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HomeMy WebLinkAboutRitland-Kuiper - Jefferson & Commercial Streetscape Impmnts-11/20/2017AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT This Agreement, effective as of October 23, 2017, is between the following parties: CLIENT: Waterloo Development Corporation and the City of Waterloo LANDSCAPE ARCHITECT: RITLAND+KUIPER Landscape Architects (RKLA) for the following PROJECT: JEFFERSON & COMMERCIAL STREETSCAPE IMPROVEMENTS ARTICLE 1: LANDSCAPE ARCHITECT'S BASIC AND ADDITIONAL SERVICES A. Project Understanding 1. The project scope and design intent will be guided by the Downtown Development Plan prepared by Vandewalle & Associates and approved by the Client. Vandewalle & Associates will continue to be involved in the review of the design as it evolves throughout the project. 2. The project scope includes development of preliminary plans for streetscape improvements in downtown Waterloo, along Jefferson Street and Commercial Street between River Road and 3rd Street. These improvements would also extend along the side streets between Jefferson and Commercial Streets, and along 3rd Street to Bluff Street. This project will include a review of the existing roadways, sidewalks, ADA accommodation, street reconstruction schedule, existing utilities, potential areas for stormwater quality improvements and coordination with existing and planned private developments in the area. 3. Design for streetscape enhancements will be complementary with other recent downtown streetscape renovations, including coordination with U.S. Highway 63 improvements. 4. The Landscape Architect will be responsible for hiring and directing the work of subconsultants necessary for the completion of the design (AECOM for surveying and engineering). 5. The Landscape Architect agrees to provide its professional services in accordance with generally accepted standards of its profession. B. Scope of Services 1. Surveying a. Coordinate AECOM services to provide site topographic and utility survey for the streetscape corridors in the study. Combine data from survey with utility information provided by utility companies and the City of Waterloo. 2. Design Development a. Utilize survey information to develop basemap for the streetscape corridors in the study. b. Develop preliminary streetscape concept plans for Jefferson, Commercial, and 3rd Streets complementary to recent downtown improvements. Enhancements for inclusion in the streetscape concept may include trees, lights, specialty pavement, furniture, and signage, and artwork. Study will include evaluation of utility needs in these corridors including site lighting and potential utility relocations. c. Coordinate the following AECOM Design Development tasks: i. Conceptual design for pavements, access drives, and site amenities will be developed in accordance with City zoning and ADA requirements. ii. Pedestrian lighting concepts and electrical service needs. iii. Utility Relocations. Existing utilities requiring relocation (if necessary) will be identified, and a relocation plan identified for each. iv. Storm Water Management. Conceptual design for storm water management will be completed for the entire development area, Task will include review of best management principles for minimization of storm runoff. Task will include project reviews with City staff to insure compliance with applicable City standards. d. Coordinate work sessions as needed for design interaction between Client, Vandewalle & Associates, and subconsultants. e. Develop a final Conceptual Development Plan for each streetscape corridor as described in the Project Understanding above. f. Develop preliminary cost opinion to help evaluate funding needs and priorities. C. Services Not Included The following items are not included in the project scope at this time, but could be added by supplemental agreement if and when the services are needed. 1. Site modeling and 3D images. Deliverables will included colored plan views only. 2. Platting and/or Right -of -Way Services 3. Geotechnical Investigation 4. Construction Documents and Construction Related Services. D. Additional Services 1. We will identify services not included in our proposed scope of work if they are requested. We will advise your office of the impact on our work, and propose an increase to the fee amount before any work is undertaken that is outside our scope of services. 2. Extra services will be provided on an hourly basis at the billing rates listed below or the current hourly rates prevailing when services are rendered. ARTICLE 2: CLIENT'S RESPONSIBILITIES A. Client agrees to provide Landscape Architect with all information, surveys, reports, and professional recommendations and any other related items requested by Landscape Architect in order to provide its professional services. Landscape Architect may rely on the accuracy and completeness of these items. B. Client agrees to advise Landscape Architect of any known or suspected contaminants at the Project site. Client shall be solely responsible for all subsurface soil conditions. C. Client will obtain and pay for all necessary permits from authorities with jurisdiction over the Project. D. Client agrees to provide the items described in Article 2.A and to render decisions in a timely manner so as not to delay the orderly and sequential progress of Landscape Architect's services. ARTICLE 3: COMPENSATION AND PAYMENTS A. Client agrees to pay Landscape Architect as follows: Based on the complexity of the project and the amount of services anticipated, RITLAND+KUIPER Landscape Architects (and their subconsultants) will provide the services described in Article 1, and in accordance with the conditions outlined in this contract, for a sum not to exceed $63,300. TASK 1: SURVEYING ($8,500) RITLAND+KUIPER Landscape Architects $ 0 AECOM, Inc. $ 8,500 TASK 2: DESIGN DEVELOPMENT ($54,800) RITLAND+KUIPER Landscape Architects $19,900 AECOM, Inc. $34,900 1. Billing for services will be hourly, at the rates listed below, and submitted monthly as the work progresses. 