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HomeMy WebLinkAboutMinutes-12/18/2017December 18, 2017 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, December 18, 2017. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Amos, Schmitt, and Welper. Absent: Lind Prayer or Moment of Silence. Pledge of Allegiance: Ron Welper, Ward 5 Council Member 146372 - Welper/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, December 18, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 146373 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, December 11, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Recognition and Swearing in of new Police Officer Steven Thomas. Recognition of Council members Ron Welper, Tom Powers, and Tom Lind. ORAL PRESENTATIONS Jim Chapman, 224 Bertch, commented that he has pictures of what Bremer County is doing for bridge repair. He also thanked staff for their work on the manhole covers on Downing Street. Josh Wilson, 525 SE Prairie Park Lane, Waukee, shared that Major General Curly Holtman's wife passed away. David Dreyer, 3145 W. 4th Street, thanked Sam Barrett and the sanitation employees for their work on keeping the street dump site cleaned up. Mr. Morrissey thanked Tom Powers, Tom Lind, and Ron Welper for their service. Mayor Hart commented on the need for civility in meetings and stated that individuals who threaten department heads will be banned from public meetings. 146374 - Welper/Morrissey that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. CONSENT AGENDA 146375 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated December 18, 2017, in the amount of $1,514,983.60 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2017-1010. 2. Resolution approving preliminary specifications, bid documents, etc., setting date of bid opening as January 4, 2018 and date of public hearing as January 8, 2018, for the Phelps Youth Pavilion Playscape Project, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2017-1011. December 18, 2017 1. a. 2 Page 2 3. Resolution setting the date of public hearing as January 2, 2017 to approve the request by the City of Waterloo to vacate approximately 4,518 square feet of Idaho Street right-of-way, located at the northeast corner of Idaho Street and Martin Luther King Jr. Drive, and authorize City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-1012. 4. Resolution setting date of public hearing as January 2, 2018 to approve the sale and conveyance of city owned property located at 809-811 E 4th Street, in the amount of $1.00, to The Boys & Girls Clubs of the Cedar Valley, including a Development Agreement, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-1013. b. Motion to approve the following: a. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Wayne Castle, Associate Engineer Society of Land Surveyors of Iowa - 2018 January Workshop Ames, IA January 12, 2018 $130 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Curt's, 32 Lafayette Street C Liquor w/Outdoor Service Renewal 12/31/2018 x 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment John Chiles Board of Adjustment 12/18/2022 New Jeri Thornsberry Board of Adjustment 12/18/2022 New John Beckman Board of Adjustment 12/18/2022 New 4. Work Session minutes of December 11, 2017. 5. Human Resources Committee minutes of December 11, 2017. Roll call vote -Ayes: Six. Motion carried. PUBLIC HEARINGS 146376 - Schmitt/Amos that proof of publication of notice of public hearing on FY 2018 Police Vehicle/Evidence Storage Facility Project, as published in the Waterloo Courier on November 30, 2017, be received and placed on file. Voice vote -Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146377 - Schmitt/Amos December 18, 2017 Page 3 that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 146378 - Schmitt/Amos that "Resolution confirming approval of plans, specifications, bid documents, form of contract, estimate of cost, etc.", be adopted. Roll -call vote -Ayes: Six. Motion carried. Mr. Schmitt requested an overview of the purchase. Dan Trelka, Chief of Police, provided an overview of the need for building a new facility to store property evidence. Resolution adopted and upon approval by Mayor assigned No. 2017-1014. 146379 - Schmitt/Amos that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1015. 146380 - Schmitt/Amos Motion to receive and file and instruct City Clerk to read bids and refer to the Police Department for review. Estimate: $330,000 Bidder Bid Security Bid Amount Meyer Construction Inc. Sumner, IA o 5 /o $380,415.00 Morton Buildings, Inc. Charles City, IA o 5 /o $496,000.00 Gingerich Structures Cedar Falls, IA $20,000 Check $352,845.00 Voice vote -Ayes: Six. Motion carried. 