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Home My WebLink AboutAECOM - Supp Amnt #3 Shaulis Rd Trail Ext Phase I-11/13/2017AECOM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Watertoo, Iowa 50703 www.aecom.com SHAULIS ROAD TRAIL EXTENSION, PHASE I WATERLOO, IOWA SUPPLEMENTAL AGREEMENT NO. 3 WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa (City), and AECOM Technical Services, Inc. (Consultant), of Waterloo, Iowa, dated September 2, 2014, for the preliminary design, final design and construction review for the Shaulis Road Trail Extension, Phase I, from IA 21 to Isle and Capri Boulevards, Waterloo, Iowa; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 1, dated February 8, 2016, for construction -related engineering services during the construction phase of the Shaulis Road Trail Extension, Phase I, construction project; and WHEREAS, the City and Consultant entered into Supplemental Agreement No. 2, dated January 12, 2017, for additional construction -related services for the Shaulis Road Trail Extension, Phase I, project; and WHEREAS, the City and Consultant now desire to enter into Supplemental Agreement No. 3 for additional construction -related services for the Shaulis Road Trail Extension, Phase I, project. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: SCOPE OF SERVICES Services to be provided include the construction staking, field review, material testing and contract administration for the construction of the Shaulis Road Trail Extension, Phase I, construction project from IA 21 to Isle of Capri Boulevard. The Scope of Services under this supplemental agreement includes additional time to complete the following tasks (from Supplemental Agreement No. 1). Supplemental Agreement No. 2 included additional services due to an extension of the construction period to the spring of 2017. This supplemental agreement is due to an extension of the construction period to November of 2017 and shall be effective beginning September 1, 2017. The Scope of Services is further defined by the following tasks: Task 1 - Preconstruction Conference. Assist the City with conducting the preconstruction conference and have appropriate representative staff attend. This task includes conducting the meeting and preparing minutes. Task 2 - Construction Staking. Provide horizontal and vertical control, including the following items: • Project Control • Stake Construction Limits at 100 -Foot Intervals, Plus Break Points • Set Slope Stakes or Grading Stakes at 50 -Foot Intervals • Set Stakes for Drainage Structures • Set Stakes for Intakes and Utility Accesses • Set Stakes for Retaining Wall • Set Stakes at 25 -Foot Intervals for Sidewalk/Trail • Set Stakes for Driveway Locations • Set Stakes at 100 -Foot Intervals for Fence From 175+90 to 183+00 • Set Stakes for Lighting and Signals AECOM Page 2 Task 3 - Interpret Plans and Specifications. Interpret the intent of the plans and specifications for general compliance with the construction contract. The Consultant will not, however, guarantee the performance of any contractor. Task 4 - Shop Drawing Review. Review work drawings, samples and other submittals of the contractor only for general conformance to the design concept of the project and for general compliance with the construction contract. Article 1105.03, Iowa DOT Standard Specifications for Highway and Bridge Construction, will apply. Task 5 - Progress and Quality of Construction. Maintain direct contact with the City's representative or his authorized representative to the extent necessary to inform the City's representative of the progress and quality of construction work performed. Provide the necessary qualified staff at the job site to act under the authority of the City's representative, and observe and review the work in progress and determine whether the work is in general conformity with the contract plans and specifications. Construction field review staff shall be responsible for required construction documentation, including maintaining project dairies and quantity records as required by Iowa DOT federal -aid project standards. It is understood that responsibility for the correctness of every detail of construction is beyond the scope of this agreement. The Consultant shall not assume management or direction of the contractor's operations or any utility company's operations. Nothing in this agreement shall be construed as giving the Consultant the responsibility or authority to direct or supervise construction methods, means, techniques, procedures or safety methods used by the contractor, subcontractors, or utility companies performing the actual construction work. Neither observations by the Consultant nor inspections, tests or approvals, shall relieve the contractor, subcontractors or utility companies from their obligation to perform the work in accordance with the requirements of the contract documents. The contractor has ultimate responsibility to monitor all his work to ensure proper quality, safety and completion within the contract time, as do the utility companies involved in this project. Task 6 - Testing. Consultant will complete necessary earthwork, density and P.C.C. verification testing for the project as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual. The contractor shall be responsible for certified plant