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HomeMy WebLinkAboutMinutes- 1/03/2017January 3, 2017 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Tuesday, January 3, 2017. Mayor Quentin Hart in the Chair. Roll Call: Present: Morrissey, Lind, Amos, Schmitt, and Welper. Absent: Jacobs and Powers. Prayer or Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning and Development Director. 146911- Welper/Amos that the Agenda, as proposed, for the Regular Session on Tuesday, January 3, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Five. Motion carried. 146912- Welper/Amos that the Minutes, as proposed, for the Regular Session on Monday, December 19, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Five. Motion carried. Mayor Hart recognized Dustin Lindaman as the 2016 Team Member of the Year. ORAL PRESENTATIONS Mr. Morrissey questioned the timing for council input. Mayor Hart responded Oral Presentations would be the appropriate time for a council member to speak. David Dryer, 3145 W. 4th Street, questioned the schedule for public hearings regarding University Avenue construction, how council agenda items are chosen for discussion and action without consulting with consultation or input from citizens. Mayor Hart responded that Mr. Dryer has had the opportunity and continues to have the opportunity to let the council know what is in his heart and on his mind and encouraged Mr. Dryer and the community to continue to communicate with the at large council representatives to be assured they are listening to his voice. Eric Thorson, City Engineer, responded they have met with AECOM regarding the proposed construction on University Avenue and anticipate additional meetings in February and that the meetings will be well publicized beforehand. Mayor Hart stated starting with the new year he would like to give council members an opportunity to speak during oral comments to give presentations on their activities/meetings to let the public know what the members are working and having discussions on. 146913 - Welper/Amos that the above oral comments be received and placed on file. Voice vote -Ayes: Five. Motion carried. CONSENT AGENDA 146914 - Welper/Amos that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated January 3, 2017, in the amount of $4,643,749.73, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Page 2 Resolution adopted and upon approval by Mayor assigned No. 2017-01. 2. Resolution approving preliminary specifications, bid document, form of contract etc. and setting date of bid opening as January 12, 2017 and date of public hearing as January 17, 2017, for the purchase of two (2) pickup trucks, for the Building Inspections Department, and instruct City Clerk to publish said notice. Resolution adopted and upon approval by Mayor assigned No. 2017-02. 3. Resolution approving preliminary, specifications, bid document, form of contract etc. and setting date of bid opening as January 19, 2017 and date of public hearing as January 23, 2017 for the purchase of six (6) police patrol vehicles and instruct City Clerk to publish said notice.. Resolution adopted and upon approval by Mayor assigned No. 2017-03. 4. Resolution naming financial institution depositories for the City of Waterloo, Iowa and rescinding resolution 2016-002 in its entirety. Resolution adopted and upon approval by Mayor assigned No. 2017-04. b. Motion to approve the following: 1. a. b. c. a. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed P 0 Bush Midwest Counter Drug Training Center Highway Drug Investigations for Patrol Johnston, IA January 18- 20, 2017 $155.00 Steve Isenhower, ICT Acting Foreman and John Hyman, ICT Programmable Controllers using RSLOGIX Software Cedar Rapids, IA 01/30/2017 810.00 Matthew Chesmore Lead Inspector/Risk Assessor Recertification Training Des Moines, IA February 2- 3, 2017 $650.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday SingleSpeed Brewing Co., 325 Commercial Street C Liquor / Brew Pub / High Proof Brew Pub w/Outdoor Service New 12/31/2017 X 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Cheryl Banks Ferguson Cultural & Arts 12/31/2019 Re -Appointment Matt Rolinger Cultural & Arts 12/31/2019 Re -Appointment Tom Wickersham Cultural & Arts 12/31/2019 Re -Appointment Steve Carignan Cultural and Arts Commission 12/31/2019 New Appointment Roll call vote -Ayes: Four. Abstain: Mr. Welper for $80.00 in the bill payments. Motion carried. Page 3 RESOLUTIONS 146915 - Schmitt/Welper that "Resolution approving a Hotel/Motel grant application to the Waterloo Convention and Visitors Bureau in an amount of $12,000, to add two (2) scoreboards to the SportsPlex gymnasium, and authorize Mayor or City Clerk to sign all necessary documents", be adopted. Roll call vote -Ayes: Five. Motion carried. David Dryer, 3145 W. 4th Street, questioned the need for scoreboards at the SportsPlex and why grant monies couldn't be used somewhere else to the benefit of taxpayers. Paul Huting, Leisure Services Director responded that each court needs an additional scoreboard and the hotel/motel grant monies are being requested as the events at the SportsPlex generate tourism. Resolution adopted and upon approval by Mayor assigned No. 2017-05. 146916- Schmitt/Welper that "Resolution approving acceptance of Community Foundation of Northeast Iowa grant in the amount of $15,508.00 for Waterloo's Ash Tree Replacement Project and authorize Mayor to sign all necessary documents", be adopted. Roll call vote -Ayes: Five. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-06. 146917 - Schmitt/Welper that "Resolution approving a one month extension to the Memorandum of Agreement with Waterloo Community School District to extend technical and professional services in the operation of the Waterloo Educational Access Channel", be adopted. Roll call vote -Ayes: Five. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-07. 146918 - Morrissey/Amos that "Resolution approving amendment to the 2008 Traffic Code, Resolution No. 2004-746, Section 310 Prohibited Parking During Snow Removal; Priority I Streets by adding University Avenue from Hwy 63 to Midway Drive", be adopted. Roll call vote -Ayes: Five. Motion carried. David Dryer, 3145 W. 4th Street, questioned why this was being considering this is currently emergency, parking only. Sandie Greco, Superintendent of Traffic Operations & Parking Maintenance, responded the amendment is a formality to add this section of street to the priority streets list so that during snow removal it is a designated no parking street. Resolution adopted and upon approval by Mayor assigned No. 2017-08. 