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12/16/2013
Amended Council Agenda Items Council Meeting Monday, December 16, 2013 ME Lb.12 Added late due to events already scheduled. Approved Beer, Liquor, and Wine Applications Name &Address of Class New or Expiration Includes Business Renewal Date Sunda Snowden House Special Class C(BM New 306 Washington St. 71 Contract needs to be awarded as well as approved. 9. Resolution awarding and approving Contract, Bonds and Certificate of Insurance with Ricklefs Excavating, LTD of Anamosa, Iowa, for construction related services for the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 in the amount of$273,405.00; and authorize Mayor and City Clerk to execute said document. Submitted by Jamie Knutson, P.E., Associate Engineer The airport Management Agreement with Trillion Aviation is contracted for six months plus expenses not on a"per month"basis. 31. Resolution approving extension of the Airport Management Agreement with Trillion Aviation for management consulting in an amount not to exceed $79,800.00 per-month plus expenses for 6 months, ending June 30, 2014; and authorize Mayor to execute said document. Submitted by Mayor Buck Clark -n k7j 151 ZE Spelling 35. Purchase of Timberwolf TW10 Log Splitter Motion to instruct Golf 8s Downtown Area Maintenance Manager to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as January 13, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by✓B Bolger, Downtown Area Maintenance Manager THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 16, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Pian. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. S. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and we1l maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion,you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. S. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5.00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. December 16, 2013 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Kent Shankle, Director of Cultural & Arts Commission Agenda, as proposed or amended. Minutes of December 9, 2013, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Cynthia S. Beyer for tax exemptions on improvements totaling $292,901.00 for property located at 4844 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning& Development Director b. Motion to approve the following: Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to exceed 1. Sgt. Melissa Traumas of Law St. Paul, MN 2123114- 633.00 Ludwig Enforcement 2126114 2. Michael Wilson, Interview Aberdeen, 1219113- 860.00 Director of Aviation SD 12110113 Candidate 3. Michael Clow, Interview Morgantown, 12116113- 795.00 Director of Aviation WV 12117113 Candidate December 16, 2013 Page 3 4. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re- Cheryl Appointment (Chaveevah) Cultural and Arts Banks Commission 12/31/2016 New _Ferguson Robert Cultural and Arts Bembridge Commission 12/31/2016 New Tom Cultural and Arts Wickersham Commission 12/31/2016 New 5. Recommendation of appointment of Craig Denner to the position of Facilities Specialist from the current Civil Service list effective December 17, 2013. Submitted by Paul Huting, Leisure Services Director 6. Recommendation of appointment of Jacob Frederick to the position of Fitness Specialist from the current Civil Service list effective December 17, 2013. Submitted by Paul Huting, Leisure Services Director 7. Recommendation of appointment of Kathryn Moeller to the position of Aquatics/Member Services Specialist from the current Civil Service list effective December 17, 2013. Submitted by Paul Huting, Leisure Services Director 8. Recommendation of appointment of Brian Boesen to the position of Animal Control Services Officer from the current Civil Service list, start date to be determined, pending pre-employment physical exam. Submitted by Sandie Greco, Trak Operations Superintendent Approved Beer, Liquor, and Wine Applications Name &Address of New or Expiration Includes Business Class Renewal Date Sunda 9. Benevolent&Protective C Liquor, Outdoor Renewal 06130114 X Order of Elks #290 Service, Catering 407 E Park Ave. Privilege 10. Casey's General Store C Beer& Class B Renewal 12127114 X #2866 Native Wine 51 E Tower Park Drive 11. LJ's Neighborhood Grill C Liquor, Outdoor Renewal 11105114 X & Bar Service 3550 Kimball Ave. December 16, 2013 Page 4 PUBLIC HEARINGS 2. The issuance of General Obligation Urban Renewal Bonds not to exceed $3,500,000.00 for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Downtown Urban Renewal and Redevelopment Plan, as amended, including funding a _grant pursuant to the Amended and Restated Development Agreement between the City and Cedar Valley Tech Works, Inc and FDP WTC, LLC Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution to institute proceedings to take additional action of issuance of said bonds. Submitted by Michelle Weidner, Chief Financial Officer 3. Request of Proactive Holdings IV, LLC for the vacation, sale and conveyance of 0.72 acres of East Ridgeway Avenue right of way, adjacent to 2002-2018 East Ridgeway Avenue at a cost of$1.00. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Aric Schroeder, City Planner RESOLUTIONS 4. Resolution approving request by Proactive Holdings IV, LLC for the Final Plat of Crossroads Retail Center Addition generally located near the intersection of East Ridgeway Avenue and East San Marnan Drive for an 8-lot commercial subdivision. Submitted by Noel Anderson, Community Planning& Development Director 5. Resolution approving renaming the north-south portion of public E. Ridgeway Avenue, between E. Ridgeway Avenue at the North end and E. San Marnan Drive at the South end, as Sovia Drive. Submitted by Anc Schroeder, City Planner 6. Resolution approving amendment to the 2008 Traffic Code, Resolution 2004-746, Section 310 (Prohibited parking during snow removal); Priority I Streets by adding the following: San Marnan Access (Kimball Avenue to Penney's Drive); West Shauiis Road (Kimball Avenue to Sergeant Road); East Shaulis Road (Washington Street to Kimball Avenue). Submitted by Mark Rice, Public Works Director December 16, 2013 Page 5 7 Resolution approving Easement Agreement between City of Waterloo and Hydrite Chemical Co. of Waterloo, IA for the specijYc use as a railroad spur and crossing for Parcel No. 8913-10-176-007; and authorize Mayor and City Clerk to execute said document. Submitted by Jamie Knutson, P.E., Associate Engineer 8. Resolution approving Professional Service Agreement with Wayne Claassen Engineering and Surveying, Inc. of Waterloo, Iowa, for construction related services for the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 in the amount of $40,000-00; and authorize Mayor to execute said document. Submitted by Jamie Knutson, P.E., Associate Engineer 9. Resolution approving Contract, Bonds and Certificate of Insurance with Ricklefs Excavating, LTD of Anamosa, Iowa, for construction related services for the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 in the amount of$273,405.00; and authorize Mayor and City Clerk to execute said document. Submitted by Jamie Knutson, P.E., Associate Engineer 10. Motion approving Change Order No. 1 for a net decrease of-$12,113.66 for work performed by B & B Builders & Supply Corporation of Waterloo, Iowa for the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852; and authorize Mayor and City Clerk to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer 11. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of $114,974.89 in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852. Submitted by Eric Thorson, P.E., City Engineer 12. Resolution approving documents, and adopt and levy the final schedule of assessments in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program -Zone 3, Contract No. 852. Submitted b Wayne Castle PLS El Y Y Associate Engineer 13. Resolution approving recommendation of award of bid to Stivers Ford of Waukee, Iowa, in the amount of $156,486.00, for the Purchase of Six (6) 2013 Police Interceptor Vehicles. Submitted by Mark Rice, Public Works Director December 16, 2013 Page 6 14. Resolution approving recommendation of award of contract to Benton's Sand & Gravel of Cedar Falls, Iowa, in the amount of$57,650.00, for the demolition services of 217-219 Jefferson and 300 W 3rd Streets; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning& Development Director 15. Resolution approving Site Access Agreement with MSA LP d/b/a Verizon Wireless for access to the Byrnes Park site for a new cell tower for environmental, geotechnical and radio testing; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning& Development Director 16. Resolution setting date of hearing as January 13, 2014 to approve request of Kess & Associates on behalf of Black Hawk Contracting and Development of Waterloo, Iowa for a site pian amendment to the "R-1,R-P" Planned One and Two Family Residence District, to allow for the construction of 14 new single-family homes located at the former Lafayette School site; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 17. Resolution setting date of hearing as January 13, 2014 to approve development agreement with Black Hawk Contracting and Development to authorize the sale and conveyance of a portion of City owned property for $1.00 along Lafayette Street near its intersection with East 3rd Street, for the construction of 6 townhouse dwellings; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director 18. Resolution setting date of hearing as January 6, 2014 for the sale of City owned property located at 927 Lafayette Street to Teanna Smart with a purchase price of$122,000.00; and instruct City Clerk to publish notice. Submitted by Rudy Jones, Community De velopment Director 19. Resolution setting date of hearing as January 13, 2014 amending Ordinance for the City Limits Urban Revitalization Area (CLURA) to extend for an additional three (3)years; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning& Development Director 20. Resolution approving Professional Service Agreement with JDE Engineering of Waterloo, Iowa for the Design of Gravity Sanitary Sewer Main Extension for the expansion of the Northeast Industrial Park, not to exceed $33,950.00; and authorize Mayor to execute said document. Submitted by Noel Anderson, Community Planning and Development Director December 16, 2013 Page 7 21. Resolution approving Professional Service Agreement with JDE Engineering of Waterloo, Iowa for the Preliminary and final Platting of land for the expansion of the Northeast Industrial Park, not to exceed $31,950-00; and authorize Mayor to execute said document. Submitted by Noe/Anderson, Community Planning and Development Director 22. Resolution approving the submission of two applications for R.I.S.E. funding and approve Memorandum of Understanding with Iowa Northland Regional Council of Governments (INRCOG) in an amount not to exceed $2,000.00 for the writing, preparation, and submittal for Local Development of the Northeast Industrial Park Roadway and Geraldine Road Extension; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning and Development Director 23. Resolution approving a Third Amendment to the original Development Agreement with Crystal Distribution Services, Inc. date February 2006; to make changes for the new project going forward; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning and Development Director 24. Resolution approving the request from Fire Chief to increase billable ambulance Mutual Aid fees from current level of $150.00 per call for service to $300.00 per call, effective February 1, 2014. Submitted by Pat Treloar, Chief of Fire Services 25. Motion approving City of Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2013. Submitted by Michelle Weidner, Chief Financial Officer 26. Resolution approving Closing Agreement for 2009A BABS Bonds; and authorize Mayor and City Clerk to execute said document. Submitted by Michelle Weidner, Chief Financial Officer 27 Resolution approving Supplemental Agreement No. 3 with Ament, Inc. of Waterloo, Iowa, in the amount of $19,000.00, in conjunction with additional plan development services for the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer December 16, 2013 Page 8 28. Resolution approving Agreement with Fareway Stores of Waterloo, Iowa, for compensation in the amount of $10,000.00, in conjunction with additional consultant work for the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer 29. Motion approving Change Order No. 5 for a net increase of $186,752.70 for work performed by ASPRO of Waterloo, Iowa for the F.Y. 13 Asphalt Overlay Program, Contract No. 833; and authorize Mayor and City Clerk to execute said document. Submitted by Jamie Knutson, P.E., Associate Engineer 30. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by ASPRO, Inc. of Waterloo, Iowa at a total cost of $2,671,948.73 in conjunction with F.Y. 2013 Asphalt Overlay Program, Contract No. 833. Submitted by Eric Thorson, P.E., City Engineer 31. Resolution approving extension of the Airport Management Agreement with Trillion Aviation for management consulting in an amount not to exceed $79,800.00 per month plus expenses for 6 months, ending June 30, 2014; and authorize Mayor to execute said document. Submitted by Mayor Buck Clark 32. Resolution approving Construction Permit Application with the Iowa Department of Natural Resources for wastewater disposal system construction in conjunction with CIP Lining for Service Area 15 & 16. Submitted by Larry Smith, Waste Management Services Superintendent 33. Resolution approving amendment to the Non-bargaining Fringe Benefits & Policies. Submitted by Suzy Schares, City Clerk 34. Resolution approving releasing the City's reversion rights on the property located at 936 Newton Street. Submitted by Rudy Jones, Community De velopment Director December 16, 2013 Page 9 OTHER COUNCIL BUSINESS 35. Purchase of Timberwolf TWIG Log Slitter Motion to instruct Golf & Downtown Area Maintenance Manager to prepare specifications, bid document, etc. Motion to receive andfile specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as January 13, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by JB Bolger, Downtown Area Maintenance Manager ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, December 9, 2013 4:55 p.m. - Council Work Session, Council Chambers 5:10 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Leisure Services Commission meeting minutes of October 8, 2013 and November 19, 2013. CONTRACT PAYMENT SCHEDULE 1. Donald Street Improvement- U.S. Hwy 63 to Mildred Street Pay estimate No. 17 to AECOM in the total amount due of$3,638.89 2. Newell to Donald On-Call Post Design Services Contract No 790 Pay estimate No. 8 to AECOM in the total amount due of$3,065.78 3. F.Y. 12 Street Reconstruction Contract No. 819 Pay estimate to ASPRO in the total amount due of$53,047.76 4. F.Y. 13 Street Reconstruction Contract No. 832 Pay estimate No. 13 to ASPRO in the total amount due of$2,059.15 December 16, 2013 Page 10 5. 2013 Asphalt Overlay Program Contract No 833 Pay estimate No. 13 to ASPRO in the total amount due of$1,8 75.00 6. Cedar River Enhancements-San Soucci Wing Dam repairs, Contract No. 846 Pay estimate No. 3 to Stickfort Construction in the total amount due of$57,466.07 December. 16, 20`13.. Page 4 lo,clater '`::6 2013 Pacjo 142069 - Cole/Getty : .14.2690 - role/Wolper that: "Motion l'approving Change Order No.. 1. for a net decrease of $12,113.66 for that "Resolution approving extension of the Airport Management Agreement with work performed by B & B Builders & Supply Corpo atlon of Waterloo, Iowa icor the Trillion Aviation for management_ consulting in an amount not t exceed ' F.Y. 2014. Sidewalk Repair Assessment Program Zone. 3, Contract No. 85.2; and $79,800.00 plus expenses,for 6 months, ending June 30, 2014; and authorize Mayor authorize Mayor and City Clerk to execute said document",..be adopted. ' Roll call to execute said document", be adopted. Ro.l.l call. vote-Ayes: Seven. Motion vote Ayes: Seven...'Motion..carried. ;. carried. . 1420170 - Cole/Getty Resolution adopted and upon approval by Mayor assigned No. 2013-17.64, esolution approving Completion °of :Project and Recommendation of 142091 - Welper/Hart .,,r.,_...._,.� .,. ... Acceptance cf :Work.performed by & B Ban ldars & Supply of Waterloo, Iowa at a ----°�"` - total cost of $114,974.89 in conjunction with F.Y. 2014. .S.idewalk rRepair that "Resolution approving Co.plrt in >.f Pro"act and Recommendmt_o- of Assessment Program - Zone 3, 'Ccntract No, ;8_;. ", be adopted. Roll call vote- Ac.cectanre of. Work performed by B & S Builders & Supply of Waterloo, Tow. at a Ayes: .Seven.. Motion carried.-< - - total crost of $114,974.89 in conjunction with J,Y, 5201.4. Sideo-+alk .Repair Assessment Program Zone 3, Contract No.. a5?1, b adopted. Roil call :Ale_ �„r''Reseiut:l nth adapted and upon approval by Mayor assigned No. '2013-1� Ayes: Seven. Motion carried. 61 m� 11 � `�.' 101. CN'{7 p 14.20171 - Cole/Getty - Resolution adopted and upon approval by Mayor assigned No, 2013-1065. that "Resolution approving documents, and adopt and levy the finale schedule of 142092 - Weaper/Hart •_, Q w `r assessments in conjunction with F.Y. 2014. Sidewalk Repair Assessment Program - call vote-A es: S that tent. f Na al Resources Construction Permi. Application with Iowa : Zone 3, contract No. 852", be adopted. Roll y Seven. Motion - pF carried'. Department. of Natural Resources for wastewater. disposal. system nonstrrcti.on in con junction with CIP Lining for Service Area 15 & 16", be adopted. Role.]. call Resolut neon adopted and upon approval by Mayor assigned No. 2013-1047. vote-Ayes: Seven. Motion carried. 142072 - Welpe.r./Greenwood Resolution adopted and upon approval by Mayor assigned No. 2013-1066. that "Resolution approving recommendation of award of bid to Stivers Ford of. 142093 Welper/Hart Waukee, Iowa, in the amount of $156,486.00, for the Purchase of Six' (6) 2013 Police Interceptor Vehicles", be adopted.' Roll call vote-Ayes: "Seven. Motion that "Resolution approving an .ndment to the Non-bargaining Fringe Benefits & harried. Policies", be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr. Getty suggestedaccepting the local bid. Resolution adopted and upon approval. by Mayor assigned No. 2013-1067. Ms. Cole noted that the .Local bidder has access to the State bid and could have 142094 -.Welper/Hart bi.d that amount. Going with the local bid destroys the integrity of the bidding process. that "Resolution approving releasing the City's reversion rights on the property - located at 936 Newton Street", be adopted. Roll cal..l. vote-Ayes: Seven. Mot.i.on. Mr. Welper confirmed that the local bidder could have bid the State bid amount, carried. Resolution adopted and upon approval. by Mayor assigned No. 2013-1048. Resolution adopted and upon approval by Mayor assigned No. 2013-1068. 142073 - Greenwood/Schmitt 142095 —Getty/Greenwood that "Resolution'approving recommendation of award of contract to Bent-m'3 Sand to instruct Golf & Downtown Area Ma.intonance Manager to prepare specifications, & Gravel of Cedar Falls, Iowa; in the amount of $57,650.00, for the demolition b.i.d document, etc. in conjunction with Purchase of 'Timberwolf TW10 Log Splitter, services of 217-219 Jefferson and 300 W. 3rd Streets; and au€nnrize Mayor and be approved. Voice vote-Ayers: Seven. Motion carried. City Clerk to execute said document", be adopted. Roll call. vote-Ayes: Seven. Motion carried. 142096 - Getty/Greenwood Resoiuti.on adopted and upon approval by Mayor assigned No. 2013-1049. that specifications, bid document, etre. in conjunct.i.on with Purchase of Timberwolf TWiO Log Splitter, be received and placed on fi.1e. Voice vote-Ayes: 1.42074 - GreeawoodiSchmi.tt. Seven. Motion carried. that "Resolution approving ;Sita Access Ag ee:aent with XSA La'd/b/a ;Verizor ' 142097 - Getty/Greenwood +.W•..reles.s for access to the By-nes .Park, site for a new. 'cell .'ower for environmental, geotechnical. and radio testing; and authorize--Mayor and City that "Resolution preliminarily appro—ng sperafi.rations, bid document, etc. in C.l.erk. to execute said document", be adopted. Roll call. vote-Ayes: Seven. conjunction with Purchase of Timberwolf TWIO Log Splitter", be. adopted. Roll Motion carried. call vote-Ayes: Seven. Motion carried. �/RPSaiut.i.on-adopted and upon approval by Mayor assigned No, 2013-05t). Resolution adopted and upon approval by Mayor assigned No. 2013-1069, i �� 2 4 ? 14 i December 9, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, December 9, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Sheryl McGovern, Library Director 142010 - Hart/Schmitt that the Agenda, as amended by removing item 1.b.3, for the Regular Session on Monday, December 9, 2013, at 5:30 p.m. , be accepted and approved. Voice vote- Ayes: Seven. Motion carried. 142011- Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, December 2, 2013, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Mayor Clark recognized the December 2013 Team Member of the Month - Rebecca Johnson. CONSENT AGENDA 142012 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated December 9, 2013, in the amount of $1, 466, 123.81, a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-1015. 2. Request of Huntley Witmer Development, LLC for tax exemptions for the rehabilitation of an 84 unit apartment building with estimated costs of $11, 687, 059.00 at 500 Sycamore Street located in the Consolidated Urban Revitalization Area (CURA) . Resolution adopted and upon approval by Mayor assigned No. 2013-1016. b. Motion to approve the following: Travel Requests Name & Title of Destinatio Amount Personnel Class/Meeting n Date (s) not to exceed 1. Mohammad Elahi, Brown Traffic 2013 Davenport, 12/09/13- $290.00 Traffic Engineer User' s Group IA 12/11/13 2. Recommendation of appointment of Terry Pearson Stevens to the position of Historic Preservation Commission effective December 9, 2013, with a term expiration date of 12/9/16. Approved Beer, Liquor, and Wine Applications Name & Address of New or Expiration Includes Business Class Renewal Date Sunday 3. Grout Museum Special Class C (BW) Transfer 12/14/13 X (306 Washington) Roll call vote-Ayes: Seven. Motion carried. Mayor Clark recognized our newly appointed board and commission members. December 9, 2013 Page 2 PUBLIC HEARINGS 142013 - Schmitt/Welper that proof of publication of notice of public hearing on Purchase of Six (6) 2014 Police Patrol Vehicles, as published in the Waterloo Courier on November 25, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Mr. Jones questioned if there was a preference given to local bidders. Mark Rice, Public Works Director, explained that staff gives preference based on the City policy. All bids will be reviewed. 142014 - Schmitt/Welper that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 142015 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Purchase of Six (6) 2014 Police Patrol Vehicles", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1017. 142016 - Schmitt/Welper that "Resolution authorizing to proceed with the Purchase of Six (6) 2014 Police Patrol Vehicles", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1018. 142017 - Schmitt/Welper that motion to receive and file and instruct City Clerk to open and read bids and refer to Public Works Director for review, be received, placed on file and approved. Bidder Bid Security Bid Amount Bill Colwell 238 Waterloo Road P.O. Box 270 n/a $157, 377.00 Hudson, IA 50643 Stivers Ford 1450 E. Hickman Rd. n/a $156, 486.00 Waukee, IA 50263 Voice vote-Ayes: Seven. Motion carried. 142018 - Greenwood/Schmitt that proof of publication of notice of public hearing on bid opening for the sale and conveyance of city-owned property generally located at 506 Reed Street with a minimum bid of $5, 000.00 and a Development Agreement, as published in the Waterloo Courier on November 18, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142019 - Greenwood/Schmitt that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 142020 - Greenwood/Schmitt that motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning and Development Director for review, be received, placed on file and approved. Bidder Bid Security Bid Amount Kim & Otto Maclin $1, 000.00 $10, 100.00 Voice vote-Ayes: Seven. Motion carried. December 9, 2013 Page 3 142021 - Welper/Hart that proof of publication of notice of public hearing on Request for Proposal for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for property located at 217-219 Jefferson and 300 W 3rd Streets, as published in the Waterloo Courier on November 29, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142022 - Welper/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 142023 - Welper/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with the Demolition and Site Clearance Services (no regulated asbestos-containing materials) for property located at 217-219 Jefferson and 300 W 3rd Streets", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-1019. 142024 - Welper/Hart that "Resolution ordering construction in conjunction with Demolition and Site Clearance Services (no regulated asbestos-containing materials) for property located at 217-219 Jefferson and 300 W. 3rd Streets", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1020. 142025 - Welper/Hart that motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount Benton' s Sand & Gravel, Inc. 905 Center St. 50 $57, 650.00 Cedar Falls, IA 50613 Kelly Demolition & Excavating, LLC P.O. Box 209 5% $103, 840.00 1100 W Mount Vernon Rd. Mount Vernon, IA 52314 Lehman Trucking & Excavating, Inc. o 1422 Ashland Ave. 5° $60, 840.00 Waterloo, IA 50703 Peterson Contractors, Inc. Box A 5% $59, 800.00 Reinbeck, IA 50669 142026 - Cole/Hart that proof of publication of notice of public hearing on the Development Agreement with Robert Castro for the sale and conveyance of city-owned property for $12, 250, for the redevelopment of 1640 Cherry Hills Drive Waterloo, Iowa, as published in the Waterloo Courier on November 29, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142027 - Cole/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. December 9, 2013 Page 4 142027a- Cole/Hart that "Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly in conjunction with the Development Agreement with Robert Castro for the sale and conveyance of city- owned property for $12, 250, for the redevelopment of 1640 Cherry Hills Drive Waterloo, Iowa", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1021a. 142028 - Cole/Hart that "Resolution confirming approval of said Development Agreement; and authorize Mayor and City Clerk to execute said document in conjunction with the Development Agreement with Robert Castro for the sale and conveyance of city- owned property for $12, 250, for the redevelopment of 1640 Cherry Hills Drive Waterloo, Iowa", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1021. ORDINANCES 142029 - Hart/Welper that "an Ordinance amending paragraph A of Section 2 of Article B, International Property Maintenance Code, of Chapter 1, Building Code, of Title 9, Building Regulations", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. Comments on file in the City Clerk' s Office. 142030 - Hart/Welper that "an Ordinance amending the Code of Ordinances of the City of Waterloo, by repealing Chapter 7, Housing, of Title 9, Building Regulations, of the Code of Ordinances of the City of Waterloo; and enacting in lieu thereof a New Chapter 7, Rental Housing, of Title 9, Building Regulations, of the Code of Ordinances of the City of Waterloo", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 142031 - Cole/Welper To table both ordinances for a future Council meeting no later than the third meeting in January. Roll call vote-Ayes: Seven. Motion carried. 142032 - Hart/Welper that "an Ordinance Establishing Grades in the City of Waterloo in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion Carried. 142033 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 142034 - Hart/Welper that "an Ordinance Establishing Grades in the City of Waterloo in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5193. RESOLUTIONS 142035 - Cole/Hart that "Resolution approving ACCO Bulk Handling System Usage Agreement #11713 with ACCO Unlimited Corporation of Johnston, Iowa for SportsPlex swimming pool chemicals and equipment and authorize the Mayor to execute agreement.", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1022. 142036 - Cole/Hart December 9, 2013 Page 5 that "Resolution approving Completion of Project, Recommendation of Acceptance of Work and Release of Retainage in the amount of $60, 824 .71 for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa at a total cost of $1, 216, 494 .29, in conjunction with the Anaerobic Lagoon Pumping Station, Contract No. 807", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1023. 142037 - Cole/Hart that "Resolution approving Stormwater Pollution Prevention Plan for South Hills Golf Course Drainage Improvement Project and authorize Mayor to execute owner' s certification", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1024 . 142038 - Schmitt/Welper that "Resolution approving amendment to Development Agreement and Amendment to Minimum Assessment Agreement with Cedar Valley Warehouse, LLC for the building at 2843 Geraldinb Road, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1025. 142039 - Schmitt/Welper that "Resolution approving Collateral Assignment of Development Agreement for 2843 Geraldine Road allowing the tax rebates for the project to go from previous owner to new owner, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1026. 142040 - Schmitt/Welper that "Resolution authorizing the Assignment of Rebates document to Kinzler Equities, LLC from the prior Development Agreement with Cedar Valley Warehouse, LLC and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1027. 142041 - Greenwood/Schmitt that "Resolution approving the Third Amendment to the original Development Agreement with Cardinal Construction, Inc. , from August, 2008, allowing separation of the two projects originally required, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1028. 142042 - Greenwood/Schmitt that "Resolution approving the agreement with HR Green, Inc. of Cedar Rapids, Iowa, in the amount of $6, 500 for the preparation of two applications to the United States Environmental Protection Agency (EPA) including a community-wide brownfields hazardous substances assessment grant totaling $200, 000 and a petroleum products brownfields program grant totaling $200, 000, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1029. 142043 - Greenwood/Schmitt that "Resolution approving recommendation of award of contract to J & K Contracting, LLC of Ames, Iowa, in the amount of $869, 679.00, for the No Name Creek Interceptor Sewer, Contract No. 849; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1030. 142044 - Getty/Welper December 9, 2013 Page 6 that "Resolution approving a 2. 9% salary increase for non-bargaining employees effective July 1, 2014 plus a 1.9% salary increase that was withheld from FY2012; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Five. Nays: Two (Schmitt, Hart) . Motion carried. Comments on file in the City Clerk' s Office. Resolution adopted and upon approval by Mayor assigned No. 2013-1031. 142045 - Cole/Hart that "Resolution approving request by Proactive Holdings IV, LLC for the Preliminary Plat of Crossroads Retail Center Addition generally located near the intersection of East Ridgeway Avenue and East San Marnan Drive for an 8-lot commercial subdivision; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1032. 142046 - Cole/Hart that "Resolution approving request from Public Works Director to utilize Municipal discount pricing through John Deere/State of Iowa bid process for the purchase of One (1) 2013 John Deere 770G Motor Grader in the amount of $193,257.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1033. 142047 - Cole/Hart that "Resolution approving Professional Service Agreement with AECOM for the design of the F.Y. 2014 Flood Control Gatewell Repairs in the amount of $81, 000.00, for the repair of 25 gatewells along Black Hawk Creek and the Cedar River, Contract No. 867; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1034. 142048 - Cole/Hart that "Resolution approving the Assignment of Lease with Operation Threshold as part of the acquisition of 300 West 3rd Street for the continued development of the Sportsplex area; and authorize Mayor and City Clerk to execute any necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1035. OTHER COUNCIL BUSINESS 142049 - Hart/Welper that Motion approving request from Steve Wareham, Interim Airport Director to advertise for an Airport Consultant, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. 142050 - Hart/Welper that Motion to concur with the determination of the City Planner that the proposed change to the approved site plan for Crossroads Estates Replat No. 1 in an "R-3,R-P" Planned Residence District is insignificant in nature and approved as a Minor Site Plan Amendment, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. 142051 - Hart/Welper that Motion approving Change Order #1 for FY12 CIP Sewer Lining contract No. 834 in the amount of $297 . 60 less from the original contract cost of $177, 098. 60 to a final cost of $176, 801.00, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. ORAL PRESENTATIONS Cheryl Christianson, E. Mitchell, distributed a document regarding the landlord and spoke in opposition to it. John Sherbon, 1715 Robin Rd. , expressed concern with the debt in the City. I December 9, 2013 Page 7 Randy Herod, 111 Highland, questioned where the dog ordinance is. 142052 - Hart/Welper that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. ADJOURNMENT 142053 - Hart/Welper that the Council adjourn at 6:59 p.m. Voice vote-Ayes: Seven. Motion carried. Suzy Schares City Clerk I City of Waterloo Finance Committee Open Invoice Report For December 16 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, December 13, 2013 1 ,365,045.94 Add: Iowa Department of Natural Resources 100.00 EFT Transactions: Subtotal - as of Monday, Decmeber 16 2013 1,365,145.94 Workers Compensation Issued by TPA 5,778.30 Gross Payroll 1,502,848.11 Housing Authority Housing Assistance EFT's 1 ,647.00 Housing Authority Housing Assistance EFT's Bill Payment Total - Monday, December 16, 2013 2,875,419.35 Payment to Council members or related entities: Schmitt Telecom Partners Inc $86o.30 . City of Waterloo / Bill Payments Bill Date 12/16/2013 Banking Date 12/17/2013 Prepared by: RH t Journal Number 719 Fund Amount Fund Amount for formula 010 564,095.48 010 1 $ 564,095.48 101 2,310.00 101 1 2,310.00 205 56,665.79 205 1 56,665.79 224 104,072.99 224 2 104,072.99 266 3,086.86 266 1 3,086.86 283 22,094.70 283 3 22,094.70 290 93,617.06 290 1 93,617.06 291 1,500.00 291 1 1,500.00 407 421.23 407 4 421.23 411 8,800.00 411 4 8,800.00 412 27,021.43 412 4 27,021.43 413 140,895.54 413 4 140,895.54 414 76,581.62 414 4 76,581.62 426 60,217.98 426 1 60,217.98 520 127,657.72 520 5 127,657.72 521 4,378.77 521 5 4,378.77 525 60,595.19 525 1 60,595.19 609 100.00 609 4 100.00 900 11,062.45 900 1 11,062.45 WAR 1,365,174.81 1,365,174.81 juornal total 2,730,349.62 $ 2,730,349.62 1 $ 85,1150 81 WAR formula (1,365,174.81) 2 10.1.072 5,9 3 22,09,1_TO Approved check total 1,365,174.81 4 253,1418:' 5 132.036.49 6 0.00 w/d amount To:(RB)ACCTS PYBL $ 1,365,174.81 Bank A c (RB)OVRNT $ 853,150.81 (RB)CDBG 104,072.99 N banking (USB)HOUSE 22,094.70 I "" (RB)GOB 253,819.82 (RB)SEW 132,036.49 $ 1,365,174.81 FUAIDS Zt�AATSPER REQUEST /r,pared b /Y3at® fFR;OM+ACCOUNT .: TO ACCOUNT• '' AMOUNT• F G VT /.�aa, a a RE ON: 12/17/2013 forms bill banking net.xlsx 121613 City oWaterloo Payroll Vendor Disbursements Checks Issued and EFT Cks off$.02 for Soderberg JE: 706$705 Invoices for cks and EFT posted together in journal 705 Date: 12/13/13 Prepared by:RH GRAND TOTALS Vendor Check EFT Invjml Fund Amount Amount Fund Amount 010227,337.77 258,657.93 010 1 485,995.70 ............... ............... Deductions from Inv journal.is a.[:66f)ks@.::.:. (4),095.20) 010 1 (49,095.20) 200 168,300.20 0.00 200 1 168,300.20 204 5,066.84 4,992.35 204 1 10,059.19 205 6,223.88 7,259.33 205 1 13,483.21 ................ 224 3,951.61 ::::::D6 riat:tls ;:;::: 224 2 3,951.61 224 :::::D:o hot;ise::::; 5,889.02 224 2a 5,889.02 266 27,096.91 33,320.26 266 1 60,417.17 283 3,462.63 4,415.93 283 3 7,878.56 290 195.63 225.43 290 1 421.06 520 14,398.12 19,839.42 520 4 34,237.54 521 6,201.52 7,004.19 521 4 13,205.71 525 8,441.39 11,948.19 525 1 20,389.58 WAR 470,676.50 WAR 470,676.50 941,353.00 304,456.85 1245,809.85 1,245,809.85 WAR (470,676.50) 0.00 (470,676 50) 1 $ 709,970.91 2 3,951.61 470676.50 304,456.85 775,133.35 2a 5,889.02 3 7,878.56 4 47,443.25 w/d amount To:(RB)ACCTS PYBL $ 775,133.35 Bank Acct (RB)OVRNT $ 709,970.91 `f I e (RB)CDBG 3,951.61 N banking (RB)CDBG 5,889.02 (USB)HOUSE 7,878.56 �i, rl ✓(RB)SEW 47,443.25 ' $ 775,133.35 12/13/2013 forms pyrll vendor disbrs banking net.xlsx 121313 cks+eft City of Waterloo Payroll Date 12/13/131 ` Preparers RH GL Date 12/13/13 Banking Date 12/13/13 JE 704 Fund DEBIT Fund Dir Dep ACH Dir Dep ACH 1 010 526,619.66 010 1 526,619.66 204 10,533.99 204 1 10,533.99 205 15,626.22 205 1 15,626.22 224 10,435.86 224 2 10,435.86 266 68,482.87 266 1 68,482.87 283 10,245.55 283 3 10,245.55 290 273.68 290 1 273.68 423 0.00 423 4 0.00 520 41,699.89 520 5 41,699.89 521 13,262.82 521 5 13,262.82 525 22,290.21 525 1 22,290.21 Net Payroll Total 719,470.75 Net Payroll Total 719,470.75 Dir Dep,ACH (509,55405) Net Payroll Total 719,470.75 Net Payroll checks only 109,916.70 1 .$ 34,272.58 2 10,435.86 3 10,245.55 5 54,962.71 $ 109,916.70 w/d amount To:(WF)Payroll Bank Acct `R (RB)OVRNT $ 34,272.58 `rr' 377 3 J (RB)CDB8 G 10,435. Y '`` G° V(USB)HOUSE 10,245.55G� LI 2-1911 v4 (RB)SEW 54,962.71 Net Payroll checks only $ 109,916.70 Dir Dep ACH ACH 609,554.05 Net Payroll Total $ 719,470.75 12/13/2013 forms payroll banking net.xlsx 121313 c 9, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at CiMayor Hall llrnest Council il on Monday, December 9, Chambers, Waterloo, Iowa, at 5:30 p.m. , Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Sheryl McGovern, Library Director 142010 - Hart/Schmitt that the Agenda, as amended by removing item 1.b.3, for the Regular Session on Monday, December 9, 2013, at 5:30 p.m. , be accepted and approved. Voice vote- Ayes: Seven. Motion carried. 142011- Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, December 2, 2013, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Mayor Clark recognized the December 2013 Team Member of the Month - Rebecca Johnson. CONSENT AGENDA 142012 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated December 9, 2013, in the amount of $1, 466, 123.81, a copy of which is on file in the City Clerk' s office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-1015. 2. Request of Huntley Witmer Development, LLC for tax exemptions for the rehabilitation of an 84 unit apartment building with estimated costs of $11, 687, 059.00 at 500 Sycamore Street located in the Consolidated Urban Revitalization Area (CURA) . Resolution adopted and upon approval by Mayor assigned No. 2013-1016. b. Motion to approve the following: Travel Requests Amount Name & Title of Class/Meeting Destinatio Date(s) not to Personnel n exceed 1. Mohammad Elahi, Brown Traffic 2013 Davenport, 12/09/13- $290.00 Traffic Engineer User' s Group IA 12/11/13 2. Recommendation of appointment of Terry Pearson Stevens to the position of Historic Preservation Commission effective December 9, 2013, with a term expiration date of 12/9/16. Approved Beer, Liquor, and Wine Applications Name & Address of New or Expiration Includes Class Business Renewal Date Sunday 3. Grout Museum Special Class C (BW) Transfer 12/14/13 X (306 Washington) Roll call vote-Ayes: Seven. Motion carried. Mayor Clark recognized our newly appointed board and commission members. f a December 9, 2013 Page 2 PUBLIC HEARINGS 142013 - Schmitt/Welper that proof of publication of notice of public hearing on Purchase of Six (6) 2014 Police Patrol Vehicles, as published in the Waterloo Courier on November 25, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Mr. Jones questioned if there was a preference given to local bidders. Mark Rice, Public Works Director, explained that staff gives preference based on the City policy. All bids will be reviewed. 142014 - Schmitt/Welper that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 142015 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Purchase of Six (6) 2014 Police Patrol Vehicles", be adopted. Roll call vote-Ayea: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1017. 142016 - Schmitt/Welper that "Resolution authorizing to proceed with the Purchase of Six (6) 2014 Police Patrol Vehicles", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1018. 142017 - Schmitt/Welper that motion to receive and file and instruct City Clerk to open and read bids and refer to Public Works Director for review, be received, placed on file and approved. Bidder Bid Security Bid Amount Bill Colwell 238 Waterloo Road n/a $157,377.00 P.O. Box 270 Hudson, IA 50643 Stivers Ford 1450 E. Hickman Rd. n/a $156, 486.00 Waukee, IA 50263 Voice vote-Ayes: Seven. Motion carried. 142018 - Greenwood/Schmitt that proof of publication of notice of public hearing on bid opening for the sale and conveyance of city-owned property generally located at 506 Reed Street with a minimum bid of $5, 000.00 and a Development Agreement, as published in the Waterloo Courier on November 18, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142019 - Greenwood/Schmitt that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 142020 - Greenwood/Schmitt that motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning and Development Director for review, be received, placed on file and approved. Bidder Bid Security Bid Amount Kim & Otto Maclin $1, 000.00 $10, 100.00 Voice vote-Ayes: Seven. Motion carried. December 9, 2013 Page 3 142021 - Welper/Hart that proof of publication of notice of public hearing on Request for Proposal for Demolition and Site Clearance Services (no regulated asbestos-containing materials) for property located at 217-219 Jefferson and 300 W 3rd Streets, as published in the Waterloo Courier on November 29, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142022 - Welper/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 142023 - Welper/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with the Demolition and Site Clearance Services (no regulated asbestos-containing materials) for property located at 217-219 Jefferson and 300 W 3rd Streets", be adopted. Roll call vote-Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-1019. 