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HomeMy WebLinkAbout03/12/2012Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-210 RESOLUTION MAKING ASSESSMENT FOR WORK PERFORMED BY THE WATER WORKS. WHEREAS, the Board of Water Works Trustees of the City of Waterloo, Iowa, did, as provided by law, notify by written notice the property owner of the premises described below to have the repairs completed and further damage prevented, and WHEREAS, the property owner failed to comply with the order of the Board of Water Works Trustees, as by law provided, and WHEREAS, the Board of Water Works Trustees proceeded to have the work done on the premises described below, in the City of Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of Waterloo, Iowa, and WHEREAS, the Board of Water Works Trustees filed with the City Clerk on the 24th day of February, 2012, a report filing claim for the repairs and preventing further damage at the below described premises and same met all the requirements of the City ordinance and have been fully completed. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the said report of the Board of Water Works Trustees be, and the same is hereby, approved; that the work was done under and by virtue hereby, accepted, and that the cost of said work is hereby determined to be as follows, which amount can be assessed over a ten-year period against the property: Marian C. Erickson, Owner 821 West 1st Street, Waterloo, Iowa Legal Description: Whitney's Subdivision, SW 30 feet Lot 7, Block 10, in the City of Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $576.84 Ronald L. Nichols and Jurly R. Nichols, Owners 1239 Logan Avenue, Waterloo, Iowa Legal Description: Lot No. 14, except the East 2 feet thereof, in Block No. 7 in "Litchfield Addition in the City of Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $1,314.63 Ryan J. Etten and John M. Greiner, Owners 210 Norimer Street, Waterloo, Iowa Legal Description: Lot No. 13, in Block No. 6, in "Conger Park" in the City of Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $2,250.00 Resolution No. 2012-210 Page 2 BE IT FURTHER RESOLVED that there be, and are hereby assessed and levied a special tax and assessment against the property improved in the City of Waterloo, Iowa, said assessment shall bear interest from the date of levy of the assessment, viz: March 12, 2012, at the rate of nine (9) percent per annum until paid on all the unpaid amount of this assessment certified to the County Treasurer of Black Hawk County, Iowa, and BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby instructed to notify the above described property owners of said property, accordingly and also instructed to certify said assessment to the County Treasurer of Black Hawk County, Iowa, to be entered upon the tax list to be collected as other taxes, as provided by law, and when collected to be credited to the Water Works Fund of said City, and assessment to be made over a ten- year period. PASSED AND ADOPTED this 12th day of March, 2012. est G. Clark, May ATTEST: S y Sch.res, CMC City Cle k Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-233 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE VACATION OF ANY AND ALL EASEMENTS GENERALLY LOCATED WITHIN THE AREA BOUNDED BY THE CEDAR RIVER AND SYCAMORE STREET BETWEEN THE UNION PACIFIC RAILROAD AND EAST 8TH STREET, AS MARCH 26, 2012, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 26th day of March, 2012, for the purpose of considering and acting upon a proposal to vacate any and all easements generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and East 8th Street, and legally described as follows: This Plat Represents a Survey of Parcel "R" That part of Lot Nos. 1,4,5,8&9 in Block 1 and all of Block 22 and Vacated East 7• Street lying between Block 1 & Block 22 and Vacated Water Street generally lying Southwesterly of Block 1 & Block 22, all lying in the "Original Plat on the East side of the Cedar River, City of Waterloo", and part at the fractional land lying between the Cedar River and Block 1 & Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", Black Hawk County, Iowa, described as follows: Beginning at the Easterly corner of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found %z" rebar with license #8033; thence along the Southeasterly line of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northwesterly line of East 8th Street and along the Southeasterly line of Acquisition Plat dated 11/8/2002 recorded in File #2003-00025496 in the Office of the Black Hawk County Recorder South 40043' West a distance of 334.75 feet to a set 1/2" rebar with license #6505; thence North 48°42' West a distance of 207.8 feet to a set 1/2" rebar with license #6505; thence North 39033' West a distance of 102.55 feet to a set 1/2" rebar with license #6505; thence North 48°55' West a distance of 82.45 feet to a set 1/2" rebar with license #6505; thence North 73054' West a distance of 104.5 feet to a set 1/2" rebar with license #6505; thence North 49°30' West a distance of 17.5 feet to Southwesterly extension of Plat of Survey dated 3/17/2006 recorded in Fee Book #2006 23029 in the Office of the Black Hawk County Recorder, point being a set 1/2" rebar with license #6505; Resolution 2012-233 Page 2 thence along said Southwesterly extension North 40048%' East a distance of 87.6 feet to the Southwesterly corner of said Plat of Survey recorded in Fee Book #2006 23029, also being on the Southeasterly right-of-way line of the Union Pacific Railroad, point being a found 1/2" rebar; thence along the Northwesterly line of said Plat of Survey recorded in Fee Book #2006 23029, also being along said Southeasterly right-of-way line of the Union Pacific Railroad North 40°483' East a distance of 271.8 feet to the Southwesterly right-of-way of Sycamore Street, point being a set 1/2" rebar with license #6505; thence along said Southwesterly right-of-way of Sycamore Street South 49°07'07" East a distance of 124.5 feet to the Easterly corner of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northerly corner of Vacated East 7th Street, point being a found 1;1' square iron bar; thence along the Northeasterly line of said Vacated East 7th Street South 49°32' East a distance of 79.95 feet to the Northerly corner of Lot 2 in said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2" rebar with license #7034; thence along the Southwesterly right-of-way line of said Sycamore Street South 49°04W East a distance of 149.7 feet to the Northerly corner of Lot 1 of said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2, rebar with license #3862; thence along said Southwesterly right-of-way line of Sycamore Street South 49°06' East a distance of 149.1 feet to the point of beginning. Containing 3.82 acres. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The Northeasterly line of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo" is assumed to bear South 49°07'07" East for this description. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 12th day of March, 2012. Ernest G. Clark, Mayor ATTEST: Suzy Sc :res, CMC City Cl-rk o04\ THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SES'@ BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 12, 2012 ltdif 6,61(:614 � 4 i315$5 � ft -Ai l08 6315) &t*5j1o1 (3fs� CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning & Development Director. March 12, 2012 Page 2 Agenda, as proposed or amended. Minutes of March 2, 2012, Special Session and March 5, 2012, Regular Session, as proposed. Recognition of Waterloo Warriors Hockey Team. Presentation of Basketball Character Counts Coach of the Year to: Kelly Martin, Toney Graves, Riley Ubben and Ben Brustkern and Player of the Year to Karissa Bottema and Shannon Jones Jr. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 821 West 1St Street $576.84 1239 Logan Avenue 210 Norimer Street $1,314.63 $2,250.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works 3. Request of Dale Hixson of the Waterloo Memorial Day Board, Waterloo Memorial Day Board Member, to hold Memorial Day Parade and Services on May 28, 2012 starting 9:30 a.m., with the route to start at Commercial Street and 5th Street, west along Commercial Street, turn north on Park Avenue, turn east on Mulberry Street, turn south on 5th Street and end at Veterans Memorial Hall located on the corner of West 5th Street and Cedar Street. Submitted by Joe Leibold, Captain of Police Services 4. Request of Easter Seals Camp Sunnyside to hold Pony Express Ride within Black Hawk County on Friday, April 6, 2012 to enter Waterloo city limits at approximately 3:15 p.m. with riders route to start along Lafayette Street from the city limits of Evansdale to Waterloo, turn north on East 6th Street to Mulberry Street, turn west on Mulberry Street to the front of City Hall. Submitted by Joe Leibold, Captain of Police Services March 12, 2012 Page 3 fit 5. Request of Jameson's Public House, 310 East 4th Street, for a variance to the Noise Ordinance and permission to close a portion of E. 4th Street (between Lafayette and Mulberry Streets) from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events, including PA system and band, together with recommendation of approval of Director of Public Safety. Request of Kimberly Archie for tax exemptions on improvements totaling $124, 000.00 for property located at 220 East 8th Street and located in the Consolidated Urban Revitalization Area. Submitted by Chris Western, P/anner 11 7. Request of Brent Williams for tax exemptions on improvements totaling $127,000.00 for property located at 1515 & 1517 Black Hawk Road and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Chris Western, Planner 11 b. Motion to approve the following: 1. 2. 3. 4. 5. 6. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services 2012 LECC Executive Training Conference W. Des Moines, Iowa May 30 - June 1, 2012 $367.00 Officer Bram Glock Armorer Course Des Moines, Iowa May 8, 2012 $285.00 Investigator McFarland Homicide Investigations Glen Ellyn, Illinois April 15-20, 2012 $1, 695.00 Officer Frein; Officer Jaconson; Officer Nauman Patrol Officer Response to Street Drugs Johnston, Iowa April 16-20, 2012 $660.00 Sergeant Camarin; Investigator Gergen; Officer Copp; Officer Newell; Officer Brandt; Officer Michael CTK Interview & Interrogation Waterloo, Iowa May 14-16, 2012 $1,650.00 Rudy D. Jones, Community Development Director Iowa NAHRO Annual Conference West Des Moines, Iowa April 18-20, 2012 $660.00 March 12, 2012 7. 8. 9. 10. Page 4 Instructors Operations Level Class Montezuma, Iowa March 24-25, 2012 $184.00 Kent Shankle, Curator Mexican Folk Art Pick -Up Chicago, Illinois April 3-4, 2012 $550.00 Mark A. Boesen, Manager of Rehabilitation Services; Jon Martin and Matt Chesmore, Rehabilitation/ Relocation IAHO Spring Conference Waterloo, Iowa March 28-30, 2012 $750.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 11. Request of Jameson's Public House, 310 East 4th Street, for an extension to their outdoor service area on from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events. Class C Liquor License Permit Application 12. Red Carpet Golf, 1409 Newell Street (Renewal) (Expires 4/4/13) (Includes Sunday Sales) 13. Catherine Doyle's Pub, 504 Sycamore Street (Renewal) (Expires 3/ 7/ 13) (Includes Sunday Sales) Brew Pub Privilege Application 14. Rudy's Tacos, 2401 Falls Avenue (Expires 9/27/ 12) Outdoor Service Area Application 15. Red Carpet Golf, 1409 Newell Street 16. Bonds March 12, 2012 Page 5 PUBLIC HEARINGS 2. Request for Proposal for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to receive and file proof of publication of notice of public hearing.'7 HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Aric A. Schroeder, City Planner RESOLUTIONS 3. Motion approving Change Order for a net increase of $3, 750.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document. Submitted by Rudy D. Jones, Community Development Director 4. Motion approving Change Order for a net increase of $9, 600.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document. Submitted by Rudy D. Jones, Community Development Director Resolution approving amended cooperative agreement in the amount of $89,554..00 with U.S. Department of Housing & Urban Development for the Fair Housing Assistance Program; and authorize Human Rights Director to execute said document. Submitted by Abraham L. Funchess, Jr., Human Rights Director Resolution accepting bid, award of contract and approval of one year contract effective July 1, 2012 with Superior Security Services of Waterloo, Iowa for a rate of $12.25 an hour for the Security Services at Waste Management Services Department. Submitted by Larry N. Smith, Superintendent of Waste Management Services 7. Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to B & B Lawn Care Inc. of Waterloo, Iowa and portions to Fleming's Landscaping & More LLC of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said documents. Submitted by JB Bo/ger, Golf & Downtown Area Maintenance Manager Page 6 March 12, 2012 8. Motion approving Change Order No. 3 for a net decrease of $175.18 to Americlean of Iowa, LLC of Cedar Rapids, Iowa in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Cleaning; and authorize Mayor to execute said documents. Submitted by Craig Clark, Building Oficial/Maintenance Administrator 9. Resolution approving completion of project and release of $6,284.25 retainage and final acceptance of work performed by Americlean of Iowa, LLC of Cedar Rapids, Iowa at a total cost of $200,589.14 in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Clean; and authorize Mayor to execute said documents. Submitted by Craig Clark, Building Official/Maintenance Administrator 0. Resolution approving final acceptance and release of final payment in the amount of $10,912.50 f, r wo performed by Failor Hurley Construction Corporation of Hudson Iowa at a total cost of $2 ,246.00 in. conjunction with Public Market terior Development locat at 327 West 3rd Street; and authon-ize M• • r to execute said locum. Submitted by Rick Curran, Leisure Services Facilities Manager 11. Resolution approving final quantities change order reduction in the amount of $1,497.41 for work performed by Voltmer Inc. of Decorah, Iowa in conjunction with U.S. 63 & Ridgeway Traffic Safety Improvements; and authorize Mayor to execute said documents. Submitted by Sandie Greco, Traffic Operations Superintendent 12. Resolution approving award of contract to Croell and Subsidiary of New Hampton, Iowa in the amount of $3,128,212.67 in conjunction with F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784. Submitted by Jeff Bales, Associate Engineer 13. Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to Site Services Inc. of Algona, Iowa in the amount of $22,340.00 in conjunction with Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street. Submitted by Noel Anderson, Community Planning & Development Director 14. Resolution approving Professional Services Agreement with Howard R. Green at an estimated cost of $43,114.00 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition located on East Demolition of the former Chamberlain Manufacturing site located at 550 Esther Street. Submitted by Noel Anderson, Community Planning & Development Director March 12, 2012 Page 7 15. Resolution setting date of hearing as March 26, 2012 to approve request of Mobile Money Inc. to vacate, sell and convey an approximate 14.5 foot by 300 foot portion of West 9th Street located between Jefferson Street and Bluff Street, with the portion located between Bluff Street and the alley located in Block 44 of the Original Plat of Waterloo West to be conveyed to Mobile Money Inc. for $750.48 and the portion located between the alley located in Block 44 of the Original Plat of Waterloo West and Jefferson Street to be retained by the City of Waterloo, subject to a condition that Mobile Money Inc. remove the sidewalk located within the area to be vacated; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 16. Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 0.34 acres from "C -P" Planned Commercial District to "R -4,R -P" Planned Residence District, !./4:,; property located at 820 Sycamore Street for construction of a multi - 01 family housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 17. Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 1,710 square feet from "R- 4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located north of 1019 South Street to legalize an existing parking area for the adjacent Kwik Star store; and instruct City Clerk to publish notice. fib 18. Submitted by Aric Schroeder, City P/anner Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 19. Resolution setting date of hearing as March 26, 2012 to approve request of Hy -Vee, Inc. to rezone approximately 1.26 acres from "R-1" One and Two Family Residence District to "C-2" Commercial District, property located at 3700 University Avenue to legalize an existing mini -storage business; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner March 12, 2012 Page 8 20. Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC for Site Plan Amendment in the "R -4,R -P" Planned Residence District, property generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to allow for the construction of a multi family housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 21. Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 22. Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC to vacate any and all easement located within the area generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to 1.1 allow for the construction of a multi family housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, March 12, 2012 5:00 p.m. - Finance Committee, Council Chambers March 12, 2012 Page 9 PUBLIC INFORMATION 1 Civil Service Commission meeting minutes of January 19, 2012 on file in the City Clerk's office. 2. Northeast Iowa Response Group meeting minutes of January 5, 2012 on file in the City Clerk's office. 3. Civil Service list for the position of Park Maintenance IV - Plumber, as certified by Civil Service Commission on March 2, 2012. 4. Civil Service list for the position of Sign & Traffic Equipment Operator, as certified by Civil Service Commission on March 2, 2012. 5. Waterloo Cable TV Commission meeting minutes of January 5, 2012 on file in the City Clerk's office. 6. Board of Waterloo Water Works Trustees meeting minutes of February 22, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Cedar River Enhancement Projects Payment to AECOM in the total amount due of $6,285.73 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-214 RESOLUTION APPROVING APPLICATION WITH KIMBERLY ARCHIE FOR TAX EXEMPTIONS ON IMPROVEMENTS TOTALING $124,000.00 FOR PROPERTY LOCATED AT 220 EAST 8TH STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Kimberly Archie has submitted an application dated February 10, 2012 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on improvements totaling $124,000.00 for property located at 220 East 8th Street, more fully described as follows: Lot 3 except the Northeasterly 1.5 feet thereof in Block 18 in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the improvement project respecting said property is in conformance with the Consolidated Urban Revitalization Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the improvements on said property were made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following 10 -year partial exemption schedule: For the first year 80% For the second year 70% For the third year 60% For the fourth year 50% For the fifth year 40% For the sixth year 40% For the seventh year 30% For the eighth year 30% For the ninth year 20% For the tenth year 20% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor by March 1, 2013. Resolution No. 2012-214 Page 2 PASSED AND ADOPTED this 12th day of March, 2012. ATTEST: Suzy c ares, CMC City Clerk ee/e,..1 hest G. Clark, Mayor Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-215 RESOLUTION APPROVING APPLICATION WITH BRENT WILLIAMS FOR TAX EXEMPTIONS ON IMPROVEMENTS TOTALING $127,000.00 FOR PROPERTY LOCATED AT 1515 AND 1517 BLACK HAWK ROAD IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Brent Williams has submitted an application dated February 10, 2012 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on improvements totaling $127,000.00 for property located at 1515 and 1517 Black Hawk Road, more fully described as follows: Lot Ten (10), Huntington Park, in the City of Waterloo, Black Hawk County, State of Iowa except as follows: Beginning at the Northwest corner of said Lot Ten (10); thence Easterly along the North line of said Lot to the Northeasterly corner of said Lot Ten (10); thence Southwesterly along the Easterly line of said Lot Ten (10) to the Southeast corner of said Lot Ten (10); thence Northwesterly to the point of beginning. And that part of Lot 11, Huntington Park, in the City of Waterloo, Black Hawk County, State of Iowa, described as follows: Beginning at the Northwest corner of said Lot Eleven (11); thence N90°00'00"E Two Hundred Forty -Nine and Seventeen Hundredths (249.17) feet coincident with the North line of said Lot Eleven (11) to the Northeast corner of said Lot Eleven (11); thence S35°11'11"W Fifty -Two and Eighty Hundredths (52.80) feet coincident with the Easterly line of said Lot Eleven (11); thence S80°38'11"W Two Hundred Eighty -Five and Thirteen Hundredths (285.13) feet to a point of the Westerly line of said Lot Eleven (11); thence N34°57'01"E One Hundred Nine and Twenty -Five Hundredths (109.25) feet coincident with the Westerly of said Lot Eleven (11) to the point of beginning containing Twenty -Nine Thousand Twenty -Four and Six Tenths (29,024.6) square feet, or Zero and Six Hundred Sixty - Six Thousandths (0.666) acres, in the City of Waterloo, Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the improvement project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the improvements on said property were made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act 3 Resolution No. 2012-215 Page 2 as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor by March 1, 2013. PASSED AND ADOPTED this 12th day of March, 2012. ATTEST: Ict,e-)Le:3 lad Er eslark, Mayor Suzy S/h res, CMC City Clerk Amended Council Agenda Items Council Meeting Monday, February 27, 2012 DELET Presentation of Basketball Character Counts Coach of the Year to: Kelly Martin, Toney Graves, Riley Ubben and Ben Brustkern and Player of the Year to Karissa Bottema and Shannon Jones Jr. DELET 10. Resolution approving final acceptance and release of final payment in the amount of $10,912.50 for work performed by Failor Hurley Construction Corporation. of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said documents. Submitted by Rick Curran, Leisure Services Facilities Manager THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 12, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. S. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning & Development Director. March 12, 2012 Page 2 Agenda, as proposed or amended. Minutes of March 2, 2012, Special Session and March 5, 2012, Regular Session, as proposed. Recognition of Waterloo Warriors Hockey Team. Presentation of Basketball Character Counts Coach of the Year to: Kelly Martin, Toney Graves, Riley Ubben and Ben Brustkern and Player of the Year to Karissa Bottema and Shannon Jones Jr. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 821 West 1st Street $576.84 1239 Logan Avenue $1,314.63 210 Norimer Street .$2,250.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works 3. Request of Dale Hixson of the Waterloo Memorial Day Board, Waterloo Memorial Day Board Member, to hold Memorial Day Parade and Services on May 28, 2012 starting 9:30 a.m., with the route to start at Commercial Street and 5th Street, west along Commercial Street, turn north on Park Avenue, turn east on Mulberry Street, turn south on 5th Street and end at Veterans Memorial Hall located on the corner of West 5th Street and Cedar Street. Submitted by Joe Leibo/d, Captain of Police Services 4. Request of Easter Seals Camp Sunnyside to hold Pony Express Ride within Black Hawk County on Friday, April 6, 2012 to enter Waterloo city limits at approximately 3:15 p.m. with riders route to start along Lafayette Street from the city limits of Evansdale to Waterloo, turn north on East 6th Street to Mulberry Street, turn west on Mulberry Street to the front of City Hall. Submitted by Joe L eibold, Captain of Police Services March 12, 2012 Page 3 5. Request of Jameson's Public House, 310 East 4th Street, for a variance to the Noise Ordinance and permission to close a portion of E. 4th Street (between Lafayette and Mulberry Streets) from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction. with Saint Patrick's Day events, including PA system and band, together with recommendation of approval of Director of Public Safety. 6. Request of Kimberly Archie for tax exemptions on improvements totaling $124, 000.00 for property located at 220 East 8th Street and located in the Consolidated Urban Revitalization Area. Submitted by Chris Western, Planner l/ 7. Request of Brent Williams for tax exemptions on improvements totaling $127,000.00 for property located at 1515 & 1517 Black Hawk Road and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Chris Western, Planner /l b. Motion to approve the following: 1 2. 3. 4. 5. 6. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services 2012 LECC Executive Training Conference W. Des Moines, Iowa May 30 - June 1, 2012 $367.00 Officer Bram Glock Armorer Course Des Moines, Iowa May 8, 2012 $285.00 Investigator McFarland Homicide Investigations Glen Ellyn, Illinois April 15-20, 2012 $1, 695.00 Officer Frein; Officer Jaconson; Officer Nauman Patrol Officer Response to Street Drugs Johnston, Iowa April 16-20, 2012 $660.00 Sergeant Camarin; Investigator Gergen; Officer Copp; Officer Newell; Officer Brandt; Officer Michael CTK Interview & Interrogation Waterloo, Iowa May 14-16, 2012 $1, 650.00 Rudy D. Jones, Community Development Director Iowa NAHRO Annual Conference West Des Moines, Iowa April 18-20, 2012 $660.00 March 12, 2012 7. 8. 9. 10. Page 4 11. Request of Jameson's Public House, 310 East 4th Street, for an extension to their outdoor service area on from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events. Class C Liquor License Permit Application 12. Red Carpet Golf, 1409 Newell Street (Renewal) (Expires 4/4/ 13) (Includes Sunday Sales) 13. Catherine Doyle's Pub, 504 Sycamore Street (Renewal) (Expires 3/ 7/ 13) (Includes Sunday Sales) Brew Pub Privilege Application 14. Rudy's Tacos, 2401 Falls Avenue (Expires 9/27/ 12) Outdoor Service Area Application 15. Red Carpet Golf, 1409 Newell Street 16. Bonds Instructors Operations Level Class Montezuma, Iowa March 24-25, 2012 $184.00 Kent Shankle, Curator Mexican Folk Art Pick -Up Chicago, Illinois April 3-4, 2012 $550.00 Mark A. Boesen, Manager of Rehabilitation Services; Jon Martin and Matt Chesmore, Rehabilitation/ Relocation IAHO Spring Conference Waterloo, Iowa March 28-30, 2012 $750.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 11. Request of Jameson's Public House, 310 East 4th Street, for an extension to their outdoor service area on from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events. Class C Liquor License Permit Application 12. Red Carpet Golf, 1409 Newell Street (Renewal) (Expires 4/4/ 13) (Includes Sunday Sales) 13. Catherine Doyle's Pub, 504 Sycamore Street (Renewal) (Expires 3/ 7/ 13) (Includes Sunday Sales) Brew Pub Privilege Application 14. Rudy's Tacos, 2401 Falls Avenue (Expires 9/27/ 12) Outdoor Service Area Application 15. Red Carpet Golf, 1409 Newell Street 16. Bonds Page 5 March 12, 2012 PUBLIC HEARINGS 2. Request for Proposal for Sans Souci Historic Booklet Services _for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Aric A. Schroeder, City Planner RESOLUTIONS 3. Motion approving Change Order for a net increase of $3, 750.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document. Submitted by Rudy D. Jones, Community Development Director 4. Motion approving Change Order for a net increase of $9,600.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document. Submitted by Rudy D. Jones, Community Development Director 5. Resolution approving amended cooperative agreement in the amount of $89,554.00 with U.S. Department of Housing & Urban Development for the Fair Housing Assistance Program; and authorize Human Rights Director to execute said document. Submitted by Abraham L. Funchess, Jr., Human Rights Director 6. Resolution accepting bid, award of contract and approval of one year contract effective July 1, 2012 with Superior Security Services of Waterloo, Iowa for a rate of $12.25 an hour for the Security Services at Waste Management Services Department. Submitted by Larry N. Smith, Superintendent of Waste Management Services 7. Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to B & B Lawn Care Inc. of Waterloo, Iowa and portions to Fleming's Landscaping & More LLC of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said documents. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager March 12, 2012 Page 6 8. Motion approving Change Order No. 3 for a net decrease of $175.18 to Americlean of Iowa, LLC of Cedar Rapids, Iowa in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Cleaning; and authorize Mayor to execute said documents. Submitted by Craig C/ark, Building Official/Maintenance Administrator 9. Resolution approving completion of project and release of retainage and $6,284.25 9 final acceptance of work performed by Americlean of Iowa, LLC of Cedar Rapids, Iowa at a total cost of tion with Five Sullivan Brothers Convention Center Duct and Coil Clean; and authorize Mayor to execute said documents. Submitted by Craig C/ark, Building Oficial/Maintenance Administrator 10. Resolution approving final acceptance and release of final payment in the amount of $10,912.50 for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said documents. Submitted by Rick Curran, Leisure Services Facilities Manager 11. Resolution approving final quantities change order reduction in the amount of $1,497.41 for work performed by Voltmer Inc. of Decorah, Iowa in conjunction with U.S. 63 & Ridgeway Traffic Safety Improvements; and authorize Mayor to execute said documents. Submitted by Sandie Greco, Traffic Operations Superintendent 12. Resolution approving award of contract to Croell and Subsidiary of New Hampton, Iowa in the amount of $3,128,212.67 in conjunction with F. Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784. Submitted by Jeff Bales, Associate Engineer 13. Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to Site Services Inc. of Algona, Iowa in the amount of $22,340.00 in conjunction with Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street. Submitted by Noel Anderson, Community Planning & Development Director 14. Resolution approving Professional Services Agreement with Howard R. Green at an estimated cost of $43,114.00 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition located on East Demolition of the former Chamberlain Manufacturing site located at 550 Esther Street. Submitted by Noel Anderson, Community Planning & Development Director Page 7 March 12, 2012 15. Resolution setting date of hearing as March 26, 2012 to approve request of Mobile Money Inc. to vacate, sell and convey an approximate 14.5 foot by 300 foot portion of West 9th Street located between Jefferson Street and Bluff Street, with the portion located between Bluff Street and the alley located in Block 44 of the Original Plat of Waterloo West to be conveyed to Mobile Money Inc. for $750.48 and the portion located between the alley located in Block 44 of the Original Plat of Waterloo West and Jefferson Street to be retained by the City of Waterloo, subject to a condition that Mobile Money Inc. remove the sidewalk located within the area to be vacated; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 16. Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 0.34 acres from "C -P" Planned Commercial District to "R -4,R -P" Planned Residence District, property located at 820 Sycamore Street for construction of a multi- family housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 17. Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 1,710 square feet from "R- 4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located north of 1019 South Street to legalize an existing parking area for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 18. Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 19. Resolution setting date of hearing as March 26, 2012 to approve request of Hy -Vee, Inc. to rezone approximately 1.26 acres from "R-1" One and Two Family Residence District to "C-2" Commercial District, property located at 3700 University Avenue to legalize an existing mini -storage business; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner March 12, 2012 Page 8 20. Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC for Site Plan Amendment in the "R -4,R -P" Planned Residence District, property generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to allow for the construction of a multi family housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 21. Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Arlo Schroeder, City Planner 22. Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC to vacate any and all easement located within the area generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to allow for the construction of a multi family housing development; and instruct City Clerk to publish notice. Submitted by Arlo Schroeder, City Planner ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, March 12, 2012 5:00 p. m. - Finance Committee, Council Chambers March 12, 2012 Page 9 PUBLIC INFORMATION 1. Civil Service Commission meeting minutes of January 19, 2012 on file in the City Clerk's office. 2. Northeast Iowa Response Group meeting minutes of January 5, 2012 on file in the City Clerk's office. 3. Civil Service list for the position of Park Maintenance IV - Plumber, as certified by Civil Service Commission on March 2, 2012. 4. Civil Service list for the position of Sign & Traffic Equipment Operator, as certified by Civil Service Commission on March 2, 2012. 5. Waterloo Cable TV Commission meeting minutes of January 5, 2012 on file in the City Clerk's office. 6. Board of Waterloo Water Works Trustees meeting minutes of February 22, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Cedar River Enhancement Projects Payment to AECOM in the total amount due of $6,285.73 March 1, 2012 The Council of the City of Waterloo, Iowa, met in Special Session on Thursday, Mar rch Coll, 1, 2012 immediately following the Council Work Session. Roll Call: Schmitt, Getty. Absent: Greenwood, Jones, Welper. 137548 - Schmitt/Cole March 2012, that copies of Call ll o orf 1 e SpVoice vote1Ayes n Thursday, Absent: 1,Greenwoode received and placed Jones, Welper. Motion carried. 137549 - Schmitt/Cole that the Agenda, as proposed, for the Special Session on Thursday, March 1, 2012, be accepted and approved. Voice vote -Ayes: Four. Absent: Greenwood, Jones, Welper. Motion carried. 137550 - Cole/Schmitt that "Resolution resetting date of hearing as March 5, 2012 to approve Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and625 N625 Glenwood Street; and instruct City Clerk to publish notice—Submitted by Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Four. Absent: Greenwood, Jones, Welper. Resolution adopted and upon approval by Mayor assigned No. 2012-199. ADJOURNMENT 137551 - Schmitt/Cole that the Council adjourn at 8:09 a.m. Voice vote -Ayes: Four. Absent: Greenwood, Jones, Welper. Motion carried. Carol Failor Deputy City Clerk March 5, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, March 5, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Eric Thorson, City Engineer. 137552 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, March 5, 2012, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 137553 - Hart/Schmitt that the Minutes, as proposed, for the February 23, 2012, Special Session and February 27, 2012, Regular Session, be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark recognized the March Team Member of the Month - Larry Crain. CONSENT AGENDA 137554 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-65, dated March 5, 2012, in the amount of $1,087,501.79, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-200. 2. Request from Dennis Clark of 2204 Ashland Avenue to burn approximately 4 acres of prairie grass located north and south of the pond located at 2204 Ashland Avenue during the time frame of March 30 -May 31, 2012 and September 1 -November 30, 2012, together with recommendation of approval of Chief of Fire Services. Resolution adopted and upon approval by Mayor assigned No. 2012-201. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Lindaman; Officer Bram; Officer Rulapaugh 2012 WMD Task Force Specialty Team Training Des Moines, Iowa April 3- 4, 2012 $415.00 Officer Pohl ICAC Forensic of Internet Related Evidence New Berlin, Wisconsin March 25-28, 2012 $708.00 Officer Walter; Officer Sullivan; Officer Wilson; Officer Moore 2012 Governor's Traffic Safety Conference Sioux City, Iowa April 9- 11, 2012 $632.00 Larry Crain, Engineering Tech IDOT Aggregate II Certification Course Mason City, Iowa March 6, 2012 $390.00 March 5, 2012 Page 2 Class B Beer License Permit Application 5. Hawkeye Chapter American Red Cross, 2814 Betsworth Drive (New) (4/26/12 to 4/30/12) (Includes Sunday Sales) Class C Beer License Permit Application 6. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/15/13) (Includes Sunday Sales) 7. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/12) (Includes Sunday Sales) Class C Liquor License Permit Application 8. Wishbone, 201 W. 18th Street (Renewal) (Expires 1/13/12) (Includes Sunday Sales & Catering Privilege) 9. Cotton Club of Iowa, 120 Sumner Street (New) (Expires 2/13/13) 10. Rumors, 229 E. 4th Street (Renewal) (Expires 1/17/13) (Includes Sunday Sales) 11. Caffe Bar Piramida, 712 Jefferson Street (New) (Expires 2/24/13) (Includes Sunday Sales) Class E Liquor License Permit Application 12. XO Food & Liquor, 428 Franklin Street (Renewal) (Expires 12/14/12) Class B Wine License Permit Application 13. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/15/12) (Includes Sunday Sales) Class B Native Wine License Permit Application 14. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/12) (Includes Sunday Sales) Outdoor Service Area Application 15. Rumors, 229 E. 4th Street Retail Cigarette/Tobacco Permit Application 16. Ravion,. Inc. dba Prime Mart #5, 508 Broadway Street 17. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt requested to remove item 1.b.9 from the consent agenda. 137555 - Cole/Welper To approve the Class C Liquor License Permit Application for Cotton Club of Iowa, 120 Sumner Street (New) (Expires 2/13/13). Roll call vote -Ayes: Five. Nays: Two (Schmitt, Hart). Motion carried. Mr. Schmitt questioned who the owner of the location is and the amount of negativity activity at this location. Suzy Schares, City Clerk, explained that the previous owner was Wild Ice Lounge. The new owner will be Roosevelt Roby and planning has made sure they have met all the requirements. Dan Trelka, Director of Safety Services, noted there has been illegal activity at or around the location under the previous ownership. Mayor Clark mentioned that the new owner has passed all regulations. Dave Zellhoefer, Assistant City Attorney, added that if all requirements are met, the City can not deny the license. PUBLIC HEARINGS 137556 - Hart/Welper that proof of publication of notice of public hearing on Request of South, Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137557 - This being the time and place of public hearing, the Mayor called for written and oral objections. Mr. Jones questioned the proximity to the residential neighborhood. Rick Young, South Waterloo Development, reported that the developers are purchasing this property to place 12-plex apartments or condominiums. There is a natural physical barrier between the "R-4" and "M-1." Page 3 March 5, 2012 Hart/Welper that the hearing be closed and oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137558 - Hart/Welper that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 425 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137559 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 137560 - Hart/Welper that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 425 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5097. 137561 - Schmitt/Hart that proof of publication of notice of public hearing on Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M-1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137562 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Hart that the hearing be closed and recommendation of approval of Planning, Programming and Zoning Commission, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. 137563 - Schmitt/Hart that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 426 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137564 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. March 5, 2012 137565 - Schmitt/Hart Page 4 that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 426 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5098. 137566 - Getty/Schmitt that proof of publication of notice of public hearing on Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137567 - This being the time and place of public hearing, the Mayor called for written and oral objections. Rick Young, South Waterloo Development, reported that the developer is purchasing this property to maintain the property. It is not developable. Getty/Greenwood that the hearing be closed and oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137568 - Getty/Hart that "an Ordinance vacating a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated in conjunction with Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137569 - Getty/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 137570 - Getty/Hart that "an Ordinance vacating a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated in conjunction with Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5099. 137571 - Getty/Hart that "Resolution authorizing said sale and conveyance; and authorize City Attorney to prepare and deliver deed accordingly in conjunction with Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-202. March 5, 2012 Page 5 137572 - Hart/Welper that proof of publication of notice of public hearing on Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street, as published in the Waterloo Courier on February 28, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137573 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 137574 - Hart/Welper that "Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. in conjunction with Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-203. 137575 - Hart/Welper that "Resolution authorizing to proceed in conjunction with Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-204. 137576 - Hart/Welper to receive, file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review: Bidder Bid Security Bid Amount Alternate 1 - 1518 W 4th Alternate 2 - 625 Glenwood Abatement Specialties, LLC 201 30th St Dr SE Cedar Rapids, Iowa 52403 5% $23,665.00 $5,120.00 $9,345.00 Advanced Environmental 803 Ricker Street Waterloo, Iowa 50703 5% $14,990.00 $4,850.00 $4,380.00 Great Plains Asbestos Control 820 E Railroad Street Kearney, Nebraska 68847 5% $15,605.00 $3,600.00 $3,900.00 Iowa -Illinois Taylor Insulation, Inc. P.O. Box 2810 Davenport, Iowa 52809 5% $27,711.00 $7,504.00 $6,636.00 New Horizons Enterprises, LLC PO Box 681183 Kansas City, Missouri 5% $15,742.00 $6,370.00 $8,500.00 Site Services 1621 East Commercial St Algona, Iowa 50511 5% $12,400.00 $5,070.00 $4,870.00 Voice vote -Ayes: Seven. Motion carried. 137577 - Greenwood/Schmitt that proof of publication of notice of public hearing on 2012 Right -of -Way Mowing, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137578 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Greenwood/Schmitt that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. March. 5, 2012 137579 - Greenwood/Schmitt Page 6 that "Resolution confirming approval of specifications, bid document, etc. in conjunction with 2012 Right -of -Way Mowing", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-205. 137580 - Greenwood/Schmitt that "Resolution authorizing to proceed in conjunction with 2012 Right -of -Way Mowing", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-206. 137581 - Greenwood/Schmitt to receive, file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review: Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 137582 - Hart/Welper that "Resolution approving Convention and Visitors Bureau Board recommendations for funding the following hotel/motel mini -grant request: Stardust Productions in the amount of $1,000.00 for Blue Suede Memories event on March 30-31, 2012 - Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-207. 137583 - Hart/Welper that "Resolution approving final acceptance and release of final payment for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said document - Submitted by Rick Curran, Leisure Services Facilities Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-208. FYE2013 BUDGET PRESENTATION Michelle Weidner, Chief Financial Officer, gave an update on the FY2013 budget. Charles Peyton, 220 Linwood Ave., expressed concern with the dilapidated properties in the City that are boarded up. Mary Ball, 3040 W. 9th Street, expressed concern with the increase in property tax. Bob Reisinger, Waterloo/Cedar Falls Board of Realtors, expressed concern with the increase in property tax. BIDDER Bid Security BID OPTION A BID OPTION B BID OPTION C BID OPTION D BID OPTION E BID OPTION F BID OPTION G B & B Lawn Care Inc. Waterloo, Iowa $3,000.00 27'95 34.95 20.00 25.95 60.00 750.00 NB Fleming's Landscaping & More LLC 6331 E Donald St Waterloo, Iowa 50703 $3,000.00 28'50 28.00 20.00 25.00 45.00 750.00 28.00 Professional Lawn Care, LLC PO Box 1942 Waterloo, Iowa 50704 $3,000.00 47.75 47.75 37.45 NB NB NB 636.00 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 137582 - Hart/Welper that "Resolution approving Convention and Visitors Bureau Board recommendations for funding the following hotel/motel mini -grant request: Stardust Productions in the amount of $1,000.00 for Blue Suede Memories event on March 30-31, 2012 - Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-207. 137583 - Hart/Welper that "Resolution approving final acceptance and release of final payment for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said document - Submitted by Rick Curran, Leisure Services Facilities Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-208. FYE2013 BUDGET PRESENTATION Michelle Weidner, Chief Financial Officer, gave an update on the FY2013 budget. Charles Peyton, 220 Linwood Ave., expressed concern with the dilapidated properties in the City that are boarded up. Mary Ball, 3040 W. 9th Street, expressed concern with the increase in property tax. Bob Reisinger, Waterloo/Cedar Falls Board of Realtors, expressed concern with the increase in property tax. March 5, 2012 Page 7 Forest Dillavou, 1725 Huntington Road, expressed concern with the increase in the levy rate. John Sherbon, 1715 Robin Road, expressed concern with increase in property tax. Mr. Welper questioned if the Local Option Tax Fund is using being held when the streets are not completed. Michelle Weidner, Chief Financial Officer, reported that at the end of the fiscal year there is money left over but by the spring most of the money is spring. Eric Thorson, City Engineer, reported that due to the weather some construction was delayed but they do eventually catch up. The LOST funds continue to grow and so do the cost of the construction. Mr. Schmitt questioned the amount being taken from the reserve funds. Michelle Weidner, Chief Financial Officer, reported that the reserve fund is being used only if further savings are not realized over the course of FY2013. Mr. Schmitt expressed concern with reducing the City's bond rating by using the reserve funds. Mayor Clark reported that in order to get the tax increase to a reasonable amount it is necessary to use approximately $300,000.00. from the reserve funds. The proposed increase to the average residential property is 2.73%. ORAL PRESENTATIONS 137584 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 137585 - Hart/Welper that the Council adjourn at 7:11 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO Council Communication City Council Meeting: 3-6-12 Prepared: 3-12-12 Dept. Head Signature: PH # of Attachments: 1 SUBJECT: Recognition for Waterloo Warriors Hockey Team Submitted by: Paul Huting - Leisure Services Director Recommended City Council Action: Recognition at Council Meeting Summary Statement: The attached letter from Young Arena Manager Chris Dolan details the accomplishments of the Waterloo Warriors Hockey Team as they won the 2012 Midwest High School Hockey Championship. Coaches and some of the players will attend the Council meeting. Expenditure Required - N/A Source of Funds - N/A Policy Issue - N/A Alternative: N/A Background Information: MARIA ARMSTRONG From: PAUL HUTING Sent: Tuesday, March 06, 2012 1:28 PM To: MAYOR CLARK; MARIA ARMSTRONG; SUZY SCHARES Cc: MICHELLE WESTPHAL; CHRIS DOLAN; JAKE SCHAEFER Subject: FW: Warriors Council Communication 3/12/2012 Mayor, Maria Attached is a letter and Council form requesting that the Waterloo Warriors be honored for their recent accomplishments. I believe Coaches Dietz, Lamb, and Giachino, along with some players will be present at the meeting. Please put this on the agenda for Monday, March 12 if possible. Thanks, Paul Paul Huting Leisure Services Director City of Waterloo, Iowa 1101 Campbell Avenue 50701 (319) 291-4370 From: JAKE SCHAEFER Sent: Tuesday, March 06, 2012 11:13 AM To: PAUL HUTING Subject: Warriors Council Communication 3/12/2012 Paul, I hope I'm on time with this. Here is the council communication for the Warriors for next Monday. I've attached a short narrative for the Mayor or yourself to read. Jake 3/7/2012 March 5th, 2012 Mayor Buck Clark City Council Members City Hall Waterloo, Iowa Mayor and Council Members, This is to request the Mayor & Council recognize the achievements of the Waterloo Warriors our local high school hockey team with an appearance at the Monday, March 12, 2012 Council meeting. The Waterloo Warriors Hockey team won the 2012 Midwest High School Hockey League Championship game on Sunday, February 26th, 2012 defeating Kansas City Jets 4-2. Winning the championship was the culmination of an extraordinary 31-1 season and the result of much hard work and determination by Warriors team members. Coaches Doug Dietz, Mike Lamb and Joe Giachino provided just the right guidance, leadership, insight and support to the team to help guide them to the 2012 Regular and Post Season Championships. The City of Waterloo is honored to be the home of the Waterloo Warriors and pleased to have the Regular Season Championship trophy back in the city for the first time since 1990 and the 2nd post season Championship trophy in the past 3 years. We wish you well in your attempt to bring home a National Championship at the USA Hockey High School National Championships, in Salt Lake City, Utah on March 21st -25th. Please contact me with any questions. Thank you for your consideration of this request. Sincerely, Chris Dolan Young Arena Manager MARIA ARMSTRONG From: MARK GALLAGHER Sent: Wednesday, March 07, 2012 8:00 AM To: MARIA ARMSTRONG Subject: FW: Basketball Awards Maria Do I need to do a council communication form for the awards below, or can I just send you the names like this sorry, I should remember this I think old age is setting in. This would be for the 3/19 meeting. Thanks MG From: ALEX HILDMAN Sent: Monday, March 05, 2012 1:56 PM To: MARK GALLAGHER Subject: Basketball Awards Hey Mark, 2012 Coach of the Year winners: 2nd & 3rd Grade Giris - Kelly Martin 2nd & 3rd Grade Boys - Toney Graves 4th - 6th Grade Giris - Riley Ubben 4th - 6th Grade Boys - Ben Brustkern 2012 Player of the Year winners: 4th - 6th Grade Girls Player - Karissa Bottema 4th - 6th Grade Boys Player - Shannon Jones Jr. I have sent them all a letter inviting them to attend the March 19th Council Meeting. 3/7/2012 CITY OF WA I ERLOO Council Communication City Council Meeting: March 5, 2012 Prepared: February 24, 2012 Dept. Head Signature: Dennis Clark # of Attachments: 1 L!5'\ic t !J r;ark-t, 311)4 9 - SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 3 locations (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 821 West 1st Street $576.84 1239 Logan Avenue $1,314.63 210 Norimer Street $2,250.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: DENNIS D. CLARK, P.E. General Manager WATERLOO WATER KS 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 FAX: 319-232-1962 February 24, 2012 Dear Honorable Mayor & Council: TRUSTEES: TERRY Ni. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, February 22, 2012. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $576.84, which is supported by invoice from the Waterloo Water Works and American Veterans Plumbing, LLC., showing the work necessary to repair the pave box in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the pave box at 821 West 1st Street, which is located on Whitney's Subdivision, Waterloo, SW 30' Lot 7, Block 10, Black Hawk County, and owned by Marian C. Erickson. WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the pave box, the Waterloo Water Works caused the pave box to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent Burris. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, P -E. - General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET - F.O. BOX 27 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 February 24, 2012 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, February 22, 2012. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,314.63, which is supported by invoice from the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 1239 Logan Avenue, which is located on Lot No. 14, except the East 2 feet thereof, in Block No. 7 in "Litchfield Addition to Waterloo, Iowa", Black Hawk County, and owned by Ronald L. Nichols and Jurly R. Nichols. WHEREAS, the property owners did not respond to notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, P.E. General Manager WATERLOO WATER R <S 325 SYCAMORE STREET • P.O. BOX 27 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6250 FAX: 319-232-1962 February 24, 2012 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ; Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, February 22, 2012. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,250.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 210 Norimer Street, which is located on Lot No. 13, in Block No. 6, in "Conger Park" in the City of Waterloo, Iowa, Black Hawk County, and owned by Ryan J. Etten and John M. Greiner. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 ft was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burns. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure (_Q„.47 CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012 Prepared: March 5, 2012 Dept. Head Signature: Dan Trelka DSS # of Attachments: Two SUBJECT: Memorial Day Parade Submitted by: Joe Leibold (Waterloo Po Recommended City Council Action: Approve parade route and road closings for Memorial Day Parade on May 28, 2012 starting at 9:30 assembly and parade begins at 10:30 AM. Summary Statement: The Memorial Day Committee is requesting permission to hold their annual Memorial Day Parade on May 28, 2012. The Parade Route is attached. They will require a police lead vehicle a follow vehicle and several officers to control traffic in the downtown area during the Parade. Expenditure Required: None, will use on duty School Resource Officers to provide the route security, there is no school on the Holiday. Source of Funds: N/A Policy Issue: N/A Alternative: Background Information: RECEIVED FEB 2 2012 THE MEMORIAL DAY BOARD MEMORIAL DAY PARADE AND PROGRAM Chief Dan Trelka 715 Mulberry Ave. Waterloo IA 50703 Dear Chief Trelka: The Memorial Day Committee want to ask permission and to inform you that we are planning our annual Memorial I)ay Parade and Program on 28 May 12. The parade will have about 40 units. We will gather at 6th and Commercial starting at 9:39am. The parade will start at 10:30am at 5th and Commercial. The route is from at 5th and Commercial to Park Ave. (right) across the Cedar River to Mulberry (right) to 5th St. (right) across the river to Memorial Hall. As with all parades, the streets need to be blocked. As soon as possible after the parade we will start our program on the river side of Memorial Hall. The program should last about 45 minutes. The police are invited to be part of the parade and program. If there are any questions, please call me at 233 2236. Thank you: Dale Hixson 3/5/12 Memorial Day Parade Route - Google Maps I Get Google Maps on your phone 0 Text the word "GMAPS" to 466453 rn u3 Lincoln Park 4 Adult 5� inema Cr sta tarC d7 rpm(` s Th Sr £cre•anrin Ea Y4 ARser can Bar eriou Center forth People=+ Cnmmtuxty Reed Park °L -e) Oiv Northern. :1-Lvia NP- r* - see Doughy Joey's Peetza-Jyoynt 10/J�� c3'. Pioneer Park o 02012 Google hyunaai Maz;L Memorial Day Parade Route Unlisted • 0 view s Created on Mar 5 • By JoeandJill • Updated < 1 minute ago Oh 5�9,14 tStage End Route Parade Route Or. S` Map_data 02012 Goo maps.google.com/ma ps/ms?msa=0&msid=206706324347600234574.0004ba8417d541351 f692&ie=UT... 1/1 CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012 Prepared: March 5, 2012 Dept. Head Signature: Dan Trelka DSS # of Attachments: One SUBJECT: Pony Express Ride Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Approve route and ride for Pony Express riders on April 6, 2012 starting at approximately 3:15 PM. Summary Statement: The Pony Express Riders of Iowa are requesting permission to ride horses from the Evansdale City Limits on Lafayette Street to the front of Waterloo City Hall where they will be greeted by City Officials. The will require a police lead vehicle and a follow vehicle. Expenditure Required: None, will use on duty officers to escort the group. Source of Funds: N/A Policy Issue: N/A Alternative: Background Information: This group has done this for several years. They had requested the Waterloo Police Mounted Patrol for an escort but it is not available at this time. RECEIVED MAR .02 2012 Pony Express Riders of Iowa, Inc. March 1, 2012 Capt. Joe Leibold Waterloo Police Department Waterloo, Iowa 50701 Capt. Leibold: I am Darrell Ludwig and have been designated by Easter Seals Camp Sunnyside to coordinate the Pony Express Ride within Black Hawk County. The ride will be on Friday April 6, 2012. Pony Express Riders of Iowa is a group of horsemen statewide who have banned together, collect donations and take them to Camp Sunnyside. The ride we are involved in will start at Decorah on Friday morning. We will stop at many towns and cities along the way and will end up at Hudson on Friday evening. We will then start out at Hudson on Saturday morning and continue on to Des Moines and Camp Sunnyside. I have sent a letter to Mayor Clark (copy attached) asking permission to hold a parade on Friday April 6, 2012. I am asking you to furnish the escort for the parade. The route will be along Lafayette Road from the city limits of Evansdale/Waterloo to 6th Street near the Black Hawk County court house and then to the right one block to Mulberry Street and then left to the front entrance of City Hall. Traditionally we have had from 12 to 15 horses with riders and a group of horse trailers to support the horses. The parade will leave the corner of Evans Rd and Lafayette Rd in Evansdale with an escort from the Evansdale Police Department at approximately 3 pm. We would plan to meet the escort from the Waterloo Police Department at the city limits at about 3:15 pm. We would then continue to City Hall. We have asked Mayor Clark or some other official designated by him to meet us and welcome us to Waterloo. We would be most honored to have the equestrian mounted escort from Waterloo Police Department if that is possible. We will leave City Hall after the stop and will trailer to Hudson. Thank you for your consideration. Darrell Ludwig 3523 N. Union Rd Cedar Falls, Iowa 50613 Phone: Home 277-2413. Cell 319-240-5317 P. . Boy, 1704 Des Moines, Iowa 50305 (515)309-9779 Offices at Camp Sunnyside Pony Express Riders of Iowa, Inc. March 1, 2012 Buck Clark, Mayor City of Waterloo City Hall Waterloo, Iowa 50701 Mayor Clark: �o pYo 1-- , R- I am Darrell Ludwig and have been designated by Easter Seals Camp Sunnyside to coordinate the Pony Express Ride within Black Hawk County. The ride will be on Friday April 6, 2012. Pony Express Riders of Iowa is a group of horsemen statewide who have banned together, to collect donations and take them to Camp Sunnyside. The ride we are involved in will start at Decorah on Friday morning. We will stop at many towns and cities along the way and will end up at Hudson on Friday evening. We will then start out at Hudson on Saturday morning and continue on to Des Moines and Camp Sunnyside. I am asking permission from you as Mayor of Waterloo and Police Capt Joe Leibold (letter attached) permission to hold a parade on Friday April 6, 2012. The route will be along Lafayette Road from the city limits of Evansdale/Waterloo to 6th Street near the Black Hawk County court house and then to the right one block to Mulberry Street and then left to the front entrance of City Hall. Traditionally we have had from 12 to 15 horses with riders and a group of horse trailers to support the horses. The parade will leave the corner of Evans Rd and Lafayette Rd in Evansdale with an escort from the Evansdale Police Department at approximately 3 pm. I have asked the Police Capt. to provide the escort from the Waterloo Police Department at the city limits at about 3:15 pm. We would then continue on to Waterloo City Hall. We are asking that you as Mayor of Waterloo or some other official designated by you would meet us and welcome us to Waterloo. We will leave City Hall after the stop and will trailer to Hudson. Thank you for your consideration. Darrell Ludwig 3523 N. Union Rd Cedar Falls, Iowa 50613 Phone: Home 277-2413. Cell 319-240-5317. P.O. Box 1704 Des Moines, Iowa 50305 (515)309-9779 Offices at Camp Sunnyside Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY ?i`c-,rd 3 QUENTIN HART II and 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (3 19) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director February 29, 2012 Honorable Mayor Buck Clark City Council Members City Hall Waterloo, Iowa 50703 Dear Mayor and Council: 3/0' Attached please find a formal CURA application for tax exemptions on improvements made to the property located at 220 E. 8th Street Waterloo, Iowa 50703.Kimberly Archie has submitted the application for the following improvement(s): New Single -Family Build. The sum costs of these improvements are expected to reach $124,000.00. These improvements qualify for exemptions from taxes on the actual value added to Commercial property under the Consolidated Urban Revitalization Area Plan. The applicant has selected the (10) year partial exemption schedule. The property address is identified below: ADDRESS 220 E. 8th Street, Waterloo, Iowa 50703 LEGAL DESCRIPTION Lot 3 except the Northeasterly 1.5 feet thereof in Block 18 in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that it does conform to the CURA Plan. We would therefore recommend approval of this application. Sincerely, c�`- l� AJ Christopher W. Western Planner II Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CONSOLIDATED URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. lKm/e /y AI -04.' NAME: ADDRESS: u F . 8/ J'g,-e c f TELEPHONE: 3/9 - 05-27 SIGNATURE: / 'G.7./�u DATE: 2// a// A. What is the Address of the property being improved? What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse)? B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. t/ A partial exemption 011 the actual value added by improvements according to the following schedule: a. First Year 80% d. Fourth Year 50% g. Seventh Year 30% b. Second Year 70% e. Fifth Year 40% h. Eighth Year 30% c. Third Year 60% f. Sixth Year 40% i. Ninth Year 20% j. Tenth Year 20% C. What was the nature of the improvement(s)? h 2tAi N -ova -� D. City of Waterloo Building and Inspections Department Information: Permit Number: B Q. - 01 1-i°/- 3 Date permit was issued: 10 iv)-4/fit, Total permit(s) valuation: 1.1 1 t , E. What was the cost of the improvement? F. Estimated or actual date of completion of these improvements? G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes f No CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. " ' %'SLACK HAWK COUNTY ACa I tutu of i ..•• /__/ Doc ID: 004709840001 Typo: GEN Kind: WARRANTY DEED Recorded: 02/14/2012 at 10:52:12 AM Fee Amt: $208.40 Pape 1 of 1 Revenue Tax: $194.40 Black Hawk County Iowa JUDITH A MCCARTHV RECORDER F11e2012-00015007 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Black Hawk County Abstract, 614 Sycamore, Waterloo, IA 50703 Address Tax Statement to: Kimberly Archie, 220 E. 8th St., Waterloo, IA 50703 WARRANTY DEED — CORPORATE GRANTOR For the consideration of One ($1.00) Dollar(s) and other valuable consideration, Black Hawk Contacting and Development Co., a corporation organized and existing under the laws of Iowa does hereby convey to Kimberly Archie, the following described real estate in Black Hawk County, Iowa: Lot 3 except the Northeasterly 1.5 feet thereof in Block 18 in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record. The Corporation hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: A1/0// State of Iowa County of Black Hawk ) ss Black Hawk Contacting and Development Co. Its: President This instrument was acknowledged before me on this /Q day of P,Ejyaak 2012, by John R. Rooff, III, as President of Black Hawk Contacting and Development Co. TERESA M. KOOL COMMISSION NO. 719768 MY COMPASSION IRES Doosinbo Book . Pave . File Number 2012-00015007 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD Ar -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Develop;r int Director February 29, 2012 Honorable Mayor Buck Clark City Council Members City Hall Waterloo, Iowa 50703 Dear Mayor and Council: Attached please find a formal CLURA application for tax exemptions for new construction located at 1515 & 1517 Black Hawk Road, Waterloo, Iowa 50703. Brent Williams has submitted the application for the following new construction: New Duplex construction. The sum costs of these improvements are expected to reach $127,000. These improvements qualify for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Plan. The property address is identified below: ADDRESS 1515 & 1517 Black Hawk Road LEGAL DESCRIPTION See Attached The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that it does conform to the CLURA Plan. We would therefore recommend approval of this application. Sincerely, Christopher W. Western Planner 11 Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE: wwwvci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Acton Employer c1 SITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: ADDRESS: TELEPHONE: ?