HomeMy WebLinkAbout02/06/2012 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-116
RESOLUTION APPROVING THE RECOMMENDATION OF
ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED
BY PETERSON CONTRACTORS, INC. OF REINBECK,
IOWA, IN CONJUNCTION WITH THE F.Y. 2007
WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION, CONTRACT NO. 713, AND
ACCEPTING THE WORK.
WHEREAS, Peterson Contractors, Inc. of Reinbeck, Iowa, has
under contract with the City of Waterloo, Iowa, furnished certain
materials and performed labor at a total cost of $6, 205, 250 . 95 in
conjunction with the F.Y. 2007 Waterloo Dam Rehabilitation and
River Wall Reconstruction, Contract No. 713, in the City of
Waterloo, Iowa.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the Certificate of Completion and Recommendation of
Acceptance be and the same hereby approved.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. Clark, ayor
ATTEST:
Suzy Sch res, CMC
City Clerk
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
I
RESOLUTION NO. 2012-116
RESOLUTION APPROVING THE RECOMMENDATION OF
ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED
BY PETERSON CONTRACTORS, INC. OF REINBECK,
IOWA, IN CONJUNCTION WITH THE F.Y. 2007
WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION, CONTRACT NO. 713, AND
ACCEPTING THE WORK.
WHEREAS, Peterson Contractors, Inc. of Reinbeck, Iowa, has
under contract with the City of Waterloo, Iowa, furnished certain
materials and performed labor at a total cost of $6, 205, 250 . 95 in
conjunction with the F.Y. 2007 Waterloo Dam Rehabilitation and
River Wall Reconstruction, Contract No. 713, in the City of
Waterloo, Iowa.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the Certificate of Completion and Recommendation of
Acceptance be and the same hereby approved.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. Clark, Mayor
ATTEST:
uzy Sc ares, CMC
City Cl rk
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-116
RESOLUTION APPROVING THE RECOMMENDATION OF
ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED
BY PETERSON CONTRACTORS, INC. OF REINBECK,
IOWA, IN CONJUNCTION WITH THE F.Y. 2007
WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION, CONTRACT NO. 713, AND
ACCEPTING THE WORK.
WHEREAS, Peterson Contractors, Inc. of Reinbeck, Iowa, has
under contract with the City of Waterloo, Iowa, furnished certain
materials and performed labor at a total cost of $6, 205, 250 . 95 in
conjunction with the F.Y. 2007 Waterloo Dam Rehabilitation and
River Wall Reconstruction, Contract No. 713, in the City of
Waterloo, Iowa.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the Certificate of Completion and Recommendation of
Acceptance be and the same hereby approved.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. Clark, Mayor
ATTEST:
Suzy Sc ares, CMC
City Clerk
C Lam- Vr�,-e o�
l,ti+'' LP G V36
0THE CITY COUNCIL OF THE CITY OF WATERLOO, &#,?v f,5z --
- 'Q 7�
\ IOWA REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M. V 56q
MONDAY, FEBRUARY 6, 2012
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your
opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a
maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these "general rules".
4. You may speak one(1)time per item for a maximum of three(3)minutes.
S. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council(may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Jim Walsh, City Attorney.
February 6, 2012 Page 2
Agenda, as proposed or amended.
Minutes of January 30, 2012, Regular Session, as proposed.
Recognition of February Team Member of the Month - Gladys Rainey.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the
�O City Clerk.
2. Request to certify the following assessments to properties for work performed
by the Water Works, together with recommendation of approval of Board of
Water Works Trustees:
Address Amount to
certify
1002 Mobile Street $2,000.00
201 Locust Street $1,100.00
708 Adams Street $920.00
1260 West Donald Street $3,750.00
Submitted by Dennis Clark, General Manager of Waterloo Water Works
b. Motion to approve the following:
Travel Requests
Name & Title of Amount not
Personnel Class/Meeting Destination Date(s) to Exceed
1. Dan Trelka, Director Finding The Cedar March 1- $2,154.00
of Safety Services; Leader in You Rapids, 2, 2012
Captain Mohlis; Iowa
Lieutenant Krogh;
Lieutenant
McNamee;
Lieutenant Cirksena;
Lieutenant Payne
2. Investigator Hesse ICAC TLP P2P Ankeny, February $430.00
Iowa 21-23,
2012
February 6, 2012 Page 3
3. Lieutenant Female St. Paul, March $1,117.00
Campbell; Sergeant Enforcers Minnesota 11-12,
Ludwig; Officer Seminar 2012
Stratton; Officer Del
Valle
4. Luke Even, Forestry Midwestern Overland February $750.00
Foreman Chapter of the Park, 1-3,
International Kansas 2012
Society of
Arboriculture's
661h Annual
Conference
5. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Appointee Board/Commission Expiration Date
New or Re-
Appointment
e-A ointment
CraigWhite Memorial Hall
Commission December 31, 2014 Re Appointment
Marilyn Robinson Memorial Hall December 31, 2014 Re Appointment
Commission
Richard Hurtado Memorial Hall December 31, 2014 Re Appointment
Commission
Rand Miller Memorial Hall
Randy Commission December 31, 2014 Re Appointment
John Mrzlak Memorial Hall December 31, 2014 Re Appointment
Commission
Michael Dennis Memorial Hall December 31, 2014 Re Appointment
Commission
Melvin Wittwer Memorial Hall December 31, 2014 Re Appointment
Commission
Richard HockeyMemorial Hall
Commission December 31, 2014 Re Appointment
February 6, 2012 Page 4
Class C Beer License Permit Application
6. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
7. La Magdalena, 1010 E. Mitchell Avenue #8 (New) (Expires 10/1/12) (Includes
Sunday Sales)
Class C Liquor License Permit Application
8. National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires
2/28/13) (Includes Sunday Sales & Catering)
9. BHC United, 910 W. 51h Street (Renewal) (Expires 1/12/13) (Includes Sunday
Sales)
10. Demi's Blue Martini Lounge, 728 Commercial Street (New) (Expires 1/19/13)
(Includes Sunday Sales)
Class E Liquor License Permit Application
11. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
Class B Wine License Permit Application
12. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
Class B Native Wine License Permit Application
13. La Magdalena, 1010 E. Mitchell Avenue #8 (New) (Expires 10/1/12) (Includes
Sunday Sales)
Outdoor Service Area Application
14. Demi's Blue Martini Lounge, 728 Commercial Street
Cigarette Permit Application
15. La Magdalena, 1010 E. Mitchell Avenue #8
PUBLIC HEARINGS
2. Purchase of Six (6) 2013 Model Year Patrol Cars
Motion to receive and file proof of publication of notice of public hearing
HOLD HEARING—No objections on file 'lig J1,
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of specifications, bid document, etc.
�1 \ Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to open and read bids
and refer to Public Works Director for review.
Submitted by Mark Rice, Public Works Director
February 6, 2012 Page 5
RESOLUTIONS
3. Resolution approving recommendation of award of contract to Advanced
Environmental in the amount of $4,830.00 for asbestos abatement
�1/) services of 910 West Shauiis Road.
Submitted by Christopher Western, Planner 11
4. Resolution approving Contracts, Bonds and Certificates of Insurance in
the amount of $49,600.00 with B & B Builders & Supply of Waterloo,
Iowa in conjunction with 2012 Riverfront Sports Park Shelter Project; and
I authorize Mayor and City Clerk to execute said documents.
Submitted by Rick Curran, Leisure Services Facilities Manager
5. Resolution approving Notice of Intent for NPDES Coverage Under General
Permit to the Iowa Department of Natural Resources for storm water
i L� discharges in conjunction with F.Y. 2012 East Donald Street
t Transportation Improvements, Contract No. 797; and authorize Mayor to
execute said document.
Submitted by Eric Thorson, P.E., City Engineer
6. Resolution approving Professional Services Agreement with AECOM in the
amount of $36,800.00 for engineering services in conjunction with Cedar
River Enhancement Projects; and authorize Mayor to execute said
1 document.
Submitted by Jamie Knutson, P.E, Associate Engineer
7. Motion approving Change Order No. 21 for a net decrease of $79,524.49
for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa in
conjunction with F.Y. 2007 Waterloo Dam Rehabilitation and River Wall
Reconstruction, Contract No. 713; and authorize Mayor to execute said
document.
Submitted by Jamie Knutson, P.E, Associate Engineer
8. Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck,
Iowa at a total cost of $6,205,250.95 in conjunction with F.Y. 2007
Waterloo Dam Rehabilitation and River Wall Reconstruction, Contract No.
713; and receive and file two-year Maintenance Bond.
Submitted by Eric Thorson, P.E., City Engineer
9. Resolution approving Lease Agreement with JSA Development, LLC to rent
space located at West 5th and Jefferson Streets for $1,000.00 per month
0 for the Downtown Area Maintenance Crew to continue to maintain the
downtown area.
Submitted by JB Bolger, Golf& Downtown Area Maintenance Manager
February 6, 2012
Page 6
IO. Resolution approving Project Safe Neighborhood Grant in the amount of
$6,905.00, with no required local match, as a sub-recipient from the Iowa
Governor's Office of Drug Control Policy to be used in overtime for
weapons violation enforcement.
Submitted by Dan Trelka, Director of Safety Services
1 Resolution approving Project Safe Neighborhood Grant in the amount of
$11,317.00, with no required local match, as a sub-recipient from the
Iowa Governor's Office of Drug Control Policy to be used in overtime for
weapons violation enforcement.
Submitted by Dan Trelka, Director of Safety Services
12. Resolution setting date of hearing as February 20, 2012 to approve
request by FEPH-Acquisitions Fund II, LLC to rezone 4.58 acres from "C-2"
Commercial District and "R-3" Multiple Residence District to "C-P" Planned
Commercial District, to allow for the construction of a new 13,225 square
nJ foot CVS Pharmacy Stores, as well as a future 18,761 square foot retail
building, for property generally located at the northeast corner of East 1St
Street and Franklin Street, more commonly known as the Immanuel
Lutheran Church and School site; and instruct City Clerk to publish
notice.
Submitted by Noel Anderson, Community Planning& Development Director
13. Resolution setting date of hearing as February 20, 2012 to approve
request by FEPH-Acquisitions Fund II, LLC to vacate portions of Walnut
Street and Almond Street right-of-way to allow for the construction of a
`tJ new CVS Pharmacy; and instruct City Clerk to publish notice.
Submitted by Noel Anderson, Community Planning& Development Director
14. Resolution setting date of hearing as February 20, 2012 to approve a
Development Agreement with FEPH-Acquisitions Fund II, LLC for the
construction of a 13,225 square foot CVS Pharmacy at the northeast
corner of Franklin Street and Highway 63, with an increased taxable
va lue of $1,500,000.00 and tax rebates for 6 years at 100 percent; and
instruct City Clerk to publish notice.
Submitted by Noel Anderson, Community Planning& Development Director
OTHER COUNCIL BUSINESS
15. Motion approving Change Order No. 2 for a net increase of $7,409.48 for
work performed by Americlean of Waterloo, Iowa in conjunction with Five
Sullivan Brothers Convention Center Duct and Coil Cleaning.
Submitted by Craig Clark, Building Oficial/Maintenance Administrator
February 6, 2012 Page 7
16. Motion approving Change Order No. 1 for a net increase of$753.00 for the
Purchase of FY12 Ammunition Needs from Ultramax of Rapid City, South
Dakota.
Submitted by Dan Trelka, Director of Safety Services
17. 2012 Highland Park Basketball & Tennis Court Project
Motion to instruct Leisure Services Director to prepare plans,
specifications,form of contract, etc.
Motion to receive and file plans, specifications,form of contract, etc.
'rls, Resolution preliminarily approving plans, specifications, form of
�� contract, etc.
Resolution setting date of hearing and bid opening as February 20, 2012
and instruct City Clerk to publish notice of plans, specifications, form
of contract, etc.
Submitted by Rick Curran, Leisure Services Facilities Manager
18. Request ,for Proposals for Demolition and Site Clearance Services (No
Regulated Asbestos-Containing Materials) for 212 Jefferson, 302
Jefferson, 306-308 Jefferson, 312 Jefferson and 319 West 2nd Street
Motion to instruct Community Planning & Development Director to
prepare Request for Proposals, plans, specifications, form of contract,
etc.
Motion to receive and file Request for Proposals, plans, specifications,
form of contract, etc.
Resolution preliminarily approving Request for Proposals, plans,
specifications, form of contract, etc.
Resolution setting date of hearing and bid opening as February 20, 2012;
1( c and instruct City Clerk to publish notice of Request for Proposals,
plans, specifications, form of contract, etc.
Submitted by Noel Anderson, Community Planning & Development Director
ORAL PRESENTATIONS
Motion to receive and file oral comments.
Motion to adjourn to Executive Session.
EXECUTIVE SESSION
19. Discussion of strategy in matters in litigation pursuant to Iowa Code
Section 21.5(1)(c)(2011).
Motion to adjourn Executive Session.
February 6, 2012 Page 8
ADJOURNMENT
Motion to adjourn.
Suzy Schares
City Clerk
MEETINGS
Monday, February 6, 2012
4:50 P.m. - Boards and Commissions, Council Chambers
4:55 p.m. - Human Resources Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Regional Airport Board meeting minutes of November 22, 2011 on file in
the City Clerk's office.
2. Waterloo Water Works Board of Trustees meeting minutes of January 25, 2012 on
file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Waterloo Dam Rehabilitation and Riverwall Reconstruction Contract No. 713
Pay estimate No. 33 to AECOM in the total amount due of$4,796.83
1
2. F.Y. 2010 Cedar River Water Trail (Portages), Contract No 734
Pay estimate No. 11 to AECOM in the total amount due of$11,410.00
3. F.Y. 2010 Street Reconstruction Contract No. 772
Pay estimate No. 33 to Aspro in the total amount due of$281,156.53
4. F.Y. 2012 East Donald Street Improvements Contract No 797
Payment to AECOM in the total amount due of$37,199.95
5. F.Y. 2012 Sidewalk Block Grant Repair Assessment Program -Zone 1, Contract
No. 812
Payment to B & B Builders & Supply in the total amount due of$2,547.83
6. CDBG Residential Lift Station
Payment to INRCOG in the total amount due of$610.82
7. Drta Run Creek Study Liberty Park to Outlet at Cedar River
Payment to AECOM in the total amount due of$12,060.41
February 6, 2012 Page 9
8. Safe Route to School- Cunningham School of Excellance
Payment to INRCOG in the total amount due of$1,500.00
9. Waterloo Stormwater Lift Stations
Payment to Snyder &Associates in the total amount due of$1,645.00
y
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-109
RESOLUTION MAKING ASSESSMENT FOR WORK
PERFORMED BY THE WATER WORKS .
WHEREAS, the Board of Water Works Trustees of the City of
Waterloo, Iowa, did, as provided by law, notify by written notice
the property owner of the premises described below to have the
repairs completed and further damage prevented, and
WHEREAS, the property owner failed to comply with the order
of the Board of Water Works Trustees, as by law provided, and
WHEREAS, the Board of Water Works Trustees proceeded to have
the work done on the premises described below, in the City of
Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of
Waterloo, Iowa, and
WHEREAS, the Board of Water Works Trustees filed with the
City Clerk on the 30th day of January, 2012, a report filing
claim for the repairs and preventing further damage at the below
described premises and same met all the requirements of the City
ordinance and have been fully completed.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the said report of the Board of Water Works
Trustees be, and the same is hereby, approved; that the work was
done under and by virtue hereby, accepted, and that the cost of
said work is hereby determined to be as follows, which amount can
be assessed over a ten-year period against the property:
Jean M. Small, Owner
1002 Mobile Street, Waterloo, Iowa
Legal Description:
South Fifty (50) feet of Lots Nos . Eight (8) and Nine
(9) in Block No. Three (3) in "Lusch Addition" to the
City of Waterloo, Iowa, and the South Fifty (50) feet
of Lot No. Twelve (12) , in Block No. Thirteen (13) , in
"Rose Hill First Addition" to the City of Waterloo,
Iowa, Black Hawk County.
Unpaid Assessment : $2, 000 . 00
Dwayne L. and Diane Potter, Owners
201 Locust Street, Waterloo, Iowa
Legal Description:
Northwest Thirty-seven and One-half (371-�) feet of Lot
No. Eight (8) in Block No. Nine (9) in "Whitney' s
Subdivision" in Waterloo, Iowa, Black Hawk County.
Unpaid Assessment : $1, 100 . 00
L
t
Resolution No. 2012-109
Page 2
Jerry J. Moses and Shirley Moses, Owners
708 Adams Street, Waterloo, Iowa
Legal Description:
Lot No. Thirteen (13) in Block No. Nine (9) in Rose
Hill Addition in the City of Waterloo, Iowa, Black Hawk
County.
Unpaid Assessment: $920 . 00
Roger Lee Poock, Owner
1260 West Donald Street, Waterloo, Iowa
Legal Description:
East Sixty-six (66) feet of that part of the Southwest
Quarter of the Southeast Quarter of Section No. Ten
(10) , Township No. Eighty-nine (89) North, Range No.
Thirteen (13) West of the Fifth (5th) Principal
Meridian in Black Hawk County, Iowa, described as
follows: Commencing at the Southwest corner of the
Southeast Quarter of said Section No. Ten (10) thence
North along the West line of said Southeast Quarter of
Section No. Ten (10) , a distance of One Thousand
Twenty-six (1, 026) feet to the South line of the
Illinois Central Railroad Right of Way, thence South
Forty-seven (47) degrees and Twenty-five (25) minutes
East along the Southeast line of said Right of Way a
distance of Nine Hundred Six (906) feet; thence South
One (1) degree and Four (4) minutes West a distance of
Four Hundred Ten and Two Tenths (410 . 2) feet to the
South line of said Section; thence South Eighty-nine
(89) degrees and Fourteen (14) minutes West along the
South line of said Section a distance of Six Hundred
Sixty-four and Seven Tenths (664 . 7) feet to the place
of beginning. Excepting therefrom that part conveyed
unto the State of Iowa for road purposes as established
in Land Deed Record 112, Page 517, and except that part
conveyed to the City of Waterloo, Iowa, in Land Deed
Book 569 page 350, Black Hawk County.
Unpaid Assessment: $3, 750 . 00
BE IT FURTHER RESOLVED that there be, and are hereby
assessed and levied a special tax and assessment against the
property improved in the City of Waterloo, Iowa, said assessment
shall bear interest from the date of levy of the assessment, viz :
February 6, 2012, at the rate of nine (9) percent per annum until
paid on all the unpaid amount of this assessment certified to the
County Treasurer of Black Hawk County, Iowa, and
BE IT FURTHER RESOLVED that the City Clerk be, and she is
hereby instructed to notify the above described property owners
of said property, accordingly and also instructed to certify said
assessment to the County Treasurer of Black Hawk County, Iowa, to
be entered upon the tax list to be collected as other taxes, as
provided by law, and when collected to be credited to the Water
Works Fund of said City, and assessment to be made over a ten-
year period.
Resolution No. 2012-109
Page 3
PASSED AND ADOPTED this 6th day of February, 2012 .
��C/
nest G. Clark, Mayor
ATTEST :
uzy ScFrk" s, CMC
City Cl
i
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-109
RESOLUTION MAKING ASSESSMENT FOR WORK
PERFORMED BY THE WATER WORKS .
WHEREAS, the Board of Water Works Trustees of the City of
Waterloo, Iowa, did, as provided by law, notify by written notice
the property owner of the premises described below to have the
repairs completed and further damage prevented, and
WHEREAS, the property owner failed to comply with the order
of the Board of Water Works Trustees, as by law provided, and
WHEREAS, the Board of Water Works Trustees proceeded to have
the work done on the premises described below, in the City of
Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of
Waterloo, Iowa, and
WHEREAS, the Board of Water Works Trustees filed with the
City Clerk on the 30th day of January, 2012, a report filing
claim for the repairs and preventing further damage at the below
described premises and same met all the requirements of the City
ordinance and have been fully completed.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the said report of the Board of Water Works
Trustees be, and the same is hereby, approved; that the work was
done under and by virtue hereby, accepted, and that the cost of
said work is hereby determined to be as follows, which amount can
be assessed over a ten-year period against the property:
Jean M. Small, Owner
1002 Mobile Street, Waterloo, Iowa
Legal Description:
South Fifty (50) feet of Lots Nos . Eight (8) and Nine
(9) in Block No. Three (3) in "Lusch Addition" to the
City of Waterloo, Iowa, and the South Fifty (50) feet
of Lot No. Twelve (12) , in Block No. Thirteen (13) , in
"Rose Hill First Addition" to the City of Waterloo,
Iowa, Black Hawk County.
Unpaid Assessment: $2, 000 . 00
Dwayne L. and Diane Potter, Owners
201 Locust Street, Waterloo, Iowa
Legal Description:
Northwest Thirty-seven and One-half (371x) feet of Lot
No. Eight (8) in Block No. Nine (9) in "Whitney' s
Subdivision" in Waterloo, Iowa, Black Hawk County.
Unpaid Assessment: $1, 100 . 00
h
Resolution No. 2012-109
Page 2
Jerry J. Moses and Shirley Moses, Owners
708 Adams Street, Waterloo, Iowa
Legal Description:
Lot No. Thirteen (13) in Block No. Nine (9) in Rose
Hill Addition in the City of Waterloo, Iowa, Black Hawk
County.
Unpaid Assessment : $920 . 00
Roger Lee Poock, Owner
1260 West Donald Street, Waterloo, Iowa
Legal Description:
East Sixty-six (66) feet of that part of the Southwest
Quarter of the Southeast Quarter of Section No. Ten
(10) , Township No. Eighty-nine (89) North, Range No.
Thirteen (13) West of the Fifth (5th) Principal
Meridian in Black Hawk County, Iowa, described as
follows : Commencing at the Southwest corner of the
Southeast Quarter of said Section No. Ten (10) thence
North along the West line of said Southeast Quarter of
Section No. Ten (10) , a distance of One Thousand
Twenty-six (1, 026) feet to the South line of the
Illinois Central Railroad Right of Way, thence South
Forty-seven (47) degrees and Twenty-five (25) minutes
East along the Southeast line of said Right of Way a
distance of Nine Hundred Six (906) feet; thence South
One (1) degree and Four (4) minutes West a distance of
Four Hundred Ten and Two Tenths (410 . 2) feet to the
South line of said Section; thence South Eighty-nine
(89) degrees and Fourteen (14) minutes West along the
South line of said Section a distance of Six Hundred
Sixty-four and Seven Tenths (664 . 7) feet to the place
of beginning. Excepting therefrom that part conveyed
unto the State of Iowa for road purposes as established
in Land Deed Record 112, Page 517, and except that part
conveyed to the City of Waterloo, Iowa, in Land Deed
Book 569 page 350, Black Hawk County.
Unpaid Assessment: $3, 750 . 00
BE IT FURTHER RESOLVED that there be, and are hereby
assessed and levied a special tax and assessment against the
property improved in the City of Waterloo, Iowa, said assessment
shall bear interest from the date of levy of the assessment, viz :
February 6, 2012, at the rate of nine (9) percent per annum until
paid on all the unpaid amount of this assessment certified to the
County Treasurer of Black Hawk County, Iowa, and
BE IT FURTHER RESOLVED that the City Clerk be, and she is
hereby instructed to notify the above described property owners
of said property, accordingly and also instructed to certify said
assessment to the County Treasurer of Black Hawk County, Iowa, to
be entered upon the tax list to be collected as other taxes, as
provided by law, and when collected to be credited to the Water
Works Fund of said City, and assessment to be made over a ten-
year period.
Resolution No. 2012-109
Page 3
PASSED AND ADOPTED this 6th day of February, 2012 .
1"e�d /,I-/
E nest G. Clark, Mayor
ATTEST:
uzy Scha es, MC
City Cler
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-118
RESOLUTION APPROVING REQUEST OF DIRECTOR OF
SAFETY SERVICES TO RECEIVE PROJECT SAFE
NEIGHBORHOOD GRANT MONEY AS A SUB-RECIPIENT
FROM THE GOVERNOR' S OFFICE OF DRUG CONTROL
POLICY.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the request of the Director of Safety Services to receive
Project Safe Neighborhood Grant money, in the amount of
$6, 905 . 00, as a sub-recipient from the Governor' s Office of Drug
Control Policy, to be used for overtime for weapons violation
enforcement, be and the same is hereby approved.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. Clark, Mayor
ATTEST:
uzy Scha s, CM
City Clerk
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-118
RESOLUTION APPROVING REQUEST OF DIRECTOR OF
SAFETY SERVICES TO RECEIVE PROJECT SAFE
NEIGHBORHOOD GRANT MONEY AS A SUB-RECIPIENT
FROM THE GOVERNOR' S OFFICE OF DRUG CONTROL
POLICY.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the request of the Director of Safety Services to receive
Project Safe Neighborhood Grant money, in the amount of
$6, 905. 00, as a sub-recipient from the Governor' s Office of Drug
Control Policy, to be used for overtime for weapons violation
enforcement, be and the same is hereby approved.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. Clark, Mayor
ATTEST :
Suzy Sc aes, CMC
City Cler
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-119
RESOLUTION APPROVING REQUEST OF DIRECTOR OF
SAFETY SERVICES TO RECEIVE PROJECT SAFE
NEIGHBORHOOD GRANT MONEY AS A SUB-RECIPIENT
FROM THE GOVERNOR' S OFFICE OF DRUG CONTROL
POLICY.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the request of the Director of Safety Services to receive
Project Safe Neighborhood Grant money, in the amount of
$11, 317 . 00, as a sub-recipient from the Governor' s Office of Drug
Control Policy, to be used for overtime for weapons violation
enforcement, be and the same is hereby approved.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. lark, Mayor
ATTEST:
Suzy Schar s, CMC
City Clerk
i;
1
i
1
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-119
RESOLUTION APPROVING REQUEST OF DIRECTOR OF
SAFETY SERVICES TO RECEIVE PROJECT SAFE
NEIGHBORHOOD GRANT MONEY AS A SUB-RECIPIENT
FROM THE GOVERNOR' S OFFICE OF DRUG CONTROL
POLICY.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the request of the Director of Safety Services to receive
Project Safe Neighborhood Grant money, in the amount of
$11, 317 . 00, as a sub-recipient from the Governor' s Office of Drug
Control Policy, to be used for overtime for weapons violation
enforcement, be and the same is hereby approved.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. Clark, Ma or
ATTEST:
Suzy Schare C
City Clerk
i
i
i
i
i
i
I
Y
A
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-120
RESOLUTION FIXING THE TIME AND PLACE OF
HEARING TO BE GIVEN ON APPLICATION OF FEPH-
ACQUISITIONS FUND II, LLC TO REZONE FROM "C-
2" COMMERCIAL DISTRICT AND "R-3" MULTIPLE
RESIDENCE DISTRICT TO NNC-P" PLANNED
COMMERCIAL DISTRICT APPROXIMATELY 4 . 58 ACRES
OF LAND GENERALLY LOCATED AT THE NORTHEAST
CORNER OF EAST IT STREET AND FRANKLIN
STREET, AS FEBRUARY 20, 2012, AT 5 : 30 P.M. IN
THE COUNCIL CHAMBERS IN CITY HALL AND
INSTRUCTING CITY CLERK TO PUBLISH NOTICE OF
HEARING.
WHEREAS, the Council of the City of Waterloo, Iowa, shall
meet in the Council Chambers in the City Hall in the City of
Waterloo, Iowa, at 5 : 30 p.m. on the 20th day of February, 2012,
for the purpose of considering and acting upon an application of
FEPH-Acquisit ions Fund II, LLC to rezone from "C-2" Commercial
District and "R-3" Multiple Residence District to "C-P" Planned
Commercial District approximately 4 . 58 acres of land generally
located at the northeast corner of East 1St Street and Franklin
Street, and legally described as follows :
A portion of Cooley' s Addition, City of Waterloo, Black
Hawk County, Iowa, more particularly described as
follows:
Beginning at the most Southerly corner of Lot One (1)
in Block Sixty-Four (64) of said Cooley' s Addition;
Thence North 49005 ' 59" West on the Northeasterly right
of way line of Franklin Street, 442 . 18 feet to the East
right of way line of Mullan Avenue (also known as US
Highway 63) ;
Thence North 1009 ' 14" West on said right of way line,
189. 59 feet;
Thence North 8018 ' 48" East on said right of way line,
23 . 75 feet to the beginning of a 289. 14-foot radius
curve concave Easterly and having a long chord of
138 . 40 feet bearing North 22045120" East;
Thence Northeasterly on the arc of said curve and on
said right of way line, 139 . 76 feet;
Thence North 1009 ' 14" West on said right of way line,
10 . 86 feet to the Southwesterly right of way line of
Walnut Street;
Thence South 49006 ' 06" East on said right of way line,
6. 78 feet to the beginning of a 289 . 14-foot radius
curve concave Southeasterly and having a long chord of
32 . 99 feet bearing North 41028125" East;
Thence Northeasterly on the Arc of said curve, 33 . 00
feet to the beginning of a 10 . 00-foot radius curve
concave Southerly and having a long chord of 11 . 54 feet
bearing North 79059150" East;
Thence Easterly on the arc of said curve, 12 . 31 feet;
Thence South 64044 ' 56" East, 24 . 04 feet to the
beginning of a 100 . 00-foot radius curve concave
Northerly and having a long chord of 43 . 20 feet bearing
South 17°13 ' 21" East;
Thence Easterly on the arc of said curve, 43 . 54 feet to
the South right of way line of Almond Street;
Thence South 89°41 ' 45" East on said right of way line,
236. 86 feet to the West right of way line of Clay
Street;
Resolution No. 2012-120
Page 2
i
Thence South 0°51101" East on said West right of way
line and its Southerly prolongation, 298 . 78 feet to the
Southwesterly right of way line of Walnut Street;
Thence South 49°06106" East on
said Southwesterly right
ht
of way line, 55 . 06 feet to the most Easterly corner of
Lot Sixteen (16) in said Block 64;
Thence South 40°43 ' 41" West on the Southeasterly line
of said Lot 16 and its Southwesterly prolongation,
160 . 07 feet to the most Northerly corner of Lot Two (2)
in said Block 64;
Thence South 49°02130" East on the Northeasterly line
of said Lot 2 and the Northeasterly line of Lot One (1)
in said Block 64, 121 . 93 feet to the most Easterly
corner of said Lot 1;
Thence South 40°43 ' 41" West on the Northwesterly right
of way line of East 2nd Street, 140 . 20 feet to the
point of beginning.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the City Clerk is hereby directed to publish
Notice of the time and place of said hearing in the Waterloo
Courier.
PASSED AND ADOPTED this 6thday f February, 2012 .
Ernest G. Clark,'-'Mayo-r/
ATTEST:
uzy Sch res, CMC
City Clerk
Y
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703.
RESOLUTION NO. 2012-120
i
RESOLUTION FIXING THE TIME AND PLACE OF
HEARING TO BE GIVEN ON APPLICATION OF FEPH-
ACQUISITIONS FUND II, LLC TO REZONE FROM "C-
2" COMMERCIAL DISTRICT AND "R-3" MULTIPLE
RESIDENCE DISTRICT TO "C-P" PLANNED
COMMERCIAL DISTRICT APPROXIMATELY 4 . 58 ACRES
OF LAND GENERALLY LOCATED AT THE NORTHEAST
CORNER OF EAST 1ST STREET AND FRANKLIN
l STREET, AS FEBRUARY 20, 2012, AT 5: 30 P.M. IN
THE COUNCIL CHAMBERS IN CITY HALL AND
INSTRUCTING CITY CLERK TO PUBLISH NOTICE OF
HEARING.
WHEREAS, the Council of the City of Waterloo, Iowa, shall
meet in the Council Chambers in the City Hall in the City of
Waterloo, Iowa, at 5: 30 p.m. on the 20th day of February, 2012,
for the purpose of considering and acting upon an application of
FEPH-Acquisitions Fund II, LLC to rezone from "C-2" Commercial
District and "R-3" Multiple Residence District to "C-P" Planned
Commercial District approximately 4 . 58 acres of land generally
located at the northeast corner of East 1St Street and Franklin
Street, and legally described as follows :
A portion of Cooley' s Addition, City of Waterloo, Black
Hawk County, Iowa, more particularly described as
follows :
Beginning at the most Southerly corner of Lot One (1)
in Block Sixty-Four (64) of said Cooley' s Addition;
Thence North 49105 ' 59" West on the Northeasterly right
of way line of Franklin Street, 442 . 18 feet to the East
right of way line of Mullan Avenue (also known as US
Highway 63) ;
Thence North 1°09 ' 14" West on said right of way line,
189. 59 feet;
Thence North 8°18 ' 48" East on said right of way line,
23 . 75 feet to the beginning of a 289. 14-foot radius
curve concave Easterly and having a long chord of
138 . 40 feet bearing North 22045120" East;
Thence Northeasterly on the arc of said curve and on
said right of way line, 139. 76 feet;
Thence North 1°09 ' 14" West on said right of way line,
10 . 86 feet to the Southwesterly right of way line of
Walnut Street;
Thence South 49°06 ' 06" East on said right of way line,
6. 78 feet to the beginning of a 289. 14-foot radius
curve concave Southeasterly and having a long chord of
32 . 99 feet bearing North 41028125" East;
Thence Northeasterly on the Arc of said curve, 33 . 00
feet to the beginning of a 10 . 00-foot radius curve
concave Southerly and having a long chord of 11 . 54 feet
bearing North 79059 ' 50" East;
Thence Easterly on the arc of said curve, 12 . 31 feet;
Thence South 64°44 ' 56" East, 24 . 04 feet to the
beginning of a 100 . 00-foot radius curve concave
Northerly and having a long chord of 43 . 20 feet bearing
South 17013121" East;
Thence Easterly on the arc of said curve, 43 . 54 feet to
the South right of way line of Almond Street;
Thence South 89041 ' 45" East on said right of way line,
236. 86 feet to the West right of way line of Clay
Street;
3
i
Resolution No. 2012-120
Page 2
i
Thence South 0051 ' 01" East on said West right of way
line and its Southerly prolongation, 298 . 78 feet to the
Southwesterly right of way line of Walnut Street;
Thence South 49°06 ' 06" East on said Southwesterly right
of way line, 55 . 06 feet to the most Easterly corner of
Lot Sixteen (16) in said Block 64;
Thence South 40°43141" West on the Southeasterly line
of said Lot 16 and its Southwesterly prolongation,
160 . 07 feet to the most Northerly corner of Lot Two (2)
in said Block 64;
Thence South 49°02130" East on the Northeasterly line
of said Lot 2 and the Northeasterly line of Lot One (1)
in said Block 64, 121 . 93 feet to the most Easterly
corner of said Lot 1;
Thence South 40°4341" West on the Northwesterly right
of way line of East 2nd Street, 140 . 20 feet to the
point of beginning.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the City Clerk is hereby directed to publish
Notice of the time and place of said hearing in the Waterloo
Courier.
PASSED AND ADOPTED this 6th day of February, 2012 .
/est-G. Clark, Mayor
ATTEST:
Suzy Scha es, CMC
City Clef
i
i
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703.
RESOLUTION NO. 2012-121
RESOLUTION FIXING THE TIME AND PLACE OF
HEARING AND NOTICE TO BE GIVEN ON THE
VACATION OF PORTIONS OF WALNUT STREET AND
ALMOND STREET RIGHT-OF-WAY, AS FEBRUARY 20,
2012, AT 5 : 30 P.M. IN CITY HALL COUNCIL
CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE
CITY CLERK TO PUBLISH THE NOTICE OF HEARING.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
AS FOLLOWS:
Section 1 . That the Council of the City of Waterloo, Iowa,
shall meet at City Hall Council Chambers in the City of Waterloo,
Iowa, at 5: 30 p.m. on the 20th day of February, 2012, for the
purpose of considering and acting upon a proposal to vacate
portions of Walnut Street and Almond Street right-of-way, and
legally described as follows :
A portion of the right of way of Walnut Street, lying
between Almond Street and Clay Street, in Cooley' s
Addition, City of Waterloo, Black Hawk County, Iowa,
and more particularly described as follows:
Beginning at the most southerly corner of Block Seventy
(70) in Said Cooley' s Addition; Thence South 0051101"
East, 93 . 82 feet to the Southwesterly right of way line
of Walnut Street;
Thence North 49006106" West on said right of way line,
447 . 66 feet to the beginning of a 289. 14 foot radius
curve concave Southeasterly and having a long chord of
9. 54 feet bearing North 39°08 ' 55" East;
Thence Northeasterly on the arc of said curve, 9. 54
feet to the South right of way line of Almond Street;
Thence South 89041145" East on said right of way line,
92 . 93 feet to the Northeasterly right of way line of
Walnut Street;
Thence South 49006106" East on said right of way line,
314 . 92 feet to the point of beginning.
Described parcel contains 0 . 62 acres .
Section 2 . That the City Clerk is hereby directed to
publish notice of the time and place of said hearing in the
Waterloo Courier.
PASSED AND ADOPTED this 6th day of February, 2012 .
/�� I�Ll
Ernest G. Clark, Mayor
ATTEST:
Suzy hares, CMC
City Clerk
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-121
RESOLUTION FIXING THE TIME AND PLACE OF
HEARING AND NOTICE TO BE GIVEN ON THE
VACATION OF PORTIONS OF WALNUT STREET AND
ALMOND STREET RIGHT-OF-WAY, AS FEBRUARY 20,
2012, AT 5: 30 P.M. IN CITY HALL COUNCIL
CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE
CITY CLERK TO PUBLISH THE NOTICE OF HEARING.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
AS FOLLOWS:
Section 1 . That the Council of the City of Waterloo, Iowa,
shall meet at City Hall Council Chambers in the City of Waterloo,
Iowa, at 5 : 30 p.m. on the 20th day of February, 2012, for the
purpose of considering and acting upon a proposal to vacate
portions of Walnut Street and Almond Street right-of-way, and
legally described as follows :
A portion of the right of way of Walnut Street, lying
between Almond Street and Clay Street, in Cooley' s
Addition, City of Waterloo, Black Hawk County, Iowa,
and more particularly described as follows :
Beginning at the most southerly corner of Block Seventy
(70) in Said Cooley' s Addition; Thence South 0051101"
East, 93 . 82 feet to the Southwesterly right of way line
of Walnut Street;
Thence North 49006 ' 06" West on said right of way line,
447 . 66 feet to the beginning of a 289 . 14 foot radius
curve concave Southeasterly and having a long chord of
9. 54 feet bearing North 39°08 ' 55" East;
Thence Northeasterly on the arc of said curve, 9. 54
feet to the South right of way line of Almond Street;
Thence South 89041 ' 45" East on said right of way line,
92 . 93 feet to the Northeasterly right of way line of
Walnut Street;
Thence South 49006106" East on said right of way line,
314 . 92 feet to the point of beginning.
Described parcel contains 0 . 62 acres.
Section 2 . That the City Clerk is hereby directed to
publish notice of the time and place of said hearing in the
Waterloo Courier.
PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. Clark, Mayor
ATTEST :
Suzy S h res, CMC
City Clerk
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703 .
RESOLUTION NO. 2012-122
RESOLUTION FIXING THE TIME AND PLACE OF
HEARING AND NOTICE TO BE GIVEN ON THE
PROPOSED DEVELOPMENT AGREEMENT WITH FEPH-
ACQUISITIONS FUND II, LLC FOR THE
CONSTRUCTION OF A NEW 13, 225 SQUARE FOOT CVS
PHARMACY LOCATED AT THE NORTHEAST CORNER OF
FRANKLIN STREET AND HIGHWAY 63, AS
FEBRUARY 20, 2012, AT 5 : 30 P.M. IN CITY HALL
COUNCIL CHAMBERS, WATERLOO, IOWA AND
INSTRUCTING THE CITY CLERK TO PUBLISH THE
NOTICE OF HEARING.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
AS FOLLOWS:
Section 1 . That the Council of the City of Waterloo, Iowa
shall meet at City Hall Council Chambers in the City of
Waterloo, Iowa at 5 : 30 p.m. on the 20th day of February, 2012,
for the purpose of considering and acting upon a proposed
Development Agreement with FEPH-Acquisitions Fund II, LLC for
the construction of a new 13, 225 square foot CVS Pharmacy
located at the northeast corner of Franklin Street and Highway
63, with a minimum taxable value of $1, 500, 000 . 00, and legally
described as follows:
A portion of Cooley' s Addition, City of Waterloo, Black
Hawk County, Iowa, more particularly described as
follows :
Beginning at the most Southerly corner of Lot One (1)
in Block Sixty-Four (64) of said Cooley' s Addition;
Thence North 49°05 ' 59" West on the Northeasterly right
of way line of Franklin Street, 442 . 18 feet to the East
right of way line of Mullan Avenue (also known as US
Highway 63) ;
j Thence North 1°09114" West on said right of way line,
189. 59 feet; Thence North 8018148" East on said right
of way line, 23. 75 feet to the beginning of a 289 . 14-
foot radius curve concave Easterly and having a long
chord of 138 . 40 feet bearing North 22°45 ' 20" East;
Thence Northeasterly on the arc of said curve and on
said right of way line, 139. 76 feet;
Thence North 1°09 ' 14" West on said right of way line,
10 . 86 feet to the Southwesterly right of way line of
Walnut Street;
Thence South 49006 ' 06" East on said right of way line,
6. 78 feet to the beginning of a 289. 14-foot radius
curve concave Southeasterly and having a long chord of
32 . 99 feet bearing North 41°28 ' 25" East; Thence
Northeasterly on the arc of said curve, 33. 00 feet to
the beginning of a 10 . 00-foot radius curve concave
Southerly and having a long chord of 11 . 54 feet bearing
North 79059150" East; Thence Easterly on the arc of
said curve, 12 . 31 feet;
Thence South 64044 ' 56" East, 24 . 04 feet to the
beginning of a 100 . 00-foot radius curve concave
Northerly and having a long chord of 43 . 20 feet bearing
South 17°13121" East;
Thence Easterly on the arc of said curve, 43. 54 feet to
the South right of way line of Almond Street;
Resolution 2012-122
Page 2
Thence South 89°41 ' 45" East on said right of way line,
236. 86 feet to the West right of way line of Clay
Street;
Thence South 0051101" East on said West right of way
line and its Southerly prolongation, 298 . 78 feet to the
Southwesterly right of way line of Walnut Street;
Thence South 49°06 ' 06" East on said Southwesterly right
of way line, 55 . 06 feet to the most Easterly corner of
Lot Sixteen (16) in said Block 64;
Thence South 40°43 ' 41" West on the Southeasterly line
of said Lot 16 and its Southwesterly prolongation,
160 . 07 feet to the most Northerly corner of Lot Two (2)
in said Block 64;
Thence South 49°02 ' 30" East on the Northeasterly line
of said Lot 2 and the Northeasterly line of Lot One (1)
i in said Block 64, 121 . 93 feet to the most Easterly
corner of said Lot 1;
Thence South 40°43 ' 41" West on the Northwesterly right
of way line of East 2nd Street, 140 . 20 feet to the
point of beginning.
Section 2 . That the City Clerk is hereby directed to
publish notice of the time and place of said hearing in the
Waterloo Courier.
PASSED AND ADOPTED this 6th day of February, 2012 .
,Z14, 1 ea'l
Er est G. Clark, Mayor
ATTEST:
Suzy Sc ares, CMC
City Clerk
I
Prepared by Carol Failor, Deputy City Clerk, City of Waterloo,
715 Mulberry Street, Waterloo, IA 50703.
j RESOLUTION NO. 2012-122
i
RESOLUTION FIXING THE TIME AND PLACE OF
HEARING AND NOTICE TO BE GIVEN ON THE
PROPOSED DEVELOPMENT AGREEMENT WITH FEPH-
ACQUISITIONS FUND II, LLC FOR THE
CONSTRUCTION OF A NEW 13, 225 SQUARE FOOT CVS
PHARMACY LOCATED AT THE NORTHEAST CORNER OF
FRANKLIN STREET AND HIGHWAY 63, AS
FEBRUARY 20, 2012, AT 5 : 30 P.M. IN CITY HALL
COUNCIL CHAMBERS, WATERLOO, IOWA AND
INSTRUCTING THE CITY CLERK TO PUBLISH THE
NOTICE OF HEARING.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
AS FOLLOWS:
Section 1 . That the Council of the City of Waterloo, Iowa
shall meet at City Hall Council Chambers in the City of
Waterloo, Iowa at 5 : 30 p.m. on the 20th day of February, 2012,
for the purpose of considering and acting upon a proposed
Development Agreement with FEPH-Acquisitions Fund II, LLC for
the construction of a new 13, 225 square foot CVS Pharmacy
located at the northeast corner of Franklin Street and Highway
63, with a minimum taxable value of $1, 500, 000 . 00, and legally
described as follows :
A portion of Cooley' s Addition, City of Waterloo, Black
Hawk County, Iowa, more particularly described as
follows :
Beginning at the most Southerly corner of Lot One (1)
in Block Sixty-Four (64) of said Cooley' s Addition;
Thence North 49005159" West on the Northeasterly right
of way line of Franklin Street, 442 . 18 feet to the East
right of way line of Mullan Avenue (also known as US
Highway 63) ;
Thence North 1°09 ' 14" West on said right of way line,
189. 59 feet; Thence North 8018148" East on said right
of way line, 23 . 75 feet to the beginning of a 289. 14-
foot radius curve concave Easterly and having a long
chord of 138 . 40 feet bearing North 22°45 ' 20" East;
Thence Northeasterly on the arc of said curve and on
said right of way line, 139. 76 feet;
Thence North 1009 ' 14" West on said right of way line,
10 . 86 feet to the Southwesterly right of way line of
Walnut Street;
Thence South 49006106" East on said right of way line,
6. 78 feet to the beginning of a 289. 14-foot radius
curve concave Southeasterly and having a long chord of
32 . 99 feet bearing North 41°28 ' 25" East; Thence
Northeasterly on the arc of said curve, 33 . 00 feet to
the beginning of a 10 . 00-foot radius curve concave
Southerly and having a long chord of 11 . 54 feet bearing
North 79059150" East; Thence Easterly on the arc of
said curve, 12 . 31 feet;
Thence South 64044 ' 56" East, 24 . 04 feet to the
beginning of a 100 . 00-foot radius curve concave
Northerly and having a long chord of 43. 20 feet bearing
South 17°13 ' 21" East;
Thence Easterly on the arc of said curve, 43 . 54 feet to
the South right of way line of Almond Street;
40
Resolution 2012-122
Page 2
Thence South 89°41 ' 45" East on said right of way line,
236. 86 feet to the West right of way line of Clay
Street;
Thence South 0151101" East on said West right of way
line and its Southerly prolongation, 298 . 78 feet to the
Southwesterly right of way line of Walnut Street;
Thence South 49°06' 06" East on said Southwesterly right
of way line, 55 . 06 feet to the most Easterly corner of
Lot Sixteen (16) in said Block 64 ;
Thence South 40°43141" West on the Southeasterly line
of said Lot 16 and its Southwesterly prolongation,
160 . 07 feet to the most Northerly corner of Lot Two (2)
in said Block 64;
Thence South 49°02 ' 30" East on the Northeasterly line
of said Lot 2 and the Northeasterly line of Lot One (1)
in said Block 64, 121 . 93 feet to the most Easterly
corner of said Lot 1;
Thence South 40043141" West on the Northwesterly right
of way line of East 2nd Street, 140 . 20 feet to the
point of beginning.
Section 2 . That the City Clerk is hereby directed to
publish notice of the time and place of said hearing in the
Waterloo Courier.
i PASSED AND ADOPTED this 6th day of February, 2012 .
Ernest G. lark, Mayor
ATTEST:
Suzy Sch res, CMC
City Clerk
i-owaGrants Page 1 of 2
lowaGrants.gov
tlMenu I Help Log Out %Back I Print Add I Delete I Edit ---'Save
Grant Tracking
Grant:10-PSN-6482-2010 Black Hawk County Attorney-2010
'i
status: Underway
Program Area: Project Sale Neighborhoods
Grantee Organization: Black Hawk County Attorneys Office
Program Officer: Becky K Swift
Total Budget Amount: $22,635.00
Instructions
i
Fully complete each budget section that is applicable to your grant application.Provide as much description as possible within the confines of the
form.
If a budget section is not applicable,leave it blank.
Prioritize line items across all budget catagones with#1 being the top priority.
Components Return to Com ori
Personnel p --- -I Add
Show the annual salary rate and the percentage of time(or hourly equivalent)to be devoted to the project.Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant organization.
PositionfFitle&Employing Agency Computation Federal Funds Priority
Requested Rank '.
First Assistant Black Hawk County Attorney $86,265.00 x approx.25%of Mr.Dalrymple's time will be 811,318.00 1 i
Black Hawk County Attorneys Office devoted to prosecution of firearm cases.
-- -----— - --- ----------- $11,318_00 ---
Benefits Add
Benefits should be based on actual known costs or an established formula.Fringe benefits are for the personnel listed in budget category(A)and
only for the percentage of time devoted to the project.
Position/Title&Employing Agency Computation Federal Funds Requested Priority Rank
-- - - -
Overtime Addli
List overtime rates and the number of hours to be worked.
Overtime Computation Federal Funds Priority
Requested Rank
Waterloo Police Department 285 hours 285 hours x$40.23(Average overtime rate for .811,317.00 2
overtime officer)
-----_._ _-__..__ _------. --___._--
Equipment Add:j
List non-expendable items that are to be purchased.Non-expendable equipment is tangible property having a useful life of more than two years
and an acquisition cost of$5,000 or more per unit.Expendable items should be included either in the`supplies"category or in the"Other"category.
Applicants should analyze the cost benefits of purchasing versus leasing equipment,especially high cost items and those subject to rapid technical
advances.Rented or teased equipment costs should be listed in the"Contractual"category.
Item Computation Federal Funds Requested Priority Rank
$0.00
------------ -_ � J I
Operating Expenses Addi
Supplies,printing,forms,rent,communication expenses,etc.
Expense Computation Federal Funds Requested Priority Rank
Training '
Add ,
Show the basis of computation(i.e.,six people to 3-day training at$X registration,$X airtare,$X lodging,$X meals,etc.).Please be as realistic as
possible when making cost estimates.
Training Computation Federal Funds Requested Priority Rank
$o. o
Consultants/Contracts Add
CONSULTANTS-For each consultant enter the name,if known,service to be provided:hourly or daily fee(8-hour day)and estimated time on the
project.CONTRACTS-Provide a description of the produce or services to be procured by contract and an estimate of the cost
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lowaGrants Page 2 of 2
Name of Consultant/Description of Service Service Provided Computation Federal Funds Requesed Priority Ranking
=0
Travel Add!,l
List mileage that will be incurred as a function of DEC related activities.Current state rate for mileage is$.39/per mile.DO NOT list training related 1
i
travel in this section.
Purpose of Travel Location Computation Federal Funds Requested Priority Rank i
Total Budget
This amount represents the total amount awarded.
Total Awarded Amount: $22,635.00
Last Edited By:Becky Swift,%/28/2016 I
lowa.gov—The Official Website of the State of Iowa. Dulles Technology Partners Inc.
hqs://www.iowagrants.gov/viewComponent.do?property(documentPk)=1277753 568992... 1/30/2012
RECEIVED
PROJECT SAFE NEIGHBORHOODS
FFY 10 CONTRACT - - - —-- --
t3fLLl=lCL OF DRUG
Governor's Office of Drug Control Policy, Wallace State Office B XtF1o6if?t PGLtCY
502 East 91h St.,Des Moines,Iowa 50319 (515) 725-0300 FAX(515)725-0304
CFDA#16.609-U.S.Department of Justice
Grantee: Grant Number: 10-PSN-6482
Black Hawk County Attorney's Office
Black Hawk County Courthouse Grant Period: July 1,2010—June 30,2013
316 E. 5th Street
Waterloo, Iowa 50703 Grant Amount: $22,635
Phone: (319) 833-3033
FAX: (319) 833-3020
E-mail: tferguson@co.black-hawk.ia.us
Federal ID Number: ODCP Contact:
42-6005328 Becky Swift
(515)725-0301
Legal Applicant: Program Director: Linda Meyers
Tom Ferguson Phone: (319) 833- 3033 Fax:
This grant is subject to the terms and conditions incorporated either directly or indirectly by reference in the grant program legislation,the
grant program request for proposal,and the stipulations,if any,noted under"Special Conditions." Except for any waiver granted explicitly
elsewhere in this grant,this award does not constitute approval of waiver from any Federal or state statutory/regulatory requirements for a
United States Department of Justice grant.The grantee agrees to perform all services and furnish all supplies set forth in the application of
this grant award for the consideration stated herein. This grant consists of the application for hinds,the grant award notice,the budget
documents,the standard grant conditions,the reporting forms,and all approved grant revision documents.
SPECIAL CONDITIONS
• Award is contingent upon availability of funds
• Use of Project Safe Neighborhoods funds for the following is unallowable:
•Purchase of weapons
• Providing monetary rewards for information leading to the arrest/conviction of persons
illegally possessing firearms
• Supplanting—To deliberately reduce state or local funds because of the existence of
federal funds.Federal funds must be used to supplement existing funds or program
activities and not replace those hinds that have been appropriated for the same purpose.
In witness wherefore,the pa' s hereto have executed this grant the day and year specified below.
SIGN ,TURES/DATES
Legal fla Date Pro w6m Director/Da �� OD ate'
lowaGrants Page 1 of 2
kill
4, Z:
_Z! lowaGrants.gov Ell
Menu j Help I IsLog Out Back IPrint `"'Add I Delete I Edit I Save;
Grant Tracking
i
Grant:11-PSN-ND11 -2011 Black Hawk County Attorney's Office PSN-2011
Status: Underway
Program Area: Project Safe Neighborhoods
Grantee Organization: Black Hawk County Attorneys Office
Program Officer: Becky K Swift
Total Budget Amount:
$13,811.00
Instructions
Fully complete each budget section that is applicable to your grant application.Provide as much description as possible within the confines of the
form.
If a budget section is not applicable,leave it blank.
Prioritize line items across alt budget catagones with#1 being the top priority.
Personnel Return to Components
Show the annual salary rate and the percentage of time(or hourly equivalent)to be devoted to the project.Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant organization.
Position/Title&Employing Agency Computation Federal Funds Priority
Requested Rank
1 st Assistant County Attorney-Black Hawk County $87,880 annual salary x approx.0785%x 1 $6.906.00 1
;Attorney's Office year=$6,906
I
---- -------- — $6,906.00 II
..--------__. .---------------
Benefits
Benefits should be based on actual known costs or an established formula.Fringe benefits are for the personnel listed in budget category(A)and
only for the percentage of time devoted to the project.
Position(fitle&Employing Agency Computation Federal Funds Requested Priority Rank
-- - $o.00
Overtime
List overtime rates and the number of hours to be worked.
Overtime Computation Federal Funds Requested Priority Rank
Waterloo PD OT 161.75 hours x$42.68 hour=$6,905 $6,905.00 2
Equipment
List non-expendable items that are to be purchased.Non-expendable equipment is tangible property having a useful life of more than two years
and an acquisition cost of$5,000 or more per unit.Expendable items should be included either in the"supplies"category or in the"Other"category.
Applicants should analyze the cost benefits of purchasing versus leasing equipment,especially high cost items and those subject to rapid technical
advances.Rented or leased equipment costs should be listed in the"Contractual"category.
Item Computation Federal Funds Requested Priority Rank
$0.00
--------- ---- ._.___.. ..----- _
Operating Expenses
Supplies,printing,forms,rent,communication expenses,etc.
Expense Computation Federal Funds Requested Priority Rank
-. -- -----—-------- --- $0.00
-_
Training
Show the basis of computation(i.e.,six people to 3-day training at$X registration,$X airfare,$X lodging,$X meals,etc.).Please be as realistic as
possible when making cost estimates.
Training Computation Federal Funds Requested Priority Rank
$0.00
Consultants/Contracts
CONSULTANTS-For each consultant enter the name,if known,service to be provided,hourly or daily fee(8-hour day)and estimated time on the
project.CONTRACTS-Provide a description of the produce or services to be procured by contract and an estimate of the cost
Name of Consultant/Description of Service Service Provided Computation Federal Funds priority Ranking
Requesed
I
https://www.iowagrants.gov/viewComponent.do?property(documentPk)=131921103 8890... 1/30/2012
IowaGrants Page 2 of 2
--- So.oe-
Travel - -- — -- -
List mileage that will be incurred as a function of DEC related activities.Current state rate for mileage is$.39/per mile.DO NOT list training related
travel in this section.
ij
Purpose of Travel Location Computation Federal Funds Requested Priority Flank i!
----- — -- So.00
Total Budget
i
This amount represents the total amount awarded.
Total Awarded Amount: $13,811.00
Last Edited By:Becky Swift,10(2112011 i
lowa.gov—The Official Website of the State of Iowa. Dulles Technology Partners Inc.
https://www.iowagrants.gov/viewComponent.do?property(documentPk)=131921103 8890... 1/30/2012
ft �+ Cts
PROJECT SAFE NEIGHBORHOODS `--
FFY 11 AWARD NOTICE
Governor's Office of Drug Control Policy, Wallace State Office Bldg., l"Floor
502 East 9th St.,Des Moines,Iowa 50319 (515)725-0300 FAX(515)725-0304
CFDA#16.609-U.S.Department of Justice
Grantee: Grant Number: 11-PSN NDI I
Black Hawk County Attorney's Office
Black Hawk County Courthouse Grant Period: October 1,2011 —September 30, 2013
316 E. 5th Street
Waterloo,Iowa 50703 Grant Amount: $13,911
Phone: (319) 833-3033
FAX: (319) 833-3020
E-mail: tferguson@co.black-hawk.ja.us
Federal ID Number: ODCP Contact:
42-6005328 Becky Swift
(515)725-0301
Legal Applicant: Program Director: Linda Meyers
Tom Ferguson Phone: (319) 833-3033 Fax:
This grant is subject to the terms and conditions incorporated either directly or indirectly by reference in the grant program legislation,the
grant program request for proposal,and the stipulations,if any,noted under"Special Conditions." Except for any waiver granted explicitly
elsewhere in this grant,this award does not constitute approval of waiver from any Federal or state statutory/regulatory requirements for a
United States Department of Justice grant.The grantee agrees to perform all services acid furnish all supplies set forth in the application of
this grant award for the consideration stated herein. This grant consists of the application for funds,the grant award notice,the budget
documents,the standard grant conditions,the reporting forms,and all approved grant revision documents.
SPECIAL CONDITIONS
• Award is contingent upon availability of funds
• Use of Project Safe Neighborhoods funds for the following is unallowable:
•Purchase of weapons
• Providing monetary rewards for information leading to the arrest/conviction of persons
illegally possessing firearms
• Supplanting—To deliberately reduce state or local funds because of the existence of
federal funds.Federal funds must be used to supplement existing funds or program
activities and not replace those funds that have been appropriated for the same purpose.
In witness wherefore,the arties hereto have executed this grant the day and year specified below.
SI NATURES/DATES
Le al eant/Date Program Director/Da /�_1�� ,/ ODCPIDa
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, FEBRUARY 6, 2012
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your
opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a
maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these "general rules".
4. You may speak one(1)time per item for a maximum of three(3)minutes.
S. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Jim Walsh, City Attorney.
February 6, 2012 Page 2
Agenda, as proposed or amended.
Minutes of January 30, 2012, Regular Session, as proposed.
Recognition of February Team Member of the Month - Gladys Rainey.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the
City Clerk.
