Schmitt/Amos
that "Resolution approving award of bid to Vieth Construction Corporation of Cedar Falls, Iowa in
the amount of $134,353, and approving the Contract, Bonds, and Certificate of Insurance in
conjunction with the FY 2018 Levee Tree Clearing Cedar River, Contract No. 938, and authorize the
Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Six. Motion
carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-957.
146258 - Amos/Morrissey
that "Resolution approving the rental of one additional motor grader in the amount of $26,800, for a
period ending March 2018, from Murphy Tractor of Waterloo, Iowa", be adopted. Roll -call vote -
Ayes: Six. Motion carried.
Mr. Schmitt questioned if the city will bear the full cost if a mild winter results in less use.
Sandie Greco explained the cost is regardless of the amount of usage.
November 20, 2017 Page 7
Mr. Schmitt questioned when the last time the city considered outsourcing the service, and would
that consideration be discussed next week for next year's budget.
Sandie Greco confirmed that is something that could be considered.
David Dryer, 3145 W. 4th Street, questioned if some rentals weren't just recently approved.
Sandie Greco explained that four were approved; however the transmission on a 1998 city owned
road grader recently went out and the cost to replace the transmission would be approximately
$30,000.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-958.
146259 - Amos/Morrissey
that "Resolution approving Project Funding Agreement between City of Waterloo and WDC for
WDC to fund the costs of design of Streetscaping conceptual design along Jefferson and
Commercial Streets (River Road to 3rd Street) in Downtown Waterloo, and authorize the Mayor and
City Clerk to execute all necessary documents", be adopted. Roll -call vote -Ayes: Six. Motion
carried.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2017-959.
ORDINANCES
146260 - Morrissey/Amos
that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance,
by amending Section 10-3-1 Definition of Impound Yard and Recycling, Junk or Salvage Yards, and
Section 10-27-1(H)(8) Special Permit Regulations for Recycling, Junk and Salvage Yards and other
miscellaneous updates", be received, placed on file, considered and passed for the third time. Roll -
call vote -Ayes: Six. Motion carried.
Ordinance adopted and upon approval by Mayor Pro Tem assigned No. 5426.
OTHER COUNCIL BUSINESS
146261 - Amos/Schmitt
to approve Change Order No. 1 for a total increase of $9,658.62, to Wilson Custom Tree of Cresco,
Iowa, in conjunction with the 2017 Fall Stump Removal Project. Voice vote -Ayes: Six. Motion
carried.
David Dryer, 3145 W. 4th Street, questioned the increase.
JB Bolger explained the reason for the increase.
ADJOURNMENT
146262 - Morrissey/Amos
that the Council adjourn at 6:28 p.m. Voice vote -Ayes: Six. Motion carried.
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