142024 - Welper/Hart that "Resolution ordering construction in conjunction with Demolition and Site Clearance Services (no regulated asbestos-containing materials) for property located at 217-219 Jefferson and 300 W. 3rd Streets", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1020. 142025 - Welper/Hart that motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount Benton's Sand & Gravel, Inc. 905 Center St. 50 $57, 650.00 Cedar Falls, IA 50613 Kelly Demolition & Excavating, LLC P.O. Box 209 50 $103, 840.00 1100 W Mount Vernon Rd. Mount Vernon, IA 52314 Lehman Trucking & Excavating, Inc. 1422 Ashland Ave. 5° $60, 840.00 Waterloo, IA 50703 Peterson Contractors, Inc. Box A 50 $59, 800.00 Reinbeck, IA 50669 142026 - Cole/Hart that proof of publication of notice of public hearing on the Development Agreement with Robert Castro for the sale and conveyance of city-owned property for $12,250, for the redevelopment of 1640 Cherry Hills Drive Waterloo, Iowa, as published in the Waterloo Courier on November 29, 2013, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142027 - Cole/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. i' �r December 9, 2013 Page 4 142028 - Cole/Hart that "Resolution confirming approval of said Development Agreement; and authorize Mayor and City Clerk to execute said document in conjunction with the Development Agreement with Robert Castro for the sale and conveyance of city- owned property for $12,250, for the redevelopment of 1640 Cherry Hills Drive Waterloo, Iowa", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1021. ORDINANCES 142029 - Hart/Welper that "an Ordinance amending paragraph A of Section 2 of Article B, International Property Maintenance Code, of Chapter 1, Building Code, of Title 9, Building Regulations", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. Comments on file in the City Clerk' s Office. 142030 - Hart/Welper that "an Ordinance amending the Code of Ordinances of the City of Waterloo, by repealing Chapter 7, Housing, of Title 9, Building Regulations, of the Code of Ordinances of the City of Waterloo; and enacting in lieu thereof a New Chapter 7, Rental Housing, of Title 9, Building Regulations, of the Code of Ordinances of the City of Waterloo", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 142031 - Cole/Welper To table both ordinances for a future Council meeting no later than the third meeting in January. Roll call vote-Ayes: Seven. Motion carried. 142032 - Hart/Welper that "an Ordinance Establishing Grades in the City of Waterloo in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion Carried. 142033 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 142034 - Hart/Welper that "an Ordinance Establishing Grades in the City of Waterloo in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5193. RESOLUTIONS 142035 - Cole/Hart that "Resolution approving ACCO Bulk Handling System Usage Agreement #11713 with ACCO Unlimited Corporation of Johnston, Iowa for SportsPlex swimming pool chemicals and equipment and authorize the Mayor to execute agreement.", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1022. 142036 - Cole/Hart that "Resolution approving Completion of Project, Recommendation of Acceptance of Work and Release of Retainage in the amount of $60, 824 .71 for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa at a total cost of $1,216, 494.29, in conjunction with the Anaerobic Lagoon Pumping Station, Contract No. 807", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1023. December 9, 2013 Page 5 142037 - Cole/Hart that "Resolution approving Stormwater Pollution Prevention Plan for South Hills Golf Course Drainage Improvement Project and authorize Mayor to execute owner's certification", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1024. 142038 - Schmitt/Welper that "Resolution approving amendment to Development Agreement and Amendment to Minimum Assessment Agreement with Cedar Valley Warehouse, LLC for the building at 2843 Geraldine Road, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1025. 142039 - Schmitt/Welper that "Resolution approving Collateral Assignment of Development Agreement for 2843 Geraldine Road allowing the tax rebates for the project to go from previous owner to new owner, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1026. 142040 - Schmitt/Welper that "Resolution authorizing the Assignment of Rebates document to Kinzler Equities, LLC from the prior Development Agreement with Cedar Valley Warehouse, LLC and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1027. 142041 - Greenwood/Schmitt that "Resolution approving the Third Amendment to the original Development Agreement with Cardinal Construction, Inc. , from August, 2008, allowing separation of the two projects originally required, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1028. 142042 - Greenwood/Schmitt that "Resolution approving the agreement with HR Green, Inc. of Cedar Rapids, Iowa, in the amount of $6,500 for the preparation of two applications to the United States Environmental Protection Agency (EPA) including a community-wide brownfields hazardous substances assessment grant totaling $200, 000 and a petroleum products brownfields program grant totaling $200, 000, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1029. 142043 - Greenwood/Schmitt that "Resolution approving recommendation of award of contract to J & K Contracting, LLC of Ames, Iowa, in the amount of $869, 679.00, for the No Name Creek Interceptor Sewer, Contract No. 849; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1030. 142044 - Getty/Welper that "Resolution approving a 2. 9% salary increase for non-bargaining employees effective July 1, 2014 plus a 1. 9% salary increase that was withheld from FY2012; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Five. Nays: Two (Schmitt, Hart) . Motion carried. Comments on file in the City Clerk's Office. Resolution adopted and upon approval by Mayor assigned No. 2013-1031. December 9, 2013 Page 6 142045 - Cole/Hart that "Resolution approving request by Proactive Holdings IV, LLC for the Preliminary Plat of Crossroads Retail Center Addition generally located near the intersection of East Ridgeway Avenue and East San Marnan Drive for an 8-lot commercial subdivision; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1032. 142046 - Cole/Hart that "Resolution approving request from Public Works Director to utilize Municipal discount pricing through John Deere/State of Iowa bid process for the purchase of One (1) 2013 John Deere 770G Motor Grader in the amount of $193,257.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1033. 142047 - Cole/Hart that "Resolution approving Professional Service Agreement with AECOM for the design of the F.Y. 2014 Flood Control Gatewell Repairs in the amount of $81, 000.00, for the repair of 25 gatewells along Black Hawk Creek and the Cedar River, Contract No. 867; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1034. 142048 - Cole/Hart that "Resolution approving the Assignment of Lease with Operation Threshold as part of the acquisition of 300 West 3rd Street for the continued development of the Sportsplex area; and authorize Mayor and City Clerk to execute any necessary documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1035. OTHER COUNCIL BUSINESS 142049 - Hart/Welper that Motion approving request from Steve Wareham, Interim Airport Director to advertise for an Airport Consultant, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. 142050 - Hart/Welper that Motion to concur with the determination of the City Planner that the proposed change to the approved site plan for Crossroads Estates Replat No. 1 in an "R-3,R-P" Planned Residence District is insignificant in nature and approved as a Minor Site Plan Amendment, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. 142051 - Hart/Welper that Motion approving Change Order #1 for FY12 CIP Sewer Lining contract No. 834 in the amount of $297. 60 less from the original contract cost of $177, 098. 60 to a final cost of $176, 801.00, be received, placed on file and approved. Voice vote-Ayes: Seven. Motion carried. ORAL PRESENTATIONS Cheryl Christianson, E. Mitchell, distributed a document regarding the landlord and spoke in opposition to it. John Sherbon, 1715 Robin Rd. , expressed concern with the debt in the City. Randy Herod, 111 Highland, questioned where the dog ordinance is. 142052 - Hart/Welper that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. December 9, 2013 Page 7 ADJOURNMENT 142053 - Hart/Welper that the Council adjourn at 6:59 p.m. Voice vote-Ayes: Seven. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. . . NOEL C.ANDERSON,Community Planning&Development Director Council Communication City Council Meeting: December 16, 2013 Mayor Prepared: December 10, 2013 BUCK CLARK Dept.Head Signature: _________=.J___ #of Attachments: 61 0 COUNCIL SUBJECT:CLURA application for tax exemptions for new single family home construction MEMBERS located at 4844 Yellowstone Dr,Waterloo, Iowa 50701. ................... DAVID Submitted by: Noel Anderson-Community Planning&Development Director JONES Ward I Recommended City Council Action: Resolution approving CLURA application CAROLYN from Cynthia S. Beyer for the construction of a new single family home located at COLE 4844 Yellowstone Dr., Waterloo, Iowa 50701, Valued at$292,901, and authorize Ward 2 Mayor and City Clerk to execute said documents. HAROLD HAROSummary Statement: The Planning, Programming, and Zoning Commission staff has GETTY Ward reviewed this application and feels that the project qualifies for exemptions from taxes QUENon the actual value added to Residential property under the City Limits Urban HART N Revitalization Area Plan. HART Ward 4 RON ADDRESS WELDER 4844 Yellowstone Dr, Waterloo, Iowa 50701 Ward 5 LEGAL DESCRIPTION BOB GREENWOOD Klingaman Park 4 Addition Lot 10, Waterloo, Black Hawk County, Iowa At-Large Expenditure Required:N/A STEVE SCHMITT Source of Funds:N/A At-Large Policy Issue: CLURA Alternative:N/A Attachment(s) CC:Noel Anderson, Community Planning&Development Director Aric Schroeder, City Planner Adrienne Voelker,Associate Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITE.'LEETS URBAN REVITALIZATION APPLICATION ---EOP,-PROP_ERTY_T-AX EXEW-TION FOR-CONS-T-RUCTION-0F-NE-W-ONE OR-T JO`-'I FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS I UR$AN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OETHE WATERLOO. _ The City Limits Urban Revitalization Area(CLURA)allows property tax exemptions for newly constructed one oz" family ys.z Gt 3 dwellings(single family homes or duplex/twin homes)that meet the following criteria: 1. Be located within the CLURA boundaries(a map of which can be obtained from the City of Waterloo Community Planning &Development Department.) 2. This application must be filed with City prior to the 1 working day of February following the year when th��umprovements_.., are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2-Hov✓e'tr,a` ' single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council.Projects started prior to the adoption date of July 18,2011 do not qualify. NAME: S. SIGNATURE: 4; V--OU`4 �z ` ADDRESS: _qe�ti-t- TELEPHONE: _ { -L31—44-zz'ZL DATE: !Z r f 3 A. What is the Address of the property being improved? Lf e`f`( What is the Legal Description of the property?(May be available at County Recorder's Office on 2nd floor of the Courthouse) a B. What was the nature of the improvement(s)?(must^be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department Information: 5 5 Permit Number: 9 Q' b(1• oS Date permit was issued: Total permit(s)valuation: (64 D. What was the cost of the new construction? M�SE-� 1 E. Estimated or actual date of completion of this new construction? l It I).-, CITY OF WATERLOO APPROVED DATED: f(p RESOLUTION Nd.---p(j—�37 DENIED BLACK HAWK`COUNTYASSESSOR APPROVED DATED: Tami McFarland DENIED Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. w. k r0 WA 715 Mulberry Street w, 1(,2terloo,Iowa 50703-5783t31-91)"'90-4366 Fax[319}291-4262. a e NOEL C.ANDERSON,Community Flanning ° e—.'01 prr7,�Wr Dirccror Council Communication City Council Meeting:December 16, 2013 ,.1Qyor Prepared: December 10, 2013 G, BUCK Dept.Head Signature: J \ CLARK # of Attachments: COUNCIL SUBJECT:CLURA application for tax exemptions for new single family home construction L^EIABERS located at 4844 Yellowstone Dr,Waterloo, Iowa 50701. DAVID Submitted by:Noel Anderson-Community Planning&Development Director ONES Ward 1 Recommended City Council Action: Resolution approving CLURA application CAA©LYN from Cynthia S. Beyer for the construction of a new single family home located at COLE 4844 Yellowstone Dr.,Waterloo, Iowa 50701, Valued at$292,901, and authorize ,Va.-d2 Mayor and City Clerk to execute said documents. HAROLD GETTY Summary Statement: The Planning, Programming, and Zoning Commission staff has 'T'ard3 reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban HARTHN Revitalization Area Plan. ART Ward 4 RON ADDRESS WTELFER 4844 Yellowstone Dr, Waterloo, Iowa 50701 Ward 5 LEGAL DESCRIPTION BOB GREENWOODKlingaman Park 4`t Addition Lot 10,Waterloo, Black Hawk County, Iowa A.1-Large Expenditure Required:N/A STEVE SCHMITT Source of Funds:N/A �?r-Larne Policy Issue: CLURA Alternative:N/A Attachment(s) cc:Noel Anderson, Community Planning&Development Director Aric Schroeder, City Planner Adrienne Voelker,Associate Planner CITY WEBSITE: wwKrci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer t l r �r L i o x llL s- mom dL t lei kt t `William Dr 4.West•Shaulis-Rd " l s Nob: Base map dab source is Bbd Hawk—My. This map does mt represent a aarvey,m liakikly med for the accurscy Mthe data delimabd harain. adhar aapressed or implied by Bbd Hawk C,My,the mad Hawk c"My Assessor,or—employees. TM Ciy M Waterloo makx no--ty,express or impked,as to Me ac—of 1 iMo W,sham en ehH map,and,W,,,My dl W.MWW for do unry tMreof.Users shoultl refer to ofkclal pots, rveys,racmdetl deeds,etc.bcMatl et Mw Bled Hawk Coany Asseuols�br mmpleb and acwrab iMormatlon. CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. • s NOEL C.ANDERSON,Community Planning&Development Director Council Communication City Council Meeting: December 16 20 Mayor Prepared: December 11, 2013 BUCK CLARK Dept. Head Signature: # of Attachments: COUNCIL MEMBERS SUBJECT: Approval of demolition contract with Benton's Sand and Gravel for ................... demolition services of 300 W. 3`a Street and 217-219 Jefferson Street in the amount of $57,650. DAVID JONES Ward I Submitted by: Noel Anderson-Community Planning& Development Director CAROLYN Recommended City Council Action: Approval of demolition contract with Benton's COLE Sand and Gravel for demolition services of 300 W. 3rd Street and 217-219 Jefferson Ward 2 Street in the amount of$57,650. HAROLD GETTY Summary Statement: There were (4) four bids received and opened at the December Ward 3 9`h 2013 council meeting. The bids were as follows: QUENTIN HART • Benton Sand and Gravel $ 57,650 Ward 4 • PCI $ 59,800 RON • Lehman Trucking and Excavating $ 60,840 WELPER • Kell Ward 5 y Demolition $ 103,840 BOB Staff recommends that Benton's Sand and Gravel be selected as the lowest GREENWOOD responsible bidder and be award the contract. At-Large STEVE Expenditure Required: $57,650 SCHMITT A`-Large Source of Funds: The demolition activities of this site will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Public Works Building Alternative: N/A Background Information: cc:NOEL C.ANDERSON,Community Planning&Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Demolition and Site Clearance Services (no regulated asbestos-containing materials) for 217-219 Jefferson and 300 W. 3rd Streets December 9, 201 Bid._.Tab Estimate,'$38,000.0 Bid SecuA Cy'Required Bidder Bid Security Bid Amount Bent ' (ALJ on s Sand & Gravel, Inc. 905 Center St. 5% Cedar Falls, IA Peterson Contractors, Inc. Box A V 5% Reinbeck, IA 50669 Lehman Trucking & 4 Excavating, Inc. u (�0 1422 Ashland Ave. 5% Waterloo, IA 50703 Kelly Demolition& Excavating, LLC b s r P.O. Box 209 1100 W Mount Vernon Rd. Mount Vernon, IA 52314 EXHIBIT "A" SIGNATURE PAGE 217-219 Jefferson Street and 300 W. 3rd Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the site is, not to exceed: $ 57,650.00 Amount in written form, not to exceed: $ _ FIFTY-SEVEN THOUSAND SIX HUNDRED FIFTY AND NO/100 DOLLARS Submitting firm: Benton's Sand & Gravel, Inc Address: 905 Center Street City: Cedar Falls State: Iowa _ Zip: 50613 Authorized Representative(print) James D. Snodgrass Authorized Representative Signator Date : December 9, 2013 Email: J.Snodgrass@_BentonSandandGravel.com Phone: 319/266-2621 Fax: 319/266-5926 EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible, Please check one: XOur company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty(60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA(It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date 12-1$ 113 Addenda Number_ Date Addenda Number _ Date Addenda Number Date ❑ We choose not to bid at this time but vvould like to be considered for future requests for bid Sk- ti EXHIBIT "A" SIGNATURE PAGE 217-219 Jefferson Street and 300 W. 3rd Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the site is, not to exceed: $ ��1, Amount in written form, not to exceed: Submitting Firm: Pc-�P C!512 Address: O o6px A city: /g e i n b e-C-k State: Zip: Authorized Representative (print) (- Authorized Representative Signature Date : /02- Cl- Email: s, Phone: -3lq- 3q5'- ;2-712 v-2&17 Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: I'll —our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty(60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA(It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date /.-4 -3 -13 Addenda Number Date Addenda Number Date Addenda Number Date ❑ We choose not to bid at this time but would like to be considered for future requests for bid EXHIBIT "A" SIGNATURE PAGE 217-219 Jefferson Street and 300 W. 3rd Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth, and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the site is, not to exceed: 10 Amount in written form, not to exceed: u, Submitting Firm: tv A e.kAvj- 4?h Address: Ax i'.��'�t-Fz r���� 13 city: State: �- G Ctr-a Zip: Authorized Representative (print) Authorized Representative Signature -- Date Email: Phone: ��, t �'r'/ Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA(It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date -% Addenda Number Date Addenda Number Date Addenda Number Date ❑ We choose not to bid at this time but would like to be considered for future requests for bid I EXHIBIT "A" SIGNATURE PAGE 217-219 Jefferson Street and 300 W. 3rd Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid,for demolition and site clearance of the site is, not to exceed: $103,840.00 Amount in written form, not to exceed: $ One hundred three thousand eight hundred forty dollars and no cents Submitting Firm: Kelly Demolition & Excavating LLC Address: PO Box 209, 1100 West Mount Vernon Road City: Mount Vernon State: IA Zip: 52314 Authorized Representative(print) Cory Pejlgfy Authorized Representative Signature Date : 12/09/2013 Email: kdemo@live.com Phone: (319) 895-8422 Fax: (319) 895-8455 EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA(It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number I Date 12/03/2013 Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1049 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO BENTON' S SAND & GRAVEL, INC. j OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH THE DEMOLITION AND SITE CLEARANCE SERVICES (NO REGULATED ASBESTOS-CONTAINING MATERIALS) FOR 217-219 JEFFERSON AND 300 WEST 3RD STREETS, IN THE AMOUNT OF $57, 650 . 00 . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Benton' s Sand & Gravel, Inc. of Cedar Falls, Iowa, in the amount of $57, 650 . 00, in conjunction with the Demolition and Site Clearance Services (no regulated asbestos- containing materials) , described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2013-1019 after public hearing on December 9, 2013 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council . PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: Suzy Schae CMC City Cler , CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. • • • NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: October 21, 2013 MEMBERS Prepared: October 16, 2013 ................... Dept. Head Signature: Noel Anderson, Community Planning & Development Director DAVID # of Attachments: 1 JONES Ward SUBJECT: Resolution approving the site access agreement with Waterloo MSA CAROLYN LP d/b/a Verizon Wireless for access to the Byrnes Park site for a new cell tower COLE for environmental, geotechnical, radio testing, etc., and authorize the Mayor and Ward City Clerk to sign and fully execute any necessary documents. HAROLD GETTY Submitted by: Noel Anderson, Community Planning and Development Director Ward 3 QUENTIN Recommended City Council Action: Approval of agreement HART Ward Summary Statement: The City of Waterloo is working with Verizon Wireless for RONthe placement of a new cell tower at Byrnes Park, in a location that does not WEL interfere with golf play, park use, etc. This agreement is a step in that process Ward PER for the company to be assured the site will work for their ongoing needs. BOB Expenditure Required: NA GREENWOOD At-Large Source of Funds: NA STEVE SCHMITT Policy Issue: Wireless service in the community, Property Management for the At-Large City of Waterloo Alternative: NA Background Information: The City of Waterloo has worked with the Verizon staff to find a location that will enhance their network, as well as provide lease funds to the City of Waterloo —while not interrupting other uses at the city site. CITY WEBSITE: www.d.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer VZW Site ID: WATC Miller SITE ACCESS AGREEMENT This Site Access and Indemnity Agreement (this "Agreement") is executed by Waterloo MSA LP d/b/a Verizon Wireless (the "Licensee"), whose principal business address is 180 Washington Valley Road, Bedminster, NJ 07921, and the Board of Park Commissioners of the City of Waterloo, a municipality,incorporated under the laws of the State of Iowa(the"Owner") whose mailing address is 715 Mulberry Street, Waterloo, Iowa 50703. BACKGROUND As part of Licensee's investigations and consideration pertaining to the suitability of that certain real property(the"Property")located at the southwest corner of the intersection of Orange Grove Avenue and Campbell Avenue, Waterloo in Black Hawk County, Iowa, as more fully described in Exhibit"A", attached hereto and incorporated herein, for the placement,maintenance and use of a communications facility and appurtenant uses, the Owner has agreed to grant to Licensee and other persons, as described herein, a license, among other things, to conduct environmental inspection, testing and sampling activities on the Property. The purpose of this Agreement is to memorialize the understandings of Licensee and Owner regarding the foregoing investigations,including without limitation,the terms and conditions of the environmental testing and sampling to be conducted by Licensee's authorized agents, contractors, consultants and employees, and to enter a site access license to implement same. NOW THEREFORE,in consideration of the mutual promises,covenants,undertakings,and other considerations set forth in this License, Licensee and Owner agree as follows: 1. Ownership&Effect. Owner hereby represents to Licensee that: (1)Owner is the owner of the Property;(2)Owner has exclusive and absolute control over the Property and has not granted to another party the right to use the Property; and (3) Owner is under no legal obligation to restrict Licensee's access or use of the Property in a manner inconsistent with the terms of this Agreement. The Owner hereby grants a license that is limited in purpose and scope to the least amount of access which is required to undertake and fully complete the investigations contemplated herein, and this Agreement does not represent a lease or create in Licensee,any interest in the Property or any other property owned by the Owner or create a partnership,joint venture or any association or relationship between the Owner and Licensee. 2. Access to Property and Owner's Consent. Owner grants to Licensee and its agents, advisors, employees, consultants, representatives, and independent contractors, including environmental contractors and consultants hired directly or indirectly by Licensee(collectively,the "Licensee Representatives"),the right,but not the obligation,of ingress to,egress from,and access under,above,and through,the Property for the purpose of allowing the Licensee Representatives to: (1)conduct radio tests, including the placing of radio broadcast/receive equipment on the Property for necessary periods; (2) conduct physical, structural and geotechnical testing; (3) conduct environmental inspections, tests, collect samples of soil and water, building materials and other substances and perform any other environmental assessment activities that they reasonably determine KSMO Region rev 5/29/08 VZW Site ID:WATC Miller to be appropriate; and (4) conduct boundary and other surveys deemed necessary by Licensee, in Licensee's sole discretion. Without limiting the generality of the foregoing, the Licensee Representatives may drill into the soil,drill through pavement,remove reasonable amounts of soil, install and sample monitoring wells,and perform other tests,actions,procedures,and treatments to assess: (A) the environmental condition of the Property, (B) past or present compliance with all environmental laws applicable to the Property, (C) the business operations conducted on the Property,and (D)the structural,electro-mechanical,radio broadcast/receive,or other attributes of the Property necessary to assess its suitability as a communications facility. The Licensee Representatives shall undertake all activities on the Property in compliance with all applicable laws and shall use commercially reasonable efforts to minimize the extent and duration of any interference with Owner's business operations on the Property. The cost of all such activities shall be the ultimate responsibility of Licensee (or the Licensee Representatives as arranged between the Licensee Representative and the Licensee) and not Owner. 3. Advance Notice. Before undertaking any activity on the Property,Licensee Representatives shall give Owner reasonable advance notice,either orally(by telephone or in person),or in writing, of planned activity that can reasonably be expected to require invasive activities into the Property's subsurface,including notice of the areas of the Property that are expected to be materially affected by any sampling,monitoring,installation,or similar action. Notwithstanding anything contained herein to the contrary, 48 hours advance notice given by the Licensee to the Owner shall constitute reasonable advance notice for purpose of this Agreement. 4. Installation, Sampling, and Removal. Owner shall cooperate with the Licensee Representatives regarding all installation,monitoring,sampling,removal,and related activities that they desire to conduct on the Property. Owner shall cooperate in locating buried utilities and improvements on the Property at the request of any agent or contractor of Licensee and shall assist the Licensee Representatives in avoiding impacts to such buried or concealed features; provided, however, that Owner shall not be required to engage the services of any third party for such activities. At the Owner's specific request, Licensee Representatives shall use commercially reasonable efforts to schedule its activities to avoid times of peak business activity on the Property. Owner authorizes Licensee Representatives to obstruct temporarily,but for a reasonable period of time, access to, or use of, limited areas of the Property for the purpose of safety, operation of equipment,testing and sampling activities,and installation or removal of monitoring wells. Licensee Representatives may use any electrical or other utility outlets or connections on the Property to conduct its activities. Licensee Representatives shall split all samples with Owner upon Owner's request, so long as Owner pays for any and all additional cost incurred by the Licensee Representatives in this regard. After completing the activities contemplated by this License, Licensee shall ensure that Licensee Representatives remove their equipment and restore any part of the Property that was affected by its activities to a condition that is substantially similar to the condition of the Property at the time immediately preceding the commencement of said activities. 5. Indemnification. (a)Licensee shall indemnify and hold harmless Owner from any damage to the Property or injury to persons to the extent caused by any of the Licensee Representatives as a result of the activities of Licensee Representatives on or about the Property. Owner shall promptly notify Licensee and the affected contractor or party in writing of any damage to the Property or injury 2 VZW Site ID: WATC Miller to persons that has allegedly been caused by any Licensee Representatives pursuant to any activity of Licensee Representatives on or about the Property, and Licensee shall not have any liability or obligation to indemnify or hold harmless Owner for any damage to the Property or injury to persons unless Licensee receives from Owner prompt written notice of the damage or injury(notice provided within 60 days of the alleged damage or injury will be considered prompt unless action is not capable of being taken in less than 90 days or unless evidence necessary to defend a matter is unavailable sooner). In addition, before it will be liable to provide any monetary payment to Owner for any indemnified damage to the Property,Licensee and the affected Licensee Representatives shall have the right to restore the part of the Property that has been damaged,using contractors and consultants selected by them and reasonably satisfactory to Owner.The site access granted to the Licensee and/or Licensee Representatives pursuant to this Agreement extends to any repair or restoration work required to remediate any damage to the Property that is indemnified pursuant to this Section. (b) Owner hereby agrees to indemnify and hold Licensee and the Licensee Representatives harmless from: (1)penalties, legal actions, or suits from regulatory or third parry sources the basis of which are not directly related to the actions or inactions of the Licensee or Licensee Representative,and(2) any type of cost,expense or liability the basis of which does not arise from the actions or inactions of the Licensee or Licensee Representative and (3) any other damages or injuries to Licensee Representatives persons and/or property which arise from or relate to: (i) any act or omission of Owner or Owner's tenants, invitees, licensees or other Owner-authorized persons, except to the extent that such damages or injury are caused by or arise from the negligent acts or omissions or willful misconduct of Licensee Representatives, (ii) any condition or other appurtenance of the Property which was not fully disclosed to Licensee Representatives or is not apparent to Licensee Representatives exercising reasonable caution as to the nature,location and peril of such condition or appurtenance, or (iii) any misrepresentation in or breach of warranty of this Agreement. Notwithstanding the foregoing indemnity by Owner,Licensee acknowledges that the Property abuts a public golf course, that all Licensee Representatives enter the Property subject to all risks and hazards of golf play,and that damages or injuries arising from or in connection with golf play are not within the scope of Owner's indemnity. 5.1. Insurance. Licensee agrees that it and each of the Licensee Representatives shall, at their own cost and expense, maintain commercial general liability insurance with limits not less than $1,000,000 for injury to or death of one or more persons in any one occurrence and$1,000,000 for damage or destruction to property in any one occurrence. Owner shall be named as an additional insured on any such policy. 6. Confidentialitv and Test Results. Owner understands and acknowledges that the environmental testing to be undertaken herein may create legal duties applicable solely to Owner if conditions of pollution are discovered. Licensee has advised the Licensee Representatives and its contractors to make laboratory test results,wetland and other surveys,and sample locations available to Owner upon Owner's request. However, any reports prepared by Licensee's contractors are confidential, and Licensee may, but is not obligated to provide its confidential reports, other than laboratory test reports and sample locations,to Owner. Owner acknowledges and agrees that it is the sole and lawful owner of any samples that are taken during the activities undertaken pursuant to this License,and any investigation-derived media(i.e.,drill cuttings,well purge water)generated by the investigation, and that this media may require off-site disposal based upon test results. Owner 3 VZW Site ID:WATC Miller agrees to execute all manifests as requested by Licensee Representatives for proper disposal. The cost of off-site disposal of media will be paid for by Licensee or the appropriate Licensee Representative, not Owner. Owner understands and acknowledges that when it is provided test results regarding the environmental condition of the Property,that Owner may have obligations to report such conditions to the appropriate regulatory agency(s). Licensee accepts no responsibility for such reporting, as Licensee does not own, operate, control or otherwise have any interest in the Property at the time of"discovery" of any such condition. 7. Termination.This Agreement may be terminated at any time by mutual written agreement of the parties or otherwise, shall terminate automatically on the earlier of: (1)full execution of a lease agreement for any part of the Property between Licensee and Owner,or(2)the date of December 15, 2013. 8. Waiver;Modification; Severability.An extension,amendment,modification,cancellation, or termination of this Agreement will be valid and effective only if it is in writing and signed by each parry to this Agreement, except as provided otherwise in this Agreement. In addition, a waiver of any duty, obligation, or responsibility of a parry under this Agreement will be valid and effective only if it is evidenced by a writing signed by, or on behalf of,the party against whom the waiver or discharge is sought to be enforced. Whenever possible,each provision of this Agreement should be construed and interpreted so that it is valid and enforceable under applicable law. However, if a provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, that provision will be deemed severable from the remaining provisions of this Agreement and will not affect the validity, interpretation, or effect of the other provisions of this Agreement or the application of that provision to other circumstances in which it is valid and enforceable. 9. Assignment; Third Party Beneficiaries. Neither the entry of this Agreement or any action taken by Licensee hereunder shall create any third party beneficiary or third parry beneficiary rights. 10. Legal Matters.The validity,construction,enforcement,and interpretation of this Agreement are governed by the laws of the State of Iowa and the federal laws of the United States of America. 11. Notices. Except for oral notices specifically authorized in this Agreement, every notice, consent,demand,request,and approval required or permitted by this Agreement will be valid only if it is in writing,delivered personally or by e-mail,telecopy,commercial courier,or first class,postage prepaid,United States mail(whether or not certified or registered and regardless of whether a return receipt is requested or received by the sender),and addressed by the sender to the intended recipient at its address set forth in the first paragraph of this Agreement, or to such other address as the intended recipient may designate by notice given to the sender in accordance with this section. A validly given notice, consent, demand, request, or approval will be effective on the earlier of its receipt,if delivered personally or by e-mail,telecopy,or commercial courier,or the third day after it is postmarked by the United States Postal Service,if delivered by first class,postage prepaid,United States mail. Each party promptly shall notify the other of any change in its mailing address or telephone contact number stated in this Agreement. 4 VZW Site ID: WATC Miller 12. Com fete Areernent; Survival.This Agreement records the entire understanding between the parties regarding the subjects addressed in it and supersedes any previous or contemporaneous agreement, understanding, or representation, oral or written, by either of them. 13. Execution and Effectiveness.The parties may execute this Agreement in counterparts.Each executed counterpart will constitute an original document, and all executed counterparts,together, will constitute the same agreement.This Agreement will become effective upon the last signatory's delivery of the fully executed document to the other party, and the last signatory shall fill in the EXECUTED date below prior to such delivery. EXECUTED: z8gay-, 2013. OWNER: BOARD OF PARK COMMISSIONERS OF THE CITY OF WZATE J By: Print Name: t fo ,./i p, F i ';; Title: Date: Approved b City of Waterloo,Iowa By: Y Print Name:b-o�,C5-� Title: Date: e-r�q c2 W f(pI 2-03 3 LICENSEE: WATERLOO MSA LP D/B/A VERIZON WIRELESS By: Print Name: Aaron Glass Title: Executive Director-Network Date: KSMO Region rev 5/29/08 VZW Site ID:WATC Miller The undersigned "Licensee Representative" has reviewed this Agreement and hereby agrees to comply with all obligations pertaining to, and imposed on, Licensee Representatives contained herein. Agreed to and accepted by: (Environmental consulting firm to VZV) By: Name: Title: Date: 6 VZW Site ID: WATC Miller EXHIBIT A LEGAL DESCRIPTION UNPLATTED WATERLOO WEST ALL THAT PART OF THEN 1/2 SEC 34 T 89 R 13 LYING ELY OF ANSBOROUGH NLY OF MARTIN ROAD &WLY OF W 4T" ST& SWLY OF FLETCHER AVE &SLY OF CAMPBELL AVE&VAC CAMPBELL AVE& SERGEANT RD EXC HWYS & EXC COM AT A PT 30FT S OF CENTERLINE OF CAMPBELL AVE ON THE WLY LINE OF ORANGE GROVE AVE EXTENDED S ACROSS CAMPBELL AVE TH WLY 150 FT ALONG S LINE CAMPBELL AVE TH S 30OFT PAR WITH W LINE ORANGE GROVE AVE EXTENDED TH E 150FT ON A LINE PAR WITH S LINE CAMPBELL AVE TO APT 30OFT S OF S LINE OF CAMPBELL AVE ON WLY LINE ORANGE GROVE AVE EXTENDED TH N TO PT OF BEG AND EXC BEG AT THE SE COR SW NW TH W 198FT TO PT OF BEG TH N 220FT THE 220FT TO A PT 22 FT E OF E LINE SWNWTH SELY 225.2 FT TO PT ON S LINE NW 1/4 66 FT E OF SECOR TH W 66 FT TO PT OF BEG & EXC COM AT A PT ON CENTERLINE W 4TH ST 472.1 FT SW FROM INTERSECTION WITH THE S LINE NW NE TH NW 330 FTTH SW 9 RDSTH SE 330 FT TH NE 9 RDS TO PT OF BEG 7 S:NrojectsWertzmXWATC MIIIeMW Locati—Bymea ParktPhase MSOW CMWATC Miller-FZNg N o c FR FR a I I I D R1R r. o III I t ' `. aIR a� m �CrnU fFI y9 tom ) mN s $z 1 x O eN a -0. c7cm< - _ w O7 d � p CL at CD N 3- tU n fa 0 rD 0 0 V r r ® I \ Oz 3 d d r� i I❑. \ r al❑ \\ \ m m \ / I d M CL m 21 v O ?i O01 52 a i \ 8 o al x',181 z �\ III 3g cn m \-�.� , ill► ,I L';i�l — I IIl a 1II m jll I 8 n I -0 CD G) II 0 I'1�I a � CD d y CD � p ILS m O� C a -O „a N 7 it D to Orange Grove Avenue m N v CLcnC- a g n 0 0 M y x o -4N n o v 0 0 3 I"r tS S T V 0 fD n 0 C i. G U) N m g W C y m N Resolution No. 2004-746 Page 2 Street From To Katoski Drive West City Limits Greenhill Road Kimball Avenue West Third Street South City Limits Lafayette Street Fairview Avenue East City Limits LaPorte Road Washington Street Hess Road Littlefield Road Sager Avenue Alabar Avenue Longfellow Avenue Parker Street Oakland Avenue Martin Luther King Drive Franklin Street East City Limits Maynard Avenue Rainbow Drive Ansborough Avenue Mitchell Avenue Kimball Avenue Washington Street Mobile Street Newell Street Martin Luther King Dr. Nevada Street Lafayette Street Independence Avenue Newell Street Mullan Avenue North Elk Run Road Ninth Street Washington Street San Marnan Drive Oakland Avenue Longfellow Avenue Conger Street Orange Road (East) Ansborough Avenue LaPorte Road Osage Road Dubuque Road Bishop Avenue Parker Street Cedar Bend Street East Fourth Street Rainbow Drive Maynard Avenue West City Limits Ridgeway Avenue San Marnan Drive West City Limits River Road Mullan Avenue Ansborough Avenue St . Francis Drive West Ninth Street San Marnan Drive Sager Avenue South Hackett Road University Avenue San Marnan Drive West Fourth Street Texas Street Second Street (East) Franklin Street Mulberry Street Shaulis Road (West) West Fourth Street Sergeant Road Sixth Street Franklin Street Fifth Street South Street Ninth Street Hammond Avenue Texas Street San Marnan Drive Thistledown Drive Third Street (East) Franklin Street Mulberry Street Third Street (West) Cedar Street Sergeant Road Vinton Street Independence Avenue Cedar River Westfield Avenue Conger Street River Road Williston Avenue Fourth Street Washington Street PASSED AND ADOPTED this 25th day of October, 2004 . Tim Hurley, Mayor ATTEST: Nancy Eckert, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1042 RESOLUTION AMENDING RESOLUTION NO. 2004-746 WHICH ESTABLISHED PRIORITY ONE STREETS OF SECTION 310, PROHIBITED PARKING DURING SNOW REMOVAL, UNDER THE PROVISIONS OF THE 2008 TRAFFIC CODE; BY ADDING SAN MARNAN ACCESS FROM KIMBALL AVENUE TO PENNEYS DRIVE, WEST SHAULIS ROAD FROM KIMBALL AVENUE TO SERGEANT ROAD, AND EAST SHAULIS ROAD FROM WASHINGTON STREET TO KIMBALL AVENUE. WHEREAS, the City Council of the City of Waterloo has passed and adopted Section 310, Prohibited Parking During Snow Removal, under the 2008 Traffic Code, and WHEREAS, that section authorizes the Council to designate "Priority One Streets" by Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following streets be added and designated as "Priority One Streets" : Street From To San Marnan Access Kimball Avenue Penneys Drive West Shaulis Road Kimball Avenue Sergeant Road East Shaulis Road Washington Street Kimball Avenue PASSED AND ADOPTED this 16th day of December, 2013. Ernest G. Clark, Mayor ATTEST: I uzy S ares, CMC City Clerk CITY OF WATERLOO Council Communication C t' City Council Meeting: December 16 2013 Prepared: December 9, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: EASEMENT AGREEMENT HYDRITE CHEMICAL CO. Submitted by: Jamie Knutson, P.E. Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement The Easement Premises is intended for use as a railroad spur and railroad crossing. The Easement Premises shall not be used for any other purpose without the prior written consent of Grantor. It is the intention of the parties that Grantee shall assume all responsibility for the construction, repair, maintenance, operation and removal of the Rail Facilities in connection with the Easement granted hereunder, and that Grantor shall have no liability relating to the Rail Facilities or the Easement. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required Source of Funds N/A Policy Issue N/A Alternative N/A Background Information Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1043 RESOLUTION APPROVING EASEMENT AGREEMENT WITH HYDRITE CHEMICAL CO. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Easement Agreement dated December 16, 2013, to allow the easement premises to be used as a railroad spur and railroad crossing, by and between Hydrite Chemical Co. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. lark, Mayor ATTEST: Suzy Scha es, CMC City Clerk CITY OF WATERLOO Council Communication r' ' City Council Meeting: December 16, 2013 rr Prepared: December 9, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICE AGREEMENT FOR CONSTRUCTION RELATED SERVICES F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION CITY CONTRACT NO. 816 Submitted by: Jamie Knutson, P.E.,Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Professional Services Agreement with Wayne Claassen Engineering and Surveying, Inc., for professional services in connection with the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816. This project consists of a sanitary trunk sewer to extend service from the exising 18" dia. sewer on the east side of Hammond Ave. to the Orange Elementary School area for future development. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost for the services is forty thousand dollars ($40,000.00), and shall not be exceeded without authorization of the City. Source of Funds Sewer Bonds Policy Issue N/A Alternative N/A Background Information Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1044 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated December 16, 2013, in the amount of $40, 000 . 00, for construction related services for the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816, by and between Wayne Claassen Engineering and Surveying, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk ! authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . i Ernest G. Clark, Mayor ATTEST: i Suzy Sc res, CMC City Clerk I Prepared by Carol Ne=ers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . CITY OF WATERLOO Council Communication City Council Meeting: December 16 2013 Prepared: December 9, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: �= SUBJECT: F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION CONTRACT, BONDS AND CERTIFICATES OF INSURANCE RICKLEFS EXCAVATING, LTD. Contract No. 816 Submitted by: Jamie Knutson, PE Associate Engineer Recommended City Council Action: Approval and signatures of Contracts, Bonds, Certificate of Insurance for the F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION, Contract No. 816 Please return two (2) executed copies to this office for distribution. Summary Statement Transmitted herewith are three (3) copies of each of the Contract, Bond and Certificate of Insurance on the F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION, Contract No. 816 for approval and signatures-of City officials. The contract is with RICKLEFS EXCAVATING, LTD., of Anamosa, Iowa in the amount of$273,405.00. Expenditure Required $273,405.00 Source of Funds Sewer Bonds Policy Issue N/A Alternative None Background Information: CITY OF WATERLOO \ C d Council Communication City Council Meeting: December 16, 2013 Prepared: December 9. 2013 Dept. Head Signature: Eric Thorson PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 1 -$12,113.66 DECREASE F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM- ZONE 3 B &B BUILDERS AND SUPPLY CONTRACT NO. 852 Submitted by: Wayne Castle,Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 1 in the decreased amount of$12,113.66. This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a decrease to the total project cost. Expenditure Required Source of Funds Property Owner Assessments Policy Issue N/A Alternative None Background Information: CITY OF WATERLOO, IOWA CHANGE or EXTRA WORK ORDER NO. 1 PROJECT: FY 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM —ZONE 3 CONTRACT NO. 852 Date Prepared: December2,2013 AMOUNT: $12,113.66 DECREASE TO: B & B BUILDERS & SUPPLY , Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated September 16, 2013. A. Description of change to be made or extra work to be done.- Adjust one:Adjust original construction quantities to actual construction quantities. B. Reason for ordering change or extra work- As-built quantities varied for some bid items C. Settlement for cost of work to be made as follows: Compensation already made to contractor through bid items. See attached summary. TOTAL DECREASE $12,113.66 BY: B & B BUILDERS & SUPPLY Mayor Date CONTRACTOR Da#e ATTEST: z�4 r i TITLE: C�Ce�i uj City Clerk Date APPROVED- , c, 1l i3 City Engineer 'Date Change Order No. 1 Contract No. 852 Sheet 1 of 1 F.Y.2014 SIDEWALK REPAIR ASSESSMENT PROGRAM-ZONE 3 CONTRACT NO.852 FINAL QUANTITIES ADJUSTMENT BID ITEM DESCRIPTION UNITS ORIGINAL FINAL QUANTITY B&B B&B INCREASE/ ITEM QUANTITY QUANTITY DIFFERENCE UNIT PRICE UNIT PRICE EXT. DECREASE DIVISION I-SIDEWALK REPAIRS 1 REMOVE/REPLACE PCC SIDEWALK,4" SF 14,318.1 14,122.5 .(195.8) $ 5.95 $ 84,028.88 $ (1,163.82) 2 REMOVE/REPLACE PCC SIDEWALK,5" SF 3,171.1 2,729.5 (441;6) $ 6.60 $ 18,014.70 $ (2,914.56) 3 REMOVE/REPLACE PCC SIDEWALK,6" SF 1,607.7 1,102.9 (504:8) $ 7.35 $ 8,106.32 $ (3,710.28) 4 WATER VALVE ADJUSTMENT EA 22.0 15.0 (7.0) $ 200.00 $ 3,000.00 $ (1,400.00) 5 CLEAN SIDEWALK EA 10.0 7.0 (3.0) $ 250.00 $ 1,750.00 $ (750.00) 6 SIDEWALK PATCH EA 30.0 1.0 (29.0) $ 75.00 $ 75.00 $ (2,175.00) $ 114,974.891$(112,113:66) TOTAL INCREASE IN CONSTRUCTION ITEMS $(12113.66) TOTAL PAY ESTIMATE#1 $ 40,740.92 PAY ESTIMATE#2 $ 21,820.48 PAY ESTIMATE#3 $ 33,568.85 PAY ESTIMATE#4 $ 13,095.90 RETAINAGE $ 5,748.74 TOTAL PAYMENTS 1$114,974.89 TOTAL ORIGINAL CONTRACT AMOUNT $127,088.55 NO CHANGE ORDERS FOR THIS PROJECT $ NEW CONTRACT AMOUNT 1$127,0--55 FINAL NEW CONTRACT AMOUNT $127,088q66 FINAL QUANTITY SUMMARY-CHANGE ORDER#1 $(12113 FINAL CONTRACT AMOUNT $114 974 Wt2 W � Cj O W V (D O o u Z 0 0 O I� 69 m I� N N r NV' UJ O U � N a �W 0 O. O 00.0 O O = O O OO.O. O. O �! 6% 69.fq. H3 6g W p � O p � J W Q 0- F O F O n n rn o 0 0 F N O F w r Q N Qz p O p 0 0 0 0 0 0 Q } O o O O O o W W F F W c Qa D F- 0 O Cl) O LLI w Lu Nz a = u) m o o O 10 F Q F F Cl) >- N m N �n r .- Q Q F z w D F d p w O F � w O x J O o 5: z V N r Y F o F : F ae� 3 Q N U a Z 2 0 a F m 0 O w D w [q F J (n J Q LU O D U 0 0 0 0 to n N d' N m (D O O o of IL m N r O O N D R N O mO T V N N N J Q _O O EF3 ER fA H ER 69 64 _p e-- I- O O O Z_ Z F W O p W O Z N O w m cn 0 0 0 C F_U vi cD t� o o ui C Q N N Q w d F- Ur z z O O � a F z U) w w w z Z � W U U) W U) Q O U U U z n_ a d w } J d W cr v in io F a W p Y --w- Q ¢ ¢ o Y = n__ -- - O Yp 3: ¢ ' U m J ,p Q w w w w Q Q w Q co 0 J w L F W O p d w a> D Z COLu w z m U- rn F w w m 0 V w w LaV Q J p H c. Z .. � a, U v) m U O N Z (1) w O U- U > p 0 m CITY OF WATERLOO Council Communication City Council Meeting: December 16 2013 Prepared: December 9 2013 Dept. Head Signature: Eric Thorson PE City Engineer # of Attachments: SUBJECT: F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CONTRACT 852 Submitted by: Eric Thorson P E City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that B &B BUILDERS AND SUPPLY, of Waterloo, Iowa, has completed the F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852 in accordance with the plans and specifications. The total cost of the contract was $114,974.89. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2)years. Expenditure Required Source of Funds Property Owner Assessments Policy Issue N/A Alternative None Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1046 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY B & B BUILDERS AND SUPPLY OF WATERLOO, IOWA, IN CONJUNCTION WITH THE F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852, AND ACCEPTING THE WORK. WHEREAS, B & B Builders and Supply of Waterloo, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $114, 974 . 89 in conjunction with the F. Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: uzych res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 9, 2013 Dept. Head Signature: Eric Thorson PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CONTRACT NO. 852 Submitted by: Wayne Castle PLS El,Associate Engineer Recommended City Council Action: Documents be received and placed on file and that a resolution be adopted levying these assessments. Summary Statement Transmitted herewith are the final schedule of assessments, abandonment schedule, final plats and breakdown of project costs for the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852,which is bounded by: West City Limits - Cedar River - West Mullan - Highway 63 - West City Limits Expenditure Required Source of Funds Policy Issue Alternative Background Information: STATE OF IOWA, } I do solemnly swear that the annexed copy of legal City of Waterloo Black Hawk County, SS Final List of Assessments NOTICE OF FILING OF THE FINAL Notice was published in the Waterloo-Cedar Falls PLAT AND SCHEDULE OF ASSESS- Courier, a daily newspaper printed in Waterloo, Black MENTS AGAINST BENEFITED PROP- ERTIES FOR THE CONSTRUCTION Hawk County, Iowa, once a week for two consecutive OF THE WATERLOO,IOWA,F.Y.2014 SIDEWALK REPAIR ASSESSMENT weeks commencing on the 20th da of December, PROGRAM-ZONE 3,CONTRACT NO. y 852. 2013 in the issues of TO THE PERSONS OWNING LAND LOCATED WITHIN THE DISTRICT DE- SCRIBED AS THE WATERLOO,IOWA, y F.Y.2014 SIDEWALK REPAIR AS- SESSMENT S- December 20 2013 SESSMENTPROGRAM-ZONE 3, CONTRACTOF WATERLOO,IOWA: THE CITY December 27, 2013 consisting of the properties which are described as follows: All properties,any part ofwhich Is Inthe ed within the areas located alongthe Of said newspaper, and that the annexed rate of streets and avenues improved and gen- erally described so as to include all pri- advertised is the regular legal rate of said newspaper, vately owned and assessable property abutting the sidewalks repaired,as more and that the following is a correct bill for publishing particularly shown on the assessment plat on file in the City Clerk's Office.(Wa- said notice. terloo,Iowa,F.Y.2014 Sidewalk Repair Assessment Program-Zone 3,Contract No.852). The extent of the work completed on the Printer's Bill $86.89 Waterloo,Iowa,F.Y.2014 Sidewalk Re- pair Assessment Program-Zone 3, Contract No.852,is as follows: WATERLOO,IOWA,F.Y.2014 SIDEWALK REPAIR ASSESSMENT PROGRAM- ZONE 3,CONTRACT NO.852 Construction of municipal sidewalk re- I pair work,together with necessary relat- ed work,at various locations throughout the City. The exact locations are set out in detail in the final assessment plat on file in the office of the City Clerk,and said Signed plat by this reference is made a part hereof. You are hereby notified that the final plat and schedule assessments against benefited properties within the District described the waterloo, Iowa,F.Y. Subscribed and sworn to before me this 20144 Sidewalk k Repair Assessment Pro- gram-Zone 3,Contract No.852,for the construction of sidewalk improvements, have been adopted and levied by the Council of Waterloo,Iowa,and that said Day of A.D., 20_�,� plat and schedule of assessments have been certified to the County Treasurer of 'Black Hawk County,Iowa. Assess- ments are pziyable according to the fol- owing schedule: $ 0.00 to$100.00 One(1)year _ $ 100.01 to$250.00 ,Three(3)years $250.01 to$500.00 Five(5)years A C $ 500.01 to$700.00 Seven(7)years a DAM.IARR .E $ 700.01 and over Ten(10)years COMMISSION NO. 17+853 S with interest the unpaid balance,all c � MY COM SSIO E-XPIHE;� as provided in Section 384.e5,City Code Received of of Iowa. Conditional deficiency assess- ments,if any,may be levied against the applicable property for the same period of years as the assessments are made payable. You are further notified that assess- ments may be paid in full or in part with- out interest at the office of the City Clerk, at any time within thirty days after the the sum of date of the first publication of this notice of the filing of the final plat and schedule of assessments with the County Treasurer. Unless said assessments Dollars. are paid full within said thirty day peri- od,all unpaid assessments will draw annual interest computed at nine per- cent(commencing on the date of De- accep- tance of the work)computed to thehe De- In full for camber 1 st next following the due dates of the respective installments. Each in- I stallment will be delinquent on October 1st following its due date on July 1st in ' each year. Property owners may elect to pay any annual installment semiannually in advance. All properties located within the bound- aries of the Waterloo,Iowa,F.Y. Sidewalk Repair Assessment Program ram- - Zone 3,Contract No.852,above de- scribed have been assessed for the cost - of the making of said improvements,the amount of each assessment and the amount of any conditional deficiency as- sessment tbU na been set out in the ' J Prepared by DeAnne Kobliska, Ad of Waterloo, 715 Mulberry Street, ' 1 4323 . RESOLUTION NC `s RESOLUTION ADOPTING V SCHEDULE OF ASSESSMENT THE PAYMENT THEREOF. Q BE IT RESOLVED BY THE COUNCI] That after full consideration of the final schedule of assessments and accompanying plat showing the assessments proposed to be made for the construction of the Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, within the City, under contract with B & B Builders and Supply of Waterloo, Iowa, final plat and schedule was filed in the office of the City Clerk on the 16th day of December, 2013, said assessments are hereby corrected by making the following changes and reductions : Name of Proposed Proposed Corrected Corrected Property Final Final Final Final Owner and Assessment Conditional Assessment Conditional Description Deficiency Deficiency of Property If Any NONE BE IT FURTHER RESOLVED that the said schedule of assessments and accompanying plat, be and the same are hereby approved and adopted; and that there be, and is hereby assessed and levied, as a special tax against and upon each of the lots, parts of lots and parcels of land, and the owner or owners thereof liable to assessment for the cost of said improvements, the respective sums expressed in figures set opposite to each of the same on account of the cost of the construction of the said improvements . Provided further, that the amounts shown in said final schedule of assessments as deficiencies are found to be proper and are levied conditionally against the respective properties benefited by the improvements as shown in the schedule, subject to the provisions of Section 384 . 63, Code of Iowa. Said assessments against said lots and parcels of land are hereby declared to be in proportion to the special benefits conferred upon said property by said improvements, and not in excess thereof, and not in excess of 25% of the value of the same . BE IT FURTHER RESOLVED that said assessment of $100 . 00 or more shall be payable according to the following schedule: $ 0 . 00 to $100 . 00 One (1) year $100 . 01 to $250 . 00 Three (3) years $250 . 01 to $500 . 00 Five (5) years $500 . 01 to $700 . 00 Seven (7) years $700 . 01 and over Ten (10) years and shall bear interest at the rate of nine percent per annum, the maximum rate permitted by law, from the date of the acceptance of the improvements; the first installment of each assessment, or total amount thereof, if it be less than $1000 . 00, with interest on the whole assessment from date of acceptance of the work by the Council, shall become due and payable on July 1, 2014, succeeding annual installments, with interest on the whole s Resolution No. 2013-1047 Page 2 unpaid amount, shall respectively become due on July lst annually thereafter, and shall be paid at the same time and in the same manner as the September semi-annual payment of ordinary taxes . Said assessments shall be payable at the office of the City Clerk in full or in part and without interest within thirty days after the date of the first publication of the notice of the filing of the final plat and schedule of assessments to the County Treasurer of Black Hawk County, Iowa. BE IT FURTHER RESOLVED that the Clerk be and she is hereby directed to certify said final plat and schedule to the County Treasurer of Black Hawk County, Iowa, and to publish notice of said certification once each week for two consecutive weeks in the Waterloo Courier, a newspaper printed wholly in the English language, published in Waterloo, Iowa, and of general circulation in Waterloo, Iowa, the first publication of said notice to be made within fifteen days from the date of the filing of said schedule with the County Treasurer, the Clerk shall also send by ordinary mail to all property owners whose property is subject to assessment a copy of said notice, said mailing to be on or before the date of the second publication of the notice all as provided and directed by Code Section 384 . 60, Code of Iowa. BE IT FURTHER RESOLVED that the Clerk is directed to certify the deficiencies for lots especially benefited by the improvements, as shown in the final schedule of assessments, to the County Treasurer for recording in the Special Assessment Deficiencies book and to the city official charged with responsibility for the issuance of building permits . Said deficiencies are conditionally assessed to the respective properties under Code Section 384 . 63 for the amortization period specified by law. The City Clerk is authorized and directed to ascertain the amount of assessments remaining unpaid after the thirty day period against which Improvement Bonds may be issued and to proceed on behalf of the city with the sale of said Bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said Bonds on a basis favorable to the city and acceptable to the Council . PASSED AND ADOPTED this 16th da of December, 2013 . nest G. Clark, Mayor ATTEST: Suzy Schar s, C C City Clerk Resolution No. 2013-1047 Page 3 CERTIFICATE STATE OF IOWA ) ss COUNTY OF BLACK HAWK) I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said City with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date hereof duly and lawfully possessed of their respective City Offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the city or the right of individuals named therein as officers to their respective positions . WITNESS my hand and seal of said Municipality hereto affixed this 16th day of December, 2013 . SEAL y Sch res, CMC City Cle k { CITY OF WATERLOO Council Communication City Council Meeting: December 16 2013 Prepared: December 10 2013 Dept. Head Signature: Z� # of Attachments: SUBJECT: Recommendation-Award of Bid to Stivers Ford for the purchase of Six(6) 2e4-3-- Police Interceptor Vehicles C;b(l Submitted by: Mark Rice, Public Works Director 7 Recommended City Council Action: Approval Summary Statement: Recommendation -Award of Bid to Stivers Ford Expenditure Required: $156,486.00 Source of Funds: 413-11.1100-2117 Policy Issue: N/A Alternative: N/A Background Information: It is my recommendation that the bid from Stivers Ford, in the amount of$156,486.00 be accepted. Bids received were: Stivers Ford Waukee, IA $156,486 ** State Bid Bill Colwell Ford Hudson, IA $157,377 At the bid opening, Councilman Jones asked whether the City had local vendor preference. I will remain consistent in recommending to the Council that the lowest responsible bid be accepted for equipment. It is at Council discretion to award bid to another provider. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1048 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO STIVERS FORD OF WAUKEE, IOWA, IN THE AMOUNT OF $156, 486. 00, IN CONJUNCTION WITH THE PURCHASE OF SIX (6) 2014 POLICE INTERCEPTOR VEHICLES. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Stivers Ford of Waukee, Iowa, in the amount of $156, 486. 00, described in the specifications heretofore adopted by this Council for said project in Resolution No. 2013- 1017, after public hearing on December 9, 2013 on published notice required by law, be and is hereby accepted, the same being the apparent lowest bid for said purchase. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: -'�L�L Suzy Sch res, CMC City Clerk L Prepared by Carol Nemmers, Deputy City Clerk, 715 Mulberry Street, Waterloo, IA 50703, City of Waterloo (319) 291-4323. RESOLUTION NO. 2013-1041 RESOLUTION RENAMING THE EXISTING NORTH-SOUTH PORTION OF EAST RIDGEWAY AVENUE, BETWEEN EAST RIDGEWAY AVENUE AT THE NORTH END AND EAST SAN MARNAN DRIVE AT THE SOUTH END, AS SOVIA DRIVE, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the existing north-south portion of East Ridgeway Avenue, between East Ridgeway Avenue at the north end and East San Marnan Drive at the south end, be and the same hereby renamed Sovia Drive . PASSED AND ADOPTED this 16th day of December, 2013 . E nest G. Clark, Mayor ATTEST: PSchar s, CMC ty Clerk CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 94"—Z>t Dept. Head Signature # of Attachments: SUBJECT: Request City Council consider and pass a Resolution amending the 2008 Traffic Code, Resolution 2004-746, Section 310 (Prohibited parking during snow removal); Priority I Streets by adding the following: San Marnan Access (Kimball Avenue to Penney's Drive) • West Shaulis Road (Kimball Avenue to Sergeant Road) East Shaulis Road (Washington Street to Kimball Avenue) i Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: Request Council consider and pass this resolution adding the Priority I Snow Removal Streets as indicated. Expenditure Required: NA Source of Funds: NA Policy Issue: N/A Alternative: NA Background Information: San Marnan Access Road from Kimball Avenue to Penny's Drive iinadvertently omitted from the current list of Priority I Streets. E-W Shaulis Road added to the Priority I list with the completion of the Shaulis Road extension project. i 1 I i Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1040 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING THE FINAL PLAT AND NECESSARY DOCUMENTS OF CROSSROADS RETAIL CENTER ADDITION IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, on this 16th day of December, 2013, at a regular meeting of the City Council of the City of Waterloo, Iowa, the Final Plat of Crossroads Retail Center Addition, Waterloo, Black Hawk County, Iowa, was presented for approval, and WHEREAS, said Final Plat has been previously submitted to and has been approved by the Waterloo City Planning, Programming and Zoning Commission, and WHEREAS, said Final Plat has been considered and should receive approval of this Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Final Plat of Crossroads Retail Center Addition, Waterloo, Black Hawk County, Iowa, be and it is hereby approved and the Mayor and City Clerk of the City of Waterloo, Iowa, are hereby authorized and directed to certify and affix their signatures to said resolution. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: LCLIA Suzy Irk ares, CMC City CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2013-1040, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 16th day of December, 2013 . Witness my hand and seal of office this 16th day of December, 2013. SEAL Suzy Scha es, CMC City Cle k CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 NOEL C.ANDERSON,Community Planning&Development Director Council Communication City Council Meeting: December 16 2013 Mayor Prepared: December 10, 2013 _ BUCK CLARK Dept. Head Signature: COUNCIL # of Attachments: _ MEMBERS SUBJECT: Request by the City of Waterloo to change name of the north-south portion of E Ridgeway Avenue to Sovia Drive. DAVID .TONES Submitted by: Aric Schroeder, City Planner Ward 1 Recommended City Council Action:Approval. CAROLYN COLE Summary Statement: Transmitted herewith is a request by the City of Waterloo to Ward change name of the north-south portion of E Ridgeway Avenue to Sovia Drive. HAROLD GETTY The City of Waterloo is proposing the renaming of a portion of existing W Ridgeway Ward 3 Avenue, which runs north-south from the existing east-west section of W Ridgeway Avenue and San Marnan Drive. E Ridgeway Avenue is primarily an east-west road, with QUENTIN the road initially ending at the intersection with San Marnan Drive. However, the City HART Ward 4 recently created a new intersection with E Ridgeway Avenue at La Porte Road, which is the new end point of the east-west road. The north-south portion of the street still remains RON E Ridgeway Avenue, which can be confusing to motorists. To avoid any confusion, the WELDER City is proposing to rename that north-south portion of E Ridgeway Avenue as Sovia Ward 5 Drive. In addition, the former K-Mart plaza is being completely redeveloped, and along BOB with that redevelopment, new addresses will need to be issued. Sovia Drive would then be GREENWOOD the street that the new commercial development would be addressed from. At-Large STEVE Expenditure Required: None SCHMITT Source of Funds: None required At-Large Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: The Engineering Department has reviewed the naming of the street, and recommends approval of the renaming of the portion of E Ridgeway Avenue to Sovia Drive. Legal Description: N/A AS:sg cc: Noel Anderson, Community Planning&Development Director. --file-- CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo Planning, Programming and Zoning Commission November 5, 2013 R-2 `eA «� `E RIDGEWAY AVE « "Eo a Area of Proposed Street Naming !� Sovia Dr o A p ^ F 4 C-2 a Y t i . y v i t V1. N Rename E Ridgeway Ave to Sovia Dr W*E Street Naming s City of Waterloo 200 100 0 200 • Feet November 5,2013 REQUEST: Request by the City of Waterloo to change name of the north- south portion of E Ridgeway Avenue to Sovia Drive. APPLICANT(S): City of Waterloo, 715 Mulberry Street, Waterloo IA, 50703 GENERAL The City of Waterloo is proposing to rename the portion of the DESCRIPTION: north-south section of E Ridgeway Avenue to Sovia Drive. IMPACT ON The request would not appear to have a negative impact upon NEIGHBORHOOD: the surrounding neighborhood. VEHICULAR & PEDESTRIAN The request would appear to benefit the traffic in the area, by TRAFFIC clearly defining the roadway that the new Crossing Point CONDITIONS: Plaza development would be addressed off of. RELATIONSHIP TO The proposed name change location is not located near any RECREATIONAL recreational trails. TRAIL PLAN: SURROUNDING The surrounding land use consists mostly of commercial uses LAND USE: to the south, east and north along La Porte Road, with residential uses located to the north along W Ridgeway Avenue and multi-family residential uses located to the west. ZONING HISTORY The land in question is zoned "C-2" Commercial District and FOR SITE AND has been zoned such since the adoption of the ordinance in IMMEDIATE VICINITY: 1969. BUFFERS This request would not require any additional buffers and REQUIRED/ NEEDED: screening. DRAINAGE: The request for street naming would not appear to have a negative impact upon drainage in the area. DEVELOPMENT The commercial properties that the new street name would HISTORY: serve were constructed beginning in the 1970's. FLOODPLAIN: No portion of the area in question is located within a Special Flood Hazard Area. PUBLIC /OPEN Waterloo Fire Station #8 is located directly to the east along SPACES/ SCHOOLS: La Porte Road. UTILITIES: WATER, All utilities serve the properties along the street in question. SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO The Future Land Use Map (February 3, 2003) designates the COMPREHENSIVE area as commercial. The proposed street naming would be LAND USE PLAN: consistent with that designation. The area in question is located within the Primary Growth Area. STAFF ANALYSIS — The City of Waterloo is proposing the renaming of a portion of ZONING existing W Ridgeway Avenue, which runs north-south from the existing east-west section of W Ridgeway Avenue and San 11-05-13 Street Renaming Request-Portion E Ridgeway Ave to Sovia Dr.doc Page 1 of 2 November 5,2013 ORDINANCE: Marnan Drive. E Ridgeway Avenue is primarily an east-west road, with the road initially ending at the intersection with San Marnan Drive. However, the City recently created a new intersection with E Ridgeway Avenue at La Porte Road, which is the new end point of the east-west road. The north-south portion of the street still remains E Ridgeway Avenue, which can be confusing to motorists. To avoid any confusion, the City is proposing to rename that north-south portion of E Ridgeway Avenue as Sovia Drive. In addition, the former K- Mart plaza is being completely redeveloped, and along with that redevelopment, new addresses will need to be issued. Sovia Drive would then be the street that the new commercial development would be addressed from. The Engineering Department has reviewed the naming of the street, and recommends approval of the renaming of the portion of E Ridgeway Avenue to Sovia Drive. STAFF ANALYSIS — SUBDIVISION No subdividing of land is required for this request. ORDINANCE: STAFF Therefore, it is staff's recommendation that the street naming RECOMMENDATION: be approved for the following reason(s): 1. The Engineering Department has reviewed the request and recommends that the renaming of the portion of E Ridgeway Avenue to Sovia Drive be approved. 11-05-13 Street Renaming Request-Portion E Ridgeway Ave to Sovia Dr.doc Page 2 of 2 CITY OF WATERLOOw ICWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4312 Fax(319)291-4262 • ERIC THORSON,P.E. City Engineer email:city.en gineernwaterloo-ia.org ;9layor October 15, 2013 BUCK CLARK COUNCIL Aric Schroeder MEMBERS City Planner .............. 715 Mulberry St. Waterloo, IA 50703 DAVID JONES ward I RE: RENAMING THE NORTH-SOUTH PORTION OF PUBLIC E. RIDGEWAY AVENUE, BETWEEN E. RIDGEWAY AVENUE AT THE NORTH END AND E.SAN MARNAN DRIVE AT THE SOUTH END, CAROLYN AS "SOVIA DRIVE" COLE bf'ard 2 Dear Aric: HAROLD GETTY In 2011, E. Ridgeway Avenue was extended easterly to La Porte Rd.where a new intersection was Hl and 3 constructed. This created a separate existing north-south portion of E. Ridgeway Avenue that QUENTIN M. extends southerly to E.San Marnan Drive. To avoid any possible confusion and also as part of the HART redevelopment of the form Kmart Plaza to the west,the Engineering Department recommends that ttard 4 the north-south portion of public E. Ridgeway Avenue, between E. Ridgeway Avenue and E. San Marnan Drive, be renamed Sovia Drive RON WELPER wards This street renaming will require that the three existing buildings, owned by Proactive Holdings IV LLC, change their addresses from E. Ridgeway Avenue to Sovia Drive. The building numbers would BOTS remain the same,only the street name would change. GREENWOOD At-Large • Armed Forces Recruiting, 2000 E. Ridgeway Ave., change to 2000 Sovia Drive STEVE • Golden China, 2046 E. Ridgeway Ave.,change to 2046 Sovia Drive SCHMITT . Crossing Point Plaza (former Kmart Plaza), 2060 E. Ridgeway Ave.,change to 2060 Sovia At-Large Drive Sincerely, Eric Thorson, PE City Engineer Cc: Steve Walker, Draftsman CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employei CIT OF WATERLOO , IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4312 Fax(319)291-4262 • ERIC THORSON,P.E. • CityEngineer email:city.engineer@waterloo-ia.org January 9, 2014 Mayor BUCK CLARK OWNER: OCCUPANT: COUNCIL MEMBERS Proactive Holdings IV LLC Armed Forces Recuiting ......".."" 808 Dearborn Avenue Waterloo. IA 50703 DAVID Attn: Ben Stroh JONES Ward 1 CAROLYN This is to inform you that your address of COLE 2000 E. Ridgeway Avenue. Ward 2 Has been changed per your request to 2000 Sovia Drive. HAROLD with an effective date of December 16, 2013. GETTY Ward We are notifying the offices listed on the bottom of this letter of this change, and ask that you notify any other companies that serve you. HARTTIN M. If you have any questions please call the City Engineer's Office at Ward 4 291-4312. RON Sincerely, W ELPER Ward 5 BOB GREENWOOD Eric Thorson, PE At-Large City Engineer STEVE SCHMITT ET:pc At-Large cc: Building Official Election Department(Auditors Office) City Clerk Black Hawk County Assessor Engineering Department Black Hawk County Communications Fire Rescue Mid America Energy Waste Management Services U.S. Post Office Street Department Waterloo Water Work Black Hawk County Sheriff Mediacom CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer } CITY OF WATERLOOv IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4312 Fax(319)291-4262 • ERIC THORSON,P.E. • City Engineer eniail:c;ty.engineer@waterloo-ia.org January 9, 2014 Mayor BUCK CLARK OWNER: OCCUPANT: COUNCIL MEMBERS Proactive Holdings IV LLC Crossing Point Plaza ....""""" 808 Dearborn Avenue Waterloo. IA 50703 DAVID Attn: Ben Stroh JONES R'ard 1 CAROLYN This is to inform you that your address of COLE 2060 E. Ridgeway Avenue. Yt and 2 Has been changed per your request to 2060 Sovia Drive. HAROLD with an effective date of December 16, 2013. GETTY 14'ard 3 We are notifying the offices listed on the bottom of this letter of this QUENchange, and ask that you notify any other companies that serve you. HART TM M If you have any questions please call the City Engineer's Office at 9'ard 4 291-4312. RON Sincerely, W ELPER Ward 5 BOB GREENWOOD Eric Thorson, PE At-Large City Engineer STEVE SCHMITT ET:pc At-Large cc: Building Official Election Department (Auditors Office) City Clerk Black Hawk County Assessor Engineering Department Black Hawk County Communications Fire Rescue Mid America Energy Waste Management Services U.S. Post Office Street Department Waterloo Water Work Black Hawk County Sheriff Medi.acom CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 00 CITY OF WATERL009 IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo,IA 54703 ® (319)291-4312 Fax(319)291-4262 ERIC THORSON,P.E. • CityEngineer email:c:tv.engineerLwaterloo-ia.org January 9, 2014 Ala}or BUCK CLARK OWNER: OCCUPANT: COUNCIL MEMBERS Proactive Holdings IV LLC Golden China """"""" 808 Dearborn Avenue Waterloo. IA 50703 DAVID Attn: Ben Stroh JONES ward C CAROLYN This is to inform you that your address of COLE 2046 E. Ridgeway Avenue. Hard 2 Has been changed per your request to 2046 Sovia Drive. HAROLD with an effective date of December 16, 2013. GETTY K'ard 3 We are notifying the offices listed on the bottom of this letter of this change, and ask that you notify any other companies that serve you. HART HART M. If you have any questions please call the City Engineer's Office at ward 4 291-4312. RON Sincerely, WELPER ward 5 BOB GREENWOOD Eric Thorson, PE .9t-Large City Engineer STEVE SCHMITT ET:pc At-Large cc: Building Official Election Department(Auditors Office) City Clerk Black Hawk County Assessor Engineering Department Black Hawk County Communications Fire Rescue Mid America Energy Waste Management Services U.S. Post Office Street Department Waterloo Water Work Black Hawk County Sheriff Mediacom CITY WEBSITE:www.cityofwaterlooiowa.com WE,RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer May 7,2013 subdivision. STAFF Therefore, staff recommends that the request for the Preliminary RECOMMENDATION: and Final Plat of Crossroads Retail Center Addition be approved due to the following reasons: 1. The plat can be serviced by the extension of existing utilities. 2. The plat is in accordance with the Subdivision Ordinance, and would appear to meet the requirements of the Zoning Ordinance. 3. The plat is in accordance with the Comprehensive Plan and Future Land Use Map, which classify this area as Commercial. 4. The plat will create an infill development site within the Primary Growth Area. Preliminary&Final Plat—Crossroads Retail Center Add Page 3 of 3 26 City of Waterloo Planning, Programming1 Zoning Commission MaY- 79 2013 111111. �111111•illlll. . i ��� � ■111111■ :111111: :111111 ■111111 .1111. : ,��`� ■■IIIc oiIIIIIC ■, �- -- �- VIII- SII"■ 111111 -- ••- -- �- — - ■ 111111.11111111■1 �� . ,� �. 11 ■1 1111111.1111111■� ■■ It.p!� ■� ���,.� ■ � 1 X1111 1111111 .... �- � �-- - --�-=y_III�I■T■IIIIII■ 111111,1111111■ � � 1 -- "� -�_"-�"� -;;�""' '`11111111 11111■1 i� IC �_ .0 ■1 ■�� 111 1■�111111111 11111■ 1 - TCC 11111111111=11111111■11 1111111 ■11 11111111 _ ��_ ��� , = _ '� --i== 11111111111111 11111111111111 11111111111 1111111 ■■1� � ■C C■"- 11111111'111 IIIIIIIII■III 1111111111111111111 1 " �Ih�1\ 111111111 111111111111 1111111111141111111 11����/11■, pp �� 1111111111 /1111/1111 1111111111.11111111■■ ■1■ 1` � \�' - -- �� 11111111111 11111111111 11111111111 /11111111■ -11 ', ��, � � -■ ■11111111 1111111111 11111111111 1/11111111 11: �1�1■ _ _ 11111111.1 11111111111 1111111111111 �� _ , Ir �'�„'�� ._. ■ =LIIIIIIIIL==■IIIIIIIII�' , ' �►�ra'� ;1111�■'�■■ ..11111•••••11. . A ' - . I.■, 1111 Preliminary and Final Plat 1 Crossroads Retail Center Addition T �mProActive Holdings 1,000 100 0 �ferloo \o City of Waterloo Planning, Programming and Zoning Commission May 7, 2013 C� "w Y t r a : E Ridgeway Ave t. III , t Crossroads Retail Center Addition _= r _ F e a c � r s r ♦ fe �. }�.: F Eiq * 4 s 4'• -. or ' a sae " ev N Preliminary and Final Plat Of wE Crossroads Retail Center Addition s ProActive Holdings IV, LLC. 300 150 0 300 Feet 8 171ALPLAT CROSSROADS RETAIL CENTER ADDITION IN THE CITY OF WATERLOO, BLACKHAWK COUNTY, STATE OF IOWA East Ridgeway Avenue (80. R.O.W.) P.O.B. 26.45' N *36'10" E 4.89 N ---------- --------- ---sit.-O- 89 5 168.77 191.52' N -3 PARCEL 'D' LOT 0 LOT F 3 I G b 0 0.79 AC. L 0.95 AC. - Z r N�P9126'01' E 204.41' 174.41 -0 0 50 100 200 LOT E 1.29 AC. EXI ST.8' 1_-60' unlet EASEMENT C3 0: n @ A, LOT z I I N 6'0 H Zi 10.61 AC. 113 C8 LOT6 CO I D 2 1.19 A1.1 =ER LINES 0. 0 EXIST. ' EXIST. 20' SANITARY20SEWER I STORM SEWER It, EASEMENT EASEMENT 0 II OtiLOT Q C IN '26'bi t E 237.80-" - N 89 1.38 AC. I - EXIST. 12' Q 1:OT UTILITY EASEMENT 6@ C6 11LOT 1.24 Ac A . 1 B 1 1.47 AC. 0 LINE TABLE LAND DESCRIPTION LINE BEARING I DISTANCE O N�4 0 1�lr W ci;9, Ll 4 1�492 Z L2 % �6 Pmc,I'D'afPhu,fSurvey recorded as Dm N 20115 19147,and a also a pmt,fthe Heideman Functioned 3 5th Principal Mardian,City fWaarloo,Blaclhaock County,Iowa,all offlurtbow come,particularly Q-.r(NEfrl'/.).fS.i..T..(2),T.-shipEigh.y-eight(88)N..kR-pThi...(13)W.,t.ftha -E4 1" BOUBIN described as fall- REALTY 1-5 4 2452'03 75.83' 1. Beginning the Northeast emu of said P-I'D'; COMPANY L6_q 4351.3 1"El 1 .05' Thence North g9'36'10"Eau..the South right.fway line.fEast Ridgeway Avenue,26.45f-lt.the Westerly right of way line,fEast Ridgeway Avenue; (The f.li.wingfi---s--,MdWest�lyright,f�yline) Theme South 7'Og'49"Eut,307.54fret tothe beginning,f,740.00-footradius curve-n-wEasterly CURVE TABLE andlercinga lIngehordof443.53 laub-ringS-h24-35'06"Ent; CURVE DELTA RADIUS LENGTH CHORD BEARING CHORD LENGTH Theme Southerly on them of saideme,450.46 feet; CI 3255'587 50.00' 28.74' N 30'34'16"E 28.34' Then-South 41-56133-East,57.34 feet; C2 2945'13' 50.00' 25.96' N 28*58'54"E 25.67' Thence South 0-35'00-past,88.47 feet to the beginning,ft,1308.004inat radius coure,monaw Westerly C3 3452'38' 740.00* 450.46' S 24'35 06"E 4434531 and having a long chord of43.95 feet hearing South 11-5270"West; C4 1.55'3C 1308.00' 43.95' S 11'52'20"W 43.95' Theme Southerly on the ace of said curve,43.95 fact W the Northwesterly fight ofway line of EastSan Nt.-Drive; C5 9'24'11" 995.00' 163.29' S 27"05'27"W 163.11, Theme South 48°01'00"West on,said Northwesterly right of way line,324.90 fact to the=at Easterly C6 .3545'20" 998.57' 623.16' N 6326*18"W 613.10' ,crour of the land described in dead 1,Bmbi,Realty Company,L.C.,recofilm!as Doc.No 2003-M263 C7 12'32'25' 740.00' 161.96' S 35-45-13-E 161.64 in the-ffim ofthe Blwkh,,k County Reconlu; C8 10'11'09" 740w00! 131.56' S 24'23'26"E 131.38' Theme North 42°01'16"West on it,Northeasterly It,,ofmid Bubin land,169.72 feet to the most C9 12'09*04" 740.00' 156.94' S 13'13'19'E 156.64 Northerly cores,of said B.ubin land and the begicaurg of.995.00-imt radius curve cora-Westerly and C19 I�8: C1 1 5:T 293.133' S S�L3;�12 292.77' '7 3�D'4 OG 2; having,long hard of 163.11 feet hearing E 327-85' South 27-05'27"West; I C12 1 D-21-01-1 995.00-1 608' N 31.37-02-E 6w08' Theme Southerly on the arc,fsaid curve and,,the Northwesterly He,of said B-bi,land,163.29feet t, I C13 1 9-03-10-1 995.00'1 157.21- 1 N 26-54-57-E 157.055 the Northeasterly right ofway line of Sears Street and the beginning of,998.574om radius cure,concave Southwesterly and having long chord of 613.10 feet banning N-1163-2618"Wast; NOTES: - a. - - Thence Northwesterly - said - d ..idrightof-ylin,,623.16fe..the Southeast SU-thwflheI.W&.fibedi.deedtoWte,1..P,.pefies,,-,dd.LDS40971 ith-fli-ifho 1. DISTANCES ARE IN DECIMALS AND FEET THEREOF. Blackhead,County Recorder; Thence North 0-26'50"W-on the East fin,ofsaid Waterloo Properties land and its Northerly 2. BEARINGS ARE BASED ON THE IOWA STATE PLANE prolongation,839.83 fear to the South fight ofwayli-fEsat Ridgeway Avenue; Theme North 89-36'10"Past an said Smthright,fwy line,704.89 frena the p,it,fbgi-ig. COORDINATE SYSTEM (NORTH ZONE) NAD 83 (2011) AS DERIVED FROM THE IOWA REAL TIME NETWORK Described parcel...1.18.93 acres. (IoRTN). LFGR;1VD A FOUND SECTION CORNER MONUMENT OWNER&SUBDIVIDER: PROACTIVE HOLDINGS N LLC FOUND MONUMENT AS NOTED SURVEYOR. s. 0 SET 1/2-MONUMENT AS NOTED ANENT DESIGN uace c/o POB POINT OF BEGINNING 625 GREGG E.32ND AVENUE SW SAMPSON DIMENSION OF RECORD CEDAR RAPIDS, A 52402 --a-.