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Home My WebLink About03/05/2012E CITY COUNCIL OF THE CITY HELD WATERLOO, THE, IOWA,TREGULAR SESSION TO 13E 5:30 P.M. CITY HALL COUNCIL CHAMBERS, MONDAY, MARCH 5, 2012 CITY OF WATERLOO GOALS that attract, retain and create quality jobs 1. Support economic development efforts o elation. resulting in a diverse economic base 2. Continue to support implementation o he Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a cus o - 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. t mer centered service delivery approach. General Rules or Public Partici•ation resider's ay be 1. Although not required by city code of ordinances, on�ral Thereoral presensentations tations"aslectio� of theat chair/ ageinda is your (usually thetyMayor address Mayor Pro Tem) d enda. A speaker may speak to one (1) issue per meeting for a opportunity tt ree(aitems not cn the agenda. maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/ presider, state your name, address and group affiliation i appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general Hiles". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. - Olt) 50tu (9'191) Roll Call. Moment of Silence. Pledge of Allegiance: Eric Thorson, City Engineer. March 5, 2012 Agenda, as proposed or amended. Session, as proposed. 23, 2012, Special Session and February 27, 2012, of February OI2, Regular Recognition of March Team Member of the Month - Larry Crain. I • Consent Agenda: motion without sep(a Thate following items will be acted upon by voice von, unlessote o requests that a speck item be considered separa el someone from the council o a single y) public a Resolution to approve the following: Page 2 a 1. Bills Payment, Schedule AP642 il) , copy of which is on /�� City Clerk. file in the office of the 2. Request from Dennis Clark of acres of prairie grass located north a dlasound Avenue to burn approximately 4 Ashland Avenue duringthe time frame of hof the pond located at 2204 Marcheco30-May 31, p2012 and Chief of Fire Services. September 1 -November 30, 2012, together withrecommendation of approval of b. Motion to approve the following: P3' Name & Title of Personnel Officer Lindaman; Officer Bram; O/ cerRula.au.h Officer Pohl Officer Walter; Officer Sullivan; Officer Wilson; O cer Moore Larry Crain, En. ineerin. Tech Travel Requests Class/ Meeting 2012 WMD Task Force Specialty Team Trainin ICAC Forensic of Internet Related Evidence 2012 Governor's Traffic Safety Conference IDOT Aggregate II Certi cation Course Class B Beer License Permit A • • lication 5. Hawkeye Chapter American Red Cross, 2814 Betsworth Drive New to 4/30/ 12) (Includes Sunday Sales) (New) (4/26/ 12 Destination Des Moines, Iowa New Berlin, Wisconsin Sioux City, Iowa Mason City, Iowa Date(s) April 3- 4, 2012 March 25-28, 2012 April 9- 11, 2012 March 6, 2012 Amount not to Exceed $415.00 $708.00 $632.00 $390.00 March 5, 2012 Page 3 Class C Beer License Permit Application 6. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/ 15/ 13) (Includes Sunday Sales) 7. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/ 12) (Includes Sunday Sales) Class C Liquor License Permit Application 8. Wishbone, 201 W. 18th Street (Renewal) (Expires 1/ 13/ 12) (Includes Sunday Sales & Catering Privilege) 9. Cotton Club of Iowa, 120 Sumner Street (New) (Expires 2/ 13/ 13) 10. Rumors, 229 E. 4th Street (Renewal) (Expires 1/ 17/ 13) (Includes Sunday Sales) 11. Caffe Bar Piramida, 712 Jefferson Street (New) (Expires 2/24/ 13) (Includes Sunday Sales) Class E Liquor License Permit Application 12. XO Food & Liquor, 428 Franklin Street (Renewal) (Expires 12/ 14/ 12) Class B Wine License Permit Application 13. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/ 15/ 12) (Includes Sunday Sales) Class B Native Wine License Permit Application 14. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/ 12) (Includes Sunday Sales) Outdoor Service Area Application 15. Rumors, 229 E. 4th Street Retail Cigarette/ Tobacco Permit Application 16. Ravion, Inc. dba Prime Mart #5, 508 Broadway Street March 5, 2012 Page 4 PUBLIC HEARINGS 2. Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development. Motion to receive and file proof of publication of notice of public hearing. %I HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 425 to Section 2A-5, Rezoning Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 3. Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M-1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue _for future light industrial development. Motion to receive and file proof of publication of notice of public hearing. 41 HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 426 to Section 2A-5, Rezoning Certain Property. Motion to suspend the rules. t/60Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director March 5, 2012 Page 5 4. Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated. Motion to suspend the rules. V�cfl Motion to consider and pass for the second and third times and adopt �0 ordinance. f, „ Resolution authorizing said sale and conveyance, and authorize City !'v Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning & Development Director 5. Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street Motion to receive and file proof of publication of notice of public hearing '!� HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. pp7 Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. pi -1 Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning & Development Director 6. 2012 Right -of -Way Mowing ,, Motion to receive and file proof of publication of notice of public hearing ,f HOLD HEARING—No objections on file, Motion to close hearing and receive and file oral and written comments. 2ps Resolution confirming approval of specifications, bid document, etc. 2/6Uy Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager March 5, 2012 Page 6 RESOLUTIONS 7. Resolution approving Convention and Visitors Bureau Board recommendations for funding the following hotel/motel mini -grant request: Stardust Productions in the amount of $1,000.00 for Blue Suede Memories event on March 30-31, 2012. Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau. 8. Resolution approving final acceptance and release of final payment for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said document. Submitted by Rick Curran, Leisure Services Facilities Manager FYE2013 BUDGET PRESENTATION ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, March 5, 2012 5:00 p. m. - Finance Committee, Council Chambers Wednesday, March 7, 2012 8:15 a.m. - Budget Hearing, Council Chambers March 5, 2012 Page 7 PUBLIC INFORMATION 1. Communication from Director of Safety Services transmitting position elimination of Diane Kastler, Administrative Secretary, effective March 1, 2012, together with recommendation of approval of payout of $4,277.14 for unused benefits. 2. Civil Service Commission meeting minutes of January 19, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y. 2008 Cedar Vallett River Renaissance Trail Enhancement, Contract No. 743 Pay estimate No. 47 to Vieth Construction Corp. in the total amount due of $9,835.60 2. F. Y. 2010 River Renaissance Trail - 6th to 18th Street, Contract No. 761 Pay estimate No. 23 to Peterson Contractors in the total amount due of $9,190.02 3. F. Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 18 to AECOM in the total amount due of $8, 061.77 4. F. Y. 2010 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 Pay estimate No. 11 to Snyder & Associates Engineers & Planners in the total amount due of $1,386.06 5. F. Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 8 to AECOM in the total amount due of $3, 459.73 6. F. Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 7 to AECOM in the total amount due of $10,404.08 7. F. Y. 2011 MidPort Boulevard Extension Phase 11, Contract No. 802 Pay estimate No. 2 to Stickfort Construction Corp. in the total amount due of $7,921.63 8. F. Y. 2011 MidPort Boulevard Extension Phase II, Contract No. 802 Pay estimate No. 4 to AECOM in the total amount due of $3, 092.88 9. F. Y 2011 Lou Henrq Hoover Sculpture Garden, Contract No. 803 Pay estimate No. 3 to Craig Ritland Landscape Architects in the total amount due of $1,270.00 10. Waterloo Stormwater Lift Stations at Blowers Creek and Drq Run Creek Payment to AECOM in the total amount due of $6, 099.54 March 5, 2012 Page 8 11. Dry Run Creek Study Liberty Park to Outlet at Cedar River Payment to AECOM in the total amount due of $4,967.48 12. U.S. Highway 63 Final Design Phase, NHSX-63-6(69)--3H-07 Pay estimate No. 16 to AECOM in the total amount due of $15,429.67 13. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Pay estimate No. 7 to Snyder & Associates in the total amount due of $2, 895.00 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. IOWA: ORDINANCE NO. 5097 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to rezone the property legally described as follows: The part of the East One-half (E1/2) of Section 6 and the Southwest Quarter (SW1/4) of Section 5, all in Township 88 North, Range 13 West of the 5th P.M., Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast corner of the Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4) of said Section 6, thence South 89°55'10" West 649.59 feet along the South line of said Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4); thence North 1°14'10" West 1419.57 feet more or less to the Southeasterly Right of Way line of U.S. Highway 63; thence North 35°43'00" East along said Right of Way line 391.73 feet; thence North 89°32'35" East 454.37 feet to the East line of the Northeast Quarter (NE1/4) of said Section 6; thence South 0°17'55" East 417.86 feet to the Northeast corner of the Southeast Quarter (SE1/4) of said Section 6; thence South 0°13'00" West 1130.49 feet along the East line of the Southeast Quarter (SE1/4) of said Section 6 to a property agreement line which is recorded in 268 Misc 134, Black Hawk County Recorder's Office; thence East along said agreement line to the Northwesterly Right of Way line of West Fourth Street; thence Southwesterly 231.58 feet along said Right of Way line to the East line of said Southeast Quarter (SE1/4); thence South 0°13'00" West 38.23 feet to the point of beginning, EXCEPT That part of the above description platted as South Waterloo Commercial Park, which plat was dated November 8, 1999 and filed for record June 22, 2000 in Book Z Plats Page 75; AND EXCEPT That part of the above description platted as West Hills Second Addition, which plat was dated and filed for record; now zoned on the Zoning Map of Waterloo, Iowa, approximately 13.54 acres of land located south of 3353 Marnie Avenue, as "R-4" Multiple Residence District and "M-1" Light Industrial District, be and the same is hereby zoned as "M-1" Light Industrial District, as above described. Ordinance No. 5097 Page 2 Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: March 5, 2012 March 5, 2012 March 5, 2012 March 5, 2012 PASSED AND ADOPTED this 5th da of March, 2012. ATTEST: Suzy Scares, CMC City Clerk /1/14114fL 4/d( rnest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5097 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 5th day of March, 2012. Witness my hand and seal of office this 5th day of March, 2012. SEAL Suzy S hares, CMC City C.erk Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. ORDINANCE NO. 5097 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, as amended, City of Waterloo Zoningy' of Ordinance No. 5079, rdinance rezone the property legally describedasfollows:, be amended to The part of the East One-half (E1/2) of Section 6 and the Southwest Quarter (SW1/4) of Section 5, all in Township 88 North, Range 13 West of the 5th P.M., Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast corner of the Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4) of said Section 6, thence South 89°55'10" West 649.59 feet along the South line of said Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4); thence North 1°14'10" West 1419.57 feet more or less to the Southeasterly Right of Way line of U.S. Highway 63; thence North 35°43'00" East along said Right of Way line 391.73 feet; thence North 89°32'35" East 454.37 feet to the East line of the Northeast Quarter (NE1/4) of said Section 6; thence South 0°17'55" East 417.86 feet to the Northeast corner of the Southeast Quarter (SE1/4) of said Section 6; thence South 0°13'00" West 1130.49 feet along the East line of the Southeast Quarter (SE1/4) of said Section 6 to a property agreement line which is recorded in 268 Misc 134, Black Hawk County Recorder's Office; thence East along said agreement line to the Northwesterly Right of Way line of West Fourth Street; thence Southwesterly 231.58 feet along said Right of Way line to the East line of said Southeast Quarter (SE1/4); thence South 0°13'00" West 38.23 feet to the point of beginning, EXCEPT That part of the above description platted as South Waterloo Commercial Park, which plat was dated November 8, 1999 and filed for record June 22, 2000 in Book Z Plats Page 75; AND EXCEPT That part of the above description platted as West Hills Second Addition, which plat was dated and filed for record; now zoned on the Zoning Map of Waterloo, Iowa, approximately 13.54 acres of land located south of 3353 Marnie Avenue, as "R-4" Multiple Residence District and "M-1" Light Industrial District, be and the same is hereby zoned as "M-1" Light Industrial District, as above described. Ordinance No. 5097 Page 2 Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this 5th ATTEST: Suzy Ss% a es, CMC City Clerk March 5, 2012 March 5, 2012 March 5, 2012 March 5, 2012 of March, 2012. ar Ernest G. CERTIFICATE k, Mayor I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5097 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 5th day of March, 2012. Witness my hand and seal of office this 5th day of March, 2012. SEAL uzy S h : res, CMC City erk Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. IOWA: ORDINANCE NO. 5098 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to rezone the property legally described as follows: Lot No. 6, South Waterloo Commercial Park, Waterloo, Black Hawk County, Iowa; now zoned on the Zoning Map of Waterloo, Iowa, approximately 13.54 acres of land located east of 3230 Marnie Avenue, as "R-4" Multiple Residence District and "M-1" Light Industrial District, be and the same is hereby zoned as "M-1" Light Industrial District, as above described. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: March 5, 2012 March 5, 2012 March 5, 2012 March 5, 2012 PASSED AND ADOPTED this 5th day sayf March, 2012. ATTEST: s; Suzy '4,4 —res, CMC City Clerk Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5098 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 5th day of March, 2012. Witness my hand and seal of office this 5th day of March, 2012. SEAL uzy cf ares, CMC City Clerk Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. IOWA: ORDINANCE NO. 5098 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to rezone the property legally described as follows: Lot No. 6, South Waterloo Commercial Park, Waterloo, Black Hawk County, Iowa; now zoned on the Zoning Map of Waterloo, Iowa, approximately 13.54 acres of land located east of 3230 Marnie Avenue, as "R-4" Multiple Residence District and "M-1" Light Industrial District, be and the same is hereby zoned as "M-1" Light Industrial District, as above described. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: March 5, 2012 March 5, 2012 March 5, 2012 March 5, 2012 PASSED AND ADOPTED this 5th day of March, 2012. ATTEST: Ern Suzy ares, CMC City Clerk G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5098 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 5th day of March, 2012. Witness my hand and seal of office this 5th day of March, 2012. SEAL Suzy dares, CMC City Clerk Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. ORDINANCE NO. 5099 AN ORDINANCE VACATING A PORTION OF WEST 4TH STREET RIGHT-OF-WAY IN THE 3800 BLOCK OF WEST 4TH STREET, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: Legal Description of Parcel "C" That part of the Southeast Quarter (SE 1.1) of Section Six (06), and also that part of the Southwest Quarter (SW 1,1) of Section Five (05), all in Township Eighty- eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast Corner of the Northeast Quarter (SE ;I); thence S89°24'43"W Two Hundred (200.00) feet along the South line of said Northeast Quarter (NE 14) of the Southeast Quarter (SE k); thence N00°17'39"W Four Hundred Ten (410.00) feet; thence N89°25'08"E Two Hundred (200.00) feet to the East line of aforesaid Northeast Quarter (NE k) of the Southeast Quarter (SE 'i); thence S00°17'56"E Two Hundred Seventeen and Forty- seven Hundredths (217.47) feet along said East line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence N89°40'11"E One Hundred Seventy-two and Seventy-three Hundredths (172.73) feet along said agreement line to the Northwesterly Right-of-way line of West Fourth Street; thence S47°53'24"W Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to aforesaid East line; thence S00006'19"W Thirty-eight and Thirty-two Hundredths (38.32) feet along said East line to the point of beginning containing 2.189 acres; And Legal Description of Parcel "R" That part of the Southwest Quarter (SW 14) of Section Five (05), in Township Eighty-eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southwest corner of the Northwest Quarter (NW k) of aforesaid Southwest Quarter (SW ;1); thence N00°06'19"E Thirty-eight and Thirty-two Hundredths (38.32) feet along the West line of said Northwest Quarter (NW k) of the Southwest Quarter (SW k) to the Northwesterly Right-of-way line of West Fourth Street; thence N47°53'24"E Two Hundred Thirty- one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence continue N47°57'00"E One Hundred Sixty-nine and Sixteen Hundredths (169.16) Ordinance No. 5099 Page 2 Right-of-way line t said NorthwesterlyRight-of-way (66.00) feet feet still on a curve' Sixty - to a pointtparallel to the Southeasterly of and p hr Parcel Right-of-way w yYline of West Fourth Street as p Right-of-way 864 in aforesaid Recorder's "M" as shown on 343 Misc. Ten Office; thence Southwesterly Four e Hund o ed a non-tangentine and One Hundredths (409.10) feet along a radius of curve concave Southeasterly having Thousand One Hundred Eighty-six Seventy-nine and Hundredths (1179.86) feet with a long chord of Four Hundred Seven and thenceuN66°06'1(407.05) feet which 30"W Seventy-seven and bears S33°49'29"W: 7.42) feet along radial line to Forty-two ofHueghs 7containing 16,420 square feet; the point of beginningthe shall be, and the same is hereby vacated, subject to following condition: 1. That a utility easement be retained over, under and upon the vacated area. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED by the City Council of the City ed of by Waterloo, Iowa, on the 5th day of March, the Mayor on the 5th day of March, 2012. March 5, 2012 March 5, 2012 March 5, 2012 March 5, 2012 Ernest G. Clark, ayor ATTEST: S y St a es, CMC City Cler CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and c mpleteilopy of Ordinance No. 5099, as passed and adopted by of the City of Waterloo, Iowa, on the 5th day of March, 2012. 2012. SEAL Witness my hand and seal of office this 5th day of Suzy :c ares, CMC City Clerk March, Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. ORDINANCE NO. 5099 AN ORDINANCE VACATING A PORTION OF WEST 4TH STREET RIGHT-OF-WAY IN THE 3800 BLOCK OF WEST 4TH STREET, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: Legal Description of Parcel "C" That part of the Southeast Quarter (SE k) of Section Six (06), and also that part of the Southwest Quarter (SW k) of Section Five (05), all in Township Eighty- eight North (T88N), Range Thirteen West (R13W), of the Principal Meridian, Waterloo, Black Hawk �County, Iowa, described as follows: Beginning at the Southeast Corner of the Northeast Quarter (SE k); thence S89°24'43"W Two Hundred (200.00) feet along the South line of said Northeast Quarter (NE k) of the Southeast Quarter (SE k); thence N00017'39"W Four Hundred Ten (410.00) feet; thence N89°25'08"E Two Hundred (200.00) feet to the East line of aforesaid Northeast Quarter (NE k) of the Southeast Quarter (SE k); thence S00°17'56"E Two Hundred Seventeen and Forty- seven Hundredths (217.47) feet along said East line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence N89°40'11"E One Hundred Seventy-two and Seventy-three Hundredths (172.73) feet along said agreement line to the Northwesterly Right-of-way line of West Fourth Street; thence S47°53'24"W Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to aforesaid East line; thence S00°06'19"W Thirty-eight and Thirty-two Hundredths (38.32) feet along said East line to the point of beginning containing 2.189 acres; And Legal Description of Parcel "R" That part of the Southwest Quarter (SW k) of Section Five (05), in Township Eighty-eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southwest corner of the Northwest Quarter (NW k) of aforesaid Southwest Quarter (SW k); thence N00°06'19"E Thirty-eight and Thirty-two Hundredths (38.32) feet along the West line of said Northwest Quarter (NW k) of the Southwest Quarter (SW k) to the Northwesterly Right-of-way line of West Fourth Street; thence N47°53'24"E Two Hundred Thirty- one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence continue N47°57'00"E One Hundred Sixty-nine and Sixteen Hundredths (169.16) Ordinance No. 5099 Page 2 feet still along said Northwesterly Right-of-way line to a point on a curve Sixty-six (66.00) feet Northwesterly of and parallel to the Southeasterly Right-of-way line of West Fourth Street as per Parcel "M" as shown on 343 Misc. 864 in aforesaid Recorder's Office; thence Southwesterly Four Hundred Nine and Ten Hundredths (409.10) feet along the arc of a non -tangent curve concave Southeasterly having a radius of One Thousand One Hundred Seventy-nine and Eighty-six Hundredths (1179.86) feet with a long chord of Four Hundred Seven and Five Hundredths (407.05) feet which bears S33°49'29"W; thence N66°06'30"W Seventy-seven and Forty-two Hundredths (77.42) feet along radial line to the point of beginning containing 16,420 square feet; shall be, and the same is hereby vacated, subject to following condition: 1. That a utility easement be retained upon the vacated area. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: March 5, 2012 March 5, 2012 March 5, 2012 March 5, 2012 the over, under and PASSED AND ADOPTED by the City Council of the City of Waterloo, Iowa, on the 5th day of March, 2012, and approved by the Mayor on the 5th day of March, 2012. ATTEST: uzy hares, CM City Clerk nest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5099, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 5th day of March, 2012. Witness my hand and seal of office this 5th day of March, 2012. SEAL uzy S hares, CMC City • erk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: FEBRUARY 20, 2012 Prepared: February 15, 01' Dept. Head Signature: # of Attachments: 12)1st.-7-e I 2 -- SUBJECT: Set a date of hearing to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located east of 3230 Marnie Avenue for the purpose of future light industrial development. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. Summary Statement: Transmitted herewith is a request to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located east of 3230 Marnie Avenue for the purpose of future light industrial development. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone Legal Description: South Waterloo Commercial Park Lot 6 Background Information: The applicant is requesting to rezone the property in question to allow for future light industrial development along Marnie Avenue. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. The portion of the property currently zoned "R-4" Multiple Residence District was rezoned from "M-1" Light Industrial District on October 24, 1994 for the purpose of constructing a 144 -unit apartment complex, which was never constructed and the applicants are asking to restore the parcel to its previous zoning of "M-1" Light Industrial District. Currently, there are new industrial developments taking shape on Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. cc: Noel Anderson, Community Planning & Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam\Council Letters\letter Rezone to M-1 East of 3230 Mamie Ave 2.20.12.doc REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING February 7, 2012 Request to rezone approximately 13.63 acres of land from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District. South Waterloo development, LLC, PO Box 1077, Waterloo, IA 50704. The applicant is requesting to rezone the property east of 3230 Marnie Avenue for future light industrial development. It wouki not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. The proposed rezone is located at the end of Marnie Avenue, northeast of its intersection with Cyclone Drive. Both of those streets are classified as Local Streets. Highway 63 is just to the west of the rezone area and is classified as a Principal Arterial. There are no sidewalks located upon any of the streets in question. The Sergeant Road Trail is located approximately 500' to the west of the rezone along the west side of Highway 63. The site in question is zoned "R-4" Multiple Residence District and "M-1" Light Industrial District. The property had originally been zoned "A-1"Agricultural District until March 22, 1976 when it was rezoned to "M-1" Light Industrial District. The portion currently zoned "R-4" Multiple Residence District was rezoned from "M-1" Light Industrial District on October 24, 1994 for the purpose of constructing a 144 -unit apartment complex, which was never constructed. Surrounding land uses and their zoning are as follows: North — Light industrial and commercial uses including a hotel and an Iowa Department of Transportation local office zoned, "M-1" Light Industrial District and "A-1"Agricultural District. South — Multi -family residential development zoned "R-4, R -P" Planned Multiple Residence District. East — Single-family and multi -family residential development zoned "R-4" Multiple Residence District. West — Vacant development ground, zoned "M-1" Light Industrial District. The surrounding area is comprised of single-family and multi -family residential development and light industrial development, with development ranging from the 1970s, up to present day. Rezoning of the land in question would not require any additional buffering or screening. When industrial development occurs, there 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 1 of 3 12 REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: • February 7, 2012 may be buffers or screening requirements that will have to be met. Rezoning of the land would not appear to have a negative impact upon the surrounding area. Once the land is developed, depending on its use, may need to submit a storm water calculations and detention plan. Sunnyside creek runs across the property in question along the eastern edge. The northern and eastern half of the property in question are within the Zone A 100 -year floodplain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. The easternmost portion of the property is located within the floodway. The Katoski Greenbelt is located approximately % of a mile to the west along Black Hawk Creek. There are no schools or other open spaces within the immediate vicinity of the rezone site. There is an 8" sanitary sewer, 21" storm sewer and 4" drain tile located within Cyclone Drive near its intersection with Marnie Avenue. There is an 8" sanitary sewer and 4 " drain tile located within Marnie Avenue at its intersection with Cyclone Drive. There is a 12" sanitary sewer that runs along the east edge of the property in question. The area is served by water and all other utilities. The Future Land Use Map designates this area as Business Park, which would allow for light industrial development. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. The proposed rezone area consists of 13.63 acres of land and is located northeast of the intersection of Marnie Avenue and Cyclone Drive, just west of West 4th Street. The applicant is requesting to rezone the property in question to allow for future Tight industrial development along Marnie Avenue. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is Tight industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. The portion of the property currently zoned "R-4" Multiple Residence District was rezoned from "M-1" Light Industrial District on October 24, 1994 for the purpose of constructing a 144 -unit apartment complex, which was never constructed and the applicants are asking to restore the parcel to its previous zoning of "M-1" Light Industrial District. Currently, there are new industrial developments taking shape on 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 2 of 3 13 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: February 7, 2012 Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District be approved for the following reasons: 1. The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Business Park, which would allow for light industrial development. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 3 of 3 14 Request to Rezone Property From "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District W Ridgeway.Ave Rezone Photos East of 3230 Marnie Ave by South Waterloo Development, LLC. Standing on Marnie Avenue looking at the area to be rezoned. Standing on Marnie Avenue looking at the area to be rezoned. Looking at an adjacent business (Riley's Floors) to the west along Marnie Avenue. Looking at an adjacent business (USPS) to the west along Marnie Avenue. 17 CITY OF WATERLOO Council Communication City Council Meeting: February 20, 2012 Prepared: February 14, 2012 Dept. Head Signature: # of Attachments: j SUBJECT: Request to set a date of public hearing as March 5, 2012 to authorize the vacate, sale and conveyance of a portion of West 4th Street right-of-way in the 3800 block of West 4th Street to South Waterloo Development, LLC, subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to vacate a portion of West 4th Street right-of-way for the purpose of constructing new condominiums in the 3800 block of West 4th Street near its intersection with Trent Lane. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. It would appear that the right-of-way is not needed as there are no utilities that run through it. After the right-of-way is vacated, there will still be a typical right-of-way width of 66', still allowing sufficient space for West 4th Street and the adjacent sidewalk. There is approximately 0.376 acres (16,420 SF) of right-of-way that is requested to be vacated. The applicant is requesting to vacate the right-of-way in question for the purpose of incorporating the portion of ground with the overall site they own just to the west. There are plans to develop new condominiums upon that site, and vacating and obtaining the right-of-way would allow for additional space on the site for parking and building setbacks. There is an 8" sanitary sewer located within West 4th Street, along with a 4" drain tile. There is overhead electric within the area to be vacated and an easement may need to be retained over the entire area to be vacated. Please find attached a legal description of the area to be vacated and conveyed, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as March 5, 2012, and publish and official notice pertinent to the request to vacate the area described in Pxhibit "A"_ Expenditure Required. None. Source of Funds: N/A Policy Issue: Right -of -Way Alternative: Background Information: CVS has plans to construct a new $1.5 million building upon the site in question. This development also has plans for another 18,000 SF retail use. Legal Description: See attached NA:ta Cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL. TRAIL PLAN: February 7, 2012 Request by South Waterloo Develoment, LLC to vacate approximately 16,420 SF of West 4th Street right-of-way next to 3834 West 4t Street. South Waterloo Development, LLC, PO Box 1077, Waterloo, IA 50704 The applicant is requesting to vacate the excess right-of-way for the purpose of incorporating the parcel with a future condominium development just west of the parcel. ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: Vacate part of W 4th St RoW The request would not appear to have a negative impact on the surrounding neighborhood or land use. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. It would appear that the right-of-way is not needed as there are no utilities that run through it. After the right-of-way is vacated, there will still be a typical right-of-way width of 66', still allowing sufficient space for West 4th Street and the adjacent sidewalk. The Sergeant Road Recreational Trail is located approximately a 1/2 mile to the west along the West side of Highway 63. The area of the proposed vacate is zoned "R-4" Multiple Family Residence District, and has been zoned as such November 2, 1998. North — Light Industrial development along Marnie Avenue, zoned "M-1" Light Industrial District, and multiple family development to the north and east, zoned "R -4,R -P" Planned Multiple Residence District. South — Catholic Cemeteries of Waterloo, zoned "A-1"Agricultural District. East — Single-family residences, and multiple family residences zoned "R-3" and "R-4" Multiple Family Residence District, and "R - 4,R -P" Planned Multiple Residence District. West — Highway 63 Tight industrial development, zoned "M-1" Light Industrial District. The surrounding area consists of single family and multiple family residential development, with much of it being constructed from the 1970s to present day. A cemetery is located to the south of the vacate site and was established in the 1950s. No buffers or additional screening is needed with this request. Page 1 of 3 DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: February 7, 2012 Vacation of the right-of-way would notappear to have a negative impact on drainage in the area. Noportion of the vacate area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. The Katoski Greenbelt is located approximately 1 mile to the west along Black Hawk Creek. There are no schools located within the - - ate -area. There is an 8" sanitary sewer located within West 4th Street, along with a 4" drain tile. There is overhead electric within the area to be vacated and an easement may need to be retained over the entire area to be vacated. The proposed vacation is located in the Primary Growth Area as defined by the Comprehensive Plan. The applicant is requesting to vacate an approximately 16,420 SF of West 4th Street right-of-way just to the south of 3834 West 4th Street, which is labeled as Parcel C in the minor plat. It would appear that vacation of the right-of-way would not negatively impact the surrounding area, as it appears that it is excess right-of- way and not needed for any future public purposes. The applicant is requesting to vacate the right-of-way in question for the purpose of incorporating the portion of ground with the overall site they own just to the west, which is noted as Parcel R in the minor plat. There are plans to develop new condominiums upon that site, and vacating and obtaining the right-of-way would allow for additional space on the site for parking and building setbacks. There is an 8" sanitary sewer located within West 4th Street, along with 4" drain time. These utilities are not located within the area in question, and if the right-of-way is vacated, there will still be a consistent and standard right-of-way width of 66' from the west edge of the right-of-way to the east edge. However, it would appear that there is overhead electric that runs just along the western edge of the vacate area and it may be necessary to retain a utility easement. There is no platting required for this request. Vacate part of W 4th st RoW Page 2 of 3 February 7, 2012 STAFF Therefore, staff recommends that the request to vacate the RECOMMENDATION: approximately 16,420 SF of West 4th Street right-of-way be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. Vacate part of W 4th St RoW 3. It would appear that the right-of-way is no longer needed for any current or future right-of-way purposes. Subject to the following condition(s): 1. That a utility easement is retained over, under and upon the vacate area. Page 3 of 3 Vacate Portion of West 4th Street — South Waterloo Development, LLC •J' co A R'0 -W RES. 86-203 B. 549 P. 164 i! •1 J Request to Vacate a Portion of W 4th St for the Purpose of Creating a Buildable Lot for Residential Development WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. P.O. BOX 898 WATERLOO, IOWA 50704-0898 100 PLAT OF SURVEY PHONE: (VOICE) 319-235-6294 (FAX) 319-235-0028 WEST HILLS SECOND ADDITION PARCEL "C", PART OF THE SE 1/4, SECTION 06-T88N-R13W &PARCEL "R", PART OF' THE SW 1/4, SECTION 05-T88N-R13W SHEET 2 OF 2� WATERLOO, BLACK HAWK COUNTY, IOWA SURVEY FOR: SOUTH WATERLOO DEV. LLC SURVEY LEGEND: 1 INCH = 100 FEET NOTE: Basis of beorings for this plot of survey is the East line of the SE 1/4 of the SE 1/4 of Section 6 assigned on ossumed bearing of N00'17'34"W. n 0 0 0 (1700.96') (S89'24'431') NE CORNER SE1/4 SE1/4 SEC. 06-T88N-R 13W —/ (FOUND 5/8" REBAR) MISC. BK. 328-561 4' CONCRETE SIDEWALK (N89'25'081) (200.00') PROPRIETOR: SOUTH WATERLOO DEV. LLC PARCEL "C" (2.189 ACRES) (S89'24'43"W) 200.00' O DENOTES 1/2" X 24" STEEL REBAR W/ RED PLASTIC CAP W/ NO. 16775 SET ® DENOTES FOUND PIN & YELLOW CAP #8033 (UNLESS NOTED OTHERWISE) 000.00 DENOTES RECORD DIMENSION (000.00) DENOTES FIELD DIMENSION (N89'20'53"E) (504.42') 504.44' 589'49'15"E WEST HILLS .4 CONDOS a. �1 DOC. No. 2007-169860 a. �' t 5 a 5A'75 FOUND PIN & RED CAP j16775 ALSO FOUND 1" CLIP PIN (2.2'E) N89'28'25"W 172.89' (172.73') (N89'40'11"E) Jq" 69, FO / 4! �� / �� a4 CATHOLIC CEMETERIES OF WATERLOO C ESE CORNER SEC. 06-T88N-R13W (FOUND 3" DISK IN PAVE.) MISC. BK. 294-385 SFIELD BOOK 669-53 FOUNO PIN & RED CAP j16775 (7.4' FROM BACK OF SIDEWALK TO R) PARCEL "M" MISC. BK. 343-864 CURVE TABLE CURVE LENGTH RADIUS DELTA CHORD CHORD B CI (409.10') (1179.86') (19'51'59") (407.05') (533'49'29"W) C2 (503.72')(1113.66') (25'54'36) (499.43') ($20'03'51 "W) 503.57' 1113.66' 499.39' ON 31Id 530 0 10ir A WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. P.O. BOX 898 WATERLOO, IOWA 50704-0898 PHONE: (VOICE) 319-235-6294 (FAX) 319-235-0028 PLAT OF SURVEY WEST HILLS SECOND ADDITION PARCEL "C", PART OF THE SE 1/4, SECTION 06-T88N-R13W & PARCEL "R", PART OF THE SW 1/4, SECTION 05-T88N-R13W WATERLOO, BLACK HAWK COUNTY, IOWA SURVEY FOR: SOUTH WATERLOO DEV. LLC SHEET 1 OF 2 LEGAL DESCRIP110N PARCEL "C" Thot port of the Southeast Quorter (SE 1/4) of Section Six (06), and also that port of the Southwest Quarter (SW 1/4) of Section Five (05), oil in Township Eighty-eight North (T88N), Ronge Thirteen West (R13W), of the Fifth Principal Meridion, Woterloo, Block Hawk County, low°, described as follows: Beginning of the Southeast Corner of the Northeost Quorter (NE 1/4) of oforesoid Southeast Quorter (SE 1/4); thence S89'24'43"W Two Hundred (200.00) feet along the South line of sold Northeast Quarter (NE 1/4) of the Southeast Ouorfer (SE 1/4); thence N00'17'39"W Four Hundred Ten (410.00) feet; thence N89'25'08"E Two Hundred (200.00) feet to the Eost line of oforesoid Northeast. Quorter (NE 1/4) of the Southeosl Quarter (SE 1/4); thence S00'17'56"E Two Hundred Seventeen and Forty-seven Hundredths (217.47) feet olong soid East line to a property line agreement recorded in 268 Misc. 134 in the Block Hawk County Recorder's Office; thence N89'40'11"E One Hundred Seventy-two and Seventy-three Hundredths (172.73) feet olong soid ogreement line to the Northwesterly Right-of-way fine of West Fourth Street; thence S47'53'24'W Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to oforesoid Eost line; thence S00'06'19'W Thirty-eight ond Thirty-two Hundredths (38.32) feet along said Eost line to the point of beginning containing 2.189 ocres. LEGAL DESCRIPTION PARCEL "R" That port of the Southwest Quarter (SW 1/4) of Section Five (05). in Township Eighty-eight North (T88N), Range Thirteen West (RI 3W), of the Fifth Principal Meridian, Waterloo, Block Howk County, Iowa, described as follows: Beginning of the Southwest corner of the Northwest Quorter (NW 1/4) of oforesoid Southwest Quorter (SW 1/4); thence N00'06'19"E Thirty-eight and Thirty-two Hundredths (38.32) feet along the West line of soid Northwest Quorter (NW 1/4) of the Southwest Quarter (SW 1/4) to the Northwesterly Right-of-way line of West Fourth Street; thence N47'53'24"E Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet along sold Northwesterly Right-of-woy line to o property line ogreement recorded in 268 Mise. 134 in the Block Hawk County Recorder's Of fice; thence continue N47'57'00"E One Hundred Sixty-nine and Sixteen Hundredths (169.16) feet still along said Northwesterly Right-of-woy fine to o point on o curve Sixty-six (66.00) feet Northwesterly of and porollel to the Southeasterly Right-of-way line of West Fourth Street as per Porcel "M' os shown on 343 Misc. 864 in aforesaid Recorder's Office; thence Southwesterly Four Hundred Nine and Ten Hundredths. (409.10) feet olong the orc of o non -tangent curve concave Southeasterly having a radius of One Thousand One Hundred Seventy-nine and Eighty-six Hundredths (1179.86) feet with o long chord of Four Hundred Seven and Five Hundredths (407.05) feet which bears 633'49'29"W; thence N66'06'30"W Seventy-seven and Forty-two Hundredths (77.42) feet olong rodiol line to the point of beginning containing 16,420 square feet. C E SFIELD BOOK 669-53 This Plat or Subdivision has been reviewed by (City of Waterloo) Signature of (City of Waterloo) Date Zoning Ordinance Administrator CERTIFICATION I hereby certify thot this land surveying document was prepared and the reioted survey work wos performed by me or under my direct personal supervision and that 1 am a duly Licensed Land Surveyor under the lows of the Stote of toxo. Dot. of Surveys, Jonuary 15, 012 Signature: Davifl-A.,-Schen, L.S. \ Dote 20 t � License No 16775 Pages or Sheets Covered by this Seal' 2 My license renewal dote is December 31, 2012 _ — ON 3113 S30 Vacate Portion of West 4th Street — South Waterloo Development, LLC er 0 0 �� V A.CU ! A. 00 ? 0� Dry •z• O 0 h no'. R'0 -w RES. 86-203 8. 549 P. 164 60 City of Waterloo Planning & Zoning Department 715 Mulbeny Street, Waterloo, Iowa 50703 (319) 291-4366 ■ Offer to Vacate and Purchase City Right -of -Way C7 Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement ❑ Sale of City -Owned Property Applicant: South Waterloo Development, L.L.C. Address: P.O. Box 1077, Waterloo. IA 50704 Phone No.: 319 234-4411 General Description of Propertyto Vacated (ie.- alley between A St. &B St, South of C St.): Right -of -Way between West 4th Street and proposed West Hills Second Addition. Legal description of area to be conveyed, vacated, or encroached: Parcel 'R" of the Plat of Survey filed as Doc. No. , also described on the attached Exhibit "A". 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee. • Easement or sidewalk vacation — SeventyFive Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of PropertyPolicy— One Hundred Dollar ($100.00) Fee 2. Offer Price'[Note: If the offerprice meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): $1.00 • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CUBA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price —Deductions = Value of Pmperty: Offer Price for Entire Area: $1.00 Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed `Intent to Vacate" form for each abutting propertyto the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or CityCouncil. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees': At the time a buyer(s) has been selected, all publication costs and recording fees must be paid bythe applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: None. 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. Applicant – 'Not required for easement vara+rs sidewalk vacates orEncroachment Agreements Date 61 Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Deveiopmeru Directcr Council Communication City Council Meeting: Februar 15 2 Prepared: February 20, 2012 Dept. Head Signature: # of Attachments: COUNCIL MEMBERS ...................SUBJECT: Asbestos Abatement Services Request for Proposals for 820 and 910 Sycamore Streets and 626-628 W. 9th Street, 1518 W. 4th Street, and 625 Glenwood Street 1,61 • `;`-iXly,j( -- DAVID JONES Submitted by: Noel Anderson- Community Planning & Development Director Ward I CAROLYN Recommended City Council Action: Resolution setting date of hearing as February 27, 2012 to COLE approve Request for Proposals for Asbestos Abatement at 820 and 910 Sycamore Streets and 626 - Ward 2 628 W. 9th Street, 1518 W. 4th Street, and 625 Glenwood; and instruct City Clerk to publish HAROLD notice. GETTY Ward 3 Summary Statement: The City of Waterloo will be demolishing 820 and 910 Sycamore Streets in preparation of future residential development. The duplex at 626-628 W. 9th Street was acquired QtiENTIN through 657A and is in serious disrepair and must be demolished as soon as possible. The house at HART 1518 W. 4th was also acquired through 657A and will be demolished and the property sold. There Ward 4 q g P P tY are two accessory buildings at the Public Works site that will be demolished however; a survey RON revealed that there is asbestos that needs to be abated first. WEEPER ''vara s The original request was to solicit asbestos abatement services for 820, 910 Sycamore Street, and BOB 626-628 W. 9th Street; however in an effort to keep pace with the rate of 657A acquisitions and to GREENWOOIgssist with keeping up with the schedule of the new Public Works Building, staff will be change At -Large ordering on 1518 W. 4th and the Quonset and garage building at the Public Works Site. STEVE SCHMITT At -Large Expenditure Required: To be determined Source of Funds: Nuisance Abatement Policy Issue: Dilapidated properties Alternative: N/A Background Information: The City of Waterloo purchased the buildings on sycamore several years ago with the intention of demolishing the structures to make room for riverfront housing, while 1518 W. 4th Street and 626-628 W. 9`h was acquired through 657A. cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: 2/20/12 Prepared: 2 9 12 --- Dept. Head Signature:_ # of Attachments: 1 SUBJECT: 2012 Right of Way Contract Mowing Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manger Recommended City Council Action: Approve Plans, Specifications, and Bid Documents for 2012 Right of Way Contract mowing and set the date of public hearing and bid opening for Monday March 5, 2012. Summary Statement The City of Waterloo utilizes contractors to mow many of the City's right of ways including the following corridors: • San Marnan Dr. • US 218 • Green Hill Rd. • Martin Luther King Jr. Dr. • Broadway St. • Dubuque Rd. • Virden Creek Waterway Expenditure Required Depends on bid prices. Source of Funds General fund 4100 Leisure Services Parks 1390 Contracted Services Policy Issue N/A Alternative N/A Background Information: Leisure Services has been using private contractors to mow these right- of-way areas for 15-20 years. Council Communication M ch 5, 2012 City Council Meeting: F bruary 23, 2012 Prepared: Dept. Head Signature: Number of Attachments: 2 SUBJECT: Hotel/Motel Tax Mini -Grant Recommendation Submitted by: Aaron Buzza d r Recommended City Council Action: Approve Convention Suede Memories isi ors B t ine theu (CVB) board recommendation for funding Blue amount of $1,000. ar Statement: The CVB board reviewed the application for funding to Summary approved funding of assist with the cost of entertainment for the event and $1,000. Expenditure Required: $1,000 Source of Funds: Hotel -motel tax grant funding for FYE2012 Policy Issue: None Alternative: Do not provide funding Background Information: Application and information attached Grant Application 1. GENERAL, INFORMATION (use a separate sheet o Name of organization if necessary); ganization Stardust Productions Check payable to: (If different from above) ame o projec even _ ; ue Ue, e emories Date of project/event March 30-31, 2012 Contact person _Donna Volker Address of organization or person completing application (include address for check if different): 314 Courtland St City _Waterloo State IA_ Zip _50703_ Phone: 319-232-1062__/cell 319-290-8097 2. Haveappliedl p Fax: for funding during the regular hotel -motel tax grant cycle? Please ex why not. Did not know I qualified youam why or 3. What is the mission of your organization? To bring people from across the M' Elvis and Waterloo's amenities idwest to enjoy the music of 4. How does your organization benefit the community? Bringing people to W eating in restaurants, shopping, and enjoying local ente ainm nts and attractonsaterloo, filling hotel rooms, 5. How long has the organization been in existence? One year 6. How many staff members and/or volunteers are involved in this organization? 