/`, c.2- SSS 3 1(16 A. What is the Address of the property being improved? SIGNATURE: i'jC z v ► � s%-7�! - DATE: J l; —12 615 .- /C/, 8j /a c k 4} ,i 4) 4,1 What is the Legal Description of the property? (May be%available at County Recorder's Office on 2❑d floor of the Courthouse) I' I• g ic,. l �dcs J�/E�= / J µii _` "`'d gt, eZt B. What was the na e of the improvement(s)? (must be single family homes or duplex/twin homes to qualify L -f e 1.4d4X A )8 /S/ 9— is/ C. City of Waterlo spectiqns Department Information: —2 0//" Cr -701 7 Permit Numbe . issued: permit was 9 /s!, efe_„?011, ®i oj_sc% D. What was the cost of the new construction? 7 . ) o Total permit(s) valuation: E. Estimated or actual date of completion of this new construction? 6 "/ —/_L CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. (Page 4 of 4) • LEGAL DESCRIPTION: EXHIBIT "A" LOT TEN (10), HUNTINGTON PARK, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA EXCEPT AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT TEN (10); THENCE EASTERLY ALONG THE NORTH LINE OF SAID LOT TO THE NORTHEASTERLY CORNER OF SAID LOT TEN (10); THENCE SOUTHWESTERLY ALONG THE EASTERLY LINE OF SAID LOT TEN (10) TO THE SOUTHEAST CORNER OF SAID LOT TEN (10); THENCE NORTHWESTERLY TO THE POINT OF BEGINNING. AND THAT PART OF LOT 11, HUNTINGTON PARK, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT ELEVEN (11); THENCE N90°00'00"E TWO HUNDRED FORTY-NINE AND SEVENTEEN HUNDREDTHS (249.17) FEET COINCIDENT WITH THE NORTH LINE OF SAID LOT ELEVEN (11) TO THE NORTHEAST CORNER OF SAID LOT ELEVEN (11); THENCE S35°11'11"W FIFTY-TWO AND EIGHTY HUNDREDTHS (52.80) FEET COINCIDENT WITH THE EASTERLY LINE OF SAID LOT ELEVEN (11); THENCE S80°38'11"W TWO HUNDRED EIGHTY-FIVE AND THIRTEEN HUNDREDTHS (285.13) FEET TO A POINT OF THE WESTERLY LINE OF SAID LOT ELEVEN (11); THENCE N34°57'01"E ONE HUNDRED NINE AND TWENTY-FIVE HUNDREDTHS (109.25) FEET COINCIDENT WITH THE WESTERLY OF SAID LOT ELEVEN (11) TO THE POINT OF BEGINNING CONTAINING TWENTY-NINE THOUSAND TWENTY-FOUR AND SIX TENTHS (29,024.6) SQUARE FEET, OR ZERO AND SIX HUNDRED SIXTY-SIX THOUSANDTHS (0.666) ACRES. E:\04B27\041327LGLLDOC SHEET 2 OF 2 Book Pae . File Number 2005-00016804 APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICANT'S PHONE #: APPLICATION FOR VARIANCE TO NOISE ORDNANCE :76,mws I O `I`� �rc.c�', W Mov 50-03 1 - 9-53— 0-1-0I ANTICIPATED DATE OF VARIANCE; S 6 ` t ii\ NAME OF EVENT: • 'PkV (-S Nkl) TIMES OF DAY OF VARIANCE: /O4fil! (rin m fi 0 (b`""``)kiyi Ply - Ji , I GEOGRAPHICAL LOCATION OF VARIANCE: Aft afrett L/ 1 tvari talcute.4 aJ m dhi' y, -ei beil y DISTANCE OF ACTIVITY FROM RESIDENTIA1, PROPERTIES• / 8) G - v ;vi to S a p vtatie, arout/ Llt•Zcy-e ffC f 111:4 S1 tir(.Ihi� PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. I. 1 vtialuAk a. Pipe/ -Rn. ' n kM f 14'1" 2'-3' 0, a r1' , lira -7 PP1 h cry-.vt✓v �s I ..h) w.4 lot10,4. 1�t„AV6'm_aft disc of m 3N- isfM t a,Cso nbi-,e -cd kin f . be �, co\t . �irac11 6s \ 1c onsvk av ."D' )(IRO' 2. vl-{— 1 PK — I INi -h� � - vI C \\ MiekCide, r 2 NA 149"‘"kb , Gies )P � � `�f?��Y1 1 f���l,'� �i lud S-k.eit—fla tk kit 1 i p tol( I n / k iuwk' i' -e, ,w-1- ©vv L141' Sbr-Cd -' ,.c,6( VILA bt► J . CITY COUNCIL ACTION: APPROVAL: Date Police Dept. Recommendation APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1200-1346 /000.0 66(6--- 3& 3.306- Copy - Department NAME(S) AND POSITION(S): Director Dan Trelka DATE: February 28,2012 NAME OF CLASS / MEETING: 2012 LECC Executive Training Conference DESTINATION: W. Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 30,2012 Return Date: June 1,2012 DATE(S) OF MEETING: May 30 -June 1,2012 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to attend the 2012 LECC Executive Training Conference on May 30 -June 1,2011, in West Des Moines, Iowa. This conference is sponsored by the United States Attorney's Office and is for Law Enforcement Executives to learn valuable information and obtain networking opportunities to enhance policing efforts. There are also awards given to Officers, which recognize extraordinary efforts in policing. Officers from the Waterloo Police Department have been nominated for an award this year. The cost of the registration is $100.00, which includes breakfast and a banquet dinner. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 200.00 LODGING TAXI $67.00 MEALS PARKING $100.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 367.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 367.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE (9-6 (9 - TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATIE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /700•0U 2$5vv 2 /0 87 (o� 3,/?v) -,2--2J/:Z- Copy - Department NAME(S) AND POSITION(S): Officer Shawn Bram DATE: February 24,2012 NAME OF CLASS / MEETING: Glock Armorer Course DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 8, 2012 Return Date: May 8, 2012 DATE(S) OF MEETING: May 8,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Bram to the Glock Armorer Course at the Des Moines Police Department on May 8, 2012, in Des Moines, Iowa. Officer Bram is a Firearms Instructor for the Waterloo Police Department. As a firearms instructor it is important for him to know the working parts of the weapons we carry on the street so he can better instruct the officers who carry the weapon. This 8 -hour course will teach Officer Bram how to repair and maintain our duty weapons we carry. The cost of registration is $195.00 and would require lunch. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $15.00 MEALS PARKING $195.00 REGISTRATION AIRFARE MISC/TOLLS $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 285.00 BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 285.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO €Aeel DATE HEAD z-1- - Z ('7 MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 5l7U6), 00 a;z (f 2 3 &2 72c,. , ,z8 ,L%/l Copy - Department NAME(S) AND POSITION(S): Inv. David McFarland DATE: February 24, 2012 NAME OF CLASS / MEETING: Homicide Investigations DESTINATION: Glen Ellyn, Illinois DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 15, 2012 Return Date: April 20, 2012 DATE(S) OF MEETING: April 16-20,2012 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Officer David McFarland to the Wicklander-Zulawski Homicide Investigation school on April 16th -20Th, 2012, in Glen Ellyn, Illinois. This 5 -day course presents information to teach Officers homicide related topics such as death notifications, homicide investigative techniques, managing and evaluating crime scenes and developing cold case leads. The cost of registration is $495.00 and would require lodging and food. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 750.00 LODGING TAXI $350.00 MEALS PARKING $495.00 REGISTRATION AIRFARE MISC/TOLLS $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1695.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1695.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE L -- Z-25- 7--?..) DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2011 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 6176v&c) ;?6,(14738 Copy - Department NAME(S) AND POSITION(S): Officers Frein, Jacobson and Nauman DATE: February 24, 2012 NAME OF CLASS / MEETING: Patrol Officer Response to Street Drugs DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 16, 2012 Return Date: April 20, 2012 DATE(S) OF MEETING: April 16-20, 2012 PURPOSE OF TRAVEL: Sgt. Farmer, Lieutenants Campbell and Frana are requesting permission to send Officers Frein, Nauman and Jacobson to Patrol Officer Response to Street Drugs class. The class is offered by MCTC, is free and lodging is provided. Gas and costs of meals will be provided to them. This class will help them to identify persons under the influence of illegal drugs and also identify illegal drugs encountered during the course of their duties as patrol officers. It will also help them to identify, apprehend and detect drug impaired persons. The Class is going to be held April 16-20, 2012 in Johnston, IA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $585.00 MEALS PARKING $0.00 REGISTRATION AIRFARE MISCITOLLS $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 660.00 BUDGET LINE ITEM: YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 220.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR — DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 100, 00 :27107.3S / 61%00 Copy - Department NAME(S) AND POSITION(S): Sgt. Hector Camarin, Inv. Chris Gergen, Officer Jeremy Copp, Officer Steve Newell, Officer Justin Brandt, and Officer Rob Michael NAME OF CLASS / MEETING: CTK Interview & Interrogation DATE: February 24, 2012 DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 14, 2012 Return Date: May16, 2012 DATE(S) OF MEETING: May 14-16,2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sgt. Hector Camarin, Inv. Chris Gergen, Officer's Steve Newell, Jeremy Copp, Rob Michael, and Justin Brandt to the CTK Interview and Interrogation Course at the Hawkeye Community College campus on May 14-16, 2012, in Waterloo, Iowa. This 3 -day school is taught by the CTK group, which are Investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The only cost of this training is registration. No meals, lodging, or transportation cost are required.. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $1650.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1650.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 275.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST u - MAYOR "( DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED,;2z 3;4 tS'yG' /3''I& FYvw"I2-BUDGETED /0,0e0 °� 76)1.12 IG�Od v� EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 66 7/2.; ,1 -.P.8 --€0o/ ;- Copy - Department NAME(S) AND POSITION(S): Rudy D. Jones Community Development Director DATE: February 24, 2012 NAME OF CLASS / MEETING: Iowa NAHRO Annual Conference DESTINATION: West Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 18, 2012 RETURN DATE: April20, 2012 DATE(S) OF MEETING: April 18-20, 2012 PURPOSE OF TRAVEL: Attend Iowa NAHRO Annual Conference 2012, relating to Section 3 and Housing issues. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING $110.00 MEALS $250.00 REGISTRATION 50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 660.00 224 32 5850 1346 BUDGET LINE ITEM: BG21A ADMN TAXI x GRANT REIMBURSABLE PARKING YES AIRFARE MISC/TOLLS YES NO x REQUIRED CERTIFICATION NO TOTAL: $ 660.00 PER PERSON I BELIEVE THIS TRIP AND IS NECESSARY CITY OF WATE0" C PURPOSE TO THE Noel Anderson, Community Planning & Development Director - DEPARTMENT HEAD Z 29 Z- R \hared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 2/.) /;,2 /4!/5 /3 c4 FY U/. -BUDGETED 000, 00 EXPENDED YTD A; COI 81 THIS REQUEST LEFT AFTER THIS REQUEST //&6—, /3 DATE ')%7c✓ ,2, Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Instructor(s) DATE: February 24, 2012 NAME OF CLASS / MEETING: Operations Level Class DEPARTURE DATE: March 24 & 25, 2012 DESTINATION: Montezuma, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: March 24 & 25, 2012 DATE(S) OF MEETING: March 24 & 25, 2012 PURPOSE OF TRAVEL/TRAINING: To teach Operations Level Class for Northeast Iowa Response Group NOTE: This travel request is made out for both a hotel room and two days of mileage. If we can get a hotel room for the cost (or less) of 1 trip down in mileage we will be getting a hotel room instead of having the instructor drive back after the first night. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 55.00 LODGING TAXI MEALS PARKING REGISTRATION AIRFARE 129.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 184.00 (2 trips) BUDGET LINE ITEM: 010-12-1415-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 92.00 PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITYATERL©O DEPARTMENT HEAD() 4-1 -- ^� I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 26( TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY _ LINE ITEM USED 6r/ G' v iG3' 4" ' (3s6 FY / ^ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 7767)0.00 /6 o41.(,on Copy - Department NAME(S) AND POSITION(S): Kent Shankle, Curator DATE: 2/28/12 NAME OF CLASS / MEETING: Mexican Folk Art Pick -Up DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/3/12 RETURN DATE: 4/4/12 DATE(S) OF MEETING: 4/4/12 PURPOSE OF TRAVEL/TRAINING: Travel to pick up artworks which were purchased for WCA's Mexican Folk Art Collection. Commercial shipping of these items to Waterloo would cost approximately $4, 500. Significant cost savings may be realized by utilizing in-house resources. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VIEHICLE ESTIMATE OF COST: 50 70 400 LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL 30 MISC/TOLLS TOTAL FOR ALL: $ 550 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF /ATE LOO I APPROVE THIS TRAVEL REQUEST k DEPARTMENT HEAD MAYOR ;-/;, / 0 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 'isi-2?,4 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 3 /3 6,15A FY9,0a BUDGETED 6.600.01) EXPENDED YTD 375, 00 THIS REQUEST v it 00 LEFT AFTER THIS REQUEST _,?&((400 DATE a" Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Ethel Washington, Director Julie Snider, Housing Coordinator Coretta Crawley, Housing Coordinator DATE: 2-23-12 NAME OF CLASS / MEETING: Iowa NAHRO Annual Conference DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4-18-12 RETURN DATE: 4-20-12 DATE(S) OF MEETING: 4/18 thru 4/20/12 PURPOSE OF TRAVELITRAINING: To attend Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 846 LODGING TAXI 315 MEALS PARKING 750 REGISTRATION AIRFARE 100 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 2011.00 BUDGET LINE ITEM: 283-13-5452-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 670.33 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST Ds0/49k--4(---r-(d MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED, ;,? / Jaz 66--)'3(34` FY `(,Aj/BUDGETED /0,1)00 EXPENDED YTD 7) 7 3-2- THIS -2THIS REQUEST '76t7 LEFT AFTER THIS 3 REQUEST &6' lar - DATE 72); 9.-,2(7--;44/ i+ Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): MARK A. BOESEN, Manager of Rehab. Services JON MARTIN and MATT CHESMORE, Rehabilitation/Relocation Specialists NAME OF CLASS / MEETING: IAHO SPRING CONFERENCE DATE: February 27, 2012 DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 28, 2012 RETURN DATE: March 30, 2012 DATE(S) OF MEETING: March 28-30, 2012 PURPOSE OF TRAVEL: Attend IAHO Spring Conference Certification and Recertification — Courses on Advanced Legal Aspects of Property Maintenance Inspectors and Fire Safety — Certification and Recertification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $750.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 750.00 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST NOEL ANDERSON, CPD DIRECTOR MAYOR DEPARTMENT HEAD RIN%ared Goodies\Forms\Travel Request Form January 2010 DATE latd-Do- TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY %'` /''BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE' Original - Clerk/Finance STAFF ONLY bio n 51 ad 1306 7060.00 45f 04 �:1w -7-wiz Copy - Department NAME(S) AND POSITION(S): Steven Sturtz, Permit Writer DATE: 3-7-12 NAME OF CLASS / MEETING: Permit Technician Exam DESTINATION DEPARTURE POINT IF NOT WATERLOO: Des Moines, Iowa DEPARTURE DATE: 4-17-12 RETURN DATE: 4-17-12 DATE(S) OF MEETING: 4-17-12 PURPOSE OF TRAVEL/TRAINING Required Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 7 / bEPA1TMENT HEAD 7 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST .� MAYOR 1,a(2 -00 -- DATE Shaylin Marti Jameson's Public House 310 East 4th Street Waterloo, IA 50703 (319) 233-0701 February 28, 2012 Waterloo City Clerk 715 Mulberry Street Waterloo, IA 50703 For the attention of the City Clerk, City Council Members and Mayor To Whom It May Concern: Attached you will find a map representing the request for an amendment to the annually instated outdoor cafe seating area of Jameson's Public House to be maintained for the duration of one day, occurring on the 17th day of March from 6 AM to 2 PM on Sunday March 18th. The proposed area of the expansion covers a little under half of 4th Street. It starts from the exterior corner of Levi Brothers Pawn Shop on 4th Street to the edge of the property of El Patron and expands down the west side of 4th Street to the corner of Cinema 16, then across 4th Street to the doorway of Structure Architects. On the map the dark black line represents fencing that is identical to that which is used by the Screaming Eagle during their Thursday night Bike Nights. In addition to the fencing, we will need to have two "Road Closed" barricades, one set up on 4th Street at Lafayette and one on 4th Street at Mulberry. There will be two entrances/exits which are marked on the map, one at the corner of Levi Brothers, the other in the middle of 4th Street at the end closest to Mulberry. There will be Jameson's personnel at both entrances at all times ensuring that no alcohol is brought in or taken out of the expanded outdoor cafe area. 4th Street will need to be closed off by 6 AM on Saturday, March 17th in order to allow for set up to begin. The event will start at 9 AM on Saturday, March 17th and go until 2 AM on Sunday, March 18th. During the event there will be a 30'x 60' tent set up with a band shell for live music. There will also be a smaller tent set up for food vending. There will be a beer trailer set up for outside draught beer sales. Port o' Johns and a wash station will be brought in along with a large dumpster for trash. The request for this amendment has been submitted to the State of Iowa Alcoholic Beverages Division and the request has been approved by our dram shop provider (Illinois Casualty) which will supply the city with a certificate naming the city of Waterloo as additionally insured. Thank you for your consideration in this matter. Sincerely, Shaylin Marti General Manager Jameson's Public House TS 1-11t71seA `ooh eleM =O c ? w w n n H Driveway Aisle 0 m � 717 _ 0 East Fifth Street lea s /wag on Sitz} of Waterloo r1nanr_ia1 DATE 3/12/12 TIME 15:53:23 VENDOR Invoice Invoice= INVOICE 40 20S 07 7S00 2141 CONT 426 08 6205 2140 TOTAL INVOICE ITEMS... TOTAL INVOICES W11H EL E TOTe=,L IN4tC!C55 FINANCIAL MANAGENENT OPEN INVOICE REPORT NVOICE DESCRIPTION INV DATE DUE DATE D/L DATE INV NET AMT 7SiR (711 STREET PR0,EC€ HAUL'S PH1, ? 1.0000 ANT 2,748.90 ROW ACQ, _502 HAM 1_0(0 � 18492.8S O7STt (711 STREET PROJECTS S W EHAULIS PH I TCT: 1. 0000 AMT: 16,492.6E PAGE 54 AP0642 C.TYO 1 DATE OF ..3“2/201 2/ 404 404 MARCH 12, 2012 Friday's AP640 Report Total + Adj for data entry errors, canceled/added PVs, Etc : 692,208.08 Monday's AP640 Report Total 692,208.08 WORK COMP CLAIMS HOUSING AUTHORITY 5,628.44 4,571.12 Bill Payment Total 702,407.64 C 6),t,i2/7,6.1 .31)- 6),2- 692, 208. O8 692,208 08 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 02/13/12 Prepared: 02/08/12 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, and set the date of hearing and bid opening as March 12, 2012. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Preliminary approval of the plans, specifications, form of contract, etc. and set a date of hearing and bid opening as March 12, 2012. Summary Statement: Expenditure Required: to be determined Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73 Policy Issue: Historic Survey required by the Memorandum of Agreement (MOA) between FEMA, SHPO, IHSEMD and the City of Waterloo to mitigate the loss of historic structures acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: On 1/20/09 the City Council authorized the submittal of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City Council authorized the agreement between HSEMD and the City CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer la of Waterloo, which has subsequently been executed. The total HMGP Property Acquisition (Buy Out) budget is $4,859,419.00 (based on recent de -obligation), with funding from HSEMD for up to 75% of the total project budget, and funding from the Iowa Department of Economic Development (IDED) through a Supplemental Community Development Block Grant (CDBG) for 25% of the total project, including the 10% State portion and the required 15% local match. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. X5121- 5207 provides for the FEMA Public Assistance (PA) Program. The PA Program funds multiple disaster recovery activities, such expenses related to work required under a MOA. Sections 403 Essential Assistance and 404 Hazard Mitigation provide funding for demolitions and related work associated with a HMGP Property Acquisition (Buy Out) Program. With this disaster (DR -1763) the program is funded 90% Federal share and 10% State share, with no required local match. Unlike the HMGP Program, with the PA Program communities are not issued an award, but all eligible expenses will be reimbursed through Project Worksheets (PW's). Therefore expenses related to the demolition of acquired properties, including administration and contractual expense (which would include a historic survey contract required by the MOA) will be eligible for reimbursement through the FEMA PA Program. The City of Waterloo is seeking proposals for preparation and publication of a booklet documenting the historical and architectural significance of Sans Souci Island, and have prepared a Request for Proposal (RFP) and Contract for the work. The MOA called for the Downtown historic survey and creation of a booklet to document the history of Sans Souci Island. A separate RFP was be prepared for the Downtown historic survey work. The RFP provides all the proposal (bid) specifications, terms and conditions, as well as the scope of work and details on the method of evaluation. The RFP calls for a lump sum cost for the work. After a bidder is selected, a contract will need to be executed, and the contract must also be approved by IHSEMD. Please find attached a copy of the Request for Proposal and Contract for Sans Souci Historic Bookelt Services. The document will be available to interested bidders at the office of the Planning and Zoning Department after the City Council preliminarily approves the specifications, bid document, etc., and a date of hearing is set. The proposals would be due to the City Council, opened, and referred to staff for review and recommendation at the March 12, 2012 City Council meeting. CC: Noel Anderson, Community Planning & Development Director Chris Western, Planner II Adam Poll, Associate Planner Path: K:\USERS\ARIC-S\City of Waterloo\council letters\RFPs Bids Contracts and Agreements for Goods or Services \10.18-11 Council Communication for RFP and Contract for Demo Services no-RACM Group 2 for HMGP Property Acquisition Project.doc CITY OF WATERLOO, IOWA Request for Proposal February 2012 DEVELOP AND PUBLISH A BOOKLET FOCUSING ON THE HISTORIC AND ARCHITECTURAL SIGNIFICANCE OF SANS SOUCI ISLAND City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Monday, March 12, 2012 at 4:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR SANS SOUCI HISTORIC BOOKLET SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Name of the Proposal: Date of Issuance: Deadline for Questions: Deadline for Proposal Submittal: Submit Sealed Proposal to: SANS SOUCI HISTORIC BOOKLET SERVICES Monday, February 13, 2012 Monday, March 5, 2012 at 5:00 p.m., Central Time Monday, March 12, 2012 at 4:00 p.m., Central Tirne SEALED RFP FOR SANS SOUCI HISTORIC BOOKLET SERVICES Address exactly as stated- -* -} City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Contact Person, Title: E-mail Address: Phone/ Fax Numbers: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Aric Schroeder, City Planner/Project Manager aric.schroeder(c�waterloo-ia.orq Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. Further, mathematical errors in individual bid tabulations and/or total bid summations resulting in differing amounts than submitted will, at the sole discretion of the City, be taken into consideration and either waived or considered to be a basis for bid rejection. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. RFP FOR SAN SOUCI BOOKLET — 2012 Page 2 of 12 1.4 Proposals will be opened on Monday, March 12, 2012, at 5:30 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Proposer(s), not to serve as a forum for determining the awarded proposal(s). 1.5 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. 1.6 This project is totally or partially funded by the Federal Emergency Management Administration (FEMA). FEMA may review any work submitted or completed at any time. SECTION II INSTRUCTIONS TO PROPOSERS 2.0 The proposal shall include the attached Exhibit "B" Signature Page, Exhibit "C" Bid Tab Page and, Exhibit "D" Bidder Suspension and Debarment Certification, properly completed, and a certificate of insurance as provided in 2.1 below. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in 2.4 below. Any questions about the meaning or intent of the specifications must be submitted by the Deadline for Questions listed above. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 The Proposal must provide a certificate of professional liability (errors and omissions) insurance coverage in a minimum amount of $100,000 per claim and $250,000 annual aggregate, and must maintain such coverage in force at all times during the term of service. For the successful Proposal, the certificate shall name the City of Waterloo, Iowa, its officers and employees as additional insured. 2.2 Reserved. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted ori the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". RFP FOR SAN SOUCI BOOKLET — 2012 Page 3 of 12 SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for twelve (12) months, anticipated to be (April 1, 2012) to (March 31, 2013). 3.0.2 The City and the Contractor may renew the original Contract for six (6) month time periods by mutual agreement. Thirty (30) days' notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City that is substantially in the form attached hereto as Exhibit "A". 3.1.2 Government Mandated Contract Provisions — Because the project activity is funded by the federal government, federal law requires that the City's contracts relating to the project include certain provisions. It is possible that some of the provisions set forth in this Section do not apply to Contractor or the services to be provided hereunder, but the provisions are nonetheless set forth to cause the Contract to comply with federal lave. City makes no representation about whether any particular requirement is applicable to this Contract. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(i). 3.1.2.1 Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.2.2 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.2.3 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2.1 above, the City may take any one or more of the following steps, at its option: RFP FOR SAN SOUCI BOOKLET — 2012 Page 4 of 12 3.1.2.3.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.1.1.1 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.1.1.2 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.1.1.3 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.1.1.4 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.1.1.5 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.11.2.4 Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (applies to all construction contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees) 3.1.2.5 Contractor shall comply with the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (applies to all contracts and subcontracts for construction or repair) 3.1.2.6 Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts in excess of $2,000 awarded by grantees and subgrantees when required by federal grant program legislation, but does not apply to projects paid for with disaster funding) 3.1.2.7 Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers) 3.1.2.8 City's Reporting Regulations and Requirements. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary for successful and timely completion of the work of the project, including by not limited to the closing of specific transactions. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under the Contract. During the term of the Contract and for the ensuing record -retention period, Contractor RFP FOR SAN SOUCI BOOKLET — 2012 Page 5 of 12 shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, Iowa Homeland Security and Emergency Management Division (HSEMD), the Federal Emergency Management Agency (FEMA), the Comptroller General of the United States, and any other agency of state or federal government, or the duly authorized representatives of any of the foregoing, that has provided funding or oversight for the HMGP property acquisition project, for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to the Contract. Contractor agrees to furnish, upon termination of the Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to the Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under the Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 3.1.2.9 Patent Rights and Copyrights. With respect to any discovery or invention which arises or is developed in the course of or under the Contract, the Contractor is responsible for complying with requirements pertaining to patent rights, as defined by the awarding agency. With respect to any publication, documents, or data that arises or is developed in the course of or under the Contract, the Contractor is responsible for complying with requirements pertaining to copyright, as defined by the awarding agency. 3.1.2.10 Access to Documents. See Section 3.1.2.8 above. 3.1.2.11 Retention of Documents. See Section 3.1.2.8 above. 3.1.2.12 Contractor shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (applies to contracts, subcontracts, and subgrants of amounts in excess of $100,000) 3.1.1.13 Energy Efficiency Standards. Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995]. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a not less than monthly basis based on the below intervals and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. The City, without waving any claims or rights, shall provide for partial payment based on the following intervals: 25% of Contract complete, 20% payment of Contract amount 50% complete, additional 20% payment of Contract amount 75% complete, additional 25% payment of Contract amount 99% complete, additional 30% payment of Contract amount A 5% retainage shall be held back until all work is complete and accepted and the contract is closed out. The City Project Manager shall have sole authority in determining percentage of contract completed. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. RFP FOR SAN SOUCI BOOKLET — 2012 Page 6 of 12 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: City of Waterloo Planning and Zoning Department, attn: HMGP Structural Acquisition Project, 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for the development and publication of a booklet focusing on the historic and architectural significance of Sans Souci Island in connection with a Memorandum of Agreement (MOA) to satisfy section 106 responsibilities pursuant to 36 CFR Part 800.6(a) (I) (iii) due to adverse effects of acquisition and demolition of buildings located at 158 Sans Souci Drive, 176 Sans Souci Drive, and 186 Sans Souci Drive, which were determined to be individually eligible for listing in the National Register of Historic Places, and due to adverse effects of acquisition and demolition of homes in the Sans Souci Historic District, which was an eligible historic district. The Signatory parties of the MOA include FEMA, SHPO, IHSEMD, and the City of Waterloo. The properties were acquired and demolished under the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. The executed MOA is included as Exhibit "E". 4.1 Scope of Work The Scope of this RFP is to develop and publish a booklet focusing on the historic and architectural significance of the Sans Souci Island. The booklet shall focus on the inception of Sans Souci Island as a resort community through its development as a year round residential neighborhood until the flood of 2008. The booklet shall include a discussion of architectural styles, residential development patterns and San Souci Island's historic context in the social and economic development of the City of Waterloo. The publication shall include historic photographs, historic images, maps, and more recent photographs. Data previously compiled and included in the Iowa Site Inventory Forms already completed and available through the State Historical Society of Iowa inventory are available for the preparation of the booklet. All images used in the publication will be in the public domain or used with written permission of the owner or copyright holder. The copyright to the booklet will be retained by the City. A credit line shall be provided in the publication as follows: "This project was produced under the terms of a Memorandum of Agreement, pursuant to Section 106 of the National Historic Preservation Act, among the Federal Emergency Management Agency of the Department of Homeland Security, the State Historical Society of Iowa, Iowa Homeland Security and Emergency Management Division and the City of Waterloo, Iowa regarding the demolition of historic properties in Waterloo, Black RFP FOR SAN SOUCI BOOKLET — 2012 Page 7 of 12 Hawk County, Iowa. FEMA administered Federal disaster assistance through FEMA's Public Assistance Program pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act for the acquisition and demolition of historic properties damaged as a result of flooding in July 2008 that resulted in declared disaster DR -1763 -IA." Prior to publication, the consultant will submit a draft of the booklet to the City, FEMA and SHPO for review and comment. The consultant will afford FEMA and SHPO thirty (30) days to comment on the draft and the consultant shall make any revisions to the draft booklet recommended by each. The consultant shall ensure that a print run of up to 500 copies of a 48 -page 8'/2" x 11" landscape format four-color publication will be produced. Once published, the City, in consultation with the SHPO, will develop a list of local governments, local and regional municipal, school and university libraries, Historic Preservation Commissions and Historical Societies and shall provide each with a copy of the booklet for their collections. The consultant shall deliver two hundred (200) copies to the SHPO and three (3) copies to FEMA. The consultant shall deliver Twenty-five (25) copies to the Waterloo Historic Preservation Commission. The remaining copies will be retained by the City, the Grout Museum and Silos and Smokestacks. A digital copy of the booklet will be provided to the City and to the Grout Museum and may be used for the City's and the Grout Museum's web based information dissemination. The consultant submitting a proposal for this project must be qualified under the Secretary of the Interior's Professional Qualification Standards for Historian and/or Architectural Historian. Once under contract, the consultant will participate in a kick-off meeting among the City of Waterloo, the Waterloo Historic Preservation Commission, Iowa Homeland Security and Emergency Management Division, FEMA and SHPO to discuss the successful implementation of the project. All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted standards of the historical profession, as well as all applicable state regulations. All services are to be performed by a person or entity that meets the Secretary of the Interior's Professional Qualification Standards for Historians and/or Architectural Historians. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. SECTION V METHOD OF EVALUATION 5.0 Contract Award - Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive proposal from a Company whose proposal offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Proposer RFP FOR SAN SOUCI BOOKLET — 2012 Page 8 of 12 based on an "all or none" proposal, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Proposal Evaluation Criteria - In general, the proposals will be evaluated based on, but not limited to, the general evaluation criteria stated below and the completeness, clarity and content of the proposal. The following is a partial list of the criteria that may be used in our determination of company responsibility and responsiveness: 5.1.1 Qualifications and Experience 5.1.1.1 Years of Experience of Key Personnel 5.1.1.2 Feedback from References 5.1.1.3 Knowledge and experience with historic booklet writing and publication in conjunction with Iowa Homeland Security and Emergency Management Division, FEMA and SHPO. 5.1.2 Cost Effectiveness 5.1.3 Company Responsiveness to RFP 5.1.3.1 Total scope of services offered 5.1.3.2 Responses to overall proposal and compliance with submission guidelines 5.1.3.3 Proposal presentation (completeness, organization, appearance, etc.) 5.2 Financial terms will not be the sole determining factor in the award. To determine the award the City will use a proposal evaluation method that will enable the City to award a Contract to the Proposer offering services and experience that represents the best overall value to the City. 5.3 Proposal Evaluation Procedures - Proposals will be evaluated using the "Proposal Evaluation Criteria" as listed above. 5.3.1 Each proposal will be evaluated based on the evaluator's experience and judgment of how well the proposal addresses the City's requirements. Each prospective company is assured that any proposal submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and to input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each proposal. 5.3.3 Interviews and/or conference calls may be arranged with representatives of the companies whose proposals are deemed to be within the "competitive range." The purpose shall be the clarification of any aspect of the proposal that is deemed to have a material bearing on arriving at a fair determination of which proposal offers the best overall value. In addition, each Proposer deemed to be within the competitive range may be invited to submit a "best and final offer" if such seems appropriate under the clarifications issued to the provisions and specifications of this solicitation. 5.4 A Proposer's submission of a proposal constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.5 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which Proposer has submitted the best proposal using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be RFP FOR SAN SOUCI BOOKLET — 2012 Page 9 of 12 deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The; Mayor executes the Contract. SECTION VI FINANCIAL AND NON-FINANCIAL PROPOSAL 6.0 Financial F'roposal: This portion of the Company's proposal shall include ONLY the proposed cost. 6.1 Pricing shall be submitted in the Signature Page and Bid Tab page required by the City (Exhibit "B' and "C") and shall be a Lump sum and inclusive of all expenses of any type or nature. If a summary of the bid tabulations differs from the actual amounts shown on the tabulation sheets, the figures shown on the bid tabulation sheets shall prevail over the summarized total. 6.2 Non -Financial Proposal: This portion of the proposal may be organized in a format determined by the Proposer, but should include all materials of the proposal relating to the service proposed, specifications, requirements, detailed service plan/timeline, experience, qualifications of key proposed personnel and other information of a non-financial nature. Provide a list of each proposed staff member with name, title, and description of work they would perform. Please provide the name and address of the printer you intend to use in publication of the booklet. It is also suggested that you provide an example of 4 -color work by the proposed printer. 6.3 The Proposer shall list by name the principal or project manager in your company who will have direct and continued responsibility for the services provided to the City. This person will serve as the company's first point -of -contact on all matters dealing with services and the handling of day-to-day activities through the planning and implementation process. Interested companies should provide background and qualifications, highlighting experience with similar projects and demonstrating ways the company provides a high quality of customer service. 6.4 Proposer shall not make use of any subcontractors for the project unless such subcontractor has been approved in advance by the City, in the exercise of the City's sole discretion. Proposer shall submit such information about any proposed subcontractor as the City may reasonably request. 6.5 Interested companies should provide an outline for project management and task implementation. Please note that timely completion of this project is critical. RFP FOR SAN SOUCI E3OOKLET — 2012 Page 10 of 12 SECTION VII GENERAL TERMS AND CONDITIONS or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUA,GE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference, 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR or CONSULTANT refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, the US Government, FEMA, State of Iowa, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work RFP FOR SAN SOUCI BOOKLET — 2012 Page 11 of 12 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the RFP FOR SAN SOUCI BOOKLET — 2012 Page 12 of 12 "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. EXHIBIT "A" CONTRACT FOR SANS SOUCI HISTORIC BOOKLET SERVICES This Contract for Sans Souci Historic Booklet Services (the "Contract") is entered into as of , 2012, by and between the City of Waterloo, Iowa ("City") and ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For a period of twelve (12) months after the date of this Contract, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFP response. Contractor's request for payment for services authorized under this Contract shall be submitted on not more than a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Addenda c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ , except by written amendment as provided herein. 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and a completely executed copy has been returned to Contractor. 4. Reserved. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, Iowa Homeland Security and Emergency Management Division (HSEMD), the Federal Emergency Management Agency (FEMA), the Comptroller General of the United States, and any other agency of state or federal government, or the duly authorized representatives of any of the foregoing, that has provided funding or oversight for the HMGP property acquisition project, for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Government -Mandated Provisions. Because the project activity is funded by the federal government, federal law requires that the City's contracts relating to the project include certain provisions. It is possible that some of the provisions set forth in this Section do not apply to Contractor or the services to be provided hereunder, but the provisions are nonetheless set forth to cause this Contract to comply with federal law. City makes no representation about whether any particular requirement is applicable to this Contract. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(i). A. Remedies. See Section 8 below. B. Termination for Cause and for Convenience. See Sections 8 and 9 below. C. Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (applies to all construction contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees) D. Contractor shall comply with the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (applies to all contracts and subcontracts for construction or repair) E. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts in excess of $2,000 awarded by grantees and subgrantees when required by federal grant program legislation, but does not apply to projects paid for with disaster funding) F. Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers) G. City's Reporting Regulations and Requirements. See Section 4 above. 2 H. Patent Rights and Copyrights. With respect to any discovery or invention which arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to patent rights, as defined by the awarding agency. With respect to any publication, documents, or data that arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to copyright, as defined by the awarding agency. I. Access to Documents. See Section 4 above. J. Retention of Documents. See Section 4 above. K. Contractor shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (applies to contracts, subcontracts, and subgrants of amounts in excess of $100,000) L. Energy Efficiency Standards. Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995]. 7. Indemnity. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify US Government, FEMA, State of Iowa, and City, the officials, officers, employees agencies and agents of each, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; 3 b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, 4 legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Sans Souci Historic Booklet Services as of the date first set forth above. CITY OF WATERLOO, IOWA [Contractor Company] By: Ernest G. Clark, Mayor Date: Attest: Suzy Schares, City Clerk 5 [Contractor Authorized Representative] Date: EXHIBIT "B" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, consisting of the total of the tabulated amounts submitted, not to exceed: Amount in written form, not to exceed: The correct summation of actual bid tabulation figures will supersede any amounts shown on this page. Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid. EXHIBIT "C" BID TABULATION PRICING SCHEDULE FOR SANS SOUCI HISTORIC BOOKLET SERVICES Hourly rates are to be all-inclusive and shall include labor, mileage, insurance, mobilization, de -mobilization, equipment, vehicles, data base, travel, lodging, office supplies, office equipment, photocopying, overhead, profit and all other expenses necessary to complete the referenced project according to normal industry standards per the specifications contained herein. Overhead shall include all costs associated with project work, management, corporate accounting, invoice preparation, office rental and all other expenses indirectly associated with this Flood Study Project. There shall be no charges for overtime or holiday hours. Any amendments to the scope of work will take the form of written amendments. ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL 1. Develop a booklet focusing on the historic and architectural significance of the Sans Souci Island. weeks @ 40 hrs/week= $ $ _ Hours 2. Production and publication of 500 copies of a 48 -page 81/2"x 11" landscape format four-color publication. 500 Booklets $ per booklet $ NOT TO EXCEED TOTAL: $ b d d t d b A licant• +imp The hours/time shown are based on the estimates contained in the RFP document. Payment will be for actual hours su mute an accep e y pp billed exceeding the above submission will be addressed through written amendment only. Contractor: By: Authorized Representative Signature Company Name EXHIBIT "D" BIDDER SUSPENSION AND DEBARMENT REQUIREMENTS In response to federal law concerning suspension and debarment and in accordance with OMB Guidance in 2 CFR Part 180 and Executive Orders 12549 and 12689, all federally funded projects shall be performed by a qualified bidder. The qualified bidder has been further defined as follows: To be a qualified bidder, the person, corporation, partnership, or firm shall not have been suspended and disbarred from procurement for the Federal Government. The contractor shall provide the City with a certification that they are a qualified bidder according to the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of "Bidder Suspension and Debarment Certification" is included below. If it is determined that the contractor does not meet this qualification after he begins work, a shutdown notice shall be issued and the voiding of the contract shall begin unless the contractor becomes qualified. BIDDER SUSPENSION AND DEBARMENT CERTIFICATION Project Name: DOWNTOWN HISTORIC SURVEY SERVICES Date of Bid Opening: March 12, 2012 To be a "qualified bidder", from the time the bid or proposal is submitted until award of the contract, and thereafter during the term of the contract if the bidder is awarded the contract, the person, corporation, partnership or firm shall not have been, nor shall it be, debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. The undersigned hereby certifies that the bidder (proposer) identified in this certification is a "qualified bidder" as defined above, and the bidder hereby agrees to notify the City of Waterloo immediately if the bidder's status as a "qualified bidder" changes after the date hereof. Company Name: DUNS Number: (Data Universal Numbering System Number assigned by Dun & Bradstreet) Corporate Officer: Title: Date: EXHIBIT "E" MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION, AND THE CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA WHEREAS, the Federal Emergency Management Agency (FEMA) of the U.S. Department of Homeland Security proposes to administer Federal disaster assistance through FEMA's Public Assistance and Hazard Mitigation Grant Programs pursuant to the Robert T. Stafford Disaster Relief Emergency Assistance Act, 42 U.S.C.§5121-5206 (Stafford Act) through the Iowa Homeland Security & Emergency Management Division (IHSEMD) to the City of Waterloo (the City) for the voluntary acquisition and demolition of residential structures (Undertaking) substantially damaged as a result of flooding in July 2008 that resulted in declared disaster DR - 1763 -IA; and WHEREAS, FEMA has determined the buildings located at 158 Sans Souci Drive, 176 Sans Souci Drive, and 186 Sans Souci Drive to beindividually eligible for listing in the National Register of Historic Places and the Sans Souci Historic District to be a NRHP eligible historic district in consultation with the State Historical Society of Iowa, State Historic Preservation Office (SHPO) pursuant to 36 CFR Part 800, the regulations implementing Section 106 of the National Historic Preservation Act (16 U.S.C. Section 470f); and WHEREAS, FEMA has determined in consultation with the SHPO that the Undertaking will result in Adverse Effects to the historic properties at 158 Sans Souci Drive, 176 Sans Souci Drive, and 186 Sans Souci Drive and to the Sans Souci Historic District; and WHEREAS, FEMA carried out a Phase I -A Archaeological assessment and determined in consultation with the SHPO that although no identified archaeological sites were located within the Area of Potential Effects (APE), there are several prehistoric and historic archaeological sites across the general area of the demolitions and the background research indicated that the APE is located in an area possessing a high potential to contain significant archaeological sites; and WHEREAS, FEMA and the SHPO have agreed that prior to any demolition activities, FEMA will require the City to contract a Phase I Archaeological Reconnaissance Survey of the APE with funds provided by FEMA and administered through IHSEMD; and WHEREAS, FEMA and the SHPO will review the results of the Phase I Reconnaissance Survey and will establish treatment measures based on the results of the survey; and WHEREAS, FEMA has notified the Advisory Council on Historic Preservation (ACNP) regarding its intent to prepare a Memorandum of Agreement (MOA) to satisfy its Section 106 responsibilities pursuant to 36 CFR Part §800.6 (a)(1), and the ACHP has declined to participate, pursuant to 36CFR §800.6(a)(1)(iii); and WHEREAS, FEMA has invited IHSEMD as the Grantee and the City as the Sub -grantee to be signatory parties to this MOA; and WHEREAS, FEMA, in consultation with the SHPO, has invited the Waterloo Historic Preservation Commission, the Silos and Smokestacks National Heritage Area, Main Street Waterloo, and Preservation Iowa to concur in this MOA, as provided by 36 CFR §800.6(c)(3); and WHEREAS, all references to time periods in this MOA are in calendar days and month, and notices and other written communications may be submitted by e-mail; and NOW, THEREFORE, FEMA, SHPO, IHSEMD, and the City agree that they shall implement the Undertaking in accordance with the following stipulations in order to mitigate the effects of the Undertaking on historic properties. To the extent of its legal authority and in coordination with the SHPO, IHSEMD, and the City, FEMA will require that the following measures are implemented: STIPULATIONS I. Mitigation Measures: FEMA shall provide funds through IHSEMD to the City, who shall carry out the following measures: A. Complete a reconnaissance and intensive level historic and architectural survey for the Waterloo downtown business district on the east and west sides of the Cedar River i. The City will award the contract to the consultant of the City's choice, provided that the consultant is qualified under the Secretary of the Interior's Professional Qualification Standards for Historian and/or Architectural Historian as determined by FEMA. ii. The consultant shall use as a guide the following geographic parameters when conducting the reconnaissance and intensive level historic architectural survey (survey areas are identified by yellow boundary lines drawn on maps in Appendix A, attached): a) West of the Cedar River roughly bounded on the west by West rd Street, on the south by Bluff Street, on the east by West 6th Street and on the north by Commercial Street east of West 5th Street, the Cedar River between West 5th Street and West Park Avenue and by Cedar Street west of West Park Avenue b) East of the Cedar River an irregular area beginning at East 4th Street and the Cedar River 1) proceeding east along the river to East 8th Street 2) north to Sycamore Street 3) west to East 5th Street Waterloo Memorandum of Agreement Page - 2 - of 18 4) north to Walnut Street 5) west to East Park Avenue 6) south to Franklin Street 7) west to East 3rd Street 8) south to Mulberry Street 9) west to East 2nd Street 10) south to Lafayette Street 11) east to East Park Avenue 12) south to a point midblock, south of Sycamore Street 13) west and north to Sycamore Street to capture the building in the southeast quadrant of Sycamore Street and East Park Avenue 14) east to East 4th Street 15) south to the beginning point at the Cedar River c) East 4th Street between Mulberry Street and the Cedar River will be omitted from the reconnaissance survey and documentation provided by Tallgrass Historians, L.C. will be incorporated into the survey report iii. The consultant shall prepare a Multiple Property Documentation (MPD) form for the business district in accordance with NRHP requirements and Iowa SHPO standards. It should identify and explain historic contexts for the surveyed area and historic district(s), identify potential boundaries for eligible historic district(s), and evaluate and list the contributing and noncontributing status of resources within potential districts. iv. The consultant shall submit the draft MPD form to the City, FEMA, and the SHPO for review and comment and shall make any revisions to the draft MPD recommended by each. v. If the consultant identifies a historic district eligible for NRHP listing on the west side of the Cedar River, the consultant shall prepare a district nomination. If all Signatories of the MOA agree that the properties on the west side do not constitute a NRHP-eligible historic district, the consultant shall prepare up to six (6) nominations to the NRHP for structures identified in the reconnaissance survey as individually eligible for listing in the NRHP but which are located outside the boundaries of any historic district identified in the survey. vi. Should more than six structures outside the boundaries of an eligible Historic District be identified, the Waterloo Historic Preservation Commission, in consultation with FEMA and the SHPO, shall establish the priority for determining which nomination(s) will be prepared. vii. The consultant shall submit the draft nomination(s) to FEMA and the SHPO for review and comment. The consultant will be expected to attend the State National Register Committee meeting and make any revisions recommended by that body or the National Park Service after the SHPO has submitted the final nomination(s). Waterloo Memorandum of Agreement Page -3- of 18 B. Produce a booklet on the historic and architectural significance of Sans Souci Island i. The City will award the contract for researching and writing the document to the consultant of the City's choice, provided that the consultant is qualified under the Secretary of the Interior's Professional Qualification Standards for Historian and/or Architectural Historian as determined by FEMA. ii. The City will include in their contract with the consultant a clause requiring the consultant to assign the copyright of the booklet to FEMA. iii. FEMA will issue a license to the City for the indefinite right to reproduce the booklet. iv. Parameters of the research will include the inception of Sans Souci Island as a resort community through its development as a year round residential neighborhood until the flood of 2008, a discussion of architectural styles, residential development patterns and San Souci Island's historic context in the social and economic development of the City of Waterloo. v. The contractor shall illustrate the narrative with historic photographs, maps and related images and graphics. vi. All images used in the publication will be in the public domain or used by written permission of the owner or copyright holder. vii. Prior to printing, the consultant will submit a draft to the City, FEMA, the SHPO for review and comment. viii. The City, FEMA, and the SHPO's comments will be incorporated into any revisions. ix. A print run of 500 copies of a 48 -page 81/4" x 11" landscape format four-color publication will be produced. x. The City, in consultation with the SHPO, will develop a list of local governments, local and regional municipal, school and university libraries, Historic Preservation Commissions and Historical Societies and shall provide each with a copy of the booklet for their collections. xi. The consultant shall deliver two hundred (200) copies to the SHPO and three (3) copies to FEMA. xii. The consultant shall deliver Twenty-five (25) copies to the Waterloo Historic Preservation Commission. The remaining copies will be retained by the City, the Grout Museum and Silos and Smokestacks. Waterloo Memorandum of Agreement Page -4- of 18 xiii. A digital copy of the booklet will be provided to the City and to the Grout Museum and may be used for the City's and the Grout Museum's web based information dissemination. C. Salvage of Architectural Material i. Following acquisition of the properties, the City, if it chooses to do so, in consultation with FEMA and the SHPO, will identify significant architectural features to be removed from the properties. ii. The City, if it chooses to salvage architectural elements from acquired properties, in consultation with FEMA and the SHPO, will attempt to identify a private or public not-for-profit local or regional historic preservation or architectural salvage organization interested in receiving a donation of the architectural features. The organization may sell the architectural features to the general public for the specific purpose of raising funds to support future historic preservation or salvage/reuse activities in the region. iii. The City shall realize no financial gain from the transfer of architectural features to the historic preservation/salvage organization or from any subsequent sale. Any income derived by the City from the sale of architectural features would be considered project income to be deducted from proceeds of federal funding under Hazard Mitigation Grant Program or Public Assistance Programs. iv. If architectural features are to be salvaged, the identified historic preservation/salvage organization will be responsible for removing the identified architectural features prior to the scheduled demolition of an individual property and for storing the architectural elements salvaged from the properties in a secure location off site. v. The City may retain any salvaged architectural features for educational purposes in a display of Waterloo's architectural history. D. Steps, Terraces and Walkways i. The City will retain in situ the laid stone steps, terraces, and walkways on Sans Souci Island. II. Post Review Discoveries A. The City's demolition contractor shall immediately cease project activities in the vicinity of the discovery should previously unidentified archaeological sites or unanticipated effects be discovered during implementation of the project. Personnel should take all reasonable measures to avoid or minimize harm to the archaeological find(s) and/or avoid or minimize further unanticipated effects. Waterloo Memorandum of Agreement Page -5 -of 18 B. The person or persons encountering such properties or effects shall immediately notify FEMA and the SHPO at 515-281-8743. Construction in the area of such sites or effects shall not resume until the requirements of 36 CFR §800.13(b)(3) have been met. III. Anticipatory Actions A. FEMA shall not grant assistance to the City should the City, or those acting on its behalf, engage in anticipatory actions with the intent to avoid the requirements of this MOA or Section 106 of the National Historic Preservation Act significantly adversely affecting an historic property to which the assistance would relate or, having legal power to prevent it, allow such significant adverse effect to occur. B. After consultation with the SHPO and ACHP, however, FEMA may determine that circumstances justify granting such assistance despite the adverse effect created or permitted by the Sub -Grantee and shall complete consultation for the Undertaking. IV. Duration of Agreement A. This agreement will be null and void if its terms are not carried out within twenty-four (24) months of the date that it has been executed. B. If any signatory to this MOA determines that its terms will not or cannot be carried out or that an amendment to its terms must be made, that party shall immediately consult with the other parties to develop an amendment to this MOA pursuant to 36 CFR part 800.6(c)(7) and 800.6(c)(8). V. Dispute Resolution A. If any objection or dispute should arise within the time frame provided by this MOA to any plans, specifications, or actions provided for review pursuant to this MOA, FEMA will consult further with the objecting party to seek resolution. B. If FEMA determines that the dispute cannot be resolved, FEMA shall forward all documentation relevant to the dispute to the Council in accordance with 36 CFR §800.11(e), including FEMA's proposed resolution of the dispute. Within thirty (30) calendar days after receipt of all pertinent documentation, the ACHP will either: i. Advise FEMA that it concurs with FEMA's resolution to the dispute. ii. Provide FEMA with recommendations, which FEMA will take into consideration in reaching a final decision regarding the dispute; or iii. Notify FEMA that it will comment pursuant to 36 CFR §800.7(c), and proceed to comment. Any comment provided will be taken into consideration by FEMA in accordance with 36 CFR §800.7(c)(4) with reference to the subject of the dispute. Waterloo Memorandum of Agreement Page - 6 - of 18 C. Any recommendation or comment provided by the ACHP will be understood to pertain only to the subject of the dispute, and FEMA's responsibility to fulfill all actions that are not subject of the dispute will remain unchanged. D. Failure to fulfill the terms of this MOA requires that FEMA again request the ACHP's comments in accordance with 36 CFR §800.7. E. If FEMA cannot fulfill the terms of this MOA, it shall not take or sanction any action or make any irreversible commitment that would result in an adverse effect with respect to eligible or listed historic properties covered by this MOA or that would foreclose the ACHP's consideration of modifications or alternatives to the Undertaking that could avoid or mitigate the adverse effect until the comment process has been completed. VI. Amendments Any signatory to this MOA may propose to FEMA that the MOA be amended whereupon FEMA will consult with all signatories to the MOA to consider such an amendment. 36 CFR §800.6(c)(1) shall govern the execution of any such amendment. The signatures of all the signatories shall be required for any amendment hereto to be effective. VII. Termination of Agreement A. If any signatory or invited signatory to this MOA determines that its terms will not or cannot be carried out, that party shall immediately consult with the other parties to attempt to develop an amendment per Stipulation VII above. B. If within thirty (30) days an amendment cannot be reached, any signatory may terminate the MOA upon written notification to the other signatories. Once the MOA is terminated, and prior to work continuing on the Undertaking, FEMA must either (a) execute an MOA pursuant to 36 CFR §800.6 or (b) request, take into account, and respond to the comments of the ACHP under 36 CFR §800.7. FEMA shall notify the signatories as to the course of action it will pursue. VIII. Execution of the Memorandum of Agreement Execution of this MOA by FEMA and implementation of its terms are evidence that FEMA has taken into account the effects of the Undertaking on historic properties, and that FEMA has satisfied its responsibilities under the NHPA and its implementing regulations. Waterloo Memorandum of Agreement Page - 7 - of 18 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA EXECUTED: SIGNATORY PARTY FEDERAL EMERGENCY MANAGEMENT AGENCY By: Kenneth Sessa Regional Environmental Officer FEMA Region VII Date: Waterloo Memorandum of Agreement Page - 8 - of 18 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING TIIE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA SIGNATORY PARTY STATE HISTORICAL SOCIETY OF IOWA By: Date: 25) 2.1)10 Barbara A. Mitchell Deputy State Historic Preservation Officer Waterloo Memorandum of Agreement Page - 9 - of 18 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA INVITED SIGNATORY PARTY IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION Dennis Harper State Public Assistance Officer Date: Waterloo Memorandum of Agreement Page -10 -of 18 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA INVITED SIGNATORY PARTY CITY OF WATERLOO By: Ernest G. Clark Mayor Date: 4(P121( C Waterloo Memorandum of Agreement Page -11-oft8 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA CONCURRING PARTY WATERLOO HISTORIC PRESERVATION COMMISSION By: atrick Berry Chair Date: Waterloo Memorandum of Agreement Page- 12 - of 18 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA CONCURRING PARTY MAIN STREET WATERLOO By: LOA-bk.