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Home My WebLink AboutVanWall Equipment1 Fr -o. ) 0 koo p_Att_vd--) ,503")--2- CITY 5o3zZ CITY O,F AT I CITY E " OFcICE 1#426 2017 Alqii:1:o ;s for 2017 Turf Maintenance Equipment Bidder is providing bid price as specified with all options included delivery to Leisure Services 1101 Campbell Ave, Waterloo, Iowa ready for use by the City of Waterloo. Bidder shall use State of Iowa DOT Grounds Care Contract Pricing or any other pricing structure to offer the lowest possible price. If awarded the contract we agree to deliver the equipment to the Leisure Services Department on or before April 14, 2017. Failure to deliver equipment on or before the designated receiving date shall result in a penalty at a daily rate of $50.00 per unit per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life cycle analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records, vendor's past performance records, and quality of products offered will be considered where applicable. Trade-in items may be retained depending on trade values offered. Bid prices are per unit and specific quantities of units purchased will depend on bid prices. BIDDER: ADDRESS: COMPANY NAME 1oloc v_nyL;� O c`vi-A-cx_\e, 5Q CONTACT PERSON n p, PHONE: ('j i) ) - d S 11 Jacobsen HR700 dollars ($-" ) John Deere 2653B Utility Mower dollars ($ 71,1 f John Deere Gator TX Turf Vehicle dollars ($ '1, c( W. c' p) John Deere 2500B Greens Mower dollars ($ L) D, (13 ,e* Optional Trade -In Equipment Jacobsen R311 Wide Area Rough Mower • Model Year 2010 • Approx. 3,300 hours (Total of old and current hour meters) • Serial 6916601775 • Located at Iry Warren Golf Course Trade In Value: dollars($ • -ej_. John Deere 2653A • Model Year 2006 • Approx. 1,944 hours • Serial # TC2653D140809 • Located at South Hills Golf Course Trade In Value: dollars($ , S [)C7 O D ) John Deere 2500 A Greens Mower • Model Year 2007 • Approx. Hours: 2,092 • Serial # TC250AD040534 • Includes verticut heads with new teeth -spring 2016 • Located at Gates Park Golf Course Trade In Value: dollars($ 3, 000. Do ) John Deere Turf Gator • Model Year 2008 • Approx. 1,962 Hours • Serial # WOTURF6011585 • Includes Windshield and Sun Canopy • Located at South Hills Golf Course Trade In Value: SIGNED: dollars($ , 500 - oo ) DATE: /a,6/ I CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS 2017 TURF MAINTENANCE EQUIPMENT Bid documents for 2017 Leisure Services Turf Maintenance Equipment. Actual quantity purchased will depend on bid prices. All equipment is expected to be ready for use by the City of Waterloo, Iowa. CITY OF WATERLOO LEISURE SERVICES COMMISSION 2017 TURF MAINTENANCE EQUIPMENT Waterloo Leisure Services is seeking competitive bids for TURF MAINTENANCE EQUIPMENT as described in the enclosed specifications. Bidder shall use Iowa Department of Transportation Grounds Care Contract, NJPA, or any other pricing structure to offer the lowest possible price. Bid prices are based on a per unit price. The City of Waterloo makes no declarations on the quantity of units being purchased. RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, with a bid deadline of Thursday January 26, 2017 until 1:OOpm for the 2017 TURF MAINTENANCE EQUIPMENT as detailed in the specifications sheet included in this packet. City Hall is located at 715 Mulberry Street, Waterloo, Iowa, 50703. OPENING OF BIDS All proposals for the 2017 TURF MAINTENANCE EQUIPMENT will be opened at 1:00 p.m. on Thursday January 26, 2017 in the First Floor Conference Room at City Hall. Proposals will be referred to Waterloo Leisure Services for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications for the 2017 TURF MAINTENANCE EQUIPMENT at 5:30 p.m. on Monday February 6, 2017. The hearing will be held in the Council Chambers in Waterloo City Hall. The specifications documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make an objection at the meeting. When submitting a bid, please note on the lower left hand corner of the envelope: 2017 TURF MAINTENANCE EQUIPMENT All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The bid price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/ or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. Certain units or equipment items may be listed as trade-ins for special purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The City reserves the right to purchase the units with our without trade ins. All bids should include all extras or options as detailed on the attached specifications sheets including special warranty provisions or maintenance provisions. The bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: JB Bolger, Golf Manager Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 319-291-4370 Monday through Friday 7AM-4:O0PM with any questions. The bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, with a bid deadline of Thursday January 26, 2017 until 1:OOpm for the 2017 TURF MAINTENANCE EQUIPMENT as detailed in the specifications sheet included in this packet. City Hall is located at 715 Mulberry Street, Waterloo, Iowa, 50703. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS. Thank you for your time and your bid. Specifications for 2017 Equipment: The undersigned hereby agrees to furnish the following equipment f.o.b. Waterloo, IA, ready for immediate use with all the necessary parts and accessories need for its operation as specified below. Dealer must list any deviation from specifications given. Jacobsen HR700 65.2 HP Kubota Diesel Engine 14' Width of Cut Hydraulic Drive to Each Cutting Blade Two Full Sets of Additional Mower Blades (In addition to set mounted to machine) Mulch Kit for all Three Decks Decks Set to Two Inch Height of Cut One Spare Wheel and Tire (mounted) for Front and Rear Drive Axles TWO YEAR COMPREHENSIVE WARRANTY (1 each Paper) Operators, Tech, and Parts Manuals Safety Video/DVD John Deere 265313 Diesel Utility Mower Code Description 1004 8 Blade 30" Heads BM19746 Light Kit 2006 Spiral Front Roller BM18440 Rear Roller Scraper 3001 Deluxe Seat with Arm Rests (1 each) Paper Service, Parts, and Tech Manuals Safety Video/ DVD John Deere Gator TX Turf Vehicle Code Description 4000 Cargo box power lift 1001 Cayman turf tires BM21700 Front bumper BM25000 Rubber flooring insert 3002 Spray -in Bedliner 9070 Rear receiver hitch BM19635 Hitch drawbar kit Golf Cart Style, Push -to -Start Accelerator Pedal Owners, Parts, and Tech Manuals Safety Video/DVD Curtis Industries Sun Canopy & Windshield To Fit 2008 Gator TX (DO NOT INSTALL ON UNIT- WE WILL INSTALL ON EXISTING UNIT) Canopy P/N - 1CT2A Optional Windshield P/N - 1WS1A John Deere 2500B Diesel Greens Mower Code Description 1002 11 Bladed reels 2002 Continuous machined grooved front roller kit 3001 Smooth surface tires BM19746 Light kit BM19852 Light Kit- Rear Grass Catcher 9010 One Full Set (3) Vertical Cutting Units w/Front Rollers and mounting Yokes (1 each) Rim & Tire- Front & Rear (Mounted) (1 each) Operators, parts, and tech manuals (paper) Safety/ Operational Video or DVD CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM