HomeMy WebLinkAboutCouncil Packet - 1/2/2018 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Tuesday, January 2, 2018
6:10 PM
CITY OF WATERLOO
GOALS
1. Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers
and cultivating an adequate workforce.
2. Implement a Community Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in
City operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and
outside of the community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation (if appropriate) and speak clearly into the microphone.
2. You may speak one(1) time per item for a maximum of five(5)minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Cleric's office you may speak one (1) time
per item for a maximum of three(3)minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations may be allowed at
the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral
presentations" section of the agenda is your opportunity to address items not on the
agenda. You may speak one (l)time for a maximum of five(5)minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Clerk's office a speaker may speak to one
(1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken
by the Council at that time, but may be placed on a future agenda or referred to the
appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council(may also register by
phone). Registered speakers will be given first priority.
Page 1 of 92
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Abraham Funchess, Human Rights Director
Agenda, as proposed or amended.
Minutes of December 18, 2017, Regular Session, as proposed.
ORAL PRESENTATIONS
Iowa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is
on file in the office of the City Clerk.
2. Request from Jackie Nelson for a waiver for a concrete driveway located at 4062
North Avenue with the elimination of the sidewalk section due to the inability to
meet grade requirements.
Submitted By: Eric Thorson, PE, City Engineer
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. JB Bolger, Golf Manager
Class/Meeting: Iowa Turfgrass Conference and Tradeshow
Destination: Altoona, IA
Dates: January 23-25, Amount not to exceed: $135
2018
b. P.O. Thomas
Class/Meeting: Iowa Law Enforcement Academy (ILEA) Course
Destination: Johnston, IA
Dates: January 2 to April Amount not to exceed: $8,000
18, 2018
Page 2 of 92
C. Troy Luck and (2) WFR staff members
Class/Meeting: Incident Command Blue Card Certification
Destination: East Dubuque, IL
Dates: February 22-25, Amount not to exceed: $1,659.82
2018
d. Tom Klein, Brad VanderWerff and Bob Jorgensen - Golf
Superintendents
Class/Meeting: Iowa Turfgrass Conference and Tradeshow
Destination: Altoona, IA
Dates: January 23-25, Amount not to exceed: $525
2018
2. Bonds.
PUBLIC HEARINGS
2. Sale and Conveyance of City owned Property located at 809-811 E. 4th Street
to the Boys & Girls Club of the Cedar Valley for $1.00 and approval of a
Development Agreement.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution authorizing sale and conveyance of city owned property located at 809-811
E. 4th Street in the amount of$1.00, to Boys & Girls Club of the Cedar Valley, and
authorize the Mayor and City Clerk to execute said documents.
Resolution approving a Development Agreement with Boys & Girls Club of the Cedar
Valley, and authorizing the Mayor and City Clerk to execute said agreement.
Submitted By: Noel Anderson, Community Planning & Development Director
3. Request by the City of Waterloo to vacate approximately 4,518 square feet of
Idaho Street right-of-way, located at the northeast corner of Idaho Street and
Martin Luther King Jr. Drive.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments, and
recommendation of approval of the Planning, Programming and Zoning Commission.
Motion to receive, file, consider and pass for the first time and Ordinance approving a
request to vacate approximately 4,518 square feet of Idaho Street right-of-way, located
at the northeast corner of Idaho Street and Martin Luther King Jr. Drive.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the Ordinance.
Submitted By: Noel Anderson, Community Planning & Development Director
RESOLUTIONS
4. Resolution approving Lease Agreement with Silver Eagle Harley Davidson for two (2)
Harley Davidson police motorcycles for a twelve (12) month period at a cost of$166.67
per motorcycle, per month, for a total amount of$4000, and authorize the Mayor and
City Clerk to execute said document.
Page 3 of 92
Submitted By: Frank Krogh, Police Captain
5. Resolution rejecting all bids in conjunction with the construction of the FY 2018
Vehicle/Evidence storage Facility Project.
Submitted By: Frank Krogh, Police Captain
6. Resolution approving Construction Plans for paving, sanitary sewer, and storm
sewer serving Greenbelt Plat No. 8, as submitted by VJ Engineering, of Cedar Falls,
Iowa, and Sewage Treatment Agreement between the Department of Natural
Resources and the City of Waterloo, DNR Form 29 (Nov 00), and final acceptance of
construction plans subject to the review and acceptance by the DNR, and authorize the
Mayor to execute said document.
Submitted By: Dennis Gentz, PE,Assistant City Engineer
7. Resolution approving the request by Deer Creek Development, LLC for the 9-lot Final
Plat of Greenbelt Centre Plat No. 8, located west of 3211 Titan Trail.
Submitted By: Noel Anderson, Community Planning & Development Director
8. Resolution accepting the award of not to exceed $10,000 for project costs for Intensive
Historic Survey of the Smokey Row section of Waterloo from the State Historic
Preservation Office, Department of Cultural Affairs Certified Local Government (CLG)
Grant and authorize the Mayor and City Clerk to execute said documents.
Submitted By: Noel Anderson, Community Planning and Development Director
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
5:30 p.m. Special Organzational Meeting, Harold E. Getty Council Chambers
5:50 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Leisure Services Commission Board minutes of November 14, 2017.
Page 4 of 92
CITY OF WATERLOO
Council Communication
Minutes of December 18, 2017, Regular Session, as proposed.
City Council Meeting: 1/2/2018
Prepared:
REVIEWERS:
D epartment Reviewer Action Date
Clerk Office Higby, Nancy Approved 12/18/2017 - 4:41 PM
ATTACHMENTS:
Description Type
❑ Minutes of 12.18.17 Backup Material
Submitted by: Submitted By:
Page 5 of 92
December 18,2017
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, December 18, 2017. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs,Morrissey,Powers,Amos, Schmitt,and Welper. Absent: Lind
Prayer or Moment of Silence.
Pledge of Allegiance: Ron Welper,Ward 5 Council Member
146372- Welper/Schmitt
that the Agenda,as proposed,for the Regular Session on Monday,December 18,2017,at 5:30 p.m.,
be accepted and approved. Voice vote-Ayes: Six. Motion carried.
146373- Welper/Schmitt
that the Minutes,as proposed,for the Regular Session on Monday,December 11,2017,at 5:30 p.m.,
be accepted and approved. Voice vote-Ayes: Six. Motion carried.
Recognition and Swearing in of new Police Officer Steven Thomas.
Recognition of Council members Ron Welper,Tom Powers,and Tom Lind.
ORAL PRESENTATIONS
Jinn Chapman,224 Bertch,commented that he has pictures of what Bremer County is doing for
bridge repair. He also thanked staff for their work on the manhole covers on Downing Street.
Josh Wilson,525 SE Prairie Park Lane,Waukee,shared that Major General Curly Holtman's wife
passed away.
David Dreyer,3145 W.4th Street,thanked Sam Barrett and the sanitation employees for their work
on keeping the street dump site cleaned up.
Mr.Morrissey thanked Tom Powers,Tom Lind,and Ron Welper for their service.
Mayor Hart commented on the need for civility in meetings and stated that individuals who threaten
department heads will be banned from public meetings.
146374- Welper/Morrissey
that the above oral comments be received and placed on file. Voice vote-Ayes: Six. Motion
carried.
CONSENT AGENDA
146375- Welper/Schmitt
that the following items on the consent agenda be received,placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated December 18,
2017, in the amount of 51,514,983.60 a copy of which is on file in the City Clerk's office,
together with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No.2017-1010.
2. Resolution approving preliminary specifications, bid documents, etc., setting date of bid
opening as January 4, 2018 and date of public hearing as January 8, 2018, for the Phelps
Youth Pavilion Playscape Project,and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No.2017-1011.
Page 6 of 92
December 18,2017 Page 2
3. Resolution setting the date of public hearing as January 2,2017 to approve the request by the
City of Waterloo to vacate approximately 4,518 square feet of Idaho Street right-of-way,
located at the northeast corner of Idaho Street and Martin Luther King Jr. Drive, and
authorize City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No.2017-1012.
4. Resolution setting date of public hearing as January 2, 2018 to approve the sale and
conveyance of city owned property located at 809-811 E 4th Street, in the amount of$1.00,
to The Boys & Girls Clubs of the Cedar Valley, including a Development Agreement, and
instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No.2017-1013.
b. Motion to approve the following:
1 Travel Requests
Name&Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Wayne Castle, Society of Land Ames,IA January 12, $130
Associate Engineer Surveyors of Iowa- 2018
2018 January Workshop
2. Approved Beer,Liquor,and Wine Applications
Name&Address of New or Expiration Includes
Business Class Renewal Date Sunda
a. Curt's,32 Lafayette Street C Liquor Renewal 12/31/2018 x
w/Outdoor Service
3. Mayor Hart's recommendation of the following appointments:
Appointee Board/Commission Expiration Date New or Re-
Appointment
John Chiles Board of Adjustment 12/18/2022 New
Jeri Thornsberry Board of Adjustment 12/18/2022 New
John Beckman Board of Adjustment 12/18/2022 New
4. Work Session minutes of December 11,2017.
5. Human Resources Committee minutes of December 11,2017.
Roll call vote-Ayes: Six. Motion carried.
PUBLIC HEARINGS
146376- Schmitt/Amos
that proof of publication of notice of public hearing on FY 2018 Police Vehicle/Evidence Storage
Facility Project,as published in the Waterloo Courier on November 30,2017,be received and placed
on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments and
there were none.
146377- Schmitt/Amos
Page 7 of 92
December 18,2017 Page 3
that the hearing be closed. Voice vote-Ayes: Six. Motion carried.
146378- Schmitt/Amos
that "Resolution confirming approval of plans, specifications,bid documents, form of contract,
estimate of cost,etc.",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Mr. Schmitt requested an overview of the purchase.
Dan Trelka, Chief of Police, provided an overview of the need for building a new facility to store
property evidence.
Resolution adopted and upon approval by Mayor assigned No.2017-1014.
146379- Schmitt/Amos
that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1015.
146380- Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to the Police Department for
review.
Estimate: $330,000
Bidder Bid Security Bid Amount
Meyer Construction Inc. 5% $380,415.00
Sumner,IA
Morton Buildings,Inc. 5% $496,000.00
Charles City,1A
Gingerich Structures $20,000 $352,845.00
Cedar Falls,IA Check
Voice vote-Ayes: Six. Motion carried.
146381 - Welper/Morrissey
that proof of publication of notice of public bearing on the purchase of one (1) four-wheel drive
compact pick-up truck with crew cab for Code Enforcement, as published in the Waterloo Courier
on December 8,2017,be received and placed on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments.
David Dreyer, 3145 W. 41h Street, questioned if the fleet has been looked at to determine if other
vehicles could be use.
Sandie Greco, Interim Public Works Director, explained why a crew cab is being selected and that
there are no additional vehicles in the fleet to be used for this type of work.
146382- Welper/Morrissey
that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six.
Motion carried.
146383- Welper/Morrissey
that "Resolution confirming approval of specifications, bid document, form of contract, etc.", be
adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-1016.
Page 8 of 92
December 18,2017 Page 4
146384- Welper/Morrissey
that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1017.
146385- Welper/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $25,000
Bidder Bid Amount
Jerry Roling Motors,Inc.
Waverly,IA $29,609.40
Community Motors Co.,Inc.
Cedar Falls,IA $29,576.79
Rydell Chevrolet
Waterloo,IA $30,644.60
Pat McGrath Chevrolet
Cedar Rapids,IA $26,517.00
Voice vote-Ayes: Six.Motion carried.
Mayor Hart stepped out at 6:00 p.m.
146386- Welper/Morrissey
that"Resolution approving award of bid to Pat McGrath Chevy of Cedar Rapids,Iowa in the amount
of$26,517, for the purchase of one (1) four-wheel drive compact pick-up truck with crew cab for
Code Enforcement,and authorize the Mayor and City Clerk to execute said documents",be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1018.
Mayor Hart returned at 6:01 p.m.
RESOLUTIONS
146387- Morrissey/Powers
that"Resolution approving a Professional Services Agreement with the University of Northern Iowa
GeoTREE Center in the amount of$17,280, for creation of a city-wide address point feature class,
for each building in the Waterloo City limits,and authorize the Mayor to execute said document",be
adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1019.
146388- Morrissey/Powers
that"Resolution approving a one-year agreement with Sitelmprove,Inc. in the amount of$3,780 for
software to analyze and identify city website ADA compliance and WCAG (web content
accessibility guidelines) issues, and authorize the Mayor to execute said document", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1020.
146389- Morrissey/Powers
that"Resolution approving Donation Agreement with the Exchange Club of Waterloo and the City
of Waterloo for donation of tricycle track for Exchange Park, and authorize the Mayor to execute
said document",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Page 9 of 92
December 18,2017 Page 5
Paul Huting, Leisure Services Director,recognized several representatives of the Exchange Club of
Waterloo that are in the audience whom have donated tens of thousands of dollars over the years for
improvements in the park.
Glenda Husome,Exchange Club,explained the focus of the Exchange Club and commented they are
honored to make this donation to the City of Waterloo, and that the Exchange Club is celebrating
70th year.
Resolution adopted and upon approval by Mayor assigned No.2017-1021.
146390- Amos/Morrissey
that "Resolution approving award of bid to Boland Recreation Inc. of Marshalltown, Iowa, in the
amount of$53,750, and approving the Contract, Bonds, and Certificate of Insurance in conjunction
with the FY 2018 Mark's Park Resurfacing Project, and authorize the Mayor and City Clerk to
execute said documents", be adopted. Roll-call vote-Ayes: Five. Abstain: One (Schmitt due to
family relation). Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1022.
146391 - Amos/Morrissey
that"Resolution approving purchase agreement with Musco Sports Lighting of Oskaloosa,Iowa, in
the amount of$89,000, in conjunction with the Riverfront Sports Park Diamond #2 Field Lighting
Project, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll-call
vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1023.
146392- Welper/Morrissey
that "Resolution approving the Sanitary Sewer System Master Plan, 2017 Condition Assessment,
and the 2017 Capacity Assessment in accordance with the requirements of the Consent Decree, and
authorize the Mayor to execute said document", be adopted. Roll-call vote-Ayes: Six. Motion
carried.
Mr. Schmitt requested an overview of the item.
Steve Hoambrecker, Waste Management Services Director, provided an overview of how the city
got into the consent decree, the Sanitary Sewer System Master Plan, 2017 Condition Assessment,
and the 2017 Capacity Assessment. He further explained that the master plan must be approved by
the end of December 2017.
