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HomeMy WebLinkAbout03/19/2012rage 1 01 1 RITA BOLLANS From: RITA BOLLANS Sent: Wednesday, March 07, 2012 9:01 AM To: 'Bamsey, Bob' Cc: MARIA ARMSTRONG Subject: RE: Waterloo UV Disinfection Project City Contract # 817 Hi Bob, can go ahead and write up the council communication but Maria in the Clerk's office will need the plans, specs and form of contract by Tuesday 3/13 or no later than 10:00 am on 3/14, also if you could send a copy to us for our files. Thanks, Rita From: Bamsey, Bob [mailto:BOB.BAMSEY@aecom.com] Sent: Wednesday, March 07, 2012 8:02 AM To: RITA BOLLANS Cc: LARRY SMITH Subject: Waterloo UV Disinfection Project City Contract # 817 Rita, The Waterloo UV Disinfection Project City Contract # 817 has been approved by IDNR and is ready to go out for bids. We recommend it to be submitted for Council approval at their March 19, 2012 meeting to begin advertising for bids. We are anticipating accepting bids until 4:00 PM, April 23, for the regular Council meeting on that date where they will be opened, read, and referred to Larry for review. The current cost estimate for the UV Project is about $5.6 Million and we are looking at a substantial completion of approximately March 31, 2013 and Final Completion by April 30, 2013. If you need anything further or if you need this in an "official" letter to process the proper paperwork for the Council, please let us know. Thanks for your help. Bob 3/7/2012 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD #t -Large STEVE SCHMITT At -Large CIT T OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 3/19/2012 Prepared: 3/7/2012 .<'1 Dept. Head Signature:2 # of Attachments: / SUBJECT: UV Disinfection Project City Contract #817 Submitted by: Larry N. Smith, Superintendent 11:ettAl • Old 4t Recommended City Council Action: Approval of request to prepare plans, specification, form of contract and to set date of hearing and bid opening as April 23, 2012 for the UV Disinfection Project City Contract #817. Summary Statement: The Waterloo UV Disinfection Project City contract # 817 has been approved by IDNR. The current cost estimate for this project is about $5.6 million and we are looking at a completion date of approximately March 31, 2013 and final completion by April 30,2013 Expenditure Required: Source of Funds: Sewer Bonds Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Notice of Assignment To: Craig Industries, Inc. (Buyer) FROM: Lockard Development, Inc. DATE: 3 -30- Q q You are hereby notified that all of its rights and interest in the contract dated February 11, 1999, for the sale of property at: That part of the Southeast Quarter (SE 1/4) of Section Twelve (12), Township Eighty-eight North (T88N), Range Fourteen West (R14W) of the Fifth Principal Meridian in Black Hawk County, Iowa, more particularly described as follows: Beginning at a point that is One Thousand Eight Hundred Thirteen and Six Tenths (1813.6) feet Northeasterly of the South line of said Section 12, as measured on a line being One Thousand (1000) feet Northwesterly of and parallel to the Northwesterly right-of-way line of the Chicago and Northwestern Transportation Company's Main Line from Chicago to Kansas City; thence Northeasterly, along that line described as being parallel to said Railroad's Main Line right-of-way, to a point on the Southwesterly right-of-way line of said Railroad's Cedar Falls Branch line; thence Southerly along the Southwesterly right-of-way line of said Branch Line to a point that is on a line normal to and passing through the point of beginning; thence Northwesterly to the point of beginning, containing 16.19 acres, more or less, subject to all easements and encumbrances of record. 4802 Sergeant Road- Request for a Site Plan Amendment to Construct a Temporary Ready Mix Batch Plant 100 -Year Floodplain Proposed Site Plan Amendment Location Legend Proposed Site Plan Amendment Croell Ready Mix, Inc Site Plan Amendment Request Photos Looking at the area in question where the ready mix batch plant will be located. Looking at the existing building on the property. 