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Date: July 14a', 2016
Subject: City of Waterloo, IA
Flint Hills Resources, LP (FHR) is pleased to submit the following bid for your bituminous requirements for the
2016 paving season. Please note that FHR will bill and invoice by the ton. Per gallon pricing is included for
comparison only.
Product
Gallon Per Ton Factor
Per Ton Invoicing
Per gallon comparison
HFMS-2S
239
S3 7V. so
.11/. 51136
CRS -2P
236
$4L3.rV
1/.7941
CSS -1H D50
237
.4 ZSv. 7S
.$ /. 07+'
HFE-300
243
j'sbj
I Z. 3/6
In regards to Section C in Specifications, FHR will not provide a stand alone storage unit.
Testing for asphaltic product characteristics will be conducted to confirm the product listed on the BOL meets
the specification criteria of the Iowa Department of Transportation based on sampling and testing in
accordance with the FHR Agency Quality Control Plan on file with such agency at the time of shipment.
Acceptance of, or purchase from, a Sales Agreement corresponding to this quote letter will be construed as
acceptance of this testing process and/or any other FHR change, modification or deletion contained herein.
FHR agrees to be bound only by the terms in this quote letter and attached sales terms. No other terms (explicit
or implied) will apply, including those in any bid documentation distributed by the Agency / customer unless
agreed to, in writing, by FHR.
Randy Holladay
Flint Hills Resources, LP.
City of Waterloo
Public Works Division
SPECIFICATIONS AND BID PROPOSAL
ASPHALT EMULSIONS
CITY OF WATERLOO, IOWA
PUBLIC
WORKS
PREAMBLE:
The undersigned being a corporation/limited partnership existing under the laws of the
State of Iowa; a partnership consisting of the following partners: F1;41- lis Lungs, ,
or an individual doing business as , being familiar with
the specifications affecting the cost of this commodity, hereby offers to furnish said
commodity in accordance with the conditions and specifications provided herein.
SUBMISSION OF BIDS AND OPENING:
Sealed bid proposals will be received by the City of Waterloo City Clerk's Office, 715
Mulberry Street, Waterloo, Iowa 50703, until 12:00 noon, local time, on Thursday, the
14th day of July 2016. Any bid submitted after the specified time shall be rejected. Bids
will be publicly opened and read aloud at the bid opening in the First Floor Conference
Room, City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 at 1:OOpm, July 14, 2016.
SPECIFICATIONS:
The City of Waterloo is seeking competitive price quotes on emulsified asphalt to be used
in our recycled asphalt paving program. This program consists of cold, in-place mixing of
liquid emulsified asphalt with crushed hot mix product. The in-place mixture is then
blade -spread and compacted in place.
The bidder guarantees to provide product complying with the Specifications set forth
under the conditions outlined in Section 4140 of the Iowa Department of Transportation
Standard Specifications for Highway and Bridge Construction, Series 2009, ASTMD-977, or
AASHTO M-140, as related.
A. Product Estimated Quantity
a. HFMS 2S (for Oiling) 5,000 Gallon
b. CRS -2P (for seal coating) 50,000 Gallon
c. CSS -1 Dilute / 3:1 (for fog sealing) 15,000 Gallon
d. HFE-300 (for making oil dirt) 5,000 Gallon
7 tt lb
7. r7
B. Measurement Ons Lft
The net quantity in ga4lettswill be determined from delivery tickets supplied
with each individual truck load. Each truck load shall be delivered with a
producer's scale ticket showing gross, tare and net weights converted to net
,vs„alleFts The Contracting Authority reserves the right to re -weigh any or all
trucks at the expense of the contracting authority to verify amounts. Net
weights within 0.5% shall remain unadjusted. If the net weight varies more
than 0.5%, the destination weight will be used.
C. Delivery
The quoted price shall include delivery to the City of Waterloo storage facility
located at 2200 Commercial Street, Waterloo, Iowa. The City reserves the right
to off-load directly from the delivery vehicle onto our distributor or into the
City's storage tank at this location, or request placement of tanker from which
to make distribution. T
Ste. t,ovs.r 10-4"-r
-Rlf 1.• 1G
Individual loads may be directed to the actual work site with the corporate
limits of Waterloo for off-loading at that location. A total off-loading allowance
of not to exceed four (4) hours from the requested delivery time shall be
allowed. Any trucking or demurrage for this four-hour, off-loading time shall
be included in the unit price for the products. Delivery shall be made by
standard semi -tractor tanker Toad. Deliveries will normally be requested
between 7:OOam and 3:OOpm, Monday through Friday. Delivery time upon
receipt of a call for delivery shall not exceed 72 hours.
D. Calls for Delivery
Calls for delivery shall be made by the City of Waterloo Street Department
during normal business hours, Monday through Friday. Calls will be made to
the location supplied by the bidder. Notice of changes in the call number or
location must be made in writing prior to the effective time of the change.
E. Payment
Payment will be made within thirty (30) days of receipt of a proper invoice for
the material delivered. Invoices should be directed to:
City of Waterloo
Public Works
625 Glenwood Street
Waterloo, Iowa 50703
BID PRICES:
The bidder proposes to meet or exceed the above specifications for the following price:
Estimated
PRODUCT BID QUANTITY
HFMS-2S
CRS -2P
C554/4 two
f1 1 1 T� /fir
HFE-300
5,000 Gallon
Par 413n UNIT PRICE
1--o.924$37s so
50,000 Gallon 211.16 (,A'S $ y23. SO
15,000 Gallon ( 31.9 4w4.$ $ Z iy. 7S
5,000 Gallon jO.571.+s $ 5'63
TOTAL
CANCELLATION:
The successful bidder understands that the Contracting Authority may cancel this
Agreement, with thirty (30) days notice, if he has knowledge that all conditions as stated
in this Bid Proposal have not been fulfilled.
The Bidder, having fully read this document, hereby acknowledges that this Bid Proposal
completely reflects the total bid as contained herein.
FL4 Iiittl Rosowrie4) L P
Name of Company Address
(S0) 5.56 l 3 oY
1550 U . b4 p S7oo
y: (Signature) t Telephone
7I a/I6
Title Date