HomeMy WebLinkAboutMinutes-12/6/2016September 6, 2016
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5S0
p.m., on Monday, September 6, 2016. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt,
and Welper. Mr. Morrissey called in via telephone.
Prayer or Moment of Silence — Prayer led by Erin Maidan, Leader at Sons of Jacob Synagogue.
Pledge of Allegiance: Mayor Quentin Hart.
146492 - Welper/Schmitt
that the Agenda, as amended, by deleting item number 13, listed on the agenda as resolution authorizing Supplemental
Agreement No. 2 to the Professional Services Agreement with JDE Engineering for additional design and construction
related services related to the FY 2016 Northeast Industrial Park Sanitary Sewer and Water Main Extension, Contract
No. 900, not to exceed $12,750.00, and authorize the Mayor and City Clerk to sign and fully execute all necessary
documents, due to the Engineering Department not being ready to move forward with the project, for the Regular
Session on Monday, September 6, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion
carried.
146493 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, August 22, 2016, at 5:30 p.m., be accepted and
approved. Voice vote -Ayes: Seven. Motion carried.
146494 - Welper/Schmitt
that the Minutes, as proposed, for the Special Session on Tuesday, August 30, 2016, at 5:30 p.m., be accepted and
approved. Voice vote -Ayes: Seven. Motion carried.
Mr. Lind noted that where these minutes state "the council set the following goals" instead it should state that "the
council discussed the following goals".
Mayor Hart recognized Rose Davis as the September 2016 Team Member of the Month.
CONSENT AGENDA
146495 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated September 6, 2016, in the amount of
$3,319,008.57 a copy of which is on file in the City Clerk's office, together with recommendation of approval
of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2016-683.
2. Resolution approving request to certify assessment in the amount of $4,200.00 to property located at 1121-1123
Sycamore Street for work performed by the Waterloo Water Works, together with recommendation of approval
by the Waterloo Water Works Board of Trustees.
Resolution adopted and upon approval by Mayor assigned No. 2016-684.
3. Resolution approving cancellation of special assessments for properties listed on Exhibit A, and authorize City
Clerk to notify Black Hawk County Treasurer of said cancellations.
Resolution adopted and upon approval by Mayor assigned No. 2016-685.
4. Resolution approving request from Main Street Waterloo and the Waterloo Community School District to hold
the 18th Annual Mayor's Fun Run Event on September 29, 2016 from 9:30 a.m.to 12:00 noon at the Expo
Grounds and downtown Streets.
Resolution adopted and upon approval by Mayor assigned No. 2016-686.
5. Resolution approving request from Cindy Lyons and the Edison Neighborhood Association to hold a bicycle
race Saturday, September 10, 2016, from 12:30 pm to 2:30 pm. The race will start and end at Our Savior
Lutheran Church, 420 Harwood Ave. Race route: 420 Harwood westerly to Magnolia Pkwy.; Magnolia Pkwy.
northerly to Bismark; Bismark easterly to Wallgate; Wallgate southerly to Harwood. This route will also
include the 700 block of Rock Island.
Resolution adopted and upon approval by Mayor assigned No. 2016-687.
6. Resolution approving request by Main Street Waterloo for a Variance to the Noise Ordinance on Thursday,
September 29, 2016 from 9:30 a.m. to 12:00 noon for the "Mayor's Fun Run" event to be held on the Expo
Grounds, along with the use of a P.A. System.
September 6, 2016 Page 2
Resolution adopted and upon approval by Mayor assigned No. 2016-688.
7. Resolution approving request by Gary & Patricia Johnson for a Variance to the Noise Ordinance on Saturday,
October 15, 2016 from 4:00 p.m. to 11:00 p.m. for the "Rachel Jorgensen/Jason Johnson Wedding" event to be
held at 1233 Northey Street, a residential neighborhood, along with the use of a P.A. System.
Resolution adopted and upon approval by Mayor assigned No. 2016-689.
8. Resolution approving request by Pastor Gilbert Clay, Sr. on behalf of R. H. Miracle Central Church for a
Variance to the Noise Ordinance on Saturday, September 10, 2016 from 10:00 a.m. to 3:00 p.m. and Sunday,
September 11, 2016 from 9:00 a.m. to 3:00 p.m. for the Back to Church Carnival and Church Service to be held
on the Church lawn located at 1926 Sager Avenue, along with the use of a P.A. System.
Resolution adopted and upon approval by Mayor assigned No. 2016-690.
9. Resolution approving request by Ras Smith for a Variance to the Noise Ordinance on Saturday, September 10,
2016 from 9:00 a.m. to 12:00 p.m. for the "Unite Us Basketball Tournament" to be held at Gates Park, along
with the use of a P.A. System.