54 4802 Sergeant Road- Request for a Site Plan Amendment to Construct a Temporary Ready Mix Batch Plant Proposed Site Plan Amendment Location ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 property at 4802 Sergeant Road as a temporary readi-mix batch plant. Staff would note that the site was originally rezoned to "M-2, P" on September 2, 2003 for the purposes of constructing a sand and gravel pit and industrial storage building. Prior to that the property was zoned "M-1" Light Industrial. The request would not appear to have a negative impact on the area. Several other industrial uses are located near by, including a concrete mixing plant located south of the property in question at 3140 W Shaulis Road. Staff would note that a concrete mixing plant is allowed in the "M-1" Light Industrial District, which is the previous zoning classification of this property. The applicant has indicated that the mixing plant will be temporary in nature and be used throughout the summer of 2012 and should not be needed after the current project is completed. Staff believes that a two-year time frame should be sufficient to account for any potential delays that may be encountered. Staff would note that a Targe portion of the property is in the Zone A 100 -year floodplain. The applicant has indicated that any additional buildings and equipment that is required would be temporary in nature. If any structures were permanent, they would have to be located outside the Zone A 100 -year flood plain, or elevated to be able the 100 -year flood elevation. There is no platting required for this request. Therefore, staff recommends that the request for two-year temporary site plan amendment in the "M-2, P" Planned Industrial District be approved for the following reasons: 1. The proposed use is consistent with the Future Land Use Map for this area and it is located within the Primary Growth Area according to the City of Waterloo Comprehensive Plan. 2. The proposed use and design would not appear to have a negative impact on the area and would appear to be compatible to existing development in the area. 3. The request is temporary in nature and would not permanently alter the site in question. 3-6-12 M -2,P Site Plan Amend for Redi-mix batch plant at 4802 Sergeant.doc Page 2 of 2 51 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: March 6, 2012 Request for a site plan amendment in the "M-2, P" Planned Heavy Industrial District at 4802 Sergeant Road, for the purpose of constructing a two-year temporary readi-mix batch plant on the property. Croell Readi Mix Inc. 4802 Sergeant Road, Waterloo IA 50701 The applicant is requesting to construct a temporary redi-mix batch plant for mixing concrete at their existing sand and gravel pit location at 4802 Sergeant Road. The request would not appear to have a negative impact on the surrounding area and would be compatible to the already existing industrial uses in the area. North — Industrial equipment sales and storage South — Pella Windows and United Concrete- Industrial uses East — Commercial and residential uses West — Vacant - agricultural The proposed site plan amendment would not appear to have a negative impact on the surrounding traffic conditions in the area. There are no recreational trails in the area. The site has been zoned "M -2,P" Planned Industrial District since September 2, 2003 when it was rezoned from "M-1" Light Industrial District for the purpose establishing a sand and gravel pit and industrial storage facility. Properties to the south and north are zoned "M-1" Light Industrial. Properties to the east are zoned "R -3,R -P" Planned Multiple Residence District and "C-2" Commercial District. The proposed use will not require additional buffering. No additional drainage would be needed for the request. The surrounding area is a mix of Industrial, Commercial and High Density Residential. The northwest half of the property is located within Zone -A, 100 -year floodplain according to the Federal Emergency Management Agency. Any permanent building constructed in the floodplain would need to be elevated 1' above 100 year flood elevation. The Robinson Bird Sanctuary is located 1/2 a mile to the north, and the Katoski Green belt is located'/ mile to the west. Sanitary sewer is located within W Shaulis Rd. to the south. The Future Land Use Map designates the area as Industrial. This request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. STAFF ANALYSIS — The applicant is requesting a site plan amendment to use their 3-6-12 M -2,P Site Plan Amend for Redi-mix batch plant at 4802 Sergeant.doc Page 1 of 2 50 The applicant has indicated that the mixing plant will be temporary in nature and be used throughout the summer of 2012 and should not be needed after the current project is corned. Staff believes that a two-year time frame should be sufficient to account for any potential delays that may be encountered. A large portion of the property is in the Zone A 100 -year floodplain. The applicant has indicated that any additional buildings and equipment that is required would be temporary in nature. If any structures were permanent, they would have to be located outside the Zone A 100 -year flood plain, or elevated to be able the 100 -year flood elevation. At