2. Request to certify the following assessments to properties for work performed
by the Water Works, together with recommendation of approval of Board of
Water Works Trustees:
Address
Amount to
certify
1002 Mobile Street $2,000.00
201 Locust Street $1,100.00
708 Adams Street $920.00
1260 West Donald Street $3,750.00
Submitted by Dennis Clark, General Manager of Waterloo Water Works
b. Motion to approve the following:
Travel Requests
Name & Title of Amount not
Personnel Class/Meeting Destination Date(s) to Exceed
1. Dan Trelka, Director Finding The Cedar March 1- $2,154.00
of Safety Services; Leader in You Rapids, 2, 2012
Captain Mohlis; Iowa
Lieutenant Krogh;
Lieutenant
McNamee;
Lieutenant Cirksena;
Lieutenant Payne
2. Investigator Hesse ICAC TLP P2P Ankeny, February $430.00
Iowa 21-23,
2012
February 6, 2012 Page 3
3. Lieutenant Female St. Paul, March $1,117.00
Campbell, Sergeant Enforcers Minnesota 11-12,
Ludwig; Officer Seminar 2012
Stratton; Officer Del
Valle
4. Luke Even, Forestry Midwestern Overland February $750.00
Foreman Chapter of the Park, 1-3,
International Kansas 2012
Society of
Arboriculture's
66th Annual
Conference
S. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Appointee Board/Commission Expiration Date New or Re-
Appointment
Craig White Memorial Hall December 31, 2014 Re Appointment
Commission
Marilyn Robinson Memorial Hall December 31, 2014 Re Appointment
Commission
Richard Hurtado Memorial Hall December 31, 2014 Re Appointment
Commission
Randy Miller Memorial Hall December 31, 2014 Re Appointment
Commission
John Mrzlak Memorial Hall December 31, 2014 Re Appointment
Commission
Michael Dennis Memorial Hall December 31, 2014 Re Appointment
Commission
Melvin Wittwer Memorial Hall December 31, 2014 Re Appointment
Commission
Richard Hockey Memorial Hall December 31, 2014 Re Appointment
Commission
February 6, 2012 Page 4
Class C Beer License Permit Application
6. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
7. La Magdalena, 1010 E. Mitchell Avenue #8 (New) (Expires 10/1/12) (Includes
Sunday Sales)
Class C Liquor License Permit Application
8. National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires
2/28/13) (Includes Sunday Sales & Catering)
9. BHC United, 910 W. 5th Street (Renewal) (Expires 1/12/13) (Includes Sunday
Sales)
10. Demi's Blue Martini Lounge, 728 Commercial Street (New) (Expires 1/19/13)
(Includes Sunday Sales)
Class E Liquor License Permit Application
11. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
Class B Wine License Permit Application
12. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
Class B Native Wine License Permit Application
13. La Magdalena, 1010 E. Mitchell Avenue #8 (New) (Expires 10/1/12) (Includes
Sunday Sales)
Outdoor Service Area Application
14. Demi's Blue Martini Lounge, 728 Commercial Street
Cigarette Permit Application
15. La Magdalena, 1010 E. Mitchell Avenue #8
PUBLIC HEARINGS
2. Purchase of Six (6) 2013 Model Year Patrol Cars
Motion to receive and file proof of publication of notice of public hearing
HOLD HEARING—No objections on file
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of specifications, bid document, etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to open and read bids
and refer to Public Works Director for review.
Submitted by Mark Rice, Public Works Director
February 6, 2012 Page S
RESOLUTIONS
3. Resolution approving recommendation of award of contract to Advanced
Environmental in the amount of $4,830.00 for asbestos abatement
services of 910 West Shau lis Road.
Submitted by Christopher Western, Planner H
4. Resolution approving Contracts, Bonds and Certificates of Insurance in
the amount of $49,600.00 with B & B Builders & Supply of Waterloo,
Iowa in conjunction with 2012 Riverfront Sports Park Shelter Project; and
authorize Mayor and City Clerk to execute said documents.
Submitted by Rick Curran, Leisure Services Facilities Manager
5. Resolution approving Notice of Intent for NPDES Coverage Under General
Permit to the Iowa Department of Natural Resources for storm water
discharges in conjunction with F.Y. 2012 East Donald Street
Transportation Improvements, Contract No. 797; and authorize Mayor to
execute said document.
Submitted by Eric Thorson, P.E., City Engineer
6. Resolution approving Professional Services Agreement with AECOM in the
amount of $36,800.00 for engineering services in conjunction with Cedar
River Enhancement Projects; and authorize Mayor to execute said
document.
Submitted by Jamie Knutson, P.E., Associate Engineer
7. Motion approving Change Order No. 21 for a net decrease of $79,524.49
for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa in
conjunction with F.Y. 2007 Waterloo Dam Rehabilitation and River Wall
Reconstruction, Contract No. 713; and authorize Mayor to execute said
document.
Submitted by Jamie Knutson, P.E., Associate Engineer
S. Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck,
Iowa at a total cost of $6,205,250.95 in conjunction with F.Y. 2007
Waterloo Dam Rehabilitation and River Wall Reconstruction, Contract No.
713; and receive and file two-year Maintenance Bond.
Submitted by Eric Thorson, P.E., City Engineer
9. Resolution approving Lease Agreement with JSA Development, LLC to rent
space located at West 5th and Jefferson Streets for $1,000.00 per month
for the Downtown Area Maintenance Crew to continue to maintain the
downtown area.
Submitted by JB Bolger, Golf& Downtown Area Maintenance Manager
February 6, 2012 Page 6
10. Resolution approving Project Safe Neighborhood Grant in the amount of
$6,905.00, with no required local match, as a sub-recipient from the Iowa
Governor's Office of Drug Control Policy to be used in overtime for
weapons violation enforcement.
Submitted by Dan Trelka, Director of Safety Services
11. Resolution approving Project Safe Neighborhood Grant in the amount of
$11,317.00, with no required local match, as a sub-recipient from the
Iowa Governor's Office of Drug Control Policy to be used in overtime for
weapons violation enforcement.
Submitted by Dan Trelka, Director of Safety Services
12. Resolution setting date of hearing as February 20, 2012 to approve
request by FEPH-Acquisitions Fund II, LLC to rezone 4.58 acres from "C-2"
Commercial District and "R-3" Multiple Residence District to "C-P" Planned
Commercial District, to allow for the construction of a new 13,225 square
foot CVS Pharmacy Stores, as well as a future 18,761 square foot retail
building, for property generally located at the northeast corner of East 1St
Street and Franklin Street, more commonly known as the Immanuel
Lutheran Church and School site; and instruct City Clerk to publish
notice.
Submitted by Noel Anderson, Community Planning & Development Director
13. Resolution setting date of hearing as February 20, 2012 to approve
request by FEPH-Acquisitions Fund II, LLC to vacate portions of Walnut
Street and Almond Street right-of-way to allow for the construction of a
new CVS Pharmacy; and instruct City Clerk to publish notice.
Submitted by Noel Anderson, Community Planning& Development Director
14. Resolution setting date of hearing as February 20, 2012 to approve a
Development Agreement with FEPH-Acquisitions Fund II, LLC for the
construction of a 13,225 square foot CVS Pharmacy at the northeast
corner of Franklin Street and Highway 63, with an increased taxable
value of $1,500,000.00 and tax rebates for 6 years at 100 percent; and
instruct City Clerk to publish notice.
Submitted by Noel Anderson, Community Planning & Development Director
OTHER COUNCIL BUSINESS
15. Motion approving Change Order No. 2 for a net increase of $7,409.48 for
work performed by Americlean of Waterloo, Iowa in conjunction with Five
Sullivan Brothers Convention Center Duct and Coil Cleaning.
Submitted by Craig Clark, Building Official/Maintenance Administrator
February 6, 2012 page 7
16. Motion approving Change Order No. 1 for a net increase of$753.00 for the
Purchase of FY12 Ammunition Needs from Ultramax of Rapid City, South
Dakota.
Submitted by Dan Trelka, Director of Safety Services
17. 2012 Highland Park Basketball & Tennis Court Project
Motion to instruct Leisure Services Director to prepare plans,
specifications,form of contract, etc.
Motion to receive and file plans, specifications, form of contract, etc.
Resolution preliminarily approving plans, specifications, form of
contract, etc.
Resolution setting date of hearing and bid opening as February 20, 2012
and instruct City Clerk to publish notice of plans, specifications, form
of contract, etc.
Submitted by Rick Curran, Leisure Services Facilities Manager
18. Request for Proposals for Demolition and Site Clearance Services tNo
Re_qulated Asbestos-Containing Materials) for 212 Jefferson, 302
Jefferson,erson, 306-308 Jefferson, 312 Jefferson and 319 West 2nd Street
Motion to instruct Community Planning & Development Director to
prepare Request for Proposals, plans, specifications, form of contract,
etc.
Motion to receive and file Request for Proposals, plans, specifications,
form of contract, etc.
Resolution preliminarily approving Request for Proposals, plans,
specifications, form of contract, etc.
Resolution setting date of hearing and bid opening as February 20, 2012;
and instruct City Clerk to publish notice of Request for Proposals,
plans, specifications, form of contract, etc.
Submitted by Noel Anderson, Community Planning& Development Director
ORAL PRESENTATIONS
Motion to receive and file oral comments.
Motion to adjourn to Executive Session.
EXECUTIVE SESSION
19. Discussion of strategy in matters in litigation pursuant to Iowa Code
Section 21.5(z)(c)(2011).
Motion to adjourn Executive Session.
February 6, 2012 Page 8
ADJOURNMENT
Motion to adjourn.
Suzy Schares
City Clerk
MEETINGS
Monday, February 6, 2012
4:50 p.m. - Boards and Commissions, Council Chambers
4:55 p.m. - Human Resources Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Regional Airport Board meeting minutes of November 22, 2011 on file in
the City Clerk's office.
2. Waterloo Water Works Board of Trustees meeting minutes of January 25, 2012 on
file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Waterloo Dam Rehabilitation and Riverwall Reconstruction Contract No. 713
Pay estimate No. 33 to AECOM in the total amount due of$4,796.83
2. F.Y. 2010 Cedar River Water Trail (Portages), Contract No. 734
Pay estimate No. 11 to AECOM in the total amount due of$11,410.00
3. F.Y. 2010 Street Reconstruction, Contract No. 772
Pay estimate No. 33 to Aspro in the total amount due of$281,156.53
4. F.Y. 2012 East Donald Street Improvements, Contract No. 797
Payment to AECOM in the total amount due of$37,199.95
5. F.Y. 2012 Sidewalk Block Grant Repair Assessment Program -Zone 1, Contract
No. 812
Payment to B & B Builders & Supply in the total amount due of$2,547.83
6. CDBG Residential Lift Station
Payment to INRCOG in the total amount due of$610.82
7. Drq Run Creek Studs Liberte Park to Outlet at Cedar River
Payment to AECOM in the total amount due of$12,060.41
February 6, 2012 Page 9
8. Safe Route to School- Cunningham School of Excellance
Payment to INRCOG in the total amount due of$1,500.00
9. Waterloo Stormwater Lift Stations
Payment to Snyder &Associates in the total amount due of$1,645.00
January 30, 2012
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, January 30, 2012. Mayor Ernest G.
Clark in the Chair. Roll Call: Cole, Jones, Greenwood, Schmitt, Welper, Hart. Absent:
Getty.
Moment of Silence.
Pledge of Allegiance: Suzy Schares, City Clerk.
137318 - Hart/Schmitt
that the Agenda, as amended by removing the hearing from item #3, moving item
#20 to item #4, and changing the wording on item #20 to reflect approval of 2
cooperative agreements, for the Regular Session on Monday, January 30, 2012, at
5:30 p.m. , be accepted and approved. Voice vote-Ayes: Six. Absent: Getty.
Motion carried.
137319 - Hart/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, January 23,
2012, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Six. Absent:
Getty. Motion carried.
CONSENT AGENDA
j 137320 - Hart/Schmitt
I
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP642, pp. 1-79, datad January 30, 2012, in
the amount of $3, 167, 936.91, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
jCommittee.
i
Resolution adopted and upon approval by Mayor assigned No. 2012-69.
2. Cancellation
of assessments for 3071
Hammond
Avenue; and authorize City
Clerk to notify Black Hawk County Treasurer of said cancellation-Submitted
by Suzy Schares, City Clerk.
Resolution adopted and upon approval by Mayor assigned No. 2012-70.
3. Amendment of assessment for 840 Newton Street; and authorize City Clerk to
notify Black Hawk County Treasurer of said amendment-Submitted by Suzy
Schares, City Clerk.
Resolution adopted and upon approval by Mayor assigned No. 2012-71.
4. Amendment of assessment for 853 Riehl Street; and authorize City Clerk to
notify Black Hawk County Treasurer of said amendment-Submitted by Suzy
Schares, City Clerk.
Resolution adopted and upon approval by Mayor assigned No. 2012-72.
5. Request of Leer's Cycle Center for tax exemptions on improvements totaling
$500,000.00 for property located at 101 Fletcher Avenue and located in the
Consolidated Urban Revitalization Area-Submitted by Christopher W.
Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2012-73.
6. Request of Kerry Merrifield for tax exemptions on improvements totaling
$180,000.00 for property located at 5832 Summerland Drive and located in
the City Limits Urban Revitalization Area-Submitted by Christopher W.
Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 20.12-74 .
7. Request of Brad Meyer for tax exemptions on improvements totaling
$180, 000.00 for property located at 3635 Ranchero Road and located in the
City Limits Urban Revitalization Area-Submitted by Christopher W. Western,
Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2012-75.
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January 30, 2012 Page 3
Class C Liquor License Permit Application
9. Galleria DePaco & Coffee Shop, 622 Commercial Street (Renewal) (Expires
12/19/12)
1O.Packers Inn, 201 Rath Street (Renewal) (Expires 2/27/13) (Includes Sunday
Sales)
Class E Liquor License Permit Application
ll.Hy-Vee Food Store #1, 2834 Ansborough Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
12.Hy-Vee Food Store #2, 2181 Logan Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
13.Hometown Foods, 1010 E. Mitchell Avenue (Renewal) (Expires 3/9/13)
(Includes Sunday Sales)
Class B Wine License Permit Application
14.Hy-Vee Food Store #1, 2834 Ansborough Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
15.Hy-Vee Food Store #2, 2181 Logan Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
16.Hometown Foods, 1010 E. Mitchell Avenue (Renewal) (Expires 3/9/13)
(Includes Sunday Sales)
Outdoor Service Area Application
17.Packers Inn, 201 Rath Street
Fireworks Display Application
18.National Cattle Congress, 257 Ansborough Avenue on February 3, 2012 from
9:15 p.m. to 11:30 p.m. (McElroy Event - Hairball Concert)
Roll call vote-Ayes: Six. Absent: Getty. Motion carried. Mr. Schmitt abstained
on bills payment to Schmitt Telecom and item #13.
PUBLIC HEARINGS
137321 - Schmitt/Welper
that proof of publication of notice of public hearing on Asbestos Survey
Services Request for Proposals for the following properties: 820 and 910
Sycamore Street and 626 West 9th Street; as published in the Waterloo Courier on
January 24, 2012, be received and placed on file. Voice vote-Ayes: Six.
Absent: Getty. Motion carried.
137322 - This beingthe time
and place of public hearing, the Mayor called for written
and oral objection and there were none.
i
Schmitt/Welper
that the hearing be closed. Voice vote-Ayes: Six. Absent: Getty. Motion
carried.
137323 - Schmitt/Welper
that "Resolution confirming approval of Request for Proposals, plans,
specifications, form of contract, etc. in conjunction with Asbestos Survey
Services Request for Proposals for the following properties: 820 and 910
Sycamore Street and 626 West 9th Street", be adopted. Roll call vote-Ayes: Six.
Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-82.
137324 - Schmitt/Welper
that "Resolution authorizing to proceed in conjunction with Asbestos Survey
Services Request for Proposals for the following properties: 820 and 910
Sycamore Street and 626 West 9th Street", be adopted. Roll call vote-Ayes:
Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-83.
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January 30, 2012 Page 5
137331 - Schmitt/Cole
that "Resolution approving recommendation of award of bid to Vermeer Sales and
Service of Pella, Iowa in the amount of $175,000.00, with an agreement of 6
months rental at $20, 000.00 and a purchase price after 6 months of $55, 000.00
for the Rental/Purchase of One (1) Used Vermeer TG525L Tub Grinder; an approval
of said Rental/Purchase Agreement; and authorize Mayor and City Clerk to execute
said document-Submitted by Larry N. Smith, Waste Management Services
Superintendent", be adopted. Roll call vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-89.
137332 - Schmitt/Cole
that "Resolution rescinding Resolution No. 2012-26 in its entirety; and Motion
approving replacing Change Order No. 5 (Revised) for a net increase of
$169,889.60 for work performed by Aspro, Inc. of Waterloo, Iowa in conjunction
with F.Y. 2010 Street Reconstruction Program, Contract No. 772-Submitted by
Dennis Gentz, P.E. , Assistant City Engineer", be adopted. Roll call vote-Ayes:
Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-90.
137333 - Welper/Schmitt
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Aspro, Inc. of Waterloo, Iowa at a total cost of
$5, 603,560. 63 in conjunction with F.Y. 2010 Street Reconstruction Program,
Contract No. 772; and receive and file two-year Maintenance Bond-Submitted by
Eric Thorson, P.E. , City Engineer", be adopted. Roll call vote-Ayes: Six.
Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-91.
137334 - Welper/Schmitt
that "Resolution rescinding Resolution No. 2012-27 in its entirety; and Motion
approving replacing Change Order No. 1 (Revised) for a net decrease of
$175,219.38 for work performed by B & B Builders and Supply of Waterloo, Iowa in
conjunction with F.Y. 2012 Sidewalk Repair Program - Zone 1, Contract No. 811-
Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call
vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-92.
137335 - Welper/Schmitt
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by B & B Builders and Supply of Waterloo, Iowa at a
total cost of $130, 424.23 in conjunction with F.Y. 2012 Sidewalk Repair Program
- Zone 1, Contract No. 811; and receive and file two-year Maintenance Bond-
Submitted by Eric Thorson, P.E. , City Engineer", be adopted. Roll call vote-
Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-93.
137336 - Cole/Welper
that Change Order No. 5 for a net increase of $34, 615.00 for work performed by
Vieth Construction Corporation of Cedar Falls, Iowa in conjunction with F.Y.
2010 Cedar River Water Trail, Contract No. 734-Submitted by Jamie Knutson, P.E. ,
Associate Engineer, be received, placed on file and approved. Voice vote-Ayes:
Six. Absent: Getty. Motion carried.
137337 - Cole/Welper
that "Resolution approving Metropolitan Coalition Agreement with several other
cities in an effort to work collaboratively with the Iowa League of Cities to
enhance communication and to advance common interests in legislative matters;
and authorize Mayor and City Clerk to execute said document-Submitted by Mayor
Buck Clark", be adopted. Roll call vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-94.
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January 30, 2012 Page 7
137345 - Hart/Welper
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Roll call vote-Ayes: Six. Absent: Getty. Motion
carried.
137346 - Hart/Welper
that "an Ordinance amending the Waterloo City Code, specifically Ordinance No.
4261, by adding to 8-3A-2A3 in conjunction with Sewer Regulation User Charges
and Fees Ordinance Change", be considered and passed for the second and third
times and adopted. Roll call vote-Ayes: Six. Absent: Getty.
Ordinance adopted and upon approval by Mayor assigned No. 5091.
137347 - Hart/Welper
that "Resolution approving the establishment of sewer rates at the same rate as
Waterloo's residential sewer rate for all participating governmental bodies
signatory to an agreement with the City of Waterloo-Submitted by Larry N. Smith,
Waste Management Services Superintendent", be adopted. Roll call vote-Ayes;
Six. Absent: Getty.
I.
Resolution adopted and upon approval by Mayor assigned No. 2012-101.
it OTHER COUNCIL BUSINESS
137348 - Cole/Hart
i
to instruct Waste Management Services Superintendent to prepare Request for
Proposals, form of contract, etc. in conjunction with Request for Proposals for
Security Services at Waste Management Services, be approved. Voice vote-Ayes:
Six. Absent: Getty. Motion carried.
137349 - Cole/Hart
that Request for Proposals, form of contract, etc. in conjunction with Request
for Proposals for Security Services at Waste Management Services, be received
and placed on file. Voice vote-Ayes: Six. Absent: Getty. Motion carried.
137350 - Cole/Hart
that "Resolution preliminarily approving Request for Proposals, form of
contract, etc. in conjunction with Request for Proposals for Security Services
at Waste Management Services", be adopted. Roll call vote-Ayes: Six. Absent:
Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-102.
137351 - Cole/Hart
that "Resolution setting date of hearing and bid opening as February 27, 2012;
and instruct City Clerk to publish notice of Request for Proposals, form of
contract, etc. in conjunction with Request for Proposals for Security Services
at Waste Management Services", be adopted. Roll call vote-Ayes: Six. Absent:
Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-103.
137352 - Schmitt/Greenwood
to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc. in conjunction with 2012 Sullivan Park Shelter Project, be
approved. Voice vote-Ayes: Six. Absent: Getty. Motion carried.
137353 - Schmitt/Greenwood
that plans, specifications, form of contract, etc. in conjunction with 2012
Sullivan Park Shelter Project, be received and placed on file. Voice vote-Ayes:
Six. Absent: Getty. Motion carried.
137354 - Schmitt/Greenwood
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with 2012 Sullivan Park Shelter Project", be
adopted. Roll call vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-104.
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January 30, 2012 Page 9
137361 - Hart/Schmitt
that the council adjourn to Executive Session at 6:07 p.m. Roll call •vote-Ayes:
Six. Absent: Getty. Motion carried.
City Attorney Jim Walsh stated that discussion of strategy in matters in
litigation is an approved topic of Executive Session pursuant to Iowa Code
Section 21.5 (1) (c) (2011) .
E X E C U T I V E S E S S I O N
137362 - Hart/Schmitt
that the council adjourn Executive Session at 6:21 p.m. Voice vote-Ayes: Six.
Absent: Getty. Motion carried.
137363 - Hart/Schmitt
I
iTo proceed. Voice vote-Ayes: Six. Absent: Getty. Motion carried.
ADJOURNMENT
137364 - Hart/Schmitt
that the Council adjourn at 6:21 p.m. Voice vote-Ayes: Six. Absent: Getty.
Motion carried.
Suzy Schares
City Clerk
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6th, 2012
Prepared: January 30, 2012
Dept. Head Signature:
# of Attachments: N/A
SUBJECT: February Team Member of the Month
Submitted by: Buck Clark, Mayor
Recommended City Council Action: Acknowledgement of Recognition
Summary Statement
The City of Waterloo is proud to announce that Housing Coordinator Gladys Rainey has been
named February's Team Member of the Month. She has worked for the Waterloo Housing
Authority since June 1, 1983. Ms. Rainey distinguished herself by providing service and
performance above and beyond what is normally expected in the day-to-day performance of her
job duties.
Expenditure Required
Source of Funds
Policy Issue
Alternative
Background Information:
r
E.
.. va
TEAM ME,-JA4- )3ER OF
MOJV7H"'
J-H" E
FEBRUARY
GLADYS RAI NEY
THE CITY OF WATERLOO IS PROUD TO ANNOUNCE THAT GLADYS R.AINEY HAS
BEEN NAMED FEBRUARY'S TEAM MEMBER OF THE MONTH. SHE HAS VvORKED FOR
THE CITY OF WATERLOO AS A HOUSING COORDINATOR SINCE JUNE 1 . 1983.
GLADYS DISTINGUISHED HERSELF BY PROVIDING SERVICE .AND PERFORMANCE
ABOVE .AND BEYOND 'WHAT IS NORMALLY EXPECTED IN THE DAY-TO-DAY PERFORM-
ANCE OF HER JOB DUTIES. THE HOUSING .AUTHORITY DEPARTM E'IT APPRECIATES
THAT GLADYS IS .A VERY RESPONSIBLE, RELIABLE AND I-E.ARDNvoRKING PERSON.
HER V'J+DRK IS CONSISTENTAND 5HE OFTEN MAKES SUGGESTIONS THAT COMES UP
WTH TIME SAVING STRATEGIES THAT IMPROVE THE QUALITY OF HER CO-WORKERS
WDRK THAT IMPROVES EFFICIENCY OF TIME SPENT ON VV3RK RELATED TASKS.
SHE IS THOUGHTFUL WHEN COMMUNICATING WITH THE PUBLIC .AS VIE7'_ .AS HER
CO-V�,I7RKERS. SHE IS VERY POSITIVE AND PLEASANT PERSOIN, TO VMRK VMTH AND
SHE DESERVES TO BE RECOGNIZED FOR HER DEDICATION TO HER JOB ,AND THE
PUBLIC.
r
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: January 31, 2012 ���—f
Dept. Head Signature: Dennis Clark
# of Attachments: 1
SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 4
locations (Consent agenda item)
Submitted by: Dennis Clark, General Manager of Waterloo Water Works
Recommended City Council Action: Adopt a resolution approving communication from the
General Manager of the Waterloo Water Works transmitting request to certify repair amounts for
work performed by the Waterloo Water Works.
Address Amount to certify
1002 Mobile Street $2,000.00
201 Locust Street $1,100.00
708 Adams Street $920.00
1260 West Donald Street $3,750.00
Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution
at their Board meeting, instructing the General Manager to forward the request to certify to the
City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of
the Waterloo Water Works.
Expenditure Required: No City funds are required for this action. The Water Works pays for
the repairs to the private service lines, and recovers the cost of the repairs through this assessment
process.
Source of Funds: Waterloo Water Works operating funds, generated from water sales.
Policy Issue:
Alternative:
Background Information:
WATERLOO WATER WORKS
DENNIS D.CLARK,P.E. 325 SYCAMORE STREET • P.O.BOX 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair
Genera{Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER L.BURRIS,Vice-chair
MARY H.POTTER
January 30, 2012
Honorable Mayor & Council
City of Waterloo
City Hall
715 Mulberry Street
Waterloo, IA. 50703
Dear Honorable Mayor & Council:
The following is an excerpt from the Board Meeting of the Waterloo Water Works
Trustees held Wednesday, January 25, 2012.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark,
presented a statement of$2,000.00, which is supported by invoice
from R Company d/b/a Frickson Backhoe & Trucking, showing the
work necessary to repair the service line in regards to the following.-
WHEREAS,
ollowing:WHEREAS, the owner was notified by the Waterloo
Water Works to make the repairs to the service line at 1002 Mobile
Street, which is located on the South Fifty (50) feet of Lots Nos. Eight
(8) and Nine (9) in Block No. Three (3) in "Lusch Addition" to the City
of Waterloo, Iowa, and the South Fifty (50) feet of Lot No. Twelve (12),
in Block No. Thirteen (13), in "Rose Hill First Addition" to the City of
Waterloo, Iowa, Black Hawk County, and owned by Jean M. Small.
WHEREAS, the property owner notified the Waterloo
Water Works that the owner desired to have the cost of water service
line repair assessed to the property taxes. After conversation with the
owner, the owner voluntarily signed a waiver of any further notice that
may be required to have the Waterloo Water Works cause the work to
be done and related costs assessed to the property.
Page 2
NOW, THEREFORE BE IT RESOLVED, by the Board of
Trustees of the Waterloo Water Works, that the General Manager
shall certify this statement to the City Clerk and that the Clerk in turn
shall give notice and an assessment made and certified as provided in
Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the
resolution and instruct the General Manager to certify this resolution to
the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent:
Burris. Resolution adopted.
After this is certified through your office, please send us a copy of the certification
as follow through and reference with the customer.
Respectfully,
WATERLOO WATER WORKS
Dennis D. Clark, P.E.
General Manager
DDC/cm
Enclosure
WATERLOO WATER WORKS
DENNIS D.CLARK,P.E. 325 SYCAMORE STREET • P.O.BOX 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair
General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER L.BURRIS,Vice-chair
MARY H.POTTER
January 30, 2012
Honorable Mayor & Council
City of Waterloo
City Hall
715 Mulberry Street
Waterloo, IA. 50703
Dear Honorable Mayor & Council:
The following is an excerpt from the Board Meeting of the Waterloo Water Works
Trustees held Wednesday, January 25, 2012.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark,
presented a statement of$1,100.00, which is supported by invoice
from Andy's Plumbing & Heating, Inc., showing the work necessary to
repair the service line in regards to the following:
WHEREAS, the owners were notified by the Waterloo
Water Works to make the repairs to the service line at 201 Locust
Street, which is located on the Northwest Thirty-seven and One-half
(37%2) feet of Lot No. Eight (8) in Block No. Nine (9) in "Whitney's
Subdivision" in Waterloo, Iowa, Black Hawk County, and owned by
Dwayne L. and Diane Potter.
WHEREAS, the property owners notified the Waterloo
Water Works that the owners desired to have the cost of water service
line repair assessed to the property taxes. After conversation with the
owners, the owners voluntarily signed a waiver of any further notice
that may be required to have the Waterloo Water Works cause the
work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of
Trustees of the Waterloo Water Works, that the General Manager
shall certify this statement to the City Clerk and that the Clerk in turn
shall give notice and an assessment made and certified as provided in
Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
Page 2
It was moved by Kuntz, seconded by Potter, to adopt the
resolution and instruct the General Manager to certify this resolution to
the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent:
Burris. Resolution adopted.
After this is certified through your office, please send us a copy of the certification
as follow through and reference with the customer.
Respectfully,
WATERLOO WATER WORKS
Dennis D. Clark, P.E.
General Manager
DDC/cm
Enclosure
WATERLOO WATER WORKS
DENNIS D.CLARK,P.E. 325 SYCAMORE STREET • P.O.BOX 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair
General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER L.BURRIS,Vice-chair
MARY H.POTTER
January 30, 2012
Honorable Mayor & Council
City of Waterloo
City Hall
715 Mulberry Street
Waterloo, IA. 50703
Dear Honorable Mayor & Council:
The following is an excerpt from the Board Meeting of the Waterloo Water Works
Trustees held Wednesday, January 25, 2012.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark,
presented a statement of$920.00, which is supported by invoice from
Al Gordon Plumbing and Heating, L.C., showing the work necessary to
repair the service line in regards to the following:
WHEREAS, the owners were notified by the Waterloo
Water Works to make the repairs to the service line at 708 Adams
Street, which is located on Lot No. Thirteen (13) in Block No. Nine (9)
in Rose Hill Addition in the City of Waterloo, Iowa, Black Hawk County,
and owned by Jerry J. Moses and Shirley Moses.
WHEREAS, the property owners notified the Waterloo
Water Works that the owners desired to have the cost of water service
line repair assessed to the property taxes. After conversation with the
owners, the owners voluntarily signed a waiver of any further notice
that may be required to have the Waterloo Water Works cause the
work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of
Trustees of the Waterloo Water Works, that the General Manager
shall certify this statement to the City Clerk and that the Clerk in turn
shall give notice and an assessment made and certified as provided in
Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
Page 2
It was moved by Kuntz, seconded by Potter, to adopt the
resolution and instruct the General Manager to certify this resolution to
the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent:
Burris. Resolution adopted.
After this is certified through your office, please send us a copy of the certification
as follow through and reference with the customer.
Respectfully,
WATERLOO WATER WORKS
Dennis D. Clark, P.E.
General Manager
DDC/cm
Enclosure
WATERLOO WATER WORKS
DENNIS D.CLARK,P.E. 325 SYCAMORE STREET • P.O.BOX 27 319-232-6280 TRUSTEES: TERRY M.KUNTZ,Chair
General Manager WATERLOO,IOWA 50704 FAX:319-232-1962 RODGER L.BURRIS,Vice-chair
MARY H.POTTER
January 30, 2012
Honorable Mayor & Council
City of Waterloo
City Hall
715 Mulberry Street
Waterloo, IA. 50703
Dear Honorable Mayor & Council:
The following is an excerpt from the Board Meeting of the Waterloo Water Works
Trustees held Wednesday, January 25, 2012.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark,
presented a statement of$3,750.00, which is supported by invoice
from American Veterans Plumbing, LLC, showing the work necessary
to repair the service line in regards to the following:
WHEREAS, the owner was notified by the Waterloo
Water Works to make the repairs to the service line at 1260 West
Donald Street, which is located on the East Sixty-six (66) feet of that
part of the Southwest Quarter of the Southeast Quarter of Section No.
Ten (10), Township No. Eighty-nine (89) North, Range No. Thirteen
(13) West of the Fifth (5th) Principal Meridian in Black Hawk County,
Iowa, described as follows: Commencing at the Southwest corner of
the Southeast Quarter of said Section No. Ten (10) thence North along
the West line of said Southeast Quarter of Section No. Ten (10), a
distance of One Thousand Twenty-six (1,026) feet to the South line of
the Illinois Central Railroad Right of Way, thence South Forty-seven
(47) degrees and Twenty-five (25) minutes East along the Southeast
line of said Right of Way a distance of Nine Hundred Six (906) feet;
thence South One (1) degree and Four (4) minutes West a distance of
Four Hundred Ten and Two Tenths (410.2) feet to the South line of
said Section; thence South Eighty-nine (89) degrees and Fourteen
(14) minutes West along the South line of said Section a distance of
Six Hundred Sixty-four and Seven Tenths (664.7) feet to the place of
beginning. Excepting therefrom that part conveyed unto the State of
Iowa for road purposes as established in Land Deed Record 112,
Page 517, and except that part conveyed to the City of Waterloo,
Iowa, in Land Deed Book 569 page 350, Black Hawk County, and
owned by Roger Lee Poock.
WHEREAS, the property owner notified the Waterloo
Water Works that the owner desired to have the cost of water service
line repair assessed to the property taxes. After conversation with the
owner, the owner voluntarily signed a waiver of any further notice that
may be required to have the Waterloo Water Works cause the work to
be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of
Trustees of the Waterloo Water Works, that the General Manager
shall certify this statement to the City Clerk and that the Clerk in turn
shall give notice and an assessment made and certified as provided in
Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the
resolution and instruct the General Manager to certify this resolution to
the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent:
Burris. Resolution adopted.
After this is certified through your office, please send us a copy of the certification
as follow through and reference with the customer.
Respectfully,
WATERLOO WATER WORKS
Dennis D. Clark, P.E.
General Manager
DDC/cm
Enclosure
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY _2012_ BUDGETED 4:8fe')/D Oc)
CITY OF WATERLOO EXPENDED YTD '21 j`, 2d
THIS REQUEST /5�.CIU
LEFT AFTER THIS
REQUEST 3074-�2.�0
DATE %'Iii /,)-
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Director Trelka, Capt. Mohlis, Lt. Krogh, Lt. McNamee January 9, 2012
Lt. Cirksena, & Lt. Payne
NAME OF CLASS/ MEETING: DESTINATION: Cedar Rapids, Iowa
Finding The Leader in You
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 1,2012 March 2, 2012 March 1-2,2012
PURPOSE OF TRAVEL:
Director Trelka is requesting authorization to send members of the Waterloo Police Department Command staff to the
Finding the Leader in You course on March 1-2, 2012, in Cedar Rapids, Iowa. These Officers are members of the
Waterloo Police Department Command staff and are responsible for the management of resources and personnel for the
Police Department. This 2-day course is designed to develop managers into highly effective leaders by teaching such
techniques such as how to develop goals & trust to develop a good team. The cost of registration is$329.00 per student
and the officers will drive to the school every day so there is no lodging required. The only cost would be lunch each day
for the officers. A city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
� BUDGET LINE ITEM:
$0.00 LODGING TAXI x GRANT REIMBURSABLE
$180.00 MEALS PARKING YES NO
$1974.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$0.00 MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 2154.00 TOTAL: $ 359.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Javc-
DEPARTMENT HEAD MAYOR
DATE
DATE
FINANCE DEPT. STAFF ONLY
010-11-1160-
TRAVEL REQUEST LINE ITEM USED 1346 11PPO ICAC
CITY OF WATERLOO FY 2012_ BUDGETED
EXPENDED YTD (,3g/
THIS REQUEST Z{3 C
LEFT AFTER THIS
REQUEST (t�
DATE �J/ja
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Inv. Stacy Hesse January 19,2012
NAME OF CLASS/ MEETING: DESTINATION: Ankeny, Iowa
ICAC TLO P2P
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
February 21,2012 February 23,2012 Feb. 21-23,2012
PURPOSE OF TRAVEL:
Sgt. Rogers is requesting to send Inv. Stacy Hesse to an ICAC TLO P2P course in Ankeny, IA., Feb. 21-23, 2012. This
training is a follow up class, which Inv. Hesse attended last June. This training will focus on software TLO Peer to Peer
and it's application in searching for child pornography. Iowa ICAC will reimburse the city of Waterloo for all listed expenses
except fuel. A city vehicle will be required to drive top the training location.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00
YES NO
1ETHOD OF TRAVEL:
xx CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: 010-11-1160-1346
BUDGET LINE ITEM: 11PRO ICAC
$250.00 LODGING TAXI XX xx GRANT REIMBURSABLE
$105.00 MEALS PARKING YES NO
$0.00 REGISTRATION AIRFARE xx REQUIRED CERTIFICATION
$75.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 430.00 TOTAL: $ 430.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
"EPARTME T HEAD MAYOR
DATE I r DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_ BUDGETED 640o
CITY OF WATERLOO EXPENDED YTD Na 3 S
THIS REQUEST j//7'`%
LEFT AFTER THIS
REQUEST
DATE �w - (� �-
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Lieutenant Lisa Campbell. Sgt. Melissa Ludwig, and January 19,2012
Officer's Jody Stratton & Diana Del Valle
NAME OF CLASS/ MEETING: DESTINATION: St. Paul, Minnesota
Female Enforcers Seminar
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 11,2012 March 12, 2012 March 12, 2012
PURPOSE OF TRAVEL:
Lt.'s Campbell& Carrier are requesting authorization to send Lt. Lisa Campbell, Sgt. Melissa Ludwig, and Officer's Jody
Stratton and Diana Del Valle to the Female Enforcer seminar at the St. Paul Police Department on March 12th, 2012, in
St. Paul, Minnesota. This 8-hour course presents skill sets designed to enhance the proficiency of female crime fighters
mentally, physically, and tactically. It will address the reality of working as a female law enforcement officer. The cost of
registration is$130.00 per Officer and would require lodging the night before the class and food. A city vehicle will be
needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$250.00 LODGING TAXI x GRANT REIMBURSABLE
$372.eO )"jAd MEALS PARKING YES NO
$520.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$75.00 MILEAGE/FUEL MISC/TOLLS YES NO
L4,
1.II 7
TOTAL FOR ALL: $ 1247-90 TOTAL: $ 304.25 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYO
FX
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED1�/'�% 411)6) /j q/
TRAVEL REQUEST FY..""/;� BUDGETED GNU
tv-
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST 7SG�
LEFT AFTER THI5
REQUEST
DATE )'�w3' ei/•�
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Luke Even, Forestry Foreman 1/20/12
NAME OF CLASS/ MEETING: DESTINATION: Overland Park, KS
Midwestern Chapter of the International Society of
Arboriculture's 66th Annual Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
February 1, 2012 February 3, 2012 February 1-3, 2012
PURPOSE OF TRAVEL/TRAINING:
Educational in the field of arboriculture.
Collect CEU's for required Certified Arborist status
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4100-1346
$200 LODGING TAXI X GRANT REIMBURSABLE
MEALS $30 PARKING YES NO
$320 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
$200 MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 750 TOTAL: $ 750 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF 00
RTM T EAD MAYOR
DATE DATE
K:AShared Goodies\Forms\Travel Request Form January 2010
CITY OF WATERLOO
Boards 6z Commissions Committee and Council Communication
City Council Meeting: Februa 6
Prepared: March 25 201
Dept. Head Signature:
# of Attachments:
SUBJECT: Memorial Hall Appointments
Submitted by: Suzy Schares, City Clerk
Recommended City Council Action: Motion to approve and place appointments on file for:
Appointee Board/Commission Expiration Date New or Re-
Appointment
Craig White Memorial Hall Commission December 31, 2014 Re-Appointment
Marilyn Robinson Memorial Hall Commission December 31, 2014 Re-Appointment
Richard Hurtado Memorial Hall Commission December 31, 2014 Re-Appointment
Randy Miller Memorial Hall Commission December 31, 2014 Re-Appointment
John Mrzlak Memorial Hall Commission December 31, 2014 Re-Appointment
Michael Dennis Memorial Hall Commission December 31, 2014 Re-Appointment
Melvin Wittwer Memorial Hall Commission December 31, 2014 Re-Appointment
Richard Hockey Memorial Hall Commission December 31, 2014 Re-Appointment
Summary Statement:
Expenditure Required:N/A
Source of Funds:N/A
Policy Issue: N/A
Alternative:N/A
Background Information: This would bring the commission up to date with appointed
commission members.
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PAYMENT,VOVCHER
PVA 32
Finance Dept. Only
Date: 1/23/2012 Vendor No. 9177 Batch Number:
Department: WASTE MANAGEMENT SERVICES
CLERK: LAURA WOLFF
Vendor Name: SCHMITT TELECOM PARTNERS, INC. .
Name/Address:
Address: P.O. BOX 2213
City:WATERLOO State: IA Zip Code: 50704
Reference Purchase Order +++++++++++++++++++++++++++++++++++
INVOICE DATE InyO1Ce NO Qty/Unit Amount
Description GL Distribution
1/19/2012 44308W $95.00 remodel reception area phone service 520-14-5200-1555
Total $95.00
Special Instructions:
1/23/2012 —
Su fitted By Approved By Date
An Equal Opportunity / Affirmative Action Employer
CITY OF WATERLOO
Council Communication
City Council Meeting: January 9, 2012
Prepared: January 4 202
Dept. Head Signature:
# of Attachments:
SUBJECT: Request the City Council adopt resolutions to preliminarily approve
the request for the bid document and specifications for Six (6)
2013 model year patrol cars and to instruct the City Clerk to
publish notice of hearing on bid document, specifications etc, as
February 6, 2012
Submitted by: Mark Rice, Public Works Director
Recommended City Council Action: Approve
Summary Statement: The Finance Committee at their January 9, 2012 meeting approved the
request for authorization to seek bids.
Expenditure Required: Est$144,000
Source of Funds: GO Bond
Policy Issue: NA
Alternative: NA
Background Information: Request Council adopt resolutions to set date of hearing for the
purpose of purchasing six (6) 2013 Patrol Cars. This request is in line with the overall
equipment replacement plan and is budgeted in the 2012 CIP.
STATE OF IOWA,
Black Hawk County
I do solemnly swear that the annexed copy of
1373320
NOTICE OF PUBLIC HEARING AND NOTICE
notice was published in the WATERLOO/CEDAR FALLS COURIER - ,
a daily newspaper printed in WATERLOO,
Black Hawk County, Iowa, for 1 issues
commencing on 01/19/2012 , in the issues of
01/19/2012
of said newspaper, and that the annexed rate of
advertising is the regular legal rate of said
newspaper, and that the following is a correct --
bill for publishing said notice . NOTICE OF PUBLIC HEARING
P g AND NOTICE TO BIDDERS
for the taking of bids for the
PURCHASE OF SIX i YEAR PATROL CARS(6)2013 MODEL
Printer' s Bill $17 . 82
Sealed proposals will be received by the
City Clerk of the City of Waterloo,Iowa,
at her office in the City Hall of said City
on the 6th day of February,2012,until
12:00 noon,for the Purchase of Six(6)
2013 Model Year Patrol Cars.
All proposals received will be opened in
the Council Chambers in the City Hall In
Sined the City of Waterloo,Iowa,on the 6th day
g of February,2012,at 5:30 p.m. Bid pro-
posals will be acted upon at that time or
at such time as may then be fixed.
Notice is hereby given that the Council of
the City of Waterloo will conduct a public
Subscribed and sworn to before me this hearing on the proposed specifications,
bid document and form of contract for
the Purchase of Six(6)2013 Model Year
'���� Patrol Cars at 5:30 p.m.on February 6,
�( " ay of 2012,in the Council Chambers in the
City Hall in the City of Waterloo,Iowa.
The proposed bid form is on file in the of-
fice oftheCity Clerk for public
examination. A bid document may be
obtained from the Public Works Director,
1314 Black Hawk Street,Waterloo,lo-
wa,50703.
A/L'L��IrLe_ Anyone who is interested may appear at
said time and place and be heard or may
,/Notary Public file written objection with the City Clerk,
City Hall,Waterloo,Iowa,before the
I date set for said hearing.
By order of the Council of the City of Wa-
terloo this 9th day of January,2012.
Received of SuzyScharCMC
City Clerk
the sum. of Dollars
in full for publication of the above invoice .
Notary Seal :
DEBBIE S. ARBUCKLE
� 4 COMMISSION NO. 174858
MY COM ISS ON EXPIRES
Purchase of Six (6) 2013 Model Year Patrol Cars
February 6, 2012 Bid Tab
Estimate: $144,000.00
Bid Security Not Required
Bidder Bid Amount
Bill Colwell Ford/Isuzu
238 Waterloo Road
$143,442.00
PO Box 270
Hudson, Iowa 50643
Stivers Ford Lincoln
1450 E. Hickman Road $142,926.00
Waukee, Iowa 50263
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
City Council Meeting: February 6 20
Mayor Prepared: February 1, 2012
BUCK
CLARK Dept. Head Signature:
-----------
# of Attachments:
COUNCIL
MEMBERS SUBJECT: Approval of asbestos abatement contract with Advanced Environmental for the
...................asbestos abatement services of 910 W. Shaulis Road located in the amount of 830.00.
DAVID Submitted by: Noel Anderson-Community Planning& Development Director
JONES
Ward 1
Recommended City Council Action: Resolution approving asbestos abatement contract
CAROLYN with Advanced Environmental for the asbestos abatement services of 910 W. Shaulis Road
COLE in the amount of 830.00.
Ward 2
HAROLD Summary Statement: The City of Waterloo will be demolishing this structure in preparation
GETTd3Y of further in preparation of the Shaulis Road improvement Project. State laws require that
all asbestos containing material be removed prior to demolition.
QUENTIN
HART Expenditure Required: To be determined
Ward 4
RON Source of Funds: The asbestos survey and demolition activities of this site will be
WELDER undertaken by the City of Waterloo using 80% Transportation Funds and 20% Local
Ward S
Option Sales Tax.
BOB
GREENWOODpolicy Issue: Shaulis Road Extension
At-Large
STEVE Alternative: N/A
SCHMITT
At-Large Background Information: The City of Waterloo purchased the building in November of
2010 with the intention of demolishing the structure to make room for Shaulis Road
Extension.
cc:NOEL C.ANDERSON,Community Planning&Development Director
CITY WEBSITE: wwwci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Request for Proposals for Asbestos Removal at 910 West Shaulis Road
January 23, 2012 Bid Tab
Bid Bond Required
Bidder Bid Bond Bid Amount
Active Thermal Concepts
2805 Stonegate Court 5% $9,717.00
Hiawatha, Iowa 52233
Advanced Environmental
803 Ricker Street 5% $4,830.00
Waterloo, Iowa 50703
Affordable Hazards Removal, Inc.
121 East Grand Street No Bond
Monticello, Iowa 52310
ESA, Inc.
PO Box 1370
116 Gateway Drive 5% $10,000.00
North Sioux City, South Dakota 57049
New Horizons LLC
PO Box 681183 5% $12,312.00
Kansas City, Missouri 64168
Site Services
1621 East Commercial Street 5% $6,800.00
Algona, Iowa 50511
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: January 27, 2012
Dept. Head Signature: PH
# of Attachments:
SUBJECT: 2012 RIVERFRONT SPORTS PARK SHELTER PROJECT
Submitted by: Rick Curran, Facilities Manager Leisure Services
Recommended City Council Action: Request Council adopt resolution transmitting Contracts,
Bonds and Certificates of Insurance from B & B Builders & Supply, Waterloo Iowa for the
2012 RIVERFRONT SPORTS PARK SHELTER PROTECT, 500 Block of Burton Ave., and
approve and authorize the Mayor to sign Contract between City of Waterloo & B & B Builders
& Supply.
Summary Statement: This project is to construct an octagon shelter at Cedar River/Exchange
Park, 500 Block of Burton Ave., Waterloo Iowa.
Expenditure Required: $49,600.00
Source of Funds: Project cost will be funded by a combination of Leisure Services-Sports
Improvement, G.O. Bond Fund & Black Hawk County Gaming Grant.
Policy Issue: NA
Alternative: NA
Background Information: Leisure Services & Build Our Ballpark Organization have been
working to improve facilities for youth sporting events in Cedar River/Exchange Park. Black
Hawk County Gaming Grant of$500,000 was awarded September 12, 2011.
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: F.Y. 2012 EAST DONALD STREET TRANSPORTATION IMPROVEMENTS
CONTRACT NO. 797
NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL
PERMIT TO THE IOWA DEPARTMENT OF NATURAL RESOURCES
Submitted by: Eric Thorson, P.E., City Engineer
Recommended City Council Action:
It is recommended that the Mayor be authorized to sign this Notice of Intent for NPDES Coverage
Under General Permit to the Department of Natural Resources.
Summary Statement
Attached is the "NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL
PERMIT" for storm water discharges associated with the above referenced project.
This document has been reviewed by this office and is recommended for approval by the City
Council.
Expenditure Required $350.00
Source of Funds G.O. Bond Funds
Policy Issue N/A
Alternative None
Background Information:
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: CEDAR RIVER ENHANCEMENT PROJECTS
PROFESSIONAL SERVICES AGREEMENT
Submitted by: Jamie Knutson, P.E.,Associate Engineer
Recommended City Council Action:
Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor
to sign and enter into said agreement.
Summary Statement
Transmitted herewith is the Professional Services Agreement with AECOM for the services related to the
following Cedar River Enhancement Projects.
East Lake - Cedar River Connection Feasibility Study
San Souci Wing Dam Repairs
Downtown Cedar River Docking
Highway 63/Center for the Arts Pedestrian Connections
I
jThis agreement is available in the City Clerk's office if you wish to review it in its entirety.
I
Expenditure Required
Cost for the services is thirty-six thousand eight hundred dollars ($36,800.00).
Source of Funds Black Hawk County Gaming Funds
Policy Issue N/A
Alternative N/A
Background Information
Waterloo Development Corp.will reimburse the City of Waterloo for these expenses.
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson PE., City Engineer
# of Attachments•
SUBJECT: CHANGE ORDER NO. 21 --$79,524.49 DECREASE
F.Y. 2007 WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION
PETERSON CONTRACTORS, INC.
CONTRACT 713
Submitted by: Jamie Knutson, PE Associate Engineer
Recommended City Council Action:
Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on
behalf of the City.
Please return a copy to our office.
Summary Statement
Transmitted herewith is Change Order No. 21 in the decreased amount of$79,524.49. This is
the accumulated amount of adjustments from original to final quantities that were determined
necessary during the construction of the project, which results in a decrease to the total project
cost.
Expenditure Required
Source of Funds
Policy Issue N/A
Alternative None
Background Information:
Cc: Louis Starks, Contract and Grants Coordinator
Pauline Closson, Engineering Department
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: F.Y. 2007 WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION
CONTRACT NO. 713
Submitted by: Eric Thorson, P.E., City Engineer
Recommended City Council Action:
It is recommended that this project be accepted.
Summary Statement
I report that PETERSON CONTRACTORS, INC., of Reinbeck Iowa, has completed the
F.Y. 2007 WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION, CONTRACT NO. 713 in accordance with the plans and specifications.
The total cost of the contract was $6,205,250.95.
Transmitted also is the Maintenance Bond that guarantees the maintenance of this improvement
for a period of two (2)years.
Expenditure Required
Source of Funds
Policy Issue N/A
Alternative None
Background Information:
Cc: Louis Starks, Contract and Grants Coordinator
Pauline Closson, Engineering Department
CITY OF WATERLOO
Council Communication
City Council Meeting: 2Z6/12
Prepared: 2/l/12
Dept. Head Signature: PH
# of Attachments: 1
SUBJECT: Resolution Approving Lease with ISA Development LLC
Submitted by: JB Bolger- Golf& Downtown Area Maintenance Manager
Recommended City Council Action:Approve Lease Agreement with JSA Development LLC
Summary Statement Lease is for a six month term at$1,000 per month for maintenance building
space at W 5th&Jefferson Streets.
Expenditure Required$6,000.00
Source of Funds Downtown Area Maintenance Operating Budget 4110.1390 Contractual Services
Policy Issue N/A
Alternative N/A
I
Background Information: Downtown Area Maintenance Crew was utilizing storage and
maintenance space at the former Sabic Auto Building 212 Jefferson St. Currently asbestos are
being removed from this structure and it will be demolished soon to make way for the Cedar
Valley Sports Plex. A new space near by the highest maintenance areas such as the Riverloop Expo
Grounds and the Upper& Lower Plaza/Marks Park is needed to continue to maintain these
locations.
BUSINESS PROPERTY LEASE
This Business Property Lease (the"Lease") is made and entered into as of February 7, 2012, by and between
JSA Development, LLC(the"Landlord"),whose address for the purpose of this Lease is 315 E. 5th Street,Waterloo,
Iowa, 50703, and City of Waterloo Iowa (the "Tenant"), whose address for the purpose of this Lease is 1101
Campbell St, Waterloo, Iowa 50701, (319) 291-4370.
1. PREMISES AND TERM. The Landlord, in consideration of the rents herein reserved and of the agreements
and conditions herein contained, on the part of the Tenant to be kept and performed, leases unto the Tenant and
Tenant hereby rents and leases from Landlord, according to the terms and provisions herein,a portion of the building
located at 304 West Fifth Street, Waterloo, Iowa, commencing on the date of this Lease and ending at midnight on
the last day of the Lease term, which shall be on the 31st day of July 31, 2012 , upon the condition that the
Tenant pays rent therefor, and otherwise performs as in this Lease provided. Notwithstanding the foregoing, either
party may terminate this Lease at any time upon thirty (30) days' advance written notice to the other party. The
parties agree that Tenant is renting space front two bays of space(East corner) (approximately a 40 feet by 60 feet
m/I area) located on the first floor closest to the Jefferson Street frontage, and is not renting any other or additional
space in the premises. Tenant acknowledges that he has inspected the premises, takes them in AS-IS condition,
and is satisfied with same. Tenant agrees to cooperate with any request by Landlord to relocate the rented space,
either within the same building or to any other suitable property owned by Landlord.
2. PAYMENTS. (a) RENT. Tenant agrees to pay to Landlord as rental for said term, as follows: $ 1,000.00
per month, with rent due no later than the first of each month of this lease.
(b) SECURITY DEPOSIT. In addition to the above monthly rentals,Tenant shall also pay a security deposit
in the amount of$ 0 , due and payable upon execution of this Lease.
3. POSSESSION. Tenant shall be entitled to possession on the first day of the term of this Lease, and shall
yield possession to the Landlord at the time and date of the close of this Lease term, except as herein otherwise
expressly provided. Should Landlord be unable to give possession on said date, Tenant's only damages shall be a
rebating of the pro rata rental. Tenant acknowledges and agrees that Landlord and other persons may make joint
use of the premises for storage or other purposes. Tenant agrees to keep the premises secure by keeping all doors
and windows locked. Tenant's liability in respect of such other business and uses is limited as set forth in paragraph
12 below.
4. USE OF PREMISES. Tenant covenants and agrees during the term of this Lease to use and to occupy the
leased premises only for storage of a boat and trailer, or such other lawful use as Landlord may permit in advance.
Landlord has not reviewed zoning or other applicable legal requirements or limitations imposed by any local, state,or
federal governmental authority that may affect Tenant's use of the premises, and Landlord makes no representation
or warranty that the premises is suitable for Tenant's intended use. Tenant shall conduct its own review of applicable
law and shall be solely responsible for meeting all legal requirements, including but not limited to building permits,
licensure, or governmental approval.
5. QUIET ENJOYMENT. Landlord covenants that its estate in said premises is fee simple and that the Tenant
on paying the rent herein reserved and performing all the agreements by the Tenant to be performed as provided in
this Lease, shall and may peaceably have, hold and enjoy the demised premises for the term of this Lease free from
molestation, eviction or disturbance by the Landlord or any other persons or legal entity whatsoever, subject to
shared use as described in paragraph 3 above. Landlord shall have the right to mortgage all of its right,title, interest
in said premises at any time without notice, subject to this Lease.
6. CARE AND MAINTENANCE OF PREMISES. (a) Tenant takes said premises in their present condition
except for such repairs and alterations as may be expressly herein provided.
(b) Tenant will make no unlawful use of said premises and agrees to comply with all valid regulations of the
Board of Health, municipal ordinances, the laws of the State of Iowa and the federal government, but this provision
shall not be construed as creating any duty by Tenant to members of the general public. Tenant will not allow trash
or debris of any kind to accumulate on said premises in, on, or about the premises, and it will remove same from the
premises at its own expense.
7. END OF TERM. Tenant agrees that upon the termination of this Lease it will surrender, yield up and deliver
the leased premises in good and clean condition, except the effects of ordinary wear and tear and depreciation
arising from lapse of time, or damage not covered by insurance.
8. ASSIGNMENT AND SUBLETTING. Tenant may not assign this Lease or sublet the premises or any part
thereof without the Landlord's written permission, which shall not be unreasonably withheld. Landlord's interest in
this Lease shall be automatically assigned to any person or entity that may, in connection with a sale of the premises,
succeed to Landlord's ownership interest in the premises.
9. INSURANCE. (a) Landlord is providing no insurance for the benefit of Tenant. Landlord and Tenant will
each keep its respective property interests in the premises and its liability in regard thereto, and the personal property
on the premises, reasonably insured against hazards and casualties: that is, fire and those items usually covered by
extended coverage. To the extent permitted by their policies, Landlord and Tenant waive all rights of recovery
against each other.
(b) Tenant will not do or omit the doing of any act which would vitiate any insurance, or increase the
insurance rates in force upon the real estate improvements on the premises or upon any personal property of the
Tenant upon which the Landlord by law or by the terms of this Lease, has or shall have a lien.
10. INDEMNITY. Except as to any negligence of the Landlord or its agents in the performance of any obligation
of Landlord under this Lease, and to the extent not covered by insurance maintained by Landlord or Tenant, Tenant
will protect, indemnify, and save harmless the Landlord from and against any and all loss, costs, damage, and
expenses of any kind whatsoever, including but not limited to attorneys'fees and expenses,occasioned by,or arising
out of, any accident or other occurrence causing or inflicting injury and/or damage to any person or property,
happening or done in, upon, or about the leased premises, or due directly or indirectly to the tenancy, use, or
occupancy thereof, or any part thereof by the Tenant or any person claiming through or under the Tenant, including
but not limited to service providers, agents, or invitees of Tenant or persons who suffer injury, loss, or damage
directly or indirectly by the acts or omissions of such persons. The provisions of this paragraph shall not apply with
respect to any loss or damage relating to the property on the premises of persons other than Landlord, unless such
loss or damage arises out of the negligence or wrongful acts or omissions of Tenant, its service providers, agents or
invitees. The provisions of this paragraph shall survive the expiration, abandonment, or termination of this Lease.
11. TERMINATION OF LEASE AND DEFAULTS OF TENANT. (a)TERMINATION UPON EXPIRATION OR
UPON NOTICE OF DEFAULTS. This Lease shall terminate upon expiration of the demised term. Tenant shall be in
default of this Lease if(i)Tenant fails to make any payment of rental herein when such payment becomes due,or(ii)
Tenant breaches any other terms or provision of this Lease. Upon default in payment of rental herein or upon any
other default by Tenant in accordance with the terms and provisions of this Lease,this Lease may at the option of the
Landlord be canceled and forfeited, provided, however, before any such cancellation and forfeiture except as
provided in 11(b) below, Landlord shall give Tenant a written notice specifying the default,or defaults, and stating that
this Lease will be canceled and forfeited ten (10)days after the giving of such notice, unless such default,or defaults,
are remedied within such grace period. In addition to or as an alternative to the foregoing rights and remedies,
Landlord may exercise any other rights or remedies available under applicable law.
(b) BANKRUPTCY OR INSOLVENCY OF TENANT. In the event Tenant is adjudicated a bankrupt or in the
event of a judicial sale or other transfer of Tenant's leasehold interest by reason by any bankruptcy or insolvency
proceedings or by other operation of law, but not by death, and such bankruptcy, judicial sale, or transfer has not
been vacated or set aside within ten (10) days from the giving of notice thereof by Landlord to Tenant, then and in
any such events Landlord may, at its option, immediately terminate this Lease and, upon giving of ten (10) days'
written notice by Landlord to Tenant, re-enter said premises, all to the extent permitted by applicable law.
default. (c) In (a) and (b) above, waiver as to any default shall not constitute a waiver of any other or subsequent
12. RIGHT OF EITHER PARTY TO MAKE GOOD ANY DEFAULT OF THE OTHER. If default shall be made by
either party in the performance of, or compliance with, any of the terms, covenants, or conditions of this Lease, and
such default shall have continued for thirty (30) days after written notice thereof from one party to the other, the
person aggrieved, in addition to all other remedies now or hereafter provided by law, may, but need not, perform such
term, covenant, or condition, or make good such default, and any amount advanced shall be repaid forthwith on
demand, together with interest at the rate of 10% per annum from the date of advance.
2
13. MECHANIC'S LIENS. Neither the Tenant nor anyone claiming by, through, or under the Tenant, shall have
the right to file or place any mechanic's lien or other lien of any kind or character whatsoever upon said premises or
upon any building or improvement thereon, or upon the leasehold interest of the Tenant therein,and notice is hereby
given that no contractor, subcontractor, or anyone else who may furnish any material, service, or labor for any
building, improvements, alteration, repairs or any part thereof, shall at any time be or become entitled to any lien
thereon, and for the further security of the Landlord, the Tenant covenants and agrees to give actual notice thereof in
advance to any and all contractors and subcontractors who may furnish or agree to furnish any such material,
service, or labor.
14. RIGHTS CUMULATIVE. The various rights, powers, options, elections, and remedies of either party as
provided in this Lease shall be construed as cumulative and no one of them as exclusive of the others or exclusive of
any rights, remedies, or priorities allowed either party by law, and shall in no way affect or impair the right of either
party to pursue any other equitable or legal remedy to which either party may be entitled as long as any default
remains in any way unremedied, unsatisfied, or undischarged.
15. NOTICES AND DEMANDS. Notices as provided for in this Lease shall be given to a party hereto either by
personal delivery or at the respective addresses designated on page one of this Lease unless either party notifies the
other, in writing, of a different address. Without prejudice to any other method of notifying a party in writing or making
a demand or other communication, such message shall be considered given under the terms of this Lease when
sent, addressed as above designated, postage prepaid, by registered or certified mail, return receipt requested, by
United States mail. Delivery shall be deemed to occur when notice is personally delivered or when mailed as stated
above.