2. Billing rates effective through March, 2018: Craig Ritland, FASLA $ 125.00/hr. Mark Kuiper, ASLA $ 125.00/hr. Samantha Price, PLA $ 75.00/hr. B. Reimbursable Expenses, if incurred (i.e. printing costs) will be billed at our direct cost, in addition to the fees above. At this time we do not anticipate any significant printing costs in the design development process as we expect our deliverables to be electronic files (PDF documents). C. Landscape Architect shall bill Client for Basic and Additional Services and Reimbursable Expenses once a month. All payments are due Landscape Architect upon receipt of invoice. ARTICLE 4: TERMINATION A. Either Client or Landscape Architect may terminate this Agreement upon seven days written notice. B. If terminated, Client agrees to pay Landscape Architect for all Basic and Additional Services rendered and Reimbursable Expenses incurred up to the date of termination. C. Upon not less than seven days' written notice, Landscape Architect may suspend the performance of its services if Client fails to pay Landscape Architect in full for services rendered or expenses incurred. Landscape Architect shall have no liability because of such suspension of services or termination due to Client's nonpayment. ARTICLE 5: DISPUTE RESOLUTION A. Client and Landscape Architect agree to mediate claims or disputes arising out of or relating to this Agreement before initiating litigation. The mediation shall be conducted by a mediation service acceptable to the parties. A party shall make a demand for mediation within a reasonable time after a claim or dispute arises, and the parties agree to mediate in good faith. In no event shall any demand for mediation be made after such claim or dispute would be barred by applicable law. Mediation fees shall be shared equally. ARTICLE 6: USE AND OWNERSHIP OF LANDSCAPE ARCHITECT'S DOCUMENTS A. Upon the parties signing this Agreement, Landscape Architect grants Client a nonexclusive license to use Landscape Architect's documents as described in this Agreement, provided Client performs in accordance with the terms of this Agreement. No other license is implied or granted under this Agreement. All instruments of professional service prepared by Landscape Architect, including but not limited to, drawings and specifications, are the property of Landscape Architect. These documents shall not be reused on other projects without Landscape Architect's written permission. Landscape Architect retains all rights, including copyrights, in its documents. Client or others cannot use Landscape Architect's documents to complete this Project with others unless Landscape Architect is found to have materially breached this Agreement. ARTICLE 7: MISCELLANEOUS PROVISIONS A. This Agreement is governed by the law of Landscape Architect's principal place of business. B. This Agreement is the entire and integrated agreement between Client and Landscape Architect and supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement only by a written instrument signed by both Client and Landscape Architect. C. In the event that any term or provision of this Agreement is found to be unenforceable or invalid for any reason, the remainder of this Agreement shall continue in full force and effect, and the parties agree that any unenforceable or invalid term or provision shall be amended to the minimum extent required to make such term or provision enforceable and valid. D. Neither Client nor Landscape Architect shall assign this Agreement without the written consent of the other. E. Irrespective of any other term in this Agreement, Landscape Architect shall not control or be responsible for construction means, methods, techniques, schedules, sequences or procedures; or for construction safety or any other related programs; or for another parties' errors or omissions or for another parties' failure to complete their work or services in accordance with Landscape Architect's documents. F. To the greatest extent permitted by Iowa law, the Client agrees to indemnify, defend and hold Landscape Architect harmless from and against any and all claims, liabilities, suits, demands, losses, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of any damages or losses to property or persons, including injuries or death, or economic losses, arising out of the Project and/or this Agreement, except that the Landscape Architect shall not be entitled to be indemnified to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions. G. Should any legal proceeding be commenced between the parties to this Agreement seeking to enforce any of its provisions, including, but not limited to, fee provisions, the prevailing party in such proceeding shall be entitled, in addition to such other relief as may be granted, to a reasonable sum for attorneys' and expert witnesses' fees, which shall be determined by the court or forum in such a proceeding or in a separate action brought for that purpose. For purposes of this provision, "prevailing party" shall include a party that dismisses an action for recovery hereunder in exchange for payment of the sum allegedly due, performance of covenants allegedly breached, or consideration substantially equal to the relief sought in the action or proceeding. H. Client and Landscape Architect waive consequential damages for any claims, disputes or other matters in question arising out of or relating to this Agreement. Landscape Architect's waiver of consequential damages, however, is contingent upon the Client requiring contractor and its subcontractors to waive all consequential damages against Landscape Architect for claims, disputes or other matters in question arising out of or relating to the Project. I. To the extent damages are covered by property insurance during construction, Client and Landscape Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for such damages. Client or Landscape Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties described in this paragraph. J. Client acknowledges and agrees that proper Project maintenance is required after the Project is complete. A lack of or improper maintenance may result in damage to property or persons. Client further acknowledges and agrees that, as between the parties to this Agreement, Client is solely responsible for the results of any lack of or improper maintenance. K. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party. LANDSCAPE ARCHITECT CLIENT: City of Waterloo RuLeivtcto Mar MKulper, ASLA, LEED AP, Principal Signature Dated: October 23, 2017 `N License/Certificate No. IOWA 00413 Title 1 Q Renewal Date: June 30, 2019 Dated 11/-7c,/') CLIENT: terloo Development Corp. 4,,e,(7/ TitleAe u% Dated