their March 6, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request. cc: Noel Anderson, Community Planning & Development Director Path: \ \Alomain \waterloo \USERS \Planning \Adam \Council Letters\letter site plan amendment Croell Redi Mix 3.12.12.doc Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Plowing &DeseiopmeutDirector Council Communication City Council Meeting: MARCH 19, 2012 Prepared: March 14, 2012 Dept. Head Signature: # of Attachments: �,S SUBJECT: Set date of hearing as April 9, 2012 for a request by Croell Readi Mix Inc. for a Site Plan Amendment in the "M -2,P" Planned Industrial District site plan amendment for property located at 4802 Sergeant Road to construct a temporary redi-mix batch plant on the property for a period of 24 months. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of public hearing on the vacate request and publish an official notice pertinent to the requested amendment. Summary Statement: Croell Redi Mix Inc. operates an existing sand and gravel extraction pot at the location and is requesting to temporarily locate a redi-mix batch plant at the site. Expenditure Required: None Source of Funds: N/A Policy Issue: Site Plan Amendment Alternative: Legal Description: See attached "Notice of Assignment" Background Information: The request would not appear to have a negative impact on the area. Several other industrial uses are located near by, including a concrete mixing plant located south of the property in question at 3140 W Shaulis Road. The site was originally rezoned to "M-2, P" on September 2, 2003 for the purposes of constructing a sand and gravel pit and industrial storage buildings. Prior to that the property was zoned "M-1" Light Industrial, which would allow a concrete mixing plant. The plant is needed for the Shaulis Road Construction project that will start this spring. Equipment will include a portable redi-mix dry batch plant, which will dump the dry concrete directly into the trucks where the concrete will be mixed. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Board of Supervisors Scott Jordan 833-3076 Tom Little 833-3075 Frank Magsamen 833-3077 John Miller 833-3074 Craig White 833-3078 February 8, 2012 Ernest G. Clark, Mayor City of Waterloo Waterloo, IA 50703 Mayor Clark: Office of Black Hawk County Board of Supervisors 316 East Fifth Street, Suite 203 Waterloo, Iowa 50703-4774 Telephone: 319-833-3003 Fax: 319-833-3070 James W. Bronner Finance Director Monica Smith Administrative Aide Debi Bunger Purchasing and Asset Management Specialist Web Site: www.co.black-hawk.ia.us E-mail: supervisors@co.black-hawk.ia.us On February 7, 2012, the Board of Supervisors approved the contracts for the Multi -Jurisdictional Hazard Mitigation Plan. The local match is to be $7,500.00. Note that the breakdown for each municipality is shown below, the amounts shown are contingent upon all entities participating in the in-kind match. Enclosed are two copies of the Memorandum of Understanding between your city and Black Hawk County for the Hazard Mitigation Grant Program (HMGP). INRCOG staff will administer the grant. Return both sets to our office so that the proper signatures can be affixed and once the process is complete, our office will return one signed original for your records. Contact me at 833-3077 if you have any questions. The fee schedule is as follows: 2010 Census *Waterloo 68,406 Cedar Falls 39,260 Black Hawk County 10,637 Evansdale 4,751 La Porte City 2,285 Hudson 2,282 Elk Run Heights 1,117 Dunkerton 852 Raymond 788 Gilbertville 712 Sincerely, Frank Magsamen, Supervisor Black Hawk County myfi les/contracts/ha7ardmitigation Percentage of Population 52.18% 29.95% 8.11% 3.62% 1.74% 1.74% .85% .65% .60% .54% City Share of $7,500 $3,913.50* $2,246.25 $ 609.75 $ 271.50 $ 130.50 $ 130.50 $ 63.75 $ 48.75 $ 45.00 $ 40.50 $7,500.00 GRANT APPLICATION MEMORANDUM OF UNDERSTANDING This memorandum of understanding is between the Black Hawk County, IA Board of Supervisors hereinafter referred to as County, and the city of Waterloo, IA hereinafter referred to as City. WHEREAS, the County and the City wishes to engage Iowa Northland Regional Council of Government's (INRCOG) grant writing services for the following project: Type of Grant: Hazard Mitigation Grant Program (HMGP) Project Description: Preparation of Multi -Jurisdictional Hazard Mitigation Plan for the County and participating City entities INRCOG will not charge the County, on behalf of participating city entities, in advance for grant preparation services; however, in the event that Hazard Mitigation Grant Program (HMGP) funding is awarded for this project, the County will enter into an agreement with INRCOG