2 volunteers staff members and 15 7. Is a member of the Waterloo City Council on your Board of Directors? If sole e st 8. If hoteUmotel tax funds were awarded in previous years, describe how monies wee used (attach No appropriate materials). N/A re used ch any 9. If hotel/motel tax funds were awarded in previous years for this project, please list available to show the impact of the event (hotels and number of rooms used, information etc.)available N/A any about tinn about attendees, 10. Please describe, in detail, your project. a) Explain the project as though you were telling stranger. b) Please be sure to specify how the grant monies will be used in the overall ro'ec a complete 11. Please provide the following information about your project/program: p J t a) Describe how the proposed project/program will bring visitors to the Waterloo area: b) How many visitors do you expect at this event: c) How many hotel rooms do you expect will be used in Waterloo for this event: 1 If you have room blocks at Waterloo hotels, please provide a list of those hotels 12. Describe specifically how the proposed project will be marketed. Please list, in detail, where marketing will take place: 13. Please provide a detailed description of the project budget. Please include information about additional funding sources, income and how the project cost and hotel/motel tax grant fit into the overall budget. Questions 9-13, see attached. 14. Additional information: 16. Please attach the following to the application: ✓ Proof of liability insurance ✓ List of current board of directors and officers ✓ Documentation of IRS 501 c determination BUDGET SUMMARY: Total Project Cost $_33,200.00 Additional Funding Sources $_31,140.00 (H/M Tax Grant cannot be sole source). In -Kind Services $ 15,000.00 Hotel/Motel Tax Grant Request $ Please note: Additional Funding Sources, In -Kind Services and Hotel/Motel Tax Grant Request must equal Total Project Cost. I have reviewed this Application for Grant Funds from the Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/proj ect does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of funds already received. Donna Volker Signature of Applicant Date 2/9/2012 2 HoteUMotel Tax Grant Score Sheet The following are the questions used by the Waterloo CVB Board of Directors to evaluate all applications. They are provided for your information only and are not part of the Hotel -Motel Tax Grant Application. 1. Does this event/project produce room nights in Waterloo? 2. Does the event/project bring visitors to restaurants and shopping in Waterloo? 3. Is the promoter of this event a Waterloo -based organization? 4. Is the event held within the city limits of Waterloo? 5. Does the campaign target attendees from outside the city? 6. Will the project produce room nights at a later date? 7. Will the project enhance an existing attraction in Waterloo? 8. Is event scheduled during a period of reduced room nights? 9. Is this a different project than previously applied in the past by the organization? 10. Has the event grown or produced added business from previously received grant monies? 11. Is the event/project a first-time endeavor? 12. Will this grant provide seed money for growth? 13. Does this event have potential to be an annual event? 14. Will the event/project boost the image of Waterloo? 3 Project Completion and Evaluation Form In order for your reimbursement request to be approved for payment, 2 legible copies of the following items must be provided to the Waterloo Convention and Visitors Bureau, ATTN: Aaron Biuz7a, 500 Jefferson St Waterloo IA 50701 within 30 days after completion of the project, or reimbursement expenses will no longer be available. One set of the information will be provided to the City of Waterloo by the Waterloo Convention and Visitors Bureau. ❑ Evaluation Form — this page. ❑ Bnef financial summary account for all expenditures including matching funds. ❑ Copies of invoices. Only itemized and dated invoices can be considered for reimbursement. ❑ Proof of Payment — to certify proof of payment submit a photocopy of the check and/or other proof of payment. To assist us in evaluating the impact your project had on the Waterloo area, please complete the following (use additional paper if necessary): 1. NAME OF ORGANIZATION: 2. NAME OF PROJECT/EVENT: 3. GRANT AMOUNT: 4. YEAR OF GRANT AWARD. 5. DATES: HOURS: 6. CONTACT PERSON: 7. CHECK PAYABLE TO: 8. ADDRESS WHERE CHECK SHOULD BE MAILED: 9. EMPLOYER IDENTIFICATION NUMBER: 10. ADDRESS OF ORGANIZATION or person completing application: Street City State ZIP Phone: 11. HOTEL ROOMS USED IN WATERLOO FOR THIS PROJECT/EVENT: NAME OF HOTEL(S) NUMBER OF ROOMS USED 12. NUMBER OF OUT-OF-TOWN VISITORS: TOTAL ATTENDANCE: 13. PROVIDE A LIST OF OTHER SPONSORS AND AMOUNTS OF THEIR SPONSORSHIPS. 14. DO YOU CONSIDER YOUR PROJECT A SUCCESS? WHY? 4 Electric Park & insurance $ 1200. Elvis Entertainment Network 10,750. Change of Habit Band 3,850. Budget Cash Prize 5,000. Printer, cards, posters, tickets, Banners, flyers, programs 2,500. KWWL-TV commercials & Producing commercial 3,000. Radio Group 800. Courier est. 2,500. Ka ra o ke 500. TV chef 400. Guest performer Sat 300. Headliner 1,500. Sr Wishes booth 500. Courier PIPAC booth 500. Total Expenses $33,200.00 Ticket Sales (1,000 tickets) $27,840. Entry Fees (18) 900. Program ads EST. 2,200. Back of tickets 200. Total est. income $31,140. Blue Suede Memories II is an Elvis Impersonator contest bringing contestants from not only across the Midwest, but across the country and outside the United States; providing Elvis fans with memories of "better days" People bring their children and grandchildren to introduce them to a more relaxed time. This gives the young ones a glimpse of near history and family history as parents and grandparents share stories of their youth. The live band, Change of Habit Tribute Band, is one of 2 Elvis tribute bands recognized by Elvis Presley Enterprises. This is the band we use at the contest. The contestants compete for a share of $5,000 in cash and a pre -qualified entry in the "King of the World" World Championship in Memphis during Elvis Week in August. This event will bring people to Waterloo from across the Midwest and the United States, in the future possibly from Canada and internationally; people who need rooms, food, shopping, and things to do outside of the event. An event like this has been held in La Crosse, WI for the last 14 years and has grown to a 3 day event. In 2011, 6600 people attended bring at least a % million dollars into La Crosse. In Memphis during August 10s of thousands of people come from around the world. This contest was my husband's dream to bring people into Waterloo and keep them returning. People actually plan their vacations around these events every year. Attendance increases every year. Last year, the first year, we had 10 contestants. Our audience was over 350 on Friday and over 435 on Saturday. This year, we are expecting up to 20 contestants and between 800 and 1,000 people. We are working with Woolsey Bus Tours in Cedar Rapids to bring a bus from the Cedar Rapids area and possibly 1 from Marshalltown. Elvis Entertainment Network, the biggest Elvis booking agency in the country, helps us to ensure the contestants are the highest caliber performers. If we are award a grant, it would be used to offset the expenses connected with advertising the event, thus keeping the grant funds circulating in the community. We have a block of 65 rooms at the Ramada Inn, a room at the 5 Sullivan Brothers for the after show party each night, and the Ramada has contacted the Quality Inn to handle any overflow. We have arranged for radio air time on FM 105.7 and AM 1330 including the 4 hr. Saturday classic rock special on AM; commercials on KWWL-TV both venues running over the month of March. We have. arranged for a live interview on the Early Morning Show the Saturday before the show, a live interview on the noon news a\on 3/30, and Elvis will be doing the chef's spot that same Friday. We had a booth at the Senior Wishes Expo, the Courier expo, a table during the entire run of "All Shook Up" at the Hope Martin Theatre. We have a Blue Suede Memories group on Facebook, and event papge on Elvis Tribute Artists Network.com, and banners on eenonline.com, jessearon.com, and several other ETAs websites. We have ad cards (bus. card size) out to the public, 5,000 cards have been given out to date; including 1,000 on Ragbraii; 500 posters are being distributing across NE Iowa and WI. The bus tour co. has included it in their newsletter. We have already started newspaper ads in The Courier, taking advantage of a new advertising campaign that includes their website, the newspaper, the Business Monthly, and The Pulse covering Feb and March. We are contacting businesses in the community for ads in the program to be sold at the event as souvenirs. This not only offsets the printing costs of the program, but provides a directory of local businesses for the audience both local and those visiting. Of course, the best advertising is word of mouth. I have been getting feedback from people who have friends or were themselves at last year's show and how much fun they had. I also have heard from Elvi who were not here how much those who were en. For thecjoyed themselves. Have also been informed that word of our show has spread into Canada. We are also auctioning off 2 handmade Elvis lap quilts for the foster children group that buys letterman jackets, class rings, etc. Liability insurance will be obtained through the Cattle Congress in the amount of $1,000,000 closer to date of show. Stardust Productions also plans on expanding to be able to bring other concerts to Waterloo of various entertainers thus bringing a steady stream of visitors to town and putting Waterloo back on the entertainment circuit. CITY OF WATERLOO Council Communication City Council Meeting: March 5, 2012 repat ed: Febittary 28, 2012 Dept. Head Signature: # of Attachments: SUBJECT: FINAL ACCEPTANCE & RELEASE OF FINAL PAYMENT FOR 2011 PUBLIC MARKET INTERIOR DEVELOPMENT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council accept and authorize final payment in the amount of Ten Thousand, Nine Hundred Twelve dollars and 50/100 ($10,912.50) for work being done by Failor Hurley Construction Corporation of Hudson for the PUBLIC MARKET INTERIOR DEVELOPMENT, 327 w. 3RD St., Waterloo, Iowa. Summary Statement Base Bid Change Order No. 1 Change Order No. 2 (add) Change Order No. 3 (deduct) $212,000.00 $ 6,039.00 $ 207.00 Total $218,246.00 Expenditure Required: $2,427.00 -$2,220.00 Source of Funds: Funding is available through City Bonds and WDC allotment from Black Hawk County Gaming Association. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and signed July 18, 2011. FINANCE COMMIT 1EE March 5, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 27, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services 2012 LECC Executive Training Conference W. Des Moines, Iowa May 30- June 1, 2012 $367.00 Officer Bram Glock Armorer Course Des Moines, Iowa May 8, 2012 $285.00 Investigator McFarland Homicide Investigations Glen Ellyn, Illinois April 15- 20, 2012 $1,695.00 Officer Frein; Officer Jaconson; Officer Nauman Patrol Officer Response to Street Drugs Johnston, Iowa April 16- 20, 2012 $660.00 Sergeant Camarin; Investigator Gergen; Officer Copp; Officer Newell; Officer Brandt; Officer Michael CTK Interview & Interrogation Waterloo, Iowa May 14- 16, 2012 $1,650.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa March 13, 2012 $180.00 Rudy D. Jones, Community Development Director Iowa NAHRO Annual Conference West Des Moines, Iowa April 18- 20, 2012 $660.00 Instructors Operations Level Class Montezuma, Iowa March 24-25, 2012 $184.00 Kent Shankle, Curator Mexican Folk Art Pick- Up Chicago, Illinois April 3-4, 2012 $550.00 10. 11. Ethel Washington, Housing Director ; Julie Snider, Housing Coordinator; Coretta Crawley, Housing Coordinator Iowa NAHRO Annual Conference Des Moines, Iowa April 18- 20, 2012 $2,011.00 Mark A. Boesen, Manager of Rehabilitation Services; Jon Martin and Matt Chesmore, Rehabilitation/Relocation IAHO Spring Conference Waterloo, Iowa March 28-30, 2012 $750.00 12. Approval of request to seek bids for the production of the Spring 2012 Storm Water Education Brochure; to include mailing costs associated with the distribution of the brochures—Submitted by Wayne Castle, PLS, El, Associate Engineer. 13. Recommendation to award bid to Junge Motors of Center Point, Iowa in the amount of $20,834.00 for the Purchase of One (1) 2012 7 -Passenger Van for the City Motor Pool— Submitted by Mark Rice, Public Works Director. 14. Recommendation to award bid to Bob Brown Chevrolet of Des Moines, Iowa in the amount of $16,254.38 for the Purchase of One (1) 2012 2 -Wheel Drive Pickup for the Building Inspections Department—Submitted by Mark Rice, Public Works Director. 15. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $4,540.00 Additional painting for City Hall Community Development $5,000.00 8 -hour Lead Safe Renovator training Community Development $1,133.00 Updated abstracts Community Development $4,000.00 Computer server upgrades Leisure Services $3,500.00 Labor and materials for additional fencing at Byrnes Pool Leisure Services $3,500.00 Labor and material for painting and staining six (6) dugouts at Riverfront Sports Park Leisure Services $7,500.00 Labor and material for fence repair at the Riverview Recreation Area, ATV park Leisure Services $2,000.00 Electrical wire protectors to lay on turf and/or across streets during events Mayor $2,394.21 FY 12 Metro Coalition Membership Contribution Police $2,200.00 Brickhouse Security surveillance cameras, two AC adaptors, two alarm clocks, one HD night vision camera with recorder, 5 GB storage cards Police $7,343.36 Two Sony RZ50n pole cameras with two device license keys to be recorded by the DPS video server Police $1,060.40 1 six unit battery charging unit; 2 vehicle radio battery chargers with two vehicle charger brackets Police $20,075.00 Twenty five Dell desktop computers with monitors Police $2,409.06 Three Dell desktop 4GB computers with monitors Police $4,550.00 + $24.00 Two Tital assault tactical vests with levell III ceramic ballistic plates Planning & Zoning; Engineering; Community Development $1,293.55 ArcView Software Maintenance Agreement Waste Management Services $1,828.80 100 hp softstart for Pump 3 located at Hawkeye lift station Waste Management Services $7,497.70 + $200.00 Pump parts for the sewer cleaning truck BUDGET LINE ITEMS TO BE AMENDED 16. Authorization to increase several line items on file in the City Clerk's office in the amount of $32,000.00—Submitted by Library Department. 17. Authorization to increase line item 3000 (cash) and line item 2140 (land acq) in the amount of $1,330.00—Submitted by Planning Department. 18. Approve the project budget for The Cedar River Enhancement Projects conceptual design project in the amount of $36,800.00—Submitted by Engineering Department. 19. Approve the project budget to use the BCRLF funds for the Rainbow Florists project in the amount of $9,500.00—Submitted by Planning Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE February 27, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of February 20, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, second,ed by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Lindaman; Officer Bram; Officer Rulapaugh 2012 WMD Task Force Specialty Team Training Des Moines, Iowa April 3-4, 2012 $415.00 Officer Pohl ICAC Forensic of Internet Related Evidence New Berlin, Wisconsin March 25- 28, 2012 $708.00 - Officer Walter; Officer Sullivan; Officer Wilson; Officer Moore 2012 Governor's Traffic Safety Conference Sioux City, Iowa April 9- 11, 2012 $632.00 Larry Crain, Engineering Tech DOT Aggregate II Certification Course Mason City, Iowa March 6, 2012 $390.00 Sergeant Richter; Officer Girsch Suarez International Point Shooting Progressions Course Searsboro, Iowa April 21- 22, 2012 $1,220.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to accept contract with ATC and Associates to prepare Phase I Environmental Assessments on property located at 320 West 2nd Street (Iowa Community Credit Union) at a flat rate of $1,950.00; and if necessary an additional amount of $1,950.00 for Phase II Environmental Assessments—Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to accept contract with Howard R. Green to prepare Phase I Environmental Assessments on property located at 218 West Mullan Avenue (formerly Happy Chef) at an hourly rate in an amount not to exceed $3,200.00; and if necessary an additional amount not to exceed $4,500.00 for Phase II Environmental Assessments— Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Noel Anderson, Community Planning and Development Director, explained that 218 West Mullan Ave is expected to be more of a project and is therefore more expensive. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Finance Committee February 27, 2012 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $17,984.66 Purchase of tables and mobile buffets for Five Sullivan Brothers Convention Center Building/Maintenance $26,412.00 To make repairs to elevator at Center for the Arts to bring into compliance with State regulations Central Garage $2,621.16 Motor grader tires Community Development $2,000.00 Lead grant advertising on billboards Engineering $13,555.20 + $50.00 Autocad Infrastructure Design Suite software Engineering $2,166.00 Ten (10) Smart Lasers with cases Leisure Services $25,000.00 Dugout and bleacher pads, sidewalks for Riverfront Sports Park East & West Exchange diamonds Leisure Services $12,275.50 One 2012 John Deere 1565 mower Police $1,876.70 + $25.00 Pelco camera and microphone system for interview room Police $2,409.06 Three Dell laptop computers for LEN Region 2 Information Sharing office Waste Management Services $1,620.00 Sewer cleaning hose Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated February 27, 2012, pp. 1-39, in the amount of $3,328,286.22, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from a bills payment to S&J Enterprises. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Director Dan Trelka FINANCE DEPT. STAFF ONLY LINE ITEM USED FY _2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1200-1346 f7 Ou. 0d 6`15--- 3e,2:60 33 05- ? 7(,..L Copy - Department NAME OF CLASS / MEETING: 2012 LECC Executive Training Conference DEPARTURE DATE: May 30, 2012 DATE: February 28, 2012 DESTINATION: W. Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: June 1, 2012 DATE(S) OF MEETING: May 30 -June 1,2012 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to attend the 2012 LECC Executive Training Conference on May 30 -June 1, 2011, in West Des Moines, Iowa. This conference is sponsored by the United States Attorney's Office and is for Law Enforcement Executives to learn valuable information and obtain networking opportunities to enhance policing efforts. There are also awards given to Officers, which recognize extraordinary efforts in policing. Officers from the Waterloo Police Department have been nominated for an award this year. The cost of the registration is $100.00, which includes breakfast and a banquet dinner. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 200.00 LODGING $67.00 MEALS $100.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 367.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO REQUIRED CERTIFICATION NO TOTAL: $ 367.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 70C.uC d() 210 Copy - Department NAME(S) AND POSITION(S): Officer Shawn Bram DATE: February 24, 2012 NAME OF CLASS / MEETING: Glock Armorer Course DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 8, 2012 Return Date: May 8, 2012 DATE(S) OF MEETING: May 8,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Bram to the Glock Armorer Course at the Des Moines Police Department on May 8, 2012, in Des Moines, Iowa. Officer Bram is a Firearms Instructor for the Waterloo Police Department. As a firearms instructor it is important for him to know the working parts of the weapons we carry on the street so he can better instruct the officers who carry the weapon. This 8 -hour course will teach Officer Bram how to repair and maintain our duty weapons we carry. The cost of registration is $195.00 and would require lunch. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $15.00 MEALS $195.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 285.00 TAXI PARKING AIRFARE MISC/TOLLS 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 7.-7-- DATE BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 285.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. David McFarland FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 X706), 00 l5cGiU Copy - Department NAME OF CLASS / MEETING: Homicide Investigations DATE: February 24, 2012 DESTINATION: Glen Ellyn, Illinois DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 15, 2012 Return Date: April 20, 2012 DATE(S) OF MEETING: April 16-20,2012 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Officer David McFarland to the Wicklander-Zulawski Homicide Investigation school on April 16th -20Th, 2012, in Glen Ellyn, Illinois. This 5 -day course presents information to teach Officers homicide related topics such as death notifications, homicide investigative techniques, managing and evaluating crime scenes and developing cold case leads. The cost of registration is $495.00 and would require lodging and food. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 750.00 LODGING $350.00 MEALS $495.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1695.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1695.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR l-% % — 7--e) DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officers Frein, Jacobson and Nauman FINANCE DEPT. LINE ITEM USED FY _2014- BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 010-11-1100-1346 6,176V, cc) DATE %%%L.,,�- Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: Patrol Officer Response to Street Drugs DEPARTURE DATE: April 16, 2012 DATE: February 24, 2012 DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: April 20, 2012 DATE(S) OF MEETING: April 16-20, 2012 PURPOSE OF TRAVEL: Sgt. Farmer, Lieutenants Campbell and Frana are requesting permission to send Officers Frein, Nauman and Jacobson to Patrol Officer Response to Street Drugs class. The class is offered by MCTC, is free and lodging is provided. Gas and costs of meals will be provided to them. This class will help them to identify persons under the influence of illegal drugs and also identify illegal drugs encountered during the course of their duties as patrol officers. It will also help them to identify, apprehend and detect drug impaired persons. The Class is going to be held April 16-20, 2012 in Johnston, IA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ METHOD OF TRAVEL: XX CITY VEHICLE ESTIMATE OF COST: YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE $ 0.00 LODGING $585.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 660.00 TAXI PARKING AIRFARE MISC/TOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 220.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 6-.1-700,00 .27/0'738 /G= lU,c-O DATE '/-27t) Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sgt. Hector Camarin, Inv. Chris Gergen, Officer Jeremy Copp, Officer Steve Newell, Officer Justin Brandt, and Officer Rob Michael DATE: February 24, 2012 NAME OF CLASS / MEETING: CTK Interview & Interrogation DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 14, 2012 Return Date: May16, 2012 DATE(S) OF MEETING: May 14-16,2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sgt. Hector Camarin, Inv. Chris Gergen, Officer's Steve Newell, Jeremy Copp, Rob Michael, and Justin Brandt to the CTK Interview and Interrogation Course at the Hawkeye Community College campus on May 14-16, 2012, in Waterloo, Iowa. This 3 -day school is taught by the CTK group, which are Investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The only cost of this training is registration. No meals, lodging, or transportation cost are required.. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $1650.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1650.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 275.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY (21•1)1`vZBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 6'i /34-(„9 /,?c.0;a ?77c,-) � J� -,f2.6)/ Copy - Department NAME(S) AND POSITtON(S): Steven Sturtz, Permit Writer DATE: 2/28/12 NAME OF CLASS / MEETING: Permit Technician Exam DESTINATION Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 13, 2012 RETURN DATE: March 13, 2012 DATE(S) OF MEETING: March 13, 2012 PURPOSE OF TRAVEL/TRAINING Required Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY -OF WATE00 f DEPARTMENT HEAD E% f DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Rudy D. Jones Community Development Director NAME OF CLASS / MEETING: Iowa NAHRO Annual Conference DEPARTURE DATE: April 18, 2012 FINANCE DEPT LINE ITEM USED FYI` -0/ 2 -BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance . STAFF ONLY 727 3-1 Copy - Department DATE: February 24, 2012 DESTINATION: West Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April20, 2012 DATE(S) OF MEETING: April 18-20, 2012 PURPOSE OF TRAVEL: Attend Iowa NAHRO Annual Conference 2012, relating to Section 3 and Housing issues. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING $110.00 MEALS $250.00 REGISTRATION 50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 660.00 TAXI PARKING AIRFARE MSC/TOLLS 224 32 5850 1346 BUDGET LINE ITEM: BG21A ADMN x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 660.00 PER PERSON [BELIEVE THIS TRIP S AND IS NECESSARY CITY OF WATE0 C PURPOSE TO THE Noel An • erson, Community Planning & Development Director - DEPARTMENT HEAD 7 L�.\ dared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ('/i? / < /5.6/----/ 3 FYI/OBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 44v vi r, 00 &5v, g7 / 2y.1 //& 5, /3 Co772 y - De•artment NAME(S) AND POSITION(S): Instructor(s) DATE: February 24, 2012 NAME OF CLASS / MEETING: Operations Level Class DEPARTURE DATE: March 24 & 25, 2012 DESTINATION: Montezuma, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: March 24 & 25, 2012 DATE(S) OF MEETING: March 24 & 25, 2012 PURPOSE OF TRAVEL/TRAINING: To teach Operations Level Class for Northeast Iowa Response Group NOTE: This travel request is made out for both a hotel room and two days of mileage. If we can get a hotel room for the cost (or less) of 1 trip down in mileage we will be getting a hotel room instead of having the instructor drive back after the first night. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 55.00 LODGING MEALS REGISTRATION 129.00 MILEAGE/FUEL TOTAL FOR ALL: $ 184.00 (2 trips) TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-12-1415-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 92.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY • " - sO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE K:\Shared Goodies\Foiins\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Kent Shankle, Curator FINANCE C EPT LINE ITEM USED FYI-'/ ^ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance . STAFF ONLY ;2.767:o 610 /5cc (n/) `�O'.c;0 Copy - Department NAME OF CLASS / MEETING: Mexican Folk Art Pick -Up DEPARTURE DATE: 4/3/12 DATE: 2/28/12 DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 4/4/12 DATE(S) OF MEETING: 4/4/12 PURPOSE OF TRAVEL/TRAINING: Travel to pick up artworks which were purchased for WCA's Mexican Folk Art Collection. Commercial shipping of these items to Waterloo would cost approximately $4,500. Significant cost savings may be realized by utilizing in-house resources. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 50 LODGING 70 400 MEALS REGISTRATION MILEAGE/FUEL 30 TOTAL FOR ALL: $ 550 TAXI PARKING AIRFARE MISC/TOLLS 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF TE LOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEMS MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED /3 6-676g t-3 7"L' FY ---.4)f BUDGETED 6L:'(-)(1, tier EXPENDED YTD THIS REQUEST ,;:50/ /. G 0 LEFT AFTER THIS REQUEST [v N'C'C' DATE --2,2;74„,) — r ' / Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Ethel Washington, Director Julie Snider, Housing Coordinator Coretta Crawley, Housing Coordinator DATE: 2-23-12 NAME OF CLASS / MEETING: Iowa NAHRO Annual Conference DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4-18-12 RETURN DATE: 4-20-12 DATE(S) OF MEETING: 4/18 thru 4/20/12 PURPOSE OF TRAVEL./TRAINING: To attend Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 846 315 750 100 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR. ALL: $ 2011.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5452-1346 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 670.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENE.JCIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) ANQ. POSITION(S): MARK A. BOESEN, Manager of Rehab. Services JON MARTIN and MATT CHESMORE, Rehabilitation/Relocation Specialists NAME OF CLASS / MEETING: IAHO SPRING CONFERENCE DEPARTURE DATE: March 28, 2012 FINANCE bEPT. LINE ITEM USED FY a BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 7;1. (_,,='U 70732 JV vJ DATE 7,%1r,,: 2:2 -,q -,2-c1/ / Original - Clerk/Finance Copy - Department DATE: February 27, 2012 DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: March 30, 2012 DATE(S) OF MEETING: March 28-30, 2012 PURPOSE OF TRAVEL: Attend IAHO Spring Conference Certification and Recertification — Courses on Advanced Legal Aspects of Property Maintenance Inspectors and Fire Safety— Certification and Recertification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE x COST $ -0- YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $750.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 750.00 TAXI PARKING AIRFARE MSC/TOLLS 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY ANDBSE EFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST NOEL ANDERSON, CPD DIRECTOR MAYOR DEPARTMENT HEAD Rgtared Goodies\Forms\Travel Request Form January 2010 DATE CITY QF WATERLOO Committee Communication Finance Committee Meeting: March 5, 2011 Prepared: February 29, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Spring 2012 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EL Associate Engineer Recommended City Council Action: Approve to allow City Engineer to seek bids for the production and distribution of this brochure. Summary Statement This brochure would be the second of two storm water educational brochures required to be distributed to the public each permit year. City staff are currently working to create the brochure. The winning bidder would produce the brochures and then mail the brochures with their bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required None at this time. Production is estimated to be $3,500 and mailing costs are estimated to be $7,000. Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The City of Waterloo is required by our Iowa DNR NPDES General Permit No.2 to mail two storm water educational brochures to the public each permit year. These brochures provide information to the public on ways they can help improve water quality through changes in behavior or implantation of devices. This will be the 16th brochure produced and distributed to the public. CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 5, 2012 Prepared: February 27, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Recommend Award of Bid to Junge Motors Center Point for the purchase of one (1) 2012 7 -Passenger Van for the City Motor Pool Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Scheduled equipment replacement. Budgeted in FY12 CIP. Expenditure Required: $20,834. Source of Funds: 410-18-7950-2117 (3180.66) / 411-18-7950-2117 (17,653.34) Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2012 7 -Passenger Van are: Junge Motors *** Center Point, IA $20,834 Dan Deery Motors Waterloo, IA No Bid Krueger Auto Waverly, IA No Bid Birdnow Motors Oelwein, IA No Bid Pat McGrath Dodge Cedar Rapids, IA No Bid *** State Bid *** CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 5, 2012 Prepared: February 27 2012 Dept. Head Signature: # of Attachments: SUBJECT: Recommend Award of Bid to Bob Brown Chevrolet for the purchase of one (1) 2012 2 -Wheel Drive Pickup for the Building Inspections Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Scheduled equipment replacement. Budgeted in FY12 CIP. Expenditure Required: $16,254.38 Source of Funds: 411-22-5100-2117 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2012 Extended Cab 2 -Wheel Drive Pickup are: Bob Brown Chevrolet *** Des Moines, IA $16,254.38 Community Motor Co Cedar Falls, IA $16,906.90 Rydell Chevrolet Waterloo, IA No Bid Witham Auto Center Waterloo, IA No Bid City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,540.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Additonal painting for City Hall Vendor selected for this purchase: Michael Painting & Decorating Inc. X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Additional painting - City Hall Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax I I Sewer [1 Sanitation Bonds Federal/other grants Other (specify) x This expenditure is to be coded to the following budget line -item: 411-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res pctfully submitted, /21/2(/ir. ?; .. (Signature DVT Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ /0 0,() O * $ /U t) G, 6)61.---- --;7-421" ///3--(,(Vq, ,c1 K:\shared goodies\forms\Pre-Auth - City Hall Add Painting.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Dever Department to expend $ up to $5,000.00 plus est. shipping costs of $ to pay for or purchase 8 -hour Lead Safe Renovator training ($200 per person) This purchase or expenditure is being made because: Required course for certification through the State of Iowa Vendor selected for this purchase: Interfaith Housing Ltd. X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Trainer will travel to Waterloo Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds X Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signatur De -p .Head signee) Date (Signature Finance Dept. Review) Date $ Line item budget=$59,000 $ 14,539.00`/ K:\shared goodies\forms\Expenditure Pre -Authorization lead refresher 2-23-2012.xIs (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel. Department to expend $ 1,133.00 plus est. shipping costs of $ to pay for or purchase updated abstracts This purchase or expenditure is being made because: We will be doing new construction on this site, and the abstracts had to be updated since we are re -platting. Vendor selected for this purchase: Black Hawk County Abstract and Tile X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Local abstract company Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds X Road Use Tax Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 290-32-5856-1313 (line item budget amendment submitted) 32NS3 ADM3 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is �j. $ line item budget=$1500-i' a6' $ 286.00 , rt% I; 'i:1 7 /61, :;2.- Respectfully ; Respectfully submitted, %//�✓,�/�.��ti' -,R.3 J03- i'r''lcc& Date (Signaturept. Head o `Designee' Date (Signature Finance Dept. Review) Expenditure Pre -Authorization lead billboard 2-16-2012.xls City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $4000 plus est. shipping costs of $ to pay for or purchase computer server upgrades This purchase or expenditure is being made because: Servers for Waterloo Housing Authority and Community Development need to be upgraded. Vendor selected for this purchase: Dell Computer Bids or written quotes were taken on this purchase, as follows: P-1( Bids or quotes were not taken on this purchase because: Recommendation of MIS Department Prior Committee Actions (Dates): Budget amendment will be done if needed Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund nBonds Road Use Tax Sewer FederaUother grants Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 224-32-5850-1516 and 283-13-5452 and 5450-1520 BG21A ADMN (fund 224) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ $1000; $50001; $3000 $ $1006::$5000,7$3000 Respectfully submitted, r/ i/��/ /eL}G1', t ii2..� 1 �/ ? / ., (,t ,l . / .i? (Signatui'rr Dept. Head or Designee) Date (Signatute Finance Dept. Review) Date Expenditure Pre -Authorization lead billboard 2-16-2012.xls City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,500 plus est. shipping costs of $ to pay for or purchase Labor and materials for additional fencing at Byrnes Pool. This purchase or expenditure is being made because: additional fence along perimeter of Byrnes Pool due to new shade structure being installed. The additional fence will give more walk way. Vendor selected for this purchase: Miller Fence X Bids or written quotes were taken on this purchase, as follows: Miller Fence, Waterloo $3,272.49 Iowa Fence Master did not return bid request Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 110,000.00' $ 106,560.00 2J i` - 2/z/t. i13v (Signature Dept (lead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,500 plus est. shipping costs of $ to pay for or purchase labor and material for painting and staining six (6) dugouts at Riverfront Sports Park. This purchase or expenditure is being made because: new construction of dugouts requires paint and stain. Work to be completed by 5-15-12. Vendor selected for this purchase: Michael Painting X Bids or written quotes were taken on this purchase, as follows: Michael Painting, Waterloo Mike Moore Painting, Waterloo $3,380.00 $3,750.00 Personified, Wloo $5,520.00 Verbraken's, Wloo $5,765.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds X Federal/other grants Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 6 Doi? (Signature Dep ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forrns\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 7,500 plus est. shipping costs of $ to pay for or purchase Labor and material for fence repair at the Riverview Recreation Area, ATV park. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: to repair fencing that has been damaged along the border of the ATV park. Seeking reimbursement from the Iowa DNR. Vendor selected for this purchase: Miller Fence Waterloo IXC Bids or written quotes were taken on this purchase, as follows: Miller Fence, Waterloo $7,190.47 D&N Fence, Cedar Rapids $9,000.00 Iowa Fence Master did not return bid request. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4700-2168 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 40,000.00 `"--- and the current available balance is Respectfully submitted, $ 31,120.88 Ce Zia4/ 72 ,e_/u. CC, / r � = 1�� 25. 11 9 (Signature Dept. Head or Designee) late (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 2,000 plus est. shipping costs of $ to pay for or purchase Electrical wire protectors to lay on turf and/or across streets during events. This purchase or expenditure is being made because: Safety reasons. To protect electrical cords during events at the Expo Plaza and FridayLoos. Crescent is compatable with product currently being used by Leisure Services. Vendor selected for this purchase: Crescent Electric Waterloo X Bids or written quotes were taken on this purchase, as follows: Crescent Electric (1) 90 @ $133.33 (1) 45 @ $133.33 (10) 3 ft section @ $158.89 Campbell Supply (1) 90 @ $117.00 (1) 45 @ $117.00 (10) 3 ft section @ $179.99 (90 and 45 refer to angles) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4110-2113 $1,200 remainder 010-37-4100-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.e submitted, , art. Sanitation (Project Code) $ 29,000 f 2,183.00 4'600 0 Y � $ 22,920 2,821 after amend ,- c -r-7 r -- — , 7;ith,.L6� /il/-c- 1-2 ..-,,--?h'--76/.2 (Sinature Dep'f.1 i Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\formsPreauth wire protect.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 2,394.21 plus est. shipping costs of $ to pay for or purchase FY 12 Metro Coalition Membership Contribution City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: The Metro Coalition is a lobbying group formed from the ten largest cities in Iowa. Vendor selected for this purchase: n/a x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: n/a Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax El Sewer n Sanitation nFederal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ (70 _ l v/' JJ` '? / , (7/2-'1/.!%i..0 L � /l Y./7L �%;{7f-^7 (Signature Dept. Head dr Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Prepared by: M Westphal PV DATE: 02/27/12 VENDOR NAME: ADDRESS: CITY, STATE, ZIP: CITY OF WATERLOO PAYMENT VOUCHER VENDOR # NEW Treasurers Office City of Des Moines PO Box 1633 Des Moines, IA 50305-1633 DEPT: FINANCE DEPT. ONLY BATCH #: KEYED BY: Mayor GRANT/PROJECT CODE: INVOICE DATE INVOICE NO. AMOUNT DESCRIPTION G/L DISTRIBUTION �--.zn:.-')y-",. w•(,`�K ^i, .-r, h , �'' gt., - ••+. . 4?t�raC4C �G' ♦ )l .; K.. } .. ..'{�r:v , `.,j�. ✓. �♦' '� +t)„ ,.VX ' ♦ rJ ',, t, c, ;.Ka:'w:. • 'y'�•♦.,�:�.'.. *"4y•$:�,.M (�';1.,iQi'iRk6 % ✓+.•,�?��C'" i ,rz, R ;; iii'. ♦ ♦ ,r ' t . e 5`�� r.t4 �;' !4v t,< :Y ..�f1�.. `'� {,. } • ^-'�h?•�, .,�:'x`S;r�` • . ✓ .'.-.". >t,(.st y..,):: nA\�{ N •'V 1'1t '1 YY, "t t ,i. , .+, h` ,..,i4'` ,t� /� S'1.„��:•,4 X :: r'`;' ..•.i l . '5`:'rv%c �,�...S'`l•xF.'i:•.av:.>,,5�xA'•. ,i.*L"niYi?C`:.o ,:' < t . •ti3i�+CY:iVvti'\:'411� N,(} (. .>, .:1 ,1i �'• ~ ,�; 1 . ) _.. s, �h'�• ,. 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S:'!�.'`.C'` ti". 1' 1: v n!,.5; 1r1. t ," (r. :f r aj ti '�'M.7` ,,,. � , X, i "(h: e's" ♦'P�.,� i G . . ... �,a pQ Q t4V' "�t n . ,Y♦♦. y ♦• �♦' ♦.♦ •♦ .'.M ♦ ♦ ♦ ♦ •�i' {K :X :f' C 11; �':52� y r� r tn.�•,St . e 2+ '�` t ~`'� �^ �;y,{S '�'?i`..,r�,..; ,. •�(�r ;.^,..r'k.SF" k ,,�,(k, '. p, 1�,; + )�f^. r01'3111i ).,'tn�1'a ''''�rJ%,,i` i{X,n'?l)A1Si. fey {. • ♦ 4 •. ♦ i. ♦ •k>'t {o4'-`66:',51/1,..A,1,5‹,v { ,1, t, i Y . ♦♦a•♦+ 4% • 11u)75rt�iFfr'G St{kiS�,J�..r+.4±,tk",ti.''1.":'•:`V1'k' .t(2'[;ilAlst�^vu `..r' '"f`ti'4V:). ,, t> n t,;`�t{ 1n��✓i '.r: ,`' t1� 1i%-�4,t.•1 .:?i..')..^• t �.:c:::�t.,,:.,n4;`. .,^'5'�..(%'y�1� .;x {b .} '�\. . .!•ikt++. ♦•,. ..«♦ .p+v•+.♦♦•.♦ ,v ♦ .,.+a vCtiiti}: • ♦ ♦ 4. 4. t` 'X, 51.t•k"t.) i. (`' 'i �� SA,•-•,,,...,, ..1 \_ 1 rtr .ti- 3',. 3. ,r, k STf r. -e r o (.' : o.+a•. , < ti rr � t 1" •. f + X22 }} . tt dd.. .vo�.•a•..to .�i� ,v, .•:.+.y..v♦o..♦o..o..so �. r :� �.+5.rtinvJvV4•.v�v `.1A,.- .. .k:$ k'� '?. v+,(k '''''.>'', �!:qY>t :;jiih. ::c'4 /5.11'. -}r ' (�.: r� y� •. :;� et . 418.),,0 ,(•34t t` 7 • r• <• � ' �5,� ,,i4},!� t( �y ">x + r �c ( �,, .4 +��♦ ( �..^L�y, + ...• � �k X ,•'� •.,,ttrY �}uk 7t ((�� .�. iX MC•• Nr k,7(lu:1i� .•,t ft,^;r . n i(.t`r }�.1iC`,.> ,x�'.)y,`'6,,,r*, . ,t ..N ' **..:24 p 8 :"r 448 fi t ♦ t ,�.y •v,`�;.as 1t xi, ':', 1 X .:^`.,�,;'�� .�� ft.t.�.. l:�,.' j1': Sl::(y{'.'t ,): );'. :.,' '. s. et(,) .�"„ c \, Ay..: �•� .7'„�.. x't�;. ,t j414�,h"5.'4. x.-4yr.�7ky�., ,ir .Sx h..," ,�S z• i ,e ,t- h,fi.t y r•v: .t:,;S��.'> 5.`�. :,.? i x•.''i� �{0Si; {�rT•7irt?' ✓i% rJ4 /•. 't }.''a•f f 'y(r'':-lel ��uYr 1 k �,;. `,•.-.. x� d �S t ,r r ... ?,},y.S$�. , r.�2;� •,'.�:;_ { > `ti ��+,cam..-,vT+r�,.�,....,.''v' )c, \ ( :,. 1 , ,1. ;:2 l r ) T '( X. 2� d t . >7. tic . ( .. .. . . '�t.:, ;?�.•f � .1',.. . ;,.;�. �:,. • . TOTAL: SPECIAL INSTRUCTIONS: 2,394.21 SIAM TIED BY DATE APPROVEDBY DATE FCease Remit To: City of Des Moines Treasurers Office PO Box 1633 Hes Moises IA 5030-5-1633 "wed States Bill To: CITY OF WATERLOO 715 MULBERRY ST 'WATERLOO IA 50703 United States Page: . 1 Invoice No:.. CMO -007144 Invoice Date: _... 02/20/2012 Customer Number. 14151 Payment Terms: _ .. ... rn1,-fledrafe - Due Date: 02/20/2012 AMOUNT DUE.. 2,394.21 USD' Amount Remitted For billing questions, please call 515-283-4191 Please include invoice number on.all remittance. A11 returned checks will be assessed a surcharge of $20.00.. -- Line Adj Identifier Description Quantity_ _ UOM Unit Amt Net Amount FY12 METRO COALITION CONTRIBDTION 1 SUBTOTAL: 1 TOTAL AMOUNT DUE : 1.00 EA 2,394.21 2,394.21 2,394.21 2,394_21 City Clerk Use Only Firiince:Committee,, Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 2,200.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Brickhouse Security surveillance cameras, two AC adaptor, two alarm clock, one HD night vision camera with recorder, 5 GB storage cards. This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: Brickhouse Security x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This equipment being purchased is with specifications so it can to be used with existing equipment already in use by LEIN Region 2 office. Prior Comrnittee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants x Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11GRT LEN 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Date $ "26 ,70 7 -707= (S gnatyire Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,343.36 plus est. shipping costs of $ 0.00 to pay for or purchase two Sony RZ5On pole cameras with two device license keys to be recorded by the DPS video server. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: Frontier Technology, Inc. x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This equipment being purchased is with specifications so it can to be used with existing equipment already in use by LEIN Region 2 office and is proprietary to DPS licensing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants x Sewer Sanitation Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11GRT LEN 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $..)6702 Respectfully submitted, c51-23) Z 72i (,li ./.1.12— / %1 (Signat e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,060.40 plus est. shipping costs of $ 0.00 to pay for or purchase 1 six unit battery charging unit, 2 vehicle radio battey charger with two vehicle charger bracket. This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: RACOM x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: The equipment to be used with existing radio equipment already in use by LEIN Region 2 office and is proprietary to RACOM. Prior Comrnittee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Bonds Federal/other grants x Sanitation Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11 GRT LEN 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signatire Dept. Head or Designee) Date (Signature Finance Dept. Review) Date 767 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 20,075.00 plus est. shipping costs of $ 0.00 to pay for or purchase twenty five Dell desktop computers with monitors. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: This is a scheduled purchase to replace aging computers that are being used throughout the police department. Vendor selected for this purchase: Dell Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: The computers to be used with existing peripherals already in use by the police department also cutting costs of repairs along with replacement parts that are Interchangeable. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Bonds I I Federal/other grants Sewer I I Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2106 Police Information System Prog (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 02 2-1 (Sign tur.e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 77'o,062O K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,409.06 plus est. shipping costs of $ 0.00 to pay for or purchase three Dell desktop 4GB computers with monitor. This purchase or expenditure is being made because: equipment will be used by the LEIN 2 Regional Information Sharing Office. Vendor selected for this purchase: Dell x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: The computers to be used with existing peripherals already in use by LEIN Region 2 office and the police department making repairs and parts interchangable. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants x Sewer Sanitation Other (specify) LETPP 09 grant This expenditure is to be coded to the following budget line -item: 010-11-1150-2122 11GRT LEN 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature D6pt. Head or Designee) $ ,(/711 Date (Signature Finance Dept. Review) Date K:\shared goodies\fomes\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,550.00 plus est. shipping costs of $ 24.00 to pay for or purchase two Titan assault tactical vests, with level III ceramic ballistic plate. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: These two vests are being ordered to outfit two new members of the police tactical team. Vendor selected for this purchase: Streichers x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: These vests are made to certain specifications that are set by the tactical team members. This vest design is what the other unit members are issued, and this company was the only distributor that met the specifications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax I I Sewer Federal/other grants I X I Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ %6,00 spectfully submitted, Ai \ OZ "Z 7- )1_ 7')-3--t4,4(i/L, 4.),t,d2neA- ki (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) ) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the P&Z,Eng, & CD $ 1,293.55 plus est. shipping costs of $ 0.00 ArcView Software Mainteneance Agreement Department to expend to pay for or purchase This purchase or expenditure is being made because: The maintenance agreement is a yearly agreement that provides technical support for the software, as well as no -cost upgrades that become available. Vendor selected for this purchase: ESRI n Bids or written quotes were taken on this purchase, as follows: Pi( Bids or quotes were not taken on this purchase because: This is a maintenance agreement to current software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010 08 5700 1520($323.39);224 32 5850 1520($323.39) .-1-6 9 D( (Fund - Department - Activity - Account Number) (Project Code) Q_CLL- C�} -)(CSD rek% 6-43 3,3c3:- u-) .V -S.0 /5a() 4323,A ( USI $ fib' SOD d,tSO f /3 $ E.0j I LY (cc) JL)0�� in which the budgeted amount is and the current available balance is Resp itt (Signature Dept. Head or Designee) K:\shared goodies\forms\ESRIMtAgree 2.6.12.xls (Mar 2010) Date (Signature Finance Dept. Review) Date PATTIE MAGEE From: SHANE GRAHAM Sent: Monday, February 06, 2012 9:31 AM To: PATTIE MAGEE Cc: ARIC SCHROEDER; NOEL ANDERSON Subject: FW: Esri Quote # 25499377 Importance: High Esri_QUOTATION_ 25499377.PDF (8... Pattie, Please see the revised quote from ESRI for our annual GIS maintenance. Community Development dropped a license, so that is why the new quote. So, that leaves four licenses where maintenance needs to be renewed. 2 are for Engineering, 1 is for Community Development, and 1 is for P&Z. Based on the quote of $1,293.55 for the 4 licenses, that comes out to $323.39 for three of the licenses and $323.38 for the other one. Engineering would like one of the licenses to be paid for from account # 266-07-7830-1520, and the other one from # 205-07-7830-1520. I am not sure what accounts to pay for Community Development's and P&Z's share, so if you can find that out, that would be great. Please let me know if you have any questions. Thanks, Shane Original Message From: Patrick Whalen [mailto:pwhalen@esri.com] Sent: Friday, February 03, 2012 4:49 PM To: SHANE GRAHAM Subject: Esri Quote # 25499377 Importance: High RE: QUOTATION # 25499377 Enclosed Prepared for: Customer Number 159163 CITY OF WATERLOO PLANNING & ZONING DEPT Phone # (319) 291-4366 - Fax # 319-291-4262 Hi, ESRI would like to thank you for selecting our technology and allowing us the opportunity to provide your organization with quality products and services. Keeping your maintenance current helps you stay up-to-date with the rapid advancements in GIS technology, and provides you with tools that enable you to be more successful while using ESRI software. For details about the maintenance program benefits for your licensing, please visit http://gis.esri.com/software/maintenance/qualifying.cfm Sincerely, 1 Patrick Whalen Esri Inc Phone # 888-377-4575 ext. 2470 Fax # 909-307-3083 Email: pwhalen@esri.com PS: To download the latest PDF reader use this link: http://www.adobe.com/products/acrobat/readermain.html 2 esrie Esri Inc 380 New York Street Redlands CA 92373 SUBJECT: MAINTENANCE QUOTE DATE: TO: ORGANIZATION: FAX #: FROM: FAX #: EMAIL: Number of pages transmitted (including this cover sheet): 02/03/2012 CITY OF WATERLOO PLANNING & ZONING DEPT 319-291-4262 PHONE #: (319) 291-4366 Patrick Whalen 909-307-3083 PHONE #: 888-377-4575 Ext. 2470 pwhalen@esri.com QUOTATION #25499377 3 DOCUMENT DATE: 12/05/2011 Please find the attached quotation for your forthcoming software maintenance term. Keeping your maintenance current entitles you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. For details regarding the maintenance program benefits for your licensing, please visit http://www.esri.com/maintenancebenefits. Customers who have multiple copies of some Esri products may have the option of supporting some of their licenses with secondary maintenance. Please contact Customer Service to find out more about the availability of secondary maintenance. For information about Esri Desktop, Developer software, or Web services terms of use, as well as purchase order terms and conditions, please visit http://www.esri.com/legal/licensing/software-license.html. Do you need training? You can get affordable Esri software training for your entire organization with a subscription to Esri Virtual Campus. To find out how, visit the campus: http://campus.esri.com/campus/catalog/subscriptions For details about ECP discounts and waivers for non-profit users please visit http://www.conservationgis.org/grant If you have any questions or need additional information, please contact Customer Service at 888-377-4575 Option 5. • esri Date: 12/05/2011 e 380 New York Street Redlands, CA 92373 Phone: 888-377-45752470 Fax #: 909-307-3083 Quotation Number: 25499377 Quotation CITY OF WATERLOO PLANNING & ZONING DEPT 715 MULBERRY ST WATERLOO IA 50703 Customer Number: 159163 For questions regarding this document, please contact Customer Service at 888-377-4575. Send Purchase Orders To: Esri, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Patrick Whalen Please include the following remittance address on your Purchase Order: Esri, Inc. File #54630 Los Angeles, CA 90074-4630 Item Qty Material# Unit Price Extended Price 10 1 87192 ArcView Single Use Primary Maintenance Start Date: 02J20/2012 End Date: 02/19/2013 1010 2 87193 ArcView Single Use Secondary Maintenance Start Date: 02/20/2012 End Date: 02/19/2013 2010 1 87193 ArcView Single Use Secondary Maintenance Start Date: 02/28/2012 End Date: 02/19/2013 DUNS/CEC: 06-313-4175 CAGE: OAMS3 400.00 400.00 300.00 600.00 293.55 293.55 Subtotal Estimated Tax Total 1,293.55 0.00 $ 1,293.55 This quotation is valid for 90 days and is subject to your Esri License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Patrick Whalen Ext: 2470 To expedite your order, please reference your customer number and this quotation number on your purchase order. [CSBATCHDOM] ® 380 New York Street esri ® Redlands, CA 92373 Quotation Phone: 888-377-45752470 Page 2 Fax #: 909-307-3083 Date: 12/05/2011 Quotation No: 25499377 item Qty Material# Customer No: 159163 Unit Price Extended Price BY SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax Esri the signed quote in its entirety in order for the quote to be accepted. If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. This transaction is governed exclusively by the terms of the above -referenced contract, if any, or Esri's standard terms and conditions at www.esri.com/legal. In order to expedite processing, please reference the contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) By signing below, you are authorizing Esri to issue a $ plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. quotation number and any/all applicable Esri on your ordering document. software support invoice in the amount of I am tax exempt. Please contact me if Esri does not have my current exempt information on file. Please indicate on your purchase order if this purchase is funded through the American Recovery and Reinvestment Act, and whether Esri is a Prime Recipient, Sub -recipient, or Vendor for reporting purposes. Signature of Authorized Representative Date Name (Please Print) Title [CSBATCHDOM] City Clerk Use Only Finance. Committee Approval Date 7-1rLr.4u/ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 1,828.80 100hp softstart plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Pump 3 at Hawkeye lift station needs a softstart to start motor slower instead of instantly on and off X Bids or written quotes were taken on this purchase, as follows 3E Co. $2300.00; Van Meter $2512.68; Echo $1828.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax:x Sewer: Sanitation: Bonds: Federal/other grants: I I Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitt d, 02 / V7 J /iL)",;2-,�f /� ignature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 201,422.00 r /U) 06T $ 98,387.08 Remy To:: Echo Group, Inc. PO Box 336 Council Bluffs, LA 51502 QUOTE T0: COURTESY CHARGE ACCOUNT ECHO AUTOMATION & CONTROLS 5621 WESTMINSTER DRIVE CEDAR FALLS, IA 50613 ................................... 49522 Quotation :=:£-;ariisis 02/22/12 /35078406 ECHO AUTOMATION * BR 30 * 8642 'F' STREET OMAHA, NE 68127 402-596-0424 Fax 402-596-0462 SHIP T0: COURTESY CHARGE ACCOUNT ECHO AUTOMATION & CONTROLS 5621 WESTMINSTER DRIVE CEDAR FALLS, IA 50613 Justin Ingamells 20 BID ogsES_c f. .:.. >' >:::::::::::::::::::::::::::'-- �......:_:---:I • NET 25TH NO SERV IBA sie 3RW4056-6BB34 SIE SOFTSTART 100HP 145A 115VAC CONTROL Nonstock - Return by Approval TAXES NOT INCLUDED JOHN This is a Quotation. Prices are subject to change without notice. Applicable taxes extra. No 1828.80 Subtotal 1828.80 S&H CHGS 0.00 Amount Duel 1828.80 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 VAN.METER R p�poll�q}gyry MEM: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 13674 Quotat,io. 02/21/12 ORDER T0: (2) VAN METER INC. 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 ........................... ..............:•::•:k�RQEEf�2::$9:;•:-::•:•:�•:_:•::=:;::::: >::::2��ktESP. . Steve Manross WAT 3 PK PICK IIP U:PWK... lea A -B 150-C135NBD CONTROLLER SOFT -START 135A NET 30 DAYS ,MOTOR 60 .:::::............... SCHNECKM ::13R::: : S jP 2 2 : 8N3:::I:::::: See Below No TAXES NOT INCLUDED .: �:;::li?rs� .. r. fie......:: --:. � :: •::::: �is�. � ::::::::-;: 2512.683e 2512.68 Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other items valid 30 days and based on gtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Frt charges or applicable tax not included. Subtotal 2512.68 S&H CHGS 0.00 Amount Due 2512.68 EtECPPJC. t FNC.INEERNG EOU,PMEN7 COMPANY COST.#- SHIP TO: BILL TO: ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 www.3e-co.com 281720 POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO, IA 50702 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 CORRESPONDENCE TO: QUOTE Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 QUANTITY ORDERED QUANTITY B.O. QTY. SHIPPED 1 SQD ATS48C14Y 98236 SOFT START 208-690VAC 140A ATSO1 1 Lines Total AMOUNT (NET) 2300.00 2300.00 Qty Shipped Total Total Invoice Total 2300.00 2300.00 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 7,497.70 plus ext. shipping cost of $ 200.00 to pay for or purchase Pump parts This purchase or expenditure is being made because: To rebuild pump on the Camel combination sewer cleaning truck that is worn out Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon is the only company that sent a quote and we need to get the pump repaired so we can get the truck back out on the street cleaning sewers Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Bonds: Road Use Tax:x Sewer: Sanitation: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully su�amitted, (Project Code) $ 201,422.00 [/'G',06.,0 '/ $ 98;38779& 96,66-: 02- 2- -12- '% )').a/1- -]'LL- /dIL/244..r.,9 z -",)e (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date FEB/24/2012/FRI 10:32 AM ZIM!1ER & FP;4f4GESCON FAX Na. 877 244 2508 - Fax Quotation Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL 61265 309-7W-1117 877-244-250B Fax rexICd»immerfrancescon_Qom Job Description: Myers DP80-20 Parts QUOTATION # Date: To: Atterrtion: Fax # From: 120228 02/24/2012 Waterloo WWTP Richard Olson 319-291-4523 R. LARSON P.001 DESCRIPTION TOTAL 20355CO22K, 05675A013K, 05674A013K, Crankshaft Pinion shaft Bearin• cone $5,248.00 $1,043.00 $239,00 Bearin. cone 05675A009K, Bearing cup 15245A101K, Bearintwo halves 05231A074 Shim 05231A075 Shim 05068A018, Shim '5068A016, Shim $52.00 $58.00 $38.00 $87.00 $5,248.00 "$1,043.00 '$478.00 $104.00 $11$:00 $76.00 $261:00 $15.80 $23.40 057 • • i 1 , • i sea $35.00 • $46.80 $35.00 Delivery 2-4 weeks ARO Materials Tofa .:•:$7 497:70 q'7o 70 Completed forms should be routed directly to the Finance Dept. City of Waterloo Line -Item Budget Amendment Request Form FINANCE DEPT. ONLY Finance/.Committee approval required? YES V NO If so, date approved: The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Library Department: TOTAL This amendment is being requested because: Dawson gift not previously budgeted to spend in FY12 $32,000.00 TOTAL $32,000.00 Prior Committee Actions (Dates): ,?70/. (Signature (Signature dept. Head or Designee) Date :2-6o � CSC /ice (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount t ,Fund Dept Activity Acct # Acct Name Proj Code Amount 010 33 3160 3000 cash on hand 33GFT DAWS 32,000.06 010 33 3160 1582 adult print 33GFT DAWS 7,200.00 010 33 3160 1583 e -books 33GFT DAWS 5,000.00 010 33 3160 1585 materials 33GFT DAWS 3,000.00 010 33 3160 1590 youth print 33GFT DAWS 10,800.00 010 33 3160 1595 CDs 33GFT DAWS 1,000.00 010 33 3160 1597 DVDs 33GFT DAWS 5,000.00 TOTAL This amendment is being requested because: Dawson gift not previously budgeted to spend in FY12 $32,000.00 TOTAL $32,000.00 Prior Committee Actions (Dates): ,?70/. (Signature (Signature dept. Head or Designee) Date :2-6o � CSC /ice (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Completed fomes should be routed directly to the Finance Dept. ////// FINANCE DEPT. ONLY Finance C mittee approval required? YES t NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 12 submitted by the PLANNING Department: TOTAL This amendment is being requested because: To cover asbestos survey expense for the Grand Hotel $1,330.00 TOTAL $1,330.00 Prior Committee Actions (Dates): (Si. .. Dept. 1-ro d�C. ) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003) Date v ` (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 426 08 6501 3000 cash J8BCR GRNC �v/und 1,330.00 426 08 6501 2140 land acq J8BCR GRNC 1,330.00 TOTAL This amendment is being requested because: To cover asbestos survey expense for the Grand Hotel $1,330.00 TOTAL $1,330.00 Prior Committee Actions (Dates): (Si. .. Dept. 1-ro d�C. ) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003) Date v ` (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Cedar River Enhancement Projects CO cep!( Department No. projectwill be budgeted under 07 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant t/G To be assigned by the Finance Dept. Project No. O` Subproject No. C. (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted � 3750 Sale of Bonds Total r Gaming & WDCf11f.: `€:6i ES 36,800.0 36, 800.00 EXPENDITURES: TOTALS $ 36,800.00 $ $ $ $ 36,800.00 2103 Engineering & Consulting $ 36,800.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc $ 36,800.00 TOTALS $ 36,800.00 $ - $ $ $ 36,800.00 (Signature Dept. Head) `Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Cedar River Enhancement Projects (. K) e P.p t—I Jamie Knutson $ 36, 800.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name X CFDA # B. State Grant Yes Grant Name No 1 X C. City Match Source of Funding D. Other Entities Yes Name X No Gaming/WDC v To be assigned by the Finance Dept. Project No.oq Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The project consists of four Cedar River Enhancement Projects including 1) developing a navigable connection between the East Lake and the Cedar River, 2) repairs to the existing San Souci Wing Dam, 3) incorporating boat docks between Park Avenue and Mullan Avenue, and 4) creating pedestrian connections from U.S. Highway to 63 to the Center for the Arts and adjacent River Walk Loop. 100% Done None n Yes No ❑ n n X II u X n n n n X Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE BCRLF - RainbowFlorists Noel Anderson $ 9,500.00 (Ph I & II) 1. How will this project be funded? A. Federal Grant Yes Grant Name B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes No Name No X CFDA # X Source of Funding X BCRLF Closeout Assistance BL98708301-020 To be assigned by Project No. Subproject No. e Finance Dept. rr % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None Yes No ❑ 0 ❑n X X ❑n X Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the city of waterloo according to the closeout agreement. Page 2 must be attached and signed. K:\shared goodies\forms\Rainbow Florists.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) BCRLF Program - Rainbow Florists Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6501 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To assigned by the Finance Dept. Project No. 08BCR S.ubproject_No — (Each column should only include amounts by fund) Fund: 426 Fund: Fund: Fund: $ 9,500.00 Total $ 9,500.00 TOTALS $ 9,500.00 $ $ - $ $ 9,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 9,500.00 (Signature Dept. Head) 9,500.00 $ - $ - $ - $ 9,500.00 21,Z3,12- Date ,S.1Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Rainbow Florists.xls\Page 2 (Donat or NON-constr) (Mar 2010) RECEIVED JAN 2.4 2012 CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 1/25/2012 Effective Date: I t 1 Employment Date: 12/20/2000 To: City Council Members Re: Notice of Severance Department POLICE Job Title/Classification Administrative Secretary This is to report that the employment of Kastler, Diane with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination D Other Position Eliminated In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout [Vacation -Accrued 20.00 $20.01 $ 400.20 Vacation -Current 162.00 $20.01 $ 3,241.62 Usable Sick Leave 31 $20.01 (x) 25% $ 155.08 Frozen Sick Leave 0.00 $20.01 (x) _% $ - Personal Hours 24.00 $20.01 $ 480.24 [;omp Time Pay 0.00 $20.01 $ - Unscheduled Leave 0.00 $20.01 $ - Other Pay 0 $20.01 Total Payment $ 4,277.14 Approved by Human Resources Date Z3-\ L Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Courted Agenda Date: ❑ AS/400 Status/Accruals ❑ 1-9 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. January 19, 2012 Carnegie Conference Room Members Present: Tim Luce, John Blitsch Member Excused: Bonetta Culp Member Absent: Abraham Funchess (ex officio) Is Pi esent: Larry Smith, Dan Tielka, Sandie Greco, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the January 19, 2012 Agenda and November 18, 2011 Minutes as mailed. Motion carried. 1TNFINISHED RITSINESS ITpdate Park Maintenance IV-Plumber/Leisure Services. Approved by Human Resources 11/7/11 and by Civil Service 11/18/11. Vacancy due to anticipated retirement. Advertised Courier, City website and Cable Access, notices sent to agencies, organizations and individuals on Affirmative Action List and posted in all City departments. Received 7 resumes and 5 candidates will be invited to interview on 2/21/12. NEW RITSINESS The job description and testing criteria for Clerk I- Waste Management Services was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to the retirement of the Special Projects Technician. The vacancy is being replaced with a Clerk I due to the realignment of job duties with Code Enforcement becoming part of Waste Management Services. The job description has been changed to add the code enforcement clerical responsibilities. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Clerk I -Waste Management Services. Motion carried. The job description and testing criteria for Development/Marketing Manager -Culture & Arts was presented for approval. The position will be taken to the Human Resources Committee for approval on 1/23/12. There is a vacancy due to a resignation. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Development/Marketing Manager -Culture & Arts. Motion carried. The job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to a retirement. There are no changes in the job description. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations. Motion carried. The job description and testing criteria for Police Property/Evidence Coordinator -Police Department was presented for approval. The Human Resources Committee approved the position on 1/3/12. There is a vacancy due to a retirement. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Police Property/Evidence Coordinator -Police Department. Motion carried. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: February 20, 2012 Prepared: February 14, 2012 Dept. Head Signature: # of Attachments: h cifcyle SUBJECT: Request by South Waterloo Development, LLC the City of Waterloo to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located south of 3353 Marnie Avenue, and set a date of hearing as March 5, 2012. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located south of 3353 Marnie Avenue. The applicant is requesting to rezone for future light industrial development. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. Also, there is a large elevation change between the residential properties along West 4th Street and the light industrial uses along Marnie Avenue, with the residential uses sitting much higher. Due to the large elevation difference, it would appear to mitigate any impact an industrial use would have upon the residential uses. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. Currently, the zoning boundary line between the "M-1" Light Industrial District and the "R-4" Multiple Residence District runs parallel to Marnie Avenue in an undescribed location, which could make it more difficult to write a legal description for just the areas to be rezoned from "R-4" to "M-1". Currently, there are new industrial developments taking shape on Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer At their February 7, 2012 Planning, Programming and Zoning Commission meeting, the Planning and Zoning Commission unanimously recommended approval of the rezone request. Please find attached a staff report, aerial photo, and legal description, detailing the area in question. Therefore, we request the City Council set a date of public hearing on the rezoning request as March 5, 2012, and publish an official notice pertinent to the requested rezoning. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use Alternative: N/A Background Information: Legal Description: See attached Exhibit "A" NA: to cc: Aric Schroeder, City Planner Eric Thorson, City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING February 7, 2012 Request to rezone approximately 13.54 acres of land from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District. South Waterloo development, LLC, PO Box 1077, Waterloo, IA 50704. The applicant is requesting to rezone the property south of 3353 Marnie Avenue for future light industrial development. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. Also, there is a large elevation change between the residential properties along West 4th Street and the light industrial uses along Marnie Avenue, with the residential uses sitting much higher. Due to the large elevation difference, it would appear to mitigate any impact an industrial use would have upon the residential uses. The proposed rezone is located at the end of Marnie Avenue near its intersection with Cyclone Drive. Both of those streets are classified as Local Streets. Highway 63 is just to the west of the rezone area and is classified as a Principal Arterial. There are no sidewalks located upon any of the streets in question. The Sergeant Road Trail is located approximately 500' to the west of the rezone along the west side of Highway 63. The site in question is zoned "R-4" Multiple Residence District and "M-1" Light Industrial District, and was rezoned as such on November 11, 1998. Surrounding land uses and their zoning are as follows: North — Single-family residential development, multi -family residential development, and light industrial development zoned "R- 4" Multiple Residence District, "R -4,R -P" Planned Multiple Residence District and "M-1" Light Industrial Development. South — Catholic Cemeteries of Waterloo, zoned "A-1" Agricultural District. East — Single-family and multi -family residential development, zoned "R-4" Multiple Residence District. West — Vacant development ground, zoned "M-1" Light Industrial District. The surrounding area is comprised of single-family and multi -family residential development and light industrial development, with development ranging from the 1970s, up to present day. Rezoning of the land in question would not require any additional buffering or screening. As industrial development occurs, there may 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Mamie Ave Page 1 of 3 1 8 REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: February 7, 2012 be requirements for buffers or screens. Rezoning of the land would not appear to have a negative impact upon the surrounding area. Once the land is developed, depending on its use, it may be necessary to submit a storm water calculations and detention plan. No portion of the rezone area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. The Katoski Greenbelt is located approximately 3/4 of a mile to the west along Black Hawk Creek. There are no schools or other open spaces within the immediate vicinity of the rezone site. There is an 8" sanitary sewer, 21" storm sewer and 4" drain tile located within Cyclone Drive near its intersection with Marnie Avenue. There is an 8" sanitary sewer and 4 " drain tile located within Marnie Avenue at its intersection with Cyclone Drive. The area is served by water and all other utilities. The Future Land Use Map designates this area as Business Park, which would allow for light industrial development. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. The proposed rezone area consists of 13.54 acres of land and is located near the intersection of Marnie Avenue and Cyclone Drive, just west of West 4th Street. The applicant is requesting to rezone the property in question to allow for future light industrial development along Marnie Avenue. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. Currently, the zoning boundary line between the "M-1" Light Industrial District and the "R-4" Multiple Residence District runs parallel to Marnie Avenue in an undescribed location, which could make it more difficult to write a legal description for just the areas to be rezoned from "R-1" to "M-1". It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. Also, there is a large elevation change between the residential properties along West 4th Street and the light industrial uses along Marnie Avenue, with the residential uses sitting much higher. Due to the large elevation difference, it would appear to mitigate any impact an industrial use would have upon the residential uses. 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Mamie Ave Page 2 of 3 19 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: February 7, 2012 Currently, there are new industrial developments taking shape on Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from °R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District be approved for the following reasons: 1. The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Business Park, which would allow for light industrial development. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Mamie Ave Page 3 of 3 20 Request to Rezone Property From "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): South Waterloo Development, L.L.C. Address: P.O. Box 1077 Phone: (319)-2344411 Fax: (319) 234-4540 City. Waterloo Start: IA Zip: 50704 b. Status of applicant: (a) Owner X (b) Other (CHECK ONE): If other explain: c. Property owner's name if different than above (please print): Same Address: Phone: Fax: City. State: Lip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: That part of Southwest portion of lot South of South Waterloo Commercial Park, except for West Hills Second Addition, that is presently zoned R-4. b. Legal description of property to be rezoned: See attached Exhibit A. c. Dimensions of Proposed Zoning BoundaryExcluding Right of Way. 'IBD d. Area of Proposed Zoning Boundary (Excluding Right of Way): TBD e. Current zoning: R-4 Requested zoning: M-1 f. Reasons) for rezoning and proposed use(s) of property: To correspond with zonmg classification of remain r of lot. g. Conditions (if any) agreed to: None. h. Other pertinent information (use reverse side if necessary): None. Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. `'7 2—i Signature of Applicant J (- z3--/2,r,1.9L. Date Signature of Owner /-z3 cz Date EXHIBIT "A" The part of the East One-half (E1/2) of Section 6 and the Southwest Quarter (SW1/4) of Section 5, all in Township 88 North, Range 13 West of the 5th P.M., Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast corner of the Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4) of said Section 6, thence South 89° 55' 10" West 649.59 feet along the South line of said - Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4); thence North 1° 14' 10" West 1419.57 feet more or less to the Southeasterly Right of Way line of U.S. Highway 63; thence North 35° 43' 00" East along said Right of Way line 391.73 feet; thence North 89° 32' 35" East 454.37 feet to the East line of the Northeast Quarter (NE1/4) of said Section 6; thence South 0° 17' 55" East 417.86 feet to the Northeast corner of the Southeast Quarter (SE1/4) of said Section 6; thence South 0° 13' 00" West 1130.49 feet along the East line of the Southeast Quarter (SE1/4) of said Section 6 to a property agreement line which is recorded in 268 Misc 134, Black Hawk County Recorder's Office; thence East along said agreement line to the Northwesterly Right of Way line of West Fourth Street; thence Southwesterly 231.58 feet along said Right of Way line to the East line of said Southeast Quarter (SE1/4); thence South 0° 13' 00" West 38.23 feet to the point of beginning, EXCEPT That part of the above description platted as South Waterloo Commercial Park, which plat was dated November 8, 1999 and filed for record June 22, 2000 in Book Z Plats Page 75; AND EXCEPT That part of the above description platted as West Hills Second Addition, which plat was dated and filed for record as I:\Business2\SWDevelopment\South Waterloo Development\Exhibit A.doc Voucher Prepared by Pauline C CITY OF WATERLOO 002 PAYMENT VOUCHER A030512 February 27, 2012 Department Vendor Name AECOM Grant/Project Code # 07H63ENGR Address City & State ************************************* Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution U.S. Hwy 63 Final Design Phase 2/22/12 16(37211907) $11,086.19 NHSX-63-6(69)--3H-07 290-07-7520-2103 $2,771.55 12/31/11 - 2/17/12 205-07-7520-2103 $1,571.93 Sanitary Sewer (NP) 520-14-5200-2103 Est # 16 Special Instructions Submitted By TOTAL 15,429.67 2/27/12 Date *5( Approved By An Equal Opportunity/Affirmative Action Employer AECOM Cost Plus Fixed Fee Progressive Invoice Date: February 22, 2012 Invoice No. 16 (37211907) Invoice Period Covered: 12/31/11 through 2/17/12 Consultant Job No. 60163114/60181780 Participating Labor Dollars Overhead Direct Expenses Survey Equipment Mileage Copier Misc. Craig Ritland Landscape Architects Robinson Engineering Co. Terracon Consulting Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency AECOM Craig Ritland Landscape Architects Robinson Engineering Co Terracon Consulting Non -Participating (Sanitary Sewer Design) Labor Dollars Overhead Direct Expenses Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency AECOM TOTAL AMOUNT DUE LAworkVADM I MINVOI CE MatHwy63FinalDes.doc Contract Estimate $148,335.40 244, 753.41 750.00 200.00 564.00 280.00 69,000.00 42, 700.00 15,100.00 $521,682.81 $521,700.00 51,400.00 20, 300.00 $593,400.00 568, 796.69 $ 24,603.31 $4,000.00 0.00 0.00 1,300.00 Contract Estimate $15,053.80 24,838.77 120.00 $40,012.57 $40,000.00 5,000.00 1,000.00 $46,000.00 45, 943.69 $ 56.31 $3,000.00 Invoice City of Waterloo, Iowa U.S. Highway 63 Final Design Phase Client Contact: Eric A. Thorson, P.E. Federal Project No. NHSX-63-6(69)--3H-07 Cumulative To Date $155,010.00 255, 767.15 162.50 46.39 386.64 0.00 56,870.00 40, 506.00 8,648.01 $517,396.69 51,400.00 Current Period $ 2,370.94 3,912.08 0.00 0.00 0.00 0.00 6,205.00 0.00 1,369.72 $13,857.74 0.00 $568,796.69 $13,857.74 Cumulative To Date $15,450.43 25,493.26 0.00 $40,943.69 5,000.00 Current Period $ 593.18 978.75 0.00 $1,571.93 0.00 $45,943.69 $1,571.93 Remit To: AECOM • P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 r`5 bZ� //094,/' -96 1- /5.7/, 93 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A030512 February 27, 2012 Vendor Name Address City & State Department Engineering Snyder & Associates Grant/Project Code # 07LTF 5007 ************************************* Invoice Date Invoice No. 2/22/12 110.0951.01B-7 2/22/12 110.0951.01B-7 2/22/12 110.0951.01B-7 SpeciaU structions Submitted By Qty/Unit Amount Description G.L. Distribution $330.00 Waterloo Stormwater Lift Stations CDBG 409-07-5300-2103 Service thru 1/31/12 Cedar Bend $753.00 Design services Hollywood CDBG 409-07-5300-2103 Service thru 1/31/12 Cedar Bend $1,812.00 Design Services Fletcher Ave CDBG Service thru 1/31/12 Cedar Bend 409-07-5300-2103 Est # 7 TOTAL 2,895.00 2/27/12 vvutif Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS & PLANNERS SNYDER & ASSOCIATES IOWA 1 MISSOURI 1 NEBRASKA 1 SOUTH DAKOTA 1 WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES February 22, 2012 Invoice No: 110.0951.O1C-7 110.0951.010 Waterloo Stormwater Lift Stations - Fletcher Avenue Professional Services through January 31, 2012 Basic Services Engineer V Engineer IV Total Services Billings to Date Hours Rate Amount 4.00 110.00 440.00 14.00 98.00 1,372.00 18.00 1,812.00 Phase Subtotal $1,812.00 Total Prior Current 46, 529.21 44, 717.21 1,812.00 Construction Services Phase Subtotal 0.00 Billings to Date Snyder & Associates, Inc. Total Prior 46, 529.21 44, 717.21 Amount Due this Invoice $1,812.00 Current 1,812.00 Adam Bullerman REMIT TO: SNYDER & ASSOCIATES, INC. 2727 SW SNYDER BLVD. - PO BOX 1159 - ANKENY, IA 50023 (515) 964-2020 email: ar@snyder-associates.com Federal E.I.N. 42-1379015 ENGINEERS & PLANNERS SNYDER & ASSOCIATES IOWA [ MISSOURI 1 NEBRASKA 1 SOUTH DAKOTA 1 WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES February 22, 2012 Invoice No: 110.0951.01A Waterloo Stormwater Lift Stations - Hollywood Professional Services through January 31, 2012 110.0951.01A- 7 Basic Services Engineer V Engineer IV Total Services Billings to Date Hours Rate Amount: 1.50 110.00 165.00 6.00 98.00 588.00 7.50 753.00 Phase Subtotal $753.00 Total Prior Current 49,168.24 48,415.24 753.00 Construction Services Phase Subtotal 0.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $753.00 Total Prior Current 49,168.24 48,415.24 753.00 Adam Bullerman REMIT TO: SNYDER & ASSOCIATES, INC. 2727 SW SNYDER BLVD. - PO BOX 1159 - ANKENY, IA 50023 (515) 964-2020 email: ar@snyder-associates.com Federal E.I.N. 42-1379015 ENGINEERS & PLANNERS SNYDER & ASSOCIATES IOWA 1 MISSOURI 1 NEBRASKA 1 SOUTH DAKOTA 1 WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES February 22, 2012 Invoice No: 110.0951.01 B Waterloo Stormwater Lift Stations - Cedar Bend Professional Services through January 31, 2012 110.0951.O1B - 7 Basic Services Engineer V Total Services Billings to Date Hours Rate Amount 3.00 110.00 330.00 3.00 330.00 Phase Subtotal $330.00 Total Prior Current 49,469.56 49,139.56 330.00 Construction Services Phase Subtotal 0.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $330.00 Total Prior Current 49,469.56 49,139.56 330.00 Adam Bullerman REMIT TO: SNYDER & ASSOCIATES, INC. 2727 SW SNYDER BLVD. - PO BOX 1159 - ANKENY, IA 50023 (515) 964-2020 email: ar@snyder-associates.com Federal E.I.N. 42-1379015 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 5, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/ presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p. m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Eric Thorson, City Engineer. March 5, 2012 Page 2 Agenda, as proposed or amended. Minutes of February 23, 2012, Special Session and February 27, 2012, Regular Session, as proposed. Recognition of March Team Member of the Month - Larry Crain. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request from Dennis Clark of 2204 Ashland Avenue to burn approximately 4 acres of prairie grass located north and south of the pond located at 2204 Ashland Avenue during the time frame of March 30 -May 31, 2012 and September 1 -November 30, 2012, together with recommendation of approval of Chief of Fire Services. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Officer Lindaman; Officer Bram; Officer Rulapaugh 2012 WMD Task Force Specialty Team Training Des Moines, Iowa April 3- 4, 2012 $415.00 Officer Pohl ICAC Forensic of Internet Related Evidence New Berlin, Wisconsin March 25-28, 2012 $708.00 Officer Walter; Officer Sullivan; Officer Wilson; Officer Moore 2012 Governor's Traffic Safety Conference Sioux City, Iowa April 9- 11, 2012 $632.00 Larry Crain, Engineering Tech IDOT Aggregate H Certification Course Mason City, Iowa March 6, 2012 $390.00 Class B Beer License Permit Application 5. Hawkeye Chapter American Red Cross, 2814 Betsworth Drive (New) (4/26/ 12 to 4/30/ 12) (Includes Sunday Sales) March 5, 2012 Page 3 Class C Beer License Permit Application 6. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/ 15/ 13) (Includes Sunday Sales) 7. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/ 12) (Includes Sunday Sales) Class C Liquor License Permit Application 8. Wishbone, 201 W. 18th Street (Renewal) (Expires 1/ 13/ 12) (Includes Sunday Sales & Catering Privilege) 9. Cotton Club of Iowa, 120 Sumner Street (New) (Expires 2/ 13/ 13) 10. Rumors, 229 E. 4th Street (Renewal) (Expires 1/ 17/ 13) (Includes Sunday Sales) 11. Caffe Bar Piramida, 712 Jefferson Street (New) (Expires 2/24/ 13) (Includes Sunday Sales) Class E Liquor License Permit Application 12. XO Food & Liquor, 428 Franklin Street (Renewal) (Expires 12/ 14/ 12) Class B Wine License Permit Application 13. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/ 15/ 12) (Includes Sunday Sales) Class B Native Wine License Permit Application 14. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/ 12) (Includes Sunday Sales) Outdoor Service Area Application 15. Rumors, 229 E. 4th Street Retail Cigarette/ Tobacco Permit Application 16. Ravion, Inc. dba Prime Mart #5, 508 Broadway Street March 5, 2012 Page 4 PUBLIC HEARINGS 2. Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 425 to Section 2A-5, Rezoning Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noe/ Anderson, Community Planning & Development Director 3. Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M-1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 426 to Section 2A-5, Rezoning Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director March 5, 2012 Page 5 4. Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning & Development Director 5. Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning & Development Director 6. 2012 Right -of -Way Mowing Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. Submitted by JB Bo/ger, Golf & Downtown Area Maintenance Manager March 5, 2012 RESOLUTIONS Page 6 7. Resolution approving Convention and Visitors Bureau Board recommendations for funding the following hotel/motel mini -grant request: Stardust Productions in the amount of $1,000.00 for Blue Suede Memories event on March 30-31, 2012. Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau. 8. Resolution approving final acceptance and release of final payment for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said document. Submitted by Rick Curran, Leisure Services Facilities Manager FYE2013 BUDGET PRESENTATION ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, March 5, 2012 5:00 p.m. - Finance Committee, Council Chambers Wednesday, March 7, 2012 8:15 a.m. - Budget Hearing, Council Chambers March 5, 2012 Page 7 PUBLIC INFORMATION 1. Communication from Director of Safety Services transmitting position elimination of Diane Kastler, Administrative Secretary, effective March 1, 2012, together with recommendation of approval of payout of $4,277.14 for unused benefits. 2. Civil Service Commission meeting minutes of January 19, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y. 2008 Cedar Valley River Renaissance Trail Enhancement, Contract No. 743 Pay estimate No. 47 to Vieth Construction Corp. in the total amount due of $9,835.60 2. F. Y. 2010 River Renaissance Trail - 6th to 18th Street, Contract No. 761 Pay estimate No. 23 to Peterson Contractors in the total amount due of $9,190.02 3. F. Y 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 18 to AECOM in the total amount due of $8, 061.77 4. F. Y. 2010 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 Pay estimate No. 11 to Snyder & Associates Engineers & Planners in the total amount due of $1,386.06 5. F. Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 8 to AECOM in the total amount due of $3, 459.73 6. F. Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 7 to AECOM in the total amount due of $10,404.08 7. F. Y 2011 MidPort Boulevard Extension Phase II, Contract No. 802 Pay estimate No. 2 to Stickfort Construction Corp. in the total amount due of $7,921.63 8. F. Y 2011 MidPort Boulevard Extension Phase II, Contract No. 802 Pay estimate No. 4 to AECOM in the total amount due of $3, 092.88 9. F. Y. 2011 Lou Henru Hoover Sculpture Garden, Contract No. 803 Pay estimate No. 3 to Craig Ritland Landscape Architects in the total amount due of $1,270.00 10. Waterloo Stormwater Lift Stations at Blowers Creek and Dry Run Creek Payment to AECOM in the total amount due of $6, 099.54 March 5, 2012 Page 8 11. Dry Run Creek Study Liberty Park to Outlet at Cedar River Payment to AECOM in the total amount due of $4,967.48 12. U.S. HighwaU 63 Final Design Phase, NHSX-63-6(69)-3H-07 Pay estimate No. 16 to AECOM in the total amount due of $15,429.67 13. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Pay estimate No. 7 to Snyder & Associates in the total amount due of $2, 895.00 February 27, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, February 27, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Craig Clark, Building Official/Maintenance Administrator. 137522 - Hart/Schmitt that the Agenda, as amended deleting the appointment 1.b.9, for the Regular Session on Monday, February 27, 2012, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 137523 - Hart/Schmitt that the Minutes, as proposed, for the Monday, February 17, 2012, Special Session and February 20, 2012, Regular Session 2012, be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 137524 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-39, dated February 27, 2012, in the amount of $3,328,286.22, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-185. b. Motion to approve the following: 1. 2. 3. 4. 5. 6. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Captain Pillack; Lieutenant Payne FBI -National Academy Spring Training Conference Cedar Rapids, Iowa April 24- 26, 2012 $326.00 Mark Rice, Public Works Director APWA-EVT Training for Fleets Waterloo, Iowa February 23, 2012 $175.00 Eric Thorson, City Engineer 2012 American Public Works Association/ISOS WO Joint Spring Conference West Des Moines, Iowa April 4- 6, 2012 $442.00 Steve Jordan, Fire Marshal Arson Investigation Ames, Iowa March 5- 9, 2012 & March 12- 16, 2012 $1,182.20 Pat Treloar, Chief of Fire Services; Darryl Hartema, Mechanic; Carl Reninger, Lieutenant Final inspection of new fire truck Marion, Wisconsin Week of February 20, 2012 or February 27, 2012 $445.00 Mike Bown, Air Service Consultant with Trillion Aviation Air Service meetings, Airport Board meetings, meet with Mayor & other city officials Waterloo, Iowa from Elkader, Iowa Various date from October 1, 2011 to September 30, 2012 $800.00 February 27, 2012 7. 8. Page 2 Wayne Castle, Associate Engineer Society of Land Surveyors of Iowa 75th Annual Conference Ames, Iowa March 8- 9, 2012 $340.00 Sergeant Suarez Searsboro, April 21- $1,220.00 Richter; Officer International Iowa 22, 2012 Girsch Point Shooting Progressions Course Class B Beer License Permit Application 9. Jim Lind Standard Service, 230 E. Ridgeway Avenue (Renewal) (Expires 4/6/13) (Includes Sunday Sales) 10. Casey's General Store #2879, 3260 University Avenue (Renewal) (Expires 4/18/13) (Includes Sunday Sales) 11. Casey's General Store #2880, 1604 LaPorte Road (Renewal) (Expires 4/18/13) (Includes Sunday Sales) Class C Liquor License Permit Application 12. Buzz's Bar, 1016 Maynard Avenue Sunday Sales) 13. Lone Star Steakhouse and Saloon, 4045 3/11/13) (Includes Sunday Sales) 14. Amalgamated Local 838 UAW, 2615 2/28/13) 15. Blue River, 315 W. 4th Street (Renewal) (Expires 2/14/13) (Includes Sunday Sales) 16. El Senor Tequila Nightclub, 118-120 E. 11th Street 2/18/13) (Includes Sunday Sales) 17. Maple Lanes, 2608 University Avenue (New) (Expires Sunday Sales) (Renewal) (Expires 3/14/13) Hammond Avenue (Renewal) Washington Street (Renewal) (Includes (Expires (Expires Class B Native Wine License Permit Application 18. Casey's General Store #2879, 3260 University Avenue 4/18/13) (Includes Sunday Sales) 19. Casey's General Store #2880, 1604 LaPorte Road (Renewal) (Includes Sunday Sales) Outdoor Service Area Application 20. Buzz's Bar, 1016 Maynard Avenue 21. Lone Star Steakhouse and Saloon, 4045 Hammond Avenue 22. Blue River, 315 W. 4th Street 23. Bonds (Renewal) (Expires 1/4/13) (Includes (Renewal) (Expires (Expires 4/18/13) Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt abstained from the bills payment to S&J Enterprises. PUBLIC HEARINGS 137525 - Schmitt/Greenwood that proof of publication of notice of public hearing on Request for Proposals for Security Services at Waste Management Services, as published in the Waterloo Courier on February 9, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137526 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 137527 - Schmitt/Hart that "Resolution confirming approval of Request for Proposals, form of contract, etc. in conjunction with Request for Proposals for Security Services at Waste Management Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-186. February 27, 2012 137528 - Schmitt/Hart Page 3 that "Resolution authorizing to proceed in conjunction with Request for Proposals for Security Services at Waste Management Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-187. 