16. BINDING EFFECT. Each and every covenant and agreement herein contained shall extend to and be
binding upon the respective heirs, personal representatives, successors, and assigns of the parties hereto; except
that if any part of this Lease is held in joint tenancy, the successor in interest shall be the surviving joint tenant.
17. CHANGES TO BE IN WRITING. None of the covenants, provisions,terms, or conditions of this Lease to be
kept or performed by Landlord or Tenant shall be in any manner modified,waived,or abandoned,except by a written
instrument duly signed by the parties and delivered to the Landlord and Tenant. This Lease contains the entire
agreement of the parties and supersedes any and all discussions, negotiations, understandings, or agreements
pertaining to the subject matter hereof.
18. CONSTRUCTION. Words and phrases herein, including acknowledgment hereof, shall be construed as in
the singular or plural number, and as masculine, feminine, or neuter, according to the context.
19. OTHER. (a) Renewal. Unless one party delivers to the other, no later than July 1, a notice of its intent not
to renew this Lease, this Lease shall automatically renew on the same terms for an additional period of six months.
This Lease may so renew for a number of successive six month terms.
(b) Early termination. At its sole option, Landlord may terminate this Lease at any time by delivery of 60-
days' advance written notice to Tenant. In the event of termination, no refund shall be made to Tenant of amounts
previously paid.
IN WITNESS WHEREOF, the parties hereto have executed this Business Property Lease by their duly
authorized representatives as of the date first written above.
LANDLORD TENANT
JSA Development, LLC
By:
Manager Paul Huting, Director of Leisure Services
City of Waterloo, Iowa
3
CITY OF WATERLOO , IOWA
WATERLOO POLICE DEPARTMENT
715 Mulberry Street • Waterloo, IA 50703 • (319)291-4339 Fax(319)291-4332
• DANIEL J.TRELKA • Director of Safety Services
February 1, 2012
l�C
Mayor Afdf�
BUCKCLARK
Buck
Buck Clark, Mayor 'N4 ��'
COUNCIL City Council Members
MEMBERS
Dear Mayor Clark & City Council Members:
DAVID Request that the City Council pass a Resolution authorizing Mayor Clark to
JONES receive Project Safe Neighborhood rant money as a sub-recipient from the Iowa
Ward 1 � g g Y p
Governor's Office of Drug Control Policy, for a $6,905.00 grant from federal
CAROLYN funds. The money will be directly applied to overtime for weapons violation
COLE enforcement.
Ward 2
HAROLD Your approval of this grant will enable the Waterloo Police Department to
GETTY significantly enhance weapon violation enforcement.
Ward 3
QUENTIN M. Thank you.
HART
Ward 4 Sincerely,
RON
WELPER ��
Ward 5
BOB Dan Trelka
GREENWOOD Director of Safety Services
At-Large
STEVE
SCHMITT c: Dave Mohlis, Captain, Administration Division
At-Large Michelle Weidner, Chief Financial Officer
{
CITY WEBSITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOO , IOWA
WATERLOO POLICE DEPARTMENT
715 Mulberry Street • Waterloo,IA 50703 • (319)291-4339 Fax(319)291-4332
• DANIEL J.TRELKA • Director of Safety Services
February 1, 2012 /
Mayor
BUCK
CLARK
Buck Clark Mayor
COUNCIL City Council Members
MEMBERS
• ••••••••••• Dear Mayor Clark & City Council Members:
DAVID Request that the City Council pass a Resolution authorizing Mayor Clark to
JONES receive Project Safe Neighborhood grant money as a sub-recipient from the Iowa
Ward r Governor's Office of Drug Control Policy, for a $11,317.00 grant from federal
CAROLYN funds. The money will be directly applied to overtime for weapons violation
COLE enforcement.
Ward 2
Your approval of this grant will enable the Waterloo Police Department to
HAROLD
GETTY significantly enhance weapon violation enforcement.
Ward 3
Thank you.
QUENTIN M.
HART Sincere)
Ward 4 y'
RON
WELPER
Ward 5
BOB Dan Trelka
GREENWOOD Director of Safety Services
At-Large
STEVE
SCHMITT c: Dave Mohlis, Captain, Administration Division
At-Large Michelle Weidner, Chief Financial Officer
CITY WEBSITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
• 715 Mulberry Street • Waterloo, Iowa 50703-5783 . (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
City Council Meeting: February 6.!12LD
Mayor Prepared: February 1, 2012
BUCK Dept. Head Signature: -
CLARK
# of Attachments:
COUNCIL
MEMBERS
SUBJECT: Request to set the date of public hearing as February 20, 2012 for a
DAVID request by FEPH-Acquisitions Fund II, LLC to rezone 4.58 acres from"C-2"
JONES Commercial District and "R-3"Multiple Residence District to "C-P"Planned
Ward 1 Commercial District, to allow for the construction of a new 13,225 square foot
CAROLYN CVS Pharmacy store, as well as a future 18,761 square foot retail building,
COLE generally located at the northeast corner of East 1st Street and Franklin Street.
Ward 2
HAROLD Submitted by: Noel Anderson, Community Planning & Development Director
GETTY
Ward 3 Recommended City Council Action:Approval, with conditions.
QUENTIN Summary Statement: Transmitted herewith is a request by FEPH-Acquisitions
HART
Ward 4 Fund II, LLC to rezone 4.58 acres from "C-2" Commercial District and "R-3"
Multiple Residence District to "C-P"Planned Commercial District, to allow for the
RON construction of a new 13,225 square foot CVS Pharmacy store, as well as a future
WELPER 18,761 square foot retail building, generally located at the northeast corner of East
Ward 5
1 st Street and Franklin Street. The applicants are currently in the process of
BOB purchasing the Immanuel Lutheran School and church site; with plans to begin
GREENWOOD construction of a new CVS Pharmacy next year after the current school year is
At-Large finished. It would not appear that the rezone would have a negative impact upon
STEVE the surrounding area or other surrounding land uses. It would appear the
SCHMITT neighborhood commercial use would be a good transitional buffer between the
At-Large neighborhood to the north of the site and the intersection of Franklin Street and
Highway 63.
The proposed site plan shows the 13,225 SF pharmacy being located on the
north/northwest portion of the area in question, and an 18,761 SF retail use on the
southeast portion of the property. A total of 203 parking stalls are shown upon the
site to serve the proposed 31,986 SF of retail space. The Zoning Ordinance
requires that for retail stores over 2,000 SF in area that there be 5 parking stalls for
every 1,000 SF of floor area, which in this case, 160 parking stalls would be
required between both buildings. Under the proposed Ordinance, 1 parking space
is required for every 250 SF of floor area, in which 128 parking stalls would be
required. As of right now, the site has a surplus of at least 43 parking stalls.
CITY WEBSITE: www.cimaterlooda.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
The layout of the site shows 4 access points from Franklin Street,Almond Street, Clay
Street and East 2nd Street. Staff does have some concerns with the full ingress/egress
point on Franklin Street, and is currently working with the Iowa Department of
Transportation(IDOT) on how to ensure that traffic flows freely through that
intersection. MOT has concerns that traffic traveling eastbound on Franklin Street
waiting to turn left into the site could potentially back up traffic into the Highway 63
intersection to the west. However, a traffic study done by Ament Engineering noted that
if the traffic signals are timed specifically, there should not be any major issues with
traffic backing up into the intersection. It had been suggested that this entrance be moved
further to the southeast along Franklin Street, however,the applicant wishes it to remain
in the same location, as it provides for the most efficient movement of delivery trucks
entering and exiting the site.
Expenditure Required: None
Source of Funds: None required
Policy Issue: Land Use and Economic Development
Alternative:
Background Information: The City has been actively working on bring new
development and revitalization to the Highway 63 Corridor. Having a new CVS
Pharmacy at this highly traveled intersection will be a benefit to the corridor and the
neighborhood.
Legal Description: See attached Exhibit"A"
AS:ta
cc: Noel Anderson, Community Planning&Development Director.
--file--
September 6,2011
REQUEST: Request to rezone approximately 4.58 acres of land from "R-3"
Multiple Residence District and "C-2" Commercial District to "C-P"
Planned Commercial District.
APPLICANT: FEPH —Acquisitions, 150 North Wacker Drive, #1717, Chicago, IL
60606.
GENERAL The applicant is requesting to rezone the property at the northeast
DESCRIPTION: corner of Highway 63 and Franklin Street for the purpose of
constructing a new CVS Pharmacy, along with up to 18,761 SF of
future retail space.
IMPACT ON It would not appear that the rezone would have a negative impact
NEIGHBORHOOD & upon the surrounding area or other surrounding land uses. It would
SURROUNDING appear the neighborhood commercial use would be a good
LAND USE: transitional buffer between the neighborhood to the north of the site
and the intersection of Franklin Street and Highway 63.
VEHICULAR & The proposed rezone is located at the intersection of Highway 63
PEDESTRIAN and Franklin Street. The proposed rezoning for the construction of
TRAFFIC new retail development would not appear to have a negative impact
CONDITIONS: upon traffic or pedestrian conditions within the surrounding area, as
the transportation network in the area would be able to handle any
additional traffic created by the site. However, the location of the
ingress/egress point on Franklin Street could potentially lead to
traffic backing up into the Highway 63 intersection due to traffic
waiting to turn left into the site.
RELATIONSHIP TO The Cedar Valley Lakes Trail is located approximately 4 blocks to
RECREATIONAL the southwest along the north side of the Cedar River.
TRAIL PLAN:
ZONING HISTORY The applicants are currently in the process of purchasing the
FOR SITE AND Immanuel Lutheran school and church site; with plans to begin
IMMEDIATE VICINITY: construction of a new CVS Pharmacy next year after the current
school year is finished. The site in question is zoned "C-2"
Commercial District and "R-3" Multiple Residence District, and has
been zoned as such since the adoption of the Zoning Ordinance.
Surrounding land uses and their zoning are as follows:
North — Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District.
South — Light commercial and residential development, zoned "C-
2" Commercial District.
East— Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District, and "C-2" Commercial
District.
West— Commercial development that includes 2 automobile
dealerships, and the Salvation Army, zoned "C-2" Commercial
District.
DEVELOPMENT The surrounding area is comprised of commercial, single-family and
multi-family residential development, with development occurring in
9.13.11 Rezone R3,C2 to CP—Hwy 63&Franklin Page 1 of 4
10
September 6,2011
HISTORY: the late 1890s to as recent as 2003.
BUFFERS/ Rezoning of the land in question would not require any additional
SCREENING buffering or screening, as the residential land to the north is zot°ied
REQUIRED: "R-3" Multiple Residence District. However, the Zoning Ordinance
requires that parking areas containing more than 4 parking spaces
shall be effectively screened on each side adjoining property
situated in a Residence District or any institutional premises, by a
wall or densely planted compact hedge no less than 6' or more than
8' in height. Screening will be needed on the north side of the
parking lot near East 2nd Street and the residential house at 519
Walnut Street.
DRAINAGE: Rezoning of the land would not appear to have a negative impact
upon the surrounding area. Lot A of the proposed plat for the site is
shown as being reserved for storm water retention purposes. The
applicant would be required to submit storm water calculations to
the Engineering Department.
FLOODPLAIN: The area in question is located within the Zone-X, 500-year
floodplain as indicated by the Federal Insurance Administration's
Flood Insurance Rate Map, Community Number 190025 and Panel
Number 0189F, dated July 18, 2011.
PUBLIC /OPEN Lincoln Park is located approximately 2 blocks to the southeast
SPACES/ SCHOOLS: along Franklin Street, and Sullivan Park is located approximately 1/4
of a mile to the north along the west side of East 4th Street. Carver
Academy is located approximately 1.25 miles to the north along the
west side of Highway 63.
UTILITIES: WATER,
SANITARY SEWER, There is a 15" sanitary sewer line located within the portion of
STORM SEWER, ETC. Walnut Street requested to be vacated that runs approximately % of
the length of the street in question, northwest from its intersection of
Clay Street. When the street is vacated, the sewer lines within that
area will no longer be public and be under private ownership. There
is also 4" drain tile located at the extreme southeast portion of the
right-of-way in question. There is a 12" sanitary sewer located in
Almond Street to the north.
RELATIONSHIP TO The Future Land Use Map designates this area as Mixed
COMPREHENSIVE Residential, Low, Medium, High Density Residential, Professional
LAND USE PLAN: Office and Neighborhood Commercial. The request is in
conformance with the Future Land Use Map and Comprehensive
Plan, and is located within the Primary Growth Area.
STAFF ANALYSIS — The proposed rezone consists of approximately 4.58 acres of land
ZONING located at the northeast corner of Highway 63 and Franklin Street,
ORDINANCE: directly northwest of downtown. The applicant is requesting to
rezone the property in question for the purpose of constructing new
retail development upon the site, one of which includes a new
13,225 SF CVS Pharmacy. Also as a part of this rezone request,
the applicant is requesting approval of the submitted site plan, which
also shows up to an additional 18,761 SF of retail space. The area
9.13.11 Rezone R3,C2 to CP—Hwy 63&Franklin Page 2 of 4
11
September 6,2011
fronting along Franklin Street is currently zoned "C-2" Commercial
District, which would allow for the development of a pharmacy and
retail development. The northern portion of the property near
Almond and Clay Streets is zoned "R-3" Multiple Residence District,
which would need to be rezoned to allow for the proposed use. Staff
has suggested to the applicant that the land be rezoned as "C-P"
Planned Commercial District, as it would require the proposed
development to go through a site plan review process by the
Planning and Zoning Commission, as well as the City Council.
Doing so would provide a more thorough review of the development
to insure that it cohesively blends with the surrounding residential
development to the north and east of the site, and minimizing any
impact the commercial use could have upon the residential uses.
The proposed site plan shows the 13,225 SF pharmacy being
located on the north/northwest portion of the area in question, and
an 18,761 SF retail use on the southeast portion of the property. A
total of 203 parking stalls are shown upon the site to serve the
proposed 31,986 SF of retail space. The Zoning Ordinance requires
that for retail stores over 2,000 SF in area that there be 5 parking
stalls for every 1,000 SF of floor area, which in this case, 160
parking stalls would be required between both buildings. Under the
proposed Ordinance, 1 parking space is required for every 250 SF
of floor area, in which 128 parking stalls would be required. As of
right now, the site has a surplus of at least 43 parking stalls. The
surplus is likely greater if storage and mechanical areas are
excluded as allowed.
The layout of the site shows 4 access points from Franklin Street,
Almond Street, Clay Street and East 2nd Street. Staff does have
some concerns with the full ingress/egress point on Franklin Street
that sits directly across from East 1St Street, as that is a fully
signalized intersection, and the site plan shows a stop sign
regulating traffic leaving the site into the intersection. It had been
suggested that this entrance be moved further to the southeast
along Franklin Street, however, the applicant wishes it to remain in
the same location, as it provides for the most efficient movement of
delivery trucks entering and exiting the site. Also, the IDOT has
expressed concerns with the Franklin Street entrance being too
close to Highway 63, and that eastbound Franklin Street traffic trying
to turn left into the site could cause vehicle stacking that backs up
into the US 63 intersection. If the Franklin Street driveway was
moved further to the east as the current driveway to the site, this
would provide additional stacking distance. If this ingress/egress
point remains in its current location, necessary changes will need to
occur to correctly regulate traffic at that intersection. Also, the drive
that cuts through the middle of the site from Franklin Street, north to
Almond Street presents itself as an easy cut-thru point. Further
examination may be needed to see how to mitigate any cut-thru
traffic, and traffic stacking that backs up into the intersection.
9.13.11 Rezone R3,C2 to CP—Hwy 63&Franklin Page 3 of 4
12
September 6,2011
into the intersection.
The "C-P" Planned Commercial District requires that setbacks be
similar and compatible with the surrounding area they are located
in. In this case, it would appear that the proposed setbacks are
compatible with the neighborhood, as the 18,761 SF building is not
extending past the front face of the house at 519 Walnut Street.
STAFF ANALYSIS —
SUBDIVISION There is platting required as a part of this request.
ORDINANCE:
STAFF Therefore, staff recommends that the request to rezone from "C-2"
RECOMMENDATION: Commercial District and "R-3" Multiple Residence District to "C-P"
Planned Commercial District be approved for the following reasons:
1. The proposed rezone area is in conformance with the
Comprehensive Plan and Future Land Use Map, which
designates this area as Mixed Residential, which allows for
Low, Medium to High Density Residential; Professional
Offices and Neighborhood Commercial.
2. The site in question would appear to provide sufficient space
to meet all required regulations including setbacks, drainage,
landscaping, screening, etc.
And subject to the following condition(s):
1. That the final site plan meets all applicable city codes,
regulations, etc. including, but not limited to, parking,
landscaping, drainage, etc.
2. That the applicant looks at potential options to mitigate traffic
using the drive through the middle of the site as a cut-thru.
3. That the site plan includes the installation of traffic lights at
the new access point on Franklin Street, as noted in the
Traffic Site Impact Study.
9.13.11 Rezone R3, C2 to CP—Hwy 63&Franklin Page 4 of 4
r e_
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Request To Rezone Property From C-2 Commercial District
and R-3 Multiple Residence District to C-P Planned Commercial
District for New CVS Pharmacy Store and Additional Retail Development
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APPLICATION FOR REZONING
CITY OF WATERLOO PLANNING,PROGRAMMING,
AND ZONING COMMISSION
WATERLOO,IOWA
319.291.4366
J
f
1.APPLICATION INFORMATION:
a. Applicant's name(please rint): FEPH - Acquisitions Fund II, LLC
' Address: N. Wacker Dr. #1717Phone: 312-857-7000 Fax: 312-857-7015
i City: Chicago State: ILZip: 6
b. Status of applicant:(a)Owner (b)Other X (CHECK ONE): If other explain:
contract purchaser
c. Property owner's name if different than above(please print):Immanuel L u t Bran ongrega i on
Address: Franklin St. Phone: Fax:
City: Waterloo —State: IA Zip:50704
2.PZQPERTY INFORMATION:
a. General location of property to be rezoned:207 Franklin St.
b. Legal description of property to be rezoned: See attached
c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way);30Oft x 500ft& 200x235x300
d. Area of Proposed Zoning Boundary(Excluding Right of Way):4.ss acres
e. Current zoning. C2 & R3 Requested zoning: CP
f. Reason(s)for rezoning and proposed use(s)of property:The property is current y sp it zn tonin
Requesting rezoninq to CF for the redevelopment of the property wit a
. cys pharmacy and future to be determined retail user.
g. Conditions(if any)agreed to:
h. Other pertinent information(use reverse side if necessary):
Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the
intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a
platting process(separate from rezone request).
The filing fee of 5200+$1.0 per acre(5750 max)(payable to the City of Waterloo) is required(round amount down to
nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded
for failure of said amendment to be enacted into law. Any major change in any of the information given will require that
the request go back through the process,with a new filing fee. If the request is denied no new petition covering the same
or portion of the sante property shall be filed with or considered by the Planning,Programming,and Zoning Commission
until four(4)months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under
oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct.
All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the
Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the
property in question in regards to the request.
. I :A� _ —9khr'—w
Signature of App ant Date Signature of Owner Date
16
LEGAL DESCRIPTION
A PORTION OF COOLEY'S ADDITION, CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE MOST SOUTHERLY CORNER OF LOT ONE (1) IN BLOCK SIXTY-FOUR (64) OF SAID
COOLEY'S ADDITION;
THENCE NORTH 49005'59" WEST ON THE NORTHEASTERLY RIGHT OF WAY LINE OF FRANKLIN STREET,
442.18 FEET TO THE EAST RIGHT OF WAY LINE OF LOGAN AVENUE (ALSO KNOWN AS US HIGHWAY 63);
THENCE NORTH 1009'14" WEST ON SAID RIGHT OF WAY LINE, 189.59 FEET;
THENCE NORTH 8018'48" EAST ON SAID RIGHT OF WAY LINE, 23.75 FEET TO THE BEGINNING OF A
289.14-FOOT RADIUS CURVE CONCAVE EASTERLY AND HAVING A LONG CHORD OF 138.40 FEET
BEARING NORTH 22045'20" EAST;
THENCE NORTHEASTERLY ON THE ARC OF SAID CURVE AND ON SAID RIGHT OF WAY LINE, 139.76 FEET;
THENCE NORTH 1009'14"WEST ON SAID RIGHT OF WAY LINE AND ITS NORTHERLY PROLONGATION,
13.88 FEET;
THENCE SOUTH 89041'45" EAST ON THE SOUTH RIGHT OF WAY LINE OF ALMOND STREET AND ITS
WESTERLY PROLONGATION, 339.14 FEET TO THE WEST RIGHT OF WAY LINE OF CLAY STREET;
THENCE SOUTH 0051'01" EAST ON SAID WEST RIGHT OF WAY LINE AND ITS SOUTHERLY
PROLONGATION, 298.78 FEET TO THE SOUTHWESTERLY RIGHT OF WAY LINE OF WALNUT STREET;
THENCE SOUTH 49°06'06" EAST ON SAID SOUTHWESTERLY RIGHT OF WAY LINE, 55.06 FEET TO THE
MOST EASTERLY CORNER OF LOT SIXTEEN (16) IN SAID BLOCK 64;
THENCE SOUTH 40043'41" WEST ON THE SOUTHEASTERLY LINE OF SAID LOT 16 AND ITS
SOUTHWESTERLY PROLONGATION, 160.07 FEET TO THE MOST NORTHERLY CORNER OF LOT TWO (2) IN
SAID BLOCK 64;
THENCE SOUTH 49002'30" EAST ON THE NORTHEASTERLY LINE OF SAID LOT 2 AND THE NORTHEASTERLY
LINE OF LOT ONE (1) IN SAID BLOCK 64, 121.93 FEET TO THE MOST EASTERLY CORNER OF SAID LOT 1;
THENCE SOUTH 40043'41" WEST ON THE NORTHWESTERLY RIGHT OF WAY LINE OF EAST 2ND STREET,
140.20 FEET TO THE POINT OF BEGINNING.
17
Plat Map At New Location of CVS Pharmacy Store At Franklin and E 1st Street
'3 aTo ya o & TGA Yo'
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If,;►° Proposed Site for new
CVS Pharmacy Store
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Rezone "C-2" and "R-3" to "C-P" — CVS Pharmacy Store at Franklin and E 1St Street
—r
Looking east across Franklin Street at the Looking east across Franklin Street at the
existing church, which will be demolished existing church,which will be demolished
for the new CVS Pharmacy store and for the new CVS Pharmacy store and
additional retail development. additional retail development.
Looking east across Franklin Street at the Looking at the existing commercial use
existing church, which will be demolished (Family Video) located adjacent to the
for the new CVS Pharmacy store and west across Franklin Street.
additional retail development.
19
i
Rezone "C-2" and "R-3" to "C-P" —CVS Pharmacy Store at Franklin and E 1St Street
=
FZ z
Standing at the intersection of Walnut Looking north of Walnut Street at the
Street and Clay Street looking north at the additional ground to be rezoned for the
portion of Walnut Street that is being new CVS Pharmacy store.
proposed to be vacated.
Standing on Walnut Street looking west at Standing on Walnut Street looking west at
the existing school building on the the existing school building on the
property, which will be removed for the property, which will be removed for the
new CVS Pharmacy store and additional new CVS Pharmacy store and additional
retail development. retail development.
20
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo,Iowa 50703-5783 . (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Deve:olfrterrt'D:.7ctor
:,!ayor CITY OF WATERLOO
BUCK
CLARK
COUNCIL Council Communication
MEMBERS City Council Meeting: February 6, 201
. .................
Prepared: February 1, 2012
DAVID Dept. Head Signature:
JONES # of Attachments:
Wand 1
CAROLYN
COLE SUBJECT: Request to set a date of public hearing as February 20,2012 to authorize
Ward 2 the vacate of Walnut Street and Almond Street right-of-way adjacent to FEPH-
HAROLD Acquisitions Fund II,LLC to allow for the construction of a new CVS Pharmacy.
G ETTY-
i'ora3 Submitted by: Noel Anderson, Community Planning &Development Director
HART TI v Recommended City Council Action: Approval
i3%ard 4
ON Summary Statement: Transmitted herewith is a request to vacate Walnut Street and
tE LEER Almond Street right-of-way for the purpose of constructing a new CVS Pharmacy at the
northeast corner of Franklin Street and Highway 63. The request would not T�and s g y re q appear to have
a negative impact on vehicular or pedestrian traffic movements in the area, as the street in
BOB question is a dead end. The surrounding streets in the area all have sidewalk located upon
GREENWOOD them. There is approximately 0.613 acres(26,702 SF) of Walnut Street right-of-way,
-Lige located northwest of its intersection with Clay Street that will be vacated.
SIEVE
SCHMITT There is a 15" sanitary sewer located within a portion of the right-of-way in question, as
Ar-Large well as 4" drain tile at the extreme southeast portion. It is shown in the preliminary plat
that the new store plans to utilize the existing sewer within Walnut Street. The Engineering
Department noted that the City would no longer maintain the sewer beginning at the
intersection of Walnut Street and Clay Street once the right-of-way is vacated, and noted
that the sewer would have to be vacated and become private. At the end of Walnut Street,
there is a cul-de-sac that would just fall outside the area the applicant is requesting to
vacate. The entire street between East Mullan Avenue and Clay Street would need to be
removed, including the cul-de-sac.
Please find attached a legal description of the area to be vacated and conveyed,staff report
and aerial photograph.
CITY WEBSITE: wwwci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Therefore, we would ask that the City Council set a date of public hearing as February 20,
2012, and publish and official notice pertinent to the request to vacate the area described in
Exhibit"A".
Expenditure Required. None.
Source of Funds: N/A
Policy Issue: Right-of-Way
Alternative:
Background Information: CVS has plans to construct a new$1.5 million building upon
the site in question. This development also has plans for another 18,000 SF retail use.
Legal Description: See attached
NA:ta
Cc: Aric Schroeder, City Planner
Eric Thorson, City Engineer
Dennis Gentz,Assistant City Engineer
file .
September 13,2011
REQUEST: Request by FEPH —Acquisitions to vacate a portion of Walnut
Street generally located between Clay Street and East Mullan
Avenue in Cooley Addition
APPLICANT: FEPH —Acquisitions, 150 North Wacker Drive, #1717, Chicago, IL
60606.
GENERAL The applicant is requesting to vacate the street in question for the
DESCRIPTION: purpose of being able to incorporate more buildable area at the
Immanuel Lutheran site for the purpose of constructing a new CVS
Pharmacy.
IMPACT ON
NEIGHBORHOOD & The request would not appear to have a negative impact on the
SURROUNDING surroundingneighborhood or land use as there a
g appears to be
LAND USE:
numerous other streets in the area that can still sufficiently circulate
traffic in the area, and the street in question is a dead end.
VEHICULAR & The request would not appear to have a negative impact on
PEDESTRIAN vehicular or pedestrian traffic movements in the area, as the street
TRAFFIC in question is a dead end. The surrounding streets in the area all
CONDITIONS: have sidewalk located upon them. Sidewalk stubs will need to be
added to connect the sidewalk on the west side of Clay Street to
the sidewalk on the southwest side of Walnut Street, and from East
Mullan Avenue to the sidewalk on the south of Almond Street where
the cul-de-sac of Walnut Street currently is.
RELATIONSHIP TO The Cedar Valley Lakes Trail is located approximately 4 blocks to
RECREATIONAL the southwest along the north side of the Cedar River.
TRAIL PLAN:
ZONING HISTORY The applicants are currently in the process of purchasing the
FOR SITE AND Immanuel Lutheran School and church site, with plans to begin
IMMEDIATE VICINITY: construction of a new CVS Pharmacy next year after the current
school year is finished. Surrounding land uses and their zoning are
as follows:
North — Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District.
South — Light commercial and residential development, zoned "C-
2" Commercial District.
East— Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District, and "C-2" Commercial
District.
West— Commercial development that includes 2 automobile
dealerships, and the Salvation Army, zoned "C-2" Commercial
District.
DEVELOPMENT The surrounding area is comprised of commercial and single-family
HISTORY: and multi-family residential development, with development
occurring in the late 1890s to as recent as 2003.
Vacate Walnut St between Clay and E. Mullan Page 1 of 4
26
September 13,2011
BUFFERS/
SCREENING No buffers or additional screening is needed with this request.
REQUIRED:
DRAINAGE: Vacation of the street would not appear to have a negative impact
on drainage in the area.
FLOODPLAIN: The area in question is located within the Zone-X, 500-year
floodplain as indicated by the Federal Insurance Administration's
Flood Insurance Rate Map, Community Number 190025 and Panel
Number 0189F, dated July 18, 2011.
PUBLIC /OPEN Lincoln Park is located approximately 2 blocks to the southeast
SPACES/ SCHOOLS: along Franklin Street, and Sullivan Park is located approximately '/4
of a mile to the north along the west side of East 4th Street. Carver
Academy is located approximately 1.25 miles to the north along the
west side of Highway 63.
UTILITIES: WATER, There is a 15" sanitary sewer line located within the area to be
SANITARY SEWER, vacated that runs approximately 3/ of the length of the street in
STORM SEWER, ETC question, northwest from its intersection of Clay Street. As a part of
the vacate, this public sewer would be abandoned and become a
private sewer line. There is also 4" drain the located at the extreme
southeast portion of the right-of-way in question. There is a 12"
sanitary sewer located in Almond Street to the north.
RELATIONSHIP TO The Future Land Use Map designates this area as Mixed
COMPREHENSIVE Residential, Low, Medium, High Density Residential, Professional
LAND USE PLAN: Office and Neighborhood Commercial. The vacate request is in
conformance with the Future Land Use Map and Comprehensive
Plan, and is located within the Primary Growth Area.
STAFF ANALYSIS — The applicant is requesting to vacate approximately 0.613 acres
ZONING (26,702 SF) of Walnut Street right-of-way, located northwest of its
ORDINANCE: intersection with Clay Street. The applicant is currently in the
process of purchasing the site from Immanuel Lutheran for the
purpose of constructing a new CVS Pharmacy at the northeast
corner of Highway 63 and Franklin Street, along with the potential
for another 18,000 SF of commercial space at the site. The
Engineering Department has requested that the extreme northwest
part of the area in question be excluded from the vacate request,
and that the applicant dedicate a portion of new right-of-way to the
City on the triangular piece just south of Walnut Street.
There is a 15" sanitary sewer located within a portion of the right-
of-way in question, as well as 4" drain tile at the extreme southeast
portion. It is shown in the preliminary plat that the new store plans
to utilize the existing sewer within Walnut Street. The Engineering
Department noted that the City would no longer maintain the sewer
beginning at the intersection of Walnut Street and Clay Street once
the right-of-way is vacated, and noted that the sewer would have to
be vacated and become private. Also, at the end of Walnut Street,
there is a cul-de-sac that would just fall outside the area the
Vacate Walnut St between Clay and E.Mullan Page 2 of 4
27
September 13,2011
applicant is requesting to vacate. The entire street between East
Mullan Avenue and Clay Street would need to be removed,
including the cul-de-sac. Once the street is vacated, the applicant
will have approximately 4.58 acres available for potential
commercial development. It is a goal of the City, as well as a part
of the Highway 63 Corridor Plan to encourage new commercial
growth along the corridor and provide new amenities and jobs for
the surrounding neighborhood. Vacation of this portion of Walnut
Street will make this corner lot suitable for the proposed
development, along with future development.
STAFF ANALYSIS — There is platting required as a part of this request.
SUBDIVISION
ORDINANCE:
STAFF Therefore, staff recommends that the request to vacate the
RECOMMENDATION: approximately 26,702 SF of Walnut Street right-of-way be approved
for the following reasons:
1. The request would not appear to have a negative impact on
the surrounding area.
2. The request would not appear to have a negative impact
upon pedestrian and traffic conditions within the surrounding
area.
3. It would appear that the street will no longer be needed after
Immanuel Lutheran vacates the premises.
Subject to the following condition(s):
1. That sidewalk stubs be added to connect the sidewalk on
the west side of Clay Street to the sidewalk on the
southwest side of Walnut Street, and connect sidewalk from
East Mullan Avenue to the sidewalk on the south side of
Almond Street across where the cul-de-sac is currently on
Walnut Street.
2. That the sanitary sewer line within the vacate area will
become privately owned and maintained by the applicant or
their successors.
3. That the storm water sewer that runs southeasterly towards
the intersection of Walnut Street and Clay Street is tied in
with the manhole closest to the vacate area, and that the
storm sewer line becomes privately owned and maintained
by the applicant or their successors.
4. That the water line within the portion of Walnut Street
requested to be vacated is abandoned, and the applicant
constructs a new water line to the north along the south side
of Almond Street.
5. That the area at the extreme northwest portion of the right-
Vacate Walnut St between Clay and E. Mullan Page 3 of 4
28
September 13,2011
of-way in question is not vacated and remains as right-of-
way, and that the applicant dedicate a small triangular
portion of right-of-way to the City, directly to the south of the
portion of right-of-way the City wishes to retain.
Vacate Walnut St between Clay and E. Mullan Page 4 of 4
29
Request to Vacate a Portion of Walnut Street -
For Construction of a New CVS Pharmacy Store
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Request to Vacate a Portion of Walnut Street For New CVS Pharmacy Store
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Portion of Walnut Street 34
Proposed to be Vacated
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31
City of Waterloo Planning&Zoning Department
715 Mulberry Street,Waterloo,Iowa 50703
(319)291-4366
0 Offer to Vacate and Purchase City Right-of-Way
❑ Request to Vacate Easement,Vacate Sidewallz,or Encroachment Agreement
❑ Sale of City-Owned Property
Applicant:FEPH - Acquititions Address: 150 N. Wacker Dr. #1717 PhoneNo.: 312-857-7000
Fund II, Chicago, IL 60606
General Description of Property to Vacated(i.e.-alley between A St. &B St.,South of C St.):
Walnut Street between Clay Street and Almond Street
Legal description of area to be conveyed,vacated,or encroached:
See Attached.
I. A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo):
• Right-of-way vacation—One Hundred Dollar($100.00)Filing Fee
• Easement or sidewalk vacation,or Encroachment-Fifty Dollar($50.00)Filing Fee
• Sale of city-owned property not required to be vacated—No Fee
• Any request not meeting the Sale of Property Policy—One Hundred Dollar($l 00.00)Fee
2. Offer Price*[Note: If the offer price meets the Sale of Property Policy(see attached)the request will not be
required to be reviewed by the Building&Grounds Committee.]
• Asking price(see attached Sale of Property Policy for how calculated): $1.00
• Deductions
• May decrease price by 50%for area located within an easement:
• May decrease price for the City tai;that will be collected on
the land within 5 yrs(S yrs inside of the CURA):
• Costs(surveying&mise.,demolition,remove of curbs,etc):
Asking price—Deductions=Value of Property:
Offer Price for Entire Area: $1.00
Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase
City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated.
Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City
Council.Any such applicant shall need to request review to Building and Grounds through a City Council member.
3. Publication and Recording Fees*: At the time a buyer(s)has been selected,all publication costs and
recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers.
4. Easement*: The following easement shall be retained:
5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves
additional c nstruct'on as the reason for the request.
App scant Date
*Not required for easement vacates sidewalk vacates or Encroachment Agreements
32
Legal Description
A portion of the right of way of Walnut Street, lying between Almond Street and Clay
Street, in Cooley's Addition, City of Waterloo,Black Hawk County, Iowa, and more
particularly described as follows:
Beginning at the most southerly comer of Block Seventy(70) in Said Cooley's Addition;
Thence South 0°51'01"East, 93.82 feet to the Southwesterly right of way line of Walnut
Street;
Thence North 49°06'06"West on said right of way line,454.45 feet to the East right of
way line of U.S. Highway 63;
Thence North 1'09'14"West on said right of way line,3.01 feet;
Thence South 89°41'45"East, 104.14 feet to the Northeasterly right of way line of
Walnut Street;
Thence South 49°06'06"East on said right of way line, 314.92 feet to the point of
beginning.
Described parcel contains 0.62 acres.
33
INTENT TO VACATE
City of Waterloo
Planning and Zoning
715 Mulberry Street
Waterloo,IA 50703
We the undersigned,as adjacent property owners of right-of-way requested to be vacated and generally
described as(address or general location): Walnut St. between Clay & Almond ,have no objection to
the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way.
We wish to snake the following known(check which applies):
WeR wish to purchase from the City the one-half of the right-of-way that adjoins our/my property
(sign and date below and complete items 1-3).
X We/I wish to purchase from the City the entire portion of the right-of-way that adjoins our/my
property. This is contingent upon the property owner opposite ours/mine choosing not to
purchase their/his or her half(sign and date below and complete items 1-3).
We/I do not wish to purchase from the City any portion of the right-of-way(sign and date below
and leave items 1-3 blank).
N/A - Own both sides of Walnut St.
Signature of adjacent property owner Date
Address Phone
1. Offer Price[Note:If the offer price meets the Sale of Property Policy(see attached)the request will
not be required to be reviewed by the Building&Grounds Committee.]
• Asking price(see attached Sale of Property Policy for how calculated): $1.00
• Deductions
• May decrease price by 50%for area located within an easement:
• May decrease price for the City tax that will be collected on the
land within 5 yrs(8 yrs inside of the CURA):
• Costs(surveying&mist.,demolition, remove of curbs,etc):
Asking price—Deductions=Value of Property:
Offer Price for Portion of Alley You Intend to Purchase: $1.00
2. Transfer of Ownership: In what name(s),company or corporation shall the property be assigned to?
(Give special attention to spelling as these names will be verified and transposed as submitted onto
the deed.)
Iowa CVS Pharmacy, L.L.C. an Iowa Limited Liabily
3. Deed: At the time of the buyer's final payment,the sellers shall convey the premises to the buyers by
quitclaim deed. Please indicate the legal form you wish to be transferred in(i.e.,as tenants-in-
common,joint tenancy with full rights of survivorship,or as individual ownership.)
Individual ownership
34
Legal Description ALM D D 57` VAC
A portion of the right of way of Almond Street, in Cooley's Addition, City of Waterloo,
Black Hawk County, Iowa, and more particularly described as follows:
Beginning at the point of intersection of the South right of way line of Almond Street
with the Northeasterly right of way line of Walnut Street, said point being
North 89°41'45" West, 236.86 feet from the Northeast corner of Block 70 in said
Addition, and said point also being the point of beginning;
Thence continuing North 89°41'45" West on said South right of way line, 91.06 feet to
the East right of way line of Mullan Avenue and the beginning of a 289.14-foot radius
curve concave Southeasterly and having a long chord of 23.46 feet bearing
North 42°25'07"East;
Thence Northeasterly on the arc of said curve, 23.46 feet to the beginning of a 10.00-foot
radius curve concave Southerly and having a long chord of 11.54 feet bearing
North 79°59'50 East;
Thence Easterly on the arc of said curve, 12.31 feet;
Thence South 64°44'56" East, 24.04 feet to the beginning of a 100.00-foot radius curve
concave Northerly and having a long chord of 43.20 feet bearing South 17°13'21"East;
Thence Easterly on the arc of said curve, 43.54 feet to the point of beginning.
Described parcel contains 0.02 acres (807 sq. ft.) .
Legal Description
A portion of the right of way of Walnut Street, lying between Almond Street and Clay
Street, in Cooley's Addition, City of Waterloo, Black Hawk County, Iowa, and more
particularly described as follows:
Beginning at the most southerly corner of Block Seventy (70) in Said Cooley's Addition;
Thence South 0°51'01" East, 93.82 feet to the Southwesterly right of way line of Walnut
Street;
Thence North 49°06'06" West on said right of way line, 447.66 feet to the beginning of a
289.14-foot radius curve concave Southeasterly and having a long chord of 9.54 feet
bearing North 39°08'55"East;
Thence Northeasterly on the arc of said curve, 9.54 feet to the South right of way line of
Almond Street;
Thence South 89°41'45"East on said right of way line, 92.93 feet to the Northeasterly
right of way line of Walnut Street;
Thence South 49°06'06"East on said right of way line, 314.92 feet to the point of
beginning.
Described parcel contains 0.62 acres .
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
• 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Development Director
Council Communication ��%�
City Council Meeting: February 6, 201
Mayor Prepared: February 1, 2012
BUCK Dept. Head Signature: Noel Anderson'
CLARK # of Attachments: '.'Z—
COUNCIL
:ZCOUNCIL
MEMBERS SUBJECT: Request to set the date of public hearing as February 20, 2012
for a Development Agreement between the City of Waterloo and FEPH-
DAVID Acquisitions Fund II,LLC for the construction of a 13,225 SF CVS Pharmacy
JONES at the northeast corner of Franklin Street and Highway 63.
Ward 1
CAROLYN Submitted by: Noel Anderson, Community Planning & Development Director
COLE
Ward Recommended City Council Action:Approval
HETTYAROLD Summary Statement: Transmitted herewith is a request to set the date of public
Ward 3 hearing as February 20, 2012 for a Development Agreement between the City of
Waterloo and FEPH-Acquisitions Fund II, LLC for the construction of a 13,225 SF
HUENTIN
HART CVS Pharmacy at the northeast corner of Franklin Street and Highway 63. As you
Ward are aware, CVS Pharmacy is in the process of purchasing the Immanuel Lutheran
Site with plans to demolish the school and church once the school year is
RON complete.
WELPER
Ward 5 The development agreement is for a 6 year term, with rebates set at 100% for the
BOB said term. Within the attached Minimum Assessment Agreement, the property will
GREENWOOD need to maintain a minimum assessed value of$1,500,000 to be in compliance
At-Large with the agreement. Once the 6 year term expires, the property will then be paying
STEVE full property tax into the Logan Avenue TIF District.
SCHMITT
At-Large Expenditure Required: None
Source of Funds: N/A
Policy Issue: Land Use, Infill and Economic Development
Alternative:
Background Information: The City has been actively working on bring new
development and revitalization to the Highway 63 Corridor. Having a new CVS
Pharmacy at this highly traveled intersection will be a benefit to the corridor and
the neighborhood.
CITY WEBSITE: wwwximaterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Legal Description:
Lot I and Lot A, now a part of, See attached Exhibit"A"
NA:ta
cc: Aric,Schroder,City Planner
--file—
DEVELOPMENT AGREEMENT
This Development Agreement is entered into as of 2012, by
and between (the "Company") and the City of Waterloo, Iowa
(the "City").
RECITALS
A. City considers economic development within the City a benefit to the
community and is willing for the overall good and welfare of the
community to provide financial incentives so as to encourage that goal.
B. Company is willing and able to finance and construct a building and
related improvements on property located in the Urban
Renewal Area.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants set forth herein,
the parties agree as follows:
1. Development Property. The Company has purchased the real property
described on Exhibit "A" hereto (the "Property"), except that portion thereof that is
currently public street and right of way described in Section 3 below. The Company will
undertake the Project (defined below) upon the Property.
2. Improvements by Company. Company shall construct a building
consisting of approximately 13,000 square feet, and related landscaping, sidewalks,
signage and parking (collectively, the "Improvements"), all of which shall be located on
the Property. The Improvements shall be constructed in accordance with all applicable
City, state, and federal building codes and shall comply with all applicable City
ordinances and other applicable law. It is contemplated that the Improvements will
have a total project cost of approximately $1,500,000.00. The Property, the
Improvements, and all site preparation and development-related work to make the
Property usable for Company's purposes as contemplated by this Agreement are
collectively referred to as the "Project".
3. Street Vacate; Public Infrastructure. No later than
2012, City agrees to vacate the portions of Walnut Street and Almond Street right of
way that are generally depicted on Exhibit "B" attached hereto, and thereafter to convey
same to Company by quit claim deed. After conveyance, Company shall be deemed
the owner of all sanitary and storm sewer infrastructure lying within the vacated area
and shall be solely responsible for repair, maintenance, inspection, removal and
replacement of same and all related costs and expenses. Water lines lying within the
vacated area shall be abandoned and CVS, at its own cost and expense, shall
construct, or cause to be constructed, to the reasonable satisfaction of Waterloo Water
Works, a new water main in that part of Almond Street lying westerly of Clay Street.
4. Minimum Assessment Agreement. Company acknowledges and
agrees that it will pay when due all taxes and assessments, general or special, and all
other lawful charges whatsoever levied upon or assessed or placed against the
Property. Company further agrees that, prior to the date set forth in Section 2 of
Exhibit "C", it will not seek or cause a reduction in the taxable valuation for the Property,
which shall be fixed for assessment purposes, below the aggregate amount of
$1,500,000.00 ("Minimum Actual Value"), through:
(i) willful destruction of the Property, Improvements, or any part of
either;
(ii) a request to the assessor of Black Hawk County; or
(iii) any proceedings, whether administrative, legal, or equitable, with
any administrative body or court within the City, Black Hawk
County, the State of Iowa, or the federal government.
Company agrees to sign the agreement attached as Exhibit "C" at closing.
5. Property Tax Rebates. Provided that Company has executed the
Minimum Assessment Agreement as set forth in Section 4, the City agrees to rebate
property taxes (with the exceptions noted below) as follows:
a. Year One - 100% rebate
b. Year Two - 100% rebate
C. Year Three - 100% rebate
d. Year Four - 100% rebate
e. Year Five - 100% rebate
f. Year Six - 100% rebate
for any taxable value over the January 1, 2011 value of $ Rebates are
payable in respect of a given year only to the extent that Company has actually paid
general property taxes due and owing for such year. To receive rebates for a given
year, Company must, within twelve (12) months after the tax payment due date, submit
a completed rebate request to City on the form provided by or otherwise satisfactory to
City, otherwise Company will forfeit its right to a rebate for that year.
The taxable value of the Property as a result of the Improvements must
be increased by a minimum of 10% and must increase the annual tax by a minimum of
$500. This rebate program is not applicable to any special assessment levy, debt
service levy, or any other levy that is exempted from treatment as tax increment
financing under the provisions of applicable law. The first year in which a rebate may
be given ("Year One") shall be the first full year for which the assessment is based upon
the completed value of the Improvements and not a prior year for which the
2
assessment is based solely upon the value of the land or upon the value of the land
and a partial value of the Improvements, due to partial completion of the Improvements
or a partial tax year.
6. Representations and Warranties of City. City hereby represents and
warrants as follows.-
A.
ollows:A. City is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order orjudgment.
B. Each person who executes and delivers this Agreement and all
documents to be delivered hereunder is and shall be authorized to do so on
behalf of City.
7. Representations and Warranties of Company. Company hereby
represents and warrants as follows:
A. Company is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Company is duly organized, validly existing, and in good standing
under the laws of the state of its organization and is duly qualified and in good
standing under the laws of the State of Iowa.
C. Company has full right, title, and authority to execute and perform
this Agreement and to consummate all of the transactions contemplated herein,
and each person who executes and delivers this Agreement and all documents
to be delivered to City hereunder is and shall be authorized to do so on behalf of
Company.
D. Company has obtained marketable title to the Property, free and
clear of all liens, claims or encumbrances of any type or nature, except such
mortgage(s) as Company may have consensually given.
8. Notices. Any notice under this Agreement shall be in writing and shall be
delivered in person, by overnight air courier service, by United States registered or
certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one
of the foregoing means), and addressed:
(a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile
number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the
Community Planning and Development Director.
(b) if to Company, to
3
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in
person, (ii) one (1) business day following deposit for overnight delivery to an overnight
air courier service which guarantees next day delivery, (iii) three (3) business days
following the date of deposit if mailed by United States registered or certified mail,
postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains
written electronic confirmation from the sending facsimile machine that such
transmission was successful.
9. No Joint Venture. Nothing in this Agreement shall, or shall be deemed
or construed to, create or constitute any joint venture, partnership, agency,
employment, or any other relationship between the City and Company nor to create any
liability for one party with respect to the liabilities or obligations of the other party or any
other person.
10. Amendment, Modification, and Waiver. No amendment, modification,
or waiver of any condition, provision, or term of this Agreement shall be valid or of any
effect unless made in writing, signed by the party or parties to be bound or by the duly
authorized representative of same, and specifying with particularity the extent and
nature of the amendment, modification, or waiver. Any waiver by any party of any
default by another party shall not affect or impair any rights arising from any subsequent
default.
11. Severability. Each provision, section, sentence, clause, phrase, and
word of this Agreement is intended to be severable. If any portion of this Agreement
shall be deemed invalid or unenforceable, whether in whole or in part, the offending
provision or part thereof shall be deemed severed from this Agreement and the
remaining provisions of this Agreement shall not be affected thereby and shall continue
in full force and effect. If, for any reason, a court finds that any portion of this
Agreement is invalid or unenforceable as written, but that by limiting such provision or
portion thereof it would become valid and enforceable, then such provision or portion
thereof shall be deemed to be written, and shall be construed and enforced, as so
limited.
12. Captions. All captions, headings, or titles in the paragraphs or sections
of this Agreement are inserted only as a matter of convenience and/or reference, and
they shall in no way be construed as limiting, extending, or describing either the scope
or intent of this Agreement or of any provisions hereof.
13. Binding Effect. This Agreement shall be binding and shall inure to the
benefit of the parties and their respective successors, assigns, and legal
representatives.
14. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original and all of which, taken
together, shall constitute one and the same instrument.
4
15. Entire Agreement. This Agreement, together with the Minimum
Assessment Agreement attached hereto as Exhibit "C", constitutes the entire
agreement of the parties and supersedes all prior or contemporaneous negotiations,
discussions, understandings, or agreements, whether oral or written, with respect to the
subject matter hereof.
16. Time of Essence. Time is of the essence of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Development
Agreement by their duly authorized representatives as of the date first set forth above.
CITY OF WATERLOO, IOWA [Company name]
By: By:
Ernest G. Clark, Mayor [name and title]
Attest:
Suzy Schares, City Clerk
5
EXHIBIT "A"
Legal Description of Property to be Improved
To be determined by survey, consisting of property located in Block 70, part of vacated
Walnut Street, part of vacated right of way of Almond Street, and part of Block 64,
Cooley's Addition, City of Waterloo, Iowa, to be platted as Lots 1, 3 and "A".
[note: this description will not work for the minimum assessment agreement— either
need a survey or reference to lots after platting completed]
EXHIBIT "B"
Area to be Vacated
See attached aerial view.
EXHIBIT "C"
MINIMUM ASSESSMENT AGREEMENT
This Minimum Assessment Agreement (the "Agreement") is entered into as of
, 2012, by and among the CITY OF WATERLOO, IOWA ("City"),
("Developer"), and the COUNTY ASSESSOR of the City of Waterloo,
Iowa ("Assessor").
WITNESSETH:
WHEREAS, on or before the date hereof the City and Developer have entered
into a development agreement (the "Development Agreement") regarding certain real
property, described in Exhibit "A" thereto, located in the City; and
WHEREAS, it is contemplated that pursuant to the Development Agreement, the
Developer will undertake the development of an area ("Project") within the City and
within the " Urban Renewal Area"; and
WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the
Developer desire to establish a minimum actual value for the land and the building(s)
pursuant to this Agreement and applicable only to the Project, which shall be effective
upon substantial completion of the Project and from then until this Agreement is
terminated pursuant to the terms herein and which is intended to reflect the minimum
actual value of the land and buildings as to the Project only; and
WHEREAS, the City and the Assessor have reviewed the preliminary plans and
specifications for the improvements (the "Improvements") which the parties contemplate
will be erected as a part of the Project.
NOW, THEREFORE, the parties hereto, in consideration of the promises,
covenants, and agreements made by each other, do hereby agree as follows:
1. Upon substantial completion of construction of the Improvements by the
Developer, the minimum actual taxable value which shall be fixed for assessment
purposes for the land and Improvements to be constructed thereon by the Developer as
a part of the Project shall not be less than $1,500,000.00 ("Minimum Actual Value") until
termination of this Agreement. The parties hereto agree that construction of the
Improvements will be substantially completed on or before December 31, 2012.
2. The Minimum Actual Value herein established shall be of no further force
and effect, and this Minimum Assessment Agreement shall terminate, on December 31,
2024. Nothing herein shall be deemed to waive the Developer's rights under Iowa
Code § 403.6, as amended, to contest that portion of any actual value assignment
made by the Assessor in excess of the Minimum Actual Value established herein. In no
event, however, shall the Developer seek or cause the reduction of the actual value
assigned below the Minimum Actual Value established herein during the term of this
Agreement.
The City shall not unreasonably withhold its consent to permit the
Developer to contest its taxable valuations in full, commencing with the assessment of
January 1, 2025.
3. This Agreement shall be promptly recorded by the City with the Recorder
of Black Hawk County, Iowa. The City shall pay all costs of recording.
4. Neither the preambles nor provisions of this Agreement are intended to, or
shall be construed as, modifying the terms of the Development Agreement.
5. This Agreement shall inure to the benefit of and be binding upon the
successors and assigns of the parties.
CITY OF WATERLOO, IOWA
By:
ATTEST: Ernest G. Clark, Mayor
By:
Suzy Schares, City Clerk
[Company name]
By:
[officer name and title]
STATE OF IOWA )
) ss.
COUNTY OF BLACK HAWK )
On this day of 2012, before me, a Notary Public in
and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to
me personally known, who being duly sworn, did say that they are the Mayor and City
Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and
existing under the laws of the State of Iowa, and that the seal affixed to the foregoing
instrument is the seal of said municipal corporation, and that said instrument was
2
signed and sealed on behalf of said municipal corporation by authority and resolution of
its City Council, and said Mayor and City Clerk acknowledged said instrument to be the
free act and deed of said municipal corporation by it and by them voluntarily executed.
Notary Public
STATE OF IOWA )
) ss.
COUNTY OF BLACK HAWK )
Acknowledged before me on 2012 by
as of
Notary Public
3
CERTIFICATION OF ASSESSOR
The undersigned, having reviewed the plans and specifications for the improvements to
be constructed and the market value assigned to the land upon which the
improvements are to be constructed for the development, and being of the opinion that
the minimum market value contained in the foregoing Minimum Assessment Agreement
appears reasonable, hereby certifies as follows: The undersigned Assessor, being
legally responsible for the assessment of the property subject to the development, upon
completion of improvements to be made on it and in accordance with the Minimum
Assessment Agreement, certifies that the actual value assigned to such land, building
and equipment upon completion of the development shall not be less than One Million
Five Hundred Thousand Dollars ($1,500,000.00).
Assessor for Black Hawk County, Iowa
Date
STATE OF IOWA )
) ss.
COUNTY OF BLACK HAWK )
Subscribed and sworn to before me on 2012, by Tami
McFarland, Assessor for Black Hawk County, Iowa.
Notary Public
4. LOT 'B' IS BEING DEDICATED TO THE PUBLIC AT THIS TIME \ v
FOR PUBLIC STREET RIGHT OF WAY.
LEGAL DESCRIPTION " E
A PORTION OF COOLEY'S ADDITION, CITY OF WATERLOO, BLACK HAWK COUNTY,
IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE MOST SOUTHERLY CORNER OF LOT ONE (1) IN BLOCK
SIXTY-FOUR (64) OF SAID COOLEY'S ADDITION;
THENCE NORTH 49'05'59" WEST ON THE NORTHEASTERLY RIGHT OF WAY LINE
OF FRANKLIN STREET, 442.18 FEET TO THE EAST RIGHT OF WAY LINE OF
MULLAN AVENUE (ALSO KNOWN AS US HIGHWAY 63);
THENCE NORTH 1'09'14" WEST ON SAID RIGHT OF WAY LINE, 189.59 FEET;
THENCE NORTH 8'18'48" EAST ON SAID RIGHT OF WAY LINE, 23.75 FEET TO
THE BEGINNING OF A 289.14-FOOT RADIUS CURVE CONCAVE EASTERLY AND
HAVING A LONG CHORD OF 138.40 FEET BEARING NORTH 2245'20" EAST;
THENCE NORTHEASTERLY ON THE ARC OF SAID CURVE AND ON SAID RIGHT
OF WAY LINE, 139.76 FEET;
THENCE NORTH 1'09'14" WEST ON SAID RIGHT OF WAY LINE, 10.86 FEET TO
THE SOUTHWESTERLY RIGHT OF WAY LINE OF WALNUT STREET;
THENCE SOUTH 49'06'06" EAST ON SAID RIGHT OF WAY LINE, 6.78 FEET TO
THE BEGINNING OF A 289.14-FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY
AND HAVING A LONG CHORD OF 32.99 FEET BEARING NORTH 41'28'25" EAST;
THENCE NORTHEASTERLY ON THE ARC OF SAID CURVE, 33.00 FEET TO THE
BEGINNING OF A 10.00-FOOT RADIUS CURVE CONCAVE SOUTHERLY AND
HAVING A LONG CHORD OF 11.54 FEET BEARING NORTH 79'59'50" EAST;
THENCE EASTERLY ON THE ARC OF SAID CURVE, 12.31 FEET,
THENCE SOUTH 64'44'56" EAST, 24.04 FEET TO THE BEGINNING OF A
100.00-FOOT RADIUS CURVE CONCAVE NORTHERLY AND HAVING A LONG
CHORD OF 43.20 FEET BEARING SOUTH 17'13'21" EAST;
THENCE EASTERLY ON THE ARC OF SAID CURVE, 43.54 FEET TO THE SOUTH
RIGHT OF WAY LINE OF ALMOND STREET;
THENCE SOUTH 89'41'45" EAST ON SAID RIGHT OF WAY LINE, 236.86 FEET OWNEM:
TO THE WEST RIGHT OF WAY LINE OF CLAY STREET; IMMANUEL
THENCE SOUTH 0'51'01" EAST ON SAID WEST RIGHT OF WAY LINE AND ITS CONGREGA
SOUTHERLY PROLONGATION, 298.78 FEET TO THE SOUTHWESTERLY RIGHT OF
WAY LINE OF WALNUT STREET; CITY OF A
THENCE SOUTH 49'06'06" EAST ON SAID SOUTHWESTERLY RIGHT OF WAY LINE,
55.06 FEET TO THE MOST EASTERLY CORNER OF LOT SIXTEEN (16) IN SAID SURVEYOR
BLOCK 64; AM ENT, IN,
THENCE SOUTH 40'43'41" WEST ON THE SOUTHEASTERLY UNE OF SAID LOT 625 32ND
16 AND ITS SOUTHWESTERLY PROLONGATION, 160.07 FEET TO THE MOST CEDAR RAI
NORTHERLY CORNER OF LOT TWO (2) IN SAID BLOCK 64; (319) 378
THENCE SOUTH 49'02'30" EAST ON THE NORTHEASTERLY LINE OF SAID LOT 2
AND THE NORTHEASTERLY UNE OF LOT ONE (1) IN SAID BLOCK 64, 121.93
FEET TO THE MOST EASTERLY CORNER OF SAID LOT 1;
THENCE SOUTH 40'43'41" WEST ON THE NORTHWESTERLY RIGHT OF WAY LINE
OF EAST 2ND STREET, 140.20 FEET TO THE POINT OF BEGINNING.
DESCRIBED PARCEL CONTAINS 4.60 ACRES.
o
r- = FINAL PLAT
00 m AMEN1
� Z —, I WATERLOO Rx FIRST & FRANKLIN SUBDVISION
o K o Engineering , Archin
m WATERLOO, IOWA cedar Rapids-Waterloo,Iowa&l
CITY OF WATERLOO
Council Communication
City Council Meeting: 2-6-12
Prepared: 2-1-12 11)r)
Dept. Head Signature: k.�
# of Attachments: 3
SUBJECT: Five Sullivan Brothers Convention Center Duct And Coil Cleaning Change
Order#2
Submitted by: Craig Clark Building Official/Maintenance Administrator
Recommended City Council Action:
Approve recommendation of award of change order#2 in the amount of$7,409.48 to
Americlean of Waterloo, Iowa in conjunction with Five Sullivan Brothers Convention
Center Duct And Coil Cleaning, be received, placed on file and adopted.
Summary Statement Replacing duct work that was not able to cleaned due to the
deterioration of the duct work.
Expenditure Required $7,409.48
Source of Funds 010-22-6868-1382
Background Information:
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6th, 2011
Prepared: January'0, 2012
Dept. Head Signature: Dan Trelka, Director of Safety Services"
# of Attachments:
SUBJECT: Change order to the bid from Ultramax Ammuntion for the Police
Department FY12 ammunition needs approved on October,,jrd, 2011.
Submitted by: Dan Trelka, Director of Safety Services
Recommended City Council Action: Requesting the City Council to accept change
order to the bid from Ultramax Ammunition in the amount of$753.00.
Summary Statement The Police Department sought bids for our FY12 ammunition
needs. Ultramax Ammunition submitted the lowest bid of$30,323.00. Requesting the
City Council to accept a change order to the bid from Ultramax Ammunition for
additional ammunition that was ordered for department needs.
Expenditure Required Yes
Source of Funds General Funds
Policy Issue None
Alternative None
Background Information: The Police Department received the lowest bid from
Ultramax Ammunition, and that bid was approved by council.After the bid was received
the was a need to order an additional amount of ammunition in the amount of$753.00
above the approved bid.