146381 - Welper/Morrissey that proof of publication of notice of public hearing on the purchase of one (1) four-wheel drive compact pick-up truck with crew cab for Code Enforcement, as published in the Waterloo Courier on December 8, 2017, be received and placed on file. Voice vote -Ayes: Six. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. David Dreyer, 3145 W. 4th Street, questioned if the fleet has been looked at to determine if other vehicles could be use. Sandie Greco, Interim Public Works Director, explained why a crew cab is being selected and that there are no additional vehicles in the fleet to be used for this type of work. 146382 - Welper/Morrissey that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. 146383 - Welper/Morrissey that "Resolution confirming approval of specifications, bid document, form of contract, etc.", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1016. December 18, 2017 Page 4 146384 - Welper/Morrissey that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1017. 146385 - Welper/Morrissey Motion to receive and file and instruct City Clerk to read bids. Estimate: $25,000 Bidder Bid Amount Jerry Roling Motors, Inc. Waverly, IA $29,609.40 Community Motors Co., Inc. Cedar Falls, IA $29,576.79 Rydell Chevrolet Waterloo, IA $30,644.60 Pat McGrath Chevrolet Cedar Rapids, IA $26,517.00 Voice vote -Ayes: Six. Motion carried. Mayor Hart stepped out at 6:00 p.m. 146386 - Welper/Morrissey that "Resolution approving award of bid to Pat McGrath Chevy of Cedar Rapids, Iowa in the amount of $26,517, for the purchase of one (1) four-wheel drive compact pick-up truck with crew cab for Code Enforcement, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1018. Mayor Hart returned at 6:01 p.m. RESOLUTIONS 146387 - Morrissey/Powers that "Resolution approving a Professional Services Agreement with the University of Northern Iowa GeoTREE Center in the amount of $17,280, for creation of a city-wide address point feature class, for each building in the Waterloo City limits, and authorize the Mayor to execute said document", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1019. 146388 - Morrissey/Powers that "Resolution approving a one-year agreement with Sitelmprove, Inc. in the amount of $3,780 for software to analyze and identify city website ADA compliance and WCAG (web content accessibility guidelines) issues, and authorize the Mayor to execute said document", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1020. 146389 - Morrissey/Powers that "Resolution approving Donation Agreement with the Exchange Club of Waterloo and the City of Waterloo for donation of tricycle track for Exchange Park, and authorize the Mayor to execute said document", be adopted. Roll -call vote -Ayes: Six. Motion carried. December 18, 2017 Page 5 Paul Huting, Leisure Services Director, recognized several representatives of the Exchange Club of Waterloo that are in the audience whom have donated tens of thousands of dollars over the years for improvements in the park. Glenda Husome, Exchange Club, explained the focus of the Exchange Club and commented they are honored to make this donation to the City of Waterloo, and that the Exchange Club is celebrating 70th year. Resolution adopted and upon approval by Mayor assigned No. 2017-1021. 146390 - Amos/Morrissey that "Resolution approving award of bid to Boland Recreation Inc. of Marshalltown, Iowa, in the amount of $53,750, and approving the Contract, Bonds, and Certificate of Insurance in conjunction with the FY 2018 Mark's Park Resurfacing Project, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Five. Abstain: One (Schmitt due to family relation). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1022. 146391 - Amos/Morrissey that "Resolution approving purchase agreement with Musco Sports Lighting of Oskaloosa, Iowa, in the amount of $89,000, in conjunction with the Riverfront Sports Park Diamond #2 Field Lighting Project, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1023. 