137529 - Schmitt/Hart to receive, file and instruct City Clerk to open and read bids and refer Waste Management Services Superintendent for review: Bidder Bid Amount Per Mar Security 510 1st Street SW Cedar Rapids, IA 52404 $77,986.290 Premier Security 1207 G Avenue NE Cedar Rapids, IA 52402 $80,701.50 Superior Security Services P.O. Box 132 Waterloo, IA 50704 $72,657.81 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 137530 - Getty/Cole that "Resolution approving fee for sports and aquatics programs for Spring 2012 - Winter 2013 -Submitted by Mark Gallagher, Sports Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-189. 137531 - Getty/Cole that "Resolution approving Six Month Automobile Lease Agreement with C & S Car Company for School Resource Officer Program at no cost to the City; and authorize Mayor and City Clerk to execute said document -Submitted by Daniel J. Trelka, Director of Safety Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-190. 137532 - Getty/Cole that "Resolution approving First Amendment to Contract for Demolition and Site Clearance Services (no RACM) Group 2 for demolition and site clearance services pertaining to the City of Waterloo's Hazard Mitigation Grant Program (HMGP) to authorize Change Order No. 1 for a net decrease of $9,845.25 for work performed by McClain & Co., Inc. with a revised contract limit and total actual expenses allowed by the contract not to exceed $53,405.25; and authorize Mayor and City Clerk to execute said document -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval. by Mayor assigned No. 2012-191. 137533 - Jones/Hart that "Resolution approving submission of application to the Governor's Office of Drug Control Policy for SFY 2013 Byrne -JAG grant funds, with a 25 percent required cash match, to be used for funding the Tri -County Drug Enforcement Task Force -Submitted by Daniel J. Trelka, Director of Safety Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-192. 137534 - Jones/Hart that "Resolution approving award of contract to Radio Communication Systems of Waterloo, Iowa in the amount of $37,709.00, and approving the Contract, Bonds and Certificates of Insurance for the San Marnan Traffic Monitoring System Project; and authorize Mayor and City Clerk to execute said documents -Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-193. February 27, 2012 Page 4 137535 - Jones/Hart that "Resolution approving award of contract to Lehman Trucking & Excavating Inc. of Waterloo, Iowa in the amount of $44,850.00, and approving the Contract, Bonds and Certificates of Insurance for the Demolition and Site Clearance Services (no regulated asbestos -containing materials) for the following properties: 212, 302, 306-308 and 312 Jefferson Streets; 319 West 2nd Street (Sports-Plex Area); and authorize Mayor and City Clerk to execute said documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-194. 137536 - Hart/Welper that "Resolution approving the naming of a private street generally located in the 900 block of vacated Lowell Avenue between East Mitchell Avenue and Regal Avenue as Lowell Avenue -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-195. 137537 - Hart/Welper that "Resolution approving and accepting certain acquisition contracts and certain deeds to sell real property to the City of Waterloo for the partial acquisition of right-of-way and temporary easements in conjunction with the F.Y. 2011 East Donald Street Improvements between Logan Avenue (Highway 63), eastward to Mildred Avenue from the following: Cassie Pearson in the amount of $100.00; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-196. 137538 - Hart/Welper that "Resolution rescinding Resolution No. 2011-877; and approving an agreement in the acceptance of a Black Hawk County Gaming Grant in the amount of $642,000.00 to be used for the Byrnes Park Drainage Project; and authorize Mayor to execute said document -Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-197. 137539 - Hart/Welper that "Resolution approving agreement with Hellman Associates, Inc. of Waterloo, Iowa in the amount of $12,000.00 to provide services as part of Phase 1 of a Marketing and Public Relations Plan for the Cedar Valley SportsPlex; and authorize Mayor to execute said document -Submitted by Mark Gallagher, Sports Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-198. ORDINANCES 137540 - Greenwood/Schmitt that "an Ordinance amending the 2008 Traffic Code by Adding a New Subsection (50b) Harrison Street to Section 553, No Parking Here to Corner in conjunction with Ordinance Change—No Parking Here To Corner in a easterly direction from Logan Avenue and a westerly direction from the alley way in the 200 block of Harrison St", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137541 - Greenwood/Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried, February 27., 2012 137542 - Greenwood/Schmitt Page 5 that "an Ordinance amending the 2008 Traffic Code by Adding a New Subsection (50b) Harrison Street to Section 553, No Parking Here to Corner in conjunction with Ordinance Change—No Parking Here To Corner in a easterly direction from Logan Avenue and a westerly direction from the alley way in the 200 block of Harrison St", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5095. 137543 - Schmitt/Hart that "an Ordinance amending Title 9: Building Regulations, Chapter 3: Electrical Regulations in conjunction with Adoption of 2011 National Electrical Code", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. Craig Clark, Building Official, explained that this is a mandate by the State and the City is required to update accordingly. The Electrical Board has recommended approval of the ordinance. 137544 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 137545 - Schmitt/Hart that "an Ordinance amending Title 9: Building Regulations, Chapter 3: Electrical Regulations in conjunction with Adoption of 2011 National Electrical Code", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5096. ORAL PRESENTATIONS None ADJOURNMENT 137546 - Hart/Cole that the Council adjourn at 5:45 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Wards BOB GREENWOOD At -Large STEVE SCHMITT At -Large OFATE L ,t IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 !wry. 9C! IA RES e Ciy Clerk MICHELLE W EIDNER, CPA q Chrcf Financial Officer TO: C: DATE: FROM: Michelle Weidner, Chief Financial Officer'; RE: FYE2013 Proposed Budget Council Members Mayor Clark March 2, 2012 Enclosed are several documents relating to the proposed budget for the year ending June 30, 2013. The proposed tax rate is $18.20505, a reduction from the published rate. This would result in a tax increase of 2.73% for a residential property that had no revaluation adjustment and a tax decrease of 1.77% for a commercial property that had no revaluation adjustment. Total property tax collections would increase by 4.62%, or $1,867,206. Enclosed are the following: 1. The FYE2012 Certified and FYE2013 Proposed Budget Comparison for the General Fund; 2. The Change in Cost summary for the General Fund; and 3. Budget Fact Sheet. This budget includes the proposed use of fund balance restricted for employee benefits in the estimated amount of $406,000 and general unassigned fund balance in the proposed estimated amount of $320,403. Please contact Mayor Clark or me with any questions you may have. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FYE2012 CERTIFIED AND FYE2013 PROPOSED BUDGET COMPARISON - CITY OF WATERLOO GENERAL FUND michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 1 3/3/2012 3:18 PM A B C D E F G H 1 1 J K L M CERT FY2012 BUDGET' FY2013 BUDGET % FY2012 BUDGET FY2013 BUDGET FY2012 TAXES FYE2013 LEVY RATE REQUESTED 1 PROJ CODE BUDGET CERTIFIED PROPOSED CHANGE CERTIFIED PROPOSED LEVIED $ 18.20505 $ AMOUNT 2 BUDGET CODE ACTIVITIES -GENERAL FUND LINE EXPENSE EXPENSE REVENUE REVENUE $ 18.53335 -1.77% CHANGE CHANGE 3 4 5 PUBLIC SAFETY — 6 010-11-1100 POLICE OPERATIONS 1C 11,795,520 12,361,593 4.80% 307,000 278,000 11,488,520 12,083,593 595,073 5.18% 1C 142,976 145,173 1.54% 0 0 142,976 145,173 2,197 1.54% 7 010-11-1105 POLICE COMPUTER SERVICE 1C 0 136,455 NEW 0 0 0 136,455 136,455 NEW 8 010-11-1200 PUBLIC SAFETY ADMINISTRATION 193,236 10.80% 1,789,415 1,982,651 10.80% 0 0 1,789,415 1,982,651 9 200-11-1140 POLICE PENSION 1D 6 Mr0.00% 10 010-11-1150 POLICE GRANTS various 1C lN. 747,442 844,308 12.96% 747,442 844,308 0 '' `% 0 0 0 0 0.00% 11 010-11-1150 POLICE GRANTS (DISCR H/M) 11HMT FYxx 1C 35,000 40,000 14.29% 35,000 40,000 0 0 0.00% 12 010-11-1160 LAW ENFORCEMENT PROGRAMS 11 PROXXXX 1C 295,837 315,400 6.61% 295,837 315,400 0 0 0 0.00% 13 010-11-1165 POLICE TOBACCO ENFORCEMENT 11GRT 0001 1C 5,000 5,000 0.00% 5,000 5,000 0 0 ,. 0 0.00% 14 010-11-1170 POLICE COPS GRANT-CHRP 11GRT CHRP 1C =. 374,656' 215,372; -42.51% 374,65 215,377 0 0 84,385 126.05% 3C 66,948 151,333 126.05% 0 0 66,948 151,333 15 010-01-1700 B.H. COUNTY EMA/SIREN MAINTENANCE 5C 9,069,183 9,380,072 3.43% 258,415 96,600 8,810,768 9,283,472 472,704 5.37% 16 010-12-1400 FIRE RESCUE 1,619,991 1,733,147 6.98% 0 0 1,619,991 1,733,147 113,156 6.98% 17 200-12-1420 FIRE PENSION 5D 18 010-12-1412 FIRE RESTRICTED PROGRAMS 12GRTXXXX 5C IIIIIIIIIIIIIIIMIMIIIIIIr 95.4% 4,400 13,000 C 195.4%,„ 0 0 19 010-12-1415 HAZARDS REGIONAL RESPONSE TRG PROG 5C 195,272 195,685 0.21% 207,206 213,300 (11,934) (17,615) (5,681) 47.60% 20 010-12-1425 FIRE FEDERAL CDC GRANT 12GRT PAL2 5C -100.00% 37,500 0 0 0 6C 1,595,850 1,645,025 3.08% 1,602,000 1,602,500 (6,150) 42,525 48,675 -791.46% 21 010-12-1410 FIRE AMBULANCE SERVICE 7C 880,619 1,130,630 28.39% 1,263,523 1,428,111 (382,904) (297,481) 85,423 -22.31% 22 010-22-5100 BUILDING INSPECTION 23 010-17-2400 ANIMAL CONTROL - HUMANE SOCIETY 9C 218,860 218,860 0.00% 20,300 20,700 198,560 198,160 (400) -0.20% 24 _ 25 TOTAL -PUBLIC SAFETY 11C 28,874,469 30,513,709 5.68% 5,158,279 5,072,296 23,716,190 25,441,413 1,725,223 7.27% - - - 26 27 28 PUBLIC WORKS 29 010-07-7650 SIDEWALKS 12C 125,500 135,000 7.57% 125,500 135,000 0 0 0 0.00% 30 010-03-7940 PARKING FACILITY ADMINISTRATION 13C 146,863 152,588 3.90% 482,000 551,500 (335,137) (398,912) (63,775) 19.03% 31 010-17-7910 PARKING FACILITY MAINTENANCE 13C 243,991 267,957 9.82% 1,100 1,300 242,891 266,657 23,766 9.78% 32 010-29-7700 AIRPORT OPERATIONS 19C 841,100 959,100 14.03% 841,100 959,100 0 0 0 0.00% 33 010-01-7800 MET TRANSIT AUTHORITY 21C 1,332,872 1,359,530 2.00% 0 0 1,332,872 1,359,530 26,658 2.00% 34 010-01-7810 TELECOMMUNICATIONS UTILITY 21C 425 0 -100.00% 425 0 0 0 0 0.00% 35 010-18-7950 CENTRAL GARAGE 21C 366,416 365,509 -0.25% 55,000 62,800 311,416 302,709 (8,707) -2.80% 36 010-18-7952 CENTRAL GARAGE - CHARGEBACKS 21C 530,000 530,000 0.00% 530,000 530,000 0 0 0 0.00% 37 010-18-7955 MOTOR POOL -PASS THROUGH ACCOUNT 21C 1,600,491 1,773,682 10.82% 1,619,807 1,796,823 (19,316) (23,141) (3,825) 19.80% 38 39 TOTAL -PUBLIC WORKS 22C 5,187,658 5,543,366 6.86% 3,654,932 4,036,523 1,532,726 1,506,843 (25,883) -1.69% - - - 40 41 - michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 1 3/3/2012 3:18 PM 2 A BUDGET CODE 3 4 42 HEALTH & SOCIA 43 010-01-2200 44 010-01-2040 B 45 010-01-2070 E 46 010-27-2500 H 47 010-27-2510 F 48 49 50 51 52 53 010-27-2520 60 CULTURE & REC 010-01-3330 010-01-4405 010-26-4208 010-26-4216 010-26-4250 010-26-4260 010-26-4265 61 010-26-4265 62 010-26-4265 010-33-3100 010-33-3110 010-33-3150 010-33-3160 010-33-3180 63 64 65 66 67 68 69 70 m m 74 76 01 0-33-3190 010-33-3200 010-33-3210 010-37-4100 01 0-37-4102 010-37-4105 010-37-4105 010-37-4110 01 0-37-4120 m 78 010-37-4125 010-37-4200 FYE2012 CERTIFIED AND FYE2013 PROPOSED BUDGET COMPARISON - CITY OF WATERLOO GENERAL FUND C D E F G H 1 J I K i LM B FY2012 BUDGET FY2013 BUDGET FY2012 TAXES J FYE2013 LEVY RATE REQUESTED CERT FY2012 BUDGET FY2013 BUDGET % PROJ LEVIED $ 18.20505 $ AMOUNT % CERTIFIED PROPOSED CHANGE CERTIFIED PROPOSED ACTIVITIES -GENERAL FUND CODE BUDGET 18.53335 -1.77% CHANGE CHANGE LINE EXPENSE EXPENSE REVENUE REVENUE $ SERVICES HEALTH DEPT. 26C 75,000 75,000 0.00% 75,000 75,000 0 0 0 0 0.00% 0.00% .ACK HAWK COUNTY 29C 0 0 0.00% 0 0 0 0 AYOR'S YOUTH PROGRAMMING 0 0 0.00% 0 0 0 0 0 0.00% COMMUNITY CENTER 29C 241,518 250,799 9,281 3.84% MA UMAN RIGHTS COMMISSION 29C 243,918 255,299 4.67% 36.28% 2,400 22,380 �� 4,500 '" 0 o.00°i° = AIR HOUSING ENFORCEMENT 29Cr 22,380 30,500 11,275 n�,0 OAO% 27GRT xx�a �,P....10--, 29C t: h4a•.g_,_ IUMAN RIGHTS PROJECTS ,_,. „; 241,518 250,799 9,281 3.84% 368,299 4.46% 111,055 117,500 & SOCIAL SERVICES 30C DIAL -HEALTH -100.00% 2EATION 37C 0 -100.00% 0 0 3,000 0 (3,000) 26.32% <BBG COMMUNICATIONS SUBSIDY 35C 47,500 60,000 26.32% 0 0 47,500 60,000 12,500 -0.11% ,;EMETERY OPERATIONAL 32C 340,596 352,321 3.44% 90,733 102,733 249,863 249,588 (275) 0 0.00% YOUTH PAVILION 0 15,444 0 0 0 26JAG 0001 32C 15,444 -100.00% 733,275 51,852 7.61 JUNIOR ART GALLERY CENTER FOR THE ARTS 32C 769,069 820,921 6.74% 87,646 1,475 87 646 0 681,423 0 0 0 0.00% PUBLIC ART 26PRJ 0001 32C 1,475 0 -100.00% . 65,970 8, 40 0 0 0 0.00% C&A GRANTS & PROJECTS Various 32C 65,970 28,540 -56.74% 0 0 0 0 0 0.00% CENTER FOR THE ARTS (H/M) 26HMT )000:0 32C 0 0.00% 0 0 0 0 0 0.00% CENTER FOR THE ARTS (DISCR H/M) 26HMT )000( 32C 0 0 0.00% 122,653 123,485 1,544,894 1,591,581 46,687 3.02% LIBRARY SERVICES 31C+levy 1,667,547 1,715,066 2.85% 0.00% 13,500 13,500 0 0 0 0.00% LIBRARY -ENRICH IOWA GRANT 31C 13,500 13,500 6,500 5,000 0 0 0 0.00% LIBRARY OPEN ACCESS PLUS 31C 6,500 5,000 -23.08% 131,642 75,500 0 0 0 0.00% LIBRARY GRANTS 33GRT INFR 31C 131,642 75,500 -42.65% 20,000 20,000 0 0 0 0.00% LIBRARY GIFT & MEMORIAL 31C 20,000 20,000 0.00% 30,000 17,000 0 0 0 0.00% IOWA LIBRARY SERVICE 31C 30,000 17,000 -43.33% 81,825 87,371 81,825 0 0 0 0.00% COUNTY LIBRARY 31C 87,371 , -6.35% 11,000 23,500 0 ;S' 0 0.00% 31C , 11,000 23,500 113.64% - 3.63% LIBRARY OPEN ACCESS 46,338 50,209 1,738,672 1,801,717 63,045 PARKS 33C 1,785,010 I 1,851,926 3.75% 0 0.00% LEISURE SERVICES - LEISURE SERVICES PARKS CHARGEBACKS 33C 630,000 630,000 0.00% 630,000 630,000 22,000 22,000 0 0 1.. 0.00% SERVICES PROJECTS Various 33C -` 22,000 22,000 0.00% .. ° � 0 0 0 - o 0.00°/ _LEISURE (H/M) 37HMT )000(33C , ,,.; ,:9- ,,.,e; ri - .,, _ 0 ..,, 0 , 0 % , � 14.10% LEISURE SERVICES PROJECTS 0 0 255,777 291,838 36,061 DOWNTOWN MTCE 33C 255,777 291,838 14.10% 28,469 16.67% LEISURE SERVICES - 1,210,243 2.57% 1,009,100 1,011,000 170,774 199,243 34C 1,179,874 0 0 0.00% GOLF COURSES 34C 13,300 13,000 -2.26% 13,300 13,000 0 GOLF COURSE IMPROVEMENTS -SURCHARGE 37GLF 0001 598,792 620,266 3.59% 282,580 286,845 316,212 333,421 17,209 5.44% c.r.norc r. veli ITH SFRVICES 34C michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 2 3/3/2012 3:18 PM A FYE2012 CERTIFIED AND FYE2013 PROPOSED BUDGET COMPARISON - CITY OF WATERLOO GENERAL FUND B 1 2 3 4 BUDGET CODE 79 80 81 82 83 84 85 86 87 88 89 90 010-37-4500 ACTIVITIES -GENERAL F YOUNG ARENA TOTAL -CULTURE & RECREATIO COMMUNITY & ECONOMIC DEVELOPMENT PLANNING & ZONING PLANNING & ZONING CITY PROPERTY MANAGEMENT INRCOG MEMBERSHIP ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOP -SPECIAL PROJECTS 010-08-5700 010-08-5750 010-08-5885 010-01-5710 010-01-6100 010-08-6100 91 010-08-6105 G H J K L I nn 08PRO ECON 92 010-01-6650 93 010-01-6660 94 010-01-6920 95 010-11-5125 TOURISM PROMOTION -VARIOUS GRTS (H/M) TOURISM PROMOTION -VARIOUS DISCR (H/M) CONVENTION & VISITORS BUREAU (H/M) CODE ENFORCEMENT -RENEW WATERLOO 01 HMT TX11 01 HMT DISC 01 HMT WCVB 40C 40C 40C 40C 96 010-22-6860 97 010-32-5850 98 010-32-5861 99 100 101 SULLIVAN CENTER MAINTENANCE COMM DEVEL-ADMINISTRATIVE COMM DEVEL-LHAP HOUSING POOL 39C 22FAC 5SUL 43C 41C 41C 250,000 72,000 550,000 287,481 233,966 5,000 24,116 2,000 220,000 68,000 550,000 0 239,526 5,000 24,116 NE -12.00% -5.56% 0.00% -100.00% 2.38% 0.00% 0.00% 0 250,000 72,000 550,000 287,481 233,966 5,000 24,116 220,000 68,000 550,000 0 239,526 5,000 24,116 TOTAL -COMMUNITY & ECONOMIC DEV 45C 1,986,346 1,741,550 -12.32% 1,666,148 1,416,145 0 0 0 0 0 0 320,198 0 0 0 0 0 0 325,405 0 0 0 0 0 0 5,207 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 1.63% 102 103 GENERAL GOVERNMENT 104 010-01-8200 105 010-01-8220 106 010-01-8222 107 010-02-8100 108 010-03-8400 CITY CLERK AND FINANCE 109 010-03-8400 CITY CLERK AND FINANCE - ELECTION COSTS 110 010-03-8402 CITY CLERK AND FINANCE - CHARGEBACKS CITY ATTORNEY MAYOR'S OFFICE ADMIN SERVICES/MIS ADMIN SERVICES/MIS - CHARGEBACKS CITY COUNCIL 46C 187,342 205,066 9.46% 0 46C 246,284 252,395 2.48% 0 46C 46C 40,000 40,000 62,185 64,427 111 010-06-8600 112 010-03-8900 113 010-03-8902 114 010-03-8905 47C 1,257,317 1,302,678 0.00% 3.61% 3.61% 40,000 0 2,774,068 48C 47C 49C 55,000 77,500 360,249 0 77,500 403,834 -100.00% 0.00% 12.10% 0 77,500 0 LIABILITY INSURANCE LIABILITY INSURANCE - CHARGEBACKS HEALTH/LIFE INSURANCE 115 010-03-8950 (SELF FUNDED HEALTH INSURANCE michelle-w\budgetf0l2\ FY13BUDGET_Certified Distr Mar 2.xls 51C 51C 622,268 698,906 12.32% 0 500,000 500,000 0.00% 500,000 0 0 0.00% 0 52C 201,093 304,946 3 51.64% 510,000 0 0 40,000 0 2,235,045 0 77,500 0 0 500,000 0 725,000 187,342 246,284 0 62,185 (1,516,751) 55,000 0 360,249 205,066 252,395 17,724 0 64,427 6,111 (932,367) 0 622,268 0 0 (308,907) 9.46% 2.48% 0 2,242 0.00% 584,384 0 (55,000) 0 3.61% -38.53% -100.00% 0.00% 403,834 698,906 43,585 0 76,638 0 12.10% 0 12.32% 0 0.00% 0.00°A (420,054) (111,147) 35.98° 3/3/2012 3:18 PM L. v CERT FY2012 BUDGET FY2013 BUDGET % FY2012 BUDGET FY2013 BUDGET FY2012 TAXES 1 FYE2013 LEVY RATE REQUESTED PROJ PROPOSED REVENUE LEVIED $ 18.53335 $ 18.20505 -1.77% $ AMOUNT 94 IND CODE BUDGET CERTIFIED PROPOSED CHANGE CERTIFIED CHANGE CHANGE LINE EXPENSE EXPENSE REVENUE 754,875 780,984 3.46% 733,000 739,000 21,875 41,984 20,109 91.93% _36C 38C 8,450,242 8,633,430 2.17% 3,420,252 3,330,783 5,029,990 5,302,647 272,657 5.42% 13.68% 42C 423,226 482,227 13.94% 203,819 232,803 219,407 249,424 30,017 43C 0 0 0.00% 0 40,000 0 (40,000) (40,000) NEW 20.42% MTCE 43C 41,082 48,000 16.84% 7,200 7,200 33,882 40,800 6,918 0.00% 08PRO 43C 30,783 30,783 0.00% 0 0 30,783 30,783 0 40C 0 0 0.00% 0 0 0 0 0 8,272 n 0.00% 22.90% n 00% 40C 1 68,692 71,898 4.67% 32,566 27,500 ., _ 36,126 44,398 08PRO ECON 92 010-01-6650 93 010-01-6660 94 010-01-6920 95 010-11-5125 TOURISM PROMOTION -VARIOUS GRTS (H/M) TOURISM PROMOTION -VARIOUS DISCR (H/M) CONVENTION & VISITORS BUREAU (H/M) CODE ENFORCEMENT -RENEW WATERLOO 01 HMT TX11 01 HMT DISC 01 HMT WCVB 40C 40C 40C 40C 96 010-22-6860 97 010-32-5850 98 010-32-5861 99 100 101 SULLIVAN CENTER MAINTENANCE COMM DEVEL-ADMINISTRATIVE COMM DEVEL-LHAP HOUSING POOL 39C 22FAC 5SUL 43C 41C 41C 250,000 72,000 550,000 287,481 233,966 5,000 24,116 2,000 220,000 68,000 550,000 0 239,526 5,000 24,116 NE -12.00% -5.56% 0.00% -100.00% 2.38% 0.00% 0.00% 0 250,000 72,000 550,000 287,481 233,966 5,000 24,116 220,000 68,000 550,000 0 239,526 5,000 24,116 TOTAL -COMMUNITY & ECONOMIC DEV 45C 1,986,346 1,741,550 -12.32% 1,666,148 1,416,145 0 0 0 0 0 0 320,198 0 0 0 0 0 0 325,405 0 0 0 0 0 0 5,207 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 1.63% 102 103 GENERAL GOVERNMENT 104 010-01-8200 105 010-01-8220 106 010-01-8222 107 010-02-8100 108 010-03-8400 CITY CLERK AND FINANCE 109 010-03-8400 CITY CLERK AND FINANCE - ELECTION COSTS 110 010-03-8402 CITY CLERK AND FINANCE - CHARGEBACKS CITY ATTORNEY MAYOR'S OFFICE ADMIN SERVICES/MIS ADMIN SERVICES/MIS - CHARGEBACKS CITY COUNCIL 46C 187,342 205,066 9.46% 0 46C 246,284 252,395 2.48% 0 46C 46C 40,000 40,000 62,185 64,427 111 010-06-8600 112 010-03-8900 113 010-03-8902 114 010-03-8905 47C 1,257,317 1,302,678 0.00% 3.61% 3.61% 40,000 0 2,774,068 48C 47C 49C 55,000 77,500 360,249 0 77,500 403,834 -100.00% 0.00% 12.10% 0 77,500 0 LIABILITY INSURANCE LIABILITY INSURANCE - CHARGEBACKS HEALTH/LIFE INSURANCE 115 010-03-8950 (SELF FUNDED HEALTH INSURANCE michelle-w\budgetf0l2\ FY13BUDGET_Certified Distr Mar 2.xls 51C 51C 622,268 698,906 12.32% 0 500,000 500,000 0.00% 500,000 0 0 0.00% 0 52C 201,093 304,946 3 51.64% 510,000 0 0 40,000 0 2,235,045 0 77,500 0 0 500,000 0 725,000 187,342 246,284 0 62,185 (1,516,751) 55,000 0 360,249 205,066 252,395 17,724 0 64,427 6,111 (932,367) 0 622,268 0 0 (308,907) 9.46% 2.48% 0 2,242 0.00% 584,384 0 (55,000) 0 3.61% -38.53% -100.00% 0.00% 403,834 698,906 43,585 0 76,638 0 12.10% 0 12.32% 0 0.00% 0.00°A (420,054) (111,147) 35.98° 3/3/2012 3:18 PM FYE2012 CERTIFIED AND FYE2013 PROPOSED BUDGET COMPARISON - CITY OF WATERLOO GENERAL FUND A 1 2 BUDGET CODE 3 B ACTIVITIES -GENERAL FUND c I D PROJ CERT E F G FY2012 BUDGET FY2013 BUDGET CODE BUDGET LINE CERTIFIED PROPOSED CHANGE EXPENSE EXPENSE FY2012 BUDGET FY2013 BUDGET FY2012 TAXES] FYE2013 LEVY RATE REQUESTED CERTIFIED PROPOSED LEVIED $ 18.20505 $ AMOUNT 96 REVENUE REVENUE $ 18.53335 -1.77% CHANGE CHANGE H 4 116 010-03-8955 GASB 45 HEALTH INSURANCE RESERVE 52C 52C 117 010-03-8960 SELF FUNDED WORK COMP 118 010-03-8150 PUBLIC ACCESS STUDIO 119 010-03-8970 120 010-09-2600 PRINT SHOP EAP SUBSTANCE ABUSE PROGRAM 52C 52C 0 0 0.00% 0 0 630,000 630,000 0.00% 52C 139,365 0 0 155,498 11.58% 100,600 52C 60,000 59,000 -1.67% 0 121 010-09-8250 122 010-09-8252 123 010-09-8255 124 010-22-8800 125 010-22-8820 126 010-22-8850 HUMAN RESOURCES HUMAN RESOURCES - CHARGEBACKS - 52C 52C 2,800 288,222 SAFETY COMMITTEE CITY HALUFACILITIES MAINTENANCE - 50C CITY FACILITIES RESTRICTED PROJECTS 01MYR 0009 50C 50C 127 200-09-8980 128 VETERANS MEMORIAL HALL UNEMPLOYMENT FUND 129 130 131 132 TRANSFERS 110,600 2,500 -10.71% 0 0 630,000 0 192,924 -33.06% 50 0 38,765 0 0 0.00% 630,000 60,000 50 32,500 32,500 0.00% 32,500 32,500 10,000 15,000 50.00% 0 0 461,311 5,075 8,815 0 0.00% 44,898 2,800 59,000 288,172 477,501 3.51% 0 0 5,085 0.20% 5,075 5,085 8,815 0.00% 0 0 0 2,500 6,133 15.82% (1,000) 192,874 10,000 461,311 52D TOTAL -GENERAL GOVERNMENT 53C 133 010-03-9050 134 010-03-9050 HOTEL/MOTEL DEBT SERVICE TRANSFER VISION IOWA PROJECTS-BHCSW 135 010-03-9050 136 010-03-9050 VISION IOWA DEBT SERVICE-BHCSW SECTION 108 LOAN DEBT SERVICE-BHCSW BHCSW 0001 75C 76C BHCSW 0001 BHCSW 0001 75C 75C 75C 137 010-03-9050 138 139 140 TIF ECONOMIC DEV TRANSFER (INTERNAL TIF LOAN) 37,500 45,000 20.00% 0 0 0 8,815 37,500 0 15,000 477,501 -1.67% (300) -10.71% (95,298) 0 8,815 45,000 0 5,000 16,190 -33.07% 0.00% 0 0 7,500 50.00% 3.51% 0.00% 0.00% 20.00% 5,284,826 5,473,575 3.57% 4,039,793 3,725,780 1,245,033 1,747,795 502,762 40.38% 46,7 50,178 7.33° 46,752 50,178 673,348 126,630 -81.19% 673,348 126,630 400,480 397,370 -0.78% 400,480 397,370 0 0 0.00% 0 0 127,000 127,000 0.00% 1 e 0 TOTAL -TRANSFERS 77C 1,247,580 701,178 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00% -43.80% 1,247,580 701,178 0.00% 141 142 010-03-8400 143 144 145 146 147 PROPOSED USE OF FUND BALANCE PROPOSED USE OF FUND BALANCE 0 0 (573,405) #DIV/0! (152,998) #DIV/0! (573,405) (573,405) (152,998) (152,998) TOTAL CITY BUDGET - GENERAL FUND michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 51,383,694 52,248,704 4 19,298,039 18,400,205 32,085,655 33,848,499 1,762,844 NEW NEW Debt Sen 5.49% 3/3/2012 3:18 PM FYE2012 CERTIFIED AND FYE2013 PROPOSED BUDGET COMPARISON - CITY OF WATERLOO ND -- - F 1 J I K I L I M E G H A B C D FY2013 BUDGET FY2012 TAXES FYE2013 LEVY RATE REQUESTED PROJ CERT FY2012 BUDGET FY2013 BUDGET % FY2012 BUDGET % 1 AMOUNT .20505 $CHANGE LEVIED5335 $ 2 CODE ACTIVITIES -GENERAL FUND CODE BUDGET CERTIFIED PROPOSED CHANGE CERREVENUEED -1 � CHANGE BUDGET EXPENSE E REVENUED $ 3 LINE EXPENSE % Increase 4 FYE2012 FYE2013 Increase 148 TAXABLE VALUATION (In Thousands) (In Thousands) (Decrease) (Decrease) 149 2,209,408 2,377,589 168,181 7.61% 150 Taxable valuation - including TIF but excluding gas & electric utility values 2,059,025 2,198,0383 168,18 3 7.65% 151 Taxable valuation - excluding TIF & gas & electric utility values05% 2,302,7371 2,469,887 167,150 6.77.26% 152 Taxable valuation - including TIF and electric utility values 250 02,737 2,290,336 167, TIF but including & electric utility valueso , 153 Taxable valuation - excluding gas 11,861 11,719 (142) -1.20% 154 Taxable valuation - Ag Land 21,524 22,903 1,380 6.41% 155 Tax Askings per One Cent of Levy 156 FY2012 TAX FY2012 TAX FYE2012 FY2013 TAX FY2013 TAX 157 157 PROPERTY TAX LEVY ANALYSIS: RATE CERTIFIED LEVY RATE CHANGE 158 LEVY $ 3.37267 3.37267 7,833,470 $ 3.17159 $ 67,106 159 DEBT SERVICE LEVY 7,766,364 $ 1.58404 1.58404 3,715,798 $ 1.62238 $ 306,392 160 POLICE & FIRE PENSION SYSTEM 3,409,406 $ 0.03110 0.03110 151,333 $ 0.06607 $ 84,385 161 EMERGENCY MGMT COMMISSION LEVY 66,948 $ 0.61926 0.61926 1,359,530 $ 0.59359 $ 26,658 162 TRANSIT LEVY 1,332,872 $ 0.28911 0.28911 698,906 $ 0.30515 - $ 76,638 163 TORT INSURANCE LEVY 622,268 1,571,002 $ 0.72990 0.72990 1,613,901 $ 0.70466 $ 42,899 63,881 164 FICA/IPERS LEVY 6,364,837 $ 2.95715 2.95715 6,428,718 $ 2.80689 $ 165 HEALTH INSURANCE LEVY LEVY 630,000 $ 0.29270 0.29270 630,000 $ 0.27507 $ 7,500 166 WORKERS COMP. INSURANCE 37,500 $ 0.01742 0.01742 45,000 $ 0.01965 $ 37,256 167 UNEMPLOYMENT LEVY 581,135 $ 0.27000 0.27000 618,391 $ 0.27000 $ 37,256 168 LIBRARY VOTED LEVY 581,135 $ 0.27000 0.27000 618,391 $ 0.27000 $ 169 EMERGENCY LEVY 35,627 35,201 $ (426) 170 AG LAND LEVY 18,551,721 $ 8.10000 $ 8.10000 $ 1,117,661 171 GENERAL FUND $8.10 LEVY 17,434,060 $ 8.10000 8.10000 1,867,206 172$ LEVY $ 40,433,154 $ 18.53335 $ 18.53335 $ 42,300,360 $ 18.20505 173 TOTAL PROPERTY TAX $ - 174 TAX LEVY $ 1,867,206 $ (0.33) 175 AMOUNT CHANGE IN 4.62% -1.77% 176 % CHANGE AMOUNT (OVER) UNDER $8.10 LEVY LIMIT 0 $ 0.00000 177 TAX LEVY (AT GF $8.10 LEVY LIMIT) 18,551,722 $ 18.20505 178 ADJUSTED TOTAL PROPERTY 179 LEVY INCREASE 1,117,662 180 GENERAL FUND $8.10 INCREASE 4.62% 181 TOTAL PROPERTY TAX COLLECTION 182 michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 5 3/3/2012 3:18 PM FYE2012 CERTIFIED AND FYE2013 PROPOSED BUDGET COMPARISON - CITY OF WATERLOO GENERAL FUND michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 6 3/3/2012 3:18 PM 1 J K I L I "" E F G H A g C D FY2013 BUDGET FY2012 TAXES FYE2013 LEVY RATE REQUESTED PROJ CERT FY2012 BUDGET FY2013 BUDGET % FY2012 BUDGET % 1 CERTIFIED PROPOSED LEVIED $ 18.20505 $ AMOUNT 2 BUDGET CODE ACTIVITIES -GENERAL FUND CODE BUDGET CERTIFIED PROPOSED CHANGE 18.53335 -1.77% CHANGE CH= LINE EXPENSE EXPENSE REVENUE REVENUE $ 3 --_183 Monthly Change % Change 4 Home Value Avg Revaluation Adj Value Rollback Tax Incr (Decr) Residential Tax Askings 1,424.14 37.79 3.15 2.73% mu 185 $ 18.20505 FYE2013 - 154,138 154,138 0.507518 1,386.35 65.76 5.48 4.98% 154,138 154,138 0.485299 186 $ 18.53335 FYE2012 154,138 154,138 0.469094 1,320.59 34.15 2.85 2.65% 3.09% 187 $ 18.26406 FYE2011 154,138 154,138 0.455893 1,286.43 38.51 3.21 1.32% 188 $ 18.30689 FYE2010 144,054 7% 154,138 0.440803 1,247.93 16.26 1.36 189 $ 18.36687 FYE2009 144,054 144,054 0.455596 1,231.67 (17.04) (1.42) -1.36% 2.84% 190 $ 18.76669 FYE2008 132,160 9% 144,054 0.45996 1,248.71 34.44 2.87 0.91% 191 $ 18.84580 FYE2007 132,160 N/A 132,160 0.479642 1,214.27 10.97 0.91 4.95% 192 $ 19.15566 FYE2006 118,000 12% 132,160 0.484558 1,203.30 56.70 4.72 2.37% 193 $ 18.78999 FYE2005 118,000 N/A 118,000 0.513874 1,146.60 26.52 2.21 11.83% 194 $ 18.90914 FYE2004 100,000 18% 118,000 0.516676 1,120.08 118.52 9.88 10.72% 195 $ 18.37162 FYE2003 100,000 N/A 100,000 0.562651 1,001.56 96.99 8.08 196 $ 17.80075 FYE2002 100,000 100,000 0.548525 904.57 197 $ 16.49097 FYE2001 100,000 198 FYE2000 % Change _ Tax Askings Property Value Avg. Revaluation Adj Value Rollback Tax Incr (Decr) Monthly Change 11 Commercial " 1 752,427 752,427 1 13,697.97 (247.02) (20.59) -1.77% 202 $ 18.20505 FYE2013 752,427 752,427 1 13,944.99 202.62 16.89 1.47% 203 $ 18.53335 FYE2012 752,427 752,427 1 13,742.37 (32.23) (2.69) -0.23% 204 $ 18.26406 FYE2011 752,427 752,427 1 13,774.60 (7.98) (0.67) -0.06% 6.39% 205 $ 18.30689 FYE2010 690,300 9% 752,427 0.997312 13,782.58 827.94 68.99 0.43% 206 $ 18.36687 FYE2009 690,300 N/A 690,300 1 12,954.65 55.85 4.65 207 $ 18.76669 FYE2008 690,300 N/A 690,300 0.991509 12,898.79 (324.36) (27.03) -2.45% 2.71% 208 $ 18.84580 FYE2007 690,300 N/A 690,300 1 13,223.15 348.79 29.07 16.39% 209 $ 19.15566 FYE2006 585,000 18% 690,300 0.99257 12,874.36 1,812.51 151.04 5.27% 210 $ 18.78999 FYE2005 585,000 N/A 585,000 1 11,061.85 554.11 46.18 0.91% 211 $ 18.90914 FYE2004 - 585,000 N/A 585,000 0.977701 10,507.74 94.30 7.86 7.94% 212 $ 18.37162 FYE2003 585,000 N/A 585,000 1 10,413.44 766.22 63.85 213 $ 17.80075 FYE2002 _- 500,000 17% 585,000 1 9,647.22 214 $ 16.49097 FYE2001 215 FYE2000 - 500,000 • michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 6 3/3/2012 3:18 PM FYE2012 CERTIFIED AND FYE2013 PROPOSED BUDGET COMPARISON - CITY OF WATERLOO GENERAL FUND michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 7 3/3/2012 3:18 PM G H 1 1J K L I M REQUESTED B C D E F 1 A PROJ CERT FY2012 BUDGET FY2013 BUDGET % FY2012 BUDGET FY2013 BUDGET FY2012 TAXES LEVIED $ 18.53335 FYE2013 LEVY $ 18.20505 -1.77% RATE $ AMOUNT % CODE BUDGET CERTIFIED PROPOSED CHANGE CERTIFIED PROPOSED I REVENUE 2 BUDGET CODE ACTIVITIES -GENERAL FUND CHANGE CHANGE 3 LINE EXPENSE EXPENSE REVENUE % Change 4 217 2a Tax Askings Adj Value Rollback Tax Incr (Decr) Monthly Change $ 18.20505 Industrial 1,000,000 1,000,000 1 18,205.05 (328.30) (27.36) -1.77% 219 FYE2013 1,000,000 N/A 1,000,000 1 18,533.35 269.29 22.44 1.47% 220 $ 18.53335 FYE2012 1,000,000 N/A 1,000,000 1 18,264.06 _ (42.83) (3.57) -0.23% 221 $ 18.26406 FYE2011 _ 1,000,000 N/A 1,000,000 1 18,306.89 (59.98) (5.00) -0.33% 222 $ 18.30689 FYE2010 1,000,000 N/A 1,000,000 1 18,366.87 (399.82) (33.32) -2.13% 223 $ 18.36687 FYE2009 1,000,000 N/A 1,000,000 1 18,766.69 (79.11) (6.59) -0.42% 224 $ 18.76669 FYE2008 1,000,000 N/A 1,000,000 1 18,845.80 (309.86) (25.82) -1.62% 1.95% 225 $ 18.84580 FYE2007 1,000,000 N/A 1,000,000 1 19,155.66 365.67 30.47 226 $ 19.15566 FYE2006 1,000,000 N/A _ 1,000,000 1 18,789.99 (119.15) (9.93) -0.63% 2.93% 227 $ 18.78999 FYE2005 1,000,000 N/A 1,000,000 1 18,909.14 537.52 44.79 3.21% 228 229 $ 18.90914 $ 18.37162 FYE2004 1,000,000 N/A 1,000,000 1 18,371.62 570.87 47.57 FYE2003 1,000,000 N/A 1,000,000 1 17,800.75 1,309.78 109.15 7.94% 230 $ 17.80075 FYE2002 1,000,000 N/A 1,000,000 1 16,490.97 231 $ 16.49097 FYE2001 michelle-w\budgetfyel2\ FY13BUDGET_Certified Distr Mar 2.xls 7 3/3/2012 3:18 PM City of Waterloo FYE2013 General Fund Change in Cost - Certfied Level Amount Property Taxes FYE2012 (Excluding Debt Svc & Lib, Incl Excise Tax) 32,085,655 General Fund: Personal Services increases: Salaries Part-time salaries Payroll taxes (IPERS rate increased) Overtime Employee sick and casual payouts Miscellaneous pay (includes police stand-by pay for investigators) Police retirements Other departments retirements Health insurance Retiree health insurance Other misc personnel increases (decreases) 956,522 100,806 Police Pension increase (rate increased) 193,236 Fire Pension increase (rate increased) 113,156 Contractual Services: Police - Increased vehicle repairs for accidents Police - Decreased travel & training expenses Police - Decreased expenses for interpreting & lab services Fire - Increased training & education expenses Fairview Cemetery - Increased expenses Black Hawk Co. Emergency Management - Increased expenses MET Transit Authority - Increased expenses Unemployment Benefits - Increased expenses Clerk - Decreased data processing expenses (BHC MIS) Clerk - Tort liability insurance increase Human Resources - Decreased negotiations expense Human Resources - Increase employee safety education/training Facilities Maintenance - Increased expenses for city bldg mtce Attorney - Increased legal expenses Airport - Increased maintenance/repair expenses for runways Downtown Mtce - Increased mtce & storage facility rental Library - Decrease security services Library - Decrease office equipment repair City property Mtce - Increased mowing & snow removal expenses All depts - Increased utility expenses Various other depts - Increased contractual services expenses Subtotal - Contractual Services Increases 395,941 (10, 090) 74,291 13,827 19,570 18,300 (14,000) (12,415) 1,057,328 6,612 306,392 12,500 (25, 000) (6,000) 8,000 12,500 84,385 26,658 7,500 (130,000) 96,000 (21, 000) 5,000 5,000 44,292 50,000 12,000 (10,000) (5,000) 9,000 20,735 9,679 % of Total Change From Prior Year Tax Levy 22,903 1 cent on the levy raises this much 1.23% Includes 1.9% raises, a reduction of 8.15 FTEs, including the addition of 50% of 5 police officers 0.28% 3.30% 0.02% 1,549,364 0.67648 Personnel increases excl. fire and police pension 0.95% 1,855,756 0.81025 Total personnel increases 0.04% - 0.08% - 0.02% 0.02% 0.04% 0.26% 0.08% 0.02% -0.41% 0.30% - 0.07% 0.02% 0.02% 0.14% 0.16% 0.04% - 0.03% -0.02% 0.03% 0.06% 0.03% 206,249 0.64% FY13BUDGET_Certified Distr Mar 2.xls\ Comparison to FYE12 3/3/2012 3:07 PM City of Waterloo FYE2013 General Fund Change in Cost - Certfied Level Amount % of Total Change From Prior Year Tax Levy Commodities: 7% Police - Increased fuel expense 5,000 55,000 0.0.117% Fire - Increased fuel expense 15,000 0.05% Airport - Increased fuel expense % Leisure Services - Increased fuel expense 4 850 14,450 0.00.055% Other depts - Increased fuel expense 5,000 0.02% Police - Increased ammunition 11,600 0.02% Fire - Increased vehicle & equipment parts 5,000 0.02% 1 Ambulance - Increased supplies & software expense Airport - Increased vehicle & equipment parts 11,000 0.03% Parks - Increased vehicle & equipment parts (55,000) 6,145 0.03% -0.17% Clerks - Decreased elections expense0.17% Clerks - Increased software expense 40,0000,0 11 0.12% Various other depts - Increased commodities expenses 119,590 0.37% Subtotal - Commodities Increases Revenue: (1 (18 18,000) 000) -0.07%0.37% Airport - Increased rent/lease income (50,500) -0. Building Inspections - Increased licenses & permits7% Clerk/Finance - Increased cable franchise revenue (30,000) -0.16% Clerk/Finance - Increased gaming revenue(7 000) -0.02% Clerk/Finance - Increased licenses & fees 30,000 2% (60,000) Clerk/Finance - Decreased interest income0.09%0. Parking - Increased meter fines (10,000) -0.19% Parking - Increased parking ramp revenue 20,000 0.06% Police - Decreased court fines 5,000 0.06% Fire - Decreased commercial fire call fees (6,094) 0.02% Fire - Increased training center revenue (16,094) -0.04% Youth Pavilion - Increased admissions revenue (5,000) -0.02% Leisure Services - Increased sports registration fees5,000) -0.02% (6 Leisure Services - Increased Young Arena ice rent 1 ((,000) -0.02% Planning - Increased rent & property leases 50,000 0.37% Planning Decreased sale of property(334,348) Increase reduction in employee benefits levy due to turnover (120,054)20,051% -0.3737 0.11% Decrease use of fund balance 6,245 0.02% Other (Net revenue decreases) Total Increases 1,762,844 5.49% (0.00) FY13BUDGET_Certified Distr Mar 2.xls\ Comparison to FYE12 3/3/2012 3:07 PM City of Waterloo Budget Fact Sheet (or How the Work Gets Done) For the Year Ending June 30, 2013 General Fund Budget including Employee Benefits Other Operating Budgets Capital Budget Debt Service Budget Total Budget - All Funds City Property Tax Askings - General City Property Tax Askings - Library Levy City Property Tax Askings - Debt Service City Property Tax Askings - Total City Tax Rate Total Assessed Valuation - Excluding TIF Total Taxable Valuation - Excluding TIF Tax Increment Valuation City Taxes Impact on Property Owners Residential Commercial Industrial Full-time Equivalent Budgeted Postions General Fund Other Funds Total Total Expenditures FYE13 $ 52,248,704 $ 30,357,357 $ 57,446,661 $ 14,060,466 $ 154,113,188 $ Total Certified Percentage Amount Expenditures Increase Increase FYE12 (Decrease) (Decrease) $ 51,383,694 1.68 % $ 865,010 $ 30,529,626 (0.56) % $ (172,269) $ 64,151,763 (10.45) % $ (6,705,102) $ 13,486,882 4.25 % $ 573,584 $ 159,551,965 (3.41) % $ (5,438,777) 33,848,499 $ 32,085,655 5.50 % $ 1,762,844 618,391 $ 581,135 6.41 % $ 37,256 7,833,470 $ 7,766,364 0.86 °A) $ 67,106 42,300,360 $ 40,433,154 4.62 % $ 1,867,206 $ 18.20505 $ 18.53335 (1.77) % $ (0.32830) $ 3,588,575,976 $ 2,290,336,000 $ 179,551,015 $ 3,467,069,661 $ 2,152,353,000 $ 150,383,839 2.73 (1.77) % (1.77) 393.69 ** 152.98 @ 546.67 4.98 % 1.47 % 1.47 % 401.84 146.83 * 548.67 3.50 % $ 121,506,315 6.41 % $ 137,983,000 19.40 % $ 29,167,176 (2.03) % 4.19 % (0.36) % -8.15 6.15 -2 * Includes 2 additional sewer maintenance employees, plus one storm water specialist added in FYE2012 ** 4 Code Enforcement officers transferred from General Fund to Sanitation Fund, reduced 1 administrative secretary, reduce 0.65 golf maintenance I, eliminate Human Resources director, increase marketing director 0.25, increase 1 financial analyst, reduce medical specialist 0.25, eliminate 1 grant -funded Fire PALS position, reallocate 0.5 public works director to street (road use tax fund), don't fill one Leisure Services position @ 4 Code Enforcement officers transferred to Sanitation Fund, 2 storm sewer maintenance workers added after FYE2012 budget certified, 0.35 street poistion eliminated, add 0.5 public works director to street Percentage of Property Tax Funding Public Safety Public Works Health & Social Services Cultural & Arts Community & Economic Development General Government Total General Levies (Excluding Debt Service Levy) 75.12% 4.45% 0.74% 15.67% 0.96% 3.06% 100.00% General Levies (Excluding Debt Service Levy) 74.49% 4.20% 0.75% 15.68% 1.00% 3.88% 100.00% FYI3BUDGET_Certified Distr Mar 2.xls FYE13 Budget Facts 3/3/2012 3:18 PM Council Communication City Council Meeting: �, M Prepared: Dept. Head Signature: Number of Attachments: ch 5, 2012 bruary 23, 2012 SUBJECT: Hotel/Motel Tax Mini -Grant Recommendation Submitted by: Aaron Buzza Recommended City Council Action: Approve Convention and Visitors Bureau (CVB) board recommendation for funding Blue Suede Memories mini -grant in the amount of $1,000. Summary Statement: The CVB board reviewed the application for funding to assist with the cost of entertainment for the event and approved funding of $1,000. Expenditure Required: $1,000 Source of Funds: Hotel -motel tax grant funding for FYE2012 Policy Issue: None Alternative: Do not provide funding Background Information: Application and information attached Grant Application 1. GENERAL INFORMATION (use a separate sheet of paper, if necessary): Name of organization Stardust Productions Check payable to: (If different from above) Name of project/event _Blue Suede Memories II Date of project/event March 30-31, 2012 Contact person _Donna Volker Address of organization or person completing application (include address for check if different): Street 314 Courtland St City _Waterloo State IA Zip _50703 Phone: 319-232-1062_/cell 319-290-8097 Fax: 2. Have you applied for funding during the regular hotel -motel tax grant cycle? Please explain why or why not. Did not know 1 qualified 3. What is the mission of your organization? To bring people from across the Midwest to enjoy the music of Elvis and Waterloo's amenities 4. How does your organization benefit the community? Bringing people to Waterloo, filling hotel rooms, eating in restaurants, shopping, and enjoying local entertainments and attractions 5. How long has the organization been in existence? One year 6. How many staff members and/or volunteers are involved in this organization? 2 staff members and 15 volunteers 7. Is a member of the Waterloo City Council on your Board of Directors? If so, please list them. No 8. If hotel/motel tax funds were awarded in previous years, describe how monies were used (attach any appropriate materials). N/A 9. If hotel/motel tax funds were awarded in previous years for this project, please list any information available to show the impact of the event (hotels and number of rooms used, information about attendees, etc.) N/A 10. Please describe, in detail, your project. a) Explain the project as though you were telling a complete stranger. b) Please be sure to specify how the grant monies will be used in the overall project. 11. Please provide the following information about your project/program: a) Describe how the proposed project/program will bring visitors to the Waterloo area: b) How many visitors do you expect at this event: c) How many hotel rooms do you expect will be used in Waterloo for this event: 1 If you have room blocks at Waterloo hotels, please provide a list of those hotels 12. Describe specifically how the proposed project will be marketed. Please list, in detail, where marketing will take place: 13. Please provide a detailed description of the project budget. Please include information about additional funding sources, income and how the project cost and hotel/motel tax grant fit into the overall budget. Questions 9-13, see attached. 14. Additional information: 16. Please attach the following to the application: ✓ Proof of liability insurance ✓ List of current board of directors and officers ✓ Documentation of IRS 501 c determination BUDGET SUMMARY: Total Project Cost $_33,200.00 Additional Funding Sources $_31,140.00 (H/M Tax Grant cannot be sole source). In -Kind Services $ 15,000.00 Hotel/Motel Tax Grant Request $ Please note: Additional Funding Sources, In -Kind Services and Hotel/Motel Tax Grant Request must equal Total Project Cost. I have reviewed this Application for Grant Funds from the Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of funds already received. Donna Volker Signature of Applicant Date 2/9/2012 2 Hotel/Motel Tax Grant Score Sheet The following are the questions used by the Waterloo CVB Board of Directors to evaluate all applications. They are provided for your information only and are not part of the Hotel -Motel Tax Grant Application. 1. Does this event/project produce room nights in Waterloo? 2. Does the event/project bring visitors to restaurants and shopping in Waterloo? 3. Is the promoter of this event a Waterloo -based organization? 4. Is the event held within the city limits of Waterloo? 5. Does the campaign target attendees from outside the city? 6. Will the project produce room nights at a later date? 7. Will the project enhance an existing attraction in Waterloo? 8. Is event scheduled during a period of reduced room nights? 9. Is this a different project than previously applied in the past by the organization? 10. Has the event grown or produced added business from previously received grant monies? 11. Is the event/project a first-time endeavor? 12. Will this grant provide seed money for growth? 13. Does this event have potential to be an annual event? 14. Will the event/project boost the image of Waterloo? 3 Project Completion and Evaluation Form In order for your reimbursement request to be approved for payment, 2 legible copies of the following items must be provided to the Waterloo Convention and Visitors Bureau, ATTN: Aaron Buzza, 500 Jefferson St Waterloo IA 50701 within 30 days after completion of the project, or reimbursement expenses will no longer be available. One set of the information will be provided to the City of Waterloo by the Waterloo Convention and Visitors Bureau. ❑ Evaluation Form — this page. ❑ Brief financial summary account for all expenditures including matching funds. ❑ Copies of invoices. Only itemized and dated invoices can be considered for reimbursement. ❑ Proof of Payment — to certify proof of payment submit a photocopy of the check and/or other proof of payment. To assist us in evaluating the impact your project had on the Waterloo area, please complete the following (use additional paper if necessary): 1. NAME OF ORGANIZATION: 2. NAME OF PROJECT/EVENT: 3. GRANT AMOUNT: 4. YEAR OF GRANT AWARD. 5. DATES: HOURS: 6. CONTACT PERSON: 7. CHECK PAYABLE TO: 8. ADDRESS WHERE CHECK SHOULD BE MAILED: 9. EMPLOYER IDENTIFICATION NUMBER: 10. ADDRESS OF ORGANIZATION or person completing application: Street City State _ ZIP Phone: 11. HOTEL ROOMS USED IN WATERLOO FOR THIS PROJECT/EVENT: NAME OF HOTEL(S) NUMBER OF ROOMS USED 12. NUMBER OF OUT-OF-TOWN VISITORS: TOTAL ATTENDANCE: 13. PROVIDE A LIST OF OTHER SPONSORS AND AMOUNTS OF THEIR SPONSORSHIPS. 