Mayor Hart commented that the CMOM program will help keep the city from getting sideways with
the EPA moving forward.
Mr. Schmitt questioned if the city was not doing what they should have been doing prior to 2010 or
if the rules changed.
Steve Hoambrecker explained that to his knowledge the city was proactive but did not meet the
expectations of the DNR.
Mayor Hart commented that plans for this item are based on modeling and studies that staff has
developed to address issues that came up in the past. He further commented that under Steve's
leadership,moving forward the plan will work to avoid getting into that situation in the future.
John Sherbon, 1715 Robin Road,questioned how the projects would be financed.
Michelle Weidner, Chief Financial Officer, explained that the project will be funded by sewer rates
that have been adjusted over time and state revolving loan fund that would not add to the general
obligation debt. She further explained that sewer rates will most likely need to increase over five
years.
Page 10 of 92
December 18,2017 Page 6
Bruce Kaesser, 106 E.3rd Street,questioned how the city will avoid getting into the situation again.
Steve Hoambrecker explained that the tools and information gathered will put the city into a position
to avoid repeating the situation.
Mayor Hart explained that the master plan is a contract with the EPA and the city is obligated to
follow the plan.
Resolution adopted and upon approval by Mayor assigned No.2017-1024.
146393- Sclvnitt/Amos
that"Resolution approving Project No. 19856 and Contract No.9-I-180-ALO-135 for an Air Service
Sustainment Grant from the Iowa Department of Transportation's Office of Aviation for the FY 2018
Air Service Development Program for the marketing and branding of the Waterloo Regional Airport,
and Authorize the Mayor to execute said document",be adopted. Roll-call vote-Ayes: Six. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1025.
146394- Schmitt/Amos
that"Resolution approving a Professional Services Agreement with AECOM Technical Services of
Waterloo, Iowa in the amount of$57,850, in conjunction with the FY 2018 projects at Waterloo
Regional Airport, and authorize the Mayor to execute said document", be adopted. Roll-call vote-
Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1026.
146395- Schmitt/Amos
that"Resolution approving the request by Deer Creek Development, LLC for the 9-lot Preliminary
Plat of Greenbelt Centre Plat No. 8, located west of 3211 Titan Trail",be adopted. Roll-call vote-
Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2017-1027.
ORDINANCES
146396- Mor7issey/Welper
that "an Ordinance providing that general property taxes levied and collected each year on all
property located within the newly described San Martian Urban Renewal and Redevelopment Plan
Area, in the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the
State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and
other taxing districts,be paid to a special fund for payment of principal and interest on loans,monies
advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in
connection with said urban renewal Project", be considered and passed for the third time and
adopted. Roll-call vote-Ayes: Six. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No.5431.
146397- Amos/Morrissey
that "an Ordinance providing that general property taxes levied and collected each year on all
property located within the newly expanded San Martian Urban Renewal and Redevelopment Plan
Area, in the City of Waterloo, County of Black Hawk, State of Iowa,by and for the benefit of the
State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and
other taxing districts, be paid to a special fund for payment of principal and interest on loans,monies
advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in
connection with said urban renewal Project",be received, placed on file, considered and passed for
the third time and adopted. Roll-call vote-Ayes: Six. Motion carried.
Page 11 of 92
December 18,2017 Page 7
Ordinance adopted and upon approval by Mayor assigned No. 5432.
OTHER COUNCIL BUSINESS
146398- Wolper/Schmitt
to approve Change Order No. 1, with Croell Construction, Inc. in the amount of $570.10 in
conjunction with improvements to the FY 2017 Taxiway "C" pavement reconstruction Project, and
authorize the Mayor to execute said document, be received, placed on file and approved. Voice
vote-Ayes: Six. Motion carried.
Keith Kaspari,Airport Director,explained the reason for the Change Order.
Mr. Schmitt thanked Mr. Lind,Mr. Powers and Mr. Welper for their service and also welcomed the
new council members Mrs.Klein,Mrs.Juon and Mr. Shimp.
ADJOURNMENT
146399- Welper/Schmitt
that the Council adjourn at 6:28 p.m. Voice vote-Ayes: Six. Motion carried.
Kelley Felchle
City Clerk
Page 12 of 92
CITY OF WATERLOO
Council Communication
Request from Jackie Nelson for a waiver for a concrete driveway located at 4062 North Avenue with the
elimination of the sidewalk section due to the inability to meet grade requirements.
City Council Meeting: 1/2/2018
Prepared: 12/20/2017
REVIEWERS:
Department Reviewer Action Date
Engineering Thorson, Eric Approved 12/21/2017 - 10:06 AM
Clerk Office Higby, Nancy Approved 12/21/2017 - 1:40 PM
ATTACHMENTS:
Description Type
❑ DW Waiver 4062 North Ave Cover Memo
Request from Jackie Nelson for a waiver for a concrete driveway located
SUBJECT: at 4062 North Avenue with the elimination of the sidewalk section due to the
inability to meet grade requirements.
Submitted by: Submitted By: Eric Thorson, PE, City Engineer
Recommended Action: Recommended for approval by the City Engineer.
Attached is a request for construction of a concrete driveway with the
elimination of the sidewalk section due to the inability to meet requirements
of the driveway and sidewalk specifications, Section 18, to be located
at 4062 North Avenue.
I have reviewed this request and recommend its approval subject to the
following provisions:
Summary Statement: 1. Work to be performed by an approved and bonded contractor.
2. A permit is to be obtained from the office of the City Engineer prior
to construction.
3. All work shall be performed under the supervision of the City
Engineer at no cost to the City of Waterloo.
$7.00 cash for the purpose of recording this waiver and a copy of the legal
description have been provided to the City Clerk's office.
This is a waiver of the City's Standard Specifications for Driveway
Background Information: Construction. It requires Council approval so that it can be recorded to the
property, so that the waiver requirements run with the property ownership.
Page 13 of 92
Legal Descriptions: PROSPECT ACRES W 100 FT N 189 FT LOT 2 BLK 1
Page 14 of 92
WAIVER
Date: _ll
Lo (I-
Mayor and City Council
City Hall
Waterloo, IA 50703
Council Persons:
I hereby request a waiver to the driveway and sidewalk specifications for the construction
of a --_ _ _ driveway or sidewalk located at
(concrete or asphalt)
(Address)
This waiver is needed because of:
special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick
stamped pattern, paving brick).
elimination of the sidewalk section due to the inability to meet the grade requirements.
elimination of the sidewalk section for asphalt driveways.
placement of a driveway or sidewalk on City right-of-way on an unimproved street.
Other:
agree to the following:
1. To remove and replace this driveway to an official elevation at no additional expense to the
City of Waterloo at such time that sidewalk is constructed.
2. To remove and replace the private driveway, as needed, to an official elevation at no additional
expense to the City of Waterloo at such time that curb and gutter is constructed.
3. To pay for any additional expenses for the replacement of any such textured driveway or
sidewalk that has been removed for any City of Waterloo project.
4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer.
5. To have the driveway constructed according to the specifications and policies of the City
Engineer and under his supervision.
6. This waiver is for this property only.
Attached herewith is a payment in the amount of seven doll rs ($7.00) fo�p� the purpose of
recording this agreement.
Respectfully submitted,
Printed Name of Property Owner SigiiAture of Property Owner
Page 15 of 92
CITY OF WATERLOO
Council Communication
Bonds.
City Council Meeting: 1/2/2018
Prepared:
REVIEWERS:
D epartment Reviewer Action Date
Engineering Higby, Nancy Approved 12/20/2017 - 4:47 PM
ATTACHMENTS:
Description Type
D Bonds for Council Approval 1.2.18 Backup Material
SUBJECT: Bonds.
Page 16 of 92
BONDS FOR COUNCIL APPROVAL
January 2, 2018
RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00
63451609 RLC Manufactured Housing Services, LLC CEDAR FALLS, IA
Page 17 of 92
CITY OF WATERLOO
Council Communication
Sale and Conveyance of City owned Property located at 809-811 E. 4th Street to the Boys & Girls Club of
the Cedar Valley for$1.00 and approval of a Development Agreement.
City Council Meeting: 1/2/2018
Prepared: 12/13/2017
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder, Aric Approved 12/26/2017 - 12:22 PM
Clerk Office Even, LeAnn Approved 12/27/2017 - 9:51 AM
ATTACHMENTS:
Description Type
❑ Development Agreement Backup Material
❑ Site Plan Backup Material
❑ Invision Design Backup Material
Motion to receive and file proof of publication of notice of public hearji�".
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution authorizing sale and conveyance of city owned property located
SUBJECT: at 809-811 E. 4th Street in the amount of$1.00, to Boys & Girls Club of the
Cedar Valle . and authorize the Mayor and City Clerk to execute said
documents.
Resolution approving a Development Agreement with Boys & Girls Club of
the Cedar Valley, and authorizing the Mayor and City Clerk to execute said
agreement.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Approval
Development agreement with The Boys & Girls Clubs of the Cedar Valley
Summary Statement: for the development of a teen and education center located at 809-811
E 4th Street, and authorizing sale of the property for$1.00.
Expenditure Required: Undetermined cost to demolish existing buildings.
Source of Funds: Bonds.
Policy Issue: Land Use and Economic Development, policies 1, 3 and 4.
Alternative: N/A
Page 18 of 92
Legal Descriptions: The North One-half of Lot 2, and all of Lot 3, in Block 68 of Cooley
Addition, City of Waterloo, Black Hawk County, Iowa.
Page 19 of 92
Preparer
Information: Christopher S. Wendland, PO Box 596, Waterloo, Iowa 50704 (319)234.5701
Name Address City Phone
SPACE ABOVE THIS LINE
FOR RECORDER
DEVELOPMENT AGREEMENT
This Development Agreement (the "Agreement") is entered into as of
, by and between The Boys & Girls Clubs of the Cedar Valley
("Developer") and the City of Waterloo, Iowa (the "City").
RECITALS
A. City considers economic development within the City a benefit to the
community and is willing for the overall good and welfare of the
community to provide financial incentives so as to encourage that goal.
B. Developer is willing and able to finance and renovate an existing building
at 809-811 E. 4t" Street in Waterloo, legally described as set forth on
Exhibit "A" attached hereto (the "Property").
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants set forth herein,
the parties agree as follows:
1. Sale of Property; Title. Subject to the terms hereof, City shall convey the
Property to Developer for the sum of $1.00. Conveyance shall be by quit claim deed,
free and clear of all encumbrances arising by or through City except: (a) easements,
conditions and restrictions of record; (b) current and future real estate real property
taxes and assessments; (c) general utility and right-of-way easements serving the
Property; and (d) restrictions imposed by the City zoning ordinances and other
applicable law. Developer may, at its own expense, obtain whatever form of title
evidence it desires. If title is unmarketable or subject to matters not acceptable to
Developer, and if City does not remedy or remove such objectionable matters in timely
fashion following written notice of such objections from Developer, Developer may
terminate this Agreement. Closing shall occur at any time that is mutually agreeable to
the parties, but in any event not less than 10 days after City completes demolition of the
Page 20 of 92
DEVELOPMENT AGREEMENT
Page 2
existing structure and removal of materials. City expects to complete demolition within
four months after the date of this Agreement.
2. Improvements by Developer. After conveyance, Developer will
rehabilitate and renovate the Property substantially in accordance with the plans and
drawings attached hereto as Exhibit "B" (the "Improvements"). The Property, the
Improvements, and all site preparation and development-related work to make the
Property usable for Developer's purposes as contemplated by this Agreement are
collectively referred to as the "Project". All Improvements shall be constructed in
accordance with all applicable City, state, and federal building codes and shall comply
with all applicable City ordinances and other applicable law.
3. Timeliness of Project Work; Possibility of Reverter. The parties agree
that Developer's commitment to undertake the Project and to complete the
Improvements in a timely manner constitutes a material inducement for the City to
convey the Property to Developer and that without said commitment City would not do
so. Developer's responsibilities under this Agreement are therefore subject to the
following deadlines:
a. Renovation. Developer must begin work within six (6) months (the
"Start Deadline") after the date of this Agreement and must substantially
complete the Improvements within twelve (12) months thereafter (the
"Completion Deadline"). If Developer has not obtained a building permit and in
good faith begun construction of the Improvements by the Start Deadline, then at
City's option title to the Property shall revert to the City, but if construction is
imminent the City Council may, but shall not be required to, consent to an
extension of time to begin construction or, if appropriate, to complete
construction, and if an extension is granted but construction has not been
commenced or substantially completed, as applicable, within such extended
period, then the title to the Property shall revert to the City after the end of said
extended period.
b. Unavoidable Delays. If Developer has begun activity in compliance
with the foregoing deadlines or any extended period and is stopped and/or
delayed as a result of an act of God, war, civil disturbance, court order, labor
dispute, fire, or other cause beyond the reasonable control of Developer, the
requirement that construction is to be completed by the Completion Deadline
shall be tolled for a period of time equal to the period of such stoppage or delay,
and thereafter if construction is not completed within the allowed period of
extension, the title to the Property shall revert to the City after the end of said
period.
4. Reverter of Title. In the event of any reverter of title, Developer agrees
that it shall, at its own expense, promptly execute all documents, including but not
limited to a special warranty deed, or take such other actions as the City may
reasonably request to effectuate said reverter and to deliver to City title to the Property
that is free and clear of any lien, claim, or encumbrance arising by or through
Page 21 of 92
DEVELOPMENT AGREEMENT
Page 3
Developer. Concurrently with the deed, Developer shall deliver to City any and all
abstracts of title that City had provided in connection with conveyance of the Property.
Developer shall pay in full, so as to discharge or satisfy, all liens, claims, charges, and
encumbrances on or against the Property. Appointment of Attorney-in-Fact: If
Developer fails to deliver such documents, including but not limited to a special
warranty deed and related abstracts of title, to City within thirty (30) days of written
demand by City, then City shall be authorized to execute, on Developer's behalf and as
its attorney-in-fact, the special warranty deed required by this Section, and for such
limited purpose Developer does hereby constitute and appoint City as its attorney-in-
fact.
5. No Warranties. Developer agrees that it will receive conveyance of the
Property in its "AS IS" condition, with all faults, and that City makes no representations
or warranties, and hereby expressly disclaims any and all warranties of any type or
nature whatsoever, including but not limited to the condition, habitability, usability or
operability of the Property for any particular purpose.