& Sindee Kleckner Executive Director Date: Waterloo Memorandum of Agreement Page -13-of18 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA CONCURRING PARTY SILOS AND SMOKESTACKS NATIONAL HERITAGE AREA By: Donald P. Short -- President Date:,,)' Waterloo Memorandum of Agreement Page -14 -of 18 MEMORANDUM OF AGREEMENT AMONG THE FEDERAL EMERGENCY MANAGEMENT AGENCY, THE STATE HISTORICAL SOCIETY OF IOWA, IOWA HOMELAND SECURITY & EMERGENCY MANAGEMENT DIVISION AND CITY OF WATERLOO REGARDING THE DEMOLITION OF HISTORIC PROPERTIES IN WATERLOO, BLACK HAWK COUNTY, IOWA CONCURRING PARTY PRESERVATION IOWA By: Rod Scott President Date: ( ' 1 0 Waterloo Memorandum of Agreement Page - 15 - of 18 APPENDIX A: MAPS OF AREAS SUBJECT TO INTENSIVE RECONNAISSANCE AND INTENSIVE LEVEL HISTORIC AND ARCHITECTURAL SURVEY Waterloo Memorandum of Agreement Page - 16 - of 18 0 0 4 • cp • 0 ti o � °°coa cro a w to -s0 0 -o 4 • R co 0 -1 0o O.. . ❑ o R .'o • Y ao 0 3 co a r. STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for SANS SOUCI HISTORIC BOOKLET SERVICES FOR THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT Sealed Request for Proposals will be re- ceived by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of said City on the 12th day of March, 2012, until 4:00 p.m., for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Request for Pro- posal document, plans, specifications, form of contract, etc. for Sans Souci His- toric Booklet Services for the Hazard Mitigation Grant Program (HMGP) Prop- erty Acquisition Project at 5:30 p.m. on March 12, 2012, in the Council Cham- bers in the City Hall in the City of Water- loo, lowa. The proposed Request for Proposal document, plans, specifica- tions, form of contract, etc. is on file in the office of the City Clerk for public examination. A Request for Proposal document, plans, specifications, form of contract, etc. may be obtained from the Planning and Zoning Office, 715 Mulber- ry Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Wa- terloo this 13th day of February, 2012. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal Waterloo, City of Public Hearing and Notice to Bidders Sans Souci Booklet Services Notice was published in the Courier, a daily publication in Waterloo, Black Hawk County, Iowa, 1 time commencing on the 28th day of February, 2012 in the name of said publication, and that the annexed legal rate of advertised is the regular rate of said publication, and that the following is a correct bill for publishing said notice. Printer's Bill $20.05 C../LLL Subscribed and sworn to before me this as Day of A.D., 20 j COMMISSION NO. 76-1P76 EXPIRES Notary Public Received of the sum of Dollars. In full for publication of the above notice. Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project March 12, 2012 Bid Tab Estimate: $ Bid Security Not Required Bidder Bid Security Bid Amount Louis Berger Group Kansas City, MO 4 71 � (,;?, c-' Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: March 5, Prepared: February 24, 2012 Dept. Head Signature: # of Attachments: Change Order SUBJECT: 174-D-NSP3-01-12-12, Demolition and Site Clearance Submitted by: Rudy D. Jones, community Development Director Recommended City Council Action: Authorize Award and Execution of the Change Order to Frickson Backhoe & Trucking in the amount of $3,750.00, which brings the new contract price to $ 32,450.00. QUENTIN M. HART Summary Statement: Staff would like to add garages that are in need of demolition without Ward 4 exceeding the original contract by 25% to an open contract. Property addresses are: RON WELPER 418 Courtland Street, 514 Johnson Street, 306 Sherman Avenue and 1121 Mulberry Street. Ward 5 BOB Expenditure Required: Not to exceed the negotiated price of $3,750.00. GREENWOOD At -Large Source of Funds: CDBG and EDI Funds. STEVE SCHMITT Policy Issue: Housing and elimination of slum and blight. At -Large Alternative: None Background Information: This will clean up garages that are deteriorated. The garages located on Mulberry and Sherman are at addresses that the houses will be rehabilitated. QUAL HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: /9 g Rudy D. ones, Co munity Development Director SUBJECT: 174-D-NSP3-01-12-12 Demolition and Site Clearance Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize Award and Execution of the Change Order to Frickson Backhoe & Trucking in the amount of $9,600.00, which brings the new contract price to $42,050.00. Summary Statement: Staff would like to add a garage and residential housing unit to an open contract that are in need of demolition. The addresses are: 1013 Lafayette Street — Garage Only 332 Irving Street — House Expenditure Required: Not to exceed the negotiated price of $9,600.00. Source of Funds: EDI Funds. Policy Issue: Housing and elimination of slum and blight. Alternative: None. Background Information: This will clean up structures that are deteriorated. The garage is located on 1013 Lafayette Street, where the house will be rehabilitated. The house is at 332 Irving Street. This change order will allow us to continue to expend the EDI grant, specifically for that area. RDJ:an Attachment J:\ANN-N\DEMO\Demo Contracts \174-D-NSP3-01-09-12\Council Communication 3-7-12.doc Cc: Noel Anderson, CPD Director EQUAL HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: 3 Prepared: 2/27/2012 Dept. Head Signature• # of Attachments: SUBJECT: Waterloo Submitted by: FY 2011 Amended Cooperative Agreement between HUD and the City of Abraham L. Funchess, Jr. Recommended City Council Action: Approve an amended cooperative agreement between the U.S. Dept. of Housing Si. Urban Development and the City of Waterloo for the Fair Housing Assistance Program. Summary Statement: The total amount of the agreement is $89,554.00. This represents the previous $23,554.00 received for the City of Waterloo Fair Housing Assistance Program and represents an increase of $66,000.00 for the contract year FY2011 to conduct partnership activities. Expenditure Required: $0 Source of Funds: N/A Policy Issue: Alternative: Background Information: Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT CITY OF WATERLOO Council Communication City Council Meeting: 3/12/2012 Prepared: 3/6/2012 Dept. Head Signature: (/)1244 # of Attachments: 2 SUBJECT: Contract for the Security Services for Waste Management Services Submitted by: Larry N. Smith, Superintendent WMS Recommended City Council Action: Resolution accepting bid and award of contract for the security services at the Waste Managements Services Dept. to Superior Security Services of Waterloo, IA for a rate of $12.25 an hour. The Contract Agreement between the City of Waterloo and Superior Security Services is for one (1) year effective July 1, 2012. Summary Statement Expenditure Required Source of Funds Fy13 budget - 520-14-5200-1390 Policy Issue Alternative Background Information: Superior Security Services was low bid between two others, Per Mar Security and Premier Security WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: 3/12/12 Prepared: 3/7/12 Dept. Head Signature: ,5ID # of Attachments: 2 SUBJECT: Submitted by: Award Portions of 2012 Right -Of Mowing Contract to B&B Lawn Care Inc. and Fleming's Landscaping & More LLC and Approval of Bonds Etc. JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve Contract with B&B Lawn Care Inc. and Fleming's Landscaping & More LLC Summary Statement The following areas would be awarded to B&B Lawn Care Inc: • San Marnan Dr. • US 218 Corridor • Highway 20 Overpasses • Police Training Center • Martin Luther King Jr. Dr. • Broadway St. • Dubuque Rd. • Virden Creek Waterway • Fairview Cemetery The following areas would be awarded to Fleming's Landscaping & More LLC: • Green Hill Rd. • University Ave. • Crossroads Blvd. • Residential Complaint/Code Enforcement Mowing -Hourly Rate • Residential Complaint/Code Enforcement Mowing- Acre Rate Expenditure Required Option A: Option B: Option C: Option D: Option E: Option F: Option G: Twenty Seven and 95/100 dollars per acre ($27.95)- B&B Twenty Eight and 00/100 dollars per acre ($28.00)-Fleming's Twenty and 00/100 dollars per acre ($20.00) -B&B Twenty Five and 00/100 dollars per hour ($25.00)- Fleming's Forty Five and 00/100 dollars per acre ($45.00)-Fleming's Seven Hundred Fifty and 00/100 dollars per acre ($750.00) -B&B Twenty Eight and 00/100 dollars per acre ($28.00)- Fleming's Source of Funds 4100 Leisure Services and 5400 Waste Management Policy Issue N/A Alternative N/A Background Information: Leisure Services has been using private contractors to mow right-of-way areas for around 20 years. CITY OF WATERLOO Council Communication City Council Meeting: 3-12-12 Prepared: 3-1-12 Dept. Head Signature: # of Attachments: C/ SUBJECT: Five Sullivan Brothers Convention Center Duct And Coil Cleaning Change Order #3 Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of Change Order #3 for net decrease of $ 175.18 to Americlean of Iowa, LLC, Cedar Rapids, Iowa; and authorize Mayor to execute said document:. Summary Statement Expenditure Required Net Decrease of $ 175.18 Source of Funds Background Information: Americlean of Iowa LLC Summary Statement Original Award 1. Payment No. 1 2. Payment No. 2 3. Payment No. 3 4. Payment No. 4 5. Payment No. 5 6. Payment No. 6 7. Payment No. 7 8. Final Pmt & Retainage Change Order #1 Change Order #2 Change Order #3 Total $ 125,686.00 $ 39,800.57 $ 39,800.57 $ 39,800.57 $ 3,806.33 $ 8,836.10 $ 7,409.48 $ 54,851.24 $ 6,284.28 $ 67,668.84 $ 7,409.48 $ (175.18) $ 200,589.14 CITY OF WATERLOO Council Communication 3-12-12 City Council Meeting: Prepared: 3-1-12 Dept. Head Signature:,,, # of Attachments: 1 SUBJECT: Five Sullivan Brothers Convention Center Duct and Coil Cleaning Submitted by: Craig Clark - Building Office/Maintenance Administrator Recommended City Council Action: Resolution approving completion of project and release of $6,284.28 retainage and final acceptance of work performed by Americlean of Iowa, LLC, Cedar Rapids, Iowa at a total cost of $ 200,589.14. Staff has reviewed this agreement and recommended Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement - See attached Summary Statement Expenditure Required $ 6,284.28 of total contract amount of $200,589.14 Source of Funds 411-22-4900-2152 Background Information: Summary Statement CITY OF WATERLOO Council Communication City Council Meeting: March 5, 2012 Prepared: February 28, 2012 Dept. Head Signature: PH # of Attachments: SUBJECT: FINAL ACCEPTANCE & RELEASE OF FINAL PAYMENT FOR 2011 PUBLIC MARKET INTERIOR DEVELOPMENT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council accept and authorize final payment in the amount of Ten Thousand, Nine Hundred Twelve dollars and 50/100 ($10,912.50) for work being done by Failor Hurley Construction Corporation of Hudson for the PUBLIC MARKET INTERIOR DEVELOPMENT, 327 w. 3RD St., Waterloo, Iowa. Summary Statement Base Bid Change Order No. 1 Change Order No. 2 (add) Change Order No. 3 (deduct) Total Expenditure Required: Source of Funds: Funding is available through City Bonds and WDC allotment from Black Hawk County Gaming Association. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and signed July 18, 2011. $212,000.00 $ 6,039.00 $ 207.00 $218,246.00 $2,427.00 -$2,220.00 CITY OF WATERLOO Council Communication City Council Meeting: 3/12/2012 Prepared: 3/7/2012 Dept. Head Signature: S.G. # of Attachments: 1 SUBJECT: Submitted by: Final Quantities Change Order US 63 & Ridgeway Traffic Safety Improvements Sandie Greco, Traffic Operations Sueprintendnet Recommended City Council Action: Approve a resolution for a final quantities change order reduction in the amount of $1,497.41. Summary Statement: This is to confirm and acknowledge the actual final quantities and final cost for the project. Expenditure Required: (Final Construction Cost: $324,670.34) Source of Funds: Traffic Safety Grant, 100% reimbursable, no City match is required. Policy Issue Alternative Background Information: Ridgeway and Hwy 63 Traffic Safety Fund Grant project involved improvements in traffic signal layout, phasing, equipment and geometric design modifications including a left turn lane extension on Hwy 63 and southwest corner adjustments. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY Ot= WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: M Prepared: Marc_12 Dept. Head Signature: # of Attachments: 12 2012 SUBJECT: Request to set the date of public hearing as March 26, 2012 for a request by Hy -Vee, Inc. to rezone 1.26 acres located at 3700 University Avenue from "R-1" One and Two Family Residence District to "C-2" Commercial District, for the purpose of legalizing the existing mini -storage business. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Hy -Vee, Inc. to rezone 1.26 acres located at 3700 University Avenue from "R-1" One and Two Family Residence District to "C-2" Commercial District, for the purpose of legalizing the existing mini -storage business. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is a mini -storage development upon the site in question, with the buildings being constructed in 1972 and 1977. It would appear that the buildings were constructed as an accessory use to the previous agricultural use. No new development is planned for the area in question, and it is planned that the existing storage buildings will remain, thus the use of the property is not changing. The Zoning Ordinance allows for mini -storage development within the "C-2" Commercial District, subject to the issuance of a Special Permit by the Board of Adjustment. The Planning and Zoning Commission and the Board of Adjustment would review the location for compatibility of surrounding, highest and best use of land, and proximity to a major thoroughfare. The intent of this provision is that mini -storage developments in the "C-2" Commercial District be situated towards the rear of a highly visible commercial property. However, since these units were constructed in the 1970s before this particular ordinance was adopted in 2004, it would not be necessary for these mini -storage buildings to go through the special permit review process. At their March 6 2012 Planning, Programming and Zoning Commission meeting, the Planning and Zoning Commission unanimously recommended approval of the CITY WEBSITE: www.ci.waterbo.ia.us WE'RE WORKING FOR YOU! An Equal OpportunitylAffirmative Action Employer • rezone request. Please find attached a staff report, aerial photo, and Iegal description, detailing the area in question. Therefore, we request the City Council set a date of public hearing on the rezoning request as March 26, 2012, and publish an official notice pertinent to the requested rezoning. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use Alternative: N/A Background Information: Legal Description: See attached Exhibit "A" NA: to cc: Aric Schroeder, City Planner Eric Thorson, City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: March 6, 2012 Request to rezone approximately 1.26 acres of land from "R-1" One and Two Family Residence District to "C-2" Commercial District. Hy -Vee, Inc., 5820 Westown Parkway, West Des Moines, IA 50266 The applicant is requesting to rezone the property at 3700 University Avenue for the purpose of legalizing an existing mini - storage development. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is a mini -storage development upon the site in question, with the buildings being constructed in 1972 and 1977. It would appear that the buildings were constructed as an accessory use to the previous agricultural use. However, those buildings were rented out to those needing to store their belongings. Mini -storage is not a permitted use in the "R-1", and rezoning the land to "C-2" would legalize their use. The proposed rezone is located at 3700 University Avenue, just east of K -Mart Plaza. University Avenue is just to the south of the rezone area and is classified as a Principal Arterial. Recently, a sidewalk was constructed along the north side of University Avenue with ADA funds. The Greenhill Road Trail is located approximately 1/4 of a mile to the east along Greenhill Road. The site in question is zoned "R-1" One and Two Family Residence District, and has been zoned as such the adoption of the Zoning Ordinance. Surrounding land uses and their zoning are as follows: North — Single-family residential development, zoned "R-1" One and Two Family Residence District. South — Existing commercial development and University Avenue, zoned "C-2" Commercial District. East — Single-family residential development, zoned "R-1" One and Two Family Residence District. West — Existing commercial development, zoned "C-2" Commercial District. The surrounding area is comprised of a multitude of different uses, ranging from single-family residential development and heavier commercial uses, such as including K -Mart and Hy -Vee. Much of the development in the area was constructed in the 1960s to the 1980s. Rezoning of the land in question would not require any additional buffering or screening. 3.6.12 Rezone R1 to C2 — 3700 University Ave Page 1 of 3 March 6, 2012 DRAINAGE: Rezoning of the land would not appear to have a negative impact upon the surrounding area. FLOODPLAIN: No portion of the rezone area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0169F, dated July 18, 2011. PUBLIC /OPEN Valley View Park is located approximately 1/4 of a mile to the east at SPACES/ SCHOOLS: the intersection of Greenhill Road and Maynard Avenue. Central Middle School is located approximately % of a mile to the south near Downing Avenue and Katoski Drive. UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. There is an 8" sanitary sewer located within University Avenue to the south and east. There is also an 8" sanitary sewer located to the north in Macallan Lane. There is a 15" storm sewer located within University Avenue to the south. RELATIONSHIP TO The Future Land Use Map designates this area as Commercial, COMPREHENSIVE which would allow for commercial development. The rezone LAND USE PLAN: request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. STAFF ANALYSIS — The proposed rezone area consists of 1.26 acres of land located at ZONING 3700 University Avenue, which is the location of the former Platt's ORDINANCE: Nursery site. The applicant is requesting to rezone the property in question to legalize 2 mini -storage buildings, which were built in 1972 and 1977. Mini -storage development is not a permitted use in the "R-1" One and Two Family Residence District, therefore the rezone to "C-2" is needed to legalize their use. It would not appear that rezoning the land to "C-2" Commercial District would have a negative impact upon the surrounding area, most specifically the residential uses to the east. No new development is planned for the area in question, and it is planned that the existing storage buildings will remain, thus the use of the property is not changing. The Zoning Ordinance allows for mini -storage development within the "C-2" Commercial District, subject to the issuance of a Special Permit by the Board of Adjustment. The Planning and Zoning Commission and the Board of Adjustment would review the location for compatibility of surrounding, highest and best use of land, and proximity to a major thoroughfare. The intent of this provision is that mini -storage developments in the "C-2" Commercial District be situated towards the rear of a highly visible commercial property. However, since these units were constructed in the 1970s before this particular ordinance was adopted in 2004, it would not be necessary for these mini -storage buildings to go through the special permit review process. 3.6.12 Rezone R1 to C2 — 3700 University Ave Page 2 of 3 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from "R-1" One and Two Family Residence District to "C-2" Commercial District be approved for the following reasons: 1. The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Commercial, which would allow for a mini -storage development. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 3. It would not appear that rezoning the land to "C-2" Commercial District would have a negative impact upon the surrounding area, as this rezone is legalizing an existing use, and there is no plans to change the current use of the property. 3.6.12 Rezone R1 to C2 — 3700 University Ave Page 3 of 3 -ssau!sn8 e6eJols-!u!W 6uI1sp(3 NT 6uizi e6ei 4o esodjnd au' Jol ppis!G le!aaawwo3 ►,Z-a„ of 1a!1TS!G eauepise Apaved OMI pue auo „I,-:8„ wail saaay 9z. 1, euozaj of isenbaj Hv-Vee, Inc Rezone/Plat Request Photos Looking at the existing storage buildings located on the property. These will be rezoned to commercial. Looking at the existing storage building located on the property. This will be rezoned to commercial. Looking at the existing building on the property. This will be demolished to make room for the new gas station/car wash. Looking at the existing building on the property. This will be demolished to make room for the new gas station/car wash. Hy -Vee, Inc Rezone/Plat Request Photos Standing at the entrance to the property looking towards University Avenue. Looking west of the property at additional commercial properties. APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION wATE-noo, IOWA 319.2914366 I. APP I A 0 IN -FORMATION: a. Applicarres name (please print): Address; 5820 Westown P b. Status of applicant: (a) Owner (b) Other x (C1IECK per: If other explain: Contract 8 er c. Property owner's name if dikerent thex. above (please print): Garber Develo m n LC Jutie and Matt Gardner) , City: Water---State:__11.--Zip: 5070_14-------- ORMATION: a. General location of property to be rezo;:ieri: 3700 UniVersiti Ave H -Ve, Inc. c/o Jeff Stein b. Legal description of property to be rezoned: c. Dimensions of Proposed Zoning lictundary (Excluding Right of Way): 1 d. Area of Proposed loning Boundary pain:ling Right of Way): 55234Sf e. Current qiie zoning: C-2 f Reason(s) for rezoning and proposed tise(s) of PrOPertY: EAS__ --1 land LIN cloossi.--, com I with current ronin g. Conditions (if any) agreed to: isi/A h. Other pertinent information (use reverse side if nects Please Note... If applic.,ait is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it mast go Through a platting process (separate from rezone request). The fling fee of S300 4- go per acre ($750 max) (payable to the City of Waterloo) is required (round an),(Mint down to nearest $10 increment). This fee is non•-rettmdable. Under no condition shall said sum Or any part thereof be refunded for failure of said amendment to be =acted ipto law. Any major change in any of the information given vrill require that the request go badthrough the process, with a new Mug fee. lithe request is denied no new petition covering the same ©n portion of the same property doll be -Med witb or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The madersigned certify under oath and under the penalties of perjury that all information on tbis request and submitted along with it is true and cormt, All information submitted will be uod by the Valeria° Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: g- # of Attachments: 7 SUBJECT: Request to set the date of public hearing as March 26, 2012 for a request by Dolly James, LLC for a site plan amendment in the "R-4, R -P" Planned Multiple Residence District generally located within the area bounded by the Cedar River and Sycamore Street, and E 8th Street and the Union Pacific railroad tracks, to allow for the construction of a multi -family housing development. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by Dolly James, LLC for a site plan amendment to the "R-4, R -P" Planned Multiple Residence district, which would allow for construction of six 12 -unit condos and six garage units on the property. The applicant is proposing the site plan amendment in order to construct six new 12-plex housing units. Each of the units would have 2 bedrooms. The development also includes constructing six garage units as well. The site plan shows 2 access points to the property; one access from Sycamore Street where vacated E 7th Street is, and along E 8th Street, south of Sycamore Street. The plan shows storm water detention along the northeast corner of the property. The Zoning Ordinance requires a total of 144 parking stalls, and the site plan shows a total of 145 parking stalls (80 outside stalls, 65 garage stalls). It would appear that the site plan would meet all requirements of the Zoning Ordinance, including setbacks, parking, etc. The request would appear to be beneficial to the area by adding quality housing to the area, and by reusing an otherwise vacant property. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer i Background Information: The City of Waterloo has owned this property for several years now, and has been looking for a developer to develop this property. Legal Description: See attached Exhibit "A". AS:sg cc: Noel Anderson, Community Planning & Development Director. --file-- THIS PLAT REPRESENTS A SURVEY OF PARCEL "R" That part of Lot Nos. 1.4.5.8.&0inBlock 1and all ofBlock 22and Vacated East 7th Street lying Uotwmmfr Block 1 & Biock 22 and Vacated Water Street generaily Iying Southwesterly ofBlock 1 & Block 22.all lying in the "Original Plat on the East side of the Cedar River, City of Waterloo", and part of the fractional land lying between the Cedar River and Block 1 & Block 22 in the "Original Plat on the East side of the Cedar RiveCity of Waterloo", Black Hawk Counly, lowa, described as toUows: Beginning at the Easterly corner 01 said Biock 22 in the "Original Plat on the East side of the Ceda River, City of Wato|uo^.point being ufound >6^mUmwith license #8O33; thence along the Southeasterly line of said Block 22 in the "Original Plat on the Eastside ot the Cedar River, City of Waterloo", also being the Northwesterly line of East 8th Street and along the Southeasterly line of Acquisition Plat dated 11/8/2UO2recorded inFile #20U3-0UO2S408inthe Office of the Black Hawk County Recorder South 40°43' West adistance of33475feet toaset 1/2"rebarwith license #85O5; thence North 48"42'West adistance of2O7.8feet to a set 1/2"mUarwith license #6505; thence North 38"33'West adistance nf102.55feet toaset 1/2^mU8rwith license #G5U5; thence North 48°S5'West adistance of82.4Sfeet tooset !6^mbarwith license #OSO6; thence North 73°54'West udistance of1O4.5feet to a set 1/2^mbarwith license #O505; thence North 4O"30'West udistance nf17.5feet 10 Southwesterly extension of PIat of Survey dated 3/17/2006 recorded in Fee Book #2006 23029 in the Office of the Black Hawk County Recorder, point being a set I/2^mbarwith license #G505; thence along said Southwesterly extension North 40°483/41East a distance of 87.6 feet to the Southwesterly corner of said Plat of Survey recorded in Fee Book #2006 23029, also being on the Southeasterly right-of-way line of the Union Pacific Railroad, point being a found ½" rebar; thence along the Northwesterly line of said PIat of Surverecorded in Fee Boo#2006 23029, also being along said Southeasterly right-of-way line of the Union Pacific RailroadNorth 4O"481/4East adistance of271.8feet to the Southwesterly right-of-way of Sycamore Street, point being a set 1/2" rebar with license #6505; thonnou|on0xaidSouthwostorlyriUht-Of-mmyofSyoamomS8netSouth49°07'07^Eastadiotanoxof 124.5 feet to the Easterly comer of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northerly corner of VacateEast 7th Street, point being ofound 1N~ square ron bar; thence along the Northeasterly line of said Vacated East 7th Street South 49°32' East a distance of 79.95 feet to the Northerly comer of Lot 2 in said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2^rebarwith license #7U34; thence along the Southwesterly right-of-waline of said Sycamore StreeSouth400041/4'Eao a distance of140Jfeet to the Norlherly corner 01 Lot 1 01 said Biock 22 of the "Original PIat on the East side of the Cedar River, City ofYatodoo^.point being afound i6mUarwith license #38G2; thence along said Southwesterly rigt-of-wayline of Sycamore Street South 49°06½' EasI a distance of 149.1 feet to the point of beginning. Containing 3.82 acres. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The Northeasterly line of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo" is assumed to bear South /�7'07^East for this description. SHEET 3 OF 5 Paul H. Helland, 1107 Technology Parkway, Cedar Falls, Iowa 50613-6951, (319)-266-0161 UNION PACIFIC rn RAILROAD SYCAMORE STREET FOUND NO. 4 REBAR (80 R.O.W) w/YPC #8033 � ,--(ASSUMED BEARING) S 49°07'07" E 2 135.15' 37.35, 2 CO m 4 O rn S 49°32' E 79.95' THIS PLAT OR SUBDIVISION HAS BEEN REVIEWED BY (CITY/COUNTY). SIGNATURE OF (CITY/COUNTY) DATE ORDINANCE ADMINISTRATOR SEE SHEET 2 FOR PROPOSED EASEMENTS SEE SHEET 3-5 (EXHIBIT "A") FOR LEGAL DESCRIPTIONS PARCEL LL I I ER APPROVED BY COUNTY AUDITOR'S OFFICE DEVELOPERS & SURVEY REQUESTED BY: BRENT DAHLSTROM & JAMES SULENTIC PROPRIETOR: CITY OF WATERLOO DATESOF SURVEY: 1/23,27/2012 & 2/1,2/2012 FOUND NO.4 REBAR w/YPC #7034 S 49°041/4' E --- 149.7' - - - FOUND NO.4 REBAR w/YPC #3862 S 49°061/' E --- 149.1' --- ~ V cn� 124.5' COW 3 FOUND 11/2"o.d. IRON PINCHED PIPE BLOCK 1 6 7 N 49°10'/o W 97.75' - z 3 4:2 m 4 IV m crn o q:-..1 N 59°16' W mss_ 27.95', p\\\�IMIW Wate., ‘.40/700,IiMPArair fr I I I I I INk"- %.‘"Xtawk 1 I t os x>; ci, N 40°483/4' E 87.6' 2 FOUND NO. 4 REBAR w/YPC #8033 3 4 PARCEL "R" I 3.82 ACRES J 6 BLOCK22 5 "ORIGINAL WATERLOO EAST" 7 FOUND NO. 4 REBAR (TYPCIAL) 10 8 VACATED WATER STREET (8(7 R.O.W) 9 0, W (T. SEE DETAIL "A" N, CEDAR RIVER 0, THIS SURVEY MEETS/OR EXCEEDS CURRENT 'MINIMUM STANDARDS FOR PROPERTY SURVEYS" 0) 0, 0'08 M V90o6P N (BEARINGS ARE ASSUMED) 0 50' 100' 200 HELLAND ENGINEERING & SURVEYING, LTD. 1107 Technology Parkway Cedar Falls, Iowa 50613-6951 (319)-266-0161 SHEET 1 OF 5 I hereby certify that this land surveying document was prepared and the related survey work was performed by me or under my direct personal rpervision and that I am a duly licensed Land Surveyor 'r • laws al the State of laws. sge P.' H. Helland License Number 6505 My license renewal date is December31, 2013. A0 pages or sheets are covered by this seal except (009 0PC SET NO. 4 REBAR X 24" LONG W/ORANGE PLASTIC CAP #6505 RECORDED AS FILE NAME: 12-110P.DWG SCALE: 1" = 100' PROJECT #12-110 PLASTIC CAP (0=ORANGE, R=RED, Y=YELLOW) PLAT OF SURVEY OF BLOCK 22 & PART BLOCK 1, "ORIGINAL WATERLOO EAST" VACATED WATER ST., VACATED E. 7TH ST., & FRACTIONAL LAND LYING EAST OF CEDAR RIVER WATERLOO, BLACK HAWK COUNTY, IOWA FOR BRENT DAHLSTROM & JAMES SULENTIC Request for a Site Plan Amendment in the "R-4, R -P" Planned Multiple Residence District to allow for the Construction of a Multi -Family Housing Development. Legend Site Plan Amendment Area ! 6 • tee • — —e a-0— • —4-1—.-7w1,—.—w—.--.—'— *--tas OR ket—ks ke-- km IS 147- 60 SOL 00 5100-11,61 - t fP' 0 I 4.,P:t N 11.- - 1 III i 11 I a 1 -••••-••7"...07-"••••-•• •••-7•• —16* -06 0— — 1'7 3 s 3 stm PLAN FOR 'Sr....HORE MET COWIN RIMS CRY OF WATERLCO, MACK HAW COUNTY, IOWA Rum .1„,,,4444 ttal,siNIN •• • •/. tt, • Sycamore Street Condominiums 1410 1,, 4“,”i 141P, if 9 'AL'eA;••t titet4. 'fioAt:U.16;:' • tm..arelunmo, Sycamore Street Condominiums 14 ITO' Wit al II 1 a IPYliinifillit11111111111111! • • = ; s -a • • . : • : • • „ • . " " " " -•#' • • • • ; ! fi p Sycamore Street Condominiums Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: MARCH 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: 1' SUBJECT: Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. Summary Statement: Transmitted herewith is a request set a date of hearing to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone Legal Description: See attachments Background Information: The proposed rezone area consists 8,227.5 SF located at 519 W 8th Street, 1009 and 1017 South Street. The applicants have requested this rezone to use the area in question to expand their parking lot. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. All of the homes directly affected have signed the rezone application and staff has heard no objections to the request. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Staff would note that commercial vehicular use areas require an approved buffer from residentially zoned areas in the form of either a privacy fence or a similar visual barrier. A similar rezone was unanimously passed on November 13, 2000 to allow an additional parking area across the alley. At that time the Planning and Zoning Commission recommended that commercial zoning should not be extended further north into the existing neighborhood. The area has served as a parking area since 2000 without incident. The convenience store located at 506 W 9th Street currently appears to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. At their March 6, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request. cc: Noel Anderson, Community Planning & Development Director Path: \ \Alomain \waterloo \USERS \Planning \Adam \Council Letters\letter Rezone from R-4 to 0-1 Quick Star 3.12.12.doc REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: 3.6.12 Rezone R4 to C1 — Kwik Trip March 6, 2012 Request to rezone 8.227.5GFlocated at51QVV8th Street, 1OU9and 1017 South Street from ^R-4" Multiple Residence District "C-1" Commercial District. Kwik Trip Inc. 1626 Oak Street, La Cross WI, 54602 The applicant is requesting to rezone an area southwest of the existing Kwik Star store located at 506 VV9th Street for the purpose of creating additional parking for the existing store. It would riot appear that the rezone would have a negative impact upon the surrounding area or other surrouriding land uses. Surrounding land uses include commercial to the east and west, Highway 218 to the DVrth, and residential to the south. The proposed rezone would not appear to have a negative impact on traffic conditions. The applicant intends to use the rezone area for additional parking. As part of a separate request, the applicant also is requesting that the alley is vacated. The applicant owns both sides of the aHey so the alley would appear to no Ionger appear to be needed. The 218 Trail is Iocated approximately 400' to the northeast ofthe rezone area along the opposite side of Highway 218. The site in question is zoned "R-4" Multiple Residence District and has been since the adoption of the Zoning Ordinance in 1989. Surrounding land uses and their zoning are as follows: North - Highway 218 and "M-1" Light Industrial zoned property across the highway. South - Single-family and Multi -family residential development zoned ^R-4^ Multiple Residence District. Kwik Star does have an additional parking area located across the alley which was rezoned in November of 2000 from ^R-4" Residential District to "C-1^ Commercial District for the purpose of adding an additional 13 parking stalls. East - A convenience store zoned "C-2" Commercial District. West - Vehicle sales lot zoned ''C-2" Commercial District. The surrouriding area is comprised of single-famity and multi -family residential development constructed near 1900 and commercial properties built in the 1970's. The land in question is proposed to be used as a parking lot. Vehicular use areas for commercial properties are required to be screened from nearby residentially zoned properties including the properties to the south. Drainage would not appear to be affected by the request. An appropriate drainage plan must be approved by the Engineering Page 1 of 3 FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING STAFF ANALYSIS — March 6, 2012 Department prior development. The property in question is not within the 100-ye@r flood plain and is Iocated within the Zone X as indicated by the Federal lnsurance Administration's Flood Insurance Rate Map, CornnluDih/NUrnber 190O25and Panel Nunnba[O3O2F.dated July 10.2O11' Lowell Elementary is located approximately 1/3 of mile to the southeast along Highway 218. There is a 10" sanitary sewer Iocated within South Street and a 18" storm sewer and 4 ^ drain tile located within 9th Street. There are no known utilities within the alley or within 8th Street. The Future Land Use Map designates this area as Mixed Residential, which would allow for neighborhood commercial development. The rezorie request is in conformance with the Future Land Use Map and Comprehensive PIan, and is located within the Primary Growth Area. The proposed rezone area consists 8.227.5GFlocated at51QVV8th 8treet, 1009 and 1017 South Street. The applicants have requested this rezone to use the area in question to exparid their parking lot. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding Iarid uses. AU of the homes dfrectly affected have sigried the rezone application and staif has heard no objections to the request. Staffwould note that commercial vehicular use areas require an approved buffer from residentially zoned areas in the form of either a privacy fence or a similar visual barrier. Staif would note that the applicants have also applied to vacate the alley separating the rezone area from the principle permitted use. The applicants own the land on both sides of the alley and the alley does not appear to be needed for access purposes. A similar rezone was unanimously passed on November 13, 2000 to allow an additional parking area across the alley. At that time the Planning and Zoning Commission recommended that comrnercial zoning should not be extended further north into the existing neighborhood. The area has served as a parking area since 2000 without incident. Staif would note that convenience store Iocated at 506 W gth Street currently appearto have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. 3.6.12 Rezone R4 to C1 — Kwik Trip Page 2 of 3 14 SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: 3.6.12 Rezone R4 to C1 — Kwik Trip March 6, 2012 There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from "R-4" Multiple Residence District to "C-1" Commercial District be approved for the following reasons: 1. The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Mixed Residential, which would allow for neighborhood commercial development. 2. The site in question would not appear to have a negative impact on the neighborhood or traffic conditions. Page 3 of 3 15 Request To Rezone 8,227.5 SF from R-4 Multiple Residence ,f District to 0-1 Commercial District, for the purpose of creating additional parking for Kwik Star • LU ti INSITES CC 12 it V'At, x �n�f,nu MOL Dit sal VMOI 'OO1H31VM 133H1S H13NIN 1S3M 90S HSVM LINO (INV Nowaav ONI01If18 08E 3UOIS 30N3IN3ANO0� j F ; " s it NVId 311S o 1.1 a et rt Legal Description Zone Change of 1017 South Street The Northeasterly 37.5 feet of The Northwest Forty-five (45) feet of Lot No. Eight (8), in Block No. Seven (7) in Doe's Addition to the Village (now City) of Waterloo, Black Hawk County, Iowa. 19 Legal Description Zone Change of 1009 South Street The Northeasterly 37.5 feet of Lot No. Seven (7), in Block No. Seven (7), in Doe's Addition to Waterloo, Black Hawk County, Iowa. 22 Legal Description Zone Change of 519 W 8th Street Northeast 1/2 of Lot 6 in Block 7 in Does Addition to the City of Waterloo, Black Hawk County, Iowa. Plat of Survey Legal Description: The Northeasterly 37.5 feet of The Northwest Forty-five (45) feet of Lot No. Eight (8), in Block No. Seven (7) in Doe's Addition to the Village (now City) of Waterloo, Black Hawk County, Iowa. Lot 3 Block 7 Doe's Addition City of Waterloo Black Hawk County, Iowa Fnd "X" in Concrete N4813'02"W 121.34' w . rnnis! o N O N O S48°13'02"E Cut "X" ink 121.77' Concrete W. 8T1-1 STREET w z Fnd 1"0 •Pinched Pipe Lot 4 Fnd "X" in 1 Lot 2 Fnd "X" in Concrete N48'13'02'W Concrete 178.48' (178.48') Public Alley 20' R.O.W. S48°13'02"E 45.67' (45') 712 Sq. Ft., 0.039 Ac. N Fnd 1"0 Hollow Pipe�S48°13'02"E 0) z` r 4' Woven Wire Fence1 N48"13'02"Vd 45.65' 4705 Sq. Ft., 0.108 Ac. Lot 8 20Setback Fnd 2"0 Hollow Pipe 2.15' NE of Corner Fnd V " Sq. Bar en Fence 23.13' tac� N 136.42' Fnd 5/B"0 6' Wood (136.42') Rebar wi Red Cap#12088 I Privacy Fence Fnd 1/2"0 Rebar w/ I Yellow Cap #9961 2.55 from Property Comer (not used in solution) Fnd 5/8" Rebar w/ Red Cap 12088 (T T-4 Woven Lot 9 i/ Wire Fen4e I 3 H r5 I 110 a rod \\‘fo.•l 0.6' 20' Setback N48' 13'41"W 45.59' (45') N48°13'41 SOUTH STREET Notes: 1.) Survey Requested by :Convenience Store investments, Inc. 2.) Proprietor: Mary L. Britton 3.) The Northeasterly line of Lot 8 Block 7 Doe's Addition is assumed to bear S4813'02"E. 4.) All Dimensions are in Feet and Decimals thereof. 5.) The error of closure is better than 1:10,000 6.) Field work was completed 12/11/11 7.) The differences between the measured and record dimensions do not create any gaps or overlaps. Fnd 1120 Hollow Pipe 136,71' SE Cor. Block 7 Fnd 1/2'0 Rebar w/ Yellow Cap #9961 • This Plat or Subdivision has been reviewed by the City of Waterloo. Signature of City of Waterloo Ordinance Administrator Date eelaFPi 6Q LAND S6 0: 12088 "...cf. Wndell J. : A= g ' Lupkes %** a ,: ONA tll 1 hereby certify that this land surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that 1 am a duly licensed Land Surveyor under the laws of the Slate of Iowa. WENDELL J. LUPKES, L.S. License number 12088 My license renewal date Is December 31, 2012 Pages or sheets covered by this seal: DATE FEATURE LEGEND o SET 5/8"0 X 24" REBAR W / RED CAP L.S. #12088 PROPERTY CORNER FOUND A SET SECTION CORNER A SECTION CORNER FOUND 100.00 DIMENSION OF SURVEY (100.00) DIMENSION OF RECORD 0 15 30 60 oa VJ Engineering 1501 Technology Parkway Cedar Falls, Iowa — 319-266-5829 Plat of Survey NEIy 37.5' NW 45' Lot 8, Doe's Addition scale 1._30' ra wx dale 2-1-2012,20 Fnd "X" in Concrete W. 8TH STREET Plat of Survey Legal Description: The Northeasterly 37.5 feet of Lot No. Seven (7), in Block No. Seven (7), in Doe's Addition to Waterloo, Black Hawk County, Iowa. Lot 5 N48°13'02"W w �'v nob N p N zz ,.- 70.68' (70.68') 548`13'02"E I I Fnd "X" in• Concrete Lot 4 Block 7 Doe's Addition City of Waterloo Black Hawk County, Iowa I Fnd"X" in N48°13'02"W Concrete 50.66' (50') Public Alley 20' R.C.W. Lot 3 0 Fnd 1"0 Hollow Pipe •'70.45y, C A X g f O 2 a) o coI 4 N41'53'55"E 70.51' 33.01' ,� 37.50' Fnd 1"0 Hollow 60.89' 60' ( ) 7 :4a IJUCt .40 1.111Z e 136.42' (136.42') Fnd 5/8"0 Rebar e Red Cap #12088 00 r SE Cor, Block 7 Fnd 1210 Rebar w. Yellow Cap "961- N48"13'41"W ,,Pipe w/ Metal Cap (Bent) A "1 ,- 2283 Sq. Ft., ro 0.052 Ac. •-5' Wood ` Privacy c FenceN48`13'0TW Z Sr 60.90' u"i r-- 45.67' (45') 6283 Sq. Ft., 0.144 Ac. (- TNTsetback 4' Woven Wire 1 Fence 1 Lot 7 rn b c e Lot 8 s m 1Fnd 1'0 60.91' Fnd 110 Pinched Pipe Pinched Pipe I H, 12.0 10.9 4\\\1 .°.3 " A 9 g . N N41°53'55"5 140.65' (140') 70.14' a 9-1 1009: IT 1-Sto —T" -7- N48'13'41"W ori amrnni _! c..w ," C.. In 7 Fnd 1/2'0 Hollow Pipe 4N48.13'41"W 't Notes: 1.) Survey Requested by :Convenience Store Investments, Inc. 2.) Proprietor. Richard & Jacqueline Kaough 3.) The Northeasterly line of Lot 7 Block 7 Doe's Addition is assumed to bear S48°13'02"E. 4.) All Dimensions are in Feet and Decimals thereof. 5.) The error of closure is better than 1:10,000 6.) Field work was completed 12/11/11 7.) The differences between the measured and record dimensions do not create any gaps or overlaps. • (45') SOUTH STREET This Plat or Subdivision has been reviewed by the City of Waterloo. Signature of City of Waterloo Ordinance Administrator Date t8" „? `P�' e• 0: 12088 •:m<`. Wendell J. ; ps Lupkes : o 'y 45,44 eMM"'" I hereby certify that this land surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I on, a duly licensed Land Surveyor under the laws of the State of Iowa. WENDELL J. LUPKES, L.S. License number 12088 My license renewal date Is December 31, 2012 Pages or sheets covered by 1Ms seal: DATE M 0 cV VJ Engineering 1501 Technology Parkway Cedar Falls, Iowa — 319-266-5829 FEATURE LEGEND O SET 5/8"0 X 24" REBAR W / RED CAP L.S. #12088 • PROPERTY CORNER FOUND SET SECTION CORNER SECTION CORNER FOUND DIMENSION OF SURVEY 100.00 (100.00) DIMENSION OF RECORD 0 15 30 60 Plat of Survey Northeasterly 37.5' Lot 7, Doe's Addition scale 1"=30' town MA date _ 2-9-2012,2 3 Fnd "X" in Concrete W. 8TH STREET Lot 5 N48°13'02"W 0 Cut "X" in Concrete N41°5513"E 0 r-- 70.68' (70.68') S48°13'02"E 111 Fnd "X" in Concrete 60.89'(60') Lenna Brown Property 519 West 8th Street Lot 6 N48°09'25"W N41°53155"E 70.51' Lot 4 Block 7 Doe's Addition City of Waterloo Black Hawk County, Iowa Fnd "X" in N48°13'02"W Concrete 50.66' (50') Public Alley 20' R.O.W. S48°13'02"E 0 0 Lr) Fnd 10 Hollow 60.891(60') (Pipe w/ Metal Cap (Bent) (3( c) () Fnd 1"0 60.91' Pinched Pipe 1 Fnd 1"0 fo Pinched Pipe Lo 0 5' Wood Privacy Fence w 4' Chain Link Fence N41°53'55"E 140.65' (140') 0 0 2283 Sq. Ft., 0.052 Ac. N48°13'02"W 60.90' 1 6283 Sq. Ft., 0.144 Ac. 20' Setback -- 16.39' I— 7 Setb-a7 12.8' 20' Setback Northeasterly 37.5' 0 4' Woven Wire Fence co :). (6 0 CO 00 0 Lot 7 10.8' on 5 m 0 1 r 11 0 I ‘.0 19.62' J Fnd 2"0 Hollow Pipe c\i 2.15' NE of Corner - 60.93'(60') Fnd 1" Sq. Bar N48°13'41"W S41°52'45"W SOUTH STREET 25 Kwik Trip, Inc Rezone/Alley Vacate Request Photos Looking at 519 W 8th Street. The applicant is purchasing this home to construct a new parking lot for the business. This property will need to be rezoned. Looking behind 1009 and 1017 South Street, where the applicant is purchasing some land to construct a new parking lot. This area will need to be rezoned. Looking at the alley to be vacated between W 9th Street and W 8th Street. Looking behind the business that the applicant recently acquired for their expansion. 26 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Request to set the date of public hearing as March 26, 2012 for a request by Dolly James, LLC to vacate the existing easements located within the area bounded by the Cedar River and Sycamore Street, and E 8th Street and the railroad tracks, to allow for the construction of a multi -family housing development. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by Dolly James, LLC to vacate the existing easements within the property in order to construct six new 12 - unit housing units with accompanying garages on the property. The applicant is proposing the easement vacate in order to construct six new 12 - unit dwelling units. The existing easement is located over the entire area of vacated E 7th Street, as there exists sewer and water located within that area. Also, it is an access easement for the City to gain access to the pump station that is located at the end of E 7th Street along the Cedar River. The request to vacate would eliminate the easement over the entire area, and the applicant has supplied a new legal description to dedicate new easements where the sewer and water still are located. Essentially, the easement is being reduced in size in order to make room for the construction of the new buildings. The dedication of the new easements will be transmitted by a separate Council Communication. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • Background Information: The City of Waterloo has owned this property for several years now, and has been looking for a developer to develop this property. Legal Description: See attached Exhibit "A". AS:sg cc: Noel Anderson, Community Planning & Development Director. --file-- EXHIBIT "A" THIS PLAT REPRESENTS A SURVEY OF PARCEL "R" That part of Lot Nos. 1,4,5,6,& 9 in Black 1 and all of Block 22 and Vacated East 7'h Street lying between Block 1 & Block 22 and Vacated Water Street generally lying Southwesterly of Block 1 & Block 22, all lying in the "Original Plat on the East side of the Cedar River, City of Waterloo", and part of the fractional land lying between the Cedar River and Block 1 & Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", Black Hawk County, Iowa, described as follows: Beginning at the Easterly corner of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/" rebar with license #8033; thence along the Southeasterly line of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo', also being the Northwesterly line of East 8th Street and along the Southeasterly line of Acquisition Plat dated 11/8/2002 recorded in File #2003-00025496 in the Office of the Black Hawk County Recorder South 40°43 West a distance of 334.75 feet to a set 1/2" rebar with license #6505; thence North 48°42 West a distance of 207.8 feet to a set 1/2" rebar with license #6505; thence North 39°33' West a distance of 102.55 feet to a set 'h" rebar with license #6505; thence North 48°55' West a distance of 82.45 feet to a set 1/2" rebar with license #6505; thence North 73°54' West a distance of 104.5 feet to a set 1/2" rebar with license #6505; thence North 49030' West a distance 0117.5 feet to Southwesterly extension of Plat of Survey dated 3/17/2006 recorded in Fee Book #2006 23029 in the Office of the Black Hawk County Recorder, point being a set 1/2" rebar with license #6505; AO thence along said Southwesterly extension North 40°483/4 East a distance of 87.6 feet to the Southwesterly corner of said Plat of Survey recorded in Fee Book #2006 23029, also being on the Southeasterly right-of-way line of the Union Pacific Railroad, point being a found 1/2" rebar; thence along the Northwesterly line of said Plat of Survey recorded in Fee Book #2006 23029, also being along said Southeasterly right-of-way line of the Union Pacific Railroad North 40°483/4' East a distance of 271.8 feet to the Southwesterly right-of-way of Sycamore Street, point being a set 1/2" rebar with license #6505; thence along said Southwesterly right-of-way of Sycamore Street South 49°07'07" East a distance of 124.5 feet to the Easterly corner of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northerly corner of Vacated East 71h Street, point being a found 11/4" square iron bar; thence along the Northeasterly line of said Vacated East 7'h Street South 49°32' East a distance of 79.95 feet to the Northerly corner of Lot 2 in said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 16" rebar with license #7034; thence along the Southwesterly right-of-way line of said Sycamore Street South 49°041/4' East a distance of 149.7 feet to the Northerly corner of Lot 1 of said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2 rebar with license #3862; thence along said Southwesterly right-of-way line of Sycamore Street South 49°061/2' East a distance of 149.1 feet to the point of beginning. Containing 3.82 acres. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The Northeasterly line of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo" is assumed to bear South 49°07'07" East for this description. SHEET 3 OF 5 Request for a Vacate of the Existing Utility Easement Located on E 7th Street Southeast of Sycamore Street APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PL/\N: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN INFORMATION: PUBLIC/OPEN SPACES/SCHOOLS: March 5.2012 TO VACATE THE EXISTING EASEMENTS LOCATED WITHIN THE AREA BOUNDED BY THE CEDAR RIVER AND SYCAMORE STREET, AND E 8TH STREET AND THE RALROAD TRACKS, TO ALLOW FOR THE CONSTRUCTION OF A MULTI -FAMILY HOUSING DEVELOPMENT, AND TO DEDICATE NECESSARY EASEMENTS. Dolly James, LLC, 401 Main Street, Cedar Falls, Iowa 50613. The applicant is proposing the easement vacate in order to construct six new 1 2 -unit housing units with accompanying garages on the property. Once vacated, the applicant will then dedicate new easements on the property. The request would not have a negative effect on the area, as the easement vacate wil! not affect any existing uU\itieS, as the applicant wi!! dedicate new easements, The surrounding area has a mix of homes and commercial businesses, as it is !ocated adjacent to the Central Business District. The easement vacate wou!d not have a negative impact on traffic, however the proposed use (multi -family housing) would appear to cause an increase in traffic in the area. Sycamore Street is classified as a Collector Street on the Street Classification Map, and based on the surrounding street network, the area wou!d appear to adequately support a development such as this. There is currently a sidewalk adjacent to this property, and it would remain after the deve!opment of the housing units. The Downtown River Loop Trai! 15 Iocated along the Cedar River is located direcUy to the south. The property in question iazoned ^R-4. R -P" Planned Multiple Residence District, and has been zoned as such since 04/17/06. Pnevious|y.thep[opertyvv@szoned^K8-1^Light|nduatrio|DiGthct. Properties to the north and west are zoned "0-3" Central Business DiGtrict, while properties to the east are zoned ^C'2^ Commercial District and "M-1" Light Industrial District. The buildings on the property were constructed in the early 1900's, and wih be demolished to make room for the proposed housing development. There would not be any screening requirements for this development, although landscaping will be required per the Zoning Ordinance. There are no known drainage problems for the site. The property is !ocated within Zone X — Frotected by Levee as indicated by the Flood Insurance Rate Map No. 190025 301F. The Cedar River is located adjacent to the south, as well as the 03-06-12 Sycamore St Condos Easement Vacate-Dedicate.doc Page 1 of 2 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 Cedar River Recreational Trail. There is a 10" sanitary sewer line located within Sycamore Street, as well as a 12" water line. There is also a 15" storm sewer within Sycamore Street, which starts as the intersection of E 7th Street, and goes southeast. There is also a sanitary sewer located within vacated E 7th Street, and along the levee of the Cedar River, as well as a water line as well. An easement will need to be maintained over those utilities still located within vacated E 7th Street and along the levee system. The Future Land Use Map (February 3, 2003) designates this site as Semi -Public, Utilities, and Hospitals. The site plan amendment would allow for a new multi -family housing development. Although the request would not appear to be compatible with the designation of the site, the request would be in conformance with the goals and policies of the Comprehensive Plan, including the policy to continue to support infill development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area. The applicant is proposing the easement vacate in order to construct six new 12 -unit dwelling units. The existing easement is located over the entire area of vacated E 7th Street, as there is existing sewer and water located within that area. Also, it is an access easement for the City to gain access to the pump station that is located at the end of E 7th Street along the Cedar River. The request to vacate would eliminate the easement over the entire area, and the applicant has supplied a new legal description to dedicate new easements where the sewer and water still are located. Essentially, the easement is being reduced in size in order to make room for the construction of the new buildings. The applicant is not proposing to subdivide the property at this time. Therefore, staff recommends the request to vacate the easement and dedicate the new easements be approved for the following reasons: 1. The request would appear to have a positive impact on the area, by redeveloping an unused property. 2. The request would be in conformance with the Comprehensive Plan, and would be a good infill development that would utilize existing utilities and services. 3. The request would appear to meet all requirements of the Zoning Ordinance. 03-06-12 Sycamore St Condos Easement Vacate-Dedicate.doc Page 2 of 2 FINANCE COMMITTEE March 12, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of March 5, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Aric Schroeder, City Planner 2012 Cedar Valley Coalition Washington, D.C. February 26-29, 2012 $2,375.09 Suzy Schares, City Clerk; Cheryl Huddleston, Human Resources Manager; Nikki Fischels, Clerk II Payroll 2012 Iowa Employment Training & Benefits Conference Altoona, Iowa April 25- 26, 2012 $686.49 Michelle Weidner, Chief of Financial Services Economic Development Financing Update Live Audio Conference March 27, 2012 $200.00 Paul Huting, Leisure Services Director; Todd Derifield, City Forester Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $450.00 Chris Dolan; Joel Schares; Jake Schaefer Iowa Park and Recreation Spring Conference Waterloo, Iowa April 3, 2012 $330.00 Mark Gallagher, Sports Manager; Alex Hildman, Recreation Specialist Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $450.00 Bob Etringer, Sports Programmer Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $255.00 JB Bolger, Golf Manager Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $225.00 9. 10. Matthew Chesmore, Rehabilitation/Relocation Specialist Steven Sturtz, Permit Writer Healthy Homes Practitioners Course Moravia, Iowa May 13- 16, 2012 $1,075.00 Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 11. Recommendation to accept bid from Pioneer Graphics in the amount of $9,386.77 to design, produce and distribute the Spring 2012 Storm Water Education Brochure— Submitted by Wayne Castle, PLS, El, Associate Engineer. 12 Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est. S/H Expenditure Cultural & Arts $24,500.00 To design & install display cases for collection Cultural & Arts $15,800.00 To design & install glass door for Forsberg Galleries Cultural & Arts $1,993.00 Installation of donated high-density collection storage shelving; rolling carriages, tracks and replacement wheels Cultural & Arts $11,402.89 For Schoitz Room automated shades for windows Engineering $5,427.00 Manufacture and installation of one Wayfmding Sign and the straightening of frame and reinstalling of another Wayfinding sign Information Services $16,987.41 Microsoft Exchange 2010, 250 clients & Server 2008 R2 Leisure Services $1,688.75 Baseball & softball pants Leisure Services $867.00 + $209.00 AMENDED—three self closing cabinets to store flammable products Leisure Services $52,156.00 Chemicals and fertilizers for turf management at municipal golf courses Public Works $2,500.00 Asbestos abatement on roof structure of former CMC Site Building Traffic Operations $1,396.11 150 foot of 12 conductor 600V wire Traffic Operations $40.00 shipping Upgrading software and upgrading 4 cameras Traffic Operations $1,182.00 Emergency repairs-MarcNX Traffic System -upgrade and repair Integrator Level II Waste Management Services $3,498.00 Refractory floor BUDGET LINE ITEMS TO BE AMENDED 13. Approve the project budget for the FY10 Capital Funds Allocation for Ridgeway Towers in the amount of $61,170 to be used for driveway project and to remodel handicapped apartment bathrooms including re-tiling—Submitted by Ethel Washington, Housing Director. 14. Approve the project budget for the FY11 capital funds allocation for Ridgeway Towers in the amount of $50,825.00 to be used to install a detention pond—Submitted by Ethel Washington, Housing Director. 15. Approve the project budget to use Brownfields Clean Up Revolving Loan funds for asbestos abatement at CMC site in the amount of $2,500.00—Submitted by Noel Anderson, Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMIT EE March 5, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart (arrived at 5:10 p.m.). Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of February 27, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services 2012 LECC Executive Training Conference W. Des Moines, Iowa May 30- June 1, 2012 $367.00 Officer Bram Glock Armorer Course Des Moines, Iowa May 8, 2012 $285.00 Investigator McFarland Homicide Investigations Glen Ellyn, Illinois April 15- 20, 2012 $1,695.00 Officer Frein; Officer Jaconson; Officer Nauman Patrol Officer Response to Street Drugs Johnston, Iowa April 16- 20, 2012 $660.00 Sergeant Camarin; Investigator Gergen; Officer Copp; Officer Newell; Officer Brandt; Officer Michael CTK Interview & Interrogation Waterloo, Iowa May 14- 16, 2012 $1,650.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa March 13, 2012 $180.00 Rudy D. Jones, Community Development Director Iowa NAHRO Annual Conference West Des Moines, Iowa April 18- 20, 2012 $660.00 Instructors Operations Level Class Montezuma, Iowa March 24- 25, 2012 $184.00 Kent Shankle, Curator Mexican Folk Art Pick- Up Chicago, Illinois April 3-4, 2012 $550.00 Ethel Washington, Housing Director; Julie Snider, Housing Coordinator; Coretta Crawley, Housing Coordinator Iowa NAHRO Annual Conference Des Moines, Iowa April 18- 20, 2012 $2,011.00 Mark A. Boesen, Manager of Rehabilitation Services; Jon Martin and Matt Chesmore, Rehabilitation/Relocation IAHO Spring Conference Waterloo, Iowa March 28- 30, 2012 $750.00 Mr. Schmitt suggested that all those attending the NAHRO ride together to go to the conference. Mr. Schmitt questioned if the police training is necessary for certification. Dan Trelka, Director of Safety Service, noted that the training enhances the skills of the officer. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that request to seek bids for the production of the Spring 2012 Storm Water Education Brochure; to include mailing costs associated with the distribution Wee Committee March 5, 2012 Page 2 of the brochures—Submitted by Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that Recommendation to award bid to Junge Motors of Center Point, Iowa in the amount of $20,834.00 for the Purchase of One (1) 2012 7 -Passenger Van for the City Motor Pool—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that Recommendation to award bid to Bob Brown Chevrolet of Des Moines, Iowa in the amount of $16,254.38 for the Purchase of One (1) 2012 2 - Wheel Drive Pickup for the Building Inspections Department—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $4,540.00 Additional painting for City Hall Community Development $5,000.00 8 -hour Lead Safe Renovator training Community Development $1,133.00 Updated abstracts Community Development $4,000.00 Computer server upgrades Leisure Services $3,500.00 Labor and materials for additional fencing at Byrnes Pool Leisure Services $3,500.00 Labor and material for painting and staining six (6) dugouts at Riverfront Sports Park Leisure Services $7,500.00 Labor and material for fence repair at the Riverview Recreation Area, ATV park Leisure Services $2,000.00 Electrical wire protectors to lay on turf and/or across streets during events Mayor $2,394.21 FY 12 Metro Coalition Membership Contribution Police $2,200.00 Brickhouse Security surveillance cameras, two AC adaptors, two alarm clocks, one HD night vision camera with recorder, 5 GB storage cards Police $7,343.36 Two Sony RZ50n pole cameras with two device license keys to be recorded by the DPS video server Police $1,060.40 1 six unit battery charging unit; 2 vehicle radio battery chargers with two vehicle charger brackets Police $20,075.00 Twenty five Dell desktop computers with monitors Police $2,409.06 Three Dell desktop 4GB computers with monitors Police $4,550.00 + $24.00 Two Tital assault tactical vests with level III ceramic ballistic plates Planning & Zoning; Engineering; Community Development $1,293.55 ArcView Software Maintenance Agreement Waste Management Services $1,828.80 100 hp softstart for Pump 3 located at Hawkeye lift station Waste Management Services $7,497.70 + $200.00 Pump parts for the sewer cleaning truck Finance Committee March 5, 2012 Page 3 Paul Huting, Leisure Services Director, reported that the Trail Blazers will be attempting to get a grant from the DNR for the repairs to the Riverview Recreation Area fence. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that increase to several line items on file in the City Clerk's office in the amount. of $32,000.00—Submitted by Library Department, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that increase to line item 3000 (cash) and line item 2140 (land acq) in the amount of $1,330.00—Submitted by Planning Department, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that project budget for The Cedar River Enhancement Projects conceptual design project in the amount of $36,800.00—Submitted by Engineering Department, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that project budget to use the BCRLF funds for the Rainbow Florists project in the amount of $9,500.00—Submitted by Planning Department, be approved. Ayes: Three. Motion carried. Moved by Cole seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated March 5, 2012, pp. 1-65, in the amount of $1,087,501.79, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt seconded by Hart that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST Crrt ATERLoo FINANCE ',VT. STAFF Qom:.,., € r /� rEm usED No ( 5}}70 2 /3 S FYUIBUDGETEI? i�CO.00) • EXPENDED YTD '7gg: v. TNLS REQUEST 3 LEFT AFTER 1HI5 l REQUEST ( 564 d a J DATE '7-226u: 3 -7' )/r2 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Aric Schroeder, City Planner DATE: February 22, 2012 NAME OF CLASS / MEETING: 2012 Cedar Valley Coalition DESTINATION: Washington, DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: Feb. 26, 2012 Feb 29, 2012 PURPOSE OF TRAVELITRAINING: Travel with the Cedar Valley Coalition Group to meet with Congressional Delegation Members DATE(S) OF MEETING: Feb. 27-28, 2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ 0 NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 990.00 LODGING $150.00 TAXI 220.00 MEALS �} 0 PARKING 0 REGISTRATION $9(0?' AIRFARE 0 MILEAGE/FUEL $100.00 MISCITOLLS TOTAL FOR ALL: $ , 2.369:00 I BELIEVE THIS TRIP SERVES AND IS NECESSARY AND B CITY OF WATER BUDGET LINE ITEM: 010 08 5700 1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 2,369.00 PER PERSON PUR•OSE I APPROVE THIS TRAVEL REQUEST TO TH DEPARTMENT HEAD MAYOR DATE DATE J£:\Shared Goodies\Foinis\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Suzy Schares, City Clerk Cheryl Huddleston, HR Manager Nikki Fischels, Clerk ll Payroll NAME OF CLASS / MEETING: FINANCE DEPT. STAFF ONLY LINE ITEM USED d -sGtc) FY;/A St/METED EXPENDED YTD THIS REQUEST LEFT AFTER . THIS REQUEST DATE Original - Clerk/Finance ,:g3/ Copy - Department DATE: 3-2-2012 2012 Iowa Employment Training & Benefits Conference DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4-25-2012 RETURN DATE: PURPOSE OF TRAVEL/TRAINING: Attend Employment and Benefits Conference 4-26-2012 DATE(S) OF MEETING: 4-25 and 4-26 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $139.49 LODGING $60.00 MEALS $447.00 REGISTRATION $40.00 MILEAGE/FUEL TOTAL FOR ALL: $ 686.49 TAXI PARKING AIRFARE MISC/TOLLS 010-03-8400-1346 ($169.00) BUDGET LINE ITEM: 010-09-8250-1346 ($517.49) GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO ?J _ TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR KAShared Goodies\Forms\Travel Request F rm January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED UDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 ' QI. 3'd- {� . (0 / 3 Co•y- De••rtment NAME(S) AND POSITION(S): Michelle Weidner, CFO DATE: 3/4/2012 NAME OF CLASS / MEETING: Economic Development Financing Update DESTINATION: Live Audio Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 3/27/2012 RETURN DATE: 3/27/2012 DATE(S) OF MEETING: 3/27/2012 PURPOSE OF TRAVEL: Learn current strategies being used for financing economic development. