HomeMy WebLinkAboutMinutes-January 08, 2018January 8, 2018
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, January 8, 2018. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Shimp, Klein, Amos, Schmitt, and Juon.
Prayer or Moment of Silence.
Pledge of Allegiance: Bruce Jacobs, Ward 2 Council Member
146428 - Juon/Schmitt
that the Agenda, as amended to change the expiration date on Item 1.B.3.d to read 12/31/2020, for
the Regular Session on Monday, January 8, 2018, at 5:30 p.m., be accepted and approved. Voice
vote -Ayes: Seven. Motion carried.
146429 - Juon/Schmitt
that the Minutes, as proposed, for the Organizational Meeting on Monday, January 2, 2018, at 5:30
p.m. and the Regular Session on Monday January 2, 2018, be accepted and approved. Voice vote -
Ayes: Seven. Motion carried.
Presentation by Hoover Middle School Students on Urban Run -Off.
ORAL PRESENTATIONS
Dwayne Eilers, 1205 1/2 Bishop Street, commented that he received a bill from the Water Works for
a shut off that was damaged during a sidewalk construction project and that he would like the city to
take care of the bill. He further commented on an issue regarding Litchfield Drive.
Bruce Kaesser, 106 E. 3`1 Street, commented that people with accessibility issues could contact him
for assistance.
John Sherbon, 1715 Robin Road, commented that the city should utilize the Johnstone Building for
evidence storage rather than building a new facility.
Mayor Hart shared that a city employee with 53 years of service at the Waterloo Public Library
passed away.
146430 - Juon/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
146431 - Juon/Morrissey
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated January 8, 2018,
in the amount of $2,973,786.14 a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2018- 10.
2. Resolution approving the request of Antwon and Julie Burnside for tax exemptions on the
construction of a new single family home valued at $372,686 for property located at 1123
Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2018-11.
January 8, 2018 Page 2
1.
a.
3. Resolution approving the request of 3 Little Lambs for tax exemptions on the construction of
a new commercial building valued at $180,000 for property located at 1827 Black Hawk
Street and located within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2018-12.
4. Resolution approving the request of 3 Little Lambs for tax exemptions on the construction of
a new commercial building valued at $180,000 for property located at 1823 Black Hawk
Street and located within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2018-13.
5. Resolution setting the date of public hearing as January 22, 2018, to approve a request by
Black Hawk Economic Development, Inc., to rezone approximately 3.49 acres of land from
"A-1" Agricultural District to "M-1" Light Industrial District, located at and adjacent to 200
Nevada Street, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-14.
6. Request to certify assessment to property for work performed by the Waterloo Water Works,
together with recommendation of approval by the Waterloo Water Works Board of Trustees:
Address and amount to certify: 3915 Monterey Drive - $681.09.
Resolution adopted and upon approval by Mayor assigned No. 2018-15.
7. Request to certify assessment to property for work performed by the Waterloo Water Works,
together with recommendation of approval by the Waterloo Water Works Board of Trustees:
Address and amount to certify:1420 Commercial Street - $2,282.17.
Resolution adopted and upon approval by Mayor assigned No. 2018-16.
8. Request from Mary Murray for a waiver for a concrete driveway located at 508 Woodbridge
Street with the elimination of the sidewalk section due to the inability to meet grade
requirements.
Resolution adopted and upon approval by Mayor assigned No. 2018-17.
9. Resolution setting date of public hearing as January 22, 2018 to approve the Waterloo, Iowa
Airport Land Use and Height Overlay Zoning Ordinance, Waterloo Regional Airport,
Waterloo, Iowa, and authorize the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-18.
10. Resolution approving preliminary specifications, bid documents, etc. setting date of bid
opening as January 18, 2018 and date of public hearing as January 22, 2018, for the Phelps
Youth Pavilion Playscape Project, and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-19.
b. Motion to approve the following:
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Kent Shankle,
Director of Cultural
& Arts Commission
Pick up art by Bobbie
Moline -Kramer and
Woodie Long
Memphis,
TN, Santa
Rosa, FL,
and
Gadsden,
AL
January 9-
14, 2018
$925
January 8, 2018
2.
a.
b.
c.
d.
e.
f.
g.
h.