6. Indemnity. Developer further agrees that it shall indemnify City and hold
it harmless with respect to any demand, claim, cause of action, damage, or injury
made, suffered, or incurred as a result of or in connection with the Project, Developer's
failure to carry on or complete same, or any lien, claim, charge, or encumbrance on or
against the Property of any type or nature whatsoever that attaches to the Property by
virtue of Developer's ownership of same. If City files suit to enforce the terms of this
Agreement and prevails in such suit, then Developer shall be liable for all legal
expenses, including but not limited to reasonable attorneys' fees. Developer's duties of
indemnity pursuant to this Section shall survive the expiration, termination or
cancellation of this Agreement for any reason.
7. No Encumbrances; Limited Exception. Until substantial completion of
the Project, Developer agrees that it shall not create, incur, or suffer to exist any lien,
encumbrance, mortgage, security interest, or charge on the Property, other than such
mortgage or mortgages as may be reasonably necessary to finance Developer's
undertaking of the Project and of which Developer notifies City in advance of
Developer's execution of any such mortgage. The Property may be mortgaged or
encumbered only to support the construction of Improvements on the Property.
Developer may not cross-collateralize the Property to support the construction of
improvements on any other real estate.
8. Water and Sewer; Utilities. Developer will be responsible for extending
water, sewer and utilities services to any location on the Property and for payment of
any associated connection fees.
9. Representations and Warranties of City. City hereby represents and
warrants as follows:
Page 22 of 92
DEVELOPMENT AGREEMENT
Page 4
A. City is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Each person who executes and delivers this Agreement and all
documents to be delivered hereunder is and shall be authorized to do so on
behalf of City.
10. Representations and Warranties of Developer. Developer hereby
represents and warrants as follows:
A. Developer is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Developer is duly organized, validly existing, and in good standing
under the laws of the State of Iowa.
C. Developer has full right, title, and authority to execute and perform
this Agreement and to consummate all of the transactions contemplated herein,
and each person who executes and delivers this Agreement and all documents
to be delivered to City hereunder is and shall be authorized to do so on behalf of
Developer.
11. No Assignment or Conveyance. Developer agrees that it will not sell,
convey, assign or otherwise transfer its interest in the Property prior to substantial
completion of Improvements, whether in whole or in part, to any other person or entity
without the prior written consent of City. Reasonable grounds for the City to withhold its
consent shall include but are not limited to the inability of the proposed transferee to
demonstrate to the City's satisfaction that it has the financial ability to observe all of the
terms to be performed by Developer under this Agreement.
12. Materiality of Developer's Promises, Covenants, Representations,
and Warranties. Each and every promise, covenant, representation, and warranty set
forth in this Agreement on the part of Developer to be performed is a material term of
this Agreement, and each and every such promise, covenant, representation, and
warranty constitutes a material inducement for City to enter this Agreement. Developer
acknowledges that without such promises, covenants, representations, and warranties,
City would not have entered this Agreement. Upon breach of any promise or covenant,
or in the event of the incorrectness or falsity of any representation or warranty, City
may, at its sole option and in addition to any other right or remedy available to it,
terminate this Agreement and declare it null and void.
13. Notices. Any notice under this Agreement shall be in writing and shall be
delivered in person, by overnight air courier service, by United States registered or
certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one
of the foregoing means), and addressed:
Page 23 of 92
DEVELOPMENT AGREEMENT
Page 5
(a) if to City, to City of Waterloo, 715 Mulberry Street, Waterloo, Iowa
50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City
Attorney and the Community Planning and Development Director.
(b) if to Developer, to The Boys & Girls Clubs of the Cedar Valley, 515
Pine Street, Waterloo, Iowa 50703, Attention: CEO.
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in
person, (ii) one (1) business day following deposit for overnight delivery to an overnight
air courier service which guarantees next day delivery, (iii) three (3) business days
following the date of deposit if mailed by United States registered or certified mail,
postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains
written electronic confirmation from the sending facsimile machine that such
transmission was successful. A party may change the address for giving notice by any
method set forth in this section.
14. No Joint Venture. Nothing in this Agreement shall, or shall be deemed
or construed to, create or constitute any joint venture, partnership, agency,
employment, or any other relationship between the City and Developer nor to create
any liability for one party with respect to the liabilities or obligations of the other party or
any other person.
15. Amendment, Modification, and Waiver. No amendment, modification,
or waiver of any condition, provision, or term of this Agreement shall be valid or of any
effect unless made in writing, signed by the party or parties to be bound or by the duly
authorized representative of same, and specifying with particularity the extent and
nature of the amendment, modification, or waiver. Any waiver by any party of any
default by another party shall not affect or impair any rights arising from any subsequent
default.
16. Severability. Each provision, section, sentence, clause, phrase, and
word of this Agreement is intended to be severable. If any portion of this Agreement
shall be deemed invalid or unenforceable, whether in whole or in part, the offending
provision or part thereof shall be deemed severed from this Agreement and the
remaining provisions of this Agreement shall not be affected thereby and shall continue
in full force and effect. If, for any reason, a court finds that any portion of this
Agreement is invalid or unenforceable as written, but that by limiting such provision or
portion thereof it would become valid and enforceable, then such provision or portion
thereof shall be deemed to be written, and shall be construed and enforced, as so
limited.
17. Captions. All captions, headings, or titles in the paragraphs or sections
of this Agreement are inserted only as a matter of convenience and/or reference, and
they shall in no way be construed as limiting, extending, or describing either the scope
or intent of this Agreement or of any provisions hereof.
Page 24 of 92
DEVELOPMENT AGREEMENT
Page 6
18. Binding Effect. This Agreement shall be binding and shall inure to the
benefit of the parties and their respective successors, assigns, and legal
representatives.
19. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original and all of which, taken
together, shall constitute one and the same instrument.
20. Entire Agreement. This Agreement, together with the exhibits attached
hereto, constitutes the entire agreement of the parties and supersedes all prior or
contemporaneous negotiations, discussions, understandings, or agreements, whether
oral or written, with respect to the subject matter hereof.
21. Time of Essence. Time is of the essence of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Development
Agreement by their duly authorized representatives as of the date first set forth above.
CITY OF WATERLOO, IOWA THE BOYS & GIRLS CLUBS OF THE
CEDAR VALLEY
By: By:
Quentin M. Hart, Mayor
Title:
Attest:
Kelley Felchle, City Clerk
Page 25 of 92
EXHIBIT "A"
Legal Description of Property
The North One-half of Lot 2, and all of Lot 3, in Block 68 of Cooley Addition, City of Waterloo,
Black Hawk County, Iowa.
Page 26 of 92
EXHIBIT "B"
Plans
See attached.
Page 27 of 92
APPROXIMATE TOTAL GROSS BUILDING AREAS:
2 STORIES AS SHOWN: 9,950 SF
2 STORIES WITH ADDITIONAL PARALLEL PARKING ALONG DRIVEWAY: 8,500 SF
IF THE CITY REQUIRES MORE ADDITIONAL PARKING DUE TO THE 40%INCREASE IN BUILDING
AREA.PARALLEL PARKING ALONG THE DRIVE WAY COULD BE CONSIDERED.THE RESULTING 6 TO
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1/32 - l'-O" INVISION 12/07.2017
Page 28 of 92
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CITY OF WATERLOO
Council Communication
Request by the City of Waterloo to vacate approximately 4,518 square feet of Idaho Street right-of-way,
located at the northeast corner of Idaho Street and Martin Luther King Jr. Drive.
City Council Meeting: 1/2/2018
Prepared: 12/26/2017
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder, Aric Approved 12/27/2017 - 10:23 AM
Clerk Office Even, LeAnn Approved 12/27/2017 - 1:17 PM
ATTACHMENTS:
Description Type
❑ Aerial Image Cover Memo
❑ Overview Map Cover Memo
❑ Plat Cover Memo
❑ Pictures Cover Memo
❑ Application Cover Memo
❑ Staff Report Cover Memo
D Legal Description Backup Material
Motion to receive and file proof of publication of notice of public hearing_
HOLD HEARING -No comments on file.
Motion to close hearing and receive and file oral and written comments, and
recommendation of approval of the Planning Pro agr mining and Zoning
Commission.
SUBJECT: Motion to receive, file, consider and pass for the first tine and Ordinance
apnrovnig a request to vacate approximately4,518 square feet of Idaho
Street right-of-way, located at the northeast corner of Idaho Street and
Martin Luther King Jr. Drive.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the
Ordinance.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Approval
Request by the City of Waterloo to vacate approximately 4,518 SF of Idaho
Street right-of-way, located at the northeast corner of Idaho Street and
Summary Statement: Martin Luther King Jr. Drive. The are being vacated is not needed for street
purposes, and will be included with additional City owned land to the east
that is under purchase agreement to be sold and developed for commercial
purposes.
Page 33 of 92
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Economic Development,policies 1, 3 and 4.
Alternative: N/A
The request to vacate the section of Idaho Street right-of-way would not
appear to have a negative impact on neighborhood.
The request to vacate would not appear to have a negative impact on
vehicular traffic in the area as the section of right-of-way is not needed for
transportation purposes.
The area of the vacated is not in a flood plain as indicated by the Flood
Insurance Rate Map No. 1900025 0193F however, the eastern portion of the
land that the vacate will be attached to is in the 500-year flood plain and the
small portions of the eastern most land is in the 100-year flood plain.
There is no open space in the area. Expo Alternative School is located 0.51
mile to the south.
There is a 18" Storm Sewer line located on the eastern side of Idaho Street
but not within the area to be vacated, and overhead utilities located along the
western side of Idaho.
The Future Land Use Map designates the area as Mixed Commercial:
Background Information: Medium to High Density Residential, Professional Office and Compatible
Commercial, and this request would be in compliance with such
designation.
The request to vacate a portion of the Idaho Street Right-of-Way would not
appear to have a negative impact on the neighborhood or traffic conditions in
the area. The proposed vacate will allow the property to have the same
westerly property line as the parcels to the north.
The section of right-of-way proposed to be vacated is not needed for
transportation purposes and would leave 65' right-of-way matching the
ROW of Idaho Street to the north of the vacate.
During Tech Review it was noted that the water main is on the west side of
Idaho then turns west along the north side of Willow Street. It was also
noted that there is a storm sewer inlet and drainage way on the north side of
the property. These issues do not affect the vacate but will need to be taken
into account when a Site Plan Amendment is submitted. At their December
5, 2017 meeting the Planning, Programming and Zoning Commission
unanimously recommended approval of the vacate.
APART OF EXISTING IDAHO STREET THAT IS SITUATED IN
THE SOUTHEAST 1/4 OF SECTION 19, TOWNSHIP 89 NORTH,
Page 34 of 92
RANGE 12 WEST OF THE 5TH P.M. IN THE CITY OF
WATERLOO, COUNTY OF BLACK HAWK, STATE OF IOWA,
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF THE
SOUTHEAST 1/4 OF SAID SECTION 19; THENCE NORTH 88^
(DEGREES)43' (MINUTES) 55" (SECONDS) EAST (ASSUMED
BEARING FOR THE PURPOSE OF THIS DESCRIPTION) ON
THE NORTH LINE OF THE SOUTHEAST 1/4 OF SAID SECTION
19 A DISTANCE OF 33.50 FEET TO THE PRESENT EAST RIGHT-
OF-WAY LINE OF IDAHO STREET, BEING THE POINT OF
BEGINNING OF THAT PART OF IDAHO STREET TO BE
VACATED; THENCE SOUTH O1°05'55" EAST ON THE PRESENT
Legal Descriptions: EAST RIGHT-OF-WAY LINE OF IDAHO STREET, 272.17 FEET TO
THE PRESENT NORTH RIGHT-OF-WAY LINE OF MARTIN
LUTHER KING JR. DRIVE; THENCE NORTH 70'38'19"WEST ON
THE PRESENT NORTH RIGHT-OF-WAY LINE OF MARTIN
LUTHER KING JR. DRIVE, 18.15 FEET TO A LINE THAT IS 17.00
WEST OF AND PARALLEL WITH THE PRESENT EAST RIGHT-
OF-WAY LINE OF IDAHO STREET; THENCE NORTH O1°05'55"
WEST ON THE LINE THAT IS 17.00 WEST OF AND PARALLEL
WITH THE PRESENT EAST RIGHT-OF-WAY LINE OF IDAHO
STREET, 265.78 FEET TO THE NORTH LINE OF THE
SOUTHEAST 1/4 OF SAID SECTION 19; THENCE NORTH
88043'55" EAST ON THE NORTH LINE OF THE SOUTHEAST 1/4
OF SAID SECTION 19, A DISTANCE OF 17.00 FEET TO THE
POINT OF BEGINNING.
CONTAINING 4,573 SQUARE FEET OR 0.10 ACRE.
Page 35 of 92
City of Waterloo Planning, Programming and Zoning Commission
December 5, 2017
o
WILLOW ST
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Area Requested to be Vacated
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N Northeast Corner of Idaho Street and
WE MLK Jr. Drive
Vacate Request
75 37.5 0 75 • City of Waterloo
Feet Page 36 of 92
City of Waterloo Planning, Programming and Zoning Commission
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Page 37 of 92
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Vacate Request — Idaho Street and MLK Jr. Drive
k '
fi
Looking north along the east side of Idaho Looking west across Idaho Street at the
Street at the area that is requested to be existing overhead electrical lines. These
vacated. power lines are not in the vacate area.
i'.
771 t,
Looking east from the east side of Idaho Looking east from the area in question at
Street at a storm water inlet and the the existing drainage way.
existing drainage way.
Page 39 of 92
Vacate Request — Idaho Street and MLK Jr. Drive
y`A
Looking northwest at the area requested to
be vacated.
Page 40 of 92
City of Waterloo Planning & Zoning Department
715 Mulberry Street, Waterloo, Iowa 50703
(319) 291-4366
XOffer to Vacate and Purchase City Right-of-Way
❑ Request to Vacate Easement,Vacate Sidewalk,or Encroachment Agreement
�❑ Sale of City-Owned Property
Applicant:C /_/U pas Address: 7/_S //'�1� , � �7 Phone No.:
General Description of Property to Vacated(i.e.-alley between A St.&B St., South of C St.):
Legal description of area to be conveyed,vacated,or encroached:
1. A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo):
�)Right-of-way vacation—One Hundred Seventy Five Dollar(U75.00yFiling Fee
• Easement or sidewalk vacation—Seventy Five Dollar($75.00)Filing Fee
•
Encroachment—One Hundred Dollar($100.00)Filling Fee
• Sale of city-owned property not required to be vacated—No Fee
• Any request not meeting the Sale of Property Policy—One Hundred Dollar($100.00)Fee
2. Offer Price*[Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be
required to be reviewed by the Building&Grounds Committee.]
