HomeMy WebLinkAboutMinutes-01/28/2008• •
January 28, 2008
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 28, 2008. Mayor Timothy J.
Hurley in the Chair. Roll Call: Cole, Getty, Hart, Greenwood, Steve Schmitt, Welper,
Reggie Schmitt.
Moment of Silence.
Pledge of Allegiance: Councilperson Bob Greenwood.
126511 - Reggie Schmitt/Welper
that the Agenda, as amended, for the Regular Session on Monday, January 28,
2008, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried.
126512 - Reggie Schmitt/Welper
that the Minutes, as proposed, for the Regular Session on Tuesday, January 22,
2008, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried.
CONSENT AGENDA
126513 - Reggie Schmitt/Getty
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP640, pp. 1-64, dated January 28, 2008, in
the amount of $820,756.84, a copy of which is on file in the City Clerk's
office, together with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2008-57.
2. Communication from Police Chief transmitting request of Arthritis Walk
Committee to hold Arthritis Walk on September 6, 2008, with walk to begin
and end on the west side of Kimball -Ridgeway shopping area behind Ben
Franklin.
Resolution adopted and upon approval by Mayor assigned No. 2008-58.
3. Communication from Police Chief transmitting request of Cedar Valley Irish
Cultural Association to hold 2nd annual Iowa Irish Fest on August 1-3, 2008
in Lincoln Park, including use of parking ramp and lots, sign and noise
ordnance waivers, and closing 4th Street from Franklin Street to Lafayette
Street, Mulberry Street from the alley in the 600 block of Mulberry to the
alley in the 500 block of Mulberry Street.
Resolution adopted and upon approval by Mayor assigned No. 2008-59.
b. Motion to approve the following:
c.
d.
1.
Rick Westphal, Matt Vlasak, Kevin McKenzie and Tina Schellhorn,
Maintenance Electricians, to attend 2008 NEC Changes Seminar in Waterloo,
Iowa on January 25, 2008, with costs not to exceed $795.00, including use
of city vehicle.
2. James Bolger, Golf Manager,
Iowa on January 21-23, 2008,
3. Jason Kayser, Fire Fighter,
Emmitsburg, Maryland on Ma
$234.00.
to attend
with costs
to attend
rch
Iowa Turfgrass Conference in Ames,
not to exceed $200.00.
Fire Inspection Principles Class in
2-14, 2008, with costs not to exceed
Liquor License Permit Application
Class E
Hy -Vee Food Store, 306 Byron Avenue
Sunday Sales)
(Renewal)
(Expires 3/23/09) (Includes
Wine License Permit Application
Class B
Hy -Vee Food Store, 306 Byron Avenue (Renewal) (Expires 3/23/09) (Includes
Sunday Sales)
Fareway Stores, 40 West San Marnan Drive (Renewal) (Expires 2/28/09)
January 28, 2008
Page 2
Consent Agenda continued
e. Beer License Permit Application
Class C
Hy -Vee Food Store, 306 Byron Avenue (Renewal) (Expires 3/23/09) (Includes
Sunday Sales)
Fareway Stores, 40 West San Marnan Drive (Renewal) (Expires 2/28/09)
f. Beer/Liquor License Permit Application
Class C
Lone Star Steakhouse & Saloon, 4045 Hammond Avenue (Renewal) (Expires
3/11/09) (Includes Sunday Sales)
National Dairy Cattle Congress Pepsi Pavilion, 250 Ansborough Avenue
(Renewal) (Expires 2/28/09) (Includes Sunday Sales)
Sapphire's Gentlemen's Club, 301 West 4th Street (Renewal) (Expires 2/12/09)
(Includes Sunday Sales)
Fernando's, 728 Commercial Street (New) (Expires 1/28/09) (Includes Sunday
Sales)
g. Outdoor Service Area Application
Lone Star Steakhouse & Saloon, 4045 Hammond Avenue
h. Cigarette/Tobacco Permit Application
Fernando's Bar, 728 Commercial Street
i. Bonds.
