HomeMy WebLinkAboutCouncil Packet - 1/16/2018 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Tuesday, January 16, 2018
5:30 PM
CITY OF WATERLOO
GOALS
1. Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers
and cultivating an adequate workforce.
2. Implement a Community Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in
City operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and
outside of the community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation(if appropriate) and speak clearly into the microphone.
2. You may speak one(1) time per item for a maximum of five(5) minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Cleric's office you may speak one (1) time
per item for a maximum of three(3)minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations may be allowed at
the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral
presentations" section of the agenda is your opportunity to address items not on the
agenda. You may speak one (l)time for a maximum of five(5)minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Clerk's office a speaker may speak to one
(1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken
by the Council at that time, but may be placed on a future agenda or referred to the
appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council(may also register by
phone). Registered speakers will be given first priority.
Page 1 of 101
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Chris Shimp, Ward 5 Council Member
Agenda, as proposed or amended.
Minutes of January 8, 2018, Regular Session, as proposed.
ORAL PRESENTATIONS
Iowa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is
on file in the office of the City Clerk.
2. Resolution approving preliminary specifications, bid documents, etc. setting date
of bid opening as February 1, 2018 and date of public hearing as February 5,
2018, for the Phelps Youth Pavilion Playscape Project, and instruct City Clerk to
publish said notice.
Submitted By: Kent Shankle, Cultural &Arts Director
3. Resolution rejecting all bids received for the purchase of one (1) four-wheel drive,
compact pick-up truck, with extended cab, for Code Enforcement, including the
awarded bid to Pat McGrath Chevy of Cedar Rapids, Iowa, in the amount of
$26,517, and rescinding Resolution No. 2017-1018.
Submitted By: Sandie Greco, Interim Public Works Director
4. Resolution approving preliminary specifications, bid document, form of contract,
etc. and setting date of bid opening as January 25, 2018 and date of public
hearing as January 29, 2018, for the purchase of one (1) four-wheel drive,
compact, pick-up truck, with crew cab, for Code Enforcement.
Submitted By: Sandie Greco, Interim Public Works Director
B. Motion to approve the following:
1. TRAVEL REQUESTS
Page 2 of 101
a. Ben Neil, Engineering Technician
Class/Meeting: Iowa Department of Transportation recertifi cations
Destination: Cedar Rapids, IA
Dates: February 7, 2018 Amount not to exceed: $270
& March 16, 2018
b. Garrett Gingrich, Paramedic
Class/Meeting: EMS Refresher
Destination: Hiawatha, IA
Dates: January 26-28, Amount not to exceed: $344
2018
2. LIQUOR LICENSES
a. Golf Headquarters, 1850 W. Ridgeway Avenue
Class: B Beer
Renewal Application Includes Sunday
Expiration Date: 12/30/2018
b. Liquor&Tobacco Outlet, 2844 University Avenue
Class: B Wine/ C Beer/ E Liquor
Renewal Application Includes Sunday
Expiration Date: 1/31/2019
C. New Star, 1459 Ansborough Avenue *Adding Wine*
Class: B Wine/ E Liquor
New Application Does not include Sunday
Expiration Date: 6/2/2018
d. The Saloon, 303 W. 4th Street
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 11/14/2018
e. Snowden House, 306 Washington Street
Class: Special C Liquor
Renewal Application Includes Sunday
Expiration Date: 12/14/2018
3. APPOINTMENTS
a. Keyah Levy
Board/Commission: Human Rights
Expiration Date: 1/1/2021
Re-Appointment
4. Recommendation of Community Development Director for the appointment of
Felicia Smith-Nails from the Civil Service List to the position of Neighborhood
Services Coordinator, effective January 17, 2018.
Submitted By: Rudy D. Jones, Community Development Director
Page 3 of 101
5. Fireworks Display at National Cattle Congress for the Hairball Concert on
January 20, 2018 from approximately 9:15 p.m. to 11:15 p.m.
RESOLUTIONS
2. Motion approving Change Order No. 3 for a net deduction of $47,734.08 for the FY
2017 CIP Pipelining Phase IIIA, Contract No 919, and authorize the Mayor and City
Clerk to execute said document.
Submitted By: Steve Hoambrecker, Director, Waste Management Services
3. Resolution approving Completion of Project and Recommendation of Acceptance of
Work for work performed by Municipal Pipe Tool Co. of Hudson, Iowa, in the amount of
$1,545,675.43, for the FY 2017 CIP Pipelining Phase IIIA, Contract No. 919, and
receive and file two (2) year maintenance bond.
Submitted By: Steve Hoambrecker, Director, Waste Management Services
4. Motion approving Change Order No. 2 for a net increase of $91,423.00 for the FY
2017 4th Street Bridge Canopy Repairs, Contract No. 910, and authorize the Mayor
and City Clerk to execute said document.
Submitted By: Jeff Bales, Associate Engineer
5. Resolution approving Completion of Project and Recommendation of Acceptance of
Work for work performed by Minturn, Inc. of Brooklyn, Iowa, in the amount of
$1,574,136.00 for the FY 2017 4th Street Bridge Canopy Repairs, Contract No. 910,
and receive and file two (2)year maintenance bond.
Submitted By: Eric Thorson, PE, City Engineer
6. Motion approving Change Order No. 3 for a net increase of $53,502.32 for the FY
2016 Street Reconstruction Program, Contract No. 898, and authorize the Mayor and
City Clerk to execute said document.
Submitted By: Dennis Gentz, PE,Assistant City Engineer
7. Resolution approving Completion of Project and Recommendation of Acceptance of
Work for work performed by Aspro, Inc. of Waterloo, Iowa, in the amount of
$6,458,741.49 for the FY 2016 Street Reconstruction Program, Contract No. 898, and
receive and file two (2) year maintenance bond.
Submitted By: Eric Thorson, PE, City Engineer
8. Resolution approving a Memorandum of Understanding between the Waterloo
Community School District and the City of Waterloo, Iowa, to purchase and provide
salt/sand mixture for snow and ice control purposes, and authorize the Mayor and City
Clerk to execute said document.
Submitted By: Sandie Greco, Interim Public Works Director
9. Resolution approving Electric Distribution Extension Agreement between MidAmerican
Energy and the City of Waterloo, Iowa, for installation of a transformer for the South
Pump Station along Mullan Avenue, in conjunction with the US Highway 63 project
from Jefferson Street to Franklin Street, and authorize the Mayor and City Clerk to
execute said document.
Page 4 of 101
Submitted By: Jeff Bales, Associate Engineer
10. Resolution approving documents, and adopt and levy the final schedule of
assessments in conjunction with the FY 2018 Sidewalk Repair Assessment Program -
Zone 7, Contract No. 931.
Submitted By: Wayne Castle, PLS, PE,Associate Engineer
ORDINANCES
11. Ordinance Establishing Grades in the City of Waterloo FY 2018 Sidewalk
Repair Assessment Program —Zone 7, Contract No. 931.
Motion to receive, file, consider, and pass for the first time an Ordinance Establishing
Grades in the City of Waterloo FY 2018 Sidewalk Repair Assessment Program —
Zone 7, Contract No. 931.
Motion to suspend the rules.
Motion to receive, file, consider, and pass for the second and third times and adopt said
ordinance.
Submitted By: Wayne Castle, PLS, PE,Associate Engineer
OTHER COUNCIL BUSINESS
12. Motion to receive the City of Waterloo Comprehensive Annual Financial Report
for fiscal year ending June 30, 2017 and place on file.
Submitted By: Michelle Weidner, Chief Financial Officer
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
4:30 p.m. Council Work Session, Harold E. Getty Council Chambers
4:45 p.m. Housing Authority, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Design Review Board meeting minutes of July 5, 2017.
2. Community Development Board meeting minutes December 12, 2017.
3. Planning &Zoning meeting minutes of October 3 and November 14, 2017.
4. Communication from the Waterloo Cultural & Arts Department on the notice of the
conclusion of employment for Benjamin Rendall, Digital Arts Manager, effective
December 26, 2017 with recommendation of approval of payout of $2,034.98 for
unused benefits.
Page 5 of 101
5. Communication from the Waste Management Services Department on the notice of the
conclusion of employment for Evelyn Russell, Administrative Secretary, effective
December 29, 2017, with recommendation of approval of payout of $10, 807.23 for
unused benefits.
6. Communication from the Waterloo Police Department on the notice of the conclusion of
employment for David Boesen, Property Evidence Coordinator, effective December 31,
2017 with recommendation of approval of payout of$3,476.53 for unused benefits.
7. Communication from the Waterloo Police Department on the notice of the conclusion of
employment for Jeffrey Duggan, Police Officer, effective January 1, 2018 with
recommendation of approval of payout of$11,363.19 for unused benefits.
Page 6 of 101
CITY OF WATERLOO
Council Communication
Minutes of January 8, 2018, Regular Session, as proposed.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
D epartment Reviewer Action Date
Clerk Office Higby, Nancy Approved 1/10/2018 - 11:01 AM
ATTACHMENTS:
Description Type
❑ Minutes of 1/8/18 Backup Material
Submitted by: Submitted By:
Page 7 of 101
January 8,2018
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, January 8, 2018. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs,Morrissey,Shimp,Klein,Amos,Schmitt,and Juon.
Prayer or Moment of Silence.
Pledge of Allegiance: Bruce Jacobs,Ward 2 Council Member
146428- Juon/Schmitt
that the Agenda, as amended to change the expiration date on Item 1.B.3.d to read 12/31/2020, for
the Regular Session on Monday, January 8, 2018, at 5:30 p.m., be accepted and approved. Voice
vote-Ayes: Seven. Motion carried.
146429- Juon/Schmitt
that the Minutes, as proposed,for the Organizational Meeting on Monday, January 2, 2018, at 5:30
p.m. and the Regular Session on Monday January 2, 2018, be accepted and approved. Voice vote-
Ayes: Seven. Motion carried.
Presentation by Hoover Middle School Students on Urban Run-Off.
ORAL PRESENTATIONS
Dwayne Eilers, 1205 'h Bishop Street,commented that he received a bill from the Water Works for
a shut off that was damaged during a sidewalk construction project and that he would like the city to
take care of the bill. He further commented on an issue regarding Litchfield Drive.
Bruce Kaesser, 106 E. 3`a Street, commented that people with accessibility issues could contact him
for assistance.
John Sherbon, 1715 Robin Road,commented that the city should utilize the Johnstone Building for
evidence storage rather than building a new facility.
Mayor Hart shared that a city employee with 53 years of service at the Waterloo Public Library
passed away.
146430- Juon/Schmitt
that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion
carried.
CONSENT AGENDA
146431 - Juon/Morrissey
that the following items on the consent agenda be received,placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated January 8, 2018,
in the amount of$2,973,786.14 a copy of which is on file in the City Clerk's office,together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No.2018- 10.
2. Resolution approving the request of Antwon and Julie Burnside for tax exemptions on the
construction of a new single family home valued at $372,686 for property located at 1123
Partridge Lane, and located in the City Limits Urban Revitalization Area(CLURA).
Resolution adopted and upon approval by Mayor assigned No.2018-11.
Page 8 of 101
January 8,2018 Page 2
3. Resolution approving the request of 3 Little Lambs for tax exemptions on the construction of
a new commercial building valued at $180,000 for property located at 1827 Black Hawk
Street and located within the Consolidated Urban Revitalization Area(CURA).
Resolution adopted and upon approval by Mayor assigned No.2018-12.
4. Resolution approving the request of 3 Little Lambs for tax exemptions on the construction of
a new commercial building valued at $180,000 for property located at 1823 Black Hawk
Street and located within the Consolidated Urban Revitalization Area(CURA).
Resolution adopted and upon approval by Mayor assigned No.2018-13.
5. Resolution setting the date of public hearing as January 22, 2018, to approve a request by
Black Hawk Economic Development, Inc., to rezone approximately 3.49 acres of land from
"A-1" Agricultural District to "M-1" Light Industrial District,located at and adjacent to 200
Nevada Street,and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No.2018-14.
6. Request to certify assessment to property for work performed by the Waterloo Water Works,
together with recommendation of approval by the Waterloo Water Works Board of Trustees:
Address and amount to certify: 3915 Monterey Drive-$681.09.
Resolution adopted and upon approval by Mayor assigned No.2018-15.
7. Request to certify assessment to property for work performed by the Waterloo Water Works,
together with recommendation of approval by the Waterloo Water Works Board of Trustees:
Address and amount to certify:1420 Commercial Street-$2,282.17.
Resolution adopted and upon approval by Mayor assigned No.2018-16.
8. Request from Mary Murray for a waiver for a concrete driveway located at 508 Woodbridge
Street with the elimination of the sidewalk section due to the inability to meet grade
requirements.
Resolution adopted and upon approval by Mayor assigned No.2018-17.
9. Resolution setting date of public hearing as January 22,2018 to approve the Waterloo,Iowa
Airport Land Use and Height Overlay Zoning Ordinance, Waterloo Regional Airport,
Waterloo,Iowa,and authorize the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No.2018-18.
10.Resolution approving preliminary specifications, bid documents, etc. setting date of bid
opening as January 18, 2018 and date of public hearing as January 22, 2018, for the Phelps
Youth Pavilion Playscape Project,and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No.2018-19.
b. Motion to approve the following:
I Travel Requests
Name&Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Kent Shankle, Pick up art by Bobbie Memphis, January 9- $925
Director of Cultural Moline-Kramer and TN, Santa 14,2018
&Arts Commission Woodie Long Rosa,FL,
and
Gadsden,
AL
Page 9 of 101
January 8,2018 Page 3
2• Approved Beer,Liquor,and Wine Applications
Name&Address of New or Expiration Includes
Business Class Renewal Date Sunda
a. B&B East, 1615 Bishop B Wine/C Beer/E Re 2/13/2019 X
Avenue Liquor
b. Casey's General Store B Native Wine/C Re 12/31/2018 X
#2427,3035 Logan Avenue Beer
c. Galleria De Paco&Coffee B Wine/C Liquor Re 12/19/2018
Shop,622 Commercial
Street
d. Locker Room Lounge, 1918 C Liquor Re 12/31/2018 X
Hawthorne Avenue w/Outdoor Service
e. Love's Travel Stop 4702, B Wine/C Beer N 11/16/2018 X
3301 Greyhound Drive,
Suite A
f. New Adventures,341 C Liquor N 12/19/2018 X
Fletcher Avenue
g. Volks Haus,324 E.4th C Liquor R 11/22/2018 X
Street w/Outdoor Service
h. Waterloo Black Hawks C Liquor R 12/15/2018 X
Hockey,LLC, 125 w/Outdoor Service
Commercial Street
3.Mayor Hart's recommendation of the following appointments:
Appointee Board/Commission Expiration New or Re-Appointment
Date
Randall Miller Memorial Hall 12/31/2020 Re-Appointment
Commission
Melvin Wittwer Memorial Hall 12/31/2020 Re-Appointment
Commission
Cultural and Arts
Eric Ritland Commission 12/31/2020 New
Marilyn Robinson Memorial Hall 12/31/2020 Re-Appointment
Commission
Ron Welper Water Works Board 1/8/2024 New
4. Receive and place on file the 2016 Operating Report of the Waterloo Water Works.
Roll call vote-Ayes: Seven. Motion carried.
PUBLIC HEARINGS
146432- Schmitt/Amos
that proof of publication of notice of public hearing on Purchase of one (1) base model, midsized,
all-wheel drive, SUV for the Motor Pool, as published in the Waterloo Courier on December 26,
2017,be received and placed on file. Voice vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments and
there were none.
146433- Schmitt/Amos
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
146434- Schmitt/Amos
Page 10 of 101
January 8,2018 Page 4
that "Resolution confirming approval of specifications, bid document, forrn of contract, etc.", be
adopted. Roll-call vote-Ayes: Six. Nays: One(Skimp). Motion carried.
Mr. Shimp questioned the award.
Sandie Greco,Interim Public Works Director,provided an explanation.
Mr.Jacobs questioned the purpose of the vehicle.
Sandie Greco explained the vehicles will primarily be used for employee travel.
Resolution adopted and upon approval by Mayor assigned No.2018-20.
146435- Schmitt/Amos
that "Resolution authorizing to proceed", be adopted. Roll-call vote-Ayes: Six. Nays: One
(Shimp). Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-21.
146436- Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids.
Bidder Bid Amount
Bill Colwell Ford Ford Escape-$21,411.00
Waterloo,IA Ford Edge - $28,097
Community Motors Co.,Inc
Chevy Traverse-$31,413.50
Cedar Falls,IA
Witham Auto Center
Waterloo,IA Volkswagen Tiguan-$20,998
Voice vote-Ayes: Seven. Motion carried.
146437- Schmitt/Amos
that "Resolution approving award of bid to Bill Colwell Ford of Hudson, Iowa, in the amount of
$28,097",be adopted. Roll-call vote-Ayes: Six. Nays:One(Shimp). Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-22.
Mr.Morrissey read that the Phelps Youth Pavilion Playscape Project Hearing is cancelled.
RESOLUTIONS
146439- Shimp/Morrissey
that "Resolution approving Acceptance of Improvements of the Summerland Condos North First
Addition, performed by Dave Schmitt Construction Company of Cedar Rapids, Iowa, and receive
and file two-year maintenance bond",be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-23.
146439- Shimp/Morrissey
that motion approving Final Quantity Summary for a net increase of $510.84 for the FY 2016
Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, and authorize the Mayor
and City Clerk to execute said document. Roll-call vote-Ayes: Seven. Motion carried.
Bruce Kaesser, 106 E. 3''d Street, commented that someone from the ADA Compliance Commission
should be allowed to provide oversite for the program.
Page 11 of 101
January 8,2018 Page 5
Steve Schmitt commented that he is not related to the contractor listed in Item#4.
146440- Morrissey/Amos
that"Resolution approving Completion of Project and Recommendation of Acceptance of Work,for
work performed by B &B Builders &Supply of Waterloo,Iowa, at a total cost of$315,876.66,for
the FY 2016 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, and receive
and file two-year maintenance bond",be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-24.
146441 - Morrissey/Amos
that motion approving Final Quantity Summary for a net decrease of$24,357.02 for the FY 2018
Sidewalk Repair Assessment Program-Zone 7,Contract No.931,and authorize the Mayor and City
Clerk to execute said document. Roll-call vote-Ayes: Seven. Motion carried.
146442- Morrissey/Amos
that "Resolution approving completion of project and recommendation of acceptance of work, for
work performed by B&B Builders and Supply of Waterloo,Iowa,at a total cost of$330,805.98,for
the FY 2018, Sidewalk Repair Assessment Program-Zone 7, Contract No. 931,and receive and file
two-year maintenance bond",be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-25.
146443- Amos/Morrissey
that"Resolution approving the Iowa Department of Transportation's Federal-Aid Agreement for the
Iowa's Clean Air Attainment Program funding, No. 2017-ICAAP-05 for the Ansborough Avenue
Additional (5th) Lane and Revised Traffic Signal, project No. STP-A-8155(757)-86-07, in the
amount of$347,000(80 percent-$277,600 ICAAP,with 20 percent local match$69,400)by the City
of Waterloo, and authorizing the Mayor and City Clerk to execute said document", be adopted.
Roll-call vote-Ayes: Seven. Motion carried.
Mr. Shimp requested an overview of the item and stated that a constituent questioned if land will be
acquired as part of the project.
Sandie Greco explained that land would be acquired from one property owner and provided an
overview of the project.
Mr. Schmitt questioned if a dollar amount has been negotiated with the property owner.
Sandie Greco explained that there have been no negotiations at this time.
Mr. Schmitt questioned what would happen if the grant is received and the property owner wants a.
greater amount for the property than planned.
Noel Anderson, Community Planning and Development Director, explained steps the city can take
to acquire the property.
Forest Dillavou, 1725 Huntington Road, explained that residential properties will be affected and
neighbors in the area have not been notified of the project.
John Sherbon, 1715 Robin Road, commented that the city should have completed a traffic study
prior to retiming the lights.