14. DO YOU CONSIDER YOUR PROJECT A SUCCESS? WHY? 4 Budget Electric Park & insurance $ 1200. Elvis Entertainment Network 10,750. Change of Habit Band 3,850. Cash Prize 5,000. Printer, cards, posters, tickets, Banners, flyers, programs 2,500. KWWL-TV commercials & Producing commercial 3,000. Radio Group 800. Courier est. 2,500. Karaoke 500. TV chef 400. Guest performer Sat 300. Headliner 1,500. Sr Wishes booth 500. Courier PIPAC booth 500. Total Expenses $33,200.00 Ticket Sales (1,000 tickets) $27,840. Entry Fees (18) 900. Program ads EST. 2,200. Back of tickets 200. Total est. income $31,140. Blue Suede Memories II is an Elvis Impersonator contest bringing contestants from not only across the Midwest, but across the country and outside the United States; providing Elvis fans with memories of "better days" People bring their children and grandchildren to introduce them to a more relaxed time. This gives the young ones a glimpse of near history and family history as parents and grandparents share stories of their youth. The live band, Change of Habit Tribute Band, is one of 2 Elvis tribute bands recognized by Elvis Presley Enterprises. This is the band we use at the contest. The contestants compete for a share of $5,000 in cash and a pre -qualified entry in the "King of the World" World Championship in Memphis during Elvis Week in August. This event will bring people to Waterloo from across the Midwest and the United States, in the future possibly from Canada and internationally; people who need rooms, food, shopping, and things to do outside of the event. An event like this has been held in La Crosse, WI for the last 14 years and has grown to a 3 day event. In 2011, 6600 people attended bring at least a 1/4 million dollars into La Crosse. In Memphis during August 10s of thousands of people come from around the world. This contest was my husband's dream to bring people into Waterloo and keep them returning. People actually plan their vacations around these events every year. Attendance increases every year. Last year, the first year, we had 10 contestants. Our audience was over 350 on Friday and over 435 on Saturday. This year, we are expecting up to 20 contestants and between 800 and 1,000 people. We are working with Woolsey Bus Tours in Cedar Rapids to bring a bus from the Cedar Rapids area and possibly 1 from Marshalltown. Elvis Entertainment Network, the biggest Elvis booking agency in the country, helps us to ensure the contestants are the highest caliber performers. If we are award a grant, it would be used to offset the expenses connected with advertising the event, thus keeping the grant funds circulating in the community. We have a block of 65 rooms at the Ramada Inn, a room at the 5 Sullivan Brothers for the after show party each night, and the Ramada has contacted the Quality Inn to handle any overflow. We have arranged for radio air time on FM 105.7 and AM 1330 including the 4 hr. Saturday classic rock special on AM; commercials on KWWL-TV both venues running over the month of March. We have. arranged for a live interview on the Early Morning Show the Saturday before the show, a live interview on the noon news a\on 3/30, and Elvis will be doing the chef's spot that same Friday. We had a booth at the Senior Wishes Expo, the Courier expo, a table during the entire run of "All Shook Up" at the Hope Martin Theatre. We have a Blue Suede Memories group on Facebook, and event papge on Elvis Tribute Artists Network.com, and banners on eenonline.com, jessearon.com, and several other ETAs websites. We have ad cards (bus. card size) out to the public, 5,000 cards have been given out to date; including 1,000 on Ragbraii; 500 posters are being distributing across NE Iowa and WI. The bus tour co. has included it in their newsletter. We have already started newspaper ads in The Courier, taking advantage of a new advertising campaign that includes their website, the newspaper, the Business Monthly, and The Pulse covering Feb and March. We are contacting businesses in the community for ads in the program to be sold at the event as souvenirs. This not only offsets the printing costs of the program, but provides a directory of local businesses for the audience both local and those visiting. Of course, the best advertising is word of mouth. I have been getting feedback from people who have friends or were themselves at last year's show and how much fun they had. I also have heard from Elvi who were not here how much those who were en. For thecjoyed themselves. Have also been informed that word of our show has spread into Canada. We are also auctioning off 2 handmade Elvis lap quilts for the foster children group that buys letterman jackets, class rings, etc. Liability insurance will be obtained through the Cattle Congress in the amount of $1,000,000 closer to date of show. Stardust Productions also plans on expanding to be able to bring other concerts to Waterloo of various entertainers thus bringing a steady stream of visitors to town and putting Waterloo back on the entertainment circuit. CITY OF WATERLOO Council Communication City Council Meeting: March 5, 2012 Prepared: February 28, 2012 Dept. Head Signature: PH # of Attachments: SUBJECT: FINAL ACCEPTANCE & RELEASE OF FINAL PAYMENT FOR 2011 PUBLIC MARKET INTERIOR DEVELOPMENT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council accept and authorize final payment in the amount of Ten Thousand, Nine Hundred Twelve dollars and 50/100 ($10,912.50) for work being done by Failor Hurley Construction Corporation of Hudson for the PUBLIC MARKET INTERIOR DEVELOPMENT, 327 w. 3RD St., Waterloo, Iowa. Summary Statement Base Bid Change Order No. 1 Change Order No. 2 (add) Change Order No. 3 (deduct) Total Expenditure Required: $212,000.00 $ 6,039.00 $ 207.00 $218,246.00 $2,427.00 -$2,220.00 Source of Funds: Funding is available through City Bonds and WDC allotment from Black Hawk County Gaming Association. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and signed July 18, 2011. RECEIVED JAN 2 4 2012 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Job Title/Classification Administrative Secretary Today's Date: 1/25/2012 Effective Date: _ �� I 1 I V.31 Employment Date: 12/20/2000 This is to report that the employment of Kastler, Diane with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination • Other Position Eliminated In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 20.00 $20.01 $ 400.20 Vacation -Current 162.00 $20.01 $ 3,241.62 Usable Sick Leave 31 $20.01 (x) 25% $ 155.08 Frozen Sick Leave 0.00 $20.01 (x) _% $ - Personal Hours 24.00 $20.01 $ 480.24 Comp Time Pay 0.00 $20.01 $ - Unscheduled Leave 0.00 $20.01 $ - Other Pay 0 $20.01 Total Payment $ 4,277.14 Approved by C_c P Human Resources 0A. r Date t1\ Date \\3'‘\\Z— Routing: \3'‘\\Z— Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: J/S/)i'-❑ AS/400 Status/Accruals ❑ 1-9 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. January 19, 2012 Carnegie Conference Room Members Present: Tim Luce, John Blitsch Member Excused: Bonetta Culp Member Absent: Abraham Funchess (ex officio) Others Present: Larry Smith, Dan Trelka, Sandie Greco, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the January 19, 2012 Agenda and November 18, 2011 Minutes as mailed. Motion carried. UNFINISHED BITSINESS Update Park Maintenance IV-Plumber/Leisure Services. Approved by Human Resources 11/7/11 and by Civil Service 11/18/11. Vacancy due to anticipated retirement. Advertised Courier, City website and Cable Access, notices sent to agencies, organizations and individuals on Affirmative Action List and posted in all City departments. Received 7 resumes and 5 candidates will be invited to interview on 2/21/12. NEW BUSINESS The job description and testing criteria for Clerk I- Waste Management Services was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to the retirement of the Special Projects Technician. The vacancy is being replaced with a Clerk I due to the realignment of job duties with Code Enforcement becoming part of Waste Management Services. The job description has been changed to add the code enforcement clerical responsibilities. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Clerk I -Waste Management Services. Motion carried. The job description and testing criteria for Development/Marketing Manager -Culture & Arts was presented for approval. The position will be taken to the Human Resources Committee for approval on 1/23/12. There is a vacancy due to a resignation. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Development/Marketing Manager -Culture & Arts. Motion carried. The job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to a retirement. There are no changes in the job description. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations. Motion carried. The job description and testing criteria for Police Property/Evidence Coordinator -Police Department was presented for approval. The Human Resources Committee approved the position on 1/3/12. There is a vacancy due to a retirement. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Police Property/Evidence Coordinator -Police Department. Motion carried. The job description and testing criteria for Fire Lieutenant was presented for approval. The Human Resources Committee approved the position9n the yearc Therelare no expired changes and we are anticipating some promotional opportunities later in the job description. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Fire Lieutenant. Motion carried. OTHER RITSINFSS None With no further business, moved by Luce, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Payment voucher prepared by: Pauline Closson February 27, 2012 CITY OF WATERLOO PAYMENT VOUCHER Vendor No. Vendor Vieth Construction Corp, Department: City Engineering Department Address City & State Invoice Date Grant/Project 07VILOOK ************************************* Keyed By: 9002 A030512 Invoice No. Qty/Unit Amount Description G/L Distribution 2/22/12 47 Cont. 743 Est. No. 47 $0.00 Cedar River Renaissance Trail Enhancements 290-07-7355-2165 $9,835.60 Riverwalk Loop Overlook Enhancements 424-07-7355-2156 Period Ending 2/17/12 Park to 6th Street Special Instructions: Total $9,835.60 /01' 2/27/12 Date Approved By: Date Submitted By An Equal Opportunity/Affirmative Action Employer PAY ESTIMATE FOR RIVERWALK LOOP, OVERLOOK ENHANCEMENTS, PARK TO 6TH STREET IDOT PROJECT NUMBER STP -ES -8155(694)--8I-07 CITY PROJECT NUMBER NO. 743 Earth Tech Project Number 106387 Period Ending : 17 -Feb -12 Estimate No.: 47 Contractor : Vieth Construction Corporation Item No. Spec Section Item Description Unit Unit Price TOTAL ESTIMATED QUANTITY AMOUNT AUTHORIZED TOTAL QUANTITY AMOUNT PERCENT COMPLETE 1 2 3 4 6 7 8 9 ,K.,. 11 12 13 14 16 17 18 19 ,.tsig- 21 22 23 24 26 27 28 29 31 32 33 34 36 37 38 39 41 42 43 44 46 47 48 49 a . e s 51 52 53 54 2101-0850002 2102-2710070 2102-2710090 2105-8425005 x �a „t�,-e�. .„4. .,(Z.a .:«.�,,:.. 2115-0100000 2213-6745500 2301-1033080 2401-6745765 ' .....,: 4 -_° �"� 2401-6750001 2402-0875150 2402-2720000 2503-4470410 a. a 2503-7181036 2503-7325012 2510-6745850 2510-6750600 -�.��tt�� ', -e; 2511-6745900 2511-7528100 2516-7825000 2516-8725000 - . Y . e:a .,,•` &«,s.,,,„,f,::'1,". 2523-0000100 2523-0000200 2523-0000310 2523-0000400 CLEARING AND GRUBBING EXCAVATION, CLASS 10, ROADWAY AND BORROW EXCAVATION, CLASS 10, WASTE TOPSOIL, FURNISH AND SPREAD I IV"- �e 7*`+eu ,:. �4 , ��.tv..-., �.,Uai7,,...,...��`.s:,�.,k�..;�t, .1a.�i,� „'..;�3A MODIFIED SUBBASE REMOVAL OF CURB STD OR SLIP FORM PCC PVMT, CLASS C, CLASS 3 DURABILI REMOVAL OF LIGHT POLES - .. �. t ,,ff.'s '. •"FC` �. {k 1Q''� y'F', .r, m�!:a� I- .,��Eb• �ttx�J�P,... �a�q;., r�r.,f`a .� ,. �`'€%ai ate. v: REMOVALS, AS PER PLAN COMPACTION WITH MOISTURE CONTROL(STRUCTURES) EXCAVATION, CLASS 20 INTAKE, RA -41 UNIT CY CY CY y �. r� e.��tt,,zi. "..�,�,�§.'u:, CY STA SY EACH '-.,., 3..... 1 '*a '8,*.xHett'�, A,:..�, '�:`rc ;u; LS CY CY EACH � r� .. ��.�5, LF LF SY EACH ' 'fit.. '_.> s�`<;�.� SY SF CY CY , c u �R•{�°,.,�{"�`�.`W."",i�.w�'�$�»vait,�+' EACH LF EACH EACH .. STA LS DAY LS 30.00 10.00 20.00 33.00 s -t�,T, An ,ara",`��'k�t'�i„e�c.o-��6 39.00 3,250.00 55.00 200.00 5-.!:°.".f Y ,,.. i .. x-v�'�lv %;,.�.!��! 32,000.00 9.00 20.00 3,850.00 . , ,� �'i'ee .,� ..,. 20.00 75.00 15.00 850.00 '� ?x . 36 3 �:ii, 9.00 27.00 625.00 750.00 � ,..0.16 ' 4,100.00 8.00 600.00 5,800.00 .e%e 150.00 5,300.00 280.00 24,000.00 4.' 0 1 3,800.00 800.00 1,600.00 4,000.00 _,x,..,.,..e,...._�.}IA 1,075.00 10.30 10.30 10.30 e e x�c,«s ,.,,r. �, ., 11.50 13.00 10.30 900.00 �, ,w,. ,ee vvx,;i�t� `.:, 264.00 90.00 15.00 37.00 , °5?^ ivy > �'� � ° c e e ��[#';5,:r?u �.�� ._+».:.rv''t�+:+"�.,,+a 292.5 2,313.0 900.0 814.0 �.,_,,�:. ® r;YY �"",�k.ee"`�.�fi�i-, 649.6 0.4 125.0 10.0 8,775.00 23,130.00 18,000.00 26,862.00 �r ee r e#eR3^ �s 3}�' 25,334.40 1,300.00 6,875.00 2,000.00 Y �y;. ,. �<' ° ee ..e vv3.x'4a. ,v,.Z+�3>.:C.... �...� 32,000.00 4,104.90 9,122.00 3,850.00 520.10 1,835.00 1,378.00 563.00 15,603.00 18,350.00 27,560.00 18,579.00 .r, S C I( � 26,902.20 1,560.00 6,948.15 1,800.00 # { eee r � 32,000.00 4,104.90 9,122.00 3,850.00 r,'; �*', �"„� fi� +;.. � °�° °. 1,300.00 4,245.00 7,878.45 1,700.00 'X t# �;z 14,379.75 2,808.00 8,875.00 142,777.50 , r a III ,�454'i�aA,•-..*. R 86,100.00 18,088.00 3,000.00 5,800.00 ii, 'We', ��y0`� 177.8% 79.3% 153.1% 69.2% ��,� r^ ° s C4^ ��:i„�f��4A'A"A .;aa*, ,.'.�v'� .5.t_.>v, �AI)°d✓E� 689.80 0.48 126.33 9.00 106.2% 120.0% 101.1% 90.0% q3 k.. :, KO .eh '`• .� "eeo€ 100.0% 100.0% 100.0% 100.0% Y«t c 's w� �; :.\> x�{6° °�,®k�' 100.0% 100.0% 111.5% 100.0% f l a�" ' .Y �s,tix, � 7 ..��'..�� 103.9% 108.3° 35.4 % 97.6% �¢', 100.0% 101.1% 100.0% 100.0% 'A. 2 F". tt <<. � �', 6,-kvei,�a,�w^. ,.✓,�._i ':::- _,,,� � tif" t eta �, t.:3`,r.+,9.Ri..a.�..�:$: 1.0 456.1 456.1 1.0 1.00 456.10 456.10 1.00 'ice �, s, �,; � §'� tt + i5 .�<:.w,-A�r 65.00 56.60 525.23 2.00 '�* n ', i 0 1,597.75 104.00 14.20 190.37 a,.• ?c t. t.'.�'-4,4,411a... w.a.4tYt 3*T 21.00 2,261.00 5.00 1.00 .r„...+. d .,.0?�:y- ., . :, v, .> .4u, ,: .. 9 �. �'€c�. ax � `�€'4" x ':s ., a ,.ta'.','�'kv r�S+x*, 3�w�, e„ �''•� e '� ,: �'z �,, .a:x . REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 SEWER PIPE, 2000D STORM, 12 IN. DIA. REMOVAL OF PAVEMENT REMOVAL OF INTAKES AND UTILITY ACCESSES 4 ' ,.,.:�.,., �'�ati�.�ir;,>�.-. .�, t,�'.�.,>_, 4i... �'�., :o.,.-,��, REMOVAL OF SIDEWALK DETECTABLE WARNING - CURB RAMP P.C. CONCRETE STEPS P.C. CONCRETE RETAINING WALL eau .S .. ' "sg*''a. �� W +�`v�,,. � m. ,..,11,, ., .. s ,tF u,, .�,�' � u � .... ba ai�4.'�..-+�_,4t.,..hr�'"�N�4,d�.+a.,s"��'..�.+,4. wx1vY1Ca'wU,.�';u'i.3 LIGHTING POLES ELECTRICAL CIRCUITS HANDHOLES AND JUNCTION BOXES CONTROL CABINET :.•e.,a.=31A9P.:.4� 65.0 56.6 471.2 2.0 , ty.. � . ,� : ,as, .«':ea-��u..'�� 1,538.1 96.0 40.1 195.0 L ..:,., vt, :. .{ �, ��.± �^,. ° 21.0 2,236.0 5.0 1.0 .44.- 18.0 1.0 5.0 1.0 1,300.00 4,245.00 7,068.00 1,700.00 x r; � 1 : 'r�,.�r �'.b>t.,rw ��a 13,842.90 2,592.00 25,062.50 146 250.00 .... :- � �y. ..•e ee 9,.. 86,100.00 17,888.00 3,000.00 5,800.00 .x-•un,� °t 146-.1, 2527-9263109 2528-8445110 2528-8445112 2533-4980005 _ .!!.!.:/k0.4 - ,?v, 2599-9999003 2599-9999005 2599-9999005 2599-9999005 .. eA +U,. 2599-9999005 2599-9999005 2599-9999005 2599-9999005 64,-.4.-16".,:°T!. 11 r 2599-9999005 2599-9999005 2599-9999005 2599-9999005 :,,.,•. _ :e 0� 2599-9999009 2599-9999009 2599-9999009 2599-9999009 .. s u . .. -.9 e e . .,: ..4_,.., �.,.. .._.... ��....>.«x, PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT TRAFFIC CONTROL FLAGGERS MOBILIZATION 2,700.00 5,300.00 1,400.00 24,000.00 c.'�.`, ^mA .,e a 20,520.00 7,200.00 3,200.00 4,000.00 , e 7,525.00 8,549.00 13,091.30 24,544.90 + �� an9 r � 4,255.00 1,833.00 14,739.30 15,300.00 16.95 1.00 1.00 1.00 e 4.45 9.00 1.00 ...< .....r.. �e e1.100: 9.00 915.00 1,263.00 2,525.00 ..�� a�,., � 343.00 86.00 1,421.00 17.00 rRv., ..., ° et, 133.00 122.00 305.00 131.20 Y x@ 71 ...... §!`:ht,f�. °�, 2,542.50 5,300.00 280.00 24,000.00 ��i_+ �11 16,910.00 7,200.00 - 4,000.00 9,675.00 9,424.50 13,008.90 26,007.50 .>;' '.._.::� 3,944.50 1,118.00 14,636.30 15,300.00 F figeee 35,112.00 10,980.00 4,575.00 4,854.40 I .,.y:4"�xa+i ,>2N.��k ? 94.2% 100.0% 20.0% 100,0% 4- COIP.VY_ �.,: o 'F. > LIMESTONE SEATING BASE BIKE RACK CONCRETE SIGN FOOTING DRINKING FOUNTAIN ....:;.7,1!� .-.-.,. _ .V,,,:::':";...:, -::,-'''x .,^_.v" LITTER RECEPTACLE PERENNIAL PLANTS (FLAME GRASS, 1 GAL. CONT.) PERENNIAL PLANTS (HAMELIN FOUNTAIN GRASS, 1 GAL. CO PERENNIAL PLANTS (K.F. FEATHER REED GRASS, 1 GAL. CO • . % A ` ?i , •'l U _:_ M re .�, ._a. - CY EACH EACH EACH 5.4 9.0 2.0 1.0 . .�..i�e 7.0 830.0 1,271.0 2,383.0 yz w a Yp€.r`�a�,.,.. ,-_ ... 370.0 141.0 1,431.0 17.0 82.4% 100.0% 0.0% 100.0% e e 128.6% 110.2% 99.4% 106.0% w e ., �, �- , . �: a mesas 92.7% 61.0% 99.3% 100.0% ,.. .n„ t°°A°a��; 100.0% 100.0% 203.3% 105.0% y :c<`e` gym x.,. t � e.G�1 4'4.044,..;rtY,.�; EACH EACH EACH EACH e ", .1: � .�� ..�.. EACH EACH EACH EACH 'f�� .0 za;„��.,,��.... LF LF LF LF •'. k ,. „i x:. t. , , a�'A `�."�.�i 4 �i'^�. wx .� PERENNIAL PLANTS (RUSSIAN SAGE, 1 GAL. CONT.) PERENNIAL PLANTS (SILVER FEATHER GRASS, 1 GAL. CONT PERENNIAL PLANTS (WARRIOR SWITCH GRASS, 1 GAL. CON SPECIALTY LIGHTING FIXTURE .. e � �r x 43x.. R r...�. ,�-�a-:A._..� �..:.sa:;�" �...�ca+�b�� t �w y7. >..c.?� ��`: 101. � ! �<,�..,..,n. €:ra'!tli CONCRETE RAILING, AS PER PLAN HAND RAILING, AS PER PLAN STEEL BED EDGING (3/16" MIN.) STEEL POSTS FOR TYPE A SIGNS, AS PER PLAN 133.0 122.0 150.0 125.0 35,112.00 10,980.00 2,250.00 4,625.00 . ... ".. '. -..• .. ., 3{. n 't'. "tr .+.,,, ,. ,v, � , - ., _ . ,fir . � .;s.,.... ,. a. _: .,� ,. ..._ ?v N"t t. - f _,. �- -... ka^ a.19:CAa.n�,.:.F..ars.�..d1.:f:�.iz*�a„C4„SD�"..`m, x,,..t:."m «.�r",�Rv f u1? .,¢ � .. :,. r .�::,th ,.... ,. . "k~.�n$a"�i �4':�� ?:.K N,�.� Page 1 of 3 Printed 2/17/2012 1:30 PM PAY ESTIMATE FOR iiIVERWALK LOOP, OVERLOOK ENHANCEMENTS, PARK TO 6TH STREET IDOT PROJECT NUMBER STP -ES -8155(694)--81-07 CITY PROJECT NUMBER NO. 743 Earth Tech Project Number 106387 Period Ending : 17 -Feb -12 Estimate No.: 47 Contractor : Vieth Construction Corporation Item No. Spec Section Item Description Unit Unit Price TOTAL ESTIMATED QUANTITY AMOUNT AUTHORIZED TOTAL QUANTITY AMOUNT PERCENT COMPLETE 56 2599-9999010 FLOOD CLOSURE PANEL, AS PER PLAN LS 5,500.00 1.0 5,500.00 1.00 5,500.00 100.0% 57 2599-9999010 PLAQUE REINSTALLATION, AS PER PLAN LS 900.00 1.0 900.00 1.00 900.00 100.0% 58 2599-9999010 SITE IRRIGATION LS 48,500.00 1.0 48,500.00 1.00 48,500.00 100.0% 59 2599-9999014 WEED BARRIER FABRIC SF 0.20 17,500.0 .0, 0.A 21,252.00 .40 121.4% § •...�q PIA ,�.s.C n , :: � . ivc,k5. e .. t 3r '.� ... .3,500- eee .. .x ��,,,,,. .< .r.4,250,f 61 2601-2634100 MULCHING ACRE 350.00 0.7 245.00 - 0.0% 62 2601-2634450 COMPOST SOIL AMENDMENT ACRE 19,000.00 0.8 15,200.00 0.54 10,260.00 67.5% 63 2601-2636044 SEEDING AND FERTILIZING (URBAN) ACRE 6,600.00 0.3 1,980.00 - 0.0% 64 2602-0000020 SILT FENCE LF 2.00 2,000.0 4,000.00 213.00 426.00 10.7% ei • - 1 i drtH � sere ttw�:' § rte MO, e sn� ea 66 2602-0000090 CLEAN-OUT OF SILT FENCE LF 0.50 1,000.0 500.00 - 0.0% 67 2610-0000110 SHRUBS (GOLD FLAME SPIREA, 3 GAL. CONT.) EACH 65.00 13.0 845.00 13.00 845.00 100.0% 68 2610-0000110 SHRUBS (GRO-LOW SUMAC, 5 GAL. CONT.) EACH 68.00 25.0 1,700.00 25.00 1,700.00 100.0% 69 2610-0000120 TREE (BUR OAK, 3" CAL. B&B) EACH 750.00 3.0 2,250.00 3.00 2,250.00 100.0% 0 eX.... . - .4-0.. ee ee A�;S'` ..r. 4: eue� .....eAO. r.. ,,..� e44'�R' 71 2610-0000120 TREE (SWAMP WHITE OAK, 3" CAL. B&B) EACH 1,250.00 1.0 1,250.00 1.00 1,250.00 100.0% 72 2610-0000214 HARDWOOD MULCH CY 63.00 162.0 10,206.00 181.84 11,455.92 112.2% 73 2610-0000300 FERTILIZER LB 0.20 8,750.0 1,750.00 3,771.75 754.35 43.1% 74 2610-0000400 WATERING FOR PLANTS MGAL 55.00 41.4 2,277.00 324.51 17,848.05 783.8% TOTALS 1,539, 947.00 1,579,599.71 102.6% CHANGE ORDERS 8001 CO #1 REMOVAL OF PARK ITEMS EACH 225.00 16.00 3,600.00 16.00 3,600.00 100.0% 8002 CO #2 RECONSTRUCTION OF MANHOLE EACH 1.00 600.00 600.00 600.00 600.00 100.0% 8003 CO #2 REMOVAL OF RETAINING WALL EACH 1.00 2,800.00 2,800.00 2,800.00 2,800.00 100.0% 8004 CO#3 BARRIER RAIL WORK AT 6TH STREET LS 1.00 14,500.00 14,500.00 - - 0.0% 8005 CO#3 ELECTRICAL WORK AT 6TH STREET BARRIER LS 1.00 3,850.00 3,850.00 - - 0.0% 8006 CO#4 WATER MAIN ADDITIONAL WORK LS 1.00 6,875.00 6,875.00 6,875.00 6,875.00 100.0% 8007 CO#4 ADDITIONAL WATER MAIN AND BACKFLOW PREVENTER LS 1.00 1,666.50 1,666.50 1,666.50 1,666.50 100.0% 8008 CO#5 PRICE ADJUSTMENT FOR NON -SPEC LIMESTONE LS 1.00 (15,000.00) (15,000.00) (15,000.00) (15,000.00) 100.0% 8009 CO#6 ADDITIONAL RIVERWALL REMOVAL LS 1.00 6,130.00 6,130.00 6,130.00 6,130.00 100.0% 8010 CO#6 ADDITIONAL FOOTING REMOVAL LS 1.00 2,955.00 2,955.00 2,955.00 2,955.00 100.0% 8011 CO#6 ENGINEERING FABRIC SY 5.00 210.00 1,050.00 210.00 1,050.00 100.0% 8012 CO#7 WATERSTOP INSTALLATION LF 22.00 100.00 2,200.00 68.00 1,496.00 68.0% 8013 CO#7 FLOODWALL MODIFICATION LS 1.00 1,850.00 1,850.00 1,850.00 1,850.00 100.0% 8014 CO#7 REINFORCING STEEL LB 2.25 1,000.00 2,250.00 7,132.00 16,047.00 713.2% 8015 CO#8 ASPHALT REPAIR LS 1.00 3,755.00 3,755.00 3,755.00 3,755.00 100.0% 8016 CO#9 SODDING SQ 92.00 140.00 12,880.00 136.80 12,585.60 97.7% 8017 CO#10 FOOTING REMOVAL LS 1.00 2,110.00 2,110.00 2,110.00 2,110.00 100.0% 8018 CO#11 SLAB REMOVAL LS 1.00 5,845.00 5,845.00 5,845.00 5,845.00 100.0% 8019 CO#11 REPLACE PIPE LS 1.00 5,333.00 5,333.00 5,333.00 5,333.00 100.0% 8020 CO#12 ADDITIONAL HANDRAIL LS 1.00 7,752.80 7,752.80 2,087.80 2,087.80 26.9% 8021 CO#13 RAISE ELECTRIC MANHOLE LS 1.00 475.00 475.00 475.00 475.00 100,0% 8022 CO#13 RAISE INTAKE STRUCTURE LS 1.00 2,450.00 2,450.00 2,450.00 2,450.00 100.0% 8023 CO#13 IRRIGATION MODIFICATIONS LS 1.00 785.00 785.00 785.00 785.00 100.0% 8024 CO#13 LENGTHEN LIGHT POLE BASES EACH 345.00 3.00 1,035.00 3.00 1,035.00 100.0% 8025 CO#14 ADDITIONAL LANDSCAPING LS 1.00 12,098.00 12,098.00 12,098.00 12,098.00 100.0% 8026 CO#15 DRAIN TILE AT RETAINING WALL LS 1.00 1,990.00 1,990.00 1,990.00 1,990.00 100.0% 8027 CO#15 EXPANSION JOINT IN COLORED PAVEMENT LF 1.50 4,000.00 6,000.00 4,655.00 6,982.50 116.4% TOTALS 1,637, 782.30 1,667,201.11 101.8% Page 2 of 3 Printed 2/17/2012 1:30 PM PAY ESTIMATE FOR RIVERWALK LOOP, OVERLOOK ENHANCEMENTS, PARK TO 6TH STREET IDOT PROJECT NUMBER STP -ES -8155(694)--8I-07 CITY PROJECT NUMBER NO. 743 Earth Tech Project Number 106387 Period Ending : 17 -Feb -12 Estimate No.: 47 Contractor : Vieth Construction Corporation Item No. Spec Section Item Description Unit Unit Price TOTAL ESTIMATED QUANTITY AMOUNT AUTHORIZED TOTAL QUANTITY AMOUNT PERCENT COMPLETE TOTAL EARNED TO DATE LESS RETAINAGE (3%) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE Earth Tech Matt Dunakeyy411 rth Tech, Construction ervices C y of Waterloo ,Jamie Knutson, Associate City Engineer Vieth Construction Corporation Has Waived The Right To Review Partial Pay Estimates. oject.,, ,glneer�„ 1,667,201.11 50,016.03 1,617,185.08 1, 607, 349.48 9,835.60 Date -Z/l —7/i Z Date 'J) Page 3 of 3 Printed 2/17/2012 1:30 PM Payment Voucher prepared by: Pauline Closson PURCHASE ORDER CITY OF WATERLOO February 27, 2012 Vendor Name Peterson Contractors Address City & State ************************************* Invoice Date Invoice No. 2/27/12 23 Subfinal Special Instructions: Submitted Bei * � Qty/Unit TOTAL TOTAL Departmen Engineering Grant/Project Code # 07VITLOPL Amount Description 9,190.02 City Contract No. 761 Est. No. 23 - F.Y. 2010 Riverfront Renaissance Trail Tree Clearing - W 6th Street to W 18th Street Conduit - Special Expansion joint - Flowable Motor - Retaining wall - Rip Rap Provide & Place Rock Shoulder Eroision Control Mobilization Surfacing Repair & Footing removal Thru 11/21/11 9,190.02 2/27/12 Date An Equal Opportunity/Affirmative Action Employer 9002 A030512 GL Distribution 290-07-7500-2165 407-07-7355-2156 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 424-07-7355-2165 Approved By: PAY ESTIMATE RIVERWALK LOOP, WASHINGTON STREET TO 18TH STREET IDOT PROJECT NUMBER ESL -8155(709)--7S-07 CITY CONTRACT NUMBER 761 AECOM PROJECT # 60150412 Period Ending : Estimate No. : Contractor : 10 -Feb -12 23 - Subfinal Peterson Contractors 3000 ITEM NO. ITEM UNIT CONTRACT AUTHORIZED PERCENT COMPLETE UNIT COST ESTIMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT 1 CLEARING AND GRUBBING ACRE 10,000.00 0.40 4,000.00 0.40 4,000.00 100% 2 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY 13.50 1,138.00 15,363.00 1,138.00 15,363.00 100% 3 EXCAVATION, CLASS 12, BOULDERS ORROCK FRAGMENTS CY 15.00 50.00 750.00 10.00 150.00 20% 4 TOPSOIL, FURNISH AND SPREAD CY 20.00 227.00 4,540.00 227.00 4,540 00 100% ,. TOPSOIL, STRIP, SALVAGE AND SPREAD CY 8.00 1,296,00 10,368.00 1,296,00 >, 10 368.00 100% 6 COMPACTION WITH MOISTURE AND DENSITY CONTROL CY 2.75 1,650.00 4,537.50 1,650.00 4,537.50 100% 7 MODIFIED SUBBASE CY 35.00 244.50 8,557.50 244.50 8,557.50 100% 8 SHOULDER FINISHING, EARTH STA 50.00 33.40 1,670.00 33.40 1,670.00 100% 9 ADJUSTMENT OF FIXTURES EACH 600.00 9.00 5,400.00 4.00 2,400.00 44% 10 EXCAVATION, CLASS 20, FOR ROADWAYPIPE CULVERT CY 25`00 4.00? 100.00 4.00 100.00 100% 11 REINFORCING STEEL, EPDXY COATED (7001) LB 1.00 5,528.00 5,528.00 5,528.00 5,528,00 100% 12 APRONS, CONCRETE, 12 IN. DIA. EACH 1,000.00 2.00 2,000.00 2.00 2,000,00 100% 13 MANHOLE, SANITARY SEWER, SW -303, 84 IN. EACH 18,500.00 1.00 18,500.00 1.00 18,500.00 100% 14 INTAKE, RA -63 EACH 1,300.00 1.00 1,300.00 1.00 1,300.00 100% 15 INTAKE ADJUSTMENT MINOR EACH 650:00 8,00 ' .15,200,00 12.00 7,800.00 150% 16 MANHOLE ADJUSTMENT, MAJOR EACH 2,250.00 3.00 6,750.00 5.00 11,250,00 167% 17 SUBDRAIN, 2000D CONCRETE PIPE, 12 IN. DIA. LF 67.50 30.00 2,025.00 30.00 2,025.00 100% 18 REVETMENT, REMOVE AND REPLACE CY 16.00 1,090.00 17,440.00 1,090.00 17,440.00 100% 19 REMOVAL OF PAVEMENT SY 5.25 645.50 3,388.88 1,150_00 183,090.18 660.77 3,469.04 102% 20 REMOVAL OF INTAKE + UTILITY ACCESS EACH 575.00 26.00 2.00, : 2001;150.00 100/ 21 RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE, 6 IN. (7002) SY 7,041.93 7,041.93 183,090,18 100% 22 REMOVAL OF SIDEWALK SY 7.25 585.30 4,243.43 585.30 4,243.43 100% 23 DETECTABLE WARNING - CURB RAMP (7003) SF 32.00 104.00 3,328.00 104.00 3,328.00 100% 24 CURB AND GUTTER, P.C. CONCRETE, 2.5 FT. LF 30.00 92.60 2,778.00 279.80 8,394.00 302% 25 P.C. CONCRETE STEPS (7004) ' CY 750.00 6.74 5,055;00 6.74 1.00 5,055.00 150,00 100% 50% 26 SAFETY CLOSURE EACH 150.00 2.00 300.00 27 FENCE, REMOVE AND REINSTALL CHAIN LINK, AS PER PLAN LF 16.00 375.00 6,000.00 375.00 6,000.00 100% 28 FENCE, SAFETY STA 4.55 2,000.00 9,100.00 795.00 3,617.25 40% 29 LIGHTING POLES EACH 4,550.00 2.00 9,100.00 2.00 9,100.00 100% 30 ELECTRICAL CIRCUITS LF 8.50 1,093.001 9,290.50 1,093.00: 1.00 9,290.50 600.00 - ' 100% 100% .. 31 HANDHOLES AND JUNCTION BOXES EACH 600.00 1.00 600.60 32 UNDER DECK LIGHTING (RM -41) EACH 600.00 1.00 600.00 1.00 600.00 100% 33 REMOVE AND REINSTALL LIGHT POLE AND LUMINAIRE EACH 1,650.00 3.00 4,950.00 3.00 4,950.00 100% 34 WOOD POSTS FOR TYPE A OR B SIGNS,4 IN. X 4 IN. LF 4.50 264.00 1,188.00 308.00 1,386.00 117% 35 TYPE A SIGNS, SHEET ALUMINUM SF 28.00 67.60; 1,892.80 828.40 66.60 fi 43.70 1,864.80 1,660.60 -` 99% 200% 36 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA 38.00 21.80 37 TRAFFIC CONTROL LS 5,350.00 1.00 5,350.00 1.00 5,350.00 100% 38 FLAGGERS DAY 295.00 5.00 1,475.00 0.00 0% 39 MOBILIZATION LS 32,000.00 1.00 32,000.00 1.00 32,000.00 100% 40 ' LIMESTONE SEATING BASE. , " . ICY ' ', .: '- 4:425,00 1.80 %7,965,00 1.80 > 7,965.00 " 100% 41 BIKE RACK EACH 660.00 3.00 1,980.00 3.00 1,980.00 100% 42 GATE, AS PER PLAN EACH 415.00 8.00 3,320.00 8.00 3,320.00 100% 43 STEEL BENCH SEATING ASSEMBLY EACH 945.00 16.00 15,120.00 16.00 15,120.00 100% 44 CONCRETE SIGN FOOTING LF 250.00 33.00 8,250.00 33.00 8,250.00 100% 45.. ' `HAND`RAILING, AS PER PLAN -:" ; PAY ESTIMATE RIVERWALK LOOP, WASHINGTON STREET TO 18TH STREET IDOT PROJECT NUMBER ESL -8155(709)--7S-07 CITY CONTRACT NUMBER 761 AECOM PROJECT # 60150412 Period Ending : Estimate No. : Contractor : 10 -Feb -12 23 - Subfinal Peterson Contractors ITEM NO. ITEM UNIT UNIT COST CONTRACT AUTHORIZED PERCENT COMPLETE ESTIMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT 46 COLORED, TOOLED PCC PAVEMENT SY 50.00 463.10 23,155.00 480.31 24,015.50 104% 47 MULCHING ACRE 700.00 2.00 1,400.00 3.20 2,240.00 160% 48 SEEDING AND FERTILIZING (URBAN) SILT FENCE ACRE LF 1,750.00 1.65 2.00 6,000.00 3,500.00 9,900.00 3.20 420.00 5,600.00 693.00 160% 7% 49 50 REMOVAL OF SILT FENCE LF, 0,40 6,000.00" 2,400.00 382.00 "' 15280 : 6°% 51 CLEAN-OUT OF SILT FENCE LF 0.50 3,000.00 1,500.00 150.00 75.00 5% TOTAL 480,802.19 474,814.10 99% CHANGE ORDERS 52 8001 - ADDITIONAL TREE CLEARING EA 1100.00 48.00 52,800.00 41.00 45,100.00 85% 53 8002 - ADDITIONAL 4" CONDUIT LF 17.60 525.00 9,240.00 525.00 9,240.00 100% 54 8003 - SPECIAL EXPANSION JOINT LF 1.92 1,600.00 3,072.00 2,233.00 4,287.36 140% 55 8004 - FLOWABLE MORTAR LS 1.00 350.00 350.00 350.00 350.00 100% 56 8005 - RETAINING WALL LS 1.00 6,700.00 6,700.00 6,700.00 6,700.00 100% 57 8006 - RIP RAP, PROVIDE AND PLACE TON 50.00 28.00 1,400.00 28.13 1,406,50 100% 58 8007 - ROCK SHOULDER TON 38.00 100.00 3,800.00 47.74 1,814.12 48% 59 8008 - EROSION CONTROL MOBILIZATIONS EA 500.00 3.00 1,500.00 1.00 500.00 33% 60 8009 - SURFACING REPAIR AND FOOTING REMOVAL LS 1.00 9,000.00 9,000.00 9,000.00 9,000.00 100% 61 8010 -ADDITIONAL RAILROAD GATES EA 1400.00 4.00 5,600.00 4.00 5,600.00 100% TOTAL 574,264.19 558,812.08 97% TOTAL EARNED TO DATE LESS RETAINAGE SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTI ' TE AECOM Matt Du ey, Construction Ser ices erson Contractor's Inc. 558,812.08 27,940.60 530,871.48 521, 681.46 9,190.02 Z/23/iL Date Date Datil 02- Rc -t Date February 27, 2012 Vendor Name AECOM Address City & State ************************************* Invoice Date Invoice No. Qty/Unit 2/16/12 37210511 Special Instructions: Submitted B CITY OF WATERLOO PURCHASE ORDER Vendor No. Departmen Engineering Grant/Project Code # 07VITLOPL Amount Description $8,061.77 City Contract No. 763 Est. No. 18 F.Y. 2010 Lower Plaza CRS 12/17 thru 2/10/12 Total $ 8,061.77 2/27/12 9002 A030512 GL Distribution 424-07-7610-2103 Date Approved By: An Equal Opportunity/Affirmative Action Employer AZCOM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Invoice Date: February 16, 2012 Project Number: 60155128/60181136 Invoice No: 37210511 Your Authorization: Supplemental Agreement No. 10 Dated April 26, 2010 F.Y. 2010 Lower Plaza Construction -Phase Services Progress Billing: December 17, 2011, through February 10, 2012 Classification Hours Amount Senior Professional 9.0 $ 1,798.94 Project Professional 425.0 59,554.87 Staff Professional 29.5 2,711.60 Professional 6.5 593.98 CAD/GIS Operator 10.5 422.47 Senior Technician 1,128.0 108,623.35 Technician 591.0 40,776.01 Project Support 135.5 8,852.23 Craig Ritland Landscape Architects 12,512.50 InVision Architecture 15,825.00 Direct Expenses 2,763.02 Total Costs to Date $254,433.97 Less Previous Billing 246,372.20 TOTAL AMOUNT DUE $ 8.061.77 L:\work\ADMI N\INVOICE\WatFY2010LowerPlazaCRS.doc off it5 /Ar oz_s .U23 Remit To: AECOM "• P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Voucher Prepared by Pauline C February 27, 2012 Vendor Name Snyder & Associates Engineers & Planners Address 2727 SW Snyder . City & State P.O. Box 1159 Ankeny, IA 50023 Invoice Date Invoice # ************************************* Qty/Unit City of waterloo PAYMENT VOUCHER Vendor No. Departmen Engineering Grant/Project Code # 9002 A030512 Amount Description GL Distribution 2/14/2012 110.0090.08A City Contract 775 Est.. No 11 1,108.85 F.Y 2010 Ridgeway & LaPorte Rd Project 290-07-7500-2103 $277.21 1/112 - 1/31/12 205-07-9500-2103 CRS Special Instructions Submitted By TOTAL 1,386.06 2/27/12 Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS & PLANNERS SNYDER &. ASSOCIATES IOWA 1 MISSOURI 1 NEBRASKA 1 SOUTH DAKOTA 1 WISCONSIN INVOICE FOR PROFESSIONAL SERVICES SUMMARY Jeff Bales City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Invoice Date:- — 14/2012 Invoice No: 11 Client Project #: Billing Period: 1/1/2012 to 1/31/2012 County: S&A Project No: 110.0090.08A 2010 Ridgeway & LaPorte Road Project — Construction Phase Contract Cumulative Previous Current Estimate to Date Invoices Period Labor Dollars $19,194.00 $19,167.52 $17,696.82 $1,470.70 Overhead 152.83% $29,334.00 $29,293.72 $27,046.05 $2,247.67 Overhead Adjustments -$2,332.31 $0.00 -$2,332.31 Direct Expenses $4,125.00 $5,418.57 $5,418.57 $0.00 Subconsultants (including authorized contingency) $0.00 Subtotal $52,653.00 $51,547.50 $50,161.44 $1,386.06 Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency Snyder & Associates Total Hours SNYDER & ASSOCIATES, INC. Darin Ligtenberg $7,279.00 $0.00 $59,932.00 $59,932.00 $0.00 470.00 $0.00 $7,279.00 $7,279.00 $59,932.00 $58,545.94 662.00 608.50 gG j'' 3, €95 c,40 : A'77 a/ $0.00 qll REMIT TO: SNYDER & ASSOCIATES ENGINEERS & PLANNERS, INC.' 2727 SW Snyder Blvd. - PO Box 1159, Ankeny, IA 50023 email: ar@snyder-associates.com Federal E.I.N. 42-1379015 ENGINEERS & PLANNERS SNYDER & ASSOCIATES IOWA 1 MISSOURI 1 NEBRASKA 1 SOUTH DAKOTA 1 WISCONSIN Jeff Bales City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES February 14, 2012 Invoice No: 110.0090.08A - 11 110.0090.08A 2010 Ridgeway & LaPorte Road Project — Construction Phase Professional Services from January 01, 2012 through January 31, 2012 Phase 003 Construction Services Hours Rate Amount Engineer V 0628 14.00 36.32 508.48 Technician VII 0534 39.50 24.36 962.22 Total Services 53.50 1,470.70 Total Services Overhead Total Overhead 1,470.70 152.83 % of 1,470.70 2,247.67 2,247.67 2,247.67 Contract % Previous Current Amount Comp Earned Billing Billing Fixed Fee -Construction 7,279.00 100.00 7,279.00 7,279.00 0.00 Total Fee 7,279.00 7,279.00 7,279.00 0.00 Total Fixed Fee 0.00 Phase Subtotal $3,718.37 Billing Limits Current Prior To -Date Total Billings 3,718.37 58,545.94 62,264.31 Limit 59,932.00 Adjustment -2,332.31 Billings to Date Total Prior 59,932.00 58,545.94 Amount Due this Invoice $1,386.06 Current 1,386.06 REMIT TO: SNYDER & ASSOCIATES, INC. 2727 SW SNYDER BLVD. - PO BOX 1159 - ANKENY, IA 50023 (515) 964-2020 email: ar@snyder-associates.com Federal E.LN. 42-1379015 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A030512 February 27, 2012 Department Engineering Vendor Name AECom Grant/Project Code # 07BIPRWCE Address City & State ************************************* Invoice Date Invoice No. Qty/Unit Amount Description 2/22/2012 37211909 $3,459.73 Contract 786 Est. # 8 Riverwalk Loop North Downtown Trail MuIlan to Park Ave CRS 11/19/11 thru 2/17/12 Special Instructions TOTAL 3,459.73 2/27/12 G.L. Distribution 424-07-7505-2103 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer AECOM Invoice To: Date: February 22, 2012 Mr. Eric Thorson, P.E. Project Number: 60212384 City of Waterloo 715 Mulberry Street Invoice No: 37211909 Waterloo, Iowa 50703 Your authorization: Supplemental Agreement No. 12 Dated March 14, 2011 Riverwalk Loop Trail from Mullan to Park Avenue (North Downtown Trail) Construction -Review Services Progress Billing: November 19, 2011, through February 17, 2012 Classification Hours Amount Senior Professional 21.5 $ 4,208.64 Project Professional 141.0 20,240.55 Staff Professional 8.0 730.81 CAD/GIS Operator 5.0 276.60 Senior Technician 435.0 44,373.94 Technician 721.0 46,490.49 Project Support 45.0 3,193.96 Direct Expenses 2,999.12 Total Costs to Date $122,514.11 Less Previous Billing 119,054.38 TOTAL AMOUNT DUE $ 3.459.73 L:\work\ADMI N\INVOICE\WatRiverloopNorthDowntownTrail.doc /75(0 Remit To: AECOM • P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Payment voucher prepared by: Pauline Clossom osson CITY OF WATERLOO 9002 PAYMENT VOUCHER A030512 February 27, 2012 Vendor No. Department: Engineering Vendor Name AECOM Grant/Project Code # 07VIPPUMP Address City & State Invoice Date ********************,***************** Invoice No. Qty/Unit Amount Description G.L. Distribution 2/16/12 37210515 $10,404.08 City Conract # 801 Est # 7 Cattle Congress Storm Water Pump Station 12/16 - 2/10/12 TOTAL $10,404.08 Special Instructions r 2/27/12 Submitted By Date Approved By An Equal Opportunity/Affirmative Action Employer 424-07-7505-2103 A=COM Invoice Invoice To: Date: February 16, 2012 Mr. Eric Thorson, P.E. Project Number: 60212393 City of Waterloo 715 Mulberry Street Invoice No: 37210515 Waterloo, Iowa 50703 Your Authorization: Supplemental Agreement No. 13 Dated March 14, 2011 Cattle Congress Storm Water Pump Station Construction -Review Services k Progress Billing: December 17, 2011, through February 10, 2012 Classification Hours Amount Senior Professional 85.0 $16,774.67 Project Professional 223.0 26,981.54 Staff Professional 47.5 5,206.74 CAD/GIS Operator 17.5 1,069.52 Senior Technician 338.0 31,640.13 Technician 85.5 6,735.41 Project Support 66.0 4,797.38 Direct Expenses 1,153.28 Total Costs to Date $94,358.67 Less'Previous Billing 83,954.59 TOTAL AMOUNT DUE $10.404.08 L:\work\ADMI N\INVOICE\WatCattleCongressPumpStationCRS.doc p{ WY ces ( Remit To: AECOM • P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Voucher Prepared by Pauline C CITY OF WATERLOO Payment Voucher August 25, 2011 Vendor Name Address City & State Invoice Date 8/24/11 Special Instructions Stickfort Construction Corp. ************************************* Invoice No. Qty/Unit 5 $3,960.82 Contract No. 802 Est # 2 Subfinal 290-07-7500-2165 $3,960.81 Midport Boulevard Extension North 205-07-7500-2165 of Airline Hwy Period ending 7/1/11 9002 A030512 Department Engineering Grant/Project Code # Amount Description G.L. Distribution Submitted By TOTAL 7,921.63 2/12/12 Date An Equal Opportunity/Affirmative Action Employer Approved By Date PAY ESTIMATE FOR F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II PCC PAVEMENT - GRADE AND NEW IOWA DOT RISE PROJECT NUMBER: RM -8155(722)--9D-07 CITY CONTRACT NUMBER 802 AECOM PROJECT NUMBER 60189781 Period Ending: 17 -Feb -12 Estimate No.: 5 (Subfinal) Contractor: Stickfort Construction Corporation ITEM NO. ITEM CLEARING AND GRUBBING SPECIAL BACKFILL EXCAVATION, CLASS 10, ROADWAY AND BORROW EXCAVATION CLASS 12, BOULDERS OR ROCK FRAGMENTS TOPSOIL STRIP, SALVAGE AND SPREAD �. SPECIAL COMPACTION OF SUBGRADE GRANULAR SUBBASE SUBGRADE STABILIZATION MATERIAL, POLYMER GRID GRANULAR SHOULDERS, TYPE A SHOULDER FINISHING EARTH ._..._ 11......."._._.. STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 10 IN ... 12 MEDIAN P.C.ONCRETE, 8IN- ........................................... ............................. 13 'GRANULAR SURFACING ON ROAD, CLASS A CRUSHED STONE 14 EXCAVATION, CLASS 20, FOR ROADWAY PIPE CULVERT 15 APRONS, CONCRETE, 15 IN. DIA. 18 APRONS, CONCRETE, 24 IN. DIA. 17 APRONS CONCRETE ARCH, 44 IN. X 27 IN. 18 CULVERT CONCRETE ROADWAY PIPE, 24 IN. DIA. 19 CULVERT, UNCLASSIFIED ENTRANCE PIPE, 24 IN. DIA. 20 SUBDRAIN, LONGITUDINAL, (SHOULDER) 4 IN. DIA. 21 SUBDRAIN 19C OUTLET RF 22 ......... INTAKE, SW 508 (RF -19C) 23 INTAKE, SW 510 24 MANHOLE ADJUSTMENT, MINOR ...,. ... ....... ....... . 25 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 200 000 (CLASS III), 15 IN. 28W_ , STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 20000 (CLASS 119,18 IN. 27 _._..... STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE PIPE (RCP), 20000 (CLASS III), 30 IN. 28 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE ARCH PIPE (RCAP), 2000D (CLASS A -III) 29 ENGINEERING FABRIC 30 ,EROSION STONE 31, ,PERMANENT ROAD CLOSURE, URBAN SI -182_,_, 32 ..., SAFETY CLOSURE 33 .FIELD OFFICE 34 DELINEATOR, RIGID - TYPE I 35 WOOD POSTS FOR TYPE A OR B SIGNS, 4 IN. X 4 IN. 38 'TYPE A SIGNS, SHEET ALUMINUM 37 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED 38 'TRAFFIC CONTROL ..... 39 FLAGGERS - _._.__.. _. ........ .......... 40 MOBILIZATION 41 RELOCATE FIRE HYDRANT UNIT Page 1 of 3 UNIT COST CONTRACT TOTALS TO DATE ESTIMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT ITEM % COMPLETE Unit $8.50 294.10 $2,499.85 294.10 $2,499.85 100.00% CY $27.30 „-,.,.. 613.8 918,756 74 661.8 $13067.14 107.82% CY $4.00 6,658.0 $28,624.00 8,752.0 $27,008.00 101.44% CY 9100 200.0 $200.00 $0.00 0.00% CY $5.00 ..,, 1,695.0 $8,475.00 1,695.0 $8,475.00 100.00% STA $150.00 7.0 $1,050.00 7.0 61,05000 100.00% SY $5.45 3,686.8 920,093.06 ._„ 3,686.8 $20,093.06 100.00% SY 52.65 3,686.8 $9,770.02 3,686.8 $9,770 02 100.00% TON $20.00 82,0 $1,640.00 84.0 $1,680.00 102.44% STA ,..._.. _,$7500 15.5 $1,162.50 10 15.5 $1,16250 1000 000% SY 536.50 3,132.8 9114,34720 3,132.8 9114,347.20 100.00% SY ...... $42.00 ...... ..... 26.0 .... $1,092.00 26.0......._. $1,092.00 100.00%,, TON $14.30 347.2 $4,964.96 300.0 $4,290.00 86.41% CY , $6.00 45.0 $270.00 45.0 $270.00 100.00% EACH 9630.00 ,.,.,. m 1.0 $630.00 1.0 $630.00 100.00% EACH 983000 2.0 91,66000 2.0 $1,660.00 100.00% EACH $1,450.00 1.0 $1,450 00 1.0 ,,. $1,450 00 100.00%LF 538.00 162.0 9'6,158.00 162.00 $6,156.00 100.00% . , LF $30.00 32.0 8980.00 32.00 $960.00 100.00% LF $6.50 858,2 $5,578.30 712.00 $4,628.00 82.98% EACH 810000 8.0 $600.00 6.00 $600.00 100.00% EACH 52,800.00 1.0 ...." $2,800 00 1.0 $2,800 00 100.00% EACH $3,050.00 2.0 $6,100.00 2.0 88,100.00 100.00% EACH .._..$52500 .....,. 10 $52500 1.0 ........ ...... ........ $525.00 100.00% LF $28.00 64.0 $1,792.00 84.0 81,79200 100.00% LF 92900 52.0 $1,50800 520 $1,50800 10000% LF.,, 565.00433.4,,......,.$28,171.00 ,...._.-,433;0 $28145.00 9991% LF $100.00 57.0 $5,700.00 57.0 ..,, $5,700.00 100.00% SY$2.50 37.8 $94.50 34.9 $87.25 ,...__ 92.33% TON $40.00 19.7 $788.00 18 00 $840 00 81.22% EACH $575.00 1.0 �rn$575.00 1.0 $575.00 100.00% EACH $10000...,. ,_,..... 2.0 $20000 $0.00 .._.,_,.,000% EACH 92,50000 1.0 $2,500.00 1.0 $2,500.00 100.00% EACH $85.00 10.0 $850.00 10.0 $850.00 100.00% LF 91275 98.0 $1,249.50 98.0 $1,249.50 100.00/ ..._..._. SF $12.75 73.3 $934 58 73.25 $933.94 99.93% STA $50.00 44.9 52,245.00 35.0 $1,750.00 77.95% LS 91,60000 1.0 81,60000 _..,, 1.00 91,60000 100.00% DAY... $275.00 .................. 5.0 ..... $1,375.00 .... 5.0 ........ $1.,37500. ....10000x,........ LS $8,50000 1.0 88,500.00 1.00 $8,500.00 100.00% EACH 8150000 1.0 $1,50000 .__...._.... $0.00 0.00% ACRE $125002.0 .._ . _..._... $250.00 $0.00 0.00% ACRE 870000 4.0 82,80000 2.5 $1,750.00 62.50% PAY ESTIMATE FOR F.Y, 2011 MIDPORT BOULEVARD EXTENSION PHASE II PCC PAVEMENT - GRADE AND NEW IOWA DOT RISE PROJECT NUMBER: RM -8155(722)--9D-07 CITY CONTRACT NUMBER 802 AECOM PROJECT NUMBER 60189781 Period Ending: 17 -Feb -12 Estimate No.: 5 (Subfinal) Contractor: Stickfort Construction Corporation ITEM NO. :ITEM UNIT UNIT COST TOTALS TO DATE CONTRACT TOTAL QUANTITY TOTAL COST TOTAL QUANTITY TOTAL COST ITEM % COMPLETE 44 SEEDING AND FERTILIZING (URBAN) 45 STABILIZING CROP - SEEDING AND FERTILIZING 48 SILT FENCE 47 REMOVAL OF SILT FENCE 48 .CLEAN-OUT OF SILT FENCE, 49 .,,,.. SILT WATTLES 50 REMOVAL OF SILT WATTLES...,... ACRE ACRE LF LF.. LF,., LF..., LF $2,800.00 $200.00 $1.90 $0.75 $0.10 $3.85 $1.10 2.0 2.0 1694.0 1,694.0 1,694.0 113.0 113.0 $5,800.00 $400.00 $3,218:60 $1,270.50 8189.40 $412.45 .............. $124.30 2.5 $7,000:00 $0.00 $3$22.80 $180.00 $0.00 $511.00 $0.00 125.00 % ..... .......... 0.00% 118.77% 14.17% .......... 0.00% 123.89% 0.00% TOTAL PROJECT CONSTRUCTION COSTS $309,232.46 $305,783.26 98.88% Page 2 of 3 Period Ending: 17 -Feb -12 Estimate No,: 5 (Subfinal) Contractor: Stickfort Construction Corporation PAY ESTIMATE FOR F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE II PCC PAVEMENT - GRADE AND NEW IOWA DOT RISE PROJECT NUMBER: RM -8155(722)--9D-07 CITY CONTRACT NUMBER 802 AECOM PROJECT NUMBER 60189781 TOTAL EARNED TO DATE LESS RETAINAGE (5%) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE $305,783.26 $15,289.16 $290,494.10 $282,572.47 $7,921.63 AECOM Theresa Lund, AECOM, Construction Services AECOM Douglas W. Schindel, P.E., AECOM, Project Engineer g� City orWaterloo Jeff Bales, Associate City Engineer Stickfort Construction Corporation Jeff Stickfort, President L:\work\project\60189781\600_CRS\Pay Estimates\[ConstructionPayEstNo5 Subfinal.xlsjQUANTITY Page 3 of 3 DATE DATE DATE DATE ,g/ 0 k- lJ PAY ESTIMATE FOR F.Y. 2011 MIDPORT BOULEVARD EXTENSION PHASE It PCC PAVEMENT - GRADE AND NEW IOWA DOT RISE PROJECT NUMBER: RM -8155(722)-9D-07 CITY CONTRACT NUMBER 802 AECOM PROJECT NUMBER 60/89781 nding: 17 -Feb -12 fe No.: 5 (Subfrnai) *swear: Stickfort Construction Corporation TOTAL EARNED TO DATE LESS RETAINAGE (5%) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE $305,783.26 $15,289.16 $290,494.10 $282,572.47 $7,921.63 AECOM Theresa Lund, AECOM, Constructi.:. Services AECOM Douglas W. Schindel, P.E., • ECOM, Project Engineer City of Waterloo Jeff Bales, Associate City Engineer Stickfort Construction Corporation Jeff Stickfort, President 160189781\800 CRS Pay Estimates\ ponstnictionPayEstNo5 Subfinalxis)QUANTITY Page 3 of 3 DATE DATE 212.-71, DATE Voucher Prepared by Pauline C CITY OF WATERLOO Payment Voucher February 27, 2012 Vendor Name AECOM Address City & State ************************************* Invoice Date Invoice No. 2/16/12 37210513 Special Instructions Qty/Unit 9002 A030512 Department Engineering Grant/Project Code # 07STR(722) Amount Description G.L. Distribution $1,546.44 Contract No. 802 Est # 4 290-07-7500-2103 $1,546.44 Midport Boulevard Extension North of Airline Highway 205-07-7500-2103 9/10/11 - 2/10/12 CRS TOTAL 3,092.88 2/27/12 Submitted By Date PO( ?(51N Approved By Date An Equal Opportunity/Affirmative Action Employer A=COM Invoice Invoice To: Date: February 16, 2012 Mr. Eric Thorson, P.E. Project Number: 60189781.2X City of Waterloo 715 Mulberry Street Invoice No: 37210513 Waterloo, Iowa 50703 Your Authorization: Supplemental Agreement No. 1 Dated May 16, 2011 Midport Boulevard Extension North of Airline Highway City of Waterloo, Iowa Construction -Review Services Progress Billing: September 10, 2011, through February 10, 2012 Classification Hours Amount Senior Professional 49.0 Staff Professional 21.0 CAD/GIS Operator 5.0 Senior Technician 131.0 Technician 185.0 Project Support 12.0 Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE L:\work\ADMIN\INVOICE\WatMidportBoulevardExt.doc $ 9,591.78 2,040.15 319.00 12,411.29 10,954.89 902.27 1,894.48 $38,113.86 35,020.98 nay RR l/ Remit To: AECOM • P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAY VOUCHER A030512 February 27, 2C Vendor Name Craig Ritland Landscape Architects Address Waterloo Bldg # 302 City & State 831 Commercial St. Waterloo, IA 50701 ************************************* Invoice Date Invoice No. 2/6/12 3 Special Instructions Submitted By Qty/Unit Vendor No. Department: Grant/Project Code # Amount Description Engineering 07STR(7723) $1,270.00 Contact # 803 Est # 3 Lou Henry Hoover Memorial Sculpture Garden Services from 1/1/12 thru 1/30/12 TOTAL $1,270.00 2/27/12 G.L. Distribution 426-07- 7845-2103 Date Approved By An Equal Opportunity/Affirmative Action Employer CRAIG RITLAND LANDSCAPE ARCHITECTS 531 COMMERCIAL ST. WATERLOO BLDG. # 302 WATERLOO, IA 50701 PHONE (319) 233-8090 FAX (31 9) 233-9772 ritland@mcleodusa.net February 6, 2012 Jeff Bales, Associate Enginee Engineering Department City of Waterloo 715 Mulberry Street Waterloo, Iowa 50701 INVOICE No. 3 RE: Lou Henry Hoover Memorial Sculpture Garden Waterloo, Iowa Iowa DOT Project No. STP-E-PA30(111)-8V-07 Summary of Fees for Invoice No. 3 Craig Ritland Landscape Architects Services performed from 01/01/12 – 01/31/12 Principal – 1.5 hours @ $110.00/hr Associate – 13 hours @ $85/hr cfl $ 165.00 $ 1,105.00 Total Billing Invoiced for Project to Date Less Previous Billing Total Amount Due Total Billing Due for Invoice No. 3 Thank you, Craig Ritland, FASLA Total $ 1,270.00 $3,925.00 - $2,655.00 $ 1,270.00 $ 1,270.00 V Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER February 27, 201: Vendor Name AECOM Address City & State Invoice Date Invoice No. Qty/Unit 2/16/12 2/16/12 2/16/12 2/16/12 Special Instructions SIne 37210512 37210512 37210512 37210512 Submitted By TOTAL Department Engineering Grant/Project Code # 07LTF 5007 Amount Description $1,655.71 Blowers Creek Design EDA 75% $2,918.95 Dry Run Creek Design EDA 75% $551.90 $972.98 6,099.54 2/27/12 Date Blowers Creek Design CDBG 25% Dry Run Creek Design CBDG 25% Jan 7 thru Feb. 10, 2012 G.L. Distribution 290-07-5300-2103 409-07-5300-2103 290-07-5300-2103 409-07-5300-2103 Approved By An Equal Opportunity/Affirmative Action Employer Date 9002 A030512 07 LFT 5007 07 LFT 5007 07 LFT D078 07 LFT D078 AECOM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Date: Project Number: Invoice No: Your Authorization: Advanced Notice to Proceed Dated November 12, 2010 Progress Billing: January 7, 2012, through February 10, 2012 Storm Water Lift Station Direct Labor Indirect Costs Direct Expenses Stantec Fixed Fee Total Costs to Date Less Previous Billing Amount Due TOTAL AMOUNT DUE Blower's Creek $17,178.08 27,484.94 100.37 1,210.00 5,806.19 $51,779.58 49, 571.97 $ 2,207.61 L:\work\AD M I N\INVOICE\WatStorm WaterLiftStation.doc $6 099.54 Invoice Dry Run Creek $17,896.36 28,634.18 41.04 200.00 6,048.98 $52,820.56 48,928.63 $ 3,891.93 February 16, 2012 60188622 37210512 C/C) ,5/. 77 7 7 � 4-5 v,' Remit To: AECOM • P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 ATTN : JAMIE KNUTSON CITY OF WATERLOO WATERLOO WATERLOO, IA 50703 Invoice Date: 10 -FEB -12 Invoice Number: DRAFT -7 Agreement Number: 60188622 Agreement Description: Please reference Invoice Number and Project Number with Remittance Project Number : 60188622 Project Name : WAT-Stormwater Pump Stations Bill Through Date : 07 -JAN -12 to 10 -FEB -12 BIou)tr'5 Crt-e-K Labor Multiplier Employee Name/Title Title/Expenditure Date Hours Rate Raw Cost Multiplier Billed Amt Bernhardt, Mary E 91 -Management Support 13 -JAN -12 1.00 25.40 25.40 Schaefer, Daniel L (Dan) 55-Resident/Off Engineer 03 -FEB -12 1.00 31.00 31.00 Schindel, Douglas W 90 -Management 13 -JAN -12 2.50 69.50 173.75 Schindel, Douglas W 90 -Management 27 -JAN -12 2.50 69.50 173.75 Schindel, Douglas W 90 -Management 03 -FEB -12 5.00 69.50 347.50 Total Labor Multiplier 12.00 751.40 751.40 Labor CPFF OverHead Markup 1,202.24 Labor CPFF Total 1,953.64 Lump Sum Description Billed Amt Fixed Fee Labor 253.97 Total Lump Surn 253.97 Project Total : WAT-Stormwater Pump Stations 2,207.61 Invoice Summaries Total Current Amount : Retention Amount : Pre -Tax Amount : Tax Amount : Total Invoice Amount : 2,207.61 0.00 2,207.61 0.00 2,207.61 ATTN : JAMIE KNUTSON CITY OF WATERLOO WATERLOO WATERLOO, IA 50703 Invoice Date: 10 -FEB -12 Invoice Number: DRAFT -7 Agreement Number: 60188622 Agreement Description: Please reference Invoice Number and Project Number with Remittance Project Number : 60188622 Project Name : WAT-Stormwater Pump Stations Bill Through Date : 07 -JAN -12 to 10 -FEB -12 br . Run CretK Labor Multiplier Employee Name/Title Title/Expenditure Date Hours Rate Raw Cost Multiplier Billed Amt Bartlein, Ashley L 06 -Civil - Prof 10 -FEB -12 13.00 26.78 348.14 Becker, Joseph A (Joe) 90 -Management 13 -JAN -12 0.50 91.63 45.82 Burger, Caroline J 21 -Environ / Hoz Mat -Prof 10 -FEB -12 3.00 38.66 115.98 Clough, Gloria M 90 -Management 13 -JAN -12 1.00 30.50 30.50 Kimball, Daniel D (Dan) 55-Resident/Off Engineer 10 -FEB -12 12.00 33.50 402.00 Schindel, Douglas W 90 -Management 10 -FEB -12 5.50 69.50 382.25 Total Labor Multiplier 35.00 1,324.69 1,324.69 Labor CPFF OverHead Markup 2,119.50 Labor CPFF Total 3,444.19 Lump Sum Description Billed Amt Fixed Fee Labor 447.74 Total Lump Sum 447.74 Project Total : WAT-Stormwater Pump Stations 3,891.93 Invoice Summaries Total Current Amount : Retention Amount : Pre -Tax Amount : Tax Amount : 3,891.93 0.00 3,891.93 0.00 Total Invoice Amount : 3,891.93 February 27, 2012 Vendor Name Address City & State Invoice Date AECOM ************************************* Invoice No. Qty/Unit 2/22/12 37211911 Special Instructions: Submitted By CITY OF WATERLOO PAYMENT VOUCHER Vendor No. Department: Engineering Grant/Project Code # Dry nRun Creek Study 9002 A032712 Amount Description GL Distribution 4,967.48 Total $ 4,967.48 Dry Run Creek Study Liberty Park to Outlet @ Cedar River Janb. 14 thru Feb 17. 