- (319)378-1401 amv SURVEY BOUNDARY FINAL PLAT :DRAWN BY: WR BOOK: i�F, 0 x I't PROACTIVE HOLDINGS IV LLC Ament APPROVED BY: GES 351 oar P WATERLOO, IOWA D E S I G N DATE: 4/18/2013 NO. REVISION DATE 30 CITY OF WATERLOO PLANNING AND ZONING COMMISSION REQUEST FOR PLATTING (FINAL) 1.APPLICATION INFORMATION: a. Applicant's Name(please print): d Address: �2 3 27 F,t15 Phone: 3 i�i 22 3-13:z3 City: %'a t r State: -t /f Zip: 5-6)7,1); b. Status of Applicant:(a)Owner (b)Other SC (CHECK ONE):If other explain: c. Property Owner's Name if different than above(please print): Address: ^�' Df>c; a, Phone: 3 f`I — CitY: Icck 6e State: -V:7 A Zip: Gz)7C 3 2. PROPERTY INFORMATION: a. Name of Plat: b. General Location of Property: c. Area of Proposed Plat: 1 S 7Y �,� d. Area of Proposed Plat to be dedicated/conveyed to the City: -- e. Value of area to be dedicated/conveyed to the City: �— f. Zoning District(s): „I e,y Ja 3. OTHER DOCUMENTATION: a. Date of Preliminary Plat Approval: P&Z City Council b. Six.(6)copies of the Final Plat which are in conformance with Section 11-3-3 of the Subdivision Ord. c. Four(4)copies of Deed of Dedication(2 must be original signatures) d. Four(4)copies of all Petition and Waiver forms(2 must be original signatures) e. Four(4)copies of Certificate of Survey(2 must be original signatures) 4. PUBLIC IMPROVEMENTS — uhk,,e a. Are you requesting participation by the City in any improvements? Yes No b. If yes specify why and for what for? e. Costs: _Estimate_Actual Total Cost Requested City Share Storm Sewer $ $ Sanitary Sewer $ $ Paving $ $ Land Dedicated $ $ TOTAL $ $ The Request Fee of$215 + $10 per lot (payable to the City of Waterloo) is required. This fee is non- refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change in any of the information given will require that the request go back through the process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct.All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. x11613 Signature of Applicant bate Signature of Owner Date 34 Request for Preliminary & Final Plat of Crossroads Retail Center Addition �E *0 L. Looking at the existing vacant building on Looking at several existing vacant the property, which would be redeveloped commercial buildings, which would be and would be located on Lot H of the plat. demolished to allow for redevelopment of the site. Looking at the existing vacant building on Looking at an existing restaurant shown on the property, which would be redeveloped Lot G of the plat,which will remain, but and would be located on Lot H of the plat. undergo exterior renovations. 35 OWNER'S STATEMENT AND DEED OF DEDICATION FOR CROSSROADS RETAIL CENTER ADDITION IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. KNOW ALL MEN BY THESE PRESENTS: That Crossing Point, LLC., hereinafter"Developer", being desirous of setting and platting into lots the land described in the attached Certificate of Survey by Gregg E. Sampson, Licensed Land Surveyor, dated the day of , 2013, does by these presents designate and set apart the aforesaid premises as a subdivision of the City of Waterloo, Iowa, the same to be known as CROSSROADS RETAIL CENTER ADDITION in the City of Waterloo, Black Hawk County, Iowa, hereinafter"Development", all of which is with the free consent and desire of Developer, and Developer does hereby designate and set apart for public use the streets and avenues as shown upon the attached plat. I. EASEMENTS AND ACCESS DRIVES. A. EASEMENTS. Developer does hereby grant and convey to the City of Waterloo, Iowa, its successors and assigns, and to any private corporation, firm, or person furnishing utilities for the transmission and/or distribution of water, sanitary sewer, storm sewer, natural gas, electricity, communication service, or cable television, perpetual easements for the erection, laying, building, and maintenance of said services over, across, on and/or under Development as shown on the attached plat B. ACCESS DRIVES. The Owners of each Lot grant a perpetual easement for the Access Drives (as hereinafter defined)to be located on their respective Lots, including the right to maintain, repair, and replace the same. The Owners of each Lot, including their customers, employees, suppliers, and contractors, are granted a perpetual easement for ingress and egress on, over, and across the Access Drives. No party shall so use or leave anything on Access Drives so as to prevent the free and uninterrupted use of the Access Drives by the others. II. COVENANTS, CONDITIONS, AND RESTRICTIONS. Developer does also covenant and agree for itself, its successors and assigns, that each and all of Lots in Development shall be and the same are hereby made subject to the following Covenants, Conditions, and Restrictions upon their use and occupancy as fully and effectively, to all intents and purposes, as if the same were set forth and contained in each deed of conveyance or mortgage that Developer, or its successors in interest,may hereafter make for any of the Lots and 1 that such restrictions shall run with the land and with each Lot for the length of time and in the particulars hereafter stated,to wit: A. PURPOSE. The overall goal of the Covenants, Conditions, and Restrictions for Development is to produce a high quality and aesthetically pleasing retail center. The Covenants, Conditions, and Restrictions should help to preserve and enhance an environment in the completed center that is pleasing to occupants, visitors, and neighbors. B. DEFINITIONS. For the purpose of this instrument, the following terms shall have the following definitions: 1. Development- shall mean and refer to the real property described above. 2. Developer- shall mean Crossing Point, LLC, and its successors and assigns. 3. Lot- shall mean and refer to any individual parcel of land located within Development which is platted as a separate parcel to be sold or developed. 4. Owner - shall mean and refer to the record owner, whether one or more persons or entities, of the legal or equitable title to any Lot. In the event an Owner of any Lot consists of more than one person or entity, such persons shall within thirty (30) days after the date of their acquisition of said Lot, execute and deliver to Developer a written instrument, including a power of attorney appointing and authorizing one individual or entity as their agent to receive all notices and demands required to be given pursuant to the terms and provisions of these Covenants, Conditions,and Restrictions, execute any and all documents, consents, and instruments required under the terms and provisions of these Covenants, Conditions, and Restrictions and to cast all votes and to take any and all action required or permitted to be taken by them under the terms and provisions of these Covenants, Conditions, and Restrictions. Owner may change its designated agent by written notice to Developer, but such change shall be effective only after actual receipt of the notice to Developer. 5. Outlots—shall mean Lots A through F. Developer reserves the right to create and/or add additional Outlots to the Development at its sole discretion. 6. Access Drives—shall mean those private drives as fully set forth on attached Exhibit"A". C. PERMITTED AND PROHIBITED USES. 1. PERMITTED USES. Lots within Development may be used only for retail sales and retail services, as approved by Developer and not in conflict with any exclusive rights granted to other Owners or tenants within Development. Further, 2 upon written approval of Developer, Lots within Development may be used for other commercial uses compatible with and ancillary to the aforementioned uses (including, but not limited to, financial institutions, and restaurants, etc.). A convenience store with fuel sales and car wash is permitted on only Lot C of Development. 2. PROHIBITED USES. a. Any use which is offensive by reason of odor, fumes, dust, smoke, noise or pollution, or which constitutes a nuisance or is hazardous by reason of fire or explosion, injurious to the reputation of any Lot in Development. b. Any use which is in violation of the laws of the United States, the State of Iowa, any other governmental authority having jurisdiction over Development. C. Overnight parking of campers, semi-trucks, mobile homes, boats, or motor homes, except that such parking is permitted in covered or enclosed areas.. d. Uses not otherwise permitted in Section II(C)(1) above. e. Owner shall not sell items outside, unless approved in writing by all Owners in Development. f. Convenience store, fuel station or car wash, except on Lot C. D. GENERAL SITE STANDARDS. 1. BUILDING DESIGN. It is Developer's intent to produce an orderly and aesthetically pleasing environment that is compatible with the natural aspects of Development. The aesthetic appearance of the exterior of the buildings and other structures is of paramount concern to Developer. a. All construction shall conform to the requirements of the City of Waterloo, Black Hawk County, and the State of Iowa Building Code, current editions. b. Construction on all Lots shall be diligently pursued and be completed within twelve (12) months of purchase and closing from Developer. In the event construction is not completed in one (1) year, Developer may at its option repurchase the Lot at the previous sale price.No excavation shall be made except in conjunction with construction of an improvement. When such an improvement is completed, all exposed excavations shall be back-filled, graded, and returned, as nearly as possible,to its natural state or to the approved landscape plan for the site. 2. LANDSCAPING. It is the intent to provide a landscape image of continuity and diversity by providing color and textural variety. It is also the intent of these regulations to reduce adverse effects upon a Lot and adjacent and nearby property; to screen unsightly and undesirable views, and to provide for shade, protection from elements, and the comfort and convenience of Development tenants and visitors. Landscape plans and any irrigation plans shall be submitted to and approved by Developer. All ground cover 3 shall be seeded or sodded and be suitable for the Black Hawk County climate. 3. SCREENING. All mechanical equipment (on the ground or roof), transformers, trash containers, or like equipment in the open shall be screened from view in a manner approved by Developer. Said screen shall be in height at least equal to that of the materials or equipment being stored but in any event shall fully shield said materials and equipment from public view and view from adjacent buildings. 4. SITE GRADING AND DRAINAGE. No water shall be drained or discharged from any Lot, except in accordance with grading plans approved by Developer. Further, no Owner shall interfere with the drainage established by the grading plan for the remainder of Development or any other property adjacent to said Lot. Stormwater shall be collected on-site and discharged in accordance with all federal, state, and local permits. 5. SIGNAGE. All signs shall be approved by Developer prior to construction. The design, format, and material of all signs shall be consistent with building architecture and Lot design. 6. PARKING, DRIVES, LOADING, AND OUTDOOR STORAGE. a. No Owner shall permit parking on any public street or access drive. b. Sufficient off-street parking should be developed at each Lot. C. No Lot shall have more than two curb cuts. All curb cuts are subject to Developer's approval and City of Waterloo requirements. 7. EXTERIOR LIGHTING. Exterior lighting shall be provided to meet the following guidelines: a. All wiring for exterior lighting, including but not limited to driveway, walkway, area, parking, and decorative lighting, shall be underground. b. All light fixtures shall be oriented such that glare directed onto adjacent properties, including streets and neighboring tenant lots, is minimized. C. Light standards shall be restricted to a maximum height of 20' Poles should be a neutral, color and compliment the center. d. Each tenant shall maintain all light fixtures in proper operating condition. e. Parking and driveway lights shall be of a style and color consistent with established Center standards and harmonize with the architecture of the proposed building on the Lot. f. All light sources shall be color-corrected highpressure sodium. 8. LOCATION OF UTILITY LINES.All utility lines shall be located underground. Whenever possible, utility lines shall be located adjacent to access drives to minimize disruption of landscaping during installation and maintenance of the lines. No utility meter or apparatus shall be located on any pole attached to the outside of any building wall which is exposed to view from any public street. All transformers shall be placed on or below the surface. 4 9. SUBDIVISION OF LOTS.No Lot in Development shall be split, divided, or subdivided, except: a. For the purpose of providing land in addition to an entire platted Lot for use in connection with a building; or b. Upon the written consent of Developer. E. APPROVAL REQUIREMENTS. As set forth herein, all plans, specifications, requests for authority to remodel or alter, or otherwise change the property must be submitted to Developer for approval. No building, sign, landscaping, lighting, or other exterior improvements shall be altered, placed, or erected on any Lot without prior written approval from Developer. Approvals shall be based upon, among other things, conformity and harmony of external designs with neighboring structures, effect of location and use of improvements on neighboring sites; orientation of main elevation with respect to nearby streets; and conformity of plans and specifications to the intent of these Covenants, Conditions, and Restrictions. Developer shall not arbitrarily or unreasonably withhold its action or decision on such plans and specifications. Improvements or alternations to any Lot shall not be commenced prior to compliance with the following two-part review process. 1. CONCEPT DESIGN REVIEW. The objective is to ensure careful site planning with regard to location and size of building, parking, open space, and access. The concept design must be approved by Developer in writing prior to final design. Concept design shall include the following: a. Site plan information such as utility locations and connections, drainage, service areas, outdoor storage, trash receptacles, and mechanical equipment. Other activity or equipment that would alter the natural site must be shown. b. Building elevations and floor plans. C. Building materials, parking, and open space. d. Landscaping, signage, and lighting. e. Construction staging. Developer shall provide written comments within fifteen(15) days from Developer's receipt of the site design submittal. If written comments are not provided within that timeframe, it shall be deemed that Developer has approved such site design. 2. FINAL DESIGN REVIEW. Submission to include, but not limited to, the following: a. A topographical and boundary map showing contour grades (with V intervals), the species, location, and size (measured 12" above the ground of all existing trees greater than 6" caliper) and the location of all improvements, such as signs, structures, walks, patios, driveways, fences, and walls. Existing and finished grades shall be shown at parcel corners and for proposed improvements. Lot drainage provisions shall be included, as well as cut and fill details, if any applicable change in 5 contours is contemplated. b. Exterior elevations, including areas to be screened. C. Exterior materials, colors,textures, and shapes. d. Landscaping plan, including proposed clearing, walkways, fences, walls, elevation changes, irrigation systems, vegetation, and ground cover. e. Parking area and driveway plan. f. Screening, including size, location, and method. g. Utility routing and connection points. h. Exterior illumination, including location, manufacturer's fixture number, and supporting photometric test data. i. Fire Protection system as required by all NFPA Codes. Signs, including copy, size, shape, color, typeface, location, illumination, and materials. Also, elevation and plan view drawings indicating sign and relationship to all other visual elements within 50' of the sign. k. Trash container storage locations and related screening. 1. Proposed use of parcel of land and estimated building occupant load. in. Clearing plan and tree protection plan, plus measures for environmental protection during construction, including the application for the issuance of any required stormwater discharge permits. n. Drainage runoff quantities for 10-year frequency storm. Developer shall provide written comments within fifteen(15) days from Developer's receipt of the site design submittal. If written comments are not provided within that timeframe, it shall be deemed that Developer has approved such site design. 3. CONSTRUCTION DOCUMENTS. A copy of all construction documents shall be filed with Developer prior to commencing construction. Five sets of all documents are to. be included in each submission for review. This review is for the purpose of ensuring conformity to Developer approved final design in Section II(E)(2) only. All buildings must be designated by a registered architect and all landscape plans by a registered landscape architect. The architect(s) and registered engineer(s), shall be responsible for the safety of structural, mechanical, electrical, and other systems in the improvements. The seal of Iowa registrations of the appropriate architect, engineer, and/or landscape architect must appear on the final drawings. The architect must also submit a statement of his/her signature to the effect that the contract documents have been prepared in accordance with all other applicable codes, ordinances, and regulations related to this particular project. Developer shall provide written comments within fifteen (15) days from Developer's receipt of the site design submittal. If written comments are not provided within that timeframe, it shall be deemed that Developer has approved such site design. F. MAINTENANCE. Each Owner and occupant (including a tenant) of a Lot shall jointly and severally have the duty and responsibility, at their sole cost and expense, keeping that Lot so 6 owned or occupied, including buildings, improvements, private drive, easements areas, and grounds in connection therewith or appurtenant thereto (specifically including parkway area between the Lot line and any adjacent street curb), in a well-maintained, clean, wholesome, and attractive condition at all times and shall comply in all respects with all applicable governmental health, fire and safety statutes, ordinances, regulations or requirements. Maintenance requirements shall include, but are not limited to, the following: I. TRASH. All rubbish, trash, garbage, litter, refuse, and other waste shall be stored in clean and sanitary solid waste receptacles and shall be promptly removed from Lot prior to its accumulation. 2. EXTERIOR LIGHTING. All exterior lighting and mechanical facilities shall be kept in good working order. 3. PARKING AREAS. All parking areas shall be striped and all parking areas, driveways, and roads kept in good repair. 4. EXTERIOR DAMAGE. All exterior damage to any improvements shall be promptly repaired and the exterior of all improvements shall be repainted as needed. 5. LAWN AREAS. All lawn areas shall be timely mowed and edged a minimum of once a week during the growing season as needed to keep an even, well groomed appearance; shall be watered and fertilized at such times and in such quantities as required to keep the grass alive and attractive; and shall be kept free of weeds. 6. TREES, SHRUBS, PLANTS. All trees, shrubs, plants, and ground covers shall be timely and properly trimmed (including the removal of deadwood therefrom) according to their plant culture and the landscape design shall be watered and fertilized at such times and in such quantities as require(1 to keep them alive and attractive. Any dead tree, shrub, plant, ground cover shall be removed and replaced seasonably. All bed areas shall be free of weeds and cultivated periodically as needed. 7. ACCESS DRIVES. Developer shall be responsible for the initial construction of the Access Drives. Developer shall also be responsible for maintenance, repair, and replacement of the Access Drives, which shall including sweeping and snow removal, unless said repair is necessary due to the negligence of an Owner and then said Owner shall be responsible solely for the cost of said repair.. The cost for the same (excluding initial construction) shall be paid by Owners and each Owner's share is to be determined by dividing the square footage of their building constructed by the gross square feet of all buildings constructed in the center. Said share shall change from time to time as new buildings are constructed in the center. Developer shall bill each Owner on a monthly basis. All sums due and owing hereunder and chargeable to any Lot shall constitute a lien on such Lot until fully paid, which lien shall be prior to all other liens except, all liens for taxes and assessments lawfully imposed by governmental authority against such Lot. Owner shall have the right to audit, inspect and copy the books and records of the 7 Developer, and/or to receive copies of any of invoices, with respect to any cost or item, upon 10 days advance written notice by Owner to Developer. G. RIGHT OF FIRST REFUSAL. If an Owner desires to sell, any or all of, an Outlot at any time, said sale shall be subject to a first right of refusal as set forth herein and a Notice of First Right of Refusal shall be personally served on Developer. A copy of any contract and/or offer received from a third party which must be matched shall be provided with said Notice. To exercise the right to purchase Lot as provided herein, Developer must give written notice of the election to Owner no later than 30 days after receipt of Notice of First Right of Refusal, and failure to notify within such period shall be deemed a failure to exercise. Upon exercise of the right to purchase,the parties shall perform their respective obligations as seller and buyer. In the event Developer fails to exercise their first right of refusal herein,this right shall terminate and neither party shall have any further rights or claims against the other, with the exception that if Owner does not close on the sale for which they gave the Notice of First Right of Refusal on, this right shall remain in full force and effect. H. INCENTIVE PAYMENTS. Developer shall be solely entitled to any government incentives, rebates, or other funds (collectively"Incentives") negotiated and received for Development, including Outlots, and Owners shall not have any claim to the same or right to reduction in payment, including any payment of real estate taxes, based upon the same. Owners shall cooperate with Developer, including but not limited to assigning any rights to Incentives to Developer. I. ENFORCEMENT. If any party shall violate or attempt to violate any of the Covenants, Conditions or Restrictions contained herein, it shall be lawful for Developer or any Owner to prosecute a proceeding in law or in equity against the person or persons violating or attempting to violate such Covenants, Conditions or Restrictions, and to either prevent him or them from so doing or recover damages for such violations. J. WAIVER. Neither the Developer nor its successors or assigns shall be liable to any Owner or occupant of any Lot by reason of any mistake in judgment, negligence, nonfeasance, action, or inaction or for the enforcement or failure to enforce any provision of this instrument. Every Owner or occupant of any Lot by acquiring its interest therein agrees that it will not bring any action or suit against Developer to recover any such damages or seek equitable relief because of the same. K. VARIANCES. Developer may grant Owner a variance from these Covenants, Conditions, and Restrictions as long as the general purpose of the Covenants, Conditions, and Restrictions are maintained, provided that Developer may not grant a variance from the use restriction set forth in Section II(C)(1) and (2). Any variance granted from the provisions of these Covenants, Conditions, and Restrictions shall only be applicable to the specific Lot and conditions for which the variance was granted and shall in no respect constitute a change in or effect the terms or conditions set out in the standards as same apply to other Lots or conditions. L. MODIFICATION. Each of the undersigned and all persons and corporations hereafter 8 acquiring any right, title, or interest in Development shall be taken and held to have agreed and covenanted with the undersigned, and with the respective successors and assigns of said real estate, to conform to and observe all of the foregoing covenants, restrictions, and stipulations as to the use, improvement, and occupancy of said real estate, for a period of 21 years from the date of the filing of said plat, however, that the easements contained herein, shall not be subject to change at any time, but shall be permanent. M. MISCELLANEOUS. 1. SEVERABILITY. If any term or provision of this instrument or the application thereof to any circumstance shall, in any jurisdiction and to any extent, be invalid or unenforceable, such term or provision shall be ineffective as to such jurisdiction to the extent of such invalidity or unenforceability without invalidating or rendering unenforceable such term or provision in any other jurisdiction, the remaining terms and provisions of this instrument or the application of such terms and provisions to circumstances other than those as to which it is held invalid or enforceable. 2. FURTHER ACTIONS. The parties agree to execute and deliver from time to time hereafter any and all such further documents and to take such further actions as shall be reasonably necessary to carry out the terms hereof. 3. GOVERNING LAW. The validity, interpretation, performance and enforcement of this instrument shall be governed by the laws of Iowa. Each of the parties consents to the jurisdiction of the federal and state courts in Iowa in all matters relating to this instrument. The prevailing party in any action to enforce this instrument shall be entitled to reasonable attorney fees and costs. 4. RUNNING WITH THE LAND. All the covenants, agreements, conditions, and restrictions set forth in this Agreement are intended to be construed as covenants running with the land, binding upon, and adhere to the benefit of the heirs, assigns, and successors of the parties. 5. NOTICES. Each notice, demand, or other document or instrument required or permitted to be served upon any of the parties hereto shall be in writing and shall be deemed to have been duly served when delivered personally or by recognized overnight courier service with receipt, or the third (3`d) day after being mailed by certified United States mail, postage prepaid,return receipt requested, addressed to the respective party at the address for said Owner designated on the Black Hawk County Assessors' web site, unless a party notifies the others, in writing, of a different address. IN WITNESS WHEREOF,the undersigned, being Developer herein, has hereunto set its hand as of the day and year first above written. Crossing Point, LLC 9 By:Benjamin B. Stroh Its: Manager STATE OF IOWA ) COUNTY OF BLACK HAWK )ss. This instrument was acknowledged before me on this day of , 2013, by Benjamin B. Stroh, as Manager of Crossing Point, LLC. Notary Public 10 FINAL PLAT CROSSROADS RETAIL CENTER ADDITION IN THE CITY OF WATERLOO, BLACKHAWK COUNTY, STATE OF IOWA Rest RLtigmmy Avenue P.O.B 1<37 (90'i.D.1ra a-�--- 7 }, -4e'1D'E b4. 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DWM4 ES ARE IN 6ECWM AND FEET?Tt#REDF. T6vx.>1adN78'3tr`Wra r.ra Eta➢ua t.1A N?Ur1..ttcpowd.tlad ud�Normaiy pdmploq 119.13 Wtbbspr5 t4$t arsy lk+al.atU+ NA.r.r.G 2. REARM ARE BASED ON THE IOWA STATE MWE l}me Nwe l9'3b'1P Fn9 w*.r"iSmnSntb dw.y[rr�ro4c9#awttia ld+.rl +a COORDINATE SYS'FFN(NOWN IONE)NAD e3 2011) AS DERNFO FROM THE IOWA REAL TME NETWORK 1.F'.t'1,•F'M) gtt.xAs139mutt ,r�•s ,�.r. w A M"MMM OW"wwlrseln Plock E twos x u0 � wuo uaraArtxl u 1101m t0.a..s._ "` r■ (� xr try•WmaAr>rt AS Wr[VCPM F,Stas SON 4,Y1 mm Awrxto S. Poe POKI or"Taw .9 (21AR PAM 0- 3(4 &7.4023(4 t40t �) como m 0r IRLE110 _. qK FlNAL PLAT v DRAWN FTI, WR 8PROACTNE NOIAINGS IV LLC `' APPROVED 8Y:GES WATERLOO IOWA DATE 9/10/2013Nth_ ' REVISION f1ATE i 0 LL< �' s 8w jtlitloll o d cat- IL INC Z ,o , � W � 4 fJ � t far Gregg E.Sampson. PLS Ament, Inc. 625 32nd Ave SW Cedar Rapids, Iowa 52404 (319)378-1401 SURVEYOR'S CERTIFICATE CROSSROADS RETAIL CENTER ADDITION IN THE CITY OF WATERLOO,BLACK HAWK COUNTY, IOWA is a subdivision of Parcel 'D'of Plat of Survey recorded as Doc#2005-19147,and a also a part of the Northeast Fractional Quarter(NE fH Y4)of Section Two(2),Township Eighty-eight(88) North, Range Thirteen(13)West of the 5th Principal Meridian, City of Waterloo, Blackhawk County, Iowa, all of the above more particularly described as follows: See Attached Exhiblt'A' For a more definite location and description, reference is made to a plat dated April 18, 2013(issue date), attached hereto and made a part hereof. Said Crossroads Retail Center Addition is divided into eight (8) lots, lettered Lot 'A' through Lot 'H', both inclusive. The letter of each lot is designated on the final plat by figures near the center of each lot. Dimensions of each lot, street widths, and distances from physically monumented comers of a previously recorded subdivision are shown in feet and decimals thereof on said final plat. Lot areas are provided on said plat pursuant to the provisions of Section 354.6, Paragraph 3, Code of Iowa. Easements are reserved as shown on said final plat,and in widths noted. A 112"rebar with a yellow plastic cap embossed with "PLS 14809" is driven at each point indicated by a small open circle as depicted in the legend on said plat, unless noted otherwise. Executed at Cedar Rapids, Iowa,this day of AD 2013. 1 hereby certify that this report, final plat and legal description were prepared by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the State of Iowa. Gregg E.Sampson, PLS License No. 14809 My License renews on December 31,2014 31 Gregg E.Sampson. PLS Ament, Inc. 625 32nd Ave SW Cedar Rapids, Iowa 52404 (319)378-1401 Exhibit`A' Legal Description Parcel'D'of Plat of Survey recorded as Doc#2005-19147, and a also a part of the Northeast Fractional Quarter(NE frl '/)of Section Two(2), Township Eighty-eight(88)North, Range Thirteen(13)West of the 5th Principal Meridian, City of Waterloo, Blackhawk County, Iowa,all of the above more particularly described as follows: Beginning at the Northeast corner of said Parcel'D'; Thence North 89036'10"East on the South right of way line of East Ridgeway Avenue, 16.72 feet to the Westerly right of way line of East Ridgeway Avenue; (The following five courses are on said Westerly right of way line) Thence South 7006'42" East, 314.15 feet to the beginning of a 730.00-foot radius curve concave Easterly and having a long chord of 436.98 feet bearing South 24°31'38"East; Thence Southerly on the arc of said curve, 443.78 feet; Thence South 41'56'33" East, 75.92 feet; Thence South 0°35'00" East, 73.74 feet to the beginning of a 1308.00-foot radius curve concave Westerly and having a long chord of 43.95 feet bearing South 11 052'20"West; Thence Southerly on the arc of said curve, 43.95 feet to the Northwesterly right of way line of East San Marnan Drive; Thence South 48001'00'West on said Northwesterly right of way line, 324.90 feet to the most Easterly corner of the land described in deed to Boubin Realty Company, L.C., recorded as Doc. No.2003-006263 in the office of the Blackhawk County Recorder; Thence North 42°01'16"East on the Northeasterly line of said Boubin land, 169.72 feet to the most Northerly corner of said Boubin land and the beginning of a 995.00-foot radius curve concave Westerly and having a long chord of 163.11 feet bearing South 27°05'27'West; Thence Southerly on the arc of said curve and on the Northwesterly line of said Boubin land, 163.29 feet to the Northeasterly right of way line of Sears Street and the beginning of a 998.57-foot radius curve concave Southwesterly and having a long chord of 613.10 feet bearing North 63026'18"West; Thence Northwesterly on the arc of said curve and on said right of way line, 623.16 feet to the Southeast corner of the land described in deed to Waterloo Properties, recorded as LD 540971 in the office of the Blackhawk County Recorder; Thence North 0°26'50"West on the East line of said Waterloo Properties land and its Northerly prolongation, 839.83 feet to the South right of way line of East Ridgeway Avenue; Thence North 89°36'10" East on said South right of way line, 704.89 feet to the point of beginning. Described parcel contains 18.74 acres. 32 CITY OF WATERLOO , IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4312 Fax(319)291-4262 ERIC THORSON,P.E. • City Engineer email:city.engineer(o,)waterloo ia.org Mayor November 20, 2013 BUCK CLARK 9131 9641 COUNCIL MEMBERS •••••••••••••• Aric Schroeder, City Planner Planning, Programming & Zoning Commission DAVID Waterloo City Hall JONES Waterloo, IA 50703 K'ard I CAROLYN COLE RE: FINAL PLAT 9'ard2 CROSSROADS RETAIL CENTER ADDITION HAROLD GETTY Dear Aric: Ward 3 This final plat has been reviewed, and it has been determined that it meets the QUENTIN M. requirements of the applicable portions of Section 3, 4 and 5 of Ordinance HART 2997, Subdivision Ordinance. 3 and 4 RON It is recommended that this final plat be approved. W ELPER Ward S Sincerely, BOB GREENWOOD At-Large 9 STEVE Dennis J. Gentz, P.E. SCHMITT Assistant City Engineer At-Large CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ti Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1039 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF 0 . 72 ACRES OF EAST RIDGEWAY AVENUE RIGHT-OF-WAY, ADJACENT TO 2002-2018 EAST RIDGEWAY AVENUE, FOR $1 . 00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by Proactive Holdings IV, LLC n/k/a Crossing Point, LLC in the sum of $1. 00, plus costs, and WHEREAS, a public hearing was held on December 16, 2013, at 5 : 30 p.m. in the Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to Proactive Holdings IV, LLC n/k/a Crossing Point, LLC, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1 . The following described real property, as fully described in the published notice in the Waterloo Courier on December 9, 2013, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2 . That the offer of Proactive Holdings IV, LLC n/k/a Crossing Point, LLC to purchase real property for the sum of $1 . 00, and costs, for real property described below: A part of the public right of way of East Ridgeway Avenue, also being a part of the Northeast Fractional Quarter (NE frl 1--4) of Section Two (2) , Township Eighty- eight (88) North, Range Thirteen (13) West of the 5th Principal Meridian, City of Waterloo, Black Hawk County, Iowa, all of the above more particularly described as follows: Beginning at the Northeast corner of Parcel `D' , Plat of Survey recorded as Doc. No. 2005-19147 in the office of the Black Hawk County, Iowa Recorder; Thence North 89036' 10" East, 14 . 37 feet; Thence South 7008' 49" East, 308 . 97 feet to the beginning of a 752 . 00-foot radius curve concave Easterly and having a long chord of 450 . 70 feet bearing South 24035' 02" East; Thence Southerly on the arc of said curve, 457 . 76 feet; Thence South 41056133" East, 149. 64 feet; Thence South 48001' 00" West, 82 . 03 feet to the Westerly right of way line of East Ridgeway Avenue and the beginning of a 1308 . 00-foot radius curve concave Westerly and having a long chord of 43 . 95 feet bearing North 11°52' 20" East; (The following seven courses are on said Westerly right of way line of East Ridgeway Avenue) Thence Northerly a Resolution No. 2013-1039 Page 2 on the arc of said curve, 43 . 95 feet; Thence North 0035100" West, 42 . 30 feet; Thence North 41059100" West, 201 . 04 feet; thence North 23059' 30" West, 163 . 77 feet; Thence South 66000' 30" West, 40 . 00 feet; Thence North 23059130" West, 116. 67 feet; Thence North 0025133" West, 407 . 70 feet to the point of beginning. Described parcel contains 0 . 72 acres . 3 . That the City of Waterloo, Iowa convey said parcel of real property to Proactive Holdings IV, LLC n/k/a Crossing Point, LLC by deed. 4 . That the Mayor and City Clerk are hereby authorized to execute and deliver deed to Proactive Holdings IV, LLC n/k/a Crossing Point, LLC. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council . 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to Proactive Holdings IV, LLC n/k/a Crossing Point, LLC upon receipt in the sum of $1 . 00, and costs . PASSED AND ADOPTED this 16th day of December, 2013 . 'e� ', '%'/ — Ernest G. Clark, Mayor ATTEST: zy Sc Fares, CMC City C1 rk i CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 • • • NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: December lili,'2013� BUCK Prepared: December tx,2013 CLARK Dept. Head Signature: # of Attachments: -Z- COUNCIL MEMBERS SUBJECT: Request by Proactive Holdings IV, LLC for the final plat of DAVID Crossroads Retail Center Addition generally located near the intersection of East ,TONES Ridgeway Avenue and East San Marnan Drive for an 8-lot commercial Ward I subdivision. CAROLYN COLE Submitted by: Noel Anderson, Community Planning & Development Director Ward 2 HAROLD Recommended City Council Action: Approval GETTY Ward 3 Summary Statement: Transmitted herewith is the request by Proactive Holdings QUENIV, LLC for the final plat of Crossroads Retail Center Addition generally located HART near the intersection of East Ridgeway Avenue and East San Marnan Drive for a HART Ward 4 commercial subdivision. Please find attached the following documents: RON ° Staff report WELPER Ward s Aerial photograph of the area Final Plat BOB ° Deed of Dedication GREENWOOD 0 Report of the City Engineer At-Large STEVE The request is to plat 18.93 acres into 8 individual lots, ranging from 10.61 acres in SCHMITT size to 0.79 acres in size. The applicant is proposing to redevelop the now vacant At-Large mall putting the mall on the largest of the lots within the proposed subdivision. The other 7 lots are being created for the purpose of incorporating outlots into the overall development of the site for new retail and restaurant uses. The request would not appear to have a negative impact upon traffic, however, the development of this site could increase traffic in the area, which could create the need to improve the nearby intersection of San Marnan Drive and La Porte Road. Also, there is a lack of sidewalks in the Crossroads area, and wording would need to be incorporated into the deed of dedication that addresses sidewalk installation along the property in question. The nearest sidewalk in the area is located on the south side of Sears Street,just to the south of the plat. East Ridgeway Avenue and East San Marnan Drive are classified as Minor Arterials, and Sears Street is CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer classified as a Local Street. During the past several years, the City has invested money into improving traffic operations and flows along East San Martian Drive. There are multiple sanitary sewer and storm sewer lines that traverse across the property. Directly in front of the former plaza, a 12" sanitary sewer lines runs north and south through a 20' wide easement, then turns eastward and connects into the existing sanitary sewer that runs along the north/south segment of East Ridgeway Avenue. On the southern portion of the property, a 48" storm sewer runs east and west through an existing 20'wide easement. There is also private storm sewer located on northern portions of the site in question. Private storm sewer also runs behind the western portion of the main retail building upon the site. As a part of the plat, it will be necessary to dedicate certain easements for the existing infrastructure crossing the site. At their May 7, 2013 Planning, Programming and Zoning Commission meeting, the Commission voted unanimously to approve the final plat. Therefore, we would ask that the City Council approve the final plat of Crossroads Retail Center Addition. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Land Use, Economic Development Alternative: Background Information: The applicant has been actively redeveloping the former K- Mart Plaza site that has sat primarily vacant for many years now. Approval of the plat will allow for further development of the site. CC.' Aric Schroeder, City Planner Eric Thorson, City Engineer Dennis Gentz,Assistant City Engineer --file-- May 7,2013 REQUEST: Request by ProActive Holdings IV, LLC for the preliminary and final plat of Crossroads Retail Center Addition. APPLICANT: ProActive Holdings IV, LLC, 808 Dearborn Avenue, Waterloo, IA 50703 GENERAL The applicant is requesting to plat 18.93 acres of property near the DESCRIPTION: intersection of East San Marnan Drive and East Ridgeway Avenue into 8 commercial lots. IMPACT ON The request would not appear to have a negative impact on the NEIGHBORHOOD & surrounding neighborhood or land use. The property is zoned for SURROUNDING commercial development, and it would appear that platting of the LAND USE: land would be beneficial to the surrounding area by attracting further retail development. VEHICULAR & The request would not appear to have a negative impact upon PEDESTRIAN traffic, however, the development of this site could increase traffic TRAFFIC in the area, which could create the need to improve the nearby CONDITIONS: intersection of San Marnan Drive and La Porte Road due to the increase in traffic that this area may see. Also, there is a lack of sidewalks in the Crossroads area, and wording would need to be incorporated into the deed of dedication that addresses sidewalk installation along the property in question. The nearest sidewalk in the area is located on the south side of Sears Street, just to the south of the plat. East Ridgeway Avenue and East San Marnan Drive are classified as Minor Arterials, and Sears Street is classified as a Local Street. During the past several years, the City has invested money into improving traffic operations and flows along East San Marnan Drive. RELATIONSHIP TO RECREATIONAL There are no recreational trails within the immediate area. TRAIL PLAN: ZONING HISTORY The area of the proposed plat is zoned "C-2" Commercial District, FOR SITE AND and has been zoned as such since the adoption of the Zoning IMMEDIATE VICINITY: Ordinance. North — Single-family housing and some professional offices, zoned "R-4" Multiple Residence District. South — Existing commercial development, zoned "C-2" Commercial District. East— Existing commercial development, zoned "C-2" Commercial District. West— Multiple family residences, zoned "R-4" Multiple Residence District. DEVELOPMENT There are surrounding single-family residences to the north, and HISTORY: commercial development, to the south and east. To the west is vacant development ground. Super Target and the Crossroads Preliminary&Final Plat—Crossroads Retail Center Add Page 1 of 3 24 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346' Fy _2014_BUDGETED `' yrT�� TRAVEL REQUEST EXPENDED YTD CITY OF WATERLOO THIS REQUEST LEFT AFTER THIS3a ! 