Bruce Kaesser, 106 E. 3rd Street, commented that the city should speak to Hoover Jr. High students
on how to fix the intersection.
David Dreyer, 3145 W. 0' Street, questioned if the strip mall with the gas station and Dominos
would be affected as well.
Page 12 of 101
January 8,2018 Page 6
Sandie Greco commented that a property on the southeast comer of Downing and Ansborough
would not need to be purchased.
Mahala Else,903 Downing,commented it is her driveway that is affected.
Bruce Jacobs questioned if any residents have been notified about the project.
Sandie Greco explained that the property owners have not yet been notified and will be notified by
mail once the grant is accepted.
Bruce Jacobs questioned if any of the residents on the opposite side where notified.
Sandie Greco explained the residents had not been notified but will be before construction begins.
Mayor Hart questioned if the resident of 903 Downing had been contacted.
Noel Anderson explained that only the businesses on the east side have been contacted, because that
is where the expansion is.
Mayor Hart questioned what is the next step if this item is approved.
Noel Anderson explained that the DOT does not allow the city move to the next step until the
property acquisitions are complete and explained additional steps for the project.
Mayor Hart commented that there must be communication with all the residents in the affected area.
Resolution adopted and upon approval by Mayor assigned No.2018-26.
146444- Schmitt/Juon
that "Resolution approving Convention & Visitors Bureau (CVB) Board recommendations for
funding of hotel-motel tax mini-grant application for the National Antique Tractor Pullers
Association(NATPA) in the amount of$2,477',be adopted. Roll-call vote-Ayes: Seven. Motion
carried.
Mr. Skimp requested an overview of the mini-grant program.
Tavis Hall,Convention&Visitors Bureau,provided an overview of the program and the grant.
Resolution adopted and upon approval by Mayor assigned No.2018-27.
ADJOURNMENT
146445- Morrissey/Amos
that the Council adjourn at 6:19 p.m. Voice vote-Ayes: Seven. Motion carried.
Kelley Felchle
City Clerk
Page 13 of 101
CITY OF WATERLOO
Council Communication
Resolution approving preliminary specifications, bid documents, etc. setting date of bid opening as January 18,
2018 and date of public hearing as January 22, 2018, for the Phelps Youth Pavilion Playscape Project, and
instruct City Clerk to publish said notice.
City Council Meeting: 1/16/2018
Prepared: 1/4/2018
REVIEWERS:
Department Reviewer Action Date
Culture &Arts Felchle, Kelley Approved 1/4/2018 - 5:55 PM
ATTACHMENTS:
Description Type
FY2018 Phelps Youth Pavilion Indoor Playscape Backup Material
Project
Resolution approving preliminar,specifications, bid documents, etc. setting
SUBJECT: date of bid opening as February 1, 2018 and date of public hearing as
February 5, 2018, for the Phelps Youth Pavilion Playscape Project and
instruct City Clerk to publish said notice.
Submitted by: Submitted By: Kent Shankle, Cultural&Arts Director
Recommended Action: Approve the plans, specifications, etc. and sett date of bid opening as
February 1, 2018 and date of public hearing as February 5, 2018.
The project creates an active play space, outfitted with an interactive indoor
Summary Statement: Playground structure, as an addition to the Phelps Youth Pavilion to be
housed in the rotunda formerly occupied by the Gift Store wich was
relocated to a more centrral location.
Expenditure Required: $75,000
Source of Funds: Black Hawk Gaming Association, Community Foundation of Northeast
Iowa, private contributions
Policy Issue: The project supports the City of Waterloo Strategic Plan, Strategy 4.5
"Maintain City facilities that support quality of place".
Page 14 of 101
REQUEST FOR PROPOSAL FOR:
FY2018 Phelps Youth Pavilion Indoor Playscape Proiect
City of Waterloo, Cultural & Arts Commission
Waterloo, Iowa
CONTACT PERSON:
Angi Reid, Education Coordinator
Culture &Arts (319) 291-4490
angi.reidoMaterloo-ia.org
Page 15 of 101
NOTICE OF PUBLIC HEARING page I of I
TABLE OF CONTENTS
Notice to Bidders
Instruction to Bidders
General Conditions
Bid Specifications
Bid Form
Bid Bond
Non-collusion Affidavit of Prime Bidder
Non-collusion Affidavit of Subcontractor
Equal opportunity Clause
Added Attachments:
Section 3 Clause Packet
Playground Location and Dimensions Photo/Drawing
Page 16 of 101
NOTICE OF PUBLIC HEARING page I of I
CITY OF WATERLOO, IOWA
WATERLOO CULTURAL & ARTS COMMISSION
NOTICE OF PUBLIC HEARING
On Proposed Specifications and the
NOTICE TO BIDDERS
FY2018 PHELPS YOUTH PAVILION PLAYSCAPE PROJECT
NON-MANDATORY PRE-BID CONFERENCE
10:00 am, January 12, 2018 at Waterloo Center for the Arts, 225 Commercial Street, Waterloo, Iowa 50701
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at the Clerk's office in City
Hall, Waterloo, Iowa, on January 18, 2018 until 1:00 p.m., for the FY2018 PHELPS YOUTH PAVILION
PLAYSCAPE PROJECT.
OPENING OF BIDS
All proposals received for FY2018 PHELPS YOUTH PAVILION PLAYSCAPE PROJECT will be opened in the
First Floor Conference Room in City Hall, Waterloo, Iowa on Thursday, January 18, 2018 until 1:00 p.m.,
and the proposals will be referred to the Waterloo Cultural &Arts Commission for recommendation of award.
PUBLIC HEARING
Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed
Specifications and Form of Contract for the FY2018 PHELPS YOUTH PAVILION PLAYSCAPE PROJECT at
5:30 p.m. on Monday, January 22, 2017. The hearing will be held in the Council Chambers in Waterloo City
Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Center for
the Arts, 225 Commercial Street, Waterloo, Iowa, for public examination. Any person interested may file written
objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting.
SCOPE OF WORK
The Contractor shall provide labor as specified and all materials necessary for the FY2018 PHELPS YOUTH
PAVILION PLAYSCAPE PROJECT in accordance with these plans and specifications.
CONTRACT PERIOD
The work shall be completed no later than April 1, 2018.
PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Waterloo Cultural &Arts Commission.
BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank
chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa
chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum
of not less than five percent (5%) of the bid submitted, which certified check, certified share draft, or bid bond
will be held as security that the Bidder will enter into a Contract for the construction work and will furnish the
required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the
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required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is
used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent
must be supported by accompanying Power of Attorney.
CONTRACT AWARD
The City shall award the Contract to the responsible Bidder(s)whose bid, conforming to the Specifications, is
most advantageous to the City and the Waterloo Cultural &Arts Commission; price and other factors
considered. The intention is not to award the contract at the time of bid opening, but to award the contract after
review of bids and bidder information by the City and Waterloo Cultural & Arts Commission such that the award
is made within thirty (30) days after bid opening.
The City reserves the right to waive any and all parts of a specific bid.
BOND
The successful Bidder shall furnish a Performance and Payment Bond, within ten (10) days after notification of
acceptance of the bid, in an amount equal to one hundred percent (100°/x) of the contract price. The Bond is to
be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of
the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all
materials and labor and protect and save harmless the City from claims of any kind caused by the operation of
the Contractor.
AFFIRMATIVE ACTION PROGRAM
The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative
Action Program or Update before beginning work on the project, if they have been awarded an aggregate of
$10,000 in City projects during the current calendar year.
METHOD OF PAYMENT TO CONTRACTOR
The Contractor will be paid against monthly estimates of the work completed and work approved by the Culture
&Arts staff. Final payment will be made thirty one (31) days after completion of the work and acceptance by
the Waterloo Culture &Arts staff. Before final payment is made for said work, vouchers showing that all
subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and
labor will be required.
Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the
City Council of said Waterloo, Iowa, on the day of 12017.
City of Waterloo, Iowa,
Kelley Felchle, City Clerk
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CITY OF WATERLOO, IOWA
Waterloo Culture &Arts Commission
INSTRUCTION TO BIDDERS
I. EXPLANATIONS TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders,
Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to
reach bidders before submission of their bids. Any interpretation made will be in the form of an
amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all
prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the
Proposal Form or by letter or telegram received before the time set for opening of bids. Oral
explanations or instructions given before the award of the contract will not be binding.
II. PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Culture & Arts Commission. Before
submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and
all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to
the bidding, as to all existing conditions and limitations under which the work is to be performed and
shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth
in the contract documents. No allowance will be made to any bidder because of lack of such
examination or knowledge. The submission of a bid shall be construed as conclusive evidence that
the bidder has made such examination.
The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and
the rules and regulations of all authorities having jurisdiction over the project shall apply to the
Contract throughout and they shall be deemed to be included in the Contract the same as though
herein written out in full.
III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in the Notice to
Bidders after the exact time set for closing of bids will not be considered. However, a modification
which is received from an otherwise successful bidder, and which makes the terms of the bid more
favorable to the City, will be considered at any time it is received and may thereafter be accepted.
Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for
closing of bids.
IV. PUBLIC OPENING OF BIDS
Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their
content will be made public for the information of bidders and others interested who may be present
either in person or by representative.
V. COLLUSIVE AGREEMENTS
A. Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion
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Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm,
or corporation in regard to any bid submitted.
B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include
with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that he has not
colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing
any subcontract, the successful bidder shall submit the name of any proposed subcontractor for
approval by the City.
VI. EMPLOYMENT AND BUSINESS OPPORTUNITY (SECTION 3/ HUD ACT OF 1968)
To the greatest extent feasible, suppliers, subcontractors, and low income workers owning
businesses or living in the Waterloo area must be given priority in supplying materials, bidding for
subcontract work, or applying for employment by the contractor on this project. Opportunities for
training and for employment arising in connection with this project shall to the greatest extent feasible
be made available to lower income persons residing in the project area. The Contract area is the City
of Waterloo.
The City of Waterloo will require the contractor to document his efforts in securing lower income
workers living in the project area and in purchasing supplies from, and awarding subcontracts to,
businesses owned by persons residing in the project area. See Section 3 Clause attachment for
more information.
VII. STATEMENT OF BIDDER'S QUALIFICATIONS
Each Bidder shall, upon request of the Waterloo Culture &Arts, submit on the form furnished a
statement of the Bidder's qualifications, his/her experience record in completing the type of project
proposed, and equipment available for the work contemplated; and when requested, a detailed
financial statement. The Waterloo Culture & Arts shall have the right to take such steps as it deems
necessary to determine the ability of the Bidder to perform obligations under the Contract; and the
Bidder shall furnish the Waterloo Culture & Arts all such information and data for this purpose as it
may request. The right is reserved to reject any bid where an investigation of the available evidence
or information does not satisfy Culture & Arts that the Bidder is qualified to carry out properly the
terms of the Contract.
XIII. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE
A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for
signature, the successful bidder shall execute and deliver to the City, an agreement in the form
included in the contract documents in such number of copies as the City, may require.
B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful
bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum
not less than the amount of the contract as awarded, as security for the faithful performance of the
contract and the terms and conditions therein contained and shall guarantee the prompt payment of
all persons, firms, or corporations to whom the contractor may become legally indebted for labor,
materials, tools, equipment, or services of any nature including utility and transportation services,
employed or used by him/her in performing the work. The bond shall protect and save harmless the
City and Waterloo Culture & Arts from claims and damages of any kind caused by the operations of
the contractor and shall also guarantee the maintenance of the contract improvements for the period
stated in the Notice of Hearing from and after completion of said improvements and their acceptance
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by the City and Culture & Arts. Such bond shall be in the same form as that included in the contract
documents and shall bear the same date as, or a date subsequent to that of the agreement. The
current Power of Attorney for the person who signs for any surety company shall be attached to such
bond.
C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate
of insurance for approval in amounts of not less than the amounts specified in the General
Conditions. The certificate of insurance shall be furnished in such number of copies as the City of
Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The
contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for
approval before each commences work. The contractor shall carry or require that there be Worker's
Compensation insurance for all his employees and those of his subcontractors engaged in work at
the site, in accordance with State Worker's Compensation Laws.
D. The failure of the successful bidder to execute such agreement and to supply the required bond or
bonds within ten (10) days after the prescribed forms are presented for signature, or within such
extended period as the City, may grant, based upon reasons determined sufficient by the City, may
either award the contract to the next lowest responsible bidder or re-advertise for bids, and may
charge against the bidder the difference between the amount of the bid and the amount for which a
contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds
the amount of the bid guaranty. If a more favorable bid is received by re-advertising, the defaulting
bidder shall have no claim against the City or Waterloo Culture &Arts for a refund.
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CITY OF WATERLOO, IOWA
Waterloo Culture & Arts
GENERAL CONDITIONS
Definitions
Whenever used in any of the Contract Documents, these terms shall be defined as follows:
Contract - means the Contract or Agreement executed by and between the City
Of Waterloo and the Contractor.
Owner or Local Public Agency (LPA) - means the Waterloo Culture & Arts.
Contractor - means the person, firm or corporation entering into the Contract with
The City of Waterloo, to construct and install the improvements described in the
Specifications and shown on the Plans or Drawings.
Contract Documents - means and shall include the following: Executed Contract
Or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed
Copy of Bid, General Conditions, Special Conditions, Specifications, and Plans or
Drawings.
Superintendence by Contractor
Except where the Contractor is an individual and gives personal superintendence to the work, the
Contractor shall provide a competent superintendent, satisfactory to Culture & Arts/City of Waterloo,
on the work site at all times during working hours with full authority of the Contractor. The Contractor
shall also provide an adequate staff to properly coordinate and expedite the work.
The Contractor shall lay out and be responsible for all work executed under this Contract. The
Contractor shall verify all figures and elevations before proceeding with the work and will be held
responsible for any error resulting from failure to do so.
Other Contracts
The City of Waterloo may award or may have awarded other Contracts for additional work, and the
Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with
that to be performed under other Contracts as may be directed by Waterloo Culture &Arts/City of
Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance
of work by any other Contractor as scheduled.
Fitting and Coordination of the Work
The Contractor shall be responsible for the proper fitting of all work and for the coordination of the
operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to
guarantee to each Subcontractor the locations and measurements which they may require for the
fitting of their work to all surrounding work.
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Care of Work
The Contractor shall be responsible for all damages to person or property that occur as a result of
negligence in connection with the execution of work and shall be reasonable for the proper care and
protection of all materials delivered and work performed until completion and final acceptance by the
Waterloo Cultural & Arts Commission.
The Contractor shall provide sufficient security, both day and night, including weekends and holidays,
from the time the work is commenced until final completion and acceptance, except when work being
performed does not require protection. The Contractor shall be responsible for any loss of work,
materials, equipment or time due to acts of any person on the project site. Therefore it is the
responsibility of the Contractor to determine when security is needed.
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and
utilities except those which are to be replaced or removed. Any damage caused by the Contractor's
operation shall be completely repaired at no expense to the Owner.
General Requirements
The Contractor shall be responsible for being informed as to all existing conditions and limitations
under which the work is to be performed. No extra allowance will be made because of lack of such
examination or knowledge.
Permits and Codes
The Contractor shall secure from the appropriate departments of the local government, at no charge,
the required building, electrical, plumbing and heating permits.
The Contractor shall give all notices required by, and comply with all applicable municipal and state
laws, ordinances and codes.
Liability Insurance
The Contractor shall carry liability insurance which shall save the City harmless and protect the public
and any person from injury sustained by the reason of the prosecution of the work or the handling or
storing of materials therefore, and said Contractor shall also carry insurance which shall meet the
requirements of the Iowa Worker's Compensation Law.
Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance
Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance
companies, evidencing that said insurance company or companies have issued liability insurance
policies, effective during the life of the contract, or for a period of at least ten (10) days following the
filing of written notice of cancellation, protecting the public and any person from injuries or damages
sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically
evidence the following forms of insurance protection:
a. Public liability insurance covering all operations performed by persons directly employed by the
Contractor.
b. Public liability insurance covering all operations performed by any subcontractor to whom a
portion of the work may have been assigned.
c. Public liability insurance covering all work upon the project performed by any independent
contractor working under the direction of either the principal contractor or a subcontractor.
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d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all
motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or
corporations.
e. The minimum protection shall be as follows:
Comprehensive General Liability
Insurance Bodily Injury (including wrongful death) $2,000,000.00 per person
Aggregate, Products and Completed Operations $2,000,000.00
Property Damage $2,000,000.00 per accident
Comp. Auto Bodily Injury $2,000,000.00 per person
Property Damage $2,000,000.00 per occurrence
The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the
amount of$2,000,000.00 liability for bodily injury (including wrongful death) and property damage. A
certificate or a policy, if requested, shall be filed with the Owner.
The City Of Waterloo is Tax Exempt.
All certificates and/or policies of insurance furnished by the Contractor to be filed with the City
Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall
be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or
expiration of the above insurance.
Removal of Debris, Cleaning, Etc.
The Contractor shall periodically, or as directed during the progress of the work, remove and legally
dispose of all surplus excavated material and debris, and keep the project area reasonably clean.
Upon completion of the work the Contractor shall remove all temporary construction facilities, debris
and unused materials provided for the work and put the whole site of the work in a neat and clean
condition.
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CITY OF WATERLOO
CULTURAL &ARTS COMMISSION
FY2018 PHELPS YOUTH PAVILION INDOOR PLAYSCAPE PROJECT
SPECIFICATIONS
The Contractor shall perform all work required and furnish all labor, materials, equipment, tools,
transportation and supplies necessary to complete the work at the Phelps Youth Pavilion, located at
225 Commercial Street, in accordance with International Building Code and any applicable code and
local ordinances
Should any misunderstanding arise as to the intent or meaning of the plans or specifications, the
decision of the City shall be final and conclusive.
SCOPE OF WORK:
Estimated cost should not exceed $75,000.00, which includes 1) a custom designed play area,
delivery and installed by representative from manufacturer. This is to be put in an indoor space, and
must fit within that space and reflect a maximum capacity of 90 people.
The Waterloo Center for the Arts is open to new designs and styles of play systems. We
encourage all vendors to submit up to 3 different designs. The play area shall require the following:
The play system shall include but not be limited to:
A custom configured, contained play structure that fits the height, width and length required to
efficiently use the space and capacity needs of the Phelps Youth Pavilion
Specifically the play system should:
• One (1) 2-12 year old custom soft contained play structure to fit approximately a 25' x 39'
footprint. See attached drawing/photo.
• Attached, free standing or wall-mount shoe storage for thirty (30) pair of shoes.
• All required signage pertaining to play area.
• All required safety surface for each play area.
• Delivery, installation by certified installer and written post installation inspection.
• Presentation binder/folder and 3D renderings to submit to selection committee
• Engineering submittals for all equipment, structures and surfacing
• Open visible site lines throughout the structure
• ave easy access entries and climbs for caregiver/support or maintenance staff
• Have an ADA accessible route.
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In addition the PlayScape structure should encourage active play, gross motor skills, balance
and cognitive development.
Structures and surfacing to comply with current:
1) CPSC Guidelines
2) ASTM Requirements
3) ADA Guidelines
4) IPEMA Certified
Existing Play Area Dimensions:
Current play area dimensions are 35' wide x 39' long with a ceiling height measuring 23'. Area
is divided by a pillar as seen in plans/photo.
Clean-Up:
Contractor responsible for all clean-up related to the safety surface installation. All refuse must
be removed for jobsite. City of Waterloo is responsible for play system clean-up.
Guarantee:
The Contractor shall guarantee all material and equipment furnished (play system and safety
surface) and installed by him (safety surface) for a period of one year after final acceptance by
the Cultural & Arts Commission. Should any defects arise as the result of defective materials
in the play system within the guarantee period, the Contractor shall supply replacement parts
at no cost to the City. Should any defects arise as the result of defective materials or
workmanship in the safety surface within the guarantee period, the Contractor shall replace
and repair at no cost to the City.