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: January 30, 2012
Dept. Head Signature: PH
#of Attachments:
SUBJECT: 2012 HIGHLAND PARK BASKETBALL&TENNIS COURT PROJECT
Submitted by: Rick Curran, Facilities Manager, Leisure Services
Recommended City Council Action:Approve Plans, Specifications and Form of Contract
for the 2012 HIGHLAND PARK BASKETBALL&TENNIS COURT PROTECT and set the
date of Public Hearing and Bid Opening as February 20, 2012.
Summary Statement: This project is to construct a basketball and tennis court at Highland Park,
North of Vine Street and West of Dietrick Street, Waterloo Iowa. Above-referenced project
documents will be available for review in the office of the City Clerk, 715 Mulberry St. and Leisure
Services, 1101 Campbell Ave, Waterloo, Iowa.
Expenditure Required: No expenditure at this time.
Source of Funds: Project cost will be funded by a combination of Leisure Services-Park
Improvement,Waterloo Leisure Services Tennis Improvement, G.O. Bond Fund and Donations.
Policy Issue: NA
Alternative: NA
Background Information: Highland Neighborhood Association requesting new Basketball and
Tennis Courts. Old courts were removed in 2007 due to unsafe surfaces.
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo,Iowa 50703-5783 ® (319)291-40,66 Fax(319)291-4262
• NOEL C.ANDERSON,Community Planning&Develoj),-nent Director
Council Communication
Ci '
City Council Meeting: February 012
Mayer Prepared: February 1, 2012
BUCK Dept. Head Signature: __—•—"'`�C`
CLARK ----- --
# of Attachments:
COUNCIL
MEMBERS
... SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc.,
set a date of public hearing, and publish an official notice pertinent to the taking of bids
DAVID and request to receive and open the proposals for the Request for Proposal for Demolition
O NES and Site Clearance Services (no regulated asbestos-containing materials) for the former 212
Jefferson, 302 Jefferson, 306-308 Jefferson, and 312 Jefferson Streets and 319 W. 2nd Street
C AROLYN and set the date of hearing and bid opening as February 20, 2012.
COLE
Ward 2
Submitted by: Noel Anderson, Community Planning& Development Director
HAROLD
GETTY Recommended City Council Action:Preliminary approval of the plans, specifications,
LT'ard 3
forms of contract, etc. and set a date of hearing and bid opening as February 20, 2012
QUENTIN
HART Summary Statement:The asbestos abatement has begun on the properties and is ahead of
T
ard
- - schedule and should be completed in the next 2 weeks. ---
RON
WEL.PER Expenditure Required: to be determined
Yf%ard 5
BOB Source of Funds: G.O.
GREENWOOD
/ft-Large Policy Issue: Slum and Blight
STEVE
SCHIbIITT Alternative: N/A
At-Large
Background Information: The City purchased the properties in preparation for the
construction of the Downtown Sports-Plex.
CC: Noel Anderson,Community Planning&Development Director
Aric Schroeder,City Planner
CITY WEBSITE: wwwcimaterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Empioyer
MINUTES
WATERLOO REGIONAL AIRPORT BOARD
Tuesday November 22, 2011
I. ROLL CALL
Mark Higley declared a quorum and called the meeting to order at 1:00 pm. Board members present were
Bob Justis, Dee Vandeventer, Aaron Buzza, Mark Higley, and Ed McCann. Director Brad Hagen, Doug
Schindel and Bob Bamsey were also in attendance.
Absent: Cynthia Goro, Lou Porter Councilman Hart, and Councilman Getty
IL AGENDA AS RECEIVED OR AMENDED.
III. PUBLIC COMMENTS. None
IV. REPORTS
A. Director's report—Director Hagen reviewed City budget reports through October 2011. Each revenue
and expense line item was reviewed. Hagen discussed October 2011 revenues and expenses. Discussion
followed. Hagen reviewed airfares provided by IDOT comparing all airlines and a Delta sample
comparing fares out of Waterloo compared to Cedar Rapids. On-time performance was reviewed for
October 2011. Load factor analysis, and enplanements were essentially flat Discussion followed.
i
V. BOARD APPROVAL
i
B. Approval of Minutes of October 25 2011 Regular Meeting. Vandeventer moved to approve the
minutes. Buzza seconded. Ayes: Higley, Vandeventer, Buzza, Justis, and McCann. Motion passed.
C. Motion to Receive and File October 2011 Expenses. All expenses were reviewed. Director Hagen
discussed the expenses that were non-reoccurring. Buzza moved to approve the minutes. Vandeventer
seconded. Ayes: Higley, Vandeventer, Buzza, Justis, and McCann. Motion passed.
D. Approval of Water Pollution Control Facility Drip Dispersal System Concept — Bob Bamsey with
AECOM provided an overview of a concept that would handle wastewater issues on and around the
Airport. Currently, the load is processed through the City and implementing the system can decrease the
load. Board members were provided an initial report in their packets with an overview of the concept.
Hagen said at this point it is a concept and that we are asking only for an approval of the concept and that
any further developments and designs would come before the Board again before any final approvals or
construction. Hagen also said a report was sent to FAA for their review and approval. Bamsey said at
this point all that is needed is for approval to take borings to ensure the ground is compatible with the
r
needs of the project. Bamsey informed the Board that AECOM and the Airport staff have already met
with local FAA officials to inform them and ask for their feedback. Extensive discussion followed. Justis
moved to approve. Buzza seconded. Ayes: Higley, Justis, McCann, Buzza, and Vandeventer. Motion
passed.
E. Approval of corporate hangar lease with Kingfisher Aviation—Hagen presented the Board with a lease
with Kingfisher Aviation for 75% of the corporate hangar. Hagen said he presented the lease at last
months meeting for 25% that Kingfisher is proposing to rent in addition to the 50% of the hangar they
already lease. This proposed lease will provide the Airport with one lease incorporating all 75% of the
leased space Kingfisher is leasing. Hagen said this is primarily driven by the fact that the Airport didn't
have an executed copy of the current lease in which Kingfisher leases 50% of the space. Hagen said this
is the preferred way for staff to have a current executed lease for the entire leased premises. Discussion
followed. Buzza moved to approve. Higley seconded. Ayes: McCann, Vandeventer, Buzza, Justis, and
Higley. Motion passed.
VI. OLD BUSINESS
A. AA/DL EAS Bids
Hagen reviewed the AS process and said the Airport Board had provided Mayor Clark their preference
for American Airlines (AA) to serve Waterloo. Since this is the first Board meeting since the preference
was given,,a motion is sought to provide a motion to be part of the minutes. Board members discussed
the benefits and drawbacks to each airline but ultimately feel that AA will offer the best chance for long-
term market based service, which also will have a better opportunity for the Airport to add service. Justis
made the motion to send Mayor Clark a preference from the Airport Board that AA serve the Waterloo
market. Higley seconded. Ayes: McCann, Vandeventer, Buzza, and Justis. Nays: Higley. Motion
passed.
VII. NEW BUSINESS
Dee Vandeventer presented a letter to the Board from Arlene Humble of Humble Travel with support of
Waterloo having two airlines. Vandeventer read the letter from Arlene. Buzza indicated he felt everyone
agreed with Arlene's belief that two airlines would greatly enhance and increase travel at the Airport, but
it would probably require a $2M subsidy. Board members felt Arlene was very passionate about having
two airlines and has very good points, but the issue of having a subsidy would have to be addressed.
Discussion followed. Hagen said he would follow up with Arlene and visit with her to let her
know more
about the recent EAS process and enlist her assistance to advocate for ways to enable a second airline.
VIII. ADJOURNMENT
Buzza moved to adjourn the meeting at 2:10 PM. Vandeventer seconded. Ayes: Higley, Vandeventer,
Buzza, Justis, and McCann. Motion passed.
Respect lly sub
1 1etct 0l�, G V
1
At the regular meeting of the Board of Waterloo Water Works Trustees,
held Wednesday, January 25, 2012, there were present Terry M. Kuntz, Chairman;
and Mary H. Potter, Trustee. Also in attendance: Steve Schmitt, Waterloo City Council
Member; Rick Wilberding, Distribution Department Manager, and Dennis Clark,
General Manager and Secretary. Rodger Burris, Vice-Chairman, was absent.
Chairman Terry Kuntz called the meeting to order at 8:00 a.m.
The Board approved to adopt the agenda.
The minutes of the regular meeting of December 21, 2011, were
approved as read.
As a part of oral comments, the newest employees of the Waterloo
Water Works, Marshall Wedemeier and Michael Gustafson, were introduced to the
Board.
Upon motion, passed, the following Bills Resolution was adopted.
BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY
OF WATERLOO, IOWA:
That the bills listed below for which warrants against the funds
designated, have been issued in payment, are found to be correct, and the acts of the
Secretary in issuing and delivering said warrants are hereby ratified and approved.
DECEMBER 31, 2011
GENERALFUND
EFT US Department of Treasurer Federal withholding tax 17,907.56
45668 Aable Pest Control, Inc. Monthly insect control 22.00
45669 Andrews Auto Supply Repaired chainsaw 63.87
45670 Assurant Employee Benefits Dental and disability insurance 6,615.78
45671 BMC Aggregates, L.C. Roadstone 73.40
45672 CenturyLink Service 311.08
45673 Marquita Henderson M. D. & U. D. refund 11.39
45674 Chad Rogge (I it it It 20.17
45675 Wendi G. William It
" It
9.88
45676 Jen Ramsell it it it 3.37
45677 St. Vincent DePaul it it " it 11.38
45678 Sarah Brown it " it it 9.88
45679 Bryce T. Sage it " " It
9.88
45680 Raven Sawyer " It
it It 5.59
45681 Brad Phillips U. D. refund 17.62
45682 Brenna Allan M. D. & U. D. refund 28.69
45683 Aaron Reiter it I( it it 28.69
45684 Dominic Pechota it it itit105.00
45685 Dell Marketing, L.P. New computers 3,612.00
45686 Electronic Engineering Monthly vehicle tracking service 299.50
45687 Engineered Systems, Inc. Maintenance of Washburn water 723.95
system
45688 Greater Cedar Valley Membership dues 330.00
Alliance
45689 Hawkeye Alarm Signal Co. Annual alarm monitoring 178.00
45690 Hawkeye International Repaired brake caliper leak on unit #34 528.06
Trucks
45691 Iowa Department of Natural Application fee for water operator 80.00
Resources certificate, W. Vogel
45692 Iowa One Call One Call service 714.60
45693 Iowa Public Employees IPERS for 11 employees 6,145.96
Retirement System
45694 K & R Consulting Group Bookkeeping consulting services 32.50
45695 Menards Batteries, zip ties, tape, expandable 16.56
foam and small fitting
45696 MidAmerican Energy Co. Gas, power and electric 25,900.64
45697 Northland Products Co. Hydraulic oil for unit #21 147.01
2
45698 Postmaster Postage 985.00
45699 R Company, Inc. Water service line repair at 2,365.00
232 Gable
45700 Rochester Armored Car Co. Armored car service 234.76
45701 Scot's Supply Hydraulic hoses and fittings for unit #21 574.51
45702 Sensus Metering Systems 3" Meter 1,425.00
45703 Steve's Sharpening Service Repaired large tapping machine 632.50
45704 WBC Mechanical, Inc. Troubleshot garage pump and 215.00
adjusted time clock
45705 Black Hawk County Recording fees for Kimball South 196.00
Recorder release of mortgages
EFT Treasurer, State of Iowa State withholding tax 6,371.00
EFT State of Iowa Treasurer Sales tax 15,297.55
45706 City of Waterloo 2010 Street Recon Water Main 45,114.92
Replacement Project
45707 ABM Janitorial Janitorial services 1,041.50
45708 Acco Unlimited Corp. Chlorine, HFS and bolts for pumps 7,383.10
45709 Advanced Systems, Inc. Maintenance contract for copying 165.88
machine
45710 Airgas North Central Ice melt 486.92
45711 Black Hawk Electrical Co. Repaired underground conduit and 469.21
wires at A & W parking lot
accidentally damaged by WWW
45712 BMC Aggregates, L.C. Fill sand and roadstone 336.16
45713 Campbell Supply Two grinders 154.98
45714 The CBE Group, Inc. Collection fee 91.15
45715 City of Waterloo 2011 Street Recon Water Main 3,298.66
Replacement Project
45716 Arden Brookman M. D. & U. D. refund 37.69
45717 Mark Feldkamp Overpayment on final bill 185.70
45718 Jeannie Dorn M. D. & U. D. refund 38.43
45719 Eric & Tracy Laws it it " 51.67
45720 St. Vincent DePaul it it It
it 37.69
45721 William L. Roberts, III It
It
" 76.00
45722 Lonise B. Porter It
" itit58.69
45723 Dorenda Allen it it it " 27.91
45724 Eric & Tammy Steege " It
It
" 14.65
45725 Roderick Jones " it itit36.39
45726 David Fisher it " it " 55.71
45727 Erika Bell it It
it " 9.25
45728 Jerry Buege It
it itit20.17
45729 Shirley K. Jones " it itit28.11
45730 Waylon Sternhagen it it it " 5.66
45731 Candace Ricketts " " It
it 9.88
45732 Barbara J. Padden it " it " 5.38
45733 Philip Crouse It
It
itit5.07
45734 Tess Jackson " " It
It 14.38
45735 Michelle Siefker it " It
Is 8.22
45736 Tim Delong " " it " 4.61
45737 Tamera Hogan It
it itit25.44
45738 Rose Crawford it it " it 10.74
45739 Melody Pierce it It
itit28.69
45740 Progood Enterprises, Inc. it It
" " 11.38
45741 Barrett Kriz it it it " 48.28
45742 Steve Kerns Reimbursement for cell phone 50.00
45743 Kirkham Michael & Assoc. Design work for Shaulis Road Water 1,971.33
Main Extension
45744 Travis Larson Reimbursement for cell phone 50.00
45745 Menards Batteries, kitchen supplies and 109.08
small fittings
45746 Nelson & Hagy, Inc. Paddle kits for flow switches 66.50
45747 PDCM Insurance Various insurance policies 11,087.40
45748 PPG Architectural Finishes Paint for chemical room at well #22 128.35
45749 R Company, Inc. Assisted with valve replacement at 375.00
3
Crossroads Center
45750 Scot's Supply Bolts for hydrants 76.92
45751 Sensus Metering Systems Meters 22,739.00
45752 Storey Kenworthy Toner, bathroom supplies and 352.40
miscellaneous office supplies
45753 Swisher & Cohrt, P.L.C. Legal services 314.50
45754 Rick Wilberding Reimbursement for cell phone 50.00
45755 Collection Services Center Authorized payroll deduction for 155.53
child support
45756 ING Life Insurance Authorized payroll deduction for 3,500.00
deferred compensation
45757 Lincoln Financial Group Authorized payroll deduction for 40.00
deferred compensation
45758 Public Employees Credit Authorized payroll deduction for 3,036.50
Union credit union
45759 Charles Schwab Institutional Authorized payroll deduction for 1,201.84
employee pension contribution
45760 Teamsters Local Union #238 Authorized payroll deduction for 690.00
union dues
EFT US Department of Treasurer Federal withholding tax 17,294.22
45761 AECOM Engineering design services for 3,831.97
Highway 63 Water Main Reconstruction
45762 Al Gordon Plumbing & Repaired water service line at 2,978.60
Heating, L.C. 710 Moir and 821 W. 8th
45763 Andrews Auto Supply Battery for unit #11 102.63
45764 Aramark Uniform Services Towel service 224.62
45765 Aspro, Inc. Cold mix 1,489.56
45766 AWWA Membership renewal for T. Larson 168.00
and D. Cunningham
45767 Bankers Trust Annual fee, principal and interest 361,656.25
payment for 2007 Capital Loan Notes
45768 Bergen Plumbing, Heating Repaired water service line at 3,500.63
& Cooling 919 Hammond and rerouted roof
drain at pumping station
45769 Black Hawk County Auditor Water and sewer bond fees 1,933.43
45770 Black Hawk County Data processing for November 6,316.37
Treasurer, MIS
45771 Black Hawk Waste Disposal Waste disposal 94.00
45772 BMC Aggregates, L.C. Fill sand and roadstone 1,966.35
45773 City of Raymond Sewer bond, garbage and yard 10,213.11
waste fees
45774 City of Waterloo Sewer, garbage and storm water 865,595.99
45775 Community National Bank Bank charges for November 339.81
45776 Waterloo Water Works Reimbursed petty cash for transfer 100.00
of customer's funds
45777 Martin Realtors Overpayment on final bills 145.20
45778 Michaela Montgomery M. D. & U. D. refund 9.68
45779 Beatrice Irakoze 69 it it It 27.91
45780 Patricia L. Taylor it it it It
28.69
45781 Robert Leonard it It
" It
4.87
45782 Daniel P. Bender It
it itit11.38
45783 Don Gardner Construction Hydrant M. D. refund 107.56
45784 Gierke-Robinson Co. Blades and engine oil for cutoff saw 320.10
45785 HyVee Accounts Receivable Kitchen and bathroom supplies 437.01
45786 Iowa Division of Labor Boiler inspection 50.00
Service
45787 Iowa Workforce Elevator inspection 125.00
Development
45788 Iowa Department of Natural Application fee for water operator 80.00
Resources certificate, J. Conkling
45789 Iowa State University 2012 Work Zone Safety Workshop 300.00
registration for four employees
4
45790 IWI Motor Parts Wheel bearings and repaired brakes 189.32
on unit #15
45791 Johnstone Supply Furnace and parts at well #19, 910.04
furnace filters and wire strippers
45792 Kwik Trip, Inc. Fuel for vehicles 4,020.22
45793 Lubbert's Masonry, Inc. Concrete work at wells #20 and #22 1,898.00
45794 Menards Batteries, screwdriver sets, cord 158.66
reel, garbage bags, floor oil dri, all-
purpose wash, nails and scrapers
45795 Joe Moody Reimbursement for uniform cost 32.25
45796 Northway Well & Pump Co. Rebuilt booster pump at well #17 8,425.85
45797 PDCM Insurance Additional premium for subcontracted 2,609.00
work
45798 Postmaster Postmaster 5,100.00
45799 Radio Communications Monthly access fee and pager rental 154.00
45800 Sensus Metering Systems Two 6" meters 8,550.00
45801 Service Roofing Company Reservoir Roof Project 60,815.45
45802 Van Wert, Inc. Meter reading service 5,143.20
45803 Watco Construction, Inc. Hydrant drain line on Normandy and 8,931.48
assisted with repair work at
Longview/Castle and W. 11th/Liberty
45804 Waterloo Water Works Reimbursement of city service fees 8,803.21
45805 Young Plumbing & Heating Repair water service line near 281.14
meter at 111 Lowder
45806 Progressive Insurance Auto insurance for one employee 1,141.00
EFT State of Iowa Treasurer Sales tax 13,000.00
45807 Judith Barrett M. D. & U. D. refund 41.38
45808 Monica Russell 40.69
45809 Sonya Shanley 70.21
45810 Larry Smith It
It
It
" 3.37
45811 Jonikka Lyons " It
" It
56.55
45812 Adam M. Streeter " " it It
11.38
45813 Dex Media East, Inc. Advertisement in phonebook 35.10
45814 Dig American, Inc. Hydrant M. D. refund 1,170.90
45815 Hogan & Hansen Payroll services 341.70
45816 Iowa One Call One Call service 489.90
45817 Keystone Laboratories, Inc. Water sampling 990.00
45818 Ryan Manahl Reimbursement for uniform cost 20.00
45819 Menards Cutting wheels for grinder and wire 12.95
brush
45820 Municipal Supply, Inc. Valves 4,956.00
45821 National Society of Annual membership dues for D. Clark 359.00
Professional Engineers
45822 Matt Parrott/Storey Uniform embroidery 8.50
Kenworthy
45823 R Company, Inc. Repaired water service line at 2,000.00
1002 Mobile Street
45824 Charles Schwab Institutional Litigation refund payment to pension 31.94
fund
45825 Sensus Metering Systems Meters 1,950.00
45826 Service Roofing Company Reservoir Roof Project 5,586.46
45827 Service Signing, L.C. Traffic control on Independence 250.00
45828 Shawver Well Co. Hydrant M. D. refund 868.58
45829 TestAmerica Laboratories Water sampling 88.00
45830 Titan Machinery Assisted in repairing hydraulic hose 453.22
on unit #21
45831 Utility Equipment Co. Parts for backflow devices 1,010.96
45832 Veenstra & Kimm, Inc. Engineering design services for 2,800.00
Kimball Avenue Water Tower Rehab
45833 The Courier Legal ad 1,003.70
45834 The Courier Legal ad 66.50
45835 Wellmark Blue Cross Blue Medical insurance 41,993.12
Shield
45836 Waterloo Water Works Reimbursed petty cash for postage, 33.47
5
kitchen supplies, copies and
duplicate keys
45837 ING Life Insurance Authorized payroll deduction for 3,600.00
deferred compensation
45838 Lincoln Financial Group Authorized payroll deduction for 40.00
deferred compensation
45839 Public Employees Credit Authorized payroll deduction for 2,936.50
Union credit union
45840 Charles Schwab Institutional Authorized payroll deduction for 1,211.99
employee pension contribution
EFT US Department of Treasurer Federal withholding tax 16,871.40
45841 Acco Unlimited Corp. Chlorine, HFS, bolts, o-rings and parts 12,522.90
for chlorination pump at well #22
45842 Advanced Systems, Inc. Maintenance contract for copying 154.61
machine
45843 All State Rental Scaffolding rental at well #19 35.50
45844 Andrews Auto Supply Automotive supplies 290.37
45845 Andy's Plumbing & Heating Repaired water service line at 1,100.00
201 Locust
45846 Assurant Employee Benefits Dental and disability insurance 6,135.59
45847 Black Hawk Electrical Co. Electrical work at booster station, 7,327.52
wells #14, #16 and #17 and
repaired light fixtures in office
45848 BMC Aggregates, L.C. Fill sand and roadstone 273.20
45849 Campbell Supply Rags, portable air tank, shovels and 450.67
wedge point bar
45850 CenturyLink Service 417.36
45851 Robert D. Hansen M. D. & U. D. refund 37.69
45852 Electronic Engineering Monthly vehicle tracking service 299.50
45853 Ferguson Enterprises, Inc. Small fittings 40.43
45854 Fifth Street Tire, Inc. Repaired flat tire on unit #8 and 1,150.21
new tires on unit #18
45855 Foster's, Inc. Grass seed 71.90
45856 Gierke-Robinson Co. Blue marking paint, blades for 357.96
cutoff saw and discharge hoses
45857 Grosse Steel Company Guardrails for Customer Service 915.00
Center
45858 IWI Motor Parts Metal strapping kits, exhaust fan 33.05
and trailer taillight
45859 K & R Consulting Group Bookkeeping consulting services 325.00
45860 Keystone Laboratories, Inc. Water sampling 83.20
45861 Menards Miscellaneous supplies for all 629.61
departments
45862 MidAmerican Energy Co. Gas, power and electric 26,744.27
45863 Northway Well & Pump Co. Labor cost for pulling well at well #22 5,280.00
45864 Matt Parrott/Storey Uniform embroidery 17.00
Kenworthy
45865 PPG Architectural Finishes Paint for booster station 122.25
45866 Radio Communications Replaced antenna connectors on 43.38
unit #19
45867 R Company, Inc. Installed new 4" drainage line at 1,200.00
dead-end at W. 2nd and Washington
45868 Rochester Armored Car Co. Armored car service 234.76
45869 Scot's Supply Nuts and bolts 79.97
45870 Sensus Metering Systems Meters 27,200.00
45871 Service Signing, L.C. Traffic control on Newell 250.00
45872 Storey Kenworthy Envelopes, copying machine paper, 222.28
toner and miscellaneous office supplies
45873 Utility Equipment Co. Parts for backflow devices, packing 166.41
material and freight charges
45874 The Courier Legal ad 1,241.43
45875 Voided 0.00
Payroll 131,135.72
$1,925,260.92
6
The General Manager presented the Monthly Financial Report as of
December 31, 2011 as follows.-
December
ollows:December 1, 2011 Balance................................ $5,326,531.42
Receipts .................................. 677,073.47
Disbursements .......................... 1,037,477.33
December 31, 2011 Balance ............................. $4,966,127.56
Debt Reserve Fund ................... 330,000.00
Restricted Bond Fund ................. 0.00
Bond Debt Sinking Fund ............. 0.00
Repairs & Rehabilitation Fund ...... 270,528.87
General Fund Balance ............... 4,365,598.69
$4,966,127.56
It was moved, seconded and unanimously approved to receive and place
on file the Monthly Financial Report as presented.
The General Manager presented the Revenue and Expense Summary
as of December 31, 2011 as follows:
2010 2011
Operating Revenue $6,790,875.83 $7,379,798.34
Operating Expense 5,026,577.80 5,106,802.86
$1,764,298.03 $2,272,995.48
Non-Operating Revenue 237,556.11 531,176.02
Non-Operating Expense 405,250.23 403,705.19
Capital Expense 1,113,657.53 974,206.88
$ 482,946.38 $1,426,259.43
It was moved, seconded and unanimously approved to receive and place
on file the Revenue and Expense Summary.
Dennis Clark presented the following resolution naming depositories.
It is recommended that the resolution be adopted annually.
It was moved by Kuntz, seconded by Potter, to adopt the following
resolution naming depositories.
RESOLUTION NAMING DEPOSITORIES
RESOLVED, that the Board of Water Works Trustees of Waterloo Water
Works in Black Hawk County, Iowa, approves the following list of financial institutions
to be depositories of the Waterloo Water Works funds in conformance with all
applicable provisions of Iowa Code Chapters 12B and 12C. The Waterloo Water
Works Treasurer is hereby authorized to deposit the Waterloo Water Works funds in
amounts not to exceed the maximum approved for each respective financial institution
as set out in the resolution; Regions Bank, $2,000,000; U.S. Bank, $2,000,000; Wells
Fargo Bank N.A., $2,000,000; Veridian Credit Union, $5,000,000; Public Employees
Credit Union, $1,000,000; Community National Bank, $10,000,000, First Security State
Bank, $2,000,000; Farmers State Bank, $2,000,000; Citizens Bank & Trust,
$2,000,000; Lincoln Savings Bank, $2,000,000; Iowa Public Agency Investment Trust
(IPAIT), $5,000,000; Bank Iowa, $2,000,000; MidwestOne Bank & Trust, $2,000,000;
and Liberty Bank, $2,000,000. CERTIFICATION. I hereby certify that the foregoing is
a true and correct copy of a resolution of the Waterloo Water Works Board of Trustees
adopted at a meeting of said public body, duly called and held on the 25th day of
January, 2012, a quorum being present, as said resolution remains of record in the
minutes of said meeting, and it is now in full force and effect. Dated this 25th day of
January 2012.
Dennis D. Clark
Dennis D. Clark, Secretary & Treasurer
On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris.
Resolution adopted.
7
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 1002 Mobile Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of $2,000.00, which is supported by invoice from R Company d/b/a Frickson
Backhoe & Trucking, showing the work necessary to repair the service line in regards
to the following:
WHEREAS, the owner was notified by the Waterloo Water Works to
make the repairs to the service line at 1002 Mobile Street, which is located on the
South Fifty (50) feet of Lots Nos. Eight (8) and Nine (9) in Block No. Three (3) in
"Lusch Addition" to the City of Waterloo, Iowa, and the South Fifty (50) feet of Lot No.
Twelve (12), in Block No. Thirteen (13), in "Rose Hill First Addition" to the City of
Waterloo, Iowa, Black Hawk County, and owned by Jean M. Small.
WHEREAS, the property owner notified the Waterloo Water Works that
the owner desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owner, the owner voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 201 Locust Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of $1,100.00, which is supported by invoice from Andy's Plumbing &
Heating, Inc., showing the work necessary to repair the service line in regards to the
following:
WHEREAS, the owners were notified by the Waterloo Water Works to
make the repairs to the service line at 201 Locust Street, which is located on the
Northwest Thirty-seven and One-half (37'/2) feet of Lot No. Eight (8) in Block No. Nine
(9) in "Whitney's Subdivision" in Waterloo, Iowa, Black Hawk County, and owned by
Dwayne L. and Diane Potter.
WHEREAS, the property owners notified the Waterloo Water Works that
the owners desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owners, the owners voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
8
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 708 Adams Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of $920.00, which is supported by invoice from Al Gordon Plumbing and
Heating, L.C., showing the work necessary to repair the service line in regards to the
following:
WHEREAS, the owners were notified by the Waterloo Water Works to
make the repairs to the service line at 708 Adams Street, which is located on Lot No.
Thirteen (13) in Block No. Nine (9) in Rose Hill Addition in the City of Waterloo, Iowa,
Black Hawk County, and owned by Jerry J. Moses and Shirley Moses.
WHEREAS, the property owners notified the Waterloo Water Works that
the owners desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owners, the owners voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 1260 West Donald Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of $3,750.00, which is supported by invoice from American Veterans
Plumbing, LLC, showing the work necessary to repair the service line in regards to the
following:
WHEREAS, the owner was notified by the Waterloo Water Works to
make the repairs to the service line at 1260 West Donald Street, which is located on
the East Sixty-six (66) feet of that part of the Southwest Quarter of the Southeast
Quarter of Section No. Ten (10), Township No. Eighty-nine (89) North, Range No.
Thirteen (13) West of the Fifth (5t") Principal Meridian in Black Hawk County, Iowa,
described as follows: Commencing at the Southwest corner of the Southeast Quarter
of said Section No. Ten (10) thence North along the West line of said Southeast
Quarter of Section No. Ten (10), a distance of One Thousand Twenty-six (1,026) feet
to the South line of the Illinois Central Railroad Right of Way, thence South Forty-
seven (47) degrees and Twenty-five (25) minutes East along the Southeast line of said
Right of Way a distance of Nine Hundred Six (906) feet; thence South One (1) degree
and Four (4) minutes West a distance of Four Hundred Ten and Two Tenths (410.2)
feet to the South line of said Section; thence South Eighty-nine (89) degrees and
Fourteen (14) minutes West along the South line of said Section a distance of Six
Hundred Sixty-four and Seven Tenths (664.7) feet to the place of beginning.
Excepting therefrom that part conveyed unto the State of Iowa for road purposes as
established in Land Deed Record 112, Page 517, and except that part conveyed to the
City of Waterloo, Iowa, in Land Deed Book 569 page 350, Black Hawk County, and
owned by Roger Lee Poock.
9
WHEREAS, the property owner notified the Waterloo Water Works that
the owner desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owner, the owner voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
The Board adjourned for the Pension Committee Meeting at 8:56 a.m.,
and reconvened at 9:21 a.m.
At the December 2011 Board of Trustees meeting, it was approved to
authorize taking of bids and to set January 25, 2012 as the date of Public Hearing for
the Kimball Avenue Water Tower Rehabilitation Project.
The following documents were distributed to the Board of Trustees:
■ Proof of Publication of Notice of Public Hearing and
Advertisement for Bids
■ Title and Index pages of Project Manual
• Engineer's estimate of project costs
■ Bid Tabulation for bids received on January 18, 2012
The General Manager reported that the Notice of Public Hearing for the
Kimball Avenue Water Tower Rehabilitation Project was published in the Waterloo
Courier on January 10, 2012.
It was moved by Kuntz, seconded by Potter and approved to receive and
place on file the Proof of Publication of the Notice of Public Hearing for the Kimball
Avenue Water Tower Rehabilitation Project.
Chairman Kuntz announced that it was time for the public hearing on the
Kimball Avenue Water Tower Rehabilitation Project. There were no written or oral
comments.
It was moved by Potter, seconded by Kuntz and approved to close the
hearing.
It was moved by Kuntz, seconded by Potter and approved to confirm
approval of the bid documents, plans, specifications, form of contract, etc., and to
proceed with the project.
It was moved by Kuntz, seconded by Potter and approved to receive and
place on file the bids as opened and read aloud on January 18, 2012. The bids were
as follows:
Bidder Total Bid
Engineer's Estimate $ 805,750
Central Tank Coatings, Inc. $ 746,550
Spartan Services, LLC $ 796,000
Maguire Iron, Inc. $ 893,460
TMI Coatings, Inc. $ 909,600
J. R. Stelzer Co. $ 971,958
Utility Service Co., Inc. $1,154,600
Classic Protective Coatings $1,371,050
Jetco, Ltd. $1,640,000
It was moved by Potter, seconded by Kuntz and approved to award the
Kimball Avenue Water Tower Rehabilitation Project to Central Tank Coatings, Inc., as
being the lowest and best bid.
10
At the April 2010 Board of Trustees meeting, a resolution was adopted to
approve the City of Waterloo's award of the contract for the 2010 Street
Reconstruction Program including the 2010 Water Main Replacement Program and to
authorize the General Manager to execute the appropriate contract documents.
The bid total for Division II, the Water Works portion of the project, was
the sum of$336,426.55. The final contract amount for the 2010 Division II Water Main
Replacement Program is the sum of $350,786.55. A copy of the sub final pay
estimate was provided to the Board.
It was moved by Kuntz, seconded by Potter and approved to adopt a
resolution to approve completion of the project and acceptance of work for the 2010
Water Main Replacement Program as part of the City of Waterloo 2010 Street
Reconstruction Program.
Harold Youngblut, represented by Bruce Radue, P.E. of VJ Engineering
of Cedar Falls, Iowa, is developing the Greenbelt Centre Plat No. 3 south of West
Ridgeway Avenue and just east of Black Hawk Creek, in Waterloo.
In August 2009, the engineer requested approval and acceptance of
public water main infrastructure within the Greenbelt Centre Plat No. 3 Addition. The
limits of construction include the following: On Athens Drive from Greyhound Drive to
Titan Trail and on Greyhound Drive from West Ridgeway Avenue to the south lot line
of Lot 4, Greenbelt Centre Plat No. 3. The Board approved acceptance of the
Greenbelt Centre Plat No. 3 Addition on August 19, 2009.
The information presented to the Board in August 2009 included errors in
the name of the addition and in the limits of construction. To correct the errors, it is
recommended to adopt a resolution to approve and accept the Greenbelt Centre Plat
No. 3 Water Main Extension, with limits as described above, effective August 19,
2009.
It was moved by Kuntz, seconded by Potter and approved to adopt a
resolution to approve and accept the Greenbelt Centre Plat No. 3 Water Main
Extension, with limits as described above, effective August 19, 2009.
The General Manager presented the list of 2011 salaries that are
required to be published in the local newspaper each year.
It was moved by Potter, seconded by Kuntz and approved, to adopt a
resolution to publish the 2011 salaries as required by Iowa Code Chapter 388.4 as
follows: Averill, Merle $53,770.43; Banks, Tammy $21,003.14; Blough, Barry
$16,958.53; Christensen, Cory $2,963.50; Clark, Dennis $105,385.21; Conkling, Jason
$48,313.42; Cummings, Dean $111.06; Cunningham, David $61,473.99; Ernst, Angela
$35,378.00; Finn, Christopher $7,024.21; Hacker, Dorothy $38,233.86; Hanson,
Jeremy $46,291.32; Holtzman, Jamie $36,940.80; Hoskins, Chavonne $38,868.24;
Johnson, Brian $60,758.83; Kerns, Steven $64,787.69; Kloster, Douglas $57,244.13;
Larson, Travis $57,803.66; Manahl, Carla $38,997.38; Manahl, Francis $16,280.63;
Manahl, Ryan $58,738.27; Manning, Jason $50,584.02; McMahon, James $58,621.60,
Moody, Joe $50,570.53; Moore, Stephanie $35,135.75; Morgan, Mark $60,345.84;
O'Connor, Pam $38,805.48; Ratkovich, Mary $70,574.36; Robeson, Randy
$53,728.41; Robbins, Timothy $78,496.42; Scharfenberg, Steven $45,387.37;
Shepherd, Annette $36,192.42; Shumaker, Kenneth $56,886.70; Sperry, Susan
$34,868.93; Vogel, Wes $36,420.28; Wehmeyer, Robert $44,770.81; Wilberding,
Richard $78,169.03; Wise, Toriel $56,879.82; Young, Mark $56,965.01.
Rick Wilberding is requesting authorization to seek informal bids and to
purchase fire hydrants for the 2012 construction season. Rick is also requesting
authorization to purchase hydrant flags, and hydrant repair and maintenance parts, as
needed. The estimated cost of the hydrants is $1,800 each and the estimated cost of
the hydrant flags is $19.00 each. The 2012 repair-inventory-meter budget included
$40,000 for hydrants and $10,000 for hydrant flags and parts. Material will be
purchased throughout the year on an as-needed basis.
It was moved by Kuntz, seconded by Potter and approved to authorize to
seek informal bids and to purchase fire hydrants at an estimated cost of $1,800 each
to be used in the 2012 construction season; and to authorize the purchase of hydrant
flags and parts, as needed.
11
Rick Wilberding is requesting authorization for advertisement and taking
of bids to purchase valves, fittings and pipe to re-supply inventory for the 2012
construction season. Valves, fittings and pipe will be purchased on an as-needed
basis at the bid price per item or per foot of pipe. The 2012 inventory budget has
$35,000 for valves, $35,000 for fittings, $10,000 for pipe. The 2012 capital budget
also includes $100,000 for main extensions, $85,000 for work related to City projects,
and $350,000 for main replacement projects, some of which will require valves, fittings
and pipe supplied by the Water Works. Among other projects, material purchased in
2012 will be used to add valves to the system and make other miscellaneous
improvements to improve reliability and fire service to customers.
It was moved by Kuntz, seconded by Potter and approved to authorize
the advertisement and taking of bids for valves, fittings and pipe for the 2012
construction season.
Rick Wilberding is requesting to seek informal bids and to purchase
several smaller items listed on the 2012 Capital Improvement & Extraordinary Items
schedule, including the following:
Budgeted
Item Amount
Miscellaneous small equipment for distribution and meter service $ 3,500
Safety equipment as needed $ 5,000
Backflow prevention equipment as needed $10,000
It was moved by Kuntz, seconded by Potter and approved to authorize to
seek informal bids and to purchase the above items.
Travis Larson is requesting to seek informal bids and to purchase
maintenance and improvement items at well houses and chemical rooms. These
items are listed on the 2012 Capital Improvement & Extraordinary Items schedule,
including the following:
Budgeted
Item Amount
Replacement doors, windows and roofs on well houses, and other $42,000
building maintenance
It was moved by Kuntz, seconded by Potter and approved to authorize to
seek informal bids and to purchase the above items.
The 2012 Capital Improvements & Extraordinary Items schedule includes
$10,000 for computer and printer upgrades and replacements. The Water Works uses
25 computers for various functions, 2 computers for the telephone system, 1 computer
for the SCADA system, 17 printers, a scanner, a plotter and a server. In 2006 and
2007, the Water Works transitioned away from the AS400 terminal workstations to PC
based workstations for the Customer Information System. Seven of the units
purchased in 2006 are due to be replaced in 2012. In 2008, many dot-matrix printers
were replaced with monochrome laser printers. Since that time, the Water Works
continued to replace printers and computers on an as-needed basis.
It was moved by Kuntz, seconded by Potter and approved to authorize
the purchase of computer and printer upgrades and replacements as needs require
and as schedules allow in 2012.
Mary Ratkovich is requesting authorization to seek informal bids and to
purchase miscellaneous office equipment, furniture and office improvements. These
items are listed on the 2012 Capital Improvement & Extraordinary Items schedule, as
follows:
Budgeted
Item Amount
Miscellaneous office equipment furniture and other office $20,000
improvements
It was moved by Kuntz, seconded by Potter, and approved to authorize
to seek informal bids and to purchase the above items.
12
The 2012 Water Works budget includes the sum of $422,000 for
contributions to the Pension Plan fund and for fees associated with the Pension Plan.
The budgeted amount includes a projected employer contribution of $417,000 and
$5,000 for miscellaneous fees.
In 2009, a $300,000 contribution was made in February, and a $79,444
contribution was made in December, for a total 2009 contribution of $379,444 to the
Pension Plan fund.
In 2010, a $200,000 contribution was made in February. On the first
Friday of the next six months of March, April, May, June, July and August, six
additional contributions of $29,833.33 were made to the Pension Plan fund. The total
of all contributions in 2010 was the sum of $379,000.
In 2011, one half of the budgeted employer contribution was made in
January, and the remaining contributions were made over the next six months, for a
total contribution of $383,404 to the Pension Plan fund.
Additional small contributions were made to the Pension fund throughout
the years with proceeds from various class action settlements.
A schedule of employer contributions to the plan should be established
for the year 2012.
It was moved by Kuntz, seconded by Potter and approved to adopt a
resolution authorizing a 2012 contribution schedule to the Waterloo Water Works
Pension Plan of 12 equal monthly installment contributions, with a total contribution of
$417,000,00.
The following items were reported by management:
Water pumpage for December 2011 was 3.66% less than December 2010.
Water pumpage for the 12 months of 2011 was 1.12% less than the 12 months of 2010.
An updated Salary and Benefit Summary schedule was distributed to the
Board.
The 2011 Largest Water Users, on an average month basis, was
reported to the Board. The top twenty customers combined used an average of
155,780,333 gallons per month, a combined average decrease of 329,892 gallons per
month.
A list of several major projects and initiatives currently underway or planned
for 2012 was presented to the Board.
The next regular meeting is scheduled for Wednesday, February 22, 2012
at 8:00 a.m.
Upon motion, the meeting was adjourned at 9:55 a.m.
BOARD OF TRUSTEES
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FINANCE COMMITTEE
January 30,2012
5:00 p.m.
Council Chambers
Members present: Cole,Schmitt,Hart(arrived at 5:03 p.m.).
Moved by Schmitt, seconded by Cole that the Agenda, as proposed,be approved. Ayes: Two.
Motion carried.
Moved by Schmitt, seconded by Cole that the Minutes of January 23, 2012, as proposed, be
approved. Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Cole, that the request for the following travel requests, be
approved.
Travel Requests
Name&Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
Dan Trelka,Director of Safety Finding The Leader in Cedar Rapids, March 1- $2,154.00
Services;Captain Mohlis; You Iowa 2,2012
Lieutenant Krough;Lieutenant
McNamee;Lieutenant Cirksena;
Lieutenant Payne
Investigator Hesse ICAC TLP P2P Ankeny,Iowa February $430.00
21-23,
2012
Lieutenant Campbell;Sergeant Female Enforcers St.Paul, March 11- $1,117.00
Ludwig;Officer Stratton;Officer Seminar Minnesota 12,2012
Del Valle
Luke Even,Forestry Foreman Midwestern Chapter of Overland February $750.00
the International Society Park,Kansas 1-3,2012
of Arboriculture's 66th
Annual Conference
Ayes: Two. Motion carried.
Mr.Hart arrived at 5:03 p.m.
Moved by Schmitt seconded by Cole that garbage refund in the amount of$202.26 for Grace
Evangelical Lutheran Church located at 1024 W. 8`h Street—Submitted by Suzy Schares, City
Clerk,be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Cole that garbage refund in the amount of$243.00 for Lorna
Custard located at 1440 Glenny Avenue—Submitted by Suzy Schares, City Clerk, be approved.
Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Cole that garbage refund in the amount of$66.00 for Brock
Kiple located at 437 Edwards Street—Submitted by Suzy Schares, City Clerk, be approved.
Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following pre-authorizations to
expend over$1,000.00,be approved.
1
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January 30, 2012
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m. , on Monday, January 30, 2012. Mayor Ernest G.
Clark in the Chair. Roll Call: Cole, Jones, Greenwood, Schmitt, Welper, Hart. Absent:
Getty.
Moment of Silence.
Pledge of Allegiance: Suzy Schares, City Clerk.
137318 - Hart/Schmitt
that the Agenda, as amended by removing the hearing from item #3, moving item
#20 to item #4, and changing the wording on item #20 to reflect approval of 2
cooperative agreements, for the Regular Session on Monday, January 30, 2012, at
5:30 p.m. , be accepted and approved. Voice vote-Ayes: Six. Absent: Getty.
Motion carried.
137319 - Hart/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, January 23,
2012, at 5:30 p.m. , be accepted and approved. Voice vote-Ayes: Six. Absent:
Getty. Motion carried.
CONSENT AGENDA
137320 - Hart/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP642, pp. 1-79, dated January 30, 2012, in
the amount of $3, 167, 936.91, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor assigned No. 2012-69.
2. Cancellation of assessments for 3071 Hammond Avenue; and authorize City
Clerk to notify Black Hawk County Treasurer of said cancellation-Submitted
by Suzy Schares, City Clerk.
Resolution adopted and upon approval by Mayor assigned No. 2012-70.
3. Amendment of assessment for 840 Newton Street; and authorize City Clerk to
notify Black Hawk County Treasurer of said amendment-Submitted by Suzy
Schares, City Clerk.
Resolution adopted and upon approval by Mayor assigned No. 2012-71.
4. Amendment of assessment for 853 Riehl Street; and authorize City Clerk to
notify Black Hawk County Treasurer of said amendment-Submitted by Suzy
Schares, City Clerk.
Resolution adopted and upon approval by Mayor assigned No. 2012-72.
5. Request of Leer's Cycle Center for tax exemptions on improvements totaling
$500, 000.00 for property located at 101 Fletcher Avenue and located in the
Consolidated Urban Revitalization Area-Submitted by Christopher W.
Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2012-73.
6. Request of Kerry Merrifield for tax exemptions on improvements totaling
$180,000.00 for property located at 5832 Summerland Drive and located in
the City Limits Urban Revitalization Area-Submitted by Christopher W.
Western, Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2012-74 .
I
7. Request of Brad Meyer for tax exemptions on improvements totaling
$180, 000.00 for property located at 3635 Ranchero Road and located in the
City Limits Urban Revitalization Area-Submitted by Christopher W. Western,
Planner II.
Resolution adopted and upon approval by Mayor assigned No. 2012-75.
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January 30, 2012 Page 3
Class C Liquor License Permit Application
9. Galleria DePaco & Coffee Shop, 622 Commercial Street (Renewal) (Expires
12/19/12)
1O.Packers Inn, 201 Rath Street (Renewal) (Expires 2/27/13) (Includes Sunday
Sales)
Class E Liquor License Permit Application
ll.Hy-Vee Food Store #1, 2834 Ansborough Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
12.Hy-Vee Food Store #2, 2181 Logan Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
13.Hometown Foods, 1010 E. Mitchell Avenue (Renewal) (Expires 3/9/13)
(Includes Sunday Sales)
Class B Wine License Permit Application
14.Hy-Vee Food Store #1, 2834 Ansborough Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
15.Hy-Vee Food Store #2, 2181 Logan Avenue (Renewal) (Expires 3/23/13)
(Includes Sunday Sales)
16.Hometown Foods, 1010 E. Mitchell Avenue (Renewal) (Expires 3/9/13)
(Includes Sunday Sales)
I
Outdoor Service Area Application
17.Packers Inn, 201 Rath Street
Fireworks Display Application
f 18.National Cattle Congress, 257 Ansborough Avenue on February 3, 2012 from
9:15 p.m. to 11:30 p.m. (McElroy Event - Hairball Concert)
Roll call vote-Ayes: Six. Absent: Getty. Motion carried. Mr. Schmitt abstained
on bills payment to Schmitt Telecom and item #13.
PUBLIC HEARINGS
137321 - Schmitt/Welper
that proof of publication of notice of public hearing on Asbestos Survey
Services Request for Proposals for the following properties: 820 and 910
Sycamore Street and 626 West 9th Street, as published in the Waterloo Courier on
January 24, 2012, be received and placed on file. Voice vote-Ayes: Six.
Absent: Getty. Motion carried.
137322 - This being the time and place of public hearing, the Mayor called for written
and oral objection and there were none.
Schmitt/Welper
that the hearing be closed. Voice vote-Ayes: Six. Absent: Getty. Motion
carried.
137323 - Schmitt/Welper
that "Resolution confirming approval of Request for Proposals, plans,
specifications, form of contract, etc. in conjunction with Asbestos Survey
Services Request for : Proposals for the following properties: 820 and 910
Sycamore Street and 626 West 9th Street", be adopted. Roll call vote-Ayes: Six.
Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-82.
137324 - Schmitt/Welper
that "Resolution authorizing to proceed in conjunction with Asbestos Survey
Services Request for Proposals for the following properties: 820 and 910
Sycamore Street and 626 West 9th Street", be adopted. Roll call vote-Ayes:
Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-83.
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January 30, 2012 Page 5
i
137331 - Schmitt/Cole
that "Resolution approving recommendation of award of bid to Vermeer Sales and
j Service of Pella, Iowa in the amount of $175, 000.00, with an agreement of 6
months rental at $20,000.00 and a purchase price after 6 months of $55, 000.00
for the Rental/Purchase of One (1) Used Vermeer TG525L Tub Grinder; an approval
of said Rental/Purchase Agreement; and authorize Mayor and City Clerk to execute
said document-Submitted by Larry N. Smith, Waste Management Services
Superintendent", be adopted. Roll call vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-89.
137332 - Schmitt/Cole
that "Resolution rescinding Resolution No. 2012-26 in its entirety; and Motion
approving replacing Change Order No. 5 (Revised) for a net increase of
$169, 889.60 for work performed by Aspro, Inc. of Waterloo, Iowa in conjunction
with F.Y. 2010 Street Reconstruction Program, Contract No. 772-Submitted by
Dennis Gentz, P.E. , Assistant City Engineer", be adopted. Roll call vote-Ayes:
Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-90.
137333 - Welper/Schmitt
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Aspro, Inc. of Waterloo, Iowa at a total cost of
$5, 603, 560. 63 in conjunction with F.Y. 2010 Street Reconstruction Program,
Contract No. 772; and receive and file two-year Maintenance Bond-Submitted by
Eric Thorson, P.E. , City Engineer", be adopted. Roll call vote-Ayes.- Six.
Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-91.
137334 - Welper/Schmitt
that "Resolution rescinding Resolution No. 2012-27 in its entirety; and Motion
approving replacing Change Order No. 1 (Revised) for a net decrease of
$175,219.38 for work performed by B & B Builders and Supply of Waterloo, Iowa in
conjunction with F.Y. 2012 Sidewalk Repair Program - Zone 1, Contract No. 811-
Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call
vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-92.
137335 - Welper/Schmitt
I
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by B & B Builders and Supply of Waterloo, Iowa at a
total cost of $130, 424.23 in conjunction with F.Y. 2012 Sidewalk Repair Program
- Zone 1, Contract No. 811; and receive and file two-year Maintenance Bond-
Submitted by Eric Thorson, P.E. , City Engineer", be adopted. Roll call vote-
Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-93.
137336 - Cole/Welper
that Change Order No. 5 for a net increase of $34, 615.00 for work performed by
Vieth Construction Corporation of Cedar Falls, Iowa in conjunction with F.Y.
2010 Cedar River Water Trail, Contract No. 734-Submitted by Jamie Knutson, P.E. ,
Associate Engineer, be received, placed on file and approved. Voice vote-Ayes:
Six. Absent: Getty. Motion carried.
137337 - Cole/Welper
that "Resolution approving Metropolitan Coalition Agreement with several other
cities in an effort to work collaboratively with the Iowa League of Cities to
enhance communication and to advance common interests in legislative matters;
and authorize Mayor and City Clerk to execute said document-Submitted by Mayor
Buck Clark", be adopted. Roll call vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-94.
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137345 - Hart/Welper
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Roll call vote-Ayes: Six. Absent: Getty. Motion
carried.
137346 - Hart/Welper
that "an Ordinance amending the Waterloo City Code, specifically Ordinance No.
4261, by adding to 8-3A-2A3 in conjunction with Sewer Regulation User Charges
and Fees Ordinance Change", be considered and passed for the second and third
times and adopted. Roll call vote-Ayes: Six. Absent: Getty.
Ordinance adopted and upon approval by Mayor assigned No. 5091.
137347 - Hart/Welper
that "Resolution approving the establishment of sewer rates at the same rate as
Waterloo's residential sewer rate for all participating governmental bodies
signatory to an agreement with the City of Waterloo-Submitted by Larry N. Smith,
Waste Management Services Superintendent", be adopted. Roll call vote-Ayes:
Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-101.
OTHER COUNCIL BUSINESS
137348 - Cole/Hart
to instruct Waste Management Services Superintendent to prepare Request for
Proposals, form of contract, etc. in conjunction with Request for Proposals for
Security Services at Waste Management Services, be approved. Voice vote-Ayes:
Six. Absent: Getty. Motion carried.
137349 - Cole/Hart
that Request for Proposals, form of contract, etc. in conjunction with Request
for Proposals for Security Services at Waste Management Services, be received
and placed on file. Voice vote-Ayes: Six. Absent: Getty. Motion carried.
137350 - Cole/Hart
that "Resolution preliminarily approving Request for Proposals, form of
contract, etc. in conjunction with Request for Proposals for Security Services
at Waste Management Services", be adopted. Roll call vote-Ayes: Six. Absent:
Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-102.
137351 - Cole/Hart
that "Resolution setting date of hearing and bid opening as February 27, 2012;
and instruct City Clerk to publish notice of Request for Proposals, form of
contract, etc. in conjunction with Request for Proposals for Security Services
at Waste Management Services", be adopted. Roll call vote-Ayes: Six. Absent:
Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-103.
137352 - Schmitt/Greenwood
to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc. in conjunction with 2012 Sullivan Park Shelter Project, be
approved. Voice vote-Ayes: Six. Absent: Getty. Motion carried.
137353 - Schmitt/Greenwood
that plans, specifications, form of contract, etc. in conjunction with 2012
Sullivan Park Shelter Project, be received and placed on file. Voice vote-Ayes:
Six. Absent: Getty. Motion carried.
137354 - Schmitt/Greenwood
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with 2012 Sullivan Park Shelter Project", be
adopted. Roll call vote-Ayes: Six. Absent: Getty.
Resolution adopted and upon approval by Mayor assigned No. 2012-104.
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January 30, 2012 Page 9
I
137361 - Hart/Schmitt
that the council adjourn to Executive Session at 6:07 P.M. Roll call vote-Ayes:
Six. Absent: Getty. Motion carried.
City Attorney Jim Walsh stated that discussion of strategy in matters in
litigation is an approved topic of Executive Session pursuant to Iowa Code
Section 21.5 (1) (c) (2011) .
E X E C U T I V E S E S S I O N
137362 - Hart/Schmitt
that the council adjourn Executive Session at 6:21 p.m. Voice vote-Ayes: Six.
Absent: Getty. Motion carried.
137363 - Hart/Schmitt
To proceed. Voice vote-Ayes: Six. Absent: Getty. Motion carried.
ADJOURNMENT
137364 - Hart/Schmitt
that the Council adjourn at 6:21 p.m. Voice vote-Ayes: Six. Absent: Getty.
Motion carried.
Suzy Schares
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, FEBRUARY 6, 2012
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although nat required by city code of ordinances, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your
opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a
maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these "general rules".
4. You may speak one(1)time per item for a maximum of three(3) minutes.
S. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council(may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Jim Walsh, City Attorney.
February 6, 2012 Page 2
Agenda, as proposed or amended.
Minutes of January 30, 2012, Regular Session, as proposed.
Recognition of February Team Member of the Month - Gladys Rainey.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the
City Clerk.
2. Request to certify the following assessments to properties for work performed
by the Water Works, together with recommendation of approval of Board of
Water Works Trustees:
Address Amount to
certify
1002 Mobile Street $2,000.00
201 Locust Street $1,100.00
708 Adams Street $920.00
1260 West Donald Street $3,750.0
Submitted by Dennis Clark, General Manager of Waterloo Water Works
b. Motion to approve the following:
Travel Requests
Name & Title of Amount not
Personnel Class/Meeting Destination Date(s) to Exceed
1. Dan Trelka, Director Finding The Cedar March 1- $2,154.00
of Safety Services; Leader in You Rapids, 2, 2012
Captain Mohlis; Iowa
Lieutenant Krogh;
Lieutenant
McNamee;
Lieutenant Cirksena;
Lieutenant Payne
2. Investigator Hesse ICAC TLP P2P Ankeny, February $430.00
Iowa 21-23,
2012
February 6, 2012 Page 3
3. Lieutenant Female St. Paul, March .$'1,117.00
Campbell; Sergeant Enforcers Minnesota 11-12,
Ludwig, Officer Seminar 2012
Stratton; Officer Del
Valle
4. Luke Even, Forestry Midwestern Overland February $750.00
Foreman Chapter of the Park, 1-3,
International Kansas 2012
Society of
Arboriculture's
66th Annual
Con erence
5. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Appointee Board/Commission Expiration Date New or Re-
Appointment
CraigWhite Memorial Hall
Commission December 31, 2014 Re Appointment
Marilyn Robinson Memorial Hall
y Commission December 31, 2014 Re Appointment
Richard Hurtado Memorial Hall
Commission December 31, 2014 Re Appointment
Rand Miller Memorial Hall
Randy Commission December 31, 2014 Re Appointment
John Mrzlak Memorial Hall
Commission December 31, 2014 Re Appointment
Michael Dennis Memorial Hall December 31, 2014 Re Appointment
Commission
Melvin Wittwer Memorial Hall
Commission December 31, 2014 Re Appointment
Richard HockeyMemorial Hall
Commission December 31, 2014 Re Appointment
February 6, 2012 Page 4
Class C Beer License Permit Application
6. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
7. La Magdalena, 1010 E. Mitchell Avenue #8 (New) (Expires 10/1/12) (Includes
Sunday Sales)
Class C Liquor License Permit Application
8. National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires
2/28/13) (Includes Sunday Sales & Catering)
9. BHC United, 910 W. 5th Street (Renewal) (Expires 1/12/13) (Includes Sunday
Sales)
10. Demi's Blue Martini Lounge, 728 Commercial Street (New) (Expires 1/19/13)
(Includes Sunday Sales)
Class E Liquor License Permit Application
11. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
Class B Wine License Permit Application
12. Liquor and Tobacco Outlet, 2844 University Avenue (New) (Expires 2/1/13)
(Includes Sunday Sales)
Class B Native Wine License Permit Application
13. La Magdalena, 1010 E. Mitchell Avenue #8 (New) (Expires 10/1/12) (Includes
Sunday Sales)
Outdoor Service Area Application
14. Demi's Blue Martini Lounge, 728 Commercial Street
Cigarette Permit Application
15. La Magdalena, 1010 E. Mitchell Avenue #8
PUBLIC HEARINGS
2. Purchase of Six U 2013 Model Year Patrol Cars
Motion to receive and file proof of publication of notice of public hearing
HOLD HEARING—No objections on ftle-
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of specifications, bid document, etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to open and read bids
and refer to Public Works Director for review.
Submitted by Mark Rice, Public Works Director
February 6, 2012 Page S
RESOLUTIONS
3. Resolution approving recommendation of award of contract to Advanced
Environmental in the amount of $4,830.00 for asbestos abatement
services of 910 West Shaulis Road.
Submitted by Christopher Western, Planner H
4. Resolution approving Contracts, Bonds and Certificates of Insurance in
the amount of $49,600.00 with B & B Builders & Supply of Waterloo,
Iowa in conjunction with 2012 Riverfront Sports Park Shelter Project; and
authorize Mayor and City Clerk to execute said documents.
Submitted by Rick Curran, Leisure Services Facilities Manager
5. Resolution approving Notice of Intent for NPDES Coverage Under General
Permit to the Iowa Department of Natural Resources for storm water
discharges in conjunction with F.Y. 2012 East Donald Street
Transportation Improvements, Contract No. 797; and authorize Mayor to
execute said document.
Submitted by Eric Thorson, P.E., City Engineer
6. Resolution approving Professional Services Agreement with AECOM in the
amount of $36,800.00 for engineering services in conjunction with Cedar
River Enhancement Projects; and authorize Mayor to execute said
document.
Submitted by Jamie Knutson, P.E., Associate Engineer
7. Motion approving Change Order No. 21 for a net decrease of $79,524.49
for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa in
conjunction with F.Y. 2007 Waterloo Dam Rehabilitation and River Wall
Reconstruction, Contract No. 713; and authorize Mayor to execute said
document.
Submitted by Jamie Knutson, P.E, Associate Engineer
8. Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck,
Iowa at a total cost of $6,205,250.95 in conjunction with F.Y. 2007
Waterloo Dam Rehabilitation and River Wall Reconstruction, Contract No.
713; and receive and file two-year Maintenance Bond.
Submitted by Eric Thorson, P.E., City Engineer
9. Resolution approving Lease Agreement with JSA Development, LLC to rent
space located at West 5th and Jefferson Streets for $1,000.00 per month
for the Downtown Area Maintenance Crew to continue to maintain the
downtown area.
Submitted by JB Bolger, Golf& Downtown Area Maintenance Manager
February 6, 2012 Page 6
10. Resolution approving Project Safe Neighborhood Grant in the amount of
$6,905.00, with no required local match, as a sub-recipient from the Iowa
Governor's Office of Drug Control Policy to be used in overtime for
weapons violation enforcement.
Submitted by Dan Trelka, Director of Safety Services
11. Resolution approving Project Safe Neighborhood Grant in the amount of
$11,317.00, with no required local match, as a sub-recipient from the
Iowa Governor's Office of Drug Control Policy to be used in overtime for
weapons violation enforcement.