2012 (design study for Dry Run Arch) 3 409-07-5600-2103 ' 2/27/12 �� Date Approved By: AECOM Invoice Invoice To: Date: February 22, 2012 Mr. Eric Thorson Project Number: 60236731 City of Waterloo 715 Mulberry Street Invoice No: 37211911 Waterloo, Iowa 50703 Your Authorization: Professional Services Agreement Dated October 17, 2011 Dry Run Creek Study Liberty Park to Outlet at Cedar River Waterloo, Iowa Progress Billing: January 14, 2012, through February 17, 2012 Classification Hours Amount Senior Professional 36.0 $ 6,900.75 Project Professional 17.0 1,871.26 Staff Professional 21.0 2,064.51 Professional 79.5 6,029.26 Project Support 2.0 162.11 Direct Expenses 0.00 Total Costs to Date $17,027.89 Less Previous Billing 12,060.41 TOTAL AMOUNT DUE $ 4 967.48 L:\work\ADMIN\INVOICE\WatDryRunCreekStudy.doc in r JFt ut,a -Dray Orn Remit To: AECOM • P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: FEBRUARY 20, 2012 Prepared: February 15,/201; Dept. Head Signature: w✓i'� c�35 'L' `�' # of Attachments: i 3151W)12 - SUBJECT: Set a date of hearing to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located east of 3230 Marnie Avenue for the purpose of future light industrial development. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. Summary Statement: Transmitted herewith is a request to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located east of 3230 Marnie Avenue for the purpose of future light industrial development. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone Legal Description: South Waterloo Commercial Park Lot 6 Background Information: The applicant is requesting to rezone the property in question to allow for future light industrial development along Marnie Avenue. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. The portion of the property currently zoned "R-4" Multiple Residence District was rezoned from "M-1" Light Industrial District on October 24, 1994 for the purpose of constructing a 144 -unit apartment complex, which was never constructed and the applicants are asking to restore the parcel to its previous zoning of "M-1" Light Industrial District. Currently, there are new industrial developments taking shape on Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. cc: Noel Anderson, Community Planning & Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam\Council Letters\letter Rezone to M-1 East of 3230 Marnie Ave 2.20.12.doc REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING February 7, 2012 Request to rezone approximately 13.63 acres of land from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District. South Waterloo development, LLC, PO Box 1077, Waterloo, IA 50704. The applicant is requesting to rezone the property east of 3230 Marnie Avenue for future light industrial development. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. The proposed rezone is located at the end of Marnie Avenue, northeast of its intersection with Cyclone Drive. Both of those streets are classified as Local Streets. Highway 63 is just to the west of the rezone area and is classified as a Principal Arterial. There are no sidewalks located upon any of the streets in question. The Sergeant Road Trail is located approximately 500' to the west of the rezone along the west side of Highway 63. The site in question is zoned "R-4" Multiple Residence District and "M-1" Light Industrial District. The property had originally been zoned "A-1" Agricultural District until March 22, 1976 when it was rezoned to "M-1" Light Industrial District. The portion currently zoned "R-4" Multiple Residence District was rezoned from "M-1" Light Industrial District on October 24, 1994 for the purpose of constructing a 144 -unit apartment complex, which was never constructed. Surrounding land uses and their zoning are as follows: North — Light industrial and commercial uses including a hotel and an Iowa Department of Transportation local office zoned, "M-1" Light Industrial District and "A-1" Agricultural District. South — Multi -family residential development zoned "R-4, R -P" Planned Multiple Residence District. East — Single-family and multi -family residential development zoned "R-4" Multiple Residence District. West — Vacant development ground, zoned "M-1" Light Industrial District. The surrounding area is comprised of single-family and multi -family residential development and light industrial development, with development ranging from the 1970s, up to present day. Rezoning of the land in question would not require any additional buffering or screening. When industrial development occurs, there 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 1 of 3 12 REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: February 7, 2012 may be buffers or screening requirements that will have to be met. Rezoning of the land would not appear to have a negative impact upon the surrounding area. Once the land is developed, depending on its use, may need to submit a storm water calculations and detention plan. Sunnyside creek runs across the property in question along the eastern edge. The northern and eastern half of the property in question are within the Zone A 100 -year floodplain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. The easternmost portion of the property is located within the floodway. The Katoski Greenbelt is located approximately % of a mile to the west along Black Hawk Creek. There are no schools or other open spaces within the immediate vicinity of the rezone site. There is an 8" sanitary sewer, 21" storm sewer and 4" drain tile located within Cyclone Drive near its intersection with Marnie Avenue. There is an 8" sanitary sewer and 4 " drain tile located within Marnie Avenue at its intersection with Cyclone Drive. There is a 12" sanitary sewer that runs along the east edge of the property in question. The area is served by water and all other utilities. The Future Land Use Map designates this area as Business Park, which would allow for light industrial development. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. The proposed rezone area consists of 13.63 acres of land and is located northeast of the intersection of Marnie Avenue and Cyclone Drive, just west of West 4th Street. The applicant is requesting to rezone the property in question to allow for future light industrial development along Marnie Avenue. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is Tight industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. The portion of the property currently zoned "R-4" Multiple Residence District was rezoned from "M-1" Light Industrial District on October 24, 1994 for the purpose of constructing a 144 -unit apartment complex, which was never constructed and the applicants are asking to restore the parcel to its previous zoning of "M-1" Light Industrial District. Currently, there are new industrial developments taking shape on 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 2 of 3 13 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: February 7, 2012 Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District be approved for the following reasons: 1. The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Business Park, which would allow for light industrial development. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 3 of 3 14 Request to Rezone Property From "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District W Ridgeway,Ave Rezone Photos East of 3230 Marnie Ave by South Waterloo Development, LLC. Standing on Marnie Avenue looking at the area to be rezoned. Standing on Marnie Avenue looking at the area to be rezoned. Looking at an adjacent business (Riley's Floors) to the west along Marnie Avenue. Looking at an adjacent business (USPS) to the west along Marnie Avenue. 17 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): South Waterloo Development, L.L.C. _ _ Address: P.O. Box 1077 Phone: (319) 234-4411 Fax: (319) 234-4540 City: Waterloo State: IA Zip: 50704 b. Status of applicant: (a) Owner X (b) Other (CHECK ONE): If other explain: c. Property owner's name if different than above (please print): Same Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: Lot 6, South Waterloo Commercial Park, Marnie Avenue b. Legal description of property to be rezoned: Lot No. 6, South Waterloo Commercial Park, Waterloo, Black Hawk County, Iowa. c. Dimensions of Proposed Zoning BoundaryExcluding Right of Way Based on Plat d. Area of Proposed Zoning Boundary (Excluding Right of Way): 13.63 Acres e. Current zoning: R-4 Requested zoning: M-1 f. Reasons) for rezoning and proposed use(s) of property To correspond with zoning classification of rest of South Waterloo Commercial Park g. Conditions (if any) agreed to: None. h. Other pertinent information (use reverse side if necessary): None. Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new fling fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. 3A}12, C-1"4" Date t- Date CITY OF WATERLOO Council Communication City Council Meeting: February 20, 2012 Prepared: February 14, 2012 Dept. Head Signature: # of Attachments: LIN( 9-- Ciftv 15%« 6r v v AJ.loct/ ‘10holiv Mo. ,2012--2-62 SUBJECT: Request to set a date of public hearing as March 5, 2012 to authorize the vacate, sale and conveyance of a portion of West 4th Street right-of-way in the 3800 block of West 4th Street to South Waterloo Development, LLC, subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to vacate a portion of West 4th Street right-of-way for the purpose of constructing new condominiums in the 3800 block of West 4th Street near its intersection with Trent Lane. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. It would appear that the right-of-way is not needed as there are no utilities that run through it. After the right-of-way is vacated, there will still be a typical right-of-way width of 66', still allowing sufficient space for West 4th Street and the adjacent sidewalk. There is approximately 0.376 acres (16,420 SF) of right-of-way that is requested to be vacated. The applicant is requesting to vacate the right-of-way in question for the purpose of incorporating the portion of ground with the overall site they own just to the west. There are plans to develop new condominiums upon that site, and vacating and obtaining the right-of-way would allow for additional space on the site for parking and building setbacks. There is an 8" sanitary sewer located within West 4th Street, along with a 4" drain tile. There is overhead electric within the area to be vacated and an easement may need to be retained over the entire area to be vacated. Please find attached a legal description of the area to be vacated and conveyed, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as March 5, 2012, and publish and official notice pertinent to the request to vacate the area described in Exhibit "A". Expenditure Required. None. Source of Funds: N/A Policy Issue: Right -of -Way Alternative: Background Information: CVS has plans to construct a new $1.5 million building upon the site in question. This development also has plans for another 18,000 SF retail use. Legal Description: See attached NA:ta Cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: February 7, 2012 Request by South Waterloo Development, LLC to vacate approximately 16,420 SF of West 4th Street right-of-way next to 3834 West 4tn Street. South Waterloo Development, LLC, PO Box 1077, Waterloo, IA 50704 The applicant is requesting to vacate the excess right-of-way for the purpose of incorporating the parcel with a future condominium development just west of the parcel. The request would not appear to have a negative impact on the surrounding neighborhood or land use. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. It would appear that the right-of-way is not needed as there are no utilities that run through it. After the right-of-way is vacated, there will still be a typical right-of-way width of 66', still allowing sufficient space for West 4th Street and the adjacent sidewalk. The Sergeant Road Recreational Trail is located approximately a 1/2 mile to the west along the West side of Highway 63. The area of the proposed vacate is zoned "R-4" Multiple Family Residence District, and has been zoned as such November 2, 1998. North — Light Industrial development along Marnie Avenue, zoned "M-1" Light Industrial District, and multiple family development to the north and east, zoned "R -4,R -P" Planned Multiple Residence District. South — Catholic Cemeteries of Waterloo, zoned "A-1"Agricultural District. East — Single-family residences, and multiple family residences zoned "R-3" and "R-4" Multiple Family Residence District, and "R - 4,R -P" Planned Multiple Residence District. West — Highway 63 light industrial development, zoned "M-1" Light Industrial District. The surrounding area consists of single family and multiple family residential development, with much of it being constructed from the 1970s to present day. A cemetery is located to the south of the vacate site and was established in the 1950s. No buffers or additional screening is needed with this request. Vacate part of W 4th St RoW Page 1 of 3 DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: February 7, 2012 Vacation of the right-of-way would not appear to have a negative impact on drainage in the area. No portion of the vacate area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. The Katoski Greenbelt is located approximately 1 mile to the west along Black Hawk Creek. There are no schools located within the immediate vicinity of the vacate area. There is an 8" sanitary sewer located within West 4th Street, along with a 4" drain tile. There is overhead electric within the area to be vacated and an easement may need to be retained over the entire area to be vacated. The proposed vacation is located in the Primary Growth Area as defined by the Comprehensive Plan. The applicant is requesting to vacate an approximately 16,420 SF of West 4th Street right-of-way just to the south of 3834 West 4th Street, which is labeled as Parcel C in the minor plat. It would appear that vacation of the right-of-way would not negatively impact the surrounding area, as it appears that it is excess right-of- way and not needed for any future public purposes. The applicant is requesting to vacate the right-of-way in question for the purpose of incorporating the portion of ground with the overall site they own just to the west, which is noted as Parcel R in the minor plat. There are plans to develop new condominiums upon that site, and vacating and obtaining the right-of-way would allow for additional space on the site for parking and building setbacks. There is an 8" sanitary sewer located within West 4th Street, along with 4" drain time. These utilities are not located within the area in question, and if the right-of-way is vacated, there will still be a consistent and standard right-of-way width of 66' from the west edge of the right-of-way to the east edge. However, it would appear that there is overhead electric that runs just along the western edge of the vacate area and it may be necessary to retain a utility easement. There is no platting required for this request. Vacate part of W 4th St RoW Page 2 of 3 February 7, 2012 STAFF Therefore, staff recommends that the request to vacate the RECOMMENDATION: approximately 16,420 SF of West 4th Street right-of-way be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would appear that the right-of-way is no longer needed for any current or future right-of-way purposes. Subject to the following condition(s): 1. That a utility easement is retained over, under and upon the vacate area. Vacate part of W 4th St RoW Page 3 of 3 Vacate Portion of West 4th Street — South Waterloo Development, LLC Area of Vacate VS 8" Sanitary Sewer v 4" Drain Tile R• 0-W RES. 86-203 B. 549 P. 164 Request to Vacate a Portion of W 4th St for the Purpose of Creating a Buildable Lot for Residential Development N A WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. P.O. BOX 898 WATERLOO, IOWA 50704-0898 PHONE: (VOICE) 319-235-6294 (FAX) 319-235-0028 100 1 INCH = 100 FEET PLAT OF SURVEY WEST HILLS SECOND ADDITION PARCEL "C", PART OF THE SE 1/4. SECTION 06—T88N—R13W & PARCEL "R", PART OF THE SW 1/4, SECTION 05—T88N—R13W WATERLOO, BLACK HAWK COUNTY, IOWA SURVEY FOR: SOUTH WATERLOO DEV. LLC NOTE: Basis of beorings for this plot of survey is the Eost line of the SE 1/4 of the SE 1/4 of Section 6 assigned on assumed beoring of N00'17'34"W. w . z N 0 z� o c F n b 0 0 0 (1700.96') (S89'24'43"W) NE CORNER SE1/4 SE1/4 SEC. 06—T88N—RI3W (FOUND 5/8" REBAR) MISC. BK. 328-561 4' CONCRETE SIDEWALK (N89'25'08"E) (200.00') PROPRIETOR: SOUTH WATERLOO DEV. LLC PARCEL "C" (2.189 ACRES) (S89'24'43"W) 200.00' 0.1 w o - (N8509'20'53-0 504.44' S89'49'1 5"E WEST HILLS CONDOS DOC. No. 2007-16986 FOUND PIN & RED (ALS #16775 II ALSO FOUND 1" CLIP PIN (2.2'E) a'f N89'28'25'W 172.89' (172.73') (N89'40'11"E) SHEET 2 OF 2....Ns\ SURVEY LEGEND: Q DENOTES 1/2" X 24" STEEL REBAR W/ RED PLASTIC CAP W/ NO. 16775 SET • DENOTES FOUND PIN & YELLOW CAP #8033 (UNLESS NOTED OTHERWISE) 000.00 DENOTES RECORD DIMENSION (000.00) DENOTES FIELD DIMENSION Oo CATHOLIC CEMETERIES OF WATERLOO C E SE CORNER SEC. O6—T88N—R13W (FOUND 3" DISK IN PAVE.) MISC. BK. 294-385 SFIELD BOOK 669-53 FOUND PIN & RED CAP #16775 (7.4' FROM BACK OF SIDEWALK TO R) PARCEL "M" MISC. BK. 343-864 4?- CURVE P CURVE TABLE CURVE LENGTH RADIUS DELTA CHORD CHORD B C1 (409.10') (1179.861 (19'51'59") (407.05') (533'49'29"W) C2 (503.72') 0113.667 (25'54'381 (499.43') (520'03'51"W) 503.67' 1113.86' 499.39' ON 31Id 530 a teAr A WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE) 319-235-6294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX) 319-235-0028 PLAT OF SURVEY WEST HILLS SECOND ADDITION PARCEL "C", PART OF THE SE 1/4, SECTION 06-T88N-R13W & PARCEL "R", PART OF THE SW 1/4, SECTION 05-T88N-R13W WATERLOO, BLACK HAWK COUNTY, IOWA SURVEY FOR: SOUTH WATERLOO DEV. LLC LEGAL DESCRIPTION PARCEL "C" SHEET 1 OF 2 That port of the Southeast Quorter (SE 1/4) of Section Six (06), and also that port of the Southwest Quarter (SW 1/4) of Section Five (05), oll in Township Eighty-eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Block Howk County, Iowa, described os follows: Beginning of the Southeost Corner of the Northeost Quarter (NE 1/4) of oforesoid Southeast Quarter (SE 1/4); thence 589'24'43"W Two Hundred (200.00) feet olong the South line of said Northeost Quarter (NE 1/4) of the Southeast Quarter (SE 1/4); thence N00'17'39"W Four Hundred Ten (410.00) feet; thence N89'25'08"E Two Hundred (200.00) feet to the East line of oforesoid Northeost Quarter (NE 1/4) of the Southeast Quarter (SE 1/4); thence S00'17'56"E Two Hundred Seventeen and Forty-seven Hundredths (217.47) feet along said Eost line to o property line agreement recorded in 268 Misc. 134 in the Block Howk County Recorder's Office; thence N89'40'11"E One Hundred Seventy-two and Seventy-three Hundredths (172.73) feet along said agreement line to the Northwesterly Right-of-way line of West Fourth Street; thence 547'53'24"W Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-woy line to oforesoid Eost line; thence S00'06'19'W Thirty-eight and Thirty-two Hundredths (38.32) feet along said East line to the point of beginning containing 2.189 acres. LEGAL DESCRIPTION PARCEL "R" Thot port of the Southwest Quarter (SW 1/4) of Section Five (05), in Township Eighty-eight North (T88N), Range Thirteen West (813W), of the Fifth Principal Meridian, Waterloo, Block Howk County, Iowa, described es follows: Beginning at the Southwest corner of the Northwest Quorter (NW 1/4) of oforesoid Southwest Quarter (SW 1/4); thence N00'06'19°E Thirty-eight and Thirty-two Hundredths (38.32) feet along the West line of said Northwest Quorter (NW 1/4) of the Southwest Quarter (SW 1/4) to the Northwesterly Right-of-way line of West Fourth Street; thence N47'53'24"E Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet olong said Northwesterly Right-of-way line to o property line agreement recorded in 268 Misc. 134 in the Block Howk County Recorder's Office; thence continue N47'57'00"E One Hundred Sixty-nine and Sixteen Hundredths (169.16) feet still along sold Northwesterly Right-of-way line to o point on 0 curve Sixty-six (66.00) feet Northwesterly of and porollet to the Southeasterly Right-of-way line of West Fourth Street os per Porcel "M" os shown on 343 Misc. 864 in oforesoid Recorder's Office; thence Southwesterly Four Hundred Nine and Ten Hundredths (409.10) feet 01ong the orc of 0 non-tongent curve concave Southeosterly having a rodius of One Thousand One Hundred Seventy-nine and Eighty-six Hundredths (1179.86) feet with a long chord of Four Hundred Seven and Five Hundredths (407.05) feet which beors S33'49'29"W; thence N66'06'30"W Seventy-seven and Forty-two Hundredths (77.42) feet along radial line to the point of beginning containing 16,420 square feet. C E SFIELD BOOK 669-53 This Plat or Subdivision hos been reviewed by (City of Waterloo) Signature of (City of Waterloo) Date Zoning Ordinance Administrator CERTIFICATION I hereby certify thot this land surveying document was prepored and the related survey work was performed by me or under my direct personol supervision and that I am a duly Licensed Land Surveyor under the lows of the Stole of Iowa, Date of Surve3¢,, JQnuary 15, ?012 Signature. Davit,-.{.. 3chei, L.S. _ \ \ Data "3 20 t License No. 16775 Pages or Sheets Covered by this Seat. 2 My license renewal dote is December 31. 2012 i., ON 3113 S33 co Vacate Portion of West 4t) Street — South Waterloo Development, LLC 60 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ■ Offer to Vacate and Purchase City Right -of -Way ❑ Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement ❑ Sale of City -Owned Property Applicant: South Waterloo Development, L.L.C. Address: P.O. Box 1077, Waterloo, IA 50704 Phone No.: (319) 234-4411 General Description of Property to Vacated (ie.- alley between A St. &B St., South of C St.): Right -of -Way between West 4th Street and proposed West Hills Second Addition. Legal description of area to be conveyed, vacated, or encroached: Parcel `R" of the Plat of Survey filed as Doc. No, described on the attached Exhibit "A". , also 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred. Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated No Fee • Any request not meeting the Sale of Properly Policy--- One Hundred Dollar ($100.00) Fee 2. OfferPrice'`[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed bythe Building &Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): $1.00 • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price— Deductions = Value of Property: Offer Price for Entire Area: $1.00 Note: The above information is a summary of the Sale of Properly Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied bya signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or Ci€yCouncil. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid bythe applicant. Applicant shall be responsible for collecting from other buyers. 4, Easement°F: The following easement shall be retained: None. 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. "Not required for easement vacates sidewalk vacates or Encroachment Agreements Date 61 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1376730 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 03/01/2012, in the issues of 03/01/2012 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $48.11 Signed Subscribed and sworn to before me this day o. otary Publi Received of /4/trif COMIkliSSIO NO.761976 fy�� gOQ+l1 ir� Fe EXPIRES the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 5th day of March, 2012, at 5:30 p.m., in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums, legally described as follows: Legal Description of Parcel "C'` That part of the Southeast Quarter (SE ''/,) of Section Six (06), and also that part of the Southwest Quarter (SW '/,) of Sec- tion Five (05), all in Township Eighty- eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Me- ridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast Corner of the Northeast Quarter (SE ''/<); thence S89 24'43"W Two Hundred (200.00) feet along the South line of said Northeast Quarter (NE %) of the Southeast Quarter (SE %); thence N00 17'39"W Four Hun- dred Ten (410.00) feet; thence N89 25'08"E Two Hundred (200.00) feet to the East line of aforesaid Northeast Quarter (NE %) of the Southeast Quarter (SE '/.); thence S00 17'56"E Two Hun- dred Seventeen and Forty-seven Hun- dredths (217.47) feet along said East line to a property line agreement record- ed in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence N89 40'11"E One Hundred Seventy-two and Seventy-three Hundredths (172.73) feet along said agreement line to the North- westerly Right-of-way line'of West Fourth Street; thence S47 53'24"W Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-fo-way line to afore- said East line; thence S00 06'19"W Thirty-eight and Thirty-two Hundredths (38.32) feet along said East line to the point of beginning containing 2.189 acres; And Legal Description of Parcel "R" That part of the Southwest Quarter (SW ) of Section Five (05), in Township Eighty-eight North (T88N), Range Thir- teen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southwest corner of the Northwest Quarter (NW %) of aforesaid Southwest Quarter (SW '/,); thence N00 0619"E Thirty-eight and Thirty-two Hun- dredths (38.32) feet along the West line of said Northwest Quarter (NW '/,) of the Southwest Quarter (SW ') to the North- westerly Right-of-way line of West Fourth Street; thence N47 53'24"E Two Hundred Thirty-one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to a property line agreement recorded in 268 . Misc. 134 in the Black Hawk County Re- corder's Office; thence continue N47 57'00"E One Hundred Sixty-nine and Sixteen Hundredths (169.16) feet still along said Northwesterly Right-of-way line to a point on a curve Sixty-six (66.00) feet Northwesterly of and parallel to the Southeasterly Right-of-way line of West Fourth Street as per Parcel "M" as shown on 343 Misc. 864 in aforesaid Recorder's Office; thence Southwesterly Four Hun- dred Nine and Ten Hundredths (409.10) feet along the arc of a non -tangent curve concave Southeasteriy having a radius of One Thousand One Hundred Seventy- nine and Eighty-six Hundredths (1179.86) feet with a long chord of Four Hundred Seven and Five Hundredths (407.05) feet which bears S33 49'29"W; thence N66 06'30"W Seventy-seven and Forty-two Hundredths (77.42) feet along radial line to the point of beginning con- taining 16,420 square feet; for $_1.00, plus costs. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Wa- terloo this 20th day of February, 2012. Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Februar 15 2 Prepared: February 20, 2012 Dept. Head Signature: # of Attachments: ee(,nliaix11260- SUBJECT: Asbestos Abatement Services Request for Proposals for 820 and 910 Sycamore Streets and 626-628 W. 9th Street, 1518 W. 4th Street, and 625 Glenwood Street DAVID JONES Submitted by: Noel Anderson- Community Planning & Development Director Ward 1 CAROLYN Recommended City Council Action: Resolution setting date of hearing as February 27, 2012 to COLE approve Request for Proposals for Asbestos Abatement at 820 and 910 Sycamore Streets and 626- Ward2 628 W. 9th Street, 1518 W. 4th Street, and 625 Glenwood; and instruct City Clerk to publish HAROLD notice. GETTY Ward3 Summary Statement: The City of Waterloo will be demolishing 820 and 910 Sycamore Streets in preparation of future residential development. The duplex at 626-628 W. 9th Street was acquired QUENTIN through 657A and is in serious disrepair and must be demolished as soon as possible. The house at A d4 1518 W. 4th was also acquired through 657A and will be demolished and the property sold. There are two accessory buildings at the Public Works site that will be demolished however; a survey RON revealed that there is asbestos that needs to be abated first. WELPER Ward 5 The original request was to solicit asbestos abatement services for 820, 910 Sycamore Street, and BOB 626-628 W. 9`i' Street; however in an effort to keep pace with the rate of 657A acquisitions and to GREENWOOIitssist with keeping up with the schedule of the new Public Works Building, staff will be change At -Large ordering on 1518 W. 4th and the Quonset and garage building at the Public Works Site. STEVE SCHMITT At -Large Expenditure Required: To be determined Source of Funds: Nuisance Abatement Policy Issue: Dilapidated properties Alternative: N/A Background Information: The City of Waterloo purchased the buildings on sycamore several years ago with the intention of demolishing the structures to make room for riverfront housing, while 1518 W. 4'h Street and 626-628 W. 9th was acquired through 657A. cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA Request for Proposal February 2012 ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9th Street, and 1518 W. 4th City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Monday February 27, 2012. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR ASBESTOS ABATEMENT SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Name of the Proposal: ASBESTOS ABATEMENT SERVICES Date of Issuance: Monday February 13, 2011 Walk Thru Date: Thursday February 16, 2012 Deadline for Proposal Submittal: Monday February 27, 2011 at 4:00 p.m., Central Time Submit Sealed Proposal to: SEALED RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9th Street, and 1518 W. 4th Address exactly as stated—> City Hall City Clerks Office 1st Floor City Hall 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner II/Project Manager E-mail Address: chris.western@waterloo-ia.org Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9th Street, and 1518 W. 4t" Page 2 of 9 SECTION II INSTRUCTIONS TO PROPOSERS 2.0 The Proposal shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The contract shall provide certificate of insurance having the City of Waterloo as additional insured. 2.2 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9t° Street, and 1518 W. 4'" Page 3 of 9 SECTION I11 SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for Four (4) weeks, anticipated to be from (March 8, 2012) to (April 6, 2012). 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Two (2) week's notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9"' Street, arid 1518 W. 4th Page 4 of 9 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attomeys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: City of Waterloo Planning and Zoning Department, attn: 330 Madison Street Properties Demolition Project, 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9th Street, and 1518 W. 4th Page 5 of 9 SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services in connection with the demolition 820, 910 Sycamore Streets, 626-628 W. 9th Street, and 1518 W. 4th 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM). Proposer shall be responsible to familiarize itself with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted professional standards and best practices, as well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. 4.1.2 Remove ACM as identified in the asbestos survey included as Exhibit "B". 4.1.3 Document amounts of ACM removed from each structure. 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill tickets and provide copies to the project manager. 4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.6 Provide other services as requested by the City as may be necessary to implement the demolition project. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. 4.3 Due to project requirements, the contractor that conducted asbestos surveys is not eligible to perform asbestos abatement on the same properties, and therefore is not eligible to bid on this RFP. RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9'" Street, and 1518 W. 4t" Page 6of9 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on any given property or properties. All work shall be completed and necessary reports and documentation provided within sixty (60) days of the issuance of Notice to Proceed. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9th Street, and 1518 W. 4th Page 7 of 9 SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13, SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9th Street, and 1518 W. 4th Page 8 of 9 adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFP FOR ASBESTOS ABATEMENT SERVICES 820, 910 Sycamore Streets, 626-628 W. 9'h Street, and 1518 W. 4th Page 9 of 9 EXHIBIT "A" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for asbestos survey services for 820 and 910 Sycamore Streets and 626-628 W. 9th Street not to exceed: $ Amount in written form, not to exceed: $ Alternate I 1518 W. 4th Street not to exceed: $ Amount in written form, not to exceed: $ Alternate II Garage and Quonset at 625 Glenwood Street not to exceed: $ Amount in written form, not to exceed: $ Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date: Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid. Conducted at: City of Waterloo Demolition Property 910 Sycamore Street Waterloo, IA Prepared by: Hawkeye Environmental, LLC 814 Wood Lily Road Solon, Iowa 52333 Project Report Dated: Februa 3, 2012 211-twkeye Enviroiimenfal I. CONTENTS A. ASBESTOS INSPECTION REPORT 1. LOCATION 2. CONTACT PERSONS 3. DATE OF INSPECTION 4. FIRM PERFORMING THE INSPECTION 5. LIST OF ACCREDITED INSPECTORS 6. BULK SAMPLE ANALYST 7. BULK SAMPLE COLLECTOR(S) B. SCOPE OF WORK / INSPECTION NOTES C. SUMMARY OF ASBESTOS MATERIALS D. BULK SAMPLE ANALYSIS 1 CHAIN OF CUSTODY E. ASBESTOS CONTAINING MATERIAL PHOTOS F. MATERIAL PHOTOS iwkeYe Enviromental A. ASBESTOS INSPECTION REPORT DATA 1. LOCATION(s) 910 Sycamore Street Waterloo, Iowa 2. CLIENT CONTACT Mr. Chris Western Planning and Zoning Department City of Waterloo, Iowa 3. DATE(s) OF INSPECTION February, 2012 4. PERSON(S) PERFORMING INSPECTION Steve Henneberry Hawkeye Environmental 5. INSPECTOR LICENSING State of Iowa License # (s) 12-87361 6. LABORATORY USED FOR BULK SAMPLE ANALYSIS EMSL Analytical, Inc. 2001 E. 521-'d Street Indianapolis, IN 46205 7. BULK SAMPLE ANALYST(s) Morgan Nastav EMSL Analytical Hawkey Environ ental B. SCOPE OF WORK Methods and Procedures: The property located at 910 Sycamore Street, Waterloo, Iowa was inspected prior to scheduled demolition activities which may disturb asbestos containing building materials in accordance with NESHAPS (National Emission Standards for Hazardous Air Pollutants) regulations. Field sampling methods were based on (NESHAPS) National Emission Standards for Hazardous Air Pollutants) protocols. Representative samples of suspect building materials were taken from Homogeneous Areas (HA -defined as similar in age, appearance and function). The purpose of this inspection was to identify quantities and locations of asbestos containing building materials to facilitate abatement prior to demolition of the structures. Bulk samples of suspect asbestos containing materials (ACM) were analyzed by Polarized Light Microscopy (PLM) with dispersion staining, as described in 40 CFR Part 763 and NESHAPs. Each sample was analyzed for the six different types of fibrous asbestos forms, of which a percentage, by volume, is estimated and summarized. If further analysis and quantification is warranted, this analysis is performed by EPA 600/R-93/116 with 400 or 600 Point Count Procedure. Further analysis of samples may also be performed at the client's request using Transmission Electron Microscopy (TEM). Sample analysis was performed by EMSL Analytical, Inc. of Indianapolis, Indiana. EMSL is accredited by the National Institute for Standards and Technology for Polarized Light Microscopy analysis under their NVLAP (National Voluntary Lab Accreditation Program). Asbestos Containing Building Materials (ACBM)s and their control during renovation or demolition activities is regulated in Iowa by the Iowa Department of Natural Resources. Specific questions about testing or abatement activities may be directed to Mr. Tom Wuehr, Iowa DNR - Air Quality Division. Tom Wuehr' DNR.lowa. oy 515-494-8212 Additional forms, guidance and technical information regarding asbestos can be found on the DNR website at: http://www.iowadnr.govIair/proflasbestos/asbestos,html Hawkeye Envirofimental INSPECTION NOTES In accordance with your request and authorization Hawkeye Environmental, LLC has performed and asbestos survey for the project referenced above. It is our understanding that the buildings will be demolished which could have the potential to disturb all building materials within the structures. It is the intent of this survey to determine if any of the materials with potential for disturbance are asbestos containing. The structure is a commercial building which is in poor to average condition for its age and state of use. Hawkeye Environmental makes no representations as to the structural integrity of the buildings or the effect upon the buildings which may be incurred by abatement activities. Roof or roofing systems were sampled and included in this report. A representative number of samples were collected from all suspect asbestos building materials. H awke e Environmental 1, C. SUMMARY OF ASBESTOS 910 BUILDING MATERIALS Sycamore Street, Waterloo, Iowa Surfacinq Materials Material Description Location Quantity None Thermal Systems Insulation Material Description Location Quantity None Miscellaneous Materials Material Description Location Quantity Poured Flooring (wire reinforced} Red / Black 1st Floor Warehouse 3600 SF Cement Asbestos Board Gray E & N Exterior 100 SF All quantities supplied are estimates. Contractors must field verify all material conditions and quantities for bidding purposes. Hawkeye Environmental BULK SAMPLE ANALYSIS RESULTS 910 Sycamore Street City of Waterloo Planning and Zoning Department Waterloo, Iowa EMSL Analytical, Inc. 2001 East 52nd St, Indianapolis, IN 46205 Phone/Fax (317) 803-2997 (317) 803-3047 TilID 1/WWw ern$1 corn * EMSL Order: CustomerlD: CustomerPO: ProjectID: 16120211 HENN77 Attn: Steve Henneberry Hawkeye Environmental 814 Wood Lily Road Solon, IA 52333 Phone: Fax: Received: Analysis Date: Collected: (319) 551-4441 (319) 624-4029 02/03/12 9:45 AM 2/10/2012 Project: 910 SYCAMORE, WATERLOO, IA! CITY OF WATERLOO - PLANNING & ZONING DEPARTMENT 1 DEMOLITION PROPERTY Test Report: Asbestos Analysis of Bulk Materials via EPA 6001R-931116 and/or EPA 6001M4-82-020 Method(s) using Polarized Light Microscopy Sample 910-001 161202111-0001 Description Appearance Red/Black Non -Fibrous Homogeneous Non -Asbestos % Fibrous % Non -Fibrous 78% Non-fibrous (other) 20% Quartz Asbestos % Type 2% Chrysotile 910-002 161202111-0002 Stop Positive (Not Analyzed) 910-003 161202111-0003 BrownA/Vhde Fibrous Heterogeneous 20% Cellulose 5% Non-fibrous (other) 75% Gypsum None Detected 910-004 161202111-0004 BrownNVhite Fibrous Heterogeneous 20% Cellulose 5% Non-fibrous (other) 75% Gypsum None Detected 910-005 15/202111-0005 Brown 98% Cellulose 2% Non-fibrous (other) Fibrous Homogeneous None Detected 910-006 161202111-0006 Cream 100% Non-fibrous (other) <1% Chrysotile Non -Fibrous Heterogeneous 910-007 161202111-0007 Brown 98% Cellulose 2% Non-fibrous (other) Fibrous Homogeneous None Detected Analyst(s) Morgan Nastav (15) Richard Harding, Laboratory Manager or other approved signatory EMSL maintains lability limited to cast of analysis. This report relates only to the samples reported and may not be reproduced, except in fthl, without written approval by EMSL. EMSL bears no responsithlity for sample collection activities or analytical method limitations.In eroretation and use of test results are the responsibility of the client This report must rot be used by the client to claim product certification, approval or endorsement by NVLAP. NISI- 01 005 agency of the federal government Non-feable orcanically bound materials present a problem matrix and therefore EMSL recommends gravimetric reducton p101 10 analysis. Samples received in good condition unless otherwise noted. Estimated accuracy, precision and uncertainty data available upon request. Samples analyzed by EMSL Analytical, Inc. Indianapolis, IN NVLAP Lab Code 200188-0, A70339, CA 2575, GO AL -15132, TX 300262 • Initial report from 02/10(2012 12:05:21 Test Report PLM -7.23.0 Printed: 2/10/2012 12:19:45 PM EMSL Analytical, Inc. 2001 East 52nd St., Indianapolis, IN 46205 phone/Fac (317) 803-2997 / (317) 803-3047 rItto.Pwionv errW COT; r EMSL Order: 161202111 CustomerlD: HENN77 CustomerPO: ProjectID: Attn: Steve Henneberry Hawkeye Environmental 814 Wood Lily Road Solon, IA 52333 Project: 910 SYCAMORE, WATERLOO, IA1 CITY OF WATERLOO - PL Phone: Far Received: Analysis Date: Collected: (319) 551-4441 (319) 624-4029 02/03/12 9:45 AM 2/10/2012 NING & ZONING DEPARTMENT/DEMOLITION PROPERTY Test Report: Asbestos Analysis of Bulk Materials via EPA 600/R-93/116 and/or EPA 600/M4-82-020 Method(s) using Polarized Light Microscopy Non -Asbestos % Fibrous % Non -Fibrous Sample Description Appearance 910-008 161202111-0008 Asbestos % Ty pe Gray Non -Fibrous Homogeneous 80% Non-fibrous (other) 20% Quartz None Detected 910-009 161202111-0009 Brown Fibrous Homogeneous 98% Cellulose 2% Non-fibrous (other) None Detected 910-010 161202111-0010 Gray Fibrous Homogeneous 75% Non-fibrous (other) 25% Chrysotile 910-011 161202111-0011 Black Non -Fibrous Homogeneous 5% Cellulose 95% Non-fibrous (other) None Detected 910-012 161202111-0012 Black 60% Cellulose 40% Non-fibrous (other) Fibrous Homogeneous None Detected 910-013 161202111-0013 Black 20% Synthetic 80% Non-fibrous (other) Fibrous Heterogeneous None Detected 910-014 161202111-0019 Black 40% Cellulose 60% Non-fibrous (other) Fibrous Heterogeneous None Detected Analyst(s) Morgan Nastav (15) Richard Harding, Laboratory Manager or other approved signatory EMSL maintains liability limited to cost sI analysis. This report relates only to the samples reported and may not be reproduced, except in fun, without written approval by EMSL. EMSL boars no respensOotity for sample collection activities or analytic:al method nmitations Interpretation and use of test results are the responsibility of the, client This report must not be used by the client to claim product cerafication, approval, Of endorsement by NVLAP NIST or any agency of the federal government. Non -triable organically bound materials present a problem mattixand therefore EMSL recommends gravimetric reduction pnor to analysis, Samples receivec in good condition unless otherwse noted Estimated accuracy, precision and uncertainty data available upon request Samples anatyzed by EMSL Analytical, nc Indianapolis, IN NVLAP Lab Code 200188-0, AZ0939, CA 2575, CO AL -15132, TX 300262 Initial report from 02/10/2012 12:05:21 Test Report PLM -7.23.0 Printed: 2110/2012 12:19:45 PM 2 EMSL Analytical, Inc. 2001 East 52nd Si, Indianapolis, IN 46205 Phone/Fax (317) 803-2997 / (317) 803-3047 httDUW9 emsLcom indianaookslanemst corn EMSL Order: 161202111 CustomerlD: HENN77 CustornerPO: Project)D: Attn. Steve Henneberry Hawkeye Environmental 814 Wood Lily Road Solon, IA 52333 Phone: (319) 5514441 Fax (319) 6244029 Received: 02/03/12 9:45 AM Analysis Date. 2/10/2012 Collected: Project: 910 SYCAMORE, WATERLOO, IA 1 CITY OF WATERLOO - PLANNING & ZONING DEPARTMENT / DEMOLITION PROPERTY Test Report: Asbestos Analysis of Bulk Materials via EPA 600/R-93/116 and/or EPA 600/M4-82-020 Method(s) using Polarized Light Microscopy Sample 910-015 16/202111-0015 Description Non -Asbestos Appearance % Fibrous °/0 Non -Fibrous White Non -Fibrous Homogeneous 100% Non-fibrous (other) Asbestos % Type None Detected 910-016 White 100% Non-fibrous (other) <1% Chrysotile 161202111-0016 Non -Fibrous Homogeneous Analyst(s) Morgan Nastav (15) Richard Harding, Laboratory Manager or other approved signatory EMSL rnairttains liability limited to cost of analysis This report relates only to the samples reported ard may not be reproduCed, except in full, without wntten approval by EMSL. EMSL bears no responsibility for sample collection activities or analytical method tirnitations. Interpretation and use of test results are the responsioility of the client This report must not be used by the client to claim product certification, approvai, or endorsement by NVLAP, NIST or any agency of the ederal government. Non4riable organic -ally bound materials present a problem matrix and therefore EMSL recommends gravimetric reduction odor to anaiysis. Samples received in good condition unless otherwise noted. Estimated accuracy, precision and uncertainty data available upon request, Samples analyzed by EMSL AnNytical. Inc. Indianapolis, IN NVLAP Lab Code 200188-0. AZ0939, CA 2575, CO AL -15132, DC 300262 Initial report from 02/10/2012 12:05:21 Test Report PLM -723.0 Printed: 2/10/2012 12:19:45 PM THIS IS THE LAST PAGE OF THE REPORT. 3 EMSL Rep: EMSL Analytical, Inc. CHAIN OF CUSTODY s Your Company Name: Street: Box #: City/State: Phone Results to: Nettle: Telephone Project Name/Number: Hawkeye Environmental LLC 814 Woosl Lily Road EMSL-Bill to: Hawkeye Environmental LLC Street: Box #: Solon , IA Zip: 52333 City/State: Steve Hennebeny 319-551-4441 City of Waterloo • Planning & Zoning Depafenent 910S1ccut.c'rt.- Ceinaglion Property Results to: Nante: Fax #: Cust #: 814 Wood Lily Road Solon. IA Zip: 52333 Steve Henneberry 14ENN77 E-mail: HiwkenvirosouthsIope.nei MATRIX TURNAROUND 0 Air ` riFkior Tile 0 Soil 03 hrs 06 Hours 0 Same Day or 12 Hours* [124Hours 1 day C k 0 Wipe 0 Drinking Wa 0 Wastewater 0 Dust 0 Micro -Vac 048 Hours 072 Hours 0 96 Hours 2 days 3 days 4 days 0 144+ hours 6-10 days . _ _ . ii 120 Hours 5 days rge r 3 hour tet, p rsH 1O2Z3675 for met prior to seeding samples. You will be asked to sign an authorization form far this service. 12 boom (must arrive by 11:00 1.1% Mon — Please Refer to Price Quote PCM - Air 0 NIOSH 7400 0 OSHA o Other PLM - Bulk EPA 600/R-93/116 0 EPA Point Count 0 NY Stratified Point Count 0 PLM NOB (Gravimetric) NY 198.1 0 Other: SEM Air or Bulk 0 Qualitative 0 Quantitative TEM AIR 0 AHERA o NIOSH 7402 O EPA Level 11 TEM BULKlmisc o Drop Mount Chatfield o TEM NOB (Gravimetric) NY 198.4 TEM WATER D Wastewater 0 Drinking Water EPA 100.1 O Water - NY Wastewater o Water -NY Drinking Water TEM MICROVAC / WIPE 0 ASTM D 5755-95 quantitative XRD 0 Asbestos 0 Silica OTHER 0 SAMPLE NUMBER Material / Location please see second page Descrip Client Sample # (s) 910— CO 1 Relinquished: Received: ci1O-C31.6 Z1.3,4 Date: Date: Total Samples #: Time: Time: 5PM 1 f 12PL 2 Sax 63 'Lp7t Zi) 16i4 4106 }ten EMSL Analytical, Inc. CHAIN OF CUSTODY Asbestos SAMPLE NUMBER MATE L / LOCATION DESCRIPTION C110-001 60+4 15f p05.