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 200.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 200.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 200.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO l. -f LO:1%/t61-1 DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Foim January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Paul Huting, director Todd Derifield, City Forester FINANCE DEPT. STAFF ONLY LINE ITEM USED O/O . 7 `-//0) / FY 0l BUDGETED 41',4/('.03 EXPENDED YTD .3 f0 -L) THIS REQUEST //S). G! 0 LEFT AFTER THIS REQUEST ,6' / DATE Original - Clerk/Finance /Copy - Department NAME OF CLASS / MEETING: Iowa Park and Recreation Spring Conference DEPARTURE DATE: April 1, 2012 DATE: 3/6/2012 DESTINATION: Waterloo IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April4, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEUTRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. . WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 450.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 450.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4100-1346 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 225.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OFWATERLOO '`13EPARTMENT Ht ' DATE K:\Shared Goodies\Foims\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Chris Dolan, Joel Schares, Jake Schaefer DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/0 37 415'7)0 / `r FY o?"`/ -BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department 3/6/2012 NAME OF CLASS / MEETING: Iowa Park and Recreation Spring Conference DESTINATION: Waterloo IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 3, 2012 RETURN DATE: April 3, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. -WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 330.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 330.00 BUDGET LINE ITEM: 010-37-4500-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 110.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO PER PERSON I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR I DATE DATE K:\Shared Goodies\Folins\Travel Request Fowl. January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITiOIV(S): Mark Gallagher, sports manager Alex Hildman, rec spec FINANCE DEPT. STAFF ONLY LINE ITEM USED Gr//` 3 % (-62e)0 /4%6 FYY1/ 7 BUDGETED, -7 ; �LL C cc) EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /1_5-5-7J.G DATE 2-2221.-C) Original - Clerk/Finance Copy - Department /{SC).: i NAME OF CLASS / MEETING: Iowa Park and Recreation Spring Conference DEPARTURE DATE: April 1, 2012 DATE: 3/6/2012 DESTINATION: Waterloo IA DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. RETURN DATE: April 4, 2012 DATE(S) OF MEETING: April 1-4, 2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: .:METHOD OF TRAVEL: X CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 450.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 450.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4200-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 225.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OFA T�RLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED O/ i4;2,:70 73W, FYAii'2-BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 7,;Z6-1>5.; �D DATE Original - Clerk/Finance 'Copy - Department NAME(S) AND POSITION(S): Bob Etringer, sports programmer DATE: 3/6/2012 NAME OF CLASS / MEETING: Iowa Park and Recreation Spring Conference DESTINATION: Waterloo IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 1, 2012 RETURN DATE: April 4, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. Aquatic CEU workshop as required for swimming pools. "`WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO .,METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 255.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 255.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-37-4200-1346 X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 255.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE - AND IS NECESSARY AND BENEFICIAL TO THE ._.CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST DEPARTMENT -HE MAYOR - -// DATE DATE K:\Shared Goodies\Fouus\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): JB Bolger, golf manager FINANCE DEPT LINE ITEM USED FY D(a2 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST . STAFF ONLY (1/47,3 -7 4.7(2.0 73 6„ Z000.e., -?6— .36.) ?6- 23 L 7 DATE 7-7-26,, Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: Iowa Park and Recreation Spring Conference DATE: 3/6/2012 DEPARTURE DATE: RETURN DATE: April 1, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. . DESTINATION: Waterloo IA DEPARTURE POINT IF NOT WATERLOO: April4, 2012 DATE(S) OF MEETING: April 1-4, 2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: _._METHOD OF TRAVEL: X CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 225.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 225.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 225.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE __CITY OF WATERLOO / -s DE PARTI1ffENTrHAD,% MAYOR I APPROVE THIS TRAVEL REQUEST DATE DATE K:\Shared Goodies\ForHis\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYU ��r� BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 32 6"-g-3 /346. /Woo_ /076:v0 976'464/ , 2 -7 a2of Copy - Department NAME(S) AND POSITION(S): MATTHEW CHESMORE Rehabilitation/Relocation Specialist NAME OF CLASS / MEETING: Healthy Homes Practitioners Course DEPARTURE DATE: May 13, 2012 DATE: March 6, 2012 DESTINATION: Moravia, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: May 14-16, 2012 PURPOSE OF TRAVEL: Attend the Essentials of Healthy Homes: Practitioners Course and take exam. .69110 =DIM. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ -0- METHOD OF TRAVEL: CITY VEHICLE AIRFARE x DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $415.00 LODGING $105.00 MEALS $405.00 REGISTRATION $150.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,075.00 TAXI PARKING AIRFARE MISC/TOLLS 224 32 5853 1346 BUDGET LINE ITEM: BGLED TRVL X YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 1,075.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND N THE CITY OF WATERLOO NOEL ANDERSON, CPD DIRECTOR ✓ DEPARTMENT HEAD Pared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE 'I RAVEL REQUEST CITY OF WATERLOO Pt menciLOL., NAME(S) AND POSITION(S): Steven Sturtz, Permit Writer DATE: 3-7-12 FINANCE DEPT. STAFF LINE ITEM U5E6 P/1 FY aG L BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance NAME OF CLASS / MEETING: Permit Technician &am DEPARTURE POINT IF NOT WATERLOO: Des Moines, Iowa ONLY: 5W /sok 00 4182 /taco Copy - Department DESTINATION DEPARTURE DATE: RETURN DATE: DATES) OF MEETING: 4-17-12 4-17-12 4-17-12 PURPOSE OF TRAVEL/TRAINING Required Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 12, 2012 Prepared: March 9, 2012 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Spring 2012 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Spring 2012 Storm Water Education Brochure. Summary Statement The Spring 2012 Storm Water Education Brochure is the second of two educational mailings for the 2012 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,386.77 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,386.77 Source of Funds: Storm Water Funds Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $5,000 for 33,700 pieces mailed. The remaining pieces were distributed to various offices or at public events. Two bids were received: Pioneer Graphics, Waterloo, IA Woolverton, Cedar Falls, IA $2,386.77 $2,395.00 City of Waterloo Finance Committee Approval Date Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural and Arts Department to expend $ 24,500 plus est. shipping costs of $ to pay for or purchase To design & install display cases for collection. This purchase or expenditure is being made because: Additional display is needed for collection Vendor selected for this purchase: Invision Architecture xx Bids were not taken as Invision is the firm that designed other cases. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: xx General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: Capital Impr.Fund 410 & 411-26-4205.2152 Sanitation Cap.lmpr. (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is pectfully sukimmitted 410 $ 1;013` K- -;co 411 $ 65;O00- 4 (Signature Dept. Head or Design 'e) Date (Signature Finance Dept. Review) Date Cost Projection Display Cases Project: Date: Scope: Work Includes Waterloo Center for the Arts Interior Renovation 10.26.2011 Two built-in maple and glass display cases. (1) unit 14'-6" wide x 9'tall x 30" deep (1) unit 9'-10" x 9' tall x 30' deep Clear finish maple plywood vertical and horizontal parititons and ends with 3/4" thick maple hardwood facing. Backs to be white melamine. (13) 3/8" thick adjustable glass shelves (6) sets of 1/4" sliding glass doors with rachet locks and anodized aluminum tracks Estmate Includes General Conditions, Contractor Overhead & Profit, Design Fees & Contingency Building Area (sf): NA Cost / Square Foot: NA Project Total $21,700 Not Included Any electrical work such as additional lighting or existing lighting modification, ceiling modification Sales Tax Center for the Arts INVISION planning I architecture I interiors 319.233.8419 RG 10.26.2011 SERVICES AGREEMENT CLIENT: CONTACT: ADDRESS: AGREEMENT DATE: PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: Waterloo Center for the Arts/City of Waterloo Cammie Scully 225 Cedar Street, Waterloo, IA 50701 12/5/2011 Gallery Display Cabinet Waterloo Center for the Arts 11137 PART A - PROJECT SCOPE AND SERVICES: A.1 Project Scope. Under this agreement, INVISION Architecture will provide architectural services for the Gallery Display Cabinet. The development consists of fabrication and installation of a wood and glass display cabinet to closely match the cabinet existing at the upper level of the Grand Foyer. Services provided under this agreement include the following: 1. Architectural drawings and specifications sufficient for the client to obtain quotations for the fabrication and installation work. Architect will provide submittal review and observation during installation of the work. The following is not provided under this agreement: 1. NA. PART B - TERMS OF PAYMENT: B.1 Basic Service Fees. Professional fees for Basic services will be billed on an hourly basis to a maximum amount of $ 2,800.00 . Hourly rates are as follows: Principal - $165/hr, Project Manager - $125/hr, Project Manager II - $110/hr, Architect - $100/hr, Intern Architect- $80/hr; Technical Staff - $70/hr; Engineering $120/hr and Administrative Staff - $45/hr. Engineering consultants are not included in this proposal. B.2 Sales Tax. Any applicable sales tax on services shall be paid by the Owner/Client above all stated fees outlined in this agreement. B.3 Direct and Reimbursables. In addition to the hourly rate for Basic Services identified under B.1, the client will be billed for the invoiced cost of reimbursable expenses. The possible, but not limited to, reimbursable expenses identified for this project are as follows: printing, distribution of documents, postage, document review fees. B.4 Payment Schedule. Project will be invoiced on a monthly basis on total hours completed to date. Payment is to be made within 30 days of receipt. Past due invoices will bear interest at 1.5% per month until payment is 0 0 4Z Cammie Scully 12/5/2011 Page 2 of 3 received. B.5 Invoice Dispute. If the client objects to any portion of an invoice, the client shall so notify the design professional in writing within 10 calendar days of receipt of the invoice. The client shall identify the specific cause of disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated above shall be paid by the client on all disputed invoiced amounts resolved in the design professional's favor and unpaid for more than 30 calendar days after the date of submission. Part C — Other Provisions C.1 Disposition of Documents. The original of all documents, such as reports, calculations, drawings and specification prepared by INVISION Architecture for the project shall remain the copyrighted property of INVISION Architecture. C.2 Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbonding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with su contractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the c: -c> primary method for dispute, resolution between the parties to those agreements. C.3 Termination of Services. The Client may suspend or terminate any or all services covered in this agreement at zi. a any time, subject to the Client's giving a minimum of seven days written notice of suspension or termination. 31 i�Y The Client shall thereupon make payment of all unpaid services rendered and expenses incurred; to the dateJf < �, notice is received by INVISION Architecture. o. 4` J 4 r� 4 i J C. 9 �Y j1 j5 ✓! 4� €. dC c4 Jz a 0 ._ v? s d C.4 Warranty. INVISION Architecture, represents that the services furnished under this agreement will be in accordance with generally accepted professional practices. INVISION Architecture makes no other warranty or representation, expressed or implied. C.5 Acceptance of Agreement. Two or more copies of this agreement are to be signed by both the Client and Design Professional. One signed agreement is to be retained by the Client for file and the second signed agreement returned to INVISION Architecture for file. Authorization to proceed with services, either verbal or written shall be considered acceptance of the above proposal. Approved for Owner: 4i b C O Gammie Scully 12/5/2011 Page 3 of 3 Approved for INVISION: Michael Brusher, INVISION planning architecture 1 interiors 531 Sycamore St. #101 PO Box 1800 Waterloo, Iowa 50704 P.319.233.8419 1>ES .MAINE; Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural and Arts Department to expend $ 15,800 plus est. shipping costs of $ to pay for or purchase To design & install glass door for Forsberg Galleries. This purchase or expenditure is being made because: To replace metal grate roll door. Vendor selected for this purchase: Invision Architecture xx Bids were not taken as Invision is the firm that designs these projects for WCA. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: XX General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: Capital Impr.Fund 410-26-4205.2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is ectfully submitted (Signature Dept. Head or Design Cap.Impr. (Project Code) $ $16,-8-14 • C., Date (Signature Finance Dept. Review) Date Cost Projection Glass Entry Project: Date: Scope: Work Includes Waterloo Center for the Arts Interior Renovation 10.26.2011 Building Area (sf): NA Cost / Square Foot: NA Replace the existing rolling grille at the entrance to the Forsberg Riverside Galleries with a pair of large all -glass doors on pivot hinges. Security grille and drywall demolition New metal framing and drywall at jambs and door head Door header support structural member One pair of 9'-4" x 4'-0" Interior glass doors, with hardware Paint, primer and two coats wall paint, touch-up Estmate Includes General Conditions, Contractor Overhead & Profit, Design Fees & Contingency Project Total $13,800 Not Included Any speciaized hardware such as powered door operators, any associated electrical work, lighting Sales Tax Center for the Arts INVISION planning I architecture I interiors 319.233.8419 RG 10.26.2011 SERVICES AGREEMENT CLIENT: Waterloo Center for the Arts/City of Waterloo CONTACT: Cammie Scully ADDRESS: 225 Cedar Street, Waterloo, IA 50701 AGREEMENT DATE: 12/5/2011 PROJECT NAME: Gallery Entrance Replacement PROJECT LOCATION: Waterloo Center for the Arts PROJECT NUMBER: 11136 PART A - PROJECT SCOPE AND SERVICES: A.1 Proiect Scope. Under this agreement, INVISION Architecture will provide architectural services for the Gallery Entrance Replacement. The development consists of the removal of an existing roll -up grill and replacement with a full glass entrance. Services provided under this agreement include the following: 1. Architectural drawings and specifications sufficient for the client to obtain quotations for the installation work. 3 Architect will provide submittal review and observation during installation of the work. i g. .G _, f� s The following is not provided under this agreement: 1. Security work revisions to monitor the new entrance. PART B - TERMS OF PAYMENT: 6'30 15151 633 2942 B.1 Basic Service Fees. Professional fees for Basic services will be billed on an hourly basis to a maximum amount of $ 2,000.00 . Hourly rates are as follows: Principal - $165/hr, Project Manager - $125/hr, Project Manager II - $110/hr, Architect - $100/hr, Intern Architect- $80/hr; Technical Staff - $70/hr; 2:� . G Engineering $120/hr and Administrative Staff - $45/hr. Engineering consultants are not included in this proposal. B.2 Sales Tax. Any applicable sales tax on services shall be paid by the Owner/Client above all stated fees outlined in this agreement. B.3 Direct and Reimbursables. In addition to the hourly rate for Basic Services identified under B.1, the client will be billed for the invoiced cost of reimbursable expenses. The possible, but not limited to, reimbursable expenses identified for this project are as follows: printing, distribution of documents, postage, document review fees. B.4 Payment Schedule. Project will be invoiced on a monthly basis on total hours completed to date. Payment is to be made within 30 days of receipt. Past due invoices will bear interest at 1.5% per month until payment is received. Cammie Scully 12/5/2011 Page 2 of 3 8.5 Invoice Dispute. If the client objects to any portion of an invoice, the client shall so notify the design professional in writing within 10 calendar days of receipt of the invoice. The client shall identify the specific cause of disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated above shall be paid by the client on all disputed invoiced amounts resolved in the design professional's favor and unpaid for more than 30 calendar days after the date of submission. Part C — Other Provisions C.1 Disposition of Documents. The original of all documents, such as reports, calculations, drawings and specification prepared by INVISION Architecture for the project shall remain the copyrighted property of INVISION Architecture. C.2 Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbonding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute, resolution between the parties to those agreements. C.3 Termination of Services. The Client may suspend or terminate any or all services covered in this agreement at any time, subject to the Client's giving a minimum of seven days written notice of suspension or termination. The Client shall thereupon make payment of all unpaid services rendered and expenses incurred; to the date notice is received by INVISION Architecture. C.4 Warranty. INVISION Architecture, represents that the services furnished under this agreement will be in accordance with generally accepted professional practices. INVISION Architecture makes no other warranty or representation, expressed or implied. C.5 Acceptance of Agreement. Two or more copies of this agreement are to be signed by both the Client and Design Professional. One signed agreement is to be retained by the Client for file and the second signed agreement returned to INVISION Architecture for file. Authorization to proceed with services, either verbal or written shall be considered acceptance of the above proposal. Approved for Owner: Cammie Scully 12/5/2011 Page 3 of 3 Approved for INVISION: 7/1 Michael Brasher, F INVISION planning 1architecturel interiors 531 Sycamore St. #101 PO Box 1800 Waterloo, Iowa 50704 P.319.233.8419 invisicsnomh.com City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 1,993.00 plus est. shipping costs of $ 0.00 to pay for or purchase installation of donated high-density collection storage shelving; rolling carriages, City Clerk Use Only Finance Committee .Approval Date tracks and replacement wheels. This purchase or expenditure is being made because: to maximize storage capacity of available space to house the museum's art collection. A used carriage system which will suit our purposes has been donated by OPG, Inc. Vendor selected for this purchase: Office Planning Group, Inc./Accessories Plus, Inc. x Bids or written quotes were taken on this purchase, as follows: Office Planning Group, Inc./Accessories Plus, Inc.: $1,993.00 OSDI/SpaceSaver: $2,015.00 Bids or quotes were not taken on this purchase because:. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 410-26-4205-2152 Capital Imp/GO Bonds (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 2 gpo_0,0. 6 3S- `x Respectfully submitted, X ((r', °4�4/02 is .'1 C.cG"u�- /�:�?. L�7LL, 3 4{"'��'�I� (Signfe Dept. d or Designee) ate (Signature Finance Dept. Review) Date $ [,.„3(.",t) c, K:\shared goodies\forms\Storage GS Expenditure Pre-Authorization.xls (Mar 2010) .Office Planning Group Iowa, Inc. 3804 Douglas Avenue Des Moines, IA 50310-3651 P 515-277-6610 F 888-398-3994 Rick@OPGiowa.com NAME/ADDRESS Waterloo Center for the Arts attn: Kent Shankle 225 Commercial Street Waterloo, IA 50701 QUOTATIO...N. Y DATE QUOTATION NO. 12/5/2011 112054 Ship To Waterloo Center for the Arts attn: Kent Shankle 225 Commercial Street Waterloo, IA 50701 TERMS FOB QTY ITEM DESCRIPTION Net 10 Days Y UNIT Y 1 TOTAL. 1 Other New Tracks, 3@l7' 4", and installation of Denstor Mobile Carriage System Sales, Government non-taxable 995.00 0.00% 995.00T 0.00 Feel free to call, fax or Email with questions: 515/277-6610 (Voice) 888/398-3994 (Fax) Rick@OPGiowa.com TOTAL $995.00 J You may use your VISA or Mastercard - please call us or mail your information with invoice copy. ACCESSORIES PLUS, INC. 3804 Douglas Avenue Des Moines, IA 50310 NAME/ADDRESS Waterloo Center for the Arts Attn: Kent Shankle 112 Commercial Street Waterloo, is 50701 -v QTY ITEM 1 DATE QUOTATION ION QUOTATION NO. 12/5/2011 111205-2 TERMS FOB Net 10 Days DESCRIPTION UNIT TOTAL 1 Repair Repair parts for 7 used Denstor rolling carriages; replacementofall wheels PRINT & SIGN ABOVE HERE Customer Acceptance 988.00 988.00 Feel free to call, fax, or email (515) 277-6610 voice (888) 398-3994 fax accplu@netzero.com TOTAL $988.00 J Specialists in Storage & Retrieval ___ Saes Contract To: Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 Attention: Kent Shankle Products & Services Purchased OBJECT ART COLLECTION STORAGE PROJECT (Under the Gift Shop Area) - REBUILD OF PIPP MOBILE SYSTEM OSDI to replace all wheels on (7) carriages, provide new tracks (3@) 17' 4"), Install mobile Carriages by rebuilding existing parts that WCA has and install 4 post shelving on to the carriages. Total Cost- $2,765.00 - 41750.00 (c3s� cc sheAvin9) = g z(i5,0 0 *Above price includes freight costs of new parts from the manufacturer- Prices are valid for 30 days beginning Thursday, March 01, 2012. Purchase authorization shall be executed by signature on sales contract or by issuance of a corporate purchase order. Upon acceptance OSDI will commence order process for all products and services described within the sales contract. Authorized by: . Signed by: . Authorized Date: . 1615 Second Avenue Des Moines, IA 50314-3602 Phone: 515-244-1911 Fax: 515-244-2107 www.osdi.com City of Waterloo Finance Committee Approval Date Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural and Arts Department to expend $ 11,402.89 plus est. shipping costs of $ 0 to pay for or purchase For Schoitz Room automated shades for windows. Kirk Gross was selected although a few dollars higher tha The lowest bid, they provide automated shades for the Youth Pavilion that have been very effective. This purchase or expenditure is being made because: New windows and doors were just installed. Old & dilapidated shades were discarded with old windows now Must be replaced. Vendor selected for this purchase: Kirk Gross Company xx Bids were not taken. Bids or quotes were taken on this purchase: Kirk Gross $11,402.89, Storey Kenworth 12,369.00, Office Concepts 11,321.59 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: xx General Fund Bonds Road Use Tax Sewer FederaUother grants Other (specify) This expenditure is to be coded to the following budget line -item: Capital Impr.Fund 411-26-4205.2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is Respectfully submitted `(§ignature Finance Dept. Review) Da. Sanitation Cap.lmpr. (Project Code) 411 $ 44751 $ iC-41;1 (Signature Dept. Head or Designee)`) Date VJ/ V I f LV I L L 1. VY r f1r. 10LJY 1 0V 1 c,1r1n_ar1LJ . _L.unirr%NY KIRK GROSS COMPANY 4015 Alexandre Dr, P.O. Box 2097 Phone 319-234-6641 Waterloo, IA 50704 Fax 319-234.7901 1400'1/003 Quotation Page 1 of 1 4 QUOTE TO: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 Terms: P: 1.319.291.4490 NET 15 DAYS SHIP TO: GREY VANDERSEE CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 r: e, , :�I.;1 1{ ' (III 1' 'I -�r, fii .I", .., k 7` 11 J(•. p, �. ' g1 It111` Ai' %I ...1 f �ji'%I II ' �I�ti •;w r ,;�:�:.:liil� Il ( GJ ',, 1 ',11• ; t�I1 LL �,: :I Ea(• p I 4Ii'I ` \ , f. 0' rtlAr y 1. ""rii ;; 1 iy 1 I Y , "'. 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I - QUOTATION TOTALS Sub Tota1. 10,657.89 KIRK ROSS INSTALLATION 745.00 Grand Total 11,402.69 *******E73d of Quotation******* Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Sox 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 1 of 1 QUOTE TO: Terms: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 NET 15 DAYS SHIP TO: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 Line Quantity Catalog No./Description Unit Price Extended Amount 1 1 MARIAK ROLLER SHADES ONTHANK MARIAK ROLLER SHADES OUTSIDE MOUNT BASKET WEAVE 90 IN A 1% OPENNESS 4" FASCIA CONSISTING OF: (5) 72" WIDE X 47.5" HIGH (5) 72" WIDE X 121" HIGH (3) 72" WIDE X 47.5" HIGH (above door) QUOTATION TOTALS 4,512.82 Sub Total KIRKGROSS INSTALLATION 4,512.82 4,512.82 585.00 Grand Total 5,097.82 *******End of Quotation******* Am-tit/4 L. Accepted by Title _ Date Quote Number Quote Date Customer Order Number Customer Number Account Representative Project Number 10061 02/16/12 MANUAL SHADES WAT222 GREG VANDERSEE QUOTE TO: Terms: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 NET 15 DAYS SHIP TO: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 Line Quantity Catalog No./Description Unit Price Extended Amount 1 1 MARIAK ROLLER SHADES ONTHANK MARIAK ROLLER SHADES OUTSIDE MOUNT BASKET WEAVE 90 IN A 1% OPENNESS 4" FASCIA CONSISTING OF: (5) 72" WIDE X 47.5" HIGH (5) 72" WIDE X 121" HIGH (3) 72" WIDE X 47.5" HIGH (above door) QUOTATION TOTALS 4,512.82 Sub Total KIRKGROSS INSTALLATION 4,512.82 4,512.82 585.00 Grand Total 5,097.82 *******End of Quotation******* Am-tit/4 L. Accepted by Title _ Date U) 0 COMPANY KIRK GROSS COMPANY Quotation 4015 Alexandra Dr. P.O. Box 2097 Phone 319-234-6641 Page 1 of 1 Waterloo, IA 50704 Fax 319-234-7901 Quote Number 10055 Quote Date Customer Order Number Customer Number Account Representative Project Number 02/16/12 BATTERY POWERED WAT222 GREG VANDERSEE QUOTE TO: CAMMIE SCULLY SHIP TO: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO CITY OF WATERLOO 225 COMMERCIAL STREET 225 COMMERCIAL STREET Waterloo, IA 50701 Waterloo, IA 50701 P: 1.319.291.4490 P: 1.319.291.4490 Terms: NET 15 DAYS Line BEG 1 END Quantity Catalog No./Description Unit Price Extended Amount Subsection 1 Subsection Battery Powered and or Manual Roller Shades Q -MOTION POWERED ONTHANK Q -MOTION BATTERY AND OR MANUAL POWERED ROLLER SHADES ESCREEN FABRIC WITH A 1% OPENNESS 4.5" FASCIA OUTSIDE MOUNT CONSISTING OF: (5) 72" WIDE X 47.5" HIGH (5) 72" WIDE X 121" HIGH (3) 72" WIDE X 47.5" HIGH (above door) Subse 9,102.56 ction Sub .Total ubsection Total 9,102.56 9,102_.56 9,102.56 QUOTATION TOTALS Sub Total KIRKGROSS INSTALLATION Grand Total 9,102.56 585.00 9,687.56 *******End of Quotation******* B4-171eile, Arif Accepted by Title Date From: Lori Knaack[mailto:LKnaackCa�storeykenworthv com_1 Sent: 'Nednesday, January 04, 2012 6:41 AM To: MIKE GUILD Subject: RE: numbers Hi Mike, I did request pricing on the motorized yesterday from our CR installer. I was a bit off. Blinds, power panel; switches and installation of shades will be $12,060.00. Freight will be $300.00. The actual electrical work (getting power to the windows) would be additional. Please let me know what further information you need from me. Thanks! 3/1/2012 From: Lori Knaack fmailto:LKnaack@storeykenworthy.coml Sent: Tuesday, January 03, 2012 2:22 PM To: MIKE GUILD Subject: RE: numbers OK...this includes 8 shades. 5 that are roughly 72"w x 120" and 3 that are roughly 72"w x 47"h (above the doors). Motorized shades will be 3-4 times more than the manual shades plus the additional work of the electrician. I do have someone in Cedar Rapids that we can use to install the shades. We are negotiating the final details of our arrangement. Getting the electrical to the window will be additional. Shall 1 work on a firm quote, recognizing that will be between $7500 - $10000 depending upon the electrical work to be done? Lori Knaack, IIDA NCIDQ Certificate No: 014454 Storey Kenworthy 514 Bratnober Street Waterloo, IA 50703 319-433-4308 From: MIKE GUILD fmailto:MIKE.GUILD@WATERLOO-IA.ORG1 Sent: Tuesday, January 03, 2012 2:15 PM To: Lori Knaack Subject: RE: numbers lasjO0‘ 36O* (� (Z( 60 p(US yes- my question was— was that the total for the whole room- and then is it more to purchase ones that can be hooked up for electrical if we find someone to do the work-- thinking more for the hardware for electric ????? 3/1/2012 Page 1 of 1 MIKE GUILb From: Lori Knaack [LKnaack@storeykenworthy.com] Sent: Wednesday, December21, 2011 1:35 PM To: MIKE GUILD Subject: Shade Information Heib Mike Pricing for the Lutron shades will be as follows: Shades: $2404.00 Installation: $200.00 Freight Estimate: $140.00_ At this point, we are unable to bid the motorized shades. The gentleman we used to install the shades in no longer working in the field. We have installers for the manual shade option, but not an installer who can do the programming for the motorized. If we are selected as the vendor for this project, I will come out and verify all the dimensions and show you some fabric options. If it's alright, I am going to get a quote on Draper shades for you. Often, they are Tess money for a similar product. I'II forward once I have the information. Have a great holiday! Lori Knaack, IIDA NCIDQ Certificate No: 014454 Storey Kenworthy 514 Bratnober Street Waterloo, IA 50703 319-433-4308 2/28/2012 c72 71tai " en (c/ �J -FI 64-iiery Page 1 of 1 MIKE GUILD From: Lori Knaack [LKnaack@storeykenworthy.com] Sent: Wednesday, December21, 2011 2:39 PM To: MIKE GUILD Subject: FW: Shade Information Hello Mike Here is the pricing for the Draper, Manual Shades Shades: $1900.00 Installation: $200.00 Freight: $45.00 Please let me know what questions you have. Thanks! Lori Knaack, IIDA NCIDQ Certificate No: 014454 Storey Kenworthy 514 Bratnober Street Waterloo, IA 50703 319-433-4308 only Waterloo Center for the Arts, Schoitz Room - Powered Shades Proposal January 12, 2012 office concepts 319 Broadway St Waterloo, IA 50703 ltd ph 319.234.1221 f 319.234.6506 Line Qty Part Number Part Description Alias I Alias 2 Sell Ext Sell Freight Charges $370.00 $;170.00 Installation Services $760.00 $?60.00 Electrical Work (per attached quote from Community $3,877.00 $3,877.00 Electric) GRAND TOTAL: $15,198.59 i/ 39/.3-1 Waterloo Center for- the Arts, Schoitz Room - Powered SI- Jennifer Nabholz 1/12/2012 Page 2 of 2 Waterloo Center for the Arts, Schoitz Room - Powered Shades Proposal January 12, 2012 Line Qty Part Number Part Description office concepts ltd 319 Broadway St Waterloo, IA 50703 ph 319.234.1221 f 319.234.6506 Alias I Alias 2 Sell Ext Sell I 1 Components for powered shades, itemized below A $10,191.59 $10,191.59 2 3 Lutron QED Roller Shade 100; W73" x L48" (VERIFY) B SV21-90-I Basketweave 90, Charcoal, /% M Inside Mount 7BD Drive Side Bronze 4"Fascia $0.00 $0.00 3 5 Lutron QED Roller Shade 100; W73" x L 132" (VERIFY) C SV2I-90-/ Basketweave 90, Charcoal, /% M Inside Mount TBD Drive Side Bronze 4"Fascia $0.00 $0.00 4 1 SVQ-I0-PNL Power Panel with 10 -output Transformer D $0.00 $0.00 5 1 SVQ-CBL-250 Sivoia QED 7 -conductor Cable E $0.00 $0.00 6 3 3VQ-3WRL 3 Button Keypad w/ Open/Close, Raise/Lower, 1 Preset (Architectural, no insert) F $0.00 $0.00 7 3 3VQ-3PIT-WH Hand-held Infrared Transmitter with Open/Close, Raise/Lower, 3 Presets G $0.00 $0.00 8 3 SV -IR -WH IR Receiver for Sivoia Electronic Drive H $0.00 $0.00 SUBTOTAL 376 3, g7-1 °° $10,191.59 4C is, in 5/ Waterloo Center for the Arts, Schoitz Room - Powered SF Jennifer Nabholz 1/12/2012 Page 1 of 2 Waterloo Center for the Arts, Schoitz Room - Manual Shades Proposal January 12, 2012 Line Qty Part Number Part Description office concepts 319 Broadway St Waterloo, IA 50703 Alias I Alias 2 ltd ph 319234.1221 f 319.234.6506 Sell Ext Sell Components for manual shades, itemized below A $2,729.94 2 3 Lutron Manual Roller Shade; W73" x L48" (VERIFY) SV2/-90-/ Basketweave 90, Charcoal, I% M Inside Mount TBD Chain Side Bronze 4"Fascia B $2,729.94 $0.00 $0.00 3 5 Lutron Manual Roller Shade; W73" x LI32" (VERIFY) C SV2I-90-/ Basketweave 90, Charcoal, I% M Inside Mount TBD Chain Side Bronze 4"Fascia $0.00 $0.00 Freight Charges Installation Services SUBTOTAL: $2,729.94 $240.00 $.240.00 $304.00 $304.00 GRAND TOTAL: $3,273.94 MAvt UAL Waterloo Center for the Arts, Schoitz Room - Manual Shay Jennifer Nabholz I /17/2012 Page 1 of 1 Waterloo Center for the Arts, Schoitz Room - Battery Powered Shades Proposal February 21, 2012 Line Qty Part Number Part Description office concepts ltd 319 Broadway St Waterloo, IA 50703 ph 319.234.1221 f 319.234.6506 Alias I Alias 2 Sell Ext Sell Components for battery powered shades, itemized below A $8,904.94 $8,904.94 2 8 Qmotion Battery Operated Roller Shade; W73" x L48" (VERIFY) TBD EScreen I% I M Inside Mount Bronze 4"Fascia B $0.00 $0.00 3 5 Qmotion Battery Operated Roller Shade; W73" x L84" (VERIFY) TBD EScreen I% I M Inside Mount Bronze 4"fascia C $0.00 $0.00 4 3 Mufti -Channel Remote $0.00 $0.00 Installation Services SUBTOTAL $8,904.94 $608.00 $608.00 GRAND TOTAL: $9,512.94 Waterloo Center for the Arts, Schoitz Room - Battery Pov Jennifer Nabholz 2/21/2012 Page I of I January 5, 2012 Comrn&inity ELECTRIC inc. P.O. BOX 1198 MARION WATERLOO, IA 319-377-4878 50704 Phone 319-234-2580 Fax 319-234-1102 Office Concepts Attn: Jennifer Nabholz Re: Shades for Waterloo Art Center Community Electric is pleased to submit this proposal which includes the following: *Provide one 120 volt circuit to the control panel (control panel provided by others) *Hook up (8) shades. We will provide surface mounted wiremold to feed the shades. We will pull one 7 conductor cable (supplied by others) to each shade. *Hook up (3) key pads. We will provide surface mounted wiremold to feed the key pads. We will pull one 7 conductor cable (supplied by others) from the keypad to the drive unit on the shade For the sum of: $3,877 If you have any further questions please feel free to call me at our office. Respectfully Submitted, ;- Tyler Sohn Estimator City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,427.00 plus est. shipping costs of $ 0.00 to pay for or purchase Manufacture and installation of one Wayfinding Sign and the straightening of frame and and reinstalling of another Wayfinding Sign. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Both of these Wayfinding Signs were damaged by City snow removal equipment. Vendor selected for this purchase: Signs and Designs X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Signs and Designs is the design manufacturer for the Downtown Wayfinding Signage Project - City Contract No. 783. Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 409-07-7120-2125 075STRWYFD (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 50,000.00 V and the current available balance is $ 45,033.32 Respectfully submitted, �� � �� ��h 3/V/2_ ` � �, R , r;� ���, -stz/ _5 -7 )r. (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) SIGNS &DESIGNS,. Visit us in the Industrial Park 5600 Nordic Drive Cedar Falls, Iowa 50613 319-277-8829 Fax: 319-268-2298 SEE THE SIGN OF THE WEEK: www.theSignPeople.net City of Waterloo 715 Mulberry St. Waterloo, IA 70703 Phone: 319-291-4366 Fax: 319-291-4262 1) Quotation 212-79 Page: 1 For quotes over$500, a 50% deposit is required to place order, remainder is due 30 days after completion. In the event of delinquent payments, the client will be charged 1.5% interest for every month alter the first 30 days. Client agrees to pay all collection costs in the event of default of payment. Good Thru Payment Terms Sales Rep 3/16/12 Net 30 Days Dave Quantity Description Unit Price Extension 3,672.00 1.00 1.00 1.00 5' x 6' 2 sided Waterloo Wayfinding sign. Damaged by snow plow. Replace entire sign. New aluminum tube frame and .125 faces. all painted Digital prints laminated on both sides/ one side has Hi Intens. 3M vinyl Does not include any work to the pole. Install of the new sign at Former Waterloo Courier location. Sign on North side of 5 sullivans Center. Remove sign/ Straighten frame and reinstall the sign. 3,672.00 465.00 1,290.00 465.00 1,290.00 I accept above prices and terms, and give authorization to proceed: Signature: Printed name: Date: Subtotal Sales Tax Total 5,427.00 5,427.00 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Info. Services Department to expend $ 16,987.41 plus est. shipping costs of $ 0.00 to pay for or purchase Microsoft Exchange 2010, 250 clients & Server 2008 R2 City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Need for new e-mail server Vendor selected for this purchase: DELL/ASAP Software Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: DELL/ASAP Software is our volume software vendor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 411-01-8225-2106 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 75,000.00 and the current available balance is /espectfully submitted, i $ 46,977.27 1✓i,ti� ; 3 ^ 6 ' 2'() i' �'.r ./'r f 4 f / C � A i 5 -7" oo- �(Signature Depf. Head or Designee) Date (Signture Finance Dept. Review) Date K:\shared goodies\forms\3-12 (Mar 2010) Customer: IA -L CITY OF WATERLOO Contact: Mike Rooff Customer # : 151560 Phone: (319) 291-4323 Fax: E-mail mike.rooff©waterloo-ia.oro Date of Issue: Feb 20, 2012 Dell Customer Confidential Quotation Quote Number: RXB12022004 Quote Expires: Feb 29, 2012 PLEASE SEE IMPORTANT TERMS AND CONDITIONS AT THE BOTTOM OF THIS QUOTATION Ronald Ballok Inside Sales Rc.,pr,.,...ntativc it 850 Asbury Drive Buffalo Grove, IL 60089 F: (847) 465-3277 Ronald_Ballok@Dell.com Product Description Part # Quantity Unit Price Ext. Price VLA EXCHANGE SERVER ENT 2010 VLA WINDOWS SERVER ENT 2008 R2 VLA EXCHANGE STD USER CAL 2010 2543589 2533575 2543598 1 1 250 $2,953.61 $2,953.61 $1,718.80 $1,718.80 $49.26 $12,315.00 Notes: Product Sub Total Grand Total $16,987.41 $16,987.41 USD Quote Prepared By: Ronald Ballok Rev. 12120/2007 Customer's purchase Is subject to Dell's Terms and Conditions of Sale found at www.dell.com, unless Customer has a separate purchase agreement with Dell. Sales/use tax Is based on the "ship to" address on your invoice. Please Indicate your taxability status on your purchase order.lf exempt, Customer must have an Exemption Certificate on file. If you have a question re: your tax status, please contact your Dell 1 ASAP Software Inside sales representative listed above.Shipments to California: for certain products, a State Environmental Fee of up to $10 per Item may be applied to your Invoice. Prices do not reflect this fee unless noted. For more Information, refer to www.dell.com/envlronmentaltee. Page 1 of 1 4) All product descriptions and prices are based on latest information available and are subject to change without notice or obligation. 5) All prices are based on Net 30 Terms. If not shown, shipping, handling, taxes, and other fees will be added at the time of order, where applicable, 6) Customer understands and acknowledges that all warranties, representations and returns ere subject to the manufacturer, publisher or distributor guidelines. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,688.75 plus est. shipping costs of $ na to pay for or purchase Baseball/softball pants. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Participants in our baseball and softball programs receive pants as part of the registration fee. Vendor selected for this purchase: Iowa Sports Supply Cedar Falls, IA x Bids or written quotes were taken on this purchase, as follows: Iowa Sports Supply $1,688.75 AD Starr (Pittsburgh, PA) $1,717.75 BSN (Cedar Falls, IA) $1,963.75 Pennant Sports (Birm. AL) $1,718.50 Riddell (Dubuque, IA) $2,311.75 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 39,000.00 and the current available balance is Respectfully submitted, %F i -(gnature D. ead or Designee) Date $ 33,591-,00 3L//33 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization -2012 pants.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 867.00 plus est. shipping costs of $ 209.00 to pay for or purchase AMENDED -- three self closing cabinets to store flammable products. The shipping cost was originally estimated at $150, but actual shipping is $209 This purchase or expenditure is being made because: to meet safety inspection requirements as directed by Waterloo Fire. Vendor selected for this purchase: Scot's Supply X Bids or written quotes were taken on this purchase, as follows: Scot's Supply, Waterloo $289.00 each plus freight C&H $353.00 each Campbell Supply, Wloo $536.70 each Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Finance committee approved 2-6-2012. Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Bonds Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1573 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted( $ 5,000.00 / $ 3,461.00 t" (Signature Dept &or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\fon S CExpenditure Pre-Authorization.xls (Mar 2010) Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 52,156.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf management at municipal golf courses. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: These products are needed to properly maintain Waterloo's three municipal golf courses. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various X Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny, JD Landscapes Cleveland OH, Pace Supply Fairfax, MTI Distributing Bettendorf no bid, Contract Speciality Des Moines. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Federal/other grants X Road Use Tax Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1537 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 58,000.00 `"-- and the current available balance is Respectfully submitted, (Signature Dept.aTor Designee) K:\shared goodies\forms\Golf chemical preauth.xls (Mar 2010) Date $ 52,156.00 (Signture Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ 2,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Asbestos Abatement on roof structure of former CMC Site Building This purchase or expenditure is being made because: Abatement required to proceed with construction Vendor selected for this purchase: Advanced Environmental X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Expeditious abatement was required to avoid costly re -mobilization of roofing contractor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants X Sewer Sanitation Other (specify) BCRLF This expenditure is to be coded to the following budget line -item: 426-08-6501-1396 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ Respectfully submitted, 3-7-/ %i��^/,t CL', %'?-'. (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Public Works - Existing Roof Asbestos Abatement.xls (Mar 2010) Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,396.11 plus est. shipping costs of $ to pay for or purchase 150 ft. of 12 conductor 600V wire City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Rewire the signals at the intersection of Isle of Capri Blvd. and Shaulis Rd. Vendor selected for this purchase: Crescent Electric Supply Company n Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $1,396.11 Van Meter Waterloo, IA $1,402.74 3E Waterloo, IA $5,369.90 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds X n Road Use Tax El Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Hod or Designee) Sanitation (Project Code) $ 23, 000.00 $ 11, 509.70 z/ Date (Signature Finance Dept. Review) Date K:\shared goodies\forms12012-March-Expenditure Pre-Authorization-wire-Isle&Shauljs.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend ( $ plus est. shipping costs of $ 40.00 to pay for or purchase , ,1-.ypgrading software and upgrading 4 cameras K ( i' RtThis purchase or expenditure is being made because: � Communication equipment and monitor for video camera system at the intersection of Greenhill Rd. and Rainbow Dr. Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $11,190.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 10/24/11 - Finance approved $11,190.00 Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax piFederal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted 1/0/i ( /466`) r -Q c(fil(7(;) (Signature Dept. Head 'or Designee) ' Date (Signature Finance Dept. Review) Date (Project Code) $ 30,000.00 ✓v $ 27,704.40 K:\shared goodies\forms\2012-February-Expenditure Pre-Authorization-cameras-Greenhill&Rainbow.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 11,190.00 plus est. shipping costs of $ to pay for or purchase 4 - video detection cameras and pack system City Clerk Use Only Finance Committee r. Approval Date !`G/S't t, f ('r' This purchase or expenditure is being made because: Trade-in for new cameras due to malfunctions with current cameras at Greenhill and •Katoski intersection Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $11,190.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax n Sewer Sanitation n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125; 409-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Sibnature Dept. Head or Designee) (Project Code) $ 25,000.00 & 4,000.00 r`C $ 2,500.19'& 8,700.00 V / Date (Sighature Finance Dept. Review) K:\shared goodies\forms12011-October-Expenditure Pre-Authorization-cameras-Greenhjll&Katoski.xis (Mar 2010) -i ! ;;? Date BR -' W Traffic Products, inc. ;Invoice Number : 030731 Order Number : 172613 Invoice Date : 12/20/2011 736 Federal Street Suite 2312 I Davenport, IA 52803 1(563) 323-0009 BILL TO: Waterloo, City of 408 E 6th Street TikX /IO #: Waterloo, IA 50703 USA SHIP TO: Waterloo, City of 408 E 6th Street TAX ID #: Waterloo, IA 50703 USA TO BE DETERMINED 12/20/2011 NEI30 01/19/2012 1.00 R/R VRACKTS1 TRADE-IN R/R VRACKTS1 TRADE-IN - Trade-in 4.00 R/R-RZ3 TO RZ4ADV-WDR TRADEIN R/R-RZ3 TO RZ4ADV-WDR TRADEIN 110911MV-1 for V4PLUS-TS1 P 110911MV-1 - Trade-in for RZ-4 $5,750.0000 $1,360.0000 SUBTOTAL TAX FREIGHT $5,750.00 $5,440:00 $11,190.00 $0.00 $40.00 TOTAL DUE $11,230.00 1 All Above prices are in US dollars. TERMS OF PAYMENT: Unless otherwise agreed with Seller's Credit Department, terms are: Net 30 days, F.O.B Shipping point. TAXES: If parts ordered are exempt from taxes an exemption certificate must be furnished. RETURNS: A Brown Traffic Products RMA # is required for returns - All returns are subject to a restocking fee. CLAIMS: AH claims for alleged defects shall be deemed waived unless made in writing within ten days after receipt of goods. Our liability shall be limited to the stated price of any defective goods, and shall in no event include special or consequential damage. LIEN ON CUSTOS` ER PROPERTY: As security for payments of any sum due or to become due under the terms of this agreement, we shall have the right, if necessary, to retain possession of, and shall have a lien on all materials and any other property owned by you and in our possession and all work in process and undelivered work. For additional information refer to the Brown Traffic Products Terms and Conditions document on our website at www.browntraffic.com GET YOUR INVOICES AND/OR STATEMENTS IN A FLASH AND HELP THE ENVIRONMENT TOO! BROWN TRAFFIC PRODUCTS OFFERS A FREE SERVICE OF E -MAILING INVOICES AND/OR STATEMENTS STRAIGHT TO YOUR INBOX! Contact Sarah Beard at sbeard@browntraffic.com to get setup today! Packing List Number: Camelot Manufacturing Edition Tuesday, December 20, 2011 11:05AM Page 1 of 1 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,182.00 plus est. shipping costs of $ to pay for or purchase Emergency Repairs - MarcNX Traffic System - Upgrade and repair Integrator Level II City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: MarcNx was downloaded on new computer to communicate with master controllers. Vendor selected for this purchase: Gba Systems Integrators, LLC F-1( Bids or written quotes were taken on this purchase, as follows: Gba Systems Integrators, LLC Rock Island, IL Not to exceed $1,240.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds 17(-1 Road Use Tax riFederal/other grants n Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7.14te 7 `I/Lea-' /7// ((Signature Dept. tad or Designee) ' Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ 23,000.00 v/ $ .12,753.23- ji f;, ( i K:\shared goodies\forms\2012-February-Expenditure Pre -Authorization -Repair MarkNX Traffic System.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Forrn The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 1498.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Refractory floor This purchase or expenditure is being made because: The refractory floor in boiler #2 is deteriorated and needs to be replaced. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Waterloo Boiler Co. is the company that makes repairs on our boilers Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: a II (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 50,000.00 $ 50,000.00 ` ignGnathre Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Sent By: WBC MECHANICAL,-F{L 319 2336102; Feb -2g-12 12:00; 1801 Falls Avenue * Waterloo, IA 50701 * Phone DATE: 2/29/2012 Page 2/2 MECHANICAL j TO: CITY OF WATERLOO WASTE WATER TREATMENT PROJECT: REFRACTORY - BOILER #2 ITEM DESCRIPTION FROM: RICHARD HARTLEY ATTN: RICHARD OLSON PRONE4 291-4553/230-3589 QUOTE# REH022912WWTP WBC Mechanical, Inc. does hereby submit specifications and estimates to: Furnish labor and materials to remove the existing deteriorated refractory floor and pour a refractory floor, new castable It is understood the Vac -All will be present to rid of all the old refractory as it is being removed, TERMS: Upon Completion 100% TOTAL $3,498. 00 THREE THOUAND FOUR HUNDRED NINETY EIGHT and 00/100 DOLLARS PRICE ARE FIR = FOR 10 DAY PRICES_, UO�i NL :•THE WISE `_OTE IF APPLICABLE, Because of the volatility of stoat prices, if any material is subject to a surcharge by the sht the sure are will be passed on to the customer at cost. P date, WBC MECHANICAL Richard Hartley DATE 02/29/12 CONTRACTOR SHALL REPAIR ANY DEFECTS IN THEIR WORK THAT MAY DEVELOP DUE TO FAULTY WORKMANSHIP BY THE CONTRACTOR FOR A PERIOD OF ONE (1) YEAR FOLLOWING ACCEPTANCE OF THE COMPLETED WORK. WARRANTY 13 LIMITED TO ONLY THE REPAIR OF THE DEFECT IN THE CONTRACTORS WORK. REPLACEMENT OF PARTS AND EQUIPMENT THAT MAY BE FAULTY WILL BE LIMITED TO THE WARRANTY PROVIDED BY THE EQUIPMENT MANUFACTURER. ACCEPTED BY DATE CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) 13CAP FY10 1- W City Clerk Use Only Finance Committee Approval Date Department No. project will be budgeted under ft Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112Local Option Sales Tax 335 1 Federal Grant 1(U 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds (Each column should only include amounts by 'Fund) Fund: Fund: Fund: Fund: 61,170.00 Total 61,170.00 TOTALS $ 61,170.00 $ $ - $ $ 61,' 70.00 EXPENDITURES: 1/1/ 23- 03 Engineering & Consulting r $ P2-/ 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc Ridgeway Towers {? j 6 @ Lt 6/3-<.° TOTALS $ 61,170.00 $ //i.f//) Signature Dept. Head) Date $ $ - $ 61,170.00 (Signature Finance Dept. Review) K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) Date Project Name City Contract No. Project Manager Project Budget Total $ PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Ethel Washington 1. How will this project be funded? A. Federal Grant Yes X No Grant Name CFDA # % Paid by federal grant 100.00% Grant Agreement Number IA05P05050110 B. State Grant Yes! I No Grant Name X C. City Match Source of Funding D. Other Entities Yes I 1 No Name I X % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? if yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 0.00% Done None X 1 1 Yes No n rn 1 6. Include a brief description of the project in the space below: (REQUIRED) These funds are to be used for projects at Ridgeway Towers. --a7% At f/=�' 1'2 6 "t Y4i'( ij^t%�,dY 5/' -7-1) L 1-rut—a:42 /1. f t .c-� G U U IxI �xI (xI x x x Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) 13CAP FY11 Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112,Local Option Sales Tax 3356–Federal Grant—i-IVD 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds City Clerk Use Only Finance Committee Approval Date f (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: Total 50, 825.00 50,825.00 TOTALS $ 50,825.00 $ $ - $ $ 50,825.00 EXPENDITURES: fill —.0(4raha r, 1 3.10 Engineering & Consulting , -�� ? i r $ 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc Ridgeway Towers 35 `7, 9 ° O& 50,825.00 • TOTALS $ 50,825.00 $ - $ - $ - $ 50,825.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name 13CAP FY11 I G City Contract No. Project Manager Ethel Washington Project Budget Total $ 1. How will this project be funded? A. Federal Grant Yes Grant Name 1 X No I 1 CFDA # B. State Grant Yes I I No Grant Name X C. City Match Source of Funding D. Other Entities Yes I I No Name Ixj % Paid by federal grant 100.00% Grant Agreement Number IA05P05050111 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED)- These funds are t b J, used for projects at Ridgeway Towers. — e 0 0.00% Done None nn Yes No IT rn n ri n n x x x n Page 2 must be attached and signed. K:\shared goodies\forrns\Project Budget Worksheet\Page 1 All Projects (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE BCRLF - CMC - Public Works Bldg Noel Anderson $ 2,500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Grant Name C. City Match CFDA # Yes No X Source of Funding D. Other Entities Yes Name X No BCRLF Closeout Assistance BL98708301-020 To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑X ❑ Yes No X X Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the city of waterloo according to the closeout agreement. A -34A 3 -,i -vs a• -f- eme, . Lc , Page 2 must be attached and signed. K:\shared goodies\forms\Rainbow Florists.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) BCRLF Program - CMC - Public Works Bldg Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6501 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. 08BCR Subproject No. (Each column should only include amounts by fund) Fund: 426 $ 2,500.00 Fund: Fund: Fund: Total $ 2,500.00 TOTALS $ 2,500.00 $ $ $ - $ 2,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1396 Demo 2,500.00 $ 2,500.00 ,500.00 $ - $ - $ - $ 2,500.00 (Signature Dept. Head) Date '(Signature Finance Dept. Review) Date K:\shared goodies\forms\CMC-Public Works Bldg.xls\Page 2 (Donat or NON-constr) (Mar 2010) Page 1 of 2 PATTIE MAGEE From: MARK RICE Sent: Monday, March 05, 2012 4:31 PM To: PATTIE MAGEE Subject: RE: CMC - Public Works Building Thanks Pattie.... Any chance you could do a project worksheet for this? You are probably more familiar with it than I am. I will be happy to do the pre-auth to get it on finance next week. Thanks, Mark From: PATTIE MAGEE Sent: Monday, March 05, 2012 11:37 AM To: MARK RICE Subject: RE: CMC - Public Works Building Mark, The BCRLF fund code is 426 08 6501. Project Code is 08BCR. Let me know if you need anything else. Pattie From: MARK RICE Sent: Friday, March 02, 2012 11:36 AM To: NOEL ANDERSON; PATTIE MAGEE; MICHELLE WEIDNER Cc: CHRIS WESTERN Subject: RE: CMC - Public Works Building All, I got my estimates mixed up price for abatement of roof materials on existing building from Advanced Environmental is $2500, not $1500. I assume in addition to revising the project worksheet, this item would need to be on the finance agenda for following Monday thanks, Mark Rice Public Works Director City of Waterloo, IA Voice: 319-291-4444 E-mail: mark.rice@waterloo-ia.org Fax: 319-291-3825 From: NOEL ANDERSON Sent: Friday, March 02, 2012 10:51 AM 3/6/2012 Page 2 of 2 To: PATTIE MAGEE; MICHELLE WEIDNER; MARK RICE Cc: CHRIS WES I ERN Subject: CMC - Public Works Building All - Mark has discovered there is also asbestos on the roof of the 25,000 sq. ft. building. We need to remove. Estimate $1,500. We can cover this from the BCRLF (Pattie please get fund code to Mark for him to revise the project worksheet). thanks, Noel Noel Anderson Community Planning & Development Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Phone 319.291.4366 Fax: 319.291.4262 Cell: 319.290.6357 "To the world you may be one person, but to one person you may the world. "- Heather Cortez 3/6/2012 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. January 19, 2012 Carnegie Conference Room Members Present: Tim Luce, John Blitsch Member Excused: Bonetta Culp Member Absent: Abraham Funchess (ex officio) Others Present: Larry Smith, Dan Trelka, Sandie Greco, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the January 19, 2012 Agenda and November 18, 2011 Minutes as mailed. Motion carried. UNFINISHED BIJSINESS IJpdate Park Maintenance IV-Plumber/Leisure Services. Approved by Human Resources 11/7/11 and by Civil Service 11/18/11. Vacancy due to anticipated retirement. Advertised Courier, City website and Cable Access, notices sent to agencies, organizations and individuals on Affirmative Action List and posted in all City departments. Received 7 resumes and 5 candidates will be invited to interview on 2/21/12. NEW ROSINESS The job description and testing criteria for Clerk I- Waste Management Services was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to the retirement of the Special Projects Technician. The vacancy is being replaced with a Clerk I due to the realignment of job duties with Code Enforcement becoming part of Waste Management Services. The job description has been changed to add the code enforcement clerical responsibilities. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Clerk I -Waste Management Services. Motion carried. The job description and testing criteria for Development/Marketing Manager -Culture & Arts was presented for approval. The position will be taken to the Human Resources Committee for approval on 1/23/12. There is a vacancy due to a resignation. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Development/Marketing Manager -Culture & Arts. Motion carried. The job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to a retirement. There are no changes in the job description. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations. Motion carried. The job description and testing criteria for Police Property/Evidence Coordinator -Police Department was presented for approval. The Human Resources Committee approved the position on 1/3/12. There is a vacancy due to a retirement. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Police Property/Evidence Coordinator -Police Department. Motion carried. The job description and testing criteria for Fire Lieutenant was presented for approval. The Human Resources Committee approved the position on 12/19/11. The current list has expired and we are anticipating some promotional opportunities later in the year. There are no changes in the job description. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Fire Lieutenant. Motion carried. OTHER RIJSINFSS None With no further business, moved by Luce, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@ waterloo-ia.org Northeast Iowa Response Group Meeting Minutes January 5, 2012 Pat Treloar Jim Johnson John Miller Lyle Jeske Barbara Smith Tim Neil Bruce Goetsch Kip Ladage Rick Holthaus Roger Carr Kendall Jordan Adolf "Mick" Gamez Lonnie Pierce Chris Dahlstrom Waterloo Fire Rescue Hardin County Black Hawk County Hardin County Grundy County Bremer County Winneshiek Co. EMA Bremer County EMA Chickasaw County Waterloo Fire Rescue/HMRTC Tama County Howard County Winneshiek County Allamakee County EMA The sign in sheet was not made available for these minutes. If you were in attendance and your name is not included please contact recorder. Meeting called to order at 1:04 p.m. Roll CaII Motion made by Bruce Goetsch to approve the minutes of the last meeting. Seconded by Tom Neil. Motion Carried. Motion made by Jim Johnson to approve the Treasurer's Report. Seconded by Barbara Smith. Motion Carried. Northeast Iowa Response Group Page 2 — Meeting Minutes January 5, 2012 Motion made by John Miller to approve the agenda. Seconded by Rick Holthaus. Motion Carried. The next meeting of the Northeast Iowa Response Group will be at 1:00 p.m. at the Hazardous Materials Regional Training Center, 1925 Newell Street, Waterloo, IA on March 8, 2012. No bills were submitted for payment. Unfinished Business Training Update — Classes are going on as scheduled. Bremer County requested additional Operations Recert classes. This led to a discussion of where to draw the line on additional classes and why some areas tend to need more classes than others. Different methods of dealing with this were discussed leading to the immediate solution of allowing the extra classes in Bremer County by trading classes with counties that aren't using all of their classes. Motion made by John Miller, seconded by Rick Holthaus to approve Bremer County's additional classes by approving one class and allowing Allamakee and Winneshiek to give one of their classes to Bremer county. Motion Carried. Further discussion on this subject led to questions on how to handle it. It was suggested that a letter be sent out to remind the departments what the guidelines are for classes. Roger Carr requested that an Operations Class be allowed for Oran, IA. While Oran is in Fayette County half of its response territory is in Bremer County. Motion made by Jim Johnson to allow the class. Seconded by Mick Gamez. Motion Carried. Equipment — The steering box and shorelines are not done but are in process. The paging software is up. No new WMD equipment. New Business Haz Mat Incidents — Roger Carr began by discussion some upcoming training. There are two conferences in May. The first is in Chicago on May 4 & 5, the second in Baltimore on May 17 thru 20. March 5 & 6 the 71st will be at RTC to train with the Team. Dates will be adjusted to avoid any additional costs. Northeast Iowa Response Group Page 3 — Meeting Minutes January 5, 2012 Roger requested $3000.00 for Training. Motion made by John Miller to allow $3000 be expended for the training discussed. Seconded by Tim Neil. Motion Carried. May 15 thru 17 is a Call out training in Iowa City. Paid for by Grant. Roger also requested that the group pay for backfill for Josh to attend the Task Force meeting on January 12, 2012. Jim Johnson made motion to allow for back fill if necessary. Seconded by Barbara Smith. Motion Carried. Carr went on to explain the haz mat response in Cresco for an explosion. There was one injury and it occurred next to the Chemical Storage area at the company. This company makes food product for food producers. Equipment — Josh Heller handed out the equipment list. He is requesting to spend $872.01 on the list. Motion made by Tim Neil to allow purchases. Chris Dahlstrom seconded. Motion Carried. Josh passed out information on the Mobile Internet causing discussion about the technologies and service (signal strength) of various providers throughout the response area. The biggest concern is in the Northeast corner in Allamakee and Winneshiek County. Bruce Goetsch made motion for option 1 and 2, which is a USB Modem and Cradlepoint wireless router at costs of $50.00 and $79.99. Jim Johnson seconded. Motion Carried. Budget — Public Hearing. Jim Johnson made motion to set the date of the public budget hearing for March 8, 2012 at 1 pm at the Regional Training Center. Seconded by Barbara Smith. Motion Carried. Roger Carr officially requested a copy of the Commodity Flow study for the haz mat team. This was done as part of the grant. Motion made by John Miller, seconded by Jim Johnson to adjourn the meeting. Motion Carried. Meeting adjourned at 2:34 p.m. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 March 2, 2012 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Park Maintenance IV -Plumber for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (March 2, 2012 — March 1, 2013). CERTIFIED I ,IST Chris Petersen Shad Ryan Joshua Fuller Thomas Lindley Respectfully submitted, Bonetta Culp CS LIST PARK MAINTENANCE IV PLUMBER 12 John Blitsch Date Date CITY WEBSI 1E: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Eaual Ooaortunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 March 2, 2012 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Sign & Traffic Equipment Operator for the City of Waterloo, Iowa Traffic Operations Department. Appointment(s) shall be made from this list for the next year (March 2, 2012 — March 1, 2013). CERTIFIED LIST Todd Walton Todd Winter Steve Heasley Larry McNamara Respectfully submitted, V1 3-01 Tim Luce Date John Blitsch Date -4_az� 2 - d Bonetta Culp Date CS LIST SIGN & TRAFFIC EQUIPMENT OPERATOR 12 CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Eaual Opportunity/Affirmative Action Employer WATERLOO CABLE TV COMMISSION January 5, 2012 4:30 p.m. First Floor Conference Room Members present: Hutchens, Herzog, Sherbon, Scott, Heinze Members absent: None. Also present: Suzy Schares, Ed Stoffer Moved by Scott, seconded by Herzog that the agenda, be approved. Ayes: Five. Motion carried. Moved by Hutchens, seconded by Heinze that the minutes of November 3, 2011, as amended changing Neff to Hutchens for approval of the agenda and minutes, be approved. Ayes: Five. Motion carried. Citizen Oral Comments Concerns were raised regarding the lack of equipment carried by the technicians and it was asked that the sales representatives recommend a surge protector for the cable line. It was suggested that this information be passed along to Lee Grassley and that the Commission would like a tour of the Mediacom facility. Financial Report Funding of the Public Access Studio was discussed and the loss of the PEG fees will be investigated. Chairperson Report None Mediacom Report None CT Production Coordinator Report None Committee Report None New Business Mr. Grassley was not present so this will be moved to the next meeting. Old Business Availability of the Public Access and Government Access channels to those who are unable to afford cable was discusses and a suggestion was made to inquire if it is possible to allow access to these channels at the library. John Sherbon gave an update on a work session held with the City Council to discuss Mediacom's Internet progress. Moved by Heinze, seconded by Sherbon to adjourn. Ayes: Five. Motion carried. Suzy Schares City Clerk 13 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, February 22, 2012, there were present Terry M. Kuntz, Chairman, and Mary H. Potter, Trustee. