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HomeMy WebLinkAbout04/01/1996COUNCIL WORK SESSION April 1, 1996 4:45 p.m. Large Conference Room Members present: Mayor Rooff, Getty, Jordan, Anders, Krizek, Mollenhoff. Members absent: Murphy, Collier. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Four. Absent: Murphy, Collier, Mollenhoff. Motion carried. Administrative Director Bob Stevenson reviewed the auto attendant and voice mail policy. Councilperson Mollenhoff now present at 4:48 p.m. The policy has been developed by staff with input from Digital Communications and Councilpersons Getty and Anders. Councilperson Anders stated that the policy covers all items and should help to ensure that all messages recorded on voice mail will be professional. Moved by Krizek, seconded by Anders that the auto attendant and voice mail policy be placed on the council agenda for Monday, April 8, 1996. Ayes: Five. Absent: Murphy, Collier. Motion carried. The schedule for installation of telephone equipment and voice mail was reviewed. The first telephones will be installed on the first floor of city hall on Thursday, April 18, 1996 with the last to be installed at the Street Department on Thursday, July 18, 1996. Mr. Stevenson reviewed the payment schedule for the new system. The contract with Digital states that 35 percent ($75,000) shall be paid upon execution of the contract with the remaining amount to be paid when all the equipment is installed. The other option is to pay as each segment of installation is completed. It was the consensus of the council to pay the $75,000 now and the rest upon completion. Mr. Stevenson asked for input from the council on the purchase of a maintenance agreement. The equipment is under warranty for one year from the date of installation. The cost to purchase a maintenance agreement after the first year is $8,000 for the equipment and $6,000 for the voice mail. Mayor Rooff suggested that a meeting be scheduled with Digital to review the maintenance agreement. With no further business before the council, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:58 p.m. Ayes: Five. Absent: Murphy, Collier. Motion carried. Susan Fangman City Clerk