15 REQUEST DATE Original-Clerk/Finance opy-Department DATE: NAME(S) AND POSITION(S): Nov. 25,2013 Sgt. Melissa Ludwig NAME OF CLASS 1 MEETING: DESTINATION: St. Paul, Minnesota Traumas of Law Enforcement DEPARTURE POINT IF NOT WATERLOO: OF MEETING: E(S) Return Date: Feb. 24-26,2014 DEPARTURE DATE: Feb 26,2014 Feb. 23,2014 PURPOSE OF TRAVEL: St I Minnesota. This 3-day course presented by the Concerns Lt Krogh requesting authorization to send Sgt. Melissa Ludwig to the Trauma's in law Enforcement seminar at the L . g Mary's University Event Center on Feb 24-26, 2014, in S. Pa to Officers and their families of Police Survivors will educate Law Enforcement agencies how to respond appropriately so affected by a line of duty death or trauma. The Bureau of Justice spy°e IsrSA citythe v'ehi�e wilhbecneeded fo'r travel to thefree. This travel will require travel the day before the class, lodging andtraining facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: PRIVATE VEHICLE SOC CITY VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $375.00 LODGING TAXI x GRANT REIMBURSABLE $158.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $100.00 MILEAGEIFUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 633.00 TOTAL: $ 633.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO MAYOR DEPARTMENT HEAD Z TE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED e)(l ,:Z y' '77U,O 13 TRAVEL REQUEST FY ` BUDGETED 55-`-=- CITY OF WATERLOO EXPENDED YTD THIS REQUEST (�,� LEFT AFTER THIS REQUEST DATE Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Michael Wilson, Director of Aviation Candidate 12/3/13 NAME OF CLASS/ MEETING: DESTINATION: Waterloo Interview DEPARTURE POINT IF NOT WATERLOO: Aberdeen, SD DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 12/9/13 12/10/13 12/10/13 PURPOSE OF TRAVEL: Second interview for Director of Aviation, meet with city officials and Airport Board, tour Airport. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Aberdeen, SD ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 134,3'/-31 y 100 LODGING TAXI X GRANT REIMBURSABLE 50 MEALS PARKING YES NO REGISTRATION 510 AIRFARE X REQUIRED CERTIFICATION 200 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 860 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATF�RLOO #�' �'L4 65� DEPARTMENT HEAD MAYOR f C- DATE DATE fog K:AShared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT, STAFF ONLY LINE ITEM USED 4t) TRAVEL REQUEST FY�BUDGETED ��- CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST - DA'T'A `�F'/ -Original-clerk/Finance — Co -Department NAME(S)AND POSITION(S): DATE: Michael Clow, Director of Aviation Candidate 12/3/13 NAME OF CLASS f MEETING: DESTINATION: Waterloo Interview DEPARTURE POINT IF NOT WATERLOO: Morgantown, WV DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 12116/13 12/17/13 12/16/13 PURPOSE OF TRAVEL: Second interview for Director of Aviation, meet with city officials and Airport Board, tour Airport. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Morgantown, WV ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 134v5'f?j' 100 LODGING TAXI X GRANT REIMBURSABLE 50 MEALS PARKING YES NO REGISTRATION 535 AIRFARE X REQUIRED CERTIFICATION 110 MILEAGEIFUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 795 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Council/Committee Communication Committee Meeting: December 16, 2013 Prepared: December 5, 2013 Dept. Head Signature: # of Attachments: 3 SUBJECT: Three new appointments to the Cultural and Arts Commission. Submitted by: Mayor Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Cheryl (Chaveevah) Banks Ferguson appointed to first, full, 3-year term(replaces Karol Rae Hoth). First term effective 1/1/14 and expires 12/31/2016. • Robert Bembridge appointed to first, full, 3-year term(replaces Tom Langlas). First term effective 1/1/14 and expires 12/31/2016. • Tom Wickersham appointed to first, full, 3-year term (replaces Tim Hurley). First term effective 1/1/14 and expires 12/31/2016. 11/12/2013 TUE 9! 44 FAX goo CITY OF WATERLOO, IOWA RECEIVED NOV 17 2013 BOARDS & COMMISSIONS APPLICATION Date: K®v It, 20k3 I, �_ hq ►c K R t��A� , request to be appointed to (state preference): (Name) Home Phone: Cell Phone: 319-15bq- S142 Work Phone: 503 04 20 Home Addresses -Ceoft& S---s Zipcode 5001_$ Employer 6KKvovcy r'l.E. bum Title N0 -t Employer Addresses S Cap. mac. A-rg�L0® Zipcode 50 701 How long have you resided in Waterloo? years List current membership in organizations and offices held: I am available for meetings: ®A.M. S P.M. ® Noon 0 Evenings I am available to serve on a Board/Commission the entire year: S Yes ❑ No (check below) ❑ Spring ❑ Summer ❑ Fall ❑Winter ❑All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission, --- LIN rte.r. A*r C"31rxr- 1-1 % • CraK���,�o ��GTua Fie.�w,� a��. I��rti � . sex.. T-0 baa-agar -N ONNG4. • tutA�aara, -t`Luo ?dab,-aA '51'j®jV3 A kxrs CoLwCIL- Additional information and comments that may not be evident from information already on this form: Rt-V fxoH `rkrc CoH,,tvm,-vy r����a7.c�� �C��scaV�-f � �✓� �Al "irt�s Cd�ftssS�anl. References (include phone numbers): 14�-4a. Eu(&L'g 1. ��as� k►-t� �Atv� y ®uar 2 "7��s�� SYAL-? VAN GOO exec. �►;�� {�lc�.a�vY �i�.�:7' 2�7a9io2. I understand this application does not bind me to accept an appointrnent should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one c I m date above. -3 ��� �i , M & eller: Signat Cyue-lq;RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 a�zaoo FAX 291-42$8; PHONE 2914301. CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION RECHIVE,-) Date: November 19. 2013 I, Robert M. Bembridge request to be appointed to (state preference): (Name) 1• Waterloo Cultural & Arts Commission 2. Home Phone: 319-234-8262 Cell Phone: 404-493-1676 Work Phone: 319- -6 55 Home Address 1816 Pinehurst Lane Waterloo Zipcode 50701 Employer Swi Sher & oh t P L C Title Associate Attorney Employer Address 528 w 4 .h Street. Waterloo Zipcode 50701 How long have you resided in Waterloo? 3 years but grew up here through high school. List current membership in organizations and offices held: Black 11awk County Bar Association, Iowa Bar Member, Georgia Bar Member and Notary Public I am available for meetings: 7 A.M. R P.M. Iii Noon Evenings I am available to serve on a Board/Commission the entire year: D Yes ❑ No (check below) ❑ Spring ❑ Summer ❑ Fall ❑ Winter t] All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: I am a licensed attorney in Iowa and Georgia with a law degree. I graduated from Loras College and Columbus High School. I have traveled extensively throughout this state, this country and Europe and have always been interested in Art & culture and exposed _tn hoth_ T also collect art with a focus on local al a ti t Additional information and comments that may not be evident from information already on this form: Committed to promoting the arts in a community makes our city a more complete and attractive place to live References (include phone numbers): Steve Weidner. 319-232-6555; Wallace Sulentic 319-233-8770° Jim Sulentic 319-215-5000 1 understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above. Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 06/03/2010 FAX 291-4286; PHONE 291-4301. CITY OF WATERLOO, IOWA I�OV 14 2013 ,,, \\ BOARDS & COMMISSIONS APPLICATION Date. Zo � -3 (� A� % CeJ , request to be appointed to (state preference): (Nam1. t-I GLS e 2. Home Phone: Cell Cell Phone:lJ � Work Phone: Home Address I yZ6� CON��N '��z— �I , yV � Zipcode SCQD?-- Employer __ - Title Employer Address Zipcode How long have you resided in Waterloo? 7 years List current membership in organizations and offices held: I am available for meetings: eA.M. ❑ P.M. t4Noon E Evenings I am available to serve on a Board/Commission the entire year: Yes ❑ No (check below) ❑ Spring ❑ Summer ❑ Fall ❑ Winter ❑ All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: A�1 --76e Additional information and comments that may not be evident from information already on this form: of _ lw� References (include phone numbers): 5 � C���� 46q —�b0 I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above. l/,//� �� K �ti r��,U• '��s r�/:ane%/. '��;f"%�c� Si natu RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 08/03/2010 FAX 291-4286; PHONE 291-4301. CITY OF WATERLOO Council Communication City Council Meeting: 12/16/13 Prepared: 12/10/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT:Appointment of Craig Denner to the Position of Facilities Specialist Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action:Approve appointment of Craig Denner to the position of Facilities Specialist from the current Civil Service list. This appointment would become effective December 17, 2013. Summary Statement:This appointment fills a new position for the Cedar Valley SportsPlex. The Human Resources Committee approved filling this position at their August 19, 2013 meeting. Expenditure Required: Ongoing for salary and benefits. Source of Funds: Position is budgeted in the current operating budget. Policy Issue: NA Alternative: NA Background Information: This vacant position needs to be filled in order to properly operate the new Cedar Valley SportsPlex. CITY OF WATERLOO Council Communication City Council Meeting: 12/16/13 Prepared: 12/10/13 Dept.Head Signature: PH # of Attachments: 0 SUBJECT:Appointment of Jacob Frederick to the Position of Fitness Specialist Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action:Approve appointment of Jacob Frederick to the position of Fitness Specialist from the current Civil Service list. This appointment would become effective December 17, 2013. Summary Statement:This appointment fills a new position for the Cedar Valley SportsPlex. The Human Resources Committee approved filling this position at their August 19, 2013 meeting. Expenditure Required: Ongoing for salary and benefits. Source of Funds: Position is budgeted in the current operating budget. Policy Issue: NA Alternative: NA Background Information: This vacant position needs to be filled in order to properly operate the new Cedar Valley SportsPlex. CITY OF WATERLOO Council Communication City Council Meeting: 12/16/13 Prepared: 12/10/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT:Appointment of Kathryn Moeller to the Position of Aquatics/Member Services Specialist Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action:Approve appointment of Kathryn Moeller to the position of Aquatics/Member Services Specialist from the current Civil Service list. This appointment would become effective December 17, 2013. Summary Statement: This appointment fills a new position for the Cedar Valley SportsPlex. The Human Resources Committee approved filling this position at their August 19, 2013 meeting. Expenditure Required: Ongoing for salary and benefits. Source of Funds: Position is budgeted in the current operating budget. Policy Issue: NA Alternative: NA Background Information: This vacant position needs to be filled in order to properly operate the new Cedar Valley SportsPlex. CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 11 2013 Dept. Head Signature. _ # of Attachments: SUBJECT: Appointment of Brian Boesen to the position of Animal Control Services Officer Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve appointment of Brian Boesen to the position of Animal Control Services Officer from the current Civil Service list pending pre- employment physical exam. Starting date to be determined. Summary Statement Additional personnel are needed for the safety of animals and citizens and to enforce the animal control ordinance throughout the city. Expenditure Required: Ongoing for salary and benefits. Source of Funds: Position is budgeted for the FYE2014 operation budget. Policy Issue Alternative Background Information: Human Resources committee approved this position in July of 2013 after the city took over animal control services. CITY OF WATERLOU , kQWA 715 1%,1ulberry Street . Waterloo,IA 50703 . (314)291-4-1,23 Fax(319)291-4571 SL'%`i 5C fARES_Crry Clerk VtiCIiELLE FVEIDNL`R,CF_1 C'e�afr.ra=rc;al Jfj'icer' f C ;tiaVOY BUCK CLARK Council Communication City Council Meeting: November 25, 2013 COUNCIL Prepared: November 21, 2013 tEItiDERS Dept. Head Signature: Number of Attachments: None DAVID JONES Turd I SUBJECT: Techworks/Green CAROLYN Submitted by: Michelle Weidner, Chief Financial Officer COLE Tf'a.*d 2 NARGLD Recommended City Council Action: GETTY . ar•d3 Resolution to fix the date of hearing as December 16, 2013 on the issuance of QUENTLN M. not to exceed $3,500,000 General Obligation Urban Renewal Bonds. HART Summary Statement: Set date of hearing for the first bond issuance for the TVotd 4 Green project as outlined in the previously approved development agreement. RON We are planning to sell bonds in two pieces for the project, with the first issue to VVELPER be sold this winter.The proceeds will be used for site improvements. TF and 5 Expenditure Required: $3,500,000 BOB GREENWOOD Source of Funds: Repayment will be made from tax increment in the wgre Downtown Tax Increment Financing District. STEVE SCHMITT Policy Issue: The issuance of bonds commits the city to future ,T.'_La,.ge repayment. Alternative: The City could choose not to sell bonds. The developer would have to find other sources of financing, which would result in a delay of the project implementation. Background Information: Ci T Y`31EESITE:w�\Nr,A,.cityoffivaterlooiowa.com WE'RE WORKING FOR YOU? An Equal Opportunity/Affirmative Action Employer (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: December 16, 2013. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $3,500,000 General Obligation Urban Renewal Bonds. • Public hearing on the issuance. • Resolution instituting proceedings to take additional action. Such additional matters as are set forth on the additional 5 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. Suzy Scha es, City Clerk December 16, 2013 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart Absent: none - 1 - The Mayor announced that this was the time for meeting on the matter of the issuance of not to exceed $3,500,000 General Obligation Urban Renewal Bonds, of the City of Waterloo, State of Iowa, in order to provide funds to pay costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Downtown Urban Renewal and Redevelopment Plan, as amended, including funding a grant pursuant to the Amended and Restated Development Agreement between the City and Cedar Valley Tech Works, Inc. and FDP WTC, LLC, and that notice had been published as provided by Sections 384.24(3)(q), 3 84.2 5 and 403.12 of the Code of Iowa, of the proposal to issue the bonds and the right to petition for an election. The Mayor then asked the Clerk whether any petition had been filed in the Clerk's office, as contemplated in Section 384.26 of the City Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing the bonds be submitted to the qualified electors of the City. The Mayor then asked the Clerk whether, pursuant to Sections 384.25 and 403.12 of the Code of Iowa, any written objections had been filed by any city resident or property owner of the City resident, to the issuance of the bonds. The Clerk advised the Mayor and the Council that no written objections had been filed. The Mayor then called for oral objections to the issuance of the bonds and none were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) - 2 - Whereupon, the Mayor declared the hearing on the issuance of the bonds to be closed. Whereupon, Council Member Hart introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $3,500,000 GENERAL OBLIGATION URBAN RENEWAL BONDS", and moved its adoption. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Getty, Jones, Greenwood, Schmitt,Welper, Hart NAYS: none Whereupon, the Clerk declared the measure duly adopted. RESOLUTION NO. 2013-1038 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION AND ISSUANCE OF NOT TO EXCEED $3,500,000 GENERAL OBLIGATION URBAN RENEWAL BONDS WHEREAS, pursuant to notice published as required by law, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $3,500,000 General Obligation Urban Renewal Bonds, for the purpose of paying costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Downtown Urban Renewal and Redevelopment Plan, as amended, including funding a grant pursuant to the Amended and Restated Development Agreement between the City and Cedar Valley Tech Works, Inc. and FDP WTC, LLC, and no petition was filed calling for a referendum thereon. The following action is now considered to be in the best interests of the City and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That pursuant to Sections 384.25 and 403.12 of the Code of Iowa this Council does hereby institute proceedings and take additional action for the authorization - 3 - and issuance in the manner required by law of not to exceed $3,500,000 General Obligation Urban Renewal Bonds, for the foregoing purpose. Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Bonds. The amounts so advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted. PASSED AND APPROVED this 16th day of December, 2013. rnest G. Clark, Mayor ATTEST: Suzy Schar s, ity Clerk - 4 - CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 16ffi day of December, 2013. uzy SCh es, City Clerk (SEAL) 00984432-1\11310-103 g CITY OF WATEIlLb , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. NOEL C.ANDERSON,Community Planning&Development Director Mayor CITY OF WATERLOO BUCK CLARK Council Communication City Council Meeting: December 2, 2013 COUNCIL Prepared: November 25, 2013 "- MEMBERS Dept. Head Signature:: #of Attachments: DAVID JONES Ward 1 SUBJECT: Request to set a date of public hearing as December 16, 2013 for a CAROLYN request by Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East COLE Ridgeway Avenue right-of-way a for 1.00, adjacent to 2002-2018 East Ridgeway Y Ward' Avenue for the purpose of incorporating the right-of-way with the former K-Mart HAROLD Plaza for the redevelopment of the site. GETTY Ward Submitted by: Aric Schroeder, City Planner QUENTIN MART Recommended City Council Action: Approval Ward 4 RONSummary Statement: Transmitted herewith is a request by Proactive Holdings IV, LLC to WELPER vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way for$1.00, and to WEE Wards set the date of the public hearing at December 16, 2013. In accordance with the development agreement, the land to be vacated would be done so with the developer raising BOB the assessed value of the property more than 10 percent to receive the property for$1.00. ,4t--Large GREENWOODLarge The request would not appear to have a negative impact on the surrounding area or land use. Vacation of the right-of-way would allow for the applicant to incorporate the property STEVE with the overall redevelopment of the site for new commercial uses. The request would not SCHMITT appear to have a negative impact on vehicular or pedestrian traffic movements in the area. Ar-Large There will still be a typical right-of-way width of 72', allowing sufficient space for East Ridgeway Avenue. There is an 8" sanitary sewer located just to the east and outside the vacate area. Connecting into and going westward is a 12" sanitary sewer that serves the former K-Mart Plaza. At the far southern portion of a vacate area,there is a 48" storm sewer. There is a privatt 8" sanitary sewer just to the south of the storm sewer. Water Works has indicated there is a 12" water main in the north/south segment of East Ridgeway Avenue, as well as Private Enterprise Drive, which is just to the west of north/south segment of East Ridgeway Avenue. When the plats for the property come before the council,the necessary utility easements for the utilities within the plat will be dedicated. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU? An Equal Opportunity/Affirmative Action Employer At the May 7, 2013 Planning, Programming and Zoning Commission meeting,the commission voted unanimously to vacate a portion of East Ridgeway Avenue right-of-way. Please find attached a legal description of the area to be vacated,staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as December 16, 2013, and publish and official notice pertinent to the request to vacate the area described in herein. Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: The applicant is currently in the process of redeveloping the former K-Mart Plaza, located at the intersection of East San Martian Drive and Sears Street. Legal Description: See attached plat of survey ta:AS Cc: Noel Anderson, Community Planning&Development Director Eric Thorson, City Engineer Dennis Gentz,Assistant City Engineer --file-- RIGHT-OF-WAY VACATION EXHIBIT N POB East Ridgeway Avenue N 89'36'10" E (80' R.O.W.) 14.37' 0 50' 100' 200' Cs] m N � J O CIL t5 a 3 0 CI N GI N � O aIz G EXISTING R.O.W. LINE AREA``TO BE VACATED PRbPOSED R.O.W. LINE 72' DELTA = 3452'38" s, R = 752.00' o. L = 457.76' CH = S 2435'02" E 450.70' WO: S 66'00'30" W ,£ 40.00' \ 'ow PARCEL DESCRIPTION: A partof the public right of way of East Ridgeway Avenue,duo bang a partofthe Nord—A Fractional �, \ Quarter(NE fid'/.)ofSearou Two(2),Township Eighty-eight(88)NoNr,Range Thirteen(13)West ofthe y 5th Principal Meridian,City of W atedoo,Blackhawk Cannty,Iowa,all of the above more particularly described as follows: `rA• S 41'56'33" E 00. \49.64' Beginning at the Northeastminer of Parcel T)',PId oCSurvey recurth ded as Doc.No.2005-19147 in the /1- office of the Elackhawk County I.—Recorder, 2 Thence North 89'36'10"East,14.37 feet 0/ Thence South 7'08'49"East 308.97 feet to the beginning of a 752.00-foot radius awe concave Easterly and having a long chord of 450.70 feet barring Saudi 24035'02"East Y Thence Southerly on the arc of said curve,457.76!t Than.South 41°5633"Fast 149.64 feet N 0'35'00" W Then.South 48°01'00"West 82.03 feet to the Westerly right of way line of Biter Ridgeway Avenue and 42.30' the beginning of n 1308.00-foot radius curve mncave Westerly and having a long chord of 43.95 feet hearing North I1'12'20"Fst, DELTA = 1'55'30" (Dhe following eeven eohasee are w said Weaferly right otway line of East Ridgeway Avenue) p -y Thea.Northerly on the arc of said curve,43.95 feet R = 1308.00' ��O � 'Chea.Nath 095'00"West,42.30 feet; L = 43.95' S {1a Thea.Nath 41"59'00^West 201.04 feet CH = N 11'52'20' E 114t' eyl Then.Norah 23°59'30"West 163.77 feet; 43.95' Then.South 66°0030"West 40.00 feet Thence North 23°59'30"West 116.67 feet 0J� ' Then.North 0025'33"West 407.70 feet to the point of beginning. Describes parcel.ursine 0.72 ansa. NOTES: 1. DISTANCES ARE IN DECIMALS AND FEET THEREOF. I HEREBY CERTI THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME 2. BEAR IINGS ARE BASED ON THE IOWA STATE PLANE OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT I AM A DULY COORDINATE SYSTEM (NORTH ZONE) NAD 83 (2011) LICENSED PROFESSIONAL LAND SURVEYOR UNDER THE LAWS OF THE AS DERIVED FROM THE IOWA REAL TIME NETWORK STATE OF IOWA. (IORTN). GREGG E SAMPSON,P.1-S. DATE OWNER' UCENSE NUMBER:14809 PROACTIVE HOLDINGS IV LLC MY LICENSE RENEWAL DATE IS DECEMBER 31,2014 SURVEYOR: AMENT DESIGN ENTIRE LESS PECION IS COVEREDBELOW.B/THIS SEAL UNLESS SPECIFIED BELOW. 625 32ND AVENUE S.W. CEDAR RAPIDS, IA 52404 T (319) 378-1401 F (319) 378-1975 Y i RIGHT—OF—WAY VACATION EXHIBIT DRAWN BY: lJR PROACTIVE HOLDINGS IV LLC .-`Ament APPROVED BY: GES CEDAR RAPIDS, IOWA D 5 3 1 0 N ISSUE DATE: 7/19/2013 ND.1 REVISION DATE May 7,2013 REQUEST: Request by ProActive Holdings IV, LLC to vacate 0:,8Tacres of East Ridgeway Avenue adjacent to 2066-2088 East Ridgeway Avenue. APPLICANT: ProActive Holdings IV, LLC, 808 Dearborn Avenue, Waterloo, IA 50703 GENERAL The applicant is requesting to vacate the excess right-of-way for DESCRIPTION: the purpose of incorporating the parcel with future commercial development at the former K-Mart Plaza. IMPACT ON The request would not appear to have a negative impact on the NEIGHBORHOOD & surrounding neighborhood or land use. Vacation of the right-of-way SURROUNDING would allow for the applicant to incorporate the property with the LAND USE: overall redevelopment of the site for new commercial uses. VEHICULAR & The request would not appear to have a negative impact on PEDESTRIAN vehicular or pedestrian traffic movements in the area. There will still TRAFFIC be a typical right-of-way width of 60', allowing sufficient space for CONDITIONS: East Ridgeway Avenue. However, at the Technical Review Committee meeting, there was some discussion based on whether or not additional right-of-way should be retained to the west of the north/south segment of East Ridgeway Avenue. At this time, it has not been determined how much right-of-way should be retained, and a meeting is setup to discuss the matter. It may be needed to have additional room for additional lanes along the north/south segment of East Ridgeway Avenue. Additional details will be reported at the meeting. RELATIONSHIP TO RECREATIONAL There are no recreational trails within the immediate area. TRAIL PLAN: ZONING HISTORY The area of the proposed vacate is zoned "C-2" Commercial FOR SITE AND District, and has been zoned as such since the adoption of the IMMEDIATE VICINITY: Zoning Ordinance. North — Single-family housing and some professional offices, zoned "R-4" Multiple Residence District. South — Existing commercial development, zoned "C-2" Commercial District. East— Existing commercial development, zoned "C-2" Commercial District. West— Multiple family residences, zoned "R-4" Multiple Residence District. DEVELOPMENT There are single-family residences to the north, and commercial HISTORY: development, to the south and east. Most of the residences were developed in the 1960s, and much of the commercial development to the south has been constructed over the last 20 years. To the west is vacant development ground. Super Target and the Crossroads Shopping Center are the most notable commercial Vacate portion of E Ridgeway Ave Page 1 of 3 54 May 7,2013 development directly adjacent to the site. BUFFERS/ SCREENING No buffers or additional screening is needed with this request. REQUIRED: DRAINAGE: Vacation of the right-of-way would not appear to have a negative impact on drainage in the area. FLOODPLAIN: No portion of the vacate area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0304F, dated July 18, 2011. PUBLIC /OPEN Miller Park is located approximately a Y2 mile to the west on the SPACES/ SCHOOLS: north side of East Ridgeway Avenue. UTILITIES: WATER, There is an 8" sanitary sewer located just to the east and outside SANITARY SEWER, the vacate area. Connecting into and going westward is a 12" STORM SEWER, ETC sanitary sewer that serves the former K-Mart Plaza. At the far southern portion of a vacate area, there is a 48" storm sewer. It should be looked at to retain any necessary easements over that area. There is a private 8" sanitary sewer just to the south of the storm sewer. Water Works has indicated there is a 12" water main in the north/south segment of East Ridgeway Avenue, as well as Private Enterprise Drive, which is just to the west of north/south segment of East Ridgeway Avenue. Water works indicated that it would be necessary to retain any necessary easements over any water mains within the vacate area. Easements will be needed over portions of the vacated area. RELATIONSHIP TO The proposed vacation is located in the Primary Growth Area as COMPREHENSIVE defined by the Comprehensive Plan. LAND USE PLAN: STAFF ANALYSIS — The applicant is requesting to vacate 0.88 acres of City right-of-way ZONING along East Ridgeway Avenue, just north of East San Marnan Drive ORDINANCE: for the purpose of incorporating the vacated right-of-way with the former K-Mart Plaza. Recently, the applicant purchased the property and is in the process or redeveloping the vacant site. It would appear that the right-of-way is excess and not needed for current or future public purposes. At its widest point, the right-of- way in question is approximately 135' wide. There are sanitary and storm sewers that cross over the area requested to be vacated, and it will be necessary to retain any needed easements. Once the area is vacated, a consistent 60' right-of-way width will be maintained for East Ridgeway Avenue. Vacate portion of E Ridgeway Ave Page 2 of 3 55 May 7,2013 STAFF ANALYSIS — There is no platting required for this request. SUBDIVISION ORDINANCE: STAFF Therefore, staff recommends that the request to vacate the RECOMMENDATION: approximately 0.88 acres of East Ridgeway Avenue right-of-way be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would appear that the excess right-of-way is no longer needed for any current or future right-of-way purposes. Subject to the following condition(s): 1. That necessary utility easements are retained over existing sanitary sewer, storm sewer and water mains. Vacate portion of E Ridgeway Ave Page 3 of 3 56 City of Waterloo Planning, Programming and Zoning Commission 2013 1. _111111. _111111. _111111 tlllll. . i ���� �, _ /tlllll/ :111111 111111■ .111111 :1111: /_- � ,��`� - -- -- -- -- - 111 �■ 111111111111. �. - \\��\\ ■— -- -- — 111111-11111111■1 ■� : 11_ -- -- -- �-- � 11 ■1 1111111111111111 ■/ 1■�C■1 CC C.�� C �n� � �7� ' 1. _ ■1 ����"'111 1■i111111111 11111 , �� = — ,,.. 1 - T�� 11111111111==11111111■11 u11n1■il �IIIIIII . ��_ ���; , _ � �= -1 _ —__y=_=_� muuuu�n nuulnm!11n1tmnl uuln ��■■�� � �• ��`��" 11111111'111 IIIIIIIII/III IIIIIIIIIIIII�111111 ��'�����111��� � �� �� �� X11111111 IIIIIIIIIIII 11111111111;,1111111_ .�.,,,.,, � � �� �� 1111111111 /1111/1111 1111111111-=11111111■■ ��/ ■�` � �� �� �i �� 11111111111 11111111111 11111111111 /11111111■ -1■ ■ 1�, - � � ■11111111 1111111111 11111111111 1/11111111� 11: �i.�l. /1111111/1 11111111111 1111111111111 II : ; Ir �'�,,, �_ .� . _ =LIIIIIIIIL_ _�IIIIIIIII��' �► ..a �- 111�1�11111 milli MF 1r . ----------- ------------- M-0 380 Vacate of a Portion East Rid eway Avenue ProActive Holdings IV, LLC. 1. 510 11 1,000dfertoo �O City of Waterloo Planning, Programming and Zoning Commission MaY 7, 2013 E Ridgew_ay Ave m E T `dd<` yrfp. v. J , h y $1 lir E Portion of E Ridgeway Ave to be Vacated r - 4V a �x ac 7 4 Y` '4k N Vacate of a Portion of w E East Ridgeway Avenue s ProActive Holdings IV, LLC. 200 100 D 200 Feet 8 City of Waterloo Planning& Zoning Department 715 Mulberry Street,Waterloo,Iowa 50703 (319) 291-4366 Offer to Vacate and Purchase City Right-of-Way ® Request to Vacate Easement,Vacate Sidewalk,or Encroachment Agreement ® Sale of City-Owned Property Applicant: pto/chVe_pold+rNczs rV,LwAddress: 5306 tv_,r ii AveAuE Phone No.:3i`-232--3�Pgq General Description of Property to Vacated(i.e.-alley between A St.&B St., South of C St.): ucli FI7'nu� /l�E� a�uft� J, fl.z nstio�a/ �2Ee:iG� Z:�sf 21GE�zui�;�/ l�v�nu Legal description of area to be conveyed,vacated,or encroached: SC:e 14�Gd'ed (ppZ'rjht c•C-u1cty ✓Ae`F1 " 1+ 1. A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo): ® Right-of-way vacation-One Hundred Seventy Five Dollar($175.00)Filing Fee • Easement or sidewalk vacation-Seventy Five Dollar($75.00)Filing Fee • Encroachment-One Hundred Dollar'($100.00)Filling Fee • Sale of city-owned property not required to be vacated-No Fee • Any request not meeting the Sale of Property Policy-One Hundred Dollar($100.00)Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be required to be reviewed by the Building&Grounds Committee.] • Asking price(see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50%for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs(8 yrs inside of the CURA): • Costs(surveying&misc.,demolition,remove of curbs,etc): Asking price-Deductions=Value of Property; Offer Price for Entire Area: 6?0 Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council.Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s)has been selected,all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. Applicant �`� `�'J� d`�`�s Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements 6 Request to Vacate a Portion of E Ridgeway Avenue x'= Looking at the portion of E Ridgeway Avenue that is proposed to be vacated. „3 Looking at the portion of E Ridgeway Avenue that is proposed to be vacated. t0�4__ x - E 61 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1037 RESOLUTION APPROVING APPLICATION WITH CYNTHIA S. BEYER FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $292, 901 . 00 FOR PROPERTY LOCATED AT 4844 YELLOWSTONE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA) , IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Cynthia S. Beyer has submitted an application dated December 9, 2013 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single family home valued at $292, 901 . 00 for property located at 4844 Yellowstone Drive, more fully described as follows : Klingaman Park 4th Addition Lot 10, Waterloo, Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such construction is eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year 100% For the second year 100% For the third year 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST : Suzy Sch res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1050 RESOLUTION APPROVING SITE ACCESS AGREEMENT WITH WATERLOO MSA LP D/B/A VERIZON WIRELESS AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Site Access Agreement dated December 16, 2013, for placement of a new cell tower in Byrnes Park for environmental, geotechnical, radio testing, etc. , by and between Waterloo MSA LP d/b/a Verizon Wireless and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day f December, 2013 . Ernest G. Clark, Mayor ATTEST: zy Schres, CMC City Cle k CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 . (319)291-4366 Fax(319)291-4262 . . NOEL C.ANDERSON,Community Planning&Development Director Council Communication City Council Meeting: October 14, 2013 Mayor Prepared: October 2, 2013 BUCK CLARK Dept. Head Signature: ---`` COUNCIL # of Attachments: MEMBERS JC y,, 121A SUBJECT: Request to set the date of public hearing as 02013 for a DAVID request by Kess &Associates on behalf of Black Hawk Contracting and JONES Development for a site plan amendment to the"R-1,R-P"Planned One and Two Ward 1 Family Residence District, which would allow for the construction of 14 new CAROLYN single-family homes located at the former Lafayette School site. COLE Ward Submitted by:Aric Schroeder, City Planner HAROLD GETTY Recommended City Council Action:Approval of the request as submitted and Ward 3 authorize Mayor and City Clerk to execute necessary documents. QUENTIN Summary Statement: Transmitted herewith is a request by Kess &Associates on HART Ward 4 behalf of Black Hawk Contracting and Development for a site plan amendment to the "R-1, R-P"Planned One and Two Family Residence District,to allow for the RON construction of 14 new single-family homes. WELPER Ward 5 The site plan shows 14 lots, of which 4 new homes would be constructed along BOB Colorado Street, and 10 new homes would be constructed-along Indiana Street. GREENWOOD The lots would vary slightly in size, ranging from 7,637 SF to 8,911 SE They At-Large would also have widths ranging from 60'to 74'. The"R-1, R-P"District has a STEVE minimum lot size requirement of 9,000 SF per lot, as well as a 75'minimum lot SCHMITT width. The"R-P"designation does allow for flexibility in its yard requirements-, At-Large stating that"the underlying zoning district in which the development is located shall not apply except that the required yard shall be compatible and/or similar to adjacent properties provided around the boundary of the development". The surrounding area is zoned"R-2", which has a minimum lot size requirement of 6,000 SF, and a lot width requirement of only 50'. Therefore, it would appear that the proposed development would in fact be compatible with the adjacent properties. When the property was rezoned to "R-1, R-P" in 2011, it was done so with the condition"that the development be highly scrutinized to provide a higher level of design and livability". Items to be scrutinized include the design of the home for curb appeal,number of stories, setbacks,house size, garage, fencing, etc. CITY WEBSITE: wwwd.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Given the fact that this area is zoned appropriately and has the necessary infrastructure to support this development, the proposed project would appear to be a good use of this otherwise vacant property, and would be compatible with the surrounding residential uses. Therefore, it would appear that the proposed development would in fact be compatible with the adjacent properties. Given the fact that this area is zoned appropriately and has the necessary infrastructure to support this development,the proposed project would appear to be a good use of this otherwise vacant property, and would be compatible with the surrounding residential uses. Expenditure Required: None Source of Funds: None required Policy Issue: Infill Development Alternative: Background Information: The City of Waterloo currently owns the property in question, which was formerly the location of Lafayette School. That school closed many years ago, and the City took ownership of the property in 2010 in order to demolish the school and market it for residential redevelopment. Once the City acquired the property, it was rezoned from"R-2" One and Two Family Residence District to "R-1, R-P" Planned One and Two Family Residence District. The City did this in order to protect the neighborhood and require any development to go through the Site Plan Amendment process to provide the City with plans on how the lots were going to develop, such as house style, number of stories, garages, etc. This also gives the public a chance for input into the proposed development. Legal Description: See attached Preliminary Plat AS:sg cc: Noel Anderson, Community Planning&Development Director. -file-- August 5,2013 REQUEST: FOR SITE PLAN AMENDMENT IN THE "R-1, R-P" PLANNED ONE AND TWO FAMILY RESIDENCE DISTRICT TO ALLOW FOR THE CONSTRUCTION OF 14 NEW SINGLE-FAMILY HOMES. APPLICANT: Kess &Associates on behalf of Black Hawk Contracting and Development, 819 Sycamore Street, Waterloo, IA 50703. GENERAL DESCRIPTION: The applicant is proposing the site plan amendment to the "R- 1, R-P" Planned One and Two Family Residence District, which would allow for construction of 14 new single-family homes located at the former Lafayette School site. IMPACT ON NEIGHBORHOOD & The request would not have a negative effect on the area, as SURROUNDING there are single-family homes surrounding this property on 3 LAND USES: sides. North — Single-family homes, zoned "R-2" One and Two Family Residence District. South — Single-family homes, zoned "R-2" One and Two Family Residence District. East—Single Family Homes, Zoned "R-2" One and Two Family Residence District. West— Single-family homes zoned "R-2" One and Two Family Residence District. VEHICULAR & PEDESTRIAN All 6 of the lots would have their access from Indiana Street TRAFFIC which is classified as a Local Street. It would not appear that CONDITIONS: adding 6 homes to along Indiana street would negatively affect the traffic conditions in the area. There are sidewalks along Colorado Street only. However, they will be required to be installed as a part of this project. RELATIONSHIP TO REC. TRAIL PLAN: There are no recreational trails located near this property. ZONING HISTORY FOR SITE AND The property in question is zoned "R-4, R-P" Planned IMMEDIATE VICINITY: Multifamily Residence District, and has been zoned as such since 04/04/2011. Previously, the property was zoned "R-2" One and Two Family Residence District. Properties to the north, south, and east are zoned "R-2" One and Two Family Residence District, and the property to the west is zoned "R-1, R-P" Planned One and Two Family Residence District and has been zoned as such since 04/04/2011. DEVELOPMENT The homes immediately to the west within the same block HISTORY: were constructed in the 1950's. BUFFERS/ John Roof Indiana.doc Page 1 of 4 August 5, 2013 SCREENING There would not be any screening requirements for this REQUIRED: development. DRAINAGE: There do not appear to be any drainage issues. FLOODPLAIN INFORMATION: The property is not located within a special flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 306F, dated July 18, 2011. PUBLIC/OPEN SPACES/SCHOOLS: Highland Elementary School is located approximately one mile to the north on Idaho Street. UTILITIES: WATER, SANITARY SEWER, An 18" sanitary sewer and a 18" Storm system are located STORM SEWER, within Lafayette Street. There is an 8" sanitary and a 12" ETC: storm in Colorado a portion of the way down but not connecting to Lafayette Street. There is an 8" Sanitary in Indian Street a portion of the way down also does not connect to Lafayette Street. RELATIONSHIP TO COMPREHENSIVE The Future Land Use Map (February 3, 2003) designates this LAND USE PLAN: site as Parks, Open Spaces and Schools. As this property was previously a school (Francis Grout School), the designation appeared to be correct, although it could be updated to reflect the new use of the property. The request would be in conformance with the goals and policies of the Comprehensive Plan. Also, the request would be in conformance with the policy to continue to support infill development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area as shown on the Growth Area Map within the Comprehensive Plan. STAFF ANALYSIS — ZONING The City of Waterloo currently owns the property in question, ORDINANCE: which was formerly the location of Lafayette School. That school closed many years ago, and the City took ownership of the property in 2010 in order to demolish the school and market it for residential redevelopment. Once the City acquired the property, it was rezoned from "R-2" One and Two Family Residence District to "R-1, R-P" Planned One and Two Family Residence District. The City did this in order to protect the neighborhood and require any development to go through the Site Plan Amendment process to provide the City with plans on how the lots were going to develop, such as house style, number of stories, garages, etc. This also gives the public a chance for input into the proposed development. The site plan shows 14 lots, of which 3 new homes would be constructed along Colorado Street, and 14 new homes would John Roof Indiana.doc Page 2 of 4 August 5,2013 be constructed along Indiana Street. The lots would vary slightly in size, ranging from 7,637 SF to 8,911 SF. They would also have widths ranging from 60' to 74'. The "R-1, R-P" District has a minimum lot size requirement of 9,000 SF per lot, as well as a 75' minimum lot width. The "R-P" designation does allow for flexibility in its yard requirements, stating that "the underlying zoning district in which the development is located shall not apply except that the required yard shall be compatible and/or similar to adjacent properties provided around the boundary of the development'. The surrounding area is zoned "R-2", which has a minimum lot size requirement of 6,000 SF, and a lot width requirement of only 50'. Therefore, it would appear that the proposed development would in fact be compatible with the adjacent properties. When the property was rezoned to "R-1, R-P" in 2011, it was done so with the condition "that the development be highly scrutinized to provide a higher level of design and livability'. Items to be scrutinized include the design of the home for curb appeal, number of stories, setbacks, house size, garage, fencing, etc. Given the fact that this area is zoned appropriately and has the necessary infrastructure to support this development, the proposed project would appear to be a good use of this otherwise vacant property, and would be compatible with the surrounding residential uses. STAFF ANALYSIS — SUBDIVISION No subdivision of the lots is necessary, as the lots already ORDINANCE: exist. STAFF RECOMMENDATION: Therefore, staff recommends the request for site plan amendment in the "R-1, R-P" Planned One and Two Family Residence District be approved for the following reasons: 1. The request would have a positive impact on the area, by developing a currently vacant property. 