• Asking price(see attached Sale of Property Policy for how calculated):
• Deductions
• May decrease price by 50%for area located within an easement:
• May decrease price for the City tax that will be collected on
the land within 5 yrs(8 yrs inside of the CURA):
• Costs(surveying&misc.,demolition,remove of curbs,etc):
Asking price—Deductions=Value of Property:
Offer Price for Entire Area: A
i
Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase
City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated.
Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City
Council.Any such applicant shall need to request review to Building and Grounds through a City Council member.
3. Publication and Recording Fees*: At the time a buyer(s)has been selected, all publication costs and
recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers.
4. Easement*: The following easement shall be retained:
5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves
additiona constructi the reaso or the request.
f a1
Applicant Date
*Not required for easement vacates sidewalk vacates or Encroachment Agreements
Page 41 of 92
December 5,2017
REQUEST: Request by the City of Waterloo to vacate approximately
4,518 SF of Idaho Street right-of-way, located at the northeast
corner of Idaho Street and Martin Luther King Jr. Drive.
APPLICANT(S): City of Waterloo 715 Mulberry Street Waterloo Iowa 50703
GENERAL The applicant is requesting to vacate a portion of Idaho Street
DESCRIPTION: ROW located northeast of the corner of Idaho Street and
Martin Luther King Jr. Drive.
IMPACT ON The request to vacate the section of Idaho Street right-of-way
NEIGHBORHOOD & would not appear to have a negative impact on neighborhood.
SURROUNDING
LAND USE:
VEHICULAR & The request to vacate would not appear to have a negative
PEDESTRIAN impact on vehicular traffic in the area as the section of right-
TRAFFIC of-way is not needed for transportation purposes.
CONDITIONS:
RELATIONSHIP TO The Martin Luther King Jr. trail is located to the south of the
RECREATIONAL property. The Martin Luther King Jr. trailhead is located just
TRAIL PLAN and south of the property in question.
COMPLETE
STREETS POLICY.
ZONING HISTORY The site has been zoned "C-P" Planned Commercial District
FOR SITE AND since the adoption of Ordinance 4950 on July 27, 2009.
IMMEDIATE VICINITY: North — Residential zoned "C-1" Neighborhood Commercial
and "R-2" One and Two Family Residence District.
South —Agriculture and the Union Pacific Railroad zoned "R-
3,RP" Planned Multiple Family District.
East —Agriculture and Residential zoned "R-2" One and Two
Family Residence District.
West —Agriculture and Residential zoned "R-2" One and Two
Family Residence District and "R-3,RP" Planned Multiple
Family District.
BUFFERS The request would not require any buffering by ordinance
REQUIRED/ NEEDED: standards.
DRAINAGE: The proposed vacate would not appear to have a negative
impact on drainage.
DEVELOPMENT Residential buildings built between 1942 and 2014 and a
HISTORY: subdivision built to the north in 1961.
FLOODPLAIN: The area of the vacated is not in a flood plain as indicated by
the Flood Insurance Rate Map No. 1900025 0193F however,
the eastern portion of the land that the vacate will be attached
to is in the 500-year flood plain and the small portions of the
Vacate-Idaho Street Page 1 of 2 Page 42 of 92
December 5,2017
eastern most land is in the 100-year flood plain.
PUBLIC /OPEN There is no open space in the area. Expo Alternative School is
SPACES/ SCHOOLS: located 0.51 mile to the south.
UTILITIES: WATER, There is a 18" Storm Sewer line located on the eastern side of
SANITARY SEWER, Idaho Street but not within the area to be vacated, and
STORM SEWER, overhead utilities located along the western side of Idaho.
ETC.
RELATIONSHIP TO The Future Land Use Map designates the area as Mixed
COMPREHENSIVE Commercial: Medium to High Density Residential,
LAND USE PLAN: Professional Office and Compatible Commercial, and this
request would be in compliance with such designation.
STAFF ANALYSIS — The request to vacate a portion of the Idaho Street Right-of-
ZONING Way would not appear to have a negative impact on the
ORDINANCE: neighborhood or traffic conditions in the area. The proposed
vacate will allow the property to have the same westerly
property line as the parcels to the north.
The section of right-of-way proposed to be vacated is not
needed for transportation purposes and would leave 65' right-
of-way matching the ROW of Idaho Street to the north of the
vacate.
During Tech Review it was noted that the water main is on the
west side of Idaho then turns west along the north side of
Willow Street. It was also noted that there is a storm sewer
inlet and drainage way on the north side of the property.
These issues do not affect the vacate but will need to be
taken into account when a Site Plan Amendment is submitted.
STAFF ANALYSIS —
SUBDIVISION There would be no platting required in relation to the request.
ORDINANCE:
STAFF
RECOMMENDATION: Therefore, staff recommends the request to vacate 4518
SF of Idaho Street right-of-way be approved for the
following reasons:
1. The request to vacate would not appear to have a negative
impact on the surrounding area.
2. The request to vacate would not appear to have a negative
impact on vehicular or pedestrian traffic in the area.
3. The right-of-way is not needed for transportation purposes.
Vacate-Idaho Street Page 2 of 2 Page 43 of 92
DESCRIPTION: FOR VACATING A PART OF THE RIGHT-OF-WAY OF IDAHO STREET NORTH OF
MARTIN LUTHER KING JR. DRIVE
A PART OF EXISTING IDAHO STREET THAT IS SITUATED IN THE SOUTHEAST 1/4 OF SECTION 19,
TOWNSHIP 89 NORTH, RANGE 12 WEST OF THE 5TH P.M. IN THE CITY OF WATERLOO, COUNTY OF
BLACK HAWK, STATE OF IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF THE SOUTHEAST 1/4 OF SAID SECTION 19;
THENCE NORTH 88^ (DEGREES) 43' (MINUTES) 55" (SECONDS) EAST (ASSUMED BEARING FOR THE
PURPOSE OF THIS DESCRIPTION) ON THE NORTH LINE OF THE SOUTHEAST 1/4 OF SAID SECTION
19 A DISTANCE OF 33.50 FEET TO THE PRESENT EAST RIGHT-OF-WAY LINE OF IDAHO STREET,
BEING THE POINT OF BEGINNING OF THAT PART OF IDAHO STREET TO BE VACATED; THENCE
SOUTH 01005'55" EAST ON THE PRESENT EAST RIGHT-OF-WAY LINE OF IDAHO STREET, 272.17 FEET
TO THE PRESENT NORTH RIGHT-OF-WAY LINE OF MARTIN LUTHER KING JR. DRIVE; THENCE
NORTH 70038'19"WEST ON THE PRESENT NORTH RIGHT-OF-WAY LINE OF MARTIN LUTHER KING JR.
DRIVE, 18.15 FEET TO A LINE THAT IS 17.00 WEST OF AND PARALLEL WITH THE PRESENT EAST
RIGHT-OF-WAY LINE OF IDAHO STREET; THENCE NORTH 01°05'55" WEST ON THE LINE THAT IS
17.00 WEST OF AND PARALLEL WITH THE PRESENT EAST RIGHT-OF-WAY LINE OF IDAHO STREET,
265.78 FEET TO THE NORTH LINE OF THE SOUTHEAST 1/4 OF SAID SECTION 19; THENCE NORTH
8843'55" EAST ON THE NORTH LINE OF THE SOUTHEAST 1/4 OF SAID SECTION 19, A DISTANCE OF
17.00 FEET TO THE POINT OF BEGINNING.
CONTAINING 4,573 SQUARE FEET OR 0.10 ACRE.
Page 44 of 92
CITY OF WATERLOO
Council Communication
Resolution approving Lease Agreement with Silver Eagle Harley Davidson for two (2) Harley Davidson police
motorcycles for a twelve (12)month period at a cost of$166.67 per motorcycle, per month, for a total amount
of$4000, and authorize the Mayor and City Clerk to execute said document.
City Council Meeting: 1/2/2018
Prepared: 12/20/2017
REVIEWERS:
Department Reviewer Action Date
Police Department Leibold, Joe Approved 12/20/2017 - 3:08 PM
Clerk Office Higby, Nancy Approved 12/21/2017 - 1:39 PM
ATTACHMENTS:
Description Type
❑ Lease Agreement Cover Memo
Resolution approving Lease Agreement with Silver Eagle Harley
Davidson for two (2) Harley Davidson police motorcycles for a twelve (12)
SUBJECT: month period at a cost of$166.67 per motorcycle, 12er month, for a total
amount of$4000, and authorize the Mayor and City Clerk to execute said
document.
Submitted by: Submitted By: Frank Krogh, Police Captain
Request that the City Council pass a resolution authorizing Mayor Clark to
Recommended Action: sign the lease agreement with Silver Eagle Harley Davidson for 2 Police
Motorcycles for a 12 month period at a cost of$4000.
This is a one year lease to continue the motorcycle patrol that the Police
Summary Statement: Department uses during the summer months for$166.67 per month per
motorcycles for twelve months.
Expenditure Required: Yes
Source of Funds: General Funds
Policy Issue: N/A
Alternative: The Police Department does not own motorcycles, without the lease there
would be no motorcycle patrol enforcement during the warmer months.
Background Information: N/A
Legal Descriptions: Two 2018 Harley- Davidson Police Motorcycle, model FLHTP
Page 45 of 92
I of 3
SILVER EAGLE HARLEY-DAVIDSON FLHTP LEASE
This agreement made and entered into between Silver Eagle Harley-DavidsonMuell,
designated as the lessor, and the City of Waterloo, Iowa, designated as the lessee, made
this 1 st day of April in the year 2018 , for the purpose of leasing to the lessee two (2)
Harley-Davidson Police Motorcycles under the following terms and conditions:
1. EQUIPMENT.
2018 Harley-Davidson Police motorcycle, model FLHTP with windshield, tour pack, and
saddlebags. VIN#XXXXXXXXXXXXXXX. j
2018 Harley-Davidson Police motorcycle, model FLHTP with windshield, tour pack, and
I
saddle bags. VIN#XXXXXXXXXXXXXXX.
2. AGREEMENT TERMS.
This shall be effective as of the date of execution through December 31, 2018. This
twelve (12) month lease is turnable after nine (9) months. The motorcycle(s) leased
under this agreement is to be used for police and related activities only. The twelve (12)
months of the lease the lessee is responsible for maintenance listed in section 3, and the
insurance requirement in section 4. The twelve (12) months of the lease, the lessee is
required to pay an amount of$166.67 per month/per bike for twelve (12) months/per bike
or $2000.00lper bike for the year along with maintenance in section 3, and the insurance
requirement in section 4. This lease provides for the installation of law enforcement
equipment.
1
3. MAINTENANCE.
Lessee shall pay for services provided to the motorcycle(s) for normal wear & tear items
(i.e.: brakes, tires, etc.). Lessee shall be billed the usual and customary service costs of
the lessor in connection, with the services provided. Payment will be for services on the
motorcycle(s), not for the motorcycle(s) themselves.
{
4. INSURANCE.
At their own expense, the lessee shall carry automobile liability insurance with a
minimum combine single limit of$1,000,000 with respect to the motorcycle(s), and shall
carry public liability and property damage insurance sufficient to protect the lessor from
liability in all events. The lessee shall carry workers compensation insurance covering all
of it s employees working on, in or about the motorcycle(s). A certificate of insurance
evidencing said coverage and listing the Silver Eagle Harley-Davidson/Buell, as
additional name insured shall be issued to the lessee.
Page 46 of 92
2 of 3
The lessee shall furnish to the lessor certificates or other satisfactory evidences of all
insurance coverage described above as required terms and conditions of this agreement.
The lessee shall carry comprehensive general liability insurance including general.
liability exposure coverage with a minimum combined single limit of $1,000,000. A
certificate of insurance evidencing such coverage and listing the Silver Eagle Harley-
Davidson/Buell as an additional name insured shall be issued to the lessee.
1
5. HOLD HARMLESS INDEMNIFICATION BETWEEN PARTIES.
The lessee agrees to protect, defend, indemnify and hold harmless the lessor from and to
the extent permitted by law, against any losses, penalties, damages, settlements, costs,
charges or other expenses or liabilities of any kind in connection with the leasing of the j
motorcycle(s) as described in this document, except that the lessee shall not be liable for
the negligence of the lessor that might arise out of the maintenance of the described
motorcycle(s), or such losses that may arise while the motorcycle(s) are under the care, 1
custody or control of the lessor.
6. CARE AND USE OF EQUIPMENT. I
The lessor agrees to maintain the motorcycle(s) pursuant to the manufacturer's standard
preventive maintenance contract and/or recommendations. All repairs and maintenance
shall be made at Silver Eagle Harley-Davidson/Buell, 4022 Sergeant Road, Waterloo,
Iowa 50701. The lessees, at their own expense, shall ensure delivery of the motorcycle(s)
to Silver Eagle Harley-Davidson/Buell, 4022 Sergeant Road, Waterloo, Iowa 50701, for
every service starting at 1000 mile, 2500 mile, and 5000 mile for regular maintenance at
the lessee's expense. The maintenance fee is done at the normal shop rate.
i
The lessee shall protect the motorcycle(s) from deterioration other than normal wear and
tear, the lessee shall use the motorcycle(s) for police related activities only, without
abuse, and shall not make repairs, modifications, alterations or additions to the
motorcycle(s)without written consent of the lessor.
The lessor shall have the right, after first notifying lessee and during regular business
hours, to enter upon the premises where the motorcycle(s) are located in order to inspect,
observe or otherwise protect the lessor's interest, and the lessee shall afford them the
reasonable opportunity to do so.
7. DAMAGE OR DETERIORATION OF THE MOTORCYCLE.
In the event the motorcycle(s) are partially damaged or destroyed prior to the end of the
term of this agreement, the lessee will promptly have the motorcycle(s) repaired and
restored to its original condition and working order at their expense.
Page 47 of 92
3 of 3
In the case of theft or total loss of the motorcycle the replacement value of the motorcycle
shall be $20,500.00.