� iv4 ` j V toars..� (11..-4.t r:4. i p Re). �F3 r tk 0 — P(}ry.ftti� r4QQTi+�y k�'4Lr� 4 OfotoY\ / eiaL.i_ G't //Q�� l W- Q 3 Ory wit ( 3oc..rl aQ 1c 4.,, tJ,I {4,111.4-(. DO`, dt.ttdjp,..t( K 4` ^�P�/`Fa:)�po,F1 Oh,ft -I10 O- 00C t V I c r Orr, 4r\--?) Oryto._1,t To"; ,k- Cor~pa..l. (sI- {lou) 04 -GK Su,.1,.k.ay. 6 rc!_ 6,4,,r 200 1 sonrT sic, C �,t,,�t) i ' X 2' Cc.t...1 Patie,i 43fxse+rent/ ) Tan `t,.)h,V(- (970970 Wh,+c -TG... / e.1 ot;t- C,f J Cu. ! v - - no (, `,!V 1✓Q F oroooa 90-00 I 94- a 10 ct & . - rd. Pa,ei�, C �a P.$3 -4 -:Tar (fit( (i.7tr-) #2a0 P (w,cMr Pot 614 e/e y Gray L7 t4c'F/G ('`"1 8 C110-01 \Sts.it 910-0(2 816--6/'13 )) Re, 1 ks, RQo'NAvw6ra..„ (&.-- 'Mr ko gime-K. q10 - E9 t4 sip ��:$ ; tas1-:,. -r- t Lc& At4crlo) F-ta.sh e,3-r-oa.r- e.e+.54- /,Elc4-fur) G�4 ialacK Gro. / e40..cK 910-,015 q 10-016 - 016 G 10. Z. 4.3 6,,,,,4,,,--eft.),„J.,) 6r" /c A... -t -r... 2 H awkeyye Environmental GENERAL REQUIREMENTS Contractor's Responsibilities Contractor is responsible for the measurement and verification of all materials and footages and to notify Owner's representative of any discrepancies and deviations prior to bid. Failure of the contractors to familiarize themselves with all building and material conditions and their potential effect upon the project does not relieve them of their duty towards tirnely completion of the work as bid. Submittals Upon completion of work contractor will submit to the Owner's representative copies of all required paperwork including: 1) Disposal documents / waste manifests 2) Current licenses for all on-site Asbestos Workers / Supervisors 3) Daily Log for each day of on-site activities 4) OSHA air -monitoring analysis 5) Incident / accident reporting or other relevant documentation 6) Any other documentation as required by Federal, State or Local rules and regulations FRIABLE AND NON -FRIABLE ASBESTOS REMOVAL 1.1 SCOPE OF WORK 1, General: The work specified herein shall be the abatement of asbestos containing materials by certified and registered persons who are knowledgeable, qualified and trained in the abatement, handling, and disposal of asbestos containing material, and subsequent cleaning of the affected environment. 2. The Contractor shall furnish all labor, material, equipment, testing, services, permits, insurance, notifications, necessary or required to perform the work in accordance with applicable local, state, and federal regulations for the abatement of asbestos containing materials and for other work as specified in this section or as indicated in associated drawings, sketches, or reports of the work. All fees required for notification requirements, renotifications, and/or inspections by the regulatory agencies shall be paid by the Contractor_ Bulk sample analysis information required by the Department of Natural Resources, U.S. Environmental 21-47i\Arkeye Environmental Protection Agency or local authority having jurisdiction in conjunction with the notification shall also be provided by the Contractor unless provided within this section. 3. The work shall include: The removal and disposal of friable and non -friable asbestos from all structures as identified in the asbestos inspection report. 1.2 DEFINITIONS 1. Abatement - Procedures to decrease or eliminate the source of fiber release from asbestos containing building materials. Includes encapsulation, enclosure, and removal. 2. Adequately Wet - To sufficiently mix or penetrate with liquid to prevent the release of particulate. 3. Aggressive Air Sampling - Sweeping of floors, ceilings and walls and other surfaces with the exhaust of a minimum of one (1) horsepower leaf blower or equivalent immediately prior to air monitoring. 4. Approved Waste Disposal Site - A solid waste disposal area that is authorized by the Department of Natural Resources to receive asbestos containing solid wastes. 5. Asbestos - The asbestiform varieties of serpentine (chrysotile, antigorite), riebeckite, crocidolite, cummintonite-grumerite, amosite, anthophyllite, and actinolitetremolite. 6. Asbestos Abatement Supervisor- An individual who directs, controls, or supervises others in asbestos abatement projects. 7. Asbestos Containing Building Material (ACBM) - Surfacing ACM, thermal system insulation ACM, or miscellaneous ACM that is found in or on interior structural members or other parts of a building. 8. Asbestos Containing Material (ACM) - Any material containing more than 1 percent asbestos by weight. 9. Barrier - Any surface that seals off the work area to inhibit the movement of fibers. 10. Category 1 Nonfriable ACM - Asbestos -containing packings, gaskets, resilient floor covering and asphalt roofing products containing more than one percent (1%) asbestos as determined using the method specified in 40 CFR part 763, subpart F, Appendix A, section 1, Polarized Light Microscopy. 11. Category 11 Nonfriable ACM - Any material, excluding category I nonfriable ACM, containing more than one percent (1 %) asbestos as determined using the methods specified in 40 CFR part 763, subpart F, Appendix A, section 1, Polarized Light Microscopy that, when dry, cannot be crumbled, pulverized or reduced to powder by hand pressure. 12. Containment - Area where asbestos abatement project is conducted. Area must be enclosed either by a glove bag or plastic sheeting barrier. 13. Contractor's Competent Person (Qualified Person) - One who is capable of J'wkeye Environmental identifying existing asbestos hazards in the workplace and selecting the appropriate control strategy for asbestos exposure, who has the authority to take prompt corrective measures to eliminate them, as specified in 29 CFR 1926.32 (f); in addition, for Class I, II, III, and IV work, who is specially trained in training courses which meet the criteria of EPA's Model Accreditation Plan (40 CFR Part 763) for project designer or supervisor, or its equivalent. 14. Decontamination Area - Enclosed area adjacent and connected to the regulated area which is used for decontamination of workers, materials, and equipment that are contaminated with asbestos. 15. Demolition - the wrecking or taking out of any load bearing structural member of a facility together with any related handling operations. 16. Disposal Bag - A properly labeled 6 mil. thick leak -tight plastic bag used for transporting asbestos waste from work area to disposal site. 17. Encapsulant (Sealant) - A liquid material which can be applied to asbestos containing material and which prevents the release of asbestos fibers from the material either by creating a membrane over the surface or by penetrating into the material and binding its components together. 18. Encapsulation - Treatment of asbestos containing materials with an encapsulant. 19. Enclosure - The construction of an airtight, impermeable, permanent barrier around asbestos containing material to control the release of asbestos fibers into the air. 20. Friable Asbestos Material - Any material containing more than one percent asbestos as determined using the method specified in appendix A, subpart F, 40 CFR part 763 section 1, Polarized Light Microscopy, that, when dry, can be crumbled, pulverized, or reduced to powder by hand pressure. 21. Glove Bag - A manufactured or fabricated device, typically constructed of six (6) Mil transparent polyethylene or polyvinyl chloride plastic. This device consist of two (2) inward projecting long sleeves, an internal tool pouch and an attached, labeled receptacle for asbestos waste. 22. Homogeneous Work Site - Continuous areas with the same type of ACM and in which one type of abatement process is performed. 23. Negative Initial Exposure Assessment - An assessment by a "Competent Person" in which it is concluded that employee exposures during the job are likely to be consistently below the Permissible Exposure Levels. 24. Owner's Air Monitoring Firm - Air Monitoring conducted by a person who is not under the direct control of the person carrying out the asbestos abatement project and who has been selected by the Owner. 25. Owner's Air Sampling Professional — Individual retained by owner to conduct air sampling before during or after abatement project. 26. Owner's Air Sampling Technician - An individual who has been trained by and is under the supervision of an air sampling professional to do air monitoring before, during, and after the asbestos abatement project. The air sampling technician must hold a 40 hour AHERA Asbestos Contractor/Supervisor Certificate. Hawke e Environmental 27. Owner's Certified industrial Hygienist (C.LH) - NA 28. Personal Monitoring - Sampling of the asbestos fiber concentrations within the breathing zone. 29. Regulated Asbestos Containing Materia! (RACM) - Friable asbestos material; Category I nonfriable ACM that has become friable; Categoryl nonfriable ACM that will be or has been subjected to sanding, grinding, cutting, or abrading; Category II nonfriable ACM that has a high probability of becoming or has become crumbled, pulverized or reduced to powder by the forces expected to act on the material in the course of demolition or renovation operations. 30. Remove - To take out RACM or facility components that contain or are covered with RACM from any facility. 31. Renovation - Altering a facility or one or more facility components in any way, including the stripping or removal of RACM from a facility component. 32. Repair- The restoration of asbestos material that has been damaged. Repair consists of the application of rewettable glass cloth, canvas, cement or other suitable material. It may also involve filling damaged areas with non -asbestos substitutes and re -encapsulating or painting previously encapsulated materials. 33. Strip - To take off RACM from any part of a facility or facility components. 34. Waste Shipment Record - The shipping document, required to be originated and signed by the waste generator, used to track and substantiate the disposition of asbestos containing waste material. 35. Work Area - A specific isolated area, other than the space enclosed within a glovebag, in which friable asbestos -containing materials is required to be handled. The area is designated as a work area from the time that the area is secured and access restrictions are in place. The area remains designated as a work area until the time that it has been cleaned in accordance with any requirements applicable to the operations conducted. 1.3 CODES AND REGULATIONS 1. General Applicability Of Codes, Regulations and Standards - All applicable codes, regulations, standards, statutes, laws, and rules have the same force and effect (and are made a part of the contract documents by reference) as if copied directly into the contract documents, or as if published copies are bound herewith. Where conflicts arise, the most stringent specification shall apply. 2. Contractor Responsibility - The Contractor shall assume full responsibility and liability for the compliance with all applicable federal, state, and local regulations pertaining to work practices, hauling, disposal and protection of workers, visitors to the site, and persons occupying areas adjacent to the site. The Contractor is responsible for providing medical examinations and maintaining medical records of personnel as required by the applicable federal, state, and local regulations. The Contractor shall hold the owner harmless for failure to comply with any applicable Hawkeye Environmental work, hauling, disposal, safety, health, or other regulations on the part of the contractor, contractor's employees, or contractor's subcontractors. 3. Federal and State requirements which govern asbestos abatement work or hauling and disposal of asbestos waste materials include but are not limited to the following: 1. U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) including but not limited to: 1. Title 29, Part 1910, Section 1001 and Part 1926, Section 1101 of the Code of Federal Regulations. 2. Respiratory Protection, Title 29, Part 1910, Section 134 of the Code of Federal Regulations. 3. Construction Industry, Title 29. Part 1926, of the Code of Federal Regulations. 4. Access to Employee Exposure and Medical Records, Title 29, Part 1910, Section 2 of the Code of Federal Regulations. 5. Hazard Communication, Title 29, Part 1910, Section 1200 of the Code of Federal Regulations. 6. Specifications for Accident Prevention Signs and Tags, Title 29, Part 1910, Section 145 of the Code of Federal Regulations. 8. U.S. Environmental Protection Agency (EPA) including but not limited to: National Emission Standards for Hazardous Air Pollutants (NESHAPS) Title 40, Part 61, Subpart M, Code of Federal Regulations. 9. U.S. Department of Transportation (DOT) including but not limited to: Title 49, Part 172, Section 101 of the Code of Federal Regulations. 1.4 NOTIFICATIONS 1. Notifications meeting the requirements of Iowa Department of Natural Resources and Iowa Department of Labor, shall be completed and sent by the Contractor not less than ten (10) days before the intended starting date of the project. Send notification to the following: 1. Iowa Department of Natural Resources - Asbestos Notifications 7900 Hickman Road, Suite 1, Windsor Heights, Iowa 50324 2. Iowa Department of Labor — Asbestos Notifications 1000 East Grand Avenue, Des Moines, Iowa 50319-0209 1.5 SUBMITTALS The following will be maintained by contractor prior to commencement of work and will be supplied for approval at the request of the Owner's Representative. 1. One copy of material safety data sheets (MSDS) for products to be used by Jwke e Environmental the Contractor in the performance of his work. Contractor will also maintain copies of MSDS on site per OSHA. 2. One copy of the notifications to, or any correspondence with, the regulatory agencies. 3. Current Certificates of training and statement of qualifications for the project asbestos abatement supervisor. Certificates for all project personnel. List a summary of project personnel and contact phone numbers. 4. Submit a detailed plan of the procedures proposed for use in complying with requirements of this specification. Include in the plan the layout and location of barriers, decontamination units, route of ingress and egress for work area, methods used to assure safety of building occupants and visitors, methods used to isolate or closing out of HVAC system, personal air monitoring strategy, method of removal of material, and engineering controls utilized to prevent emissions from the work area. 5. Provide a disposal plan to detail type of disposal container, method of transportation to disposal site, waste hauler, and disposal site. 6. Copy of notifications required as part of the emergency notification plan. Upon completion of the abatement work, the following information shall be submitted to the Owner's Representative. 1. Waste disposal receipts and waste shipment record on all asbestos waste removed from the project. 2. Air sampling test results for personal (OSHA) and final clearance air samples taken under the supervision of Owner's Representative. Results must be in writing in final report form. PART 2 - PRODUCTS - NOT USED PART 3 — EXECUTION 3.1 SUPERVISION OF ABATEMENT 1. The Contractor shall designate a competent supervisor subject to the approval of the Owner's Representative. The supervisor shall be the Contractor's representative on the project and shall meet the requirements of all applicable regulations and perform the following minimum requirements. 2. Be Certified by the State of Iowa as an Asbestos Abatement Supervisor, a minimum of one year prior full time experience in asbestos abatement work and be qualified as a Competent Person in accordance with OSHA regulation 1926.1101. 3. Be on site and supervise all abatement work in accordance with OSHA, EPA and IDNR regulations Hawlceyye Environmental 4. Conduct all OSHA required air monitoring. 5. Maintain a daily log on the project documenting events, visitations, problems, equipment failures, accidents, and inspections. 6. Be responsible for implementation of first aid, safety training, respiratory protection, and ensuring all workers are trained in emergency procedures. 7. Be responsible for conducting a visual inspection of the work area prior to a visual inspection by the Owner's Representative. Inspection shall be documented. 3.2 NEGATIVE INITIAL EXPOSURE ASSESSMENT 1. The Contractor must conduct a Negative Initial Exposure Assessment prior to removal of the asbestos material. The Negative Initial Exposure Assessment shall be performed by a "Competent Person" to determine whether the material may be removed and maintained in a non -friable condition and to determine proper worker respiratory protection. 2. The method of removal is the Contractor's option. However, in the event of any of the following: 1. Visible emissions are observed 2. Sanding, grinding, cutting, or abrading of the material 3. Air samples exceed 0.1 f/cc The contractor shall immediately stop work, implement corrective work practices, make any necessary notifications to all regulatory agencies of the changes in work practices and material conditions, and comply with the requirements as set forth in this specification. 3.3 WORKER PROTECTION & TRAINING 1. The Contractor shall be responsible for providing his employees with proper respiratory protection, respiratory training, written respirator program, medical examinations, maintaining medical records, and protective clothing and equipment to comply with OSHA requirements. 2. The Contractor shall be responsible for all testing and costs incurred for complying with requirements of OSHA regulations for Personal Air Sampling. 3. All workers shall be trained in the dangers inherent in handling asbestos and breathing asbestos dust and in proper work procedures and personal and protective measures. 4. All workers shall be Iowa licensed Asbestos Abatement Workers 3.4 INDEPENDENT TESTING LABORATORY 1. Testing Laboratories utilized by the Contractor for sample analysis during the Hawke e Environmental project shall meet the following minimum requirements and be approved by the Owner's Representative. This information shall be submitted to the Owner's Representative for review. 1. All air monitoring samples shall be analyzed by a testing laboratory accredited by the American Industrial Hygiene Association (AIHA) or by an individual who is currently on the Asbestos Analyst Registry. 2. All bulk samples shall be analyzed by a testing laboratory accredited by the National Voluntary Laboratory Accreditation Program (NVLAP) or equivalent program. 3.5 OWNER'S AIR SAMPLING PROFESSIONAL & CERTIFIED INDUSTRIAL HYGIENIST — SECTION NOT USED 3.6 EMERGENCY PROTECTION PLAN 1. The contractor shall be responsible for developing a written Emergency Protection Plan and shall maintain this plan on site. The plan shall include considerations of asbestos leakage from the site, fire, explosion, toxic atmospheres, electrical hazards, slips, falls, and heat related injury. All employees shall be instructed and trained in the procedures. 2. Emergency protection plan shall also include written notification of police, fire and medical personnel of the planned abatement activities, work schedule, and layout of work area, particularly barriers that may affect response capabilities. 3.7 LOCAL AREA PROTECTION & SITE SECURITY 1. The contractor shall be responsible for all areas of the building used by him/her and/or subcontractors in the performance of the work. Contractor shall exert full control over the actions of all employees and other persons with respect to the use and preservation of the existing building, except such controls as may be specifically reserved to the owner. 2. Contractor has the right to exclude from the work area all persons who have no purpose related to the work or its inspection, and shall require all persons in the work area to observe the same regulations required of Contractor's employees. 3. The contractor shall have control of site security during abatement operations in order to protect work environment and equipment. Contractor shall have the owners assistance in notifying building occupants of impending activity and enforcement of restricted access by owner's employees. 4. The contractor shall keep a minimum of two 10 lbs. type ABC fire extinguishers on site. One shall be maintained outside the work area and one inside the work area. The employees shall be trained in the operation of extinguishers. JwkeXe Environmental 5. The contractor shall maintain the work area free from rubbish, debris, and dirt and keep a clean, safe working area. 6. The Contractor shall provide warning signage around the regulated area as required by OSHA. 7. The Contractor shall keep all areas where adhesive stripper is in use (such as mastic removal) under negative pressure and exhausted to the outside ambient air. 3.8 FINAL VISUAL CLEARANCE REQUIREMENTS 1. Upon completion of the abatement work, the supervisor shall perform a visual inspection of the work area. If satisfactory, the supervisor shall then request the Owner's Representative to perform a visual inspection. Upon passing final visual inspection performed by the Owner's Representative, the Contractor will be notified. 2. Any work areas failing to meet the clearance requirements of this section shall be recleaned and retested at the contractor's expense until satisfactory visual inspection is obtained. 3.9 REESTABLISHMENT OF THE WORK AREA AND SYSTEMS— SECTION NOT USED 3.10 WASTE DISPOSAL 1. AH asbestos containing waste and/or asbestos contaminated debris shall as a minimum be double bagged in approved 6 mil. disposal bags. Each bag shall be tagged to meet requirements of NESHAPS with an asbestos caution label and a source identification label. 2. Transportation shall meet the requirements of all regulatory agencies for asbestos containing materials and shall be transported in an enclosed truck. 3. The waste disposal site shall be approved by the Iowa Department of Natural Resources for asbestos disposal. A chain of custody letter/waste shipment record and disposal receipts shall be provided to the owner for all materials disposed of. 3.11 DRAWINGS 1. Drawings, when provided, are not intended to be used for anything but a "reference" to the work area. Information is not specific to quantities or to exact location of ACM unless explicitly noted. Contractor will be required to field verify the conditions and quantities. Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street March 5, 2012 Bid Tab Bid Security Required Bidder Bid Security Bid Amount Abatement Specialties, LLC 201 30th St Dr SE Cedar Rapids, Iowa 52403 $23,665.00 $5,120.00 $9,345.00 Advanced Environmental 803 Ricker Street Waterloo, Iowa 50703 $14,990.00 $4,850.00 $4,380.00 Great Plains Asbestos Control 820 E Railroad Street Kearney, Nebraska 68847 Iowa -Illinois Taylor Insulation, Inc. P.O. Box 2810 Davenport, Iowa 52809 $15,605.00 $3,600.00 $3,900.00 $27,711.00 $7,504.00 $6,636.00 New Horizons Enterprises, LLC PO Box 681183 Kansas City, Missouri Site Services 1621 East Commercial St Algona, Iowa 50511 $15,742.00 $6,370.00 $8,500.00 $12,400.00 $5,070.00 $4,870.00 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1376683 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 03/01/2012, in the issues of 03/01/2012 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $16.04 Signed Subscribed and sworn to before me this LQ day of SUE ALANIZ COMMISSION NO. 761976 I IIhsl 1 JNEXPIRES otary Pub Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for ASBESTOS ABATEMENT SERVICES FOR THE FOLLOWING PROPERTIES: 820 626ETS; - 910 O 6 28 WEST 9TH STREET; 1518 WEST 4THAND 625 GLENWOOD STREET Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Request for Pro- posal document, plans, specifications, form of contract, etc. for Asbestos Abate- ment ment Services for the following proper- ties: 626-628 West 9th Street; Sycamore 518 West 4th Street; and 625 Glenwood Street at 5:30 p.m. on March 5, 2012, in the Council Chambers in of Waterloo, Iowa. The City Hall in the t proposed Request for Proposal document, plans, specifica- tions, form of contract, etc. is on file in the office of the City Clerk for public examination. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. I . By order of the Council of the City of Wa- terloo this ? st day of March, 2012. Suzy Schares City Clerk CITY OF WATERLOO Council Communication City Council Meeting: 2/20/12 Prepared: 2/9/12 Dept. Head Signature # of Attachments: 14eton I SUBJECT: 2012 Right of Way Contract Mowing Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manger Recommended City Council Action: Approve Plans, Specifications, and Bid Documents for 2012 Right of Way Contract mowing and set the date of public hearing and bid opening for Monday March 5, 2012. Summary Statement The City of Waterloo utilizes contractors to mow many of the City's right of ways including the following corridors: • San Marnan Dr. • US 218 • Green Hill Rd. • Martin Luther King Jr. Dr. • Broadway St. • Dubuque Rd. • Virden Creek Waterway Expenditure Required Depends on bid prices. Source of Funds General fund 4100 Leisure Services Parks 1390 Contracted Services Policy Issue N/A Alternative N/A Background Information: Leisure Services has been using private contractors to mow these right- of-way areas for 15-20 years. CITY OF WATERLOO LEISURE SERVICES COMMISSION 2012 RIGHT-OF-WAY MOWING The Waterloo Leisure Services Commission is seeking bids for 2012 RIGHT-OF-WAY MOWING. BID REQUEST Sealed bids are due 12:00 NOON, Monday, March 5, 2012, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Leisure Services Bid Form. Bids will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa on Monday, March 5, 2012, at 5:30 PM. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Leisure Services Commission 2012 RIGHT-OF-WAY MOWING All work to meet City of Waterloo codes. Questions, please contact JB Bolger, Golf Manager, at Leisure Services, 291-4370, Monday through Friday 7:00 a.m. to 4:00 p.m. CITY OF WATERLOO, IOWA LEISURE SERVICES COMMISSION NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2012 RIGHT-OF-WAY MOWING RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday, March 5, 2012, until 12:00 NOON., for the 2012 RIGHT-OF-WAY MOWING as described in the plans and specifications now on file in the City Clerk's office and the Waterloo Leisure Services Commission office. OPENING OF BIDS All proposals received for the RIGHT-OF-WAY MOWING will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday, March 5, 2012, at 5:30 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2012 RIGHT-OF-WAY MOWING at 5:30 p.m. on Monday, March 5, 2012. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary to mow the designated right-of-way areas in accordance with these plans and specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be the 2012 growing season (approximately May 1, 2012, through October 15, 2012). NOTICE TO BIDDERS Page 1 of 3 PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission. The bidder shall bid on a per unit price (WITH EACH "Option" treated as a separate unit) as shown on the Bid Form. Each unit should be bid as a stand-alone item and not merely as a component of a total bid package that includes all options together. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of Three Thousand Dollars ($3,000.00), which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the mowing work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The Leisure Services Commission has divided the mowing contract into seven (7) areas as indicated on the Bid Form. Each is severable from the others and may be the subject of a separate contract. The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the Specifications and without regard to whether the bid is made on a per -Option or a total basis, is most advantageous to the City and the Waterloo Leisure Services Commission, price and other factors considered. The City reserves the right to award a contract for any single Option, any combination of Options, or all Options together. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waterloo Leisure Services Commission such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid, in the amount of Fifty Thousand Dollars ($50,000.00). The Bond is to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city projects during the current calendar year. NOTICE TO BIDDERS Page 2 of 3 METHOD OF PAYMENT TO CONTRACTOR Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be based on the actual number of acres mowed the previous period. A detailed bill of completed work must be received by the Waterloo Leisure Services Commission before payment can be made. Actual number of acres mowed must agree with numbers recorded by the Leisure Services Commission. Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2012 City of Waterloo, Iowa, Suzy Schares, City Clerk NOTICE TO BIDDERS Page 3 of 3 CITY OF WATERLOO, IOWA Waterloo Leisure Services INSTRUCTION TO BIDDERS J. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. H. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. Hl. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. INSTRUCTIONS TO BIDDERS PAGE 1 OF 3 V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VL MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. VIII. STATEMENT OF BIDDER'S QUJALIFICATIONS Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waterloo Leisure Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is qualified to carry out properly the terms of the Contract. INSTRUCTIONS TO BIDDERS PAGE 2 OF 3 IX. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such number of copies as the City, may require. B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waterloo Leisure Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waterloo Leisure Services. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund. INSTRUCTIONS TO BIDDERS PAGE 3 OF 3 CITY OF WATERLOO, IOWA Waterloo Leisure Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. GENERAL CONDITIONS PAGE 1 OF 3 Fitting and Coordination of the Work The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waterloo Leisure Services. The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the time the work is commenced until final completion and acceptance, except when work being performed does not require protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to acts of any person on the project site. Therefore it is the responsibility of the Contractor to determine when security is needed. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. General Requirements The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and construction equipment during time of construction. The City Forester will determine the extent of protection necessary for the trees. Permits and Codes The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. GENERAL CONDITIONS PAGE 2 OF 3 Liability Insurance The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) Aggregate, Products and Completed Operations Property Damage Comp. Auto Bodily Injury Property Damage $5,000,000.00 per person $5,000,000.00 $5,000,000.00 per accident $5,000,000.00 per person $5,000,000.00 per occurrence The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. •iii . 1 1 - • .I I The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDITIONS PAGE 3 OF 3 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION SPECIFICATIONS for 2012 RIGHT-OF-WAY MOWING SCOPE OF WORK The Contractor shall provide all labor and material necessary to mow the designated right-of-way and other turf areas in accordance with these specifications. RIGHT-OF-WAY AREAS The following are the right-of-way areas to be mowed. Included in the mowing areas are medians, shoulders, ditches, and frontage areas. The acreages listed are approximate only and shall be verified by the bidder. Broadway St. (22 acres) Parker St. to Airport Blvd. Dubuque Road (22 acres) Nevada St. to Evansdale city limits San Marnan Dr. 63 acres (44.5 Acres) Ansborough Ave. to Texas St. (18.5 Acres) Ansborough Ave to W. 4th St. US 218 corridor (52 acres) US 63 interchange to San Marnan Dr. Highway 20 overpasses (7 acres) Hammond Ave., Kimball Ave., Ansborough Ave., W,4th St. Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho Police Training Center (2.6 acres) Martin Luther King & Elk Run Rd Greenhill Road (28 acres) Cedar Falls city limits to US 218 interchange University Avenue (13 acres) Midway Dr, to US 63 Virden Creek Waterway (2 acres) Corner of East 4th & Arlington St. to East Mullan Ave. (Hwy 63) Crossroads Boulevard (1.5 acres) Medians on Crossroads Blvd and the five entrance roads into Crossroads Blvd. (Flammang Dr, Pennys St, Sears St, Bopp St, Grimm St) FAIRVIEW CEMETERY The following area shall be mowed on a biweekly basis from approximately May 1 to October 15 for a maximum of 15 mowings, depending on holidays. The actual number of mowings will be based on growing conditions and budget restraints. Fairview Cemetery (7 acres) Corner of Fairview Ave. & Conger St. VIRDEN CREEK WATERWAY The following area shall be mowed monthly May 1 to October 15 (maximum of 6 mowings). The actual number of mowings shall be based on growing conditions and budget restraints. Virden Creek Waterway (2 acres) from corner of East 4th Street & Arlington St. to East Mullan Ave (Hwy 63). This area includes 3380 linear feet of fencing, to be trimmed one Page 1 of 4 foot on each side of fence line to match the height and appearance of surrounding vegetation. RESIDENTIAL PROPERTY COMPLAINT MOWING The following areas will be mowed on a one time only basis. The Department of Waste Management Services will give out work orders for any work done in this area. The City will be in charge of any clean up that will be done on any of these properties. Mowing height will be between 2"- 4". All billing will be directed to Waste Management Services, 3505 Easton Avenue, Waterloo, IA 50702 SITE CLEAN-UP Prior to each mowing the Contractor shall remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Leisure Services Commission. Additionally, the contractor shall be responsible for cleaning up and repairing all damage created by snow plow & snow removal operations. This includes adding soil and seeding damaged areas as needed. To include the responsibility for legally disposing of animal carcasses by contacting Animal Control at 235-5335, or after hours emergency at 231-2038. SCHEDULING OF WORK Areas to be mowed shall be divided into categories for type and frequency of mowing. The listed schedules are for bid purposes only. The Leisure Services Commission may add or delete mowing of areas based on growing conditions and budget restraints. The following right-of-way areas shall be mowed on a weekly basis from approx. May 1 to June 15 (maximum 6 mowings) and biweekly basis from June 15 to October 15 (maximum of 9 mowings). 1) Greenhill Road 2) San Marnan Dr. 44.5 Acres (medians, north & south frontage from Ansborough Ave. to Texas St.) Added in 2011: Right of Way behind Dicks Sporting Goods and adjacent stores to be mowed from the road all the way down to the back of the buildings. (Full width of the right of way.) Added in 2010: (1) Median East San Marnan & Lowe's Blvd. Added in 2010: Median: (2) West San Marnan Dr. & Johnathan St. NEW FOR 2012: DO NOT MOW: Median at West San Marnan Dr. & Nicki St. NOTE: ditch areas include all R.O.W. property from edge of pavement to private property line) Page 2 of 4 3) University Ave. 4) US 218 corridor — Mow approx. 20 foot wide path along fence line, from San Marnan Dr. going north on the east side of the on ramp to just past Scott Jordan Electric, and from San Marnan Dr. going north on the west side of the off ramp to Exit Sign 72. 5) Martin Luther King Jr. Dr. (23 acres from Franklin St. to Idaho St.) 6) Police Training Center (2.6 acres Martin Luther King & Elk Run Rd) The following right-of-way areas shall be mowed on a biweekly basis from approximately May 1 to August 15, and monthly from August 15 to October 15, for a maximum of 10 mowings based on growing conditions and budget restraints. 1) Broadway St 2) Dubuque Rd. 3) Hwy 20 overpasses 4) San Marnan Dr- (north & south shoulder and ditch areas from W. 4th St. to Ansborough Ave- 18.5 acres) The following right-of-way areas shall be mowed on a biweekly basis from approximately May 1 to August 15, and monthly from August 15 to October 15, for a maximum of 15 mowings (depending on holidays) based on growing conditions and budget restraints. 1) Fairview Cemetery (Corner of Fairview Ave. & Conger St.) The following right-of-way areas shall be mowed on a monthly basis from approximately May 1 to October 15. Mowings based on growing conditions and budget restraints. 1) Virden Creek Waterway (E 4th to E. Mullan) GRASS CUTTING Grass shall be cut to an even height of four inches (4"). Grass cutting shall be accomplished in a manner so as not to result in scalping, bunching, rutting, uneven or rough cutting. All scalping, bunching, rutting or uneven cutting shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. Grass clippings shall not be blown onto road surfaces in accordance with applicable laws and City ordinances. In areas such as narrow medians clippings shall be bagged or mulched straight down. Ultimately clippings may not land on any road surfaces. TRIMMING Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences, and other objects to match the height and appearance of the surrounding vegetation. Vegetation growing over curb and sidewalk edges shall be trimmed. This shall include trimming around any additional plant materials that may be installed as new landscaping. Use of herbicides to reduce trimming requirements shall be allowed with prior Page 3 of 4 authorization from the Leisure Services Commission and applied by qualified state approved person with commercial applicator license. DAMAGE PROTECTION The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage caused by the Contractor shall be completely repaired at no additional cost to the Leisure Services Commission. All work shall be done in a manner so as not to result in damage to trees or shrubs. At no time shall any mowing or trimming equipment come in contact with any tree or shrub. Any tree or shrub damaged by the Contractor shall be replaced at the direction of the City Forester with no additional cost to the Leisure Services Commission. The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of equipment required for this contract: Line trimmers Walk -behind mowers Commercial rotary front mowers (60"-72" deck) Bagging/ mulching mowers Utility tractors with heavy-duty mowers Four wheel drive slope running tractor/mower Equipment listed on the Bid Form will be reviewed by Leisure Services Commission to determine whether it is adequate for this mowing contract. Page 4 of 4 BIDDER: CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for 2012 RIGHT-OF-WAY MOWING COMPANY NAME ADDRESS: PHONE: ( ) 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission, 1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed RIGHT- OF-WAY MOWING, in accordance with the contract documents and for the unit price in place for the following amount: OPTION A: provide all mowing services for: • Broadway St. (22 acres) Parker St. to Airport Blvd. • Dubuque Road (22 acres) Nevada St. to Evansdale city limits • San Marnan Dr. (63 acres) W.4th St. to Texas St. • US 218 corridor (52 acres) US 63 interchange to San Marnan Dr. • Highway 20 overpasses (7 acres) Hammond Ave., Kimball Ave., Ansborough Ave., W.4th St. • Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho. • Police Training Center (2.6 acres) Martin Luther King & Elk Run Rd Total 191.6 acres Price Per Acre: dollars ($ ) OPTION B: provide all specified mowing services for • University Ave. (13 acres) and • Greenhill Road (28 acres) Total 41 acres Price Per Acre: dollars ($ ) BID FORM page 1 of 4 OPTION C: provide all specified mowing services for Fairview Cemetery (7 acres) Price Per Acre: dollars ($ ) OPTION D: provide all specified mowing services for Residential Property Complaint Mowing for normal residential lots Price Per Hour: dollars($ ) OPTION E: provide all specified mowing services for Residential Property Complaint Mowing for larger lots and open areas Price Per Acre: dollars($ ) OPTION F: provide all specified mowing services for Virden Creek Waterway (2 acres) Price Per Acre: dollars($ ) OPTION G: provide all specified mowing services for Crossroads Blvd (1.5 acres) Price Per Acre: dollars($ 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the work done shall govern the actual payment to the Contractor. ) 3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one or more contracts for a single Option, all Options together, or any combination of Options. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of dollars ($ ) in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. 5. Attached is a Non -Collusion Affidavit of Prime Contractor. BID FORM page 2 of 4 6. The Bidder is prepared to submit a financial and experience statement upon request. 7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 8. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / 9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts 10. The Bidder shall list all equipment available for this project: 11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. BID FORM page 3 of 4 SIGNED: Name and Title DATE: / / BID FORM page 4 of 4 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engage d in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE 1 OF 2 Dated this day of , 20 Name of Bidder By: Title: State of ) ) ss County of ) , being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal sum dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20 , for NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of , A.D. 20 Witness (Seal) Principal By (Title) Surety (Seal) By Witness Attorney -In -Fact BID BOND PAGE I OF 1 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Offic er), (Representative), or (Agent) of the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid i s genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quote d in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title S ub- crate d, owl& warn/ to- lore/ i e' tib dciy of , 2012. S u vwLtu rem rites My expvre,s- NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) that: , being first duly sworn, deposes and says 1. He is (Owner), (Partner) , (Officer), (Representative), or (Agent) of hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the 2012 RIGHT-OF-WAY MOWING CONTRACT in Waterloo, Black Hawk County, Iowa; 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its of ficers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part ofthe bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title S d criX>ed' anis, kwarvv to- I re. me/ era's - clay of , 2012. S4n..cature. ntlei My e%re4 EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official Title Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 2012 Right -of -Way Mowing March 5, 2012 Bid Tab Bid Security Required Bidder Bid Security Bid Amounts B & B Lawn Care Inc. Waterloo, Iowa $3,000.00 On file Fleming's Landscaping & More LLC 6331 E Donald St Waterloo, Iowa 50703 $3,000.00 On file Professional Lawn Care, LLC PO Box 1942 Waterloo, Iowa 50704 $3,000.00 On file l l Y U WA1I KLUU LEISURE SERVICES COMMISSION BID TAB 2012 RIGHT-OF-WAY MOWING terloo Leisure Services Commission is seeking bids for 2012 RIGHT-OF-WAY MOWING. Bid Opening March 5, 2012. NAME & ADDRESS BID OPTION A BID OPTION B BID OPTION C BID OPTION D BID OPTION E BID OPTION F BID OPTION A -Credited Property Management B&B Lawn Care 27.95 34.95 20.00 25.95 60.00 750.00 NB Flemings Landscaping & More 28.50 28.00 20.00 25.00 45.00 750.00 28.00 Land Mark Turf Services Miller & Sons P & J Lawn Care Professional Lawn Care 47.75 47.75 37.45 NB NB NB 636.00 Robert C. Hauptly Construction STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1376729 CITY OF WATERLOO, IOWA LEISURE SERV notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 03/01/2012, in the issues of 03/01/2012 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $71.28 Signed A„, Subscribed and sworn to before me this 7 day of Uu1v , gO i a otar Public, Received of SOL :° LANi a COMMiss:cm NO. 761975 ° 1 'IS EXPIRES EXPIRES the sum of Dollars in full for publication of the above invoice. Notary Seal: CITY OF WATERLOO, IOWA LEISURE SERVICES COMMISSION NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2012 RIGHT-OF-WAY MOWING RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday, March 5, 2012, until 12:00 NOON., for the 2012 RIGHT-OF-WAY MOWING as described in the plans and specifications now on file in the City Clerk's office and the Waterloo Leisure Services Commission office. OPENING OF BIDS All proposals received for the RIGHT- OF-WAY MOWING will be opened in open Council meeting to be held in the Council Chambers in City Hall, Water- loo, Iowa, on Monday, March 5, 2012, at 5:30 p.m., and the proposals will be re- ferred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2012 RIGHT-OF-WAY MOWING at 5:30 p.m. on Monday, March 5, 2012. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulber- ry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary to mow the designated right-of-way areas in accordance with these plans and specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be the 2012 growing season (approximately May 1,2012, through October 15, 2012). PROPOSALS SUBMITTED All bids must be submitted on forms sup- plied by the Waterloo Leisure Services Commission. The bidder shall bid on a per unit price (WITH EACH "Option" treated as a separate unit) as shown on the Bid Form. Each unit should be bid as a stand-alone item and not merely as a component of a total bid package that in- cludes all options together. BID SECURITY REQUIRED All bids must be accompanied, in a sep- arate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond pay- able to the City of Waterloo, Iowa, in the sum of Three Thousand Dollars ' e--10:-Ge- • CI %) L- 'aria it --e' '3oNvlS1a 9N01 33dd 1101 S11VO 1V301 . eun03 1N3WAO1dV ] spy pal;lsselo )aplsut/)aunoO eq ul sped and;owolne ul amen lea) e bug T1d1OA illOS MIA! '009£-6CZ 'Jello 1099'3 'uealo 'papeol 'uo!ss!wsuall Mau 'eniq >Iiep 'X1 .telspu!M Plod 6661• • .JaMsue ou l! e6es -saw meal 'L9L9-8L9-099 'Jello /00S' 1.1.