Resolution adopted and upon approval by Mayor assigned No. 2016-691.
10. Resolution setting the date of public hearing as September 26, 2016 for the sale and conveyance of city owned
property, a vacant lot south of 512 Reed Street, to Larry and Vickie Westendorf, in the amount of $3,000 plus
costs, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-692.
11. Resolution approving preliminary specifications, bid documents, etc., and setting date of bid opening as
September 22, 2016 and date of public hearing as September 26, 2016 for the FY 2017 Byrnes and Gates Pools
Painting Project, and instruct City Clerk to publish notice of specifications, bid document, etc.
Resolution adopted and upon approval by Mayor assigned No. 2016-693.
12. Resolution approving request from Craig Larsen for a waiver for a concrete driveway located at 437
Woodbridge Street with the elimination of the sidewalk section due to the inability to meet grade requirements.
Resolution adopted and upon approval by Mayor assigned No. 2016-694.
13. Resolution setting the date of public hearing as September 26, 2016 for the sale and conveyance of portions of
city owned parcels to the Iowa Department of Transportation, for mutual benefit of said entities, needed as part
of the Highway 63 Improvements project from Jefferson Street to Franklin Street; and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-695.
14. Resolution setting the date of public hearing as September 26, 2016 for the sale and conveyance of portions of
city owned parcels to the Iowa Department of Transportation, for mutual benefit of said entities, needed as part
of the Highway 63 Improvements project from Jefferson Street to Franklin Street; and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-696.
b. Motion to approve the following:
a-
b.
c.
d.
e.
f.
8
h.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not to
Exceed
Keith Kaspari, Director of
Aviation
Meet with Officials at
American Airlines at their
Corporate Offices
Dallas, TX
October 5-6,
2016
$850.00 (est.)
Pat Morrissey, Council
Member
2016 Iowa League of cities
Annual Conference
Des Moines, IA
September 14-16,
2016
$255.00
Sgt. Hoelscher and P.O.
Bram
Chemistry of Explosives,
Pyrotechnics, Hazardous
Materials and Ordinance
Identification
Stillwater, OK
October 9-14,
2016
$546.00
Matt Chesmore,
Rehabilitation Specialist
IAHO Fall Conference
Certification/Recertification
Cedar Falls, IA
October 5-7,
2016
$250.00
Mark Boesen,
Rehabilitation Specialist
IAHO Fall Conference
Certification/Recertification
Cedar Falls, IA
October 5-7,
2016
$250.00
Jon Martin, Rehabilitation
Specialist
IAHO Fall Conference
Certification/Recertification
Cedar Falls, IA
October 5-7,
2016
$250.00
Mayor Quentin Hart
Meet with American Airline
Officials
Dallas, TX
October 5-6,
2016
$850.00
Eric Thorson, City
Engineer
American Public Works
Association Iowa Chapter
Fall Conference
Council Bluffs, IA
September 28-30,
2016
$450.00
September 6, 2016
2.
a.
b.
c.
Page 3
Two Fire Fighters
Pick up fire truck in
Wisconsin
Weyauwega, WI
September 6 or 7,
2016
$300.00
Approved Beer, Liquor, and Wine Applications
Name & Address of Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Neighborhood Mart, 2100
Lafayette Street
B Wine / C Beer / E
Liquor
Renewal
07/31/2017
X
Kwik Star #229, 1717 E. San
Maman Drive
B Wine / C Beer
Renewal
09/24/2017
X
Park Road Inn, 306 Park Rd.
C Liquor w/ Outdoor
Service
Renewal
08/10/2017
X
3. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration Date
New or Re -
Appointment
Steve Dust
Airport Board
09/06/2020
New
Roll call vote -Ayes: Six. Abstain: Morrissey 1.b.1.b. Motion carried.
Mr. Lind asked for clarification of the reasons for canceling assessments in item 1.a.3.
Kelley Felchle, Deputy City Clerk, explained the reasons for these cancellations.
PUBLIC HEARINGS
146496 - Schmitt/Lind
that proof of publication of notice of public hearing on request by VJ Engineering on the behalf of Heritage Square Real
Estate for a site plan amendment to the "S-1" Shopping Center District, to allow for the construction of a 5,104 SF three
unit retail building and a 40 -stall parking lot, generally located immediately West of 200 East Ridgeway Avenue, as
published in the Waterloo Courier on August 22, 2016, be received and placed on file. Voice vote -Ayes: Seven.
Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections.