8. RIDER RESPONSIBILITIES.
There shall be one or more rider for the motorcycle(s), and that rider shall be
responsible for keeping the motorcycle(s) clean and for reporting any repairs needed to
the lessor.
9. EVENTS OF DEFAULT AND REMEDIES
Lessee shall be deemed to be in default under this agreement upon the happening of any
of the following events of default.
A. Lessee fails to comply with any term, covenant or condition contained herein.
Upon the occurrence of any event of default as specified above, should lessee fail
to remedy such event of default with all reasonable dispatch within a period of thirty (30)
days, lessor shall have the right, after written notice to the lessee, to pursue any of the
following remedies.
I. Repossession of the motorcycle(s), including the right to sell or lease the
motorcycle(s) for the account of the lessee.
The lessor shall be deemed to be in default under this agreement upon failure to comply
with any term, covenant or condition contained herein.
LESSEE: LESSOR:
Silver Eagle Harley-Davidson/Buell
By: By:
Printed Name: Anthony Lumetta, Owner
Title:
Page 48 of 92
CITY OF WATERLOO
Council Communication
Resolution rejecting all bids in conjunction with the construction of the FY 2018 Vehicle/Evidence storage
Facility Project.
City Council Meeting: 1/2/2018
Prepared: 12/19/2017
REVIEWERS:
Department Reviewer Action Date
Police Department Krogh, Frank Approved 12/19/2017 - 4:52 PM
Clerk Office Even, LeAnn Approved 12/21/2017 - 5:12 PM
SUBJECT: Resolution rejecting all bids in conjunction with the construction of the FY
2018 Vehicle/Evidence storage Facilit, Project.
Submitted by: Submitted By: Frank Krogh, Police Captain
Approve the resolution rejecting all bids and return of bid security to all
Recommended Action: bidders for the construction of the FY 2018 Vehicle/Evidence Storage
Facility project.
Three bids were received and the low bid exceeded available funding. We
Summary Statement: would like to revise the bid specifications and set a new bid opening and
public hearing date later in January to rebid this project.
Expenditure Required: None
Source of Funds: N/A
Page 49 of 92
CITY OF WATERLOO
Council Communication
Resolution approving Construction Plans for paving, sanitary sewer, and storm sewer serving Greenbelt Plat
No. 8, as submitted by VJ Engineering, of Cedar Falls, Iowa, and Sewage Treatment Agreement between the
Department of Natural Resources and the City of Waterloo, DNR Form 29 (Nov 00), and final acceptance of
construction plans subject to the review and acceptance by the DNR, and authorize the Mayor to execute said
document.
City Council Meeting: 1/2/2018
Prepared: 12/20/2017
REVIEWERS:
Department Reviewer Action Date
Engineering Thorson, Eric Approved 12/21/2017 - 10:07 AM
Clerk Office Even, LeAnn Approved 12/27/2017 - 1:25 PM
Resolution approving Construction Plans for paving, sanitary sewer. and
storm sewer serving Greenbelt Plat No. 8, as submitted by VJ
Engineering, of Cedar Falls. Iowa, and Sewage Treatment Agreement
SUBJECT: between the Department of Natural Resources and the City of Waterloo
DNR Form 29 (Nov 00); and final acceptance of construction plans subject
to the review and acceptance by the DNR, and authorize the Mayor
execute said document.
Submitted by: Submitted By: Dennis Gentz, PE,Assistant City Engineer
Page 50 of 92
CITY OF WATERLOO
Council Communication
Resolution approving the request by Deer Creek Development, LLC for the 9-lot Final Plat of Greenbelt
Centre Plat No. 8, located west of 3211 Titan Trail.
City Council Meeting: 1/2/2018
Prepared: 12/27/2017
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder, Aric Rejected 12/27/2017 - 9:36 AM
Planning& Zoning Dornoff, John Approved 12/27/2017 - 9:52 AM
Planning& Zoning Schroeder, Aric Approved 12/27/2017 - 10:10 AM
Clerk Office Even, LeAnn Approved 12/27/2017 - 1:23 PM
ATTACHMENTS:
Description Type
❑ Staff Report Cover Memo
❑ Final Plat Cover Memo
D Overview Map Cover Memo
D Aerial Map Cover Memo
❑ Application Cover Memo
❑ Certificate of Survey Cover Memo
❑ Deed of Dedication Cover Memo
❑ Letter from Engineering Cover Memo
Resolution approvingthe he request by Deer Creek Development, LLC for the
SUBJECT: 9-lot Final Plat of Greenbelt Centre Plat No. 8, located west of 3211 Titan
Trail.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Approval
Transmitted herewith is the request by Greyhound Drive for the 9-lot final
plat of Greenbelt Centre Plat No 8, for the development of a new
commercial subdivision containing a total of 30.73 acres. Please find
attached to this council letter the following items:
• Staff report
• Aerial photograph
• Final Plat
• Legal Description
• Report of the City Engineer
Page 51 of 92
The plat is comprised of 30.73 acres in size and contains 9 lots for
future commercial development. The plat shows the developable
Summary Statement: lots ranging in size from 4.81 acres to 2.10 acres. Cyclone Drive is
shown as Tract"A" with 1.71 Acres and a right of way of 60'.
At their November 14, 2017 the Planning, Programming and Zoning
Commission voted unanimously to recommend approval of the final
plat.
Therefore, staff recommends that the request for the final plat of
Greenbelt Centre Plat No 8 be approved for the following reasons:
1. The plat is in accordance with the intent of the Subdivision
Ordinance, and can be served by existing utilities.
2. The plat is in accordance with the Comprehensive Plan.
3. The plat will create an additional infill development site in the
Primary Growth Area.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Land Use, Subdivision
Alternative: N/A
Legal Descriptions: See Attachments
Page 52 of 92
11.14.17
REQUEST: Request for the Final Plat of Greenbelt Centre No. 8 a 9
commercial lot subdivision located west of 3211 Titan Trail.
APPLICANT(S): Deer Creek Development, LLC, 643 Griffith Rd, Waterloo,
Iowa, 50701
Surveyor: VJ Engineering, Wendell Lupkes, 1501 Technology Parkway,
Cedar Falls, Iowa 50613
GENERAL The request to final plat 9 lots into Greenbelt Centre Plat No 8.
DESCRIPTION:
IMPACT ON The request would not appear to have a negative impact on
NEIGHBORHOOD & the neighborhood, as the area is designated for commercial
SURROUNDING use with a number of existing commercial uses to the north
LAND USE: and the Love's Truck Stop being built to the south.
VEHICULAR & Highway 63/Sergeant Road is located adjacent to the property
PEDESTRIAN to the east and highway 20 is located to the south, both
TRAFFIC roadways are designated as Principal Arterial Roadways.
CONDITIONS: Greyhound Drive which runs along the west side of the
property, Titan Drive that runs through and to the east of the
property, and new Cyclone Drive which connects from US
Highway 63 and will travel through the center of the property
are designated as local streets. Cyclone Drive is listed as
Tract "A" on the plats.
RECREATIONAL The Sergeant Road Trail is located to the east of the property.
TRAIL PLAN:
ZONING HISTORY The site in question is zoned "B-P" Business Park District and
FOR SITE AND has been since the adoption of the zoning ordinance 4899 on
IMMEDIATE VICINITY: March 3, 2008. The surrounding properties zoning and uses
as follows:
North: Commercial and vacant lots zoned "B-P" Business
Park District.
East: Commercial zoned "B-P" Business Park District.
South: Future Love's Truck Stop zoned "B-P" Business Park
District.
West: Former Greyhound Park zoned "M-2,P" Planned
Industrial District.
BUFFERS No buffering would be required.
REQUIRED/ NEEDED:
DRAINAGE: Drainage for the lots would need to be shown and approved
once a development is proposed on each lot.
DEVELOPMENT Commercial development has been taking place the past 17
HISTORY: years in the area.
FLOODPLAIN: The property is located within the 100-year flood plain, as
indicated by the Federal Insurance Administration's Flood
Insurance Rate Map, Community Number 190025 284F,
Greenbelt Centre Plat No 8 Page 1
Page 53 of 92
11.14.17
dated July 18, 2011.
The plat notes that all lots will be filled to 100-year elevation
by the developer or lot buyer at the time of development.
PUBLIC/OPEN No public or open spaces are located within the area.
SPACES/SCHOOLS
UTILITIES: WATER, 10' Utility easements are shown on the north and west sides
SANITARY SEWER, of Titan Trail and both sides of Cyclone Drive. There is an
STORM SEWER, existing 30' Utility easement running along the east side of
ETC. Greyhound Drive. A 80' Drainage Easement is shown
between lots 4 and 5.
RELATIONSHIP TO The Future Land Use Map (February 3, 2003) designates this
COMPREHENSIVE site as Business Park: Professional Offices, Commercial with
LAND USE PLAN: Compatible Light Industrial. The request would be in
conformance with the goals and policies of the
Comprehensive Plan.
The site is located within the Primary Growth Area as shown
on the Growth Area Map within the Comprehensive Plan.
STAFF ANALYSIS — The plat is comprised of 30.73 acres in size and contains 9
ZONING lots for future commercial development. The plat shows the
ORDINANCE: developable lots ranging in size from 4.81 acres to 2.10 acres.
Cyclone Drive is shown as Tract "A" with 1.71 Acres and a
right of way of 60'.
During Tech Review the Engineering Dept. had questions on
the location of sidewalks although it is noted in the Deed of
Dedication, responsibilities for Tract "B" such as ownership
and maintenance, that the proposed 80' easement on lots 4
and 5 do not line up with the 80' easement to the north on lots
9 and 10 of Greenbelt Centre Plat No. 5, and a bigger
easement for the culverts. Mid-American also requested that a
street light plan be submitted and that the 10' utility
easements be enlarged to 15'.
STAFF ANALYSIS — The final plat does appear to show most of the necessary
SUBDIVISION information for the submission of a final plat such as a legal
ORDINANCE: description, property lines with dimensions, adjoining
subdivisions, the size of the proposed lots and building
setback lines. A deed of dedication has been submitted and
appears to be similar to adjacent deed of dedications. A
Contract and Waiver will need to be submitted before the plat
can go to the City Council.
STAFF Therefore, staff recommends that the request for the final plat
RECOMMENDATION: of Greenbelt Centre Plat No 8 be approved for the following
reasons:
1. The plat is in accordance with the intent of the Subdivision
Greenbelt Centre Plat No 8 Page 2
Page 54 of 92
11.14.17
Ordinance, and can be served by existing utilities.
2. The plat is in accordance with the Comprehensive Plan.
3. The plat will create an additional infill development site in
the Primary Growth Area.
And subject to the final conditions:
1. That the Contract and Waiver documents be submitted
before the plat can go to the City Council.
Greenbelt Centre Plat No 8 Page 3
Page 55 of 92
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November 14, 2017
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1,000 500 0 1..000
Feet Page 57 of 92
City of Waterloo Planning, Programming and Zoning Commission
November 14, 2017
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Feet Page 58 of 92
CITY OF WATERLOO PLANNING AND ZONING COMMISSION
REQUEST FOR PLATTING (FINAL)
1. APPLICATION INFORMATION:
a. Applicant's Name(please print): Deer Creek Development,L.L.C.
Address: 643 E.Griffith Road Phone: 319-269-4081
City:Waterloo State: IA Zip: 50701
b. Status of Applicant: (a) Owner ✓ (b)Other (CHECK ONE): If other explain:
c. Property Owner's Name if different than above(please print):
Address: Phone:
City: State: Zip:
2. PROPERTY INFORMATION:
a. Name of Plat: Greenbelt Centre Plat No. 8
b. General Location of Property: Located between Greenbelt Centre Plat No. 7 and Greenbelt Centre Plat No. 5
c. Area of Proposed Plat: 30.733 Ac
d. Area of Proposed Plat to be dedicated/conveyed to the City: 1.71 Ac
e. Value of area to be dedicated/conveyed to the City:
f. Zoning District(s): B-P Business Park District
3. OTHER DOCUMENTATION:
a. Date of Preliminary Plat Approval: P&Z City Council
b. Six(6)copies of the Final Plat which are in conformance with Section 11-3-3 of the Subdivision Ord.
c. Four(4)copies of Deed of Dedication (2 must be original signatures)
d. Four(4)copies of all Petition and Waiver forms(2 must be original signatures)
e. Four(4)copies of Certificate of Survey(2 must be original signatures)
4. PUBLIC IMPROVEMENTS
a. Are you requesting participation by the City in any improvements? Yes No
b. If yes specify why and for what for?
c. Costs: _Estimate_Actual Total Cost Requested City Share
Storm Sewer $ $
Sanitary Sewer $ $
Paving $ $
Land Dedicated $ $
TOTAL $ $
The Request Fee of $215 + $10 per lot (payable to the City of Waterloo) is required. This fee is non-
refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be
approved. Any major change in any of the information given will require that the request go back through the
process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that
all information on this request and submitted along with it is true and correct. All information submitted will
be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in
making their decision. The undersigned authorize City Zoning Officials to enter the property in question
in regards to the request.
#�J 4zt�w D- -/r
Signature of Applicant Date ignature_o7n Date
Page 59 of 92
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Prepared by Wendell J. Lupkes,L.S.,VJ Engineering, 1501 Technology Parkway,Cedar Falls,Iowa 50613
DEED OF DEDICATION OF
GREENBELT CENTRE PLAT NO. 8,
WATERLOO, BLACK HAWK COUNTY, IOWA
i.
KNOW ALL MEN BY THESE PRESENTS;
That Deer Creek Development, L.L.C., an Iowa limited liability company, with its principal
office in Waterloo, Iowa, being desirous of setting out and platting into lots and streets the land
described in the attached Certificate of Survey by Wendell J. Lupkes, a licensed land surveyor,
dated the _day of , 2017, do by these presents designate and set apart the
aforesaid premises as a subdivision of the City of Waterloo, Iowa,the same to be known as:
GREENBELT CENTRE PLAT NO. 8,
WATERLOO, BLACK HAWK COUNTY, IOWA,
all of which is with the free consent and the desire of the undersigned and the undersigned do
hereby designate and set apart for public use the streets and avenues as shown upon the attached
plat and described as "Tract A".
EASEMENTS
The undersigned do hereby grant and convey to the City of Waterloo, its successors and
assigns, and to any private corporation, firm or person furnishing utilities for the transmission
and/or distribution of water, sanitary sewer, storm sewer, drain tile, surface drainage, gas,
electricity, communication service or cable television,perpetual easements for the erection, laying,
building, and maintenance of said services over, across, on and/or under the property as shown on
the attached plat.
