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HomeMy WebLinkAboutMinutes-01/22/20084 January 22, 2008 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Tuesday, January 22, 2008. Mayor Timothy J. Hurley in the Chair. Roll Call: Cole, Getty, Hart, Steve Schmitt, Welper, Reggie Schmitt. Absent: Greenwood. Moment of Silence. Pledge of Allegiance: Councilperson Steve Schmitt. 126475 - Reggie Schmitt/Welper that the Agenda, as amended, for the Regular 2008, at 5:30 p.m., be accepted and approved. Motion carried. 126476 - Reggie Schmitt/Welper that the Minutes, as proposed, 2008, at 5:30 p.m., be accepted Motion carried. Session on Tuesday, January 22, Ayes: Six. Absent: Greenwood. for the Regular Session on Monday, January 14, and approved. Ayes: Six. Absent: Greenwood. Mayor Hurley read a Proclamation calling upon citizens to join in National Observance of Dr. Martin Luther King, Jr.'s birthday on Monday, January 21, 2008. CONSENT AGENDA 126477 - Reggie Schmitt/Welper that the following items on the consent agenda be received, placed on file and approved: a. Resolution to approve the following: 1. Resolution approving Schedule AP640, pp. 1-67, dated January 22, 2008, in the amount of $2,603,618.21, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2008-35. b. Motion to approve the following: 1. Brad Hagen, Airport Director, to attend Allegiant Airlines Conference in Las Vegas, Nevada on February 6-8, 2008, with costs not to exceed $908.00. 2. Jamie Knutson, Associate Engineer, to attend Iowa Concrete Paving Association 44th Annual Concrete Paving Workshop in Des Moines, Iowa on February 6-8, 2008, with costs not to exceed $140.00, including use of city vehicle. 3. Kent Quin, ICT Foreman; and Dave Ross, Sewer Maintenance Worker; to attend training on crawler for TV van in Waukesha, Wisconsin on February 13-14, 2008, with costs not to exceed $389.00, including use of city vehicle. c. Liquor License Permit Application Class E Hy -Vee Food Store & Drugstore, 4000 3/15/09) (Includes Sunday Sales) Sam's Club, 210 E. Tower Park Drive Sunday Sales) d. Wine License Permit Application Class B Hy -Vee Food Store & Drugstore, 4000 3/15/09) (Includes Sunday Sales) Sam's Club, 210 E. Tower Park Drive Sunday Sales) e. Beer License Permit Application Class C Hy -Vee Food Store & Drugstore, 4000 3/15/09) (Includes Sunday Sales) Sam's Club, 210 E. Tower Park Drive Sunday Sales) University Avenue (Renewal) (Expires (Renewal) (Expires 2/28/09) (Includes University Avenue (Renewal) (Expires (Renewal) (Expires 2/28/09) (Includes University Avenue (Renewal) (Expires (Renewal) (Expires 2/28/09) (Includes January 22, 2008 Page 2 Consent Agenda continued f. Liquor License Permit Application Class C Blue River, 315 West 4th Street (Transfer from 728 Commercial Street) (Expires 2/15/08) g. Cigarette/Tobacco Permit Application Blue River, 315 West 4th Street Ayes: Six. Absent: Greenwood. Motion carried. HEARINGS & BIDS 126478 - Getty/Welper that proof of publication of notice of public hearing on Personal Protective Equipment/Turnout Gear for Fire Department, as published in the Waterloo Courier on January 11, 2008, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. 126479 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Getty/Welper that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried. 126480 - Getty/Welper that recommendation of Fire Chief to award contract in the amount of $85,100.00 to Sperian Protective Apparel of Oakland, Nebraska in conjunction with Personal Protective Equipment/Turnout Gear for Fire Department, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-36. DOCUMENTS 126481 - Welper/Steve Schmitt that communication from Building Official/Maintenance Administrator transmitting Change Order No. 1 for a net decrease in the amount of $315.00 for work performed by Service Roof Co. of Waterloo, Iowa in conjunction with 2007 Roof Repair Program, Contract No. 731, be received, placed on file and approved and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Motion carried. 126482 Welper/Steve Schmitt that communication from Superintendent of Waste Management Services transmitting Change Order No. 3 for a net increase in the amount of $1,062.60 for work performed by E.B. Spencer Engineering Company in conjunction with Odor Control and HVAC Replacement Waterloo WPCF Improvements, Contract No. 653, be received, placed on file and approved and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Motion carried. 