Noel Anderson, Community Planning and Development Director, noted the contractor filed a letter asking council to
suspend the rules and approve everything tonight in order to move forward allowing them to stay on track with the
progression of this project.
146497 - Schmitt/Lind
that the hearing be closed and oral and written comments along with recommendation of approval by the Plann
Programming, & Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
146498 - Schmitt/Lind
g,
that "an Ordinance approving a request by VJ Engineering on the behalf of Heritage Square Real Estate for a site plan
amendment to the "S-1" Shopping Center District, to allow for the construction of a 5,104 square foot three unit retail
building and a 40 -stall parking lot, generally located immediately West of 200 East Ridgeway Avenue", be received,
placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried.
Mr. Schmitt questioned if residents have had an opportunity to ask questions.
Noel Anderson affirmed that notices had been sent out in accordance with state code and the city has not received any
opposition to this request.
146499 - Schmitt/Lind
that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -
Ayes: Seven. Motion carried.
146500- Schmitt/Lind
that "an Ordinance approving a request by VJ Engineering on the behalf of Heritage Square Real Estate for a site plan
amendment to the "S-1" Shopping Center District, to allow for the construction of a 5,104 square foot three unit retail
building and a 40 -stall parking lot, generally located immediately West of 200 East Ridgeway Avenue", be considered
and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5366.
September 6, 2016 Page 4
146501 - Welper/Lind
that proof of publication of notice of public hearing on the 2016 Fall Stump Removal Project, as published in the
Waterloo Courier on August 22, 2016, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and there were none.
146502 - Welper/Amos
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146503 - Welper/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with the 2016 Fall
Stump Removal Project", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-697.
146504 - Welper/Amos
that "Resolution authorizing to proceed in conjunction with the 2016 Fall Stump Removal Project", be adopted. Roll -
call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-698.
146505 - Welper/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to Leisure Services for review.
Bidder
Bid Security
Bid Amount
Wilson Custom Tree
Cresco, IA
5%
$53,750.00
Schaefer Tree & Lawn Service
Waterloo, IA
$3,742.50
Ck# 5501532886
$74,850.00
Twin City Tree Service
Waterloo, IA
$4,234.40
Ck# 101563926
$84,688.00
Hudson Hardware
Hudson, IA
5%
$71,903.00
Voice vote -Ayes: Seven. Motion carried.
146506 - Welper/Amos
that "Resolution awarding 2016 Fall Stump Removal Project Contract to Wilson Custom Tree of Cresco, Iowa, in the
amount of $53,750.00, and authorize Mayor to execute said agreement", be adopted. Roll -call vote -Ayes: Seven.
Motion carried.
Mr. Lind questioned the qualifications of the contractor being awarded this contract.
Paul Huting, Leisure Services Director, explained that the contractor has been fully vetted and is well qualified to
complete the work.
Resolution adopted and upon approval by Mayor assigned No. 2016-699.
146507 - Welper/Lind
that proof of publication of notice of public hearing on the 2016 Tree Removal Project, as published in the Waterloo
Courier on August 22, 2016, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and there were none.
146508 - Welper/Amos
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146509 - Welper/Lind
that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with the 2016 Tree
Removal Project", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-700.
146510 - Welper/Lind
Motion to receive and file and instruct City Clerk to read bids and refer to Leisure Services for review.
September 6, 2016 Page 5
Bidder
Bid Security
Bid Amount
Wilson Custom Tree
Opt 1: $19,250.00
Cresco, IA
5%
Opt 2: $18,214.00
Opt 3: $35,964.00
Twin City Tree Service
$3,469.40
Opt 1: $32,750.00
Waterloo, IA
Ck# 101563925
Opt 2: $36,638.00
Opt 3: $69,388.00
Voice vote -Ayes: Seven. Motion carried.
146511 - Welper/Lind
that "Resolution awarding 2016 Tree Removal Project Contract to Wilson Custom Tree of Cresco, Iowa, in the amount
of $35,964.00, and authorize Mayor to execute said agreement", be adopted. Roll -call vote -Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-701.
RESOLUTIONS
146512 - Lind/Amos
that "Resolution approving completion of project and recommendation of acceptance of work performed by Black Hawk
Roofing Co., Inc. of Cedar Falls, Iowa at a total cost of $100,148.00 in conjunction with 2016 Leisure Services Roof
Replacement Project", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-702.
146513 - Lind/Amos
that "Resolution approving School Resource agreement with Waterloo Community School District to provide 5 School
Resource Officers in the schools for the FY 17 Fiscal Year for $216,042.00, and authorize Mayor to execute said
document", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Mr. Schmitt questioned how much it costs to employ a these police officers.