2. The request would be in conformance with the Comprehensive Plan, and would be a good infill development that would utilize existing utilities and services. 3. The request would appear to meet all requirements of the Zoning Ordinance. And subject to the following conditions: 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, floodplain regulations, etc. John Roof Indiana.doc Page 3 of 4 August 5,2013 2. That the submitted house designs are compatible and exceed the design "features/extras" of existing homes to uplift and provide new excitement to the surrounding neighborhood. 3. That the development includes either an attached or detached garage on each lot, to be built simultaneously. 4. That the lot layout allow for garages to have access from Colorado and Indiana Streets. 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I I I I p�v I xmrol NTrl nxx(17AIn.al —1 l1n l A snw:— ra foaleewl I ALTA/.Tj I F T r:� FME I �� e rw#u oP u[9m' Nom aEsm vwowto I I a A D 1 - Nmort nut ewoa I I INT.t01 IMa,t lue�Nej �INn'.t01 i�T`,tol 1 Mol I d °� a 6 0 C 6 o p°0 E 6 o pOu E 6 d ryE qS 6 70 qa I `s� *C n 1 =ol EA z a,�I pp z 0.I' zI a z 'O I 'I'� z Ea 6 LJ L J Ltd L � artJ � acoW I N .2.du T asnug PT.O IrzPI art. rMa 10+7 n.o7 I a , I I I #arowe-Iver I I I I rnu I i 'OD• -ass.D R, soom'o92-za.o rr. Lam. I I I I BLOCK 1 LOT 8,H ll 1 8 LOT 9,BLOCK l� $ T K 19 $5 LOT IL BLOCK 19 § LOT IZ,BLOCK l9 WNDEN PLA 8 WNDE PIAC� WNDEN PLACE, `' ,WNDEN PL4 8 • LINDEN PLACE ` WNDEN PLACE n w § g R�g� AoEp B 6d� �a�r V.-,q ,o r��= u� � o o=�R��wa>n 'an' t � � ►' � P �� �^ ,oq a��M a,m� ry= ea z mz �0(cjp!)�, i i Nil H Fix g Rn� 7F 4QK �9 oP. CCB R 8b 4 �Sa Eq$ $oa w PRELIMINARY_ PIAT ` f gym° G° LAFA YE TTE SCHOOL REPEAT LINDEN PLACE - HHEBT N0. 1 OF 1 LAFAYE TTE ROAD AT COLORADO & INDIANA, WATERLOO. IOWA PRELIMINARY PLAT LAFAYETTE SCHOOL REPLAT - LINDEN PLACE 2265 LAFAYETTE STREET, WATERLOO, IOWA 50703 RECORD LEGAL DESCRIPTION: LOT 5, LOT 6, LOT 7, LOT 8, LOT 9, LOT 10, AND LOT 11 IN BLOCK NO. 18, AND LOT 3, EXCEPT THE NORTH 20.0 FEET IN EVEN WIDTH, ALL OF LOT 4 AND LOT 5, AND THE NORTH 15.0 FEET OF LOT 6 IN BLOCK NO. 19, IN THE CITY OF WATERLOO EAST OF THE CEDAR RIVER, BLACK HAWK COUNTY, STATE OF IOWA. BASIS OF BEARINGS: THE BEARING OF SOO'00'00'E ALONG THE CENTERUNE OF INDIANA SRTREET RIGHT OF WAY THROUGH THE SUBJECT PROPERTY, IN THE SOUTHWEST OUARTER (SW 1/4) OF SECTION 30, TB9N, R12W, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, AS SHOWN ON THIS PLAT, WAS USED AS THE BASIS OF BEARING FOR TH15 SURVEY. I F.E.M.A. FLOOD ZONE DATA: BY GRAPHIC PLOTTING ONLY, THE SUBJECT PROPERTY IS IN AN UNLABELED NON-HAZARD FLOOD ZONE OF THE FLOOD IN3IRANCE RATE MAP(FIRM),COMMUNITY PANEL NO. 19013CO306F WHICH BEARS AN EFFECTIVE DATE OF JULY 18, 2011, AND IS NOT IN A SPECIAL FLOOD HAZARD AREA. NO FIELD SURVEY WAS PERFORMED TO DETERMINE THIS ZONE AND AN ELEVATION CERTIFICATION MAY BE NEEDED TO VERIFY THIS DETERMINATION OR APPLY FOR A VARIANCE FROM F.E.M.A. STATEMENT OF GENERAL NOTES: THERE IS NO EVIDENCE OF RECENT EARTH MOVING WORK, BUILDING CONSTRUCTION (THE CURRENT SCHOOL BUILDING TO BE DEMOED PRIOR TO SUBDIVIDING) OR BUILDING ADDITIONS, ON THE SUBJECT PROPERTY, WITHIN THE LAST CALENDAR YEAR. THERE IS NO KNOWLEDGE OF COMPLETED OR PROPOSED RIGHT OF WAY CHANGES FROM THE CONTROLLING JURISDICTIONS. (LAFAYETTE STREET WAS RECONSTRUCTED DURING THE 2012 CONSTRUCTION SEASON.) THERE WAS NO OBSERVABLE EVIDENCE THAT THE SUBJECT PROPERTY HAS BEEN USED AS A SOUD WASTE -—- DUMP, SUMP, OR SANITARY LANDFILL THERE WAS NO OBSERVABLE EVIDENCE THAT THE SUBJECT PROPERTY OR ADJOINING PROPERTIES. HAVE OR WERE USED AS A CEMETERY. ZONING DATA: W 3 CITY OF WATERLOO ZONING REGULATIONS,-R-1, R-P"RESIDENCE DISTRICT. 0 1. LOT AREA: 9,000 SQUARE FEET `l Z LOT WIDTH: 75 FEET Jn -—- 3. FRONT YARD DEPTH: 30 FEET LL 0 4. SIDE YARD WIDTH: 107- NO TO EXCEED 15 FEET TOTAL 0 5. REAR YARD DEPTH: 30 FEET J � N City of Waterloo Planning, Programming and Zoning Commission August 6, 2013 i �m to 4 . i 1 icros, r rati010 NAVTEQ C)AN W*N SIte Plan Amendment of Lafayette E School s Replat - Linden Place 100 50 0 100 ,, • Black Hawk Contracting & Feet Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1051 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST OF KESS & ASSOCIATES ON BEHALF OF BLACK HAWK CONTRACTING AND DEVELOPMENT, INC. FOR A SITE PLAN AMENDMENT TO THE "R-1, R-P" PLANNED ONE AND TWO FAMILY RESIDENCE DISTRICT FOR PROPERTY LOCATED AT THE FORMER LAFAYETTE SCHOOL SITE, AS JANUARY 13, 2014, AT 5 : 30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 13th day of January, 2014, for the purpose of considering the request of Kess & Associates on behalf of Black Hawk Contracting and Development, Inc. for a site plan amendment to the "R-1,R-P" Planned One and Two Family Residence District for property located at the former Lafayette School site, to allow for the construction of 14 new single-family I homes, and legally described as follows : Lot 5, Lot 6, Lot 7, Lot 8, Lot 9, Lot 10, and Lot 11 in Block No. 18, and Lot 3, except the North 20 . 0 feet in even width, all of Lot 4 and Lot 5, and the North 15 . 0 feet of Lot 6 in Block No. 19, in the City of Waterloo East of the Cedar River, Black Hawk County, State of Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: <11 Suzy S es, CMC City Clerk CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication COUNCIL City Council Meeting: December , 2013 MEMBERS ......... Prepared: December 11, 2013 Dept. Head Signature: DAVID # of Attachments: JONES Ward 1 SUBJECT: Request to set a date of public hearing as January 13, 2014 to enter into CAROLYN a development agreement with Black Hawk Contracting and Development to COLE authorize the sale and conveyance of a portion of City owned property for$1.00 along Ward Lafayette Street near its intersection with East 3rd Street, for the construction of 6 HAROLD townhouse dwellings, along with tax rebates to developer. GETTY Ward 3 Submitted by: Noel Anderson, Community Planning & Development Director QUENTIN HART Recommended City Council Action: Approval of request Ward 4 RON Summary Statement: Transmitted herewith is a request to set a date of public hearing as WEEPER November 25, 2013 to enter into a development agreement with Black Hawk Contracting WE Ward 5 and Development to authorize the sale and conveyance of City owned property for $1.00 along Lafayette Street, near its intersection with East 3`d Street, for the construction of 6 BOB townhouse dwellings. The property in question has served as a city-owned parking lot with GREENWOOD little to no leasing for its location. At-Large STEVE As you are aware, Black Hawk Contracting and Development has been actively SCHMITT redeveloping this area, and has built 5 new homes on East 8t" Street, and 3 new homes on At-Large Lafayette Street near East 8t", for the City of Waterloo. Black Hawk Contracting& Development is also actively working to build new townhome units on Lafayette and East 7t" Street. Therefore, we would ask that the City Council set a date of public hearing, and publish and official notice pertinent to the request to sell and convey the area described herein. Expenditure Required. None. Source of Funds: N/A Policy Issue: Sale of City Property CITY WEBSITE: www.d.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323 . RESOLUTION NO. 2013-1052 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE AND CONVEYANCE OF A PORTION OF CITY-OWNED PROPERTY LOCATED ALONG LAFAYETTE STREET NEAR ITS INTERSECTION WITH EAST 3RD STREET TO BLACK HAWK CONTRACTING AND DEVELOPMENT, INC. , FOR $1 . 00, PLUS COSTS, AS JANUARY 13, 2014, AT 5 : 30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 13th day of January, 2014, for the purpose of considering and acting upon a request to sell and convey City-owned property located along Lafayette Street near its intersection with East 3rd Street to Black Hawk Contracting and Development, Inc. , and legally described as follows : Lots 8 and 9, in Block 31, Original Plat on the East side of the Cedar River, City of Waterloo, Black Hawk County, State of Iowa; for $1 . 00, plus costs . Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 16th day of December, 2013 . nest a1G3C 1 a:r� Mayor ATTEST: Suzy Sc ares, CMC City Clerk i CITY OF WATERL009 IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 NOEL C.ANDERSON,Community Planning&Development Director Council Communication Mayor City Council Meeting: December 16. 2013 BUCK Prepared: December 10, 2013 CLARK Dept. Head Signature: # of Attachments: t- COUNCIL MEMBERS SUBJECT: Request to extend the City Limits Urban Revitalization Area DAVID (CLURA) for an additional three years JONES Ward' Submitted by: Noel Anderson, Community Planning & Development Director CAROLYN COLE Recommended City Council Action:Approval Ward 2 HAROLD Summary Statement: Transmitted herewith is a request to extend the CLURA for GETTY an additional three year timeframe, starting in July of 2014. Ward 3 As you may recall, the Grow Residential Opportunities in Waterloo (GROW) was QUENTIN put together to examine and brainstorm ways to get more housing to choose HART Ward 4 Waterloo. This group is comprised of local realtors, local developers, Waterloo Schools'representatives, landowners, financial institution staff, appraisers and RON planning staff. This committee has examined past and current housing trends, WELDER values of homes, and lots being created and available in the City, as well as Ward S reviewing what other communities have done to stimulate new housing. After BOB review of the programs and need to try and stimulate more housing starts in GREENWOOD Waterloo, the GROW Committee recommended a three year tax abatement on one At-Large and two family houses in Waterloo. STEVE SCHMITT The City Council voted to approve the CLURA in July of 2011 to allow for the At-Large three year tax abatement, and the program is set to expire in July of 2014. Since its beginning, a total of 119 units have been created. The overall trend of housing, previous to the CLURA, was a downward trend in FY 2007 of 42 single-family; 21 single-family in FY 2008, to 28 single-family in FY 2009. FY 2010, 2011 and 2012 are somewhat skewed by flood recovery activities, boosting the numbers upward to 38, 55, and 62. While some flood recovery remains, staff believes that FY 2012 was helped by the CLURA adoption, as well as the 45 units in FY 2013, and 28 to date in FY 2014. Staff has had conversations with multiple developers, land owners, home builders, and house buyers. The CLURA impact is a positive trend that is working to draw CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer attention to Waterloo lots, and hopefully to get new subdivisions platted and built in the near future. Therefore, staff would recommend approval of renewing the CLURA for an additional three year timeframe, beginning on July 18, 2014, and expiring July 18, 2017. Expenditure Required: None Source of Funds: N/A Policy Issue: Housing, Economic Development Alternative: N/A Background Information: N/A Legal Description: N/A M p t6 � N ? N LL F- io C N N N T C uopdopy van-lo Kl O N � O O r- N O 2 O O m O O N T C CO') O I � p M O CD CD V N T C I N LL-a O x O O O � � N p C ` } LL II O L,L C W ` N NO NII G N f0 LL O O X li y I i F F T � NP CIi, O LL'O > E > I O O N O N m k t0. LL' ■ _-- pf IO O O 7 N o y � V O O O O O O C 7 O F Houses/Duplexes Built Since Adoption of City Limits Revitalization Area (CLURA) Address Type Value 3635 Ranchero Road Single Family 150,000 1736 Falcon Ridge Single Family 240,000 4909 Fostoria Drive Single Family 79,000 4530 Commons Circle Single Family 227,200 5832 Summerland Drive Single Family 111,739 5836 Summerland Drive Single Family 111,739 5826 Summerland Drive Single Family 132,858 4566 William Drive Single Family 480,000 1019 Oleson Road Duplex Unit 145,000 1021 Oleson Road Duplex Unit 181,500 464 Progress Avenue Duplex Unit 125,000 466 Progress Avenue Duplex Unit 125,000 1515 Black Hawk Road Duplex Unit 63,500 1517 Black Hawk Road Duplex Unit 63,500 5843 Summerland Drive Single Family 130,000 5115 William Drive Single Family 205,000 5850 Summerland Drive Single Family 140,000 1939 Partridge Lane Single Family 321,249 4138 Mockingbird Lane Single Family 119,574 4144 Mockingbird Lane Single Family 136,539 4134 Mockingbird Lane Single Family 136,539 5713 Summerland Drive Single Family 180,000 5743 Summerland Drive Single Family 180,000 4756 Yellowstone Drive Single Family 208,050 4816 Yellowstone Drive Single Family 175,968 4808 Yellowstone Drive Single Family 206,622 1923 Red Tail Drive Single Family 110,000 1921 Partridge Lane Single Family 257,622 1925 Red Trail Drive Single Family 120,000 4736 Luxley Drive Single Family 275,000 5685 Summerland Drive Single Family 180,000 5689 Summerland Drive Single Family 180,000 713 Lynkaylee Drive Single Family 181,000 1613 Aspen Drive Single Family 80,000 1306 Pintail Drive Duplex Unit 95,000 1308 Pintail Drive Duplex Unit 95,000 4834 Yellowstone Drive Single Family 184,977 4844 Yellowstone Drive Single Family 184,743 4719 Luxley Drive Single Family 280,000 4544 William Drive Single Family 450,000 5842 Summerland Drive Single Family 180,000 5719 Summerland Drive Single Family 180,000 5846 Summerland Drive Single Family 180,000 1946 Red Tail Drive Single Family 267,000 1963 Winston Place Single Family 295,000 4854 Yellowstone Drive Single Family 200,000 5024 South Fork Lane Single Family 185,000 3730 Ranchero Road Single Family 147,500 4746 Yellowstone Drive Single Family 225,000 4751 Luxley Drive Single Family 420,000 1753 Caras Road Single Family 247,877 5869 Summerland Drive Single Family 204,104 4826 Yellowstone Drive Single Family 211,334 4765 Winghave Drive Single Family 265,000 4726 Yellowstone Drive Single Family 240,000 5124 William Drive Single Family 350,000 4136 Mourning Dove Drive Duplex Unit 80,000 4134 Mourning Dove Drive Duplex Unit 80,000 4166 Mourning Dove Drive Duplex Unit 80,000 4164 Mourning Dove Drive Duplex Unit 80,000 4154 Mourning Dove Drive Duplex Unit 80,000 4146 Mourning Dove Drive Duplex Unit 80,000 4144 Mourning Dove Drive Duplex Unit 80,000 4177 Mourning Dove Drive Duplex Unit 80,000 4175 Mourning Dove Drive Duplex Unit 80,000 4167 Mourning Dove Drive Duplex Unit 80,000 4165 Mourning Dove Drive Duplex Unit 80,000 4157 Mourning Dove Drive Duplex Unit 80,000 4155 Mourning Dove Drive Duplex Unit 80,000 4149 Mourning Dove Drive Duplex Unit 80,000 4147 Mourning Dove Drive Duplex Unit 80,000 4156 Mourning Dove Drive Duplex Unit 80,000 725 Sonya Drive Duplex Unit 65,000 727 Sonya Drive Duplex Unit 65,000 4755 Yellowstone Drive Single Family 240,000 4722 Luxley Drive Single Family 477,000 1307 Pintail Drive Duplex Unit 130,000 1309 Pintail Drive Duplex Unit 130,000 4809 Yellowstone Drive Single Family 178,976 4730 West 4th Street Single Family 300,000 4862 Yellowstone Drive Single Family 165,529 1521 Black Hawk Road Duplex Unit 63,500 1523 Black Hawk Road Duplex Unit 63,500 1934 Red Tail Drive Single Family 130,000 859 Hickory Street Single Family 80,000 5546 Summerland Drive Duplex Unit 75,000 5548 Summerland Drive Duplex Unit 75,000 639 East San Marnan Drive Single Family 222,800 1513 Pinnacle Place Single Family 280,000 4817 Yellowstone Drive Single Family 207,500 5050 South Fork Lane ISingle Family 1 415,000 CITY OF WATERLOO , IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street,Carnegie Annex • Waterloo, IA 50703 (319)291-4429 Fax(319)291-4431 Xfayor CITY OF WATERLOO BUCK CLARK Council Communication COUNCIL City Council Meeting: December, 2013 MEMBERS...• Prepared: December I L 201 Dept. Head Signature: — -------- -- # of Attachments:None DAVID JONES Ward/ SUBJECT: Set date of Public Hearing - Sale of Property at 927 Lafayette Street CAROLYN COLE Submitted by: Rudy D.Jones, Community Development Director Ward 2 HAROLD Recommended City Council Action: Authorize City Clerk to set the date of public hearing GETTY for January 6, 2014, for the sale of city owned property at 927 Lafayette Street. ward 3 QUENTIN M. Summary Statement: Action is needed for the sale of the new construction dwelling at HART 927 Lafayette Street to Teanna Smart at a purchase price of$122,000. Ward 4 RON Expenditure Required: Buyer will receive $30,500 in Down Payment Assistance as WELPER provided through the NSP3 regulations. Ward 5 BOB Source of Funds: NSP3 GREENWOOD At-Large Policy Issue: Affordable Housing, Elimination of Slum and Blight and Neighborhood STEVE Redevelopment of single family housing. SCHMITT At-Large Background Information: As part of the NSP3 funding this is one of four new construction, affordable housing units we are providing for sale to eligible single family applicants. J:\IDED GRANT\NEIGH STABILIZ GRANT\NSP-3-CPR Revive All Five\927 Lafayette\MC-Set Public Hearing Date.docx I CITY WEBSITE: www.cityofwaterlooiowa.com arw EQUAL, �,, WE'RE WORKING FOR YOU? OPPORTUNITY An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1053 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE AND CONVEYANCE OF CITY-OWNED PROPERTY WITH NEW CONSTRUCTION DWELLING LOCATED AT 927 LAFAYETTE STREET FOR $122, 000 . 00, PLUS COSTS, TO TEANNA SMART, AS JANUARY 6, 2014, AT 5 : 30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa shall meet at City Hall Council Chambers in the City of Waterloo, Iowa at 5 : 30 p.m. on the 6th day of January, 2014, for the purpose of considering and acting upon the sale and conveyance of City-owned property with new construction dwelling located at 927 Lafayette Street for $122, 000 . 00, plus costs, and legally described as follows : Parcel "0" of Plat of Survey Doc. #2012-10080 being part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Subject to restrictive covenants, ordinances, and limited access provisions of record, if any, and to existing easements, if any. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 16th day of December, 2013 . rnest G. Clark, Mayor ATTEST : uzy Scha es, CMC City Cler Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1054 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON EXTENDING THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA) FOR AN j ADDITIONAL THREE (3) YEARS, AS JANUARY 13, 2014, AT 5 : 30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet in City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 13th day of January, 2014, for the purpose of considering and acting upon extending the City Limits Urban Revitalization Area (CLURA) for an additional three (3) years, from July 18, 2014 to July 18, 2017 . Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Clerk I i CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO G � Mayor BUCK CLARK Council Communication City Council Meeting: December 16, 2013 COUNCIL Prepared: December 11, 2013 MEMBERSDept. Head Signature: Noel Anderson, Community Planning & Development Director ................... # of Attachments: 1 DAVID SUBJECT: Approve a resolution authorizing the Professional Services JONES Agreement with JDE Engineering for the sign of Gravity Sanitary Sewer MainWard I Extension for the expansion of the North ast Industrial Park, not to exceed $33,950, CAROLYN and authorize the Mayor and City Cler o sign and fully execute all necessary COLE documents. Ward 2 HAROLD Submitted by: Noel Anderson, Community Planning & Development Director GETTY Wards Recommended City Council Action: Adopt resolution and authorize signatures as QUENTIN requested. HART Ward Summary Statement: The:City of Waterloo is continuing to see development and RON requests for development in the Northeast Industrial Park area. This agreement will WELDER design the sewer extensions needed for the development of the land to the west of Ward the existing industrial park (city-owned land) for additional development needs. BOB Expenditure Required: $33,950 GREENWOOD At-Large Source of Funds: TIF and sewer bond funds STEVE SCHMITT Policy Issue: Economic Development At-Large Alternative: NA Background Information: The City developed the Northeast Industrial Park in 1995, and has'worked with several businesses to locate there. This will allow for continued development. CITY WEBSITE: www6waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1055 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH JDE ENGINEERING, PLC OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated December 16, 2013, in an amount not to exceed $33, 950 . 00, for professional engineering services related to the design of a gravity sanitary sewer main extension for the expansion of the Northeast Industrial Park, by and between JDE Engineering, PLC of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST : Suzy Scha es, CMC City Clef I i I i CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262 NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication City Council Meeting: December 16, 2013 COUNCILPrepared: December 11, 2013 MEMBERS Dept. Head Signature: Noel Anderson, Community Planning & Developme ector ................... # of Attachments: 3 DAVID SUBJECT: Approve a resolution authorizing the Professional Services JONES Agreement with JDE Engineering for the Preliminaryand Final Platting of land for Ward r the expansion of the Northeast Industrial Park, not to exceed $31,950, and authorize CAROLYN the Mayor and City Clerk to sign and fully execute all necessary documents. COLE Ward Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Recommended City Council Action: Adopt resolution and authorize signatures as Ward requested. QUENTIN HART Summary Statement: The City of Waterloo is continuing to see development and Ward requests for development in the Northeast Industrial Park area. This agreement will RON plat the land to the west of the existing industrial park (city-owned land) for additional WELDER development needs. Ward 5 BOB Expenditure Required: $31,950 GREENWOOD At-Large Source of Funds: TIF and bond funds STEVE Policy Issue: Economic Development SCHMITT At-Large Alternative: NA Background Information: The City developed the Northeast Industrial Park in 1995, and has worked with several businesses to locate there. This will allow for continued development. CITY WEBSITE: www.d.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer i Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1056 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH JDE ENGINEERING, PLC OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated December 16, 2013, in an amount not to exceed $31, 950 . 00, for professional engineering services related to the development of preliminary and final platting for the expansion of the Northeast Industrial Park, by and between JDE Engineering, PLC of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . J6&�/ E nest�GClark, Mayor ATTEST: L�' I GZAeO Suzy Sch res, CMC City Cle k CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. • s NOEL C.ANDERSON,Community Planning&Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication City Council Meeting: December 16, 2013 COUNCIL Prepared: December 11, 2013 MEMBERS Dept. Head Signature: Noel Anderson, Community Planning & Development Director ................... # of Attachments: 3 DAVID SUBJECT: Approve a resolution authorizing the submission of two applications JONES for R.I.S.E. fundingfor Local Development, and approve the Memorandum of Ward l p pp Understanding with INRCOG for the writing, preparation, and submittal of said CAROLYN grants, for the westerly expansion of Geraldine Road, and for a new road on city- COLE owned land west of the existing Northeast Industrial Park location in estimated Ward amounts of $891,560, and $857,703, and authorize the Mayor and City Clerk to sign HAROLD and fully execute all necessary documents. GETTY Ward Submitted by: Noel Anderson, Community Planning & Development Director QUENTIN HART Recommended City Council Action: Adopt resolution and authorize signatures as Ward requested. RON WELDER Summary Statement: As you may recall, the City of Waterloo has utilized RISE Ward funds over the years in growing industrial areas throughout the community. The City is continuing to see good development in the SouthPort area as well as the BOB GREENWOOD Northeast Industrial Park, and believes it would be wise to apply for these grant At-Large funds to continue to have lots available for development. The two projects would work to create 15-20 lots in total between the two sites. STEVE SCHMITT The City will use Local Option Sale Tax funds for match of the RISE road funds, and At-Large work with local developers and utilization of TIF funds for other infrastructure improvements to the sites. The Revitalize Iowa's Sound Economy (RISE) application is a state funding source for the investment of infrastructure for economic development purposes. The Local Development program can allow for 50% funding of projects. You will also find attached a Memorandum of Understanding for INRCOG to write the proposed RISE grant application on behalf of the City of Waterloo. As in the past, INRCOG would not be paid unless the application is successful, at a maximum of $2,000.00. CITY WEBSITE: www.d.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1069 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE PURCHASE OF TIMBERWOLF TW10 LOG SPLITTER. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 16th day of December, 2013 . //- Erffest G. Clark, Mayor ATTEST: (�L -- ,A GLL4a2,�I !ft uzy Sc ares, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1070 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC. , IN CONJUNCTION WITH THE PURCHASE OF TIMBERWOLF TW10LOG SPLITTER, IN THE CITY OF WATERLOO AS JANUARY 13, 2014, AT 5 : 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 13th day of January, 2014, for the purpose of holding a public heating on proposed specifications, bid document, form of contract, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 16th day f December, 2013 . :;�' " Ernest G. Clark, Mayor ATTEST: Q- - q�A r-k zy Sch res, CRC City Clerk i MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, NOVEMBERI9, 2093 DAN GABLE WRESTLING MUSEUM 303 JEFFERSON STREET Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Don Huff, Sharon Samec, Julie Koch-Hoch and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, Chris Dolan, James Bolger, Travis Nichols, Todd Derifield and Mark Gallagher. Also present: Council Liaison Steve Schmitt, Tim Jamison, Waterloo Courier. Evans called for approval of the agenda. Motion by Koch-Roth, seconded by Bamsey to approve the agenda. Ayes All. Nays: None. Evans called for approval of the 084339.3 meeting minutes. Motion by Koch-Hoth, seconded by Bamsey to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Koch-Hoch, seconded by Huff to approve the bills. Ayes: All. Nays: None. There were no committee reports. JB Bolger explained the proposed changes for new 5-year golf pro contracts to run through December 31, 2018. New contract terms would be identical for all 3 pros. Proposed changes include: $1,000 increase in annual contractual payment by professionals © Base year removed from incentive payments, with future incentive payments paid each year based on previous 4 year average $.25 per round incentive added for M/T/W Half-price special rounds ® City will no longer waive green fees for two tournaments for golf professionals. One day to be removed from the contract immediately and second to be removed after the first four years of the contract. ® Cost sharing by Golf Pros for"winter months" utilities payments to be increased from 37.5% to 50% Motion by Koch-Hoth, seconded by Bamsey to approve proposed Golf Course Pro Shop Agreements for South Hills, Iry Warren, and Gates. Ayes:All. Nays: None. STAFF UPDATES Arena- Chris Dolan Reported that after 15 games the Black Hawks are 114.and that attendance for home games is up over last year. He also reported the new video board has a few glitches to iron out before we pay out the contract. Forestry/Turf—Todd Derifield Reported that forestry crews are busy with tree removals and trimming and park crews are mulching leaves and sweeping trails. Emerald Ash Borer has taken hold in Burlington, Iowa and our staff visited there for a workshop about EAB. f i Sports and SportsPlex—Mark Gallagher Reported lighting/scoreboard project for Dane Fields is moving forward. Considering Gaming application for tennis building replacement at Byrnes. Golf Simulator is installed at SportsPlex. Official opening date for SportsPlex to be determined by this Friday. Facilities/Proiects —Travis Nichols Reported that work is proceeding on new dugouts for Hellman Field. New play system at Gates is complete and Sullivan Park basketball court project is nearly done. Docks have been removed, winterizing is complete and repairs are being made to greenbelt bridge. Wood chip safety surfacing has been added to playgrounds throughout the park system. Golf and Downtown Area—JB Bolger Byrnes Drainage Project, Phase III is essentially done with a few low spots in concrete cunettes to be replaced by contractor. Work is about to begin on South Hills,drainage project. Mike Allen initiated a discussion on Family Golf Pass rates and requested that there be a work session or committee meeting in the future to address the handling of college students as part of the family pass. The next regular Leisure Services Commission Meeting will be December 10, 2013.at a site to be determined. Motion by Samec, seconded by Bamsey to adjourn. Meeting adjourned at 8:45 AM. Signed this10th day of December, 2013. Sharon Samec, Secretary t MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, OCTOBER 8, 2013 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:32 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Julie Koch-Roth and Sharon Samec. Staff present: Paul Huting, Bill Bachman, Chris Dolan, James Bolger, Travis Nichols, Todd Derifield and Mark Gallagher. Also present: Billie Bailey, Executive Director Grout Museum and John Wood, Co-Chair of Citizens for Grout Museum, Council Liaison Harold Getty and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Koch-Hoch, seconded by Samec to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 09/10/13 meeting minutes. Motion by Bamsey, seconded by Koch-Roth to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bilis. Motion by Koch-Roth, seconded by Bamsey to approve the bills. Ayes: All. Nays: None. GROUT MUSEUM LEVY PRESENTATION — John Wood, Co-Chair of Citizens for.Grout gave a presentation on the proposed Cultural and Scientific Facilities property tax levy that will appear on the ballot this November. This levy will provide a steady stream of additional funding for the on- going operations of the Grout Museum. Motion by Bamsey, seconded by Samec to endorse the Grout Museum's efforts. Ayes: All. Nays: None. SULLIVAN PARK BASKETBALL COURT CONTRACT—Travis explained the Block Grant update on the Sullivan Park Basketball Court. The first bid came in too high. The specifications were rewritten to reduce it to 1 court and the bid was resent. Block Grant regulations require the Leisure Services Commission vote & approve the bid formally along with City Council's approval. Motion by Koch-Roth, seconded by Samec to approve the bid from Aspro, Inc. for$24,650 for the Sullivan Park Basketball Court Contract and recommend City Council approval. Ayes: All. Nays: None. STAFF UPDATES Arena—Chris Dolan The video board, additional score boards and sound system has officially worked out for the 1 st two Black Hawk home games. It's been a great addition with positive feedback. The video board with the ability to do replays and advertisements is a really nice addition. Humidification Project is set to be awarded to Young Plumbing and Heating. Jake Schaefer and JB Bolger worked together toward the purchase of a new Zamboni. High School Hockey starts exhibition play this month. There are more players out this year than ever before. Chris recognized Travis & the Construction Crew who have helped the last couple months — they've been a huge help with projects and have made a big difference. Forestry/Turf—Todd Derifield Normal forestry and mowing operations and working on clearing ditch/drainage areas. Working on spraying parks for broadleaf weeds, sweeping trails more regularly with all the debris from the trees falling. Emerald Ash Borer — there have been 4 sightings in Iowa: Allamakee County, Burlington, Fairfield and the latest in Mechanicsville. Our crews are looking out for it in Waterloo. No findings yet. If found, we would contact the State of Iowa Entomologist to confirm the finding. The county would have a quarantine on transporting hardwood. This would affect businesses that haul wood. The City has 4500 Ash trees publicly owned that we would possibly have to remove when the time comes. In a lot of communities our size (who have had all ash trees removed), it takes about 4 years once the emerald ash borer is here to kill all the ash in their community. We can remove 150 trees per year. We can't do any more than that so at 4500 trees in 4 years there's no way we could maintain the removal rate as the trees are dying. Need funding to outsource some of that work. There is prevention —some insecticides to treat trees. Homeowners can treat smaller trees by pouring insecticide around the base of the tree. Larger trees are by injection. Homeowner will need a licensed arborist to inject larger trees annual or every 2 years. The tree is still attacked by the emerald ash borer and damages the trees but it does not die. Recommendation not to do any treatment until borer has been found within 15 miles of your location. Sports and SRortsPlex— Mark Gallagher Reporting for Sports a pretty busy month: Fun Run, Adult Volleyball and Basketball are kicking off, Punt Pass & Kick Event, Flag Football every night at Riverfront Sports Park. Travis has taken the lead on our lighting project at Danes. At the Byrnes Tennis Center, UNI Tennis had a 14 collegiate team event last weekend. SportsPlex — making progress daily. The Tour de 'Loo took a lot of people thru the building. We continue to recruit corporate partners and continue purchasing furnishing. Facilities/ Protects—Travis Nichols The old play equipment at Gates has been removed and next week the vendor will be installing new play structure. The last couple of months, we have been replacing and adding mulch to play grounds in 26 parks. We've done miscellaneous repairs at Young Arena. Repaired dugouts at Riverfront Sports Park — mostly matting and damaged boards that get wear & tear from cleats and misc. repairs at Lichty Park. Golf and Downtown Area—JB Bolger The golf rounds report was distributed as were a few pictures of the Retaining Wall at Gates and Phase III Byrnes Drainage Project, The Retaining Wall at Gates looks great. Byrnes Drainage Project, Phase III is going very well and seeding is two thirds completed. The Golf Maintenance 11 position for Iry Warren has been filled. Overseeding at all 3 courses. AECOM should be going to bid soon on the Storm Sewer Project at S. Hills. As projects come to closure, Mike Allen asked if the Commission would be able to review the list of projects for 2013—2014. The next regular Leisure Services Commission Meeting will be held 1 week later than normal on j Tuesday, November 19, 2013. We are tentatively planning to meet at the Dan Gable National j Wrestling Hall of Fame Museum, 303 Jefferson Street. Motion by Koch-Roth, seconded by Samec to adjourn. Meeting adjourned at 8:28 AM. Signed this 19th day of November, 2013. I Sharon Samec, Secretary 4 j I I I Cf) Ct) nD < 0 (DN O `< Q. O n �< ` (� p O (D W (D (n CD (D Cl) (D — W p v' Z 6 Q U W O W < W =( D m 3 C° c 0O N O O p (D (n < * m W O * 0 5 W (D * (D co * Q- CJI O * cr �I * v � � * W x*� C *r CD * � C7 * * * TJ * * c * D � y O Z � � O O < o OC 0 D -69 2 --i -69 D CO -69N D m m rn ---j -(0O O v 3 N apo v � O W ---I(D W O O0 -' (D � � o O B Q. Q (f) W -0 O 0 CD W c', W < Q_ Q 3 Q w 0 O CD C3 c N z` (D• 7 °° 3 n (D (') O Q_ fmA (D it N O M C(Q CA (D W (D CQ N N G) D CO �= CSI O O O � J -I cn J v CSI Cn 07 N O Q O O N N FD D O O s O W W co O O W N 501 Sycamore Street,Suite 222 s Waterloo,Iowa 50703 (319)232-6531•Fax: (319)232-0271 AX Invoice XOM Cost Plus Fixed Fee Progressive Invoice CITY ENGINEERS Date: November 26, 2013 City of Waterloo, Iowa Invoice No. 17(37396527) Donald Street Improvements Invoice Period: 9/28/13 through 11/22/13 U.S. Highway 63 to Mildred Street, Construction Phase Consultant Job No. 60269847 Project No. STP-U-8155(714)--70-07 Contract Cumulative Current Estimate To Date Period Labor Dollars $ 69,454.50 $ 65,550.81 $ 877.63 Overhead 110,640.22 102,279.04 1,346.28 Direct Expenses Mileage 1,812.50 1,301.33 23.73 Copies 198.00 20.07 - Survey Equipment 750.00 525.00 Misc. 400.00 4,444.97 1,102.14 Subtotal $ 183,255.22 $ 174,121.22 $ 3,349.78 Subtotal Rounded 183,260.00 Fixed Fee 23,380.00 21,269.11 289.11 Authorized Contingency 7,000.00 Total Authorized Amount $ 213,640.00 Total Billed to Date 195,390.33 195,390.33 $ 3.638.89 Remaining Authorized Balance $ 18,249.67 ff Unauthorized Contingency $ - t " Remit to: AECOM Technical Services,Inc 0 1178 Paysphere Circle 0 Chicago,IL 60674 ATTN :ERIC THORSON Invoice Date: 26-NOV-13 CITY OF WATERLOO Invoice Number: 37396527 WATERLOO WATERLOO,IA 50703 Agreement Number: TRN60186260 Agreement Description: STP-U-8155(714)--70-07 Payment Term: 30 DAYS Please reference Invoice Number and Project Number with Remittance Project Number :60269847 Project Name :WAT-Donald St Construction Phase Engineering Bill Through Date :28-SEP-13-22-NOV-13 Labor Multiplier Employee Name/Title Title/Expenditure Date Hours Rate Raw Cost Billed Amt Bernhardt,Mary E Project Support 08-NOV-13 1.00 26.00 26.00 Coselman,Barbara L Project Support 15-NOV-13 0.25 26.00 6.50 Durbahn,Mark D Project Professional 01-NOV-13 8.00 50.25 402.00 Durbahn,Mark D Project Professional 08-NOV-13 2.00 50.25 100.50 Durbahn,Mark D Project Professional 15-NOV-13 1.00 50.25 50.25 Durbahn,Mark D Project Professional 22-NOV-13 1.50 50.25 75.38 Lund,Theresa F Senior Technician 15-NOV-13 2.00 31.00 62.00 Lund,Theresa F Senior Technician 22-NOV-13 5.00 31.00 155.00 Total Labor Multiplier 20.75 877.63 877.63 OverHead Markup 1,346.28 Labor CPFF Total 2,223.91 Reimbursable Expenditure Type EmployeeNendor Name Date Inv Number Billed Amt Field Supplies TERRACON CONSULTANTS INC 05-NOV-13 T466908 1,102.14 Mileage Lund,Theresa F 27-SEP-13 EXP2371920 23.73 Total Reimbursable 1,125.87 Lump Sum Description Billed Amt Fixed Fee Labor 289.11 Total Lump Sum 289.11 Project Total :WAT-Donald St Construction Phase Engineering 3,638.89 Invoice Summaries Total Current Amount: 3,638.89 Retention Amount: 0.00 Pre-Tax Amount: 3,638.89 Tax Amount: 0.00 Total Invoice Amount: 3,638.89 C/) S > < O < CO CL § q 0 . - / . § \ 0 » a \ % / - y CD _2q J % k e _0 . w -0 E \_ / \ e s > k $ \ CA) d i q � \ i -a / 2 ■fOJ 0 2 i 7 O � % } 0 » _ m \ ƒ � O / . 