146392- Welper/Morrissey that "Resolution approving the Sanitary Sewer System Master Plan, 2017 Condition Assessment, and the 2017 Capacity Assessment in accordance with the requirements of the Consent Decree, and authorize the Mayor to execute said document", be adopted. Roll -call vote -Ayes: Six. Motion carried. Mr. Schmitt requested an overview of the item. Steve Hoambrecker, Waste Management Services Director, provided an overview of how the city got into the consent decree, the Sanitary Sewer System Master Plan, 2017 Condition Assessment, and the 2017 Capacity Assessment. He further explained that the master plan must be approved by the end of December 2017. Mayor Hart commented that the CMOM program will help keep the city from getting sideways with the EPA moving forward. Mr. Schmitt questioned if the city was not doing what they should have been doing prior to 2010 or if the rules changed. Steve Hoambrecker explained that to his knowledge the city was proactive but did not meet the expectations of the DNR. Mayor Hart commented that plans for this item are based on modeling and studies that staff has developed to address issues that came up in the past. He further commented that under Steve's leadership, moving forward the plan will work to avoid getting into that situation in the future. John Sherbon, 1715 Robin Road, questioned how the projects would be financed. Michelle Weidner, Chief Financial Officer, explained that the project will be funded by sewer rates that have been adjusted over time and state revolving loan fund that would not add to the general obligation debt. She further explained that sewer rates will most likely need to increase over five years. December 18, 2017 Page 6 Bruce Kaesser, 106 E. 3rd Street, questioned how the city will avoid getting into the situation again. Steve Hoambrecker explained that the tools and information gathered will put the city into a position to avoid repeating the situation. Mayor Hart explained that the master plan is a contract with the EPA and the city is obligated to follow the plan. Resolution adopted and upon approval by Mayor assigned No. 2017-1024. 146393 - Schmitt/Amos that "Resolution approving Project No. 19856 and Contract No. 9 -I -180 -ALO -135 for an Air Service Sustainment Grant from the Iowa Department of Transportation's Office of Aviation for the FY 2018 Air Service Development Program for the marketing and branding of the Waterloo Regional Airport, and Authorize the Mayor to execute said document", be adopted. Roll -call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1025. 146394 - Schmitt/Amos that "Resolution approving a Professional Services Agreement with AECOM Technical Services of Waterloo, Iowa in the amount of $57,850, in conjunction with the FY 2018 projects at Waterloo Regional Airport, and authorize the Mayor to execute said document", be adopted. Roll -call vote - Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1026. 146395 - Schmitt/Amos that "Resolution approving the request by Deer Creek Development, LLC for the 9 -lot Preliminary Plat of Greenbelt Centre Plat No. 8, located west of 3211 Titan Trail", be adopted. Roll -call vote - Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-1027. ORDINANCES 146396 - Morrissey/Welper that "an Ordinance providing that general property taxes levied and collected each year on all property located within the newly described San Marnan Urban Renewal and Redevelopment Plan Area, in the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said urban renewal Project", be considered and passed for the third time and adopted. Roll -call vote -Ayes: Six. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5431. 146397 - Amos/Morrissey that "an Ordinance providing that general property taxes levied and collected each year on all property located within the newly expanded San Marnan Urban Renewal and Redevelopment Plan Area, in the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said urban renewal Project", be received, placed on file, considered and passed for the third time and adopted. Roll -call vote -Ayes: Six. Motion carried. December 18, 2017 Page 7 Ordinance adopted and upon approval by Mayor assigned No. 5432. OTHER COUNCIL BUSINESS 146398 - Welper/Schmitt to approve Change Order No. 1, with Croell Construction, Inc. in the amount of $570.10 in conjunction with improvements to the FY 2017 Taxiway "C" pavement reconstruction Project, and authorize the Mayor to execute said document, be received, placed on file and approved. Voice vote -Ayes: Six. Motion carried. Keith Kaspari, Airport Director, explained the reason for the Change Order. Mr. Schmitt thanked Mr. Lind, Mr. Powers and Mr. Welper for their service and also welcomed the new council members Mrs. Klein, Mrs. Juon and Mr. Shimp. ADJOURNMENT 146399 - Welper/Schmitt that the Council adjourn at 6:28 p.m. Voice vote -Ayes: Six. Motion carried. 0Kelle Fel e Y City Clerk