Page 3
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
B&B East, 1615 Bishop
Avenue
B Wine / C Beer / E
Liquor
Re
2/13/2019
X
Casey's General Store
#2427, 3035 Logan Avenue
B Native Wine / C
Beer
Re
12/31/2018
X
Galleria De Paco & Coffee
Shop, 622 Commercial
Street
B Wine / C Liquor
Re
12/19/2018
Ron Welper
Locker Room Lounge, 1918
Hawthorne Avenue
C Liquor
w/Outdoor Service
Re
12/31/2018
X
Love's Travel Stop #702,
3301 Greyhound Drive,
Suite A
B Wine / C Beer
N
11/16/2018
X
New Adventures, 341
Fletcher Avenue
C Liquor
N
12/19/2018
X
Volks Haus, 324 E. 4th
Street
C Liquor
w/Outdoor Service
R
11/22/2018
X
Waterloo Black Hawks
Hockey, LLC, 125
Commercial Street
C Liquor
w/Outdoor Service
R
12/15/2018
X
3. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration
Date
New or Re -Appointment
Randall Miller
Memorial Hall
Commission
12/31/2020
Re -Appointment
Melvin Wittwer
Memorial Hall
Commission
12/31/2020
Re -Appointment
Eric Ritland
Cultural and Arts
Commission
12/31/2020
New
Marilyn Robinson
Memorial Hall
Commission
12/31/2020
Re -Appointment
Ron Welper
Water Works Board
1/8/2024
New
4. Receive and place on file the 2016 Operating Report of the Waterloo Water Works.
Roll call vote -Ayes: Seven. Motion carried.
PUBLIC HEARINGS
146432 - Schmitt/Amos
that proof of publication of notice of public hearing on Purchase of one (1) base model, midsized,
all -wheel drive, SUV for the Motor Pool, as published in the Waterloo Courier on December 26,
2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146433 - Schmitt/Amos
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146434 - Schmitt/Amos
January 8, 2018
Page 4
that "Resolution confirming approval of specifications, bid document, form of contract, etc.", be
adopted. Roll -call vote -Ayes: Six. Nays: One (Shimp). Motion carried.
Mr. Shimp questioned the award.
Sandie Greco, Interim Public Works Director, provided an explanation.
Mr. Jacobs questioned the purpose of the vehicle.
Sandie Greco explained the vehicles will primarily be used for employee travel.
Resolution adopted and upon approval by Mayor assigned No. 2018-20.
146435 - Schmitt/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Six. Nays: One
(Shimp). Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-21
146436 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids.
Bidder
Bid Amount
Bill Colwell Ford
Waterloo, IA
Ford Escape - $21,411.00
Ford Edge - $28,097
Community Motors Co., Inc
Cedar Falls, IA
Chevy Traverse - $31,413.50
Witham Auto Center
Waterloo, IA
Volkswagen Tiguan - $20,998
Voice vote -Ayes: Seven. Motion carried.
146437 - Schmitt/Amos
that "Resolution approving award of bid to Bill Colwell Ford of Hudson, Iowa, in the amount of
$28,097", be adopted. Roll -call vote -Ayes: Six. Nays: One (Shimp). Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-22.
Mr. Morrissey read that the Phelps Youth Pavilion Playscape Project Hearing is cancelled.
RESOLUTIONS
146438 - Shimp/Morrissey
that "Resolution approving Acceptance of Improvements of the Summerland Condos North First
Addition, performed by Dave Schmitt Construction Company of Cedar Rapids, Iowa, and receive
and file two-year maintenance bond", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-23.
146439 - Shimp/Morrissey
that motion approving Final Quantity Summary for a net increase of $510.84 for the FY 2016
Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, and authorize the Mayor
and City Clerk to execute said document. Roll -call vote -Ayes: Seven. Motion carried.
Bruce Kaesser, 106 E. 3`d Street, commented that someone from the ADA Compliance Commission
should be allowed to provide oversite for the program.
January 8, 2018 Page 5
Steve Schmitt commented that he is not related to the contractor listed in Item #4.