Ayes: Seven. Motion carried.
HEARINGS & BIDS
126514 - Getty/Reggie Schmitt
that proof of publication of notice of public hearing on Purchase of One Heavy
Duty Cab and Chassis With Dump Box, as published in the Waterloo Courier on
January 18, 2008, be received and placed on file. Ayes: Seven. Motion
carried.
126515 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Getty/Reggie Schmitt
that the hearing be closed. Ayes: Seven. Motion carried.
126516 - Getty/Welper
that "Resolution confirming approval of specifications, bid documents, etc. in
conjunction with Purchase of One Heavy Duty Cab and Chassis With Dump Box", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-60.
126517 - Getty/Welper
that "Resolution authorizing to proceed in conjunction with above said
purchase", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-61.
126518 - Getty/Welper
to receive, file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review:
Bid with Trade
Bidder Initial Bid Value Applied
Truck Country, Cedar Rapids, IA $83,645.92 $82,645.92
Don's Truck Sales, Fairbank, IA $79,485.00 $74,985.00
Harrison Truck Center, Elk Run, IA $82,706.92 $81,706.92
Hawkeye International, Waterloo, IA $86,782.18 $82,728.18
Ayes: Seven. Motion carried.
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January 28, 2008
UNFINISHED BUSINESS
126519 - Greenwood/Steve Schmitt
1
Page 3
that communication from Leisure Services Director transmitting recommendation of
award of contract in the amount of $27,100.00 to L.N.S. Builders Inc. of
Waterloo, Iowa in conjunction with 2007 Spring View Park Restroom Project, be
received, placed on file and "Resolution approving award of said contract", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-62.
REPORTS
126520 - Getty/Reggie Schmitt
that Mayor Tim Hurley's update on FY09 Budget Process, be received and placed on
filed.
Prior to a vote on the above motion, the following comments were heard.
Mayor Hurley updated council members on the FYE2009 budget process. Personnel
worksheets and general instructions went out to department heads in early
December 2007, and budget instructions from Mayor Hurley were sent to department
heads on December 10, 2007 with instruction of no new programs, personnel frozen
at June 30, 2008 authorized and budgeted level and to maintain service. All
departments have returned their request for 2009. The Chief Financial Officer
has calculated a rough first draft of where the city stands. Mayor Hurley and
Michelle Weidner, Chief Financial Officer, have started departmental reviews.
Once all departments have been reviewed, Mayor Hurley and the Chief Financial
Officer will suggest cuts and adds. March 3, 2008 is the tentative date for the
budget hearing. The FYE2009 budget must be certified by March 15, 2008.
Mayor Hurley reviewed items that affect the budget. The residential rollback
has been lowered for FYE09 which is good for the homeowners, but tougher on
generating revenues. The state equalization order increased residential
property valuations by 7 percent, commercial property valuations by 9 percent
and agricultural property valuation was increased by 15 percent. The city's
total property valuations increased 10 percent, the highest percentage increase
in three years. Taxable property valuations, including TIF districts, were up
8.8 percent. Excluding TIF districts, the city experienced an increase of $141
million in taxable valuations.
Mayor Hurley reviewed budget build -ins. Bargaining and non -bargaining pay
increase of 4 percent, estimated 15 percent increase in health insurance
premiums, higher minimum wage impacting the budget, additional Leisure Services
personnel for downtown maintenance, retirement payments and fuel costs. Fuel
costs show an increase of $600,000.00 from 2008 levels.
Mayor Hurley explained that the city will need to plan for GASB 45. The Road
Use Tax Fund is growing but not fast enough to absorb cost increases, and some
traditional Road Use Tax Fund expenses may be moved to the general fund. The
city's 411 police and fire pension contribution has been lowered.
Mayor Hurley explained that that the current general fund gap to meet legal
ability to tax is more than $140,000.00. When the gap is closed, the city's
levy rate will be down fractionally from the current budget, less than 1
percent. A $100,000.00 home (now figured at $140,000.00) would still see an
approximate $28.00 increase in the annual tax bill.