on behalf of the participating City entities to prepare a Multi -Jurisdictional Hazard Mitigation Plan and administer the grant. Said planning and administration costs will not exceed $50,000.00, and will be paid to INRCOG by the County from either awarded Program and/or local funds. WHEREAS, the County and City recognizes the fact that the federal share cannot exceed 75%; the state share cannot exceed 10%; and the local non-federal share must be at least 15% of the total grant amount where, if prepared to mitigation standards as outlined by the Federal Emergency Management Agency's Hazard Mitigation Grant Program (HMGP) can be met entirely by in-kind services. The City will pay to the County a portion of the local match costs determined by dividing the local match cost by the number of participating entities (defined as other communities in Black Hawk County). The cost of the local match will be adjusted based on the percentage of the population (2010 census) within Black Hawk County. The maximum total match will be $7,500. The maximum number of possible participating entities is 10. The local match may be funds or in-kind service based on current FEMA rates. IN WITNESS WHEREOF, the City of Waterloo, IA City Council and the Black Hawk County, IA Board of Supervisors has executed this memorandum of understanding as of this day of 2012. Black Hawk County, IA Board of Supervisors John Miller, Chair Date ATTEST: Grant Veeder, County Auditor City of Waterloo, IA Ernest G. Clark, Mayor Date ATTEST: Suzy Schares, City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 03/19/12 Prepared: 03/14/12 Dept. Head Signature: # of Attachments: 2 SUBJECT: Resolution approving a Memorandum of Understanding (MOU) between Iowa Northland Regional Council of Government's (INRCOG), the Black Hawk County Board of Supervisors, and the City of Waterloo for grant writing services for development of a Multi -Jurisdictional Hazard Mitigation Plan for the County and participating City entities. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of the MOU Summary Statement: The City of Waterloo their most recent update to the Hazard Mitigation Plan in 2010. Federal rules require that the plan needs to be revised and updated every five years in order to receive funding following a Federal Disaster declaration. The existing plan will not expire until 2015, however recently the state has placed more emphasis on the development of Multi Jurisdictional Hazard Mitigation Plans as opposed to individual plans for each jurisdiction. The Black Hawk County Board of Supervisors have approved an agreement for the development of a Multi Jurisdictional Hazard Mitigation Plan. The Plan will require a local match of $7,500, which will be divided between each municipality and the County based on population. The local match can be provided through in-kind donations, including staff time to participate in development of the Plan. The City of Waterloo's portion of the local match is $3,913.50. It is anticipated that staff time will exceed the local match amount, so. Expenditure Required: $3,913.50 anticipated to be an in-kind match. Source of Funds: in-kind match (donation of services). Policy Issue: Hazard Mitigation Planning Alternative: If we do not approve the MOU then the City of Waterloo would not participate in the Multi -Jurisdictional Hazard Mitigation Plan. Our existing Plan will remain valid until 2015, but the City of Waterloo would then have to develop our own updated Hazard mitigation Plan at that time to remain eligible for disaster funding. Background Information: cc: Noel Anderson, Community Planning 67. Development Director Path: K:\USERS\ARICS\City of Waterloo\council letters\Rise - Grant - MOU - MPO\03-14-12 Council Communication MOU with INRCOG for preparation of a Multi -Jurisdictional Hazard Mitigation Plan.doc CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 10, 2012 Dept. Head Signature: # of Attachments: 2 SUBJECT: BLACK HAWK COUNTY GAMING ASSOCIATION CONTRACT for RIVERLOOP PUBLIC MARKET MARKETING PROGRAM Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Request Council approve and authorize the Mayor to sign agreement with Black Hawk County Gaming Association for a grant in the amount of $55,000 to be used for marketing at the Public Market. Original grant forms are included for Mayor's signature. Expenditure Required : Required cash match of $11,605. Source of Funds: $3,605 is a discretionary Hotel/Motel grant. $3,000 is contracted for VandeWalle & Associates, $5,000 is cash match from the RiverLoop Public Market Co-op. Policy Issue: NA Alternative: NA Background Information: This grant will be used for a variety of marketing strategies