inspection in accordance with the standard specifications. Task 7 - Reports. Prepare and submit daily, weekly and monthly reports as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual. Also includes preparation and submittal of change and extra work orders, subcontract requests and other forms as are normally utilized by the Iowa DOT on construction projects. Reports are to be submitted per Iowa DOT Standards for reporting, and copies of reports are to be submitted to the City. Task 8 - Estimates. Make monthly or bi-monthly reports to the City's representative, or his authorized representative, of the estimated amount of materials furnished and delivered and the work performed. Review and approve estimates for progress and final payment. AECOM Page 3 Task 9 - Pay Quantities. Measure and document construction pay quantities and perform functions necessary to assist with funding reimbursement for the project. Task 10 - Claims. Consider and evaluate contractor's suggestions for modifications and report them with recommendation to the City. Prepare and assist the City and contractor in processing contract change orders. Task 11 - Final Construction Review. Conduct the final construction review with representatives of the Iowa DOT and City at completion of the project. The Consultant shall state his opinion as to whether the project was completed in substantial conformance with the Plans and Specifications and recommend acceptance thereof. Task 12 - Record Drawings. Prepare record drawings conforming to the construction records provided to the Consultant by the contractor during the construction process. Task 13 - Project Close -Out. Complete construction and materials audits in compliance with Iowa DOT standards. Prepare final acceptance documents, as required by Iowa DOT. Task 14 - Project Administration. Attend periodic construction meetings and conduct intraoffice administration and coordination of the project. These meetings shall include utility coordination meetings, as needed, during execution of construction. II. COMPENSATION The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of the original agreement. For this agreement (construction and administrative services), the City shall retain from each monthly payment 3 percent of the amount due. Final payment shall not be made to Consultant until after receiving approval from the 'Iowa DOT. The estimated actual costs, fixed fee, contingency and maximum amount payable for this supplemental agreement, as stated below and as shown in Attachment A, are to be integrated with those covered in Supplemental Agreement Nos. 1 and 2. Contingency Total SA No. 1 Release SA No. 2 SA No. 3 Amount Estimated Actual Costs $102,070.00 $5,100.00 $16,180.00 $8,220.00 $131,570.00 Fixed Fee 12,810.00 0.00 2,070.00 1,010.00 15,890.00 Contingency Remaining 5,100.00 (5,100.00) 0.00 0.00 0.00 Maximum Amount Payable $119,980.00 $ 0.00 $18,250.00 $9,230.00 $147,460.00 III. In all other respects, the obligations of the City and Consultant shall remain as specified in the Professional Services Agreement dated September 2, 2014. AECOM Page 4 IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 3 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. By Douglas W.del, P.E. Associate Vice President CITY OF WATERLOO, IOWA By-l_.S-ti— Quentin Hart, Mayor IOWA DEPARTMENT OF TRANSPORTATION ACCEPTED FOR AUTHORIZATION Date October 27, 2017 Date t3/ii By Date (- ( 69 ' 70% 5 GR b4dminist tion EETSUPPLEISA3WatShaulisRdTrailExtPh1.docx O: Supplemental Agreement No. 3 Shaulis Road Trail Extension, Phase 1 IA 21 to Isle of Capri Boulevard City of Waterloo, Iowa Additional Construction Review Services Cost Analysis Direct Labor Cost (AECOM Technical Services) Category Hours Rate/Hour Amount Senior Professional 0 $82.30 $0.00 Project Professional 8 $59.10 $472.80 Staff Professional 6 $46.70 $280.20 Professional 0 $35.80 $0.00 CADD Operator 11 0 $33.90 $0.00 CADD Operator 1 8 $26.80 $214.40 Senior Technician 54 $35.60 $1,922,40 Technician 6 $26.50 $159.00 Project Support 8 $31.00 $248.00 90 Attachment A $3,296.80 11. Payroll Burden and Overhead Costs 135.09% $4,453.65 III. Direct Project Expenses Category Units Rate/Unit Amount Mileage 500 0.535 267.50 Per Diem 0 50.00 0.00 Lodging 0 90.00 0.00 B/W Copies 0 0.06 0.00 Color Copies 0 0.22 0.00 EDM Equipment 0 12.50 0.00 GPS Equipment 0 25.00 0.00 Miscellaneous, Other 200.00 IV. AECOM Estimated Actual Costs (1+11+111) Rounded $467.50 $8,217.95 $8,220.00 V. Fixed Fee $1,010.00 VI. Contingency AECOM Technical Services $0.00 $0.00 VII. Subcontract Expense $0.00 $0.00 VIII. Maximum Amount Payable (IV+V+VI+VII) $9,230.00 Attachment A Supplemental Agreement No. 3 Shaulis Road Trail Extension, Phase 1 IA 21 to Isle of Capri Boulevard City of Waterloo, Iowa Construction Review Services Staff Hour Estimate Description of Work Senior Prof. Project Prof. Staff Prof. Prof. CADD Op. II CADD Op. I Senior Tech Tech Project Support Total 1 Preconsimction Conference 2 Construction Stakin 3 Interpret Plans and Specifications 4 Shop Drawing Review 5 Progress and Quality of Construction 6 Testing 7 Reports 8 Estimates 9 Pay Quantities 10 Claims 11 Final Construction Review 12 Record Drawings 13 Project Close -Out 14 Project Administration 8 6 6 48 8 0 6 18 0 0 0 0 0 0 0 0 48 0 0 8 24 TOTAL HOURS 0 8 6 0 0 8 54 6 8 90