START DATE
Work must commence within 45 days of signed contract or time determined by Contractor and
Culture & Arts Commission.
COMPLETION DATE
All work shall be completed by April 1, 2018
ALL WORK TO MEET ALL CITY OF WATERLOO BUILDING CODES.
The City of Waterloo reserves the right to reject any and/or all bids.
The Contractor is responsible for obtaining permits and the performance of all work according to the
City of Waterloo Codes. Permits will be at no charge.
If you have any questions, please contact Angi Reid, Education Coordinator, at 291-4490.
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CITY OF WATERLOO, IOWA
WATERLOO CULTURAL & ARTS COMMISSION
BID FORM
For
FY2018 PHELPS YOUTH PAVILION INDOOR PLAYSCAPE PROJECT
BIDDER:
COMPANY NAME
ADDRESS:
PHONE: ( )
1. The undersigned, being a Corporation existing under the laws of the State of , a
Partnership consisting of the following partners:
having been familiarized with the existing conditions on the project area affecting the cost of the work,
and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo,
Iowa, and the Waterloo Culture & Arts, 225 Commercial Street, Waterloo, Iowa, hereby proposes to
furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and
services, including utility and transportation services required to complete the proposed FY2018
PHELPS YOUTH PAVILION INDOOR PLAYSCAPE PROJECT in accordance with the contract
documents and for the total price for work in place for the following amount:
dollars ($ )
2. In submitting this bid, the Bidder understands that the right is reserved by the City of Waterloo,
Iowa, to reject any or all bids. If written notice of acceptance of this Bid is mailed or delivered to the
undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is
withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and
furnish the required bond and certificate of insurance within ten (10) days after the agreement is
presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued.
3. Security in the sum of dollars ($ )
In the form of , is submitted herewith in accordance with
NOTICE TO BIDDERS.
4 Attached is a Non-Collusion Affidavit of Prime Contractor.
5. The Bidder is prepared to submit a financial and experience statement upon request.
6. The Prime Contractor and Subcontractor(s), which have performed an aggregate of$10,000.00 in
work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC,
within ten (10) days of notification that the bid submitted is lowest and acceptable.
7. The Bidder has received the following Addendum or Addenda:
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Addendum No. Date:
8. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked
"none" or "NA".
9. The bidder has attached all applicable forms.
10. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities
prior to the Award of Contract due to budgetary limitations.
CONTACT PERSON:
Please Print
PHONE:
SIGNED: DATE:
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BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal and
As Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal
sum
dollars
($ ) lawful money of the United States, for the payment of which sum will and truly be made,
we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these
presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying
bid dated the_day of 20 , for
NOW, THEREFORE,
a) If said Bid shall be rejected, or in the alternate,
b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and
shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing
labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement
created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of
damages sustained in the event that the Principal fails to execute the contract and provide the bond as
provided in the specifications or by law.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond
shall be in no way impaired or affected by any extension of the time within which the Owner may accept such
Bid or execute such contract; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of
them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be
signed by their proper officers this day of A.D. 20
(Seal)
Principal
By
(Title)
Witness
(Seal)
Surety
By
Witness Attorney-In-Fact
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NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of )
County of )
being first duly sworn, deposes and says that:
I. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of , the
Bidder that has submitted the attached Bid;
2. He is fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a
collusive or sham Bid in connection with the Contract for which the attached Bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with any
other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or,
to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to
secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage
against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
Signature Title
Subscribed and sworn to before me this
Day of 20_.
Signature Title
My commission expires
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COLLUSION AFFIDAVIT OF SUBCONTRACTOR
State of )
County of )
being first duly sworn, deposes and says that:
1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of ,
hereinafter referred to as the "Subcontractor";
2. He is fully informed respecting the preparation and contents of the subcontractor's proposal
submitted by the subcontractor to , contract
pertaining to the FY2017 HIGHLAND PARK PLAYGROUND PROJECT in Waterloo, Black Hawk
County, Iowa;
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal;
4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a
collusive or sham proposal in connection with such contract or to refrain from submitting a
proposal in connection with such contract, or has in any manner, directly or indirectly, sought by
unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in
said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in
said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful
agreement any advantage against the City of Waterloo, Iowa, or any person interested in the
proposed Contract;
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted
by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of
its agents, representatives, owners, employees, or parties in interest, including this affiant.
Signature Title
Subscribed and sworn to before me this
Day of 20_.
Signature Title
My commission expires
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EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
All contractors, subcontractors, vendors and suppliers of goods and services doing business with the
City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree
as follows:
1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate
against any employee or applicant for employment because of race, color, creed, sex, national
origin, economic status, age, mental or physical handicap, political opinions or affiliations. The
contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to
ensure that applicants are employed and that employees are treated during employment without
regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or
physical disability, political opinions or affiliations. Such actions shall include but not be limited to
the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship.
2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or
advertisements for employees, state that all qualified applicants will receive consideration for
employment without regard to race, creed, color, sex, national origin, religion, economic status,
age, mental or physical disabilities, political opinion or affiliations.
3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative
will send to each labor union or representative of workers which he/she has a collective bargaining
agreement or other contract or understanding, a notice advising said labor union or workers'
representative of the contractor's commitment under this section.
4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all
published rules, regulations, directives, and order of the City of Waterloo Affirmative Action
Program Contract Compliance Provisions.
5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file
compliance reports within such time and upon such forms as provided by the Affirmative Action
Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of
each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and
supplier will permit access to his/her employment books, records and accounts to the City's
Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this
contract and with rules and regulations of the City's Affirmative Action Program — Contract
Compliance Provisions relative to Resolution No. 24664.
6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract
or with any of such rules, regulations and orders, this contract may be canceled, terminated or
suspended in whole or in part and the contractor may be declared ineligible for further contracts in
accordance with procedures authorized by the City Council.
Page 32 of 101
NOTICE OF PUBLIC HEARING page I of I
7. The contractor, subcontractor, vendor and supplier of goods and services will include, or
incorporate by reference, the provisions of the non-discrimination clause in every contract,
subcontract or purchase order unless exempted by the rules, regulations or orders of the City's
Affirmative Action Program, and will provide in every subcontract, or purchase order that said
provisions will be binding upon each contractor, subcontractor, or supplier.
8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in
employment. Any person who applies for employment with our company will not be discriminated
against because of race, creed, color, sex, national origin, economic status, age, mental or
physical disabilities.
Signed:
Appropriate Official
Title
Date
Page 33 of 101
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Page 35 of 101
NOTICE OF PUBLIC HEARING page 1 of 1
CITY OF WATERLOO
Council Communication
Resolution rejecting all bids received for the purchase of one (1) four-wheel drive, compact pick-up truck, with
extended cab, for Code Enforcement, including the awarded bid to Pat McGrath Chevy of Cedar Rapids,
Iowa, in the amount of$26,517, and rescinding Resolution No. 2017-1018.
City Council Meeting: 1/16/2018
Prepared: 1/10/2018
REVIEWERS:
Department Reviewer Action Date
Public Works Department Even, LeAnn Approved 1/10/2018 - 1:31 PM
ATTACHMENTS:
Description Type
D Department Recommendation Backup Material
Resolution rejecting all bids received for the purchase of one (1) four-wheel
SUBJECT: drive, compact pick-up truck, with extended cab. for Code Enforcement,
including the awarded bid to Pat McGrath Chevy of Cedar Rapids, Iowa, in
the amount of$26,517, and rescinding Resolution No. 2017-1018.
Submitted by: Submitted By: Sandie Greco, Interim Public Works Director
Recommended Action: Rescind resolution awarding bid and reject all other bids.
Due to Pat McGrath Chevy of Cedar Rapids, Iowa notifying the City of
Waterloo that they bid the wrong style (club cab instead of a crew cab) of
Summary Statement: the Colorado pickup truck for Code Enforcement the City is rejecting Pat
McGrath's bid. The other bids are too costly for Code Enforcement's
budgeted amount.
Expenditure Required: None
Page 36 of 101
CITY OF WATERLOO , IOWA
PUBLIC WORKS DIVISION
625 Glenwood Street . Waterloo, IA 50703
Street: (319)291-4267 Fax(319)291-0264 Sanitation: (319)291-4455
• Central Garage: (319)291-4445 Fax(319)291-3825
• • Traffic Operations—(319)291-4440 Fax: (319)291-4094 Animal Control (319)291-4440#4
Sandie Greco—Interim Public Works Director
Mavor
QUENTIN
HART January 10, 2018
COUNCIL
MEMBERS
"""""""""' Due to Pat McGrath Chevy of Cedar Rapids, Iowa notifying the City of Waterloo
that they bid the wrong style (club cab instead of a crew cab) of the Colorado
MARGARET pickup truck for Code Enforcement the City is rejecting Pat McGrath's bid. The
KLEIN other bids are too costly for Code Enforcement's budgeted amount.
Ward 1
BRUCE Bid documents will be sent out for a lower cost truck with bid opening set for
JACOBS January 25th and date of hearing on January 29th.
Ward 2
PATRICK
MORRISSEY
Ward Vendor Location Bid
JEROME
Pat McGrath Chevy Cedar Rapids, $26,517.00
IA
AMOS,JR.
Ward Community Motors Cedar Falls, $29,576.79
Co. IA
CHRIS Jerry Roling Motors Waverly, IA $29,609.40
SHIWards R dell Chevrolet Waterloo, IA $30,644.60
Ward 5
SHARON
JUON
At-Large
STEVE
SCHMITT Sandie Greco
At-Large
Interim Public Works Director
625 Glenwood St.
Waterloo, Iowa 50703
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 37 of 101
CITY OF WATERLOO
Council Communication
Resolution approving preliminary specifications, bid document, form of contract, etc. and setting date of bid
opening as January 25, 2018 and date of public hearing as January 29, 2018, for the purchase of one (1) four-
wheel drive, compact, pick-up truck, with crew cab, for Code Enforcement.
City Council Meeting: 1/16/2018
Prepared: 1/10/2018
REVIEWERS:
Department Reviewer Action Date
Public Works Department Even, LeAnn Approved 1/10/2018 - 1:38 PM
Resolution approving preliminary specifications, bid document, form of
SUBJECT: contract, etc. and setting date of bid opening as January 25, 2018 and date
of public hearing as January 29. 2018, for the purchase of one(1)four-wheel
drive, compact, pick-up truck, with crew cab, for Code Enforcement.
Submitted by: Submitted By: Sandie Greco, Interim Public Works Director
Recommended Action: Set bid opening and public hearing date.
Summary Statement: This truck is a replacement for a truck that was involved in an accident.
Expenditure Required: $25,000
Source of Funds: Sanitation Funds 525-15-5125-1569
Page 38 of 101
CITY OF WATERLOO
Council Communication
Recommendation of Community Development Director for the appointment of Felicia Smith Nalls from the
Civil Service List to the position of Neighborhood Services Coordinator, effective January 17, 2018.
City Council Meeting: 1/16/2018
Prepared: 1/4/2018
REVIEWERS:
Department Reviewer Action Date
Community Development Jones, Rudy Rejected 1/10/2018 - 10:18 AM
Community Development Merfeld, Anita Approved 1/10/2018 - 10:24 AM
Community Development Jones, Rudy Approved 1/10/2018 - 10:29 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 10:40 AM
ATTACHMENTS:
Description Type
❑ Neighborhood Services Coordinator Cover Memo
Recommendation of Community Development Director for the appointment
SUBJECT: of Felicia Smith-Nalls from the Civil Service List to the position of
Neighborhood Services Coordinator, effective January 17, 2018.
Submitted by: Submitted By: Rudy D. Jones, Community Development Director
Recommended Action: approval
Our previous Neighborhood Services Coordinator had been out on medical
for two years and we hired a part-time person within the last 12 months in his
Summary Statement: absence. Upon not coming back to the position, we have just finished the
civil service process to fill the vacancy.
Expenditure Required: 50,000-60,000
Source of Funds: Neighborhood Services CDBG
A critical role in enhancing the image of Waterloo and strengthening our
Policy Issue: community, the role that the Neighborhood Services Coordinator plays in
connecting the citizens of our recognized neighborhoods with services,
programs and strategies that assist them in partnering with us.
Page 39 of 101
PERSONNEL REQUISITION FORM RECEIVED JUN 2 7 2017
Check as applicable: ❑ To start recruiting or civil service process and/or To fill a vacancy
F] Active Civil Service List Expires: 4
A proposed job description and questionnaire must accompany this form at time of submission to
Human Resources.
Position Title: Neighborhhod Services Coordiantor Department: Neighborhood Services
Reports To: Rudy D. Jones, CD Director Work Location: 620 Mulberry Street
Employment Status: Z Regular Full Time n Temporary Full Time from to
0 Regular Part Time ❑ Temporary Part Time from, to
F-1 Regular 7-Month Fj Intern/Co-op Student from to
Type of Position: Recommended Recruitment Sources:
Civil Service Position: ® Yes [_1 No F-1 Internal Posting Only
Bargaining Position: El Yes ❑ No Internal Posting and External Advertising
Bargaining Group:
Non-bargaining Position: F-1 Yes F-1 No
Complete the following if the requisition is to fill a vacancy:
F-1 New Position or Z Replacement Position for:Pen Goodman Neighborhood Services Coordiantor
(Specify name and title of former incumbent)
Date incumbent terminated employment: 5/31/17 Date of final payout: 6/9/17
Anticipated start date: ASAP No. of hours/week: 40 Work schedule: 8-5
Justification of need for position: Disability of previous coordinator
What are the likely consequences if the position is not filled? The progress we have been making in our
neighborhoods will be delayed and make development of our associations more difficult as we woill miss critical
opportunities.
APPROVALS
Annual salary requirements: 50-60K Hourly Rate: Benefits:
(Payroll taxes,pension,health ins.-assuming family)
Is position budgeted for this and future FYs? N Yes F No If no, how will position be funded?
Approved subject to the following conditions:
.. ........
J
-d ?
16
Submitting D(partmeVf1ead Date Mayor
-11-17
iv .
ChieFi lal Officer City Clerk/"ul' e
Date Resources Director Dat
Human Resources Committee ChairS'on Date
Created 8/7/2014 Page 40 of 101
CITY OF WATERL009 IOWA
HUMAN RESOURCES DEPARTMENT
715 Mulberry Street W iterloo,IA 50703 (319)291-4303 Fax(319)291-4569
•
• •
December 15,2017
TO: Honorable Mayor& City Council
We,the members of the Civil Service Comrr fission, certify the following list of applicants, who are
eligible based upon the examination prose s as set forth by the Civil Service Commission for
appointment to the position of Neighborhood Services Coordinator for the City of Waterloo, Iowa
Community Planning & Development Department — Community Development. Appointment(s)
shall be made from this list for the next year December 15,2017—December 14, 2018).
CER IFIED LIST
Fe .icia Smith
Ma lory Jensen
Prc cious Clark
Respectfully submitted,
Barry kinA. Ethel
*Loiealdwell Date
ington Date
CS LIST NEIGHBORHOOD SERVICES COORDINATOR 17
CITY WEBSITE:www.cityofwaterlooiowa.com
WE'RE WO RKING FOR YOU!
An Equal Opportuni /Affirmative Action Employer
Page 41 of 101
Submit resume by going to www.ciiyofwaterlooiowa.com, clicking on Job Opportunities, reviewing the
Neighborhood Services Coordinator description and following directions to submit cover letter and resume.
We not accept;waiyfaed, 4-4 or directiy ennailed resameg Deadline to submit resume is
a time and date to be determined.
CIVIL SERVICE NOTICE
CITY OF WATERLOO, IOWA
OPEN EXAMINATION.
NEIGHBORHOOD SERVICES.COORDINATOR
DEPARTMENT COMMUNITY PLANNING&DEVELOPMENT
SALARY $50,000-$60,000 annualized DOE
FLSA EXEMPT
CIVIL SERVICE INCLUDED
BARGAINING UNIT NON-BARGAINING
GENERAL STATEMENT OF DUTIES
Professional position responsible for a wide range of responsibilities related to the development, delivery, coordination and
review of services to City of Waterloo neighborhoods and neighborhood associations. The work is performed under the
general direction of the Community Development Director and Mayor but considerable leeway is granted for independent
judgement and initiative. No direct supervisory responsibilities.
EXAMPLES OF ESSENTIAL FUNCTIONS 3. Actively solicits areas of the City that don't have a
(Illustrative On formal neighborhood association; organizes and
These functions are considered essential for successful assists new neighborhood associations in
performance in this job classification. developing bylaws and works with them to
enhance and maintain participation by volunteers
1. Develops and chairs a Neighborhood Services and citizens living within the association's
Advisory Board comprised of representatives boundaries.
from organized neighborhoods, City departments,
community organizations and State and County 4. Act as ombudsman to receive and investigate
agencies that functions as an informal oversight disputes, concerns and problems within a specific
committee to assist in the coordination of a neighborhood; convenes and coordinates when
Citywide campaign for the development of necessary "action teams" comprised of City and
neighborhood associations and as a clearinghouse County staff and neighborhood and community
for ideas and information relevant to the representatives to ensure a quick and collaborative
development and growth of neighborhood response to significant identified neighborhood
associations. problems.
2. Acts as the City's liaison with the various 5. Coordinates and, if necessary, conducts training
formally organized associations by maintaining sessions and informational meetings with the
contact with them and increasing public associations on various topics including conflict
awareness of neighborhood efforts through resolution,diversity and leadership training.
focused public relations and marketing
campaigns; works to promote neighborhood 6. Develops and maintains a housing database on
events and neighborhood solutions to problems. demolition, tagged properties and vacant
properties.
Assists the organized neighborhood associations
in the development of comprehensive 7. Participates in Community Development
Neighborhood Action Plans establishing short- Department training and team meetings, staff
term and long-term goals and assists in mediation meetings and training and participates in
of disputes between the associations. development of positive team relationships.
Page 42 of 101
8. Compiles data, prepares reports, performs data 10.. Ability to maintain effective working
entry.and completes forms on personal computer relationships with other City employees,
using the applicable software including Microsoft supervisors, public officials, neighborhood
Word and Excel. associations and the public.
9. Works independently and with others with 11. Ability to function with independent judgment
minimum supervision. and skills to plan, organize and implement the
goals and objectives of the Community
10. Attends work regularly at the designated place Development Department.
and time.
12. Ability to work with people from a broad variety
11. Performs all work duties and activities in of social, economic, racial, ethnic, cultural and
accordance with City policies, procedures and educational backgrounds.
City, OSHA and Community, Planning &
Development safety rules and regulations. ACCEPTABLE EXPERIENCE&TRAE9NG
1. Bachelor's Degree from an accredited college or
12. Performs all other duties as assigned. university in business, public administration,
urban planning or closely related field with at
REQUIRED KNOWLEDGE&ABILITIES minimum two years experience in urban planning,
1. Thorough knowledge of the principles and public administration or closely related field,
practices of.planning, including basic techniques OR
of statistics and design. Any equivalent combination of education and
experience that provides the knowledge, skills
2. Knowledge of cartographic and drafting and abilities necessary to perform the essential
instruments and equipment. functions of the position.
3. Ability to conduct research and analyze complex 2. Prefer prior neighborhood planning experience.
financial and tax issues .as they impact
neighborhood association members. 3. Skilled in use of personal computer and
knowledge of related software applications
4. Ability to speak to community groups and including Microsoft Word, Excel and Outlook
neighborhood associations on complex issues with ability to enter and retrieve information on a
such as code enforcement, property taxes and computer, develop computer-generated reports
financial issues. and update records.
5. Ability to read, interpret and follow Federal 4. Strong written and .oral communication skills
regulations regarding government-subsidized with experience making presentations to large
programs. and small groups.