to enhance business at the market. Copies of the contract and grant application are available in the City Clerk's Office. legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Downtown Historic Survey Services as of the date first set forth above. CITY OF WATERLOO, IOWA The Louis Berger Group, Inc. By: Ernest G. Clark, Mayor Hope Luhman, Authorized Representative Date: Date: Attest: Suzy Schares, City Clerk 5 b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, 4 H. Patent Rights and Copyrights. With respect to any discovery or invention which arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to patent rights, as defined by the awarding agency. With respect to any publication, documents, or data that arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to copyright, as defined by the awarding agency. I. Access to Documents. See Section 4 above. J. Retention of Documents. See Section 4 above. K. Contractor shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (applies to contracts, subcontracts, and subgrants of amounts in excess of $100,000) L. Energy Efficiency Standards. Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995]. 7. Indemnity. Contractor agrees to defend and indemnify US Government, FEMA, State of Iowa, and City, the officials, officers, employees agencies and agents of each, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; 3 days of request, to City, Iowa Homeland Security and Emergency Management Division (HSEMD), the Federal Emergency Management Agency (FEMA), the Comptroller General of the United States, and any other agency of state or federal government, or the duly authorized representatives of any of the foregoing, that has provided funding or oversight for the HMGP property acquisition project, for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Government -Mandated Provisions. Because the project activity is funded by the federal government, federal law requires that the City's contracts relating to the project include certain provisions. It is possible that some of the provisions set forth in this Section do not apply to Contractor or the services to be provided hereunder, but the provisions are nonetheless set forth to cause this Contract to comply with federal law. City makes no representation about whether any particular requirement is applicable to this Contract. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(i). A. Remedies. See Section 8 below. B. Termination for Cause and for Convenience. See Sections 8 and 9 below. C. Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (applies to all construction contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees) D. Contractor shall comply with the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (applies to all contracts and subcontracts for construction or repair) E. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts in excess of $2,000 awarded by grantees and subgrantees when required by federal grant program legislation, but does not apply to projects paid for with disaster funding) F. Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers) G. City's Reporting Regulations and Requirements. See Section 4 above. 2 CONTRACT FOR DOWNTOWN HISTORIC SURVEY SERVICES This Contract for Downtown Historic Survey Services (the "Contract") is entered into as of April 1, 2012, by and between the City of Waterloo, Iowa ("City") and The Louis Berger Group, Inc. ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For a period of twenty-four (24) months after the date of this Contract, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFP response. Contractor's request for payment for services authorized under this Contract shall be submitted on not more than a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Addenda c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $56,248.00, except by written amendment as provided herein. 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and a completely executed copy has been returned to Contractor. 4. Reserved. 