146919 - Morrissey/Amos that "Resolution approving the Amendment to Development Agreement with Avita Developments, LLC, and the City of Waterloo, to change the wording for how the incentives are awarded in the agreement, to allow for better ability for leasing of premises, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote -Ayes: Five. Motion carried. David Dryer, 3145 W. 4th Street, questioned why the city is hiring outside sources to write lease agreements. Noel Anderson, Community Planning and Development Director, responded that this resolution changes the how the Tax Increment Finance incentives in the agreement are awarded, with no additional cost to the city. Resolution adopted and upon approval by Mayor assigned No. 2017-09. Page 4 146920 - Morrissey/Amos that "Resolution approving an Agreement with Avita Developments, LLC, and City of Waterloo to reword how incentives are paid for project at 2413 West Ridgeway Avenue, and authorize Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote -Ayes: Five. Motion carried. David Dryer, 3145 W. 4th Street, questioned why the city is hiring outside sources to write lease agreements. Noel Anderson, Community Planning and Development Director, responded that this resolution changes the how the Tax Increment Finance incentives in the agreement are distributed, with no additional cost to the city. Resolution adopted and upon approval by Mayor assigned No. 2017-10. 146921 - Lind/Amos that "Resolution approving Amendment to Development Agreement and Minimum Assessment Agreement with N & 5 Property, LLC and City of Waterloo to add three (3) years, at 50% tax rebates, to the original agreement, and raise the value from $700,000 to $800,000, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote -Ayes: Five. Motion carried. David Dryer, 3145 W. 4th Street, asked the council to identify N & S Properties, LLC, why the incentives are being increased and why the city is hiring outside economic development firms when the city has economic development staff to develop these agreements. Mayor Hart stated there is a difference in tax relief with regards to population versus economic development. Mayor Hart explained the city is 25 million dollars ahead of where they were last year and that he has been invited, by the Governor, to the capital to report on the redevelopment and the recreation of the City of Waterloo. Noel Anderson reported that N & S Properties is the name of the LLC that will be franchising the Harold's Chicken on Franklin Street. Anderson responded the developer has invested money in finishing the building space, increasing the taxable value of the property from $700,000 to $800,000 allowing for the additional rebates. Noel Anderson continued the franchise will offer thirteen jobs, opening February 2, 2017. Mayor Hart explained the Harold's Chicken franchise is not only investing money in the community, but they will also be providing a requested and needed food service along with offering employment opportunities. Hart stated the area has been turned from blighted abandoned buildings into an opportunity for partnerships and development of the community. Dryer commented the city is putting economic development monies into construction of buildings and not employment and jobs. Mr. Lind commented that he was happy to see the number of jobs was reported and that this should be done on all development agreements. Lind requested information on the capital investment the company is making when these agreements are developed. Mayor Hart stated the investor is a Waterloo native and his goals are to develop blighted areas of the neighborhood he grew up in and bring opportunities to that area. Mayor Hart is hoping to use this development as a model for other blighted areas in the community. Mr. Schmitt questioned if this space was not part of the original agreement; if the business that left that space is seeing a decrease in incentives that may have been offered to them originally and if the council is setting precedence by increasing the incentives in this case. Noel Anderson reported as this portion of the building, one-third, was not a finished space during the construction of the space, the assessor agreed, when the space was finished, any increased value in the building would also allow for an increase in incentives to the developer of that space. Mr. Schmitt questioned other strip malls of this type being developed and additional incentives being offered. Page 5 Noel Anderson responded if those building were built with unfinished space and additional taxable value was added by finishing the space when developed, then other incentives might be offered, but that there weren't many buildings being constructed with unfinished space. Mr. Lind commented again that he would like to see indications as to the number of quality jobs created and maintained through economic development. Forest Dillavou, 1725 Huntington Road, questioned if the three years at 50% is on the total $800,000 or just in the $100,000 increase in value. Noel Anderson responded the rebate would be on the $800,000. Mr. Lind questioned how far along is the city into the original agreement. Noel Anderson responded he would research and provide those numbers to Mr. Lind. Resolution adopted and upon approval by Mayor assigned No. 2017-11. 146922 - Lind/Amos that "Resolution approving the FY 2017, (first two quarters), Economic Development Grant to Greater Cedar Valley Alliance, for work towards economic development, in the amount of $24,250, and authorize the Mayor and City Clerk to execute all necessary documents", be adopted. Roll call vote -Ayes: Five. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-12. ORDINANCES 146923 - Amos/Welper that "an Ordinance amending the 2008 Traffic Code by adding Subsection (130a), Iowa Hwy 21, (Hawkeye Road), at Shaulis Road, A Full Actuated Push Button Pedestrian Signal, to Section 540, Obedience to Official Traffic Control Devices", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Five. Motion carried. OTHER COUNCIL BUSINESS 146924 - Lind/Amos that motion to approve change order for adding, Americans With Disabilities Act, (ADA) push buttons to Iowa Hwy 21-Shaulis Road Intersection Signals, in the amount of $1,017.50 or 50% of the total cost. TSF -21-6(8)--92-07 Traffic Signals at Iowa Hwy 21-Shaulis Rd. - Waterloo, be received, placed on file and approved. Voice vote -Ayes: Five. Motion carried. ADJOURNMENT 146925 - Morrissey/Welper that the Council adjourn at 6:10 p.m. Voice vote -Ayes: Five. Motion carried. Le Depu M. Eve City Clerk