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Rodger Burris, Vice -Chairman, was absent. as read. Chairman Terry Kuntz called the meeting to order at 8:28 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of January 25, 2012, were approved Upon motion, passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. JANUARY 31, 2012 GENERAL FUND 45876 American Veterans Plumbing, LLC 45877 Sam Annis & Company 45878 Black Hawk Waste Disposal 45879 The CBE Group, Inc. 45880 C & C Welding & Sand Blasting 45881 Hawkeye International Trucks 45882 Iowa Groundwater Assoc. 45883 Iowa Public Employees Retirement System 45884 Kristine Butterfield 45885 Hawthorne Rentals 45886 Dennis J. Boone, Jr. 45887 Teshia N. Smith 45888 Schnique Williams 45889 Richard Andreassen 45890 Tiffany Walters 45891 Islam Tafish 45892 Cynthia S. McHone 45893 Kris & Dixie Messner 45894 Mohammed Suri 45895 Dustin D. Wilson 45896 Rachael Weber 45897 Kim & Elliott Kranz 45898 James Neubauer 45899 Jeff Bales 45900 Heather Schmidt 45901 St. Vincent DePaul 45902 Cheyenne Dougherty 45903 Toni M. Powers 45904 Donna A. Pipped 45905 Melissa Abbott 45906 Tarra Meyer 45907 Mutual Wheel Co. 45908 PDCM Insurance 45909 Postmaster 45910 Scot's Supply Repaired pave box at 1438 W. 2"d Propane Waste disposal Collection fee Flat steel Bearing seals for unit #33 Annual membership, D. Clark IPERS for 12 employees Overpayment on final bill Overpayment on final hill M. D. & U. D. refund II It It CL CI It {t lI It tt II II II {I II It II II t{ N It t Parts for taillights on unit #33 Various insurance policies Postage Nuts and bolts for hydrant repairs 480.00 35.10 94.00 41.98 20.40 18.64 30.00 9,032.64 31.80 (34.31 16.37 8.49 39.19 61.43 9.58 42.53 57.45 23.02 9.58 36.45 22.79 57.45 38.12 '74.93 '74.03 50.29 52.71 9.99 9.99 11.66 43.13 47.50 11,037.40 4.00 100.23 14 45911 Service Roofing Co., Inc. 45912 Storey Kenworthy 45913 Van Wert, Inc. 45914 Waterloo Water Works 45915 Banklowa 45916 Cedar Valley United Way 45917 ING Life Insurance 45918 Lincoln Financial Group 45919 Public Employees Credit Union Reservoir Roof Repair Project Toner, printer ink cartridges and calculator ribbons Meter reading service Reimbursed petty cash for copies, camera memory card, laptop flash drive and Board meeting supplies Certificate of deposit Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union 45920 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution EFT US Department of Treasurer Federal withholding tax 45921 ABM Janitorial Services Janitorial services 45922 BMC Aggregates, L.C. Roadstone 45923 City of Waterloo Balance of sewer and garbage deposits due to city 45924 Community National Bank Bank charges for December 45925 Iowa Department of Natural Water operator exam fee, J. Manning Resources 45926 Lyle Peekenschneider 45927 Efonda Montgomery, Jr. 45928 Emily Steinbron 45929 Whiney Emerson 45930 Brittia D. Read 45931 Evy Juniati 45932 Verizon Wireless 45933 Johnstone Supply 45934 Justifacts Credential Verification, Inc. 45935 K & R Consulting Group 45936 Kwik Trip, Inc. 45937 Postmaster 45938 Radio Communications 45939 Waterloo Water Works 45940 Winterbottom Supply Company Auction EFT State of Iowa Treasurer 45941 AECOM 45942 Al Gordon Plumbing & Heating, L.C. 45943 American Veterans Plumbing, LLC 45944 Aramark Uniform Services 45945 Aspro, Inc. 45946 Black Hawk County Auditor 45947 Black Hawk County Treasurer, MIS 45948 City of Raymond 45949 City of Waterloo 45950 Commercial Tire Service 45951 Diebold, Inc. 45952 Shawn Fisher M. D. & U. D. refund it ti it 1t tt it it Overpayment on final bill Crimper pliers for garage Five background checks for new employee candidates Bookkeeping Mas90 Maintenance Plan renewal Fuel for vehicles Postage February access fee and pager rental Kimball South billing charges Racks for warehouse Sales tax Engineering services for Highway 63 Water Main Reconstruction Repaired water service line at 708 Adams Repaired water service lines at 210 Norimer, 1260 W. Donald and 536 Dawson Towel service Cold mix Water and sewer bond fees Data processing for December Sewer bond, garbage and yard waste fees Sewer, garbage and storm water Front tires for unit #33 Payment envelopes for Customer Service Center Reimbursement for uniform costs 260.09 177.04 4,796.40 53.22 110,000.00 177.00 3,600.00 40.00 2,961.50 1,929.64 18,632.85 1,041.50 305.68 10,291.00 462.02 30.00 72.14 8.49 29.74 19.65 74.93 44.93 30.00 34.58 233.75 1,476.90 3,428.92 4,000.00 154.00 59.51 2,299.00 13,000.00 6,321.51 920.00 7,750.00 353.06 1,134.00 45,578.64 6,268.35 11,197.06 1,168,732.36 677.79 261.58 66.56 45953 Hogan & Hansen 45954 Iowa One Call 45955 Ly Nguyen 45956 Becky S. Ruehle 45957 Joe Zuiker 45958 Katie Ernst 45959 T I S, Inc. 45960 Steve Kerns 45961 Keystone Laboratories 45962 Travis Larson 45963 Murphy Tractor & Equipment Co. 45964 Nilles Associates 45965 Northland Products Co. 45966 Postmaster 45967 Schumacher Elevator Co. 45968 Kenneth Shumaker 45969 St. Luke's Drug & Alcohol Testing Services 45970 Storey Kenworthy 45971 Swisher & Cohrt, P.L.C. 45972 TestAmerica Laboratories 45973 Rick Wilberding 45974 Waterloo Water Works EFT State of Iowa Treasurer 45975 ING Life Insurance 45976 Lincoln Financial Group 45977 Public Employees Credit Union Payroll services One Call service M. D. & U. D. refund 11 {1 14 11 11 L1 1t 11 It M. D. refund Reimbursement for cell phone Water sampling Reimbursement for cell phone Bulb for unit #20 Engineering design for Dewitt Road Water Main Extension Motor oil Postage Replaced and reprogrammed new phone in elevator Reimbursement for uniform cost Data membership dues for drug and alcohol testing for CDL drivers Printer cartridge, copying machine paper, typewriter/correction ribbons, staples, rubber bands and glue sticks Legal services Water sampling Reimbursement for cell phone Reimbursement of city service fees Sales tax Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union 45978 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution 45979 Teamsters Local Union Authorized payroll deduction for #238 union dues EFT Treasurer, State of Iowa State withholding tax EFT US Department of Treasurer Federal withholding tax 45980 Advanced Systems, Inc. Maintenance contract for copying machine 45981 Andrews Auto Supply 45982 AVVWA 45983 Bergen Plumbing, Heating & Cooling 45984 BMC Aggregates, L.C. 45985 Campbell Supply 45986 Dex Media East, Inc. 45987 Electronic Engineering 45988 Ferguson Enterprises, Inc. 45989 Fifth Street Tire, Inc. 45990 Gierke -Robinson Co. 45991 Hawkeye International Trucks 45992 IWI Motor Parts 45993 Chad Feuchtwanger 45994 Dawn E. Smith Oil filter for unit #21 and wiper blades for unit #5 Membership renewal, M. Ratkovich Drain cover at pumping station 15 5'12.55 270.00 46.00 8.49 51.45 60.00 1.80 50.00 930.00 50.00 27.42 4,335.00 481.94 40.00 770.24 20.00 50.00 283.84 592.00 20.00 50.00 12,287.99 15,689.92 3,600.00 40.00 2,E61.50 2,060.77 701.00 9,920.00 17,662.99 138.35 Fill sand and roadstone Safety vests, cloth rags and paint for guardrail at Customer Service Center Advertisement in phonebook Monthly vehicle tracking service Bushings for meter department Mounted tire on JD425 and repaired flat tire on unit #6 Hard hats and safety glasses Replaced tie rod ends on unit #33 Air filter and oil filter for unit #33, oil filters for unit #34 and stock Overpayment on final bill M. D. & U. D. refund 27.62 204.00 262.44 1,576.46 234.32 35.10 299.50 97.56 54.73 37.44 335.88 '163.30 110.70 8.49 16 45995 Robert Geerdes 45996 Kimberly Farrar 45997 Victor Cinkan 45998 Martha E. Rodriguez 45999 Luke Linsey 46000 Shelly Bunger 46001 Lockard Development 46002 Johnstone Supply 46003 Travis Larson 46004 McDonald Supply 46005 Menards 46006 Mutual Wheel Co. 46007 Overhead Door Co. 46008 Postmaster 46009 Radio Communications 46010 Schumacher Elevator Co. 46011 Charles Schwab Institutional 46012 Scot's Supply 46013 Service Signing, L.C. 46014 Shawver Well Co. 46015 Storey Kenworthy 46016 Utility Equipment Co. 46017 The Courier 46018 Waterloo Implement, Inc. 46019 Wellmark Blue Cross Blue Shield 46020 Westrum Leak Detection 46021 Waterloo Water Works Payroll M. D. & U. D. refund Overpayment on final bills Fuses and wire nuts for garage Reimbursement for two water operator self -study courses Meter couplings Small fittings, duct tape, flashlight, telescoping mirror, garbage bags, batteries and kitchen supplies Mud flaps and electrical adapter for unit #34, marker lights for units #33 and #34, and strobe light for JD425 New motor for shop door Postage New pager Elevator maintenance Employer contribution to employee pension fund Parts for hydrant repairs and parts for well drawdown gauges Traffic control at Broadway & Conger Hydrant M. D. refund Ink cartridge, office paper and small office supplies Two 6" repair sleeves Legal ad Tire chain and tire for JD425 Medical insurance Leak detection services at Broadway & Conger Reimburse petty cash for postage, pencils, drinking water and mortar mix 41.68 24.26 22.72 38.21 17.37 105.00 218.54 45.38 328.00 924.52 148.05 105.66 407.50 800.00 69.00 458.39 34,750.00 173.29 500.00 875.00 297.29 477.44 109.59 206.34 40,296.25 492.50 40.31 92,894.99 $1,702,850.64 The General Manager presented the Monthly Financial Report as of January 31, 2012 as follows: January 1, 2012 Balance $4,966,127.56 Receipts 727,061.21 Disbursements 453,387.81 January 31, 2012 Balance $5,239,800.96 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 33,804.37 Repairs & Rehabilitation Fund 270,528.87 General Fund Balance 4,605,467.72 $5,239,800.96 It was moved, seconded and unanimously approved to receive and place on file the Monthly Financial Report as presented. 17 The General Manager presented the Revenue and Expense Summary as of January 31, 2012 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2011 $618,211.14 494,317.42 $123,893.72 12,861.92 0.00 10,519.04 $126,236.60 2012 $603,396.74 328,835.33 $274,561.41 13,402.85 0.00 10,916.60 $277,047.66 It was moved, seconded and unanimously approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for pave box repair at 821 West 1st Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $576.84, which is supported by invoice from the Waterloo Water Woks and American Veterans Plumbing, LLC, showing the work necessary to repair the pave box in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the pave box at 821 West 1st Street, which is located on Whitney's Subdivision, Waterloo, SW 30' Lot 7, Block 10, Black Hawk County, and owned by Marian C. Erickson. WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the pave box, the Waterloo Water Works caused the pave box to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made arid certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Coce of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1239 Logan Avenue. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,314.63, which is supported by invoice from the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 1239 Logan Avenue, which is located on Lot No. 14, except the East 2 feet thereof, in Block No. 7 in "Litchfield Addition to Waterloo, Iowa", Black Hawk County, and owned by Ronald L. Nichols and Jurly R. Nichols WHEREAS, the property owners did not respond to notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and assessed to the property. 18 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 210 Norimer Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,250.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 210 Norimer Street, which is located on Lot No. 13, in Block No. 6, in "Conger Park" in the City of Waterloo, Iowa, Black Hawk County, and owned by Ryan J. Etten and John M. Greiner. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. Overhead costs of the Waterloo Water Works are presented annually to the Board of Trustees for approval. The total labor overhead cost is calculated using the most recent year-end information, as well as available current year information. The Water Works uses the overhead cost to mark up labor costs on various projects. The marked -up labor costs are used to more accurately invoice projects and to maintain cost records. Social Security Workmen's Comp. Insurance General Liability Insurance Employee Insurance Benefits Vacation, Holiday and Casual Days IPERS Equivalent 2008 2009 2010 2011 2012 7.65% 7.65% 2.27% 2.32% 1.41% 1.44% 28.79% 23.53% 15.68% 13.65% 6.47% 6.40% Total 62.27% 7.65% 1.85% 1.62% 26.47% 14.20% 6.43% 7.65% 2.56% 1.46% 28.12% 14.99% 7.78% 7.65% 4.19% 1.75% 31.19% 15.56% 9.04% 54.99% 58.22% 62.56% 69.38% It was moved, seconded and approved to authorize the use of the labor overhead percentage of 69.38% as the appropriate 2012 labor overhead markup charge. 19 Water Works staff is completing the design work for the 2012 Street Reconstruction Program — Division H Water Main Replacement and Connection Project. The 2012 Water Main Project is being let in conjunction with the City of Waterloo's FY 2012 Street Reconstruction Program. The City of Waterloo will act as the overall contracting authority. This year's project includes a section of 12 -inch water main replacement on Ridgeway Avenue, between San Marnan Drive and the La Porte Road turnout; two blocks of 6 -inch water main on West 9th Street to eliminate three dead ends; and ane block on Maynard Avenue between Hughes Drive and Valley Road; allresulting in system strengthening, increased fire flows and improved reliability. With an aging distribution system, it is anticipated that the frequency and severity of main breaks will increase over time. The majority of main breaks in the system appear to be caused by corrosion. The areas most frequently suffering from breaks are the Castle Hill area, the area of Waterloo north of San Marnan and west of LaPorte Road, and the area generally around Central Middle School. Other smaller pockets of increased breakage exist as well. In 2006, the Water Works began a program of replacing water main in the Castle Hill area, in conjunction with the City of Waterloo's annual Street Reconstruction program. The program has continued each year since 2006, focusing on streets that are included in the City Street Reconstruction project. Replacing the water mains in conjunction with the Street Reconstruction project benefits the residents, the City of Waterloo and Water Works, and will improve project coordination, scheduling, logistics and economics. The preliminary engineer's estimate of cost for the contracted portion of the project is $169,378.00. The 2011 Capital Budget includes $350,000 for water main replacement / connection projects, including remaining costs for the 2010 and 2011 projects. The anticipated remaining expenses for the 2010 project are the sum of $23,956.58; and for the 2011 project are the sum of $129,363.58. The Water Works' 2012 remaining available line item budget for the 2012 project is the sum cif $196,679.84. Costs against the 2011 and the 2012 projects include engineering, design, pre -reconstruction work, the work contracted through the City project, geotechnical testing and contingencies. All engineering and design work is being done in-house with minimal capital cost to the Water Works. Pre -reconstruction work will be completed by the Water Works Distribution Department and by hired contractors. Water Works staff and a geotechnical testing agency will provide construction review for compliance with specifications. It was moved by Potter, seconded by Kuntz and approved to instruct the General Manager to prepare plans, specifications, form of contract, etc. It was moved by Potter, seconded by Kuntz and approved to receive, place on file and preliminarily approve plans, specifications, form of contract, etc. It was moved by Potter, seconded by Kuntz and approved to instruct the General Manager to publish notice of plans, specifications and taking of bids; and to set the date of Public Hearing as the March 21, 2012 Board of Trustees meeting. Completion of the Shaulis Road transmission water main is a Phase 1, Priority 3 improvement as listed in the 2008 Master Plan. Higher priority improvements have been, or are currently being addressed. Two final segments are needed to complete the Shaulis Road transmission main. The first segment is between Ansborough Avenue and Highway 21. The second segment is from Highway 21 to just west on Hammond Avenue. The City of Waterloo, in conjunction with the Iowa DOT, is grading and paving the remaining segment of West Shaulis Road. The segment is between Ansborough Avenue and Highway 21. The Iowa DOT is scheduled to receive bids on the project, including the first segment of the transmission water main, on February 21, 2012. 20 The estimate of cost for the first segment is $1,359,890.00. The estimate of cost for the second segment is $392,889.00, giving a total for both segments of $1,752,779.00. The 2012 Capital Budget for both segments includes $1,488,181.00 plus contingency of $258,814.00 for a total of $1,746,995.00. The following documents were reviewed by the Board: • Proof of publication of Notice of Hearing • Plan Sheet Title Page • Engineer's estimate of project costs • Bid Summary, if available, for bids received by the IDOT on February 21, 2012. Wicks Construction, Inc., of Decorah, Iowa, was read as the apparent low bidder. The total bid amount was the sum of $3,095,851.14. It was moved by Kuntz, seconded by Potter and approved to receive and place on file proof of publication of notice of public hearing. Chairman Kuntz declared the public hearing open. There were no oral or written comments. It was moved by Kuntz, seconded by Potter and approved to close the hearing. It was moved by Kuntz, seconded by Potter and approved to confirm approval of bid documents, plans, specifications, etc. It was moved by Kuntz, seconded by Potter and approved to receive and place on file the bids as opened and read aloud on February 21, 2012. It was moved by Kuntz, seconded by Potter and approved to adopt a resolution to award the contract for Black Hawk County PCC Paving STP -U- 8155(711)-70-07, Division I I - Water Main Extension Project, and to authorize the General Manager to execute the appropriate contract documents, if the Division II water main bid totals are 120 percent or less of the engineer's estimate of $1,359,890.00. The second, and final, segment of the Shaulis Road transmission main begins at Highway 21 and continues easterly to a point west of Hammond Avenue. The estimate of cost for the second segment is $392,889.00. The following documents were reviewed by the Board: • Plan Sheet Title Page • Engineer's estimate of project costs It was moved by Kuntz, seconded by Potter and approved to instruct General Manager to prepare plans, specifications, form of contract, etc. It was moved by Kuntz, seconded by Potter and approved to receive, place on file and preliminarily approve plans, specifications, form of contract, etc. It was moved by Kuntz, seconded by Potter and approved to instruct the General Manager to publish notice of plans, specifications and taking of bids; and to set the date of Public Hearing as the March 21, 2012 Board of Trustees meeting. Bids are received annually for pipe, valves and fittings. These bid prices are for the estimated material needs for the 2012 construction season and for distribution system repairs made throughout the year. Advertisement for Bids was published in the Waterloo Courier on February 10, 2012. Bidding documents were mailed to several suppliers that have bid or requested to be on the bidder's list. Bids were received, opened and read aloud on February 20, 2012. The bids received for pipe, per foot, were as follows: follows: 21 The bids received for valves, tapping valves and tapping sleeves were as Schimberg Co. Schimberg Co. American Cast Iron Pipe Co. Griffin Pipe 6" Ductile Iron $16.13 $16.98 $17.28 8" Ductile Iron $22.05 $23.22 $23.62 10" Ductile Iron $31.71 $33.38 $33.58 12" Ductile Iron $36.31 $38.23 $38.63 16" Ductile Iron $52.66 $55.44 $55.69 20" Ductile Iron $68.68 $72.30 $72.51 follows: 21 The bids received for valves, tapping valves and tapping sleeves were as Schimberg Co. $41,390.00 HD Supply Waterworks $45,089.62 Utility Equipment Co. $49,798.80 The bids received for fittings were as follows: Schimberg Co. $30,163.33 Utility Equipment Co. $33,827.38 HD Supply Waterworks Incomplete Bid It was moved by Potter, seconded Kuntz and approved to award the pipe contract for 2012 to Schimberg Company as being the lowest and best bid; to award the valve contract for 2012 to Schimberg Company, as being the lowest and best bid; and to award the fittings contract for 2012 to Schimberg Company as being the lowest and best bid. Rick Wilberding is seeking authorization to request bids for two 1/2 -ton 2 -wheel drive pickup trucks. These trucks will replace the truck assigned to the Pumping Station (No. 15) and the inspector's truck (No. 19), in order to continue to update and replace vehicles on an appropriate schedule. The 2012 vehicle replacement budget is $36,000.00. Costs associated with replacing the two trucks include net expenses after trade-in, as well as miscellaneous post -purchase accessories, including warning lights, tool boxes, radio mounts, etc. It was moved by Potter, seconded by Kuntz and approved to authorize obtaining bids for two 1/2 -ton 2 -wheel drive pickup trucks to replace trucks No. 15 and No. 19. All Bargaining Unit Position Descriptions were updated and approved by the Board at their December 2007 meeting. The Pumping Station Operator positions were updated again in April 2009 and again in June 2011, in order to remove possible contradictions in the previous descriptions, and to comply with Iowa DNR requirements. The Pumping Station must have an operator on duty at all times. The Swing Shift Operator position fills a large number of shifts due to sick, casual and vacation days, as well as other openings on weekends and other shifts. The position puts one individual in a highly irregular schedule and often is not adequate to fill all vacancies. The current job description for the Swing Shift Position requires the operator to obtain a Grade II Water Treatment Operators Certificate within 48 months of appointment. The Combination Worker position requires a Grade I Water Treatment Operators Certificate in the same time frame. 22 The Swing Shift position is usually filled with Combination Worker employees. It would be beneficial to have the same Operator Certificate requirements for both positions. It was moved by Kuntz, seconded by Potter and approved to adopt the revised Position Descriptions for Pumping Station Operator: Swing Shift. When the recently contracted Kimball Avenue Water Tower Rehabilitation Project is completed this year, a Phase 1 -Priority 1 line item in the 2008 Waterloo Water Works Master Plan will be finished. With the rehabilitation of Linden Avenue tower in 2009, University Avenue tower in 2010, and Kimball Avenue tower in 2012, the Water Works will have expended over $2.1 million dollars on water tower rehabilitations. In order to communicate the scope and value of these improvements to our customers, it would be advantageous to provide local media representatives with the opportunity to personally visit the Kimball Avenue tower work site. Visiting the worksite will include climbing the water tower and entering the bowl of the tower. All due safety precautions will be used, including safety harnesses with lanyards and cable tie offs to provide fall protection. Any media climber will be escorted by a Water Works manager at all times. The Waterloo Water Works Employee Handbook and Policy restricts water tower property access, only allowing access to Water Works employees and businesses that provide services to the Water Works or hold contracts with the Water Works. It was moved by Potter, seconded by Kuntz and approved to authorize access to the Kimball Avenue water tower during the rehabilitation project by members of the media. The following items were reported by management: Dennis Clark presented water pumpage information for January 2012, which was 2.87% less than January 2011. The current market value of the Pension Fund as of January 31, 2012 is the sum of $3,777,334.12, including one employee's personal balance of $30,406.17. The value of the fund increased $115,229.13 in the last month and year to date. The Waterloo Water Works has made contributions of $34,750.00 to the plan in 2012. The Water Works contribution was made on January 27, 2012 and was posted at Schwab on February 2, 2012, so the contribution does not show on the January 31, 2012. Employees have made contributions of $5,202.40 to the plan in 2012. Year to date fees are the sum of $4,443.70, year to date payments to retirees are the sum of $33,097.17, and the year to date performance of the fund is plus 3.91 percent. The annual tabulation of broken mains, main leaks and broken hydrants was reported to the Board. In 2011, 33 mains were broken, 10 main leaks occurred, and 8 hydrants were damaged. A tabulation was distributed showing the total number of service line teaks in 2011. A total of 152 service line leaks occurred in 2011, compared to 150 service line leaks in 2010. The number of galvanized line leaks continues to trend down, while copper line leaks are trending up. Copper line leaks accounted for 91% of all service line Teaks in 2011. A list of several major projects and initiatives currently underway or planned for 2012 was presented to the Board. 8:00 a.m. 2 3 The next regular meeting is scheduled for Wednesday, March 21, 20'12 at Upon motion, the meeting was adjourned at 9:32 a.m. BOARD OF TRUSTEES Q Secretary THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 12, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the .same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p. m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning & Development Director. March 12, 2012 Page 2 Agenda, as proposed or amended. Minutes of March 2, 2012, Special Session and March 5, 2012, Regular Session, as proposed. Recognition of Waterloo Warriors Hockey Team. Presentation of Basketball Character Counts Coach of the Year to: Kelly Martin, Toney Graves, Riley Ubben and Ben Brustkern and Player of the Year to Karissa Bottema and Shannon Jones Jr. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 821 West 1St Street $576.84 1239 Logan Avenue $1,314.63 210 Norimer Street $2,250.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works 3. Request of Dale Hixson of the Waterloo Memorial Day Board, Waterloo Memorial Day Board Member, to hold Memorial Day Parade and Services on May 28, 2012 starting 9:30 a.m., with the route to start at Commercial Street and 5th Street, west along Commercial Street, turn north on Park Avenue, turn east on Mulberry Street, turn south on 5th Street and end at Veterans Memorial Hall located on the corner of West 5th Street and Cedar Street. Submitted by Joe Leibold, Captain of Police Services 4. Request of Easter Seals Camp Sunnyside to hold Pony Express Ride within Black Hawk County on Friday, April 6, 2012 to enter Waterloo city limits at approximately 3:15 p.m. with riders route to start along Lafayette Street from the city limits of Evansdale to Waterloo, turn north on East 6th Street to Mulberry Street, turn west on Mulberry Street to the front of City Hall. Submitted by Joe Le/bold, Captain of Police Services March 12, 2012 Page 3 5. Request of Jameson's Public House, 310 East 4th Street, for a variance to the Noise Ordinance and permission to close a portion of E. 4th Street (between Lafayette and Mulberry Streets) from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events, including PA system and band, together with recommendation of approval of Director of Public Safety. 6. Request of Kimberly Archie for tax exemptions on improvements totaling $124, 000.00 for property located at 220 East 8th Street and located in the Consolidated Urban Revitalization Area. Submitted by Chris Western, Planner 11 7. Request of Brent Williams for tax exemptions on improvements totaling $127,000.00 for property located at 1515 & 1517 Black Hawk Road and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Chris Western, Planner 11 b. Motion to approve the following: 1. 2. 3. 4. 5. 6. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services 2012 LECC Executive Training Conference W. Des Moines, Iowa May 30 - June 1, 2012 $367.00 Officer Bram Glock Armorer Course Des Moines, Iowa May 8, 2012 $285.00 Investigator McFarland Homicide Investigations Glen Ellyn, Illinois April 15-20, 2012 $1, 695.00 Officer Frein; Officer Jaconson; Officer Nauman Patrol Officer Response to Street Drugs Johnston, Iowa April 16-20, 2012 $660.00 Sergeant Camarin; Investigator Gergen; Officer Copp; Officer Newell; Officer Brandt; Officer Michael CTK Interview & Interrogation Waterloo, Iowa May 14-16, 2012 $1, 650.00 Rudy D. Jones, Community Development Director Iowa NAHRO Annual Conference West Des Moines, Iowa April 18-20, 2012 $660.00 March 12, 2012 7. 8. 9. 10. Page 4 Instructors Operations Level Class Montezuma, Iowa March 24-25, 2012 $184.00 Kent Shankle, Curator Mexican Folk Art Pick -Up Chicago, Illinois April 3-4, 2012 $550.00 Mark A. Boesen, Manager of Rehabilitation Services; IAHO Spring Conference Waterloo, Iowa March 28-30, 2012 $750.00 Jon Martin and Matt Chesmore, Rehabilitation/ Relocation Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 11. Request of Jameson's Public House, 310 East 4th Street, for an extension to their outdoor service area on from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events. Class C Liquor License Permit Application 12. Red Carpet Golf, 1409 Newell Street (Renewal) (Expires 4/4/13) (Includes Sunday Sales) 13. Catherine Doyle's Pub, 504 Sycamore Street (Renewal) (Expires 3/ 7/ 13) (Includes Sunday Sales) Brew Pub Privilege Application 14. Rudy's Tacos, 2401 Falls Avenue (Expires 9/27/ 12) Outdoor Service Area Application 15. Red Carpet Golf, 1409 Newell Street 16. Bonds March 12, 2012 PUBLIC HEARINGS Page 5 2. Request for Proposal for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Aric A. Schroeder, City Planner RESOLUTIONS 3. Motion approving Change Order for a net increase of $3, 750.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document. Submitted by Rudy D. Jones, Community Development Director 4. Motion approving Change Order for a net increase of $9, 600.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document. Submitted by Rudy D. Jones, Community Development Director 5. Resolution approving amended cooperative agreement in the amount of $89,554.00 with U.S. Department of Housing & Urban Development for the Fair Housing Assistance Program; and authorize Human Rights Director to execute said document. Submitted by Abraham L. Funchess, Jr, Human Rights Director 6. Resolution accepting bid, award of contract and approval of one year contract effective July 1, 2012 with Superior Security Services of Waterloo, Iowa for a rate of $12.25 an hour for the Security Services at Waste Management Services Department. Submitted by Larry N. Smith, Superintendent of Waste Management Services 7. Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to B & B Lawn Care Inc. of Waterloo, Iowa and portions to Fleming's Landscaping & More LLC of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said documents. Submitted by JB Bo/ger, Golf & Downtown Area Maintenance Manager March 12, 2012 Page 6 8. Motion approving Change Order No. 3 for a net decrease of $175.18 to Americlean of Iowa, LLC of Cedar Rapids, Iowa in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Cleaning; and authorize Mayor to execute said documents. Submitted by Craig Clark, Building Oficial/Maintenance Administrator 9. Resolution approving completion of project and release of $6,284.25 retainage and final acceptance of work performed by Americlean of Iowa, LLC of Cedar Rapids, Iowa at a total cost of $200, 589.14 in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Clean; and authorize Mayor to execute said documents. Submitted by Craig Clark, Building Official/Maintenance Administrator 10. Resolution approving final acceptance and release of final payment in the amount of $10,912.50 for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said documents. Submitted by Rick Curran, Leisure Services Facilities Manager 11. Resolution approving final quantities change order reduction in the amount of $1,497.41 for work performed by Voltmer Inc. of Decorah, Iowa in conjunction with U.S. 63 & Ridgeway Traffic Safety Improvements; and authorize Mayor to execute said documents. Submitted by Sandie Greco, Traffic Operations Superintendent 12. Resolution approving award of contract to Croell and Subsidiary of New Hampton, Iowa in the amount of $3,128,212.67 in conjunction with F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784. Submitted by Jeff Bales, Associate Engineer 13. Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to Site Services Inc. of Algona, Iowa in the amount of $22,340.00 in conjunction with Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street. Submitted by Noel Anderson, Community Planning & Development Director 14. Resolution approving Professional Services Agreement with Howard R. Green at an estimated cost of $43,114.00 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition located on East Demolition of the former Chamberlain Manufacturing site located at 550 Esther Street. Submitted by Noel Anderson, Community Planning & Development Director March 12, 2012 Page 7 15. Resolution setting date of hearing as March 26, 2012 to approve request of Mobile Money Inc. to vacate, sell and convey an approximate 14.5 foot by 300 foot portion of West 9th Street located between Jefferson Street and Bluff Street, with the portion located between Bluff Street and the alley located in Block 44 of the Original Plat of Waterloo West to be conveyed to Mobile Money Inc. for $750.48 and the portion located between the alley located in Block 44 of the Original Plat of Waterloo West and Jefferson Street to be retained by the City of Waterloo, subject to a condition that Mobile Money Inc. remove the sidewalk located within the area to be vacated; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 16. Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 0.34 acres from "C -P" Planned Commercial District to "R -4,R -P" Planned Residence District, property located at 820 Sycamore Street for construction of a multi- family housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 17. Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 1,710 square feet from "R- 4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located north of 1019 South Street to legalize an existing parking area for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 18. Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 19. Resolution setting date of hearing as March 26, 2012 to approve request of Hy -Vee, Inc. to rezone approximately 1.26 acres from "R-1" One and Two Family Residence District to "C-2" Commercial District, property located at 3700 University Avenue to legalize an existing mini -storage business; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner March 12, 2012 Page 8 20. Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC for Site Plan Amendment in the "R -4,R -P" Planned Residence District, property generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to allow for the construction of a multifamily housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 21. Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 22. Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC to vacate any and all easement located within the area generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to allow for the construction of a multi family housing development; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, March 12, 2012 5:00 p. m. - Finance Committee, Council Chambers March 12, 2012 PUBLIC INFORMATION Page 9 1. Civil Service Commission meeting minutes of January 19, 2012 on file in the City Clerk's office. 2. Northeast Iowa Response Group meeting minutes of January 5, 2012 on file in the City Clerk's office. 3. Civil Service list for the position of Park Maintenance IV - Plumber, as certified by Civil Service Commission on March 2, 2012. 4. Civil Service list for the position of Sign & Traffic Equipment Operator, as certified by Civil Service Commission on March 2, 2012. 5. Waterloo Cable TV Commission meeting minutes of January 5, 2012 on file in the City Clerk's office. 6. Board of Waterloo Water Works Trustees meeting minutes of February 22, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Cedar River Enhancement Projects Payment to AECOM in the total amount due of $6,285.73 March 1, 2012 The Council of the City of Waterloo, Iowa, met in Special Session on Thursday, March 1, 2012 immediately following the Council Work Session. Roll Call: Schmitt, Hart, Cole, Getty. Absent: Greenwood, Jones, Welper. 137548 - Schmitt/Cole that copies of Call for the Special Session on Thursday, March 1, 2012, be received and placed on file. Voice vote -Ayes: Four. Absent: Greenwood, Jones, Welper. Motion carried. 137549 - Schmitt/Cole that the Agenda, as proposed, for the Special Session on Thursday, March 1, 2012, be accepted and approved. Voice vote -Ayes: Four. Absent: Greenwood, Jones, Welper. Motion carried. 137550 - Cole/Schmitt that "Resolution resetting date of hearing as March 5, 2012 to approve Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street; and instruct City Clerk to publish notice—Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Four. Absent: Greenwood, Jones, Welper. Resolution adopted and upon approval by Mayor assigned No. 2012-199. ADJOURNMENT 137551 - Schmitt/Cole that the Council adjourn at 8:09 a.m. Voice vote -Ayes: Four. Absent: Greenwood, Jones, Welper. Motion carried. Carol Failor Deputy City Clerk March 5, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, March 5, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Eric Thorson, City Engineer. 137552 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, March 5, 2012, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 137553 - Hart/Schmitt that the Minutes, as proposed, for the February 23, 2012, Special Session and February 27, 2012, Regular Session, be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark recognized the March Team Member of the Month - Larry Crain. CONSENT AGENDA 137554 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-65, dated March 5, 2012, in the amount of $1,087,501.79, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-200. 2. Request from Dennis Clark of 2204 Ashland Avenue to burn approximately 4 acres of prairie grass located north and south of the pond located at 2204 Ashland Avenue during the time frame of March 30 -May 31, 2012 and September 1 -November 30, 2012, together with recommendation of approval of Chief of Fire Services. Resolution adopted and upon approval by Mayor assigned No. 2012-201. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Lindaman; Officer Bram; Officer Rulapaugh 2012 WMD Task Force Specialty Team Training Des Moines, Iowa April 3- 4, 2012 $415.00 Officer Pohl ICAC Forensic of Internet Related Evidence New Berlin, Wisconsin March 25-28, 2012 $708.00 Officer Walter; Officer Sullivan; Officer Wilson; Officer Moore 2012 Governor's Traffic Safety Conference Sioux City, Iowa April 9- 11, 2012 $632.00 Larry Crain, Engineering Tech IDOT Aggregate II Certification Course Mason City, Iowa March 6, 2012 $390.00 March 5, 2012 Page 2 Class B Beer License Permit Application 5. Hawkeye Chapter American Red Cross, 2814 Betsworth Drive (New) (4/26/12 to 4/30/12) (Includes Sunday Sales) Class C Beer License Permit Application 6. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/15/13) (Includes Sunday Sales) 7. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/12) (Includes Sunday Sales) Class C Liquor License Permit Application 8. Wishbone, 201 W. 18th Street (Renewal) (Expires 1/13/12) (Includes Sunday Sales & Catering Privilege) 9. Cotton Club of Iowa, 120 Sumner Street (New) (Expires 2/13/13) 10. Rumors, 229 E. 4th Street (Renewal) (Expires 1/17/13) (Includes Sunday Sales) 11. Caffe Bar Piramida, 712 Jefferson Street (New) (Expires 2/24/13) (Includes Sunday Sales) Class E Liquor License Permit Application 12. XO Food & Liquor, 428 Franklin Street (Renewal) (Expires 12/14/12) Class B Wine License Permit Application 13. XO Food & Liquor, 428 Franklin Street (New) (Expires 12/15/12) (Includes Sunday Sales) Class B Native Wine License Permit Application 14. Casey's General Store #2866, 51 E. Tower Park Dr. (Renewal) (Expires 12/27/12) (Includes Sunday Sales) Outdoor Service Area Application 15. Rumors, 229 E. 4th Street Retail Cigarette/Tobacco Permit Application 16. Ravion, Inc. dba Prime Mart #5, 508 Broadway Street 17. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt requested to remove item 1.b.9 from the consent agenda. 137555 - Cole/Welper To approve the Class C Liquor License Permit Application for Cotton Club of Iowa, 120 Sumner Street (New) (Expires 2/13/13). Roll call vote -Ayes: Five. Nays: Two (Schmitt, Hart). Motion carried. Mr. Schmitt questioned who the owner of the location is and the amount of negativity activity at this location. Suzy Schares, City Clerk, explained that the previous owner was Wild Ice Lounge. The new owner will be Roosevelt Roby and planning has made sure they have met all the requirements. Dan Trelka, Director of Safety Services, noted there has been illegal activity at or around the location under the previous ownership. Mayor Clark mentioned that the new owner has passed all regulations. Dave Zellhoefer, Assistant City Attorney, added that if all requirements are met, the City can not deny the license. PUBLIC HEARINGS 137556 - Hart/Welper that proof of publication of notice of public hearing on Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M-1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137557 - This being the time and place of public hearing, the Mayor called for written and oral objections. Mr. Jones questioned the proximity to the residential neighborhood. Rick Young, South Waterloo Development, reported that the developers are purchasing this property to place 12-plex apartments or condominiums. There is a natural physical barrier between the "R-4" and "M-1." March 5, 2012 Hart/Welper Page 3 that the hearing be closed and oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137558 - Hart/Welper that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 425 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137559 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 137560 - Hart/Welper that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 425 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence District and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located south of 3353 Marnie Avenue for future light industrial development", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5097. 137561 - Schmitt/Hart that proof of publication of notice of public hearing on Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M-1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137562 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Hart that the hearing be closed and recommendation of approval of Planning, Programming and Zoning Commission, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. 137563 - Schmitt/Hart that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 426 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137564 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. March 5, 2012 Page 4 137565 - Schmitt/Hart that "an Ordinance amending Ordinance No. 2479, as amended, City Zoning Ordinance by adding Subsection No. 426 to Section 2A-5, Rezoning Certain Property in conjunction with Request of South Waterloo Development, LLC to rezone approximately 13.54 acres from "R-4" Multiple Residence district and "M- 1" Light Industrial District to "M-1" Light Industrial District, property located east of 3230 Marnie Avenue for future light industrial development", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5098. 137566 - Getty/Schmitt that proof of publication of notice of public hearing on Request, of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137567 - This being the time and place of public hearing, the Mayor called for written and oral objections. Rick Young, South Waterloo Development, reported that the developer is purchasing this property to maintain the property. It is not developable. Getty/Greenwood that the hearing be closed and oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137568 - Getty/Hart that "an Ordinance vacating a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated in conjunction with Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137569 - Getty/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 137570 - Getty/Hart that "an Ordinance vacating a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated in conjunction with Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5099. 137571 - Getty/Hart that "Resolution authorizing said sale and conveyance; and authorize City Attorney to prepare and deliver deed accordingly in conjunction with Request of South Waterloo Development, LLC to vacate, sell and convey a portion of West 4th Street right-of-way in the 3800 block of West 4th Street subject to the retention of a utility easement over, under and upon the area to be vacated to allow for the construction of new condominiums for $1.00", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-202. March 5, 2012 137572 - Hart/Welper Page 5 that proof of publication of notice of public hearing on Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street, as published in the Waterloo Courier on February 28, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137573 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Welper that the hearing ba. closed. Voice vote -Ayes: Seven. Motion carried. 137574 - Hart/Welper that "Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. in conjunction with Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-203. 137575 - Hart/Welper that "Resolution authorizing to proceed in conjunction with Request for Proposals for Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-204. 137576 - Hart/Welper to receive, file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review: Voice vote -Ayes: Seven. Motion carried. 137577 - Greenwood/Schmitt Alternate 2 - 625 Glenwood $9,345.00 $4,380.00 $3, 900.00 $6,636.00 $8,500.00 $4,870.00 that proof of publication of notice of public hearing on 2012 Right -of -Way Mowing, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137578 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Greenwood/Schmitt that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount Alternate 1 - 1518 W 4th Abatement Specialties, LLC 201 30th St Dr SE Cedar Rapids, Iowa 52403 5% $23,665.00 $5,120.00 Advanced Environmental 803 Ricker Street Waterloo, Iowa 50703 5% $14,990.00 $4,850.00 Great Plains Asbestos Control 820 E Railroad Street Kearney, Nebraska 68847 5% $15,605.00 $3,600.00 Iowa -Illinois Taylor Insulation, Inc. P.O. Box 2810 Davenport, Iowa 52809 5% $27,711.00 $7,504.00 New Horizons Enterprises, LLC PO Box 681183 Kansas City, Missouri 5% $15,742.00 $6,370.00 Site Services 1621 East Commercial St Algona, Iowa 50511 5% $12,400.00 $5,070.00 Voice vote -Ayes: Seven. Motion carried. 137577 - Greenwood/Schmitt Alternate 2 - 625 Glenwood $9,345.00 $4,380.00 $3, 900.00 $6,636.00 $8,500.00 $4,870.00 that proof of publication of notice of public hearing on 2012 Right -of -Way Mowing, as published in the Waterloo Courier on March 1, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137578 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Greenwood/Schmitt that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. March 5, 2012 137579 - Greenwood/Schmitt Page 6 that "Resolution confirming approval of specifications, bid document, etc. in conjunction with 2012 Right -of -Way Mowing", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-205. 137580 - Greenwood/Schmitt that "Resolution authorizing to proceed in conjunction with 2012 Right -of -Way Mowing", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-206. 137581 - Greenwood/Schmitt to receive, file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review: BIDDER Bid Security BID OPTION A BID OPTION B BID OPTION C BID OPTION D BID OPTION E BID OPTION F BID OPTION G B & B Lawn Care Inc. Waterloo, Iowa $3,000.00 27,95 34.95 20.00 25.95 60.00 750.00 NB Fleming's Landscaping & More LLC 6331 E Donald St Waterloo, Iowa 50703 $3,000.00 28.50 28.00 20.00 25.00 45.00 750.00 28.00 Professional Lawn Care, LLC PO Box 1942 Waterloo, Iowa 50704 $3,000.00 47.75 47.75 37.45 NB NB NB 636.00 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 137582 - Hart/Welper that "Resolution approving Convention and Visitors Bureau Board recommendations for funding the following hotel/motel mini -grant request: Stardust Productions in the amount of $1,000.00 for Blue Suede Memories event on March 30-31, 2012 - Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-207. 137583 - Hart/Welper that "Resolution approving final acceptance and release of final payment for work performed by Failor Hurley Construction Corporation of Hudson, Iowa at a total cost of $218,246.00 in conjunction with Public Market Interior Development located at 327 West 3rd Street; and authorize Mayor to execute said document - Submitted by Rick Curran, Leisure Services Facilities Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-208. FYE2013 BUDGET PRESENTATION Michelle Weidner, Chief Financial Officer, gave an update on the FY2013 budget. Charles Peyton, 220 Linwood Ave., expressed concern with the dilapidated properties in the City that are boarded up. Mary Ball, 3040 W. tax. Bob Reisinger, Waterloo/Cedar Falls Board of Realtors, expressed concern with the increase in property tax. 9th Street, expressed concern with the increase in property March 5, 2012 Page 7 Forest Dillavou, 1725 Huntington Road, expressed concern with the increase in the levy rate. John Sherbon, 1715 Robin Road, expressed concern with increase in property tax. Mr. Welper questioned if the Local Option Tax Fund is using being held when the streets are not completed. Michelle Weidner, Chief Financial Officer, reported that at the end of the fiscal year there is money left over but by the spring most of the money is spring. Eric Thorson, City Engineer, reported that due to the weather some construction was delayed but they do eventually catch up. The LOST funds continue to grow and so do the cost of the construction. Mr. Schmitt questioned the amount being taken from the reserve funds. Michelle Weidner, Chief Financial Officer, reported that the reserve fund is being used only if further savings are not realized over the course of FY2013. Mr. Schmitt expressed concern with reducing the City's bond rating by using the reserve funds. Mayor Clark reported that in order to get the tax increase to a reasonable amount it is necessary to use approximately $300,000.00 from the reserve funds. The proposed incxease to the average residential property is 2.73%. ORAL PRESENTATIONS 137584 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 137585 - Hart/Welper that the Council adjourn at 7:11 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk APPLICATION FOR VARIANCE TO NOISE ORDINANCE j_l APPLICANT'S NAME: `.' OWLS �d' 11 C lt7 APPLICANT'S ADDRESS: CJI D ittik M464 LV APPLICANT'S PHONE #: ' �1 - ,J -53T0-10 I ANTICIPA1ED DATE OF VARIANCE: �� Mora` 1 ‘ NAME OF EVENT: Ttk-j\f [ -S /011111- // n', )(I/AM TIMES OF DAY OF VARIANCE: 7P�� �'��, GEOGRAPHICAL LOCATION OF VARIANCE: �� ( 5*et C b y, i l' E1 /-0-44e4( 6J m L/&K ��v i( y DISTANCE OF ACTIVITY FROM RESIDENTI PROPERTIES •/ 1I oG�.- j� va,vi f is a pair /o G�YI%ld �2a tacky tf ` � . Slra ,1 PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYS 1EM, ETC. 1. IN-_ IAA b P;plef - / 0" I I , - 3 ' 41N-1,04. A ivoV we. a ii\rt disc:1,4,6f 26in 36A- fm Ajso obi =� ..- [�,`- k l� 1 bcI N6OM( /VC&.c til 1 i+nlV- tV 2 0- -104 - -N i-,\t.s eal&clkdit I NV plc �‘1, c� �cks j � �IC X111 I�ii��C s -h . - (k p(oq 'in /k;ik -VW' OA 41' SfirL k lei 14.t mi - CITY COUNCIL ACTION: APPROVAL: Date Police Dept. Recommendation APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Shaylin Marti Jameson's Public House 310 East 4th Street Waterloo, IA 50703 (319) 233-0701 February 28, 2012 Waterloo City Clerk 715 Mulberry Street Waterloo, IA 50703 For the attention of the City Clerk, City Council Members and Mayor To Whom It May Concern: Attached you will find a map representing the request for an amendment to the annually instated outdoor cafe seating area of Jameson's Public House to be maintained for the duration of one day, occurring on the 17th day of March from 6 AM to 2 PM on Sunday March 18th. The proposed area of the expansion covers a little under half of 4th Street. It starts from the exterior corner of Levi Brothers Pawn Shop on 4th Street to the edge of the property of El Patron and expands down the west side of 4th Street to the corner of Cinema 16, then across 4th Street to the doorway of Structure- Architects. On the map the dark black line represents fencing that is identical to that which is used by the Screaming Eagle during their Thursday night Bike Nights. In addition to the fencing, we will need to have two "Road Closed" barricades, one set up on 4th Street at Lafayette and one on 4th Street at Mulberry. There will be two entrances/exits which are marked on the map, one at the corner of Levi Brothers, the other in the middle of 4th Street at the end closest to Mulberry. There will be Jameson's personnel at both entrances at all times ensuring that no alcohol is brought in or taken out of theexpanded outdoor cafe area. 4th Street will need to be closed off by 6 AM on Saturday, March 17th in order to allow for set up to begin. The event will start at 9 AM on Saturday, March 17th and go until 2 AM on Sunday, March 18th. During the event there will be a 30'x 60' tent set up with a band shell for live music. There will also be a smaller tent set up for food vending. There will be a beer trailer set up for outside draught beer sales. Port o' Johns and a wash station will be brought in along with a large dumpster for trash. The request for this amendment has been submitted to the State of Iowa Alcoholic Beverages Division and the request has been approved by our dram shop provider (Illinois Casualty) which will supply the city with a certificate naming the city of Waterloo as additionally insured. 1S Ts B3 oolJ01eM "( 1 Buipon9 Tull (Ogg Bulweeips East Fifth Street 188gS AllgqinVy Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 02/13/12 Prepared: 02/08/12 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, and set the date of hearing and bid opening as March 12, 2012. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Preliminary approval of the plans, specifications, form of contract, etc. and set a date of hearing and bid opening as March 12, 2012. Summary Statement: Expenditure Required: to be determined Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73 Policy Issue: Historic Survey required by the Memorandum of Agreement (MOA) between FEMA, SHPO, IHSEMD and the City of Waterloo to mitigate the loss of historic structures acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: On 1/20/09 the City Council authorized the submittal of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City Council authorized the agreement between HSEMD and the City CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer of Waterloo, which has subsequently been executed. The total HMGP Property Acquisition (Buy Out) budget is $4,859,419.00 (based on recent de -obligation), with funding from HSEMD for up to 75% of the total project budget, and funding from the Iowa Department of Economic Development (WED) through a Supplemental Community Development Block Grant (CDBG) for 25% of the total project, including the 10% State portion and the required 15% local match. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. X5121- 5207 provides for the FEMA Public Assistance (PA) Program. The PA Program funds multiple disaster recovery activities, such expenses related to work required under a MOA. Sections 403 Essential Assistance and 404 Hazard Mitigation provide funding for demolitions and related work associated with a HMGP Property Acquisition (Buy Out) Program. With this disaster (DR -1763) the program is funded 90% Federal share and 10% State share, with no required local match. Unlike the HMGP Program, with the PA Program communities are not issued an award, but all eligible expenses will be reimbursed through Project Worksheets (PW's). Therefore expenses related to the demolition of acquired properties, including administration and contractual expense (which would include a historic survey contract required by the MOA) will be eligible for reimbursement through the FEMA PA Program. The City of Waterloo is seeking proposals for preparation and publication of a booklet documenting the historical and architectural significance of Sans Souci Island, and have prepared a Request for Proposal (RFP) and Contract for the work. The MOA called for the Downtown historic survey and creation of a booklet to document the history of Sans Souci Island. A separate RFP was be prepared for the Downtown historic survey work. The RFP provides all the proposal, (bid) specifications, terms and conditions, as well as the scope of work and details on the method of evaluation. The RFP calls for a lump sum cost for the work. After a bidder is selected, a contract will need to be executed, and the contract must also be approved by IHSEMD. Please find attached a copy of the Request for Proposal and Contract for Sans Souci Historic Bookelt Services. The document will be available to interested bidders at the office of the Planning and Zoning Department after the City Council preliminarily approves the specifications, bid document, etc., and a date of hearing is set. The proposals would be due to the City Council, opened, and referred to staff for review and recommendation at the March 12, 2012 City Council meeting. CC: Noel Anderson, Community Planning & Development Director Chris Western, Planner II Adam Poll, Associate Planner Path: K:\USERS\ARIGS\City of Waterloo\council letters\RFPs Bids Contracts and Agreements for Goods or Services \10-18-11 Council Communication for RFP and Contract for Demo Services no-RACM Group 2 for HMGP Property Acquisition Project.doc Mayor BUCK CLARK COUNCIL MEMBERS C TY F WATERLO 9 I® A COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex 9 Waterloo, IA 50703 m (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: March 5, 2 12 Prepared: February 24, 2012 Dept. Head Signature: DAVID # of Attachments: Change Order JONES Ward 1 SUBJECT: 174-D-NSP3-01-12-12, Demolition and Site Clearance CAROLYN COLE Submitted by: Rudy D. Jones, community Development Director Ward 2 HAROLD Recommended City Council Action: Authorize Award and Execution of the Change GETTY Order to Frickson Backhoe & Trucking in the amount of $3,750.00, which brings the new Ward3 contract price to $ 32,450.00. QUENTIN M. HART Summary Statement: Staff would like to add garages that are in need of demolition without Ward 4 exceeding the original contract by 25% to an open contract. Property addresses are: RON WELPER 418 Courtland Street, 514 Johnson Street, 306 Sherman Avenue and 1121 Mulberry Street. Ward 5 BOB Expenditure Required: Not to exceed the negotiated price of $3,750.00. GREENWOOD At -Large Source of Funds: CDBG and EDI Funds. STEVE SCHMITT Policy Issue: Housing and elimination of slum and blight. At -Large Alternative: None Background Information: This will clean up garages that are deteriorated. The garages located on Mulberry and Sherman are at addresses that the houses will be rehabilitated. EQUAL HOUSING OPPORTUNITY CITY WEBSII'E: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Change Order # 1 Change Order Date: March 5, 2012 Owner City of Waterloo Address 715 Mulberry Street Case Number 174-D-NSP3-01-12-12 Sheetl Contractor Frickson Backhoe & Trucking Address 911 Central Avenue, Evansdale, IA 50707 Proceed Date April 25, 2011 The Following change(s) is (are) authorized in the above identified contract: ADD Demolish Garage at Garage at - Garage at - Garage at - - 418 Courtland Street 514 Johnson Street 306 Sherman Avenue 1121 Mulberry Street DEDUCT Eliminate tree removal from 1021 Lafayette Street Add $ 900.00 $ 950.00 $ 1,000.00 $ 1,400.00 THIS BID WAS REVIEWED AND FOUND TO BE COST REASONABLE BY THE UNDERSIGNED REHABILITATION SPECIALIST. THE PROPOSED METHOD OF CONSTRUCTION TO CORRECT THE DEFICIENCIES AND THE MATERIALS TO BE USED ARE SATISFACTORY AND IN COMPLIANCE WITH THE CITY'S PROGRAM GUIDELINES. Original Contract Amount Increase: Decrease: Increase: $ 28,700.00 $ 4,250.00 $500.00 New Total: $ 32,450.00 $ 4,250.00 Net Change: $ 3,750.00 Contractor Mayor Buck Clark Contractor date City Clerk or Designee date Page 1 Delete $ 500.00 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN OL2 Recommended City Council Action: Authorize Award and Execution of the Change Order to Frickson Backhoe & Trucking in the amount of $9,600.00, which brings the new HAROLD contract price to $42,050.00. GETTY Ward 3 CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012( Prepared: March 7, 2012 ,7 Dept. Head Signature: Rudy D. Jones, Co,imunity Development Director SUBJECT: 174-D-NSP3-01-12-12 Demolition and Site Clearance Submitted by: Rudy D. Jones, Community Development Director QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Summary Statement: Staff would like to add a garage and residential housing unit to an open contract that are in need of demolition. The addresses are: 1013 Lafayette Street — Garage Only 332 Irving Street — House Expenditure Required: Not to exceed the negotiated price of $9,600.00. Source of Funds: EDI Funds. Policy Issue: Housing and elimination of slum and blight. Alternative: None. Background Information: This will clean up structures that are deteriorated. The garage is located on 1013 Lafayette Street, where the house will be rehabilitated. The house is at 332 Irving Street. This change order will allow us to continue to expend the EDI grant, specifically for that area. RDJ:an Attachment J:\ANN-N\DEMO\Demo Contracts \174-D-NSP3-01-09-12\Council Communication 3-7-12.doc Cc: Noel Anderson, CPD Director EQUAL HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Sheet1 Page 1 Change Order # 2 Change Order Date: March 12, 2012 Owner City of Waterloo Contractor Frickson Backhoe & Trucking Address 715 Mulberry Street Address 911 Central Avenue, Evansdale, IA 50707 Proceed Case Number 174-D-NSP3-01-12-12 Date March 13, 2012 The Following change(s) is (are) authorized in the above identified contract: ADD Demolish Garage at - 1013 Lafayette Street House at 332 Irving Street Garage at - 306 Sherman Avenue Add Delete $ 800.00 $ 8,800.00 THIS BID WAS REVIEWED AND FOUND TO BE COST REASONABLE BY THE UNDERSIGNED REHABILITATION SPECIALIST. THE PROPOSED METHOD OF CONSTRUCTION TO CORRECT THE DEFICIENCIES AND THE MATERIALS TO BE USED ARE SATISFACTORY AND IN COMPLIANCE WITH THE CITY'S PROGRAM GUIDELINES. Original Contract Amount: $ 28,700.00 Change Order #1 Increase: $ 3,750.00 Change Order #2 Increase: $9,600.00 New Total: $ 9,600.00 $ 42,050.00 Net Change: $ 13,350.00 Contractor Mayor Buck Clark Contractor date City Clerk or Designee date CITY OF WATERLOO Council Communication City Council Meeting: 3 Prepared: 2/27/2012 Dept. Head Signature• # of Attachments: SUBJECT: Waterloo FY 2011 Amended Cooperative Agreement between HUD and the City of Submitted by: Abraham L. Funchess, Jr. Recommended City Council Action: Approve an amended cooperative agreement between the U.S. Dept. of Housing & Urban Development and the City of Waterloo for the Fair Housing Assistance Program. Summary Statement: The total amount of the agreement is $89,554.00. This represents the previous $23,554.00 received for the City of Waterloo Fair Housing Assistance Program and represents an increase of $66,000.00 for the contract year FY2011 to conduct partnership activities. Expenditure Required: $0 Source of Funds: N/A Policy Issue: Alternative: Background Information: Assistance Award/Amendment U.S. Department of Housing and Urban Development Office of Administration 1. Assistance Instrument ® Cooperative Agreement ❑ Grant 3. Instrument Number FF207K117014 2. Type of Action Award 0 Amendment 4. Amendment Number 2 7. Name and Address of Recipient Waterloo Commission on Human Rights 620 Mulberry Street, Suite 101 Waterloo, IA 50703 TIN: 42-6005327 5. Effective Date of this Action 16. Control Number 02/21/2012 Il 8. HUD Administering Office Kansas City, Kansas Regional Office 400 State Avenue Kansas City, KS 66101-2406 10. Recipient Project Manager Abraham Funchess, Executive Director (319) 291-1111 11. Assistance Arrangement 0 Cost Reimbursement 0 Cost Sharing ® Fixed Price 12. Payment Method ❑ Treasury Check Reimbursement ❑ Advance Check ® Automated Clearinghouse 8a. Name of Administrator I 8b. Telephone Number Gregory Bernard King (913) 551-5447 9. HUD Govemment Technical Representative Gregory Bernard King 13. HUD Payment Office DHUD, Ft, Worth Accounting Division 801 Cherry Street - PO Box 2905 Ft. Worth, TX 76113 14. Assistance Amount Previous HUD Amount $ 23,554.00 HUD Amount this action $ 66,000.00 Total HUD Amount $ 89,554.00 Recipient Amount $ -0- Total Instrument Amount $89,554.00 15. HUD Accounting and Appropriation Data 15a. Appropriation Number 15b. Reservation number 8611/121044 FHEO-07-11-14 Amount Previously Obligated Obligation by this action $23,554.00 $66,000.00 Total Obligation $89,554.00 16. Description: This FY 2011 Cooperative Agreement is being amended to increase funding from $23,554.00 to $89,554.00. This amount represents partnership funding to the Waterloo Commission on Human Rights to utilize the services of individuals and/or public, private, for-profit, or not-for-profit organizations that have expertise needed to effectively carry out the provisions of the FHAP agency's substantially equivalent fair housing law. Order of Precedence: Notwithstanding any provisions to the contrary, a conflict among any of the documents pertaining to the duties and responsibilities of the parties, the Statement of Work shall take precedence over the Schedule of Articles. All other provisions of the original Memorandum of Understanding dated 4/6/00 also remain in effect. 