Joe Leibold, Police Captain, stated that the amount to employ one resource officer is approximately $100,000.00.
Resolution adopted and upon approval by Mayor assigned No. 2016-703.
146514 - Lind/Amos
that "Resolution accepting a grant from the Black Hawk Gaming Association for $14,250 for the purchase of a Hostage
Rescue Phone total cost of the project approximately $28,500", be adopted. Roll call vote -Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-704.
146515 - Lind/Amos
that "Resolution approving award of contract to Access System Inc. for a 5 year maintenance agreement for printer and
copier needs for the Police Department", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-705.
146516 - Amos/Lind
that "Resolution approving contracts, bonds and certificates of insurance with Modern Builders, of Janesville, Iowa, for
the Wall Repairs to Hangar No. 4 at the Waterloo Regional Airport in the amount of $72,168", be adopted. Roll call
vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-706.
146517 - Amos/Lind
that "Resolution approving contracts, bonds and certificates of insurance with Modern Builders, Inc. of Janesville, Iowa,
for the Repair of the Siding and Doors on Aircraft T -Hangar Row B at Waterloo Regional Airport in the amount of
$101,495.20", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-707.
146518 - Amos/Lind
that "Resolution approving contracts, bonds and certificates of insurance with Modern Builders, Inc. of Janesville, Iowa,
for the Baggage Makeup Replacement on the Airline Passenger Terminal Building at the Waterloo Regional Airport in
the amount of $45,800.00", be adopted. Roll call vote -Ayes: Seven. Motion carried.
September 6, 2016 Page 6
Mr. Morrissey questioned the alternate bid amount of the item.
Keith Kaspari, Airport Director, explained that the alternate amount would not be included in the project.
Resolution adopted and upon approval by Mayor assigned No. 2016-708.
146519 - Lind /Amos
that "Resolution approving award of contract to Jasper Construction Services, Inc., of Newton, Iowa in the amount of
$223,910.00; and approving the contract, bonds and Certificate of Insurance for the F.Y. 2017 Bridge Repairs - 6th
Street, 18th Street, and Ansborough Avenue, Contract No. 916; and authorize Mayor and City Clerk to execute said
documents", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Mr. Schmitt questioned if this includes bridge work.
Eric Thorson confirmed that the project does include bridge work.
Resolution adopted and upon approval by Mayor assigned No. 2016-709.
146520 - Lind /Amos
that "Change Order No. 3 for a net increase of $18,095.00 for the F.Y. 2015 Geraldine Road - Phase 3, Contract No. 871,
and authorize the Mayor and City Clerk to execute said document", be approved. Roll call vote -Ayes: Seven. Motion
carried.
Jim Chapman, 224 Bertch, asked for an explanation of the purpose of this change order.
Eric Thorson, City Engineer, explained that this change order became necessary due to weather related issues beyond the
city's control.
146521 - Lind /Amos
that "Resolution approving Supplemental Agreement No. 1 with JDE Engineering of Waterloo, Iowa, in the amount not
to exceed $2,250.00 for additional design and construction related services for the F.Y. 2015 Geraldine Road - Phase III,
Contract No. 871; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-710.
146522 - Lind /Amos
that "Resolution approving a variance to the requirements of the Subdivision Ordinance in Section 11-3-2 Preliminary
Plats and Section 11-3-3 Final Plats, relating to the approval of the K -Line Minor Plat No. 1 of Parcel M located South
of 4550 W 4th Street", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-711.
146523 - Schmitt/Lind
that "Resolution approving the FY 2017 Economic Development Grant to Greater Cedar Valley Alliance for work
towards economic development, for a base amount of $28,500 with $56,500 in potential incentive funds, and authorize
the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote -Ayes: Seven.
Motion carried.
Mr. Lind requested employment numbers in their reports.
Noel Anderson explained that employment numbers can be included in the future and in the past some of the businesses
employment numbers have been included.
Mr. Morrissey affirmed the corrections made to the contract. He further questioned if the reports submitted by the
Greater Cedar Valley Alliance are what council uses to determine their qualifications to receive these types of incentive
pay.
Noel Anderson explained that the incentives have specific criteria that Greater Cedar Valley Alliance must meet to
receive the funds.
Mr. Morrissey expressed his hope that the Alliance would work to resolve the disparity in the workforce as it relates to
the employment of minorities and the formerly incarcerated within our community and to explore different opportunities
to utilize alternative energy sources.
Mayor Hart clarified that a strategic planning session was held last week and clarified some of the demographic statistics
mentioned by Mr. Morrissey.