RESTRICTIONS
Be it also known that the undersigned do hereby covenant and agree for themselves and
their successors and assigns that each and all of the lots in said subdivision be and the same are
hereby made subject to the following restrictions upon their use and occupancy as fully and
effectively to all intents and purposes as if the same were contained and set forth in each deed of
conveyance or mortgage that the undersigned or their successors in interest may hereinafter make
for any of said lots and that such restrictions shall run with the land and with each individual lot
i
thereof for the length of time and in all particulars hereinafter stated, to-wit:
I'
Page 61 of 92
i
i
1. A site plan shall be prepared in accordance with the "BP" Business Park District
provisions of the City of Waterloo, Iowa,Zoning Ordinance No. 5479, as amended and updated.
2. The following uses shall not be permitted in this subdivision:
A. Slaughter house or stock yards.
B. Manufacturing or wholesale stage of acids.
C. Cement, lime gypsum, or plaster of paris manufacture.
D. Distillation of bones.
E. Explosive manufacture or storage.
F. Fat rendering.
G. Fertilizer manufacture.
H. Garbage, refuse or dead animal reduction or dumping.
1. Gas manufacturing and cylinder recharging.
J. Glue, size or gelatin manufacturing.
K. Refining or wholesale storage of petroleum or petroleum products,
L. Manufacturing of rubber goods.
M. Sand or gravel pits.
N. Smelting of tin, copper, zinc, or iron ores.
0. Transmitting stations.
P. Waste paper yard.
Q. Wholesale storage of gasoline.
3. At such time as any structure is or has previously been constructed on any lot,
combination of lots, or portion of lots, in said subdivision, a concrete sidewalk will be constructed
along all street frontage(s) as follows:
A. That a Portland cement concrete sidewalk and a hard surfaced driveway
approach will be installed during or immediately after the construction, but
before issuance of an Occupancy Permit from the City of Waterloo, Iowa, or
only sidewalk construction within five (5)years of the transfer of said lot
from the Developer to a purchaser, whichever is earlier, and that the sidewalk
will be constructed across the full length of the north side of Cyclone Drive in
Plat No, &, and extend to match the end of existing sidewalks) on adjoining lots
where sidewalk already exists. Said sidewalk shall also be required to be
constructed across all street frontages of two (2) or more adjoining lots, or
portions thereof, when any owner has acquired said two(2) or more adjoining
lots, or portions thereof, upon construction upon one(1)or more lots, or
portions thereof, all as required by the City of Waterloo, Iowa. Construction of
handicap access ramps at the intersections shall be the responsibility of the
developer or adjacent property owner.
4. The undersigned and all persons and corporations hereafter acquiring any right, title
or interest in any of the lots in said subdivision shall be taken and held to have agreed and
covenanted with the owners of all other lots in this subdivision and with the respective successors
and assigns of all of the rest of such other lots to conform to and observe all of the foregoing
covenants, restrictions and stipulations as to the construction of building thereon for a period of
Page 62 of 92
i
twenty-one (21)years from the date of filing of said plat and this deed of dedication for record.
Within the period of twenty-one (2 1)years and in accordance with Iowa Code Chapter 614.24 and
614.25 (2005 Code of Iowa) or their successor provisions,these covenants, restrictions and
stipulations shall be automatically extended for an additional period of twenty-one (21) years upon
compliance with Chapter 614.24 and Chapter 614.25 of the 2005 Code of Iowa. In the event an
extension of the covenants,restrictions and stipulations is not filed within the period of twenty-one
(2 1) years or successive 21-year period,then the covenants, restrictions and stipulations contained
herein shall terminate at the end of the existing period of twenty-one (21)years.
SIGNED and DATED this day ofiG.�. , 2018.
DEER CREEK DEVELOPMENT, L.L.C.
By: AJ-4
-
Harold L. Yo gblu , tanager
Page 63 of 92
CITY OF WATERLOO , IOWA
ENGINEERING DEPARTMENT
715 Mulberry St. Waterloo, IA 50703 •Phone (319)291-4312 Fax(319)291-4262
City Engineer • email: city.engineerowalerloo-ia.org
•
December 27, 2017
9131
9641
Aric Schroeder, City Planner
Planning, Programming & Zoning Commission
Waterloo City Hall
Waterloo, IA 50703
RE: FINAL PLAT
GREENBELT CENTRE PLAT NO. 8
Dear Aric:
This final plat has been reviewed, and it has been determined that it meets the
requirements of the applicable portions of Section 3, 4 and 5 of Ordinance
2997, Subdivision Ordinance.
It is recommended that this final plat be approved.
Sincerely,
Dennis J. Gentz, P.E.
Assistant City Engineer
i
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 64 of 92
CITY OF WATERLOO
Council Communication
Resolution accepting the award of not to exceed $10,000 for project costs for Intensive Historic Survey of the
Smokey Row section of Waterloo from the State Historic Preservation Office, Department of Cultural Affairs
Certified Local Government(CLG) Grant and authorize the Mayor and City Clerk to execute said documents.
City Council Meeting: 1/2/2018
Prepared: 12/27/2017
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder, Aric Approved 12/27/2017 - 10:40 AM
Clerk Office Even, LeAnn Approved 12/27/2017 - 1:25 PM
ATTACHMENTS:
Description Type
❑ Grant Acceptance Letter Cover Memo
❑ Contract Backup Material
Resolution accepting the award of not to exceed 510,000 for project costs
for Intensive Historic Survey of the Smokey Row section of Waterloo from
SUBJECT: the State Historic Preservation Office, Department of Cultural Affairs
Certified Local Government(CLG) Grant and authorize the Mayor and City
Clerk to execute said documents.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: approval
The City of Waterloo Historic Preservation Commission applied for 3
Summary Statement: grants to do an intensive historic survey of the Smokey Row section of
Waterloo and was recently informed of the grant award for one of the grants
to institute the historic survey.
Expenditure Required: Match funds of not to exceed $3900 of In-Kind Labor
Source of Funds: Certified Local Government Grant from the State Historical Society of Iowa
Department of Cultural Affairs, and in-kind labor as match.
Policy Issue: Historic Preservation
Page 65 of 92
IOWA DEPARTMENT OFKINE REYNOLDS, GOVERNOR �
CULTURAL AFFAIRS ADAM GREGG, LT. GOVERNOR
CHRIS KRAMER, ACTING DIRLCTOR
December 19, 2017
10114A A1 TS'
G'OU!ILII Mayor Quentin M. Hart
City of Waterloo
715 Mulberry Street
1t 0I'll '`�,C Waterloo, ]A 50703
10VVA
Dear Mayor Hart,
I am very pleased to write that the State Historic Preservation Office, Department of
SOCIE" 01" IOWA Cultural Affairs will be funding Waterloo's Certified Local Government(CLG)grants for
an intensive survey of the Smokey Row neighborhood. Congratulations?
i
i iF l _HIISST IH,,L At your earliest convenience, please review the enclosed contracts, sign the two copies I
MUIs17UIM 0r 10 WA and return them to me for signature by the Deputy State Historic Preservation Officer. j
I
i
i
For these projects, we have obligated Historic Preservation Funds, as authorized by the
(ITL 'i I S 1 flyhIJ, National Historic Preservation Act and subsequent amendments. The minimum non-
federal matching share required will be 40%of the total project cost. The project must I
be administered in accordance with all applicable regulations and procedures governing
Historic Preservation Fund grants and the terms of the contract.
Meanwhile, if you have questions, please do not hesitate to contact me at (515)281-
6826 or by e-mail at paula.mohr@iowa.gov.
PR ES RVAT 10 N
Sincerely,
OFFICE OF UNA
10WA 1-1111,5 0'1111 CAL
Paula Mohr
CLG Coordinator !'
f
Enclosures
€
r.
E
i'
11
STATE HISTORICAL BUILDING 600 L. LOCUST ST. DES MOINES, IA 50319 515.281,5111. - IOWACULTURERNe 66 of 94
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Contract No. 2018-15
STATE HISTORICAL SOCIETY OF IOWA
GRANT-IN-AID AGREEMENT FOR:
CLG Waterloo Iowa I
Certified Local Government Grant Project
is
This agreement is made and entered into by and between Waterloo hereinafter referred to as
the RECIPIENT, and the STATE HISTORICAL SOCIETY OF IOWA, hereinafter referred to as the
STATE; WITNESSETH THAT:
WHEREAS, the STATE, is interested in broadening the role of local governments in historic
preservation through the Certified Local Government program; and
is
WHEREAS, the STATE, in accordance with the National Historic Preservation Amendments of li
1980, is providing 10%of its annual federal Historic Preservation Fund appropriation to 5
Certified Local Governments; and
WHEREAS, the RECIPIENT has demonstrated its interest in historic preservation by becoming a IN
Certified Local Government, and desires to complete an intensive survey;
NOW THEREFORE, it is agreed by and between the parties hereto as follows:
1. That the RECIPIENT is qualified to complete the attached Scope of Work (Exhibit Q
2. That the RECIPIENT will be responsible for overseeing all aspects of fiscal management;
3. That the RECIPIENT provide a permanent copy of financial records suitable for State and
Federal audit as directed under the Single Audit Act of 1984, P.L. 98-502, if required;
4. That the STATE provide for only project costs eligible under provisions stipulated by the
National Park Service, U.S. Department of the Interior for grants -in-aid. Project work
which does not meet Secretary of the Interior's Standards will not be reimbursed for under
this contract;
5. That the STATE monitor the project and provide input as called for in the attached Scope of
Work (Exhibit C);
,II
6. That the Recipient and the STATE mutually agree that if, during the duration of the
contract, it is deemed necessary by either party to make alterations to or amendments to
this Agreement, such changes shall be incorporated into this contract upon mutual
agreement and shall be in effect as of the date of the amendment unless otherwise
specified within the amendment;
7. That the STATE agrees to pay the project eligible costs under the terms of this Agreement;
8. That the RECIPIENT and the STATE mutually agree to abide by the general and specific
conditions attached hereto as Exhibits A, B, C, and D;
9. That the RECIPIENT and the STATE mutually agree that all work performed under this `
contract will be completed by June 30, 2019; I
10. That the RECIPIENT and the STATE mutually agree that the cost of this contract shall be
I
CLG 2018-15 (Waterloo intensive survey) 1
Page 67 of 92
$10,000.00 (Exhibit D). All eligible costs necessary to carry out the project shall be initially
advanced by the RECIPIENT and then the STATE shall reimburse the RECIPIENT for
$10,000.00, upon receipt of all work products and as specified in the Scope of Work. The
final bill must be submitted with the final report by June 30, 2019. The agreement will end
on August 1, 2019.
11. Expenditures are to be according to the Budget, attached as Exhibit D. Adjustments
between budget categories are permissible following written mutual consent between the
RECIPIENT and the STATE;
12. The RECIPIENT will faithfully comply with all applicable Federal and State laws, regulations
and guidelines, including the Secretary of the Interior's Standards and Guidelines for
Archaeology and Historic Preservation as published in the Federal Register on September
29, 1983;
13. The RECIPIENT shall hold the STATE and federal government harmless from damages in any
action arising from the performance of work described herein.
IN WITNESS WHEREOF, the parties hereto have executed this contract on the day and year last
specified below.
RECIPIENT
l
Quentin M. Hart, Mayor, City of Waterloo
Date
STATE
Steve King, AIA, Deputy State Historic Preservation Officer, State of Iowa
Date
CLG 2018-15(Waterloo intensive survey) 2
Page 68 of 92
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EXHIBIT A
GENERAL CONDITIONS
ARTICLE I -Amendment of Contract:
The RECIPIENT or the STATE may, during the duration of the Contract, deem it necessary to
make alterations to the provisions of this agreement. Any changes, which shall be mutually
agreed upon by both parties, shall be incorporated into this Contract. The provisions of the
amendment shall be in effect as of the date of the amendment unless otherwise specified
within the amendment. A waiver of any conditions of this Contract must be in writing from a
duly authorized official of the STATE.
ARTICLE II - Patent and Copyright:
ri ht:
a. No material or product in whole or in part under this Contract shall be subject to patent or
copyright by either party in the United States or in any other country.
b. The U.S. Department of the Interior and the State Historical Society of Iowa shall reserve a
royalty-free, non-exclusive and irrevocable license to reproduce, publish (including in an
electronic format), or otherwise use, and to authorize others to use, any materials produced in
whole or in part under this Contract for government purposes. Any publication by the
RECIPIENT must bear in an appropriate place an acknowledgment of grant support under the
National Historic Preservation Act of 1966, as amended, from the U.S. Department of the
Interior and the State Historical Society of Iowa.
ARTICLE III -Accounts and Records:
a. Accounts -the RECIPIENT shall maintain books, records, documents and other evidence
pertaining to all costs and expenses incurred and revenues acquired under this Contract to the
extent and in such detail as will properly reflect all costs, direct and indirect, of labor, materials,
supplies, services, and other costs and expenses of whatever nature, for which payment is
claimed under this Contract.
b. Audit and Inspection -At all times during normal business hours and as frequently as is
deemed necessary, the RECIPIENT shall make available to the STATE all of its records, pertaining
to all matters covered by this Contract and shall permit the STATE to audit, examine and make
excerpts from such records and all other matters covered by this Contract.
c. Retention of Financial Records-All records in the possession of the RECIPIENT pertaining to
this Contract shall be retained by the RECIPIENT for a period of three (3) years beginning with
the date upon which final payment under this Contract is issued. All records shall be retained
beyond the three (3) year period if audit findings have not been resolved within that period.
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d. The STATE shall reimburse the RECIPIENT for actual, necessary and eligible costs incurred by
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the RECIPIENT in the conduct of this project. All claims shall include copies of time utilization
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sheets, records, documents and other evidence in support of all costs and expenses incurred for E
the performance of this Contract.
