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HomeMy WebLinkAbout10/19/92CITY COUNCIL WORK SESSION October 19, 1992 5:45 p.m. Large Conference Room Members present: Mayor Manning, Lemke, Fox, Angel, Budak and Wright. Members absent: Dell, Buck. Mayor Manning stated that the purpose of the meeting was to discuss budget status for F.Y. 1993. Larry P. Burger, Clerk/Auditor, stated that staff had prepared a first quarter analysis of current operations as it relates to F.Y. 1993 appropriations and with respect to the $500,000 deficit reduction plan that was approved by the Council on August 3, 1992. Bruce Meisinger, Budget Analyst, prepared a history of the fund balances for the city's general fund noting that the F.Y. 1992 general fund balance of $742,000 is somewhat misleading. Although the June 30th books indicated this fund balance, these funds were already obligated as follows: a. $150,000 of bills accrued during F.Y. 92 but payment delayed until F.Y. 93; b. $191,000 fire truck with bond proceeds allocated in F.Y. 92 but payment delayed until F.Y. 93; c. $60,000 of G.O. Bond money allocated to the fire department for use for fire station updates but payment delayed until F.Y. 93; d. A cash influx into the F.Y. 93 of $250,000. The true balance of the general fund for the fiscal year ending June 30, 1992 would have more appropriately been approximately $142,000. Councilperson Angel questioned whether the general fund balances for previous fiscal years reflect similar accrued expenses. Mr. Burger indicated that this is only a recent pher}omenon and had not been done anywhere to the extent that this year's ending fund balance was obligated. Mr. Meisinger presented a budget status report as of September 30, 1992, for general fund activities. Based upon current expenditures and revenues, he projects cash balance for the year ending June 30, 1993, at approximately $148,000. He noted that to date, approximately one-half of the $500,000 budget deficit reduction plan had been accomplished including some revenue enhancements and expenditure reductions. Specific departments that are over expending or under revenue projections were identified. Mr. Burger stated that the Clerk/Auditor's Office will continue to work with departments to identify those areas where expenditures are exceeding budget amounts or revenues are over estimated and report corrective measures to the council. Councilperson Fox questioned whether this plan provided any provisions for possible layoffs which may result if corrections are not made. Mr. Burger stated that this would be a council decision but as time progresses into the fiscal year, more drastic adjustments would be necessary. It was noted that police revenues were down from anticipated amounts due to the delay in the opening of the jail. It was also reported that ambulance collections were over estimated and that expenses in the area of personal services, overtime and fuel expenditures are higher than budgeted in the fire department. Temporary seasonal help in the Recreation department also seems to City Council Work Session October 19, 1992 Page 2 be over expended. It was noted that the council budget will be over expended by approximately $2,000 mainly due to travel. Building inspection revenues are down but several projects are anticipated that will boost revenues. Don Temeyer, Planning & Development Director noted that last year was a very good year for building permit revenues but that the service to inspect these projects now falls into this fiscal year and the service must be provided. Councilperson Wright asked that the next budget update be provided in essay form delineating those specific areas of over expenditure or under anticipated revenues. Councilperson Fox commended those departments that are managing their budgets but wanted to send a clear message to those departments who are falling behind. No official action was taken by the Council. The meeting was adjourned at 6:30 p.m. Larry P. Burger City Clerk/Auditor CITY COUNCIL WORK SESSION October 19, 1992 5:00 p.m. Large Conference Room Members present: Mayor Manning, Budak, Wright, Fox and Lemke. Members absent: Dell, Angel, Buck. The purpose of the meeting was to discuss Metropolitan Transit Authority and update the council as to service availability, the ridership, cliental served, fee structure and funding sources. Walt Stephenson, Manager of MET, introduced staff members including Jeff and Sherry Kreger and Dave Burman. Following an update on the current level of service and operations, council members were invited to look at one of the newest handicap accessible buses. No official action was taken at said meeting. The meeting was adjourned at 5:50 p.m. Larry P. Burger City Clerk/Auditor