Noel Anderson clarified that renewable energy is one item that is already included as a targeted industry.
Resolution adopted and upon approval by Mayor assigned No. 2016-712.
September 6, 2016 Page 7
146524 - Schmitt/Lind
that "Resolution approving the request by K -Line Enterprises, Inc. for the K -Line Minor Plat No. 1 of Parcel M located
South of 4550 W 4th Street", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-713.
146525 - Amos/Lind
that "Resolution approving a Professional Services Agreement with Via Rail Logistics, LLC for the development of a
rail park layout in the MidPort TIF District for a total of $14,300, and authorize the Mayor and City Clerk to sign and
fully execute all necessary documents", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-714.
146526 - Amos/Lind
that "Resolution approving award for audit services to RSM US, LLP for the fiscal years ending June 30, 2016 and 2017
at base fees of $89,150 and $91,600, respectively", be adopted. Roll call vote -Ayes: Seven. Motion carried.
Mr. Schmitt questioned if this item was bid.
Michelle Weidner, Chief Financial Officer, explained that this was sent out for bid.
Resolution adopted and upon approval by Mayor assigned No. 2016-715.
146527 - Lind/Amos
that "Resolution approving recommendation of Public Works Committee to develop a City -Managed Composting
Facility in the 2700 block of Independence Avenue, pending approval by the Planning, Programming and Zoning
Commission and the Board of Adjustment", be adopted. Roll call vote -Ayes: Six. Nays: One (Schmitt). Motion
carried.
David Dryer, 3145 W. 4th Street, commented on the proposal.
Mr. Lind questioned the plans for the site going forward.
Mark Rice, Public Works Director, explained that the city must be ready for an inspection from the Army Corp of
Engineers in October. He further explained plans for moving materials to a new site and that additional plans will be
made based on how council votes.
Mr. Jacobs questioned if the road will be able to handle the traffic.
Mark Rice explained that the road would now accept two-lane traffic.
Mr. Schmitt requested clarification on the plans for the site.
Mark Rice explained that the DNR would be invited to the site to explain exactly how to build the new facility properly.
Mr. Schmitt questioned if a more convenient solution could be proposed for residents.
Mark Rice explained that larger municipalities in the state utilize county landfills. He further explained the cost
differences between using the landfill or the Independence Avenue site.
Mayor Hart questioned if other locations in town have been explored.
Mark Rice explained that other sites in town have been looked at with Planning and Zoning Department.
Mayor Hart questioned if the site would be looked at for future development.
Mark Rice explained that the site would be least attractive for future economic development.
Mayor Hart explained that staff has been working diligently to find the most suitable solution.
Mark Rice explained that he felt the landfill would be a suitable solution until he researched records and its hours of
operations.
Mayor Hart took exception to the idea that city employees have approached this issue in a haphazard manner.
Randy Herod, 111 Highland Blvd, expressed concern for the stability of the road and questioned if the entrance could
come from Martin Luther King Drive.
Mark Rice explained that in the future Martin Luther Kind Drive could be looked at in the future but for the immediate
need it is best to use Independence Avenue.
Mr. Lind questioned if the DNR has to approve the site and what is the advantage of getting that approval.
September 6, 2016 Page 8
Mark Rice explained that the city does not need to be DNR approved but the benefit is that the product could be tested
and sold as organic material to farmers.
Mr. Lind suggested updating council sooner when situations such as this arise.
Mr. Jacobs questioned if this solution would be temporary or permanent.
Mark Rice stated that he is looking for approval from council for a permanent site and a temporary solution to get
through this fall.
John Sherbon, 1715 Robin Road, questioned if servicing a site like this could be outsourced down the road.
Mr. Powers questioned what options we have for cleaning up and leveling materials currently located at the existing site.
Mark Rice explained the plans and options for that clean up.
Resolution adopted and upon approval by Mayor assigned No. 2016-716.
ORAL PRESENTATIONS
146528 - Welper/Amos
Mr. Amos read an announcement from the Walnut Neighborhood Association, Harvest Vineyard Church, First
Presbyterian Church, and the Volunteer Center of the Cedar Valley stating that they will honor September 11th with a
day of service by removing litter and debris from sidewalks, streets, and vacant lots within the Walnut neighborhood.
Anyone desiring to volunteer should call 319-272-2087.
Mr. Jacobs congratulated Rose Davis and all city employees on employee on a job well done. He further thanked the
Mayor for hosting the strategic planning session on August 30.
Mayor Hart thanked council for their participation in that meeting. He invited everyone to a round -table meeting that
will be held on Thursday, 7:00 PM at the Center for the Arts to discuss the idea of community policing in an effort to
improve relationships and build trust in our community.