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ARTICLE IV-Termination of Contract
a. Termination for Cause -The STATE or the RECIPIENT may terminate this Contract in whole or
in part, at any time before the date of completion, whenever it is determined that the other
party has failed to comply with the conditions of the Contract. The STATE or RECIPIENT shall '
promptly notify the other party in writing of the determination and the reasons for the
termination, together with the effective date. The RECIPIENT shall not incur new obligations for
the terminated portion after the effective date, and shall cancel as many outstanding
obligations as possible. The STATE shall allow full credit to the RECIPIENT for non-cancelable
obligations if said obligations are properly incurred by the RECIPIENT prior to termination. The
STATE shall terminate the contract if it determines that the RECIPIENT is not following cost
eligibility as outlined in the Secretary of the Interior Standards, 36 CFR; OMB Circular A-87; and
OMB Circular A-102.
b. Termination for Convenience -The STATE and the RECIPIENT may terminate this Contract in
whole or in part, when bath parties agree that the continuation of the project would not
produce beneficial results commensurate with the future expenditure of funds. The two
parties shall agree upon the termination conditions, including the effective date and, in the
case of partial termination, the portion to be terminated. The RECIPIENT shall not incur new
obligations for the terminated portion after the effective date, and shall cancel as many
outstanding obligations as possible. The STATE shall allow full credit to the RECIPIENT for non-
cancelable obligations up to the amount of award, if said obligations are properly incurred by
the RECIPIENT prior to termination.
c. Termination due to Non-Appropriation - Notwithstanding any other provisions of this
Contract, if funds anticipated for the continued fulfillment of the Contract are at any time not
forthcoming or insufficient, either through the failure of the Federal Government or of the
State of Iowa to appropriate funds or discontinuance or material alteration of the program
under which funds were provided,then the STATE shall have the right to terminate this
Contract without penalty by giving not less than thirty (30) days written notice documenting the
lack of funding, discontinuance or program alteration. Unless otherwise agreed to by the
parties, the Contract shall become null and void on the last day of the fiscal year for which
appropriations were received, except that if an appropriation to cover the costs of this Contract
becomes available within sixty (60) days subsequent to termination under this clause, the
STATE agrees to re-enter a Contract with the terminated RECIPIENT under the same provisions,
terms and conditions as the original award. In the event of termination of this Contract due to
non-appropriation, the exclusive, sole and complete remedy of the RECIPIENT shall be payment
for service completed prior to termination.
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d. Right in Incomplete Products- In the event the Contract is terminated, all finished or
unfinished portions of the work prepared by or for the RECIPIENT under this Contract shall, at
the option of the STATE, become its property, and the RECIPIENT shall be entitled to receive
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just and equitable compensation for any satisfactory work completed on the project.
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ARTICLE V- Interest of Officials and Others:
a. STATE - No officer, employee or advisor of the STATE including a member of the State
Historical Society of Iowa Board of Trustees or the State Nominations Review Committee, shall
participate in any decisions relating to this Contract which affect his personal interest or the
interest of any corporation, partnership or association in which he is directly or indirectly
interested or have any interest, direct or indirect, in this Contract or the proceeds thereof. A
person has a conflict of interest with respect to a sub-grant, contract subcontract, or any
agreement supported with state or federal assistance if the person or any of the following has a
financial interest in that application:
1. The person, the person's spouse, minor child, or partner, or;
2. Any organization in which the person is serving as an officer, director, trustee, partner
or employee or;
3. Any person or organization with whom the person is negotiating or has any
arrangements concerning prospective employment;
Benefit or remuneration other than a fee in accordance with applicable statewide procedures
includes, without exception, royalty, commission, contingent fee, professional services
contract, brokerage fee, or other payment accruing to the person or any member of his
immediate family.
b. RECIPIENT- The RECIPIENT covenants that it presently has no interest and shall not acquire
any interest, direct or indirect, which would conflict in any manner or degree with the
performance of services required to be performed under this Contract.
ARTICLE VI -Assignment of Interest:
Neither this Agreement or any interest therein, no claim hereunder, shall be assigned or
transferred by the RECIPIENT to any other party or parties.
ARTICLE VII -Subcontract:
None of the work or services required under this Agreement shall be subcontracted by the
RECIPIENT without prior written approval to subcontract by the STATE.
ARTICLE Vill - Procurement of Professional Services and Equipment:
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The RECIPIENT shall procure professional services by competitive negotiation, or small purchase
procedures. This requires solicitations from at least three sources to permit reasonable
competition consistent with the nature and requirements or the procurement. "Cost-plus-a-
percentage-of-cost" contracting is strictly forbidden. Rather, cost reimbursement or fixed price
contracting is required.
Project principal investigators must meet the minimum professional standards as outlined in
the Code of Federal Regulations, Volume 36 Part 61.
The purchase of any equipment under this agreement over$300 may not occur without prior
written permission of the STATE. The STATE will not approve such purchases until the same are
approved in writing by the National Park Service.
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EXHIBIT B
SPECIAL CONDITIONS
ARTICLE I - Identification of Parties:
This Contract is entered into by and between the State Historical Society of Iowa, hereinafter
called the STATE, and Waterloo, hereinafter called the RECIPIENT.
ARTICLE 11 - Designation of Officials:
a. STATE -The Deputy State Historic Preservation Officer is the State Official authorized to
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execute any changes in the terms, conditions, or amounts specified in this Contract. She (he)
may designate a member of her (his) staff to negotiate, on behalf of the State, any changes to
the Contract.
b. Mayor Quentin M. Hart is authorized to execute any changes in the terms, conditions, or
amounts as specified in this contract.
ARTICLE 111 -Additional Special Conditions:
a. Audit Requirements -The RECIPIENT shall annually have performed, on a timely basis,
independent financial and compliance audits of the historic preservation funds received from
the STATE. All such audits shall be conducted in accordance with applicable auditing standards
set forth in OMB Circular A-128, "Audits of State and Local Governments', pursuant to the
Single Audit Act of 1984. Costs associated with such audits are the responsibility of the
RECIPIENT. A copy of this audit must be submitted to the STATE.
If the RECIPIENT is a non-profit organization, public college or university, audits shall be made in
accordance with statutory requirements and the provision of Circular A-110 a copy of this audit
must be submitted to the STATE.
b. General Obligations -All work performed under this Contract shall be carried out in a lawful,
proper and satisfactory manner in accordance with appropriate Federal, State and Local
regulations, including OMB Circular A-102 and Historic Preservation Fund Grants Manual,
October 1997; and any circular, policies, procedures and requirements as may from time to
time be prescribed by the U.S. Department of the Interior.
ARTICLE IV- Conditions of Payment:
a. Maximum Payment - It is expressly understood and agreed to that the maximum amounts to
be paid to the RECIPIENT by the STATE for any item of work or services shall be the amount
specified herein. All payments for work and services under this Contract shall be on a cost
incurred, non-profit basis.
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b. Requisition for Payment- All payments to the RECIPIENT shall be subject to the receipt by the
STATE of a Request for Reimbursement. This request shall be made according to the format
specified by the STATE with reimbursement to the RECIPIENT occurring at intervals no more
than sixty (60) days after approval of request.
ARTICLE V- REQUIRED ACKNOWLEDGMENTS:
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Publication, films, exhibits, etc. developed as a part of this Contract shall acknowledge Federal
aid by including the following statement as part of the Title or Acknowledgment Section with
each item produced.
"The activity that is the subject of this intensive survey has been financed in part with
Federal funds from the National Park Service, U.S. Department of the Interior. However,
the contents and opinions do not necessarily reflect the view or policies of the
Department of the Interior, nor does the mention of trade names or commercial
products constitute endorsement or recommendation by the Department of the Interior"
ARTICLE VI - Equal Opportunity Acknowledgment:
Publications, films, exhibits, etc. developed as a part of the Contract shall acknowledge equal
opportunity and nondiscrimination practices by including the following statement as part of the
Title or Acknowledgment Section with each item produced.
"This program receives Federal financial assistance for identification and protection of
historic properties. Under Title VI of the Civil Rights Act of 1964, Section 544 of the
rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S.
Department of the Interior prohibits discrimination on the basis of race, color national
origin, disability or age in its federally assisted programs. If you believe you have been
discriminated against in any program, activity, or facility as described above or if you
desire further information, please write to:
Office of Equal Opportunity
National Park Service
1849 C Street, N.W.
Washington, D.C. 24204"
ARTICLE VII - Certification Regarding Lobbying:
This certification is required by Section 1352, Title 31, U.S. Code. The sub-grantee certifies, to
the best of his or her knowledge and belief that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
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any agency, a Member of Congress, any officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant,the making of any Federal loan, the entering into of any cooperative E
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement. !'
(2) if any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
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Congress in connection with this Federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form 1963 "Disclosure Form to Report
Lobbying," in accordance with instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts
under grants, loans, and cooperative agreements) and that all sub-recipients shall certify
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to civil penalty of not less than
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$10,000 and not more than $100,000 for each such failure.
ARTICLE Vlll - Equal Opportunity: Code of Fair Practices
1. The RECIPIENT will not discriminate against any employee or applicant for employment
because of race, creed, color, religion, national origin, sex, age or physical or mental disability.
The RECIPIENT will take affirmative action to insure that applicants are employed and that
employees are treated during employment without regard to their race, creed, color, religion,
national origin, sex, age or physical or mental disability except where it related to a bona fide
occupational qualification. Such action shall include but be not limited to the following;
employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or
termination; rate of pay or other forms of compensation; and selection for training, including
apprenticeship. The RECIPIENT agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth provisions of this nondiscrimination
clause.
2. The RECIPIENT will, in all solicitations or advertisements for employees placed by or on
behalf of the RECIPIENT, state that all qualified applicants will receive consideration for
employment without regard to race, creed, color, religion, national origin, sex, age or physical
or mental disability except where it relates to a bona fide occupational qualification.
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3. The RECIPIENT will send to each labor union or representative of workers with which he has
a collective bargaining agreement or other contract or understanding, a notice advising the
labor union or worker's representative of the RECIPIENT commitments under this
nondiscrimination clause and shall post copies of the notice in a conspicuous place available to
employees and applicants for employment.
4. The RECIPIENT will comply with all relevant provisions of the Iowa Civil Rights Act of 1965 as
amended, Iowa Executive Order#15 of 1973, Federal Executive Order 11246 of 1965 as
amended by Federal Executive Order 11275 of 1967, the Equal Employment Opportunity
Act of 1972, and all provision relevant to fair employment of the rules and regulations of
the STATE. The RECIPIENT will furnish all information and reports requested by the STATE
or required by or pursuant to the rules and regulations thereof and will permit access to
payroll and employment records by the STATE for purposes of investigation to ascertain
compliance with such rules, regulations or requests, or with this nondiscrimination clause.
5. In the event of the RECIPIENTS noncompliance clauses of this contract orwith any of the
aforesaid rules, regulations or requests, this contract may be canceled, terminated, or
suspended in whole or in part and the RECIPIENT may be declared ineligible for further
contracts with the STATE. In addition, the STATE may take such further action, and such
other sanctions may be imposed and remedies invoked, as provided by the Iowa Civil Rights
Act of 1965 as amended, Chapter 601A, Code of Iowa 1973, as heretofore and hereinafter
amended, or by the rules and regulations of the State or as otherwise provided by law.
6. ARTICLE IX-OMB Approval No. 0348-0040,Assurances-Non-Construction Programs
NOTE: Certain of these assurances may not be applicable to your project or program. If you
have questions, please contact the awarding agency. Further, certain Federal awarding agencies
may require applicants to certify to additional assurances. If such is the case, you will be
notified.
As the duly authorized representative of the applicant, 1 certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay the non-Federal share of project cost)to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States and, if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish a
proper accounting system in accordance with generally accepted accounting standards or
agency directives.
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3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or s
personal gain. 1
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4. Will initiate and complete the work within the applicable time frame after receipt of approval
of the awarding agency.
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5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763)
relating to prescribed standards for merit systems for programs funded under one of the 19
statutes or regulations specified in Appendix A of OPM`s Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not
limited to:
(a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the
basis of race, color or national origin; j
(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex;
(c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps;
(d) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits
discrimination on the basis of age;
(e) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse;
(f) The Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism;
(g) §§523 and 527 of the Public Health Service Act of 1912
(42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug
abuse patient records;
(h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing;
(i) Any other nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and
(j) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied,with the requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose property is acquired as
a result of Federal or federally-assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in purchases.
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8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C.§§1501-1508 and 7324-
7328) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to
276a-7), the Copeland Act (40 U.S.C. §276c and 18 US.C. §874), and the Contract Work Hours
and Safety Standards Act (40 U.S.C. §§327,333), regarding labor standards for federally-
assisted construction sub-agreements.
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10 Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of
the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total cost
of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the
following: (a) institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification
of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project
consistency with the approved State management program developed under the Coastal Zone
Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State
(Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended
(42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the
Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered
species under the Endangered Species Act of 1973, as amended (P.L. 93,205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to
protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of 1974
(16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7
U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals
held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.)
which prohibits the use of lead-based paint in construction or rehabilitation of residence
structures.
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17. Sub-grantees expending more than $300,000 in federal funds, will cause to be performed
the required financial and compliance audits in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular No. A-133, "Audits of States, local Governments, and
Non-Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations, and policies governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
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TYPED NAME AND TITLE
Quentin M. Hart, Mayor, City of Waterloo
DATE f.
ARTICLE X- U.S. DEPARTMENT OF THE INTERIOR CERTIFICATIONS REGARDING DEBARMENT,
SUSPENSION AND OTHER RESPONSIBILITY MATTERS,
DRUG-FREE WORKPLACE REQUIREMENTS AND LOBBYING
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1. Persons signing this form should refer to the regulations referenced below for complete
instructions:
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary
Covered Transactions-The prospective primary participant further agrees by submitting this
proposal that it will include the clause titled, "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," provided
by the department or agency entering into this covered transaction, without modification, in
all lower tier covered transactions and in all solicitations for lower tier covered transactions.
See below for language to be used or use this form certification and sign. (See Appendix A of
Subpart D of 43 CFR Part 12.)
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower
Tier Covered Transactions - (See Appendix B of Subpart D of 43 CFR Part 12.)
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Certification Regarding Drug-Free Workplace Requirements-Alternate I. (Grantees Other Than
Individuals) and Alternate II. (Grantees Who are Individuals) - (See Appendix C of Subpart D of
43 CFR Part 12)
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Signature on this form provides for compliance with certification requirements under 43 CFR
Parts 12 and 18. The certifications shall be treated as a material representation of fact upon
which reliance will be placed when the Department of the Interior determines to award the
covered transaction, grant, cooperative agreement or loan.
PART A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters-
Primary Covered Transactions
CHECK IF THIS CERTIFICATION IS FOR A PRIMARY COVERED TRANSACTION AND 15 APPLICABLE.