Councilperson Greenwood questioned the 15 percent increase in health costs as he
has seen lower percentages. Michelle Weidner, Chief Financial Officer,
explained that is very preliminary numbers as we have not yet received solid
information from our insurance carrier and we also included GASB 45. We used
last year's information from our insurance carrier, but those numbers probably
could be lower.
Mayor Hurley will have future budget updates. Mayor Hurley will prepare the
budget for council's approval and will ask for council's thoughts along the way.
Mayor Hurley asked council members to contact Donna to see when meetings will be
scheduled.
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven. Motion carried.
January 28, 2008
DOCUMENTS
Page 4
126521 - Welper/Reggie Schmitt
that communication from Police Chief transmitting an application with Iowa
Governor's Traffic Safety Bureau for Alcohol -Impaired Driving Incentive grant in
the amount of $34,340.00, with no required match, be received, placed on file
and "Resolution approving said application", be adopted and Mayor authorized to
execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-63.
126522 - Welper/Reggie Schmitt
that Iowa Northland Regional Council of Governments Revised Articles of
Agreement, be received, placed on file and "Resolution approving said
agreement", be adopted and Mayor and City Clerk authorized to execute same.
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-64.
126523 - Welper/Reggie Schmitt
that communication from City Planner transmitting Memorandum of Understanding
with Iowa Northland Regional Council of Governments for preparation of Low -Head
Dam Safety Program grant to be used for construction of the portages and signage
associated with Park Avenue and 6th Street Dams in the downtown area, be
received, placed on file and "Resolution approving said memorandum of
understanding", be adopted and Mayor and City Clerk authorized to execute same.
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-65.
126524 - Welper/Reggie Schmitt
that communication from City Planner transmitting application with Iowa
Department of Natural Resources for Low -Head Dam Safety Program grant in the
amount of $50,000.00, with no required city match, to be used for construction
of portages and signage associated with Park Avenue and 6th Street Dams in the
downtown area, be received, placed on file and "Resolution approving said
application", be adopted and Mayor and City Clerk authorized to execute same.
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-66.
126525 - Welper/Reggie Schmitt
that communication from Associate Engineer transmitting agreement with CC&P
Railroad at a cost of $4,402.00 for construction of crossing materials over the
Chicago and Central & Pacific Railroad tracks to accommodate the Donald Street
recreational trail near the intersection of Burton Avenue and Broadway Street,
be received, placed on file and "Resolution approving said agreement", be
adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-67.
126526 - Cole/Reggie Schmitt
that communication
for tax exemptions
Avenue located in
recommendation of
from Senior Planner transmitting request of Nettie Treloar
on improvements totaling $14,292.85 for 1021 Hawthorne
the Consolidated Urban Revitalization Area, together with
approval, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-68.
126527 - Cole/Reggie Schmitt
that communication from Senior Planner transmitting request of Patrick Hagarty
for tax exemptions on improvements totaling $90,000.00 for 509 Ansborough Avenue
located in the Consolidated Urban Revitalization Area, together with
recommendation of approval, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-69.
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January 28, 2008
• •
Documents continued
126528 - Cole/Reggie Schmitt
Page 5
that communication from Community Planning and Development Director transmitting
Property Access Agreement for property located at 420 East 9th Street for
environmental site assessment as part of the Brownfield Redevelopment Program in
the downtown, be received, placed on file and "Resolution approving said
agreement", be adopted and Mayor and City Clerk authorized to execute same.
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-70.
126529 - Cole/Reggie Schmitt
that communication from Director of Cultural & Arts Commission transmitting
application with Iowa Community Cultural Grant Program for grant in the amount
of $20,000.00, with 50 percent required match, to be used to support Public Art
in downtown Waterloo and on the Cedar Valley trails, be received, placed on file
and "Resolution approving said application", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-71.
RESOLUTIONS TO BE ADOPTED
126530 Cole/Reggie Schmitt
that "Resolution approving City of Waterloo membership with the Iowa Northland
Regional Council of Governments", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-72.
