HomeMy WebLinkAboutMinutes- January 16, 2018January 16, 2018
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Tuesday, January 16, 2018. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Shimp, Klein, Amos, Schmitt, Juon.
Prayer or Moment of Silence.
Pledge of Allegiance: Chris Shimp, Ward 5 Council Member
146446 - Juon/Schmitt
that the Agenda, as proposed, for the Regular Session on Tuesday, January 16, 2018, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
146447 - Juon/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, January 8, 2018, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Seven. Motion carried.
ORAL PRESENTATIONS
Matt Bauman, 1325 Ansborough, commented that he manages Tuffy on Ansborough and is
concerned about tow truck access to his parking lot if the road is widened.
Sandie Greco, Interim Public Works Director, explained that her department is working with
Planning Department and consultants on studies and designs for the road.
Mr. Schmitt questioned the stage of the project.
Noel Anderson Community Planning and Development Director, explained that council will have
the opportunity to approve designs.
David Dreyer, 3145 W. 4th Street, questioned if reviewing other options would negate the grant that
was applied for.
Robert Faig, 1618 Logan Avenue, explained an effective way for individuals to start their cars
on cold mornings.
John Sherbon, 1715 Robin Road, commented that the light timing at the intersection of Ansborough
and Downing is not effective.
Mrs. Juon thanked the department heads for their participation in new council orientation hosted by
the city and organized by the Mayor and City Clerk.
Mayor Hart thanked the new council members for committing their time to new council orientation.
Mr. Morrissey explained he was asked to mention that it would be helpful if businesses would post
their contact information in a conspicuous place on their property, he also mentioned that a new
grocery store, Frugal Find, is now open. He further explained that there are residents in Ward 3 that
are being impacted by a business that is out of compliance with city ordinance and recently learned
that residential properties within a setback are not, by ordinance, notified of actions that would
impact their properties and he believes the city should adopt a policy to reverse that.
Mayor Hart thanked staff at the Waterloo Center for the Arts for sponsoring a MLK Day of Service
and thanked the students at Columbus High School for their day of service as well.
Mrs. Juon commented she is proud to have been able to attend the Martin Luther King banquet and
believed it to be a very joyous and thought provoking event.
146448 - Juon/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
January 16, 2018
CONSENT AGENDA
146449 - Juon/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1.
a.
b.
2.
Page 2
1. Resolution approving Finance Committee Invoice Summary Report, dated January 16, 2018,
in the amount of $743,178.47 a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2018-28.
2. Resolution approving preliminary specifications, bid documents, etc. setting date of bid
opening as January 18, 2018 and date of public hearing as January 22, 2018, for the Phelps
Youth Pavilion Playscape Project, and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2018-29.
3. Resolution rejecting all bids received for the purchase of one (1) four-wheel drive, compact
pick-up truck, with extended cab, for Code Enforcement, including the awarded bid to Pat
McGrath Chevy of Cedar Rapids, Iowa, in the amount of $26,517, and rescinding Resolution
No. 2017-1018.
Resolution adopted and upon approval by Mayor assigned No. 2018-30.
4. Resolution approving preliminary specifications, bid document, form of contract, etc. and
setting date of bid opening as January 25, 2018 and date of public hearing as January 29,
2018, for the purchase of one (1) four-wheel drive, compact, pick-up truck, with crew cab,
for Code Enforcement.
Resolution adopted and upon approval by Mayor assigned No. 2018-31.
b. Motion to approve the following:
a.
b.
c.
d.
e.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Ben Neil, Engineering
Technician
Iowa Department of
Transportation
Recertification
Cedar
Rapids, IA
February 7,
2018 & March
16, 2018
$270
Garrett Gingrich,
Paramedic
EMS Refresher
Hiawatha,
IA
January 26-28,
2018
$344
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Golf Headquarters, 1850 W.
Ridgeway Avenue
B Beer
Renewal
12/30/2018
X
Liquor & Tobacco Outlet,
2844 University Avenue
B Wine / C Beer / E
Liquor
Renewal
1/31/2019
X
New Star, 1459 Ansborough
Avenue *Adding Wine*
B Wine / E Liquor
New
6/2/2018
The Saloon, 303 W. 4th
Street
C Liquor
Renewal
11/14/2018
X
Snowden House, 306
Washington Street
Special C Liquor
Renewal
12/14/2018
X
3. Mayor Hart's recommendation of the following appointments:
January 16, 2018
Page 3
Appointee
Board/Commission
Expiration
Date
New or Re -Appointment
Keyah Levy
Human Rights
1/1/2021
Re -appointment
4. Recommendation of Community Development Director for the appointment of Felicia Smith-Nalls
from the Civil Service List to the position of Neighborhood Services Coordinator, effective January
17, 2018.
5. Fireworks Display at National Cattle Congress for the Hairball Concert on January 20, 2018 from
approximately 9:15 p.m. to 11:15 p.m.
Mr. Shimp commented that Felicia Smith-Nalls has done an excellent job since taking over the
Neighborhood Services Coordinator position.
