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Home My WebLink About01/25/93CITY COUNCIL WORK SESSION January 25, 1993 4:45 p.m. Large Conference Room Roll call: Mayor Manning, Buck, Fox, Wright, Lemke, Dell and Budak. The meeting was called to order by Mayor Manning at 4:55 p.m. The purpose was to discuss the allocation of proceeds from the hotel/motel tax funds which were increased to 7% by voters in November, 1992. Terry Poe, Executive Director of the Waterloo Convention and Visitors Bureau, presented recommendations of the Advisory Board of the Waterloo Convention and Visitors Bureau for the proposed uses of hotel/motel tax for F.Y. 1994 of $500,000. The proposal was as follows: 1. Five Sullivan Brothers Convention Center remodeling debt repayment 2. Five Sullivan Brothers Convention Center future remodeling and repair budget escrow 3. America's Agricultural/Industrial Heritage Landscape (Silos and Smokestacks) 4. Cedar Valley Lakes Board Riverfront plan and trail construction 5. H.W. Grout Trust dba Grout Museum tourism/visitor enhancement 6. Waterloo Community Playhouse/Black Hawk Children's Theatre year round performances 7. Waterloo/Cedar Falls Symphony Orchestra marketing and advertising support $ 50,000 50,000 50,000 45,000 17,000 15,000 10,000 8. Waterloo Fund for Excellence in Education (PASS) People Advocating for a new Student Stadium 10,000 9. Cedar Arts Forum Programs Chamber music residencies and "Artworks" Sub Total Waterloo Convention & Visitors Bureau 3,000 $250,000 250,000 TOTAL $500,000 She stated that this action was pursuant to Resolution No. 1992-524 adopted by the Waterloo City Council on September 14, 1992 stating in part that "an advisory board of the Waterloo Convention and Visitors Bureau (will) make recommendations every January to the City Council concerning the allocation of funds to those organizations that enhance tourism." She further stated that the ballot question approving the increase in fees from 5% to 7% stated in part that "Shall the City Council of the City of Waterloo impose an additional two percent hotel/motel tax within the corporate bounds of the City of Waterloo for the purposes of enhancing and funding various tourism attractions and organizations that will help promote and attract tourism to the community of Waterloo?" The Advisory Committee supported the re -investment of said monies to attract tourism to the community. Larry P. Burger, Clerk/Auditor, presented an alternative proposal for consideration by the Mayor and Council as follows: 1. Convention and Tourism Bureau --50 percent $250,000 2. 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Mr. Larsen reported that they would be looking for alternative sources of funding and/or any additional city monies that may be available for said projects. Councilperson Fox questioned Mark Boesen, acting Director of the Community Development Board, on how its board developed its recommendations of projects to be funded through the Community Development Block Grant program. Mr. Boesen stated that the board solicits recommendations from the public and after public hearing presents them to the council for approval. On very limited occasions does the council ever change the recommendations of said board. Councilperson Fox pointed out that it has been the council's policy to affirm the recommendations of experts that have been appointed to these positions. Councilperson Lemke stated that the only recommendation he would have on the Advisory Board's list was that they may be under estimating the needs of the Convention Center. Councilperson Dell questioned whether the council should consider funding a lessor number of projects and do more justice to each. Councilperson Fox supported the recommendations of the Advisory Board stating that it was their responsibility to recommend to the council. Councilperson Budak stated that perhaps the city should consider funding improvements to the municipal stadium and a skating facility. It was noted that applications were not submitted to the Advisory Board for said projects. Carolyn Hamrock, speaking on behalf of the Waterloo Fund for Excellence and Education (PASS) People Advocating for a new Student Stadium stated that private funds in the amount of $1,330,000 have been pledged for the estimated $1.5 million project. The group is currently facilitating a feasibility study to determine whether or not additional sporting activities could be generated for the metro area including the Iowa games, special olympics, and new track meets, etc. This additional $10,000 will have a great impact on the final days of the group's fund raising efforts. Mr. Burger stated that proposed expenditures be adopted as part of the F.Y. 1994 budget. After the budget is adopted the ordinance regulating the use of said proceeds would be acted upon by the city council and would require that on an annual basis, a resolution of the proposed uses would be adopted by the city council. Tom Gallaher, representing the Silos and Smokestacks project, stated that the Silos and Smokestacks committee is working on some short term attractions which may include agencies/attractions mentioned above. In response to a question from Mayor Manning, Mr. Burger stated that allocations to the organizations would be on a quarterly basis. Mayor Manning also questioned the use of the proceeds that would be received between January 1 and June 30, 1993. Mr. Burger reported that said proceeds will be put towards the Convention Center "balloon" payment which was due last fall. By the Convention Bureau's calculations, the amount that would be accumulated between January 1 and June 30, 1993 in additional proceeds and the amount over and above the cap of $210,000 could be $190,000. Councilperson Dell suggested that perhaps some of the additional revenues generated between January and June be allocated to the Park and Recreation departments. Should there be a short fall in the fees paid to the city, each agency would take their proportionate percentage of the cut except for the Convention Center amounts. Roger Crimmins, representing the Waterloo Playhouse, stated that the recommendations of the Advisory Board would relieve the general City Council Work Session January 25, 1993 Page 4 fund of these expenditures. Mr. Burger disagreed and stated that the city must look at in-kind services that are provided to such agencies as the Playhouse and Symphony. Again, Mr. Burger reported his disagreement with the increased levels of funding for various organizations. Mayor Manning stated that Mr. Burger's concerns were genuine and that he was acting in the best financial interests of the city. The Mayor also stated that the city must commend the groups who worked so hard to support the hotel/motel tax increase since this additional revenue would not have been available without their assistance. Councilperson Dell stated that he had a problem with the absence of funding for the Park Board. In response to a question from Councilperson Dell, Ms. Poe stated that it was unclear whether the Advisory Committee would entertain any additional applications at this time. The agencies currently receiving monies from the general fund were listed including the Cedar Arts Forum, the Cedar Valley Chain of Lakes, the Grout Museum and the Playhouse. Councilperson Buck also questioned whether the city should change the rules now that the election is over and the voters have spoken. He stated that the city made a covenant to the voters at the time to spend the proceeds on tourism activities. Councilperson Angel questioned Councilperson Buck as to which of the listed activities were not tourism related. Councilperson Buck stated that he did not want to get into a situation of reviewing each line item that was presented by the Advisory Committee. Councilperson Budak supported the idea that the city take care of its bills first. The consensus of the council was that a resolution of intent would be presented to the city council delineating proposed uses for the FY 94 hotel/motel tax proceeds. No official action was taken on said item. With no further business before the Council, the meeting was adjourned at 5:55 p.m. Larry P. Burger City Clerk/Auditor