126483 - Welper/Steve Schmitt that communication from Superintendent of Waste Management Services transmitting Substantial Completion of Work performed by E.B. Spencer Engineering Company at a total cost of $1,126,443.43 in conjunction with Odor Control and HVAC Replacement Waterloo WPCF Improvements, Contract No. 653, be received, placed on file and "Resolution approving said documents", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-37. 126484 - Welper/Steve Schmitt t. it that communication from Community Planning and Development Director transmitting Property Access Agreements for 419 East 9th Street, 414-416 East 8th Street, 420 East 8th Street and 1020 Franklin Street for environmental assessment as part of the Brownfield Redevelopment Program in the downtown, be received, placed on file and "Resolution approving said agreements", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-38. • • January 22, 2008 • • Documents continued Page 3 126485 - Reggie Schmitt/Welper that communication from Community Planning & Development Director transmitting Completion of Project and Recommendation of Acceptance of Work performed by Enviromark Corporation of Davenport, Iowa at a total cost of $391,405.62 in conjunction with F.Y. 2007 CMC Parcel 2 Cleanup Project, Contract No. 725, be received, placed on file and "Resolution approving said documents", be approved. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-39. 126486 - Reggie Schmitt/Welper that communication from Senior Planner transmitting request of Mehaga and Hatidza Husic for tax exemptions on improvements totaling $75,000.00 for 801-805 Commercial Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-40. 126487 - Reggie Schmitt/Welper that communication from Senior Planner transmitting request of Charles Heene for tax exemptions on improvements totaling $7,529.00 for 1913 Hawthorne Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-41. 126488 - Reggie Schmitt/Welper that communication from City Planner transmitting lease agreement with Willard Frost to farm approximately 29 acres of land generally located near the corner of Martin Luther King Drive and Bishop Avenue as well as a parcel directly adjacent to the west of Tyson Foods at a cost of $92.00 per acre, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Prior to a vote on the above motion, the following comments were heard. Noel Anderson, City Planner, reported that the per acre amount of $92.00 is the same amount per acre that the land leased for last year. A large portion of this land has a low Corn Suitability Rating, and the applicant has been working on turning this land into tillable land. Mr. Anderson noted that staff will be looking at the overall leasing in this area. Following comments a vote was taken on the above motion with the following result. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-42. 126489 - Hart/Reggie Schmitt that communication from Superintendent of Traffic Operations transmitting request to amend the agreement with Hellman to actual final cost of $50,825.70 for the Traffic Awareness Campaign Drive Safe Cedar Valley covered by 100 percent IDOT Traffic Safety Funds grant up to $50,000.00, be received, placed on file and "Resolution approving said amendment", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-43. 126490 - Hart/Reggie Schmitt that communication from Director of Cultural & Arts Commission transmitting applications with Waterloo Convention & Visitors Bureau for Hotel/Motel grant in the amount of $10,000.00 for general marketing, advertising and printing expenses and $10,000.00 for printing new promotional booklet for the Center For The Arts, be received, placed on filed and "Resolution approving said applications", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-44. January 22, 2008 1 Documents continued Page 4 126491 - Hart/Reggie Schmitt that communication from Director of Human Rights Commission transmitting Cooperative Agreement with Iowa Civil Rights Commission for case closure reimbursements at a cost of $100.00 per case, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-45. 126492 - Hart/Reggie Schmitt that communication from Community Planning & Development Director transmitting Release of Real Estate Mortgage for WeLyn Enterprises, Inc. located in the Burton Avenue Industrial Park Lot 3 for payment in full of Economic Development Loan, be received, placed on file and "Resolution approving said Release of Real Estate Mortgage", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-46. RESOLUTIONS TO BE ADOPTED 126493 - Steve Schmitt/Welper that "Resolution dedicating permanent utility easement generally located directly behind the residence at 521 Wallgate Avenue", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-47. ORDINANCES TO BE ADOPTED 126494 - Getty/Cole that an Ordinance adopting new City of Waterloo Zoning Ordinance and repealing Ordinance No. 2479 in its entirety, be tabled for one week until all council members are present. Ayes: Six. Absent: Greenwood. Motion carried. NEW BUSINESS 126495 - Cole/Reggie Schmitt that communication from City Planner transmitting Waterloo Historic Preservation Plan 2008, together with recommendation of approval of Waterloo Historic Preservation Commission, be received, placed on file and "Resolution setting date of hearing as February 4, 2008, at 5:30 p.m. in the City Hall Council Chambers on the above described request", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-48. 