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
ADJOURNMENT
146529 - Welper/Amos
that the Council adjourn at 6:30 p.m. Voice vote -Ayes: Seven. Motion carried.
elley Fe
Deputy C
e
Clerk
September 12, 2016
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30
p.m., on Monday, September 12, 2016. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Amos, Schmitt, and
Welper.
Absent: Lind
Prayer or Moment of Silence.
Pledge of Allegiance: Julie Dawson, Housing Authority Director
146530 - Welper/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, September 12, 2016, at 5:30 p.m., be accepted and
approved. Voice vote -Ayes: Six. Motion carried.
146531 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Tuesday, September 6, 2016, at 5:30 p.m., be accepted and
approved. Voice vote -Ayes: Six. Motion carried.
Mayor Hart read a Proclamation declaring September 17-23, 2016 as Constitution Week.
Presentation to City of Waterloo by Bob Hellman.
Mayor Hart recognized employee Cheryl Huddleston for 30 years of service.
CONSENT AGENDA
146532 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated September 12, 2016, in the amount
of $2,298,961.70, a copy of which is on file in the City Clerk's office, together with recommendation of
approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2016-717.
2. Resolution approving the request from the Waterloo Schools Foundation to hold their annual Trick or Trot 5K
and 1 Mile run on October 15th, 2016 starting at 9:00 a.m. at Lou Henry Elementary and surrounding streets.
Resolution adopted and upon approval by Mayor assigned No. 2016-718.
3. Resolution approving the request from West High School to hold its Homecoming Parade around West High on
September 23, 2016 starting at 2:15 p.m.
Resolution adopted and upon approval by Mayor assigned No. 2016-719.
4. Resolution approving the request of Luci Coppage for tax exemptions on the remodel of a home valued at
$33,395 for the property located at 321 Reed Street and located within the Consolidated Urban Revitalization
Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-720.
5. Resolution approving the request of Basic Properties LLC for tax exemptions on the construction of home
improvements valued at $10,138.32 for the property located at 2864 Independence Ave. and located within the
Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-721.
6. Resolution approving the request of Michael S. Cook for tax exemptions on the construction of home
improvements valued at $40,000 for the property located at 149 Mohawk St. and located within the
Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-722.
7. Resolution approving the request from Joshua Jebe for a waiver for a concrete driveway to be located at 809
Fairview Avenue and authorizing the construction of a concrete driveway and placing a driveway or sidewalk
on City right of way on an unimproved street.
Resolution adopted and upon approval by Mayor assigned No. 2016-723.
September 12, 2016 Page 2
8. Resolution approving the request from Joshua Jebe for a waiver for a concrete driveway to be located at 813
Fairview Avenue and authorizing the construction of a concrete driveway and placing a driveway or sidewalk
on City right of way on an unimproved street.
Resolution adopted and upon approval by Mayor assigned No. 2016-724.
9. Resolution preliminarily approving plans, specifications, form of contract, etc. and setting date of bid opening
as October 6, 2016 and date of public hearing as October 10, 2016 for the F.Y. 2017 Bridge Deck Repair and
Overlay Program, Contract No. 879; and instruct City Clerk to publish notice of plans, specifications, form of
contract, etc.
Resolution adopted and upon approval by Mayor assigned No. 2016-725.
10. Resolution preliminarily approving plans, specifications, form of contract etc. for the rental of four (4) motor
graders to support snow removal operations and setting date of bid opening as September 22, 2016 and date of
public hearing as September 26, 2016, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-726.
11. Resolution approving cancellation of special assessments for properties listed on Exhibit A, and authorize City
Clerk to notify Black Hawk County Treasurer of said cancellations.
Resolution adopted and upon approval by Mayor assigned No. 2016-727.
b. Motion to approve the following:
a.
b.
2.
a.
b.
c.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Officers Rulapaugh,
Girsch, and McClelland
Firearms Instructor Recertification
Johnston, IA
October 14, 2016
$495.00
Lt. McClelland
Rifle Instructor Recertification
Johnston, IA
October 13, 2016
$190.00
Approved Beer, Liquor, and Wine Applications
Name & Address of Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Ali's Liquor, 1117 E. 4th Street
B Wine / C Beer / E
Liquor
Renewal
09/03/2017
X
Firewater Cafe', 712 Jefferson
Street
C Liquor w/Outdoor
Service
New
07/31/2017
A & S Petroleum (King Star), 127
Jefferson Street
B Wine / C Beer
Renewal
06/29/2017
X
3. to approve recommendation of appointment of Justin Tuitjer to the position of Solid Waste Technician in the
Sanitation Department, effective September 20, 2016, pending completion of pre-employment physical and
testing.