Submitted by Dan Trelka, Director of Safety Services
12. Resolution setting date of hearing as February 20, 2012 to approve
request by FEPH-Acquisitions Fund II, LLC to rezone 4.58 acres from "C-2"
Commercial District and "R-3" Multiple Residence District to "C-P" Planned
Commercial District, to allow for the construction of a new 13,225 square
foot CVS Pharmacy Stores, as well as a future 18,761 square foot retail
building, for property generally located at the northeast corner of East 1St
Street and Franklin Street, more commonly known as the Immanuel
Lutheran Church and School site; and instruct City Clerk to publish
notice.
Submitted by Noel Anderson, Community Planning& Development Director
13. Resolution setting date of hearing as February 20, 2012 to approve
request by FEPHAcquisitions Fund II, LLC to vacate portions of Walnut
Street and Almond Street right-of-way to allow for the construction of a
new CVS Pharmacy; and instruct City Clerk to publish notice.
Submitted by Noel Anderson, Community Planning & Development Director
14. Resolution setting date of hearing as February 20, 2012 to approve a
Development Agreement with FEPH-Acquisitions Fund II, LLC for the
construction of a 13,225 square foot CVS Pharmacy at the northeast
corner of Franklin Street and Highway 63, with an increased taxable
value of $1,500,000.00 and tax rebates for 6 years at 100 percent; and
instruct City Clerk to publish notice.
Submitted by Noel Anderson, Community Planning & Development Director
OTHER COUNCIL BUSINESS
15. Motion approving Change Order No. 2 for a net increase of $7,409.48 for
work performed by Americlean of Waterloo, Iowa in conjunction with Five
Sullivan Brothers Convention Center Duct and Coil Cleaning.
Submitted by Craig Clark, Building Official/Maintenance Administrator
February 6, 2012 Page 7
16. Motion approving Change Order No. 1 for a net increase of$753.00 for the
Purchase of FY12 Ammunition Needs from Ultramax of Rapid City, South
Dakota.
Submitted by Dan Trelka, Director of Safety Services
17. 2012 Highland Park Basketball & Tennis Court Project
Motion to instruct Leisure Services Director to prepare plans,
specifications,form of contract, etc.
Motion to receive and file plans, specifications,form of contract, etc.
Resolution preliminarily approving plans, specifications, form of
contract, etc.
Resolution setting date of hearing and bid opening as February 20, 2012
and instruct City Clerk to publish notice of plans, specifications, form
of contract, etc.
Submitted by Rick Curran, L eisure Services Facilities Manager
18. Request for Proposals for Demolition and Site Clearance Services (No
Regulated Asbestos-Containing Materials) for 212 Jefferson, 302
Jefferson,erson, 306-308 Jefferson, 312 Jefferson and 319 West 2nd Street
Motion to instruct Community Planning & Development Director to
prepare Request for Proposals, plans, specifications, form of contract,
etc.
Motion to receive and file Request for Proposals, plans, specifications,
form of contract, etc.
Resolution preliminarily approving Request for Proposals, plans,
specifications, form of contract, etc.
Resolution setting date of hearing and bid opening as February 20, 2012;
and instruct City Clerk to publish notice of Request for Proposals,
plans, specifications,form of contract, etc.
Submitted by Noel Anderson, Community Planning& Development Director
ORAL PRESENTATIONS
Motion to receive and file oral comments.
Motion to adjourn to Executive Session.
EXECUTIVE SESSION
19. Discussion of strategy in matters in litigation pursuant to Iowa Code
Section 21.5(1)(c)(2011).
Motion to adjourn Executive Session.
February 6, 2012 Page 8
ADJOURNMENT
Motion to adjourn.
Suzy Schares
City Clerk
MEETINGS
Monday, February 6, 2012
4:50 p.m. - Boards and Commissions, Council Chambers
4:55 p.m. - Human Resources Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Regional Airport Board meeting minutes of November 22, 2011 on file in
the City Clerk's office.
2. Waterloo Water Works Board of Trustees meeting minutes of January 25, 2012 on
file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713
Pay estimate No. 33 to AECOM in the total amount due of$4,796.83
2. F.Y. 2010 Cedar River Water Trail (Portages), Contract No. 734
Pay estimate No. 11 to AECOM in the total amount due of$11,410.00
3. F.Y. 2010 Street Reconstruction, Contract No. 772
Pay estimate No. 33 to Aspro in the total amount due of$281,156.53
4. F Y 2012 East Donald Street Improvements, Contract No. 797
Payment to AECOM in the total amount due of$37,199.95
5. F.Y. 2012 Sidewalk Block Grant Repair Assessment Program -Zone 1, Contract
No. 812
Payment to B & B Builders & Supply in the total amount due of$2,547.83
6. CDBG Residential Lift Station
Payment to INRCOG in the total amount due of$610.82
7. Dru Run Creek Study LibertU Park to Outlet at Cedar River
Payment to AECOM in the total amount due of$12,060.41
February 6, 2012 Page 9
8. Safe Route to School- Cunningham School of Excellance
Payment to INRCOG in the total amount due of$1,500.00
9. Waterloo Stormwater Lift Stations
Payment to Snyder&Associates in the total amount due of$1,645.00
CITY OF WATERLOO -11�XI �(�
Council Communication
City Council Meeting: januaKy 9, 2012
Prepared: January 4, 20 2
Dept. Head Signature:
-
# of Attachments:
SUBJECT: Request the Citv Council adopt resolutions to preliminarily approve
the request for the bid document and specifications for Six (6)
2013 model year patrol cars and to instruct the City Clerk to
publish notice of hearing on bid document specifications etc as
February 6, 2012
Submitted by: Mark Rice, Public Works Director
Recommended City Council Action: Approve
Summary Statement: The Finance Committee at their January 9, 2012 meeting approved the
request for authorization to seek bids.
Expenditure Required: Est$144,000
Source of Funds: GO Bond
Policy Issue: NA
Alternative: NA
Background Information: Request Council adopt resolutions to set date of hearing for the
purpose of purchasing six (6) 2013 Patrol Cars. This request is in line with the overall
equipment replacement plan and is budgeted in the 2012 CIP.
CITY OF WATERL009 IOWA
COMMUNITY PLANNING AND DEVELOPMENT
• 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
City Council Meeting: February 6, 20
Mayor
BUCK Prepared: February 1 2012
CLARK Dept. Head Signature:
--------------- --
# of Attachments:
COUNCIL SUB ECT:
MEMBERS J Approval of asbestos abatement contract with Advanced Environmental for the
...................asbestos abatement services of 910 W. Shaulis Road located in the amount of 830.00.
DAVID Submitted by: Noel Anderson-Community Planning& Development Director
JONES
Ward I
Recommended City Council Action: Resolution approving asbestos abatement contract
COOLELE
Cwith Advanced Environmental for the asbestos abatement services of 910 W. Shaulis Road Ward 2 in the amount of 830.00.
HAROLD Summary Statement: The City of Waterloo will be demolishing this structure in preparation
War d3Y TY of further in preparation of the Shaulis Road improvement Project. State laws require that
QUENTIN all asbestos containing material be removed prior to demolition.
HART
Ward 4 Expenditure Required: To be determined
RON Source of Funds: The asbestos survey and demolition activities of this site will be
WELPER undertaken by the City of Waterloo using 80% Transportation Funds and 20% Local
Ward 5
Option Sales Tax.
BOB
GREENWOODpolicy Issue: Shaulis Road Extension
At-Large
STEVE Alternative: N/A
SCHMITT
At-Large Background Information: The City of Waterloo purchased the building in November of
2010 with the intention of demolishing the structure to make room for Shaulis Road
Extension.
cc:NOEL C.ANDERSON,Community Planning&Development Director
CITY WEBSITE: wwwci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Request for Proposals for Asbestos Removal at 910 West Shaulis Road
January 23, 2012 Bid Tab
Bid Bond Required
Bidder Bid Bond Bid Amount
Active Thermal Concepts
2805 Stonegate Court 5% $93717.00
Hiawatha, Iowa 52233
Advanced Environmental
803 Ricker Street 5% $43830.00
Waterloo, Iowa 50703
Affordable Hazards Removal, Inc.
121 East Grand Street No Bond
Monticello, Iowa 52310
ESA, Inc.
PO Box 1370 5% $105000.00
116 Gateway Drive
North Sioux City, South Dakota 57049
New Horizons LLC
PO Box 681183 5% $125312.00
Kansas City, Missouri 64168
Site Services
1621 East Commercial Street 5% $6,800.00
Algona, Iowa 50511
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: Tanuary 27, 2012
Dept. Head Signature: PH
# of Attachments:
SUBJECT: 2012 RIVERFRONT SPORTS PARK SHELTER PROJECT
Submitted by: Rick Curran, Facilities Manager Leisure Services
Recommended City Council Action: Request Council adopt resolution transmitting Contracts,
Bonds and Certificates of Insurance from B & B Builders & Supply, Waterloo Iowa for the
2012 RIVERFRONT SPORTS PARK SHELTER PROTECT, 500 Block of Burton Ave., and
approve and authorize the Mayor to sign Contract between City of Waterloo & B & B Builders
& Supply.
Summary Statement: This project is to construct an octagon shelter at Cedar River/Exchange
Park, 500 Block of Burton Ave., Waterloo Iowa.
Expenditure Required: $49,600.00
Source of Funds: Project cost will be funded by a combination of Leisure Services-Sports
Improvement, G.O. Bond Fund &Black Hawk County Gaming Grant.
Policy Issue: NA
Alternative: NA
Background Information: Leisure Services & Build Our Ballpark Organization have been
working to improve facilities for youth sporting events in Cedar River/Exchange Park. Black
Hawk County Gaming Grant of$500,000 was awarded September 12, 2011.
BUSINESS PROPERTY LEASE
This Business Property Lease (the"Lease") is made and entered into as of February 7, 2012, by and between
JSA Development, LLC(the"Landlord"),whose address for the purpose of this Lease is 315 E.5th Street,Waterloo,
Iowa, 50703, and City of Waterloo, Iowa (the"Tenant"), whose address for the purpose of this Lease is 1101
Campbell St, Waterloo, Iowa 50701, (319) 291-4370.
1. PREMISES AND TERM. The Landlord, in consideration of the rents herein reserved and of the agreements
and conditions herein contained, on the part of the Tenant to be kept and performed, leases unto the Tenant and
Tenant hereby rents and leases from Landlord, according to the terms and provisions herein,a portion of the building
located at 304 West Fifth Street, Waterloo, Iowa, commencing on the date of this Lease and ending at midnight on
the last day of the Lease term, which shall be on the 31st day of July 31, 2012 , upon the condition that the
Tenant pays rent therefor, and otherwise performs as in this Lease provided. Notwithstanding the foregoing, either
party may terminate this Lease at any time upon thirty (30) days' advance written notice to the other party. The
parties agree that Tenant is renting space front two bays of space (East corner) (approximately a 40 feet by 60 feet
m/I area) located on the first floor closest to the Jefferson Street frontage, and is not renting any other or additional
space in the premises. Tenant acknowledges that he has inspected the premises, takes them in AS-IS condition,
and is satisfied with same. Tenant agrees to cooperate with any request by Landlord to relocate the rented space,
either within the same building or to any other suitable property owned by Landlord.
2. PAYMENTS. (a) RENT. Tenant agrees to pay to Landlord as rental for said term, as follows: $ 1,000.00
per month, with rent due no later than the first of each month of this lease.
(b) SECURITY DEPOSIT. In addition to the above monthly rentals,Tenant shall also pay a security deposit
in the amount of$ 0 due and payable upon execution of this Lease.
3. POSSESSION. Tenant shall be entitled to possession on the first day of the term of this Lease, and shall
yield possession to the Landlord at the time and date of the close of this Lease term, except as herein otherwise
expressly provided. Should Landlord be unable to give possession on said date, Tenant's only damages shall be a
rebating of the pro rata rental. Tenant acknowledges and agrees that Landlord and other persons may make joint
use of the premises for storage or other purposes. Tenant agrees to keep the premises secure by keeping all doors
and windows locked. Tenant's liability in respect of such other business and uses is limited as setforth in paragraph
12 below.
4. USE OF PREMISES. Tenant covenants and agrees during the term of this Lease to use and to occupy the
leased premises only for storage of a boat and trailer, or such other lawful use as Landlord may permit in advance.
Landlord has not reviewed zoning or other applicable legal requirements or limitations imposed by any local,state,or
federal governmental authority that may affect Tenant's use of the premises, and Landlord makes no representation
or warranty that the premises is suitable for Tenant's intended use. Tenant shall conduct its own review of applicable
law and shall be solely responsible for meeting all legal requirements, including but not limited to building permits,
licensure, or governmental approval.
5. QUIET ENJOYMENT. Landlord covenants that its estate in said premises is fee simple and that the Tenant
on paying the rent herein reserved and performing all the agreements by the Tenant to be performed as provided in
this Lease, shall and may peaceably have, hold and enjoy the demised premises for the term of this Lease free from
molestation, eviction or disturbance by the Landlord or any other persons or legal entity whatsoever, subject to
shared use as described in paragraph 3 above. Landlord shall have the right to mortgage all of its right,title, interest
in said premises at any time without notice, subject to this Lease.
6. CARE AND MAINTENANCE OF PREMISES. (a) Tenant takes said premises in their present condition
except for such repairs and alterations as may be expressly herein provided.
(b) Tenant will make no unlawful use of said premises and agrees to comply with all valid regulations of the
Board of Health, municipal ordinances, the laws of the State of Iowa and the federal government, but this provision
shall not be construed as creating any duty by Tenant to members of the general public. Tenant will not allow trash
or debris of any kind to accumulate on said premises in, on, or about the premises, and it will remove same from the
premises at its own expense.
7. END OF TERM. Tenant agrees that upon the termination of this Lease it will surrender, yield up and deliver
the leased premises in good and clean condition, except the effects of ordinary wear and tear and depreciation
arising from lapse of time, or damage not covered by insurance.
8. ASSIGNMENT AND SUBLETTING. Tenant may not assign this Lease or sublet the premises or any part
thereof without the Landlord's written permission,which shall not be unreasonably withheld. Landlord's interest in
this Lease shall be automatically assigned to any person or entity that may, in connection with a sale of the premises,
succeed to Landlord's ownership interest in the premises.
9. INSURANCE. (a) Landlord is providing no insurance for the benefit of Tenant. Landlord and Tenant will
each keep its respective property interests in the premises and its liability in regard thereto,and the personal property
on the premises, reasonably insured against hazards and casualties: that is, fire and those items usually covered by
extended coverage. To the extent permitted by their policies, Landlord and Tenant waive all rights of recovery
against each other.
(b) Tenant will not do or omit the doing of any act which would vitiate any insurance, or increase the
insurance rates in force upon the real estate improvements on the premises or upon any personal property of the
Tenant upon which the Landlord by law or by the terms of this Lease, has or shall have a lien.
10. INDEMNITY. Except as to any negligence of the Landlord or its agents in the performance of any obligation
of Landlord under this Lease, and to the extent not covered by insurance maintained by Landlord or Tenant, Tenant
will protect, indemnify, and save harmless the Landlord from and against any and all loss, costs, damage, and
expenses of any kind whatsoever, including but not limited to attorneys'fees and expenses,occasioned by, or arising
out of, any accident or other occurrence causing or inflicting injury and/or damage to any person or property,
happening or done in, upon, or about the leased premises, or due directly or indirectly to the tenancy, use, or
occupancy thereof, or any part thereof by the Tenant or any person claiming through or under the Tenant, including
but not limited to service providers, agents, or invitees of Tenant or persons who suffer injury, loss, or damage
directly or indirectly by the acts or omissions of such persons. The provisions of this paragraph shall not apply with
respect to any loss or damage relating to the property on the premises of persons other than Landlord, unless such
loss or damage arises out of the negligence or wrongful acts or omissions of Tenant, its service providers,agents or
invitees. The provisions of this paragraph shall survive the expiration, abandonment, or termination of this Lease.
11. TERMINATION OF LEASE AND DEFAULTS OF TENANT. (a)TERMINATION UPON EXPIRATION OR
UPON NOTICE OF DEFAULTS. This Lease shall terminate upon expiration of the demised term. Tenant shall be in
default of this Lease if(i)Tenant fails to make any payment of rental herein when such payment becomes due,or(ii)
Tenant breaches any other terms or provision of this Lease. Upon default in payment of rental herein or upon any
other default by Tenant in accordance with the terms and provisions of this Lease,this Lease may at the option of the
Landlord be canceled and forfeited, provided, however, before any such cancellation and forfeiture except as
provided in 11(b) below, Landlord shall give Tenant a written notice specifying the default,or defaults,and stating that
this Lease will be canceled and forfeited ten(10)days after the giving of such notice, unless such default,or defaults,
are remedied within such grace period. In addition to or as an alternative to the foregoing rights and remedies,
Landlord may exercise any other rights or remedies available under applicable law.
(b) BANKRUPTCY OR INSOLVENCY OF TENANT. In the event Tenant is adjudicated a bankrupt or in the
event of a judicial sale or other transfer of Tenant's leasehold interest by reason by any bankruptcy or insolvency
proceedings or by other operation of law, but not by death, and such bankruptcy, judicial sale, or transfer has not
been vacated or set aside within ten (10) days from the giving of notice thereof by Landlord to Tenant, then and in
any such events Landlord may, at its option, immediately terminate this Lease and, upon giving of ten (10) days'
written notice by Landlord to Tenant, re-enter said premises, all to the extent permitted by applicable law.
default. (c) In (a) and (b) above, waiver as to any default shall not constitute a waiver of any other or subsequent
12. RIGHT OF EITHER PARTY TO MAKE GOOD ANY DEFAULT OF THE OTHER. If default shall be made by
either party in the performance of, or compliance with, any of the terms, covenants, or conditions of this Lease, and
such default shall have continued for thirty (30) days after written notice thereof from one party to the other, the
person aggrieved, in addition to all other remedies now or hereafter provided by law, may, but need not, perform such
term, covenant, or condition, or make good such default, and any amount advanced shall be repaid forthwith on
demand, together with interest at the rate of 10% per annum from the date of advance.
2
13. MECHANIC'S LIENS. Neither the Tenant nor anyone claiming by,through, or under the Tenant,shall have
the right to file or place any mechanic's lien or other lien of any kind or character whatsoever upon said premises or
upon any building or improvement thereon, or upon the leasehold interest of the Tenant therein,and notice is hereby
given that no contractor, subcontractor, or anyone else who may furnish any material, service, or labor for any
building, improvements, alteration, repairs or any part thereof, shall at any time be or become entitled to any lien
thereon, and for the further security of the Landlord,the Tenant covenants and agrees to give actual notice thereof in
advance to any and all contractors and subcontractors who may furnish or agree to furnish any such material,
service, or labor.
14. RIGHTS CUMULATIVE. The various rights, powers, options, elections, and remedies of either party as
provided in this Lease shall be construed as cumulative and no one of them as exclusive of the others or exclusive of
any rights, remedies, or priorities allowed either party by law, and shall in no way affect or impair the right of either
party to pursue any other equitable or legal remedy to which either party may be entitled as long as any default
remains in any way unremedied, unsatisfied, or undischarged.
15. NOTICES AND DEMANDS. Notices as provided for in this Lease shall be given to a party hereto either by
personal delivery or at the respective addresses designated on page one of this Lease unless either party notifies the
other, in writing, of a different address. Without prejudice to any other method of notifying a parry in writing or making
a demand or other communication, such message shall be considered given under the terms of this Lease when
sent, addressed as above designated, postage prepaid, by registered or certified mail, return receipt requested, by
United States mail. Delivery shall be deemed to occur when notice is personally delivered or when mailed as stated
above.
16. BINDING EFFECT. Each and every covenant and agreement herein contained shall extend to and be
binding upon the respective heirs, personal representatives, successors, and assigns of the parties hereto; except
that if any part of this Lease is held in joint tenancy, the successor in interest shall be the surviving joint tenant.
17. CHANGES TO BE IN WRITING. None of the covenants, provisions,terms,or conditions of this Lease to be
kept or performed by Landlord or Tenant shall be in any manner modified,waived,or abandoned,except by a written
instrument duly signed by the parties and delivered to the Landlord and Tenant. This Lease contains the entire
agreement of the parties and supersedes any and all discussions, negotiations, understandings, or agreements
pertaining to the subject matter hereof.
18. CONSTRUCTION. Words and phrases herein, including acknowledgment hereof, shall be construed as in
the singular or plural number, and as masculine, feminine, or neuter, according to the context.
19. OTHER. (a) Renewal. Unless one party delivers to the other, no later than July 1, a notice of its intent not
to renew this Lease, this Lease shall automatically renew on the same terms for an additional period of six months.
This Lease may so renew for a number of successive six month terms.
(b) Early termination. At its sole option, Landlord may terminate this Lease at any time by delivery of 60-
days' advance written notice to Tenant. In the event of termination, no refund shall be made to Tenant of amounts
previously paid.
IN WITNESS WHEREOF, the parties hereto have executed this Business Property Lease by their duly
authorized representatives as of the date first written above.
LANDLORD TENANT
JSA Development, LLC
By:
Manager Paul Huting, Director of Leisure Services
City of Waterloo, Iowa
3
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: F.Y. 2012 EAST DONALD STREET TRANSPORTATION IMPROVEMENTS
CONTRACT NO. 797
NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL
PERMIT TO THE IOWA DEPARTMENT OF NATURAL RESOURCES
Submitted by: Eric Thorson P.E. City Engineer
Recommended City Council Action:
It is recommended that the Mayor be authorized to sign this Notice of Intent for NPDES Coverage
Under General Permit to the Department of Natural Resources.
Summary Statement
Attached is the "NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL
PERMIT" for storm water discharges associated with the above referenced project.
This document has been reviewed by this office and is recommended for approval by the City
Council.
Expenditure Required $350.00
Source of Funds G.O. Bond Funds
Policy Issue N/A
Alternative None
Background Information:
17171/,
IOWA DEPARTMENT OF NATURAL RESOURCES IDNR CASHIER'S USE ONLY
0253-542-SW08-0581
ENVIRONMENTAL PROTECTION DIVISION
NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT
No.1 FOR"STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL
ACTIVITY"
or
No.2 FOR "STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL
ACTIVITY FOR CONSTRUCTION ACTIVITIES"
or
No.3 FOR"STORM WATER DISCHARGE ASSOCIATED WITH INDUSTRIAL
ACTIVITY FOR ASPHALT PLANTS,CONCRETE BATCH PLANTS,ROCK CRUSHING
PLANTS,AND CONSTRUCTION SAND AND GRAVEL FACILITIES."
PERMIT INFORMATION
Has this storm water discharge been previously permitted? ❑Yes ■ No
If yes,please list authorization number
Under what General Permit are you applying for coverage?
General Permit No. 1 ❑ General Permit No. 2 ■ General Permit No. 3 ❑
PERMIT FEE OPTIONS
For coverage under the NPDES General Permit the following fees apply:
11 Annual Permit Fee$175(per year)Maximum coverage is one year.
V 3-year Permit Fee$350 Maximum coverage is three years.
❑ 4-year Permit Fee$525 Maximum coverage is four years.
❑ 5-year Permit Fee$700 Maximum coverage is five years.
Checks should be made payable to: Iowa Department of Natural Resources.
FACILITY OR PROJECT INFORMATION
Enter the name and full address/location(not mailing address)of the facility or project for which permit coverage is requested.
NAME: STREET ADDRESS OF SITE: From US Highway 63 to
Donald Street Reconstruction Mildred Ave.and along Mildred Ave.to Virden Creek
CITY: COUNTY: STATE: ZIP CODE:
Waterloo I Black Hawk I Iowa 50701
CONTACT INFORMATION Give name,mailing address and telephone number of a contact person (Attach additional
information on separate pages as needed). This will be the address to which all correspondence will be sent and to which all
questions regarding your application and compliance with the permit will be directed.
NAME: City of Waterloo Engineering Department ADDRESS:
c/o Jeff Bales 1 715 Mulberry Street
CITY: STATE: ZIP CODE: TELEPHONE
Waterloo Iowa 50703 ( 319 291-4312
Check the appropriate box to indicate the legal status of the operator of the facility.
❑Federal ❑ State ■Public ❑Private ❑ Other(specify)
SIC CODE(General Permit No. 1 &3 Applicants Only) l�
SIC code refers to Standard Industrial Classification code number used to classify establishments by type of economic activity.
Be sure to complete both sides of this form.
5424415(Rev. 7/08)
FACILITY LOCATION OR LOCATION OF CONSTRUCTION SITE
Give the location by'/<section,section,towns hi ,range,(e.g.,NW,7,T78N,R3 W).
1/4 SECTION SECTION TOWNSHIP RANGE MAIL TO:
NE 1/4 12- 13 T-89-N R-13-W STORM WATER COORDINATOR
IOWA DEPARTMENT OF
NATURAL RESOURCES
502 E.9m STREET
DES MOINES,IA 50319-0034
OWNER INFORMATION Enter the name and full address of the owner of the facility.
NAME: ADDRESS:
City of Waterloo 1 715 Mulberry Street
CITY: STATE: ZIP CODE: TELEPHONE:
Waterloo I Iowa 50703 ( 319 ) 291-4301
OUTFALL INFORMATION
Discharge start date,i.e.,when did/will the site begin operation or 10/1/92,whichever is later:
Is any storm water monitoring information available describing the concentration of pollutants in storm water discharges? ❑ Yes ■No
NOTE: Do not attach any storm water monitoring information with the application.
Receiving water(s)to the first uniquely named waterway in Iowa,(e.g.,road ditch to unnamed tributary to Mud Creek to South Skunk
River):
Street drainage to City of Waterloo Storm Sewer,to Virden Creek,to the Cedar River
Compliance With The Following Conditions: Yes No
Has the Storm Water Pollution Prevention Plan been developed prior to the submittal of this Notice of Intent and
does the plan meet the requirements of the applicable General Permit?(do not submit the SWPPP with the X
application)
Will the Storm Water Pollution Prevention Plan comply with approved State(Section 161A.64,Code of Iowa)or X
local sediment and erosion plans?(for General Permit 2 only)
Have two public notices been published for at least one day,one each in the two newspapers with the largest X
circulation in the area where the discharge is located,and are the proofs of notice attached?(new applications only)
GENERAL PERMIT NO.2 AND GENERAL PERMIT NO.3 APPLICANTS COMPLETE THIS SECTION.
Description of Project(describe in one sentence what is being constructed):
Reconstruction of Donald Street from US 63 to Mildred Avenue.
For General Permit No.3-Is this facility to be moved this year? Number of Acres of Disturbed Soil: 5.78
❑ Yes ❑ No (Construction Activities Only)
Estimated Timetable For Activities/Projects,i.e.,approximately when did/will the project begin and end:
Begin Summer of the 2012 and End Spring of 2013
CERTIFICATION—ALL APPLICATIONS MUST BE SIGNED
Only the following individuals may sign the certification: owner of site, principal executive officer of at least the level of vice-
president of the company owning the site, a general partner of the company owning the site, principal executive officer or ranking
elected official of the public entity owning the site,any of the above of the general contracting company for construction sites.
I certify under penalty of law that this document was prepared under my direction or supervision in accordance with a system
designed to assure that qualified people properly gathered and evaluated the information submitted. Based on my inquiry of the
person or persons who manage the system,or those persons directly responsible for gathering the information,this information is to
the best of my knowledge and belief, true, accurate, and complete. I further certify that the terms and conditions of the general
permit will be met. I am aware that there are significant penalties for submitting false information,including the possibility of fine
and imprisonment for knowing violations.
NAME:(print or type) TITLE:
SIGNATURE: DATE:
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: CEDAR RIVER ENHANCEMENT PROJECTS
PROFESSIONAL SERVICES AGREEMENT
Submitted by: Jamie Knutson, P.E.,Associate Engineer
Recommended City Council Action:
Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor
to sign and enter into said agreement.
Summary Statement
Transmitted herewith is the Professional Services Agreement with AECOM for the services related to the
following Cedar River Enhancement Projects.
East Lake - Cedar River Connection Feasibility Study
San Souci Wing Dam Repairs
Downtown Cedar River Docking
Highway 63/Center for the Arts Pedestrian Connections
This agreement is available in the City Clerk's office if you wish to review it in its entirety.
Expenditure Required
Cost for the services is thirty-six thousand eight hundred dollars($36,800.00).
Source of Funds Black Hawk County Gaming Funds
Policy Issue N/A
Alternative N/A
Background Information
Waterloo Development Corp.will reimburse the City of Waterloo for these expenses.
`o� AECOM 319 232 6531 tel
501 Sycamore Street 319 232 0271 fax
Suite 222
Waterloo,Iowa 50703
Www.aecom.com
CEDAR RIVER ENHANCEMENT PROJECTS
CITY OF WATERLOO, IOWA
PROFESSIONAL SERVICE AGREEMENT
This Agreement is made and entered by and between AECOM Technical Services, Inc., 501
Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as"ATS"and City of Waterloo, 715
Mulberry Street, Waterloo, Iowa, 50703, hereinafter referred to as"CLIENT."
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as
follows:
I. SCOPE OF SERVICES
ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities
in accordance with the Scope of Services set forth in Exhibit A attached hereto.
II. ATS'S RESPONSIBILITIES
ATS shall, subject to the terms and provisions of this Agreement:
(a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and
with whom CLIENT may consult at all reasonable times, and whose instructions,
requests, and decisions will be binding upon ATS as to all matters pertaining to this
Agreement and the performance of the parties hereunder.
(b) Use all reasonable efforts to complete the Services within the time period mutually
agreed upon, except for reasons beyond its control.
(c) Perform the Services in accordance with generally accepted professional engineering
standards in existence at the time of performance of the Services. If during the two
year period following the completion of Services, it is shown that there is an error in
the Services solely as a result of ATS's failure to meet these standards, ATS shall re-
perform such substandard Services as may be necessary to remedy such error at no
cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and
materials, or over competitive bidding and market conditions, ATS does not guarantee
the accuracy of any construction cost estimates as compared to contractor's bids or
the actual cost to the CLIENT. ATS makes no other warranties either express or
implied and the parties' rights, liabilities, responsibilities and remedies with respect to
the quality of Services, including claims alleging negligence, breach of warranty and
breach of contract, shall be exclusively those set forth herein.
(d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require
from all vendors and subcontractors from which ATS procures equipment, materials
or services for the project, guarantees with respect to such equipment, materials and
services. All such guarantees shall be made available to CLIENT to the full extent of
the terms thereof. ATS's liability with respect to such equipment, and materials
obtained from vendors or services from subcontractors, shall be limited to procuring
guarantees from such vendors or subcontractors and rendering all reasonable
assistance to CLIENT for the purpose of enforcing the same.
AXOM Page 2
(e) ATS will be providing estimates of costs to the CLIENT covering an extended period
of time. ATS does not have control over any such costs, including, but not limited to,
costs of labor, material, equipment or services furnished by others or over competitive
bidding, marketing or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, it is acknowledged and understood that any
estimates, projections or opinions of probable project costs provided herein by ATS
are estimates only, made on the basis of ATS's experience and represent ATS's
reasonable judgment as a qualified professional. ATS does not guaranty that
proposals, bids or actual project costs will not vary from the opinions of probable costs
prepared by ATS, and the CLIENT waives any and all claims that it may have against
ATS as a result of any such variance.
III. CLIENT'S RESPONSIBILITIES
CLIENT shall at such times as may be required for the successful and expeditious completion
of the Services;
(a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary
approvals and permits required from all governmental authorities having jurisdiction
over the project; and designate a person with authority to act on CLIENT's behalf on
all matters concerning the Services.
(b) Furnish to ATS all existing studies, reports and other available data pertinent to the
Services, and obtain additional reports, data and services as may be required for the
project. ATS shall be entitled to rely upon all such information, data and the results of
such other services in performing its Services hereunder.
IV. INDEMNIFICATION
ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits,
actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys'
fees directly related thereto) for bodily injury or death of any person or damage to third party
property if and to the extent arising from the negligent errors or omissions or willful misconduct
of ATS during the performance of the Services hereunder.
V. INSURANCE
Commencing with the performance of the Services, and continuing until the earlier of
acceptance of the Services or termination of this Agreement, ATS shall maintain standard
insurance policies as follows:
(a) Workers' Compensation and/or all other Social Insurance in accordance with the
statutory requirements of the state having jurisdiction over ATS's employees who are
engaged in the Services, with Employer's Liability not less than One Hundred
Thousand Dollars($100,000)each accident;
/" XOM Page 3
(b) Commercial General Bodily Injury and Property Damage Liability and Automobile
liability insurance including (owned, non-owned, or hired), each in a combined single
limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property
damage liability. This policy includes Contractual Liability coverage. ATS agrees to
name CLIENT as Additional Insured on this policy, but only to the extent of ATS's
negligence under this Agreement and only to the extent of the insurance limits
specified herein.
(c) Professional Liability Insurance with limits of $1,000,000 per claim and in the
aggregate covering ATS against all sums which ATS may become legally obligated to
pay on account of any professional liability arising out of the performance of this
Agreement.
ATS agrees to provide CLIENT with certificates of insurance evidencing the above described
coverage prior to the start of Services hereunder and annually thereafter if required. Such
certificates of insurance shall provide that the applicable insurance policies have been
endorsed to provide a minimum of thirty (30) days advance notice to the CLIENT in the event
of cancellation, material change, or non-renewal.
VI. COMPENSATION AND TERMS OF PAYMENT
Compensation for the services shall be on an hourly basis in accordance with the hourly
fees and other direct expenses in effect at the time the services are performed. Total
compensation for the tasks described in Exhibit A is an estimated fee of Thirty-Six
Thousand Eight Hundred Dollars ($36,800.00).
ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees
to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the
event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such
disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed
portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any
applicable statutory prompt pay provisions currently in effect.
VII. TERMINATION
CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14)
days written notice to ATS. The obligation to provide further Services under this Agreement
may be terminated by either party upon fourteen (14) days' written notice in the event of
substantial failure by the other party to perform in accordance with the terms hereof through no
fault of the terminating party, providing such defaulting party has not cured such failure, or, in
the event of a non-monetary default, commenced reasonable actions to cure such failure. In
either case, ATS will be paid for all expenses incurred and Services rendered to the date of the
termination in accordance with compensation terms of Article VI.
VIII. OWNERSHIP OF DOCUMENTS
(a) Sealed original drawings, specifications, final project specific calculations and other
instruments of service which ATS prepares and delivers to CLIENT pursuant to this
Agreement shall become the property of CLIENT when ATS has been compensated for
Services rendered. CLIENT shall have the right to use such instruments of service solely for
the purpose of the construction, operation and maintenance of the Facilities. Any other use or
reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure
to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all
/'1ZCOM Page 4
claims or suits asserted against ATS in the event such documents are used for a purpose
different than originally prepared even though such claims or suits may be based on
allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as
limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out
other projects or work for itself or others, whether or not such other projects or work are similar
to the work to be performed pursuant to this Agreement.
(b) Any files delivered in electronic medium may not work on systems and software
different than those with which they were originally produced and ATS makes no warranty as
to the compatibility of these files with any other system or software. Because of the potential
degradation of electronic medium over time, in the event of a conflict between the sealed
original drawings and the electronic files, the sealed drawings will govern.
IX. MEANS AND METHODS
(a) ATS shall not have control or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures, or for safety measures and
programs including enforcement of Federal and State safety requirements, in
connection with construction work performed by CLIENT's construction contractors.
Nor shall ATS be responsible for the supervision of CLIENT's construction
contractors, subcontractors or of any of their employees, agents and representatives
of such contractors; or for inspecting machinery, construction equipment and tools
used and employed by contractors and subcontractors on CLIENT's construction
projects and shall not have the right to stop or reject work without the thorough
evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or
omissions of CLIENT's construction contractors, subcontractors or any persons or
entities performing any of the construction work, or for the failure of any of them to
carry out construction work under contracts with CLIENT.
(b) In order that ATS may be fully protected against such third party claims, CLIENT
agrees to obtain and maintain for the benefit of ATS the same indemnities and
insurance benefits obtained for the protection of the CLIENT from any contractor or
subcontractor working on the project and shall obtain from that
contractor/subcontractor insurance certificates evidencing ATS as an additional
named insured.
X. INDEPENDENT CONTRACTOR
ATS shall be an independent contractor with respect to the Services to be performed
hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed
to be the servants, employees, or agents of CLIENT.
XI. PRE-EXISTING CONDITIONS
Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and
liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre-
existing contamination" is any hazardous or toxic substance present at the site or sites
concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release,
defend, indemnify and hold ATS harmless from and against any and all liability which may in
any manner arise in any way directly or indirectly caused by such pre-existing contamination
except if such liability arises from ATS's sole negligence or willful misconduct.
AC®M Page 5
CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage,
transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall
be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the
disposal facility and/or transporter for any responsibility or liability arising from improper
disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT
in CLIENT's obligations or responsibilities as a generator in the storage, transportation,
treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute
any governmentally required forms relating to regulated activities including, but not limited to
generation, storage, handling, treatment, transportation, or disposal of pre-existing
contamination. In the event that ATS executes or completes any governmentally required
forms relating to regulated activities including but not limited to storage, generation, treatment,
transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be
deemed to have acted as CLIENT's agent.
For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall
approve selection of the contractors to perform such services, all site locations, and provide
ATS with all necessary information regarding the presence of underground hazards, utilities,
structures and conditions at the site.
XII. LIMITATION OF LIABILITY
CLIENT agrees that ATS's liability for the negligent act, error or omission in its performance of
services under this Agreement shall in no event exceed the amount of the total compensation
received by ATS. It is intended by the parties to this Agreement that ATS's services in
connection with the project anticipated herein shall not subject ATS's individual employees,
officers, or directors to any personal legal exposure for the risks associated with this project.
XIII. DISPUTE RESOLUTION
If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot
be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to
mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall
notify the other party in writing of the dispute desired to be mediated. If the parties are unable
to resolve their differences within 10 days of the receipt of such notice, such dispute shall be
submitted for mediation in accordance with the procedures and rules of the American
Arbitration Association (or any successor organization) then in effect. The deadline for
submitting the dispute to mediation can be changed if the parties mutually agree in writing to
extend the time between receipt of notice and submission to mediation. The expenses of the
mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement
to seek mediation shall be a condition required before filing an action at law or in equity.
However, prior to or during the negotiations or the mediation either party may initiate litigation
that would otherwise be barred by a statute of limitations, and ATS may pursue any property
liens or other rights it may have to obtain security for the payment of its invoices.
XIV. MISCELLANEOUS
(a) This Agreement constitutes the entire agreement between the parties hereto and
supersedes any oral or written representations, understandings, proposals, or
communications heretofore entered into by or on account of the parties and may not
be changed, modified, or amended except in writing signed by the parties hereto. In
the event of any conflict between this contract document and any of the exhibits
hereto, the terms and provisions of this contract document shall control. In the event
of any conflict among the exhibits, the exhibit of the latest date shall control.
ACOM Page 6
(b) This Agreement shall be governed by the laws of the State of Iowa.
(c) ATS may subcontract any portion of the Services to a subcontractor approved by
CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of
its obligations under this Agreement.
(d) In no event shall either party be liable to the other for indirect or consequential
damages, including, but not limited to, loss of use, loss of profit or interruption of
business, whether arising in contract, tort (including negligence), statute, or strict
liability.
(e) In the event CLIENT uses a purchase order form to administer this Agreement, the
use of such form shall be for convenience purposes only, and any typed provision in
conflict with the terms of this Agreement and all preprinted terms and conditions
contained in or on such forms shall be deemed stricken and null and void.
(f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and
does not create any third party beneficiaries to the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written
below.
APPROVED FOR CLIENT APPROVEDr OR ECOM TECHNICAL SERVICES, INC.
f
By:
Printed Name: Ernest G. Clark Prited Name: Joe A. Becker
Title: Mayor Title: Vice President
Date: Date: November 7, 2011
CEDAR RIVER ENHANCEMENT PROJECTS
EAST LAKE -CEDAR RIVER CONNECTION FEASIBILITY STUDY
SAN SOUCI WING DAM REPAIRS
DOWNTOWN CEDAR RIVER DOCKING
HIGHWAY 63/CENTER FOR THE ARTS PEDESTRIAN CONNECTIONS
CITY OF WATERLOO, IOWA
Exhibit A
I. Project Description
The project consists of four Cedar River Enhancement Projects, including 1) developing a
navigable connection between the East Lake and the Cedar River, 2) repairs to the existing
San Souci Wing Dam, 3) incorporating boat docks between Park Avenue and Mullan
Avenue, and 4) creating pedestrian connections from U.S. Highway 63 to the Center for the
Arts and the adjacent River Walk Loop.
II. Scope of Services
Preliminary Design Services
The Scope of Services will encompass and include all detailed work, services, materials,
equipment, personnel and supplies necessary to provide conceptual design and estimated
construction cost estimates for each of the projects identified above. The effective date of
this agreement shall be August 8, 2011. The Scope of Services is further defined as
follows:
For the first project, a study will be completed to determine the feasibility of creating the
East Lake - Cedar River Connection in addition to developing a conceptual plan for the
project.
Initial surveys will be completed to determine "normal' water surface elevations for the East
Lake and the Cedar River to verify the water level relationship between the two bodies of
water. An initial wetland boundary delineation and project impact review will also be
completed to aid in determining initial project impacts.
As the project will require a no-rise certificate due to construction in the regulatory floodway
of the Cedar River, hydraulic modeling will be required for the proposed improvements. The
existing regulatory model will be used to verify no increase in the existing 100-year flood
elevations will occur. Preliminary structure sizes will be reviewed for the existing
recreational trail between the Cedar River and the East Lake. Conceptual cost estimates
will be prepared for the proposed improvements. A summary report will be prepared for the
project which will include a hydraulic summary of results, conceptual plan views, permit
requirements and conceptual planning level cost estimates. The following tasks lead to the
completion of the East Lake -Cedar River Connection Feasibility Study:
East Lake-Cedar River Connection Feasibility Study (Tasks 1-13)
Data Collection
Tasks 1 -2 -The following identifies tasks leading to the completion of the hydraulic surveys
required for the proposed East Lake Connection to the Cedar River. These tasks will
include three trips to the site at varying Cedar River elevations (low flow, medium flow and
flood stage flow) to assist in determining the relationship between the Cedar River
elevations and the corresponding East Lake elevation.
Task 1 - Data Collection
Task 2 - Field Surveys (Three Trips Anticipated)
Wetland Investigation
Task 3 - Wetland Boundary Delineation and Project Impact Review (To Be Completed by
Stantec). This task includes a field review to identify and delineate wetland boundaries
using currently approved methodology. The wetland delineation and project impacts will be
summarized in a report that could be submitted to the Corps of Engineers for the project
404 Permit. This task does not include developing a wetland mitigation plan, as the need
and scope of the plan needs to be determined first. The wetland mitigation plan may be
added as a supplemental agreement, if necessary, depending on the field wetland
delineation.
Conceptual Design
Tasks 4-6. The following tasks lead to development of a conceptual design plan for the
project. Locations for the connection will be reviewed for hydraulic considerations and costs.
It is anticipated two alternatives would be reviewed for consideration. The first alternative
would be near existing hydraulic connections (during high flows) to the lake and the second
alternative would include a connection where the lake nears the Cedar River channel. In
addition to an earthwork review, these concept alternatives would include an estimated
structure crossing required for the existing recreational trail.
Task 4 - Development of Two Alternative Connections to Brinker Lake
Task 5 - Development of Conceptual Structure Sizes for Recreational Trail
Task 6 - Development of Plan View Drawing for Each Alternative
Hydraulic Analyses
Tasks 7-9. The following tasks lead to completion of the required hydraulic modeling for the
connection. Hydraulic analyses will be completed using the existing HEC-2 model for the
Cedar River. The model will be updated to reflect the proposed project and determine if any
increase in computed water surface elevation occurs for the regulatory (100-year) flood
event in addition to the U.S. Army Corps of Engineers' design flood event for the federally-
funded Local Flood Protection Project. The project requires a no-rise certification due to its
location within the Cedar River Floodway.
Task 7 - Updating Existing HEC-2 Model for Pre-Project Model
Task 8 - Incorporate Proposed Improvements in HEC-2 Model
Task 9 - Review Options to Eliminate Potential Backwater Created
Develop Planning Level Construction Estimates
Tasks 10-11. The following tasks lead to the completion of planning level construction
estimates for the project.
Task 10 - Develop Estimated Construction Quantities for Project
Task 11 - Develop Planning Level Construction Cost Estimates
Summary Report Preparation
Tasks 12-13. The following tasks lead to the completion of a letter-style summary report for
the project that will include a description of the project, hydraulic summary, conceptual plan
view of the project, permit requirements and a conceptual level planning estimate.
Task 12 - Summary Report
Task 13 - Report Graphics
San Souci Wing Dam Repair Construction Estimates (Tasks 14-17)
The second project consists of preparing construction cost estimates for repairs to the
existing San Souci Wing Dam. The existing wing dam has been damaged in past flooding
events and is in need of repair. The project will include completion of field surveys of the
existing dam, developing quantities for repairs, reviewing the effects of the new bladder dam
on the wing dam, and preparing construction cost estimates for the repairs. The following
tasks lead to the completion of the San Souci Wing Dam Repair Construction Estimates:
Task 14 - Survey Existing Wing Dam (Initial End Elevation Survey Only) and City Salvaged
Concrete Stockpile
Task 15 - Develop Estimated Quantities for Wing Dam Repairs
Task 16 - Review Effects of New Bladder Dam on Elevations of Wing Dam
Task 17 - Develop Construction Cost Estimates for Wing Dam Repairs
Cedar River Docking Conceptual Design (Tasks 18-20)
The third project consists of developing preliminary dimensional design drawings for Cedar
River docking in the downtown area from Park Avenue to Mullan Avenue. Conceptual
design drawings developed by Vandewalle and Associates will be reviewed as a basis for
dock locations. The type of docking will be reviewed and planning level construction cost
estimates will be developed. The following tasks lead to the completion of the Cedar River
Docking Conceptual Design:
Task 18 - Develop Dimensional Drawings for Proposed Docking from Conceptual Drawings
Task 19 - Develop Proposed Docking Type
Task 20 - Develop Planning Level Cost Estimates of Alternatives
Highway 63/Center for the Arts Pedestrian Trail Connections (Tasks 21-23)
The fourth project consists of developing preliminary plan view drawings and construction
estimates for pedestrian connections from U.S. Highway 63 to the Center for the Arts and
the adjacent River Walk Loop. The following tasks lead to the completion of preliminary
design for these connections:
Task 21 - Prepare Conceptual Drawings for Trail Connections
Task 22 - Develop Estimated Construction Quantities
Task 23 - Planning Level Cost Estimates of Alternatives
Project Administration, Coordination and Meetings
Tasks 24-26. These tasks include project administration, coordination, and three meetings
throughout the project development. These tasks also include initial agency coordination
(Iowa DNR and U.S. Army Corps of Engineers) and general project administration. The
following identifies tasks leading to the completion of project administration, meetings and
coordination during the design phase of the project.
Task 24- Project Meetings
Task 25 - Initial Agency Coordination
Task 26- Project Administration
L:\work\ADMIN\AGREE\PROF\WatCREnhancementProjects.doc
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson PE., City Engineer
# of Attachments:
SUBJECT: CHANGE ORDER NO. 21 --$79,524.49 DECREASE
F.Y. 2007 WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION
PETERSON CONTRACTORS, INC.
CONTRACT 713
Submitted by: Jamie Knutson, PE,Associate En i� neer
Recommended City Council Action:
Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on
behalf of the City.
Please return a copy to our office.
Summary Statement
Transmitted herewith is Change Order No. 21 in the decreased amount of$79,524.49. This is
the accumulated amount of adjustments from original to final quantities that were determined
necessary during the construction of the project,which results in a decrease to the total project
cost.
Expenditure Required
Source of Funds
Policy Issue N/A
Alternative None
Background Information:
Cc: Louis Starks, Contract and Grants Coordinator
Pauline Closson, Engineering Department
CHANGE ORDER NO. 21
Owner City of Waterloo Date January 20,2012
Project Waterloo Dam Rehabilitation and Riverwall Reconstruction
Owner's Contract No. 713 Contractor Peterson Contractors Inc.
Date of Contract Start April 9.2007 $5.530,048.31
You are directed to make the following changes in the Contract Documents. Description:
21-1 Adjust original construction quantities to actual construction quantities................................................$ -79,524.49
TOTAL ADDITIONS $ -79,524.49
Reason for Change Order:
21-1 As-Built quantities vaned for some bid items.
Compensation already made to contractor through original bid items. See attached summary.
CONTRACT PRICE CONTRACT TIMES
To Substantial To Final
Completion Completion
Original: $ 5.530.048.31 Original Completion Date: 11/30/2008 12/31/2008
Previous C.O.s(ADDT): $ 754,727.13 Revised Completion Date: 11/30/2011 12/31/2011
This C.O.(ADD/l3EDUCT): $ -79.524.49
Contract Price with all
approved Change Orders: $ 6,205,250.95
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO.
APPROVED:
By:
Owner(Authorized Signature) Date
AC TED:
Contractor(Authorized Signature) Date
ACCEPTED: qq l
By:
C M Date
AECOM
100112 / 21
Project No. Change Order No.
L:\work\project\100112\eng\Change Orders\DAM CO#21.doc
FINAL CONTRACT SUMMARY
WATERLOO DAM REHABILITATION
AND RIVERWALL RECONSTRUCTION
CITY OF WATERLOO CONTRACT NUMBER 713
AECOM Project Number 100112
Item Unit ORIGINAL FINAL QUANTITY INCREASE/
No. Price QUANTITY QUANTITY DIFFERENCE DECREASE
1 69,000.00 1.0 1.00 - -
2 8.00 1,100.0 1,100.00 - -
3 38.00 1,0.20.0 1,020.00 -
_ . ... __-.__ _ _ _._.__ __ - . -__ _ -.-._ .__ ._--._. _
4 4,750.00 1.0 1.00
5 38.00 400.0 400.00 -
621.00 400.0 400.00
803.00 - 78 9.75 1,251.0 1,251.00 -
9 8.50 10,273.0 10,273.00 -
10 50.00 935.0 1,337.60 402.60 20,130.00
11 75.00 294.0 294.00 - -
_
12 -
26.00 296.0 35.40 (260.60) (6,775.60)
13 4.50 7,215.0 7,215.00
14 55,550.00 1.0 1.00 - -
15 35.00 1,000.0 1,261.11 261.11 9,138.85
16 6.00 3,572.0 3,572.00 -
17
255.004Y6.-6' 2,466.86 30.26 7,716.30
__.. . _ _. ._.m _ _ _.__.._. .. _
18 0.79 67,5_84.0_ 71,531.00 3,947.00 3,118.13
19 0.90 169,894.0 182,885.00 12,991.00 11,691.90
20 0.65 205,216.0 205,216.00
21 357.00 1,408.0 1_,308.00 (100.00) (35,70000)
22 1,605.00 10.0 10.00
23 37 125.00 1.0 - (1.00) (37125 00)
24 715.00 93.0 92.02
(0.98) (700.70)
25 56.00 355.0 369.34 14.34 803.04
26 86.00 460.0 455.61 (4.39) (377.54)
27 210 00 120.0 152 75 32.75 6,877.50
28 175.00 _ 207.0 -
29 5.75 6,529.0 6,829.00 300.00 1,725.00
30 74.35 130.0 195.00 65.00 4,832.75
31 12,500.00 1.0 1.00 - -
32 10.50 2,250.0 2,250.00 -
33 169.00 10.0 34.00 24.00 4,056.00
34 185.00 30.0 47.00 17.00 3 14 5.0 0
35 400.00 8.0 3.57 (4.43) (1,772.00)
36 4,000.00 0.3 - (0.30) (1,200.00)
37 1,050.00 1.0 1.10 0.10105.00
300
38 , 0 .00 1.0 1.00 - -
_ _. _. - _ -
39 4.00 7,215.0 7,215.00 -
40 1.70 4,000.0 732.00 (3,268.00) (5,555.60)
41 0.20 4,000.0 732.00 (31268.00) (653.60)
42 1.00 8 000.0 _ _ (81000.00) �... __.. 000 00)
- ---- -
43 6.00 2 554.0 . 2,033.00 521 00 3,126.00)
44
8,000.00 1.0 1.60 0.60 4,800.66-
45 450 000.00 1.0 1.00 -
1 46 620 000.00 1.0 1.00 -
47 420,000.00 1.0 1.005,000.00 1.0 1.00
- _
_
48 6 - _
_-.._ _- _-- - - -_
49- 1,960.00 1.0 1.00
50 500.00 1.0 1.00 _
512,500.00 2.0 2.00
52 _ - 105.00 150 0 _ 104 00
_ _ _,(46.00) ___(I 830 00)
_-_113.50 625.0 (625.00) (70,937.50_)
54 15,900.00 1.0 - (1.00) (15,900.00)
55 78,000.00 1.0 1.00 -
Printed 1/19/2012 11:59 AM
FINAL CONTRACT SUMMARY
WATERLOO DAM REHABILITATION
AND RIVERWALL RECONSTRUCTION
CITY OF WATERLOO CONTRACT NUMBER 713
AECOM Project Number 100112
Item Unit ORIGINAL FINAL QUANTITY INCREASE/
No. Price QUANTITY QUANTITY DIFFERENCE DECREASE
56 17,000.00 1.0 1.00 - -
57 6,750.00 1.0 1.00 - -
58 435.00 1,924.0 1,924.00 - -
59 35,000.00 1.0 1.00 - -
60 17.70 1,924.0 1,924.00
61 62.25 526.0 526.00 -
62 195.00 2.0 2.00 - -
63 28_7.00526.0
_--- -_ .---- 8,000.00 - 2.0 .____-1.50 (0.50) (4,000.00)
65
66 11.50 300.0 300.00 -
67 7.50 300.0 300.00 -
68 - 14.50 160.0 160.00 - -
69 21450.00 1.0 1.00 -
70 11.30 203.0 203.00
71 1,825.00 1.0 1.00
-
73 72,155.00 1.01.00 -
74 8,450.00 1..0 1.00
75 7,240.00 1.0 1.00 -
76 2,560.00 1.0 1.00
77 5,670.00 1.0 1.00 -
78 21960.00 1.0 1.00
79 27,950.00 1.0 1.00
80 2,985.00 1.0 1.00 -
81 150.00 2.0 2.00 -
82 175.00 2.0 2.00 - -
83 170.00 1.0 1.00 - -
84 21.50 200.0 200.00 - -
85 485.00 1.0 1.00 -
86 170.00 2.0 2.00 -
-- - ---._... .
87 -265.00 1.0 1.00
88 375.00 1.0 1.00 -
89 5,050.00 1.0 1.00 -
90 285.00 1.0 1.00 -
91 975.00 1.0 1.00
92 2,050.00 1.0 1.00
93 2,450 00 1.0 1.00
94 2,695.00 2.0 - 2.00
95 465.00 1.0 1.00 - -
96 720.00 1.0 1.00 -
97 7,150.00 1.0 1.00
98 980.005.0 5.00
99 - -
____ 1.
0_ _--__ _ .- __ __.___- - -._
4,600.00 1.00 - -
100 7,599.00 1.0 1.00 -
48 3,500.00 1.0 1.00 - -
_.__ (1,260.00)
S3 i 3 G^^
58 135.00 190.0 190.00 0.00 0.01
60 17.70 190.0 190.00 - -
65 5.00 3,500.0 3,500.00 - -
29 __. _. _ 5 75 _ ✓. 11 753.0 M - 10,212_90_ -_-_ 10) (8-855 51
i
Printed 1/19/2012 11:59 AM
I
I
1
FINAL CONTRACT SUMMARY
WATERLOO DAM REHABILITATION
AND RIVERWALL RECONSTRUCTION
CITY OF WATERLOO CONTRACT NUMBER 713
AECOM Project Number 100112
Item Unit ORIGINAL FINAL QUANTITY INCREASE/
No. Price QUANTITY QUANTITY DIFFERENCE DECREASE
1-1 1,100.00 1.0 1.00 -
1-2 1,650.00 1.0 1.00 _
_.-__ -.--_ _ __- ._-__.__-
1-3 21.50 100.0 25.0.25 150.25 3,230.38
2-1 15,015.00 1.0 1.00 -
3-1 11.95 1,000.0 1,073.39 73.39 877.01
4-1 677.00 1.0 1.00 -
4-2 5,900.00 1.01.00
5-1 9,752.50 1.0 2.08 1.08 10,546.80
6-1 75.35 2,025.0 2,029.50 4.50 339.08'
6-2 9.18 7,425.0 6,457.30 (967.70) (8,883.49)
6-3 47.3_0 645.-6,- 894.5_0
6-4 96.80 _ 1,215.0 _ _1,169.50.. _(45.50 ._ _.._._.(2 388,65)
__._.__._ _ - ___ ,.___.^_ - �___ 01 .__. ..._ __ X4,404.440)
6 5 55 00 202.5 1,4__14.00 1,211.50 66,632.50
6 6 13,200.00 1.0 1.00
64 83,620.00 1.0 -
7-1 2,900.00 5.0 3.60 (1.40) (4,060.00)
7-2 1,900.00 5.0 11.00 6.00 11,400.00
7-3 12 80 3,00 0 0 1,450 00 (1 5-5d.-00)- (-l-g-',8-40.00)
100.0 - 102.00 2.00 110.00
8-2 13.20 250.0 _.._ 250.00. _ -
9-1 3,740.00 1.0 _--. ....1.00 - -
10-1 800 00 _. 2.0 i.66
10 2 750.001.0 1.00
_10-3 .00 _ _. --_--_1.00.. _- .
_._
2,100 1.0 _ _
10 4 30,300.00 1.0 1.00 -
11-1 1,950.00 1.0 1.00 -
0 -
11-3 9,000.00 1.0 1.00
114 3.950.00 1.0 1.00 - -
12-1 3,400.00 1.0 1.00
12-2 2,700.00 1.0 1.00
13 1 12,000.00 -
14 1 160.00 34.4 34.40
15 1 9,250.00 _L0.
15 2
135.00 40.0 41.40 1.40 189.00
16 1 61900.00 1.0 1.00 _
16 2 1,000.00 1.0 1.00 - -
17-1 2,600.00 1.0 1.00 _
17-2 1,500.00 1.0 1.00
17-3 1,000.00 1.0 1.00
18-1 14,000.00 1.0 _ 1.00
19 1 850.00 1.0 1.00 19 2 750.00 1.0 1.00
19 3 11.50 595.3 595.25 -
19-4 38.00 45.0 45.00
19 5 18.60 200.0
268.49 98.49 1,831.91
20-1 2,000.00 1.0 1.00
20 2 1,800.00 1.01.00
011.0-
- _
i 20 3
5-,-5 0 1 00 0 _._ 1 00 - _ -
TOTAL
.
