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CITY OF WATERLOO
LEISURE SERVICES
1101 CAMPBELL AVE
WATERLOO IA 50701
GENERAL INSTRUCTIONS, REQUIREMENTS
AND SPECIFICATIONS
ONE (1) NEW 2017 One Ton Pickup w/Flatbed
BID REQUEST
Bid documents for One (1) New 2017 One Ton Pickup w/Flatbed ready for use
by the City of Waterloo, Iowa.
INSTRUCTIONS TO BIDDERS
BID DEADLINE DATE: 1:OOpm Thursday December 15, 2016
The City of Waterloo, Iowa, is seeking competitive bids on the purchase of one (1) one
ton pickup with flatbed as described in the enclosed specifications.
All bids are to be submitted to the City Clerk's Office located at 715 Mulberry
Street, Waterloo, Iowa, 50703, in a sealed envelope. When submitting bid, please
note on the lower, left-hand corner of envelope:
➢ Leisure Services One Ton Pickup w/ Flatbed
All bids must meet or exceed the Specifications provided. Bids that do not meet or
exceed the Specifications will be rejected.
All bid prices are recognized by the City and the Bidder to be valid irrevocably for a
minimum of sixty (60) days from the calendar date of the Bid Opening.
Standard procedure dictates that the City of Waterloo will accept the lowest responsive,
responsible bid. However, the Bidder understands that the City reserves the right to
reject any bid that is either considered not to be responsive or not most advantageous
to the City. The City will normally award the purchase contract to the responsible
Bidder who meets or exceeds the minimum specifications provided.
The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids.
If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered
free from security interest or other lien or encumbrance.
The Bid Price given shall be the complete price for unit or units meeting specifications
provided. This price shall include all discounts, freight and/or transportation costs
necessary to supply the vehicles in accordance with the Specifications and to the final
destination at 1101 Campbell Avenue, Waterloo, Iowa.
INSTRUCTIONS TO BIDDERS
PAGE TWO
Certain units may have special warranty provisions, maintenance provisions, or buy-
back guarantees. These will be listed in the individual specifications. The Bidder is
cautioned to review these carefully and complete the bid proposal accordingly.
Specific questions may be addressed to: JB Bolger Golf & Downtown Area
Maintenance Manager, Waterloo Leisure Services, 1101 Campbell Avenue,
Waterloo, Iowa 50701,
(319) 291-4370.
The Bidder must have and maintain inventory of repair parts as well as have
experienced service personnel for this equipment. The Bidder shall certify by the act of
signing and submitting his/her bid that all items and service delivered hereunder shall
comply with the Federal Occupation Safety and Health Act of 1960 as amended and
applicable.
BID DEADLINE: Bids will be received until 1:00pm, local time on Thursday,
December 15, 2016. Bids will be opened 1:OOpm at City Hall 715 Mulberry Street
in the first floor conference room and read publicly at the Monday December 19,
2016, 5:30 p.m. City Council meeting.
THE CITY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS.
SPECIFICATIONS
ONE (1) NEW 2017 One Ton Pickup w/ Flatbed
The undersigned hereby proposes to furnish the following equipment f.o.b. Waterloo, IA,
ready for immediate use with all necessary parts and accessories needed for its
operation as specified below. Dealer must list any deviation from specifications given.
2017 Ford F350 Chassis Cab w/ 8' Aluminum Flatbed
Required Items
FORD SPECS:
XL Trim Package
6.2L SOHC 2 -Valve Flex Fuel V8 Engine
6 Speed Automatic Transmission with SelectShift
4 -Wheel Drive
4.30 Electronic Locking Axle
Single Rear Wheels
Race Red Paint Color
Snow Plow Prep Package
Front Splash Guards/Mud Flaps
Center High -Mounted Stop Lamp
Heavy Duty Tow Package w/ 2" Receiver Hitch and Seven Pin Trailer Wiring -
Spare Tire, Wheel and Jack
;Manually Telescoping/Folding Trailer Tow w/Manual Glass
17" Argent Painted Steel Wheels w/Painted Hub Cover/Center Ornament (SRW)
LT245/75Rx17E BSW A/T Tires
Medium Earth Grey Vinyl
Carpet Delete (Rubber Flooring Installed)
Trailer Brake Controller (Integrated)
Am/Fm Stereo with 4 Speakers
HD Vinyl, 40/20/40 Split Bench Seats
FLATBED SPECS:
• 80" width and 8' length
• Minimum of 1/8" thick high strength aluminum alloy diamond plate floor
• Minimum of 4" x .125" aluminum channel cross members with approximately 12"
spacing
• Heavy duty extruded rub rail with stake pockets
• Tapered Bulkhead (to match cab roofline) with LED tail and backup lights
• Corrosion resistant
• Heavy duty diamond plate tailboard w/ lighted license plate mount
• Two lockable diamond plate tool boxes (one on driver and one on passenger side)
mounted to underside of flat bed in front of rear wheels
• Heavy duty rear mud flaps
• Recessed rubber mounted LED lights: brake, backup, amber side marker, and red corner
marker. Turn signals and backup lights mounted to tailboard and bulkhead.
CITY OF WATERLOO
BID FORM
ONE (1) NEW 2017 One Ton Pickup w/ Flatbed
Our bid for one (1) new 2017 One Ton Pickup w/ Flatbed meeting the specifications as
previously stated in these bid documents, delivered F.O.B. to Leisure Services, 1101
Campbell Avenue, Waterloo, Iowa, ready for use by the City of Waterloo:
2017 Ford F-350 Chassis Cab with 8 ft. Custom Classic Aluminum Flatbed $ 37,046.00
If awarded the contract, we agree to deliver the above listed equipment to the City of
Waterloo by May 1, 2017. Failure to deliver to the City of Waterloo on or before the
designated date shall result in a penalty at a daily rate of $50.00 per working day until
delivery is made.
We understand that this quotation will be reviewed by the Leisure Services Golf &
Downtown Area Maintenance Manager and the Waterloo City Council for the purpose of
securing the equipment at the most favorable cost. Life Cycle Analysis will be used
when appropriate. Factors such as service location and availability, warranty,
maintenance records and vendor's past performance records will be considered where
applicable.
Bidder
Address
Fairbank
City
Don's Truck Sales Inc.
Company Name
102 1st. Street South
Contact Person Blue Sebetka
IA
State
Signature _ e v Date.__ 12/1312016
50629
Zip Code
Phone 319-635-2751 Fax 319-635-2231
Mail to:
WITHAM FORD
ATTN JERRY CHAPMAN
2033 LA PORTE RD
WATERLOO IA 50702
BILL COLWELL FORD
ATTN MIKE STARK
238 WATERLOO RD
HUDSON IA 50643
ROLING FORD
ATTN RANDY KRULL
1105 MASON WAY
SHELL ROCK IA 50670
DONS TRUCK SALES
ATTN BLUE SEBETKA
102 1ST STREET SOUTH
FAIRBANK IA 50629
STIVERS FORD
ATTN RICK HOFFMAN
1450 EAST HICKMAN RD
WAUKEE IA 50263