(1)The prospective primary participant certifies to the best of its knowledge and belief, that it
and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection !'
with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction !.
or contract under a public transaction; violation of Federal or State antitrust statutes or !'
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
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making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more
public transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
PART B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
-Lower Tier Covered Transactions
CHECK V IF THIS CERTIFICATION IS FOR A LOWER TIER COVERED TRANSACTION AND IS
APPLICABLE.
(1)The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
PART C: Certification Regarding Drug-Free Workplace Requirements
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CHECK V IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS NOT AN INDIVIDUAL.
Alternate I. (Grantees Other Than Individuals)
A. The grantee certifies that it will or continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a)that, as a condition of
employment under the grant, the employee will --
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction; i
(e) Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position title,
to every grant officer on whose grant activity the convicted employee was working, unless
the Federal agency has designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant;
(f)Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted --
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a) (b), (c), (d), (e) and (f).
B. The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code):
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Check if there are workplaces on files that are not identified here.
PART D: Certification Regarding Drug-Free Workplace Requirements
CHECK IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS AN INDIVIDUAL.
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Alternate II. (Grantees Who Are Individuals)
(a) The grantee certifies that, as a condition of the grant, he or she will not engage in the E
unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in E
conducting any activity with the grant;
(b) If convicted of a criminal drug offense resulting from a violation occurring during the
conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar
days of the conviction,to the grant officer or other designee, unless the Federal agency
designates a central point for the receipt of such notices. When notice is made to such a
central point, it shall include the identification number(s) of each affected grant.
PART E: Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and
Cooperative Agreements
CHECK IF CERTIFICATION 1S FOR THE AWARD OF ANY OF THE FOLLOWING AND THE
AMOUNT.EXCEEDS$100,000:A FEDERAL GRANT OR COOPERATIVE AGREEMENT,-
SUBCONTRACT,
GREEMENT;SUBCONTRACT, OR SUBGRANT UNDER THE GRANT OR COOPERATIVE AGREEMENT.
CHECK IF CERTIFICATION FOR THE AWARD OFA FEDERAL LOAN EXCEEDING THE AMOUNT
OF$150,000, OR A SUBGRANT OR SUBCONTRACT EXCEEDING$100,000, UNDER THE LOAN.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned,to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, and officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
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CLG 2018-15(Waterloo intensive survey) 15
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(3) The undersigned shall require that the language of this certification be included in the j
award documents for all sub awards at all tiers (including subcontracts, sub grants, and
contracts under grants, loans, and cooperative agreements) and that all sub recipients shall
certify accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, title 31., U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
As the authorized certifying official, I hereby certify that the above specified certifications are
true.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
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TYPED NAME AND TITLE
Quentin M. Hart, Mayor, City of Waterloo
DATE
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CLG 20 .8-15(Waterloo intensive survey) 17
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EXHIBIT C
SCOPE OF WORK
A. WORK ELEMENTS
The goal of this project is to undertake an intensive survey and evaluation of the Smokey Row
neighborhood in Waterloo.
Smokey Row was settled by African-Americans and European immigrants starting in the early 1900's.
During a strike the Illinois Central railroad brought in workers many of them from Holmes County,
Mississippi. Before 1911 the city of Waterloo had an African-American population of just 22 but by the
end of 1911 it had grown to almost 400.Today the population of Waterloo is 67,934 and 15.5%of that is
African-American which makes Waterloo the most racial diverse city in the state.
At first the railroad housed those incoming workers in box cars but over time families began looking
elsewhere for housing.The group immediately faced discrimination as realtors lobbied the city council
to pass an ordinance that would limit where African Americans could live. The city council refused to
pass the ordinance so instead protective covenants were instituted to prevent African Americans from
buying property in certain neighborhoods.
For most of the last century there have been two Waterloos with the Cedar River acting as a barrier
between to the two.The west side was largely the white section of town and the east side was black
along with poor immigrants from countries such as Ireland and Germany. During the post-World War 11
period the Smokey Row neighborhood was where "redlining" was practiced and bankers refused to
write mortgages.
Due to an extended period of disinvestment, absentee ownership and red-lining, large sections of the
neighborhood have deteriorating and many buildings have been demolished. This project consultant
will survey the extant resources in the neighborhood, develop a historical context and evaluate the
properties for National Register eligibility. The consultant will also identify any potential historic
district(s).
All work undertaken for this project will be done in accordance with the Secretary of the Interior's
Secretary of the Interior's Standards for Identification and Evaluation.
Coordination i
The city of Waterloo will hire a consultant who meets the Secretary of the Interior's Professional
Qualifications for historian and/or architectural historian.
The consultant will be responsible for organization and coordination of the project activities including
taking the lead on research efforts,training, and preparing the Iowa site inventory forms and survey
report. The consultant will assign work tasks to the Commission members and volunteers. It is
anticipated that while the consultant will lead on all research activities,the consultant will delegate
background research, photography, mapping, and other such tasks to volunteers, commissioners and
city staff.
CLG 2018-15(Waterloo intensive survey) 1$
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The local project manager will be responsible for financial matters including processing payments to the
consultants and requesting reimbursements. In addition the local project manager will work directly on
the project providing assistance with mailings, preparing the RFP, and submitting all final documents to
the State Historic Preservation Office. The local project manager will provide coordination between the
consultant,the Historic Preservation Commission, city departments, and volunteers and will ensure that
the project stays on time.
Members of the Waterloo Historic Preservation Commission will work as volunteers for the project and
will be responsible for promoting the project in the community. The commission members will need to
work with the neighborhood association and other groups such as the local churches who can assist in
making connections with community members.
B. PRODUCTS
The STATE will furnish the following:
CLG Grant Project Director's Manual
Forms for documentation of match
The RECIPIENT will produce and distribute the following grant products:
Following receipt of the Notice to Proceed and fully signed CLG Grant-in-Aid Agreement, the
Project Director will complete and submit a progress reporting form to the STATE by the fifth of
each month. The Project Director is encouraged to submit these monthly reports electronically.
Tangible work products include (unless otherwise noted, these are the responsibility of the
Recipient):
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Draft Request for Proposals (RFP), draft subcontract and a list of consultants to whom the RFP
will be sent
Final Request for Proposals (RFP) and subcontract for distribution to consultants
Signed and executed subcontract agreement with the selected consultant
Monthly reports
Project research design discussing project activities and methodology [Consultant]
Draft intensive survey report that includes information typically found in a Multiple Property
documentation form, site inventory forms for each eligible property (5-10 sample forms)
and photographic documentation; 3 copies and digital file [Consultant]
CLG 2.018-15(Waterloo intensive survey) 19
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Final intensive survey report that includes information typically found in a Multiple Property
documentation form, site inventory forms for each eligible property (including potential
districts)and photographic documentation; 6 copies and 3 CDS with PDF of final survey
report [Consultant]
SPECIAL CONDITION OF THIS GRANT:
The following acknowledgments will be included in all work products created as part of this
grant:
The activity that is the subject of this intensive survey has been financed in part
with Federal funds from the National Park Service, U.S. Department of the
Interior. However,the contents and opinions do not necessarily reflect the view
or policies of the Department of the Interior, nor does the mention of trade
names or commercial products constitute endorsement or recommendation by
the Department of the Interior."
"This program receives Federal financial assistance for identification and
protection of historic properties. Under Title V[ of the Civil Rights Act of 1964,
Section 504 of the rehabilitation Act of 1973, and the Age Discrimination Act of
1975, as amended, the U.S. Department of the Interior prohibits discrimination
on the basis of race, color national origin, disability, or age in its federally
assisted programs. If you believe you have been discriminated against in any
program, activity, or facility as described above or if you desire further
information, please write to:
Office of Equal Opportunity
National Park Service
1849 C Street, N.W.
Washington, D.C. 20204"
C. SCHEDULE: ACTIVITIES AND PRODUCT SUBMISSION
Upon receipt of the Notice to Proceed and a Grant-in-Aid Agreement that has been signed by
the RECIPIENT and the STATE, the RECIPIENT may begin work on the project. The RECIPIENT is
expected to begin work on the project within 20 days of receiving the notice and the copy of
the fully executed Grant-in-Aid Agreement. All work performed under this contract will be
completed by June 30, 207.9 and the final bill must be submitted with the final report by June
30, 2019. The Agreement will end on or before August 3, 2019. Early completion of contract
activities and submission of contract products is encouraged.
Tentative Schedule:
CLG 2018-15 (Waterloo intensive survey) 20
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January, 2018 Execute CLG Contract
February, 2018 Submit a draft RFP, electronically to SHPO
March-April, 2018 Distribute RFPs and accept proposals.
April 30, 2018 Proposals Due
May 15, 2018 Consultant is selected and kick-off meeting with state, city and consultant
scheduled
June 15, 2018 Subcontract is executed and submitted to SHPO
July 2018 Public Information meeting held
July 2018-March 2019 Research Activities, photographing, preparing Iowa State Inventory
Forms, publicity efforts, draft report prepared
February 2019 Draft of report and products submitted to State
March 2019 State provides comments on draft products
May 2019 Consultant and Waterloo HPC presents process, findings, final report, and
discussing next steps in a public meeting
June 2019 Final products due to State, request for reimbursement submitted to
State
D. REIMBURSEMENT SCHEDULE
Payments by the STATE shall be made upon receipt of billing invoices from the RECIPIENT that
relate expenses being billed to budgeted expenses identified in Exhibit D. Each payment
request will be audited by the STATE to insure that sufficient progress has been made in
support of the invoice. Timely submission of products is essential for reimbursement.
Claims for reimbursement must be accompanied by a progress report. Claims must be
submitted to Paula Mohr, State Historical Society of Iowa, New Historical Building, 600 East
Locust, Des Moines, Iowa 50319-0290, (515) 281-6826.
The following payment schedule will be used:
Approval of draft products up to 70% of grant
Approval of all products remaining balance of the grant
E. COORDINATION
This project will be managed by the RECIPIENT in cooperation with the STATE. The RECIPIENT
will be represented by the Local Project Director Jessica Bristow and the STATE will be
represented by Paula Mohr, State Historical Society of Iowa, New Historical Building, 600 East
Locust, Des Moines, Iowa 50319-0290 at (515) 281-6826; paula.mohr@iowa.gov.
The RECIPIENT's Project Director will maintain continuous coordination with the STATE's
Project Manager, during the course of the contract.
CLG 2018-15 (Waterloo intensive survey) 21
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EXHIBIT D. BUDGET
Expense Detail Grant Request($} Cash Match {$) In-Kind Match ($) Total ($)
Consultant Fees 10000 10000
Planner 1160 Hours 3900 3900
@$26.00
Volunteers 100 Hours 2295
@22.95
Printing/Photocopies 500 500
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CLG 2018-15 (Waterloo intensive survey) 22
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CITY OF WATERLOO
Council Communication
Leisure Services Commission Board minutes of November 14, 2017.
City Council Meeting: 1/2/2018
Prepared:
REVIEWERS:
D epartment Reviewer Action Date
Leisure Services Huting, Paul Approved 12/13/2017 - 5:48 PM
Clerk Office Higby, Nancy Approved 12/18/2017 - 4:46 PM
ATTACHMENTS:
Description Type
D 11/14/17 Minutes Backup Material
SUBJECT: Leisure Services Commission Board minutes of November 14, 2017.
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MINUTES
WATERLOO LEISURE SERVICES COMMISSION
TUESDAY, November 14, 2017
Leisure Services Office
1101 Campbell Avenue
Megan Hannam called the meeting to order at 7:32am.
Present: Megan Hannam, Nancy Bamsey, Brenda Durbahn, Sharon Samec, Don Huff,
Marvin Spencer, Brenton Shavers. Staff: Paul Huting, Todd Derifield, JB Bolger, Chris
Dolan, Travis Nichols, Bill Bachman, Mark Gallagher.
Absent:
Megan Hannam called for approval of the agenda. Motion to approve agenda by Sharon
Samec, second by Marvin Spencer. Ayes: All. Nays: None
Megan Hannam called for approval of the 1011012017 meeting minutes. Motion by
Brenda Durbahn, second by Nancy Bamsey to approve the minutes. Ayes: All. Nays:
None.
Megan Hannam called for approval of the bills. Questions were answered. Motion by
Sharon Samec, second by Don Huff to approve the bills. Ayes: All. Nays: None
Committee Meeting
No committee meetings were held.
STAFF UPDATES
Young Arena — Chris Dolan
The Cold Zone addition was completed. The construction on the suites has started.
There have been recent expensive repairs at the arena; water heater, amplifier to sound
system, pump. The shuttle service is being used for the hockey games. Road work on
highway 63 is scheduled to be done soon for this year. Staff will continue to monitor the
use of the shuttle. Two large wrestling tournaments will be held in December.
Construction — Travis Nichols
Work on the parking lot at the Boat House is underway. The paving will be completed
soon. The contractor for Sherwood Park is supposed to be done with the punch list this
week. Crews are working on winterizing the parks; all water has been shut off for the
winter season.
Forestry— Todd Derifield
The fall stump removal contract (454 stumps) is almost complete. We sold logs for
$4,750.00. Finance approved using those funds to purchase trees to replace some of
the ash trees. We have approximately 1,800 ash trees left, 150 of those trees are being
treated. Waterloo has been designated a Bird Friendly City. This is the first designation
in the state.
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Golf and Downtown Area — JB Bolger
Crews will finish blowing out the irrigation systems tomorrow. We are pumping out a
pond at Gates so dredging of the pond can be worked on this winter. The parking lot
rehab created 95 parking stalls. Crews are preparing units for winter weather.
Sports and SportsPlex — Mark Gallagher
Sportsplex memberships are picking up. Dealing with attrition through many college part
time staff will be graduating in December. Rentals on the turf area are going well with
the Hispanic Soccer league and local high schools recently participating in HS playoffs.
Implementing cleaning with ozone water. This should save on cleaning expenses.
Conversations are being held to review Club Sports, the affect it is having with our
sports programs and possible ways to address the issue. Discussions are beginning on
the swimming pools, future life of pools and options.
The next regular Leisure Services Commission Meeting will be held Tuesday,
December 12, 2017 at the 1101 Campbell office.
Megan Hannam asked for motion to adjourn. Motion by Don Huff to adjourn, second by
Sharon Samec. Adjourned at 8:24 am.
Nancy Ba sey, Secretary
Signed this Date
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