4. to approve a fireworks display at Columbus High School, 3231 W. 9th Street, on September 23, 2016 during their
half-time show for the Columbus High School Homecoming Football game.
5. to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Central Iowa Vapors, 2829 University
Avenue.
Roll call vote -Ayes: Six. Motion carried.
PUBLIC HEARINGS
146533 - Schmitt/Welper
that proof of publication of notice of public hearing on the F.Y. 2017 Sergeant Road Trail Bridge No. 1 Replacement,
Contract No. 917, as published in the Waterloo Courier on August 29, 2016, be received and placed on file. Voice vote -
Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and there were none.
146534 - Schmitt/Welper
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
146535 - Schmitt/Welper
that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with the F.Y. 2017
Sergeant Road Trail Bridge No. 1 Replacement, Contract No. 917", be adopted. Roll -call vote -Ayes: Six. Motion
carried.
September 12, 2016 Page 3
Resolution adopted and upon approval by Mayor assigned No. 2016-728.
146536 - Schmitt/Welper
that "Resolution authorizing to proceed in conjunction with the F.Y. 2017 Sergeant Road Trail Bridge No. 1
Replacement, Contract No. 917", be adopted. Roll -call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-729.
146537 - Schmitt/Welper
Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review.
Bidder
Bid Security
Bid Amount
Peterson Contractors, Inc.
Reinbeck, IA
5%
$80,213.75
Vieth Construction Corp.
Cedar Falls, IA
5%
$90,993.10
Benton's Sand & Gravel
Cedar Falls, IA
5%
$69,120.05
Boulder Contracting
Grundy Center, IA
5%
$69,990.78
Lodge Construction Inc.
Clarksville, IA
5%
$66,155.27
Voice vote -Ayes: Six
RESOLUTIONS
146538 - Morrissey/Powers
otion carried.
that "Resolution approving Reconstruction and Overlay Street Improvement lists for 2017", be adopted. Roll call vote -
Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-730.
146539 - Morrissey/Powers
that "Resolution approving construction plans for Paving, Sanitary Sewer and Storm Sewer serving Greenbelt Plat No. 7
Titan Trail, as submitted by VJ Engineer, of Cedar Falls, Iowa", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-731.
146540 - Amos/Morrissey
that "Resolution approving the grant from the Iowa Department of Transportation's Office of Aviation, with Contract
No: 18516 and Project No: 9I170ALO200, for the FY -2017 Commercial Service Vertical Infrastructure (CSVI) program,
for the physical improvements to the General Aviation Terminal Building, and Hangar No: 5, at Waterloo Regional
Airport, and authorize the Mayor and City Clerk to execute the grant documents", be adopted. Roll call vote -Ayes: Six.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-732.
146541 - Amos/Morrissey
that "Resolution approving a contract with HR Green for on-site visits by staff to observe the progress of the various
stages of demolition of the remaining rail road spur at the former Chamberlain Manufacturing site in the amount of
$3,000, and rescinding Resolution No. 2016-666 that authorized on-site visits in the amount of $1,500, and authorize the
Mayor to execute the same", be adopted. Roll call vote -Ayes: Six. Motion carried.
Mr. Schmitt questioned the increase.
Noel Anderson, Community Planning and Development Director, explained that additional cost.
Resolution adopted and upon approval by Mayor assigned No. 2016-733.
ORDINANCES
146542 - Schmitt/Welper
that "an Ordinance amending the 2008 Traffic Code by Amending Subsection (47) Glenwood Street to Section 553, No
Parking Here To Comer by adding North side in the 800 block in a Westerly direction from Mohawk Street and North
side in the 900 block in a Easterly direction from Mohawk Street", be received, placed on file, considered and passed for
the first time. Roll call vote -Ayes: Six. Motion carried.
September 12, 2016 Page 4
146543 - Schmitt/Welper
that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call
vote -Ayes: Six. Motion carried.
146544 - Schmitt/Welper
that "an Ordinance amending the 2008 Traffic Code by Amending Subsection (47) Glenwood Street to Section 553, No
Parking Here To Corner by adding North side in the 800 block in a Westerly direction from Mohawk Street and North
side in the 900 block in a Easterly direction from Mohawk Street", be considered and passed for the second and third
times and adopted. Roll call vote -Ayes: Six. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5367.