126496 Getty/Welper that communication from City Planner transmitting request to sell and convey a portion of the existing parking lot bounded by East 6th Street, Lafayette Street and Sycamore Street (Parcel K) to Black Hawk County for $70,000.00 and rescind Resolution No. 2005-1124 in its entirety, be received, placed on file and "Resolution setting date of hearing as February 11, 2008, at 5:30 p.m. in the City Hall Council Chambers on the above described request", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-49. 126497 - Hart/Reggie Schmitt that communication from City Clerk transmitting request to set date of hearing and bid opening for maintenance of telephone equipment and voice mail system services, be received, placed on file and "Resolution setting date of hearing as February 4, 2008, at 5:30 p.m. in the City Hall Council Chambers on the above described request", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-50. • • January 22, 2008 • • New Business continued 126498 Steve Schmitt/Welper Page 5 to instruct Leisure Services Director to prepare specifications, bid document, etc. in conjunction with Purchase of two 16 ft. Landpride Mowers, be received, placed on file and approved. Ayes: Six. Absent: Greenwood. Motion carried. 126499 - Steve Schmitt/Welper that specifications, bid document, etc. in conjunction with Purchase of two 16 ft. Landpride Mowers, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. 126500 - Getty/Reggie Schmitt that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with above described purchase", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-51. 126501 - Steve Schmitt/Welper that "Resolution setting date of hearing on specifications, bid document, etc. as February 4, 2008 at 5:30 p.m. in the City Hall Council Chambers and taking bids on the above described purchase", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-52. 126502 Steve Schmitt/Welper to instruct Leisure Services Director to prepare specifications, bid document, etc. in conjunction with Purchase of two John Deere 1565 Commercial Front Mowers with Attachments, be received, placed on file and approved. Ayes: Six. Absent: Greenwood. Motion carried. 126503 - Steve Schmitt/Welper that specifications, bid document, etc. in conjunction with Purchase of two John Deere 1565 Commercial Front Mowers with Attachments, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. 126504 - Getty/Reggie Schmitt that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with above described purchase", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-53. 126505 - Steve Schmitt/Welper that "Resolution setting date of hearing on specifications, bid document, etc. as February 4, 2008 at 5:30 p.m. in the City Hall Council Chambers and taking bids on the above described purchase", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-54. 126506 - Steve Schmitt/Welper to instruct City Engineer to prepare plans, specifications, form of contract, etc. in conjunction with F.Y. 2008 Asphalt Overlay Program, Contract No. 727, be received, placed on file and approved. Ayes: Six. Absent: Greenwood. Motion carried. 126507 - Steve Schmitt/Welper that plans, specifications, form of contract, etc. in conjunction with F.Y. 2008 Asphalt Overlay Program, Contract No. 727, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. January 22, 2008 Page 6 New Business continued 126508 - Getty/Reggie Schmitt that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with above described project", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-55. 126509 - Steve Schmitt/Welper that "Resolution setting date of hearing on specifications, form of contract, etc. as February 11, 2008 at 5:30 p.m. in the City Hall Council Chambers and taking bids on the above described project", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-56. ADJOURNMENT 126510 - Getty/Reggie Schmitt that the Council adjourn at 5:55 p.m. Ayes: Six. Absent: Greenwood. Motion carried. Nancy Ebdkert , CMC City Clerk 1 •