HomeMy WebLinkAboutCouncil Packet - 12/4/2017F I NANC E C O MMI T T EE
December 4, 2017
5:10 P M
Haro ld E. G etty C ounc il C hamb ers
Members
C hairpers on R on Welp er
Vic e C hairp ers o n Bruce Jacobs
Tom P o wers
R oll C all:
Approval of Agenda
Approval of Minutes
Minutes of November 27, 2017, as proposed.
N E W B US IN E S S
T R AVE L R E QUE S T S
1.C hris Charley, Lt./Training Officer, Mike S chipper, F ire E ngineer and (1) Firefighter
C las s /Meeting: Instruc tor 2 C las s
Des tinatio n: Ames, I A
Dates : Dec . 12-14, 2017 Amount no t to exc eed : $571.31
2.Pat Treloar and Troy Luck
C las s /Meeting: Deliver F ire Truc k to repair center.
Des tinatio n: Weyauwega, W I
Dates : Dec . 8, 2017 Amount no t to exc eed : $200
3.Pre-Authorizations to Expend over $1,000.00
Fire
Amount and Estimated S /H: NT E $14,000
Exp enditure: R ep airs to Engine 304.
Planning & Zoning
Amount and Estimated S /H: $3,129
Exp enditure: Asbesto s survey servic es for 919-925 C ommerc ial S treet and 1100
G rant Avenue.
S treet Department
Amount and Estimated S /H: $3,254.40
Exp enditure: Latc hes and s p rings fo r mounting sno w p lo ws o n truc ks .
S treet Department
Amount and Estimated S /H: $2,169 + $125 S /H
Exp enditure: (1) Auger fo r the S NO G O
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Traffic Operations
Amount and Estimated S /H: $6,090 + $125 S /H
Exp enditure: R ep lace (2) controllers at University Avenue and a s pare fo r the
s ho p .
B UD G E T LIN E IT E MS TO B E AME N DE D
4.Approve the project budget for the Local Government Agency Assistance project in the
amount of $1,000, as submitted by the P olice Department.
B ILLS PAYME N T
5.D ecember 4, 2017.
AD J O URN ME N T
Kelley F elchle
C ity C lerk
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C ITY OF WATER LOO
Council Communication
Minutes of Novemb er 27, 2017, as p ro p o s ed.
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
C lerk O ffice H igby, Nancy Approved 11/29/2017 - 9:47 AM
ATTA C H M EN TS :
Description Type
M inutes of N ovember 27, 2017 B ackup M aterial
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FINANCE COMMITTEE
November 27, 2017
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of November 20, 2017, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s)
Amount
not to
Exceed
Chris Shimp, Sharon Juon,
and Margaret Klein -
Council Members
Municipal Leadership
Academy
Waverly and
Cedar Falls
12/7/17 &
4/19/18
$570
Michelle Weidner, Chief
Financial Officer
22nd Annual
Governmental GAAP
Update
Webinar - In
Office
12/7/2017 $180
Kelley Felchle, City Clerk, commented that Margaret Klein asked that it be noted that she will
reimburse the city for the cost of her training.
Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request from Interim Public Works Director for
authorization to sell used vehicles taken out of service, be approved. Voice vote - Ayes: Three.
Motion carried.
Moved by Jacobs seconded by Powers that the request for the following pre-authorizations to
expend over $1,000.00, be approved.
Pre-Authorizations to Expend over $1,000.00
Dept. Amount + Est. S/H Expenditure
Building
Maintenance
$22,400.00 Hydronic piping for unit heaters at Fire Station #1.
Clerk's Office $2,370 Waterloo and Cedar Falls City Directories.
Leisure Services $17,000 Professional services to complete a conceptual plan
for outdoor swimming facilities.
MIS $1,931.51 Dell Rugged Laptop for Central Garage.