Printed 1/19/2012 11:59 AM
FINAL CONTRACT SUMMARY
WATERLOO DAM REHABILITATION
AND RIVERWALL RECONSTRUCTION
CITY OF WATERLOO CONTRACT NUMBER 713
AECOM Project Number 100112
PAY ESTIMATE#1 136,672.32 PAY ESTIMATE#38 15,991.31
PAY ESTIMATE#2 79,944.21 PAY ESTIMATE#39 25,561.58
PAY ESTIMATE#3 80,871.60 PAY ESTIMATE#40 14,375.78
PAY ESTIMATE#4 43,680.31 PAY ESTIMATE#41 143,971.78
PAY ESTIMATE#5 31,182.59 PAY ESTIMATE#42 66,768.57
PAY ESTIMATE#6 305,298.08 PAY ESTIMATE#43 33,155.47
PAY ESTIMATE#7 251,861.15 PAY ESTIMATE#44 6,403.00
PAY ESTIMATE#8 99,946.27 PAY ESTIMATE#45 8,265.00
PAY ESTIMATE#9 111,297.82 PAY ESTIMATE#46 18,781.12
PAY ESTIMATE#10 13,598.78 PAY ESTIMATE#47 20,002.82
PAY ESTIMATE#11 23,563.00 PAY ESTIMATE#48 28,243.12
PAY ESTIMATE#12 22,349.37 PAY ESTIMATE#49 32,133.18
PAY ESTIMATE#13 434,738.61 PAY ESTIMATE#50 83,888.02
PAY ESTIMATE#14 11,904.98 PAY ESTIMATE#51 38,164.75
PAY ESTIMATE#15 98,109.47 PAY ESTIMATE#52 134,510.76
PAY ESTIMATE#16 238,558.30 PAY ESTIMATE#53 96,203.34
PAY ESTIMATE#17 18,886.00 PAY ESTIMATE#54 106,684.43
PAY ESTIMATE#18 113,154.79 PAY ESTIMATE#55 88,472.03
PAY ESTIMATE#19 92,402.80 PAY ESTIMATE#56 29,269.12
PAY ESTIMATE#20 33,318.39 PAY ESTIMATE#57 25,521.75
PAY ESTIMATE#21 9,554.63 PAY ESTIMATE#58 31,238.85
PAY ESTIMATE#22 223,541.65 PAY ESTIMATE#59 49,158.80
PAY ESTIMATE#23 37,704.07 PAY ESTIMATE#60 29,972.50
PAY ESTIMATE#24 4,997.00 PAY ESTIMATE#61 29,135.74
PAY ESTIMATE#25 98,780.43 PAY ESTIMATE#62 27,350.98
PAY ESTIMATE#26 2,997.25 PAY ESTIMATE#63 69,621.99
PAY ESTIMATE#27 51,987.80 PAY ESTIMATE#64 55,008.21
PAY ESTIMATE#28 271,375.39 PAY ESTIMATE#65 34,671.96
PAY ESTIMATE#29 216,264.29 PAY ESTIMATE#66 6,958.00
PAY ESTIMATE#30 321,830.34 PAY ESTIMATE#67 1,804.77
PAY ESTIMATE#31 109,580.64 PAY ESTIMATE#68 21,574.50
PAY ESTIMATE#32 196,882.27 PAY ESTIMATE#69 59,850.00
PAY ESTIMATE#33 236,673.58 PAY ESTIMATE#70 123,398.68
PAY ESTIMATE#34 174,774.67 PAY ESTIMATE#71 3,701.23
PAY ESTIMATE#35 196,754.92 PAY ESTIMATE#72 49,315.56
PAY ESTIMATE#36 5,451.09 RETAINAGE 186,157.52
PAY ESTIMATE#37 9,475.87
TOTAL PAYMENTS 6,205,250.95
Printed 1/19/2012 11:59 AM
FINAL CONTRACT SUMMARY
WATERLOO DAM REHABILITATION
AND RIVERWALL RECONSTRUCTION
CITY OF WATERLOO CONTRACT NUMBER 713
AECOM Project Number 100112
TOTAL PAYMENTS 6,205,250.95
ORIGINAL CONTRACT AMOUNT 5,530,048.31
CHANGE ORDER#1 4,900.00
CHANGE ORDER#2 15,015.00
CHANGE ORDER#3 11,950.00
CHANGE ORDER#4 6,577.00
CHANGE ORDER#5 9,752.50
CHANGE ORDER#6 491,013.25
CHANGE ORDER#7 62,400.00
CHANGE ORDER#8 8,800.00
CHANGE ORDER#9 3,740.00
CHANGE ORDER#10 34,750.00
CHANGE ORDER#11 17,400.00
CHANGE ORDER#12 6,100.00
CHANGE ORDER#13 12,000.00
CHANGE ORDER#14 5,504.00
CHANGE ORDER#15 14,650.00
CHANGE ORDER#16 7,900.00
CHANGE ORDER#17 5,100.00
CHANGE ORDER#18 14,000.00
CHANGE ORDER#19 13,875.38
CHANGE ORDER#20 9,300.00
CONTRACT AMOUNT 6,284,775.44
FINAL QUANTITY SUMMARY (79,524.49)
FINAL CONTRACT AMOUNT 6,205,250.95
Printed 1/19/2012 11:59 AM
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6, 2012
Prepared: February 1, 2012
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments:
SUBJECT: F.Y. 2007 WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION
CONTRACT NO. 713
Submitted by: Eric Thorson, P.E., City Engineer
Recommended City Council Action:
It is recommended that this project be accepted.
Summary Statement
I report that PETERSON CONTRACTORS, INC., of Reinbeck Iowa, has completed the
F.Y. 2007 WATERLOO DAM REHABILITATION AND RIVER WALL
RECONSTRUCTION, CONTRACT NO. 713 in accordance with the plans and specifications.
The total cost of the contract was $6,205,250.95.
Transmitted also is the Maintenance Bond that guarantees the maintenance of this improvement
for a period of two (2)years.
Expenditure Required
Source of Funds
Policy Issue N/A
Alternative None
Background Information:
Cc: Louis Starks, Contract and Grants Coordinator
Pauline Closson, Engineering Department
CITY OF WATERLOO
Council Communication
City Council Meeting: 2/6/12
Prepared: 2/1/12
Dept. Head Signature: PH
# of Attachments: 1
SUBJECT: Resolution Approving_Lease with JSA Development LLC
Submitted by: JB Bolger- Golf& Downtown Area Maintenance Manager
Recommended City Council Action:Approve Lease Agreement with JSA Development LLC
Summary Statement Lease is for a six month term at$1,000 per month for maintenance building
space at W 5th&Jefferson Streets.
Expenditure Required$6,000.00
Source of Funds Downtown Area Maintenance Operating Budget 4110-1390 Contractual Services
Policy Issue N/A
Alternative N/A
Background Information: Downtown Area Maintenance Crew was utilizing storage and
maintenance space at the former Sabic Auto Building 212 Jefferson St. Currently asbestos are
being removed from this structure and it will be demolished soon to make way for the Cedar
Valley Sports Plex. A new space near by the highest maintenance areas such as the Riverloop Expo
Grounds and the Upper & Lower Plaza/Marks Park is needed to continue to maintain these
locations.
CITY OF WATERLOO , IOWA
WATERLOO POLICE DEPARTMENT
715 Mulberry Street • waterloo,IA 50703 • (319)291-4339 Fax(319)291-4332
DANIEL J.TRELKA • Director of Safety Services
i
February 1, 2012
,Mayor
BUCK
CLARK
Buck Clark, Mayor
COUNCIL City Council Members
MEMBERS
""'."'.. Dear Mayor Clark & City Council Members:
DAVID Request that the City Council pass a Resolution authorizing Mayor Clark to
JONES receive Project Safe Neighborhood grant money as a sub-recipient from the Iowa
Tflard 1 Governor's Office of Drug Control Policy, for a $6,905.00 grant from federal
CAROLYN funds. The money will be directly applied to overtime for weapons violation
COLE enforcement.
Ward 2
HAROLD Your approval of this grant will enable the Waterloo Police Department to
GETTY significantly enhance weapon violation enforcement.
Ward 3
QUENTIN M. Thank you.
HART
6Frard 4 Sincerely,
EL
W
WEEPER
Ward 5
BOB Dan Trelka
GREENWOOD Director of Safety Services
At-Large
STEVE
SCHMITT c: Dave Mohlis, Captain, Administration Division
At-Large Michelle Weidner, Chief Financial Officer
I
I
CITY WEBSITE:www,cityoBvaterlooiou-a.com
t ` WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOO , IOWA
WATERLOO POLICE DEPARTMENT
715 Mulberry Street • Waterloo,IA 50703 • (319)291-4339 Fax(319)291-4332
•
DANIEL J.TRELKA • Director of Safety Services
February 1, 2012
Mayor
BUCK
CLARK
Buck Clark, Mayor
COUNCIL City Council Members
MEMBERS
••••••••••.••° Dear Mayor Clark & City Council Members:
DAVID Request that the City Council pass a Resolution authorizing Mayor Clark to
TONES receive Project Safe Neighborhood grant money as a sub-recipient from the Iowa
Ward I Governor's Office of Drug Control Policy, for a $11,317.00 grant from federal
CAROLYN funds. The money will be directly applied to overtime for weapons violation
COLE enforcement.
f3'ard 2
Your approval of this grant will enable the Waterloo Police Department to
HAROLD
GETTY significantly enhance weapon violation enforcement.
Ward 3
Thank you.
QUENTIN M.
HART Sincerely,
9'ard 4
RON
WELDER
Ward S
BOB Dan Trelka
GREENWOOD Director of Safety Services
At-Large
STEVE
SCHMITT c: Dave Mohlis, Captain, Administration Division
At-Large Michelle Weidner, Chief Financial Officer
CITY WEBSITE:www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOOl IOWA
COMMUNITY PLANNING AND DEVELOPMENT
• 715 Mulberry Street * Waterloo,Iowa 50703-5783 * (319)291-4366 Fax(319)291-4262
NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
City Council Meeting: February 6,26-12
Mayor Prepared: February 1, 2012
BUCK Dept. Head Signature:
CLARK
4 of Attachments:
COUNCIL
MEMBERS
................... SUBJECT: Request to set the date of public hearing as February 20, 2012 for a
DAVID request by FEPH-Acquisitions Fund 11, LLC to rezone 4.58 acres from"C-2"
JONES Commercial District and "R-3" Multiple Residence District to "C-P" Planned
Ward 1 Commercial District, to allow for the construction of a new 13,225 square foot
CAROLYN CVS Pharmacy store, as well as a future 18,761 square foot retail building,
COLE generally located at the northeast comer of East 1St Street and Franklin Street,
Ward 2
HAROLD Submitted by: Noel Anderson, Community Planning & Development Director
GETTY
Ward 3 Recommended City Council Action:Approval, with conditions.
QUENTIN Summary Statement: Transmitted herewith is a request by FEPH-Acquisitions
HART
Ward 4 Fund 11, LLC to rezone 4.58 acres from"C-2" Commercial District and "R-3"
Multiple Residence District to "C-P" Planned Commercial District, to allow for the
RON construction of a new 13,225 square foot CVS Pharmacy store, as well as a future
WELDER 18,761 square foot retail building, generally located at the northeast corner of East
Ward 5
1St Street and Franklin Street. The applicants are currently in the process of
BOB purchasing the Immanuel Lutheran School and church site; with plans to begin
GREENWOOD construction of a new CVS Pharmacy next year after the current school year is
At-Large finished. It would not appear that the rezone would have a negative impact upon
STEVE the surrounding area or other surrounding land uses. It would appear the
SCHMITT neighborhood commercial use would be a good transitional buffer between the
At-Large neighborhood to the north of the site and the intersection of Franklin Street and
Highway 63.
The proposed site plan shows the 13,225 SF pharmacy being located on the
north/northwest portion of the area in question, and an 18,761 SF retail use on the
southeast portion of the property. A total of 203 parking stalls are shown upon the
site to serve the proposed 31,986 SF of retail space. The Zoning Ordinance
requires that for retail stores over 2,000 SF in area that there be 5 parking stalls for
every 1,000 SF of floor area, which in this case, 160 parking stalls would be
required between both buildings. Under the proposed Ordinance, I parking space
is required for every 250 SF of floor area, in which 128 parking stalls would be
required. As of right now, the site has a surplus of at least 43 parking stalls.
CITY WEBSITE: www.cimaterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
4
The layout of the site shows 4 access points from Franklin Street,Almond Street, Clay
Street and East 2nd Street. Staff does have some concerns with the full ingress/egress
point on Franklin Street, and is currently working with the Iowa Department of
Transportation (IDOT) on how to ensure that traffic flows freely through that
intersection. IDOT has concerns that traffic traveling eastbound on Franklin Street
waiting to turn left into the site could potentially back up traffic into the Highway 63
intersection to the west. However, a traffic study done by Ament Engineering noted that
if the traffic signals are timed specifically, there should not be any major issues with
traffic backing up into the intersection. It had been suggested that this entrance be moved
further to the southeast along Franklin Street, however,the applicant wishes it to remain
in the same location, as it provides for the most efficient movement of delivery trucks
entering and exiting the site.
Expenditure Required: None
Source of Funds: None required
Policy Issue: Land Use and Economic Development
Alternative:
Background Information: The City has been actively working on bring new
development and revitalization to the Highway 63 Corridor. Having a new CVS
Pharmacy at this highly traveled intersection will be a benefit to the corridor and the
neighborhood.
Legal Description: See attached Exhibit"A"
AS:ta
cc: Noel Anderson, Community Planning&Development Director.
--file--
September 6,2011
REQUEST Request to rezone approximately 4.58 acres of land from "R-3"
Multiple Residence District and "C-2" Commercial District to "C-P"
Planned Commercial District.
APPLICANT FEPH —Acquisitions, 150 North Wacker Drive, #1717, Chicago, IL
60606.
GENERAL The applicant is requesting to rezone the property at the northeast
DESCRIPTION: corner of Highway 63 and Franklin Street for the purpose of
constructing a new CVS Pharmacy, along with up to 18,761 SF of
future retail space.
IMPACT ON It would not appear that the rezone would have a negative impact
NEIGHBORHOOD & upon the surrounding area or other surrounding land uses. It would
SURROUNDING appear the neighborhood commercial use would be a good
LAND USE: transitional buffer between the neighborhood to the north of the site
and the intersection of Franklin Street and Highway 63.
VEHICULAR & The proposed rezone is located at the intersection of Highway 63
PEDESTRIAN and Franklin Street. The proposed rezoning for the construction of
TRAFFIC new retail development would not appear to have a negative impact
CONDITIONS: upon traffic or pedestrian conditions within the surrounding area, as
the transportation network in the area would be able to handle any
additional traffic created by the site. However, the location of the
ingress/egress point on Franklin Street could potentially lead to
traffic backing up into the Highway 63 intersection due to traffic
waiting to turn left into the site.
RELATIONSHIP TO The Cedar Valley Lakes Trail is located approximately 4 blocks to
RECREATIONAL the southwest along the north side of the Cedar River.
TRAIL PLAN:
ZONING HISTORY The applicants are currently in the process of purchasing the
FOR SITE AND Immanuel Lutheran school and church site; with plans to begin
IMMEDIATE VICINITY: construction of a new CVS Pharmacy next year after the current
school year is finished. The site in question is zoned "C-2"
Commercial District and "R-3" Multiple Residence District, and has
been zoned as such since the adoption of the Zoning Ordinance.
Surrounding land uses and their zoning are as follows:
North — Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District.
South— Light commercial and residential development, zoned "C-
2" Commercial District.
East— Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District, and "C-2" Commercial
District.
West— Commercial development that includes 2 automobile
dealerships, and the Salvation Army, zoned "C-2" Commercial
District.
DEVELOPMENT The surrounding area is comprised of commercial, single-family and
multi-family residential development, with development occurring in
9,13.11 Rezone R3,C2 to CP—Hwy 63&Franklin Page 1 of 4
10
September 6,2011
HISTORY: the late 1890s to as recent as 2003,
BUFFERS/ Rezoning of the land in question would not require any additional
SCREENING buffering or screening, as the residential land to the north is zoned
REQUIRED: "R-3" Multiple Residence District. However, the Zoning Ordinance
requires that parking areas containing more than 4 parking spaces
shall be effectively screened on each side adjoining property
situated in a Residence District or any institutional premises, by a
wall or densely planted compact hedge no less than 6' or more than
8' in height. Screening will be needed on the north side of the
parking lot near East 2nd Street and the residential house at 519
Walnut Street,
DRAINAGE: Rezoning of the land would not appear to have a negative impact
upon the surrounding area. Lot A of the proposed plat for the site is
shown as being reserved for storm water retention purposes. The
applicant would be required to submit storm water calculations to
the Engineering Department.
FLOODPLAIN: The area in question is located within the Zone-X, 500-year
floodplain as indicated by the Federal Insurance Administration's
Flood Insurance Rate Map, Community Number 190025 and Panel
Number 0189F, dated July 18, 2011.
PUBLIC /OPEN Lincoln Park is located approximately 2 blocks to the southeast
SPACES/ SCHOOLS: along Franklin Street, and Sullivan Park is located approximately
of a mile to the north along the west side of East 4th Street. Carver
Academy is located approximately 1.25 miles to the north along the
west side of Highway 63.
UTILITIES: WATER,
SANITARY SEWER, sanitary There is a 15" sanitasewer line located within the portion of
STORM SEWER, ETC. Walnut Street requested to be vacated that runs approximately % of
the length of the street in question, northwest from its intersection of
Clay Street. When the street is vacated, the sewer lines within that
area will no longer be public and be under private ownership. There
is also 4" drain the located at the extreme southeast portion of the
right-of-way in question. There is a 12" sanitary sewer located in
Almond Street to the north.
RELATIONSHIP TO The Future Land Use Map designates this area as Mixed
COMPREHENSIVE Residential, Low, Medium, High Density Residential, Professional
LAND USE PLAN: Office and Neighborhood Commercial. The request is in
conformance with the Future Land Use Map and Comprehensive
Plan, and is located within the Primary Growth Area.
STAFF ANALYSIS — The proposed rezone consists of approximately 4.58 acres of land
ZONING located at the northeast corner of Highway 63 and Franklin Street,
ORDINANCE: directly northwest of downtown. The applicant is requesting to
rezone the property in question for the purpose of constructing new
retail development upon the site, one of which includes a new
13,225 SF CVS Pharmacy. Also as a part of this rezone request,
the applicant is requesting approval of the submitted site plan, which
also shows up to an additional 18,761 SF of retail space. The area
9.13.11 Rezone R3,C2 to CP—Hwy 63&Franklin Page 2 of 4
September 6,2011
fronting along Franklin Street is currently zoned "C-2" Commercial
District, which would allow for the development of a pharmacy and
retail development. The northern portion of the property near
Almond and Clay Streets is zoned "R-Y Multiple Residence District,
which would need to be rezoned to allow for the proposed use. Staff
has suggested to the applicant that the land be rezoned as "C-P"
Planned Commercial District, as it would require the proposed
development to go through a site plan review process by the
Planning and Zoning Commission, as well as the City Council.
Doing so would provide a more thorough review of the development
to insure that it cohesively blends with the surrounding residential
development to the north and east of the site, and minimizing any
impact the commercial use could have upon the residential uses.
The proposed site plan shows the 13,225 SF pharmacy being
located on the north/northwest portion of the area in question, and
an 18,761 SF retail use on the southeast portion of the property. A
total of 203 parking stalls are shown upon the site to serve the
proposed 31,986 SF of retail space. The Zoning Ordinance requires
that for retail stores over 2,000 SF in area that there be 5 parking
stalls for every 1,000 SF of floor area, which in this case, 160
parking stalls would be required between both buildings. Under the
proposed Ordinance, 1 parking space is required for every 250 SF
of floor area, in which 128 parking stalls would be required. As of
right now, the site has a surplus of at least 43 parking stalls. The
surplus is likely greater if storage and mechanical areas are
excluded as allowed.
The layout of the site shows 4 access points from Franklin Street,
Almond Street, Clay Street and East 2nd Street. Staff does have
some concerns with the full ingress/egress point on Franklin Street
that sits directly across from East 1st Street, as that is a fully
signalized intersection, and the site plan shows a stop sign
regulating traffic leaving the site into the intersection. It had been
suggested that this entrance be moved further to the southeast
along Franklin Street, however, the applicant wishes it to remain in
the same location, as it provides for the most efficient movement of
delivery trucks entering and exiting the site. Also, the IDOT has
expressed concerns with the Franklin Street entrance being too
close to Highway 63, and that eastbound Franklin Street traffic trying
to turn left into the site could cause vehicle stacking that backs up
into the US 63 intersection. If the Franklin Street driveway was
moved further to the east as the current driveway to the site, this
would provide additional stacking distance. If this ingress/egress
point remains in its current location, necessary changes will need to
occur to correctly regulate traffic at that intersection. Also, the drive
that cuts through the middle of the site from Franklin Street, north to
Almond Street presents itself as an easy cut-thru point. Further
examination may be needed to see how to mitigate any cut-thru
traffic, and traffic stacking that backs up into the intersection.
9.13.11 Rezone R3,C2 to CP—Hwy 63&Franklin Page 3 of 4
12
September 6,2011
into the intersection.
The "C-P" Planned Commercial District requires that setbacks be
similar and compatible with the surrounding area they are located
in. In this case, it would appear that the proposed setbacks are
compatible with the neighborhood, as the 18,761 SF building is not
extending past the front face of the house at 519 Walnut Street.
STAFF ANALYSIS —
SUBDIVISION There is platting required as a part of this request.
ORDINANCE:
STAFF Therefore, staff recommends that the request to rezone from "C-2"
RECOMMENDATION: Commercial District and "R-3" Multiple Residence District to "C-P"
Planned Commercial District be approved for the following reasons:
1. The proposed rezone area is in conformance with the
Comprehensive Plan and Future Land Use Map, which
designates this area as Mixed Residential, which allows for
Low, Medium to High Density Residential; Professional
Offices and Neighborhood Commercial.
2. The site in question would appear to provide sufficient space
to meet all required regulations including setbacks, drainage,
landscaping, screening, etc.
And subject to the following condition(s):
1. That the final site plan meets all applicable city codes,
regulations, etc. including, but not limited to, parking,
landscaping, drainage, etc.
2. That the applicant looks at potential options to mitigate traffic
using the drive through the middle of the site as a cut-thru.
3. That the site plan includes the installation of traffic lights at
the new access point on Franklin Street, as noted in the
Traffic Site Impact Study.
9.1111 Rezone R3, C2 to CP—Hwy 63&Franklin Page 4 of 4
w Request To Rezone Property From C-2 Commercial District
and R-3 Multiple Residence District to C-P Planned Commercial
District for New CVS Pharmacy Store and Additional Retail Development
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APPLICATION FOR REZONING
CITY OF WATERLOO PLANNING,PROGRAMMING,
AND ZONING CoMmISSION
WATERLOO, IOWA
319.291-4366
1.APP —ICATION INFORMATION:
a, Applicant's name(please print): FEPH - Acquisitions Fund II, LLC
Address:150 N. Wacker Dr. #1717Phone- Fax; 312-857-7015
City: Chicago State: IL Zip: 6060
b. Status of applicant:(a)Owner (b)Other A (CHECK ONE):If other explain:
contract purchaser
c. Property ownees name if different than above(please print):Immanuel Lutheran Congregation
Address: 2Q7 Franklin St. Phone:
City: Waterloo State: IA Zip:50704
2.REMR—TY INFORMATION:
a. General location of property to be rezoned:207 Franklin St.
b. Legal description of property to be rezoned:_,, ee attached
c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way):Ioof t x_5ooft& 2oox235x3oo
d. Area of Proposed Zoning Boundary(Excluding Right Of Way):4..58 acres
e. Current zoning; C2 & as Requested zoning: CP
f Reason(s)for rezoning and proposed use(s)of property.The property is current l-Y--sP-rTE--1-n--z-b7T=T
C2 k P1 veguesting rezoniEs to CP for the redevelopment of the property wit a
ac and future to be determined retail user.
g. Conditions(if any)agreed to:
h. Other pertinent information(use reverse side if necessary):
Please Note; If applicant is not the owner of the property, the signature of the owner must be secured. If it is the
intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a
platting process(separate from rezone request).
The filing fee of$200+$10 per acre($750 max)(payable to the City of Waterloo) is required(round amount down to
nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded
for failure of said amendment to be enacted into law. Any major change in any of the information given will require that
the request go back through the process,with a new filing fee. If the request is denied no new petition covering the same
or portion of the same property shall be filed with or considered by the Planning,Programming,and Zoning Commission
until four(4)months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under
oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct.
All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the
Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the
property in question in regards to the request.
t3 �51�-Zbll
signature ofApp lirant Date Si-nature Of Owner
Date
16
LEGAL DESCRIPTION
A PORTION OF COOLEY'S ADDITION,CITY OF WATERLOO, BLACK HAWK COUNTY,IOWA, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE MOST SOUTHERLY CORNER OF LOT ONE (1) IN BLOCK SIXTY-FOUR(64)OF SAID
COOLEY'S ADDITION;
THENCE NORTH 49005'59"WEST ON THE NORTHEASTERLY RIGHT OF WAY LINE OF FRANKLIN STREET,
442.18 FEET TO THE EAST RIGHT OF WAY LINE OF LOGAN AVENUE(ALSO KNOWN AS US HIGHWAY 63);
THENCE NORTH 1009'14"WEST ON SAID RIGHT OF WAY LINE, 189.59 FEET;
THENCE NORTH 8018'48" EAST ON SAID RIGHT OF WAY LINE,23.75 FEET TO THE BEGINNING OF A
289.14-FOOT RADIUS CURVE CONCAVE EASTERLY AND HAVING A LONG CHORD OF 138.40 FEET
BEARING NORTH 22045'20" EAST;
THENCE NORTHEASTERLY ON THE ARC OF SAID CURVE AND ON SAID RIGHT OF WAY LINE, 139.76 FEET;
THENCE NORTH 1009'14"WEST ON SAID RIGHT OF WAY LINE AND ITS NORTHERLY PROLONGATION,
13.88 FEET;
THENCE SOUTH 89041'45" EAST ON THE SOUTH RIGHT OF WAY LINE OF ALMOND STREET AND ITS
WESTERLY PROLONGATION,339.14 FEET TO THE WEST RIGHT OF WAY LINE OF CLAY STREET;
THENCE SOUTH 0051'01" EAST ON SAID WEST RIGHT OF WAY LINE AND ITS SOUTHERLY
PROLONGATION, 298.78 FEET TO THE SOUTHWESTERLY RIGHT OF WAY LINE OF WALNUT STREET;
THENCE SOUTH 49006'06" EAST ON SAID SOUTHWESTERLY RIGHT OF WAY LINE, 55.06 FEET TO THE
MOST EASTERLY CORNER OF LOT SIXTEEN (16) IN SAID BLOCK 64;
THENCE SOUTH 40043'41"WEST ON THE SOUTHEASTERLY LINE OF SAID LOT 16 AND ITS
SOUTHWESTERLY PROLONGATION,160.07 FEET TO THE MOST NORTHERLY CORNER OF LOT TWO (2) IN
SAID BLOCK 64;
THENCE SOUTH 49002'30" EAST ON THE NORTHEASTERLY LINE OF SAID LOT 2 AND THE NORTHEASTERLY
LINE OF LOT ONE (1) IN SAID BLOCK 64, 121.93 FEET TO THE MOST EASTERLY CORNER OF SAID LOT 1;
THENCE SOUTH 4004341"WEST ON THE NORTHWESTERLY RIGHT OF WAY LINE OF EAST 2ND STREET,
140.20 FEET TO THE POINT OF BEGINNING.
17
Plat Mgp At New Location of CVS Pharmacy Store At Franklin and E 1st Street
J
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s
Proposed Site for new
CVS Pharmacy Store
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Rezone "C-2" and "R-3" to "C-P" —CVS Pharmacy Store at Franklin and E 1 s` Street
_ ��.
er .
o
t.
Looking east across Franklin Street at the Looking east across Franklin Street at the
existing church, which will be demolished existing church, which will be demolished
for the new CVS Pharmacy store and for the new CVS Pharmacy store and
additional retail development. additional retail development.
. x
MIN I
ME I I :
c..
a.
Looking east across Franklin Street at the Looking at the existing commercial use
existing church, which will be demolished (Family Video) located adjacent to the
for the new CVS Pharmacy store and west across Franklin Street.
additional retail development.
Rezone "C-2" and "R-3" to "C-P" — CVS Pharmacy Store at Franklin and E 1st Street
I,
a,=
7.7
_ ..^
P
we
TT'
a
Standing at the intersection of Walnut Looking north of Walnut Street at the
Street and Clay Street Looking north at the additional ground to be rezoned for the
portion of Walnut Street that is being new CVS Pharmacy store.
proposed to be vacated.
t l"
t
Standing on Walnut Street looking west at Standing on Walnut Street looking west at
the existing school building on the the existing school building on the
property, which will be removed for the property, which will be removed for the
new CVS Pharmacy store and additional new CVS Pharmacy store and additional
retail development. retail development.
20
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT"
715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Deveiol,rnent Director
Mayor CITY OF WATERLOO
BUCK
CLARK
COUNCIL Council Communication
MEMBERS City Council Meeting: February 6, 201,
Prepared: February 1, 2012
DAVID Dept. Head Signature:
JONES # of Attachments: —q-7
Lard I
CAROLYN
COLE SUBJECT: Request to set a date of public hearing as February 20,2012 to authorize
Ward the vacate of Walnut Street and Almond Street right-of-way adjacent to FEPH-
HAROLD Acquisitions Fund II,LLC to allow for the construction of a new CVS Pharmacy.
GETTY
Ward Submitted by: Noel Anderson, Community Planning &Development Director
QARNTIN Recommended City Council Action: Approval
lVard 4
RONSummary Statement: Transmitted herewith is a request to vacate Walnut Street and
WELPER Almond Street right-of-way for the purpose of constructing a new CVS Pharmacy at the
ELnortheast corner of Franklin Street and Highway 63. The request would not appear to have
I s g y q pp
a negative impact on vehicular or pedestrian traffic movements in the area, as the street in
BOB question is a dead end. The surrounding streets in the area all have sidewalk located upon
GREENWOOD them. There is approximately 0.613 acres(26,702 SF) of Walnut Street right-of-way,
At-Urge located northwest of its intersection with Clay Street that will be vacated.
STEVE
SCHMITT There is a 15" sanitary sewer located within a portion of the right-of-way in question, as
Ar-La'ge well as 4"drain tile at the extreme southeast portion. It is shown in the preliminary plat
that the new store plans to utilize the existing sewer within Walnut Street. The Engineering
Department noted that the City would no longer maintain the sewer beginning at the
intersection of Walnut Street and Clay Street once the right-of-way is vacated, and noted
that the sewer would have to be vacated and become private. At the end of Walnut Street,
there is a cul-de-sac that would just fall outside the area the applicant is requesting to
vacate. The entire street between East Mullan Avenue and Clay Street would need to be
removed, including the cul-de-sac.
Please find attached a legal description of the area to be vacated and conveyed,staff report
and aerial photograph.
CITY WEBSITE: www.d.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Therefore, we would ask that the City Council set a date of public hearing as February 20,
2012, and publish and official notice pertinent to the request to vacate the area described in
Exhibit"A".
Expenditure Required. None.
Source of Funds: N/A
Policy Issue: Right-of-Way
Alternative:
Background Information: CVS has plans to construct a new$1.5 million building upon
the site in question. This development also has plans for another 18,000 SF retail use.
Legal Description: See attached
NA:ta
Cc: Aric Schroeder, City Planner
Eric Thorson, City Engineer
Dennis Gentz,Assistant City Engineer
f le
September 13,2011
REQUEST: Request by FEPH —Acquisitions to vacate a portion of Walnut
Street generally located between Clay Street and East Mullan
Avenue in Cooley Addition
APPLICANT: FEPH —Acquisitions, 150 North Wacker Drive, #1717, Chicago, IL
60606.
GENERAL The applicant is requesting to vacate the street in question for the
DESCRIPTION: purpose of being able to incorporate more buildable area at the
Immanuel Lutheran site for the purpose of constructing a new CVS
Pharmacy.
IMPACT ON
NEIGHBORHOOD & The request would not appear to have a negative impact on the
SURROUNDING surrounding neighborhood or land use, as there appears to be
LAND USE: numerous other streets in the area that can still sufficiently circulate
traffic in the area, and the street in question is a dead end.
VEHICULAR & The request would not appear to have a negative impact on
PEDESTRIAN vehicular or pedestrian traffic movements in the area, as the street
TRAFFIC in question is a dead end. The surrounding streets in the area all
CONDITIONS: have sidewalk located upon them. Sidewalk stubs will need to be
added to connect the sidewalk on the west side of Clay Street to
the sidewalk on the southwest side of Walnut Street, and from East
Mullan Avenue to the sidewalk on the south of Almond Street where
the cul-de-sac of Walnut Street currently is.
RELATIONSHIP TO The Cedar Valley Lakes Trail is located approximately 4 blocks to
RECREATIONAL the southwest along the north side of the Cedar River.
TRAIL PLAN:
ZONING HISTORY The applicants are currently in the process of purchasing the
FOR SITE AND Immanuel Lutheran School and church site, with plans to begin
IMMEDIATE VICINITY: construction of a new CVS Pharmacy next year after the current
school year is finished. Surrounding land uses and their zoning are
as follows:
North — Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District.
South — Light commercial and residential development, zoned "C-
2" Commercial District.
East— Single-family and multi-family residential development,
zoned "R-3" Multiple Residence District, and "C-2" Commercial
District.
West— Commercial development that includes 2 automobile
dealerships, and the Salvation Army, zoned "C-2" Commercial
District.
DEVELOPMENT The surrounding area is comprised of commercial and single-family
HISTORY: and multi-family residential development, with development
occurring in the late 1890s to as recent as 2003.
Vacate Walnut St between Clay and E. Mullan Page 1 of 4
26
September 13,2011
BUFFERS/
SCREENING No buffers or additional screening is needed with this request.
REQUIRED.-
DRAINAGE.-
EQUIRED:DRAINAGE: Vacation of the street would not appear to have a negative impact
on drainage in the area.
FLOODPLAIN: The area in question is located within the Zone-X, 500-year
floodplain as indicated by the Federal Insurance Administration's
Flood Insurance Rate Map, Community Number 190025 and Panel
Number 0189F, dated July 18, 2011.
PUBLIC /OPEN Lincoln Park is located approximately 2 blocks to the southeast
SPACES/ SCHOOLS: along Franklin Street, and Sullivan Park is located approximately Y4
of a mile to the north along the west side of East 4th Street. Carver
Academy is located approximately 1.25 miles to the north along the
west side of Highway 63.
UTILITIES: WATER, There is a 15" sanitary sewer line located within the area to be
SANITARY SEWER, vacated that runs approximately % of the length of the street in
STORM SEWER, ETC question, northwest from its intersection of Clay Street. As a part of
the vacate, this public sewer would be abandoned and become a
private sewer line. There is also 4" drain tile located at the extreme
southeast portion of the right-of-way in question. There is a 12"
sanitary sewer located in Almond Street to the north.
RELATIONSHIP TO The Future Land Use Map designates this area as Mixed
COMPREHENSIVE Residential, Low, Medium, High Density Residential, Professional
LAND USE PLAN: Office and Neighborhood Commercial. The vacate request is in
conformance with the Future Land Use Map and Comprehensive
Plan, and is located within the Primary Growth Area.
STAFF ANALYSIS — The applicant is requesting to vacate approximately 0.613 acres
ZONING (26,702 SF) of Walnut Street right-of-way, located northwest of its
ORDINANCE: intersection with Clay Street. The applicant is currently in the
process of purchasing the site from Immanuel Lutheran for the
purpose of constructing a new CVS Pharmacy at the northeast
corner of Highway 63 and Franklin Street, along with the potential
for another 18,000 SF of commercial space at the site. The
Engineering Department has requested that the extreme northwest
part of the area in question be excluded from the vacate request,
and that the applicant dedicate a portion of new right-of-way to the
City on the triangular piece just south of Walnut Street.
There is a 15" sanitary sewer located within a portion of the right-
of-way in question, as well as 4" drain tile at the extreme southeast
portion. It is shown in the preliminary plat that the new store plans
to utilize the existing sewer within Walnut Street. The Engineering
Department noted that the City would no longer maintain the sewer
beginning at the intersection of Walnut Street and Clay Street once
the right-of-way is vacated, and noted that the sewer would have to
be vacated and become private. Also, at the end of Walnut Street,
there is a cul-de-sac that would just fall outside the area the
Vacate Walnut St between Clay and E. Mullan Page 2 of 4
27
September 13,2011
applicant is requesting to vacate. The entire street between East
Mullan Avenue and Clay Street would need to be removed,
including the cul-de-sac. Once the street is vacated, the applicant
will have approximately 4.58 acres available for potential
commercial development. It is a goal of the City, as well as a part
of the Highway 63 Corridor Plan to encourage new commercial
growth along the corridor and provide new amenities and jobs for
the surrounding neighborhood. Vacation of this portion of Walnut
Street will make this corner lot suitable for the proposed
development, along with future development.
STAFF ANALYSIS — There is platting required as a part of this request.
SUBDIVISION
ORDINANCE:
STAFF Therefore, staff recommends that the request to vacate the
RECOMMENDATION: approximately 26,702 SF of Walnut Street right-of-way be approved
for the following reasons:
1. The request would not appear to have a negative impact on
the surrounding area.
2. The request would not appear to have a negative impact
upon pedestrian and traffic conditions within the surrounding
area.
3. It would appear that the street will no longer be needed after
Immanuel Lutheran vacates the premises.
Subject to the following condition(s):
1. That sidewalk stubs be added to connect the sidewalk on
the west side of Clay Street to the sidewalk on the
southwest side of Walnut Street, and connect sidewalk from
East Mullan Avenue to the sidewalk on the south side of
Almond Street across where the cul-de-sac is currently on
Walnut Street.
2. That the sanitary sewer line within the vacate area will
become privately owned and maintained by the applicant or
their successors.
3. That the storm water sewer that runs southeasterly towards
the intersection of Walnut Street and Clay Street is tied in
with the manhole closest to the vacate area, and that the
storm sewer line becomes privately owned and maintained
by the applicant or their successors.
4. That the water line within the portion of Walnut Street
requested to be vacated is abandoned, and the applicant
constructs a new water line to the north along the south side
of Almond Street.
5. That the area at the extreme northwest portion of the right-
Vacate Walnut St between Clay and E.Mullan Page 3 of 4
28
September 13,2011
of-way in question is not vacated and remains as right-of-
way, and that the applicant dedicate a small triangular
portion of right-of-way to the City, directly to the south of the
portion of right-of-way the City wishes to retain.
Vacate Walnut St between Clay and E. Mullan Page 4 of 4
29
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31
City of Waterloo Planning&Zoning Department
715 Mulberry Street,Waterloo,Iowa 50703
(319)291-4366
0 Offer to Vacate and Purchase City Right-of-Way
❑ Request to Vacate Easement,Vacate Sidewalk,or Encroachment Agreement
❑ Sale of City-Owned Property
Applicant:FEPH - Acquititions Address: 150 N. Wacker Dr. #1717 PhoneNo.: 312-857-7000
Fund II, Chicago, IL 60606
General Description of Property to Vacated(i.e.-alley between A St.&B St.,South of C St.):
Walnut Street between Clay Street and Almond Street
Legal description of area to be conveyed,vacated,or encroached:
See Attached.
I_ A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo):
• Right-of-way vacation—One Hundred Dollar($I00.00)Filing Fee
• Easement or sidewalk vacation,or Encroachment-Fifty Dollar($50.00)Filing Fee
• Sale of city-owned property not required to be vacated—No Fee
• Any request not meeting the Sale of Property Policy—One Hundred Dollar($100.00)Fee
2. Offer Price*[Note:If the offer price meets the Sale of Property Policy(see attached)the request will not be
required to be reviewed by the Building&Grounds Committee.]
• Asking price(see attached Sale of Property Policy for how calculated): $1.00
• Deductions
• May decrease price by 50%for area located within an easement:
• May decrease price for the City tax that will be collected on
the land within 5 yrs(8 yrs inside of the CURA):
• Costs(surveying&mise.,demolition,remove of curbs,etc):
Asking price—Deductions=Value of Property:
Offer Price for Entire Area: $1.00
Note: The above information is a summary of the Sale of Property Policy(see attached). All requests to vacate and purchase
City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated.
Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City
Council.Any such applicant shall need to request review to Building and Grounds through a City Council member.
3. Publication and Recording Pees*: At the time a buyer(s)has been selected,all publication costs and
recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers.
4. Easement*: The following easement shall be retained:
5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves
additional c nstruct on as the reason for the request.
/ZS'/Z,o//
App rcant Date
'Not required for easement vacates sidewalk vacates or Encroachment Agreements
32
Legal Description
A portion of the right of way of Walnut Street, lying between Almond Street and Clay
Street, in Cooley's Addition, City of Waterloo, Black Hawk County, Iowa, and more
particularly described as follows:
Beginning at the most southerly corner of Block Seventy(70) in Said Cooley's Addition;
Thence South 0°51'01"East, 93.82 feet to the Southwesterly right of way line of Walnut
Street;
Thence North 49°06'06"West on said right of way line,454.45 feet to the East right of
way line of U.S. Highway 63;
Thence North 1'09'14"West on said right of way line, 3.01 feet;
Thence South 89°41'45"East, 104.14 feet to the Northeasterly right of way line of
Walnut Street;
Thence South 49°06'06"East on said right of way line, 314.92 feet to the point of
beginning.
Described parcel contains 0.62 acres.
33
INTENT TO VACATE
City of Waterloo
Planning and Zoning
715 Mulberry Street
Waterloo,IA 50703
We the undersigned,as adjacent property owners of right-of-way requested to be vacated and generally
described as(address or general location): Walnut St. between Clay & Almond ,have no objection to
the right-of-way being vacated and have been offered the opportunity to buy a portion of the right of way.
We wish to make the following known(check which applies):
We/[wish to purchase from the City the one-half of the right-of-way that adjoins our/my property
(sign and date below and complete items 1-3).
x Well wish to purchase from the City the entire portion of the right-of-way that adjoins our/my
property. This is contingent upon the property owner opposite ours/mine choosing not to
purchase their/his or her half(sign and date below and complete items 1-3).
We/I do not wish to purchase from the City any portion of the right-of-way(sign and date below
and leave items 1-3 blank).
N/A - Own both sides of Walnut St.
Signature of adjacent property owner Date
Address Phone
l. Offer Price[Note:If the offer price meets the Sale of Property Policy(see attached)the request will
not be required to be reviewed by the Building&Grounds Committee.)
• Asking price(see attached Sale of Property Policy for how calculated): $1.00
• Deductions
• May decrease price by 50%for area located within an easement:
• May decrease price for the City tax that will be collected on the
land within 5 yrs(8 yrs inside of the CURA):
• Costs(surveying&misc.,demolition,remove of curbs,etc):
Asking price--Deductions=Value of Property:
Offer Price for Portion of Alley You Intend to Purchase: $1.00
2. Transfer of Ownership: In what name(s),company or corporation shall the property be assigned to?
(Give special attention to spelling as these names will be verified and transposed as submitted onto
the deed.)
Iowa CVS Pharmacy, L.L.C. an Iowa Limited Liabily
3. Deed: At the time of the buyer's final payment,the sellers shall convey the premises to the buyers by
quitclaim deed. Please indicate the legal form you wish to be transferred in(i.e.,as tenants-in-
common,joint tenancy with full rights of survivorship,or as individual ownership.)
Individual ownership
34
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
City Council Meeting: Februa 6 201
Mayor Prepared: February 1, 2012
BUCK Dept. Head Signature: Noel Anderso7f'
CLARK # of Attachments: 2
COUNCIL
MEMBERS SUBJECT: Request to set the date of public hearing as February 20, 2012
".."".""""" for a Development Agreement between the City of Waterloo and FEPH-
DAVID Acquisitions Fund II,LLC for the construction of a 13,225 SF CVS Pharmacy
JONES at the northeast corner of Franklin Street and Highway 63.
Ward 1
CAROLYN Submitted by: Noel Anderson, Community Planning & Development Director
COLE
Ward 2 Recommended City Council Action:Approval
HAROLD Summa Statement: Transmitted herewith is a request to set the date of public
GETTY q
Ward 3 hearing as February 20, 2012 for a Development Agreement between the City of
Waterloo and FEPH-Acquisitions Fund II, LLC for the construction of a 13,225 SF
QUENTIN CVS Pharmacy at the northeast corner of Franklin Street and Highway 63. As you
HART are aware CVS Phis in the of purchasing the Immanuel Lutheran
Ward 4 Pharmacy process p urcg
Site with plans to demolish the school and church once the school year is
RON complete.
WELPER
Ward 5 The development agreement is for a 6 year term, with rebates set at 100% for the
BOB said term. Within the attached Minimum Assessment Agreement, the property will
GREENWOOD need to maintain a minimum assessed value of$1,500,000 to be in compliance
At-Large with the agreement. Once the 6 year term expires, the property will then be paying
STEVE full property tax into the Logan Avenue TIF District.
SCHMITT
At-Large Expenditure Required: None
Source of Funds: N/A
Policy Issue: Land Use, Infill and Economic Development
Alternative:
Background Information: The City has been actively working on bring new
development and revitalization to the Highway 63 Corridor. Having a new CVS
Pharmacy at this highly traveled intersection will be a benefit to the corridor and
the neighborhood.
CITY WEBSITE: wwwcimaterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Legal Description:
Lot 1 and Lot A, now a part of, See attached Exhibit "A"
NAAa
cc: Aric,Schroder,City Planner
--file—
DEVELOPMENT AGREEMENT
This Development Agreement is entered into as of 2012, by
and between (the "Company") and the City of Waterloo, Iowa
(the "City").
RECITALS
A. City considers economic development within the City a benefit to the
community and is willing for the overall good and welfare of the
community to provide financial incentives so as to encourage that goal.
B. Company is willing and able to finance and construct a building and
related improvements on property located in the Urban
Renewal Area.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants set forth herein,
the parties agree as follows:
1. Development Property. The Company has purchased the real property
described on Exhibit "A" hereto (the "Property"), except that portion thereof that is
currently public street and right of way described in Section 3 below. The Company will
undertake the Project (defined below) upon the Property.
2. Improvements by Company. Company shall construct a building
consisting of approximately 13,000 square feet, and related landscaping, sidewalks,
signage and parking (collectively, the "Improvements"), all of which shall be located on
the Property. The Improvements shall be constructed in accordance with all applicable
City, state, and federal building codes and shall comply with all applicable City
ordinances and other applicable law. It is contemplated that the Improvements will
have a total project cost of approximately $1,500,000.00. The Property, the
Improvements, and all site preparation and development-related work to make the
Property usable for Company's purposes as contemplated by this Agreement are
collectively referred to as the "Project".
3. Street Vacate; Public Infrastructure. No later than
2012, City agrees to vacate the portions of Walnut Street and Almond Street right of
way that are generally depicted on Exhibit "B" attached hereto, and thereafter to convey
same to Company by quit claim deed. After conveyance, Company shall be deemed
the owner of all sanitary and storm sewer infrastructure lying within the vacated area
and shall be solely responsible for repair, maintenance, inspection, removal and
replacement of same and all related costs and expenses. Water lines lying within the
vacated area shall be abandoned and CVS, at its own cost and expense, shall
construct, or cause to be constructed, to the reasonable satisfaction of Waterloo Water
Works, a new water main in that part of Almond Street lying westerly of Clay Street.
4. Minimum Assessment Agreement. Company acknowledges and
agrees that it will pay when due all taxes and assessments, general or special, and all
other lawful charges whatsoever levied upon or assessed or placed against the
Property. Company further agrees that, prior to the date set forth in Section 2 of
Exhibit "C", it will not seek or cause a reduction in the taxable valuation for the Property,
which shall be fixed for assessment purposes, below the aggregate amount of
$1,500,000.00 ("Minimum Actual Value"), through:
(i) willful destruction of the Property, Improvements, or any part of
either;
(ii) a request to the assessor of Black Hawk County; or
(iii) any proceedings, whether administrative, legal, or equitable, with
any administrative body or court within the City, Black Hawk
County, the State of Iowa, or the federal government.
Company agrees to sign the agreement attached as Exhibit "C" at closing.
5. Property Tax Rebates. Provided that Company has executed the
Minimum Assessment Agreement as set forth in Section 4, the City agrees to rebate
property taxes (with the exceptions noted below) as follows:
a. Year One - 100% rebate
b. Year Two - 100% rebate
C. Year Three - 100% rebate
d. Year Four - 100% rebate
e. Year Five - 100% rebate
f. Year Six - 100% rebate
for any taxable value over the January 1, 2011 value of$ Rebates are
payable in respect of a given year only to the extent that Company has actually paid
general property taxes due and owing for such year. To receive rebates for a given
year, Company must, within twelve (12) months after the tax payment due date, submit
a completed rebate request to City on the form provided by or otherwise satisfactory to
City, otherwise Company will forfeit its right to a rebate for that year.
The taxable value of the Property as a result of the Improvements must
be increased by a minimum of 10% and must increase the annual tax by a minimum of
$500. This rebate program is not applicable to any special assessment levy, debt
service levy, or any other levy that is exempted from treatment as tax increment
financing under the provisions of applicable law. The first year in which a rebate may
be given ("Year One") shall be the first full year for which the assessment is based upon
the completed value of the Improvements and not a prior year for which the
2
assessment is based solely upon the value of the land or upon the value of the land
and a partial value of the Improvements, due to partial completion of the Improvements
or a partial tax year.
6. Representations and Warranties of City. City hereby represents and
warrants as follows:
A. City is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Each person who executes and delivers this Agreement and all
documents to be delivered hereunder is and shall be authorized to do so on
behalf of City.
7. Representations and Warranties of Company. Company hereby
represents and warrants as follows:
A. Company is not prohibited from consummating the transaction
contemplated in this Agreement by any law, regulation, agreement, instrument,
restriction, order or judgment.
B. Company is duly organized, validly existing, and in good standing
under the laws of the state of its organization and is duly qualified and in good
standing under the laws of the State of Iowa.
C. Company has full right, title, and authority to execute and perform
this Agreement and to consummate all of the transactions contemplated herein,
and each person who executes and delivers this Agreement and all documents
to be delivered to City hereunder is and shall be authorized to do so on behalf of
Company.
D. Company has obtained marketable title to the Property, free and
clear of all liens, claims or encumbrances of any type or nature, except such
mortgage(s) as Company may have consensually given.
8. Notices. Any notice under this Agreement shall be in writing and shall be
delivered in person, by overnight air courier service, by United States registered or
certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one
of the foregoing means), and addressed:
(a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile
number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the
Community Planning and Development Director.
(b) if to Company, to
3
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in
person, (ii) one (1) business day following deposit for overnight delivery to an overnight
air courier service which guarantees next day delivery, (iii) three (3) business days
following the date of deposit if mailed by United States registered or certified mail,
postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains
written electronic confirmation from the sending facsimile machine that such
transmission was successful.
9. No Joint Venture. Nothing in this Agreement shall, or shall be deemed
or construed to, create or constitute any joint venture, partnership, agency,
employment, or any other relationship between the City and Company nor to create any
liability for one party with respect to the liabilities or obligations of the other party or any
other person.
10. Amendment, Modification, and Waiver. No amendment, modification,
or waiver of any condition, provision, or term of this Agreement shall be valid or of any
effect unless made in writing, signed by the party or parties to be bound or by the duly
authorized representative of same, and specifying with particularity the extent and
nature of the amendment, modification, or waiver. Any waiver by any party of any
default by another party shall not affect or impair any rights arising from any subsequent
default.
11. Severability. Each provision, section, sentence, clause, phrase, and
word of this Agreement is intended to be severable. If any portion of this Agreement
shall be deemed invalid or unenforceable, whether in whole or in part, the offending
provision or part thereof shall be deemed severed from this Agreement and the
remaining provisions of this Agreement shall not be affected thereby and shall continue
in full force and effect. If, for any reason, a court finds that any portion of this
Agreement is invalid or unenforceable as written, but that by limiting such provision or
portion thereof it would become valid and enforceable, then such provision or portion
thereof shall be deemed to be written, and shall be construed and enforced, as so
limited.
12. Captions. All captions, headings, or titles in the paragraphs or sections
of this Agreement are inserted only as a matter of convenience and/or reference, and
they shall in no way be construed as limiting, extending, or describing either the scope
or intent of this Agreement or of any provisions hereof.
13. Binding Effect. This Agreement shall be binding and shall inure to the
benefit of the parties and their respective successors, assigns, and legal
representatives.
14. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original and all of which, taken
together, shall constitute one and the same instrument.
4
15. Entire Agreement. This Agreement, together with the Minimum
Assessment Agreement attached hereto as Exhibit "C", constitutes the entire
agreement of the parties and supersedes all prior or contemporaneous negotiations,
discussions, understandings, or agreements, whether oral or written, with respect to the
subject matter hereof.
16. Time of Essence. Time is of the essence of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Development
Agreement by their duly authorized representatives as of the date first set forth above.
CITY OF WATERLOO, IOWA [Company name]
By: By:
Ernest G. Clark, Mayor [name and title]
Attest:
Suzy Schares, City Clerk
5
EXHIBIT "A"
Legal Description of Property to be Improved
To be determined by survey, consisting of property located in Block 70, part of vacated
Walnut Street, part of vacated right of way of Almond Street, and part of Block 64,
Cooley's Addition, City of Waterloo, Iowa, to be platted as Lots 1, 3 and "A".
[note: this description will not work for the minimum assessment agreement — either
need a survey or reference to lots after platting completed]
EXHIBIT "B"
Area to be Vacated
See attached aerial view.
EXHIBIT "C"
MINIMUM ASSESSMENT AGREEMENT
This Minimum Assessment Agreement (the "Agreement") is entered into as of
, 2012, by and among the CITY OF WATERLOO, IOWA ("City"),
("Developer"), and the COUNTY ASSESSOR of the City of Waterloo,
Iowa ("Assessor").
WITNESSETH:
WHEREAS, on or before the date hereof the City and Developer have entered
into a development agreement (the "Development Agreement") regarding certain real
property, described in Exhibit "A" thereto, located in the City; and
WHEREAS, it is contemplated that pursuant to the Development Agreement, the
Developer will undertake the development of an area ("Project") within the City and
within the " Urban Renewal Area"; and
WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the
Developer desire to establish a minimum actual value for the land and the building(s)
pursuant to this Agreement and applicable only to the Project, which shall be effective
upon substantial completion of the Project and from then until this Agreement is
terminated pursuant to the terms herein and which is intended to reflect the minimum
actual value of the land and buildings as to the Project only; and
WHEREAS, the City and the Assessor have reviewed the preliminary plans and
specifications for the improvements (the "Improvements") which the parties contemplate
will be erected as a part of the Project.
NOW, THEREFORE, the parties hereto, in consideration of the promises,
covenants, and agreements made by each other, do hereby agree as follows:
1. Upon substantial completion of construction of the Improvements by the
Developer, the minimum actual taxable value which shall be fixed for assessment
purposes for the land and Improvements to be constructed thereon by the Developer as
a part of the Project shall not be less than $1,500,000.00 ("Minimum Actual Value") until
termination of this Agreement. The parties hereto agree that construction of the
Improvements will be substantially completed on or before December 31, 2012.
2. The Minimum Actual Value herein established shall be of no further force
and effect, and this Minimum Assessment Agreement shall terminate, on December 31,
2024. Nothing herein shall be deemed to waive the Developer's rights under Iowa
Code § 403.6, as amended, to contest that portion of any actual value assignment
made by the Assessor in excess of the Minimum Actual Value established herein. In no
event, however, shall the Developer seek or cause the reduction of the actual value
assigned below the Minimum Actual Value established herein during the term of this
Agreement.
The City shall not unreasonably withhold its consent to permit the
Developer to contest its taxable valuations in full, commencing with the assessment of
January 1, 2025.
3. This Agreement shall be promptly recorded by the City with the Recorder
of Black Hawk County, Iowa. The City shall pay all costs of recording.
4. Neither the preambles nor provisions of this Agreement are intended to, or
shall be construed as, modifying the terms of the Development Agreement.
5. This Agreement shall inure to the benefit of and be binding upon the
successors and assigns of the parties.
CITY OF WATERLOO, IOWA
By:
Ernest G. Clark, Mayor
ATTEST:
By:
Suzy Schares, City Clerk
[Company name]
By:
[officer name and title]
STATE OF IOWA )
) ss.
COUNTY OF BLACK HAWK )
On this day of , 2012, before me, a Notary Public in
and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to
me personally known, who being duly sworn, did say that they are the Mayor and City
Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and
existing under the laws of the State of Iowa, and that the seal affixed to the foregoing
instrument is the seal of said municipal corporation, and that said instrument was
2
i
signed and sealed on behalf of said municipal corporation by authority and resolution of
its City Council, and said Mayor and City Clerk acknowledged said instrument to be the
free act and deed of said municipal corporation by it and by them voluntarily executed.
Notary Public
STATE OF IOWA )
) ss.
COUNTY OF BLACK HAWK )
Acknowledged before me on 2012 by
as of
Notary Public
CERTIFICATION OF ASSESSOR
The undersigned, having reviewed the plans and specifications for the improvements to
be constructed and the market value assigned to the land upon which the
improvements are to be constructed for the development, and being of the opinion that
the minimum market value contained in the foregoing Minimum Assessment Agreement
appears reasonable, hereby certifies as follows: The undersigned Assessor, being
legally responsible for the assessment of the property subject to the development, upon
completion of improvements to be made on it and in accordance with the Minimum
Assessment Agreement, certifies that the actual value assigned to such land, building
and equipment upon completion of the development shall not be less than One Million
Five Hundred Thousand Dollars ($1,500,000.00).
Assessor for Black Hawk County, Iowa
Date
STATE OF IOWA )
) ss.
COUNTY OF BLACK HAWK )
Subscribed and sworn to before me on 2012, by Tami
McFarland, Assessor for Black Hawk County, Iowa.
Notary Public
4. LOT 'B' IS BEING DEDICATED TO THE PUBLIC AT THIS TIME \
FOR PUBLIC STREET RIGHT OF WAY.
LEGAL DESCRIPTION .
A PORTION OF COOLEY'S ADDITION, CITY OF WATERLOO, BLACK HAWK COUNTY,
IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE MOST SOUTHERLY CORNER OF LOT ONE (1) IN BLOCK
SIXTY—FOUR (64) OF SAID COOLEY'S ADDITION;
THENCE NORTH 49'05'59" WEST ON THE NORTHEASTERLY RIGHT OF WAY LINE
OF FRANKLIN STREET, 442.18 FEET TO THE EAST RIGHT OF WAY LINE OF
MULLAN AVENUE (ALSO KNOWN AS US HIGHWAY 63);
THENCE NORTH 1'09'14" WEST ON SAID RIGHT OF WAY LINE, 189.59 FEET;
THENCE NORTH 8'18'48" EAST ON SAID RIGHT OF WAY LINE, 23.75 FEET TO
THE BEGINNING OF A 289.14—FOOT RADIUS CURVE CONCAVE EASTERLY AND
HAVING A LONG CHORD OF 138.40 FEET BEARING NORTH 22'45'20" EAST;
THENCE NORTHEASTERLY ON THE ARC OF SAID CURVE AND ON SAID RIGHT
OF WAY LINE, 139.76 FEET;
THENCE NORTH 1'09'14" WEST ON SAID RIGHT OF WAY LINE, 10.86 FEET TO
THE SOUTHWESTERLY RIGHT OF WAY LINE OF WALNUT STREET;
THENCE SOUTH 49'06'06" EAST ON SAID RIGHT OF WAY UNE, 6.78 FEET TO
THE BEGINNING OF A 289.14—FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY
AND HAVING A LONG CHORD OF 32.99 FEET BEARING NORTH 41'28'25" EAST;
THENCE NORTHEASTERLY ON THE ARC OF SAID CURVE, 33.00 FEET TO THE
BEGINNING OF A 10.00—FOOT RADIUS CURVE CONCAVE SOUTHERLY AND
HAVING A LONG CHORD OF 11.54 FEET BEARING NORTH 79'59'50" EAST;
THENCE EASTERLY ON THE ARC OF SAID CURVE, 12.31 FEET;
THENCE SOUTH 64'44'56" EAST, 24.04 FEET TO THE BEGINNING OF A
100.00—FOOT RADIUS CURVE CONCAVE NORTHERLY AND HAVING A LONG
CHORD OF 43.20 FEET BEARING SOUTH 17'13'21" EAST;
THENCE EASTERLY ON THE ARC OF SAID CURVE, 43.54 FEET TO THE SOUTH
RIGHT OF WAY LINE OF ALMOND STREET;
THENCE SOUTH 89'41'45" EAST ON SAID RIGHT OF WAY LINE, 236.86 FEET OWNERS:
TO THE WEST RIGHT OF WAY LINE OF CLAY STREET; IMMANUEL
THENCE SOUTH 0'51'01" EAST ON SAID WEST RIGHT OF WAY LINE AND ITS CONGREGA
SOUTHERLY PROLONGATION, 298.78 FEET TO THE SOUTHWESTERLY RIGHT OF
WAY LINE OF WALNUT STREET; CITY OF W
THENCE SOUTH 49'06'06" EAST ON SAID SOUTHWESTERLY RIGHT OF WAY LINE,
55.06 FEET TO THE MOST EASTERLY CORNER OF LOT SIXTEEN (16) IN SAID SURVEYM
BLOCK 64; AMENT, IN,
THENCE SOUTH 40'43'41" WEST ON THE SOUTHEASTERLY UNE OF SAID LOT 625 32ND
16 AND ITS SOUTHWESTERLY PROLONGATION, 160.07 FEET TO THE MOST CEDAR RAI
NORTHERLY CORNER OF LOT TWO (2) IN SAID BLOCK 64; (319) 378
THENCE SOUTH 49`02'30" EAST ON THE NORTHEASTERLY LINE OF SAID LOT 2
AND THE NORTHEASTERLY UNE OF LOT ONE (1) IN SAID BLOCK 64, 121.93
FEET TO THE MOST EASTERLY CORNER OF SAID LOT 1;
THENCE SOUTH 40'43'41" WEST ON THE NORTHWESTERLY RIGHT OF WAY LINE
OF EAST 2ND STREET, 140.20 FEET TO THE POINT OF BEGINNING.
DESCRIBED PARCEL CONTAINS 4.60 ACRES.
m m o m FINAL PLAT
AMENI
D —�CD
� WATERLOO Rx FIRST & FRANKLIN SUBDVISION C
o'< o Engineering, Archin
WATERLOO, IOWA cedar Rapids-Waterloo,Iowa&]
CITY OF WATERLOO
Council Communication
City Council Meeting: 2-6-12
Prepared: 2-1-12
Dept. Head Signature:
# of Attachments: 3
SUBJECT: Five Sullivan Brothers Convention Center Duct And Coil Cleaning Change
Order#2
Submitted by: Craig Clark Building Official/Maintenance Administrator
Recommended City Council Action:
Approve recommendation of award of change order#2 in the amount of$7,409.48 to
Americlean of Waterloo, Iowa in conjunction with Five Sullivan Brothers Convention
Center Duct And Coil Cleaning, be received, placed on file and adopted.
