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HomeMy WebLinkAbout08/21/95CITY COUNCIL WORK SESSION August 17, 1995 4:00 p.m. First Floor Conference Room Members present: Getty, Jordan, Krizek, Anders, Mollenhoff, Collier. Members absent: Murphy. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Five. Absent: Murphy, Collier. Motion carried. Collier now present at 4:03 p.m. Agenda items for the council meeting to be held on Monday, August 21, 1995, were reviewed and discussed with representatives from departments that have items on the agenda. With no further business before the council, it was moved by Mollenhoff, seconded by Jordan that the meeting be adjourned at 4:35 p.m. Ayes: Six. Absent: Murphy. Motion carried. Susan Fangman City Clerk City Council Work Session August 21, 1995 5:30 p.m. Large Conference Room Members present: Mollenhoff, Jordan, Murphy, Getty, Collier, Krizek, Anders, Mayor Rooff. It was moved by Krizek, seconded by Jordan to approve the agenda as proposed. Ayes: Seven. Motion carried. Finance Manager Bruce Meisinger reviewed the packets of information provided to the council. The financial analysis of the garbage collection service compared a five year cash flow projections between current service and automating four routes over two years or three years. The proposed rate structure is set at $8.50 a month for a thirty gallon container, $10.00 for a sixty gallon container and all unautomated customers and a monthly fee of $15.00 for a ninety gallon container. Additional bag tags are projected to sell for one dollar each and yard waste pickup will be free. For each automated truck there will be a cash purchase of curbside containers. Staff is reduced by one operator through attrition for every route that is automated. The impact on the Sanitation Fund balance was reviewed. Councilperson Mollenhoff asked for an update on the funds available through the Solid Waste Commission. Councilperson Getty reported as the council representative to the Solid Waste Commission that action is scheduled to be taken at the next meeting which would allow for a $2.00 payment per capita to the sanitation districts. The city would receive approximately $120,000 to be used for recycling projects. Street Superintendent Grimm stated that he would like to use those funds to establish a pilot curbside recycling program as the previous pilot program's data isn't relevant anymore. Councilperson Collier stated his disagreement with the one dollar bag tag assumption. He stated that he would be against any raising of the fees and felt it was an overcharge to the customer. Councilperson Getty reported that most communities have a tag system or community drop off. The purpose of the tag system is to provide a mechanism for getting rid of unusually heavy periods of waste. Dick Grimm has proposed two low cost alternatives for customers. Mr. Grimm proposes that five free tags be provided to each customer at the beginning of each year or that special pickup be provided at Thanksgiving and Christmas. Councilperson Mollenhoff requested preparation of a master plan for handling the waste stream. Councilperson Getty would like staff to research the establishment of a recycling transfer station rather than to pursue curbside recycling with a private contractor. Councilperson Anders expressed the opinion that increased recycling efforts may force the curbside recycling issues to be addressed. Councilperson Getty requested Mayor Rooff poll the council on the issue of bag tags. Mayor Rooff polled the council on the approval of setting the bag tag fee at one dollar each with the following results. Approval of a one dollar fee: Anders, Mollenhoff, Murphy, Krizek. Approval of a fifty cent fee: Collier. Councilperson Jordan stated that he felt additional waste should be handled at no cost. Mayor Rooff asked for establishment of a committee to work with the Sanitation and Finance departments to get a feel for ways to control operating costs. Councilpersons Mollenhoff, Murphy and Anders agreed to work with the Mayor on this project. With no further business before the council it was moved by Getty, seconded by Mollenhoff to adjourn the meeting at 6:25 p.m. Ayes: Six. Absent: Jordan. Motion carried. Susan Fangman City Clerk COUNCIL WORK SESSION August 21, 1995 5:45 p.m. Large Conference Room Members present: Collier, Murphy, Mollenhoff, Getty, Krizek, Anders, Mayor Rooff Members absent: Jordan It was moved by Krizek, seconded by Murphy to approve the agenda as proposed. Ayes: Six. Absent: Jordan. Motion carried. City Planner Don Temeyer reviewed the current status of Phase I and Phase II of the Sherwood Park Voluntary Acquisition. Twenty properties have been acquired, seven offers are pending and eleven offers have been rescinded. Councilperson Jordan now present at 6:25 p.m. Uncommitted funds totalling $626,840 dollars have been identified by using remaining acquisition and relocation funds, unprogrammed funds and unneeded administration funds. Phase III costs are estimated to total $472,125, leaving approximately $154,715 available for demolition. Sixty thousand two hundred eighty-five dollars is the value of additional funds needed. These funds may be made available from either offers that are rescinded, reprogrammed CDBG funds or state disaster recovery funds. Demolition cost for each property are estimated at five thousand dollars a piece which includes the cost of asbestos abatement. Demolition costs could be saved if properties are used in training sessions for Waterloo Fire Rescue or if the houses are bought and moved. Fire Chief Magsamen has identified eleven houses that meet the criteria for a controlled burn but asbestos abatement must occur before a controlled burn can be allowed. Councilperson Krizek asked if revenue will be received from the houses that are purchased to be moved. Don Temeyer explained that the cost of moving houses is usually prohibitive so very little revenue is received however the cost of demolition is offset. Don Temeyer asked for approval for staff to send offers to all residents in Phase III. There will be a statement on the offer which states that the offer is subject to council approval and the availability of funds which is limited and must cover the cost of demolition, so approval is on a first come first service basis only. With no further discussion on the matter it was moved by Mollenhoff, seconded by Murphy to approve the request to proceed with the Sherwood Park Voluntary Acquisition Phase III and to place the item on the council agenda for approval. Ayes: Six. Nay: Jordan. Motion carried. With no further business before the council it was moved by Getty, seconded by Murphy to adjourn the meeting at 6:35 p.m. Ayes: Seven. Motion carried. Susan Fangman City Clerk