Traffic
Operations
$7,200 Bolton & Menk, Inc. for preparing ICAAP Grant
Applications for Broadway Street and for
Ansborough Avenue for installing Fiber Optics and
Traffic Adaptive systems.
Traffic
Operations
$36,403.35 +
$124.59 S/H
(18) 55 gallon drums of white fast dry paint; (35) 55
gallon drums of yellow fast dry paint and (750) 50 lb.
bags of Beads Reflectorize Spheres.
Mr. Jacobs questioned Leisure Service’s request to complete a conceptual plan for outdoor
swimming facilities.
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Finance Committee
November 27, 2017
Page 2
Mark Gallagher, Leisure Services, explained that the pools are outside their lifespan and are
requesting a study be done to develop a plan for repairs.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated November 27, 2017, in the amount of $4,570,863.94 be received, placed
on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Jacobs seconded by Powers that
the meeting be adjourned at 5:14 p.m. Voice vote - Ayes: Three. Motion carried.
__________________________________
Kelley Felchle
City Clerk
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C ITY OF WATER LOO
Council Communication
C hris C harley, Lt./Training O fficer, Mike S c hip p er, F ire Engineer and (1) F irefighter
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
F ire R escue H igby, Nancy Approved 11/29/2017 - 4:18 P M
ATTA C H M EN TS :
Description Type
Department R equests R esolution L etter
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C ITY OF WATER LOO
Council Communication
P at Trelo ar and Tro y Luc k
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
F ire R escue H igby, Nancy Approved 12/1/2017 - 10:27 AM
ATTA C H M EN TS :
Description Type
Department R eqeusts B ackup M aterial
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C ITY OF WATER LOO
Council Communication
F ire
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
F ire R escue H igby, Nancy Approved 12/1/2017 - 10:28 AM
ATTA C H M EN TS :
Description Type
Department R equests B ackup M aterial
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C ITY OF WATER LOO
Council Communication
P lanning & Zo ning
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P lanning & Z oning H igby, Nancy Approved 11/29/2017 - 4:19 P M
ATTA C H M EN TS :
Description Type
Department R equests B ackup M aterial
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C ITY OF WATER LOO
Council Communication
S treet Department
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P ublic Works D epartment H igby, Nancy Approved 11/29/2017 - 4:20 P M
ATTA C H M EN TS :
Description Type
Department R equests B ackup M aterial
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C ITY OF WATER LOO
Council Communication
S treet Department
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P ublic Works D epartment H igby, Nancy Approved 11/29/2017 - 4:21 P M
ATTA C H M EN TS :
Description Type
Department R equests B ackup M aterial
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C ITY OF WATER LOO
Council Communication
Traffic O perations
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P ublic Works D epartment H igby, Nancy Approved 11/29/2017 - 4:22 P M
ATTA C H M EN TS :
Description Type
Department R equests B ackup M aterial
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C ITY OF WATER LOO
Council Communication
Ap p ro ve the p ro jec t bud get for the Loc al G overnment Agenc y Assistanc e p ro ject in the amo unt o f $1,000, as
s ubmitted b y the P o lice Dep artment.
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
P olice Department H igby, Nancy Approved 11/29/2017 - 4:23 P M
ATTA C H M EN TS :
Description Type
Department R equests B ackup M aterial
S UB J E C T:Ap p ro ve the p ro ject bud get for the Loc al G overnment Agenc y Assistanc e
p ro ject in the amount of $1,000, as sub mitted b y the P olic e Department.
S ub mitted by:S ubmitted By:
R ec o mmended Ac tio n:
S ummary S tatement:
Exp enditure R equired :
S ource o f F und s :
P olic y Issue:
Alternative:
Background I nformatio n:
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C ITY OF WATER LOO
Council Communication
December 4, 2017.
City Council Meeting: 12/4/2017
Prepared:
R EV I EWER S :
D epartment R eviewer Action D ate
C lerk O ffice H igby, Nancy Approved 11/29/2017 - 9:47 AM
Page 45 of 45