6. Ability to work independently with minimum 5. Iowa Driver's License and good driving record
supervision. based on City of .Waterloo driver performance
criteria. A candidate with any of the following
7. Ability to plan, assist and supervise the work of will not be considered for employment: loss of
neighborhood association members. and license for any reason during the period of
volunteers. candidacy for employment, if the candidate
remains without a valid, current license for the
8. Ability to communicate orally and in writing, position when the City issues an offer of
present facts and findings, give directions to and employment; loss of license, plea of guilty, plea
respond to questions from the public, coworkers of no contest or its equivalent or conviction for
and neighborhood association members tactfully OWI, reckless driving or other major moving
and in a clear, concise and easily understandable violation include habitual violator within the
manner. previous five years; four or more citations for
moving violations within the previous three-year
9. Ability to present materials and information in period, excluding speeding violations of 10 mph
good report form, complete forms.and perform or less over the posted speed.limit; three or more
required record keeping. citations for moving violations within the
Page 43 of 101
previous one-year period. After appointment to 2. Following a conditional offer of employment, the
the position, disciplinary action or continuing City of Waterloo reserves the right to require a
employment status may be reviewed for the physical examination, including a drug test, by a
following: four or more moving violations within physician of the City's choice to determine if an
the previous three years, three or more moving applicant is capable of performing the essential
violations within the previous one year or loss of functions of the position.
license or conviction for OWI,reckless driving or
other major moving violation including habitual 3. Must submit to and pass Civil Service
violator within the previous five years; two or examination procedures including an oral
more at-fault accidents within a three-year period interview.
while driving on City business; three or more at-
fault accidents within a three-year period. An WORK SCHEDULE
applicant's driving record will be reviewed prior Generally 8:00 a.m. to 5:00 p.m. Monday through Friday
to an offer of employment and at least annually with a one hour unpaid lunch. Must be available outside
after hire. these hours, including evenings and weekends for
meetings and neighborhood functions that require the
ESSENTIAL PHYSICAL ABILITIES attendance of the Neighborhood Services Coordinator
The following physical abilities are required with or
without accommodation. EXAMINATION INFORMATION
Qualified applicants who apply by the deadline date will
1. Sufficient speech and hearing that permits the be required to appear before an oral examination panel
employee to respond to questions from consisting of a minimum of three people who have
association members, coworkers, local expertise in the areas being tested. An individual must
businesses, public officials and government receive a minimum average score of sixty points out of
agency representatives in person or on the one hundred to achieve a passing score on the oral
telephone. examination. The top applicants,as ranked by their scores
on the oral examination will be the individuals placed on
2. Sufficient personal mobility that permits the the certified list. Applicants who qualify as outlined and
employee to operate a passenger vehicle, safely are full time regular employees of the City of Waterloo
move about a multi-level office, access reports, shall have one additional point per full year of
records and files, attend neighborhood association employment up to a maximum of five points added to their
meetings and functions and travel to training or final score. Honorably discharged men and women from
work sites. the military or naval forces of the United States who
qualify per provisions of Chapter 35 of the Code of Iowa
3. Sufficient vision that permits the employee to and who are citizens and residents of the United States
operate a personal computer, review documents, shall have five additional points added to their final score
records, files, government rules, regulations and upon submission of their DD214 or ten points added if
perform other administrative responsibilities. they were awarded a Purple Heart or have a service
connected disability.
MISCELLANEOUS
1. The City of Waterloo will conduct a background ORAL EXAMINATION DATE
investigation including employment, education Qualified applicants who apply by the deadline date will
and criminal history checks on any applicant be notified of the time,place and date of the examination,
being considered for this position.
A.A./E.E.O.
Minority,female&disabled individuals are
encouraged to apply.
NEIGHBORHOOD SERVICES COORDINATOR DESCRIPTION 17
September 2017
Page 44 of 101
PERSONNEL REQUISITION
Neighborhood Services Coordinator)
The following questions are provided as guidelines to assist you in developing your
rational for the position of Neighborhood Services Coordinator in the Community
Development Department. Depending upon your situation, some questions may or may
not apply. Please provide written responses to these questions as part of your preparation
for meeting with the Mayor.
(1) What are the key job responsibilities of this position? To serve as the main
link between recognized Neighborhood Associations, nonprofit agencies and
the like and city departments in facilitating communication and access to
technical support for projects, activities and community events that are
beneficial to healthy growth.
(2) Can the job responsibilities of this position be assigned to other employees
within the department? If no, why not? No, because other staff members are
carrying full loads and this is somewhat of a specialized position.
(3) How is the work of this position being accomplished now? The position was
vacant anticipating the return of previous NS Coordinator, but never was able
to come back to work. We therefore kept putting off hiring even a temp, but
due to necessity of projects and activities we hired a part-time staff person
since January 2017.
(4) Are the filled positions in your department currently being utilized to their
maximum potential? Yes and beyond capacity. Currently we have 2
vacancies, but interviewing candidates and hope to offer positions within 30
days.
(5) How would filling this position meet the needs of your department or the City
on either a short-term basis (if temporary position) or a long-term basis (if a
regular position)? Due to medical leave of prior staff, we have lost a lot of
ground and opportunities. Filling the position on a long term basis would
allow us to assist with major neighborhood initiatives, such as National Night
Out, neighborhood clean ups, technical assistance and overall communication
regarding of city services offered to its citizens.
(6) What cost savings or revenues, if any, would your department or the City
realize if this position is filled? There would be none of either.
(7) If you are paying overtime or comp time within your department to
accomplish this work now, how much overtime or comp time has been paid
out or earned that is directly attributable to this position and over what period
of time?No overtime will be incurred.
Page 45 of 101
(8) How has the work load or demands of your department changed in
comparison to your staffing levels over the past three fiscal years? Provide
statistics if possible. This position is unlike others in that it is a division and
staff of one that has technical support from the community development
department. But due the absence of the coordinator,the CD director and
secretary(both who are performing Contract Compliance duties as well)were
picking up some of the duties prior to hiring the part time person. With the
recent announcement of the City being awarded a lead remediation grant, the
work demands will go up due to the need to meet performance benchmarks.
This will also compel us to hire additional staff that was included in the grant
budget to meet expected benchmarks.
(9) If this position is not filled, what affect will it have on your department?
What work will not get done? What costs will you incur? Please be as
specific as possible.Not filling the position adds to the already extended
burden of existing staff and will push performance of the involvement of our
residents engaged in community embetterment back. I can't put a dollar
figure on what costs will incur, but know that there will be intangible
opportunities missed due to not having the leadership and guidance of the
Coordinator to spearhead dialogue and events.
(10) How do you cover the responsibilities for this position whenever the
incumbent is out on vacation? It will not be covered, unless done so by
Community Development staff.
(11) Is it possible that the City could outsource this position to an outside
agency? If so, what savings, if any,would the City realize as a result of this
change? Not to my knowledge, but I wouldn't consider doing it.
(12) How would you rank this position in terms of its contribution to City
business in comparison with other positions reporting to you? The position
is critical in maintaining and expanding the city's role in providing a liaison
with the community; primarily the neighborhood associations and non-
profits. Our other positions and services are concentrated on mostly
individual household needs, verses this position that focuses on and gives
attention to larger and more comprehensive initiatives and geographical
areas.
(13) How does this position impact the Goals and Objectives for the City adopted
by the City Council? The position is instrumental in supporting Goal#2 of
assisting the Community Policing strategy by providing a liaison with the
neighborhoods thatp lay a vital role in partnering with public safety officials
working towards maintaining safe communities and environments and Goal
#4 by working at continual enhancing of our community image by
providing a point person to facilitate events and activities that reflect the
Page 46 of 101
best that the community has to offer, while addressing any deficiencies that
may exist.
Note: Forward completed questionnaire to Human Resources
Department with original copy of Personnel Requisition form.
Page 47 of 101
CITY OF WATERLOO
Council Communication
Fireworks Display at National Cattle Congress for the Hairball Concert on January 20, 2018 from
approximately 9:15 p.m. to 11:15 p.m.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 1/10/2018 - 3:54 PM
SUBJECT: Fireworks Display at National Cattle Congress for the Hairball Concert on
January 20, 2018 from approximately 9:15 p.m. to 11:15 p.m.
Page 48 of 101
CITY OF WATERLOO
Council Communication
Motion approving Change Order No. 3 for a net deduction of$47,734.08 for the FY 2017 CIP Pipelining
Phase IIIA, Contract No 919, and authorize the Mayor and City Clerk to execute said document.
City Council Meeting: 1/16/2018
Prepared: 1/8/2018
REVIEWERS:
Department Reviewer Action Date
Waste Management Rath, Brian Approved 1/10/2018 - 10:07 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 11:05 AM
ATTACHMENTS:
Description Type
D Change Order No. CIP Pipelining Phase IIIA Contract Cover Memo
# 919
❑ Memo to Waterloo Mayor and City Council Cover Memo
Motion approving Change Order No. 3 for a net deduction of$47.734.08
SUBJECT: for the FY 2017 CIP Pipelining Phase IIIA. Contract No 919, and authorize
the Mayor and City Clerk to execute said document.
Submitted by: Submitted By: Steve Hoambrecker. Director, Waste Management Services
Recommended Action: Motion approving Change order No. 3 for net deduction of$47,734.08 for
the CIP Pipelining Phase IIIA Contract No. 919.
Summary Statement: Final Contract Cost of this project is $1,545,675.43.
Page 49 of 101
AECOMAECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo,Iowa 50703
www.aecom corn
January 4,2018
Mr. Steven Hoambrecker, PE
Waste Management Services
City of Waterloo
3505 Easton Avenue
Waterloo, Iowa 50702
Subject: FY 2017 CIP Pipelining Phase IIIA
Change Order No.3
City of Waterloo, Iowa
City Contract No.919
AECOM#60504645
Dear Mr. Hoambrecker:
The purpose of Change Order No. 3 is to reconcile the Project Quantities to the Final Quantities (see attached Change Order
No. 3 Tabulation). This is the final change order for this project.
AECOM has reviewed the work described in this change order. We recommend the City of Waterloo approve Change Order
No. 3 for the project deduction of-$47,734.08. After applying the Change Order No. 3 deduction, the Final Contract Cost is
$1,545,675.43. The Final Contract Cost is an increase of 5.46%over the Original Contract Cost of$1,465,634.00.
Yours sincerely,
Christopher G. Oelkers, P.E.
Enclosure: Change Order No. 3 Tabulation
P:160543369\600_Constructicn_Support\01-PH IIIA\670_Change-Orders\CO NO 3/20180104 Wat CIPP PH IIIA-Change Order No 3 LTR docx
Page 50 of 101
Change Order No.3
FY 2017 CIP Pipelining Phase IIIA
City of Waterloo AZ.
City Contract No.919
AECOM Project No:60543369
Thursday,January 04,2018
rl.`l AI CO!:1 Fr4C1 AUlU5ir7(.!if
NO DESCRIPTION UNIT UNIT PRICE CO Nal cO Na 21:enlr.cl r3u4nhly
Guonlu Cn41 FINAL QUANTITY A 1 v Co.[A4juat FINAL AMOUNT
1 a hw.h Diameter CIP V,Pn(,nmy LF $2350
�;r3u $ 347,63550 143001 4129 $ ,7031'. $ 337,83235
2 10 Inrh Diameter CIP V,pn Lining LF $2450 2,0130 $ 49,318:i'i 2,6434 6304 15,44480 $ 64,76330
3 '7.Inrn Oiameler DIP Ppe lmu+y LF $3150 7.+5670 5 80,70301: 2U7•;0 -0080 (15.]0000)$ 85,39400
3A Ii Inch Diameter CIP Pipe l LF $4000 3970 $ 19,CSr,: 3807 17 $ 131130 $ 19.13760
4 iB Inch Diameter CIP Pox Lining LF $5650 9550 $ 53,95750 1 216 7 2637 S 14,80005 $ 68,135655
5 21 Inch Diameter CIP Pipe I..nlny LF $7550 747 0 $ 56.396 '.I 7803 33 3 2,514 15 $ 58,912 65
6 '4,nch Diameter CIP Pipe Lining LF $10550 4380 $ 4G.i0c,,. 1232 -3148 S (33,211401 5 17.00760
6A 77 Inrh Diameter CIP 1',p.L,-',n0 LF $170 00 131 0 $ 22,270 UJ 131 0 00 $ $ 22,27000
7 36 Inrh Diameter CIP Pipe 1-g LF $220 5D 920 $ 10B,486 00 4950 30 $ 661 50 $ 109,147 50
B P4;o TnMv4,n9"8 LF $050 29,5660 $ '4741 29,2172 -3686 $ (10440 $ 14,80880
9 Pe Toev:l:ny'10" LF $050 4,0260
It 2,01300 1 5.7888 1,2608 $ 63040 S 2,64340
10 P.P.lebv,>mg-12' LF $050 5.1240 $ 2,562 00 4,2120 -9120 $ (458 00 $ 2,10600
10A P,pe TeR, mg-16' LF $050 79417 $ 3970 7974 34 $ 170 $ 39870
11 Rip.T..'.-ng-Is' LF $050 1.9100 $ 955 00 2.4374 5274 $ 263 70 $ 1,21870
12 P,p.Televislag-21" LF $075 12200 7-9 15 f.10 1,6518 3316 $ S 1,18370
13 Pye inb.,aing.24' LF $075 1,4120 $ 1C;9;- 7063 -7057 $ y $ 52873
,i
14 P,pn Televising-36" LF $0 75 --7840 $ 730 i.;' 9900 60 $ 4 SO s 74250
15 Pro.Cleaning-8' LF 1 $1 00 14,793 0 $ 14 793 0:1 14,8371 44 1 5 44 10 5 14,537 10
16 P.p.e Cleaning-10" LF $100 :0130 $
2013 0, 76454 6304 $ 63040 $ 2,64340
17 Pry. -02
.Cleaning-12" LF $1 00 2,562 0 $ 2,562 0:: 2,136 0 6 0 $ f4760J $ 2 136 b0
7A P4re Cleen,y 15" LF $1 00 3970 $ 39700 390 7 1 7 $ 1 70 8 398 90
113 P.P.Cleaning-113" LF $1 DO 955 0 $ 955''0 1 715' 2637 S 263 5 1,218 70
19 P,pe Cl-.ng 21LF $2 00 610 0 $ 908 3 298 3 $ 1 8161:;1
12:D_-.• 5,550 ?
20 V.pe C!o4n,ng.24 LF $2 00 7060 $ 1,412 C'1 706 3 03 -$ �- ---0 60 4 1,41260
21 nye ae.n,ny-38' LF $500 4920 $ 2,460 10 4950 $ 15 co $- 2.475 c,0
22 Typa C Root Removal-8"-10" LF $250 1,3080 $ 3,2;0[ 8,3102 C 022 $ 17,505 50 $ 2077`+50
23 lly.C Root Removal-12" LF $2 50 196 0 S 490 0'1 650 1 454 1 5... 1,135 25 i 1,62525
24 Tyr.C Root Removal-18"-24" LF $0 00 1700 $ 1,0201:1 2807 1107 S 66420 $ 1664 20
25 Typo C Root Removal-36" LF $1000 57 0 $ 570 CC 00 -570 i (570 D? 3
26 1.1-1 Reinstatement EA $7500 4200 $ 31,500 C' 3970 -230 (1,72500, $ 29,77500
27 3F 1 Lateral Grouting EA $245 00 406 0 $ 09,470':" 321 0 -85 0 $ r20 tl::^.' $ 7664500
00
2B Manhn'e Inspection EA $42 00 649 0 $ 27,258!Y, 839 0 -10 0 S 1..i 26,838
29Intnrral Cn-,Seal EA $31000 3870 $ 119,97011:1 3790 �0 $
Q.480 001$ 117
30 M4nhol.Bartel Joint Leak Repeu EA $49500 2560 $ 127,7440:1 2910 350 $ 1748506 S.. 145,269 b0
31 Mannn,n LiningEA $94500 2000 $ 196,56000 1730 -350 03,07S 00)g___. 163,48500
32 1:Iou1 Work EA $473 00 713 0 S 38 694 740 40S 11,892 C 1' 35„'02 00
33 Mnce'lan.ou4 Manhole Wank LS $30,24000 10 $ 30,2400 10 00 S $ 30,2A0110
33A M,scenenea,s Manhole Work-CO NO LS $18,79750 10 $ 16,7975:7 10 00 $ i 1679750
33BC,.r.."I.ct Inside Drap-0to6 VF EA $165400 10 $ 1650 : 10 00 $ 1,65000
34 1)'.. 36-MH 08-09-05-Wet Well LS $23,475 00 1 0 $ 23,475(! $
.___. ----_ --_--. __ 10 00 S 23,47500
35 T"'n• -Liner SBe Work LS 57.>a7-i,? 10 $ 25,905 0:. 1 0 i 00 $ $ 25,90500
_ ._ _....
38 1 :,,CIPP Work LS $17.31800 '^ 3 17.31e 1� 10 r0 S $ 17 900
Original Contract Change Order No.1 Total Change Order No.2 Change Order No.3 Total Final Contract Cost
.5 S 141,714.00 74 S 1,545,676.43
S 1,465,634.00 S 1,461,695.60 S 1,593,409.60 Chwk S 1 5e5 0 S 43
Change _ Change . Change
0.951. 8.72% 5.46"/.,
/IiEP' IiJ'n
C hr,stcpn.r.OeNell AECOM,llo;vo Cng,neo, Date
City Contract No 919 Date
P:180543369\B00_Construction_Suppart\01-PH ltA070_Chenge-OroeWCO NO 3vWe1 CIPP PH IIIA-CO NO 3 x[sx]CO 3
Page 51 of 101
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES DEPARTMENT
3505 Easton Ave. • Waterloo, IA 50702 • (319)291-4553
• • Steve Hoambrecker, Director
Januar 10
Y 2018
Memo to Waterloo Mayor and City Council:
RE: Resolutions approving Change Order#3 and final acceptance for FY17 CIPP
Project IIIA, city contract No. 919.
Background Discussion
CIPP III 3A is the 3rd lining project that has been completed as part of the corrective action plan
regarding the Consent Decree issued to the city in October 2015. This project lined a total of
22,847 feet or 4.33 miles of pipe ranging from 8"to 36".
There were 2 previous change orders, change order#1 (-$13,038.50) and change order#2
$141,714.00. The 3`d change is for (-$47,734.08). This change order similar to the first two is
adjustments to quantities for work performed. In total,these change orders increased the
project a total of$80,041.42, making the final amount $1,545,675.43.
AECOM has reviewed the project and is recommending finalization of the project and release of
the 5% retainage amounting to $77,283.77
Recommended Action
It is recommended that the city council support the associated resolutions to approve change
order#3 in the amount of(-$47, 734.08) and approve final acceptance of the completed project
which will release the 5% retainage in the amount of$77,283.77.
Page 52 of 101
CITY OF WATERLOO
Council Communication
Resolution approving Completion of Project and Recommendation of Acceptance of Work for work
performed by Municipal Pipe Tool Co. of Hudson, Iowa, in the amount of$1,545,675.43, for the FY 2017
CIP Pipelining Phase IIIA, Contract No. 919, and receive and file two (2)year maintenance bond.
City Council Meeting: 1/16/2018
Prepared: 1/8/2018
REVIEWERS:
Department Reviewer Action Date
Waste Management Rath, Brian Approved 1/10/2018 - 10:07 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 11:53 AM
ATTACHMENTS:
Description Type
D Final Review of Contract#919 Cover Memo
D Memo to Waterloo Mayor and City Council Cover Memo
Resolution approving Completion of Project and Recommendation of
Acceptance of Work for work performed by Municipal Pipe Tool Co. of
SUBJECT: Hudson. Iowa, in the amount of$1545,675.43, for the FY 2017 CIP
Pipelining Phase IIIA, Contract No. 919, and receive and file two (2)year
maintenance bond.