17. Recipient is required to sign and return three (3) copies of this document to the HUD Administering Office 19. Recipient Name) .r. . m,Funchess, xecutive Director itle 18. ❑ Recipient is not required to sign this document. Date (mm/dd/yyyy) 27- 2_142, 20. HUD (By Name) Gregory Bernard King, Acting Cooperative Agreement Officer Signature & Title Date (mm/dd/yyyy) Acting Cooperative Agreement Officer form HUD -1044 (8/90) ref. Handbook 2210.17 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT CITY OF WATERLOO Council Communication City Council Meeting: 3/12/2012 Prepared: 3/6/2012 Dept. Head Signature: # of Attachments: 2 SUBJECT: Contract for the Security Services for Waste Management Services Submitted by: Larry N. Smith, Superintendent WMS Recommended City Council Action: Resolution accepting bid and award of contract for the security services at the Waste Managements Services Dept. to Superior Security Services of Waterloo, IA for a rate of $12.25 an hour. The Contract Agreement between the City of Waterloo and Superior Security Services is for one (1) year effective July 1, 2012. Summary Statement Expenditure Required Source of Funds Fy13 budget - 520-14-5200-1390 Policy Issue Alternative Background Information: Superior Security Services was low bid between two others, Per Mar Security and Premier Security WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: 3/12/12 Prepared: 3/7/12 Dept. Head Signature: j # of Attachments: 2 SUBJECT: Award Portions of 2012 Right -Of Mowing Contract to B&B Lawn Care Inc. and Fleming's Landscaping & More LLC and Approval of Bonds Etc. Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve Contract with B&B Lawn Care Inc. and Fleming's Landscaping & More LLC Summary Statement The following areas would be awarded to B&B Lawn Care Inc: • San Marnan Dr. • US 218 Corridor • Highway 20 Overpasses • Police Training Center • Martin Luther King Jr. Dr. • Broadway St. • Dubuque Rd. • Virden Creek Waterway • Fairview Cemetery The following areas would be awarded to Fleming's Landscaping & More LLC: • Green Hill Rd. • University Ave. • Crossroads Blvd. • Residential Complaint/Code Enforcement Mowing -Hourly Rate • Residential Complaint/Code Enforcement Mowing- Acre Rate Expenditure Required Option A: Option B: Option C: Option D: Option E: Option F: Option 0: Twenty Seven and 95/100 dollars per acre ($27.95)- B&B Twenty Eight and 00/100 dollars per acre ($28.00)-Fleming's Twenty and 00/100 dollars per acre ($20.00) -B&B Twenty Five and 00/100 dollars per hour ($25.00)- Fleming's Forty Five and 00/100 dollars per acre ($45.00)-Fleming's Seven Hundred Fifty and 00/100 dollars per acre ($750.00) -B&B Twenty Eight and 00/100 dollars per acre ($28.00)- Fleming's Source of Funds 4100 Leisure Services and 5400 Waste Management Policy Issue N/A Alternative N/A Background Information: Leisure Services has been using private contractors to mow right-of-way areas for around 20 years. CITY OF WATERLOO Council Communication City Council Meeting: 3-12-12 Prepared: 3-1-12 Dept. Head Signature: # of Attachments: SUBJECT: Five Sullivan Brothers Convention Center Duct And Coil Cleaning Change Order #3 Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of Change Order #3 for net decrease of $ 175.18 to Americlean of Iowa, LLC, Cedar Rapids, Iowa; and authorize Mayor to execute said document. Summary Statement Expenditure Required Net Decrease of $ 175.18 Source of Funds Background Information: Americlean of Iowa LLC Summary Statement Original Award 1. Payment No. 1 2. Payment No. 2 3. Payment No. 3 4. Payment No. 4 5. Payment No. 5 6. Payment No. 6 7. Payment No. 7 8. Final Pmt & Retainage Change Order #1 Change Order #2 Change Order #3 Total $ 125,686.00 $ 39,800.57 $ 39,800.57 $ 39,800.57 $ 3,806.33 $ 8,836.10 $ 7,409.48 $ 54,851.24 $ 6,284.28 $ 67,668.84 $ 7;409.48 $ (175.18) $ 200,589.14 CITY OF WATERLOO Council Communication 3-12-12 City Council Meeting: Prepared: 3-1-12 Dept. Head Signature:, # of Attachments: 1 SUBJECT: Five Sullivan Brothers Convention Center Duct and Coil Cleaning Submitted by: Craig Clark - Building Office/Maintenance Administrator Recommended City Council Action: Resolution approving completion of project and release of $6,284.28 retainage and final acceptance of work performed by Americlean of Iowa, LLC, Cedar Rapids, Iowa at a total cost of $ 200,589.14. Staff has reviewed this agreement and recommended Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement - See attached Summary Statement Expenditure Required $ 6,284.28 of total contract amount of $200,589.14 Source of Funds 411-22-4900-2152 Background Information: Summary Statement CITY OF WATERLOO Council Communication City Council Meeting: March 5, 2012 Prepared: February 28, 2012 Dept. Head Signature: PH # of Attachments: SUBJECT: FINAL ACCEPTANCE & RELEASE OF FINAL PAYMENT FOR 2011 PUBLIC MARKET INTERIOR DEVELOPMENT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council accept and authorize final payment in the amount of Ten Thousand, Nine Hundred Twelve dollars and 50/100 ($10,912.50) for work being done by Failor Hurley Construction Corporation of Hudson for the PUBLIC MARKET INTERIOR DEVELOPMENT, 327 w. 3RD St., Waterloo, Iowa. Summary Statement Base Bid $212,000.00 Change Order No. 1 $ 6,039.00 Change Order No. 2 (add). Change Order No. 3 (deduct) $ 207.00 Total $218,246.00 $2,427.00 -$2,220.00 Expenditure Required: Source of Funds: Funding is available through City Bonds and WDC allotment from Black Hawk County Gaming Association. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and signed July 18, 2011. CITY OF WATERLOO Council Communication City Council Meeting: 3/12/2012 Prepared: 3/7/2012 Dept. Head Signature: S.G. # of Attachments: 1 SUBJECT: Submitted by: Final Quantities Change Order US 63 & Ridgeway Traffic Safety Improvements Sandie Greco, Traffic Operations Sueprintendnet Recommended City Council Action: Approve a resolution for a final quantities change order reduction in the amount of $1,497.41. Summary Statement: This is to confirm and acknowledge the actual final quantities and final cost for the project. Expenditure Required: (Final Construction Cost: $324,670.34) Source of Funds: Traffic Safety Grant, 100% reimbursable, no City match is required. Policy Issue Alternative Background Information: Ridgeway and Hwy 63 Traffic Safety Fund Grant project involved improvements in traffic signal layout, phasing, equipment and geometric design modifications including a left turn lane extension on Hwy 63 and southwest corner adjustments. CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012 Prepared: March 6, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: F.Y. 2012 West Shaulis Road/Ansborough Avenue STP -U-8155(711)-70-07 City Contract No. 784 Bids Received & Recommendation To Award Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed the bids and recommends Council award a contract to Croell and Subsidiary in the amount of $3,128,212.67. Summary Statement On February 21, the DOT conducted a state letting and the following bids were received for the above -referenced project: Wicks Construction, Inc. $3,095,851.14 Croell and Subsidiary 3,128,212.67 Peterson Contractors, Inc. 3,179,179.30 Flynn Company, Inc. 3,184,235.78 Cedar Valley Corp., LLC 3,193,393.32 JB Holland Construction, Inc. 3,326,783.07 C.J. Moyna & Sons, Inc. 3,399,876.05 K. Cunningham Construction Co., Inc. 3,400,757.78 Metro Pavers, Inc. 3,421,829.84 Vieth Construction Corportation 3,489,494.38 Pirc-Tobin Construction, Inc. 3,555,817.84 Allied Manatts Group, LLC 3,555,817.84 Wicks was the apparent low bidder. However, it was later discovered by the DOT that Wicks had exceeded its award limit for this letting. For this situation, it is standard DOT policy to first award contracts so that the overall increase in costs is minimized. It was determined that awarding the contract to the next lowest bidder for this project would be in accordance with the policy. Therefore, the DOT has recommended award to Croell and Sudsidiary in amount of $3,128,212.67. As the contracting authority, the City of Waterloo has two options - award a contract to Croell and Subsidiary or reject all bids. Expenditure Required $3,128,212.67 Source of Funds Policy Issue N/A Alternative N/A Federal STP Funds (80%) - $1,884,962.94 Local Option Sales Tax (20% Local Match) - $471,240.73 Waterloo Water Works - $772,009.00 Background Information This project is the phase II extension of West Shaulis Road from Ansborough Avenue to Highway 21 (Hawkeye Road) and includes Ansborough Avenue from Shaulis Road to the Highway 20 interchange. CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Mar Prepared: March 7, 2012 Mayor Dept. Head Signature: BUCK # of Attachments: CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD ndertaken by the City of Waterloo using G.O. funds, for nuisance abatement. At -Large SUBJECT: Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to Site Services Inc. of Algona, Iowa in the amount of $22,340.00 in conjunction with Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street. Submitted by: Noel Anderson- Community Planning & Development Director Recommended: City Council Action: Approval of asbestos abatement contract with Site Services Inc. of Algona, Iowa for the asbestos abatement services of 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street. in the amount of $22,340.00 Summary Statement: The City of Waterloo will be demolishing these structures in preparation of the future Sports Complex. State laws require that all asbestos containing material be removed prior to demolition. Expenditure Required: $22,340 Source of Funds: The asbestos survey and demolition activities of this site will be STEVE SCHMITT At -Large Policy Issue: This is a combination of nuisance abatement and new residential development Alternative: N/A Background Information: The properties located at 910 and 820 Sycamore Streets where purchased for residential development in approximately 2001. However, that development did not occur and the city now has a new developer that will build 6 twelve units apartment buildings. 626-628 W. 9th and 1518 W. 4th where acquired through Iowa Code 657 A. The Quonset and garage at 625 Glenwood are properties that ii.e demolished to make room for new Public Works Building on the former CMC Site. cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL ME MBERS ao+ra•e«•>esa+*«�••• DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Dani 5 BOB GREENWOOD At -1 arbc STEVE SCHMITT 3 t -Large C T' OF WATERLO 715 IOWA COMMUNITY PLANNING AND DEVELOPMENT erry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Crnnrnuniry Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012 Prepared: March 9, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Professional Services Agreement with HR Green at an estimated cost of $43,114 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition on East 4th Street; and authorize Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Staff requests the approval of the attached agreement and authorize the Mayor to sign and fully execute any necessary documents. Summary Statement: The former Chamberlain Manufacturing site has been an ongoing project for cleanup for the City of Waterloo for a number of years. The City has received various Economic Development Initiative (EDI) grants from the federal government, as well as EPA and DNR grants and help on the site. This has allowed the City of Waterloo to acquire the site, remove environmental contaminants such as asbestos from the buildings, and demolish the buildings to the ground level. This next phase, for which HR Green will write the specifications, oversee the work, and help with the project closeout, will remove the remaining slab foundations on the site. This next phase will allow for continued planning for potential redevelopment of the site. Currently, the site exists in an unsafe condition with the slabs in place as they are not all level, broken up in places, there is a former railroad trench on the site, etc. Expenditure Required: $43,114. Source of Funds: $43,114 in EDI grant fund Policy Issue: Neighborhood revitalization and Economic Development Alternative: NA CITY WEBSITE: www.ci_waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo continues to work diligently to remove nuisance properties within the City of Waterloo through the 657A process, as well as taking the initiative for larger, empty buildings as well. The City of Waterioabelteves many of these sites can be redeveloped for a positive influence on the surrounding neighborhoods and overall image of the community. The former Chamberlain Manufacturing site continued to sit vacant for many years, with no relief in site. The acquisition and demolition of the former site has been expensive, and a long process. The use of the grants funds has been crucial in this process. The current funds will expire in June 2012. PROFESSIONAL SERVICES AGREEMENT For FORMER CHAMBERLAIN MANUFACTURING PLANT PHASE 3 DEMOLITION & CRUSHING Noel Anderson Community Planning and Development Director City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Robin Husman Project Director HR Green, Inc. 8710 Earhart Lane SW Cedar Rapids, IA 52404 Project Number: 10110021 October 20, 2011 Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 1 of 15 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 2 of 15 THIS AGREEMENT is between CITY of WATERLOO (hereafter "CLIENT") and HR GREEN (hereafter "COMPANY"). 1.0 Project Understanding 1.1 The CLIENT intends to have the remainder of the former Chamberlain Manufacturing Plant located at 550 Esther Street in Waterloo, Iowa (hereafter "SITE") abated of footings, floor slabs, above ground storage tanks, and other debris as necessary. It is our understanding that the CLIENT would like to remove the existing structures, including underground utilities, to make this site ready for redevelopment. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: 1. Site Reconnaissance / Assessment 2. Develop Opinion of Probable Cost / Investigate Recycling Opportunities 3. Project Design — Preparation of Plans, Specifications and Contract Documents 4. Bidding and Contract Award 5. Construction Observation / Project Closeout TASK 1 — Site Reconnaissance / Assessment The CLIENT intends to proceed with the award of contract(s) for the demolition and crushing of selected footings, floor slabs, other related structures and removal of above ground storage tanks, and debris located on the former Chamberlain Manufacturing Property (SITE) located at 550 Esther Street in Waterloo, Iowa. Historically, the buildings were used for manufacturing of metal wringer washers, projectile metal parts, aluminum awnings and refrigerator shelves. With the help of State of Iowa and US Environmental Protection Agency Brownfield grants, the CLIENT has completed Phase I and Phase II Environmental Site Assessments (ESAs) and Phase 1 and Phase 2 Demolition on the Chamberlain SITE to address environmental contamination and remove derelict buildings. The CLIENT would like to make the SITE ready for redevelopment with the ultimate goal being sale of the site to a party who will put it back into productive use for the community and return it to the tax rolls or for park and open space. The initial effort toward this goal is for the CLIENT to award contract(s) for the demolition/removal of remnant structures including foundations, footings, floors, basements, concrete berms and pits, utilities ASTs and associate structures, and possible water wells. The initial demolition projects (contract #741 and #762) succeeded with cleanup and demolition of the above surface portion of all the manufacturing building structures. The remaining surface and subsurface portions of manufacturing buildings along with some ancillary structures were let for future demolition/removal phases. The number of structures to be removed under the phase (Phase 3) will be dependent on CLIENT funding for the project relative to the engineering estimate for the demolition. Also, as a part of this effort the CLIENT wishes to either demolish or remove for reuse the two above -ground, vertical welded steel oil storage tanks located at the northeast comer of the site. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 3 of 15 The demolition and crushing of selected footings, floor slabs, and related structures and utilities may be impacted by the presence of existing materials that may be classified as hazardous waste or hazardous materials. All known hazardous materials have been removed during previous stages; however, with the removal of surface and subsurface structures there is the possibility to encounter un -documented hazardous material. This Scope of Services includes development of Hazardous Materials Management section. It is not the purpose of this phase of work to remove hazardous materials. If hazardous materials are encountered, the contractor will be required to alert the CLIENT and COMPANY. The COMPANY will provide an Environmental Specialist to review the on-site hazardous material finding and discuss the findings with the CLIENT. The CLIENT with the COMPANY's assistance will report hazardous materials and conditions to the Iowa Department of Natural Resources (IDNR), EPA and Chamberlain. It is assumed that Chamberlain, as the responsible party, will conducted any assessment and removal/disposal actions required by the IDNR and EPA. This Scope of Services is for (1), the preparation of plans, specifications and contract documents for selected demolition and crushing work; (2), providing assistance to the CLIENT in the award and execution of contract(s) for the defined demolition work; and (3), assistance to the CLIENT in the implementation of the contract(s) for demolition of selected existing buildings and related structures and utilities, administration of grant funds for the project, assistance in all in association with the former Chamberlain property identified above. The CLIENT has previously commissioned an asbestos survey for the Chamberlain property which was removed under CLIENT contracts #741 and #762. Therefore, as a part of this Scope of Services, the COMPANY will NOT perform an asbestos survey or related work, other than the review of the previously -commissioned report, and the non -intrusive visual observation of the subject footings, floor slabs, and related structures and utilities, as referenced above. As a part of this Scope of Services the COMPANY will NOT perform a survey or related work, or complete any sampling and analysis of any existing materials that may be classified as hazardous waste or hazardous materials, other than the review of previously conducted survey(s) and related report documents, and a non -intrusive visual observation of the subject floor slabs, footings, and related structures and utilities, as referenced above. COMPANY will develop a site specific health and safety plan for this project. This plan will be utilized by all COMPANY personnel conducting work at this site throughout the project. Subcontractors, if utilized, will be required to have their own site specific health and safety plan. TASK 2 — Develop Opinion of Probable Cost / Investigate Recycling Opportunities COMPANY will develop an opinion of probable cost for the demolition/removal of remnant structures including foundations, footings, floors, basements, concrete berms and pits, utilities ASTs and associate structures, and possible water wells. This may be done by evaluating project costs on similar projects and obtaining project estimates from professionals in the demolition industry. COMPANY will research the possibility of reusing and recycling demolition materials during the planning stages of this project. Some of these practices may include salvaging aggregates reclaimed from crushed portland cement concrete or asphaltic cement concrete for use by the CLIENT or others at the direction of the CLIENT. This may be done through a crushing process on- site with storage of said crushed materials on-site until removal or use by the CLIENT. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 4of15 TASK 3 — Project Design — Prepare Plans, Specifications & Contract Documents COMPANY will prepare bid documents, including plans, specifications and contract documents for the demolition/removal of remnant structures including foundations, footings, floors, basements, concrete berms and pits, utilities ASTs and associate structures, and possible water wells. Bidders must be qualified by experience, have adequate bonding capability, and have required insurance in order to be considered for the work. This phase of the Scope of Services includes the design and specification effort necessary to include the required demolition and crushing specifications for the demolition effort, and incorporation into the demolition plans, specifications and contract documents. The physical limits of the demolition will include the selected footings, floor slabs and related structures and utilities. Where the selected footings and related structures currently sit on a foundation that includes a basement, vault or pit, contractor will excavate and dispose of all items to a depth determined by the CLIENT. Included in the Bid Documents (Project Manual) will be: a. b. c. d. e. Engineer's Certification. Project Manual Information. Notice of Hearing and Letting. Advertisement for Bids. Instructions to Bidders. f. Bid Form, including Schedule of g. Bid Bond. h. Non -collusion Affidavit of Prime Bidder. i. Non -collusion Affidavit of Sub -contractor. j. Equal Opportunity Clause. k. Affirmative Action Program. I. Statement of Bidder(s)Qualifications. m. Notice of Contract Award. n. Form of Contract. 0. Performance Bond. p. Payment Bond. q. Notice to Proceed. r. CLIENT General Specifications for Construction. Prices, with Alternates. s. t. u. v. Supplementary General Specifications for Construction. CLIENT Contract Compliance Program. MBE/WBE Compliance Program requirements. Davis — Bacon Compliance requirements. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 5 of 15 Included in the Detailed Plans and Specifications will be: a. Site and related floor layout drawings illustrating the locations of the footings and floor slabs to be included in the demolition and crushing project. b. Specifications for the demolition crushing work for the footings, floor slabs, and related structures and utilities. c. Photographic supplements. d. Hazardous Materials caution and management. e. Provisions for base bid demolition and crushing work. f. Contractor(s)' qualification and/or certification requirements. g. Site safety and monitoring requirements. h. Contractor(s)' salvage rights and procedures. i. Procedures for utilities terminations. j. MBE/WBE-related work. k. Clean-up & Disposal requirements. I. Requirements for sampling, testing and reporting. m. Requirements for Contractor(s)' final documentation. TASK 4 — Bidding and Contract Award COMPANY will assist the CLIENT in the solicitation and evaluation of bids and award of contract(s) for the demolition and crushing work. Sub components of this phase include: 1. Placing Iowa Professional Engineer -Certified plans, specifications and contract documents on file with the CLIENT. 2. Preparing the Notice of Public Hearing, for subsequent action by the Waterloo City Council. 3. Preparing the Notice to Bidders form (Advertisement for Bids) for publication by the CLIENT. 4. Printing and making available up to 40 copies of the final plans, specifications and contract documents for distribution to prospective contractors, sub -contractors and area plan rooms. 5. Responding to prospective bidders' questions, and preparing and distributing required Addenda to the plans, specifications and contract documents. 6. Preparing information for and conducting a pre-bid meeting and site tour to clarify bidding procedures, and to answer technical questions posed by prospective bidders. 7. Attending the public hearing and bid opening. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 6 of 15 8. Assisting the CLIENT in reviewing contractors'/sub-contractors' certification, qualification, evaluating the bids, and making a recommendation to the CLIENT regarding the award of contract(s). 9. Preparing final contract documents for execution by the CLIENT and the successful bidder(s). 10. Preparing for and conducting a pre -construction meeting including, if necessary, a site tour. TASK 5 — Construction Observation & Project Closeout It is estimated that the primary demolition and crushing work will occur over a 10 to 16 week period. COMPANY will perform up to ten days of observation on the project to observe and document progress and to verify that requirements of the contract are being met. Observation days will be discussed with the CLIENT prior to scheduling. The following tasks will be completed during observation: 1. Review contractor's schedule, disposal location documentation, safety plans and site monitoring plans. 2. Address Contractor questions that arise during demolition activities. 3. Prepare a weekly summary of site activities for distribution to CLIENT staff via email. 4. Initiate any necessary correspondence with contractor regarding coordination of field orders and change orders. 5. Respond to requests for information. 6. Review, interpretation, and clarification of specifications. 7. Assist the CLIENT in a final field observation of the project to assess substantial compliance with the plans, specifications and contract documents. 8. Assist the CLIENT to prepare project closeout summary which will include tabulating final project cost for payment to the contractor. COMPANY will meet with CLIENT representatives following completion of the project to assist in the close-out of the project, including preparing and submitting required documentation reports, to the regulatory agencies, and tabulating final project cost for payment to the Contractor. 3.0 Deliverables and Schedules Included in this Contract COMPANY will begin upon receipt of signed contract. It is anticipated that Tasks 1 through 4 will take approximately 12 weeks to complete from notice to proceed. This will include preparing bidding documents and allowing CLIENT one week to review them. It also includes a two or three week bidding period with one pre-bid meeting. Project completion date will be determined by the contract documents, but it is anticipated abatement and demolition activities will take approximately 10-16 weeks depending on scope of work. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 7 of 15 This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this agreement: 1. COMPANY will not provide "means" or "methods" to the contractor. 2. COMPANY has budgeted up to ten days of observation for a field representative to be onsite during the abatement and demolition phases. A supplemental contract will be prepared for days in excess of ten. 3. Sampling of any building materials or sampling of any media on the property for analyses. COMPANY is relying on removal of all asbestos under Phase 1 and J2 on the SITE. Discovery of unknown asbestos or other hazardous material will require a supplemental contract. 4. State Historic Preservation Office (SHPO) compliance is not included with this scope of services. Any supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Client Responsibilities In conjunction with the subject asbestos abatement and demolition project, the CLIENT will: 1. Designate a representative of the CLIENT to work directly with COMPANY for the duration of the subject demolition project. This designated representative shall attend the Pre-bid and Pre -construction meetings. 2. Provide a knowledgeable representative of the Site and unrestricted access to the SITE. 3. If available, provide copies of all building plans, photos of the buildings and related structures, and of the SITE in general. 4. Provide locations of private utilities if available. 5. Provide copies of any previously -completed reports that may be pertinent to this project. 6. Provide sample copies of CLIENT standard contract forms for inclusion into the Project Manual (contract documents). Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 8 of 15 7. Confirm Method of Payment to the Contractor(s), including requirements for retainage from partial payment requests, Minority-owned Business Enterprises and Woman - owned Business Enterprises (MBENVBE) participation requirements, Liquidated Damage requirements and Contractor(s)' Insurance requirements. 8. Promptly review draft plans, specifications and contract documents and provide comments for consideration by COMPANY. 9. Assist, when applicable, by answering questions of prospective bidders during the bidding process. 10. Conduct a Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost. 11. Advertise for bids, award contract and review and confirm the adequacy of contractor(s)' Certificate(s) of Insurance. Assist, when applicable, by answering questions of contractor(s)/sub-contractors during the demolition process. 13. Process Contractor(s)' periodic and final payment requests. 14. Conduct a final field observation of the project to assure substantial compliance with the plans, specifications and contract documents. 15. Complete a review of the contractor's documentation of field testing and monitoring results, and of the final disposal of demolished and waste materials. 16. Prepare and submit required documentation to applicable funding and regulatory agencies. 6.0 Professional Services Fee 6.1 Fees The fee for services will be based on COMPANY standard hourly rates for the year in which the services are conducted. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the work is done. 6.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 9 of 15 after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. 6.3 Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior approval of the CLIENT. 6.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. 6.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with a Not to Exceed fee of $43,114.00 . An approximate fee breakdown for each phase is shown below. COMPANY may reallocate funds from one phase to another in order to efficiently complete the project. 1. Site Reconnaissance /Assessment - $5,000 2. Develop Opinion of Probable Cost / Investigate Recycling Opportunities - $3,000 3. Project Design - Preparation of Plans, Specifications & Contract Documents - $15,000 4. Bidding and Contract Award - $5,000 5. Construction Observation / Project Closeout - $15,114 Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 10 of 15 7.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 7.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 7.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not issued or signed. 7.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 7.4 Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the remainder of the Project shall be equitably adjusted. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension. 7.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 7.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 7.7 Termination or Abandonment Either party has the option to terminate this Agreement. In the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further services under this Agreement may be terminated upon seven days written notice. If any portion of the work is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the work not terminated or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 11 of 15 7.8 Waiver COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 7.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 7.10 Successors and Assigns All of the terms, conditions, and provisions hereof shall inure to the benefit of and be binding upon the parties hereto, and their respective successors and assigns, provided, however, that no assignment of this Agreement shall be made without written consent of the parties to this Agreement. 7.11 Third -Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. 7.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this Agreement and any legal actions conceming its validity, interpretation and performance shall be governed by the laws of the State of Iowa without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the State of Iowa. 7.13 Dispute Resolution Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub - consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising out of the services under this Agreement, involving an amount of less than $50,000, in Mediation, then such disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by the par -ties, and shall proceed in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect. If the parties cannot agree on a single arbitrator, then the arbitrator(s) shall be selected in accordance with the above -referenced rules. 7.14 Attorney's Fees If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attomey fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attomey fees paid or incurred in good faith. 7.15 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years following completion/submission of the records, during which period they will be made available to the CLIENT at all reasonable times. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 12 of 15 T16 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENTs sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENTs use or reuse of the electronic files. 7.17 Failure to Abide by Design Documents or To Obtain Guidance The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should COMPANY'S plans, specifications or design intents not be followed, or for problems resulting from others' failure to obtain and/or follow COMPANY'S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing COMPANY'S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury or losses that results from failure to follow COMPANY'S plans, specifications or design intent, or for failure to obtain and/or follow COMPANY'S guidance with respect to any alleged errors, omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing COMPANY'S plans, specifications or other instruments of services. The CLIENT also agrees to compensate COMPANY for any time spent and expenses incurred remedying CLIENTs failures according to COMPANY'S prevailing fee schedule and expense reimbursement policy. 7.18 Opinion of Probable Construction Cost COMPANY shall submit to the CLIENT an opinion of probable cost required to construct work recommended, designed, or specified by COMPANY. COMPANY is not a construction cost estimator or construction contractor, nor should COMPANY'S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions that will be encountered on site;. the specific decisions of other design professionals engaged; the means and methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and market conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY cannot guarantee the accuracy of his or her opinions of cost, and in recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY'S opinion of probable construction cost. 7.19 Design Information in Electronic Form Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from of its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attomey's fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30 day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the submitted electronic materials shall be subject to separate AGREEMENT. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard -copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard -copy construction documents shall govern. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 13 of 15 7.20 Information Provided by Others The CLIENT shall furnish, at the CLIENT's expense, all information, requirements, reports, data, surveys and instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENTs consultants and contractors. COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The CLIENT agrees,' to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising out of or connected in any way with the services performed by other consultants engaged by the CLIENT. COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. 7.21 Force Majeure The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; failure of any government agency to act in timely manner; failure of performance by the CLIENT or the CLIENT'S contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation. 7.22 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENTs AGREEMENT with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be indemnified and shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non- contributory basis. 7.23 Hazardous Materials CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, including asbestos, or any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in connection with or related to this project with respect to which COMPANY has been retained to provide professional engineering services. The compensation to be paid COMPANY for said professional engineering services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or conditions. Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY, its officers, directors, employees, and consultants, harmless from and against any and all claims, damages, and expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes, acid, alkalies, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses, objects, or any tangible or intangible matter, whether sudden or not. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 14 of 15 The CLIENT warrants that it has or shall retain appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is or shall be in full compliance with applicable laws and regulations. Nothing contained within this Agreement shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 7.24 Certificate of Merit The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. This certification shall: a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a Design Professional performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 7.25 Limitation of Liability The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY's officers, directors, partners, employees, shareholders, owners and subconsultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and subconsultants to all those named shall not exceed COMPANY'S total fee received for services rendered on this project or $50,000.00, whichever is less. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 7.26 Environmental Audits/Site Assessments Environmental Audit/Site Assessment report(s) are prepared for CLIENTs sole use. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless against all damages, claims, expenses, and losses arising out. of or resulting from any reuse of the Environmental Audit/Site Assessment report(s) without the written authorization of COMPANY. 7.27 Construction Observation Without Design It is agreed that the professional services of COMPANY are limited to a review and observation of the work of the contractor to ascertain that such work is proceeding in general accordance with the contract documents and that such contract documents have not been prepared by the COMPANY. Unless otherwise stated, the CLIENT warrants that any documents provided to COMPANY by the CLIENT or by the prior consultant may be relied upon as to their accuracy and completeness without independent investigation by the successor consultant and that the CLIENT has the right to provide such documents to COMPANY free of any claims of copyright or patent infringement or violation of any other party's rights in intellectual property. It is further agreed that the CLIENT will defend, indemnify and hold harmless COMPANY from any claim or suit whatsoever, including all payments, expenses or costs, arising from or alleged to have arisen from an error or omission in the plans, specifications or contract documents. COMPANY agrees to be responsible for its employees own negligent acts, errors or omissions in the performance of their professional services. 7.28 Design Without Construction Observation It is agreed that the professional services of COMPANY do not extend to or include the review or site observation of the contractor's work or performance and the CLIENT assurnai ei Vmsponsibility for interpretation of the contract documents and for construction observation. It is further agreed that the CLIENT will defend, indemnify and hold harmless COMPANY from any claim or suit whatsoever, including but not limited to all payments, expenses or costs involved, arising from the contractor's performance or the failure of the contractor's work to conform to the design intent and the contract documents. COMPANY agrees to be responsible for its employees negligent acts, errors or omissions. 7.29 Construction Observation COMPANY shall visit the project at appropriate intervals (as described in the scope of services) during construction to become generally familiar with the progress and quality of the contractors' work and to determine if Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 15 of 15 the work is proceeding in general accordance with the Contract Documents. The CLIENT has not retained COMPANY to make detailed inspections or to provide exhaustive or continuous project review and observation services. COMPANY does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity fumishing materials or performing any work on the project. If the CLIENT desires more extensive project observation or full-time project representation, the CLIENT shall request in writing such services be provided by COMPANY as Additional Services in accordance with the terms of the Agreement. Professional Services Agreement Former Chamberlain Manufacturing Plant Project October 20, 2011 Page 16 of 15 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN COMPANY Robin Husman Approved by: Printed/Typed Name: Jmes Halverson Title: Vice President Date: 10/20/11 City of Waterloo Accepted by: Printed/Typed Name: Ernest G. Clark Title: Mayor Date: CITY OF WATERLOO IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning. Development Director Council Communication City Council Meeting: March 13, 2012 a1a.or Prepared: March 6, 2012 BUCK Dept. Head Signature: CLARK # of Attachments: COUNCIL SUBJEUI: Resolution setting date of hearing as March 26, 2012 to approve request of Mobile MEMBERS Money Inc. to vacate, sell and convey an approximate 14.5 foot by 300 foot portion of West 9th ............>..<.., Street located between Jefferson Street and Bluff Street, with the portion located between Bluff Street and the alley located in Block 44 of the Original Plat of Waterloo West to be conveyed to DAVID Mobile Money Inc. for $750.48 and the portion located between the alley located in Block 44 of JONES the Original Plat of Waterloo West and Jefferson Street to be retained by the City of Waterloo, Warsubject to a condition that Mobile Money Inc. remove the sidewalk located within the area to be CAROLYN vacated and subject to any necessary utility easements; and instruct City Clerk to publish notice. COLE WardSubmitted by: Noel Anderson, Community Planning and Development Director HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 Recommended City Council Action: That the City Council set a date of public hearing and publish an official notice pertinent to the request to vacate, sell and convey, and have the Mayor and City Clerk execute the same. Summary Statement: Staff feels that the request to vacate the 14.5' x 300' portion of city of right- of-way would not appear to be a negative impact. The applicant intends to build a small addition and wants to expand their outdoors storage area. There is a 6' x10' vault that was discovered in the area to be vacated. Staff is in contact with Mid -American Energy to determine whether an easement will need to be retained for the vault or can it be abandoned. BOB The entire portion of right-of-way along the east side of 9`'' Street between Bluff and Jefferson GRFENWOODStreets will be vacated, with only a 14.5' x 140' portion of abutting the applicants existing property 7[ -Large to be conveyed to them. The remainder from the alley to Jefferson Street will be retained by the city for potential redevelopment with adjacent vacant lot. STEVE SCHMITT At. At the March 6, Planning and Zoning Commission meeting, the request to vacate was unanimously approved by the commission with staff recommendations. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Un -needed excess right-of-way Alternative: N/A Background Information: N/A cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, Vacate- Alley -Mobile Money Page 1 of 3 March 6, 2012 Request by Mobile Money to vacate a 14.5' x 300' portion of W. 9th Street right-of-way between Bluff Street Jefferson Street for the purposes of adding additional land for outside storage. Mobile Money, 1115 Bluff Street, Waterloo, Iowa, 50702 Request to vacate the 14.5' x 300' SF portion of city right-of- way bounded by Bluff Jefferson Streets for the purpose of expanding there outside storage area and a small addition. The request to vacate the 14.5' x 300' portion of city right-of- way and sidewalk would not appear to have a negative impact on the surrounding neighborhood The request to vacate the 14.5' x 300' portion of right-of-way would not appear to have a negative impact on vehicular or pedestrian traffic as there is excessive right-of-way, and a sidewalk will not need to be maintained or the other side of W 9th Street. There is the Cedar River Loop bike trail that runs along the levee approximately 2 blocks to the north. There is the bike trail that runs along Highway 218 just to the South of Bluff Street and the Railroad tracks. The site has been zoned "M-1" Light Industrial District since adoption of Zoning Ordinance No. 2479 in 1969. The request may require buffering or screening requirements due to be being located in the Highway 218 Corridor Overlay District Screening requirements if any will be determined by the Highway 218 Design Review Board. The proposed vacate of the City right-of-way would not have an adverse impact on drainage in the area. The area consists primarily of industrial uses. This area is not located within a special flood hazard area according to the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map. There are no schools located near the site in question. No utilities are known to be within the are requested to be vacated. An underground Valult was found with ind the area to STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: Vacate- Alley -Mobile Money Page 2 of 3 March 6, 2012 be vacated, but it is not known who constructed the vault. There no utilities located within the vault, however, a utility easement may need to be retained if it is determined that the vault is used by a utility company. The Future Land Use Map designates the area as Industrial, and this request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. Staff feels that the request to vacate the 14.5' x 300' portion of city of right-of-way would not appear to be a negative impact. The applicant intends to build a small addition and wants to expand their outdoors storage area. The entire portion of 9th Street between Bluff Street and Jefferson Street will be vacated, with only the portion of abutting the applicants existing property to be conveyed to them. The remainder will be retained by the city for potential redevelopment with adjacent vacant lot. There would be no platting required in relation to the request. Therefore, staff recommends the request to vacate portion of right-of-way along W. 9th Street between Bluff street and Jefferson Street be approved for the following reasons: 1. The request to vacate would not appear to have a negative impact on the surrounding area 2. The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3. The request to vacate is in accordance with the Comprehensive Plan and Future Land Use Map for this area 4. The request would appear to meet the requirements of the Zoning Ordinance. 5. The request to vacate will allow an existing business to continue its operations in an efficient manner in the City of Waterloo. Subject to: 1. That an easement is retained over the existing vault if deemed necessary. Request to Vacate a portion of W 9th Street right-of-way between Jefferson Street and Bluff Street for the purpose of adding additional land to the applicants property Mobile Money 100 Fence and Parking area to be expanded Mayor BUCK CLARK COUNCIL MEMBERS r®•as•ese•ew••s•®s DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Request to set the date of public hearing as March 26, 2012 for a request by the City of Waterloo to rezone 0.34 acres located at 820 Sycamore Street, from "C -P" Planned Commercial District to "R-4, R -P" Planned Multiple Residence District, to allow for the construction of a multi -family housing development. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by The City of Waterloo to rezone the former commercial property that it owns at 820 Sycamore Street from "C -P" Planned Commercial District to "R-4, R -P" Planned Multiple Residence district, which would allow for a developer to construct six 12 -unit condos on the property and adjoining property. The City is proposing to rezone this property from "C -P" Planned Commercial District to "R-4, R -P" Planned Multiple Family Residence District, to allow for a developer to construct a new multi -family housing development, which would encompass this property, and the adjacent property. The City of Waterloo owns the property in question, as well as the adjacent property, and it has been available for development in the past. The City did have an agreement with another developer to develop both this property and the adjacent property into housing and neighborhood commercial uses, but that plan fell through. A new developer has approached the City about developing both this parcel and the adjacent parcel into six 12-plex housing units. Therefore, rezoning this piece of land from "C -P", Planned Commercial District to match the rest of the adjacent property, which is zoned for multi -family housing, would appear to make sense. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Alternative: Background Information: The City of Waterloo has owned this property for several years now, and has been looking for a developer to develop this property. Legal Description: See attached Exhibit "A". AS:sg cc: Noel Anderson, Community Planning & Development Director. --file-- 028114 BOOK" -, Cth FOR THE LEGAL EFFECT OF THE USE OF THIS FORM, CONSULT YOUR LAWYER Filed for record, indexed and delivered to the County Auditor this 16 th day of CL APR 2002, at 4:00 o'clock P.M. and REAL ESTATE TRANSFER PAID INDEX 41 recorded in Book 682 of CITY I OT Deeds TAX on pa 997 ` 3. P a ^A COMPARE `�G • Recorder PATRICIA S. SASS Rec. 1-5.00/ Aud. 5.00/ Fees Paid CORDER WATERLOO PLANNING AND ZONINGSDA I/BLAC_, K HAWK REFUND 18.00 COUNTY Prepared by Sang -Ki Han, Assistant City Attorney, 715 Mulberry, Waterloo, IA, 50703, telephone number (319) 291-4327 TAX STATFl LENT: City of Waterloo, N/A SPACE ABOVE THIS LINE FOR RECORDER WARRANTY DEED For the consideration of ($140,000.00) One Hundred Forty Thousand and no/100 Dollar(s) and other valuable consideration, plus costs Daniel P. Redding, a single person does hereby convey to CITY OF WATERLOO, IOWA the following -described real estate in Black Hawk County, Iowa: Lots Nos. One (1) and Four (4), except the Northwesterly twenty-three and one-half (231/2) feet thereof, in Block No. One (1), in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa, subject to the right-of-way conveyed to the Chicago Great Western Railway Company, by deed recorded in Book 44 of Town Lot Deeds, Page 587, of the records of said County. T.l�h ] � r/� I �CJJ� CT l— STATE_ OF IOWA tss BLACK CK HAWK CO Entered ferfaxatott o t hf s' d>y ;f.:,. ::.your 7a�- This transaction exempt from Documentary Stamp and Declaration of Value per Iowa Code §428A.2(6) (2001). The grantors do hereby covenant with grantee, and successors in interest, that grantors hold the real estate by title in fee simple; that they have good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and grantors covenant to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Each of the undersigned hereby relinquishes all rights of dower, homestead and distributive share in and to the described premises. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. Dated: April 9, 2002 a—J°I2 Aa.fj46) aniel P. Redding, a single person STATE OF IOWA, BLACK HAWK COUNTY, ss: On this 9th day of April, 2002, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Daniel P. Redding, to me known to be the identical person named in and who executed the foregoing instrument and acknowledged that he executed the same as his voluntary act and deed. " RECEIVED " + BLACK HAWK COUNTY ASSESSOR —7_ 'e f LI r, i..: 3 Notary Public in and for the State of Iowa _ 1G BOOK" -, Cth NW' ,_4 ,, Request To Rezone 0.34 Acres from C -P Planned Commercial District to R -4,R -P Planned Multiple Residence District, for the purpose of constructing 6, 12 -unit condo buildings \/. REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN INFORMATION: PUBLIC/OPEN March 6, 2012 TO REZONE 0.34 ACRES FROM "C -P" PLANNED COMMERCIAL DISTRICT TO "R-4, R -P" PLANNED MULTIPLE RESIDENCE DISTRICT, TO ALLOW FOR THE CONSTRUCTION OF A MULTI -FAMILY HOUSING DEVELOPMENT. City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703. The City of Waterloo is proposing to rezone the former commercial property that it owns to "R-4, R -P" Planned Multiple Residence district, which would allow for a developer to construct six 12 -unit condos on the property and adjoining property. The request to rezone the property would not have a negative effect on the area, as the surrounding property is already zoned "R-4, R- P", and this property would be included in the development of that adjacent property. The surrounding area has a mix of homes and commercial businesses, as it is located adjacent to the Central Business District. The rezone request itself wouldn't have an impact on traffic, however the proposed use (multi -family housing) would appear to cause an increase in traffic in the area. Sycamore Street is classified as a Collector Street on the Street Classification Map, and based on the surrounding street network, the area would appear to adequately support a development such as this. There is currently a sidewalk adjacent to this property, and it would remain after the development of the housing units. The Downtown River Loop Trail is located along the Cedar River is located directly to the south. The property in question are zoned "C -P" Planned Commercial District, and have been zoned as such since 04/17/06. Previously, the property was zoned "C-3" Central Business District. Properties to the north and west are zoned "C-3" Central Business District, while properties to the east are zoned "C-2" Commercial District, and the property to the south is zoned "R-4, R -P" Planned Multiple Residence District. The building on the property was constructed in 1920, and will be demolished to make room for the proposed housing development. There would not be any screening requirements for this development, although landscaping will be required per the Zoning Ordinance. There are no known drainage problems for the site. The property is located within Zone X — Protected by Levee as indicated by the Flood Insurance Rate Map No. 190025 301F and 302F. 03-06-12 Sycamore St Condos Rezone C -P to R-4, R-P.doc Page 1 of 2 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 The Cedar River is located adjacent to the aouth, as well as the Cedar River Recreational Trail. There is a 10" sanitary sewer line located within GVCmnore Street, aavaU as a 12^vaher|/no. There is also a 15^storm sewer within Sycamore Street, which starts as the intersection of W 7th Street and goes southeast. ' The Future Land Use Map (February 3, 00\ designak*othis a�e Semi -Public, -Public, Utilities, and Hospitals. The one would allow for a new multi -family housing development. Although the rezone request would not appear to be compatible with the designation of the site, the request would be in conformance with the goals and policies of the Comprehensive Pian, including the policy to continue to support infifl development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area. The City is proposing to rezone this property f�0^C'P^Planned Commercial District to ^R-4' R -P" Planned UUbp|e Family Residence District, to allow for 8 developer to construct a new multi- family housing development, which would encompass this property, and the adjacent property. The City of Waterloo owns the property in question, as well as the adjacent property, and it has been available for development in the past. The City did have an agreement with another developer to develop both this property and the adjacent property into housing and neighborhood commercial uses, but that plan fell through. A new developer has approached the City about deve!oping both this parcel and the adjacent parcel into six 12-p|8X housing units. The[ef0ns, rezoning this piece of land from "C -P", Planned Commercial District to match the rest of the adjacent property, which is zoned for muIti-famy housing, wouJd appear to make sense. The applicant is not proposing to subdivide the property at this time. Therefore, staif recommends the request to rezone the properties from "C -P" Planned Commercial District to "R-4, R- P" Planned Multiple Family Residence District be approved -P'`P|anmedK8olt1pleFamni|yReaidenoe[]/strictbeapproved for the following reasons: 1. The request would appear to have a positive impact on the area, by redeveloping an unused property. 2. The request would be in conformance with the Comprehensive P|an, and would be a good infill development that would utilize existing utilities and services. 3. The request would appear to meet all requirements of the Zoning Ordinance. 03-06-12 Sycamore R-4,StCondos Rezone C-,tonf��oc Page 2 of 2 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: MARC Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Resolution setting date of hearing as March 26, 2012 to approve request by the City of Waterloo to rezone approximately 1,710 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 1019 South Street for construction of additional parking for the adjacent Kwik Star store. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. Summary Statement: Transmitted herewith is a request set a date of hearing to approve request by the City of Waterloo to rezone approximately 1,710 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 1019 South Street for construction of additional parking for the adjacent Kwik Star store. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone Legal Description: Does Addition the Northeasterly 37.50 ft of the Southeasterly 1/4 of Lot 8 and the Northeasterly 37.50 FT of the Northwesterly 1/2 of Lot 9 All In Block 7 of the City of Waterloo, Black Hawk County, Iowa. Background Information: The proposed rezone area consists 1,710 SF located at 1019 South Street. The property in question should have been rezoned in November 13, 2000 and has been used for parking purposes without incident since. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer f It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. All of the homes directly affected have signed the rezone application and staff has heard no objections to the request. Staff would note that commercial vehicular use areas require an approved buffer from residentially zoned areas in the form of either a privacy fence or a similar visual barrier. A rezone was unanimously passed on November 13, 2000 to allow an additional parking area for the adjacent lot to the southeast but the lot in question was not included. At that time the Planning and Zoning Commission recommended that commercial zoning should not be extended further north into the existing neighborhood. The area has served as a parking area since 2000 without incident. The convenience store located at 506 W 9th Street currently appears to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The area in question provides about 4 of those spaces. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. At their March 6, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request. cc: Noel Anderson, Community Planning (Si_ Development Director Path: \\AIomain\waterloo\USERS\Planning\Adam\Council Letters\letter Rezone from R-4 to C-1 Waterloo for Quick Star 3.12.12.doc Request To Rezone 1,710 SF from R-4 Multiple Residence District to C-1 Commercial District, for the purpose of legalizing existing parking used by Kiwk Star. Kwik Trip, Inc Rezone/Alley Vacate Request Photos Looking at 519 W 8th Street. The applicant is purchasing this home to construct a new parking lot for the business. This property will need to be rezoned. Looking behind 1009 and 1017 South Street, where the applicant is purchasing some land to construct a new parking lot. This area will need to be rezoned. Looking at the alley to be vacated between W 9th Street and W 8th Street. Looking behind the business that the applicant recently acquired for their expansion. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: MARCH 12 Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing to approve a request to vacate, sell and convey the alley located within Block 7 of Does Addition. Summary Statement: Transmitted herewith is a request to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store. Expenditure Required: None Source of Funds: N/A Policy Issue: Vacate portion of public alley. Alternative: Don't vacate and leave the public alley open. Legal Description: See attached Background Information: The proposed alley vacate area consists a 300' x 20' alley located within Block 7 of Does Addition. The applicants have requested this alley be vacated to allow them to build a new parking area for the convenience store. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer i The applicant either owns or has arrangements to purchase all properties along both sides of the alley. Because of this, the alley is no longer needed to serve as access for any houses and would appear to not be needed for public road purposes. There would appear to be overhead electric present in the alley and a utility easement would need to be maintained. Staff would note that convenience store located at 506 W 9th Street currently appears to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. cc: Noel Anderson, Community Planning & Development Director Path: \ \Alomain \waterloo \USERS \Planning \Adam \Council Letters\letter vacate of public alley behind 506 W 9th Kwik Star 3.12.12.doc REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: March 6, 2012 Request to vacate the alley located within Block 7 of Does Addition, to allow for the construction of a future parking lot for the convenience store. Kwik Trip Inc. 1626 Oak Street, La Cross WI, 54602 The applicant is requesting to vacate the alley located behind the existing Kwik Star store located at 506 W 9th Street to allow for the construction of a future parking lot for the convenience store. It would not appear that the vacate would have a negative impact upon the surrounding area or other surrounding land uses. The applicant owns all the land on both sides of the alley in question. The proposed vacate would not appear to have a negative impact on traffic conditions. The applicant owns both sides of the alley so the alley would appear to no longer appear to be needed. The 218 Trail is located approximately 400' to the northeast of the rezone area along the opposite side of Highway 218. The alley in not zoned, however, the proposed parking lot site in question is zoned "R-4" Multiple Residence District and has been since the adoption of the Zoning Ordinance in 1969 but is applying to be rezoned to "C-1" Commercial District. Surrounding land uses and their zoning are as follows: North — Highway 218 and "M-1" Light Industrial zoned property across the highway. South — Single-family and Multi -family residential development zoned "R-4" Multiple Residence District. Kwik Star does have an additional parking area located across the alley which was rezoned in November of 2000 from "R-4" Residential District to "C-1" Commercial District for the purpose of adding an additional 13 parking stalls. East —A convenience store zoned "C-2" Commercial District. West — Vehicle sales lot zoned "C-2" Commercial District. The surrounding area is comprised of single-family and multi -family residential development constructed near 1900 and commercial properties built in the 1970's. The land in question is proposed to be used as a parking lot. Vehicular use areas for commercial properties are required to be screened from nearby residentially zoned properties including the properties to the south. Drainage would not appear to be affected by the request. An appropriate drainage plan must be approved by the Engineering 3.6.12 alley vacate — Kwik Trip Page 1 of 3 55 FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 Department prior development. The property in question is not within the 100 -year flood plain and is located within the Zone X as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0302F, dated July 18, 2011. Lowell Elementary is located approximately 1/3 of a mile to the southeast along Highway 218. There is a 10" sanitary sewer located within South Street and a 18" storm sewer and 4 " drain tile located within 9th Street. There are no known utilities within the alley in question or within 8th Street. There appears to be overhead electric within the alley in question and an easement would need to be maintained. The Future Land Use Map designates this area as Mixed Residential, which would allow for neighborhood commercial development. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. The proposed alley vacate area consists a 300' x 20' alley located within Block 7 of Does Addition. The applicants have requested this alley be vacated to allow them to build a new parking area for the convenience store. Staff would note that the applicant either owns or has arrangements to purchase all properties along both sides of the alley. Because of this, the alley is no longer needed to serve as access for any houses and would appear to not be needed. There would appear to be overhead electric present in the alley and a utility easement would need to be maintained. Staff would note that convenience store located at 506 W 9th Street currently appear to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. There is platting required as a part of this request. Therefore, staff recommends that the request to vacate the alley located within Block 7 of Does Addition, to allow for the construction of a future parking lot for the convenience store be approved for the following reasons: 1. The proposed vacate area is in conformance with the Comprehensive Plan and Future Land Use Map, which 3.6.12 alley vacate — Kwik Trip Page 2 of 3 56 3.6.12 alley vacate — Kwik Trip March 6, 2012 designates this area as Mixed Residential, which would allow for neighborhood commercial development. 