Summary Statement Replacing duct work that was not able to cleaned due to the
deterioration of the duct work.
Expenditure Required $7,409.48
Source of Funds 010-22-6868-1382
Background Information:
f
f �
REQUEST FOR CHANGE
Request#RFC CW5501-002-C Request date: 01/15/12
Project# City of Waterloo Project Name: 5 Sullivan Brothers Convention Center HVAC
To: Craig Clark Project Location: 4th and Sycamore
Reason for Request: Probable Effect: Action Requested:
❑ Insufficient Information X Increase Cost ❑ Clarification
❑ Engineering Conflict ❑ Decrease Cost ❑ Direction
X Alternate Proposal ❑ No Cost Change X Approval
X Increase Time
❑ Decrease Time
❑ No Time Impact
Reference: Mold-Removal and Replacement of Degraded Lining Materials in HP Supply and AHU's Drawing No-Sheets
M 11, 12 and 20 Detail No-NA
Spec Section-NA
This RFC is the 3rd (Final) in a series to be submitted as information and recommendations are best determined. As
before, this segmented approach is deemed best to allow for the project to continue, utilizing industry recommended
protocols for addressing mold contaminates, and to assist in restoring the contaminated lining materials within the
HVAC systems.
These recommendations address the Removal of Degraded/Impacted Interior Fibrous Lining/Sound Attenuation in the
AHU's and Minimal Areas of the HP Supply Ductwork. HVAC Systems#3, 4 and 5.
Recommendation
Per Project IEP recommendations, included the HVAC and Environmental Assessment (performed by Joel Koffron,
Environmental Engineer-IEP). Contractor to provide the following services:
1) Supply OSHA required PPE to be donned by workers during removal of contaminated materials in the interior
of the contaminated HP Supply ductwork and AHU's.
2) Set necessary containments in the Penthouse Mechanical Rooms-Materials and Labor
3) Removal lining materials, scrape residue, bag for disposal.
4) HEPA vacuum, power clean all surfaces of AHU's and HP Supply ductwork in work areas, including
application of EPA registered sanitizing agents..
5) Provide protective services-drops, containments, visqueen as required for applications.
6) Replace any areas of removed lining with Closed Cell Armaflex Lining/Insulation-All Materials and Labor
7) Remove and reinstall access panels and access doors as required
RFC CW5501-002-C 5 Sullivan Brothers
Alternate Bid- RFC # CW5501-002-C (Removal and Replacement of Degraded Lining
Materials in HP Supply and AHD's—HVAC Systems #3, 4 and 5)
Provide all necessary labor, equipment, and materials as noted in the recommendations section
of this RFC.
PPE-Supply respirators, respirator cartridges, disposable respirators, Tyvek suits as required
$257.28
Protective services-Supply all labor and materials for required drops,visqueen, site protection
during the application of products
$296.00
Furnish HEPA Filtered AFD's for isolation of work areas including filter replacements and
decontamination
$820.20
HVAC Tech/Remediation Labor and Materials-Removal and Reinstallation of Access Panels and
Doors, Removal of Impacted or Degraded Lining Materials, Bag for disposal, HEPA Vacuuming
and cleaning of surfaces, application of EPA registered sanitizing agents
$3468.00
Furnish and Install JP Armaflex Closed Cell HVAC Lining materials to all areas removed- Includes
all Materials and Labor
$2568.00
Total RFC #CW5501-002-C NOT TO EXCEED $7409.48
2 RFC CW5501-002-C 5 Sullivan Brothers
Response:
x Proceed with recommendation ❑ Proceed with the following instructions:
Billing to be: Unit Price ❑ Cost Plus X Lump Sum ❑T&M
Owner signature: date
Cedar Rapids Iowa City Waterloo Dubuque
(319)362-0604 (319)354-4577 (319)233-8144 (563)582-2646
Davenport Toll Free FAX
(563)383-0604 (800)716-0604 (319)896-4509
Email
americln(a)aol.com
a mericlean(a-)south slope.net
www.americleaniowa.com
3 RFC CW5501-002-C 5 Sullivan Brothers
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6th, 2011
Prepared: January 30, 2012
D3ept. Head Signature: Dan Trelka, Director of Safety Services 10 V
# of Attachments:
SUBJECT: Change order to the bid from Ultramax Ammuntion for the Police
Department FY12 ammunition needs approved on October '1rd, 2011.
Submitted by: Dan Trelka, Director of Safety Services
Recommended City Council Action: Requesting the City Council to accept change
order to the bid from Ultramax Ammunition in the amount of$753.00.
Summary Statement The Police Department sought bids for our FY12 ammunition
needs. Ultramax Ammunition submitted the lowest bid of$30,323.00. Requesting the
City Council to accept a change order to the bid from Ultramax Ammunition for
additional ammunition that was ordered for department needs.
Expenditure Required Yes
Source of Funds General Funds
Policy Issue None
Alternative None
Background Information: The Police Department received the lowest bid from
Ultramax Ammunition, and that bid was approved by council.After the bid was received
the was a need to order an additional amount of ammunition in the amount of$753.00
above the approved bid.
CITY OF WATERLOO
Council Communication
City Council Meeting: February 6 2012
Prepared: January 30 2012
Dept. Head Signature: PH
# of Attachments:
SUBJECT: 2012 HIGHLAND PARK BASKETBALL&TENNIS COURT PROJECT
Submitted by: Rick Curran, Facilities Manager, Leisure Services
Recommended City Council Action: Approve Plans, Specifications and Form of Contract
for the 2012 HIGHLAND PARK BASKETBALL&TENNIS COURT PROTECT and set the
date of Public Hearing and Bid Opening as February 20, 2012.
Summary Statement: This project is to construct a basketball and tennis court at Highland Park,
North of Vine Street and West of Dietrick Street, Waterloo Iowa. Above-referenced project
documents will be available for review in the office of the City Clerk, 715 Mulberry St. and Leisure
Services, 1101 Campbell Ave, Waterloo, Iowa.
Expenditure Required: No expenditure at this time.
Source of Funds: Project cost will be funded by a combination of Leisure Services-Park
Improvement, Waterloo Leisure Services Tennis Improvement, G.O. Bond Fund and Donations.
Policy Issue: NA
Alternative: NA
Background Information: Highland Neighborhood Association requesting new Basketball and
Tennis Courts. Old courts were removed in 2007 due to unsafe surfaces.
CITY OF WATERL002 IOWA
COMMUNITY PLANNING AND DEVELOPMENT
715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• NOEL C.ANDERSON,Community Planning&Development Director
Council Communication
City Council Meeting: February 012
Mayor Prepared: February 1, 2012 �.
BUCK Dept. Head Signature: •--�___
CLARK -----------
# of Attachments:
COUNCIL
MEMBERS
SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc.,
set a date of public hearing, and publish an official notice pertinent to the taking of bids
DAVID and request to receive and open the proposals for the Request for Proposal for Demolition
JONES d Iand Site Clearance Services (no regulated asbestos-containing materials) for the former 212
Jefferson, 302 Jefferson, 306-308 Jefferson, and 312 Jefferson Streets and 319 W. 2nd Street
CAROLYN and set the date of hearing and bid opening as February 20, 2012.
COLE
Ward 2
Submitted by: Noel Anderson, Community Planning& Development Director
HAROLD
GET3Y Recommended City Council Action:Preliminary approval of the plans, specifications,
forms of contract, etc. and set a date of hearing and bid opening as February 20, 2012
QUENTIN
HART Summary Statement: The asbestos abatement has begun on the properties and is ahead of
Ward 4
schedule and should be completed in the next 2 weeks.
RON
WELPER Expenditure Required: to be determined
Ward 5
BOB Source of Funds: G.O.
GREENWOOD
At-Large Policy Issue: Slum and Blight
STEVE
SCHMITT Alternative: N/A
At-Large
Background Information: The City purchased the properties in preparation for the
construction of the Downtown Sports-Plex.
CC: Noel Anderson,Community Planning 6t Development Director
Aric Schroeder,City Planner
CITY WEBSITE: wwwci.waterloo.ia.us
WE'RE WORKING FOR YOU?
An Equal Opportunity/Affirmative Action Employer
MINUTES
WATERLOO REGIONAL AIRPORT BOARD
Tuesday November 22, 2011
I. ROLL CALL
Mark Higley declared a quorum and called the meeting to order at 1:00 pm. Board members present were
Bob Justis, Dee Vandeventer, Aaron Buzza, Mark Higley, and Ed McCann. Director Brad Hagen, Doug
Schindel and Bob Bamsey were also in attendance.
Absent: Cynthia Goro, Lou Porter Councilman Hart, and Councilman Getty
II. AGENDA AS RECEIVED OR AMENDED.
III. PUBLIC COMMENTS. None
IV. REPORTS
A. Director's report—Director Hagen reviewed City budget reports through October 2011. Each revenue
and expense line item was reviewed. Hagen discussed October 2011 revenues and expenses. Discussion
followed. Hagen reviewed airfares provided by IDOT comparing all airlines and a Delta sample
comparing fares out of Waterloo compared to Cedar Rapids. On-time performance was reviewed for
October 2011. Load factor analysis, and enplanements were essentially flat Discussion followed.
V. BOARD APPROVAL
B. Approval of Minutes of October 25, 2011 Regular Meeting. Vandeventer moved to approve the
minutes. Buzza seconded. Ayes: Higley, Vandeventer, Buzza, Justis, and McCann. Motion passed.
C. Motion to Receive and File October 2011 Expenses. All expenses were reviewed. Director Hagen
discussed the expenses that were non-reoccurring. Buzza moved to approve the minutes. Vandeventer
seconded. Ayes: Higley, Vandeventer, Buzza, Justis, and McCann. Motion passed.
D. Approval of Water Pollution Control Facility Drip Dispersal System Concept — Bob Bamsey with
AECOM provided an overview of a concept that would handle wastewater issues on and around the
Airport. Currently, the load is processed through the City and implementing the system can decrease the
load. Board members were provided an initial report in their packets with an overview of the concept.
Hagen said at this point it is a concept and that we are asking only for an approval of the concept and that
any further developments and designs would come before the Board again before any final approvals or
construction. Hagen also said a report was sent to FAA for their review and approval. Bamsey said at
this point all that is needed is for approval to take borings to ensure the ground is compatible with the
needs of the.project. Bamsey informed the Board that AECOM and the Airport staff have already met
with local FAA officials to inform them and ask for their feedback. Extensive discussion followed. Justis
moved to approve. Buzza seconded. Ayes: Higley, Justis, McCann, Buzza, and Vandeventer. Motion
passed.
E. Approval of corporate hangar lease with Kingfisher Aviation—Hagen presented the Board with a lease
with Kingfisher Aviation for 75% of the corporate hangar. Hagen said he presented the lease at last
months meeting for 25% that Kingfisher is proposing to rent in addition to the 50% of the hangar they
already lease. This proposed lease will provide the Airport with one lease incorporating all 75% of the
leased space Kingfisher is leasing. Hagen said this is primarily driven by the fact that the Airport didn't
have an executed copy of the current lease in which Kingfisher leases 50% of the space. Hagen said this
is the preferred way for staff to have a current executed lease for the entire leased premises. Discussion
followed. Buzza moved to approve. Higley seconded. Ayes: McCann, Vandeventer, Buzza, Justis, and
Higley. Motion passed.
VI. OLD BUSINESS
A. AAJDL EAS Bids
Hagen reviewed the EAS process and said the Airport Board had provided Mayor Clark their preference
for American Airlines (AA) to serve Waterloo. Since this is the first Board meeting since the preference
was given, a motion is sought to provide a motion to be part of the minutes. Board members discussed
the benefits and drawbacks to each airline but ultimately feel that AA will offer the best chance for long-
term market based service, which also will have a better opportunity for the Airport to add service. Justis
made the motion to send Mayor Clark a preference from the Airport Board that AA serve the Waterloo
market. Higley seconded. Ayes: McCann, Vandeventer, Buzza, and Justis. Nays: Higley. Motion
passed.
VIL NEW BUSINESS
Dee Vandeventer presented a letter to the Board from Arlene Humble of Humble Travel with support of
Waterloo having two airlines. Vandeventer read the letter from Arlene. Buzza indicated he felt everyone
agreed with Arlene's belief that two airlines would greatly enhance and increase travel at the Airport, but
it would probably require a $2M subsidy. Board members felt Arlene was very passionate about having
two airlines and has very good points, but the issue of having a subsidy would have to be addressed.
Discussion followed. Hagen said he would follow up with Arlene and visit with her to let her know more
about the recent EAS process and enlist her assistance to advocate for ways to enable a second airline.
VIII. ADJOURNMENT
Buzza moved to adjourn the meeting at 2:10 PM. Vandeventer seconded. Ayes: Higley, Vandeventer,
Buzza, Justis, and McCann. Motion passed.
Respect lly sub itt d,
M ig , Sec etary
1
At the regular meeting of the Board of Waterloo Water Works Trustees,
held Wednesday, January 25, 2012, there were present Terry M. Kuntz, Chairman;
and Mary H. Potter, Trustee. Also in attendance: Steve Schmitt, Waterloo City Council
Member; Rick Wilberding, Distribution Department Manager, and Dennis Clark,
General Manager and Secretary. Rodger Burris, Vice-Chairman, was absent.
Chairman Terry Kuntz called the meeting to order at 8:00 a.m.
The Board approved to adopt the agenda.
The minutes of the regular meeting of December 21, 2011, were
approved as read.
As a part of oral comments, the newest employees of the Waterloo
Water Works, Marshall Wedemeier and Michael Gustafson, were introduced to the
Board.
Upon motion, passed, the following Bills Resolution was adopted.
BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY
OF WATERLOO, IOWA:
That the bills listed below for which warrants against the funds
designated, have been issued in payment, are found to be correct, and the acts of the
Secretary in issuing and delivering said warrants are hereby ratified and approved.
DECEMBER 31, 2011
GENERALFUND
EFT US Department of Treasurer Federal withholding tax 17,907.56
45668 Aable Pest Control, Inc. Monthly insect control 22.00
45669 Andrews Auto Supply Repaired chainsaw 63.87
45670 Assurant Employee Benefits Dental and disability insurance 6,615.78
45671 BMC Aggregates, L.C. Roadstone 73.40
45672 CenturyLink Service 311.08
45673 Marquita Henderson M. D. & U. D. refund 11.39
45674 Chad Rogge it It it It
20.17
45675 Wendi G. William It
it " it 9.88
45676 Jen Ramsell It
it " it 3.37
45677 St. Vincent DePaul It
" It
" 11.38
45678 Sarah Brown It
it " " 9.88
45679 Bryce T. Sage " it it It
9.88
45680 Raven Sawyer it It
itit5.59
45681 Brad Phillips U. D. refund 17.62
45682 Brenna Allan M. D. & U. D. refund 28.69
45683 Aaron Reiter cc It it It
28.69
45684 Dominic Pechota it " " 105.00
45685 Dell Marketing, L.P. New computers 3,612.00
45686 Electronic Engineering Monthly vehicle tracking service 299.50
45687 Engineered Systems, Inc. Maintenance of Washburn water 723.95
system
45688 Greater Cedar Valley Membership dues 330.00
Alliance
45689 Hawkeye Alarm Signal Co. Annual alarm monitoring 178.00
45690 Hawkeye International Repaired brake caliper leak on unit #34 528.06
Trucks
45691 Iowa Department of Natural Application fee for water operator 80.00
Resources certificate, W. Vogel
45692 Iowa One Call One Call service 714.60
45693 Iowa Public Employees IPERS for 11 employees 6,145.96
Retirement System
45694 K & R Consulting Group Bookkeeping consulting services 32.50
45695 Menards Batteries, zip ties, tape, expandable 16.56
foam and small fitting
45696 MidAmerican Energy Co. Gas, power and electric 25,900.64
45697 Northland Products Co. Hydraulic oil for unit #21 147.01
2
45698 Postmaster Postage 985.00
45699 R Company, Inc. Water service line repair at 2,365.00
232 Gable
45700 Rochester Armored Car Co. Armored car service 234.76
45701 Scot's Supply Hydraulic hoses and fittings for unit #21 574.51
45702 Sensus Metering Systems 3" Meter 1,425.00
45703 Steve's Sharpening Service Repaired large tapping machine 632.50
45704 WBC Mechanical, Inc. Troubleshot garage pump and 215.00
adjusted time clock
45705 Black Hawk County Recording fees for Kimball South 196.00
Recorder release of mortgages
EFT Treasurer, State of Iowa State withholding tax 6,371.00
EFT State of Iowa Treasurer Sales tax 15,297.55
45706 City of Waterloo 2010 Street Recon Water Main 45,114.92
Replacement Project
45707 ABM Janitorial Janitorial services 1,041.50
45708 Acco Unlimited Corp. Chlorine, HFS and bolts for pumps 7,383.10
45709 Advanced Systems, Inc. Maintenance contract for copying 165.88
machine
45710 Airgas North Central Ice melt 486.92
45711 Black Hawk Electrical Co. Repaired underground conduit and 469.21
wires at A &W parking lot
accidentally damaged by WWW
45712 BMC Aggregates, L.C. Fill sand and roadstone 336.16
45713 Campbell Supply Two grinders 154.98
45714 The CBE Group, Inc. Collection fee 91.15
45715 City of Waterloo 2011 Street Recon Water Main 3,298.66
Replacement Project
45716 Arden Brookman M. D. & U. D. refund 37.69
45717 Mark Feldkamp Overpayment on final bill 185.70
45718 Jeannie Dorn M. D. & U. D. refund 38.43
45719 Eric & Tracy Laws It
it " " 51.67
45720 St. Vincent DePaul " it " it 37.69
45721 William L. Roberts, III 76.00
45722 Lonise B. Porter 58.69
45723 Dorenda Allen " it " it 27.91
45724 Eric & Tammy Steege it It
" " 14.65
45725 Roderick Jones " it It
It 36.39
45726 David Fisher it it " it55.71
45727 Erika Bell " it it " 9.25
45728 Jerry Buege " it itit20.17
45729 Shirley K. Jones it " It
it 28.11
45730 Waylon Sternhagen " it it It 5.66
45731 Candace Ricketts it it " " 9.88
45732 Barbara J. Padden " it It
it 5.38
45733 Philip Crouse it it " " 5.07
45734 Tess Jackson it it It
14.38
45735 Michelle Siefker it " " " 8.22
45736 Tim Delong It
" it 4.61
45737 Tamera Hogan " " " " 25.44
45738 Rose Crawford it it " it 10.74
45739 Melody Pierce it " it " 28.69
45740 Progood Enterprises, Inc. it it " " 11.38
45741 Barrett Kriz " it " " 48.28
45742 Steve Kerns Reimbursement for cell phone 50.00
45743 Kirkham Michael & Assoc. Design work for Shaulis Road Water 1,971.33
Main Extension
45744 Travis Larson Reimbursement for cell phone 50.00
45745 Menards Batteries, kitchen supplies and 109.08
small fittings
45746 Nelson & Hagy, Inc. Paddle kits for flow switches 66.50
45747 PDCM Insurance Various insurance policies 11,087.40
45748 PPG Architectural Finishes Paint for chemical room at well #22 128.35
45749 R Company, Inc. Assisted with valve replacement at 375.00
3
Crossroads Center
45750 Scot's Supply Bolts for hydrants 76.92
45751 Sensus Metering Systems Meters 22,739.00
45752 Storey Kenworthy Toner, bathroom supplies and 352.40
miscellaneous office supplies
45753 Swisher & Cohrt, P.L.C. Legal services 314.50
45754 Rick Wilberding Reimbursement for cell phone 50.00
45755 Collection Services Center Authorized payroll deduction for 155.53
child support
45756 ING Life Insurance Authorized payroll deduction for 3,500.00
deferred compensation
45757 Lincoln Financial Group Authorized payroll deduction for 40.00
deferred compensation
45758 Public Employees Credit Authorized payroll deduction for 3,036.50
Union credit union
45759 Charles Schwab Institutional Authorized payroll deduction for 1,201.84
employee pension contribution
45760 Teamsters Local Union #238 Authorized payroll deduction for 690.00
union dues
EFT US Department of Treasurer Federal withholding tax 17,294.22
45761 AECOM Engineering design services for 3,831.97
Highway 63 Water Main Reconstruction
45762 Al Gordon Plumbing & Repaired water service line at 2,978.60
Heating, L.C. 710 Moir and 821 W. 8t"
45763 Andrews Auto Supply Battery for unit #11 102.63
45764 Aramark Uniform Services Towel service 224.62
45765 Aspro, Inc. Cold mix 1,489.56
45766 AWWA Membership renewal for T. Larson 168.00
and D. Cunningham
45767 Bankers Trust Annual fee, principal and interest 361,656.25
payment for 2007 Capital Loan Notes
45768 Bergen Plumbing, Heating Repaired water service line at 3,500.63
& Cooling 919 Hammond and rerouted roof
drain at pumping station
45769 Black Hawk County Auditor Water and sewer bond fees 1,933.43
45770 Black Hawk County Data processing for November 6,316.37
Treasurer, MIS
45771 Black Hawk Waste Disposal Waste disposal 94.00
45772 BMC Aggregates, L.C. Fill sand and roadstone 1,966.35
45773 City of Raymond Sewer bond, garbage and yard 10,213.11
waste fees
45774 City of Waterloo Sewer, garbage and storm water 865,595.99
45775 Community National Bank Bank charges for November 339.81
45776 Waterloo Water Works Reimbursed petty cash for transfer 100.00
of customer's funds
45777 Martin Realtors Overpayment on final bills 145.20
45778 Michaela Montgomery M. D. & U. D. refund 9.68
45779 Beatrice Irakoze it It It It 27.91
45780 Patricia L. Taylor " It
It
" 28.69
45781 Robert Leonard it " itit4.87
45782 Daniel P. Bender " " it It
11.38
45783 Don Gardner Construction Hydrant M. D. refund 107.56
45784 Gierke-Robinson Co. Blades and engine oil for cutoff saw 320.10
45785 HyVee Accounts Receivable Kitchen and bathroom supplies 437.01
45786 Iowa Division of Labor Boiler inspection 50.00
Service
45787 Iowa Workforce Elevator inspection 125.00
Development
45788 Iowa Department of Natural Application fee for water operator 80.00
Resources certificate, J. Conkling
45789 Iowa State University 2012 Work Zone Safety Workshop 300.00
registration for four employees
4
45790 IWI Motor Parts Wheel bearings and repaired brakes 189.32
on unit #15
45791 Johnstone Supply Furnace and parts at well #19, 910.04
furnace filters and wire strippers
45792 Kwik Trip, Inc. Fuel for vehicles 4,020.22
45793 Lubbert's Masonry, Inc. Concrete work at wells #20 and #22 1,898.00
45794 Menards Batteries, screwdriver sets, cord 158.66
reel, garbage bags, floor oil dri, all-
purpose wash, nails and scrapers
45795 Joe Moody Reimbursement for uniform cost 32.25
45796 Northway Well & Pump Co. Rebuilt booster pump at well #17 8,425.85
45797 PDCM Insurance Additional premium for subcontracted 2,609.00
work
45798 Postmaster Postmaster 5,100.00
45799 Radio Communications Monthly access fee and pager rental 154.00
45800 Sensus Metering Systems Two 6" meters 8,550.00
45801 Service Roofing Company Reservoir Roof Project 60,815.45
45802 Van Wert, Inc. Meter reading service 5,143.20
45803 Watco Construction, Inc. Hydrant drain line on Normandy and 8,931.48
assisted with repair work at
Longview/Castle and W. 11th/Liberty
45804 Waterloo Water Works Reimbursement of city service fees 8,803.21
45805 Young Plumbing & Heating Repair water service line near 281.14
meter at 111 Lowder
45806 Progressive Insurance Auto insurance for one employee 1,141.00
EFT State of Iowa Treasurer Sales tax 13,000.00
45807 Judith Barrett M. D. & U. D. refund 41.38
45808 Monica Russell " 40.69
45809 Sonya Shanley " 41 70.21
45810 Larry Smith " " 3.37
45811 Jonikka Lyons It
56.55
45812 Adam M. Streeter " 11.38
45813 Dex Media East, Inc. Advertisement in phonebook 35.10
45814 Dig American, Inc. Hydrant M. D. refund 1,170.90
45815 Hogan & Hansen Payroll services 341.70
45816 Iowa One Call One Call service 489.90
45817 Keystone Laboratories, Inc. Water sampling 990.00
45818 Ryan Manahl Reimbursement for uniform cost 20.00
45819 Menards Cutting wheels for grinder and wire 12.95
brush
45820 Municipal Supply, Inc. Valves 4,956.00
45821 National Society of Annual membership dues for D. Clark 359.00
Professional Engineers
45822 Matt Parrott/Storey Uniform embroidery 8.50
Kenworthy
45823 R Company, Inc. Repaired water service line at 2,000.00
1002 Mobile Street
45824 Charles Schwab Institutional Litigation refund payment to pension 31.94
fund
45825 Sensus Metering Systems Meters 1,950.00
45826 Service Roofing Company Reservoir Roof Project 5,586.46
45827 Service Signing, L.C. Traffic control on Independence 250.00
45828 Shawver Well Co. Hydrant M. D. refund 868.58
45829 TestAmerica Laboratories Water sampling 88.00
45830 Titan Machinery Assisted in repairing hydraulic hose 453.22
on unit #21
45831 Utility Equipment Co. Parts for backflow devices 1,010.96
45832 Veenstra & Kimm, Inc. Engineering design services for 2,800.00
Kimball Avenue Water Tower Rehab
45833 The Courier Legal ad 1,003.70
45834 The Courier Legal ad 66.50
45835 Wellmark Blue Cross Blue Medical insurance 41,993.12
Shield
45836 Waterloo Water Works Reimbursed petty cash for postage, 33.47
5
kitchen supplies, copies and
duplicate keys
45837 ING Life Insurance Authorized payroll deduction for 3,600.00
deferred compensation
45838 Lincoln Financial Group Authorized payroll deduction for 40.00
deferred compensation
45839 Public Employees Credit Authorized payroll deduction for 2,936.50
Union credit union
45840 Charles Schwab Institutional Authorized payroll deduction for 1,211.99
employee pension contribution
EFT US Department of Treasurer Federal withholding tax 16,871.40
45841 Acco Unlimited Corp. Chlorine, HFS, bolts, o-rings and parts 12,522.90
for chlorination pump at well #22
45842 Advanced Systems, Inc. Maintenance contract for copying 154.61
machine
45843 All State Rental Scaffolding rental at well #19 35.50
45844 Andrews Auto Supply Automotive supplies 290.37
45845 Andy's Plumbing & Heating Repaired water service line at 1,100.00
201 Locust
45846 Assurant Employee Benefits Dental and disability insurance 6,135.59
45847 Black Hawk Electrical Co. Electrical work at booster station, 7,327.52
wells #14, #16 and #17 and
repaired light fixtures in office
45848 BMC Aggregates, L.C. Fill sand and roadstone 273.20
45849 Campbell Supply Rags, portable air tank, shovels and 450.67
wedge point bar
45850 CenturyLink Service 417.36
45851 Robert D. Hansen M. D. & U. D. refund 37.69
45852 Electronic Engineering Monthly vehicle tracking service 299.50
45853 Ferguson Enterprises, Inc. Small fittings 40.43
45854 Fifth Street Tire, Inc. Repaired flat tire on unit #8 and 1,150.21
new tires on unit #18
45855 Foster's, Inc. Grass seed 71.90
45856 Gierke-Robinson Co. Blue marking paint, blades for 357.96
cutoff saw and discharge hoses
45857 Grosse Steel Company Guardrails for Customer Service 915.00
Center
45858 IWI Motor Parts Metal strapping kits, exhaust fan 33.05
and trailer taillight
45859 K & R Consulting Group Bookkeeping consulting services 325.00
45860 Keystone Laboratories, Inc. Water sampling 83.20
45861 Menards Miscellaneous supplies for all 629.61
departments
45862 MidAmerican Energy Co. Gas, power and electric 26,744.27
45863 Northway Well & Pump Co. Labor cost for pulling well at well #22 5,280.00
45864 Matt Parrott/Storey Uniform embroidery 17.00
Kenworthy
45865 PPG Architectural Finishes Paint for booster station 122.25
45866 Radio Communications Replaced antenna connectors on 43.38
unit #19
45867 R Company, Inc. Installed new 4" drainage line at 1,200.00
dead-end at W. 2nd and Washington
45868 Rochester Armored Car Co. Armored car service 234.76
45869 Scot's Supply Nuts and bolts 79.97
45870 Sensus Metering Systems Meters 27,200.00
45871 Service Signing, L.C. Traffic control on Newell 250.00
45872 Storey Kenworthy Envelopes, copying machine paper, 222.28
toner and miscellaneous office supplies
45873 Utility Equipment Co. Parts for backflow devices, packing 166.41
material and freight charges
45874 The Courier Legal ad 1,241.43
45875 Voided 0.00
Payroll 131,135.72
$1,925,260.92
6
The General Manager presented the Monthly Financial Report as of
December 31, 2011 as follows.-
December
ollows:December 1, 2011 Balance................................ $5,326,531.42
Receipts .................................. 677,073.47
Disbursements .......................... 1,037,477.33
December 31, 2011 Balance ............................. $4,966,127.56
Debt Reserve Fund ................... 330,000.00
Restricted Bond Fund ................. 0.00
Bond Debt Sinking Fund ............. 0.00
Repairs & Rehabilitation Fund ...... 270,528.87
General Fund Balance ............... 4,365,598.69
$4,966,127.56
It was moved, seconded and unanimously approved to receive and place
on file the Monthly Financial Report as presented.
The General Manager presented the Revenue and Expense Summary
as of December 31, 2011 as follows:
2010 2011
Operating Revenue $6,790,875.83 $7,379,798.34
Operating Expense 5,026,577.80 5,106,802.86
$1,764,298.03 $2,272,995.48
Non-Operating Revenue 237,556.11 531,176.02
Non-Operating Expense 405,250.23 403,705.19
Capital Expense 1,113,657.53 974,206.88
$ 482,946.38 $1,426,259.43
It was moved, seconded and unanimously approved to receive and place
on file the Revenue and Expense Summary.
Dennis Clark presented the following resolution naming depositories.
It is recommended that the resolution be adopted annually.
It was moved by Kuntz, seconded by Potter, to adopt the following
resolution naming depositories.
RESOLUTION NAMING DEPOSITORIES
RESOLVED, that the Board of Water Works Trustees of Waterloo Water
Works in Black Hawk County, Iowa, approves the following list of financial institutions
to be depositories of the Waterloo Water Works funds in conformance with all
applicable provisions of Iowa Code Chapters 12B and 12C. The Waterloo Water
Works Treasurer is hereby authorized to deposit the Waterloo Water Works funds in
amounts not to exceed the maximum approved for each respective financial institution
as set out in the resolution; Regions Bank, $2,000,000; U.S. Bank, $2,000,000; Wells
Fargo Bank N.A., $2,000,000; Veridian Credit Union, $5,000,000; Public Employees
Credit Union, $1,000,000; Community National Bank, $10,000,000; First Security State
Bank, $2,000,000; Farmers State Bank, $2,000,000; Citizens Bank & Trust,
$2,000,000; Lincoln Savings Bank, $2,000,000; Iowa Public Agency Investment Trust
(IPAIT), $5,000,000; Bank Iowa, $2,000,000; MidwestOne Bank & Trust, $2,000,000;
and Liberty Bank, $2,000,000. CERTIFICATION. I hereby certify that the foregoing is
a true and correct copy of a resolution of the Waterloo Water Works Board of Trustees
adopted at a meeting of said public body, duly called and held on the 25th day of
January, 2012, a quorum being present, as said resolution remains of record in the
minutes of said meeting, and it is now in full force and effect. Dated this 25th day of
January 2012.
Dennis D. Clark
Dennis D. Clark, Secretary & Treasurer
On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris.
Resolution adopted.
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 1002 Mobile Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of $2,000.00, which is supported by invoice from R Company d/b/a Frickson
Backhoe & Trucking, showing the work necessary to repair the service line in regards
to the following:
WHEREAS, the owner was notified by the Waterloo Water Works to
make the repairs to the service line at 1002 Mobile Street, which is located on the
South Fifty (50) feet of Lots Nos. Eight (8) and Nine (9) in Block No. Three (3) in
"Lusch Addition" to the City of Waterloo, Iowa, and the South Fifty (50) feet of Lot No.
Twelve (12), in Block No. Thirteen (13), in "Rose Hill First Addition" to the City of
Waterloo, Iowa, Black Hawk County, and owned by Jean M. Small.
WHEREAS, the property owner notified the Waterloo Water Works that
the owner desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owner, the owner voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 201 Locust Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of $1,100.00, which is supported by invoice from Andy's Plumbing &
Heating, Inc., showing the work necessary to repair the service line in regards to the
following:
WHEREAS, the owners were notified by the Waterloo Water Works to
make the repairs to the service line at 201 Locust Street, which is located on the
Northwest Thirty-seven and One-half (371/2) feet of Lot No. Eight (8) in Block No. Nine
(9) in "Whitney's Subdivision" in Waterloo, Iowa, Black Hawk County, and owned by
Dwayne L. and Diane Potter.
WHEREAS, the property owners notified the Waterloo Water Works that
the owners desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owners, the owners voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
8
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 708 Adams Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of$920.00, which is supported by invoice from Al Gordon Plumbing and
Heating, L.C., showing the work necessary to repair the service line in regards to the
following:
WHEREAS, the owners were notified by the Waterloo Water Works to
make the repairs to the service line at 708 Adams Street, which is located on Lot No.
Thirteen (13) in Block No. Nine (9) in Rose Hill Addition in the City of Waterloo, Iowa,
Black Hawk County, and owned by Jerry J. Moses and Shirley Moses.
WHEREAS, the property owners notified the Waterloo Water Works that
the owners desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owners, the owners voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
The General Manager presented the following resolution for adoption
and transmittal to the Waterloo Mayor and City Council for assessment of the charges
to the property taxes for service line repair at 1260 West Donald Street.
RESOLUTION
WHEREAS, the General Manager, Dennis D. Clark, presented a
statement of$3,750.00, which is supported by invoice from American Veterans
Plumbing, LLC, showing the work necessary to repair the service line in regards to the
following:
WHEREAS, the owner was notified by the Waterloo Water Works to
make the repairs to the service line at 1260 West Donald Street, which is located on
the East Sixty-six (66) feet of that part of the Southwest Quarter of the Southeast
Quarter of Section No. Ten (10), Township No. Eighty-nine (89) North, Range No.
Thirteen (13) West of the Fifth (5t") Principal Meridian in Black Hawk County, Iowa,
described as follows: Commencing at the Southwest corner of the Southeast Quarter
of said Section No. Ten (10) thence North along the West line of said Southeast
Quarter of Section No. Ten (10), a distance of One Thousand Twenty-six (1,026) feet
to the South line of the Illinois Central Railroad Right of Way, thence South Forty-
seven (47) degrees and Twenty-five (25) minutes East along the Southeast line of said
Right of Way a distance of Nine Hundred Six (906) feet; thence South One (1) degree
and Four (4) minutes West a distance of Four Hundred Ten and Two Tenths (410.2)
feet to the South line of said Section; thence South Eighty-nine (89) degrees and
Fourteen (14) minutes West along the South line of said Section a distance of Six
Hundred Sixty-four and Seven Tenths (664.7) feet to the place of beginning.
Excepting therefrom that part conveyed unto the State of Iowa for road purposes as
established in Land Deed Record 112, Page 517, and except that part conveyed to the
City of Waterloo, Iowa, in Land Deed Book 569 page 350, Black Hawk County, and
owned by Roger Lee Poock.
9
WHEREAS, the property owner notified the Waterloo Water Works that
the owner desired to have the cost of water service line repair assessed to the
property taxes. After conversation with the owner, the owner voluntarily signed a
waiver of any further notice that may be required to have the Waterloo Water Works
cause the work to be done and related costs assessed to the property.
NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the
Waterloo Water Works, that the General Manager shall certify this statement to the
City Clerk and that the Clerk in turn shall give notice and an assessment made and
certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of
Ordinances, City of Waterloo, Iowa.
It was moved by Kuntz, seconded by Potter, to adopt the resolution and
instruct the General Manager to certify this resolution to the City Clerk. On Vote:
Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted.
The Board adjourned for the Pension Committee Meeting at 8:56 a.m.,
and reconvened at 9:21 a.m.
At the December 2011 Board of Trustees meeting, it was approved to
authorize taking of bids and to set January 25, 2012 as the date of Public Hearing for
the Kimball Avenue Water Tower Rehabilitation Project.
The following documents were distributed to the Board of Trustees:
■ Proof of Publication of Notice of Public Hearing and
Advertisement for Bids
■ Title and Index pages of Project Manual
■ Engineer's estimate of project costs
■ Bid Tabulation for bids received on January 18, 2012
The General Manager reported that the Notice of Public Hearing for the
Kimball Avenue Water Tower Rehabilitation Project was published in the Waterloo
Courier on January 10, 2012.
It was moved by Kuntz, seconded by Potter and approved to receive and
place on file the Proof of Publication of the Notice of Public Hearing for the Kimball
Avenue Water Tower Rehabilitation Project.
Chairman Kuntz announced that it was time for the public hearing on the
Kimball Avenue Water Tower Rehabilitation Project. There were no written or oral
comments.
It was moved by Potter, seconded by Kuntz and approved to close the
hearing.
It was moved by Kuntz, seconded by Potter and approved to confirm
approval of the bid documents, plans, specifications, form of contract, etc., and to
proceed with the project.
It was moved by Kuntz, seconded by Potter and approved to receive and
place on file the bids as opened and read aloud on January 18, 2012. The bids were
as follows:
Bidder Total Bid
Engineer's Estimate $ 805,750
Central Tank Coatings, Inc. $ 746,550
Spartan Services, LLC $ 796,000
Maguire Iron, Inc. $ 893,460
TMI Coatings, Inc. $ 909,600
J. R. Stelzer Co. $ 971,958
Utility Service Co., Inc. $1,154,600
Classic Protective Coatings $1,371,050
Jetco, Ltd. $1,640,000
It was moved by Potter, seconded by Kuntz and approved to award the
Kimball Avenue Water Tower Rehabilitation Project to Central Tank Coatings, Inc., as
being the lowest and best bid.
10
At the April 2010 Board of Trustees meeting, a resolution was adopted to
approve the City of Waterloo's award of the contract for the 2010 Street
Reconstruction Program including the 2010 Water Main Replacement Program and to
authorize the General Manager to execute the appropriate contract documents.
The bid total for Division II, the Water Works portion of the project, was
the sum of $336,426.55. The final contract amount for the 2010 Division II Water Main
Replacement Program is the sum of$350,786.55. A copy of the sub final pay
estimate was provided to the Board.
It was moved by Kuntz, seconded by Potter and approved to adopt a
resolution to approve completion of the project and acceptance of work for the 2010
Water Main Replacement Program as part of the City of Waterloo 2010 Street
Reconstruction Program.
Harold Youngblut, represented by Bruce Radue, P.E. of VJ Engineering
of Cedar Falls, Iowa, is developing the Greenbelt Centre Plat No. 3 south of West
Ridgeway Avenue and just east of Black Hawk Creek, in Waterloo.
In August 2009, the engineer requested approval and acceptance of
public water main infrastructure within the Greenbelt Centre Plat No. 3 Addition. The
limits of construction include the following: On Athens Drive from Greyhound Drive to
Titan Trail and on Greyhound Drive from West Ridgeway Avenue to the south lot line
of Lot 4, Greenbelt Centre Plat No. 3. The Board approved acceptance of the
Greenbelt Centre Plat No. 3 Addition on August 19, 2009.
The information presented to the Board in August 2009 included errors in
the name of the addition and in the limits of construction. To correct the errors, it is
recommended to adopt a resolution to approve and accept the Greenbelt Centre Plat
No. 3 Water Main Extension, with limits as described above, effective August 19,
2009.
It was moved by Kuntz, seconded by Potter and approved to adopt a
resolution to approve and accept the Greenbelt Centre Plat No. 3 Water Main
Extension, with limits as described above, effective August 19, 2009.
The General Manager presented the list of 2011 salaries that are
required to be published in the local newspaper each year.
It was moved by Potter, seconded by Kuntz and approved, to adopt a
resolution to publish the 2011 salaries as required by Iowa Code Chapter 388.4 as
follows: Averill, Merle $53,770.43; Banks, Tammy $21,003.14; Blough, Barry
$16,958.53; Christensen, Cory $2,963.50; Clark, Dennis $105,385.21; Conkling, Jason
$48,313.42; Cummings, Dean $111.06; Cunningham, David $61,473.99; Ernst, Angela
$35,378.00; Finn, Christopher $7,024.21; Hacker, Dorothy $38,233.86; Hanson,
Jeremy $46,291.32; Holtzman, Jamie $36,940.80; Hoskins, Chavonne $38,868.24;
Johnson, Brian $60,758.83; Kerns, Steven $64,787.69; Kloster, Douglas $57,244.13;
Larson, Travis $57,803.66; Manahl, Carla $38,997.38; Manahl, Francis $16,280.63;
Manahl, Ryan $58,738.27; Manning, Jason $50,584.02; McMahon, James $58,621.60;
Moody, Joe $50,570.53; Moore, Stephanie $35,135.75; Morgan, Mark $60,345.84;
O'Connor, Pam $38,805.48; Ratkovich, Mary $70,574.36; Robeson, Randy
$53,728.41; Robbins, Timothy $78,496.42; Scharfenberg, Steven $45,387.37;
Shepherd, Annette $36,192.42; Shumaker, Kenneth $56,886.70; Sperry, Susan
$34,868.93; Vogel, Wes $36,420.28; Wehmeyer, Robert $44,770.81; Wilberding,
Richard $78,169.03; Wise, Toriel $56,879.82; Young, Mark $56,965.01.
Rick Wilberding is requesting authorization to seek informal bids and to
purchase fire hydrants for the 2012 construction season. Rick is also requesting
authorization to purchase hydrant flags, and hydrant repair and maintenance parts, as
needed. The estimated cost of the hydrants is $1,800 each and the estimated cost of
the hydrant flags is $19.00 each. The 2012 repair-inventory-meter budget included
$40,000 for hydrants and $10,000 for hydrant flags and parts. Material will be
purchased throughout the year on an as-needed basis.
It was moved by Kuntz, seconded by Potter and approved to authorize to
seek informal bids and to purchase fire hydrants at an estimated cost of $1,800 each
to be used in the 2012 construction season; and to authorize the purchase of hydrant
flags and parts, as needed.
11
Rick Wilberding is requesting authorization for advertisement and taking
of bids to purchase valves, fittings and pipe to re-supply inventory for the 2012
construction season. Valves, fittings and pipe will be purchased on an as-needed
basis at the bid price per item or per foot of pipe. The 2012 inventory budget has
$35,000 for valves, $35,000 for fittings, $10,000 for pipe. The 2012 capital budget
also includes $100,000 for main extensions, $85,000 for work related to City projects,
and $350,000 for main replacement projects, some of which will require valves, fittings
and pipe supplied by the Water Works. Among other projects, material purchased in
2012 will be used to add valves to the system and make other miscellaneous
improvements to improve reliability and fire service to customers.
It was moved by Kuntz, seconded by Potter and approved to authorize
the advertisement and taking of bids for valves, fittings and pipe for the 2012
construction season.
Rick Wilberding is requesting to seek informal bids and to purchase
several smaller items listed on the 2012 Capital Improvement & Extraordinary Items
schedule, including the following:
Budgeted
Item Amount
Miscellaneous small equipment for distribution and meter service $ 3,500
Safety equipment as needed $ 5,000
Backflow prevention equipment as needed $10,000
It was moved by Kuntz, seconded by Potter and approved to authorize to
seek informal bids and to purchase the above items.
Travis Larson is requesting to seek informal bids and to purchase
maintenance and improvement items at well houses and chemical rooms. These
items are listed on the 2012 Capital Improvement & Extraordinary Items schedule,
including the following:
Budgeted
Item Amount
Replacement doors, windows and roofs on well houses, and other $42,000
building maintenance
It was moved by Kuntz, seconded by Potter and approved to authorize to
seek informal bids and to purchase the above items.
The 2012 Capital Improvements & Extraordinary Items schedule includes
$10,000 for computer and printer upgrades and replacements. The Water Works uses
25 computers for various functions, 2 computers for the telephone system, 1 computer
for the SCADA system, 17 printers, a scanner, a plotter and a server. In 2006 and
2007, the Water Works transitioned away from the AS400 terminal workstations to PC
based workstations for the Customer Information System. Seven of the units
purchased in 2006 are due to be replaced in 2012. In 2008, many dot-matrix printers
were replaced with monochrome laser printers. Since that time, the Water Works
continued to replace printers and computers on an as-needed basis.
It was moved by Kuntz, seconded by Potter and approved to authorize
the purchase of computer and printer upgrades and replacements as needs require
and as schedules allow in 2012.
Mary Ratkovich is requesting authorization to seek informal bids and to
purchase miscellaneous office equipment, furniture and office improvements. These
items are listed on the 2012 Capital Improvement & Extraordinary Items schedule, as
follows:
Budgeted
Item Amount _
Miscellaneous office equipment furniture and other office $20,000
improvements
It was moved by Kuntz, seconded by Potter, and approved to authorize
to seek informal bids and to purchase the above items.
12
The 2012 Water Works budget includes the sum of$422,000 for
contributions to the Pension Plan fund and for fees associated with the Pension Plan.
The budgeted amount includes a projected employer contribution of$417,000 and
$5,000 for miscellaneous fees.
In 2009, a $300,000 contribution was made in February, and a $79,444
contribution was made in December, for a total 2009 contribution of$379,444 to the
Pension Plan fund.
In 2010, a $200,000 contribution was made in February. On the first
Friday of the next six months of March, April, May, June, July and August, six
additional contributions of $29,833.33 were made to the Pension Plan fund. The total
of all contributions in 2010 was the sum of $379,000.
In 2011, one half of the budgeted employer contribution was made in
January, and the remaining contributions were made over the next six months, for a
total contribution of $383,404 to the Pension Plan fund.
Additional small contributions were made to the Pension fund throughout
the years with proceeds from various class action settlements.
A schedule of employer contributions to the plan should be established
for the year 2012.
It was moved by Kuntz, seconded by Potter and approved to adopt a
resolution authorizing a 2012 contribution schedule to the Waterloo Water Works
Pension Plan of 12 equal monthly installment contributions, with a total contribution of
$417,000.00.
The following items were reported by management:
Water pumpage for December 2011 was 3.66% less than December 2010.
Water pumpage for the 12 months of 2011 was 1.12% less than the 12 months of 2010.
An updated Salary and Benefit Summary schedule was distributed to the
Board.
The 2011 Largest Water Users, on an average month basis, was
reported to the Board. The top twenty customers combined used an average of
155,780,333 gallons per month, a combined average decrease of 329,892 gallons per
month.
A list of several major projects and initiatives currently underway or planned
for 2012 was presented to the Board.
The next regular meeting is scheduled for Wednesday, February 22, 2012
at 8:00 a.m.
Upon motion, the meeting was adjourned at 9:55 a.m.
BOARD OF TRUSTEES
((2--�2
Secretary
BOARDS AND COMMISSIONS
February 6, 2012
4:50 p.m.
Council Chambers
Roll Call: Members: Chairperson David Jones
Steve Schmitt
Carolyn Cole
Approval of Agenda, as proposed.
1. Motion to receive and file Mayor Clark's recommendation of the following
appointments:
Appointee Board/Commission Expiration Date New or Re-
Appointment
Craig White Memorial Hall Commission December 31, 2014 Re-Appointment
Marilyn Robinson Memorial Hall Commission December 31, 2014 Re-Appointment
Richard Hurtado Memorial Hall Commission December 31, 2014 Re-Appointment
Randy Miller Memorial Hall Commission December 31, 2014 Re-Appointment
John Mrzlak Memorial Hall Commission December 31, 2014 Re-Appointment
Michael Dennis Memorial Hall Commission December 31, 2014 Re-Appointment
Melvin Wittwer Memorial Hall Commission December 31, 2014 Re-Appointment
Richard Hockey Memorial Hall Commission December 31, 2014 Re-Appointment
ADJOURNMENT
Suzy Schares
City Clerk
CITY OF WATERLOO
Boards &Commissions Committee and Council Communication
City Council Meeting: Februa 6
Prepared: March 25 201
Dept. Head Signature:
# of Attachments:
SUBJECT: Memorial Hall Appointments
Submitted by: Suzy Schares, Citv Clerk
Recommended City Council Action: Motion to approve and place appointments on file for:
Appointee Board/Commission Expiration Date
New or Re-
Appointment
Craig White Memorial Hall Commission December 31, 2014 Re-Appointment
Marilyn Robinson Memorial Hall Commission December 31, 2014 Re-Appointment
Richard Hurtado Memorial Hall Commission December 31, 2014 Re-Appointment
Randy Miller Memorial Hall Commission December 31, 2014 Re-Appointment
John Mrzlak Memorial Hall Commission December 31, 2014 Re-Appointment
Michael Dennis Memorial Hall Commission December 31, 2014 Re-Appointment
Melvin Wittwer Memorial Hall Commission December 31, 2014 Re-Appointment
Richard Hockey Memorial Hall Commission December 31, 2014 Re-Appointment
Summary Statement:
Expenditure Required:N/A
Source of Funds:N/A
Policy Issue: N/A
Alternative: N/A
Background Information: This would bring the commission up to date with appointed
commission members.
CITY OF WATERLOO, IOWA
�. BOAR[3S &COMMISSIONS APPLICATION
MEWED NOV 3 0 ��qr
Date- j
request to be appointed to (state preference).
(Name)
Home Phone.- Cell Phone.- �- �� I Work Phone.- �� -3 O
Home Address A 3 �=� %oaf �� ` �fl� Zipcode 0�
Employer Al Title v-
Employer Address Zipcode
How long have you resided in Waterloo? 4 Z- years
G INA-b 2
List current membership in organizations and offices held: 1 V ice( rfl �1
KC, � �s� C-0 C_A�\wo C_ ICV E 4 kAs
I am available for meetings: 0.44 ❑-P'M. i oonvenings
I am available to serve on a Board/Commission the entire year.- D-�-e's ❑ No (check
below)
❑ Spring ❑ Summer ❑ Fall ❑ Winter ❑ All Seasons
Briefly explain your qualifications for appointment to a designated Board/Commission: dp-
i
Additional information and comments that may not be evident from information already on this form:
References (include phone numbers):
I understand this-applicationdoes not bind me to accept an,appointment should it be"offered,_nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on file for one calendar year from date above_
RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703
FAx 291-4286• PHONE 241.4301
CITY OF WATERLOO, IOWA
BOARDS & COMMISSIONS APPLICATION
Date: 19-e c O //
1, 1/YI L /0 I�63 Irys6. request to be appointed to (state preference):
(Name)
1. Cd2tda2rMrl� g1( Cd Aim, 2.
CP/Z ,;--7A7/-Cy>
Home Phone: 3 /s)-a 6,ym Cell Phone: Work Phone:
Home Address /-Z fi 4q/u Zipcode 5 -6 ; 6 j
Employer h'ds°p, 7;� e-- Title R, //,
Employer Address S Zipcode
How long have you resided in Waterloo? years
List current membership in organizations and /offices held: oll1Z
V r
I am available for meetings: ❑ A.M. ❑ Noon ❑ Evenings
I am available to serve on a Board/Commission the entire year: �C Yes ❑ No (check
below)
❑ Spring ❑ Summer ❑ Fall ❑ Winter ❑All Seasons
Briefly explain your qualifications for appointment to a designated Board/Commission:
C6 Lf
Additional information and comments that may not be evident from information already on this form:
References (include phone numbers): li d /Z;l/wLz
I understand this application does not bind me to accept an appointment should it be offered, nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on file for one calendar year from date above.
Signature` `
RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703
08/03l20,0 FAX 291-4286; PHONE 291-4301.
CITY OF WATERLOOS IOWA
BOARDS & COMMISSIONS APPLICATION
Date: e '5�-f D, o /1
request to be appointed to (state preference):
(Name)
1. 11Ur/tiza/cr� 2_
Home Phone:,? 3 — 1 ��S, Cell Phone: Work Phone:
Home Address W 3ac-Is7' AV-7Zipcode
Employer Title
Employer Address Zipcode
How long have you resided in Waterloo? years
List current membership in organizations and offices held: ko lfi�,Q 7AIf yw cY- = c3cc
I am available for meetings: ❑ A.M. .M. ❑ Noon ❑ Evenings
I am available to serve on a Board/Commission the entire year: Yes ❑ No (check
below)
❑ Spring ❑ Summer ❑ Fall ❑ Winter ❑All Seasons
Briefly explain your qualifications for appointment to a designated
Board/Commission:
Additional information and comments that may not be evident from information already on this form:
References (include phone numbers): lee
I understand this application does not bind me to accept an appointment should it be offered, nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on file for one calendar year from date above.
Signature
RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703
08103/2010 FAX 291-4286; PHONE 291-4301.
CITY OF WATERLOO, IOWA
jj
BOARDS & COMMISSIONS APPLICATION
Date- t ( �—
I, 11A i fir' , request to.be appointed to (state preference):
VkA
Home Phone: Cell Phone: s(0 [(� -baA Ione:
Home Address W 'I b 6 Zipcode _jn:D I
Employer Title
Employer Address Zipcode
How long have you resided in Waterloo? �y years _
List current membership in organizations and offices held: AM.\ffW # f j V ice CeovLvL .
E��-� 1 ��-� `how b� (-(-r�s►..�e��
I am available for meetings: ❑ A.M. ❑ P.M. ❑ Noon D'tvenings
I am available to serve on a Board/Commission the entire year. Comes ❑ No (check
below)
❑ Spring ❑ Summer ❑ Fall ❑ Winter All Seasons
Briefly explain your qualifications for appointment to a designated Board/Commission:
4?-P V. M
Awl �cs g� e-� VJ C-+t r )a o
Additional information and comments that may not be evident from information already on this form:
References (include phone numbers): r(_ f7- Ci�
1 understand this application does not bind me to accept an appointment should it be offered, nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on f or one ca ndar from date above.
Signa ure
RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703
08,0372010 FAX 291-4286; PHONE 291-4301.
CITY OF WATERLOO, IOWA
BOARDS & COMMISSIONS APPLICATION
Date: �� ®®
1, (N� , request to be appointed to (state preference):
Home Phone:Q30—Yg!��Z Cell Phone: Work Phone: --
Home Address Zipcode
Employer Title
Employer Address Zipcode
How long have you resided in Waterloo? years
List current membership in organizations and offices held:
I am available for meetings: ❑ A.M. W P.M. ❑ Noon ❑ Evenings
I am available to serve on a Board/Commission the entire year: Jk Yes ❑ No (check
below)
❑ Spring ❑ Summer ❑ Fall ❑ Winter .9 All Seasons
Briefly explain your qualifications for appointment to a designated Board/Commission:
Additional information and comments that may not be evident from information already on this form:
References (include phone numbers):
I understand this application does not bind me to accept an appointment should it be offered, nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on file for one calendar year from date above.
Sig6afure
RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703
08103/2010 FAX 291-4286; PHONE 291-4301.
CITY OF WATERLOO, IOWA
BOARDS & COMMISSIONS APPLICATION
RECEIVED JAN 117011
Date-
I, sato be appointed to((state preference)-
Name)
Home Phone: �- t��+� �� Cell Phone: Work Phone:
Home Address IA Zipcode
Employer Title
Employer Address Zipcode
How long have you resided in Waterloo? 4;5� years
List current membership in organizations and offices held:61
'
I am available for meetings: ❑ A.M. M. ❑ Noon ❑ Eveni s
I am available to serve on a Board/Commission the entire year. Yes ❑ No (check
below) -
❑ Spring ❑ Summer ❑ Fall ❑ Winter )'All Seasons
Briefly explain your qualifications for appointment to a designated Board/Commission:
cF
Additional information and comments that may not be evident from information already on this form:
References (include phone numbers)-
_ J2
f , _ Za CJ
I understand this application does not bind me to accept an appointment should it be offered, nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on file for one calendar year from date above.
Signature
RETURN TO MAYOR'S OFFICE,.715 MULBERRY ST., WATERLOO, IA 50703
08/4320,0 FAX 291-4266; PHONE 291-4301.
CITY OF WATERLOO, IOWA
BOARDS & COMMISSIONS APPLICATION
Date:�� 7 23 2-0 t-Z_
I, e:.L -'0 U-J L-t�Oc-tz_ request to be appointed to (state preference)-
(Name)
1. INA 2.
Home Phone: -- lct r ZCL Cell Phone: Lq-q,-3q Work Phone:
Home Address �]Z�2 AD Z L� Zipcode� 0 1_
Employer Title MA_wF
Employer Address 40,S2 LQS i E- ,,C Ln u= Zipcode
How long have you resided in Waterloo? years
List current membership in organizations and offices held:
kK �� t AAs �2 4-9
I am available for meetings: O-A.M. IIP.M. kNoon [evenings
I am available to serve on a Board/Commission the entire year: ❑&es ❑ No (check
below)
❑ Spring ❑ Summer ❑ Fall ❑ Winter ❑ All Seasons
Briefly explain your qualifications for appointment to a designated Board/Commission:
OWN �A'-t Cr Go�O VCM') r t77
���
Additional information and comments that may not be evident from information already on this forr :� ��c
`$'t I�r� l VA A�C,-rc�,1- P-W 0 C-: icy.►���z.
References (include phone numbers): aU4_-- DC-W014 LU J C_CYk_&LL, Vkk2�!P
t -732- ` qZ C�'
I understand this application does not bind me to accept an appointment should it be offered, nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on file foronecale ar e from date above.
Signature
RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703
08/03/2010 FAX 291-4266; PHONE 291-4301.
CITY OF WATERLOO, IOWA
BOARDS & COMMISSIONS APPLICATION
Date:
t
I, request to be appointed to (state preference)-
(Name)
�Zl*
Home Phone: ��� - ell Phon : Work Phone:
Home Address � / Zipcode 72 7�//
Employer zz�:) Title
Employer Address Zipcode
How long have you resided in Waterloo? years
List current membership in organizations and ffices held: �� 1441511E C (A/- 2-12
&rte 7�7 �d
I am available for meetings- ❑ A.M. ❑ P.M. ❑ Noon Evenings
I am available to serve on a Board/Commission the entire year: ❑ Yes ❑ No (check
below)
❑ Spring ❑ Summer Fall 9 Winter ❑ All Seasons
Briefly explain your qualifications fo appointment to a designated Board/Commission:
Additional information and comments that may not be evident from information already on this form:
References (include phone numbers):
I understand this application does not bind me to accept an appointment should it be offered, nor does it
guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate
training sessions. This application will remain valid and on file for one calendar year from date above.
_'/Z�' __
ignature
RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703
08/03/2010 FAX 291-4286; PHONE 291-4301.
HUMV A N R ,S,0UR, CES COMMITTED`
4:55 p.m. Monday,February 6,2012
City Council Chambers
715 Mulberry Street
Waterloo, Iowa 50703
Bull
Ron Welper, Chairperson
Quentin Hart
Carolyn Cole
Approval of Agenda
1. Request from Waste Management Services Superintendent for authorization to begin the
Civil Service process for Capacity Management, Operation & Maintenance (CMOM)
Specialist and make an appointment.
Adj ournment
Suzy Schares
City Clerk
RECEIVED JAN 31 2012
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES
3505 EASTON AVE. WATERLOO, IA 50702 (319)291-4553 FAX(319)291-4523
LARRY N.SMITH SUPERINTENDENT
A1ayor
BUCK
CLARK
Committee Communication
COUNCIL Human Resources Committee Meeting: 2/06/2012
MEMBERS Prepared: 1/30/2012
Dept. Head Signature:
DAVID # of Attachments:
JONES
YVard I
CAROLYN SUBJECT: CMOM Technician
COLE
ward 2
Submitted by: Larry N Smith, Superintendent WMS
HAROLD
GETTY Recommended City Council Action: Requesting authorization to initiate the Civil Service
ward 3 process to fill a position of a CMOM Technician at the Waste Management Services Dept.
QUENTIN Upon approval of a certified list by the Civil Service Commission, I also propose to request
HART approval of an appointment from that list directly to Council.
Ward 4
RON Summary Statement
W ELPER
PVard 5 Expenditure Required
BOB
GREENWOOD Source of Funds Using vacant sewer maintenance workers wages and also need to insure
A,-Large approximately$8,000.00 per year in future budgets.