Submitted by: Submitted By: Steve Hoambrecker. Director. Waste Management Services
Page 53 of 101
ACOM/� Al 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo,Iowa 50703
www aecom com
January 4,2018
Mr. Steven Hoambrecker, PE
Waste Management Services
City of Waterloo
3505 Easton Avenue
Waterloo, Iowa 50702
Subject: FY 2017 CIP Pipelining Phase IIIA—Completion Statement
City of Waterloo,Iowa
City Contract No.919
AECOM#60543369
Dear Mr. Hoambrecker:
By this letter, we hereby state:
1 A final review of the above-referenced project was held, and the project is considered complete as of
December 22, 2017.
2. To the best of our knowledge and belief, based on observations of AECOM staff during construction, the
contractor, Municipal Pipe Tool Co., LLC, has performed the work in accordance with the plans,
specifications and contract documents in effect for the above-referenced project.
3 The total cost of the completed work is $1,545,675.43.
I hereby certify that this engineering document was prepared by me or
�OFE63lONunder my direct personal supervision and that I am a duly licensed
Professional Engineer under the laws of the state of Iowa.
:CHRISTOPHER 0.: }
W OELKERB
v 22053 nIt �_--
�� �� = 01/04/2018
CHRISTOPHER G. OELKERS, P.E. Date
License No. 22053
My license renewal date is December 31, 2019.
Pages or sheets covered by this seal:
All Paaes
P:\60543369\600_Construction_Support\01-PH IIIA\660_Pay Applicabons\PE No 7-Final Payment\20160104 Wat CIPP PH IIIA-Completion Statement docx
Page 54 of 101
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES DEPARTMENT
3505 Easton Ave. • Waterloo, IA 50702 • (319)291-4553
• • Steve Hoambrecker, Director
Januar 10
Y 2018
Memo to Waterloo Mayor and City Council:
RE: Resolutions approving Change Order#3 and final acceptance for FY17 CIPP
Project IIIA, city contract No. 919.
Background Discussion
CIPP III 3A is the 3rd lining project that has been completed as part of the corrective action plan
regarding the Consent Decree issued to the city in October 2015. This project lined a total of
22,847 feet or 4.33 miles of pipe ranging from 8"to 36".
There were 2 previous change orders, change order#1 (-$13,038.50) and change order#2
$141,714.00. The 3`d change is for (-$47,734.08). This change order similar to the first two is
adjustments to quantities for work performed. In total,these change orders increased the
project a total of$80,041.42, making the final amount $1,545,675.43.
AECOM has reviewed the project and is recommending finalization of the project and release of
the 5% retainage amounting to $77,283.77
Recommended Action
It is recommended that the city council support the associated resolutions to approve change
order#3 in the amount of(-$47, 734.08) and approve final acceptance of the completed project
which will release the 5% retainage in the amount of$77,283.77.
Page 55 of 101
CITY OF WATERLOO
Council Communication
Motion approving Change Order No. 2 for a net increase of$91,423.00 for the FY 2017 4th Street Bridge
Canopy Repairs, Contract No. 910, and authorize the Mayor and City Clerk to execute said document.
City Council Meeting: 1/16/2018
Prepared: 1/10/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Gentz, Dennis Approved 1/10/2018 - 10:18 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 10:32 AM
ATTACHMENTS:
Description Type
❑ Cont 910 Final Qty Summary Cover Memo
Motion approving Change Order No. 2 for a net increase of$91,423.00 for
SUBJECT: the FY 2017 4th Street Bridge Canopy Repairs, Contract No. 910, and
authorize the Mayor and City Clerk to execute said document.
Submitted by: Submitted By: Jeff Bales,Associate Engineer
This is the accumulated amount of adjustments from original to final
quantities that were determined necessary during the construction of the
Summary Statement: project, which results in an increase to the total project cost.
Page 56 of 101
f
t
t
CITY OF WATERLOO,IOWA
s
CHANGE or EXTRA WORK ORDER NO. 2
PROJECT: 411,Street Bridge Canopy Repairs, Ci r Contract# 91.0
Date Prepared: November 29, 2017 AMOUNT: $ 91423.00 Increase
TO: Minturn Inc, Contractor
You are hereby ordered to make the following changes from the plans and specifications or perforin
the following extra work on your contract elated 4/12/2017.
A, Description of change to be made or extra work to be dobe:
Adjust original construction quantities to actual construction quantities,
B. Reason for ordering change or extra work:
As-built quantities varied for some bid items.
C. Settlement for cost of work to be made as follows:
Compensation already made to contractor through original bid items.
See attached summary.
Total Net Increase $ 91,423.00
t
CITY OF WATERLOO
Pi
BY. Minturn Inc.
Mayor Date CONTRACTOR
BY: 1301? 7
ATTEST: Date
PRINTED NAME:
City Clerk Date
TITLE:
APPROVED:
City Engineer Date
i
r
Page 57 of 101 Y
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Page 58 of 101
CITY OF WATERLOO
Council Communication
Resolution approving Completion of Project and Recommendation of Acceptance of Work for work
performed by Minturn, Inc. of Brooklyn, Iowa, in the amount of$1,574,136.00 for the FY 2017 4th Street
Bridge Canopy Repairs, Contract No. 910, and receive and file two (2)year maintenance bond.
City Council Meeting: 1/16/2018
Prepared: 1/10/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Gentz, Dennis Approved 1/10/2018 - 10:16 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 11:12 AM
Resolution approving Completion of Project and Recommendation of
Acceptance of Work for work performed by Minturn. Inc. of Brooklyn.
SUBJECT: Iowa. in the amount of$1,574,136.00 for the FY 2017 4th Street Bridge
Canopy Repairs, Contract No. 910, and receive and file two (2)year
maintenance bond.
Submitted by: Submitted By: Eric Thorson, PE, City Engineer
Minturn, Inc. has completed the above referenced project in accordance
with the plans and specifications.
Summary Statement: Transmitted also to the Clerk's Office is the Maintenance Bond that
guarantees to remedy any defects in workmanship or materials that may
develop in said work within a period of two (2)years from the date of the
acceptance of the work under said contract.
Source of Funds: GO Bonds
BH Gaming Funds
Page 59 of 101
CITY OF WATERLOO
Council Communication
Motion approving Change Order No. 3 for a net increase of$53,502.32 for the FY 2016 Street
Reconstruction Program, Contract No. 898, and authorize the Mayor and City Clerk to execute said
document.
City Council Meeting: 1/16/2018
Prepared: 1/9/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Gentz, Dennis Approved 1/10/2018 - 10:16 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 10:33 AM
Motion approving Change Order No. 3 for a net increase of$53,502.32 for
SUBJECT: the FY 2016 Street Reconstruction Program, Contract No. 898, and
authorize the Mayor and City Clerk to execute said document.
Submitted by: Submitted By: Dennis Gentz, PE, Assistant City Engineer
This is the accumulated amount of adjustments from original to final
quantities that were determined necessary during the construction of the
Summary Statement: project, which results in an increase to the total project cost.
Source of Funds: Local Option Sales Tax, Sewer Fund, Waterloo Water Works
Page 60 of 101
CITY OF WATERLOO
Council Communication
Resolution approving Completion of Project and Recommendation of Acceptance of Work for work
performed by Aspro, Inc. of Waterloo, Iowa, in the amount of$6,458,741.49 for the FY 2016 Street
Reconstruction Program, Contract No. 898, and receive and file two (2)year maintenance bond.
City Council Meeting: 1/16/2018
Prepared: 1/9/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Gentz, Dennis Approved 1/10/2018 - 10:10 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 11:09 AM
Resolution approving Completion of Project and Recommendation of
Acceptance of Work for work performed by Aspro. Inc. of Waterloo. Iowa,
SUBJECT: in the amount of$6.458,741.49 for the FY 2016 Street Reconstruction
Program, Contract No. 898, and receive and file two (2)year maintenance
bond.
Submitted by: Submitted By: Eric Thorson, PE, City Engineer
Aspro, Inc. has completed the above referenced project in accordance with
the plans and specifications.
Summary Statement: Transmitted also to the Clerk's Office is the Maintenance Bond that
guarantees to remedy any defects in workmanship or materials that may
develop in said work within a period of two (2)years from the date of the
acceptance of the work under said contract.
Source of Funds: Local Option Sales Tax, Sewer Fund, Waterloo Water Works
Page 61 of 101
CITY OF WATERLOO
Council Communication
Resolution approving a Memorandum of Understanding between the Waterloo Community School District
and the City of Waterloo, Iowa, to purchase and provide salt/sand mixture for snow and ice control purposes,
and authorize the Mayor and City Clerk to execute said document.
City Council Meeting: 1/16/2018
Prepared: 1/9/2018
REVIEWERS:
Department Reviewer Action Date
Traffic Operations Even, LeAnn Approved 1/10/2018 - 10:49 AM
Resolution approving a Memorandum of Understanding between the
SUBJECT: Waterloo Community School District and the City of Waterloo, Iowa, to
purchase and provide salt/sand mixture for snow and ice control purposes,
and authorize the Mayor and City Clerk to execute said document.
Submitted by: Submitted By: Sandie Greco, Interim Public Works Director
Recommended Action: Approve Resolution
Marty Metcalf, Director of Operations Services with the Waterloo Schools
Summary Statement: approached me asking if we would be willing to provide salt and salt/sand
mix to ice and snow control. We discussed and he agreed with
the operations and salt/sand costs.
Expenditure Required: $80.00 per ton of salt loaded
$56.00 per ton of salt/sand loaded
Source of Funds: Revenue source for Street Department
Policy Issue: Strategy- 3.4- Identify and implement proven cost and resource saving
measures.
Background Information: This is the first agreement with the Waterloo Schools for purchasing salt and
salt/sand mixture loaded.
Page 62 of 101
CITY OF WATERLOO
Council Communication
Resolution approving Electric Distribution Extension Agreement between MidAmerican Energy and the City
of Waterloo, Iowa, for installation of a transformer for the South Pump Station along Mullan Avenue, in
conjunction with the US Highway 63 project from Jefferson Street to Franklin Street, and authorize the Mayor
and City Clerk to execute said document.
City Council Meeting: 1/16/2018
Prepared: 1/10/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Gentz, Dennis Approved 1/10/2018 - 10:50 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 12:17 PM
ATTACHMENTS:
Description Type
❑ Elec Distr Ext Agreement_MAE_Hwy 63 Cover Memo
Resolution approving Electric Distribution Extension Agreement between
MidAmerican Energy and the City of Waterloo, Iowa, for installation of a
SUBJECT: transformer for the South Pump Station along Mullan Avenue, in conjunction
with the US Highway 63 project from Jefferson Street to Franklin Street
and authorize the Mayor and City Clerk to execute said document.
Submitted by: Submitted By: Jeff Bales,Associate Engineer
Summary Statement:
Expenditure Required: $12,767.18
Source of Funds: GO Bonds for Hwy 63 project
Page 63 of 101
MidAmerican Energy Company
ELECTRIC DISTRIBUTION EXTENSION AGREEMENT
NON-REFUNDABLE CONTRIBUTION IN AID OF CONSTRUCTION
MidAmerican Energy Company,an Iowa Corporation,its successors and assigns,(Company),and
;City of Waterloo,325 Sycamore St, Waterloo,Ia 50704
its successors and assigns,(Applicant)agree as follows:
1. Company will extend its electric distribution system as required to make electric service available to the
following platted and described area:
80 W Mullan Ave,Waterloo, Ia-South Pump Station
2.
The Company shall:
a. Install,own,operate and maintain the electric distribution system and reserves the right to extend or alter the
system
in the future if necessary.
b. Furnish all necessary labor and materials required for the construction of such distribution system.
3. c. Schedule such installation with Applicant so as to provide timely service.
The Applicant shall:
a.Provide,without cost to the Company,such easements as are necessary for the construction,operation and
maintenance of the electric distribution system.
b.Provide easement areas: 1)cleared of all obstructions;2)within 4"of final grade over the route of the
distribution system;3)with streets finished to local specifications;and 4)with sewer and water installed.
c.Place visible stakes,including lot numbers,on all lot corners and easement lines.
d.Provide drawings showing the location of all present and future underground facilities.
e.Provide the concrete transformer pads,conduit systems,and other facilities where required by the Company's
tariffs and electric service manual(includes an inspection by a Company representative prior to pouring the pads
or covering the conduit system).
f.Locate all underground facilities such as storm sewers,sanitary sewers,septic lines and water lines that are not
located by members of a one-call locating system.
g. Indemnify,protect and hold harmless the Company from and against all liability,damage, loss,claims and
actions any nature whatsoever which arise out of damage to underground facilities resulting from the customer's
failure to correctly locate such facilities as required under this agreement.
h.Hold Company harmless for any loss,cost or damage caused by delays in construction of the distribution
system and services.
4.
Applicant agrees to pay$,12,767.18 as a contribution in aid of construction in accordance with
Company's tariff.The cash contribution in aid of construction shall be due when this Agreement is signed by
Applicant.If Applicant requires that the
installation be completed during the winter construction season,or when adverse working conditions impede
construction,Applicant shall pay an additional non-refundable sum of $ :4.84 per foot.The
Company reserves the right to determine when such winter construction season conditions exist.
5.
Within the area described above,Company will provide electric service to customers in accordance with
Company's tariffs and re requirements.
MIDAMERICAN ENERGY PAI APPLICANT
By Adam Streeter. _ By
Title Engineering Supervisor Title
WMIS# 2671605
Date Wanted
District North Date Signed
Page 64 of 101
CITY OF WATERLOO
Council Communication
Resolution approving documents, and adopt and levy the final schedule of assessments in conjunction with the
FY 2018 Sidewalk Repair Assessment Program- Zone 7, Contract No. 931.
City Council Meeting: 1/16/2018
Prepared: 1/9/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Gentz, Dennis Approved 1/10/2018 - 10:22 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 12:23 PM
Resolution approving documents, and adopt and levy the final schedule of
SUBJECT: assessments in conjunction with the FY 2018 Sidewalk Repair Assessment
Program- Zone 7. Contract No. 931.
Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer
Transmitted herewith are the final schedule of assessments, abandonment
schedule, final plats and breakdown of project costs for the F.Y. 2018
Sidewalk Repair Assessment Program— Zone 7, Contract No. 931, which is
Summary Statement: bounded by:
E. 4th Street— Walnut Street—Independence Avenue— East City Limits
— Cedar River— E. 4th Street
Page 65 of 101
CITY OF WATERLOO
Council Communication
Ordinance Establishing Grades in the City of Waterloo FY 2018 Sidewalk Repair Assessment Program—
Zone 7, Contract No. 931.
City Council Meeting: 1/16/2018
Prepared: 1/9/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Gentz, Dennis Approved 1/10/2018 - 10:22 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 10:45 AM
ATTACHMENTS:
Description Type
❑ Cont 931 SW Grade Ordinance Cover Memo
Motion to receive, file, consider, and pass for the first time an Ordinance
Establishing Grades in the City of Waterloo FY 2018 Sidewalk Repair
SUBJECT: Assessment Program—Zone 7, Contract No. 931.
Motion to suspend the rules.
Motion to receive, file, consider, and pass for the second and third times and
adopt said ordinance.
Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer
It is recommended these grades be adopted to comply with the State Code
Recommended Action: of Iowa so that the sidewalk assessment program can continue in a timely
manner.
This is being submitted for Council approval as advised by the bonding
Summary Statement: attorneys. As per Section 384.39 of the State Code of Iowa, official grades
shall be adopted for assessment purposes.
Page 66 of 101
ORDINANCE NO.
AN ORDINANCE ESTABLISHING GRADES FOR THE
F.Y. 2018 SIDEWALK INSPECTION AND REPAIR
PROGRAM—ZONE 7, CONTRACT NO. 931, IN THE
CITY OF WATERLOO, IOWA
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA:
SECTION 1. BASE OF LEVELS: Bench Marks. That the base of levels or bench marks
establishing the grades of all paved streets within the corporate limits of the City of Waterloo,
Iowa, shall be indicated by permanent points from U.S.G.S. monuments at the following locations:
USGS 1"Brass Plug Kimball(Center Headwall Culvert) &San Marnan(@ 200'East) 906.05
USGS Disk#38 1934 Hackett(500'NW along RR tracks) &Hackett(Post 46'SW or SW Rail) 849.85
USGS Disk#2 1933 4th W.(Set in post SW cor of bldg) &South 866.55
USGS Disk 18th(SW cor SW bridge) &18th(SW cor SW bridge) 847.08
USGS 635 Br.Cap 18th(NE cor bridge over Cedar) &18th(NE cor bridge over Cedar) 847.54
USGS#117 JSC 965 Ansborough(West ROW) &Shaulis(301'S.of Cl) 964.39
USGS Mon TT2 Wagner Rd.(80'N of Stoddard Mfg) &Wagner Rd(80'N of Stoddard Mfg) 861.10
USGS Mon Wagner Rd(NW cor bridge Sta.75+50) &Wagner Rd(NW cor bridge Sta.75+50) 868.08
USGS Conc.Mon Wagner Rd(NW cor bridge Sta.60+75) &Wagner Rd(NW cor bridge Sta.60+75) 869.55
USGS Mon 1610 Tammi Terrace(235'NW pi NW Lot) &San Marnan(NW pi NW Lot) 933.81
USGS#L-11 1933 Shaulis(36'North) &Section 9-89-13(46'E.E1/4 Cor) 861.35
USGS Brass Plug Nevada(End of flood wall) &Nevada(W.of National By-Prod) 849.74
All Bench Marks elevations are by mean sea level elevation.
Section 2. STREET GRADES. All grades established by this ordinance or that may be
established hereafter, shall be calculated from the bench marks established by Section One of
this Ordinance and shall be calculated on the Centerline of the streets on which they are
established.
Section 3. GUTTERLINE GRADE. The gutterline grade of all streets with curbs and
gutters shall be calculated at two percent (2%) slope below the Centerline grade, except in cases
where, by reason of the natural slope and elevation of the ground, approved methods of
construction, and benefits to abutting property, it is impractical to maintain under the existing
conditions, such as elevation below the Centerline grade.
Section 4. SIDEWALK GRADE. The grade of all permanent sidewalks shall, unless
some special grade be established by ordinance, conform to the established grade of that part of
the street upon which they are located and shall be elevated above such established gutterline
grade one foot (1'), except in cases where, by reasons of the natural slope and elevation of the
ground, approved methods of construction, and benefits to abutting property, it is impractical to
maintain under the existing conditions, such an elevation above the established gutterline grade.
Section 5. GRADES FOR STREETS. The grades for streets and sidewalks have been
calculated and shall be in one of three divisions as follows:
DIVISION I --IMPROVED STREETS
(Street grades with existing ordinance number.)