146440 - Morrissey/Amos
that "Resolution approving Completion of Project and Recommendation of Acceptance of Work, for
work performed by B & B Builders & Supply of Waterloo, Iowa, at a total cost of $315,876.66, for
the FY 2016 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, and receive
and file two-year maintenance bond", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-24.
146441 - Morrissey/Amos
that motion approving Final Quantity Summary for a net decrease of $24,357.02 for the FY 2018
Sidewalk Repair Assessment Program - Zone 7, Contract No. 931, and authorize the Mayor and City
Clerk to execute said document. Roll -call vote -Ayes: Seven. Motion carried.
146442 - Morrissey/Amos
that "Resolution approving completion of project and recommendation of acceptance of work, for
work performed by B & B Builders and Supply of Waterloo, Iowa, at a total cost of $330,805.98, for
the FY 2018, Sidewalk Repair Assessment Program - Zone 7, Contract No. 931, and receive and file
two-year maintenance bond", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-25.
146443 - Amos/Morrissey
that "Resolution approving the Iowa Department of Transportation's Federal -Aid Agreement for the
Iowa's Clean Air Attainment Program funding, No. 2017-ICAAP-05 for the Ansborough Avenue
Additional (5th) Lane and Revised Traffic Signal, project No. STP -A-8155(757)-86-07, in the
amount of $347,000 (80 percent -$277,600 ICAAP, with 20 percent local match $69,400) by the City
of Waterloo, and authorizing the Mayor and City Clerk to execute said document", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Mr. Shimp requested an overview of the item and stated that a constituent questioned if land will be
acquired as part of the project.
Sandie Greco explained that land would be acquired from one property owner and provided an
overview of the project.
Mr. Schmitt questioned if a dollar amount has been negotiated with the property owner.
Sandie Greco explained that there have been no negotiations at this time.
Mr. Schmitt questioned what would happen if the grant is received and the property owner wants a
greater amount for the property than planned.
Noel Anderson, Community Planning and Development Director, explained steps the city can take
to acquire the property.
Forest Dillavou, 1725 Huntington Road, explained that residential properties will be affected and
neighbors in the area have not been notified of the project.
John Sherbon, 1715 Robin Road, commented that the city should have completed a traffic study
prior to retiming the lights.
Bruce Kaesser, 106 E. 31-a Street, commented that the city should speak to Hoover Jr. High students
on how to fix the intersection.
David Dreyer, 3145 W. 4th Street, questioned if the strip mall with the gas station and Dominos
would be affected as well.
January 8, 2018 Page 6
Sandie Greco commented that a property on the southeast corner of Downing and Ansborough
would not need to be purchased.
Mahala Else, 903 Downing, commented it is her driveway that is affected.
Bruce Jacobs questioned if any residents have been notified about the project.
Sandie Greco explained that the property owners have not yet been notified and will be notified by
mail once the grant is accepted.
Bruce Jacobs questioned if any of the residents on the opposite side where notified.
Sandie Greco explained the residents had not been notified but will be before construction begins.
Mayor Hart questioned if the resident of 903 Downing had been contacted.
Noel Anderson explained that only the businesses on the east side have been contacted, because that
is where the expansion is.
Mayor Hart questioned what is the next step if this item is approved.
Noel Anderson explained that the DOT does not allow the city move to the next step until the
property acquisitions are complete and explained additional steps for the project.
Mayor Hart commented that there must be communication with all the residents in the affected area.
Resolution adopted and upon approval by Mayor assigned No. 2018-26.
146444 - Schmitt/Juon
that "Resolution approving Convention & Visitors Bureau (CVB) Board recommendations for
funding of hotel -motel tax mini -grant application for the National Antique Tractor Pullers
Association (NATPA) in the amount of $2,477", be adopted. Roll -call vote -Ayes: Seven. Motion
carried.
Mr. Shimp requested an overview of the mini -grant program.
Tavis Hall, Convention & Visitors Bureau, provided an overview of the program and the grant.
Resolution adopted and upon approval by Mayor assigned No. 2018-27.
ADJOURNMENT
146445 - Morrissey/Amos
that the Council adjourn at 6:19 p.m. Voice vote -Ayes: Seven. Motion carried.
Kelley Feld:
City Clerk