146545 - Morrissey/Amos
that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Title 9, Chapter
2, Section 2 Codes Adopted, Subsection A and enacting in lieu thereof a new Title 9, Chapter 2, Section 2 Codes
Adopted, Subsection A, and repealing Title 9, Chapter 2, Section 8 Amendments, and enacting in lieu thereof a new Title
9, Chapter 2, Section 8 Amendments", be received, placed on file, considered and passed for the first time. Roll call
vote -Ayes: Six. Motion carried.
Mr. Welper questioned the fire alarm suppression plan review.
Pat Treloar, Fire Chief, explained that this type of review is required for larger projects and the ordinance amendment is
to define when this type of review is applicable.
John Sherbon, 1715 Robin Road, requested more clarification on the ordinance change.
Pat Treloar explained that the city is looking to adopt the 2015 International Fire Code.
Mayor Hart clarified that a work session was held on the changes on September 6, 2016.
David Dryer, 3145 W. 4th Street, questioned the ordinance change and what the cost to taxpayers will be.
Mayor Hart explained that there has already been a work session on this item and council would be more than willing to
sit down and address any concerns that the public may have. He added that, due to the many variables between projects
and the extent of the code, costs could only be determined on a case by case basis.
Pat Treloar stated that uniformity and consistency is the goal in adopting the 2015 International Fire Code.
Mayor Hart asked if contractors or builders can contact the Fire Department.
Pat Treloar affirmed that his department is available to answer any and all questions from contractors regarding the
adoption of this code.
146546 - Morrissey/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call
vote -Ayes: Three. Nays: Three (Jacobs, Amos, Schmitt). Motion failed.
Mr. Schmitt questioned if there are timeliness issues.
Pat Treloar expressed the goal of having this code in place by October 1, 2016. He explained that, while there is not a
real urgency with this, moving forward as quickly as possible is desirable in order to meet that goal and bring the city in
line with other communities that have already adopted this code.
Mayor Hart asked how this impacts new construction.
Pat Treloar explained that a notice would need to be given letting contractors know of the change.
Mr. Schmitt questioned if buildings are currently being built using the 2015 standards.
Pat Treloar affirmed that contractors are currently building according to the 2015 code.
Mr. Schmitt expressed his support for not suspending the rules in an effort to offer as much notice as possible to those
who will be affected by this.
Pat Treloar stated that it is crucial that the fire code and building code are adopted at the same time.
146547 - Morrissey/Welper
that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Chapter 1,
Building Code, and Article A, Building Contractors, of Chapter 1, Building Code, of Title 9, Building Regulations, in
their entirety; and enacting in lieu thereof new Chapter 1, Building Code, and Article A, Building Contractors, of
Chapter 1, Building Code, of Title 9, Building Regulations", be received, placed on file, considered and passed for the
first time. Roll call vote -Ayes: Six. Motion carried.
September 12, 2016 Page 5
146548 - Morrissey/Welper
that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call
vote -Ayes: One. Nays: Jacobs, Morrissey, Powers, Amos, Schmitt. Motion failed.
Mr. Schmitt questioned if there are timeliness issues.
Noel Anderson explained that there are no timeliness issues with this item.
OTHER COUNCIL BUSINESS
146549 - Schmitt/Welper
that the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the General Obligation
Bonds Series 2009A, issued in June 2009 or for the General Obligation Bonds Series 2011A, issued in June 2011, be
received, placed on file and approved. Voice vote -Ayes: Six. Motion carried.
ORAL PRESENTATIONS
146550 - Schmitt/Welper
that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried.
Mayor Hart read an email from Terry Stevens, 1629 Ackermant Street regarding debris at the Logan Plaza Construction
site.
Noel Anderson explained that the debris remains on the site because the contractor's plans are to use the debris as
construction material in this project.
Jamie Hanson, P.O. Box 82, Dewar, IA, commented on the difficulty he had pushing wheelchair bound individual in
Downtown Waterloo.
Mayor Hart expressed appreciation for the reminder of what is important when focusing on issues relating to our
community.
Jim Chapman, 224 Bertch, commented on the forum held by Mr. McFadden on September 8, 2016.
Forest Dillavou, 1725 Huntington Road, commented on recycling and patching roads.
Bruce Kaeser, 500 Sycamore Street, commented on the need to ensure ADA compliance in downtown Waterloo
David Dryer, 3145 W. 4th Street, commented on the progress of getting traffic cameras in Waterloo.
Mayor Hart questioned if Dryer is in favor of the traffic cameras.
David Dryer commented that he is in favor of having cameras to help stop crime but is not in favor of spending money.
ADJOURNMENT
146551 - Welper/Amos
that the Council adjourn at 6:17 p.m. Voice vote -Ayes: Six. Motion carried.
Kelley Felc I Deputy City Clerk