STREET FROM TO ORD# DATE VOL PAGE
E.5th St. Cedar River bridge Walnut St. 407 02/D5/1912 D 211
E.7th St. Sycamore St. Franklin St. 4139 11/29/1995 319 515
E.8th St. Water St. Franklin St. 407 02/05/1912 D 211
E.9th St. Water St. Courtland St. 407 02/05/1912 D 211
E.10th St. Water St. Franklin St. 407 02/05/1912 D 211
-1 -
Page 67 of 101
STREET FROM TO ORD.# DATE VOL PAGE
E.11th St. Water St. Franklin St. 407 02/05/1912 D 211
Archer Ave. State St. Colorado St. 4895 03/17/2008 2008 18111
Block St. Butler St. Lafayette St. 4139 11/29/1995 319 515
Butler Ave. Linden St. State St. 4139 11/29/1995 319 515
Butler Ave. State St. Colorado St. 4895 03/17/2008 2008 18111
Colorado St. Lafayette St. 152'north of Archer Ave. 2901 07/05/1977
Cottage Grove Ave. Nevada St. Colorado St. 4139 11/29/1995 319 515
Courtland St. 9th St. Elm St. 407 02/05/1912 D 211
Courtland St. Elm St. Rhey St. 4139 11/29/1995 319 515
Dearborn Ave. Nevada St. Adrian St. 4139 11/29/1995 319 515
Division St. Sycamore St. Lafayette St. 4139 11/29/1995 319 515
Elm St. ICRR Tracks Independence Ave. 1012 07/23/1923 2 92
Elm St. Franklin St. Independence Ave. 4139 11/29/1995 319 515
Fowler St. Franklin St. Elm St. 407 02/05/1912 D 211
Fowler St. Elm St. Nevada St/Polk St. 4139 11/29/1995 319 515
Franklin St. Oak Ave. E.6th St. 4388 10/10/1999 336 368
Franklin St. Oak Ave. Elm St. 407 02/05/1912 D 211
Franklin St. Elm St. Nevada St. 4139 11/29/1995 319 515
French St. Colorado St. 235'east of Adrian St. 3014 02/26/1979
Glendale St. Lafayette St. 600'south of Lafayette St. 4139 11/29/1995 319 515
Hogle St. Lake Ave. Dunham PI. 901 01/14/1918 1 650
Independence Ave. S.Barclay St. Idaho St. 4139 11/29/1995 319 515
Independence Ave. Idaho St. RR Tracks 4983 04/09/2013 2013 20987
Independence Ave. Toland Ave. Starr Dr. 4895 03/17/2008 2008 18111
Irving St. Independence Ave. Courtland St. 4195 04/24/1997 324 912
Lafayette St. Oak Ave. E.4th St. 4388 10/10/1999 336 370
Lafayette St. Oak Ave. Division St. 407 02/05/1912 D 211
Lafayette St. Division St. Fay St. 4139 11/29/1995 319 515
Lane St. Lafayette St. Independence Ave. 4895 03/17/2008 2008 18111
Linden Ave. Lafayette St. RR Tracks 4139 11/29/1995 319 515
Linden Ave. Glenwood Ave. 470'south 3193 02/22/1982
Linden Ave. Glenwood St. Sumner St. 2407 05/08/1967 4 311
Madison St. Nevada St. Colorado St. 4139 11/29/1995 319 515
Madison St. Colorado St. Arizona St. 1904 10/14/1952 3 299
Madison St. Arizona St. Idaho St. 4139 11/29/1995 319 515
Mobile St. Franklin St. Independence Ave. 4139 11/29/1995 319 515
Monroe St. Nevada St. Colorado St. 4139 11/29/1995 319 515
Monroe St. Colorado St. 579.8'east 3014 02/26/1979
Monroe St. Colorado St. 478.9'east of Arizona St. 3361 08/20/1984
Mulberry St. E.4th St. Vinton St. 4895 03/17/2008 2008 18111
Mulberry St. Vinton St. 430'east of Nevada St. 4139 11/29/1995 319 515
Nevada St. Lafayette St. Independence Ave. 4139 11/29/1995 319 515
Polk St. Nevada St. Idaho St. 4139 11/29/1995 319 515
Rath St. Vinton St. Court Ave. 4139 11/29/1995 3 190515
Rath St. Lake Ave. Dunham PI. 4895 03/17/2008 2008 18111
Rhey St. Lafayette St. Sta.17+00(dead end) 4139 11/29/1995 319 515
State St. Archer St. Mulberry St. 4895 03/17/2008 2008 18111
Sycamore St. 2nd Ave. Division St. 407 02/05/1912 D 211
Sycamore St. Division St. Vinton St. 4139 11/29/1995 319 515
Sycamore St. Vinton St. Dunham PI. 2393 03/14/1967 4 272
Vinton St. Rath St. Independence Ave. 4139 11/29/1995 319 515
Water St. 2nd St. 11th St. 407 02/05/1912 D 211
DIVISION II --IMPROVED STREETS
(Street grades established subject to Council approval.)
E.4"'Street—River to Mulberry Street
(100-300 Block) Centerline Elevation
Sta. 10+00.00—End of bridge approach/VPC 851.03
Sta. 10+75.00—VPI 848.48
Sta. 11+50.00—VPT 847.88
Sta. 12+00.00—VPI 848.13
-2-
Page 68 of 101
Sta. 12+65.00-VPI 847.70
Sta. 13+65.00-VPI 848.33
Sta. 13+87.38-VPC 848.54
Sta. 14+17.38-VPI/Centerline Sycamore Street 848.70
Sta. 14+47.38-VPT 848.49
Sta. 14+76.11 -VPI 848.13
Sta. 17+20.00-VPC 846.81
Sta. 17+40.00-VPI 846.77
Sta. 17+60.00-VPT 846.86
Sta. 17+68.78-VPC 846.94
Sta. 17+98.78-VPI/centerline Lafayette Street 846.93
Sta. 18+28.78-VPT 846.42
Sta. 18+36.11 -VPC 846.23
Sta. 18+61.11 -VPI 845.73
Sta. 18+86.11 -VPT 845.47
Sta.20+93.60-VPC 844.39
Sta.21+23.60-VPI 844.40
Sta.21+53.60-VPT 844.77
Sta.21+54.72 844.79
E.4th STREET-Mulberry Street to Franklin Street
(400 Block) Centerline Elevation
Sta. 1+99.70-centerline Mulberry Street 845.22
Sta.2+25.50-VPI 845.08
Sta.5+10.35-VPI 846.85
Sta.5+32.35-PTR Franklin Street 846.74
FRANKLIN STREET-E.6t'Street to Elm Street
(800-1400 Block) Centerline Elevation
Sta.262+11.1 -centerline E.6th Street
Sta.262+50.0-VPI 845.02
Sta.263+50.0-VPT 846.50
Sta.265+88.5-centerline E.Th Street
Sta.269+00.0-VPC 842.40
Sta.269+50.0-VPI 842.52
Sta.269+67.2-centerline E.8th Street
Sta.270+00.0-VPT 842.60
Sta.272+70.0-VPC 841.52
Sta.273+44.5-centerline E.9th Street
Sta.274+00.0-VPT 841.70
Sta.274+75.0-VPC 842.00
Sta.275+25.0-VPI 842.10
Sta.275+75.0-VPT 842.00
Sta.276+50.0-VPI 841.70
Sta.277+21.5-centerline E. 10th Street
Sta.277+75.0-VPI 841.60
Sta.281+02.9-centerline E. 11 th Street
Sta.282+50.0-VPI 839.70
Sta.283+02.3-centerline Lane Street
Sta.283+75.0-VPI 839.46
Sta.285+90.0-VPI 838.44
Sta.286+63.2-centerline Elm Street
LINDEN AVENUE-Lafayette Street to Independence Avenue
(500-700 Block) Centerline Elevation
Sta. 10+00.00 842.97
Sta. 11+75.00-VPI 841.85
Sta. 12+63.57-centerline Butler Avenue 841.22
Sta. 13+50.00-VPI 840.37
Sta. 16.23.84-VPI/centerline Archer Avenue 839.00
Sta. 19+07.00-VPI 840.45
Sta.20+47.00-VPI 840.10
Sta.21+00.00-VPI 839.56
Sta.23+20.70-VPI 840.81
Sta.24+14.90-VPI 840.88
Sta.26+94.00-VPI 842.83
Sta.27+62.14-VPI 842.84
Sta.31+00.00-VPI 845.10
Sta.33+64.53-south ROW of Independence Avenue 846.40
-3-
Page 69 of 101
DIVISION III-UNIMPROVED STREETS
(Unimproved streets with sidewalk grades established
subject to Council approval.)
ARIZONA STREET
(500 Block)
Elevations at back of sidewalk SIDEWALK ELEVATIONS
Station West Side East Side
Sta.0+00-centerline Madison Street n/a n/a
Sta.0+33.66 865.76 n/a
Sta.0+46.12 n/a 865.56
Sta. 1+60.76 869.23 n/a
Sta. 1+63.04 n/a 868.78
Sta. 1+74.66 869.31 n/a
Sta. 1+75.91 n/a 868.77
Sta.3+03.36 870.14 n/a
Sta.3+04.49 n/a 869.67
Sta.3+33.81-centerline Independence Avenue n/a n/a
COLORADO STREET
(400 Block)
Elevations at back of sidewalk SIDEWALK ELEVATIONS
Station West Side East Side
Sta.0+00.00-centerline Eighmey Street n/a n/a
Sta.0+26.90 841.74 n/a
Sta.0+67.06 841.66 n/a
Sta. 1+20.33 841.76 n/a
Sta. 1+77.89 841.95 n/a
Sta. 1+86.04 841.96 n/a
Sta.2+17.33 842.09 n/a
Sta.2+55.01 841.82 n/a
Sta.2+63.56 842.29 n/a
Sta.3+02.55 842.32 n/a
Sta.3+34.04 842.62 n/a
Sta.4+08.47 843.25 n/a
Sta.4+37.02-centerline Lafayette Street
COTTAGE GROVE AVENUE
(100 Block)
Elevations at back of sidewalk SIDEWALK ELEVATIONS
Station North Side South Side
Sta.0+00.00-centerline State Street n/a n/a
Sta.0+28.07 844.56 844.60
Sta. 1+30.37 844.63 n/a
Sta. 1+32.34 n/a 844.53
Sta. 1+79.26 n/a 844.82
Sta. 1+79.60 844.85 n/a
Sta.2+29.85 845.02 n/a
Sta.2+32.14 n/a 844.82
Sta.2+78.89 n/a 844.83
Sta.2+79.18 845.09 n/a
Sta.3+30.39 844.66 n/a
Sta.3+30.52 n/a 844.87
Sta.3+58.97-centerline Nevada Street
COURTLAND STREET
(100-300 Block)
Elevations at back of sidewalk SIDEWALK ELEVATIONS
Station North Side South Side
Sta.0+00.00-centerline Franklin Street
Sta.0+37.73 842.02 n/a
Sta.0+38.41 n/a 842.48
Sta.0+98.34 n/a 842.52
Sta. 1+15.19 842.92 n/a
Sta. 1+41.84 n/a 842.78
Sta. 1+43.57 843.20 n/a
Sta.2+01.33 n/a 843.09
Sta.2+01.70 843.41 n/a
Sta.2+62.00 843.91 n/a
-4-
Page 70 of 101
Sta.2+62.86 n/a 843.64
Sta.3+09.76 n/a 843.84
Sta.3+09.82 844.49 n/a
Sta.3+84.55 843.95 n/a
Sta.3+84.77 n/a 843.97
Sta.4+12.86-centerline Irving Street
Sta.4+42.17 844.27 n/a
Sta.4+42.72 n/a 844.19
Sta.5+11.33 845.18 n/a
Sta.5+12.32 n/a 844.83
Sta.5+98.28 845.31 n/a
Sta.5+99.34 n/a 844.98
Sta.6+50.01 n/a 845.14
Sta.6+50.70 845.37 n/a
Sta.7+45.58 n/a 845.11
Sta.7+45.70 845.23 n/a
Sta.7+75.49-centerline Lane Street
Sta.8+03.11 845.24 n/a
Sta.8+03.72 n/a 845.33
Sta.8+64.21 n/a 845.67
Sta.8+65.20 845.68 n/a
Sta.9+95.91 845.81 n/a
Sta.9+96.71 n/a 845.99
Sta. 11+07.02 845.65 n/a
Sta. 11+07.28 n/a 845.19
Sta. 11+35.73-centerline Elm Street
LINDEN AVENUE
(600-700 Block)
Elevations at back of sidewalk SIDEWALK ELEVATIONS
Station West Side East Side
Sta.0+28.49-centerline Fowler Street
Sta.0+57.24 n/a 842.96
Sta.0+57.68 843.18 n/a
Sta. 1+99.42 844.22 n/a
Sta. 1+99.52 n/a 844.18
Sta.3+82.57 845.74 n/a
Sta.3+83.10 n/a 845.65
Sta.4+27.22 n/a 846.25
Sta.4+27.86 846.91 n/a
Sta.4+83.81 845.95 n/a
Sta.4+84.13 n/a 846.50
Sta.6+57.83 846.42 n/a
Sta.6+59.26 n/a 846.76
Sta,6+64.44-north end of pavement
STATE STREET
(100-300 Block)
Elevations at back of sidewalk SIDEWALK ELEVATIONS
Station West Side East Side
Sta.0+09.23 n/a 843.60
Sta.0+11.02-north gutter line Lafayette Street
Sta.0+42.95 843.44 n/a
Sta. 1+31.41 844.41 n/a
Sta. 1+32.06 n/a 844.50
Sta. 1+92.00 844.38 n/a
Sta. 1+92.18 n/a 844.47
Sta.2+07.88 844.53 n/a
Sta.2+19.74 844.63 n/a
Sta.2+32.64 844.44 n/a
Sta.2+50.20 n/a 844.56
Sta.2+50.87 844.60 n/a
Sta.3+42.06 844.62 n/a
Sta.3+43.05 n/a 844.78
Sta.4+06.85 844.74 n/a
Sta.4+07.12 n/a 844.73
Sta.5+52.31 n/a 845.08
Sta.5+53.18 844.90 n/a
Sta.5+82.21-centerline Butler Avenue
Sta.6+09.68 845.19 n/a
Sta.6+09.86 n/a 844.96
Sta.7+10.63 n/a 845.56
Sta.7+10.95 845.14 n/a
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Page 71 of 101
Sta.7+65.74 845.28 n/a
Sta.7+67.02 n/a 845.31
Sta.9+12.24 845.52 n/a
Sta.9+12.42 n/a 845.48
Sta.9+41.30—centerline Archer Avenue
-6-
Page 72 of 101
CITY OF WATERLOO
Council Communication
Motion to receive the City of Waterloo Comprehensive Annual Financial Report for fiscal year ending June 30,
2017 and place on file.
City Council Meeting: 1/16/2018
Prepared: 1/9/2018
REVIEWERS:
Department Reviewer Action Date
Finance Even, LeAnn Approved 1/10/2018 - 12:21 PM
ATTACHMENTS:
Description Type
❑ FYE17 Audit Council Comm Cover Memo
Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer
Recommended Action: I recommend that the Comprehensive Annual Financial Report for the fiscal
year ended June 30, 2017 be placed on file.
Page 73 of 101
CITY OF WATERLOO , IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer
•
Mavor
QUENTIN
HART Council Communication
City Council Meeting: January 16, 2018
COUNCIL, Prepared: January 9, 2018
MEMBERS Dept. Head Signature: Michelle Weidner
...................
Number of Attachments: None
MARGARET
KLEIN
Ward 1
SUBJECT: Comprehensive Annual Financial Report for
BRUCE the Year Ended June 30, 2017
JACOBS
Ward z Submitted by: Michelle Weidner, Chief Financial Officer
PATRICK
MORRISSEY
Ward Recommended City Council Action: I recommend that the Comprehensive
Annual Financial Report for the Fiscal Year Ended June 30, 2017 be placed on
JEROME file.
AMOS,JR.
Ward Summary Statement: N/A
CHRIS
SHIMP Expenditure Required: None
Ward 5
Source of Funds: N/A
SHARON
JUON Policy Issue: None
At-Large
STEVE Alternative: N/A
SCHMITT
At-Large Background Information:
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 74 of 101
CITY OF WATERLOO
Council Communication
Design Review Board meeting minutes of July 5, 2017.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Planning&Zoning Schroeder, Aric Approved 1/10/2018 - 10:58 AM
Clerk Office Higby, Nancy Approved 1/10/2018 - 11:02 AM
ATTACHMENTS:
Description Type
D DRB 7/5/17 minutes Cover Memo
SUBJECT: Design Review Board meeting minutes of July 5, 2017.
Submitted by: Submitted By:
Page 75 of 101
MINUTES
HIGHWAY 218 DESIGN REVIEW BOARD
REGULAR MEETING-4:00 P.M. July 5, 2017
Frank Mollenhoff Conference Room-City Hall
Hannam called the regular meeting of the Highway 218 Design Review Board to order at 4:00 p.m. in the
Frank Mollenhoff Conference Room at City Hall.
I. Roll Call
The following members were present: Carty, Jordan-Burg, Ottesen, Jaacks, Hannam, and Weber.
Member(s) absent: None, Staff in attendance was Hyberger.
Il. Approval of the July 5, 2017 Agenda
It was moved by Jordan-Burg, seconded by Carty to approve the agenda as submitted. Motion carried
unanimously.
1. Approval of the minutes from the April 5, 2017.
It was moved by Weber, seconded by Jordan-Berg to approve the minutes from the April 5, 2017
meeting. Motion carried unanimously
IV. Decision Items
1. 2219 La Porte Road - David Hellman
Request to construct a 48' X 113.75' (5,460 SF) post frame building for the purposes of
establishing a kennel.
Hyberger gave the staff report.
Hannam asked the applicant when do they plan on starting construction for the new site
and how long will it take. David Hellman with Hilltop Kennels and his builder indicated
they will begin construction and install concrete prior to the beginning of winter.
Construction will take approximately seven months to complete.
Weber asked Hellman if any improvements have been made to the old house on the
property. Hellman indicated the roof has been replaced, the old garage has been removed,
and several interior improvements have been made to the property itself.
Jaacks had some questions regarding the two signs. Hellman responded by saying there
will be two signs. The pole sign will have LEDs on the bottom to display messages and will
face Highway 218. The monument sign will be illuminated and face La Porte Road.
It was moved by Jaacks and seconded by Jordan-Berg to approve the request to allow for the
construction of a 48'X 113.75' (5,460 SF)post frame building for the purposes of establishing
a kennel. Motion carried unanimously.
V. Discussion Items
Page 76 of 101
HIGHWAY 218 DESIGN REVIEW BOARD
July S, 2017
There were no discussion items.
VL Adjournment
With no further business to discuss, it was moved by Carty, and seconded by Weber to adjourn the
meeting. Motion carried unanimously and the meeting adjourned at 4:15 p.m.
Respectfully submitted,
'K7 Gr
Seth Hyberger,
Planner I
Waterloo.12006.1.DRBMin 7 5 17.doex
Page 77 of 101
CITY OF WATERLOO
Council Communication
Community Development Board meeting minutes December 12, 2017.
City Council Meeting: 1/16/2018
Prepared: 1/10/2018
REVIEWERS:
Department Reviewer Action Date
Community Development Jones, Rudy Approved 1/10/2018 - 10:19 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 10:31 AM
ATTACHMENTS:
Description Type
❑ Community Development Board Minutes December Cover Memo
2017
SUBJECT: Community Development Board meeting minutes December 12, 2017.
Submitted by: Submitted By: Rudy D. Jones, Community Development Director
Recommended Action: Approval.
Page 78 of 101
MINUTES
COMMUNITY DEVELOPMENT BOARD MEETING
December 12,2017
The regular meeting of the Community Development Board was held in the Community Development Conference
Room in Carnegie Annex at 620 Mulberry Street, Waterloo, Iowa at 4:00 p.m. on Tuesday, December 12, 2017.
Members present: Maxine Tisdale, Precious Clark, Robert Tyson, Jason Verbraken and John Chiles
Members absent: Lisa Munoz and Philip Nash
Also present; Anita Merfeld, Community Development Administrative Secretary; Angie Fordyce, Community
Development Coordinator; Maggie Howard-Heretakis,Project Specialist; Rudy D. Jones,Community Development
Director; Jon Martin and Matt Chesmore, Rehabilitation Specialists and Jerome Amos, City Council Liaison
A.APPROVAL OF THE AGENDA
Chairperson Robert Tyson asked for a motion to approve the agenda.
It was moved by Verbraken,and seconded by Clark to approve the Agenda. Motion carried.
B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON November 14,2017.
Chairperson Tyson requested additions or corrections to the minutes for the meeting on Tuesday,
November 14,2017. There were none.
It was moved by Chiles,and seconded by Verbraken to approve the minutes of the regular meeting on
November 14,2017 as presented. Motion carried.
C. OLD BUSINESS
1.Update on Staff
The hiring process has begun for two open positions- Neighborhood Services Coordinator and Rehabilitation
Assistant. A review and posting of the civil service list will let us proceed with offering these two positions to two
individuals who were interviewed previously.
3.Lead Grant Award
The rehabilitation specialists discussed some of the particulars of the lead grant budget and answered questions from
the board pertaining to the lead grant.
It was moved by Verbraken and seconded by Tisdale to approve the lead grant budget for the three year
period.A roll call vote was taken,all ayes.Motion carried.