STEVE
SCHMITT Policy Issue
At-Large
Alternative
Background Information: This position replaces a vacant Sewer Maintenance position,
which will work with all departments involved in the CMOM program to insure all
documentation is collected and stored for future reference. They will also be required to
help inspect the sanitary and storm sewers and associated structures.
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
FINANCE COMMITTEE
February 6, 2012
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of January 30,2012.
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Lieutenant Campbell Firearms Instructor Johnston, April 5, $265.00
Recertification Course Iowa 2012
2. Officer Moore Interview and Johnston, March 5- $281.86
Interrogation Iowa 9, 2012
3. Officer Ullom Methamphetamine Johnston, March $146.66
Investigations Iowa 20-22,
2012
4. Officer Wessels, Officer Gann, Criminal Street Gang Johnston, March $365.00
Officer Sullivan Identification and Iowa 13-15,
Interdiction 2012
5. Lieutenant Campbell, Sergeant Iowa Association of Burlington, March $1,040.00
Ludwig, Officer Stratton, Women Police Iowa 26-27,
Officer Hoelscher, Officer Conference 2012
Blakeman
6. Sergeant Devine Introduction to the Lawrenceville, March $2,470.00
Science of Friction Georgia 18-24,
Ridge Examination 2012
7. Officer Pohl ICAC National Atlanta, April 13- $2,000.00
Convention Georgia 19,2012
8. Sergeant Richter, Officer Suarez International Searsboro, April 21- $1,120.00
Girsch Point Shooting Iowa 22,2012
Progressions Course
9. Sergeant Farmer, Officer Bose, 2012 USPCA K9 Clinton, Iowa April 9- $1,160.00
Officer Bovy Narcotics 11, 2012
Recertification Trials
10. Approval of garbage refund in the amount of $126.00 for Randal Vandersee of 5140
South Fork Lane—Submitted by Suzy Schares, City Clerk.
11. Approval of bid from Valuation Services of Cedar Falls, Iowa in the amount of$1,000.00
for the appraisal of a vacant lot located south of 316 West 5th Street—Submitted by Noel
Anderson, Community Planning &Development Director.
12. Approval of payment in the amount of $1,950.00 to Iowa Community Credit Union for
past payment to Winninger Commercial for the appraisal of Iowa Community Credit
Union property located at 320 West 2"d Street—Submitted by Noel Anderson, Community
Planning& Development Director.
13. Approval of request to seek bids to Purchase One (1) 2012 Compact Pickup for the
Building Inspections Department—Submitted by Mark Rice, Public Works Director.
14. Approval of request to seek bids to Purchase One (1) 2012 Passenger Van for the Motor
Pool—Submitted by Mark Rice, Public Works Director.
15.
Pre Authorizations to Expend over $1,000.00
Dept. Amount+Est. Expenditure
SM
Human Rights $7,998.50 The 2012 CV Conference on Human Rights
Leisure Services $10,650.00 One new Alma 1030 trailer custom designed for the
transport of 12 picnic tables
Leisure Services $13,700.00 Study of erosion and stream bank stabilization issues
of Virden Creek as it runs through Gates Park Golf
Course. Creation of construction documents and
construction supervision.
Leisure Services $23,554.00 One John Deere Pro Gator 2030A utility turf vehicle
Leisure Services $1,040.00 Amended metal material for Gates pool pump house
roof
Leisure Services $5,000.00 Design services for new field lighting at Danes baseball
complex
Leisure Services $8,500.00 Design services for electrical needs for new irrigation,
field lights, shelter lights, and trail lighting at
Riverfront Sports Park
Leisure Services $8,400.00 Retro-fitting three John Deere Pro Gator Sprayers
purchased in 2009 with electricsprayer boom lifts
Leisure Services $2,144.42 Two electric heaters for the ice resurfacer/electrical
room
Leisure Services $867.00 + $150.00 Three self closing cabinets to store flammable
products. With the shipping costs the total may be
over $1,000.00
Leisure Services $1,400.00 Three(3) cages for storing LP tanks. To be used on
the three golf courses.
$1,524.00 A commemorative plaque for Mark's Park
Police $6,795.00 + All-in-one 2.0 GPRS device with quad band modem
$20.00 and map agent pro software
Police $1,475.00 Repair and maintenance on two Segways used by the
patrol division
Police $8,186.00 Thirty-five Glock generation four semi-automatic 40
caliber pistols with trade-in of thirty-five used
generation three Glock semi-automatic pistols
Street $15,840.00 + Crack Sealer Sealant
$250.00
Waste Management $2,922.20 PC touch screen at the lagoon
Services
BUDGET LINE ITEMS TO BE AMENDED
16. Authorization to increase line item 11GRT SOS4 (Secure Our Schools) in the amount of
$73,870.00 Submitted by Police Department.
17. Approve the project budget for the use of hotel motel taxes for golf marketing in the
amount of$5,400.00 Submitted by Leisure Services Department.
18. Approve the project budget for the Project Safe Neighborhoods Anti Gun/Gang #5 grant
in the amount of$6,05.00—Submitted by Police Department.
19. Approve the project budget for the Project Safe Neighborhoods Anti Gun/Gang #6 grant
in the amount of$11,317.00—Submitted by Police Department.
20. Approve the project budget for the 2012 Cedar Valley Conference on Human Rights in
the total amount of$13,700.00—Submitted by Human Rights Department.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
February 6, 2012
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of January 30,2012.
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Lieutenant Campbell Firearms Instructor Johnston, April 5, $265.00
Recertification Course Iowa 2012
2. Officer Moore Interview and Johnston, March 5- $281.86
Interrogation Iowa 9, 2012
3. Officer Ullom Methamphetamine Johnston, March $146.66
Investigations Iowa 20-22,
2012
4. Officer Wessels, Officer Gann, Criminal Street Gang Johnston, March $365.00
Officer Sullivan Identification and Iowa 13-15,
Interdiction 2012
5. Lieutenant Campbell, Sergeant Iowa Association of Burlington, March $1,040.00
Ludwig, Officer Stratton, Women Police Iowa 26-277
Officer Hoelscher, Officer Conference 2012
Blakeman
6. Sergeant Devine Introduction to the Lawrenceville, March $27470.00
Science of Friction Georgia 18-247
Ridge Examination 2012
7. Officer Pohl ICAC National Atlanta, April 13- $2,000.00
Convention Georgia 19,2012
8. Sergeant Richter, Officer Suarez International Searsboro, April 21- $1,120.00
Girsch Point Shooting Iowa 22,2012
Progressions Course
9. Sergeant Farmer, Officer Bose, 2012 USPCA K9 Clinton, Iowa April 9- $1,160.00
Officer Bovy Narcotics 11, 2012
Recertification Trials
10. Approval of garbage refund in the amount of $126.00 for Randal Vandersee of 5140
South Fork Lane—Submitted by Suzy Schares, City Clerk.
11. Approval of bid from Valuation Services of Cedar Falls, Iowa in the amount of$1,000.00
for the appraisal of a vacant lot located south of 316 West 5th Street—Submitted by Noel
Anderson, Community Planning&Development Director.
12. Approval of payment in the amount of $1,950.00 to Iowa Community Credit Union for
past payment to Winninger Commercial for the appraisal of Iowa Community Credit
Union property located at 320 West 2nd Street—Submitted by Noel Anderson, Community
Planning&Development Director.
13. Approval of request to seek bids to Purchase One (1) 2012 Compact Pickup for the
Building Inspections Department—Submitted by Mark Rice, Public Works Director.
14. Approval of request to seek bids to Purchase One (1) 2012 Passenger Van for the Motor
Pool—Submitted by Mark Rice, Public Works Director.
15.
Pre Authorizations to Expend over $1,000.00
.
De tAmount+Est.
P SIH Expenditure
Human Rights $7,998.50 The 2012 CV Conference on Human Rights
Leisure Services $10,650.00 One new Alma 1030 trailer custom designed for the
transport of 12 picnic tables
Leisure Services $13,700.00 Study of erosion and stream bank stabilization issues
of Virden Creek as it runs through Gates Park Golf
Course. Creation of construction documents and
construction supervision.
Leisure Services $23,554.00 One John Deere Pro Gator 2030A utility turf vehicle
Leisure Services $1,040.00 Amended metal material for Gates pool pump house
roof
Leisure Services $5,000.00 Design services for new field lighting at Danes baseball
Complex
Leisure Services $8,500.00 Design services for electrical needs for new irrigation,
field lights, shelter lights, and trail lighting at
Riverfront Sports Park
Leisure Services $8,400.00 Retro-fitting three John Deere Pro Gator Sprayers
purchased in 2009 with electricsprayer boom lifts
Leisure Services $2,144.42 Two electric heaters for the ice resurfacer/electrical
room
Leisure Services $867.00 +$150.00 Three self closing cabinets to store flammable
products. With the shipping costs the total may be
over$1,000.00
Leisure Services $1,400.00 Three (3) cages for storing LP tanks. To be used on
the three golf courses.
$1,524.00 A commemorative plaque for Mark's Park
Police $6,795.00 + All-in-one 2.0 GPRS device with quad band modem
$20.00 and map agent pro software
Police $1,475.00 Repair and maintenance on two Segways used by the
patrol division
Police $8,186.00 Thirty-five Glock generation four semi-automatic 40
caliber pistols with trade-in of thirty-five used
generation three Glock semi-automatic pistols
Street $15,840.00 + Crack Sealer Sealant
$250.00
Waste Management $2,922.20 PC touch screen at the lagoon
Services
BUDGET LINE ITEMS TO BE AMENDED
16. Authorization to increase line item 11GRT SOS4 (Secure Our Schools) in the amount of
$73,870.00—Submitted by Police Department.
17. Approve the project budget for the use of hotel motel taxes for golf marketing in the
amount of$5,400.00—Submitted by Leisure Services Department.
18. Approve the project budget for the Project Safe Neighborhoods Anti Gun/Gang 95 grant
in the amount of$6,05.00—Submitted by Police Department.
19. Approve the project budget for the Project Safe Neighborhoods Anti Gun/Gang #6 grant
in the amount of$11,317.00—Submitted by Police Department.
20. Approve the project budget for the 2012 Cedar Valley Conference on Human Rights in
the total amount of$13,700.00—Submitted by Human Rights Department.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_BUDGETED �Llbu ' 00
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST oa
LEFT AFTER THI5 _
REQUEST 3TC/1 5�;
DATE /',;�(,-,, ;�,)f''J-
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Lt. Lisa Campbell January 25,2012
NAME OF CLASS I MEETING: DESTINATION: Johnston, Iowa
Firearms Instructor Recertification Course
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
April 5,2012 April 5,2012 April 5,2012
PURPOSE OF TRAVEL:
Lt Krogh is requesting authorization to send Lt. Lisa Campbell to the Firearms Recertification course at the Iowa law
Enforcement Academy on April 5, 2012, in Johnston, Iowa. Lt. Campbell is a certified firearms Instructor through the state
of Iowa. She also is a member of the Iowa law Enforcement Academy Council, which sets the standards of training,
required by the Iowa law Enforcement Academy. This 8 hour recertification course is required to maintain her ability to be
a firearms instructor where she can continue to teach the Officers of the Waterloo Police Department firearms training.
The cost of registration is$200.00 and would require lunch and a city vehicle will be needed for travel to the training
facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$ 0.00 LODGING TAXI x GRANT REIMBURSABLE
$15.00 MEALS PARKING YES NO
$200.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$50.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 265.00 TOTAL: $ 265.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_ BUDGETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST � �7_ La
DATE 2276 i— ,-�6;
Original-Clerk/Finance Copy-Department
NAME(S)AND POSITION(S): DATE:
Officer Marc Moore January 23,2012
NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa
Interview and Interrogation
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 5,2012 March 9,2012 March 5-9,2012
PURPOSE OF TRAVEL:
Lt Frana is requesting authorization to send Officer Marc Moore to the MCTC Interview and Interrogation seminar at the
Midwest Counter Drug Training Center on March 5-9, 2012, in Johnston, Iowa. This 5-day course is designed to enable
police professionals to enhance their ability to gain information and determine the truth through the interview and
interrogation process. This course is provided by the Midwest Counter drug Training Center and provided at no
registration cost. The training does require lodging which will be on Camp Dodge at the Basic Officer Quarters at a
reduced rate. All meals will be purchased at the Iowa Law Enforcement Academy. A city vehicle will be needed for travel
to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$ 125.00 LODGING TAXI x GRANT REIMBURSABLE
$81.86 MEALS PARKING YES NO
$0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$75.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 281,86 TOTAL: $ 281.86 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
, i
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_ BUDGETED `C U��
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST 14-3:C}3
DATE _-)��-" 2—
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Officer Kyle Ullom January 26,2012
NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa
Methamphetamine Investigations
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 20,2012 March 22,2012 March 20-22,2012
PURPOSE OF TRAVEL:
Lt Frana is requesting authorization to send Officer Kyle Ullom to the Meth Investigations Course at the Midwest Counter
drug Training Center on March 20-22, 2012, in Johnston,IA. This 3-day course is designed to equip Officers with the
knowledge to conduct methamphetamine investigations. It will teach officers about the history of methamphetamine and
its current trends to help combat the growing trends in our community. The training is free but will require lodging and
meals at the Iowa Law Enforcement Academy. A city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$50.00 LODGING TAXI x GRANT REIMBURSABLE
$46.66 MEALS PARKING YES NO
$0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$50.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 146.66 TOTAL: $ 146.66 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
1
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_BUDGETED
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST (�5 QC'}
LEFT AFTER THIS
REQUEST
DATE
Original-Clerk/Finance Copy-Department
NAME(S)AND POSITION(S): DATE:
Officer's Josh Wessels, Spencer Gann, Jamie Sullivan, January 25,2012
NAME OF CLASS / MEETING: DESTINATION: Johnston, Iowa
Criminal Street Gang Identification and Interdiction
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 13,2012 March 15,2012 March 13-15,2012
PURPOSE OF TRAVEL:
Lt Frana is requesting authorization to send Officer's Josh Wessels, Spencer Gann, Jamie Sullivan, --to..the_ _.
MCTC Criminal Street Gang Interdiction seminar on March 13th-15, 2012, in Johnston, IA. This 3-Day course presents
topics related to trends for gangs and history of gangs. The Officers will learn how to identify gang members and what the
effects that gangs have on a community. The course is put on by the Midwest Counter Drug Training Center so the cost of
registration is free but will require lodging and meals at the Iowa Law Enforcement Academy. A city vehicle will be needed
for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$ 150.-00 LODGING TAXI x GRANT REIMBURSABLE
$. 140.00 MEALS PARKING YES NO
$0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$75.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 365.00 TOTAL: $ 121.66 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
� -Z'� - 7/i1 1 '1✓
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_ BUDGETED :54'yf_:610
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST L'h
DATE
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Lt. Lisa Campbell, Sgt. Melissa Ludwig, Officer's Jody January 25,2012
Stratton, Kristen Hoelscher, and Monica Blakeman
NAME OF CLASS I MEETING: DESTINATION: Burlington, Iowa
Iowa Association of Women Police Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 26,2012 March 27,2012 March 26-27,2012
PURPOSE OF TRAVEL:
Lt Krogh requesting authorization to send Lt. Campbell, Sgt. Ludwig, Officers Stratton, K. Hoelscher, and Blakeman to the
Iowa Association of Women Police Training seminar on March 26-27, 2012, in Burlington,IA. This 2-day Conference will
present training associated with the dangers that Officers find themselves in everyday. The presenters will range from a
NYPD Inspector who was involved in the 9/11 attacks to training on how to bring the in the line of duty deaths below 100.
There also will be classes on detecting danger and recognizing verbal and no verbal communication that will prepare the
officer for the dangers they face. The cost of registration is$75.00 per officer and would require lodging one night. Some
meals are provided with the cost of the registration.A city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$375.00 LODGING TAXI x GRANT REIMBURSABLE
$190.00 MEALS PARKING YES NO
$375.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$100.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1040.00 TOTAL: $ 208.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_BUDGETED UU
CITY OF WATERLOO EXPENDED YTD 1-7 j
THIS REQUEST
LEFT AFTER THIS
REQUEST 6)-3
DATE 2;2)w
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Sergeant Kerry Devine January 25,2012
NAME OF CLASS/ MEETING: DESTINATION: Lawrenceville, Georgia
ion .to the Science of
=l'TFriction- Ridge ,Examination _ DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
March 18,2012 March 24,2012 March 19-23,2012
PURPOSE OF TRAVEL:
Lt McNamee is requesting authorization to send Sgt. Kerry Devine to the Introduction to the Science of Friction Ridge
Examination course on March 19th-23rd, 2012, in Lawrenceville, Georgia. This 5-day course is the first step in the
process to be certified to examine and compare latent fingerprints. Sgt. Devine is the supervisor of the Waterloo Police
Crime Lab which at this current time does not have a person certified to compare latent prints for identification purposes.
This course will allow Sgt. Devine to compare known prints to the latent located at crime scenes and identify suspects.
The cost of registration is$600.00 and would Sgt. Devine to fly to Georgia for the class. A city vehicle will be needed for
travel to the closest airport.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
XX AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$ 600.00 LODGING $150.00 Car Rental x GRANT REIMBURSABLE
$270.00 MEALS $50.00 PARKING YES NO
$600.00 REGISTRATION $800.00 AIRFARE x REQUIRED CERTIFICATION
$0.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 2470.00 TOTAL: $ 2470.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
I -1-1--, - Z-f'�
DATE DATE
FINANCE DEPT. STAFF ONLY
010-11-1160-
TRAVEL REQUEST LINE ITEM USED 1346 11 PRO ICAC
CITY OF WATERLOO FY 2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THISI
REQUEST
DATEfn
Original-Clerk/Finance 'Copy-Department
NAME(S) AND POSITION(S): DATE:
Officer Jeremy Pohl January 30, 2012
NAME OF CLASS / MEETING: DESTINATION: Atlanta, Georgia
ICAC National Convention
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
April 13,2012 April 19,2012 April 16-19,2012
PURPOSE OF TRAVEL:
Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC National Conference in Atlanta, Georgia.,April 16-19,
2012. This annual national training event brings federal, state, and local law enforcement and prosecutors together to
participate in workshops and lectures to further their knowledge while providing them the tools necessary to combat
internet crimes against children. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel and
$80.00 of meals. A city vehicle will be required to drive tog the training location.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ 00.00
YES NO
METHOD OF TRAVEL:
xx CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: 010-11-1160-1346BUDGET LINE ITEM: 11PRO ICAC
$450.00 LODGING $75.00 TAXI XX GRANT REIMBURSABLE
$280.00 MEALS $125.00 PARKING YES NO
$0.00 REGISTRATION $1000.00 AIRFARE xx REQUIRED CERTIFICATION
$70.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 2000.00 TOTAL: $ 2000.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE 1 APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2012_ BUDGETED '54c o,
CITY OF WATERLOO EXPENDED YTD -1 j�t sb
THIS REQUEST /,zo "-�-
LEFT AFTER THIS
REQUEST j/ (✓j
DATE ��:G✓ —/'Jt-/
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Sergeant Kye Richter& Officer Michael Girsch January 30,2012
NAME OF CLASS/MEETING: DESTINATION: Searsboro, Iowa
Suarez International Point Shooting Progressions Course
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
April 21,2012 April 22,2012 April 21-22,2012
PURPOSE OF TRAVEL:
Lt Frana is requesting authorization to send Sergeant Kye Richter and Officer Mike Girsch to the Suarez International
Point Shooting Progressions course on April 21-22, 2012, in Searsboro,Iowa. This 2-day course focuses on reactive gun
fighting, sighted and unsighted shooting that officers find themselves in when in a close gun battle. Sgt. Richter and
Officer Girsch are firearms instructors who would gain knowledge from this type of course which will provide new and
improved training for the rest of the Waterloo Police Department. The cost of registration is$400.00 per officer and would
require one night of lodging and food.A city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$125.00 LODGING TAXI x GRANT REIMBURSABLE
$120.00 MEALS PARKING YES NO
$800.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$75.00 MILEAGE/FUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 1120.00 TOTAL: $ 560.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
/r
DEPAR T HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
010-11-1150-1528
TRAVEL, REQUEST LINE ITEM USED K9 Program ff<j[/1,/<61
CITY OF WATERLOO FY_2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE 2ZAc.
NAME(S) AND POSITION(S): DATE:
Sergeant Gus Farmer, Officer's Steven Bose &Albert Bovy January 30,2012
NAME OF CLASS/MEETING: DESTINATION: Clinton, Iowa
2012 USPCA K9 Narcotics Recertification Trials
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
April 9, 2012 April 11, 2012 April 9-11,2012
PURPOSE OF TRAVEL:
Lt Krogh is requesting authorization to send Sergeant Gus Farmer, Officer's Steven Bose and Albert Bovy to the USPCA
Narcotics Recertification Course on April 9-11th, 2012, in Clinton., Iowa. This 3-day course is an annual recertification for
the K9 Officers and their dogs. The Officers and dogs will certify in narcotics detection. The cost of registration is$65.00
per officer and would require individual lodging and food. Each Officer will be required to have a city vehicle to travel to
the training facility. The funds for this training will be paid out of the Canine fund.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$450.00 LODGING TAXI x GRANT REIMBURSABLE
$315.00 MEALS PARKING YES NO
$195.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$200.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1160.00 TOTAL: $ 386.66 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD MAYOR
DATE DATE
January 23, 2012
City Clerk& Finance Office
715 Mulberry Street
Waterloo, IA 50703
Re: Garbage Exemption for 5140 South Fork Lane
Dear Sirs or Madams,
Please find enclosed applications for the 2011 and 2012 private hauler garbage exemption. Please
notice that I have already paid the entire year of 2011 charges for garbage service. I wish to be
reimbursed for those charges that I have already paid that were to be exempt. I have never used the
city garbage service at this property.
I would also request that my account for this property be permanently exempt from these charges,
since I never intend to use the garbage service from the city. The hassle of completing this form and
running around to get the required signatures from my private garbage provider every year seems
unnecessary. It would seem more reasonable that if I were to request city garbage service in the future,
then that request would then trigger the delivery of a city garbage container and then those services
could be rightfully billed. It appears illegal or at least unfair to just bill everyone for garbage service
because they have a water works account.
Payment may be mailed to Randy Vandersee, 5140 South Fork Lane,Waterloo, IA 50701 or may be
credited to my account. Please feel free to call me at 319-415-6724 if you have any questions.
I appreciate your cooperation.
Sincerely,
Randy Vandersee
'g3G6DFR DISPLAY 1/27/12 11: 12:55
Display Account History
Account No 14 35 1390 35417 Billing Date
Customer VANDERSEE RANDAL & BRENDA Ph 296-3882 Activity
Address 5140 SOUTH FORK LN WATERLOO
5=Payments
?-Billing Consu Wa =" ° Sewer Garbage STORM _ Total St Cnd
Date Payment Payment" Payment Payment Payment
12/28/11 91 143. 10- 199.86- 31.50- e . 8.25- 382.71- P
9/27/11 62 110.98- 149. 56- 33.08- = 8.66- 302.28- P RT
6/27/11 88 139.41- 142.44- 31.50- F 8.25- 321.60- P
_ 3/28/11 62 106.03- 142.44- 63.00- # 14.48- 325.95- P RT
�E�� L
12/28/10 75 � lcI-l7n tt { `� P RT*
9/27/10 67 105.90- 124.62- 31.50- 8.25- 270.27- P
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
Last option was: DAILY OPERATIONS
�l
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
• 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Development Director
Finance Committee Communication
Finance Committee Meeting: February 6,2012
Mayor Prepared: February 1,2012 - ..
r-'�D
BUCK Dept.Head Signature:Noel Anderson, Community Planning&Development Director
CLARK #of Attachments: 3
COUNCIL SUBJECT: Approval of bid for appraisal services for the appraisal of vacant ground
MEMBERS south of 316 West 5h Street at the intersection of West 5b Street and Washington Street.
...................
Submitted by:Noel Anderson, Community Planning&Development Director
DAVID
JONES Recommended Finance Committee Action:Approval
Ward 1
CAROLYN Summary Statement: The City is requesting approval of the bid submitted by Valuation
COLE Services of Cedar Falls in the amount of$1,000.00 for the appraisal of vacant ground
Ward 2 south of 316 West 5`h Street. The property in question is owned by Dick and Harriet
Lewis, and was a potential site for the relocation of Iowa Community Credit Union before
HAROLD the Happy Chef site was selected. Staff received no other bids for the request,and
GEM believes the submitted bid appears to be a fair price based on the costs bf other appraisals
Ward 3 that have been conducted on other nearby buildings in the surrounding area in the past.
QUENTIN
HART Therefore,staff recommends that the bid received from Valuation Services,Inc. in the
Ward 4 amount of$1,000.00 be approved.
RON Expenditure Required: $1, 000.00 for appraisal services with Valuation Services,Inc.
WELPER
Ward 5 Source of Funds:Downtown TIF
BOB
GREENWOOD Policy Issue: Downtown redevelopment.
At-Large
Alternative:
STEVE
SCHMITT Background Information: The City has been actively working with and acquiring properties
At-Large near the proposed location of the planned sports complex along the southwestern edge of
Downtown Waterloo. The possibility of locating Iowa Community Credit Union to the site
owned by Dick and Harriet Lewis was once a possibility before the Happy Chef site was
recently selected along Highway 63.
ta:NA
cc: Aric Schroeder,City Planner
--file--
CITY WEBSITE: www.d.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Printable Map Output Page 1 of 1
Black Hawk County Parcel Map
Parcel ID-. 913-26-280-020
Deed Holders: ILEWIS,DICK L & LEWIS,HARRIET L
Parcel Address: Pi6 W 6TH ST, WATERLOO, IA 50701
ROME
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Black Hawk County,Iowa r'! Map Disclaimer:This map does not represent a survey.No liability is assumed for the
316 East 5th Street accuracy of the data delineated herein,either expressed or implied by Black Hawk County,
Waterloo, Iowa 50703-4774 the Black Hawk County Assessor or their employees.This map is compiled from official
Phone:(319)833-3002 records,including plats,surveys,recorded deeds,and contracts,and only contains
Fax:(319)833-3070 a information required for local government purposes.See the recorded documents for more
E-mail:auditor co.black-hawk.i us.orq Idetailed legal information.
' 0"41�
http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&Cl... 2/1/2012
VALUATION SERVICES, INC.
D.K&rh Jones,A,A - Sherman 13 A-L-Aieal
President/ SeniorAl ;aixer Certified General App7niser
John C:Soon- REAL PROPERTY APPRAISERS AND CONSULTANTS 1>er7),J._7�&-'r
Ce7t�ed GeneralAjpraiser Certified�esideniial,9pprairer
lfatlry Anda snn Greg ICafrn
C jia,Manager Resea7rh Anal t
Phone(319)277-0477-Fax(319)277-0479
715 W.1st Street,P.O.Box 861,Cedar Falls,IA 50613
October 18, 2011
Noel Anderson
Community Planning and Development
City of Waterloo IA
715 Mulberry St.
Waterloo IA 50703
Subject Property: Parcel of land owned by Dick and Harriet Lewis
Waterloo, Iowa
Our File: 11599J
Mr. Anderson:
At your request, I have prepared a narrative appraisal of the property captioned above. Please
consider this the invoice for the complete work.
For Services..,,, ......... $1000.00
Respectfully Submitted;
7CL lsto—v
John Stortz
Iowa Certified General Appraiser
CG01234
CITY OF WATERLOO , IOWA
COMMUNITY PLANNING AND DEVELOPMENT
• 715 Mulberry Street • Waterloo,Iowa 50703-5783 • (319)291-4366 Fax(319)291-4262
• • NOEL C.ANDERSON,Community Planning&Development Director
Finance Committee Communication
Finance Committee Meeting: February 6, 2012
Mayor Prepared: January 31=2012
BUCK Dept. Head Signature: Noel Anderson, Community Planning &Development
CLARK
Director
# of Attachments:
COUNCIL
MEMBERS
SUBJECT: Approval of payment to Iowa Community Credit Union for past
DAVID payment to Winninger Commercial for the YStreet.
raisal of Iowa Community Credit
JONES Union and its property located at 320 West
Ward 1
CAROLYN Submitted by: Noel Anderson, Community Planning&Development
COLE Director
Ward 2
HAROLD Recommended Finance Committee Action:Approval of payment to Iowa
GETTY Community Credit Union for past payment to Winninger Commercial
Ward 3
QUESummary Statement: The City is requesting approval of payment to Iowa
HART
Community Credit Union for past payment to Winninger Commercial for the
wa d4 appraisal of Iowa Community Credit Union and its property located at 320 West
2n Street., approximately 1 block south of Jefferson Street.
RON
Ward
ELDER The property in question is potential downtown redevelopment acquisition site for
the overall redevelopment pertaining to the approved Downtown Master Plan.
BOB
GREENWOOD Staff feels that the the payment to Iowa Community Credit Union in the amount of
At-Large $1,950.00 for the appraisal by Winninger Commercial appears to be fair and
STEVE recommends approval of the request.
SCHMITT
At-Large Expenditure Required: $1, 950.00 for appraisal services provided by Winninger
Commercial
Source of Funds: Downtown TIF
Policy Issue: Downtown redevelopment.
Alternative:
Background Information: The City has been actively working with and acquiring
properties near the proposed location of the planned sports complex along the
southwestern edge of Downtown Waterloo. Acquisition of the Iowa Community
CITY WEBSITE: wwwdwater!oo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Credit Union building at 320 West 2nd Street would be the last properties needed to allow for
the construction of planned sports recreation complex.
ta:NA
cc: Aric Schroeder,City Planner
—file--
Winninger Commercial
3356 Kimball Avenue
Waterloo, lA 50702
Commercial Real Estate Valuation, Consulting and Research
Office: 319-233-3354 E-Mail:
Fax: 319-233-3355 winningercommerdal(aDmsn.com
Mark Heth
Iowa Community Credit Union �f i
3301 Cedar Heights Dr.
Cedar Falls, IA 50613
March 8, 2011
INVOICE
Appraisal:
320 W. 2nd St.,Waterloo, Iowa and adjacent bare land
P.N. 8913-26-207-003/004/005/012
Total Due........................... $1,950.00
PAYABLE UPON RECEIPT
Please remit to:
Winninger Commercial
3356 Kimball Ave.
Waterloo, IA 50702
Fed. Tax ID #: 42-1298446
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: February 13, 2012
Prepared: Februaa l, 2012
Dept. Head Signature:
# of Attachments:
SUBJECT: Authorization to seek bids to Purchase One (1) 2012 Compact Pickup for
the Building Inspections Department
Submitted by: Mark Rice, Public Works Director
Recommended City Council Action: NA
Summary Statement: Replacement of one (1) compact pickup truck for Building Inspections
Expenditure Required: Based on bid. Estimate$18,000
Source of Funds: 411 CIP Program
Policy Issue
Alternative
Background Information: Replacement of one (1) Building Inspections Pickup. Programmed
replacement.
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: February 13, 2012
Prepared: February 1, 2012
Dept. Head Signature: — —
# of Attachments:
SUBJECT: Authorization seek bids to Purchase One (1) 2012 Passenger Van for Motor
Pool
Submitted by: Mark Rice, Public Works Director
Recommended City Council Action: NA
Summary Statement: 7 Passenger Van for Motor Pool
Expenditure Required: Based on bid. Estimate $18,000
Source of Funds: 411 CIP Program
Policy Issue
Alternative
Background Information: Replacement of Motor Pool vehicle. Programmed replacement.
City Clerk Use Only
Finance Committee
Approval Date
City.of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Rights Department to expend
$ 7,998.50 plus est. shipping costs of $ to pay for or purchase
the 2012 CV Conference on Human Rights.
This purchase or expenditure is being made because:
we need to fund the 2012 CV Conference on Human Rights.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
We're having it at Allen College where we had it the previous year at no charge and
the lunch was also donated as well.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
EI Bonds Federal/other grants FX Other(specify) 2520 H.R. Projects
This expenditure is to be coded to the following budget line-item:
Please see the budget sheet attached to the back. 27GRT CONF
(Fund- Department-Activity-Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is $
Respectfully submitted,
(Signature Dept. Head or Designee) ' bate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization 2012 Conference.xis(Mar 2010)
Revenue
$1,500.00'CasIront#and (Workshops 2500-1303)
$1,300.00 G-ash-•on+Ha-nd (Advertising 2500-1351)
$1,000.00 Donation from UNI College of Education (2520-3720 27GRT CONF)
$3,900.00 Registration from 130 registrants (2520-3800 27GRT CONF)
* $6,000.00 HUD Grant will be used after all other funding has been exhausted
$13,700.00
Expenses
$6,000.00 Dr. Robert A. Franklin, Keynote Speaker
$1,300.00 Advertising
$598.50 Allen Catering Breakfast ($3.99 x 150)
$100.00 Janitorial Services/Tablecloths
$7,998.50
* Our revenue is much higher than our expense and we're hoping to keep it that way. If we
get the full 130 paying registrants we will only have to use around $300 of the $6000 we
have budgeted from the HUD grant. The less registrations we get the more of the HUD
grant we will have to.use but I don't foresee us having to use $6000 of it at all.
�� .'F .tom.? r .. `�-� t�•-'..�.- t(''� �;:_��.- `'cau..:�/.�u �.,(..<`-:feCi"�� 'i('-' �..C/1�%��.^ �✓-r{7�%��iJ1�`.
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 10,650.00 plus est.shipping costs of $ to pay for or purchase
one new Aluma 1030 trailer custom designed for the transport of 12 picnic tables
This purchase or expenditure is being made because:
A longer trailer is needed to haul more picnic tables in one trip. We are experiencing
more frequest requests for picnic tables at community events.
Vendor selected for this purchase: Black Hawk Rental Waterloo IA
❑ Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Trailer was custom designed by Black Hawk Rental. They are the only local
dealer of Aluma brand trailers.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
1-1 General Fund ❑ Road Use Tax F—I Sewer EI Sanitation
❑X Bonds Federal/other grants 1-1 Other(specify)
This expenditure is to be coded to the following budget line-item:
411-37-4110-2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 29,000.00 E�
and the current available balance is $ 22,920.00 /
Respectfully submitted,
(Signature Lk�p lead or Designee) Date (Signature Fina6 e Dept. Review) Date
K:\shared good ies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 13,700.00 plus est. shipping costs of $ to pay for or purchase
study of erosion and stream bank stablization issues of Virden Creek as it runs through
Gates Park Golf Course. Creation of construction documents and construction supervision.
This purchase or expenditure is being made because:
Stream bank erosion is jepardizing #15 tee and several other areas along the creek.
Stablization of stream bank is necessary to prevent damage to the the golf course.
Vendor selected for this purchase: Robinson Engineering, Cedar Falls IA
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Robinson Engineering is doing design work for the E 4th & Donald Street reconstruction
which includes running a storm sewer main through the golf course into the same area
of Virden Creek. Construction for both projects will be completed at the same time.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund 1-1 Road Use Tax ❑ Sewer EI Sanitation
❑X Bonds El Federal/other grants F—I Other(specify)
This expenditure is to be coded to the following budget line-item:
410-37-4120-2174
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 100,000.00 t/
and the current available balance is $ 55,114.00
Respectfully submitted,
Q 4110-
(Signature Depk3,fbad or Designee) Date 'Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 23,554.00 plus est. shipping costs of $ to pay for or purchase
One John Deere Pro Gator 2030A utility turf vehicle.
This purchase or expenditure is being made because:
For use in maintaining the muncipal golf courses.
Vendor selected for this purchase: Van Wall Golf, Urbandale IA
Bids or written quotes were taken on this purchase, as follows:
OX Bids or quotes were not taken on this purchase because:
Purchase is being made through Van Wall Golf using previously bid State of Iowa
DOT contract pricing.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax ❑ Sewer F—] Sanitation
❑X Bonds El Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
411-37-4120-2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 229,500.00.
and the current available balance is $ 213,657.00
Respectfully submitted,
(Signature Deead or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
=�ju� $ 1,040.00 plus est. shipping costs of $ to pay for or purchase
r i%U, AMENDED metal material for Gates pool pump house roof.
This purchase or expenditure is being made because:
materials are needed for the replacement of the Gates pool pump house roof. Work
being completed by Leisure Services staff.
Vendor selected for this purchase: Pro Build Waterloo IA
OX Bids or written quotes were taken on this purchase, as follows:
Pro Build, Waterloo $1,039.93
Home Depot, Waterloo $1,108.64
No response from Menards, ABC Supply moved, bid request returned by post office
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 12-5-11 approved at $1,034.93
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund 1-1 Road Use Tax EJ Sewer F–I Sanitation
OX Bonds rI Federal/other grants EI Other(specify)
This expenditure is to be coded to the following budget line-item:
411-22-4200-2132
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 110,000.00
and the current available balance is $ 44T,91-6-M
Respectfully submitted,
T
(SignaTure Dept. Head or Desigpe) Date (Signa re Finance Dept. Review) Date
i.f
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 5,000 plus est. shipping costs of $ to pay for or purchase
Design services for new field lighting at Danes baseball complex.
This purchase or expenditure is being made because:
Design is needed for new field lighting at Danes #2 and #3 for improvements
on these youth diamonds.
Vendor selected for this purchase: Modus, Waterloo IA
FX Bids or written quotes were taken on this purchase, as follows:
Modus, Waterloo IA hourly not to exceed $4,200 plus reproduction expenses
recommended by lighting fixture suppliers and by architectual firms.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EIGeneral Fund F-I Road Use Tax ❑ Sewer F—I Sanitation
5x Bonds F1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
411-37-4202-2178 37SPT-DANE
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 150,000.00 "
and the current available balance is $ 44,890.81
Res ectfully submit
( 1�1 _"�
( Ignature ep�ad or Designee) Bate (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.As(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 8,500 plus est.shipping costs of $ to pay for or purchase
Design services for electrical needs for new irrigation, field lights, shelter lights, and trail
lighting at Riverfront Sport Park.
This purchase or expenditure is being made because:
Design is needed for the new electrical requirements for the improvements being made at
Riverfront Sports Park, a project with Build Our Ballpark and BH Gaming grant.
Vendor selected for this purchase: Modus, Waterloo IA
❑X Bids or written quotes were taken on this purchase, as follows:
Modus, Waterloo IA hourly not to exceed $7,800 plus reproduction expenses
recommended by lighting fixture suppliers and by architectual firms.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F] General Fund EI Road Use Tax F—I Sewer Sanitation
EI Bonds El Federal/other grants ❑X Other(specify) BH Gaming Grant
This expenditure is to be coded to the following budget line-item:
426-37-4202-2178 37SPT-CRYS
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ Cx'c�1C�Cl
and the current available balance is $ /
Respectfull submitte_
'1241
(Signature Dept`Aead or Designee) Date (Signature Finance Dept. Review) Date
KAshared good i es\forms\Expenditu re Pre-Authorization.xls(Mar 2010)
t11a'Y
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,400.00 plus est.shipping costs of $ to pay for or purchase
Retro-fitting three John Deere Pro Gator Sprayers purchased in 2009 with electric sprayer
boom lifts.
This purchase or expenditure is being made because:
Electric lifts on the spray booms will allow the operator to lift the booms while in motion
preventing chemical burns on uneven turf areas.
Vendor selected for this purchase: Van Wall Group Urbandale IA
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Van Wall is the only John Deere golf turf dealer in the State of Iowa.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund ❑ Road Use Tax EI Sewer 1-1 Sanitation
❑X Bonds 1:1 Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
411-37-4120-2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 229,500.00
and the current available balance is 65ZM jc 0 v3
Respectfully submitted`
(Signature Dept.445ad or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodiesVorms\Van Wall-Pre Approval.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Lisure Services Department to expend
$ 2,144.E J, plus est. shipping costs of $_0.00 to pay for or purchase
Two electric heaters for the ice resurfaces/electrical room.
This purchase or expenditure is being made because:
The existina heaters are no longer operational.
Vendor selected for this purchase: Van Meter, Waterloo,lowa
Ex Bids or written quotes were taken on this purchase, as follows:
Van Meter Waterloo,lowa $2144,4a
Iowa Radiant Electric,Wellsbur ,Iowa $2318J,5
3E Waterloo,lowa $238q`0
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
ElGeneral Fund Road Use Tax El Sewer EI Sanitation
Fx Bonds Federal/other grants 1-1 Other(specify)
This expenditure is to be coded to the following budget line-item:
411-37-4500-2177
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 165,000.00✓
and the current available balance is $ 109,835.00
Respectfully submitted,
(Signature bept. Head or Designee) Date (Sig ature Finance Dept. Review) Date
K:lshared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
e2/01/2012 07: 54 3192914297 WATERLOO LEISURE SER PAGE 02/02
City Cterk Use only
[Approval Date
inance Committee
City of Waterloo
Expenditure Pre-,Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
Purchase or expenditure submitted by the Leisure ServicesDepartment to expend
$ 867.00 plus est, shipping costs of $ 150.00 to pay for or purchase
three self closing Cabinets to store flammable PLoducts. With the shipping costs the
total may be over$'1,000.
This purchase or expenditure is being made because:
to meet safety inspection requirements as directed by Waterloo Fire Department,
Vendor selected for this purchase: Scot's supply
Q gids or written quotes were taken on this purchase, as follows:
Scot's Supply, Waterloo $289.00 each plus freight
C&H $353.00 each
Cam bell Su I , Waterloo $536.70 each
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates).
Please check the following box(es)as appropriate to describe the funding for this expense:
�X General Fund Road Use Tax F-1 Sewer L Sanitation
Bonds Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1573
(Fund - Department-Activity-Account Number) (project Code)
in which the budgeted amount is $ 5,000.00 /
and the current available balance is $ 3 gS O �., , r=
Respectfully submitted,
(Signature Dept. ead or Designee) Date (Signature Finance Dept, Review) � at J
KAshared goodlesWorms\Expenditure Pre-Authodzation.xis(Mar 2010)
City Clerk Use Only
Finance,Committee
Approval Gate
City of Wateri0o
Expenditure pre-Authorization Request f=orm
The Finance Committee of'the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,400.00 plus est. shipping costs of $
ThreeJ3) ca es for storing LP tanks. Toop
be used on the three golf courses.y for or purchase
This purchase or expenditure is being made because-, '
OSHA requires LP tanks to be stored in approved ca es. Result of safety inspection
by Waterloo Fire Department
Vendor selected for this purchase: Cas CapesFornev TX
1X Bids or written quotes were taken on this purchase, as follows:
Gas Cages, Forne TX $1,365.09
Campbell Supply, Waterloo $1,917.00
C&H Distributors, Wisconsin $1,821.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
177 General FundRoad Use Tax
Sewer ElSanitation
Bonds 11 Federal/other grants 11
Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4120-1371
(Fund -Department-Activity-Account Number)
(Project Code)
in which the budgeted amount Is
$ 6,500,00
and the current available balance is
Respectfully submitted,
(Signature Dept, Head or Designee) Dat' I �, i`�l t
g e (Signature Finance Dept, Review) Date
K; shared goodieslformslExpenditure Pre-Authnri7.ation.xls(Mar 2010)
Z0/Z0 30ad �13S 3ansi3-i oo-j2j31tm L62',17TGZGTE 8b:60 ZTOZ/Te/ZO
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,524.00 plus est. shipping costs of $ to pay for or purchase
a commemorative plaque
This purchase or expenditure is being made because:
Plaque for Mark's Park showcasing all of the donors. This plaque is needed to
meet RECAT grant requirements.
Vendor selected for this purchase: Signs & Designs.
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
The architect worked directly with the sign company to design, create and install
the plaque. The architect is under contract with the City for the design of
Mark's Park.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
OX General Fund Road Use Tax 1-1 Sewer F—] Sanitation
1-1 Bonds EI Federal/other grants ❑X Other(specify)
This expenditure is to be coded to the following budget line-item:
426-37-4105-3720 donation $1000 then 4110-1371 371MP-MARK
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ �
and the current available balance is $ E5�
Respectfully submitted,
(SignatUM70ept. Head-or slgnee) Da7e (Sighature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,795.00 plus est. shipping costs of $ 20.00 to pay for or purchase
All-in-one 2.0 GPRS device with quad band modem and map agent pro software.
This purchase or expenditure is being made because:
this unit will allow the department the capability to monitor vehicle movements during
a criminal investigation.
Vendor selected for this purchase: Coleman Technologies, LLC
Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
This is the only company that meets the specifications set out by the department
for this use.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer EI Sanitation
EI Bonds F1 Federal/other grants Fx-1 Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1150-1512 11 TRI WPDF
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7 6101-
and the current available balance is $ 4q,a
R7;ctfully submitte
)141 d14 ~,
(Signa, re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,475.00 plus est. shipping costs of $ 0.00 to pay for or purchase
repair and maintenance on two Segways used by the patrol division.
This purchase or expenditure is being made because:
both Segways are in need of repair and routine maintenance to keep them operational
for departmental use.
Vendor selected for this purchase: B2B Segway
Bids or written quotes were taken on this purchase, as follows:
Fx Bids or quotes were not taken on this purchase because:
this maintenance and repair is proprietary to the Seqway company.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
Fx General Fund ❑ Road Use Tax ❑ Sewer El Sanitation
EIBonds 1-1 Federal/other grants EI Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1100-1375
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /7e%Z c1J
and the current available balance is $ �'1
Respectfully submitted,
(Signat re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodiesVorms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 8,186.00 plus est.shipping costs of $ 0.00 to pay for or purchase
Thirty-five Glock generation four semi-automatic 40 caliber pistols with trade-in of
thirty-five used genteration three Glock semi-automatic pistols.
This purchase or expenditure is being made because:
This is a scheduled replacement of aging duty weapons. The police department will
receive $7950.00 for the used weapons that are traded in.
Vendor selected for this purchase: Jacks Uniform and Equipment
Qx Bids or written quotes were taken on this purchase, as follgws:
Jacks Uniform and Equipment $8186.00
Keeprs $8460.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
5x General Fund ❑ Road Use Tax 17-1 Sewer F—] Sanitation
EI Bonds 1:1 Federal/other grants F1 Other(specify)
This expenditure is to be coded to the following budget line-item:
410-11-1100-2128 Police Guns/Body Armor
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ (RC),063 0 —
and the current available balance is $ �,
Res ectfully submitted,
(Signa re Dept. Head or Designee) Date j(Sighature Finance Dept. Review) Date
K:\shared good ies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only:]
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 15,840.00 plus est. shipping costs of $ 250.00 to pay for or purchase
Crack Sealer Sealant
This purchase or expenditure is being made because:
Sealant for Crack Seal Program
Vendor selected for this purchase: Logan Contractors
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Mfg recommended sealant for use with new Crack Seal Unit
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer EI Sanitation
❑ Bonds EI Federal/other grants FR Other (specify) Local Option
This expenditure is to be coded to the following budget line-item:
205-19-7110-1513
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 155,000.00 El
and the current available balance is $ 23,391.44
Respectfully submitted,
�7;;-Ic,/:j-
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Street Dept-Crack Sealer Sealant(10 Pallets)-Jan 2012.xls(Mar 2010)
City Clerk Use Only
;Finance Committee
!Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 1922.20 plus ext, shipping cost of $ 0.00 to pay for or purchase
PC touch screen at the lagoon
This purchase or expenditure is being made because:
PC touch screen at the Lagoon pretreatment site does not work we are wanting to
update to a digital PC touch screen
FIBids or written quotes were taken on this purchase, as follows
0
Bids or quotes were not taken on this purchase because:
This PC is a replacement with digital upgrade from Van Meter this is compatible with
existing PLC
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense.-
General
xpense:General Fund: F]Road Use Tax: Sewer: Sanitation:
Bonds: ❑Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520/14/5200/1516
(Fund - Department-Activity-Accour� Number) (Project Code)
in which budgeted amount is �I $ 3,891.00
and the current available balance is $ 3,017.17
Respectfully submit
JY
(Sig ture Dept. Head Or Designee) Date `(Signature Finance Dept. Review) Date
Quotation
125 Courier Street ::: _:_T:
Waterloo IA 50701-1289 .........__..... .... .......................
YM 319-235-9'313 Fax 319-235-0365 09/27/11 S 66 6 24 7 6
VAN METER
.........:.:....
(2) VAN METER INC.
Afmi BYrtgff•O10'IDC0116NNY 125 Courier etre t
Waterloo, IA 50701-1289 1
319-235-9313 Pax 319-235-0365
QUOTE TO: SHIP T0:
WATERLOO WASTE WATER WATERLOO WASTE WATER
3505 EASTON AVE 3505 EASTON AVE
WATERLOO, IA 50702-2000 WATERLOO, IA 50702-2000
............... --.- - .� _ __�_.. _ _ __ �__ __ _
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13674 DENNIS SESSLER SCHNECKM 2 2
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.........::::::::•:•::::::::•:. :•:::::•:: ;•::•: ......
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Jerry Renfer SERV 2 02L5 WT LOCL M-F NET 30 DAYS See Below No
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lea A-B E6181F12TPXPi3 D 12" PANEL PC, A 2922.200e 2922.20
RETURNING
6181P12TPXPH/D
APPROVED BY LAURA A. MARTIN
ROCKWEEL
APPROVED BY RON FRIEVALT
ROCKWELL
TAXES NOT INCLUDED
13C W;qA fvacA Scr Ee�?
Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other Subtotal 2922.20
items valid 30 days and based on qtys supplied, unless otherwise specified. S&H CHGS 0.00
All items subject to approval by specifying party. Nonstock items are subject
to restocking charges based on manufacturer's terms and conditions.
Frt charges or applicable tax not included. Amount Due _2922.20
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES / No
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept.is hereby requested to authorize the following line-item budget
amendment for FYE 12 submitted by the POLICE Dep2rtment:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
290-11-1150-3350 Secure Our Schools 11 GRT SOS 73,870.00 290 11-1150-1393 ISecure Our Schools 11 GRT SOSz 73,870.00
TOTAL $73,870.00 TOTAL $73,870.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy.
Prior Committee Actions(Dates):
E
v
igna re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\users\shared goodies\forms\csbudgetamendregform(Apr 2003)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name Hotel Motel discretionary funds for Golf Advertising
City Contract No. To be assigned by the Finance Dept.
Project Manager JB Bolger Project No. �
Project Budget Total $ 5,400.00 Subproject No.
1. How will this project be funded?
-A. Federal Grant Yes = No FX CFDA# % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes = No FX % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes FX No % Paid by other entity
Name hotel motel Council discretionary award
Done None
2.Attach copies of any grant agreements that will fund the project(REQUIRED)
Yes No
3'. Does the project include the purchase of right of way or other real property? El OX
If yes,will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document? El
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees El
B. Publication, or printing costs
C. Others, list F 0
5. Does this project cover any regular full-time salaries or benefits? 0 ❑X
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Leisure Services was awarded a hotel motel discretionary funding. October 10, 2011 Council meeting.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
• City Clerk Use Only
Finance Committee
Approval Date
Protect Name (from page one) Hotel Motel discretionary funds for Golf Advertising
Department No. project will be budgeted under 37 Leisure SeryICE To be assigned by the Finance Dept.
Activity No. project will be budgeted under 4105 Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund:_010_ Fund: Fund: Fund:
Total
REVENUES: 010-37-4105-1351
3000 Cash on Hand $
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County _
3.358 Shared Program - City
3360 Shared Program - State
:'3,3,61 State Grant _
3.365 State RISE Grant
3368 EPA Grant _
3377 EDA Grant _
3720 Donations- Restricted
3750 Sale of Bonds
3111 Hotel Motel 5,400.00 5,400.00
TOTALS $ 5,400.00 $ - $ - $ - $ 5,400.00
EXPENDITURES:
2103 Engineering & Consulting $ _
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements _
21`46 Demolitions
21'51 Building Construction
21.56 Bikeway Construction
21'62 Storm Sewers
21IB3 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non-participating Misc _
1351 Advertising 5,400.00 5,400.00
/TOTALS $ 5,400.00 $ - $ - $ - $ 5,400.00
(Signature Deplad) / f Dae (Signature Finance Dept. Review) Date
K:\shared goodiesWormsTroject Budget Worksheet.xls\Page 2(Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Police Grant-
City Contract No. To be assigned by the Finance Dept_
Project Manager Director Trelka Project No. 11 GRT
Project Budget Total $ 6,905.00 Subproject No. GNG5
1. How will this project be funded?
A. Federal Grant Yes 0 No CFDA# 16.609 % Paid by federal grant
Grant Name PSN Anti-Gang/Gun Grant Agreement Number 11-PSN-ND11
B. State Grant Yes = No % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding Bond Fund % Paid by City
D. Other Entities Yes = No = % Paid by other entity
Name Black Hawk County Attorney
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) �x
Yes No
3. Does the project include the purchase of right of way or other real property? El OX
If yes, will real property purchases be reimbursable under the grant? El ❑X
If yes, have you attached authorization to purchase real property to this document? ❑ OX
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees El 0
B. Publication, or printing costs El
C. Others, list El UK
5. Does this project cover any regular full-time salaries or benefits? E ❑X
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The Waterloo Police Department will continue to use these funds to offset overtime incurred in the investigation
of gun/gang related offenses.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date
Project Name (from page one) Project Safe Neighborhood Anti Gun/Gang#5
Department No. project will be budgeted under 11 GRT GNG5 To be assigned by the Finance Dept,
Activity No. project will be budgeted under 01011 1150 Project No: 11 GRT
Subproject No. ' GNG5
(Each column should only include amounts by fund)
Fund: Fund:_
_010_ 010
1150 1160 1160 Bond Fund Total
REVENUES:
3000,Cash on Hand $
33�Federal Grant 41A 6,905.00 6,905.00
3352 Federal HUD Grant
3354 Shared Program - Local _
3357 Shared Program -County _
3358 Shared Program -City _
3360 Shared Program -State _
3361 State Grant _
3720 Donations- Restricted _
3750 Sale of Bonds _
3370 School Share Liaison
Funded with property tax
3873 Reimburse for services
TOTALS $ 6,905.00 $ - $ - $ - $ 6,905.00
EXPENDITURES:
1111 Salaries- Regular $ _
1112 Salaries-Part Time _
1121 FICA _
1122 IPERS
1123 Disability
1131 Health
1347 Pension _
1130 Empl. Benefits
1114 Overtime 6,905.00 6,905.00
1579 Wearing Apparel _
2128 Guns & Body Armor
TOTALS $ 6,905.00 $ - $ - $ 6,905.00
JAwflt
A r
(Signa re Dept. Head) Date (Signature Finance Dept. Review) Date
K:lshared goodies\forms\Project Budget Worksheetl0\Page 2(Donator NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Police Grant-
City Contract No. To be assigned by the Finance Dept.
Project Manager Director Trelka Project No. 11 GRT
Project Budget Total $ 11,317.00 Subproject No. GNG6
1. How will this project be funded?
A. Federal Grant Yes = No CFDA# 16.609 % Paid by federal grant
Grant Name PSN Anti-Gang/Gun Grant Agreement Number 10-PSN-6482
B. State Grant Yes = No 0 % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding Bond Fund % Paid by City
D. Other Entities Yes FX No = % Paid by other entity
Name Black Hawk County Attorney
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑x El
Yes No
3. Does the project include the purchase of right of way or other real property? El ❑X
If yes, will real property purchases be reimbursable under the grant? = FX
If yes, have you attached authorization to purchase real property to this document? 1-1 ❑X
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees El QX
B. Publication, or printing costs El F-
C. Others, list El ❑X
5. Does this project cover any regular full-time salaries or benefits? OX
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The Waterloo Police Department will continue to use these funds to offset overtime incurred in the investigation
of gun/gang related offenses.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet10\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date
Project Name (from page one) Project Safe Neighborhood Anti Gun/Gang#6
Department No. project will be budgeted under 11 GRT GNG6 To be assigned by the Finance dept
Activity No. project will be budgeted under 01011 1150 Project No. 11GRT
Subproject No. GNG6
(Each column should only include amounts by fund)
Fund: Fund:-
010
und:_010010
REVENUES: 1150 1160 1160 Bond Fund Total
30 ash on Hand $ _
33 Federal Grant .6 11,317.00 11,317.00
3352 Federal HUD Grant
3354 Shared Program - Local _
3357 Shared Program -County _
3358 Shared Program -City _
3360 Shared Program -State _
3361 State Grant _
3720 Donations - Restricted _
3750 Sale of Bonds _
3370 School Share Liaison _
Funded with property tax
3873 Reimburse for services
TOTALS $ 11,317.00 $ - $ - $ - $ 11,317.00
EXPENDITURES:
1111 Salaries - Regular $
1112 Salaries- Part Time _
1121 FICA _
1122 IPERS
1123 Disability _
1131 Health _
1347 Pension _
1130 Empl. Benefits
1114 Overtime 11,317.00 11,317.00
1579 Wearing Apparel _
2128 Guns &Body Armor
TOTALS $ 11,317.00 $ - $ - $ 11,317.00
(Signal re Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Worksheet10\Page 2(Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET -ALL PROJECTS
PAGE ONE
Project Name 2012 CV Conference on Human Rights
City Contract No. To be assigned by the Finance Dept.
Project Manager Director,Abraham Funchess Project No. j 6 rz;
Project Budget Total $ 13,700.00 Subproject No. &
1. How will this project be funded?
A. Federal Grant Yes 0 No = CFDA# % Paid by federal grant 43.80%
Grant Name HUD-$6000.00
B. State Grant Yes = No = % Paid by state grant
Grant Name
C. City Match Source of Funding 010-27-2500-1303-$1500.00 % Paid by City 20.40%
010-27-2500-1351 -$1300.00
D. Other Entities Yes �X No = % Paid by other entity 35.80%
Name UNI College of Education Donation -$1000.00
Registration Fees-$3900.00 Done None
Attach copies of any grant agreements that will fund the project(REQUIRED) El ❑
Yes No
2. Does the project include the purchase of right of way or other real property? El ❑x
If yes, will real property purchases be reimbursable under the grant? 0 ❑x
Done None
If yes, attach authorization to purchase real property to this document. El F1
Yes None
3. Please indicate any non-participating expenses that you are aware will be incurred, such as:
A. Stormwater permit fees El El
B. Publication, or printing costs El Exl
C. Others, list El
4. Does this project cover any regular full-time salaries or benefits? El F
If yes, employee/position to be covered.
5. Include a brief description of the project in the space below: (REQUIRED)
13th Annual Cedar Valley Conference on Human Rights is being held at Allen College on Friday, February 17, 2012. This
year's keynote speaker will be Dr. Robert A. Franklin. Topics this year will focus on education, housing, immigration, racial
divide and wealth distribution.We will be basing our classroom discussions around short films. Those films are: abUSed,
Stand and Deliver, Many Thousand Gone and Rebirth. The conference will start off with Dr. Franklin leading off and showing
his short film "The Lynching of Will Brown."
Page 2 must be attached and signed.
users\michelle-w\forms\Project Budget Wkshts_2012 CV Human Rights Conference.xis\Page 1 All Projects (Feb 2007)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION ,
PAGE TWO
Fund:_2500_ Fund:_2510_ Fund: 2520 Fund:
REVENUES: 27GRT CONF Total
3000 Cash on Hand $2,800.00 $ 2,800.00
3350 Federal Grant 6,000.00 6,000.00
3353 Federal U-Step Grant
3358 Shared Program -City
3360 Shared Program -State
3361 State Grant
3365 State RISE Grant
3720 Donations - Restricted 1,000.001000.00
3750 Sale of Bonds ,
3800 Miscellaneous Revenue
3831 Registrations 3,900.00 3,900.00
TOTALS $ 2,800.00 $ 6,000.00 $ 4,900.00 $ - $ 13,700.00
EXPENDITURES:
1111 Salaries - Regular $
1112 Salaries - Part Time
1315 Education &Training
1345 Travel-Official City
1346 Travel- Prof Training
1303 Workshops 1,500.00 6,000.004,900.00 12,400.00
1351 Advertising 1,300.00 1,300.00
TOTALS $.x/2,800.00 $ 6,000.00 $ 4,900.00 $ - $ 13,700.00
ALaLfn rtm'195� 21_;�bo
(Signature Dept. Head) I Date (Signature Finance Dept. Review) Date
users\michelle-w\forms\Project Budget Wkshts_2012 CV Human Rights Conference.xls\Page 2(Donat-non constr) (April 2003)
fl
Revenue
$1,500.00' ,Cash-onr-Hand (Workshops 2500-1303)
$1,300.00 Gasfr�'nd (Advertising 2500-1351)
$1,000.00 Donation from UNI College of Education (2520-3720 27GRT CONF)
$3,900.00 Registration from 130 registrants (2520-3800 27G RT CONF)
* $6,000.00 HUD Grant will be used after all other funding has been exhausted
$13,700.00
Expenses
$6,000.00 Dr. Robert A. Franklin, Keynote Speaker
$1,300.00 Advertising
$598.50 Allen Catering Breakfast ($3.99 x 150)
$100.00 Janitorial Services/Tablecloths
$7,998.50
* Our revenue is much higher than our expense and we're hoping to keep it that way. If we
get the full 130 paying registrants we will only have to use around $300 of the $6000 we
have budgeted from the HUD grant. The less registrations we get the more of the HUD
grant we will have to use but I don't foresee us having to use $6000 of it at all.
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