Roll call vote -Ayes: Seven. Motion carried.
RESOLUTIONS
146450 - Schmitt/Amos
that motion approving Change Order No. 3 for a net deduction of $47,734.08 for the FY 2017 CIP
Pipelining Phase IIIA, Contract No 919. Roll -call vote -Ayes: Seven. Motion carried.
146451 - Schmitt/Amos
that "Resolution approving Completion of Project and Recommendation of Acceptance of Work for
work performed by Municipal Pipe Tool Co. of Hudson, Iowa, in the amount of $1,545,675.43, for
the FY 2017 CIP Pipelining Phase IIIA, Contract No. 919, and receive and file two (2) year
maintenance bond", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-32.
146452 - Amos/Morrissey
that motion approving Change Order No. 2 for a net increase of $91,423.00 for the FY 2017 4th
Street Bridge Canopy Repairs, Contract No. 910. Roll -call vote -Ayes: Six. Nays: One (Schmitt).
Motion carried.
Jim Chapman, 224 Bertch, questioned why the change order occurred.
David Dryer, 3145 W. 4th Street, questioned if the consulting fees are separate from the completion
of project.
Forest Dillavou, 1725 Huntington Road, commented that the canopy was built with TIF dollars and
that it should have been repaired with TIF dollars.
Mary Potter, 1416 W. 4th Street, commented that the council should support the items.
Council had considerable discussion regarding the process for approving change orders, payments to
the contractor and future maintenance considerations for the 4th Street Bridge. It was suggested that
council adopt a policy outlining the change order approval process.
146453 - Amos/Morrissey
that "that "Resolution approving Completion of Project and Recommendation of Acceptance of
Work for work performed by Minturn, Inc. of Brooklyn, Iowa, in the amount of $1,574,136.00 for
the FY 2017 4th Street Bridge Canopy Repairs, Contract No. 910, and receive and file two (2) year
maintenance bond", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-33.
January 16, 2018 Page 4
146454 - Morrissey/Amos
that motion approving Change Order No. 3 for a net increase of $53,502.32 for the FY 2016 Street
Reconstruction Program, Contract No. 898, and authorize the Mayor and City Clerk to execute said
document. Roll -call vote -Ayes: Seven. Motion carried.
146455 - Morrissey/Amos
that "Resolution approving Completion of Project and Recommendation of Acceptance of Work for
work performed by Aspro, Inc. of Waterloo, Iowa, in the amount of $6,458,741.49 for the FY 2016
Street Reconstruction Program, Contract No. 898, and receive and file two (2) year maintenance
bond", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Eric Thorson provided an overview and reminded council that these are estimated quantities and that
the bidder's prices are what leads us to the low bidder.
Resolution adopted and upon approval by Mayor assigned No. 2018-34.
146456 - Amos/Morrissey
that "Resolution approving a Memorandum of Understanding between the Waterloo Community
School District and the City of Waterloo, Iowa, to purchase and provide salt/sand mixture for snow
and ice control purposes, and authorize the Mayor and City Clerk to execute said document", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-35.
146457 - Amos/Morrissey
that "Resolution approving Electric Distribution Extension Agreement between MidAmerican
Energy and the City of Waterloo, Iowa, for installation of a transformer for the South Pump Station
along Mullan Avenue, in conjunction with the US Highway 63 project from Jefferson Street to
Franklin Street, and authorize the Mayor and City Clerk to execute said document", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-36.
146458 - Amos/Morrissey
that "Resolution approving documents, and adopt and levy the final schedule of assessments in
conjunction with the FY 2018 Sidewalk Repair Assessment Program - Zone 7, Contract No. 931", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2018-37.
ORDINANCES
146459 - Morrissey/Amos
that "an Ordinance Establishing Grades in the City of Waterloo FY 2018 Sidewalk Repair
Assessment Program — Zone 7, Contract No. 931", be received, placed on file, considered and
passed for the first time. Roll -call vote -Ayes: Seven. Motion carried.
146460 - Morrissey/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll -call vote -Ayes: Six. Nays: One (Klein). Motion carried.
146461 Morrissey/Amos
that "an Ordinance Establishing Grades in the City of Waterloo FY 2018 Sidewalk Repair
Assessment Program — Zone 7, Contract No. 931.", be considered and passed for the second and
third times and adopted. Roll -call vote -Ayes: Six. Nays: One (Klein). Motion carried.
January 16, 2018
Ordinance adopted and upon approval by Mayor assigned No. 5434.
OTHER COUNCIL BUSINESS
146462 - Amos/Morrissey
Page 5
to receive the City of Waterloo Comprehensive Annual Financial Report for fiscal year ending June
30, 2017 and place on file, be received, placed on file and approved. Voice vote -Ayes: Seven.
Motion carried.
ADJOURNMENT
146463 - Morrissey/Amos
that the Council adjourn at 6:39 p.m. Voice vote -Ayes: Seven. Motion carried.
1
Kelley Fi hle
City Cler