D. NEW BUSINESS
1. Endorse Rehabilitation Contracts for November 2017.
It was moved by Verbraken and seconded by Chiles to endorse the rehabilitation contracts for November
2017. Motion carried.
2. Subordination request for Callen Culpepper-837 Logan Avenue
It was moved by Clark and seconded by Verbraken to deny the subordination request for Callen Culpepper at
837 Logan Avenue. A roll call vote was taken,all ayes. Motion carried.
3. Date set for 1" Subcommittee Recommendation Meeting
A date of 1/3/2018 at 9:00 a.m. has been set to view and make recommendations for the funding requests for
FY2019. The meeting will be held in the Community Development office.
4.1"Public Hearing to be held on January 9,2018
Community Development will hold their first public hearing at 5:00 pm on January 9,2018 in council chambers.
5.Neighborhood Services Report
Neighborhood Services Coordinator provided the board with a report and flyers for the events that were held in
November and December.
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Minutes
December 12, 2017
Page 2
E. DISCUSSION ITEMS
ADJOURN MEETING.
With no further business it was moved by Tisdale,and seconded by Chiles to adjourn the meeting.
Motion carried. The Chair declared the meeting adjourned.
Respe full\ subMitted�-
!vl zine Tisdale
Board Secretary
Page 80 of 101
CITY OF WATERLOO
Council Communication
Planning& Zoning meeting minutes of October 3 and November 14, 2017.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Planning&Zoning Schroeder, Aric Approved 1/10/2018 - 10:58 AM
Clerk Office Higby, Nancy Approved 1/10/2018 - 11:01 AM
ATTACHMENTS:
Description Type
D P&Z 10/3/17 minutes Cover Memo
❑ P&Z 11/14/17 minutes Cover Memo
SUBJECT: Planning& Zoning meeting minutes of October 3 and November 14, 2017.
Submitted by: Submitted By:
Page 81 of 101
MINUTES
CITY OF WATERLOO, IOWA
PLANNING, PROGRAMMING AND ZONING COMMISSION
REGULAR MEETING- 4:00 P.M. OCTOBER 3, 2017
The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order
by Holdiman at 4:03 p.m. in the Harold E. Getty Council Chambers at Waterloo City Hall.
Members present were: Buttgen, Donat, Flynn, Holdiman, Miehe and Wilber.
Members absent were: Castle, Hall and Tyson.
Others present: Aric Schroeder, Chris Western, Tim Andera, John Domoff and Seth Hyberger—Planning
Department, Eric Thorson—Engineering Department, Jerome Amos—Ward Four Councilperson, and five
citizens.
I.Approval of the Agenda
It was moved by Buttgen, seconded by Miehe to approve the agenda as submitted Motion carried
unanimously.
IL Approval of the Minutes from the Regular Meeting on September 12, 2017 Regular Meeting
Donat indicated that Buttgen's name was spelled wrong. Buttgen indicated that she asked a question that
was noted in the minutes as Flynn asking. Andera noted he would make the corrections.
It was moved by Miehe, seconded by Flynn to approve the minutes as amended. Motion carried
unanimously.
III. Financial Report: August 2017
Schroeder indicated that this was the financial report through the end of August, which would be 25
percent of the year and everything appears to be on track for this time of the year. Schroeder indicated
that revenue and expenses are on track.
IV.Oral Presentations
No Oral Presentations.
A. Hearings—Rezones/Site Plan Amendments
1. Request by Standard Distribution Company, Inc. for a site plan amendment to the "M-2,P"
Planned Industrial District to allow for the construction of a 200'x 250' (50,000 SF) industrial
building, located at 2802-2850 Livingston Lane,just southwest of the Waterloo Regional Airport.
It was moved by Donat and seconded by Buttgen to receive and place on file the statement of
verification at 4:06 p.m. Motion carried unanimously and Holdiman declared the hearing open.
Andera read the staff report, indicating staff was recommending approval of the request with the
condition that the final site plan meets all applicable city codes, including but not limited to,parking,
landscaping, drainage, etc., except as specifically altered by approval of the site plan amendment.
Donat questioned what a laydown yard is. Andera noted that it would be an outside storage yard for the
materials and products that Standard Distribution handles.
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October 3,2017
Wilber questioned if there will be any issues with extending water and sewer across the railroad tracks to
the south of the site. Andera indicated that there are talks going on with the railroad to cross their right-
of-way and sometimes it can take some time.
It was moved by Donat, seconded by Miehe to close the Public Hearing. Motion carried unanimously.
The public hearing was closed at 4:10 p.m.
Flynn noted that the Engineering Department had questions on whether or not the laydown area would be
paved or not. Schroeder noted that engineering indicated that the storage area would not need to be hard
surfaced, but any vehicular use areas would need to be properly hard surfaced, and the current site plan
does not show that and staff has requested an updated site plan that shows where the hard surfacing
would be.
It was moved by Miehe, seconded by Flynn to approve the site plan amendment request with the
condition that the final site plan meets all applicable city codes, including but not limited to,parking,
landscaping, drainage, etc., except as specifically altered by approval of the site plan amendment.
Motion carried unanimously.
B. Special Permits
1. Request by Zion Lutheran Church for a special permit for the construction of a 10'x 14' (140 SF)
shed with vertical steel siding, within an "R-1" One and Two Family Residence District, located
at 810 Kimball Avenue.
Domoff gave the staff report indicating that staff was recommending denial of the request for vertical
steel siding, but also indicated that staff was recommending approval of the request if a siding material
conducive to a residential use is utilized.
Donat questioned what the concern was about the materials that are being used. Domoff noted that staff
wants a siding material that fits the neighborhood and does not stick out.
Flynn questioned if the shed is already there. Dornoff indicated that the shed in the pictures is already
there. Flynn questioned how the shed was brought to the attention of staff. Domoff noted that a
complaint was received from a concerned neighborhood resident.
Wilber questioned if the vertical steel siding were horizontal, would it be acceptable. Schroeder
indicated no, it cannot be horizontal, however, the siding can be metal as long as it is similar to a siding
used on a residential structure.
Buttgen indicated that the pictures in the packet show vertical siding on the church and questioned if that
was metal siding, noting the shed's siding looks similar to the church. Schroeder noted that was wood
siding on the church.
Flynn questioned what options for siding the church could use on the shed. Schroeder noted they could
use vinyl, wood or horizontal aluminum.
Buttgen questioned if the party that had the complaint was present at the meeting. Domoff noted that the
applicant is present,but did not know if the party that filed the complaint was.
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Planning and Zoning Commission
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Miehe questioned if the applicant had alternatives for residential style siding for the shed. Dave
Hamilton, 1341 Holstein Place, indicated that if he has to remove the siding, he will have to try and sell it
back to the person that did the work and the shed is partially covered by the fence. Hamilton noted that
the siding matches the church and it is not very visible.
Wilber questioned what the estimate would be to replace the siding. Hamilton indicated that he did not
know the costs to remove, but would prefer to leave the shed as is. Hamilton indicated that he was
unaware that he needed to obtain a building permit for the shed and one of the members of the church
said it was acceptable to construct the shed. Wilber also questioned if Hamilton was aware of any
specific complaints. Hamilton indicated he was not.
Holdiman thought that the shed sticks out and does not blend in with the surrounding neighborhood.
Flynn felt that the shed did not look bad or detract, but it is also in a very visible place.
Buttgen did not like having the non-profit having to spend additional money and the steel matches the
church. Buttgen noted they could put wood siding on the structure, but they will need to maintain and
paint it.
Miehe noted that he would be making a motion for denial,but requested a roll call vote.
It was moved by Miehe, seconded by Buttgen to deny the special permit request. Motion failed 2-4, with
Buttgen, Flynn, Miehe and Wilber voting against.
C. Vacates
1. Request by the City of Waterloo to vacate former West 4"' Street right-of-way, located between
Cedar Street and Commercial Street.
Hyberger gave the staff report, noting that an easement would need to be retained over the area to be
vacated due to multiple utilities being located within the area in question.
Donat questioned if the area is vacated, what does the area then become. Schroeder noted that for the
current time it remains a parking lot. Schroeder noted that if the area were to be redeveloped, then some
of the utilities would need to be relocated.
Buttgen noted that she was concerned if the site is redeveloped at the loss of the parking lot, noting that
there is limited parking downtown and believes this should remain a parking lot.
It was moved by Buttgen, seconded by Flynn to approve the vacate request with the condition that an
easement is retained over the entire right-of-way area to be vacated Motion carried unanimously.
D. Zoning Ordinance Amendments
1. Request by the City of Waterloo for amendment to the Zoning Ordinance governing Salvage Yards.
Schroeder gave an overview, noting that staff is proposing to amend the guidelines of the zoning
ordinance pertaining to salvage yards, and incorporate elements of the Iowa Certified Auto Recyclers
Environmental (I-Care), which is a voluntary program. Schroeder noted that impound lots are now being
defined and new impound lots would need to go through a special permit process.
Buttgen indicated that in the initial e-mail was sent to the Commission, it was proposed to change the
minimum lot size for a salvage yard from five acres to four acres, however, in the second e-mail sent, it
will still remain at five acres. Schroeder indicated that was correct.
Sue Shalls, 2214 Regal Avenue, indicated she was the executive director of the Iowa Auto Recyclers and
author of the I-Care program. Shalls suggested multiple changes to the proposed ordinance, which
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Planning and Zoning Commission
October 3,2017
ranged from technician certification and containment of vessels of 55 gallons or larger. Shalls also
indicated that the 1,500 tire agreement is through the Certified Auto Recyclers (CAR)program at the
nation level, however, the Iowa rule allows for 3,500 tires and suggested that the wording keep it to the
current city code of no more than 500 exposed tires and up to 1,500 tires if they are racked, caged or
stored in a trailer, eliminating tire piles. Shalls also noted that salvage yards should be in compliance
with the Iowa Department of Natural Resources storm water general permit, as this is the most stringent
rule that salvage yards need to adhere to and would like this added to the ordinance revision.
Wilber questioned if there are any special considerations taken into account when a hybrid battery is
removed. Shalls wrote a guide on the recycling of hybrid vehicles and indicated there is not any specific
code on the recycling of hybrid batteries, as opposed to lead acid batteries.
Donat questioned with the proposed changes suggested by Shalls, does there need to be a period of time
where the public can comment on those changes. Schroeder noted that it would not have to go through
further comment process, but that decision is up to the Commission. Schroeder indicated that there is
also a public hearing process through the City Council to comment on the changes.
It was moved by Donat, seconded by Buttgen to approve the zoning ordinance amendment request.
Motion carried unanimously.
V. Discussion
Donat questioned why the next meeting in November is on the 14t". Schroeder indicated it was pushed
back a week due to Election Day on November 7th
VI. Adjournment
It was moved by Flynn, seconded by Miehe, to adjourn the meeting at 5:25 p.m. Motion carried
unanimously.
Respectfully submitted,
c;'�-" �;l
Tim Andera,
Planner II
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Page 85 of 101
MINUTES
CITY OF WATERLOO, IOWA
PLANNING, PROGRAMMING AND ZONING COMMISSION
REGULAR MEETING- 4:00 P.M. NOVEMBER 14, 2017
The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order
by Acting Chairperson Donat at 4:34 p.m. in the Harold E. Getty Council Chambers at Waterloo City
Hall.
Members present were: Buttgen, Castle, Donat, Tyson and Wilber.
Members absent were: Flynn, Hall, Holdiman and Miehe
Others present: Noel Anderson, Aric Schroeder, Chris Western, Tim Andera, John Dornoff and Seth
Hyberger—Planning Department, and approximately 20 citizens.
I.Approval of the Agenda
It was moved by Buttgen, seconded by Tyson to approve the agenda as submitted Motion carried
unanimously.
IL Approval of the Minutes from the Regular Meeting on October 3, 2017 Regular Meeting
It was moved by Tyson, seconded by Wilber to approve the minutes as amended. Motion carried
unanimously.
11I. Financial Report: September 2017
Anderson noted that the budget is currently at 25 percent of the year and both expenses and revenues are
at 27 percent and everything appears to be right on track for this time of the year.
IV.Oral Presentations
No Oral Presentations.
A. Hearings—Rezones/Site Plan Amendments
1. Request by Steven Hackbarth to rezone approximately 1.05 acres from "R-3" Multiple Residence
District to "C-1,C-Z" Conditional Zoning District for the purposes of establishing an antique store
and one apartment in a former church building, located at 801 Wellington Street.
It was moved by Castle and seconded by Buttgen to receive and place on file the statement of
verification at 4:38 p.m. Motion carried unanimously and Donat declared the hearing open.
Andera gave the staff report indicating that staff was recommending approval of the rezone request with
the conditions that 1) there be a solid six foot tall fence along the southeasterly property line of the
parking lot to screen it from the residential use located at 817 Wellington Street, 2) that the use be limited
to an antique shop with one apartment, 3) that there is no outside storage allowed on the premises, and 4)
that the sign regulations of the "C-1"Neighborhood Commercial District be required for the site.
Buttgen questioned if we are just rezoning the property at this time, noting she has a concern with the fire
issues. Andera noted that this is just a request for rezoning and not giving permission to start the remodel
process until fire and building code issues are resolved. Anderson noted that the remodel will be required
to meet all fire codes and building codes through the permit review process. Buttgen also noted that the
request is just approving an antique shop and one apartment and questioned what would keep them from
adding more apartments. Anderson indicated that the proposed conditional zoning would require that the
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Planning and Zoning Commission
November 14,2017
applicant come back before the Commission for another review to change previously approved
conditions, such as adding additional dwelling units.
Donat question if the request would need to come back before the Commission for a site plan
amendment. Andera noted that the rezoning request is approving the site plan and use of the property
and would not be coming back before the Commission, unless conditions are proposed to be changed.
Donat also questioned do the concerns from Fire and Building Inspections also need to be addressed in
this rezoning request. Andera noted that the permit process is an entirely separate review that is handled
by the Building Inspections Department and not a part of this rezoning request.
It was moved by Wilber, seconded by Tyson to close the Public Hearing. Motion carried unanimously.
The public hearing was closed at 4:47p.m.
Castle noted this is a large building and they are only proposing one apartment, what if they wanted to
add additional apartments, questioning if it would have to come back before the Commission. Anderson
indicated that it would have to come back before the Commission for review to change the use of the
property.
It was moved by Castle, seconded by Buttgen to approve the rezone request with the conditions that 1)
there be a solid six foot tall fence along the southeasterly property line of the parking lot to screen it
from the residential use located at 817 Wellington Street, 2) that the use be limited to an antique shop
with one apartment, 3) that there is no outside storage allowed on the premises, and 4) that the sign
regulations of the "C-1"Neighborhood Commercial District be required for the site. Motion carried
unanimously.
2. Request by L and BB, LLC for a site plan amendment to the "R-3,R-P"Planned Residence District to
allow for the construction of six single-family homes, located southeast of 2950 Southland Drive.
It was moved by Buttgen and seconded by Tyson to receive and place on file the statement of
verification at 4:51 p.m. Motion carried unanimously and Donat declared the hearing open.
Hyberger gave the staff report, noting that staff is recommending approval of the site plan amendment
with the condition that the final site plan meets all applicable city codes,regulations, etc., including, but
not limited to parking, landscaping, screening, drainage, etc. Hyberger also noted that he was contacted
by a neighborhood resident to hand out photographs from the last site plan amendment request on the
north side of Charm Drive, which were pictures of drainage and high water in the area.
Wilber questioned the areas that were depicted in the photographs that were handed out. Hyberger noted
that the pictures are on the north side of Charm Drive and towards the east near the existing drainage
way. Wilber noted the Tech Notes mentioned concerns from surrounding neighbors in the area with
drainage. Hyberger indicated that he received some calls from concerned neighbors and there is a
detention basin proposed for the new development and there are also existing drainage easements in
place.
Buttgen noted that the Tech Notes indicate that the 12" sanitary sewer is buried deep in Charm Drive and
there is a high water table in the area and questioned if that would be a problem. Hyberger noted that
Engineering wanted to bring it up at the Tech Review Committee meeting and there should not be any
problems, but there will be an increased cost to connect into the sewer.
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Planning and Zoning Commission
November 14,2017
Mary Ann Mumm, 4842 Fostoria Drive questioned how deep the proposed detention basin would be and
she had concerns that the proposed development will back up water onto her property. Mumu also
indicated that the average lot size of the surrounding area is approximately 17,000 square feet and the
proposed development has an average lot size of 12,654 square feet and questioned if the proposed
houses would be smaller.
Wendell Lupkes, VJ Engineering, 1501 Technology Parkway, Cedar Falls, noted that this area was
approved for residential development in 1975 and he indicated that he had an affidavit from 1989 from
the Iowa Department of Natural Resources (IDNR) that the grading for stage one and stage two
Southland Park was graded in accordance with the approved plan. Lupkes noted that the drainage
easement in place is a 50' wide and they will be increasing the easement width by 5', which will increase
capacity by 10 percent. Lupkes noted that the drainage basin is designed to hold water from a 100 year
storm and the water will be released at a slower rate. Lupkes indicated that the drainage way that goes to
Prescott's Creek will not get any worse from the proposed development and the existing drainage
conditions will still be the same.
Schroeder noted that it is the opinion of staff that the proposed lot sizes for the new development would
appear to be compatible, indicating this is a Planned Residence District and the original plan for this
particular area was for commercial uses and there was a site plan amendment in the recent past that
changed it from a commercial status to allow for two duplexes. Schroeder indicated that the lot sizes are
smaller but does not believe to be a drastic difference to existing lots in the area, noting the area is zoned
as "Planned" development that is intended to allow flexibility of the development.
Shawn Vroman, 2726 Heather Lane noted that his backyard abuts the proposed development and
indicated that there are usually one to two events a year where there is 3' to 4' of water behind his house
and the water sometimes gets close to his house. Vroman noted that Prescott's Creek runs westerly and
when it rains, Prescott's Creek backs up where it goes in the Black Hawk Creek, sending water behind
his house. Vroman is concerned on the amount of fill that will be brought in and he has never had water
in his basement. Vroman also indicated that the trees behind his property buffer it from Highway 63 and
if they are gone, he believes he will get more noise from the highway.
Lori Kammeyer, 2712 Heather Lane, indicated she has concerns with water problems due to filling the
property in question, which will cause the water to backup into her basement. Kammeyer noted that this
project is just going to cause the water to rise higher than it does now.
Jake Wittmayer, 4705 Twin Pines Drive, noted that the property currently acts as a bowl and when it
drains, it goes down past Heather Lane, Leslee Lane and Edgebrook Drive and it takes days for the water
to drain away. Wittmayer indicated that if this site is filled and new houses are put in, it will be removing
that bowl on the property in question that holds water and he is unsure where the water would go after
that if it is developed. Wittmayer also indicated development is taking place on the other side of
Prescott's Creek and he is concerned on where that water will go.
Vicki Reed, 4706 Leslee Lane, indicated she was also concerned if the property is filled and where the
water will go and believes putting houses there is not a good idea.
Castle questioned how much fill is going to be brought in. Lupkes noted that the fill would be level near
the street and towards the back of the properties, there would be 8' of fill. Lupkes noted that before this
area was developed, it was a flat cornfield and this subdivision was designed to work in this environment.
Lupkes indicated that the water that is coming back is coming from Prescott's Creek due to capacity
restrictions of a bridge that crosses over Highway 63.
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Planning and Zoning Commission
November 14,2017
Wilber questioned what type of research has been done since the late 1980s when the IDNR gave their
opinion. Lupkes indicated West 4th Street used to curve directly into West Shaulis Road where there was
a bridge located over the creek. Lupkes then indicated in 1994 West 4`h Street was rerouted and now has
a"T" intersection with West Shaulis Road and the bridge on West Shaulis Road over Prescott's Creek
was specifically undersized to hold flood waters back on the south side of the road. Lupkes indicated that
due to the new bridge, the hydraulic impact is now less on Prescott's Creek when the IDNR gave their
opinion in 1989.