2. The site in question would not appear to have a negative impact on the neighborhood or traffic conditions. With the following condition(s): 1. That a utility easement is retained over under and upon the alley. Page 3 of 3 57 Request to Vacate Alley Located Behind Block 7 of Does Addition to Allow for the Construction of Future Parking Kwik Trip, Inc Rezone/Alley Vacate Request Photos Looking at 519 W 8th Street. The applicant is purchasing this home to construct a new parking lot for the business. This property will need to be rezoned. Looking behind 1009 and 1017 South Street, where the applicant is purchasing some land to construct a new parking lot. This area will need to be rezoned. Looking at the alley to be vacated between W 9th Street and W Bch Street. Looking behind the business that the applicant recently acquired for their expansion. 60 ERLaa: IOWA CITY OF WET �j i�P E Fax (319) 291-4262 COMMUNITY PLANNING AND DEVELOPMENT Street • Waterloo, Iowa 50703-5783 . L. ;iFar T15 P�lulberry Community Planning :} Developn =--' NOEL C. ANDERSON, Council Communication City Council Meeting: March 13 2012 Prepared: March 6 2012 ',Layor Dept. Head Signature:C_ BUCK. CARK # of Attachments: _____---- as March 26, 2012 to approve request of Mobile date of hearing 300p foot portion of West l 9th SUBJECT: Resolution settingllad an approximate 14.5 foot by COUNCIL Money Inc. to vacate, sell and convey onion located between Bluff MEMBERS•a' Street located between Jefferson Street and Bluff Street, with the p ••alleylocated in Block 44 of the Original Plat of Waterloo reWlocatod econveyed d to of Mobile andM the portion located between in Waterloo, DAVID Mobile Money Inc.IoWfor to loo and and p the sidewalketaiedlocbyed within the areaateto be ONESthe Original Plat of Waterloo West JeffersonStreet to be retained by the City publish to notice. Ward subject to a condition that Mobile Money Inc.nc. removeClerk to OLYN vacated and subject to any necessary utility easements; and instruct City CAR Planning and Development Director COLE Submitted by: Noel Anderson, Community Ward 2 ublic hearing and HAROLD Recommended City Council Action: That the City Council set a date of p GETTYpublish an official notice pertinent to the request to vacate, sell and convey, and have the Mayor p Ward ; and City Clerk execute the same. a Statement: Staff feels that the request to vacate the 14.5' x 300' portion of city of right- QUENTIN HART Summary applicant intends to build a small addition right - Ward 4 of -way would not appear to be a negative impact. The p ed in the and wants to expand their outdoors storage area. There is a 6' x10' vault that was wdiscover easement ROM area to be vacated. Staff is in contact with Mid American Energy Ward will need to be retained for the vault or can it be abandoned. Jefferson Ward 5 portion of right-of-way along the east side of 9th Street between Bluff andJ The entire p g portion of abutting the applicants existing property BOB treets will be vacated, with only a 14.5' x 140' p the city GREEN WOODS be conveyed to them. The remainder from the alley to Jefferson Street will be retained by At -Large to for potential redevelopment with adjacent vacant lot. STEVE SCHMITT At the March 6, Planning and Zoning Commission meeting, the request to vacate was unanimously r t -Large approved by the commission with staff recommendations. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Un -needed excess right-of-way Alternative: N/A Background Information: N/A cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: wwW.ci.Waterloo.ia.u. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, Vacate -Alley -Mobile Money Page 1 of 3 March 6, 2012 Request by Mobile Mone W. 9th Street right-of-way Money to vacate a 14.5' x 300' portion of Street for the y between Bluff Street Jefferson storage. purposes of adding additional land for outside Mobile Money, 1115 Bluff Street, Waterloo, Iowa 5 Request to vacate the 14.5' � 0702 way bounded by Bluff Jefferson Streetsp fors tohe f crp sghtfof- expanding there outside storage area and a small addite ion. The request to vacate the 14.5' x 300' portion of cit r" way and sidewalk would not a y ►ght-of- ar t on the surrounding neighborhood o have a negative impact The request to vacate the 14.5' x 300' portion of right-of-way not appear to have a negative impact on vehicular ary pedestrian traffic as there is excessive right-of-way, and a sidewalk will not need to be maintained gth Street. ned or the other side of W There is the Cedar River Loop bike trail that runs along the levee approximately 2 blocks to the north. There is the bik trail that runs along Highway 218 just to the South of Bluff Street and the Railroad tracks. The site has been zoned "M-1" Light Industrial District sine adoption of Zoning Ordinance No. 2479 in 1969. The request may require buffering or screening requirement due to be being located in the Highway 218 Corridor Overla District Screening requirements if any will be determined b the Highway 218 Design Review Board. y The proposed vacate of the City right-of-way would not have an adverse impact on drainage in the area. The area consists primarily of industrial uses e e s y • This area is not located within a special flood hazard area according to the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map. There are no schools located near the site in question. No utilities are known to be within the are requested to be vacated. An underground Valult was found with ind the area to STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: Vacate -Alley -Mobile Money Page 2 of 3 March 6, 2012 be vacated, but it is not known who constructed the vault. There no utilities located within the vault, however, a utility easement may need to be retained if it is determined that the vault is used by a utility company. The Future Land Use Map designates the area as Industrial, and this request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. Staff feels that the request to vacate the 14.5' x 300' portion of city of right-of-way would not appear to be a negative impact. The applicant intends to build a small addition and wants to expand their outdoors storage area. The entire portion of 9th Street between Bluff Street and Jefferson Street will be vacated, with only the portion of abutting the applicants existing property to be conveyed to them. The remainder will be retained by the city for potential redevelopment with adjacent vacant lot. There would be no platting required in relation to the request. Therefore, staff recommends the request to vacate portion of right-of-way along W. 9th Street between Bluff street and Jefferson Street be approved for the following reasons: 1. The request to vacate would not appear to have a negative impact on the surrounding area 2. The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3. The request to vacate is in accordance with the Comprehensive Plan and Future Land Use Map for this area 4. The request would appear to meet the requirements of the Zoning Ordinance. 5. The request to vacate will allow an existing business to continue its operations in an efficient manner in the City of Waterloo. Subject to: 1. That an easement is retained over the existing vault if deemed necessary. Request to Vacate a portion of W 9th Street right-of-way between Jefferson Street and Bluff Street for the purpose of adding additional land to the applicants property Fence and Parking area to be expanded A ea 0 Via cU\CARC.0 1T UCC Get ©t c �tJc)\rd t�J 4� Vic. �� , 4666 (� Ic v tLTCi l Kirk D. Eschliman, P.L.S. Iowa Lic. No. 9961, 819 Sycamore Street, Waterloo, Iowa 50703-4729 QF SURVEY F0 Gl - Phone: 319-234-0509 �ti0 1Syo i 402 vo. 'O. `1k 0`S 0 OJ < i0q �s YO5 `BiF j FF`5" TJ VIy� p�'�5 0 1.11 in S$ ✓ � j Gj � *43)4' � EI 'v x . nF`fF tiP� v�"" TO J a \ LEGAL DESCRIPTION: 4 SURVEY OF WEST NINTH STREET A PLATTED 80 FT. PUBUC RIGHT OF WAY IN ORIGINAL PLAT WATERLOO WEST OF THE CEDAR RIVER, 1N THE SOUTHWEST 1/4 SECTION 25, TOWNSHIP 89 NORTH, RANGE 13 WEST, CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS; BEGINNING AT THE NORTHWESTERLY CORNER OF LOT 6 IN SAID BLOCK 44; THENCE PARRALELLE WITH THE WESTERLY UNE OF SAID LOT 5, N2813'37"W, 14.50 FEET; THENCE N62'04'311, 140.01 FEET TO THE EXTANDED WESTERLY RIGHT OF WAY UNE OF A PLATTED 20 FT. PUBLIC ALLEY; THENCE 52813'32"E 14.50 FEET ALONG R SAID EXTENDED LINE, TO THE NORTHEASTERLY CORNER OF SAID LOT 6; THENCE S62'04'31'W 140.01 FEET ALONG THE NORTHERLY UNE OF LOT 6 IN SAID BLOCK 44, ALSO BEING THE SOUTHERLY RIGHT OF WAY UNE OF WEST NINTH STREET, TO THE PONT OF BEGINNING, CONTAINING 2,030.0 SO. FT., OR 0.046 ACRES GRAPHIC SCALE "*"DENOTES ASSUMED BEARING THIS PLAT OR SUBDIVISION HAS BEEN 0 40 80 ,0„ DENOTES MONUMENT FOUND REVIEWED BY CITY OF WATERLOO. '0" DENOTES MONUMENT SET 0.00' DENOTES RECORD DIMENSION _ (0.00') DENOTES FIELD DIMENSION CITY PLANNER OR DESIGNEE DATE__ 1 Inch = 40 Ft. I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF IOWA. DATE - KIRK D. ESCHLIMAN, P.L.S. IOWA LIC. NO. 9961 MY LICENSE RENEWAL DATE IS DECEMBER 31, 2013 PAGES OR SHEETS COVERED BY THIS SIGNATURE & SEAL SHEET 1 OF 1 CURRENT OWNER: MOBILE MONEY, INC. PER BLAK HAWK COUNTY RECORDER'S OFFICE: DOC. NO. 2005-011382 FOR: MOBILE MONEY, INC. 1115 BLUFF STREET WATERLOO, IOWA 50702 REQ. BY: DARYL POLLOCK WATERLOO, IOWA KESS & ASSOCIATES, INC. 819 SYCAMORE ST., WATERLOO, IOWA 50703-4729 PHONE: (319) 234-0509 DATE OF FIELD WORK: MARCH 08, 2011 DWG. DATE: 02/15/12 DRAWN BY: CJP/KDE CARD FILE: 12A1 S1-W9TH.DWG PROJECT NO.: 12A14�J in� c�j tit VC� a to i (Nu -2t( G1 2 Ctre-k-,Cm-Cd by C 4t, of aeSct ✓ V -CcEGt L✓l Kirk D. Eschlimon, P.L.S. Iowa Lic. No. 9961, 819 Sycamore Street, Waterloo, Iowa 50703-4729 - Phone: 319-234-0509 PLAT OF SU VEY 1R0 X04 1 l56 sr goy Otv gar w+ orvt �o CAV-- 00).tll 62 tc, l � p0 4 4�Gt stipz �g4t 6 Frog° `/ #A -;"\ 0 /,Pt` ya- o. LEGAL DESCRIPTION: 6c" - n A SURVEY OF WEST NINTH STREET A PLATTED 80 FT. PUBUC RIGHT OF WAY IN ORIGINAL PLAT WATERLOO WEST OF THE CEDAR RIVER, IN THE SOUTHWEST 1/4 SECTION 25, TOWNSHIP 89 NORTH, RANGE 13 WEST, OTY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS; BEGINNING AT THE NORTHWESTERLY CORNER OF LOT 51N SAID BLOCK 44; THENCE PARRAI FII F WITH 1H0 WESTERLY UNE OF SAID LOT 5, N2813'32"W, 14.50 FEET; THENCE 962'04'31.E, 140.05 FEET TO THE EXTANDED WESTERLY RIGHT OF WAY UNE DF A JEFFERSON STREET; THENCE S28'11'381 14.50 FEET ALONG SAID EXTENDED UNE, TO THE NORTHEASTERLY CORNER OF SAID LOT 5; THENCE 56294'31'W 140.05 FEET ALONG THE NORTHERLY UNE OF LOT 5 IN SND BLOCK 44, ALSO BONG THE SOUTHERLY RIGHT OF WAY UNE OF WEST NINTH STREET, TO THE POINT OF BEGINNING, CONTAINING 2,045.2 SQ. FT., OR 0.047 ACRES GRAPHIC SCALE 0 40 80 1 Inch = 40 Ft. "*" DENOTES ASSUMED BEARING "®" DENOTES MONUMENT FOUND O" DENOTES MONUMENT SET 0.00' DENOTES RECORD DIMENSION (0.00') DENOTES FIELD DIMENSION THIS PLAT OR SUBDIVISION HAS BEEN REVIEWED BY CITY OF WATERLOO. CITY PLANNER OR DESIGNEE DATE I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT 1 AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF IOWA. DATE: KIRK D. ESCHLIMAN, P.L.S. IOWA LIC. NO. 9961 MY LICENSE RENEWAL DATE IS DECEMBER 31, 2013 PAGES OR SHEETS COVERED BY THIS SIGNATURE & SEAL SHEET 1 OF 1 o Kirk D. 1 *= Eschlimant*E 9961 1 IaP9A THIS PLAT IS NOT CERTIFIED UNLESS AN EMBOSSEC SEAL IS AFFIXED HEREON CURRENT OWNER: MOBILE MONEY, INC. PER BLAK HAWK COUNTY RECORDER'S OFFICE: DOC. NO. 2005-011382 FOR: MOBILE MONEY, INC. 1115 BLUFF STREET WATERLOO, IOWA 50702 REQ. BY: DARYL POLLOCK WATERLOO, IOWA KESS 8c ASSOCIATES, INC. 819 SYCAMORE ST., WATERLOO, IOWA 50703-4729 PHONE: (319) 234-0509 DATE OF FIELD WORK: MARCH OB, 2011 DWG. DATE: 02/15/12 DRAWN BY: CJP/KDE CADD FILE: 12A146S1-W9TH.OWG PROJECT NO.: 12,414 , Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVE• LOPMENT OPM) 6 NF Fax (319) 291 4262 Street •Waterloo, Iowa 50703-5783 ning &Development Director 715 Mulberry Community NOEL C. ANDERSON, Council Communication City Council Meeting: March 12 2012 Prepared: March 7 2012 Dept. Head Signature: # of Attachments: Request to set the date of public hearing as March 26, 2012 for a SUBJECT: request the Cy of Waterloo to rezone 0.34 acres located at 820 ycarnore Street, from "C -P" planned Commercial District to "R-4, ltiZfam-P" ly housingMultiple Residence Residence District, to allow for the construction of a development. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval. Smary Statement: Transmitted herewith is a request by The t 820 C Sycamorey Street loo to rezone to rezone the former commercialproperty District to that R Pa Planned Multiple from "C -P" Planned Commercial Residence district, which would allow for adeveloper to construct six 12 -unit condos on the property and adjoining property. The City is proposing to rezone this property from "C -P" Planned Commercial District to "R-4, R -P" Planned Multiple Family Residence District, to allow h llowwoor a developer to construct a new multi -family housingdevelopment,Waterloo owns the encompass this property, and the adjacent property. The City , as well the adjacent property, and it has been available for property � m question, as he City did have an agrBement with another developer to development in the past. and the adjacent property into housing and develop both this property neighborhood commercial uses, but that plan fell through. the adjacent parcel into approached the City about developing both thispiece of land from "C -P", six 12-plex housing units. Therefore, rezoning p which is planned Commercial District to wool the rest of make senset property, zoned for multi -family housing, pp Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development :-( Of CITY WEBSITE: wwwci.waterloO.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer S Alternative: Background Information: The City of Waterloo has ed this years now, and has been looking for a developer to deve o for several property Legal Description: See attached Exhibit "A" p this Properly AS:sg cc: Noel Anderson, Community Planning & Development Director. --file-- CL INDEX 3ci MARGIN PROOPM COMPARE if 028014 FOR THE LEGAL EFFECT OF THE USE OF THIS FORM, CONSULT YOUR LAWYER Filed for record, indexed and delivered to the County Auditor this 16 th day of APR , 2002, at 4:00 o'clock P.M. and recorded in Book 682 of CITY IOT Deeds on pa•997 e ° Got Rec. 1-5.00/ Aud. 5.00/ WATERLOO PLANNING AND ZONING REFUND 18.00 Recorder Fees Paid REALE E TRANSFER TAX PAID ! e 2 2 ITjbivlF it $ pATRICiA S. SASS CORDER -2 BLACKK DATE COUNTY Prepared by Sang -Ki Han, Assistant City Attorney, 715 Mulberry, Waterloo, IA, 50703, telephone um (319)291-4327 IS LINE FOR RECORDER SPACE ABOVE TAX STATEMENT: City of Waterloo, N/A WARRANTY DEED For the consideration of ($140,000.00) One Hundred Forty Thousand and no/100 Dollar(s) and other valuable consideration, plus costs Daniel P. Redding, a single person does hereby convey to CITY OF WATERLOO, IOWA the following -described real estate in Black Hawk County, Iowa: Lots Nos. One (1) and Four (4), except the Northwesterly twenty-three and one-half (231/2) feet thereof, in Block No. One (1), in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa, subject to the right-of-way conveyed to the Chicago Great Western Railway Company, by deed recorded in Book 44 of Town Lot Deeds, Page 587, of the records of said County. TI4ijII II lT .d, STATE OF IOWA :ss BLACK HAWK CC& Entered for ,�taxatocl d -f This transaction exempt from Documentary Stamp and Declaration of Value per Iowa Code §428A.2(6) (2001). The grantors do hereby covenant with grantee, and successors in interest, that grantors hold the real estate by title in fee simple; that they have good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and grantors covenant to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Each of the undersigned hereby relinquishes all rights of dower, homestead and distributive share in and to the described premises. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. Dated: April 9, 2002 aniel P. Redding, a single person STATE OF IOWA, BLACK HAWK COUNTY, ss: On this 9th day of April, 2002 before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Daniel P. Redding, to me known to be the identical person named in and who executed the foregoing instrument and acknowledged that he executed the same as his voluntary act and deed. 7 ' RECEIVED BLACK HAWK COUNTY ASSESSOR Notary Public in and for the State of Iowa . WI WOOL. Pi cCO [ Request To Rezone 0.34 Acres from C -P Planned Commercial District to R-4, R -P Planned Multiple Residence District, for the purpose of constructing 6, 12 -unit condo buildings REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN INFORMATION: PUBLIC/OPEN March 6, 2012 TO REZONE 0.34 ACRES FROM "C -P" PLANNED COMMERCIAL DISTRICT TO "R-4, R -P" PLANNED MULTIPLE RESIDENCE DISTRICT, TO ALLOW FOR THE CONSTRUCTION OF A MULTI -FAMILY HOUSING DEVELOPMENT. City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703. The City of Waterloo is proposing to rezone the former commercial property that it owns to "R-4, R -P" Planned Multiple Residence district, which would allow for a developer to construct six 12 -unit condos on the property and adjoining property The request to rezone the property would not have a negative effect on the area, as the surrounding property is already zoned "R-4, R- P", and this property would be included in the development of that adjacent property. The surrounding area has a mix of homes and commercial businesses, as it is located adjacent to the Central Business District. The rezone request itself wouldn't have an impact on traffic, however the proposed use (multi -family housing) would appear to cause an increase in traffic in the area. Sycamore Street is classified as a Collector Street on the Street Classification Map, and based on the surrounding street network, the area would appear to adequately support a development such as this. There is currently a sidewalk adjacent to this property, and it would remain after the development of the housing units. The Downtown River Loop Trail is located along the Cedar River is located directly to the south. The property in question are zoned "C -P" Planned Commercial District, and have been zoned as such since 04/17/06. Previously, the property was zoned "C-3" Central Business District. Properties to the north and west are zoned "C-3" Central Business District, while properties to the east are zoned "C-2" Commercial District, and the property to the south is zoned "R-4, R -P" Planned Multiple Residence District. The building on the property was constructed in 1920, and will be demolished to make room for the proposed housing development. There would not be any screening requirements for this development, although landscaping will be required per the Zoning Ordinance. There are no known drainage problems for the site. The property is located within Zone X — Protected by Levee as indicated by the Flood Insurance Rate Map No. 190025 301F and 302F. 03-06-12 Sycamore St Condos Rezone C -P to R-4, R-P.doc Page 1 of 2 SPACES/SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 The Cedar River is located adjacent to the south, as well as the Cedar River Recreational Trail. There is a 10" sanitary sewer line located within Sycamore Street, as well as a 12" water line. There is also a 15" storm sewer within Sycamore Street, which starts as the intersection of W 7th Street, and goes southeast. The Future Land Use Map (February 3, 2003) designates this site as Semi -Public, Utilities, and Hospitals. The rezone would allow for a new multi -family housing development. Although the rezone request would not appear to be compatible with the designation of the site, the request would be in conformance with the goals and policies of the Comprehensive Plan, including the policy to continue to support infill development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area. The City is proposing to rezone this property from "C -P" Planned Commercial District to "R-4, R -P" Planned Multiple Family Residence District, to allow for a developer to construct a new multi- family housing development, which would encompass this property, and the adjacent property. The City of Waterloo owns the property in question, as well as the adjacent property, and it has been available for development in the past. The City did have an agreement with another developer to develop both this property and the adjacent property into housing and neighborhood commercial uses, but that plan fell through. A new developer has approached the City about developing both this parcel and the adjacent parcel into six 12-plex housing units. Therefore, rezoning this piece of land from "C -P", Planned Commercial District to match the rest of the adjacent property, which is zoned for multi -family housing, would appear to make sense. The applicant is not proposing to subdivide the property at this time. Therefore, staff recommends the request to rezone the properties from "C -P" Planned Commercial District to "R-4, R- P" Planned Multiple Family Residence District be approved for the following reasons: 1. The request would appear to have a positive impact on the area, by redeveloping an unused property. 2. The request would be in conformance with the Comprehensive Plan, and would be a good infill development that would utilize existing utilities and services. 3. The request would appear to meet all requirements of the Zoning Ordinance. 03-06-12 Sycamore St Condos Rezone C -P to R-4, R-P.doc Page 2 of 2 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 -Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: MARC Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: 2 2012 SUBJECT: Resolution setting date of hearing as March 26, 2012 to approve request by the City of Waterloo to rezone approximately 1,710 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 1019 South Street for construction of additional parking for the adjacent Kwik Star store. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. Summary Statement: Transmitted herewith is a request set a date of hearing to approve request by the City of Waterloo to rezone approximately 1,710 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 1019 South Street for construction of additional parking for the adjacent Kwik Star store. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone Legal Description: Does Addition the Northeasterly 37.50 ft of the Southeasterly 1/4 of Lot 8 and the Northeasterly 37.50 FT of the Northwesterly 1/2 of Lot 9 All In Block 7 of the City of Waterloo, Black Hawk County, Iowa. Background Information: The proposed rezone area consists 1,710 SF located at 1019 South Street. The property in question should have been rezoned in November 13, 2000 and has been used for parking purposes without incident since. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. All of the homes directly affected have signed the rezone application and staff has heard no objections to the request. Staff would note that commercial vehicular use areas require an approved buffer from residentially zoned areas in the form of either a privacy fence or a similar visual barrier. A rezone was unanimously passed on November 13, 2000 to allow an additional parking area for the adjacent lot to the southeast but the lot in question was not included. At that time the Planning and Zoning Commission recommended that commercial zoning should not be extended further north into the existing neighborhood. The area has served as a parking area since 2000 without incident. The convenience store located at 506 W 9th Street currently appears to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The area in question provides about 4 of those spaces. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. At their March 6, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request. cc: Noel Anderson, Community Planning & Development Director Path: \ \Alomain \waterloo \USERS \Planning \Adam \Council Letters\letter Rezone from R-4 to C-1 Waterloo for Quick Star 3.12.12.doc / Request To Rezone 1,710 SF from R-4 Multiple Residence District to C-1 Commercial District, for the purpose of legalizing existing parking used by Kiwk Star. Kwik Trip, Inc Rezone/Alley Vacate Request Photos Looking at 519 W 8th Street. The applicant is purchasing this home to construct a new parking lot for the business. This property will need to be rezoned. Looking behind 1009 and 1017 South Street, where the applicant is purchasing some land to construct a new parking lot. This area will need to be rezoned. Looking at the alley to be vacated between W 9t' Street and W 8th Street. Looking behind the business that the applicant recently acquired for their expansion. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: MARCH 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: - SUBJECT: Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Set a date of public hearing on the rezoning request and publish an official notice pertinent to the requested rezoning. Summary Statement: Transmitted herewith is a request set a date of hearing to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store. Expenditure Required: None Source of Funds: N/A Policy Issue: Rezone Legal Description: See attachments (3 Ply' Background Information: The proposed rezone area consists 8,227.5 SF located at 519 W 8th Street, 1009 and 1017 South Street. The applicants have requested this rezone to use the area in question to expand their parking lot. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. All of the homes directly affected have signed the rezone application and staff has heard no objections to the request. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Staff would note that commercial vehicular use areas require an approved buffer from residentially zoned areas in the form of either a privacy fence or a similar visual barrier. A similar rezone was unanimously passed on November 13, 2000 to allow an additional parking area across the alley. At that time the Planning and Zoning Commission recommended that commercial zoning should not be extended further north into the existing neighborhood. The area has served as a parking area since 2000 without incident. The convenience store located at 506 W 9r1i Street currently appears to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. At their March 6, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request. cc: Noel Anderson, Community Planning & Development Director Path: \ \Alomain \waterloo \USERS \Planning \Adam \Council Letters\letter Rezone from R4 to C-1 Quick Star 3.12.12.doc REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: March 6, 2012 Request to rezone 8,227.5 SF located at 519 Wth Str ctt,C 10090and 1017 South Street from "R-4" MultipleResidence Commercial District. Kwik Trip Inc. 1626 Oak Street, La Cross WI, 54602 The applicant is requestingated at 506 W 9rezone an e Street purpose of the existing Kwik Star store loc of creating additional parking for the existing store. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Surrounding land uses include commercial to the res dental to the south. and west, Highway 218 to the north, The proposed rezone would not appear to have a negative impact on traffic conditions. The applicant intends to use the rezonerequest, the area t for additional parking. As part of separate e applicant owns both ca also is requesting that the alley is vacated. to no longer appear to sides of the alley so the alley would app be needed. The 218 Trail is located aapproximatelyside of Highway 218. rtheast of the rezone area along the opposite The site in question is zoned fthe Zontipg Ordinance in le Residence196g and has been since the adoption o Surrounding land uses and their zoning are as follows: North — Highway 218 and "M-1" Light Industrial zoned property across the highway. South — Single-family and Multi -family residential development zoned "R-4" Multiple Residence District. Kwik Star does have an additional parking area located across the alley which was rezoned in November of 2000 from "R-4" Residential District to "C-1" Commercial District for the purpose of adding an additional 13 parking stalls. East — A convenience store zoned "C-2" Commercial District. West — Vehicle sales lot zoned "C-2" Commercial District. The surrounding area is comprised of single-family and multi -family residential development constructed near 1900 and commercial properties built in the 1970's. The land in question is proposed to be used as a parking lot. Vehicular use areas for commercial properties are required to be screened from nearby residentially zoned properties including the properties to the south. DRAINAGE Drainage would not appear to be affected by the request. An appropriate drainage plan must be approved by the Engineering Page 1 of 3 3.6.12 Rezone R4 to C1 — Kwik Trip 13 FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — 3.6.12 Rezone R4 to C1 — Kwik Trip Department prior development. The property in question is not within the 100 -year flood plain and is located within the Zone X as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0302F, dated July 18, 2011. Lowell Elementary is located approximately 1/3 of a mile to the southeast along Highway 218. There is a 10" sanitary sewer located within South Street and a 18 storm sewer and 4 " drain tile located within 9th Street. There are no known utilities within the alley or within 8th Street. The Future Land Use Map designates this area as Mixed Residential, which would allow for neighborhood commercial development. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. March 6, 2012 11 The proposed rezone area consists 8,227.5 SF located at 519 W 8th Street, 1009 and 1017 South Street. The applicants have requested this rezone to use the area in question to expand their parking lot. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. All of the homes directly affected have signed the rezone application and staff has heard no objections to the request. Staff would note that commercial vehicular use areas require an approved buffer from residentially zoned areas in the form of either a privacy fence or a similar visual barrier. Staff would note that the applicants have also applied to vacate the alley separating the rezone area from the principle permitted use. The applicants own the land on both sides of the alley and the alley does not appear to be needed for access purposes. A similar rezone was unanimously passed on November 13, 2000 to allow an additional parking area across the alley. At that time the Planning and Zoning Commission recommended that commercial zoning should not be extended further north into the existing neighborhood. The area has served as a parking area since 2000 without incident. Staff would note that convenience store located at 506 W 9th Street currently appear to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. Page 2 of 3 14 SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from "R-4" Multiple Residence District to "C-1" Commercial District be approved for the following reasons: 1. The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Mixed Residential, which would allow for neighborhood commercial development. 2. The site in question would not appear to have a negative impact on the neighborhood or traffic conditions. 3.6.12 Rezone R4 to C1 — Kwik Trip Page 3of3 15 Request To Rezone 8,227.5 SF from R-4 Multiple Residence District to C-1 Commercial District, for the purpose of creating additional parking for Kwik Star Area Requested to be Rezoned '4% w cc 0 w cc 0 1— VMOI '0012131VM 1331:11S H13NIN 1S3M 90S HSVM ENO ONV NOI1140V 9N1011119 O8£ 3801S 30N3IN3ANO0 NVId 31IS 1 1 o AAI i o . Ili* IM o a e;y .�._ p ic7 Ok, EE `� 404111 ®_ ice::_. °° 1r 5 1 � ML9 A'2-4 1 1 Legal Description Zone Change of 1017 South Street The Northeasterly 37.5 feet of The Northwest Forty-five (45) feet of Lot No. Eight (8), in Block No. Seven (7) in Doe's Addition to the Village (now City) of Waterloo, Black Hawk County, Iowa. 19 Legal Description Zone Change of 1009 South Street The Northeasterly 37.5 feet of Lot No. Seven (7), in Block No. Seven (7), in Doe's Addition to Waterloo, Black Hawk County, Iowa. 22 Legal Description Zone Change of 519 W 8th Street Northeast 1/2 of Lot 6 in Block 7 in Does Addition to the City of Waterloo, Black Hawk County, Iowa. Fnd "X"in Concrete w in OO N O v z z cut "X"inO Concrete Plat of Survey Legal Description: The Northeasterly 37.5 feet of The Northwest Forty-five (45) feet of Lot No. Eight (8), in Block No. Seven (7) in Doe's Addition to the Village (now City) of Waterloo, Black Hawk County, Iowa. Lot 3 Block 7 Doe's Addition City of Waterloo Black Hawk County, Iowa Fnd "X' in N48°13'02"W Lot 4 Fnd "X" k N413°13'02"W Concrete 121.34' W. 8TH STREET w in °urns z Lot 2 Public Alley 20' R.O.W. 178.48' (178.48') Fnd 1"0 Hollow Pipe S48°13'02"E 548°13'02"E A S48°13'02"E Fnd 5/8"0 (( Q 136.42' 121 7T 45.67' (45') (136.42') Rebar w/ Red P' Wood in Cap #12088 1712 Sq. Ft, Privaq Fence 0.039 Ac. >. co Fnd 1210 Rebar w/ v I Yellow Cap 59961 2.55 P 4, from Property Comer yr.: I (not used in solution) Concrete Fnd 1"0 • Pinched Pipe 61 M d z Z 4' Woven Wire r 0 Fence! 45.65' 4705 Sq. Ft., 0.108 Ac. Lot 8 N48°13'oYW i 1 Lot 7 1 wo o L_. z r 20' Setback 4• woven v4 Fence Fnd 518Rebar w/ Red Cap 12088 * �4 Wove! Wire Fen 1 I/ W4e WIPP my I � a i d c L 3 23.13' W o ti to \ O N 16.7' 0 N in Fnd 2"0 Hollow Pipe 2.15' NE of Comer Fnd 1" Sq. Bar N48°13'41"W 45.59' (45') Lot 9 SOUTH STREET Notes: 1.) Survey Requested by :Convenience Store Investments, Inc. 2.) Proprietor. Mary L. Britton 3.) The Northeasterly line of Lot 8 Block 7 Doe's Addition is assumed to bear S48°13'02"E. 4.) All Dimensions are in Feet and Decimals thereof. 5.) The error of closure is better than 1:10,000 6.) Field work was completed 12/11/11 7.) The differences between the measured and record dimensions do not create any gaps or overlaps. 81 ?ce. LAND .,,, a L'.'. 12088 •.• .moo . Wendell J. : AS Lupkes c I QNA rNlleela� Fnd 1/2 Hollow Pipe 1 N48°13'41"W 136.71' SE Cor. Block 7 Fnd 12"0 Reber w/ Yellow Cap #9961 1 This Plat or Subdivision has been reviewed by the City of Waterloo. I hereby certify that this land surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I am a duly licensed Lard Surveyor under the laws of the State of Iowa. Signature of City of Waterloo Ordinance Administrator Date WENDELL J. LUPKES, L.S. License number 12085 My license renewal date Is December 31.2012 Pages or sheets covered by this seal: DATE 5 c tx FEATURE LEGEND o SET 5/8"0 X 24" REBAR W / RED CAP L.S. #12088 • PROPERTY CORNER FOUND A SET SECTION CORNER ® SECTION CORNER FOUND 100.00 DIMENSION OF SURVEY (100.00) DIMENSION OF RECORD 0 15 30 60 VJ Engineering Plat of Survey 1501 Technology Parkway NEIy 37.5' NW 45' Lot 8, Doe's Addition Cedar Falls, Iowa — 319-266-5829 scale 1"=3a' raven WL 2-9-2a12I2 0 Fnd "X" In Concrete w N O N z W. 8TH STREET Cut "X" in Concrete Plat of Surve Legal Description - The Northeasterly 37.5 feet of Lot No. Seven (7), in Block No. Seven (7), in Doe's Addition to Waterloo, Black Hawk County, Iowa. Lot 5 N48°13'02"W 70.68' (70.68') S48'13'02"E 60.89'(601 Lot 6 N48°09'25'W N41 "53'55"E 70.51' Fnd 1"0 60.91 Pinched Pipe Fnd 1"0 Pinched Pipe 1.# to 4' Chain Link Fence z Fnd "X" in Concrete Lot 4 Block 7 Doe's Addition City of Waterloo Black Hawk County, Iowa Fnd "X" in N48°13'02"W Concrete 50.66' (50') Public Alley 20' R.O.W. S48°13'02'E Fnd 1'0 Hollow 60.89'(60') Pipe w/ Metal Cap (Bent) 6283 Sq. FL, 0.144 Ac. r 20TSetba0r it 0 X r' L Notes: 1.) Survey Requested by :Convenience Store Investments, Inc. 2.) Proprietor: Richard & Jacqueline Keough 3.) The Northeasterly line of Lot 7 Block 7 Doe's Addition is assumed to bear S48°13'02"E. 4.) All Dimensions are in Feet and Decimals thereof. 5.) The error of closure is better than 1:10,000 6.) Field work was completed 12/11/11 7.) The differences between the measured and record dimensions do not create any gaps or overlaps. 1' ,ftOstLAntri# aa0 s 9. ... ci 12088 c <? Wendell J. : 06 S. Lupkes * ' • ft 44/rirnmiitioee 12.8' 4' Woven Wire Fence Lot? —I1 10.9' - 19.62'1 20' Setback 1048'13'41"W J Fnd 2"0 Hollow Pipe 2.15' NE of Corner 60.93'(60') SOUTH STREET I hereby cerltly that this land surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the State of Iowa. WENDELL J. LUPKES, L.S. License number 12088 My license renewal date Is December 31, 2012 Pages or sheets covered by thls seal: DATE Lot 3 Fnd 1"0 Hollow Pipe S48'13'02'E S48°13'02"E 136.42' (136.42') Fnd 5/810 Rebar w/ Red Cap #12088 SE Cor. Block 7 Fnd 1/2'0 Rebar w/ Yellow Cap #9961 Fnd 1" Sq. Bar N48°13'41"W q 45.59'. 136.71 (45') This Plat or Subdivision has been reviewed by the City of Waterloo. Signature of City of Waterloo Ordinance Administrator Date FEATURE LEGEND O SET 5/8"0 X 24" REBAR W / RED CAP L.S. #12088 • PROPERTY CORNER FOUND A SET SECTION CORNER ® SECTION CORNER FOUND 100.00 DIMENSION OF SURVEY (100.00) DIMENSION OF RECORD 0 15 30 60 VJ Engineering 1501 Technology Parkway Cedar Falls, Iowa — 319-266-5829 Plat of Survey Northeasterly 37.5' Lot 7, Doe's Addition 50019 2-9-2012 Fnd "X" in Concrete Y-1 _ in o0 o 0.1 W. 8TH STREET z N41 °55'13"E Lot 5 N48° 13'02"W 70.68' (70.68') Cut "X" in Concrete • • S48°13'02"E 60.89'(60') • Fnd "X" in Concrete Lenna Brown Property 519 West 8th Street Lot 6 N48°09'25"W N41 °53'55"E 70.51' 0 ti M 0 Cr; M Lot 4 Block 7 Doe's Addition City of Waterloo Black Hawk County, Iowa Fnd "X" in N48° 13'02"W Concrete 50.66' (50') Public Alley 20' R.O.W. S48° 13'02"E Fnd 1"0 Hollow 60.89'(60') <Pipe w/ Metal ICap (Bent) Wood Privacy Fence 2283 Sq. Ft., 0.052 Ac. N48°13'02"W 6 .90' 6283 Sq. Ft., 0.144 Ac. r 20Setback— Fnd etbac c1— ti Fnd 1"0 Pinched Pipe 60.91' Fnd1"0 Pinched Pipe i„ ° 4' Chain Link Fence z 0 16.39' I— 5' s—ef ack 12.8' Northeasterly 37.5' 4' Woven Wire I Fence Lot 7 10.8' 20' Setback rn M N N48°13'41"W 60.93'(60') SOUTH STREET • S41 °52'45"W d- 0 19.62' J Fnd 2"0 Hollow Pipe 2.15' NE of Corner Thi Fnd 1" Sq. Bar 25 Kwik Trip, Inc Rezone/Alley Vacate Request Photos Looking at 519 W 8t' Street. The applicant is purchasing this home to construct a new parking lot for the business. This property will need to be rezoned. Looking behind 1009 and 1017 South Street, where the applicant is purchasing some land to construct a new parking lot. This area will need to be rezoned. Looking at the alley to be vacated between W 9t' Street and W 8th Street. Looking behind the business that the applicant recently acquired for their expansion. 26 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: M Prepared: March 7, 2012 Dept. Head Signature: J # of Attachments: 12 2012 SUBJECT: Request to set the date of public hearing as March 26, 2012 for a request by Hy -Vee, Inc. to rezone 1.26 acres located at 3700 University Avenue from "R-1" One and Two Family Residence District to "C-2" Commercial District, for the purpose of legalizing the existing mini -storage business. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Hy -Vee, Inc. to rezone 1.26 acres located at 3700 University Avenue from "R-1" One and Two Family Residence District to "C-2" Commercial District, for the purpose of legalizing the existing mini -storage business. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is a mini -storage development upon the site in question, with the buildings being constructed in 1972 and 1977. It would appear that the buildings were constructed as an accessory use to the previous agricultural use. No new development is planned for the area in question, and it is planned that the existing storage buildings will remain, thus the use of the property is not changing. The Zoning Ordinance allows for mini -storage development within the "C-2" Commercial District, subject to the issuance of a Special Permit by the Board of Adjustment. The Planning and Zoning Commission and the Board of Adjustment would review the location for compatibility of surrounding, highest and best use of land, and proximity to a major thoroughfare. The intent of this provision is that mini -storage developments in the "C-2" Commercial District be situated towards the rear of a highly visible commercial property. However, since these units were constructed in the 1970s before this particular ordinance was adopted in 2004, it would not be necessary for these mini -storage buildings to go through the special permit review process. At their March 6 2012 Planning, Programming and Zoning Commission meeting, the Planning and Zoning Commission unanimously recommended approval of the CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 111 rezone request. Please find attached a staff report, aerial photo, and legal description, detailing the area in question. Therefore, we request the City Council set a date of public hearing on the rezoning request as March 26, 2012, and publish an official notice pertinent to the requested rezoning. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use Alternative: N/A Background Information: Legal Description: See attached Exhibit "A" NA: to cc: Aric Schroeder, City Planner Eric Thorson, City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: March 6, 2012 Request to rezone approximately 1.26 acres of land from "R-1" One and Two Family Residence District to "C-2" Commercial Districs, IA t. Hy-Vee, Inc., 5820 Westown Parkway, West Des Mom 266 The applicant is requesting to rezone the property at 3700 University Avenue for the purpose of legalizing an existing mini - storage development. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Currently, there is a mini -storage development upon the site in question, with the buildings beinWconstructed const constructed ted as an accessoryin 1972 and 1977. would appear that the buildings use to the previous agricultural use. However, those buildings were rented out to those needing to store their belongings. Mini -storage is not a permitted use in the "R-1", and rezoning the land to "C-2" would legalize their use. The proposed rezone is located at 3700 University Avenue, just east of K -Mart Plaza. University Avenue is just to the south of the rezone area and is classified as a Principal Arterial. Recently, a sidewalk was constructed along the north side of University Avenue with ADA funds. ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: The Greenhill Road Trail is located approximately 1/4 of a mile to the east along Greenhill Road. The site in question is Zs o the adoption of the Zoning ne and Two Family Residence ce District, and has been zoned asuch Ordinance. Surrounding land uses and their zoning are as follows: North — Single-family residential development, zoned "R-1" One and Two Family Residence District. South — Existing commercial development and University Avenue, zoned "C-2" Commercial District. East — Single-family residential development, zoned "R-1" One and Two Family Residence District. West — Existing commercial development, zoned "C-2" Commercial District. DEVELOPMENT The surrounding area is comprised of a multitude of different uses, HISTORY: ranging from single-family residential development and heavier commercial uses, such as lincluding construct dna the 1960s to the Hy -Vee. Much the development in the areawas 1980s. BUFFERS/ SCREENING REQUIRED: Rezoning of the land in question would not require any additional buffering or screening. Page 1 of 3 3.6.12 Rezone R1 to C2 — 3700 University Ave DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: Rezoning of the land would appearnot March 6, 2012 upon the surrounding area. to have a negative impact No portion of the rezone area is t within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0169F, dated July 18, 2011. V t tn T th wi Th wh re Co Ar Th 37 Nu qu 197 the rez It w Dist mo dev that prop The the" Per Com for co proxi mini- situa How this p nece permialley View Park is located approximately 1/4 of a mile to the east at he intersection of Greenhill Road and Maynard Avenue. Central Middle School is located approximately 3/ of a mile to the south ear Downing Avenue and Katoski Drive. here is an 8" sanitary sewer located within University Avenue to he south and east. There is also an 8" sanitary sewer located to e north in Macallan Lane. There is a 15" storm sewer located thin University Avenue to the south. e Future Land Use Map designates this area as Commercial, ich would allow for commercial development. The rezone quest is in conformance with the Future Land Use Map and mprehensive Plan, and is located within the Primary Growth ea. e proposed rezone area consists of 1.26 acres of land located at 00 University Avenue, which is the location of the former Platt's rsery site. The applicant is requesting to rezone the property in estion to legalize 2 mini -storage buildings, which were built in 2 and 1977. Mini -storage development is not a permitted use in "R-1" One and Two Family Residence District, therefore the one to "C-2" is needed to legalize their use. ould not appear that rezoning the land to "C-2" Commercial rict would have a negative impact upon the surrounding area, mos specifically the residential uses to the east. No new elopment is planned for the area in question, and it is planned the existing storage buildings will remain, thus the use of the erty is not changing. Zoning Ordinance allows for mini -storage development within C-2" Commercial District, subject to the issuance of a Special Perm by the Board of Adjustment. The Planning and Zoning mission and the Board of Adjustment would review the location mpatibility of surrounding, highest and best use of land, and mity to a major thoroughfare. The intent of this provision is that storage developments in the "C-2" Commercial District be ted towards the rear of a highly visible commercial property. Howe 3.6.12 Rezone R1 to C2 — 3700 University Ave since these units were constructed in the 1970s before articular ordinance was adopted in 2004, it would not be ssary for these mini -storage buildings to go through the special t review process. Page 2 of 3 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 There is platting required as a part of this request. Therefore, staff recommends that the request to rezone from "R-1" One and Two Family Residence District to "C-2" Commercial District be approved for the following reasons: 1 The proposed rezone area is in conformance with the Comprehensive Plan and Future Land Use Map, which designates this area as Commercial, which would allow for a mini -storage development. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 3. It would not appear that rezoning the land to "C-2" Commercial District would have a negative impact upon the surrounding area, as this rezone is legalizing an existing use, and there is no plans to change the current use of the property. 3.6.12 Rezone R1 to C2 — 3700 University Ave Page 3 of 3 Request to Rezone 1.26 Acres from "R-1" One and Two Family Residence District to "C-2" Commercial District for the Purpose of Legalizing gthe Existing Mini -storage Business. Proposed Rezone Area "R-1" to "C-2" 1.26 Acres Hv-Vee, Inc Rezone/Plat Request Photos Looking at the existing storage buildings located on the property. These will be rezoned to commercial. Looking at the existing storage building located on the property. This will be rezoned to commercial. Looking at the existing building on the property. This will be demolished to make room for the new gas station/car wash. Looking at the existing building on the property. This will be demolished to make room for the new gas station/car wash. Hy -Vee, Inc Rezone/Plat Request Photos Standing at the entrance to the property looking towards University Avenue. Looking west of the property at additional commercial properties. APPLICATION TORREZONING FR.00��C° CTX OF WATERLOO OI'gXQl� PLANNING, ZONING TE1 Loo, IOWA 319.291.43+66 1. APP IINFORMATION: lease print): H -Vae, Inc. cko Jeff Sts Zg7-2819 --- a. p�pjucant's name Phone: 5Q2 5820 Wo'� rA alp' I�in:�—� Stara: � eves �p City: West ties Moines Other )._.L. (C Ea. ONm , applicant B (a) Owner__ (�) h. Statn$ Contraot B er bone (Please pmt): Garber bevelo �n� C Ma and Matt Gardner) c. ProAddress: owner's rime if da Phone: 319 404-8736 r City: V: PO Box 2751 Zip: 50704 ----- City: W�fidO s'ta�:I�-�+ 2. r OPttION-RIvIA to be reroaed: ' 3700 University Ave a. pence location of property b, Legal description of property to be rezoned: �osuulan' (excluding Bight of way) 135407' c. ofPrO of Proposed Zoning Boundary (Excluding BS t of W y) 552 d. Area a Pomo equ ^r — e. Current xonurg• proposed use(s) of prof Askin end nae does not Reason(s) for rezoning and l corn I with current tonin g. Conditions (if any) agreed to: b_ Other pertinent information (use reverse side if necessary):_____If it is the the' signature of the owner most be secur through a is not the owner of the property, conjunction with request it � goPlease°firapplicant land, vacant or Flu intent to subdivide (split) any platting process (separate from rezone request). of Waterloo) is required (round amount down to 754 max) (payable to the City stun or any p thereof m refunded The filing f cr S300men . 310This per acre ( tion shall said e will: require nearest $lo increment). sent}. TTan fee is non-refundable Under nor change in any of the information givena same into law. Any major nest is denied no near petition c°veri re that for failure of said emdmh or e with a new Mins fee_ If the req Programming, new and Zoning Commissiongthame the �� go back n property or considered by the Naming, Program in undersigned certify under or t at four (4)of months propel sedli be sled' o denial by the 'waterlog City ,one with it is ed and coned.under oatan d naves ofse r Rom t the dateest and submitted fission ctde the penalties of perjury all information on this requ � Zoning Comm oath and. underP the Waterloo -Placating, Programming, 1. OfficialsCommission to enter tthe All moo Ci Council will ngbe used by The undersigned authorize tY Waterloo City C4unoil in making their decision - property in question in regards to the request, �i .,:�atere of Owner 1• Date REZONE DESCRIPTION: The following description has been generated to assist in rezoning the described property from "R-2", One & Two Family Residential District, to a "C-2", Commercial District. That part of the East Half of Section 20, Township 89 North, Range 13 West in the Fifth Principal Meridian, in the City of Waterloo, Black Hawk County, State of Iowa, more particularly described as follows: Beginning at the Westerly common corner of Lot 14 and Lot 15 of Forrest Hill Subdivision in said City of Waterloo; thence S89°18'41"W 406.60 feet along the Southerly line of said Lot 14 extended, to a point on the Easterly line extended of the Target Store at 3810 University Avenue, Waterloo, Iowa; thence N00°04' 16"W 154.41 feet along said extended line and the Easterly line to a point; thence S89°58'59"E 406.81 feet to a point on the Westerly line of Lot 13 of Forrest Hill Subdivision in said City of Waterloo; thence S00°01'01"W 149.40 feet along said Westerly line of Lot 13 and Lot 14 of Forrest Hill Subdivision in said City of Waterloo, Iowa, to the Point of Beginning, containing 61,778.5 square feet, or 1.418 acres. 12A07-REZONE-01.doc Sheet No. 1 of 1 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: 1 # of Attachments: 7 SUBJECT: Request to set the date of public hearing as March 26, 2012 for a request by Dolly James, LLC for a site plan amendment in the "R-4, R -P" Planned Multiple Residence District generally located within the area bounded by the Cedar River and Sycamore Street, and E 8th Street and the Union Pacific railroad tracks, to allow for the construction of a multi -family housing development. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by Dolly James, LLC for a site plan amendment to the "R-4, R -P" Planned Multiple Residence district, which would allow for construction of six 12 -unit condos and six garage units on the property. The applicant is proposing the site plan amendment in order to construct six new 12-plex housing units. Each of the units would have 2 bedrooms. The development also includes constructing six garage units as well. The site plan shows 2 access points to the property; one access from Sycamore Street where vacated E 7th Street is, and along E 8th Street, south of Sycamore Street. The plan shows storm water detention along the northeast corner of the property. The Zoning Ordinance requires a total of 144 parking stalls, and the site plan shows a total of 145 parking stalls (80 outside stalls, 65 garage stalls). It would appear that the site plan would meet all requirements of the Zoning Ordinance, including setbacks, parking, etc. The request would appear to be beneficial to the area by adding quality housing to the area, and by reusing an otherwise vacant property. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo has owned this property for several years now, and has been looking for a developer to develop this property. Legal Description: See attached Exhibit "A". AS:sg cc: Noel Anderson, Community Planning & Development Director. --file-- I EXHIBIT "A" THIS PLAT REPRESENTS A SURVEY OF PARCEL "R" That part of Lot Nos. 1,4,5,8,& 9 in Block.1 and all of Block 22 and Vacated East 7"' Street lying betweew- Biock 1 & Block 22 and Vacated Water Street generally lying Southwesterly of Block 1 & Block 22, all lying in the "Original Plat on the East side of the Cedar River, City of Waterloo", and part of the fractional land lying between the Cedar River and Block 1 & Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", Black Hawk County, Iowa, described as follows: Beginning at the Easterly corner of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2" rebar with license #8033; thence along the Southeasterly line of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northwesterly line of East 8'h Street and along the Southeasterly line of Acquisition Plat dated 11/8/2002 recorded in File #2003-00025496 in the Office of the Black Hawk County Recorder South 40°43' West a distance of 334.75 feet to a set 1/2" rebar with license #6505; thence North 48°42' West a distance of 207.8 feet to a set 1/2" rebar with license #6505; thence North 39°33' West a distance of 102.55 feet to a set 1/2" rebar with license #6505; thence North 48°55' West a distance of 82.45 feet to a set 1/2" rebar with license #6505; thence North 73°54' West a distance of 104.5 feet to a set 1/2" rebar with license #6505; thence North 49°30' West a distance of 17.5 feet to Southwesterly extension of Plat of Survey dated 3/17/2006 recorded in Fee Book #2006 23029 in the Office of the Black Hawk County Recorder, point being a set 1/2" rebar with license #6505; thence along said Southwesterly extension North 40°483/4' East a distance of 87.6 feet to the Southwesterly corner of said Plat of Survey recorded in Fee Book #2006 23029, also being on the Southeasterly right-of-way line of the Union Pacific Railroad, point being a found'/" rebar; thence along the Northwesterly line of said Plat of Survey recorded in Fee Book #2006 23029, also being along said Southeasterly right-of-way line of the Union Pacific Railroad North 40°483/4 East a distance of 271.8 feet to the Southwesterly right-of-way of Sycamore Street, point being a set 1/2" rebar with license #6505; thence along said Southwesterly right-of-way of Sycamore Street South 49°07'07" East a distance of 124.5 feet to the Easterly corner of Int 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northerly corner of Vacated East 71h Street, point being a found 11/4" square iron bar; thence along the Northeasterly line of said Vacated East 7'h Street South 49°32' East a distance of 79.95 feet to the Northerly corner of Lot 2 in said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2" rebar with license #7034; thence along the Southwesterly right-of-way line of said Sycamore Street South 49°041/4' East a distance of 149.7 feet to the Northerly corner of Lot 1 of said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found1/2 rebar with license #3862; thence along said Southwesterly right-of-way line of Sycamore Street South 49°061/2' East a distance of 149.1 feet to the point of beginning. Containing 3.82 acres. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The Northeasterly line of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo" is assumed to bear South 49°07'07" East for this description. SHEET 3 OF 5 Paul H. Helland, 1107 Technology Parkway, Cedar Falls, Iowa 50613-6951, (319)-266-0161 dill" IfielL YYI IIIP,"W�37 I'•.• galeffillthrq -_ 10 i1�1i .�$ma3-ao�ias.�• �tairnilli‘WW,ca,srn` �I' aarmnB27n2 rrArAm � AI NraEfzr r025ase lc gill per�f' �" cur�:nis�moz ,ormr UNION PACIFIC RAILROAD SYCAMORE STREET FOUND NO. 4 REBAR (80 R.O.W.) �w/YPC #8033 S 49°07 135.15' 2 3 FOUND 11/2"o.d. IRON PINCHED PIPE _-(ASSUMED BEARING) 07" E 297.0' -- 37.35iS V V cow w 124.5' HVA rn V o= ,ow m S 49°32' E THIS PLAT OR SUBDIVISION HAS BEEN REVIEWED BY, (CITY/COUNTY). SIGNATURE OF (CITY/COUNTY) DATE ORDINANCE ADMINISTRATOR SEE SHEET 2 FOR PROPOSED EASEMENTS SEE SHEET 3-5 (EXHIBIT "A") FOR LEGAL DESCRIPTIONS PARCEL LE I I ER APPROVED BY COUNTY AUDITOR'S OFFICE DEVELOPERS & SURVEY REQUESTED BY: BRENT DAHLSTROM & JAMES SULENTIC PROPRIETOR: CITY OF WATERLOO DATESOF SURVEY: 1/23,27/2012 & 2/1,2/2012 FOUND NO. 4 REBAR WPC #7034 S 49°041/4' E --- 149.7' -- - FOUND NO. 4 REBAR w/YPC #3862 S 49°061/2' E _--- 149.1' ---_ BLOCK 1 6 7 N 4910/' W 97.75' N 59°16' W 27.95' 10 N 40°483/; E 87.6' < n D H m 3 cn op PARCEL "R"I \ _ rn •—•3.82 ACRES m - v) -* -1 o rn "ORIGINAL WATERLOO EAST" u 7 8 '''''/.., FOUND NO. 4 REBAR (TYPCIAL) VACATED �,5s��.=r!!/� WATER STREET /.�i//�l�r,%/ 10 (80R.O.W9 '00.9'" A : rr:VAIZIL ' • " A‘k‘Iall-W k,....7, ,, .4 ri. „,..„ : 7 -„ ---rmaimak FOUND NO. 4 REBAR w/YPC #8033 SEE DETAIL °A' .9 THIS SURVEY MEETS/OR EXCEEDS CURRENT "MINIMUM STANDARDS FOR PROPERTY SURVEYS" CEDAR RIVER .9'LOZ (BEARINGS ARE ASSUMED) 0' so100' 200' HELLAND ENGINEERING & SURVEYING, LTD. 1107 Technology Parkway Cedar Falls, Iowa 50613-951 (319)-266-0161 SHEET 1 OF 5 I hereby certify that this land surveying document vas prepared and the related survey work was performed by me or under my direct personal . envision and that I am a duly licensed Land Surveyor . • e laws of the State of Iowa. H. Helland License Number 6505 My license renewal date is December 31, 2013. All pages orsheets are covered by this seal except • SET NO. 4 REBAR X 24" LONG W/ORANGE PLASTIC CAP #6505 (00) RECORDED AS FILE NAME: 12-110P.DWG SCALE: 1" = 100' PROJECT #12-110 OPC PLASTIC CAP (0=ORANGE, R=RED, Y=YELLOW) PLAT OF SURVEY OF BLOCK 22 & PART BLOCK 1, "ORIGINAL WATERLOO EAST" VACATED WATER ST., VACATED E. 7TH ST., & FRACTIONAL LAND LYING EAST OF CEDAR RIVER WATERLOO, BLACK HAWK COUNTY, IOWA FOR BRENT DAHLSTROM & JAMES SULENTIC 4 Request for a Site Plan Amendment in the "R-4, R -P" Planned Multiple Residence District to allow for the Construction of a Multi -Family Housing Development. • 111 \) 5 / s/ —,—.--� •/ ArIE FOR CJTY OF WATERLOD, SLAP< HAWK COUNTY, IOWA i i i ! • a m7� #l$ Sycamore Street Condominiums i'll'"-f.0011111111111111111111111i'l.W�WE9WigiWl�fi3i; d .. �:�.'7:1biI:46's✓✓fid + K�Yiq'YYRI F05� 111..,m ..0 ,.. . Sycamore Street Condominiums iii 1111 °, 110111111111) ILnnli❑il�r itmoi i I{Illlirii���i iILIlli11 IlII�I��!��i 111 II . B�IIii4Bi11111 1111 � g.Y1� �`�� 1q ,111 I111111ISU�Ne11 .,.h1I1wI1NIIrII1IMI��� Sycamore Street Condominiums Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: MARCH 12 / 012 Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing to approve a request to vacate, sell and convey the alley located within Block 7 of Does Addition. Summary Statement: Transmitted herewith is a request to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store. Expenditure Required: None Source of Funds: N/A Policy Issue: Vacate portion of public alley. Alternative: Don't vacate and leave the public alley open. Legal Description: See attached Background Information: The proposed alley vacate area consists a 300' x 20' alley located within Block 7 of Does Addition. The applicants have requested this alley be vacated to allow them to build a new parking area for the convenience store. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer vit The applicant either owns or has arrangements to purchase all properties along both sides of the alley. Because of this, the alley is no longer needed to serve as access for any houses and would appear to not be needed for public road purposes. There would appear to be overhead electric present in the alley and a utility easement would need to be maintained. Staff would note that convenience store located at 506 W 9th Street currently appears to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. cc: Noel Anderson, Community Planning 6t Development Director Path: \\Alomain\waterloo\USERS\Planning\Adam\Council Letters\letter vacate of public alley behind 506 W 9th Kwik Star 3.12.12.doc REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: March 6, 2012 Request to vacate the alley located within Block 7 of Does Addition, to allow for the construction of a future parking lot for the convenience store. Kwik Trip Inc. 1626 Oak Street, La Cross WI, 54602 The applicant is requesting to vacate the alley located behind the existing Kwik Star store located at 506 W 9th Street to allow for the construction of a future parking lot for the convenience store. It would not appear that the vacate would have a negative impact upon the surrounding area or other surrounding land uses. The applicant owns all the land on both sides of the alley in question. The proposed vacate would not appear to have a negative impact on traffic conditions. The applicant owns both sides of the alley so the alley would appear to no longer appear to be needed. The 218 Trail is located approximately 400' to the northeast of the rezone area along the opposite side of Highway 218. The alley in not zoned, however, the proposed parking lot site in question is zoned "R-4" Multiple Residence District and has been since the adoption of the Zoning Ordinance in 1969 but is applying to be rezoned to "C-1" Commercial District. Surrounding land uses and their zoning are as follows: North — Highway 218 and "M-1" Light Industrial zoned property across the highway. South — Single-family and Multi -family residential development zoned "R-4" Multiple Residence District. Kwik Star does have an additional parking area located across the alley which was rezoned in November of 2000 from "R-4" Residential District to "C-1" Commercial District for the purpose of adding an additional 13 parking stalls. East — A convenience store zoned "C-2" Commercial District. West — Vehicle sales lot zoned "C-2" Commercial District. The surrounding area is comprised of single-family and multi -family residential development constructed near 1900 and commercial properties built in the 1970's. The land in question is proposed to be used as a parking lot. Vehicular use areas for commercial properties are required to be screened from nearby residentially zoned properties including the properties to the south. Drainage would not appear to be affected by the request. An appropriate drainage plan must be approved by the Engineering 3.6.12 alley vacate — Kwik Trip Page 1 of 3 55 FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 Department prior development. The property in question is not within the 100 -year flood plain and is located within the Zone X as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0302F, dated July 18, 2011. Lowell Elementary is located approximately 1/3 of a mile to the southeast along Highway 218. There is a 10" sanitary sewer located within South Street and a 18" storm sewer and 4 " drain tile located within 9th Street. There are no known utilities within the alley in question or within 8th Street. There appears to be overhead electric within the alley in question and an easement would need to be maintained. The Future Land Use Map designates this area as Mixed Residential, which would allow for neighborhood commercial development. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan, and is located within the Primary Growth Area. The proposed alley vacate area consists a 300' x 20' alley located within Block 7 of Does Addition. The applicants have requested this alley be vacated to allow them to build a new parking area for the convenience store. Staff would note that the applicant either owns or has arrangements to purchase all properties along both sides of the alley. Because of this, the alley is no longer needed to serve as access for any houses and would appear to not be needed. There would appear to be overhead electric present in the alley and a utility easement would need to be maintained. Staff would note that convenience store located at 506 W 9th Street currently appear to have approximately 10 spaces available for parking on site and an additional 12-13 spaces available from land they have previously purchased and rezoned across the alley. The Zoning Ordinance requires that 20 parking spaces be provided for a convenience store of this size. Currently the applicant appears to be meeting the minimum requirements but additional parking would appear to help alleviate congestion at peak hours. There is platting required as a part of this request. Therefore, staff recommends that the request to vacate the alley located within Block 7 of Does Addition, to allow for the construction of a future parking lot for the convenience store be approved for the following reasons: 1. The proposed vacate area is in conformance with the Comprehensive Plan and Future Land Use Map, which 3.6.12 alley vacate — Kwik Trip Page 2 of 3 56 3.6.12 alley vacate — Kwik Trip March 6, 2012 designates this area as Mixed Residential, which would allow for neighborhood commercial development. 2. The site in question would not appear to have a negative impact on the neighborhood or traffic conditions. With the following condition(s): 1. That a utility easement is retained over under and upon the alley. Page 3 of 3 57 Request to Vacate AIIey Located Behind Block 7 of Does Addition to Allow for the Construction of Future Parking Kwik Star? Legend AIIey Vacate 75 37.5 0 75 Feet Kwik Trip, Inc Rezone/Alley Vacate Request Photos Looking at 519 W 8th Street. The applicant is purchasing this home to construct a new parking lot for the business. This property will need to be rezoned. Looking behind 1009 and 1017 South Street, where the applicant is purchasing some land to construct a new parking lot. This area will need to be rezoned. Looking at the alley to be vacated between W 9th Street and W 8th Street. Looking behind the business that the applicant recently acquired for their expansion. 60 Applicant: City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -of -Way D Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement ❑ Sale of City -Owned Property ��,,,,//�� Address: gob LA + 60 Phone No.: - 1:/-- Mg General. Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): Legal description of area to be conveyed, vacated, or encroached: to b-e/'v -c1 Win& e -Por OW -44411- limos iv be iv6e,rveel A f rixionce+ a qq. g �x �' ; 5111 b sf_ 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation - One Hundred Dollar ($100.00) Filing Fee • Easement or sidewalk vacation, or Encroachment - Fifty Dollar ($50.00) Filing Fee • Sale of city -owned property not required to be vacated - No Fee • Any request not meeting the Sale of Property Policy - One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): .fid fx:? 