0 \ f § 0 C: Q > 2: � C 7 $ m w (D ® / / \ % / R > moo O Gc 9 = o m 3 f W m ® 3 � � CD \ \ 2 o 0 » \ \ � _ a 2 % p O I O %. \ k § 5 I m \ = J k ' I ƒ^ o < / / (D % w m z / / % # m m0- & & p � o r / / / & & � / / 22 ƒ/ / E / k . w e 501 Sycamore Street,Suite 222• Waterloo,Iowa 50703• (319)232-6531• Fax: (319)232-0271 AC CCO Invoice tet. Date: November 26,2013 City of Waterloo tytt ' Invoice No.9(37396486) US Highway 63 Improvements Invoice Period Covered: 10/26/13 through 11/22/13 Newell Street to Donald Street Consultant Job No.60288257 On-Call Post Design Services Client Contact Eric A.Thorson, P.E. Federal Project No. NHSX-63-6(69)-3H-07 Contract Cumulative to Estimate Date Current Period Labor Dollars $30,962.40 $20,887.37 $1,068.14 Overhead 49,539.84 32,166.58 1,644.94 Direct Expenses Mileage 0.00 20.34 0.00 Copier 114.00 205.10 0.00 Miscellaneous 260.00 12.50 0.00 Ritland+Kuiper Landscape Architects 9,800.00 5,132.50 0.00 Robinson Engineering Co. 10,400.00 4,816.00 0.00 Subtotal $101,076.24 $63,240.39 $2,713.08 Subtotal Rounded $101,075.00 Fixed Fee 10,850.00 6,896.99 352.70 Authorized Contingency 0.00 Total Authorized Amount $ 111,925.00 Total Billed to Date 70,137.38 $70,137.38 $3,065.78 r Remaining Authorized Balance $41,787.62 \ sl Unauthorized Contingency �Z AECOM $8,800.00 �j 41 r 'j < .y Remit to: AECOM Technical Services,Inc 0 1178 Paysphere Circle 0 Chicago,IL 60674 Check Payment to: ACH Payment to: Wire Transfer Payment to: - COM AECOM Technical Services,Inc. AECOM Technical Services,Inc. AECOM Technical Services, Inc. A Z, An AECOM Company An AECOM Company An AECOM Company 1178 Paysphere Circle Bank of America Bank of America Chicago,IL 60674 Account Number 5800937020 New York,NY 10001 ABA Number 071000039 Account Number 5800937020 ABA Number 026009593 SWIFT CODE BOFAUS3N 501 Sycamore Street,Suite 222,Waterloo,IA 50703 Tel:319-232-6531 Fax:319-232-0271 Federal Tax ID No.95-2661922 ATTN :ERIC THORSON Invoice Date: 26-NOV-13 CITY OF WATERLOO Invoice Number: 37396486 WATERLOO WATERLOO,IA 50703 Agreement Number: TRN93122ET.1437946 Agreement Description: WAT-HWY 63 INITIAL DESIGN Payment Term: 30 DAYS Please reference Invoice Number and Project Number with Remittance Project Number :60288257 Project Name :WAT-US 63 CRS On-Call Newell to Donald Bill Through Date :26-OCT-13-22-NOV-13 Labor Multiplier Employee Name/Title Title/Expenditure Date Hours Rate Raw Cost Billed Amt Bernhardt,Mary E Project Support 01-NOV-13 1.00 26.00 26.00 Frank,Gary A Staff Professional 15-NOV-13 3.00 39.25 117.75 Lentz,Robert L Senior Professional 01-NOV-13 1.50 84.71 127.08 Lentz,Robert L Senior Professional 08-NOV-13 2.50 84.71 211.79 Lentz,Robert L Senior Professional 15-NOV-13 2.00 84.71 169.42 Lentz,Robert L Senior Professional 22-NOV-13 2.00 84.71 169.42 Schindel,Douglas W Senior Professional 15-NOV-13 1.00 71.24 71.24 Schindel,Douglas W Senior Professional 22-NOV-13 1.00 71.24 71.24 Wiele,Lary E Project Professional 01-NOV-13 1.00 52.10 52.10 Wiele,Larry E Project Professional 15-NOV-13 1.00 52.10 52.10 Total Labor Multiplier 16.00 1,068.14 1,068.14 OverHead Markup 1,644.94 Labor CPFF Total 2,713.08 Lump Sum Description Billed Amt Fixed Fee Labor 352.70 Total Lump Sum 352.70 Project Total :WAT-US 63 CRS On-Call Newell to Donald 3,065.78 Invoice Summaries Total Current Amount: 3,065.78 Retention Amount: 0.00 Pre-Tax Amount: 3,065.78 Tax Amount: 0.00 Total Invoice Amount: 3,065.78 Billing Summaries Billing Summary Current Prior Total Limit Remain Billings 3,065.78 67,071.60 70,137.38 111,925.00 41,787.62 Billing Total: 3,065.78 67,071.60 70,137.38 g > < O 2 Cl) C) 0 l< k q § 0 / / ® c / 3 03 R Cl) (n J ° 0 & CD CL / \ 7 e \ � f (D > / \ j7)' } . . } 0 0 # / 0 } O } _ @ & _ . » ] % 1.9 n / \ � 2 9 / / co \ / « � ^ / 0 (D / _0 / k / / (D ] \ ¥ « § , s 2 _0 2 2 z k \ 2 \ © O \ P ® $ G i q � < > I Gm Oa w � f Z) / m ) oƒ q 0 0 O \ /f \ m 0 (D J - m ƒ / / \ ® 7 co = ya OL @CD \ 2 \ F � //\ \ \ / / E 6GG ƒ > . ƒ \ k \ / CA) q T,- J rn U1 A W N (J�A O A A A A t A A A,p W(�1 W W((��W W W W N N NNN N N N N N -• D j OID 100 V ONA W N-�OO]OD V SNA W N�OO W J D)NA W N�O(OO J0INA W N�p'D 00 V DD1�A W N-� �N d M r N m � vvovovv�a�-�x-�crg�o�g���gg��vvvvx�in�gov,�_ _nvvva����x�A���o a O�Dammmm(n AAOpofOZODDpaDDODDDpTA AAomv -i�<z��-I-i�D00.O°v0 D DDD0m00rnD°vOmpOOA��OmmmmmmmFnFnp_ , DAM-00000 n�N0Alnmr�irmm�mmm'Ummm<6_--_O�50 a,m=zmmmG<<c�mK$���3OOZ<_ MM r p m c c c c c-- O p 0 m A m A A m n z z z z cn r-T m o O y n y m m m o 0 0 0 0 0 o o• cnc_n m O7ym°�A���00 F W FO A A -_i1��-11rD-M arA-I-ia r2�r2�«««<xx 0 4� v�cn <ncncn cnmcn r-1 mmmmmm apZ�:OA�A�OZC m- �� -Izrrrr0° 00° ��Ar"DDDG� �� Z cn -t aO�mA mm mmm mmm w � X c o �� M o D 0 0 0 0 0 o r m =0 D-,D A A A y r m m m m z D y 0 m m D a•XU>U* m m z z z z z z D D O- m a m A <cccccz ��v cm« «<- <<<Dqq w.,,jnoocp aDmzz �aaammvov000-W� V1 -+� W 0;0 -loop Z m---m--- a-I - '0;Rw z<y vvvDr oo n m v �m m m m m A O z o�0 0 0 0 n o n v c w x o m v v v v O mmm Oz < cnmm�rnmmAmmmmcDW "DT-D o�mmDOAA%O>(Djmmmmmm^1�Dcai1 Zz 0zzOmm �r-1�r- zm lT.m OOOm-UOO�rZ(, 1r0- ; MK-u u(�000-OOMTTT V'9vwNzm � O� oho �D bz• ;ow-n mar Dco ac0 o (n zm DDD-O vw A << �0��9'' c<� 5 °r� A�<r�i �A�-m1� yc m AMzv"II.0v0A�c�ic�ic�'i�c�ic�i��Do °z IC 04 I'O 0ama,K� Omo (now aov- Wv< w �-lm C�l+xxxOcn con Z I C �_ m,, OmcnOnmcnOm00 < *m -1 mmmmmm z O O(n 1j� r W AmO DDDDO -i 4�- m p 1 m p m Z D D 0 v- O Z 7c D m 2 Z AA K 1 m O V1 Z Z z c)' 3 A Z W- m O O DL'O _ x8!9 XODyy� Ocn �0�-1- °0020�(11 fn fn(ntnfnlnN�mc" mo _C0Z �rO' z D _lam :�-0:j �Zr� m myCDa cncnV) D0(�(�n(�nJ�ME-Oj AZ M O D< C _7 O g w 2 r<W > r' L"0 0- O OZA� D¢<<m A z �A '? -a?O� O r,0rD-mD -� z C)Aa?CCo�3°�<Z pO 1mr� m' m D -a m° D �F Lq Dg TMMLymO �_ ZG) o- mm 1 :-im r �m'a iD0WWxDA m �� zqm� m O� �? 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We replaced computer tables that were sagging and broken, and purchased new stacks for material formats that weren't in use back in 1981. To co accomplish this remodel, we used funds at the Northeast Iowa M Community Foundation for use by the Library. We hope that you will 0 stop in, if you haven't already, and take a look around our "new" second floor. a 0 Just in case the numbers don't reveal the entire story, the library is a o_ very busy community space. Children come for puppet shows and story 0 time, educational programming, and use Summer Library Program to 0 keep their reading skills sharp over the summer. Families attend movie W 3 nights. Teens attend craft sessions, read, use computers, and even do some homework. Adults use computers, check out movies, music, and books, and attend gardening workshops and read newspapers.The list W of library activities is practically infinite, and we always strive to match it N a to our community's needs. U Thank you for your support of the Waterloo Public Library. Please let me o know if you have any questions. U Sincerely, Sheryl McGovern Director, Waterloo Public Library 319.291.4496 or mcgovern.sheryl@gmail.com (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: December 16, 2013. Time of Meeting: 5:30 o'clock P.M. Place of Meeting: Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: $7,435,000 General Obligation Bonds, Taxable Series 2009A (Build America Bonds) • Resolution Approving Closing Agreement Such additional matters as are set forth on the additional 5 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. 4Suzyha es, City Clerk - 1 - December 16, 2013 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, at 5:30 o'clock P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart Absent: none - 2 - Council Member Hart introduced the following Resolution entitled "RESOLUTION APPROVING CLOSING AGREEMENT", and moved that the same be adopted. Council Member Greenwood seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Getty, Jones, Greenwood, Schmitt,Welper, Hart NAYS: none Whereupon, the Mayor declared the Resolution duly adopted as follows: RESOLUTION NO. 2013-1060 RESOLUTION APPROVING CLOSING AGREMEENT WHEREAS, on June 24, 2009 the City issued its $7,435,000 General Obligation Bonds, Taxable Series 2009A (Build America Bonds); and WHEREAS, pursuant to this then-new financing program, certain limitations were imposed on the interest rates at which certain bonds could be re-offered to the public ("de minimis premium limitations"), however, qualified bonds are entitled to a rebate of 35% of the interest paid by the Issuer on the bonds (which amount was subsequently changed to 28% due to the federal budget sequester); and WHEREAS, the offering documents for the Bonds included the de minimis premium limitations as such were outlined in applicable regulations; and WHEREAS, on July 29, 2013, the Bonds were selected for routine review by the Internal Revenue Service; and WHEREAS, the Service has not formally asserted any claims against the City related to the Bonds, but now interprets the regulations to requires a different application of the de minimis premium limitations; and WHEREAS, while arguments exist to refute the Service's interpretation of the regulations, there is no cost-effective venue or process to change and clarify contested claims; and - 3 - WHEREAS, City staff has negotiated a settlement with the Service to resolve further inquiry on the point of the re-offered pricing for the Bonds; and WHEREAS, the Service has presented the City with a "Closing Agreement"to resolve the inquiry to preserve the status of the Bonds as `Build America Bonds" under the Code thereby securing the right to retain past, and continue to receive future, tax credit rebates on the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That the Closing Agreement and Consent attached hereto as Exhibit A is hereby approved, and the Mayor and Clerk are directed to execute the same on behalf of the City. Section 2. That executed copies of the Closing Agreement and Consent, along with payment in the amount of$5,000 in satisfaction thereof, shall be provided in accordance with the Agreement. PASSED AND APPROVED this 16ffi day of December, 2013. est G. Clark, Mayor ATTEST: Suzy Schares City Clerk 00987348-1\11310-000 - 4 - EXHIBIT A Closing Agreement - Consent - 5 - CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 16th day of December, 2013. 4SuzySch es, City Clerk (SEAL) 00987348-1\11310-000 6 CLOSING AOREBWENT ON EIS AL DETERi INATION CO VER1NG SPECIFIC IWATTERS Under section 7121 of the Internai Revenue Code of 1586, as amended (the "Code"), the City of Waterloo, Iowa, EIN 42-xxxx (the "Issuer") and the Commissioner of Internal Revenue(the "Service") make this closing agreement (the "Agreement"). WHEREAS, the parties have determined the following facts and made the following legal conclusions and representations: A. The Issuer issued $7,XXX,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds) on June 24, 2009 (the "Issue Date") and maturing on June 1, 2021 (the "Bonds"). B. The Issuer irrevocably elected to issue the Bonds as build America bonds under section 54AA of the Code and to receive refundable credits as provided in section 6431. C. On the Issue Date, the Issuer reasonably expected to comply with section 54AA and related provisions of the Code. D. The Service has determined that the June 1, 2010-2016 maturities ("Excess Premium Bonds") were issued with an amount of premium in excess of the de minimis amount of premium permitted by section 54AA(d)(2)(C) of the Code (the "Violation"). E. Section 54AA(d)(2)(C) of the Code provides that a bond shall not be treated as a build America bond if the issue price has more than a de minimis amount of premium. F. The Service has not formally asserted any claims against the Issuer or sought to disallow or otherwise recover any credits paid to the Issuer in accordance with section 6431 of the Code with respect to interest on the Bonds. G. The Issuer and the Service desire to resolve the issue raised during the examination of the Bonds. H. The terms of this Agreement were arrived at by negotiation between the Issuer and the Service and may differ from the terms of settlement of other bond issues examined or to be examined by the Service. NOW IT IS HEREBY DETERMINED AND AGREED PURSUANT TO THIS CLOSING AGREEMENT EXECUTED BY THE PARTIES HERETO UNDER CODE SECTION 7121 THAT FOR FEDERAL INCOME TAX PURPOSES: 1. Prior to the execution and delivery of this Agreement by the Service, the Issuer shall cause to be-'paid the sum of Five Thousand and 00/100 dollars ($5,000.00) (the "Settlement Amount") to the Service via the Electronic Federal Tax Payment Page 1 of 4 Sys ern, and in accordance�;virh the directions contained in Exhibit A to this Agreement. Payment of this Settlement Amount will not be made from proceeds of bonds described in section 103(x) of the Code or any tax-advantaged bonds. 2. For purposes of the calculation of credits under section 6431 of the Code allowed with respect to interest payments, the Violation is disregarded and the Excess Premium Bonds are treated as build America bonds_ As such, the interest paid on each interest payment date for the Excess Premium Bonds will be calculated in accordance with the debt service schedule included with the Form 8038-G filed by the Issuer for the Bonds and will not be reduced as a result of the Violation. 3. The Settlement Amount paid by the Issuer pursuant to this Agreement is not refundable, or subject to credit or offset under any circumstance. 4. This Agreement is executed with respect to the credits payable by the Service under section 6431 of the Code with respect to each interest payment on the Bonds. 5. Notwithstanding anything to the contrary contained herein, the Service may tape any appropriate action with respect to the Bonds for violations other than those set forth herein and for violations arising after the effective date of this Agreement. 6. This Agreement may not be cited or relied upon by any person or entity whatsoever as precedent in the disposition of any other case. 7. This Agreement is final and conclusive, except that: a. The matter it relates to may be reopened in the event of fraud, malfeasance, or misrepresentation of a material fact; b. It is subject to sections of the Code that expressly provide that effect be given to their provisions (including any stated exceptions for section 7122) notwithstanding any other law or rule of law; and c_ If it relates to a tax period ending after the effective date of this agreement, it is subject to any law enacted after the Agreement date that applies to that tax period. Page 2 of 4 By signing, the above parties cerfify that they have readl and. agreecl to the terms of this Agreement. ISSUER: Cid of Waterloo, Eoa EIN: 42-6005327 BY: SIGNATURE NAME (PLEASE PRINT) TITLE DATE COMMISSIONER OF INTERNAL REVENUE: BY: SIGNATURE REBECCA HARRIGAL DIRECTOR, TAX EXEMPT BONDS NAME AND TITLE DATE Page 3 of 4 ' Exhibit A . Taxpayer Information Wmrksheef For E|erfrnO'c Federal -Fax Fl�DDG�� ' SystemDeposits This Agreement requires the electronic deposit ofanamount to the U.S. ^|~~ou rythrough the Electronic Federal Tax Payment System (EFTPO) an a term for '~ao|u bon of certain identified matters related to interest paid on a municipal obligation. is payment must be deposited in accordance with the directions contained.n this Exhibit. Please carefully review the taxpayer information listed below and immediately report any errors to the |FlS Tax Exempt Bonds employee assigned to your mase. |f to the best of your knowledge, the information is comect, then please depositall `required� payments /� through the EFTPS (either F77�S-/J�entorf��TloS- Through a Financial /A7n/�ubon mocUr@tG/y and in accordance with this information and the terms ofthis/�gneenment. ' 1. Total Amount of Tax Deposit- 2. Taxpayer's Employer Identification---------'er/E|N\� I NameT��nayeNameControl (4 characters): CITY ----------- 4. Taxpayer Name (up to 35 characters).- City of XXXX 5. Tax TYoa (5 characters): 80384 O. Tax Year i2 digits): 09 7. Tex Month (7 digits): Your financial institution may call the EFTPS Financia/ Institution Helpline for questions or assistance at 1-880-605-5876 (K8onday- Friday, 8*00 a.m. -@:OO p.m., Eastern Standard Time). NOTE: Ifyou are not enrolled inBcTPS-Direct orEF7P8- 7hrouoha ��anoa/ /nabfuhon. orotherwise wish tmum| the ��anneDay Payrnentn'�tion.~then please provide your financial institution with the information listed above and direct them to accurately deposit your payments utilizing the foUOMiDQ n}uUmg and account numbers- Routing Number (RTN)- 091036164 FRB VWPLS ETA Receiving F| Name- US TREAS SINGLE TX Beneficiary: 4260�46715:CUKY:City of XXXX Account Number- 20092900IRS �- -------- /ftho financial institution has difficulty transmitting the EFTF`S same-day payment,call 1+000-38240045 (Kondoy- Friday, 7:45 a.m. -4:3O p. n. Central Standard to receive assistance from a Customer Service Representative atthe Minneapolis nFedena| Reserve Bank. ^ Page 4of4 CONSENT TO DISCLOSE TAX INFORMATION I hereby consent, pursuant to section 6103(c) of the Internal Revenue Code of 1986 (as amended), to the disclosure of return information (as defined in section 6103(b)(2)) relating to the Closing Agreement (Agreement) between the City of Waterloo, Iowa ("Taxpayer") and the Commissioner of Internal Revenue, executed by the Issuer on as follows: The Internal Revenue Service may disclose the existence and subject matter of the Agreement under the following circumstances: a. In the event of a default by Taxpayer on any term in the Agreement; or b. To the extent that the Internal Revenue Service deems necessary to correct any material misstatement with respect to the Agreement in response to a public statement by Issuer, or an agent of Taxpayer. Such disclosure may be made to Members of Congress, the press, and the general public, and may be made by any means, including press releases and notices in Internal Revenue Service publications. This authorization is applicable only to the taxability under section 103 of the Internal Revenue Code of interest paid on $7,435,000 General Obligation Bonds Series 2009A (Taxable Build America Bonds), from June 24, 2009 to June 1, 2015. 1 am aware that in the absence of this authorization, the returns and return information of City of Waterloo, Iowa, are confidential and may not be disclosed except as authorized by the Internal Revenue Code. I certify that I have the authority to execute this consent on behalf of Taxpayer: Issuer: City of Waterloo, Iowa EI ISI: 61-6005327 By: Title: Signature: Date- / .i,Y CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 11, 2013 Dept. Head Signature- Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 KIMBALL AVENUE TRANSPORTATION IMPROVEMENTS CITY CONTRACT NO. 843 SUPPLEMENTAL AGREEMENT#3 EB San Marnan Drive Left Turn Onto Pheasant Lane Submitted by: Leff Bales,Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Supplemental Agreement No. 3 with Ament, Inc., for additional work in plan development for Contract No. 843. Work under this agreement includes development and assessment of conceptual design alternatives for implementing a left turn lane for EB San Marnan Drive and median break at the Pheasant Lane intersection, preliminary and final design of left turn improvement, drainage calculations, evaluation of wetland impact, modifications to existing set of plans. and miscellaneous engineering. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The consultant compensation is for a lump sum amount of nineteen-thousand dollars ($19,000). Source of Funds Reimbursement from Fareway Stores, Inc. Policy Issue N/A Alternative N/A Background Information Fareway Stores, Inc. has requested left turn accommodation for EB San Marnan Drive traffic to access Pheasant Lane to facilitate patrons traveling to their grocery store. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1061 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 3 WITH AMENT, INC. OF CEDAR RAPIDS, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Supplemental Agreement No. 3 dated December 16, 2013, in an amount not to exceed $19, 000 . 00, for survey, design and preparation of plans, specifications, and estimates for transportation improvements from 500 feet south of Tower Park Drive to Acadia Street in conjunction with the F. Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843, by and between Ament, Inc. of Cedar Rapids, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013. Ernest G. lark, Mayor ATTEST: uzy Sch res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 11, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 KIMBALL AVENUE TRANSPORTATION IMPROVEMENTS CITY CONTRACT NO. 843 AGREEMENT WITH FAREWAY STORES, INC. EB San Marnan Drive Left Turn Onto Pheasant Lane Submitted by: Jeff Bales, Associate En ig neer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is an agreement with Fareway Stores, Inc. to help compensate the City of Waterloo for additional consultant work related to the above-referenced project. The additional consultant work pertains to the preliminary engineering for implementing a left turn lane for EB San Marnan Drive and median break at the Pheasant Lane intersection. The City plans to enter into Supplemental Agreement No. 3 with Ament, Inc. to complete this work for a lump sum amount of$19,000. Fareway's contribution will be $10,000. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information Fareway Stores, Inc. has requested left turn accommodation for EB San Marnan Drive traffic to access Pheasant Lane to facilitate patrons traveling to their grocery store. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1062 RESOLUTION APPROVING PROJECT FUNDING AGREEMENT WITH FAREWAY STORES, INC. AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Project Funding Agreement dated December 16, 2013, for compensating the City in the amount of $10, 000 . 00, for design, engineering, consulting, construction or other project costs and expenses related to implementing a left turn lane for EB San Marnan Drive and median break at the Pheasant Lane intersection in conjunction with the F. Y. 2014 , Kimball Avenue Transportation Improvements, Contract No. 843, by and between Ament, Inc. of Cedar Rapids, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . E est G. Cl rk, ayor ATTEST: L' �' , I rx-f� Suzy Schres, CMC City Cle k it I I CITY OF WATERLOO Council Communication , City Council Meeting: December 16, 2013 , Prepared: December 9, 2013 ,. Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 5 ,$186,752-70 INCREASE F.Y. 2013 ASPHALT OVERLAY PROGRAM CONTRACT NO. 833 Submitted by: Jamie Knutson, PE, Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 5 in the increased amount of$186,752.70. This is the accumulated amount of adjustments from field changes on plan quantity bid items that were determined necessary during the construction of the project. Expenditure Required Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: Increases due to the addition of four railroh;; crossings, Franklin Street overlay, and the construction of parking lot downtown. CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 9, 2013 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2013 ASPHALT OVERLAY PROGRAM CONTRACT NO. 833 ACCEPTANCE OF PROJECT Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement: I report that ASPRO, INC., of Waterloo, Iowa, has completed the F.Y. 2013 ASPHALT OVERLAY PROGRAM, Contract No. 833 in accordance with the plans and specifications. The total cost of the contract was $2,671,948.73. Transmitted also is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative N/A Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1063 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY ASPRO, INC. OF WATERLOO, IOWA, IN CONJUNCTION WITH THE F.Y. 2013 ASPHALT OVERLAY PROGRAM, CONTRACT NO. 833, AND ACCEPTING THE WORK. WHEREAS, Aspro, Inc. of Waterloo, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $2, 671, 948 . 73 in conjunction with the F. Y. 2013 Asphalt Overlay Program, Contract No. 833, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 16th44eistG. December, 2013. v E Clark, Mayor ATTEST : Suzy Scha es, CMC City Cler I I i i CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 12, 2013 Dept. Head Signature: Suzy Schares # of Attachments: 4 SUBJECT: Extension of Trillion Aviation Airport Management Agreement Submitted by: Mayor Buck Clark Recommended City Council Action: Resolution approving extension of the Airport Management Agreement with Trillion Aviation for management consulting in an amount not to exceed $79,800.00 plus expenses, ending June 30, 2014. Summary Statement Expenditure Required: amount not to exceed $79,800.00 plus expenses Source of Funds Policy Issue Alternative Background Information This extension will allow Trillion to finalize needed business services including updating contracts, conducting a lease inventory, assist in budget development, and update policy and procedures. It will also allow additional time to complete the hiring process and a short period of transition for the airport director position. This contract will also include the air service contract covered by an IDOT grant. The contract for business services and operational services can be terminated when services are no longer needed. i' IPrepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1064 RESOLUTION APPROVING EXTENSION OF AIRPORT MANAGEMENT AGREEMENT WITH TRILLION AVIATION OF AUSTIN, TEXAS AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Airport Management Agreement dated December 16, 2013, in an amount not to exceed $79, 800 . 00, plus expenses, for airport management consulting, be extended to June 30, 2014, by and between Trillion Aviation of Austin, Texas and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. C ark, Mayor ATTEST: q � A Suzy Scha es, CM City Cler CITY 01; T" WASTEA r �1a si '1` 1< 1�1 '1+; 35€5 EASTON AVE. WATERLOO IA 50702 (319)291-4553 FAX(319)291-452E3 r LARRY N.SMITH SUPERINTENDENT Council Communication Mayor City Council Meeting: 12/1,6/13 BUCK Prepared: 12/12/13 1 CLARK Dept. Head Signature: #of Attachments: CC}t;TNCl MEMBERS SUBJECT: IDNR Construction Permit Application DAVID JONES Submitted by: Larry N. Smith ifard I CAROLYN Recommended City Council Action: Resolution approving Construction Permit COLE Application with the Iowa Department of Natural.resources for the wastewater disposal IfVard 2 system construction in conjunction with CII'lining for Service Area .1.5 & 16. HAROLD GETTY lVard 3 QUENTIN Summary Statement: HART fEard 4 RON INT LPER Expenditure Required. $100.00 Ward 5 BOB GREENWOOD Source of Funds: At--Large STEVE Policy Issue: seiwnrT At-Large Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal t porlunityfAffirmative Action Employer i; Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . j RESOLUTION NO. 2013-1065 i RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY B & B BUILDERS & SUPPLY, INC. OF WATERLOO, IOWA, IN CONJUNCTION WITH THE F. Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852 . i WHEREAS, Aspro, Inc. of Waterloo, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $114, 974 . 89 in conj ion with the F.Y. 2014 Sidewalk Repair Assessment Program - ne 3, Contract No. 852, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF W IOWA, that the Certificate of Completion and Rec ion of Acceptance be and the same hereby approved. 0 PASSED AND ADOPTED this 16th day of D m 1 13 . An Ernest C k, Mayor ATTEST: Suzy Schares, CMC City Clerk , 0 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1066 RESOLUTION APPROVING WASTEWATER DISPOSAL SYSTEM CONSTRUCTION PERMIT APPLICATION WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID APPLICATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Wastewater Disposal System Construction Permit Application dated December 16, 2013, in conjunction with the CIP Lining for Service Area 15 and 16, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013. ''( 4 -:�e 'zp� Er st G. Clark, Mayor ATTEST: �1 Suzy Schres, CMC City Cle k �L CITY OF WATERLOO Council Communication City Council Meeting: 12/16/2013 Prepared: December 13, 2013 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution approving amendment to the Non-bargaining Fringe Benefits & Policies Submitted by: Suzy Schares, City Clerk Recommended City Council Action:Resolution to approving amendment to the Non-bargaining Fringe Benefits&Policies Summary Statement: The Non-bargaining policy needed updated to create a class of employees for the Sportsplex and to change the enrollment waiting period to comply with Healthcare reform requirements. Expenditure Required: Source of Funds: Background Information: SECTION V ELIGIBILITY FOR BENEFITS A. BENEFITS FOR REGULAR FULL-TIME EMPLOYEES Non-bargaining regular full-time employees (employees who are regularly scheduled to work 40 hours or more per week) shall be eligible for full benefit coverage as hereinafter summarized in Sections VI through XI of this document. The official policy documents should be consulted for the specific terms and conditions of the insurance benefits as the terms of the written insurance policies are controlling. The City reserves the right to modify or discontinue the policies and benefits described in this document at any time and without advance notice. B. PRO-RATED BENEFITS FOR REGULAR PART-TIME EMPLOYEES Regular part-time employees covered hereunder who are regularly scheduled to work 32 hours or more per week, but less than 40 hours per week, shall be eligible for seniority, health insurance, life insurance and longevity payments equal to a regular full-time employee. All other benefits shall be proportional to the number of hours per week that the employee is regularly scheduled to work. Regular (non-Sportsplex) part-time employees who are regularly scheduled to work between 20 and 31 hours per week shall be eligible for a life insurance policy in the amount of either $20,000 or the amount of their salary, whichever is greater, provided by the City. All other benefits, including health insurance, sick leave accrual, holiday pay, personal days, vacation, longevity, etc., shall be established in proportion to the number of hours per week that the employee is regularly scheduled to work. For purposes of placement on the vacation and longevity schedule, a part-time employee shall receive credit for total years worked with the benefit amount proportional to the number of hours per week that the employee is normally scheduled to work. Regular part-time employees who are regularly scheduled to work less than 20 hours per week shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. Regular part-time Sportsplex employees who are regularly scheduled to work less than 30 hours per week shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. C. TEMPORARY EMPLOYEES Temporary employees hired by the City shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. In addition, time worked as a temporary employee shall not be used to establish preference for or seniority in a regular City job classification. D. NON-BARGAINING EMPLOYEES IN THE LIBRARY Employees in the Library covered by this document shall receive benefits as outlined herein with the exception of Section IX Vacation, Section X Personal Days, Section XI(A) Sick Leave, and Section XII(E) Funeral Leave. These benefits and/or policies shall be as established by the Library Board of Trustees. E. NON-BARGAINING FIRE EMPLOYEES ASSIGNED TO A 24-HOUR SHIFT The utilization of benefits for a fire employee covered by this document and assigned to a 24-hour shift shall be as established by the Fire Chief in accordance with the current practice of converting accrued benefits for 24-hour bargaining unit employees. SECTION VI INSURANCE A. HEALTH INSURANCE The City of Waterloo shall provide basic medical coverage in a comprehensive major medical format for employees covered by this document and their dependents as determined by the insurance carrier. Coverage presently includes inpatient hospitalization, inpatient physician services, outpatient services, dental insurance, and a drug prescription plan as agreed upon in the insuring agreement. Specific coverage provisions and benefit payment schedules are described in the health care plan booklet that is available to all eligible employees. At the time of eligibility to participate in the plan and during open enrollment each year, eligible employees will be informed of the contribution the City will make towards the monthly premiums. Premium rates are established by the insurance carrier and are subject to change. Any premium co-payment and dependent coverage that an employee is required to pay shall be funded through payroll deduction. If an eligible employee chooses not to enroll in the insurance plan, he/she shall not be entitled to any other form of compensation in lieu of coverage and shall be required to sign a written waiver of participation. 1. Employee Participation and Contribution To be eligible for benefits, employees shall bear the following responsibilities: a. Compliance With Policy Each employee or qualified dependent shall be required to comply with the terms and conditions of the current policy in effect. b. Employee Contribution During fiscal years 2004 through 2006, employees enrolled with single coverage shall contribute $5.00 per month towards the purchase of the health insurance policy; and employees enrolled with dependent coverage shall contribute $10.00 per month towards the purchase of the health insurance policy. Thereafter, the City may establish a new employee contribution rate as it deems appropriate. 2. New Regular Employee Coverage —Waiting Period New regular City employees shall not be eligible for paid health insurance coverage for the first 90 calendar days of employment. During the 90 day waiting period, the employee may purchase a single or family health insurance policy through the City with health coverage and prescription coverage at a cost comparable to the COBRA premium rate. The employee will bear the full cost of this insurance until the expiration of the 90 day waiting period. An individual hired as a regular City non-bargaining employee who has previously worked as a temporary employee for the City of Waterloo (on City payroll) shall be eligible for health insurance coverage on the first day of the month following employment as a regular City employee if: a. There was no break in service between employment as a temporary employee and becoming a regular City employee; and b. The employee was regularly scheduled to work 20 or more hours per week as a temporary employee and is expected to regularly work 20 or more hours per week as a regular employee; and C. The individual worked a minimum of 700 hours as a temporary employee during the period of continuous employment immediately prior to becoming a regular employee. If an individual has not worked a minimum of 700 hours as a temporary employee, he/she shall not be eligible for insurance coverage until the first day of the month following 700 hours of combined continuous temporary and regular employment. In any event, the employee shall be eligible for health insurance coverage 120 days after his/her initial date of regular employment. d. Cedar Valley Sportsplex regular part-time employees are eligible for insurance only if an average of 30 or more hours per week is worked. 3. Policy Substitution The City shall have the right to substitute a comparable health insurance policy or program at any time. 4. COBRA The City shall offer continuation coverage to qualified beneficiaries who have lost health care coverage as a result of certain qualifying events in accordance with federal Consolidated Omnibus Budget Reconciliation Act (COBRA) regulations. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1067 RESOLUTION APPROVING AMENDMENT TO THE NON- BARGAINING FRINGE BENEFITS AND POLICIES. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the attached amendment to the Non-Bargaining Fringe Benefits & Policies, be and the same is hereby approved. PASSED AND ADOPTED this 16th day of December, 2013 . rnest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Clef i I i SECTION V ELIGIBILITY FOR BENEFITS A. BENEFITS FOR REGULAR FULL-TIME EMPLOYEES Non-bargaining regular full-time employees (employees who are regularly scheduled to work 40 hours or more per week) shall be eligible for full benefit coverage as hereinafter summarized in Sections VI through XI of this document. The official policy documents should be consulted for the specific terms and conditions of the insurance benefits as the terms of the written insurance policies are controlling. The City reserves the right to modify or discontinue the policies and benefits described in this document at any time and without advance notice. B. PRO-RATED BENEFITS FOR REGULAR PART-TIME EMPLOYEES Regular part-time employees covered hereunder who are regularly scheduled to work 32 hours or more per week, but less than 40 hours per week, shall be eligible for seniority, health insurance, life insurance and longevity payments equal to a regular full-time employee. All other benefits shall be proportional to the number of hours per week that the employee is regularly scheduled to work. Regular (non-Sportsplex) part-time employees who are regularly scheduled to work between 20 and 31 hours per week shall be eligible for a life insurance policy in the amount of either $20,000 or the amount of their salary, whichever is greater, provided by the City. All other benefits, including health insurance, sick leave accrual, holiday pay, personal days, vacation, longevity, etc., shall be established in proportion to the number of hours per week that the employee is regularly scheduled to work. For purposes of placement on the vacation and longevity schedule, a part-time employee shall receive credit for total years worked with the benefit amount proportional to the number of hours per week that the employee is normally scheduled to work. Regular part-time employees who are regularly scheduled to work less than 20 hours per week shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. Regular part-time Sportsplex employees who are regularly scheduled to work less than 30 hours per week shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. C. TEMPORARY EMPLOYEES Temporary employees hired by the City shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. In addition, time worked as a temporary employee shall not be used to establish preference for or seniority in a regular City job classification. D. NON-BARGAINING EMPLOYEES IN THE LIBRARY Employees in the Library covered by this document shall receive benefits as outlined herein with the exception of Section IX Vacation, Section X Personal Days, Section XI(A) Sick Leave, and Section XII(E) Funeral Leave. These benefits and/or policies shall be as established by the Library Board of Trustees. E. NON-BARGAINING FIRE EMPLOYEES ASSIGNED TO A 24-HOUR SHIFT The utilization of benefits for a fire employee covered by this document and assigned to a 24-hour shift shall be as established by the Fire Chief in accordance with the current practice of converting accrued benefits for 24-hour bargaining unit employees. SECTION VI INSURANCE A. HEALTH INSURANCE The City of Waterloo shall provide basic medical coverage in a comprehensive major medical format for employees covered by this document and their dependents as determined by the insurance carrier. Coverage presently includes inpatient hospitalization, inpatient physician services, outpatient services, dental insurance, and a drug prescription plan as agreed upon in the insuring agreement. Specific coverage provisions and benefit payment schedules are described in the health care plan booklet that is available to all eligible employees. At the time of eligibility to participate in the plan and during open enrollment each year, eligible employees will be informed of the contribution the City will make towards the monthly premiums. Premium rates are established by the insurance carrier and are subject to change. Any premium co-payment and dependent coverage that an employee is required to pay shall be funded through payroll deduction. If an eligible employee chooses not to enroll in the insurance plan, he/she shall not be entitled to any other form of compensation in lieu of coverage and shall be required to sign a written waiver of participation. 1. Employee Participation and Contribution To be eligible for benefits, employees shall bear the following responsibilities: a. Compliance With Policy Each employee or qualified dependent shall be required to comply with the terms and conditions of the current policy in effect. b. Employee Contribution During fiscal years 2004 through 2006, employees enrolled with single coverage shall contribute $5.00 per month towards the purchase of the health insurance policy; and employees enrolled with dependent coverage shall contribute $10.00 per month towards the purchase of the health insurance policy. Thereafter, the City may establish a new employee contribution rate as it deems appropriate. 2. New Regular Employee Coverage —Waiting Period New regular City employees shall not be eligible for paid health insurance coverage for the first 90 calendar days of employment. During the 90 day waiting period, the employee may purchase a single or family health insurance policy through the City with health coverage and prescription coverage at a cost comparable to the COBRA premium rate. The employee will bear the full cost of this insurance until the expiration of the 90 day waiting period. An individual hired as a regular City non-bargaining employee who has previously worked as a temporary employee for the City of Waterloo (on City payroll) shall be eligible for health insurance coverage on the first day of the month following employment as a regular City employee if: a. There was no break in service between employment as a temporary employee and becoming a regular City employee; and b. The employee was regularly scheduled to work 20 or more hours per week as a temporary employee and is expected to regularly work 20 or more hours per week as a regular employee; and C. The individual worked a minimum of 700 hours as a temporary employee during the period of continuous employment immediately prior to becoming a regular employee. If an individual has not worked a minimum of 700 hours as a temporary employee, he/she shall not be eligible for insurance coverage until the first day of the month following 700 hours of combined continuous temporary and regular employment. In any event, the employee shall be eligible for health insurance coverage 120 days after his/her initial date of regular employment. d. Cedar Valley Sportsplex regular part-time employees are eligible for insurance only if an average of 30 or more hours per week is worked. 