Schroeder noted that the property in question is not in a floodplain but has elevations lower than the 100-
year floodplain to the north along the creek, and since it is not in the designated floodplain, the property
meets all requirements.
Kammayer indicated she has a hill in her backyard and if they fill in the property in question , water will
be pushed into her house.
Mike Meaney, Sulentic/Fischels Group, 3510 Kimball Avenue, noted that what is there now in terms of
drainage appears to be working and anything that is done in the future will not address the concerns these
residents have. Meaney noted that this is being engineered so that it will not negatively impact the
surrounding neighbors and the detention basin will keep water from running off the properties after they
are developed and will be held and released from a detention basin. Meaney indicated that the way the
land currently sits allows water to freely run directly into the drainage easement. Meaney noted that the
site is already approved for two duplexes and that can go directly to staff for review for a building permit.
Meaney noted the applicant owns land in the area and he is working to make sure it is developed right.
Some residents indicated that they were unaware that the lot is approved to be two duplexes and did not
get mailed notices. Schroeder indicated that it has been approved by the Planning and Zoning
Commission and the City Council within the two years, and that proper notice was mailed.
It was moved by Castle, seconded by Buttgen to close the Public Hearing. Motion carried
unanimously. The public hearing was closed at 5:32 p.m.
Tyson noted that he hears the neighborhood concerns, but also respects what staff has to say and it
appears there have been water problems out there for years. Tyson indicated before the meeting he was
in favor of the request, but at this time, he does not believe he can approve the request.
Buttgen knew some residents that used to live in this area and she is aware of the concerns the residents
have pertaining to water.
Castle noted that if the request is not approved for six houses, the applicant can still build two duplexes
on the property and the Commission is looking at quantities of lot, not whether they can building on the
parcel.
Anderson indicated that he assumes that the applicant will not start building until spring of next year and
mentioned that maybe the best thing to do is table the request for one month so that water flow and
further engineering can be examined in the area.
Wilber would like to see more information on where Prescott's Creek and Black Hawk Creek intersect,
such as topography.
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Planning and Zoning Commission
November 14,2017
Glenn Beckman, indicated that his family owns the land and they want to do the project right,however,
there is a lot of fill to bring in,but the entire ditch will not be filled and the existing drainage ditch will
still be there. Beckman indicated that he would like to get started on the project as soon as possible.
Lori Kammayer noted that when they were approved to build duplexes there they began to bring fill in
without proper approvals and stop work order was put on it.
It was moved by Buttgen, seconded by Wilber to table the site plan amendment request for one month.
Motion carried unanimously.
B. Special Permits
1. Request by Americans for Independent Living for a special permit for a veterans resource center
with transitional housing, within an"R-3" Multiple Family Residence District, located at 310
Upland Drive.
Western gave the staff report, indicating staff was recommending approval of the special permit request
with the condition that the final site plan meets all applicable city codes, regulations, etc., including,but
not limited to parking, landscaping, screening, drainage, etc., except as approved by the Board of
Adjustment.
Mark Johnson, 2319 Fairway Lane, indicated that he applauds the applicant for wanting to setup a facility
like this for veterans, as it is needed. Johnson noted as of recently neighborhood residents began to know
what the intended use of the building was, however, they did not receive any informational flyers,but
rather there was a sign in the front yard of the property indicating there was an open house for neighbors
to come and ask questions and get answers. Johnson indicated there are five wings to the building and
only one wing will be used for the veteran's program and the remainder of the building will be used for
the mental health and drug/alcohol rehab center. Johnson had concerns with putting families in the same
building where there will be mental health and drug/alcohol rehab services. Johnson noted that
Americans for Independent Living received a $100,000 grant from the government. Johnson noted that
the building has sat vacant for four years and there is thousands of dollars of asbestos abatement that
needs to be done and code issues need to be addressed. Johnson questioned what is going to be done to
protect the neighborhood and will the facility be locked or fenced due to there being inpatient mental
health and drug/alcohol rehab services going on there. Johnson noted that he is scared for the
neighborhood, scared for the people in the area and scared for the veterans that would be living there.
Wilber questioned if the Nobility Health Clinic would be serving only the veterans or would that be
available for other members of the public. Tim Combs, Americans for Independent Living works strictly
with veterans in Arizona where they are based out of and it would only be veterans here that would be
worked with.
Buttgen noted that in the handout 16 efficiencies would be created for single veterans and some larger
units for families and questioned if the remaining 80 percent of the building would be used for the mental
health and drug/alcohol rehab services. Combs indicated that only two or three wings would be utilized
for the medical aspect of the operations, which included telemedicine and Nobility Care, and patients
could either walk in the door or be referred there from the Veterans Affairs Clinic. Combs noted that the
drug/alcohol counseling requires that the patient agrees to be in the program and it is a short stay. Combs
then noted that the fifth wing would be used as a resource center for veterans to connect with the Amvets,
American Legions and Disabled American Veterans. The wing would also house games, televisions,
computer lab to assist with job searches and college applications, and a small library where they can do
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Planning and Zoning Commission
November 14,2017
some reading. Combs noted that talks are still ongoing with the behavioral health provider and no
agreement has been reached and they never received the $100,000 grant as they pulled it from the grant
process. Buttgen also questioned about safety for the veterans and their families. Combs noted that the
wing with the 16 living units and the wing for the resource center would be completely secured from the
other wings of the building that housed the medical services and the medical services would be staffed
with nurses 24 hours a day, seven days a week. Combs indicated that the medical patients will not be
those with major medical conditions or extreme drug/alcohol problems because he does not want to
jeopardize the veterans. Combs mentioned that if there was a female veteran with children, the best
option would probably be to house her at the house they own on East 9th Street. Buttgen questioned if
there is an asbestos problem in the building. Combs said the building was built in the late 1960s and the
asbestos was mainly around the boiler system and Care Initiatives had all of it removed before he
purchased the building and he has a document certifying the asbestos was properly removed.
Castle announced she would need to leave the meeting at 6:00 p.m., which would cause a loss of a
quorum. It was decided to take action on Items C 1 through E4 before returning to this item.
Castle left the meeting the meeting at 6:00 and the quorum was lost. Anderson indicated that since the
quorum was lost, no action can be taken on this item,but it appears there are still more people that want
to speak regarding the request.
Michael Lyons, 2124 Casper Avenue, noted that he was a veteran and he is appreciative of what Mr.
Combs is trying to do. Lyons noted that there still appear sto be a lot of unanswered questions regarding
the medical programs that would be provided at the facility and he is concerned at what will go into the
building. Lyons believed that more time is needed to review this item and believes the cart is ahead of
the horse before proper action can be taken.
Combs, indicated when more detail is available on the project another open house will be held for the
neighborhood.
Tyson indicated that he once lived in that neighborhood and veterans certainly need facilities like this,
but also said places are needed for mental health and substance abuse treatment,but questioned if this is
the right location for such uses.
Keith Smith, 2130 Casper Avenue, indicated that he has lived there for 30 years and they also own the
vacant lot behind their house that abuts the property in question. Smith noted that he would be more
supportive of the request if it was just for homeless veterans,but is concerned with having mental health
and drug/alcohol rehab services there, and questioned if those services should be in the middle of a
residential neighborhood. Smith understood that the applicant does not want violent individuals in the
mental health and rehab programs, but if it is a company running those services from Arizona, will he
have the say of who does and who does not go into the center for treatment. Smith stated that he never
saw anyone there in protective suits cleaning the asbestos out and questioned if it really has been done
and he would like to see the certificate that certifies the asbestos was removed.
There was no action taken on the item due to a lack of a quorum.
Items CI through E4 were discussed and acted on prior to the quorum being lost.
C. Plats
1. Request by the Deer Creek Development, LLC for the preliminary plat of Greenbelt Centre No. 8,
a nine lot commercial subdivision, located west of 3211 Titan Trail.
- 6 -
Page 91 of 101
Planning and Zoning Commission
November 14,2017
Anderson indicated that the only concerns brought up over this item was relating to sidewalk and those
questions will be addressed before it goes to the City Council.
Wilber questioned if MidAmerican's concern pertaining to street lights has been addressed. Anderson
indicated this will be resolved before it goes to the City Council.
It was moved by Buttgen, seconded by Tyson to approve the preliminary plat with the condition that
updated plat documents be submitted before it can proceed to City Council. Motion carried
unanimously.
2. Request by the Deer Creek Development, LLC for the final plat of Greenbelt Centre No. 8, a nine
lot commercial subdivision, located west of 3211 Titan Trail.
Discussed under Item C1.
It was moved by Buttgen, seconded by Tyson to approve the final plat with the condition that updated
plat documents be submitted before it can proceed to City Council. Motion carried unanimously.
D. Vacates
1. Request by Personified, Inc. to vacate approximately 12,880 square feet of Bluff Street right-of-
way, located adjacent to 326 West 17th Street.
Anderson indicated that there are no utilities in the right-of-way and there is no future city need for the
strip of land and recommended that it be vacated.
It was moved by Castle, seconded by Buttgen to approve the vacate request with the condition that the
scrivener's error in the legal description be corrected before it is sent to the City Council. Motion
carried unanimously.
E. Plans and Studies
1. Request by the City of Waterloo for an amendment to the San Marnan Urban Renewal and
Redevelopment Plan and TIF District to reduce the area included therein (Amendment No. 3).
Schroeder gave the staff report indicating staff is proposing to amend the San Marnan Urban Renewal
and Redevelopment Plan and TIF District by removing multiple areas from the existing TIF boundary
and then putting those areas back into the TIF boundary. Schroeder also noted that one additional area
that was not previously included in the TIF District will be added to correct a boundary error. Schroeder
indicated that the areas being removed and being put back in are undeveloped areas and a new 20 year
sunset will be established. Schroeder indicated that when removed from the existing TIF, any increment
will be released from the TIF, and once put back in, the current values will become the new frozen base
that is released to all taxing entities, including the City's general fund.
It was moved by Castle, seconded by Tyson to approve the urban renewal plan amendment Motion
carried unanimously.
2. Request by the City of Waterloo for an amendment to the San Marnan Urban Renewal and
Redevelopment Plan and TIF District to enlarge the area included therein (Amendment No. 4).
Discussed under Item El.
It was moved by Castle, seconded by Tyson to approve the urban renewal plan amendment. Motion
carried unanimously.
3. Request by the City of Waterloo for an amendment to the Northeast Industrial Area Urban
Renewal and Redevelopment Plan and TIF District to reduce the area included therein
(Amendment No. 3).
- 7 -
Page 92 of 101
Planning and Zoning Commission
November 14,2017
Schroeder gave the staff report indicating staff is proposing to amend the Northeast Industrial Area
Renewal and Redevelopment Plan and TIF District by removing multiple areas from the existing TIF
boundary, and then putting those areas back into the TIF boundary. Schroeder indicated that the areas
being removed and being put back in are undeveloped areas and a new 20 year sunset will be established.
Schroeder noted that when removed from the existing TIF, any increment will be released from the TIF,
and once put back in, the current values will become the new frozen based that is released to all taxing
entities, including the City's general fund.
It was moved by Castle, seconded by Tyson to approve the urban renewal plan amendmens. Motion
carried unanimously.
4. Request by the City of Waterloo for an amendment to the Northeast Industrial Area Urban
Renewal and Redevelopment Plan and TIF District to enlarge the area included therein
(Amendment No. 4).
Discussed under Item E3.
It was moved by Castle, seconded by Tyson to approve the urban renewal plan amendment. Motion
carried unanimously.
V. Adjournment
Donat adjourned the meeting at 6:16 p.m.
Resbectfully submitted,
C--;�-� 6�
Tim Andera,
Planner 11
- 8 -
Page 93 of 101
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Cultural&Arts Department on the notice of the conclusion of employment
for Benjamin Rendall, Digital Arts Manager, effective December 26, 2017 with recommendation of approval of
payout of$2,034.98 for unused benefits.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Dunn, Lance Approved 1/10/2018 - 10:35 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 10:41 AM
ATTACHMENTS:
Description Type
Communication from the Waterloo Cultural&Arts Department on the
SUBJECT: notice of the conclusion of employment for Benjamin Rendall. Digital Arts
Manager. effective December 26. 2017 with recommendation of approval of
payout of$2.034.98 for unused benefits.
Submitted by: Submitted By:
Page 94 of 101
CITY OF WATERLOO , IOWA
CITY HALL 715 MULBERRY STREET 50703
' Today's Date: 12/13/2017
Effective Date: 1212612017
Employment Date: 5/19/2014
To: City Council Members
Re: Notice of Severance
Department WATERLOO CULTURAL&ARTS DEPARTMENT
Job Title/Classification DIGITAL ARTS MANAGER
This is to report that the employment of BENJAMIN RENDALL
with the City of Waterloo has been severed by reason of: ❑ Retired
Disability Related ❑ No ❑ Yes
21 Resigned
❑ Termination
❑ Other
In accordance with City Policy,it is requested to allow payment which consists of the following:
Benef<ts Tota!Hours (x)Hourly Rate Total Payout
2018 Vacation-Accrued 79 $ 18.15 $ 1,433.85
2017 Vacation-Current 16.5 $ 18.15 $ 299.48
Usable Sick Leave 8 $ 18.15 (x)25% $ 36.30
Frozen Sick Leave 0 $ 18.15 (x)60% $ -
Personal Hours 14.62 $ 18.15 $ 265.35
Comp Hours
Other Pay
Tota!Payment $ 2,034.98
Comments:
�
Approved by 4 Date 17,
Human Resources r I Date 11
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward copy of approved form to Department and Human Resources Updated 6/28/11
Council Agenda Date: ❑ Accruals ❑Status 0-9
Page 95 of 101
CITY OF WATERLOO
Council Communication
Communication from the Waste Management Services Department on the notice of the conclusion of
employment for Evelyn Russell,Administrative Secretary, effective December 29, 2017, with recommendation
of approval of payout of$10, 807.23 for unused benefits.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Dunn, Lance Approved 1/10/2018 - 11:58 AM
Clerk Office Even, LeAnn Approved 1/10/2018 - 12:24 PM
ATTACHMENTS:
Description Type
Communication from the Waste Management Services Department on the
SUBJECT: notice of the conclusion of employment for Evelyn Russell.Administrative
Secretary, effective December 29, 2017, with recommendation of approval
of payout of S10, 807.23 for unused benefits.
Submitted by: Submitted By:
Page 96 of 101
CITY OF 11 ATERLOOi IOWA
CITY HALL 716 MULBERRY STREET 50703
Today's Dates December 20, 2017
Effective Date: December 29,2017
Employment Date: July 11, 1577
To CityCournul Members
Re- Notice of$evwax*
Department Waste Management Services
Job Title/Classification Administrative Secretary
This is to report that the employment of EveIn Russell
with the City of Waterloo has been savored by reason of: ® Retired
Disability Related ❑ No ❑Yes
❑ Resigned
❑ Termination
❑ Other {
i
1n accordancewith.City Policy,It is requested to allow payment which consists of the.foilowing:
>; err�silts Total Hours (z�14ourty,Rite totatPayotlt
Yacatltrh�ticer ed : 200 $ 22.7'1 $ 4,642,00
f/aaft1o11~Clfrient 184 S 4.178.64
s8bla Sick Leave.; (x)25°!° S -
FroxertSickleave ';:, W_% $ -
sottal fotxs 3 -
Cpinp 77me Pay 9.1 88 $ 22.71 $ 2,088.59
iltiscltestiied l etie $ `
t3t�ter i7ay $ -
roto Payrneat $ 1"07.23
Commerrts
Approved by Date
-- Date
Flut,lan Rttourses —777—
777777 .
Routing:
Original.to Human Resources by Department
.Human Resources w111 forward original to City C€ark.(Copy in Personnel File)
Clerks Office will,forward approved form to Department updated 7120110
DounclI Agenda Date: AS/400 StatuslAccruals Q 1-9
Page 97 of 101
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Police Department on the notice of the conclusion of employment for
David Boesen, Property Evidence Coordinator, effective December 31, 2017 with recommendation of
approval of payout of$3,476.53 for unused benefits.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Dunn, Lance Approved 1/10/2018 - 12:10 PM
Clerk Office Even, LeAnn Approved 1/10/2018 - 12:24 PM
ATTACHMENTS:
Description Type
Communication from the Waterloo Police Department on the notice of the
SUBJECT: conclusion of employment for David Boesen, Property Evidence
Coordinator. effective December 31, 2017 with recommendation of approval
of payout of$3,476.53 for unused.benefits.
Submitted by: Submitted By:
Page 98 of 101
CITY OF WATERLOO , IOWA
CITY HALL 715 MULBERRY STREET 50703
Today's Date: 1/3/2018
Effective Date: 12/31/2017
Employment Date: 4/24/2012
To: City Council Members
Re: Notice of Severance
Department POLICE
Job Title/Classification Property Evidence Coordinator
This is to report that the employment of David Boesen
with the City of Waterloo has been severed by reason of: ❑ Retired
Disability Related ❑A No ❑ Yes
❑ Resigned
❑ Termination
❑ Other
In accordance with City Policy, it is requested to allow payment which consists of the following:
Benefits 11 Total Hours j(x)Hourly Rate Total Payouf
Vacation-Accrued 80.00 $27.08 $ 2,166.40
Vacation-Current 0.00 $27.08 $ -
Usable Sick Leave 31.00 $27.08 (x)25% $ 209.87
Frozen Sick Leave 0.00 $27.08 (x)60% $0.00
Personal Hours 1 16.00 $27.08 1 $ 433.28
Sick Time Pay 0.00 $27.08 $ -
Unscheduled Leave 0.00 $27.08 $ -
Other Pay-Comp 24.63 $27.08 $ 666.98
Total Payment $ 3,476.53
Comments:
Approved by Date
Human Resources - Date_
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward approved form to Department
Council Agenda Date: ❑ AS1400 Status/Accruals ❑ 1.9
Page 99 of 101
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Police Department on the notice of the conclusion of employment for
Jeffrey Duggan, Police Officer, effective January 1, 2018 with recommendation of approval of payout of
$11,363.19 for unused benefits.
City Council Meeting: 1/16/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Dunn, Lance Approved 1/10/2018 - 12:00 PM
Clerk Office Even, LeAnn Approved 1/10/2018 - 12:24 PM
ATTACHMENTS:
Description Type
Jeffrey Duggan payout Cover Memo
Communication from the Waterloo Police Department on the notice of the
SUBJECT: conclusion of employment for Jeffrey Duggan, Police Officer. effective
January. 2018 with recommendation of approval of payout of$11.363.19
for unused benefits.
Submitted by: Submitted By:
Page 100 of 101
CITY OF WATERLOO , IOWA
CITY HALL 715 MULBERRY STREET 50703
Today's Date: 12/12/2017
Effective Date: 1/3/2018
Employment Date: 1/3/1990
To: City Council Members
Re: Notice of Severance
Department POLICE
Job Title/Classification Police Officer
This is to report that the employment of Jeffrey Duggan
with the City of Waterloo has been severed by reason of: Retired
Disability Related [A No ❑Yes
❑ Resigned
❑ Termination
❑ Other
In accordance with City Policy,it is requested to allow payment which consists of the following:
Benefits=1 Total Hours (x)Hourly Rate Total Payout
Vacation-Accrued 2.50 $34.46 $ 86.15
Vacation-Current 304.00 $34.46 $ 10,475.84
Usable Sick Leave 1 0.00 $34.46 (x)25% $ -
Frozen Sick Leave 0.00 $34.46 (x)—% $
Personal Hours 0.00 $34.46 $
Sick Time Pay 0.00 $34.46 $ -
Unscheduled Leave 23.00 $34.46 $ 792.58
Other Pay 0.25 $34.46 $ 8.62
Total Payment $ 11,363.19
Comments:
Approved by � � � Date
Human Resources. Date
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward approved form to Department
Council Agenda Date: ❑ AS/400 Status/Accruals ❑ 1-9
Page 101 of 101