ORDINANCES TO BE ADOPTED
126531 - Mayor Hurley explained that the ordinance is being tabled because of questions
brought up during the first reading. Homework needs to be done, and tabling the
ordinance indefinitely will give Planning and Zoning staff an opportunity to
bring something back for council approval.
Reggie Schmitt/Cole
that an Ordinance adopting new City of Waterloo Zoning Ordinance and repealing
Ordinance No. 2479 in its entirety, be tabled indefinitely. Ayes: Seven.
Motion carried.
126532 - Reggie Schmitt/Welper
that "an amendment to the 2007 Waterloo Code of Ordinances to create a new
Article B, Construction Site Erosion and Sediment Control, of Chapter 4, Storm
Water Management Program of Title 8, Public Utilities", be received, placed on
file, considered and passed for the first time. Ayes: Seven. Motion carried.
126533 - Reggie Schmitt/Welper
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Ayes: Seven. Motion carried.
126534 Reggie Schmitt/Welper
that "an amendment to the 2007 Waterloo Code of Ordinances to create a new
Article B, Construction Site Erosion and Sediment Control, of Chapter 4, Storm
Water Management Program of Title 8, Public Utilities", be considered and passed
for the second and third times and adopted. Ayes: Seven.
Ordinance adopted and upon approval by Mayor assigned No. 4897.
NEW BUSINESS
126535 - Steve Schmitt/Greenwood
to instruct Superintendent of Traffic Operations to prepare specifications, bid
document, form of contract, etc. in conjunction with Purchasing Traffic Mast Arm
Poles, West 9th Street and Ridgeway Avenue, be received, placed on file and
approved. Ayes: Seven. Motion carried.
January 28, 2008
New Business continued
Page 6
126536 - Steve Schmitt/Greenwood
that specifications, bid document, form of contract, etc. in conjunction with
Purchasing Traffic Mast Arm Poles, West 9th Street and Ridgeway Avenue, be
received and placed on file. Ayes: Seven. Motion carried.
126537 - Steve Schmitt/Greenwood
that "Resolution preliminarily approving specifications, bid document, form of
contract, etc. in conjunction with above described purchase", be adopted. Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-73.
126538 - Steve Schmitt/Greenwood
that "Resolution setting date of hearing on specifications, bid document, form
of contract, etc. as February 18, 2008 at 5:30 p.m. in the City Hall Council
Chambers and taking of bids on the above described purchase", be adopted and
City Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-74.
126539 - Hart/Reggie Schmitt
that communication from Director of Cultural & Arts Commission transmitting
request to set date of hearing and bid opening as February 11, 2008 on purchase
of digital sign, be received, placed on file and "Resolution setting date of
hearing as February 11, 2008 at 5:30 p.m. in the City Hall Council Chambers on
the above described request", be adopted and City Clerk instructed to publish
notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-75.
126540 - Hart/Steve Schmitt
that "Resolution adopting and levying final schedule of assessments and
providing for payment thereof and rescinding Resolution No. 2008-30 in its
entirety in conjunction with F.Y. 2008 Sidewalk Repair Block Grant Assessment
Program - Zone 7, Contract No. 735", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-76.
126541 Reggie Schmitt/Cole
that the council adjourn to Executive Session at 6:12 p.m. Ayes: Seven.
Motion carried.
City Attorney Jim Walsh stated that discussion of acquisition of property is an
approved topic of Executive Session pursuant to Iowa Code Section
21.5 (1) (j) (2007) .
EXECUTIVE SESSION
126542 - Reggie Schmitt/Cole
that the council adjourn Executive Session at 6:37 p.m. Ayes: Seven. Motion
carried.
126543 - Reggie Schmitt/Cole
that Community Planning and Development Director be authorized to proceed.
Ayes: Seven. Motion carried.
ADJOURNMENT
126544 - Reggie Schmitt/Cole
that the Council adjourn at 6:38 p.m. Ayes: Seven. Motion carried.
• ti
Nancy9Q4
kert, CMC
City Clerk
•