2 00 • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price—Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: A ,4-.-1,4-/ r ure4lig- (Otte -If -keg") GUS Le— V 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. RA/ Applicant *Not required for easement vacates sidewalk vacates or Encroachment Agreements Dat/0/ �/ -59 Vacate & Conveyance Legal Description The 20 foot wide alley as platted in Block 7 of Doe's Addition in the City of Waterloo, Iowa lying Northwesterly of a line drawn from the Easterly most corner of Lot 10 said Block to the Southerly most corner of Lot 1 said Block, and lying Southeasterly of a line drawn from the Northerly most corner of Lot 6 said Block to the Westerly most corner of Lot 5 said Block, excluding the Southeasterly 3.63 feet thereof; subject to city's retention of a permanent utility easement over, under and upon all. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 12, 2012 Prepared: March 7, 2012 Dept. Head Signature: # of Attachments: L( 1,1 SUBJECT: Request to set the date of public hearing as March 26, 2012 for a request by Dolly James, LLC to vacate the existing easements located within the area bounded by the Cedar River and Sycamore Street, and E 8th Street and the railroad tracks, to allow for the construction of a multi -family housing development. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by Dolly James, LLC to vacate the existing easements within the property in order to construct six new 12 - unit housing units with accompanying garages on the property. The applicant is proposing the easement vacate in order to construct six new 12 - unit dwelling units. The existing easement is located over the entire area of vacated E 7th Street, as there exists sewer and water located within that area. Also, it is an access easement for the City to gain access to the pump station that is located at the end of E 7th Street along the Cedar River. The request to vacate would eliminate the easement over the entire area, and the applicant has supplied a new legal description to dedicate new easements where the sewer and water still are located. Essentially, the easement is being reduced in size in order to make room for the construction of the new buildings. The dedication of the new easements will be transmitted by a separate Council Communication. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo has owned this property for several years now, and has been looking for a developer to develop this property. Legal Description: See attached Exhibit "A". AS:sg cc.• Noel Anderson, Community Planning & Development Director. --file-- i EXHIBIT "A" THIS PLAT REPRESENTS A SURVEY OF PARCEL "R" That part of Lot Nos. 1,4,5,8,& 9 in Block 1 and all of Block 22 and Vacated East r Street lying between Block 1 & Block 22 and Vacated Water Street generally lying Southwesterly of Block 1 & Block 22, all tying in the "Original Plat on the East side of the Cedar River, City of Waterloo", and part of the fractional land lying between the Cedar River and Block 1 & Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", Black Hawk County, Iowa, described as follows: Beginning at the Easterly corner of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2" rebar with license #8033; thence along the Southeasterly line of said Block 22 in the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northwesterly line of East 8'" Street and along the Southeasterly line of Acquisition Plat dated 11/8/2002 recorded in File #2003-00025496 in the Office of the Black Hawk County Recorder South 40043' West a distance of 334.75 feet to a set 1/2" rebar with license #6505; thence North 48°42 West a distance of 207.8 feet to a set 1" rebar with license #6505; thence North 39033' West a distance of 102.55 feet to a set 12" rebar with license #6505; thence North 48°55' West a distance of 82.45 feet to a set 1/2" rebar with license #6505; thence North 73°54' West a distance of 104.5 feel to a set 1/2" rebar with license #6505; thence North 49°30' West a distance of 17.5 feet to Southwesterly extension of Plat of Survey dated 3/17/2006 recorded in Fee Book #2006 23029 in the Office of the Black Hawk County Recorder, point being a set' h" rebar with license #6505; thence along said Southwesterly extension North 40°4-83/4' East a distance of 87.6 feet to the Southwesterly corner of said Plat of Survey recorded in Fee Book #2006 23029, also being on the Southeasterly right-of-way line of the Union Pacific Railroad, point being a found 1/2" rebar; thence along the Northwesterly line of said Plat of Survey recorded in Fee Book #2006 23029, also being along said Southeasterly right-of-way line of the Union Pacific Railroad North 40°483/4' East a distance of 271.8 feet to the Southwesterly right-of-way of Sycamore Street, point being a set 1/2" rebar with license #6505; thence along said Southwesterly right-of-way of Sycamore Street South 49°07'07" East a distance of 124.5 feet to the Easterly corner of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo", also being the Northerly comer of Vacated East 7'h Street, point being a found 11/4" square iron bar; thence along the Northeasterly line of said Vacated East 7'h Street South 49°32' East a distance of 79.95 feet to the Northerly corner of Lot 2 in said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2" rebar with license #7034; thence along the Southwesterly right-of-way line of said Sycamore Street South 49°041/2' East a distance of 149.7 feet to the Northerly comer of Lot 1 of said Block 22 of the "Original Plat on the East side of the Cedar River, City of Waterloo", point being a found 1/2 rebar with license #3862; thence along said Southwesterly right-of-way line of Sycamore Street South 49°06'/2' East a distance of 149.1 feet to the point of beginning. Containing 3.82 acres. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The Northeasterly line of Lot 1 in said Block 1 of the "Original Plat on the East side of the Cedar River, City of Waterloo" is assumed to bear South 49°07'07" East for this description. SHEET 3 OF 5 Request for a Vacate of the Existing Utility Easement Located on E 7th Street Southeast of Sycamore Street REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN INFORMATION: PUBLIC/OPEN SPACES/SCHOOLS: March 6, 2012 TO VACATE THE EXISTING EASEMENTS LOCATED WITHIN THE AREA BOUNDED BY THE CEDAR RIVER AND SYCAMORE STREET, AND E 8TH STREET AND THE RAILROAD TRACKS, TO ALLOW FOR THE CONSTRUCTION OF A MULTI -FAMILY HOUSING DEVELOPMENT, AND TO DEDICATE NECESSARY EASEMENTS. Dolly James, LLC, 401 Main Street, Cedar Falls, Iowa 50613. The applicant is proposing the easement vacate in order to construct six new 12 -unit housing units with accompanying garages on the property. Once vacated, the applicant will then dedicate new easements on the property. The request would not have a negative effect on the area, as the easement vacate will not affect any existing utilities, as the applicant will dedicate new easements. The surrounding area has a mix of homes and commercial businesses, as it is located adjacent to the Central Business District. The easement vacate would not have a negative impact on traffic, however the proposed use (multi -family housing) would appear to cause an increase in traffic in the area. Sycamore Street is classified as a Collector Street on the Street Classification Map, and based on the surrounding street network, the area would appear to adequately support a development such as this. There is currently a sidewalk adjacent to this property, and it would remain after the development of the housing units. The Downtown River Loop Trail is located along the Cedar River is located directly to the south. The property in question is zoned "R-4, R -P" Planned Multiple Residence District, and has been zoned as such since 04/17/06. Previously, the property was zoned "M-1" Light Industrial District. Properties to the north and west are zoned "C-3" Central Business District, while properties to the east are zoned "C-2" Commercial District and "M-1" Light Industrial District. The buildings on the property were constructed in the early 1900's, and will be demolished to make room for the proposed housing development. There would not be any screening requirements for this development, although landscaping will be required per the Zoning Ordinance. There are no known drainage problems for the site. The property is located within Zone X — Protected by Levee as indicated by the Flood Insurance Rate Map No. 190025 301 F. The Cedar River is located adjacent to the south, as well as the 03-06-12 Sycamore St Condos Easement Vacate-Dedicate.doc Page 1 of 2 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 Cedar River Recreational Trail. There is a 10" sanitary sewer line located within Sycamore Street, as well as a 12" water line. There is also a 15" storm sewer within Sycamore Street, which starts as the intersection of E 7th Street, and goes southeast. There is also a sanitary sewer located within vacated E 7th Street, and along the levee of the Cedar River, as well as a water line as well. An easement will need to be maintained over those utilities still located within vacated E 7th Street and along the levee system. The Future Land Use Map (February 3, 2003) designates this site as Semi -Public, Utilities, and Hospitals. The site plan amendment would allow for a new multi -family housing development. Although the request would not appear to be compatible with the designation of the site, the request would be in conformance with the goals and policies of the Comprehensive Plan, including the policy to continue to support infill development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area. The applicant is proposing the easement vacate in order to construct six new 12 -unit dwelling units. The existing easement is located over the entire area of vacated E 7th Street, as there is existing sewer and water located within that area. Also, it is an access easement for the City to gain access to the pump station that is located at the end of E 7th Street along the Cedar River. The request to vacate would eliminate the easement over the entire area, and the applicant has supplied a new legal description to dedicate new easements where the sewer and water still are located. Essentially, the easement is being reduced in size in order to make room for the construction of the new buildings. The applicant is not proposing to subdivide the property at this time. Therefore, staff recommends the request to vacate the easement and dedicate the new easements be approved for the following reasons: 1. The request would appear to have a positive impact on the area, by redeveloping an unused property. 2. The request would be in conformance with the Comprehensive Plan, and would be a good infill development that would utilize existing utilities and services. 3. The request would appear to meet all requirements of the Zoning Ordinance. 03-06-12 Sycamore St Condos Easement Vacate-Dedicate.doc Page 2 of 2 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. January 19, 2012 Carnegie Conference Room Members Present: Tim Luce, John Blitsch Member Excused: Bonetta Culp Member Absent: Abraham Funchess (ex officio) Others Present: Larry Smith, Dan Trelka, Sandie Greco, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the January 19, 2012 Agenda and November 18, 2011 Minutes as mailed. Motion carried. 1JNFINISHFI) BIJSINESS 1Tpdate Park Maintenance IV-Plumber/Leisure Services. Approved by Human Resources 11/7/11 and by Civil Service 11/18/11. Vacancy due to anticipated retirement. Advertised Courier, City website and Cable Access, notices sent to agencies, organizations and individuals on Affirmative Action List and posted in all City departments. Received 7 resumes and 5 candidates will be invited to interview on 2/21/12. NEW RITSINESS The job description and testing criteria for Clerk I- Waste Management Services was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to the retirement of the Special Projects Technician. The vacancy is being replaced with a Clerk I due to the realignment of job duties with Code Enforcement becoming part of Waste Management Services. The job description has been changed to add the code enforcement clerical responsibilities. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Clerk I -Waste Management Services. Motion carried. The job description and testing criteria for Development/Marketing Manager -Culture & Arts was presented for approval. The position will be taken to the Human Resources Committee for approval on 1/23/12. There is a vacancy due to a resignation. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Development/Marketing Manager -Culture & Arts. Motion carried. The job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations was presented for approval. The Human Resources Committee approved the position on 12/19/11. There is a vacancy due to a retirement. There are no changes in the job description. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Sign & Traffic Equipment Operator -Traffic Operations. Motion carried. The job description and testing criteria for Police Property/Evidence Coordinator -Police Department was presented for approval. The Human Resources Committee approved the position on 1/3/12. There is a vacancy due to a retirement. There are only small changes in the job description. Moved by Blitsch, seconded by Luce to approve the job description and testing criteria for Police Property/Evidence Coordinator -Police Department. Motion carried. The job description and testing criteria for Fire Lieutenant was presented for approval. The Human Resources Committee approved the position on 12/19/11. The current list has expired and we are anticipating some promotional opportunities later in the year. There are no changes in the job description. Moved by Luce, seconded by Blitsch to approve the job description and testing criteria for Fire Lieutenant. Motion carried. OTHER RIJSINESS None With no further business, moved by Luce, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@waterloo-ia.org Northeast Iowa Response Group Meeting Minutes January 5, 2012 Pat Treloar Jim Johnson John Miller Lyle Jeske Barbara Smith Tim Neil Bruce Goetsch Kip Ladage Rick Holthaus Roger Carr Kendall Jordan Adolf "Mick" Gamez Lonnie Pierce Chris Dahlstrom Waterloo Fire Rescue Hardin County Black Hawk County Hardin County Grundy County Bremer County Winneshiek Co. EMA Bremer County EMA Chickasaw County Waterloo Fire Rescue/HMRTC Tama County Howard County Winneshiek County Allamakee County EMA The sign in sheet was not made available for these minutes. If you were in attendance and your name is not included please contact recorder. Meeting called to order at 1:04 p.m. Roll Call Motion made by Bruce Goetsch to approve the minutes of the last meeting. Seconded by Tom Neil. Motion Carried. Motion made by Jim Johnson to approve the Treasurer's Report. Seconded by Barbara Smith. Motion Carried. Northeast Iowa Response Group Page 2 — Meeting Minutes January 5, 2012 Motion made by John Miller to approve the agenda. Seconded by Rick Holthaus. Motion Carried. The next meeting of the Northeast Iowa Response Group will be at 1:00 p.m. at the Hazardous Materials Regional Training Center, 1925 Newell Street, Waterloo, IA on March 8, 2012. No bills were submitted for payment. Unfinished Business Training Update — Classes are going on as scheduled. Bremer County requested additional Operations Recert classes. This led to a discussion of where to draw the line on additional classes and why some areas tend to need more classes than others. Different methods of dealing with this were discussed leading to the immediate solution of allowing the extra classes in Bremer County by trading classes with counties that aren't using all of their classes. Motion made by John Miller, seconded by Rick Holthaus to approve Bremer County's additional classes by approving one class and allowing Allamakee and Winneshiek to give one of their classes to Bremer county. Motion Carried. Further discussion on this subject led to questions on how to handle it. It was suggested that a letter be sent out to remind the departments what the guidelines are for classes. Roger Carr requested that an Operations Class be allowed for Oran, IA. While Oran is in Fayette County half of its response territory is in Bremer County. Motion made by Jim Johnson to allow the class. Seconded by Mick Gamez. Motion Carried. Equipment — The steering box and shorelines are not done but are in process. The paging software is up. No new WMD equipment. New Business Haz Mat Incidents — Roger Carr began by discussion some upcoming training. There are two conferences in May. The first is in Chicago on May 4 & 5, the second in Baltimore on May 17 thru 20. March 5 & 6 the 71st will be at RTC to train with the Team. Dates will be adjusted to avoid any additional costs. Northeast Iowa Response Group Page 3 — Meeting Minutes January 5, 2012 Roger requested $3000.00 for Training. Motion made by John Miller to allow $3000 be expended for the training discussed. Seconded by Tim Neil. Motion Carried. May 15 thru 17 is a Call out training in Iowa City. Paid for by Grant. Roger also requested that the group pay for backfill for Josh to attend the Task Force meeting on January 12, 2012. Jim Johnson made motion to allow for back fill if necessary. Seconded by Barbara Smith. Motion Carried. Carr went on to explain the haz mat response in Cresco for an explosion. There was one injury and it occurred next to the Chemical Storage area at the company. This company makes food product for food producers. Equipment — Josh Heller handed out the equipment list. He is requesting to spend $872.01 on the list. Motion made by Tim Neil to allow purchases. Chris Dahlstrom seconded. Motion Carried. Josh passed out information on the Mobile Internet causing discussion about the technologies and service (signal strength) of various providers throughout the response area. The biggest concern is in the Northeast corner in Allamakee and Winneshiek County. Bruce Goetsch made motion for option 1 and 2, which is a USB Modem and Cradlepoint wireless router at costs of $50.00 and $79.99. Jim Johnson seconded. Motion Carried. Budget — Public Hearing. Jim Johnson made motion to set the date of the public budget hearing for March 8, 2012 at 1 pm at the Regional Training Center. Seconded by Barbara Smith. Motion Carried. Roger Carr officially requested a copy of the Commodity Flow study for the haz mat team. This was done as part of the grant. Motion made by John Miller, seconded by Jim Johnson to adjourn the meeting. Motion Carried. Meeting adjourned at 2:34 p.m. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERL005 IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, A 50703 • (319) 291-4303 Fax (319) 291-4569 March 2, 2012 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Park Maintenance IV -Plumber for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (March 2, 2012 — March 1, 2013). CERTIFIED LIST Chris Petersen Shad Ryan Joshua Fuller Thomas Lindley Respectfully submitted, John Blitsch Date Bonetta Culp Date CS LIST PARK MAINTENANCE IV PLUMBER 12 CITY WEBSI I'E: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Fnua1 O000rtunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 March 2, 2012 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Sign & Traffic Equipment Operator for the City of Waterloo, Iowa Traffic Operations Department. Appointment(s) shall be made from this list for the next year (March 2, 2012 — March 1, 2013). CERTIFIED LIST Todd Walton Todd Winter Steve Heasley Larry McNamara Respectfully submitted, Tim Luce Date John Blitsch Date �- 7 Bonetta Culp Date CS LIST SIGN & TRAFFIC EQUIPMENT OPERATOR 12 CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Fnual O000rtunitvlAffirmative Action Employer WATERLOO CABLE TV COMMISSION January 5, 2012 4:30 p.m. First Floor Conference Room Members present: Hutchens, Herzog, Sherbon, Scott, Heinze Members absent: None. Also present: Suzy Schares, Ed Stoffer Moved by Scott, seconded by Herzog that the agenda, be approved. Ayes: Five. Motion carried. Moved by Hutchens, seconded by Heinze that the minutes of November 3, 2011, as amended changing Neff to Hutchens for approval of the agenda and minutes, be approved. Ayes: Five. Motion carried. Citizen Oral Comments Concerns were raised regarding the lack of equipment carried by the technicians and it was asked that the sales representatives recommend a surge protector for the cable line. It was suggested that this information be passed along to Lee Grassley and that the Commission would like a tour of the Mediacom facility. Financial Report Funding of the Public Access Studio was discussed and the loss of the PEG fees will be investigated. Chairperson Report None Mediacom Report None CT Production Coordinator Report None Committee Report None New Business Mr. Grassley was not present so this will be moved to the next meeting. Old Business Availability of the Public Access and Government Access channels to those who are unable to afford cable was discusses and a suggestion was made to inquire if it is possible to allow access to these channels at the library. John Sherbon gave an update on a work session held with the City Council to discuss Mediacom's Internet progress. Moved by Heinze, seconded by Sherbon to adjourn. Ayes: Five. Motion carried. Suzy Schares City Clerk 13 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, February 22, 2012, there were present Terry M. Kuntz, Chairman, and Mary H. Potter, Trustee. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Rodger Burris, Vice -Chairman, was absent. Chairman Terry Kuntz called the meeting to order at 8:28 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of January 25, 2012, were approved as read. Upon motion, passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. JANUARY 31, 2012 GENERAL FUND Repaired pave box at 1438 W. 2nd 45876 American Veterans Plumbing, LLC 45877 Sam Annis & Company 45878 Black Hawk Waste Disposal 45879 The CBE Group, Inc. 45880 C & C Welding & Sand Blasting 45881 Hawkeye International Trucks 45882 Iowa Groundwater Assoc. 45883 Iowa Public Employees Retirement System 45884 Kristine Butterfield 45885 Hawthorne Rentals 45886 Dennis J. Boone, Jr. 45887 Teshia N. Smith 45888 Schnique Williams 45889 Richard Andreassen 45890 Tiffany Walters 45891 Islam Tafish 45892 Cynthia S. McHone 45893 Kris & Dixie Messner 45894 Mohammed Suri 45895 Dustin D. Wilson 45896 Rachael Weber 45897 Kim & Elliott Kranz 45898 James Neubauer 45899 Jeff Bales 45900 Heather Schmidt 45901 St. Vincent DePaul 45902 Cheyenne Dougherty 45903 Toni M. Powers 45904 Donna A. Pippert 45905 Melissa Abbott 45906 Tarra Meyer 45907 Mutual Wheel Co. 45908 PDCM Insurance 45909 Postmaster 45910 Scot's Supply Propane Waste disposal Collection fee Flat steel Bearing seals for unit #33 Annual membership, D. Clark IPERS for 12 employees Overpayment on final bill Overpayment on final bill M. D. & U. D. refund II II II II It II It It II It 1I It If II Al II It It II t It fI II II It II II It tI Parts for taillights on unit #33 Various insurance policies Postage Nuts and bolts for hydrant repairs 480.00 35.10 94.00 41.98 20.40 18.64 30.00 9,032.64 31.80 64.31 16.37 8.49 39.19 61.43 9.58 42.53 57.45 23.02 9.58 36.45 22.79 57.45 38.12 74.93 74.03 50.29 52.71 9.99 9.99 11.66 43.13 47.50 11, 087.40 4.00 100.23 14 45911 Service Roofing Co., Inc. 45912 Storey Kenworthy 45913 Van Wert, Inc. 45914 Waterloo Water Works 45915 Banklowa 45916 Cedar Valley United Way 45917 ING Life Insurance 45918 Lincoln Financial Group 45919 Public Employees Credit Reservoir Roof Repair Project Toner, printer ink cartridges and calculator ribbons Meter reading service Reimbursed petty cash for copies, camera memory card, laptop flash drive and Board meeting supplies Certificate of deposit Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for Union credit union 45920 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution EFT US Department of Treasurer Federal withholding tax 45921 ABM Janitorial Services Janitorial services 45922 BMC Aggregates, L.C. Roadstone 45923 City of Waterloo Balance of sewer and garbage deposits due to city 45924 Community National Bank Bank charges for December 45925 Iowa Department of Natural Water operator exam fee, J. Manning Resources 45926 Lyle Peekenschneider 45927 Efonda Montgomery, Jr. 45928 Emily Steinbron 45929 Whiney Emerson 45930 Brittia D. Read 45931 Evy Juniati 45932 Verizon Wireless 45933 Johnstone Supply 45934 Justifacts Credential Verification, Inc. 45935 K & R Consulting Group 45936 Kwik Trip, Inc. 45937 Postmaster 45938 Radio Communications 45939 Waterloo Water Works 45940 Winterbottom Supply Company Auction EFT State of Iowa Treasurer 45941 AECOM 45942 Al Gordon Plumbing & Heating, L.C. 45943 American Veterans Plumbing, LLC 45944 Aramark Uniform Services 45945 Aspro, Inc. 45946 Black Hawk County Auditor 45947 Black Hawk County Treasurer, MIS 45948 City of Raymond 45949 City of Waterloo 45950 Commercial Tire Service 45951 Diebold, Inc. 45952 Shawn Fisher M. D. & U. D. refund ft if ft If If If Overpayment on final bill Crimper pliers for garage Five background checks for new employee candidates Bookkeeping Mas90 Maintenance Plan renewal Fuel for vehicles Postage February access fee and pager rental Kimball South billing charges Racks for warehouse Sales tax Engineering services for Highway 63 Water Main Reconstruction Repaired water service line at 708 Adams Repaired water service lines at 210 Norimer, 1260 W. Donald and 536 Dawson Towel service Cold mix Water and sewer bond fees Data processing for December Sewer bond, garbage and yard waste fees Sewer, garbage and storm water Front tires for unit #33 Payment envelopes for Customer Service Center Reimbursement for uniform costs 260.09 177.04 4,796.40 53.22 110,000.00 177.00 3,600.00 40.00 2,961.50 1,929.64 18,632.85 1,041.50 305.68 10,291.00 462.02 30.00 72.14 8.49 29.74 19.65 74.93 44.93 30.00 34.58 233.75 1,476.90 3,428.92 4,000.00 154.00 59.51 2,299.00 13,000.00 6,321.51 920.00 7,750.00 353.06 1,134.00 45,578.64 6,268.35 11,197.06 1,168,732.36 677.79 261.58 66.56 45953 Hogan & Hansen 45954 Iowa One Call 45955 Ly Nguyen 45956 Becky S. Ruehle 45957 Joe Zuiker 45958 Katie Ernst 45959 T I S, Inc. 45960 Steve Kerns 45961 Keystone Laboratories 45962 Travis Larson 45963 Murphy Tractor & Equipment Co. 45964 Nilles Associates 45965 Northland Products Co. 45966 Postmaster 45967 Schumacher Elevator Co. 45968 Kenneth Shumaker 45969 St. Luke's Drug & Alcohol Testing Services 45970 Storey Kenworthy 45971 Swisher & Cohrt, P.L.C. 45972 TestAmerica Laboratories 45973 Rick Wilberding 45974 Waterloo Water Works EFT State of Iowa Treasurer 45975 ING Life Insurance 45976 Lincoln Financial Group 45977 Public Employees Credit Union credit union 45978 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution 45979 Teamsters Local Union Authorized payroll deduction for #238 union dues EFT Treasurer, State of Iowa State withholding tax EFT US Department of Treasurer Federal withholding tax 45980 Advanced Systems, Inc. Maintenance contract for copying machine Payroll services One Call service M. D. & U. D. refund ll lit Il ❑ l6 M. D. refund Reimbursement for cell phone Water sampling Reimbursement for cell phone Bulb for unit #20 Engineering design for Dewitt Road Water Main Extension Motor oil Postage Replaced and reprogrammed new phone in elevator Reimbursement for uniform cost Data membership dues for drug and alcohol testing for CDL drivers Printer cartridge, copying machine paper, typewriter/correction ribbons, staples, rubber bands and glue sticks Legal services Water sampling Reimbursement for cell phone Reimbursement of city service fees Sales tax Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for 45981 Andrews Auto Supply 45982 AWWA 45983 Bergen Plumbing, Heating & Cooling 45984 BMC Aggregates, L.C. 45985 Campbell Supply 45986 Dex Media East, Inc. 45987 Electronic Engineering 45988 Ferguson Enterprises, Inc. 45989 Fifth Street Tire, Inc. 45990 Gierke -Robinson Co. 45991 Hawkeye International Trucks 45992 IWI Motor Parts 45993 Chad Feuchtwanger 45994 Dawn E. Smith Oil filter for unit #21 and wiper blades for unit #5 Membership renewal, M. Ratkovich Drain cover at pumping station 15 512.55 270.00 46.00 8.49 51.45 60.00 1.80 50.00 930.00 50.00 27.42 4,335.00 481.94 40.00 770.24 20.00 50.00 283.84 592.00 20.00 50.00 12,287.99 15,689.92 3,600.00 40.00 2,961.50 2,060.77 701.00 9,920.00 17,662.99 138.35 27.62 204.00 262.44 1,576.46 234.32 35.10 299.50 97.56 54.73 37.44 335.88 163.30 110.70 8.49 Fill sand and roadstone Safety vests, cloth rags and paint for guardrail at Customer Service Center Advertisement in phonebook Monthly vehicle tracking service Bushings for meter department Mounted tire on JD425 and repaired flat tire on unit #6 Hard hats and safety glasses Replaced tie rod ends on unit #33 Air filter and oil filter for unit #33, oil filters for unit #34 and stock Overpayment on final bill M. D. & U. D. refund 16 45995 Robert Geerdes 45996 Kimberly Farrar 45997 Victor Cinkan 45998 Martha E. Rodriguez 45999 Luke Linsey 46000 Shelly Bunger 46001 Lockard Development 46002 Johnstone Supply 46003 Travis Larson 46004 McDonald Supply 46005 Menards 46006 Mutual Wheel Co. 46007 Overhead Door Co. 46008 Postmaster 46009 Radio Communications 46010 Schumacher Elevator Co. 46011 Charles Schwab Institutional 46012 Scot's Supply 46013 Service Signing, L.C. 46014 Shawver Well Co. 46015 Storey Kenworthy 46016 Utility Equipment Co. 46017 The Courier 46018 Waterloo Implement, Inc. 46019 Wellmark Blue Cross Blue Shield 46020 Westrum Leak Detection 46021 Waterloo Water Works Payroll M. D. & U. D. refund if 61 it it it it Overpayment on final bills Fuses and wire nuts for garage Reimbursement for two water operator self -study courses Meter couplings Small fittings, duct tape, flashlight, telescoping mirror, garbage bags, batteries and kitchen supplies Mud flaps and electrical adapter for unit #34, marker lights for units #33 and #34, and strobe light for JD425 New motor for shop door Postage New pager Elevator maintenance Employer contribution to employee pension fund Parts for hydrant repairs and parts for well drawdown gauges Traffic control at Broadway & Conger Hydrant M. D. refund Ink cartridge, office paper and small office supplies Two 6" repair sleeves Legal ad Tire chain and tire for JD425 Medical insurance Leak detection services at Broadway & Conger Reimburse petty cash for postage, pencils, drinking water and mortar mix 41.68 24.26 22.72 38.21 17.37 105.00 218.54 45.38 328.00 924.52 148.05 105.66 407.50 800.00 69.00 458.39 34, 750.00 173.29 500.00 875.00 297.29 477.44 109.59 206.34 40,296.25 492.50 40.31 92, 894.99 $1,702,850.64 The General Manager presented the Monthly Financial Report as of January 31, 2012 as follows: January 1, 2012 Balance $4,966,127.56 Receipts 727,061.21 Disbursements 453,387.81 January 31, 2012 Balance $5,239,800.96 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 33,804.37 Repairs & Rehabilitation Fund 270,528.87 General Fund Balance 4,605,467.72 $5,239,800.96 It was moved, seconded and unanimously approved to receive and place on file the Monthly Financial Report as presented. 17 The General Manager presented the Revenue and Expense Summary as of January 31, 2012 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2011 2012 $618,211.14 $603,396.74 494,317.42 328,835.33 $123,893.72 $274,561.41 12,861.92 13,402.85 0.00 0.00 10,519.04 10,916.60 $126,236.60 $277,047.66 It was moved, seconded and unanimously approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for pave box repair at 821 West 1st Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $576.84, which is supported by invoice from the Waterloo Water Works and American Veterans Plumbing, LLC, showing the work necessary to repair the pave box in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the pave box at 821 West 1st Street, which is located on Whitney's Subdivision, Waterloo, SW 30' Lot 7, Block 10, Black Hawk County, and owned by Marian C. Erickson. WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the pave box, the Waterloo Water Works caused the pave box to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1239 Logan Avenue. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,314.63, which is supported by invoice from the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 1239 Logan Avenue, which is located on Lot No. 14, except the East 2 feet thereof, in Block No. 7 in "Litchfield Addition to Waterloo, Iowa", Black Hawk County, and owned by Ronald L. Nichols and Jurly R. Nichols. WHEREAS, the property owners did not respond to notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and assessed to the property. 18 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 210 Norimer Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,250.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 210 Norimer Street, which is located on Lot No. 13, in Block No. 6, in "Conger Park" in the City of Waterloo, Iowa, Black Hawk County, and owned by Ryan J. Etten and John M. Greiner. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter. Nays: None. Absent: Burris. Resolution adopted. Overhead costs of the Waterloo Water Works are presented annually to the Board of Trustees for approval. The total labor overhead cost is calculated using the most recent year-end information, as well as available current year information. The Water Works uses the overhead cost to mark up labor costs on various projects. The marked -up labor costs are used to more accurately invoice projects and to maintain cost records. 2008 2009 2010 2011 2012 Social Security 7.65% 7.65% 7.65% 7.65% 7.65% Workmen's Comp. Insurance 2.27% 2.32% 1.85% 2.56% 4.19% General Liability Insurance 1.41% 1.44% 1.62% 1.46% 1.75% Employee Insurance Benefits 28.79% 23.53% 26.47% 28.12% 31.19% Vacation, Holiday and Casual Days 15.68% 13.65% 14.20% 14.99% 15.56% IPERS Equivalent 6.47% 6.40% 6.43% 7.78% 9.04% Total 62.27% 54.99% 58.22% 62.56% 69.38% It was moved, seconded and approved to authorize the use of the labor overhead percentage of 69.38% as the appropriate 2012 labor overhead markup charge. 19 Water Works staff is completing the design work for the 2012 Street Reconstruction Program — Division II Water Main Replacement and Connection Project. The 2012 Water Main Project is being let in conjunction with the City of Waterloo's FY 2012 Street Reconstruction Program. The City of Waterloo will act as the overall contracting authority. This year's project includes a section of 12 -inch water main replacement on Ridgeway Avenue, between San Marnan Drive and the La Porte Road turnout; two blocks of 6 -inch water main on West 9th Street to eliminate three dead ends; and one block on Maynard Avenue between Hughes Drive and Valley Road; all resulting in system strengthening, increased fire flows and improved reliability. With an aging distribution system, it is anticipated that the frequency and severity of main breaks will increase over time. The majority of main breaks in the system appear to be caused by corrosion. The areas most frequently suffering from breaks are the Castle Hill area, the area of Waterloo north of San Marnan and west of LaPorte Road, and the area generally around Central Middle School. Other smaller pockets of increased breakage exist as well. In 2006, the Water Works began a program of replacing water main in the Castle Hill area, in conjunction with the City of Waterloo's annual Street Reconstruction program. The program has continued each year since 2006, focusing on streets that are included in the City Street Reconstruction project. Replacing the water mains in conjunction with the Street Reconstruction project benefits the residents, the City of Waterloo and Water Works, and will improve project coordination, scheduling, logistics and economics. The preliminary engineer's estimate of cost for the contracted portion of the project is $169,378.00. The 2011 Capital Budget includes $350,000 for water main replacement / connection projects, including remaining costs for the 2010 and 2011 projects. The anticipated remaining expenses for the 2010 project are the sum of $23,956.58; and for the 2011 project are the sum of $129,363.58. The Water Works' 2012 remaining available line item budget for the 2012 project is the sum of $196,679.84. Costs against the 2011 and the 2012 projects include engineering, design, pre -reconstruction work, the work contracted through the City project, geotechnical testing and contingencies. All engineering and design work is being done in-house with minimal capital cost to the Water Works. Pre -reconstruction work will be completed by the Water Works Distribution Department and by hired contractors. Water Works staff and a geotechnical testing agency will provide construction review for compliance with specifications. It was moved by Potter, seconded by Kuntz and approved to instruct the General Manager to prepare plans, specifications, form of contract, etc. It was moved by Potter, seconded by Kuntz and approved to receive, place on file and preliminarily approve plans, specifications, form of contract, etc. It was moved by Potter, seconded by Kuntz and approved to instruct the General Manager to publish notice of plans, specifications and taking of bids; and to set the date of Public Hearing as the March 21, 2012 Board of Trustees meeting. Completion of the Shaulis Road transmission water main is a Phase 1, Priority 3 improvement as listed in the 2008 Master Plan. Higher priority improvements have been, or are currently being addressed. Two final segments are needed to complete the Shaulis Road transmission main. The first segment is between Ansborough Avenue and Highway 21. The second segment is from Highway 21 to just west on Hammond Avenue. The City of Waterloo, in conjunction with the Iowa DOT, is grading and paving the remaining segment of West Shaulis Road. The segment is between Ansborough Avenue and Highway 21. The Iowa DOT is scheduled to receive bids on the project, including the first segment of the transmission water main, on February 21, 2012. 20 The estimate of cost for the first segment is $1,359,890.00. The estimate of cost for the second segment is $392,889.00, giving a total for both segments of $1,752,779.00. The 2012 Capital Budget for both segments includes $1,488,181.00 plus contingency of $258,814.00 for a total of $1,746,995.00. The following documents were reviewed by the Board: • Proof of publication of Notice of Hearing • Plan Sheet Title Page • Engineer's estimate of project costs • Bid Summary, if available, for bids received by the IDOT on February 21, 2012. Wicks Construction, Inc., of Decorah, Iowa, was read as the apparent low bidder. The total bid amount was the sum of $3,095,851.14. It was moved by Kuntz, seconded by Potter and approved to receive and place on file proof of publication of notice of public hearing. Chairman Kuntz declared the public hearing open. There were no oral or written comments. hearing. It was moved by Kuntz, seconded by Potter and approved to close the It was moved by Kuntz, seconded by Potter and approved to confirm approval of bid documents, plans, specifications, etc. It was moved by Kuntz, seconded by Potter and approved to receive and place on file the bids as opened and read aloud on February 21, 2012. It was moved by Kuntz, seconded by Potter and approved to adopt a resolution to award the contract for Black Hawk County PCC Paving STP -U- 8155(711)-70-07, Division II - Water Main Extension Project, and to authorize the General Manager to execute the appropriate contract documents, if the Division II water main bid totals are 120 percent or less of the engineer's estimate of $1,359,890.00. The second, and final, segment of the Shaulis Road transmission main begins at Highway 21 and continues easterly to a point west of Hammond Avenue. The estimate of cost for the second segment is $392,889.00. The following documents were reviewed by the Board: • Plan Sheet Title Page • Engineer's estimate of project costs It was moved by Kuntz, seconded by Potter and approved to instruct General Manager to prepare plans, specifications, form of contract, etc. It was moved by Kuntz, seconded by Potter and approved to receive, place on file and preliminarily approve plans, specifications, form of contract, etc. It was moved by Kuntz, seconded by Potter and approved to instruct the General Manager to publish notice of plans, specifications and taking of bids; and to set the date of Public Hearing as the March 21, 2012 Board of Trustees meeting. Bids are received annually for pipe, valves and fittings. These bid prices are for the estimated material needs for the 2012 construction season and for distribution system repairs made throughout the year. Advertisement for Bids was published in the Waterloo Courier on February 10, 2012. Bidding documents were mailed to several suppliers that have bid or requested to be on the bidder's list. Bids were received, opened and read aloud on February 20, 2012. The bids received for pipe, per foot, were as follows: follows: 21 The bids received for valves, tapping valves and tapping sleeves were as Schimberg Co. Schimberg Co. American Cast Iron Pipe Co. Griffin Pipe 6" Ductile Iron $16.13 $16.98 $17.28 8" Ductile Iron $22.05 $23.22 $23.62 10" Ductile Iron $31.71 $33.38 $33.58 12" Ductile Iron $36.31 $38.23 $38.63 16" Ductile Iron $52.66 $55.44 $55.69 20" Ductile Iron $68.68 $72.30 $72.51 follows: 21 The bids received for valves, tapping valves and tapping sleeves were as Schimberg Co. $41,390.00 HD Supply Waterworks $45,089.62 Utility Equipment Co. $49,798.80 The bids received for fittings were as follows: Schimberg Co. $30,163.33 Utility Equipment Co. $33,827.38 HD Supply Waterworks Incomplete Bid It was moved by Potter, seconded Kuntz and approved to award the pipe contract for 2012 to Schimberg Company as being the lowest and best bid; to award the valve contract for 2012 to Schimberg Company, as being the lowest and best bid; and to award the fittings contract for 2012 to Schimberg Company as being the lowest and best bid. Rick Wilberding is seeking authorization to request bids for two 1/2 -ton 2 -wheel drive pickup trucks. These trucks will replace the truck assigned to the Pumping Station (No. 15) and the inspector's truck (No. 19), in order to continue to update and replace vehicles on an appropriate schedule. The 2012 vehicle replacement budget is $36,000.00. Costs associated with replacing the two trucks include net expenses after trade-in, as well as miscellaneous post -purchase accessories, including warning lights, tool boxes, radio mounts, etc. It was moved by Potter, seconded by Kuntz and approved to authorize obtaining bids for two 1/2 -ton 2 -wheel drive pickup trucks to replace trucks No. 15 and No. 19. All Bargaining Unit Position Descriptions were updated and approved by the Board at their December 2007 meeting. The Pumping Station Operator positions were updated again in April 2009 and again in June 2011, in order to remove possible contradictions in the previous descriptions, and to comply with Iowa DNR requirements. The Pumping Station must have an operator on duty at all times. The Swing Shift Operator position fills a large number of shifts due to sick, casual and vacation days, as well as other openings on weekends and other shifts. The position puts one individual in a highly irregular schedule and often is not adequate to fill all vacancies. The current job description for the Swing Shift Position requires the operator to obtain a Grade II Water Treatment Operators Certificate within 48 months of appointment. The Combination Worker position requires a Grade I Water Treatment Operators Certificate in the same time frame. 22 The Swing Shift position is usually filled with Combination Worker employees. It would be beneficial to have the same Operator Certificate requirements for both positions. It was moved by Kuntz, seconded by Potter and approved to adopt the revised Position Descriptions for Pumping Station Operator: Swing Shift. When the recently contracted Kimball Avenue Water Tower Rehabilitation Project is completed this year, a Phase 1 -Priority 1 line item in the 2008 Waterloo Water Works Master Plan will be finished. With the rehabilitation of Linden Avenue tower in 2009, University Avenue tower in 2010, and Kimball Avenue tower in 2012, the Water Works will have expended over $2.1 million dollars on water tower rehabilitations. In order to communicate the scope and value of these improvements to our customers, it would be advantageous to provide local media representatives with the opportunity to personally visit the Kimball Avenue tower work site. Visiting the worksite will include climbing the water tower and entering the bowl of the tower. All due safety precautions will be used, including safety harnesses with lanyards and cable tie offs to provide fall protection. Any media climber will be escorted by a Water Works manager at all times. The Waterloo Water Works Employee Handbook and Policy restricts water tower property access, only allowing access to Water Works employees and businesses that provide services to the Water Works or hold contracts with the Water Works. It was moved by Potter, seconded by Kuntz and approved to authorize access to the Kimball Avenue water tower during the rehabilitation project by members of the media. The following items were reported by management: Dennis Clark presented water pumpage information for January 2012, which was 2.87% less than January 2011. The current market value of the Pension Fund as of January 31, 2012 is the sum of $3,777,334.12, including one employee's personal balance of $30,406.17. The value of the fund increased $115,229.13 in the last month and year to date. The Waterloo Water Works has made contributions of $34,750.00 to the plan in 2012. The Water Works contribution was made on January 27, 2012 and was posted at Schwab on February 2, 2012, so the contribution does not show on the January 31, 2012. Employees have made contributions of $5,202.40 to the plan in 2012. Year to date fees are the sum of $4,443.70, year to date payments to retirees are the sum of $33,097.17, and the year to date performance of the fund is plus 3.91 percent. The annual tabulation of broken mains, main Teaks and broken hydrants was reported to the Board. In 2011, 33 mains were broken, 10 main Teaks occurred, and 8 hydrants were damaged. A tabulation was distributed showing the total number of service line Teaks in 2011. A total of 152 service line leaks occurred in 2011, compared to 150 service line leaks in 2010. The number of galvanized line Teaks continues to trend down, while copper line Teaks are trending up. Copper line leaks accounted for 91% of all service line leaks in 2011. A list of several major projects and initiatives currently underway or planned for 2012 was presented to the Board. 8:00 a.m. 23 The next regular meeting is scheduled for Wednesday, March 21, 2012 at Upon motion, the meeting was adjourned at 9:32 a.m. BOARD OF TRUSTEES Secretary An Equal Opportunity/Affirmative Action Employer D a 0 CD 0 CO 0 Fr; suogonAsul leloadS 0 -i r G) 0 N ffl 0) N CO CJ1 v 0) 1000 CD cn 0 o _5 a v FD. ? m X 3 C c- — 0. c N 7 m 0 - m v 6 N ] j N CD n G) co n)3 3 CD CO "D o O CD O 0 U) LO I. Z-0 69L-LO-9Ztb alea aolonul 'ON aolonul 0 C 3 O 0 CD 0 o ' 0 uoi;nqu}sia •1 0 aweN JopueA D m 0 0 0 0 v ) m3 m o 0 • 0 0 C2 CD o m v : 7:1 (c) <� -n m m`D n0 0 ZtOZ '6Z fuenaged 'ON JopUeA Voucher Prepared by Pauline C 0 D -71 -< 0 < Tn O s C D O 11 = m m 0 0 D 0 w 0 CO Cn o 0 N N Invoice AECOM Invoice To: Date: January 30, 2012 Mr. Eric Thorson, P.E. Project Number. 60218204 City of Waterloo 715 Mulberry Street Invoice No: 37173297 Waterloo, Iowa 50703 Your Authorization: Professional Services Agreement Dated November 4, 2011 Cedar River Enhancement Projects Waterloo, Iowa Progress Billing: August 8, 2011, through January 27, 2012 Classification Senior Professional Staff Professional Project Support Stantec Consulting Inc. Direct Expenses Total Costs to Date Less Previous Billing Hours Amount 11.5 25.0 3.5 $2,251.13 2,356.25 278.35 1,400.00 0.00 $6,285.73 0.00 TOTAL AMOUNT DUE $6,285.73 L:\workWDMIN\INVOICE\WatDevCorp CedarRiverEnhancement.doc a -44.-r (00% G A (',� 0. /y Remit To: AECOM''• P.O. Box 1497 • Waterloo, Iowa 50704-1497 !,r7�/ �� /�h- j}—C'✓sib rf/ 501 SycamoreStreet, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 4/i,A A=COM AECOM 501 Sycamore Street Suite 222 Waterloo, Iowa 50703 www.aecom.com 319 232 6531 tel 319 232 0271 fax CEDAR RIVER ENHANCEMENT PROJECTS CITY OF WATERLOO, IOWA PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, 715 Mulberry Street, Waterloo, Iowa, 50703, hereinafter referred to as "CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto. II. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions. ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment, and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. Page 2 A:COM (e) ATS will be providing estimates of costs to the CLIENT covering an extended period of time. ATS does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATS's experience and represent ATS's reasonable judgment as a qualified professional. ATS does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to ATS all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. ATS shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. (a) IV. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of ATS during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall maintain standard insurance policies as follows: Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000) each accident; (a) Page 3 AZCOM (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non -owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS's negligence under this Agreement and only to the extent of the insurance limits specified herein. (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. Such certificates of insurance shall provide that the applicable insurance policies have been endorsed to provide a minimum of thirty (30) days advance notice to the CLIENT in the event of cancellation, material change, or non -renewal. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation for the tasks described in Exhibit A is an estimated fee of Thirty -Six Thousand Eight Hundred Dollars ($36,800.00). ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non -monetary default, commenced reasonable actions to cure such failure. In either case, ATS will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which ATS prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all Page 4 A=COM claims or suits asserted against ATS in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out other projects or work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENTS construction contractors. Nor shall ATS be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing ATS as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. XI. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from ATS's sole negligence or willful misconduct. Page 5 A=COM CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be deemed to have acted as CLIENT's agent. For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide ATS with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the negligent act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. A=COM Page 6 (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. Printed Name: Ernest G. Clark Title: Mayor APPROVED Fe AECIM TECHNICAL SERVICES, INC. By: Printed Name: Joe A. Becker Title: Vice President Date: C ) LQ(ot' Date: Novernber 7, 2011 CEDAR RIVER ENHANCEMENT PROJECTS EAST LAKE - CEDAR RIVER CONNECTION FEASIBILITY STUDY SAN SOUCI WING DAM REPAIRS DOWNTOWN CEDAR RIVER DOCKING HIGHWAY 63/CENTER FOR THE ARTS PEDESTRIAN CONNECTIONS CITY OF WATERLOO, IOWA Exhibit A Project Description The project consists of four Cedar River Enhancement Projects, including 1) developing a navigable connection between the East Lake and the Cedar River, 2) repairs to the existing San Souci Wing Dam, 3) incorporating boat docks between Park Avenue and Mullan Avenue, and 4) creating pedestrian connections from U.S. Highway 63 to the Center for the Arts and the adjacent River Walk Loop. II. Scope of Services Preliminary Design Services The Scope of Services will encompass and include all detailed work, services, materials, equipment, personnel and supplies necessary to provide conceptual design and estimated construction cost estimates for each of the projects identified above. The effective date of this agreement shall be August 8, 2011. The Scope of Services is further defined as follows: For the first project, a study will be completed to determine the feasibility of creating the East Lake - Cedar River Connection in addition to developing a conceptual plan for the project. Initial surveys will be completed to determine "normal" water surface elevations for the East Lake and the Cedar River to verify the water level relationship between the two bodies of water. An initial wetland boundary delineation and project impact review will also be completed to aid in determining initial project impacts. As the project will require a no -rise certificate due to construction in the regulatory floodway of the Cedar River, hydraulic modeling will be required for the proposed improvements. The existing regulatory model will be used to verify no increase in the existing 100 -year flood elevations will occur. Preliminary structure sizes will be reviewed for the existing recreational trail between the Cedar River and the East Lake. Conceptual cost estimates will be prepared for the proposed improvements. A summary report will be prepared for the project which will include a hydraulic summary of results, conceptual plan views, permit requirements and conceptual planning level cost estimates. The following tasks lead to the completion of the East Lake - Cedar River Connection Feasibility Study: East Lake - Cedar River Connection Feasibility Study (Tasks 1-13) Data Collection Tasks 1 - 2 - The following identifies tasks leading to the completion of the hydraulic surveys required for the proposed East Lake Connection to the Cedar River. These tasks will include three trips to the site at varying Cedar River elevations (low flow, medium flow and flood stage flow) to assist in determining the relationship between the Cedar River elevations and the corresponding East Lake elevation. Task 1 - Data Collection Task 2 - Field Surveys (Three Trips Anticipated) Wetland Investigation Task 3 - Wetland Boundary Delineation and Project Impact Review (To Be Completed by Stantec). This task includes a field review to identify and delineate wetland boundaries using currently approved methodology. The wetland delineation and project impacts will be summarized in a report that could be submitted to the Corps of Engineers for the project 404 Permit. This task does not include developing a wetland mitigation plan, as the need and scope of the plan needs to be determined first. The wetland mitigation plan may be added as a supplemental agreement, if necessary, depending on the field wetland delineation. Conceptual Design Tasks 4-6. The following tasks lead to development of a conceptual design plan for the project. Locations for the connection will be reviewed for hydraulic considerations and costs. It is anticipated two alternatives would be reviewed for consideration. The first alternative would be near existing hydraulic connections (during high flows) to the lake and the second alternative would include a connection where the lake nears the Cedar River channel. In addition to an earthwork review, these concept alternatives would include an estimated structure crossing required for the existing recreational trail. Task 4 - Task 5 - Task 6 - Development of Two Alternative Connections to Brinker Lake Development of Conceptual Structure Sizes for Recreational Trail Development of Plan View Drawing for Each Alternative Hydraulic Analyses Tasks 7-9. The following tasks lead to completion of the required hydraulic modeling for the connection. Hydraulic analyses will be completed using the existing HEC -2 model for the Cedar River. The model will be updated to reflect the proposed project and determine if any increase in computed water surface elevation occurs for the regulatory (100 -year) flood event in addition to the U.S. Army Corps of Engineers' design flood event for the federally - funded Local Flood Protection Project. The project requires a no -rise certification due to its location within the Cedar River Floodway. Task 7 - Updating Existing HEC -2 Model for Pre -Project Model Task 8 - Incorporate Proposed Improvements in HEC -2 Model Task 9 - Review Options to Eliminate Potential Backwater Created Develop Planning Level Construction Estimates Tasks 10-11. The following tasks lead to the completion of planning level construction estimates for the project. Task 10 - Develop Estimated Construction Quantities for Project Task 11 - Develop Planning Level Construction Cost Estimates Summary Report Preparation Tasks 12-13. The following tasks lead to the completion of a letter -style summary report for the project that will include a description of the project, hydraulic summary, conceptual plan view of the project, permit requirements and a conceptual level planning estimate. Task 12 - Summary Report Task 13 - Report Graphics San Souci Wing Dam Repair Construction Estimates (Tasks 14-17) The second project consists of preparing construction cost estimates for repairs to the existing San Souci Wing Dam. The existing wing dam has been damaged in past flooding events and is in need of repair. The project will include completion of field surveys of the existing dam, developing quantities for repairs, reviewing the effects of the new bladder dam on the wing dam, and preparing construction cost estimates for the repairs. The following tasks lead to the completion of the San Souci Wing Dam Repair Construction Estimates: Task 14 - Survey Existing Wing Dam (Initial End Elevation Survey Only) and City Salvaged Concrete Stockpile Task 15 - Develop Estimated Quantities for Wing Dam Repairs Task 16 - Review Effects of New Bladder Dam on Elevations of Wing Dam Task 17 - Develop Construction Cost Estimates for Wing Dam Repairs Cedar River Docking Conceptual Design (Tasks 18-20) The third project consists of developing preliminary dimensional design drawings for Cedar River docking in the downtown area from Park Avenue to Mullan Avenue. Conceptual design drawings developed by Vandewalle and Associates will be reviewed as a basis for dock locations. The type of docking will be reviewed and planning level construction cost estimates will be developed. The following tasks lead to the completion of the Cedar River Docking Conceptual Design: Task 18 - Develop Dimensional Drawings for Proposed Docking from Conceptual Drawings Task 19 - Develop Proposed Docking Type Task 20 - Develop Planning Level Cost Estimates of Alternatives Highway 63/Center for the Arts Pedestrian Trail Connections (Tasks 21-23) The fourth project consists of developing preliminary plan view drawings and construction estimates for pedestrian connections from U.S. Highway 63 to the Center for the Arts and the adjacent River Walk Loop. The following tasks lead to the completion of preliminary design for these connections: Task 21 - Prepare Conceptual Drawings for Trail Connections Task 22 - Develop Estimated Construction Quantities Task 23 - Planning Level Cost Estimates of Alternatives Project Administration, Coordination and Meetings Tasks 24-26. These tasks include project administration, coordination, and three meetings throughout the project development. These tasks also include initial agency coordination (Iowa DNR and U.S. Army Corps of Engineers) and general project administration. The following identifies tasks leading to the completion of project administration, meetings and coordination during the design phase of the project. Task 24 - Project Meetings Task 25 - Initial Agency Coordination Task 26 - Project Administration L:\work\ADMINWGREE\PROF\WatCREnhancementProjects.doc CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Cedar River Enhancement Projectstile) tl Department No. project will be budgeted under 07 Activity No. project will be budgeted under REVENUES: To be assigned by the Finance Dept. R Project No. Subproject No: (Each column should only include amounts by fund) Fund: 4;4Fund: Fund: Fund: ofitzaaMM 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Gaming & WDC beiVAWIS 36,800.0 EXPENDITURES: Total 36,800.00 TOTALS $ 36, 800.00 $ - $ - $ - $ 36, 800.00 2103 Engineering & Consulting $ 36,800.00 $ 36,800.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199. Non -participating Misc TOTALS $ 36,800.00 $ - $ $ - $ 36,800.00 /)R (Signature Dept. Head) '�l Ejo61.L�. `Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012 Prepared: March 6, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: F.Y. 2012 West Shaulis Road/Ansborough Avenue STP -U-8155(711)-70-07 City Contract No. 784 Bids Received & Recommendation To Award Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed the bids and recommends Council award a contract to Croell and Subsidiary in the amount of $3,128,212.67. Summary Statement On February 21, the DOT conducted a state letting and the following bids were received for the above -referenced project: Wicks Construction, Inc. Croell and Subsidiary Peterson Contractors, Inc. Flynn Company, Inc. Cedar Valley Corp., LLC JB Holland Construction, Inc. C.J. Moyna & Sons, Inc. K. Cunningham Construction Co., Inc. Metro Pavers, Inc. Vieth Construction Corportation Pirc-Tobin Construction, Inc. Allied Manatts Group, LLC $3,095,851.14 3,128, 212.67 3,179,179.30 3,184,235.78 3,193,393.32 3,326,783.07 3,399,876.05 3,400,757.78 3,421,829.84 3,489,494.38 3,555,817.84 3,555,817.84 Wicks was the apparent low bidder. However, it was later discovered by the DOT that Wicks had exceeded its award limit for this letting. For this situation, it is standard DOT policy to first award contracts so that the overall increase in costs is minimized. It was determined that awarding the contract to the next lowest bidder for this project would be in accordance with the policy. Therefore, the DOT ha recomaraended award to Croell and Sudsidiary in amount of $3,128,212.67. As the contracting authority, the City of Waterloo has two options - award a contract to Croell and Subsidiary or reject all bids. Expenditure Required $3,128,212.67 Source of Funds Policy Issue N/A Alternative N/A Federal STP Funds (80%) - $1,884,962.94 Local Option Sales Tax (20% Local Match) - Waterloo Water Works - $772,009.00 471,240.73 Background Information This project is the phase 11 extension of West Shaulis Road from Ansborough Avenue to Highway 21 (Hawkeye Road) and includes Ansborough Avenue from Shaulis Road to the Highway 20 interchange. CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Mar Prepared: March 7, 2012 Mayor Dept. Head Signature: BUCK # of Attachments: CLARK COUNCIL MEMBERS SUBJECT: Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to Site Services Inc. of Algona, Iowa in the amount of $22,340.00 in conjunction with Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street. DAVID JONES Submitted by: Noel Anderson- Community Planning & Development Director Ward I CAROLYN Recommended: City Council Action: Approval of asbestos abatement contract with Site COLE Services Inc. of Algona, Iowa for the asbestos abatement services of 820 and 910 Sycamore Ward 2 Street; 626-628 West 9`h Street; 1518 West 4th Street; and 625 Glenwood Street. HAROLD in the amount of $22,340.00 GETTY Ward 3 QUENTIN Summary Statement: The City of Waterloo will be demolishing these structures in HART preparation of the future Sports Complex. State laws require that all asbestos containing Ward 4 material be removed prior to demolition. RON WELPER Expenditure Required: $22,340 Ward 5 Source of Funds: The asbestos survey and demolition activities of this site will be BOB GREENWOODndertaken by the City of Waterloo using G.O. funds, for nuisance abatement. At -Large STEVE SCHMITT At -Large Policy Issue: This is a combination of nuisance abatement and new residential development Alternative: N/A Background Information: The properties located at 910 and 820 Sycamore Streets where purchased for residential development in approximately 2001. However, that development did not occur and the city now has a new developer that will build 6 twelve units apartment buildings. 626-628 W. 9`h and 1518 W. 4th where acquired through Iowa Code 657 A. The Quonset and garage at 625 Glenwood are properties that will be demolished to make room for new Public Works Building on the former CMC Site. cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: March 12, 2012 Prepared: March 9, 2012 -� Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Professional Services Agreement with HR Green at an estimated cost of $43,114 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition on East 4th Street; and authorize Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Staff requests the approval of the attached agreement and authorize the Mayor to sign and fully execute any necessary documents. Summary Statement: The former Chamberlain Manufacturing site has been an ongoing project for cleanup for the City of Waterloo for a number of years. The City has received various Economic Development Initiative (EDI) grants from the federal government, as well as EPA and DNR grants and help on the site. This has allowed the City of Waterloo to acquire the site, remove environmental contaminants such as asbestos from the buildings, and demolish the buildings to the ground level. This next phase, for which HR Green will write the specifications, oversee the work, and help with the project closeout, will remove the remaining slab foundations on the site. This next phase will allow for continued planning for potential redevelopment of the site. Currently, the site exists in an unsafe condition with the slabs in place as they are not all level, broken up in places, there is a former railroad trench on the site, etc. Expenditure Required: $43,114. Source of Funds: $43,114 in EDI grant fund Policy Issue: Neighborhood revitalization and Economic Development Alternative: NA CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo continues to work diligently to remove nuisance properties within the City of Waterloo through the 657A process, as well as taking the initiative for larger, empty buildings as well. The City of Waterloo believes many of these sites can be redeveloped for a positive influence on the surrounding neighborhoods and overall image of the community. The former Chamberlain Manufacturing site continued to sit vacant for many years, with no relief in site. The acquisition and demolition of the former site has been expensive, and a long process. The use of the grants funds has been crucial in this process. The current funds will expire in June 2012.