$ iM8 u!el -deo , 'sioop ep!s pazuolow 'alias -seo `ao `vea low '09 N MolS • (Jalleq 'mg Mau 'sal!W 000'69 .uenejea pue.i0 a6poa LOOZ UORipUO31N3113OX3 _ i113S iSf IN •009E -6£Z 'Jew) /Q49'Z$ 'uealo 'suo!ido Ile 'el!gM 'tilunoa pue umoi Jalstiga 9661_ Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-202 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF A PORTION OF WEST 4TH STREET RIGHT-OF-WAY IN THE 3800 BLOCK OF WEST 4TH STREET FOR $1.00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa, is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcels of real property in the sum of $1.00, plus costs, has been made by South Waterloo Development, LLC, and WHEREAS, a public hearing was held on March 5, 2012, at 5:30 p.m. in the Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to South Waterloo Development, LLC, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on March 1, 2012, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of South Waterloo Development, LLC to purchase real property for the sum of $1.00, and costs, be and it is hereby accepted for real property described below: Legal Description of Parcel "C" That part of the Southeast Quarter (SE i) of Section Six (06), and also that part of the Southwest Quarter (SW k) of Section Five (05), all in Township Eighty- eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast Corner of the Northeast Quarter (SE 14); thence S89°24'43"W Two Hundred (200.00) feet along the South line of said Northeast Quarter (NE 1i) of the Southeast Quarter (SE k); thence N00 ° 17' 39"W Four Hundred Ten (410.00) feet; thence N89°25'08"E Two Hundred (200.00) feet to the East line of aforesaid Northeast Quarter (NE 'I) of the Southeast Quarter (SE 14); thence S00°17'56"E Two Hundred Seventeen and Forty- seven Hundredths (217.47) feet along said East line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence N89°40'11"E One Hundred Seventy-two and Seventy-three Hundredths (172.73) feet along said agreement line to the Northwesterly Right-of-way line of West Fourth Street; thence S47°53'24"W Two Hundred Thirty-one and Resolution No. 2012-202 Page 2 Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to aforesaid East line; thence S00°06'19"W Thirty-eight and Thirty-two Hundredths (38.32) feet along said East line to the point of beginning containing 2.189 acres; And Legal Description of Parcel "R" That part of the Southwest Quarter (SW 11) of Section Five (05), in Township Eighty-eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southwest corner of the Northwest Quarter (NW 14) of aforesaid Southwest Quarter (SW II); thence N00°06'19"E Thirty-eight and Thirty-two Hundredths (38.32) feet along the West line of said Northwest Quarter (NW k) of the Southwest Quarter (SW k) to the Northwesterly Right-of-way line of West Fourth Street; thence N47°53'24"E Two Hundred Thirty- one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence continue N47°57'00"E One Hundred Sixty-nine and Sixteen Hundredths (169.16) feet still along said Northwesterly Right-of-way line to a point on a curve Sixty-six (66.00) feet Northwesterly of and parallel to the Southeasterly Right-of-way line of West Fourth Street as per Parcel "M" as shown on 343 Misc. 864 in aforesaid Recorder's Office; thence Southwesterly Four Hundred Nine and Ten Hundredths (409.10) feet along the arc of a non -tangent curve concave Southeasterly having a radius of One Thousand One Hundred Seventy-nine and Eighty-six Hundredths (1179.86) feet with a long chord of Four Hundred Seven and Five Hundredths (407.05) feet which bears S33°49'29"W; thence N66°06'30"W Seventy-seven and Forty-two Hundredths (77.42) feet along radial line to the point of beginning containing 16,420 square feet. 3. That the City of Waterloo, Iowa, convey said parcels of real property to South Waterloo Development, LLC by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to South Waterloo Development, LLC. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to South Waterloo Development, LLC upon receipt of the sum of $1.00, and costs. Resolution No. 2012-202 Page 3 PASSED AND ADOPTED this 5th day of March, 2012. ATTEST: y Schares, CMC City Clerk esG'. C l a r , Mayor Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-202 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF A PORTION OF WEST 4TH STREET RIGHT-OF-WAY IN THE 3800 BLOCK OF WEST 4TH STREET FOR $1.00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa, is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcels of real property in the sum of $1.00, plus costs, has been made by South Waterloo Development, LLC, and WHEREAS, a public hearing was held on March 5, 2012, at 5:30 p.m. in the Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to South Waterloo Development, LLC, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on March 1, 2012, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of South Waterloo Development, LLC to purchase real property for the sum of $1.00, and costs, be and it is hereby accepted for real property described below: Legal Description of Parcel "C" That part of the Southeast Quarter (SE k) of Section Six (06), and also that part of the Southwest Quarter (SW k) of Section Five (05), all in Township Eighty- eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast Corner of the Northeast Quarter (SE k); thence S89°24'43"W Two Hundred (200.00) feet along the South line of said Northeast Quarter (NE k) of the Southeast Quarter (SE 1); thence N00°17'39"W Four Hundred Ten (410.00) feet; thence N89°25'08"E Two Hundred (200.00) feet to the East line of aforesaid Northeast Quarter (NE k) of the Southeast Quarter (SE k); thence S00°17'56"E Two Hundred Seventeen and Forty- seven Hundredths (217.47) feet along said East line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence N89°40'11"E One Hundred Seventy-two and Seventy-three Hundredths (172.73) feet along said agreement line to the Northwesterly Right-of-way line of West Fourth Street; thence S47053'24"W Two Hundred Thirty-one and Resolution No. 2012-202 Page 2 Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to aforesaid East line; thence S00°06'19"W Thirty-eight and Thirty-two Hundredths (38.32) feet along said East line to the point of beginning containing 2.189 acres; And Legal Description of Parcel "R" That part of the Southwest Quarter (SW 11) of Section Five (05), in Township Eighty-eight North (T88N), Range Thirteen West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southwest corner of the Northwest Quarter (NW k) of aforesaid Southwest Quarter (SW I-1); thence N00°06'19"E Thirty-eight and Thirty-two Hundredths (38.32) feet along the West line of said Northwest Quarter (NW ',1) of the Southwest Quarter (SW ;1) to the Northwesterly Right-of-way line of West Fourth Street; thence N47°53'24"E Two Hundred Thirty- one and Forty-three Hundredths (231.43) feet along said Northwesterly Right-of-way line to a property line agreement recorded in 268 Misc. 134 in the Black Hawk County Recorder's Office; thence continue N47°57'00"E One Hundred Sixty-nine and Sixteen Hundredths (169.16) feet still along said Northwesterly Right-of-way line to a point on a curve Sixty-six (66.00) feet Northwesterly of and parallel to the Southeasterly Right-of-way line of West Fourth Street as per Parcel "M" as shown on 343 Misc. 864 in aforesaid Recorder's Office; thence Southwesterly Four Hundred Nine and Ten Hundredths (409.10) feet along the arc of a non -tangent curve concave Southeasterly having a radius of One Thousand One Hundred Seventy-nine and Eighty-six Hundredths (1179.86) feet with a long chord of Four Hundred Seven and Five Hundredths (407.05) feet which bears S33049'29"W; thence N66°06'30"W Seventy-seven and Forty-two Hundredths (77.42) feet along radial line to the point of beginning containing 16,420 square feet. 3. That the City of Waterloo, Iowa, convey said parcels of real property to South Waterloo Development, LLC by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to South Waterloo Development, LLC. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to South Waterloo Development, LLC upon receipt of the sum of $1.00, and costs. Resolution No. 2012-202 Page 3 PASSED AND ADOPTED this 5th day of March, 2012. ATTEST: y S n resCMC City Clerk Ernest G.Clark, ayo THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 5, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Eric Thorson, City Engineer. March 5, 2012 Agenda, as proposed or amended. Minutes of February 23, 2012, Special Session and February 27, 2012, Regular Session, as proposed. Recognition of March Team Member of the Month - Larry Crain. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: Page 2 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request from Dennis Clark of 2204 Ashland Avenue to burn approximately 4 acres of prairie grass located north and south of the pond located at 2204 Ashland Avenue during the time frame of March 30 -May 31, 2012 and September 1 -November 30, 2012, together with recommendation of approval of Chief of Fire Services. b. Motion to approve the following: 1. 2. 3. 4. Class B Beer License Permit Application 5. Hawkeye Chapter American Red Cross, 2814 Betsworth Drive (New) (4/26/ 12 to 4/30/ 12) (Includes Sunday Sales) Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Officer Lindaman; Officer Bram; Officer Rulapaugh 2012 WMD Task Force Specialty Team Training Des Moines, Iowa April 3- 4, 2012 $415.00 Officer Pohl ICAC Forensic of Internet Related Evidence New Berlin, Wisconsin March 25-28, 2012 $708.00 Officer Walter; Officer Sullivan; Officer Wilson; Officer Moore 2012 Governor's Traffic Safety Conference Sioux City, Iowa April 9- 11, 2012 $632.00 Larry Crain, Engineering Tech IDOT Aggregate II Certification Course Mason City, Iowa March 6, 2012 $390.00 Class B Beer License Permit Application 5. Hawkeye Chapter American Red Cross, 2814 Betsworth Drive (New) (4/26/ 12 to 4/30/ 12) (Includes Sunday Sales) March 5, 2012 Page 3 Class C Beer License Permit Application 6. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/ 15/ 13) (Includes Sunday Sales) 7. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/ 12) (Includes Sunday Sales) Class C Liquor License Permit Application 8. Wishbone, 201 W. 18th Street (Renewal) (Expires 1/ 13/ 12) (Includes Sunday Sales & Catering Privilege) 9. Cotton Club of Iowa, 120 Sumner Street (New) (Expires 2/ 13/ 13) 10. Rumors, 229 E. 4th Street (Renewal) (Expires 1/ 17/ 13) (Includes Sunday Sales) 11. Caffe Bar Piramida, 712 Jefferson Street (New) (Expires 2/24/ 13) (Includes Sunday Sales) Class E Liquor License Permit Application 12. XO Food & Liquor, 428 Franklin Street (Renewal) (Expires 12/ 14/ 12) Class B Wine License Permit Application 13. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/ 15/ 12) (Includes Sunday Sales) Class B Native Wine License Permit Application 14. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/ 12) (Includes Sunday Sales) Outdoor Service Area Application 15. Rumors, 229 E. 4th Street Retail Cigarette/ Tobacco Permit Application 16. Ravion, Inc. dba Prime Mart #5, 508 Broadway Street March 5, 2012 PUBLIC HEARINGS Page 4 2. Re • uest o South Waterloo Develo ment LLC to rezone a • • roximatel 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING–No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 425 to Section 2A-5, Rezoning Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 3. Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M-1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 426 to Section 2A-5, Rezoning Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noe/Anderson, Community Planning & Development Director March 5, 2012 Page 5 4. Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right -of way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow _for the construction of new condominiums for $1.00. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning & Development Director 5. Request for Proposals for Asbestos Abatement Services _for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noe/Anderson, Community Planning & Development Director 6. 2012 Right -of -Way Mowing Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager March 5, 2012 RESOLUTIONS Page 6 7. Resolution approving Convention and Visitors Bureau Board recommendations for funding the following hotel/motel mini -grant request: Stardust Productions in the amount of $1,000.00 for Blue Suede Memories event on March 30-31, 2012. Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau. 8. Resolution approving final acceptance and release of final payment for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said document. Submitted by Rick Curran, Leisure Services Facilities Manager FYE2013 BUDGET PRESENTATION ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, March 5, 2012 5:00 p.m. - Finance Committee, Council Chambers Wednesday, March 7, 2012 8:15 a.m. - Budget Hearing, Council Chambers March 5, 2012 Page 7 PUBLIC INFORMATION 1. Communication from Director of Safety Services transmitting position elimination of Diane Kastler, Administrative Secretary, effective March 1, 2012, together with recommendation of approval of payout of $4,277.14 for unused benefits. 2. Civil Service Commission meeting minutes of January 19, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y. 2008 Cedar Valley River Renaissance Trail Enhancement, Contract No. 743 Pay estimate No. 47 to Vieth Construction Corp. in the total amount due of $9, 835.60 2. F. Y. 2010 River Renaissance Trail - 6th to 18th Street, Contract No. 761 Pay estimate No. 23 to Peterson Contractors in the total amount due of $9,190.02 3. F. Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 18 to AECOM in the total amount due of $8, 061.77 4. F. Y. 2010 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 Pay estimate No. 11 to Snyder & Associates Engineers & Planners in the total amount due of $1,386.06 5. F. Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 8 to AECOM in the total amount due of $3, 459.73 6. F. Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 7 to AECOM in the total amount due of $10,404.08 7. F. Y. 2011 MidPort Boulevard Extension—Phase II, Contract No. 802 Pay estimate No. 2 to Stickfort Construction Corp. in the total amount due of $7,921.63 8. F. Y. 2011 MidPort Boulevard Extension Phase II, Contract No. 802 Pay estimate No. 4 to AECOM in the total amount due of $3, 092.88 9. F. Y. 2011 Lou Henry Hoover Sculpture Garden, Contract No. 803 Pay estimate No. 3 to Craig Ritland Landscape Architects in the total amount due of $1,270.00 10. Waterloo Stormwater Lift Stations at Blowers Creek and Dry Run Creek Payment to AECOM in the total amount due of $6, 099.54 March 5, 2012 page 8 11. Dry Run Creek Study Liberty Park to Outlet at Cedar River Payment to AECOM in the total amount due of $4,967.48 12. U.S. Highway 63 Final Design Phase, NHSX-63-6(69)-3H-07 Pay estimate No. 16 to AECOM in the total amount due of $15,429.67 13. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Pay estimate No. 7 to Snyder & Associates in the total amount due of $2, 895.00 February 27, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, February 27, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Craig Clark, Building Official/Maintenance Administrator. 137522 - Hart/Schmitt that the Agenda, as amended deleting the appointment 1.b.9, for the Regular Session on Monday, February 27, 2012, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 137523 - Hart/Schmitt that the Minutes, as proposed, for the Monday, February 17, 2012, Special Session and February 20, 2012, Regular Session 2012, be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 137524 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-39, dated February 27, 2012, in the amount of $3,328,286.22, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-185. b. Motion to approve the following: 1. 2. 3. 4. 5. 6. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Captain Pillack; Lieutenant Payne FBI -National Academy Spring Training Conference Cedar Rapids, Iowa April 24- 26, 2012 $326.00 Mark Rice, Public Works Director APWA-EVT Training for Fleets Waterloo, Iowa February 23, 2012 $175.00 Eric Thorson, City Engineer 2012 American Public Works Association/ISOS WO Joint Spring Conference West Des Moines, Iowa April 4- 6, 2012 $442.00 Steve Jordan, Fire Marshal Arson Investigation Ames, Iowa March 5- 9, 2012 & March 12- 16, 2012 $1,182.20 Pat Treloar, Chief of Fire Services; Darryl Hartema, Mechanic; Carl Reninger, Lieutenant Final inspection of new fire truck Marion, Wisconsin Week of February 20, 2012 or February 27, 2012 $445.00 Mike Bown, Air Service Consultant with Trillion Aviation Air Service meetings, Airport Board meetings, meet with Mayor & other city officials Waterloo, Iowa from Elkader, Iowa Various date from October 1, 2011 to September 30, 2012 $800.00 February 27, 2012 7. 8. Page 2 Wayne Castle, Associate Engineer Society of Land Surveyors of Iowa 75th Annual Conference Ames, Iowa March 8- 9, 2012 $340.00 Sergeant Suarez Searsboro, April 21- $1,220.00 Richter; Officer International Iowa 22, 2012 Girsch Point Shooting Progressions Course Class B Beer License Permit Application 9. Jim Lind Standard Service, 230 E. Ridgeway Avenue (Renewal) (Expires 4/6/13) (Includes Sunday Sales) 10. Casey's General Store #2879, 3260 University Avenue (Renewal) (Expires 4/18/13) (Includes Sunday Sales) 11. Casey's General Store #2880, 1604 LaPorte Road (Renewal) (Expires 4/18/13) (Includes Sunday Sales) Class C Liquor License Permit Application 12. Buzz's Bar, 1016 Maynard Avenue (Renewal) (Expires 3/14/13) (Includes Sunday Sales) 13. Lone Star Steakhouse and Saloon, 4045 Hammond Avenue (Renewal) (Expires 3/11/13) (Includes Sunday Sales) 14. Amalgamated Local 838 UAW, 2615 Washington Street (Renewal) (Expires 2/28/13) 15. Blue River, 315 W. 4th Street (Renewal) (Expires 2/14/13) (Includes Sunday Sales) 16. El Senor Tequila Nightclub, 118-120 E. 11th Street (Renewal) (Expires 2/18/13) (Includes Sunday Sales) 17. Maple Lanes, 2608 University Avenue (New) (Expires 1/4/13) (Includes Sunday Sales) Class B Native Wine License Permit Application 18. Casey's General Store #2879, 3260 University Avenue (Renewal) (Expires 4/18/13) (Includes Sunday Sales) 19. Casey's General Store #2880, 1604 LaPorte Road (Renewal) (Expires 4/18/13) (Includes Sunday Sales) Outdoor Service Area Application 20. Buzz's Bar, 1016 Maynard Avenue 21. Lone Star Steakhouse and Saloon, 4045 Hammond Avenue 22. Blue River, 315 W. 4th Street 23. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt abstained from the bills payment to S&J Enterprises. PUBLIC HEARINGS 137525 - Schmitt/Greenwood that proof of publication of notice of public hearing on Request for Proposals for Security Services at Waste Management Services, as published in the Waterloo Courier on February 9, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137526 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 137527 - Schmitt/Hart that "Resolution confirming approval of Request for Proposals, form of contract, etc. in conjunction with Request for Proposals for Security Services at Waste Management Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-186. February 27, 2012 137528 - Schmitt/Hart that "Resolution authorizing to proceed in conjunction with Request for Proposals for Security Services at Waste Management Services", be adopted. Roll call vote -Ayes: Seven. Page 3 Resolution adopted and upon approval by Mayor assigned No. 2012-187. 137529 - Schmitt/Hart to receive, file and instruct City Clerk to open and read bids and refer to Waste Management Services Superintendent for review: Bidder Bid Amount Per Mar Security 510 1st Street SW Cedar Rapids, IA 52404 $77,986.290 Premier Security 1207 G Avenue NE Cedar Rapids, IA 52402 $80,701.50 Superior Security Services P.O. Box 132 Waterloo, IA 50704 $72,657.81 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 137530 - Getty/Cole that "Resolution approving fee for sports and aquatics programs for Spring 2012 - Winter 2013 -Submitted by Mark Gallagher, Sports Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-189. 137531 - Getty/Cole that "Resolution approving Six Month Automobile Lease Agreement with C & S Car Company for School Resource Officer Program at no cost to the City; and authorize Mayor and City Clerk to execute said document -Submitted by Daniel J. Trelka, Director of Safety Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-190. 137532 - Getty/Cole that "Resolution approving First Amendment to Contract for Demolition and Site Clearance Services (no RACM) Group 2 for demolition and site clearance services pertaining to the City of Waterloo's Hazard Mitigation Grant Program (HMGP) to authorize Change Order No. 1 for a net decrease of $9,845.25 for work performed by McClain & Co., Inc. with a revised contract limit and total actual expenses allowed by the contract not to exceed $53,405.25; and authorize Mayor and City Clerk to execute said document -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval. by Mayor assigned No. 2012-191. 137533 - Jones/Hart that "Resolution approving submission of application to the Governor's Office of Drug Control Policy for SFY 2013 Byrne -JAG grant funds, with a 25 percent required cash match, to be used for funding the Tri -County Drug Enforcement Task Force -Submitted by Daniel J. Trelka, Director of Safety Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-192. 137534 - Jones/Hart that "Resolution approving award of contract to Radio Communication Systems of Waterloo, Iowa in the amount of $37,709.00, and approving the Contract, Bonds and Certificates of Insurance for the San Marnan Traffic Monitoring System Project; and authorize Mayor and City Clerk to execute said documents -Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-193. February 27, 2012 137535 - Jones/Hart Page 4 that "Resolution approving award of contract to Lehman Trucking & Excavating Inc. of Waterloo, Iowa in the amount of $44,850.00, and approving the Contract, Bonds and Certificates of Insurance for the Demolition and Site Clearance Services (no regulated asbestos -containing materials) for the following properties: 212, 302, 306-308 and 312 Jefferson Streets; 319 West 2nd Street (Sports-Plex Area); and authorize Mayor and City Clerk to execute said documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-194. 137536 - Hart/Welper that "Resolution approving the naming of a private street generally located in the 900 block of vacated Lowell Avenue between East Mitchell Avenue and Regal Avenue as Lowell Avenue -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-195. 137537 - Hart/Welper that "Resolution approving and accepting certain acquisition contracts and certain deeds to sell real property to the City of Waterloo for the partial acquisition of right-of-way and temporary easements in conjunction with the F.Y. 2011 East Donald Street Improvements between Logan Avenue (Highway 63), eastward to Mildred Avenue from the following: Cassie Pearson in the amount of $100.00; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-196. 137538 - Hart/Welper that "Resolution rescinding Resolution No. 2011-877; and approving an agreement in the acceptance of a Black Hawk County Gaming Grant in the amount of $642,000.00 to be used for the Byrnes Park Drainage Project; and authorize Mayor to execute said document -Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-197. 137539 - Hart/Welper that "Resolution approving agreement with Hellman Associates, Inc. of Waterloo, Iowa in the amount of $12,000.00 to provide services as part of Phase 1 of a Marketing and Public Relations Plan for the Cedar Valley SportsPlex; and. authorize Mayor to execute said document -Submitted by Mark Gallagher, Sports Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-198. ORDINANCES 137540 - Greenwood/Schmitt that "an Ordinance amending the 2008 Traffic Code by Adding a New Subsection (50b) Harrison Street to Section 553, No Parking Here to Corner in conjunction with Ordinance Change—No Parking Here To Corner in a easterly direction from Logan Avenue and a westerly direction from the alley way in the 200 block of Harrison St", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137541 - Greenwood/Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. February 27, 2012 Page 5 137542 - Greenwood/Schmitt that "an Ordinance amending the 2008 Traffic Code by Adding a New Subsection (50b) Harrison Street to Section 553, No Parking Here to Corner in conjunction with Ordinance Change—No Parking Here To Corner in a easterly direction from Logan Avenue and a westerly direction from the alley way in the 200 block of Harrison St", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5095. 137543 - Schmitt/Hart that "an Ordinance amending Title 9: Building Regulations, Chapter 3: Electrical Regulations in conjunction with Adoption of 2011 National Electrical Code", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. Craig Clark, Building Official, explained that this is a mandate by the State and the City is required to update accordingly. The Electrical Board has recommended approval of the ordinance. 137544 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 137545 - Schmitt/Hart that "an Ordinance amending Title 9: Building Regulations, Chapter 3: Electrical Regulations in conjunction with Adoption of 2011 National Electrical. Code", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5096. ORAL PRESENTATIONS None ADJOURNMENT 137546 - Hart/Cole that the Council adjourn at 5:45 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk Application Exception to Burning Yard Waste City of Waterloo, Iowa The undersigned hereby requests that the City of Waterloo, Iowa, consider the following application to allow the burning of yard waste in accordance with Section 4-3-8 of the Waterloo Code of Ordinances. 1. Name of Applicant: den X1.5 0:„Ja^,c 2. Address and Phone No. of Applicant .2 2 1 f1-51.1la r / v 319 02 3 5 -?6/4" 3. General Description of area to be burned (including size): ccb & ) a d -r e c) am( et . p Acj. Ci kC , 1 - 2 c is G. ,<_,5,10,,,v(41 i -e l X rz-e .9-111 f Y� Q�' t inn+ ( 10Lv` i7rc1rae p %L 9 ,ass ✓r� Dates and times of burning: 5 � G�J�V - �v... L GLLc� Sci AC esr c+: z seasm.) 5. Description of Vegetation: /O1`a/'`ri^C A ,\,„„,' / 77L 7 as- ZG s Y. yes-L=%Et Z�''` j S,y7a 5'�),1f 6. Description of management techniques: cr t, ;//E, "-ix) he /•'cc&-z��(min yrtc / /nGwiry; r1 i.^C2 5, �'i(n s 7. Describe containment procedurs: /)--) Gu— , e .h C e ace sott ( L , 6L t/ (t701L)-eCe '— c. 6-41-5 /, y ii cC %Zi Afi7 bac�L c /r (,)6 ✓' stray"/^S c., zrLi i ,Po co w �. I( 2 %S,c=, ee—S /ri. vent' e(Peas , O// ;/f ry of (s �' A_<2.6 7` f CGS, r'; y7 /%• /"re J /� 2 7 acre � 7 C�C%Ir�-z .S�?� s"-• 7-) 4 b rs Signature of Applicant The Waterloo City Council will act on this applicant and you will be notified of their decision. Prior to burning, please notify the Waterloo Fire Department: 1. To determine if proper weather conditions exist, and 2. To determine need for stand-by vehicles. FOR CITY USE ONLY: This application has been reviewed and approved by: Fire Chief Fee Paid $ /„' <' G Receipt No. (i/ c�.ri 7 Date 11/-_2 r ig TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 010-11-1150-1346 11GRT TRNG 4'2 ; DATE ?124d Cel,, D. pe, t NAME(S) AND POSITION(S): Officer Dustin Lindaman, Officer Shawn Bram, & Officer Darin Rulapaugh DATE: ;-7 < /?— February 15, 2012 NAME OF CLASS / MEETING: 2012 WMD Task Force Specialty Team Training DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 3, 2012 Return Date: April 4, 2012 DATE(S) OF MEETING: April 3-4, 2012 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Officer's Darin Rulapaugh, Dustin Lindaman, & Shawn Bram to the 2012 Iowa WMD Task Force Specialty Teams Training on April 3-4, 2012, in Des Moines, IA.. The Waterloo Police Department Bomb Squad is a member of the Iowa EOD Specialty Task Force. This joint training session is for all Iowa EOD teams to assess the capabilities of a combined response. This training is paid by a grant through HLSEM and the Des Moines Police Department. The cost of the training will be reimbursed by the grant upon competition. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 250.00 LODGING $90.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 415.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 139.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTME HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY 010 -11 -1160 - LINE ITEM USED 1346 11PRO ICAC FY 2012_ BUDGETED /G, OL' EXPENDED YTD THIS REQUEST LEFT AFTER THIS 7. REQUEST v1� DATE .7/7'4-) .7-//- Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: NAME OF CLASS / MEETING: ICAC Forensic of Internet Related Evidence February 13,2012 DESTINATION: New Berlin, WI. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 25, 2012 RETURN DATE: DATE(S) OF MEETING: March 28, 2012 I March 26-28,2012 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC Forensic of the Internet Related Evidence course in New Berlin, WI., March 25-28, 2012. This training will teach Officer Pohl to analyze and identify artifacts left on a computer from most commonly utilized Internet applicators and browsers. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A city vehicle will be required to drive to the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 00.00 METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $450.00 LODGING TAXI $158.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 708.00 010-11-1160-1346 BUDGET LINE ITEM: 11PRO ICAC XX xx GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 708.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE 5156 - TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1150-1125 �i 114-71 FY _2012_ BUDGETED I )O C ) EXPENDED YTD THIS REQUEST 6032. (A') LEFT AFTER THIS REQUEST (o G'C) DATE 2? a'K/ 2 ;/ . Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Officer's Brad Walter, Tom Sullivan, Troy Wilson, and Marc Moore DATE: February 15, 2012 NAME OF CLASS / MEETING: 2012 Governor's Traffic Safety Conference DESTINATION: Sioux City, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 9, 2012 Return Date: April 11, 2012 DATE(S) OF MEETING: April 10-11,2012 PURPOSE OF TRAVEL: Capt. Leibold requesting authorization to send Officer's Walter, Wilson, T. Sullivan, and Moore to the GTSB Conference on April 10-11, 2012, in Sioux City, Iowa. This annual conference will bring together local, state, federal, and private sector professionals to discuss the important issues of traffic .safety. The training will discuss goals on how to improve safety on our nations highways. The cost of training will be paid out of the GTSB Grant. The lodging is paid through a stipend and directly billed to the Conference. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $332.00 MEALS PARKING $200.00 REGISTRATION AIRFARE $100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 632.00 BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 158.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD - I APPROVE THIS TRAVEL REQUEST /6ra MAYOR 31 5(R), DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED o2�7 % 8 3v (3 6, FY - BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance /65v, vv 755.:d5 3o,va ,375 Copy - Department NAME(S) AND POSITION(S): Larry Crain Engineering Tech DATE: February 17, 2012 NAME OF CLASS / MEETING: IDOT Aggregate II Certification Course DESTINATION: Mason City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 6, 2012 RETURN DATE: March 6, 2012 DATE(S) OF MEETING: March 6, 2012 PURPOSE OF TRAVEL/TRAINING: To obtain IDOT Aggregate II Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI $40.00 MEALS PARKING $350.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 390.00 BUDGET LINE ITEM: 20.7-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 390.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO J f) DEPARTMENTMAYOR HEAD I APPROVE THIS TRAVEL REQUEST February 17, 2012 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE 3(5(9 -6P - City of Waterloo Financial DATE 3/05/12 TIME 16:45:50 VENDOR = INVOICE # FINANCIAL MANAGEMENT OPEN INVOICE REPORT INVOICE DESCRIPTION INV DATE DUE DATE G/L DATE PAGE 65 AP0642 CTY01 INV NET AMT 13590 MCCLAIN & COMPANY, INC. XXX1200003393 DEMO; 148 GREENWOOD ITEM# P.O. # CONTRACT # DESCRIPTION 1 DEMO; 148 GREENWOOD 2146 08GRT Invoice 290 08 6110 TOTAL INVOICE ITEMS PADC 1 P&Z 13590 MCCLAIN & COMPANY, INC. XXX1200003394 DEMO; 108 CASTLEWOOD ITEM# P.O. # CONTRACT # DESCRIPTION 1 DEMO; 108 CASTLEWOOD Invoice 290 08 6110 2146 08GRT PADC P&Z TOTAL INVOICE ITEMS 1 13590 MCCLAIN & COMPANY, INC. XXX1200003395 DEMO; 151 GREENWOOD ITEM# P.O. # CONTRACT # DESCRIPTION 1 DEMO; 151 GREENWOOD Invoice 290 08 6110 2146 08GRT PADC TOTAL INVOICE ITEMS 13591 STEVENS, KAMILAH ITEM# P.O. # CONTRACT # Invoice 010 26 4250 TOTAL INVOICE ITEMS 1 2/13/2012 3/05/2012 3/05/2012 3,612.29 QUANTITY U/M AMT/UNIT TOTAL AMT WORK ORDER 1.0000 EA 3612.29 3612.29 GRANTS PA DEMO COSTS PCT: 1.0000 AMT: 3,612.29 P&Z XXX1200003400 INSTR FEES - PORTRAIT DESCRIPTION 1NSTR FEES - PORTRAIT P'1U CLSMUUEL 1319 13592 FINSAND, ERIC ITEM# P.O. # CONTRACT # 1 Invoice 010 26 4250 TOTAL INVOICE ITEMS 13593 ITEM# 1 1 2/13/2012 3/05/2012 3/05/2012 QUANTITY U/M AMT/UNIT TOTAL AMT WORK ORDER 1.0000 EA 2125.00 2125.00 GRANTS PA DEMO COSTS PCT: 1.0000 AMT: 2,125.00 2,125.00 2/13/2012 3/05/2012 3/05/2012 3,825.00 QUANTITY U/M AMT/UNIT TOTAL AMT WORK ORDER 1.0000 EAA 3825.00 3825.00 GRANTS PA DEMO COSTS PCT: 1.0000 AMT: 3,825.00 PTG CLSMODEL F 2/15/2012 QUANTITY U/M 1.0000 EA XXX1200003404 INSTR FEES PD - PORTRAIT PTG DESCRIPTION 1NS'1'R FEES PD - PORTRAIT PTG WKSHP- 1319 IOWA POLICE CHIEFS ASSOC2012IPCA P IT TOTAL IN1 TOTAL INVO: TOTAL INVO] TPC 7nl TIrT .Q 1 WKSHP- QUANTITY 1.0000 Tl TDVT.VT r nnT nRnrrr -r 2/22/2012 U/M EA 3/05/2012 3/05/2012 48.00 AMT/UNIT TOTAL AMT WORK ORDER 48.00 48.00 PCT: 1.0000 AMT: 48.00 3/05/2012 3/05/2012 AMT/UNIT TOTAL AMT WORK ORDER 20.00 20.00 PCT: 1.0000 AMT: 20.00 1 MARCH 5, 2012 i Friday's AP64o Report Total + Adj for data entry errors, canceled/added PVs, Etc Invoices added 1 ,076,830.69 1,270.02 (Monday's AP64o Report Total 1,078,100.71 WORK COMP CLAIMS HOUSING AUTHORITY 4,816.08 4,585.00 Bill Payment Total 1,087,501.79 77,k eAtt (c— ,2o/ 20.00 120.00 ORK ORDER 120.00 078,100.71 078,100.71 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE Ward 2 HAROLD GET1 Y Ward 3 QUENTLN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD A! -Large STEVE . scHlvim At -Large CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 TAMES E. WALSH, JR., City Attorney • DAVID R ZELLHObFL R, Assistant City Attorney March 2, 2012 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on March 2, 2012. Of the 0' bonds submitted, / were approved and D rejected, as shown on the attached (2) lists. Very truly yours, R. ellhoefer Assistant City Attorney DRZ:sda CITY WEBSI I E: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunify/Atflrrnative Action Employer 7 BONDS FQR CODUCIL APPROVAL MARCH 57-2'012 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/13) AMOUNT: $5,000.00 105738188 MASTEC NORTH AMERICA, INC. HUGO, MN STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1376731 NOTICE OF PUBLIC HEARING ON REZONIN notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 33/01/2012, in the issues of 03/01/2012 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $32.08 Signed Subscribed and sworn to before me this otary ?ublic day of 1 SUE A NIZ commisC(nna 76127`s Received of the sum. of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 5th day of March, 2012, at 5:30 p.m. in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, to approve the request by South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Mamie Avenue for future light industrial development, legally de- scribed as follows: The part of the East One-half (E1/2) of Section 6 and the Southwest Quarter (SW1/4) of Section 5, all in Township 88 North, Range 13 West of the 5th P.M., Waterloo, Black Hawk County, Iowa, de- scribed as follows: Beginning at the Southeast comer of the Northeast Quarter (NE1/4) of the South- east Quarter (SEI/4) of said Section 6, thence South 89'55'10" West 649.59 feet along the South line of said North- east Quarter (NE1/4) of the Southeast Quarter (SE1/4); thence North 1°14'10" West 1419.57 feet more or less to the Southeasterly Right of Way line of U.S. Highway 63; thence North 35°43'00" East along said Right of Way line 391.73 feet; thence North 89°32'35" East 454.37 feet to the East line of the Northeast Quarter (NE1/4) of said Section 6; thence South 0°17'55" East 417.86 feet to the Northeast corner of the Southeast Quarter (SE 1 /4) of said Section 6; thence South 0`13'00" West 1130.49 feet along the East line of the Southeast Quarter (SE1/4) of said Section 6 to a property agreement line which is recorded in 268 Misc 134, Black Hawk County Record- er's Office; thence East along said agreement line to the Northwesterly Right of Way line of West Fourth Street; thence Southwesterly 231.58 feet along said Right of Way line to the East line of said Southeast Quarter (SE1/4); thence South 0°13'00" West 38.23 feet to the point of beginning, EXCEPT That part of the above description platted as South Waterloo Commercial Park, which plat was dated November 8, 1999 and filed for record June 22, 2000 in Book Z Plats Page 75; AND EXCEPT That part of the above description platted as West Hills Second Addition, which plat was dated and filed for record. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, lowa, before the date set for said hearing. By order of the Council of the City of Wa- terloo this 20th day of February, 2012. Suzy Schares City Clerk STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1376793 NOTICE OF PUBLIC HEARING ON REZONIN notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 03/01/2012, in the issues of 03/01/2012 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $11.14 Signed C� Subscribed and 7 day o otar Publ Received of sworn o before me this SUE ALANMZ COMMIsSIr:'S No. 761976 M QMlh ON EXPIRES the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 5th day of March, 2012, at 5:30 p.m. in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, to approve the request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M-1" Light Industrial District.to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development. • Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Wa- terloo this 20th day of February, 2012. Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director tah Council Communication City Council Meeting: February 20, 2012 Prepared: February 14, 2012 Dept. Head Signature: --�` # of Attachments: SUBJECT: Request by South Waterloo Development, LLC the City of Waterloo to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located south of 3353 Marnie Avenue, and set a date of hearing as March 5, 2012. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, located south of 3353 Marnie Avenue. The applicant is requesting to rezone for future light industrial development. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. Also, there is a large elevation change between the residential properties along West 4th Street and the light industrial uses along Marnie Avenue, with the residential uses sitting much higher. Due to the large elevation difference, it would appear to mitigate any impact an industrial use would have upon the residential uses. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. Currently, the zoning boundary line between the "M-1" Light Industrial District and the "R-4" Multiple Residence District runs parallel to Marnie Avenue in an undescribed location, which could make it more difficult to write a legal description for just the areas to be rezoned from "R-4" to "M-1". Currently, there are new industrial developments taking shape on Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. CITY WEBSITE: www.ci.waterioo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer At their February 7, 2012 Planning, Programming and Zoning Commission meeting, the Planning and Zoning Commission unanimously recommended approval of the rezone request. Please find attached a staff report, aerial photo, and legal description, detailing the area in question. Therefore, we request the City Council set a date of public hearing on the rezoning request as March 5, 2012, and publish an official notice pertinent to the requested rezoning. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use Alternative: N/A Background Information: Legal Description: See attached Exhibit "A" NA: to cc: Aric Schroeder, City Planner Eric Thorson, City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING February 7, 2012 Request to rezone approximately 13.54 acres of land from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District. South Waterloo development, LLC, PO Box 1077, Waterloo, IA 50704. The applicant is requesting to rezone the property south of 3353 Marnie Avenue for future light industrial development. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. Also, there is a large elevation change between the residential properties along West 4th Street and the light industrial uses along Marnie Avenue, with the residential uses sitting much higher. Due to the large elevation difference, it would appear to mitigate any impact an industrial use would have upon the residential uses. The proposed rezone is located at the end of Marnie Avenue near its intersection with Cyclone Drive. Both of those streets are classified as Local Streets. Highway 63 is just to the west of the rezone area and is classified as a Principal Arterial. There are no sidewalks located upon any of the streets in question. The Sergeant Road Trail is located approximately 500' to the west of the rezone along the west side of Highway 63. The site in question is zoned "R-4" Multiple Residence District and "M-1" Light Industrial District, and was rezoned as such on November 11, 1998. Surrounding land uses and their zoning are as follows: North — Single-family residential development, multi -family residential development, and light industrial development zoned "R- 4" Multiple Residence District, "R -4,R -P" Planned Multiple Residence District and "M-1" Light Industrial Development. South — Catholic Cemeteries of Waterloo, zoned "A-1" Agricultural District. East — Single-family and multi -family residential development, zoned "R-4" Multiple Residence District. West — Vacant development ground, zoned "M-1" Light Industrial District. The surrounding area is comprised of single-family and multi -family residential development and light industrial development, with development ranging from the 1970s, up to present day. Rezoning of the land in question would not require any additional buffering or screening. As industrial development occurs, there may 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 1 of 3 1 8 REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: February 7, 2012 be requirements for buffers or screens. Rezoning of the land would not appear to have a negative impact upon the surrounding area. Once the land is developed, depending on its use, it may be necessary to submit a storm water calculations and detention plan. No portion of the rezone area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. The Katoski Greenbelt is located approximately 3/4 of a mile to the west along Black Hawk Creek. There are no schools or other open spaces within the immediate vicinity of the rezone site. There is an 8" sanitary sewer, 21" storm sewer and 4" drain tile located within Cyclone Drive near its intersection with Marnie Avenue. There is an 8" sanitary sewer and 4 " drain tile located within Marnie Avenue at its intersection with Cyclone Drive. The area is served by water and all other utilities. The Future Land Use Map designates this area as Business Park, which would allow for light industrial development. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. The proposed rezone area consists of 13.54 acres of land and is located near the intersection of Marnie Avenue and Cyclone Drive, just west of West 4th Street. The applicant is requesting to rezone the property in question to allow for future light industrial development along Marnie Avenue. A portion of the rezone area is already "M-1" Light Industrial District, and the reason a portion of the land is being rezoned from "M-1" to "M-1" is due to the ability to write a cleaner legal description of the rezone area. Currently, the zoning boundary line between the "M-1" Light Industrial District and the "R-4" Multiple Residence District runs parallel to Marnie Avenue in an undescribed location, which could make it more difficult to write a legal description for just the areas to be rezoned from "R-1" to "M-1". It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is light industrial development located along Marnie Avenue, and rezoning the land as such would appear to be compatible with those existing uses. Also, there is a large elevation change between the residential properties along West 4th Street and the light industrial uses along Marnie Avenue, with the residential uses sitting much higher. Due to the large elevation difference, it would appear to mitigate any impact an industrial use would have upon the residential uses. 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 2 of 3 19 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: February 7, 2012 Currently, there are new industrial developments taking shape on Marnie Avenue, and rezoning the land for light industrial uses would allow the property owner the ability to sell additional lots for new development. There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District be approved for the following reasons: 1. The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Business Park, which would allow for light industrial development. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 9.13.11 Rezone R4 & M1 to M1 — S of 3353 Marnie Ave Page 3 of 3 20 Request to Rezone Property From "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): South Waterloo Development, L.L.C. Address: P.O. Box 1077 Phone: (319) 234-4411 Fax: (319) 234-4540 City. Waterloo State: IA Zip: 50704 b. Status of applicant: (a) Owner X (131 Other(CHECK ONE): If other explain: c. Property owner's name if different than above (please print): Same Address: Phone: Fax: City: Stare: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: That part of Southwest portion of lot South of South Waterloo Commercial Park, except for West Hills Second Addition, that is presently zoned R-4. b. Legal description of property to be rezoned: See attached Exhibit A. c. Dimensions of Proposed Zoning Boundary (Excluding Right of Way: TBD d. Area of Proposed Zoning Boundary (Excluioling Right of Way): TBD e. Current zoning: R-4 Requested zoning: M-1 f. Reasons) for rezoning and proposed use(s) of property: Tc orrespond with zoning classification of remainder of lot. g. Conditions (if any) agreed to: None. h. Other pertinent information (use reverse side if necessary): None. Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. (— —'z �� /-23 Cz Signature of Applicant Date Signature of Owner Date EXHIBIT "A" ,P The part of the East One-half (E1/2) of Section 6 and the Southwest Quarter (SW1/4) of Section 5, all in Township 88 North, Range 13 West of the 5th P.M., Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the Southeast corner of the Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4) of said Section 6, thence South 89° 55' 10" West 649.59 feet along the South line of said Northeast Quarter (NE1/4) of the Southeast Quarter (SE1/4); thence North 1° 14' 10" West 1419.57 feet more or less to the Southeasterly Right of Way line of U.S. Highway 63; thence North 35° 43' 00" East along said Right of Way line 391.73 feet; thence North 89° 32' 35" East 454.37 feet to the East line of the Northeast Quarter (NE1/4) of said Section 6; thence South 0° 17' 55" East 417.86 feet to the Northeast corner of the Southeast Quarter (SE1/4) of said Section 6; thence South 0° 13' 00" West 1130.49 feet along the East line of the Southeast Quarter (SE1/4) of said Section 6 to a property agreement line which is recorded in 268 Misc 134, Black Hawk County Recorder's Office; thence East along said agreement line to the Northwesterly Right of Way line of West Fourth Street; thence Southwesterly 231.58 feet along said Right of Way line to the East line of said Southeast Quarter (SE1/4); thence South 0° 13' 00" West 38.23 feet to the point of beginning, EXCEPT That part of the above description platted as South Waterloo Commercial Park, which plat was dated November 8, 1999 and filed for record June 22, 2000 in Book Z Plats Page 75; AND EXCEPT That part of the above description platted as West Hills Second Addition, which plat was dated and filed for record as I:\Business2\SWDevelopment\South Waterloo Development\Exhibit A.doc p