3. Policy Substitution The City shall have the right to substitute a comparable health insurance policy or program at any time. 4. COBRA The City shall offer continuation coverage to qualified beneficiaries who have lost health care coverage as a result of certain qualifying events in accordance with federal Consolidated Omnibus Budget Reconciliation Act (COBRA) regulations. Prepared by Christopher S.Wendland P.O.Box 596 Waterloo IA 50704 Phone(319)234 5701 Return to preparer after recording. RELEASE OF REVERSIONARY RIGHTS WHEREAS, on or about September 6, 2011,the City of Waterloo,Iowa("City")and Black Hawk Contracting & Development, Inc. ("Developer") entered into a certain Development Agreement (the "Agreement"), filed July 5, 2012 as Doc. No. 2013-00299, concerning real property legally described as referenced in the Agreement;and WBEREAS, the Agreement provided a right of reversion to the City if the Developer failed to take timely action to develop the property on the terms set forth in the Agreement; and WHEREAS, Developer has satisfied the conditions for extinguishment of the City's reversionary rights as to certain portions of the property. NOW, THEREFORE, City does hereby release and relinquish all rights of reversion, or similar rights, arising from or in connection with the Agreement as such rights relate to real property now legally described as "Tract 12 of Plat of Survey Doc. #2012-23388 and corrected in Plat of Survey Doc. 42014- 09944, being a part of Lots 17 and 18, Block 14, and the South half of the vacated alley adjacent thereto, Second Addition to Grand View Place,Waterloo,Iowa." Dated (a., 3 CITY OF WATERLOO,IOWA i By: Ernest G. Clark,Mayor Attes STATE OF IOWA Suzyjares, City Clerk ) ss. BLACK HAWK COUNTY ) This record was acknowledged before me on y Ernest G. Clark and Suzy Schares and Mayor and City Clerk,respectively,of the City of aterloo,Iowa. E . n L e Kobliska 0 ON NO.763995 SION EXPIRES*�a w _( tary Public Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1068 RESOLUTION APPROVING RELEASE OF REVERSIONARY RIGHTS WITH BLACK HAWK CONTRACTING & DEVELOPMENT, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID RELEASE BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Release of Reversionary Rights dated December 16, 2013, releasing and relinquishing all rights of reversion, or similar rights, arising from or in connection with a certain Development Agreement as such rights relate to real property now legally described as follows : Tract 12 of Plat of Survey Doc. #2012-23388 and corrected in Plat of Survey Doc. #2014-09944, being a part of Lots 17 and 18, Block 14, and the South half of the vacated alley adjacent thereto, Second Addition to Grand View Place, Waterloo, Iowa; j by and between Black Hawk Contracting & Development, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: uzy Sch r s, CMC City Cle k RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA APPROVING A RISE APPLICATION; DESIGNATING THE MAYOR AS THE OFFICIAL REPRESENTATIVE OF THE CITY, AUTHORIZING THE MAYOR TO AFFIX HIS SIGNATURE TO SAID APPLICATION AND PROVIDING FINANCIAL ASSURANCES IN CONJUNCTION WITH SAME, AND ACCEPTING RESPONSIBILITY FOR GERALDINE ROAD WHEREAS, the City of Waterloo wishes to expand the industrial area located adjacent to Airline Highway and south of the Waterloo Regional Airport; and WHEREAS, the existing South Port development is near capacity and the extension of Geraldine Road will provide access to eight additional lots; and WHEREAS,the involved land is within the corporate limits of Waterloo; and, WHEREAS, it is in the best interest of the City of Waterloo to avail itself of financial assistance through the Revitalize Iowa's Sound Economy (RISE) Program as administered by the Iowa Department of Transportation(Iowa DOT); NOW THEREFORE,BE IT RESOLVED by the City Council of Waterloo, Iowa, as follows: (1) The RISE application for the extension of Geraldine Road is hereby approved and endorsed by the City Council of Waterloo, Iowa as necessary to meet the future needs of the community. (2) The roadway provided for in this application will be dedicated to public use and adequately maintained by the City of Waterloo. (3) The City assures the Iowa DOT that funds for local match of 50 percent of the local eligible share have been committed to the RISE project. (4) The Mayor is hereby designated as the official representative of the City and is further hereby directed and authorized to affix his signature to said application and certain State assurances in conjunction with same. Passed and adopted this day of December,2013. rnest G. Clark,Mayor ATTEST: I Suzy Schares, Jty Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA APPROVING A RISE APPLICATION; DESIGNATING THE MAYOR AS THE OFFICIAL REPRESENTATIVE OF THE CITY, AUTHORIZING THE MAYOR TO AFFIX HIS SIGNATURE TO SAID APPLICATION AND PROVIDING FINANCIAL ASSURANCES IN CONJUNCTION WITH SAME, AND ACCEPTING RESPONSIBILITY FOR ROADWAYS ASSOCIATED WITH THE NORTHEAST INDUSTRIAL PARK WHEREAS, the City of Waterloo wishes to expand the industrial area located between Newell St. and Martin Luther King Jr.Drive west of Northeast Drive; and WHEREAS,the existing industrial area is near capacity and the construction of a new roadway will provide access to nine additional lots;and WHEREAS,the involved land is within the corporate limits of Waterloo; and, WHEREAS, it is in the best interest of the City of Waterloo to avail itself of financial assistance through the Revitalize Iowa's Sound Economy (RISE) Program as administered by the Iowa Department of Transportation(Iowa DOT); NOW THEREFORE,BE IT RESOLVED by the City Council of Waterloo, Iowa, as follows: (1) The RISE application for the construction of a new roadway connecting Newell Street and Martin Luther King Jr. Drive west of Northeast Drive in the Northeast Industrial Park area is hereby approved and endorsed by the City Council of Waterloo, Iowa as necessary to meet the future needs of the community. (2) The roadway provided for in this application will be dedicated to public use and adequately maintained by the City of Waterloo. (3) The City assures the Iowa DOT that funds for local match of 50 percent of the local eligible share have been committed to the RISE project. (4) The Mayor is hereby designated as the official representative of the City and is further hereby directed and authorized to affix his signature to said application and certain State assurances in conjunction with same. .t�,� Passed and adopted this day of December,2013. Ernest G. Clark,Mayor ATTEST: Suzy Schar s, City Clerk CITY OF WATERLOO , IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262. s NOEL C.ANDERSON,Community Planning&Development Director Mayor CITY OF WATERLOO BUCK CLARK COUNCIL Council Communication MEMBERSCity Council Meeting: December 16, 2013 •,• Prepared: December 12, 2013 ''' DAVID Dept. Head Signature: Noel Anderson, Community Planning & Development Director JONES # of Attachments: 1 Ward 1 CAROLYN SUBJECT: Adopt a resolution approving the Third Amendment to Development COLE Agreement for the Crystal expansion project, delineating the third parcel to the Ward City of Waterloo, and authorizing the Mayor and City Clerk to sign and full HAROLD execute any necessary documents GETTY Ward Submitted by: Noel Anderson, Community Planning & Development Director QUENTIN Recommended City Council Action: Resolution approving attached HART amendment Ward 4 RON Summary Statement: As you may recall, the City Council approved a Second WELDER Amendment to the original 2006 Development Agreement for Crystal Distribution Ward to be able to expand in the Rath area. This Second Amendment had Crystal BOB donating some buildings to the City of Waterloo for $1.00, in exchange for a GREENWOOD larger parcel of land for their expansion project. It has been discovered in the At-Large title work that there is actually a third parcel to be conveyed (approximately 2.5 STEVE feet by 100 feet). Tis amendment will allow for the City to talke possession of the SCHMITT two parcels previously noted, as well as this third parcel (8913-25-179-012) for At-Large future redevelopment purposes. Expenditure Required: $0.00 Source of Funds: NA Policy Issue: Economic Development within the City of Waterloo. Alternative: NA Background Information: The City of Waterloo is seeing many positive projects in the former Rath area, including smaller industrial and commercial projects, as well as the development of the Human Services Campus. This agreement will help Crystal towards the expansion they need for their, business. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1058 RESOLUTION APPROVING THIRD AMENDMENT TO DEVELOPMENT AGREEMENT WITH CRYSTAL DISTRIBUTION SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AMENDMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Third Amendment to Development Agreement dated December 16, 2013, for the City to take possession of an additional parcel, 8913-25-179-012, along with two other parcels for future redevelopment purposes, by and between Crystal Distribution Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th day of December, 2013 . Efnest G. Clark, Mayor ATTEST: I Suzy Schaes, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 11. 2013 Dept. Head Signature---D # of Attachments ff SUBJECT: AMBULANCE FEE INCREASE(Mutual Aids) Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action:Approve Summary Statement: We are seeking approval to increase ambulance Mutual Aid fees from current level of$150.00 per call for service to$300.00 per call. Expenditure Required Source of Funds Policy Issue Alternative Background Information: On average WFR responds to 50 mutual aid calls per year to surrounding communities. Communities that request Mutual Aid do so for various reasons that include: 1) No personnel available. 2) Advanced Life Support Call that requires a paramedic level skill. 3) Special equipment is needed. The last increase in Mutual Aid fees occurred in 2002. The fee increase in needed to cover the costs associated with such responses. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1059 RESOLUTION APPROVING WATERLOO FIRE RESCUE AMBULANCE FEES FOR MUTUAL AID CALLS . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the ambulance fee for mutual aid calls be increased from $150 . 00 per call for service to $300 . 00 per call, effective February 1, 2014, be and the same hereby approved. PASSED AND ADOPTED this 16th day of December, 2013 . Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO , IOWA CITY CLERIC AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES City Clerk MICHELLE WEIDNER,CPA Chief Financial Officer Mayor BUCK CLARK COUNCIL Council Communication MEMBERS City Council Meeting: December 16, 2013 .............. Prepared: December 11, 2013 Dept. Head Signature: DAVID JONES Number of Attachments: None Ward 1 CAROLYN COLE SUBJECT: Comprehensive Annual Financial Report for Ward the Year Ended June 30, 2013 HAROLD GETTY Submitted by: Michelle Weidner, Chief Financial Officer Ward 3 QUENTINM. Recommended City Council Action: I recommend that the Comprehensive PST Annual Financial Report for the Fiscal Year Ended June 30, 2013 be placed on Ward 4 file. RON WEEPER Summary Statement: N/A Ward 5 Expenditure Required: None BOB GREENWOOD Source of Funds: N/A At-Large STEVE Policy Issue: None SCHMITT Alternative: N/A At-Large Background Information: The financial statements are not printed as of December 11. If we don't receive them in time to include them in the council packets. McGladrey will deliver them Monday, December 16. CITY WEBSITE: www.cityofwaterlooiowa.com WERE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer Mayor BUCK Council Communication CLARK City Council Meeting: December 16, 2013 Prepared: December 11, 2013 COUNCIL Dept. Head Signature: ��>��Je MEMBERS Number of Attachments: None DAVID JONES SUBJECT: Closing Agreement for 2009A BABS Bonds Ward 1 CAROLYN Submitted by: Michelle Weidner, Chief Financial Officer COLE Ward 2 Recommended City Council Action: Our legal counsel and financial advisor GETHAROLD recommend that the City approve the closing agreement for the 2009A BABS Ward3 bond issue. Ward 3 QUENTIN-M. Summary Statement: N/A HART Ward Expenditure Required: $5,000 RON Source of Funds: General Fund WELPER Ward Policy Issue: None BOB GREENWOOD Alternative: N/A At-Large Background Information: 2009 was the first year that Build America Bonds STEVE were available to cities. As a part of the American Reinvestment and Recovery SCHMITT Act, the federal government created a rebate program that reimburses local At-Large governments for a portion of the interest expense paid for local bond issues. The City of Waterloo sold $7,435,000 in bonds at that time. Subsequently, regulations were issued by the federal government including technical requirements that specified how bonds sold at a premium were to be calculated. The IRS is now examining issues sold to determine compliance with the regulations. Our bonds were sold at a premium. The underwriter did not comply with the regulations (that hadn't been issued at that time) and therefore, had a small pricing exception due to not being outstanding for a full twelve months the first year. In order to preserve future interest rebates from for the bond issue, the IRS is requiring that the city repay the excess premium received at the time the bonds were issued in the amount of $5,000. This is the lowest amount that the IRS will accept. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Internal Revenue Service Department of the Treasury Date:December 6,2013 City of Waterloo C/O Michelle Weidner, CFO Contact Person:Tom Hupf City of Waterloo Employee ID Number:0027863 715 Mulberry Street Waterloo, lA 50703 Contact Telephone Number:425-2354345 Contact Address: Internal Revenue Service 915 Second Avenue,M/S 540 Seattle,WA 98174 Re: Examination of General Obligation Bonds, Series 2009A, Taxable Build America Bonds Dear Ms. Weidner: Thank you for your follow up letter. We don't believe the mistake was intentional by any means. There were a lot of Bonds that made the same complete year calculation mistake. It really is just a technicality which is why the resolution is 2 times the VCAP amount (VCAP=voluntary closing agreement program, where someone fords a problem and discloses it themselves (as opposed to an audit)). We can't give the same resolution as someone turning themselves in or nobody would ever turn themselves in. The good news is you qualify for the minimum amount for a closing agreement. The bad news is that is above the 2 times VCAP amount. It is supposed to be a slap on the wrist although I realize $5,000 is less than a slap on the wrist for some issuers and a lot worse than a slap on the wrist for others. My hands are tied on resolution though. I have enclosed a sample closing agreement and consent to disclose. I filled in some of the information for you specifically but not all of it because I don't want it to look completely official because it is a sample as you requested(this is unofficial although the official closing agreement will probably look about 98% of what this looks like). Thank you for your cooperation in this matter. Please feel free to call, email at Tom.P.Hupf@irs.gov or write if you have any questions or concerns about this matter or are unable to promptly respond to the Form 4564. Sincerely, Tom Hupf " Revenue Agent Tax Exempt Bonds Letter 4558(1-2010) Catalog Number 54411 F CLOSING AGREEMENT ON FINAL DETERMINATION COVERING SPECIFIC MATTERS Under section 7121 of the Internal Revenue Code of 1986, as amended (the "Code"), the City of Waterloo, Iowa, EIN 42-xxxx (the "Issuer") and the Commissioner of Internal Revenue(the "Service") make this closing agreement (the "Agreement"). WHEREAS, the parties have determined the following facts and made the following legal conclusions and representations: A. The Issuer issued $7,XXX,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds) on June 24, 2009 (the "Issue Date") and maturing on June 1, 2021 (the "Bonds"). B. The Issuer irrevocably elected to issue the Bonds as build America bonds under section 54AA of the Code and to receive refundable credits as provided in section 6431. C. On the Issue Date, the Issuer reasonably expected to comply with section 54AA and related provisions of the Code. D. The Service has determined that the June 1, 2010-2016 maturities ("Excess Premium Bonds") were issued with an amount of premium in excess of the de minimis amount of premium permitted by section 54AA(d)(2)(C) of the Code (the "Violation"). E. Section 54AA(d)(2)(C) of the Code provides that a bond shall not be treated as a build America bond if the issue price has more than a de minimis amount of premium. F. The Service has not formally asserted any claims against the Issuer or sought to disallow or otherwise recover any credits paid to the Issuer in accordance with section 6431 of the Code with respect to interest on the Bonds. G_ The Issuer and the Service desire to resolve the issue raised during the examination of the Bonds. H. The terms of this Agreement were arrived at by negotiation between the Issuer and the Service and may differ from the terms of settlement of other bond issues examined or to be examined by the Service. NOW IT IS HEREBY DETERMINED AND AGREED PURSUANT TO THIS CLOSING AGREEMENT EXECUTED BY THE PARTIES HERETO UNDER CODE SECTION 7121 THAT FOR FEDERAL INCOME TAX PURPOSES: 1. Prior to the execution and delivery of this Agreement by the Service, the Issuer shall cause to be paid the sum of Five Thousand and 00/100 dollars ($5,000.00) (the "Settlement Amount") to the Service via the Electronic Federal Tax Payment Page 1 of 4 System and in accordance with the directions contained in Exhibit A to this Agreement. Payment of this Settlement Amount will not be made from proceeds of bonds described in section 103(a) of the Code or any tax-advantaged bonds. 2. For purposes of the calculation of credits under section 6431 of the Code allowed with respect to interest payments, the Violation is disregarded and the Excess Premium Bonds are treated as build America bonds. As such, the interest paid on each interest payment date for the Excess Premium Bonds will be calculated in accordance with the debt service schedule included with the Form 8038-G filed by the Issuer for the Bonds and will not be reduced as a result of the Violation. 3. The Settlement Amount paid by the Issuer pursuant to this Agreement is not refundable, or subject to credit or offset under any circumstance. 4. This Agreement is executed with respect to the credits payable by the Service under section 6431 of the Code with respect to each interest payment on the Bonds. 5. Notwithstanding anything to the contrary contained herein, the Service may take any appropriate action with respect to the Bonds for violations other than those set forth herein and for violations arising after the effective date of this Agreement. 6. This Agreement may not be cited or relied upon by any person or entity whatsoever as precedent in the disposition of any other case. 7. This Agreement is final and conclusive, except that: a. The matter it relates to may be reopened in the event of fraud, malfeasance, or misrepresentation of a material fact; b. It is subject to sections of the Code that expressly provide that effect be given to their provisions (including any stated exceptions for section 7122) notwithstanding any other law or rule of law; and c. If it relates to a tax period ending after the effective date of this agreement, it is subject to any law enacted after the Agreement date that applies to that tax period. Page 2 of 4 By signing, the above parties certify that they have read and agreed to the terms of this Agreement. ISSUER: City of Waterloo, lows EIN: 42-6005327 BY: SIGNATURE NAME (PLEASE PRINT) TITLE DATE COMMISSIONER OF INTERNAL REVENUE: BY: SIGNATURE REBECCA HARRIGAL DIRECTOR, TAX EXEMPT BONDS NAME AND TITLE DATE Page 3 of 4 Exhibit A Taxpayer Information Worksheet For Electronic Federal Tax Payment System Deposits This Agreement requires the electronic deposit of an amount to the U.S. Treasury through the Electronic Federal Tax Payment System (EFTPS) as a term for resolution of certain identified matters related to interest paid on a municipal obligation. This payment must be deposited in accordance with the directions contained in this Exhibit. Please carefully review the taxpayer information listed below and immediately report any errors to the IRS Tax Exempt Bonds employee assigned to your case. If, to the best of your knowledge, the information is correct, then please deposit all required payments through the EFTPS (either EFTPS—Direct or EFTPS— Through a Financial Institution) accurately and in accordance with this information and the terms of this Agreement. 1. Total Amount of Tax Deposit: $5,000.00 2. Taxpayer's Employer Identification Number(EIN): 42-60OXXXX 3. Taxpayer Name Control (4 characters): CITY 4. Taxpayer Name (up to 35 characters): City of XXXX 5. Tax Type (5 characters): 80384 6. Tax Year (2 digits): 09 7. Tax Month (2 digits): 06 Your financial institution may call the EFTPS Financial Institution Helpline for questions or assistance at 1-800-605-9876 (Monday— Friday, 8:00 a.m. —8:00 p.m., Eastern Standard Time). NOTE: If you are not enrolled in EFTPS—Direct or EFTPS— Through a Financial Institution, or otherwise wish to use the Same Day Payment option, then please provide your financial institution with the information listed above and direct them to accurately deposit your payments utilizing the following routing and account numbers: Routing Number (RTN): 091036164 FRB MPLS ETA Receiving FI Name: US TREAS SINGLE TX Beneficiary: 426004675:CITY:City of XXXX XXX:80384:09:06 Account Number: 20092900IRS If the financial institution has difficulty transmitting the EFTPS same-day payment, please call 1-800-382-0045 (Monday— Friday, 7:45 a.m. —4:30 p.m. Central Standard Time) to receive assistance from a Customer Service Representative at the Minneapolis Federal Reserve Bank. Page 4 of 4 CONSENT TO DISCLOSE TAX INFORMATION I hereby consent, pursuant to section 6103(c) of the Internal Revenue Code of 1986 (as amended), to the disclosure of return information (as defined in section 6103(b)(2)) relating to the Closing Agreement (Agreement) between the City of Waterloo, Iowa ("Taxpayer') and the Commissioner of Internal Revenue, executed by the Issuer on as follows: The Internal Revenue Service may disclose the existence and subject matter of the Agreement under the following circumstances: a. In the event of a default by Taxpayer on any term in the Agreement; or b. To the extent that the Internal Revenue Service deems necessary to correct any material misstatement with respect to the Agreement in response to a public statement by Issuer, or an agent of Taxpayer. Such disclosure may be made to Members of Congress, the press, and the general public, and may be made by any means, including press releases and notices in Internal Revenue Service publications. This authorization is applicable only to the taxability under section 103 of the Internal Revenue Code of interest paid on $7,435,000 General Obligation Bonds Series 2009A (Taxable Build America Bonds), from June 24, 2009 to June 1, 2015. 1 am aware that in the absence of this authorization, the returns and return information of City of Waterloo, Iowa, are confidential and may not be disclosed except as authorized by the Internal Revenue Code. I certify that I have the authority to execute this consent on behalf of Taxpayer: Issuer: City of Waterloo, Iowa EIN: 61-6005327 By: Title: Signature: Date: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 . RESOLUTION NO. 2013-1069 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC. , IN CONJUNCTION WITH THE PURCHASE OF TIMBERWOLF TW10 LOG SPLITTER. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 16th day of December, 2013 . Er est G. Clark, Mayor ATTEST: uzy Sc ares, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1070 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC. , IN CONJUNCTION WITH THE PURCHASE OF TIMBERWOLF TW10LOG SPLITTER, IN THE CITY OF WATERLOO AS JANUARY 13, 2014, AT 5 : 30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS : Section 1 . That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5 : 30 p.m. on the 13th day of January, 2014, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, etc. , in conjunction with the Purchase of Timberwolf TW10 Log Splitter, in the City of Waterloo, with the taking of bids therefore. Section 2 . That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 16th day f December, 2013 . Ernest G. Clark, Mayor ATTEST: Q - �' �.4 r-It -C-t�90 zy Sch res, CMC City Clerk MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, NOVEMBERI9, 2093 DAN GABLE WRESTLING MUSEUM 303 JEFFERSON STREET Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Don Huff, Sharon Samec, Julie Koch-Hoth and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, Chris Dolan, James Bolger, Travis Nichols, Todd Derifield and Mark Gallagher. Also present: Council Liaison Steve Schmitt, Tim Jamison, Waterloo Courier. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Bamsey to approve the agenda. Ayes: A[!., Nays: None. Evans called for approval of the 08/-9343 meeting minutes. Motion by Koch-Hoth, seconded by Bamsey to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Koch-Hath, seconded by Huff to approve the bills. Ayes: All. Nays: None. There were no committee reports. JB Bolger explained the proposed changes for new 5-year golf pro contracts to run through December 31, 2018. New contract terms would be identical for all 3 pros. Proposed changes include: ® . $1,000 increase in annual contractual payment by professionals ® Base year removed from incentive payments, with future incentive payments paid each year based on previous 4 year average © $.25 per round incentive added for M/T/W Half-price special rounds ® City will no longer waive green fees for two tournaments for golf professionals. One day to be removed from the contract immediately and second to be removed after the first four years of the contract. ® Cost sharing by Golf Pros for"winter months" utilities payments to be increased from 37.5% to 50% Mot!on by Koch-Hoth, seconded by Bamsey to approve proposed Golf Course Pro Shop Agreements for South Hills, Iry Warren, and Gates. Ayes:All. Nays: None. STAFF UPDATES Arena — Chris Dolan Reported that after 15 games the Black Hawks are 11-4 and that attendance for home games is up over last year. He also reported the new video board has a few glitches to iron out before we pay out the contract. Forestmy/Turf:®Todd Derifield Reported that forestry crews are busy with tree removals and trimming and park crews are mulching leaves and sweeping trails. Emerald Ash Borer has taken hold in Burlington, Iowa and our staff visited there for a workshop about EAB. I Sports and SportsPlex—Mark Gallagher Reported lighting/scoreboard project for Dane Fields is moving forward. Considering Gaming application for tennis building replacement at Byrnes. Golf Simulator is installed at SportsPlex. Official opening date for SportsPlex to be determined by this Friday. Facilities/Projects —Travis Nichols Reported that work is proceeding on new dugouts for Heilman Field. New play system at Gates is complete and Sullivan Park basketball court project is nearly done. Docks have been removed, winterizing is complete and repairs are being made to greenbelt bridge. Wood chip safety surfacing has been added to playgrounds throughout the park system. Golf and Downtown Area—JB Bolger Byrnes Drainage Project, Phase III is essentially done with a few low spots in concrete cunettes to be replaced by contractor. Work is about to begin on South Hiils.drainage project. Mike Allen initiated a discussion on Family Golf Pass rates and requested that there be a work session or committee meeting in the future to address the handling of college students as part of the family pass. The next regular Leisure Services Commission Meeting will be December 10, 2013.at a site to be determined. Motion by Samec, seconded by Bamsey to adjourn. Meeting adjourned at 8:45 AM. Signed this10th_day of December, 2013. Sharon Samec, Secretary I MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, OCTOBER 8, 2013 LEISURE SERVICES OFFICE 1°101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:32 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Julie Koch-Hoth and Sharon Samec. Staff present: Paul Huting, Bill Bachman, Chris Dolan, James Bolger, Travis Nichols, Todd Derifield and Mark Gallagher. Also present: Billie Bailey, Executive Director Grout Museum and John Wood, Co-Chair of Citizens for Grout Museum, Council Liaison Harold Getty and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Koch-Roth, seconded by Samec to approve the agenda. Ayes: All. Plays: None. Evans called for approval of the 09/10/13 meeting minutes. Motion by Bamsey, seconded by Koch-Hoch to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Koch-Hoth, seconded by Bamsey to approve the bills. Ayes: All, Nays: None. GROUT MUSEUM LEVY PRESENTATION — John Wood, Co-Chair of Citizens for.Grout gave a presentation on the proposed Cultural and Scientific Facilities property tax levy that will appear on the ballot this November. This levy will provide a steady stream of additional funding for the on- going operations of the Grout Museum. Motion by Bamsey, seconded by Samec to endorse the Grout Museum's efforts. Ayes: All. Nays: None. SULLIVAN PARK BASKETBALL COURT CONTRACT—Travis explained the Block Grant update on the Sullivan Park Basketball Court. The first bid came in too high. The specifications were rewritten to reduce it to 1 court and the bid was resent. Block Grant regulations require the Leisure Services Commission vote & approve the bid formally along with City Council's approval. Motion by Koch-Hoch, seconded by Samec to approve the bid from Aspro, Inc. for$24,650 for the Sullivan Park Basketball Court Contract and recommend City Council approval. Ayes: All. Nays: None. STAFF UPDATES Arena —Chris Dolan The video board, additional score boards and sound system has officially worked out for the 1 st two Black Hawk home games. It's been a great addition with positive feedback. The video board with the ability to do replays and advertisements is a really nice addition. Humidification Project is set to be awarded to Young Plumbing and Heating. Jake Schaefer and JB Bolger worked together toward the purchase of a new Zamboni. High School Hockey starts exhibition play this month. There are more players out this year than ever before. Chris recognized Travis & the Construction Crew who have helped the last couple months — they've been a huge help with projects and have made a big difference. Forestrv/Turf—Todd Derifield Normal forestry and mowing operations and working on clearing ditch/drainage areas. Working on spraying parks for broadleaf weeds, sweeping trails more regularly with all the debris from the trees falling. Emerald Ash Borer — there have been 4 sightings in Iowa: Allamakee County, Burlington, Fairfield and the latest in Mechanicsville. Our crews are looking out for it in Waterloo. No findings yet. If found, we would contact the State of Iowa Entomologist to confirm the finding. The county would have a quarantine on transporting hardwood. This would affect businesses that haul wood. The City has 4500 Ash trees publicly owned that we would possibly have to remove when the time comes. In a lot of communities our size (who have had all ash trees removed), it takes about 4 years once the emerald ash borer is here to kill all the ash in their community. We can remove 150 trees per year. We can't do any more than that so at 4500 trees in 4 years there's no way we could maintain the removal rate as the trees are dying. Need funding to outsource some of that work. There is prevention —some insecticides to treat trees. Homeowners can treat smaller trees by pouring insecticide around the base of the tree. Larger trees are by injection. Homeowner will need a licensed arborist to inject larger trees annual or every 2 years. The tree is still attacked by the emerald ash borer and damages the trees but it does not die. Recommendation not to do any treatment until borer has been found within 15 miles of your location. Sports and SPortsPlex— Mark Gallg_gher Reporting for Sports a pretty busy month: Fun Run, Adult Volleyball and Basketball are kicking off, Punt Pass & Kick Event, Flag Football every night at Riverfront Sports Park. Travis has taken the lead on our lighting project at Danes. At the Byrnes Tennis Center, UNI Tennis had a 14 collegiate team event last weekend. SportsPlex — making progress daily. The Tour de 'Loo took a lot of people thru the building. We continue to recruit corporate partners and continue purchasing furnishing. Facilities/ Projects—Travis Nichols The old play equipment at Gates has been removed and next week the vendor will be installing new play structure. The last couple of months, we have been replacing and adding mulch to play grounds in 26 parks. We've done miscellaneous repairs at Young Arena. Repaired dugouts at Riverfront Sports Park— mostly matting and damaged boards that get wear & tear from cleats and misc. repairs at Lichty Park. Golf and Downtown Area—JB Bolger The golf rounds report was distributed as were a few pictures of the Retaining Wall at Gates and Phase III Byrnes Drainage Project. The Retaining Wall at Gates looks great. Byrnes Drainage Project, Phase III is going very well and seeding is two thirds completed. The Golf Maintenance II position for Iry Warren has been filled. Overseeding at all 3 courses. AECOM should be going to bid soon on the Storm Sewer Project at S. Hills. As projects come to closure, Mike Allen asked if the Commission would be able to review the list of projects for 2013—2014. The next regular Leisure Services Commission Meeting will be held 1 week later than normal on Tuesday, November 19, 2013. We are tentatively planning to meet at the Dan Gable National Wrestling Hall of Fame Museum, 303 Jefferson Street. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:28 AM. Signed this 19th day of November, 2013. Sharon Samec, Secretary I I j I i _ O 2 3 G \ f m U) ® < Q- Z3 o \ / / f » M \ m J % 3 ƒ m Cl) / _. g 7 2 (D < CD CD co\ \ « / 2 7 0 s f > m (D / } / w / / f k m o | 2 E ƒ ƒ 0 / } � / I � o 2 > D g -0 0 z \ / / O _0 / k M M ® -69 0 0 % % \ 2 § / 2 / CO m w � \ 2 CL ) \ d \ / § (D » f 3 � / f FD � ± e 7 �� \ 7 �_ m / \ om 9 3 cn f, % 2 \. 0 �3 R / R 9 / \ m _ / / 07 9l % > 22 Z3 2 / E . . ± / . u w 501 Sycamore Street,Suite 222•Waterloo,Iowa 50703• (319)232-6531+Fax: (319)232-0271 _COM Invoice =� Cost Plus Fixed Fee Progressive Invoice CITY ENGINEERS .' WATER?.. 0,LA Date: November 26, 2013 City of Waterloo, Iowa Invoice No. 17(37396527) Donald Street Improvements Invoice Period: 9/28/13 through 11/22/13 U.S. Highway 63 to Mildred Street, Construction Phase Consultant Job No. 60269847 Project No. STP-U-8155(714)--70-07 Contract Cumulative Current Estimate To Date Period Labor Dollars $ 69,454.50 $ 65,550.81 $ 877.63 Overhead 110,640.22 102,279.04 1,346.28 Direct Expenses Mileage 1,812.50 1,301.33 23.73 Copies 198.00 20.07 - Survey Equipment 750.00 525.00 Misc. 400.00 4,444.97 1,102.14 Subtotal $ 183,255.22 $ 174,121.22 $ 3,349.78 Subtotal Rounded 183,260.00 Fixed Fee 23,380.00 21,269.11 289.11 Authorized Contingency 7,000.00 Total Authorized Amount $ 213,640.00 Total Billed to Date 195,390.33 195,390.33 $ 3.638.89 Remaining Authorized Balance $ 18,249.67 �v Unauthorized Contingency $ - U Remit to: AECOM Technical Services,Inc 0 1178 Paysphere Circle 0 Chicago,IL 60674 ATTN :ERIC THORSON Invoice Date: 26-NOV-13 CITY OF WATERLOO Invoice Number: 37396527 WATERLOO WATERLOO,IA 50703 Agreement Number: TRN60186260 Agreement Description: STP-U-8155(714)--70-07 Payment Term: 30 DAYS Please reference Invoice Number and Project Number with Remittance Project Number :60269847 Project Name :WAT-Donald St Construction Phase Engineering Bill Through Date :28-SEP-13-22-NOV-13 Labor Multiplier Employee Name/Title Title/Expenditure Date Hours Rate Raw Cost Billed Amt Bernhardt,Mary E Project Support 08-NOV-13 1.00 26.00 26.00 Coselman,Barbara L Project Support 15-NOV-13 0.25 26.00 6.50 Durbahn,Mark D Project Professional 01-NOV-13 8.00 50.25 402.00 Durbahn,Mark D Project Professional 08-NOV-13 2.00 50.25 100.50 Durbahn,Mark D Project Professional 15-NOV-13 1.00 50.25 50.25 Durbahn,Mark D Project Professional 22-NOV-13 1.50 50.25 75.38 Lund,Theresa F Senior Technician 15-NOV-13 2.00 31.00 62.00 Lund,Theresa F Senior Technician 22-NOV-13 5.00 31.00 155.00 Total Labor Multiplier 20.75 877.63 877.63 OverHead Markup 1,346.28 Labor CPFF Total 2,223.91 Reimbursable Expenditure Type EmployeefVendor Name Date Inv Number Billed Amt Field Supplies TERRACON CONSULTANTS INC 05-NOV-13 T466908 1,102.14 Mileage Lund,Theresa F 27-SEP-13 EXP2371920 23.73 Total Reimbursable 1,125.87 Lump Sum Description Billed Amt Fixed Fee Labor 289.11 Total Lump Sum 289.11 Project Total :WAT-Donald St Construction Phase Engineering 3,638.89 invoice Summaries Total Current Amount: 3,638.89 Retention Amount: 0.00 Pre-Tax Amount: 3,638.89 Tax Amount: 0.00 Total Invoice Amount: 3,638.89 0 o C -O <O l< Q 7 0 c (D N Q (D 0 n rn Q° (D O 7 (ZY D (D cn (n — w Q N v (D ( n O CD O cfl 3 * m w QCL (n ai w O * cr C7 _ (D * O *k rn Z -P� o g' OD m rn * * * * * * * * * * * * O * * c * D m D v -< 0 O O Mn. o r z O < -n O c < n D D W -GO N D m —i a o rn � c � m N O N U W N r- < ° ,! w O (D W W W N n O OC) � 0 O (D O N N -O N � W n 0 N q m QJ m �' 3 1 o 0 o m O NO C (D l< D N w (D _ 0 T- o W (D O O T). < Q- < (Q W CD (D D W *k Q 00 (D Z O 2 (D = (OD (CD O m rno z (n o � v ao a 1 O O r CD CD4 J �1 N N or O O N N O D O O C9 co w 00 O 1 p W N 501 Sycamore Street,Suite 222® Waterloo,Iowa 50703 (319)232-65310 Fax: (319)232-0271' Invoice A:COMTI . Date: November 26,2013 City of Waterloo Invoice No.9(37396486) US Highway 63 Improvements Invoice Period Covered: 10/26/13 through 11/22/13 Newell Street to Donald Street Consultant Job No.60288257 On-Call Post Design Services Client Contact Eric A.Thorson, P.E. Federal Project No. NHSX-63-6(69)-3H-07 Contract Cumulative to Estimate Date Current Period Labor Dollars $30,962.40 $20,887.37 $1,068.14 Overhead 49,539.84 32,166.58 1,644.94 Direct Expenses Mileage 0.00 20.34 0.00 Copier 114.00 205.10 0.00 Miscellaneous 260.00 12.50 0.00 Ritland+Kuiper Landscape Architects 9,800.00 5,132.50 0.00 Robinson Engineering Co. 10,400.00 4,816.00 0.00 Subtotal $101,076.24 $63,240.39 $2,713.08 Subtotal Rounded $101,075.00 Fixed Fee 10,850.00 6,896.99 352.70 Authorized Contingency 0.00 Total Authorized Amount $ 111,925.00 Total Billed to Date 70,137.38 $70,137.38 $3,065.78 Remaining Authorized Balance $41,787.62u� Unauthorized Contingency AECOM $8,800.00 �) 01 � Remit to: AECOM Technical Services,Inc 0 1178 Paysphere Circle 0 Chicago,IL 60674 Check Payment to: ACH Payment to: Wire Transfer Payment to: AECOM Technical Services,Inc. AECOM Technical Services,Inc. AECOM Technical Services, Inc. ' ' Com'' An AECOM Company An AECOM Company An AECOM Company 1178 Paysphere Circle Bank of America Bank of America Chicago,IL 60674 Account Number 5800937020 New York,NY 10001 ABA Number 071000039 Account Number 5800937020 ABA Number 026009593 SWIFT CODE BOFAU53N 501 Sycamore Street,Suite 222,Waterloo,IA 50703 Tel:319-232-6531 Fax:319-232-0271 Federal Tax ID No.95-2661922 ATTN :ERIC THORSON Invoice Date: 26-NOV-13 CITY OF WATERLOO Invoice Number: 37396486 WATERLOO WATERLOO,IA 50703 Agreement Number: TRN93122ET.1437946 Agreement Description: WAT-HWY 63 INITIAL DESIGN Payment Term: 30 DAYS Please reference Invoice Number and Project Number with Remittance Project Number :60288257 Project Name :WAT-US 63 CRS On-Call Newell to Donald Bill Through Date :26-OCT-13-22-NOV-13 Labor Multiplier Employee Name/Title Title/Expenditure Date Hours Rate Raw Cost Billed Amt Bernhardt,Mary E Project Support 01-NOV-13 1.00 26.00 26.00 Frank,Gary A Staff Professional 15-NOV-13 3.00 39.25 117.75 Lentz,Robert L Senior Professional 01-NOV-13 1.50 84.71 127.08 Lentz,Robert L Senior Professional 08-NOV-13 2.50 84.71 211.79 Lentz,Robert L Senior Professional 15-NOV-13 2.00 84.71 169.42 Lentz,Robert L Senior Professional 22-NOV-13 2.00 84.71 169.42 Schindel,Douglas W Senior Professional 15-NOV-13 1.00 71.24 71.24 Schindel,Douglas W Senior Professional 22-NOV-13 1.00 71.24 71.24 Wiele,Larry E Project Professional 01-NOV-13 1.00 52.10 52.10 Wiele,Larry E Project Professional 15-NOV-13 1.00 52.10 52.10 Total Labor Multiplier 16.00 1,068.14 1,068.14 OverHead Markup 1,644.94 Labor CPFF Total 2,713.08 Lump Sum Description Billed Amt Fixed Fee Labor 352.70 Total Lump Sum 352.70 Project Total :WAT-US 63 CRS On-Call Newell to Donald 3,065.78 Invoice Summaries Total Current Amount: 3,065.78 0.00 Retention Amount: 3 Pre-Tax Amount: ,065.78 0.00 Tax Amount: Total Invoice Amount: 3,065.78 Billing Summaries Billing Summary Current Prior Total Limit Remain Billings 3,065.78 67,071.60 70,137.38 111,925.00 41,787.62 Billing Total : 3,065.78 67,071.60 70,137.38 . � . — \ f E a U) :Za5 o _0 \ 2 ƒ \' « a 0 ° ° 3 / � ° e q % \ . w O E m cr k - / ƒ m co / \ ƒ 0 & « > \ / m 3 i ° a o f 8 0 4 ° | 2 | / g } O } 0 a / . » GG ] % 2 CYI 2 2 9 / o = w o / > 2E ƒl< / _0 D k� = 2 = k U e \ K = eam © Q mO 8 , 9 2 e 2 2 m < , c t m gCD g $ � Q- $ 0 < > / � co � ¥ � / m Of 2 � m I § / q. $ 0 ) 0 O \ /f / / \ / \ & � m % CD % \ o ( 2 90 A \ 2 � ? 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(D s q 7 (D � \/e \ _0 2 / \ § k ] 0 2 2 C) D } � CL 7 { ¥. 3 . a ] / / / 7 & — ± / \ / / / % w _ m Mn N WO - - J m to A W N 1-' O � F+ z z w r (n r -1 -+ n m + v v onn � rnrnn O p m� D L vi L r 0 2 O -I D D m m m CD IZn 0 3 y n m � �O D Z D n ;, D Z ; vNi cmi� y vii >_ rnr Z v+ O a -� r m m m 7o C) m n N m m m w O N Z Z Z C 0 � � o � C - _ 2 �7 mm �{ O Dn � � DwDm ;uK G l c 9 c 7c 7 < Cl) D --i D O - in z < < D D W f7 C) °� / �o x m < r D � o OWN Oz � D � � � � oo cr m a c H ! N O ZZ D Z7� m m > � � Ov to U ,N.' 0 7 0 y m m to m D O D D m CD m m Z �, C,7n O IT 0 ic Cn C C C r Z D Z Z m N o Z Z D m 0 O Q D n -i -{ m m W 00 0 o O O i I m -< 0 m m - -A Z Z N A D 7 CD O /D 'O" n n m m C,7 G1 O cn 01 d m M m i December 16, 2013 o M n 'O 01 Waterloo City Council 01 Mayor Buck Clark x a LL Dear Mayor& Council, N As required by City of Waterloo ordinance, I am providing an annual report for the Waterloo Public Library.The report includes statistics N such as how many materials were checked out, computers used, etc. P W It also mentions the remodeling of the second floor. We removed many o chairs that had been in use since the building opened in 1981. We 0. replaced computer tables that were sagging and broken, and purchased new stacks for material formats that weren't in use back in 1981.To PJ3 Li ( CD accomplish this remodel, we used funds at the Northeast Iowa M 0 Community Foundation for use by the Library. We hope that you will o stop in, if you haven't already, and take a look around our"new" second floor. a 3 Just in case the numbers don't reveal the entire story, the library is a 0 very busy community space. Children come for puppet shows and story o time, educational programming, and use Summer Library Program to 0 w keep their reading skills sharp over the summer. Families attend movie 3 nights.Teens attend craft sessions, read, use computers, and even do some homework.Adults use computers, check out movies, music, and - books, and attend gardening workshops and read newspapers. The list W - of library activities is practically infinite, and we always strive to match it a to our community's needs. U Thank you for your support of the Waterloo Public Library. Please let me Z.o know if you have any questions. U LO Sincerely, Sheryl McGovern Director, Waterloo Public Library 319.291.4496 or mcgovern.sheryl@gmail.com