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HomeMy WebLinkAboutTwin City Tree Service, LLC00-18731 C, &iJe1 II( *e. 'el-N•Nc:Q0A .;%a iecen\b M Po Mayor BUCK CLARK CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • Ciry Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer September 9, 2016 COUNCIL MEMBERS Twin City Tree Service, LLC 1312 Walker Street Waterloo, IA 50703 DAVID JONES Ward l CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Dear Sirs: Enclosed please find your Check No. 101563925 dated Septmber 1, 2016, in the amount of $3,469.40 which accompanied your bid on the 2016 Tree Removal Project, at the bid opening held at City Hall, on September 1, 2016. The bid of Wilson Custom Tree in the amount of $35,964.00, was accepted at the meeting of the City Council of Waterloo, Iowa, held on September 6, 2016. Thank you for submitting your bid and if you have any questions, please feel flee to contact our office. Sincerely, &vzy Sc& txeA Suzy Schares City Clerk /nh Enclosure CC: Contract File WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer .00RN* . fIB;,WATERMARK FRINTEHTHE B;ACATHE no7VSOF TRE -DOCUMENT -HAS A'GREEN CH7POROUNDH WHITE PAPER= r I Ian- P.O. Box 6000, Waterloo, IA 50704 PAY THE SUM OF PAY TO THE ORDER OF creditunlon 800.235.3228 • www.veridiancu.org DATE 09-01-16 PAYABLE THROUGH FIRST INTERSTATE BANK BILLINGS, MT 93-541 920 THREE THOUSAND FOUR HUNDRED SIXTY-NINE AND .40 DOLLARS CITY OF WATERLOO 2016 TREE REMOVAL PROJECT TWIN CITY TREE SERVICE CHECK NO : 101563925 OFFICIAL CHECK 2739 AMOUNT ********3,469.40 AUTHORIZED SIGNATURE u■ 1 L015639250 1:09200 i 11:0 L400 L00493520 BIDDER: CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for 2016 TREE REMOVAL PROJECT ADDRESS. to VD \ct \'6.Qr S� Lnker I no St 703 PHONE: 3%9__ ) a33373 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: gryAcj The vvvetS having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission, 1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed 2016 TREE REMOVAL PROJECT, in accordance with the contract documents and for the bid prices for the removal and disposal of trees & associated stumps in city parks (C.A. Morris Park and Bontrager Park) as described in the attached documents for the following amount: OPTION 1: BONTRAGER PARK (42 tree & 42 stump removals) t Dollars (S, 711a 00) OPTION 2: C.A. MORRIS PARK 1(27 tree & 37 stump removals) n4sLrhlk /Etf+`rili�yN�J�{+Dollars ($341139.00) BID RICE OPTION 3: BONTRAGER PARK & C.A. MORRIS PARK (69 tree & 79 stump removals) S)c-v!civic �/►a 11teYwyrWJe9i J'C Do ars($♦I BID PRICE BID FORM page l of 3 2. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. (, / �`tiChor dollars3. Security in the sum of4re kl ( rAvitchrekA eItscars ($w�j`t io ) in the form of C12Sh 1 t'f5 C4 YC k , is s{bmitted herewith in accordance with NOTICE TO BIDDERS. 4. Attached is a Non -Collusion Affidavit of Prime Contractor. 5. The Bidder is prepared to submit a financial and experience statement upon request. 6. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an FOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 7. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / / / 8. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts BID FORM page 2 of 3 9. The Bidder shall list all equipment available for this project: Forel 3So c 4 k s a- d -lots fir, ,i1• a�UxvciAi • pet 4— V?E .1- Sk•C1-y eel fleetirrl err Joh. cine v 37r) P on ttk_ C eV a v�l Ceedd ay loin L{cc{�{C j 1111 G� n d44- 'r&cfr-Si-u r J t°Hder 10. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 11. The bidder has attached all applicable forms. 12. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED:��her-764 Name and Title DATE:() t' /3f / /G BID FORM page 3 of 3 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1, Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ $09500 00 � e z 15. Give Bank reference: V'� r- 1 (cx v ate 11 UVl! Q r\ 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? ms`s 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE 1 OF 2 BID BOND (1‘ KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal sum dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20 , for NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate sealso be hereto affixed and these presents to be signed by their proper officers this C) . t I day of 5.o 'ipey , A.D. 20 1 (p 7 / (Seal) Principal By Olt} -e (Title) (Seal) Surety By Attorney -In -Fact BID BOND PAGE 1 OF 1 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of) (./j2ti ) County ofNacitik, L) ?Dra.C.S' \\,v CLQ , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) oflu tNdyVCr. '•'AC- 5 / Ic the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. ZI,ertn, 7P Signature Title My LthSt 4 0 4 „• (-`b.14\,1A cktv T e/x-pi"Ace,sr LUTHER HOLMES Commission No.7958011 MyComflkam1gxpiroei 1 State of NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR mai I'\ V101- Ince b1ivac-o✓ County of that: being first duly sw deposes and says 1. He is (Owner), (Partner), i fficer), (Representative), o hereinafter referred to as the ubcontractor'; 2. He is fully informed respecting th submitted by the subcontractor to pertaining to the 2015 STUMP REM Iowa; ent) of reparation • e contents of the subcontractor's proposal contract ROJECT in Waterloo, Black Hawk County, 3. Such subcontractor's proposal is gen ' e and' not a collusive or sham proposal; 4. Neither the subcontractor nor an employees, or parties in interes connived or agreed, directly collusive or sham proposa proposal in connection by unlawful agreeme prices in said subco price of prices in connivance o person interes its officers, p ; including this affian indirectly, with any othe connection with such contra h such contract, or has in any m or connivance with any other bidder, fi actor's proposal, or to fix any overhead, pr id subcontractor's proposal, or to secure through awful agreement any advantage against the City of d in the proposed Contract; s, owners, agents, representatives, has in any way colluded, conspired, bidder, firm or person to submit a t or to refrain from submitting a directly or indirectly, sought or person to fix the price or t or cost element of the ollusion, conspiracy, erloo, Iowa, or any 5. The price prices quoted in the subcontractor's proposal are fair and proper . d are not tainted any collusion, conspiracy, connivance or unlawful agreement on the . a. 1 of the bidde r any of its agents, representatives, owners, employees, or parties in intere incl ding this affiant. Signature SCg-nature, Su bacrthed' and,sworn. to-.1Jefore, nwthis• , 2015. 7ttlei My coniAtt(4,44;crwexpCre4., EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council, 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official ©wne Title 0/-07-0Z16 Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2