5. Reporting., Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business Proposal Evaluation Tab for Request for Proposals for Demolition and Site Clearance Services • Dias receivea: 2 Detail of Cost Inputs Evaluation Criteria Qualifications and Experience of Key Personnel (Max of 60 points) Company's Knowledge and Experience with Historic District Surveys (Max of 60 points) Company Responsiveness to RFP (Max of 60 points) Cost Effectiveness (Max of 120 points) Total (Maximum of 300 points) Total lump sum bid (total cost based on the tabulated amounts from each property bid tab) History Pays Des Moines, IA 55 55 55 85 250 $75,225.00 Louis Berger Group Kansas City, MO 60 60 58 105 283 $56,248.00 PROPOSAL EVALUATION TAB FOR RFP FOR DOWNTOWN HISTORIC SURVEY SERVICES — 2012 CITY OF WATERLOO, IOWA Proposal Evaluation Tab for Request for Proposal February 2012 RECONNAISSANCE AND INTENSIVE LEVEL HISTORIC AND ARCHITECTURAL SURVEY FOR THE WATERLOO DOWNTOWN BUSINESS DISTRICT ON THE EAST AND WEST SIDES OF THE CEDAR RIVER City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL ANDERSON, Community Planning & Development Director March 14, 2012 The Honorable Buck Clark, Mayor and the City Council Members City Hall COUNCIL Waterloo, Iowa 50703 MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Dear Mayor and Council Members: RE: Award of Contract — Downtown Historic Survey Services — Hazard Mitigation Grant Program (HMGP) Property Acquisition Project — Public Assistance (PA) Demolition. Proposals for downtown historic survey services were received from two firms, including: The Louis Berger Group, Inc., Marion, IA; and History Pays, Des Moines, IA. The Proposal Evaluation Selection Committee thoroughly evaluated the proposals based on the firm's experience and the firm's principal project manager's experience, the firm's responsiveness to the RFP (including total scope of services offered, compliance with submission guidelines, and overall proposal presentation), and the cost effectiveness of the firm's financial proposal. Both proposals were very good proposals, providing all information requested by the RFP, and both proposal would provide a good service to the City of Waterloo. The Committee has determined that the proposal submitted by The Louis Berger Group, Inc. was the most responsible and responsive proposal that offered the greatest value and expertise to the City. Therefore, the Proposal Evaluation Selection Committee recommends that the contract for downtown historic survey services in connection with Public Assistance (PA) demolition activities of the Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) program be awarded to The Louis Berger Group, Inc. Please fmd attached the Proposal Evaluation Tab (bid tab) for the proposals, as well as the contract to be executed. If you have any questions or need any additional information on this matter, please contact our office. Respectfully, abz63,1a0,eLt_- Aric A. Schroeder, City Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer with funding from HSEMD for up to 75% of the total project budget, and funding from the Iowa Department of Economic Development (IDED) through a Supplemental Community Development Block Grant (CDBG) for 25% of the total project, including the 10% State portion and the required 15% local match. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. X5121- 5207 provides for the FEMA Public Assistance (PA) Program. The PA Program funds multiple disaster recovery activities, such expenses related to work required under a MOA. Sections 403 Essential Assistance and 404 Hazard Mitigation provide funding for demolitions and related work associated with a HMGP Property Acquisition (Buy Out) Program. With this disaster (DR -1763) the program is funded 90% Federal share and 10% State share, with no required local match. Unlike the HMGP Program, with the PA Program communities are not issued an award, but all eligible expenses will be reimbursed through Project Worksheets (PW's). Therefore expenses related to the demolition of acquired properties, including administration and contractual expense (which would include a historic survey contract required by the MOA) will be eligible for reimbursement through the FEMA PA Program. The City of Waterloo is looking to award a contract after seeking proposals for a reconnaissance and intensive level historic and architectural survey for the Waterloo Downtown Business District on the east and west sides of the Cedar River in connection with the HMGP property acquisition project. The MOA called for the Downtown historic survey and creation of a booklet to document the history of Sans Souci Island. A separate RFP was prepared for the Sans Souci booklet work. Proposals for the downtown survey work were received from two firms, including: The Louis Berger Group, Inc., Marion, IA; and History Pays, Des Moines, IA. Please find attached a letter of recommendation on award of Contract from the Proposal Evaluation Selection Committee, as well as the Proposal Evaluation Tab (bid tab) for the proposals, as well as the contract to be executed. If you have any questions or need any additional information on this matter, please contact our office. cc: Noel Anderson, Community Planning & Development Director Adam Poll, Associate Planner Path: K:\USERS\ARIC-S\City of Waterloo\council letters\RFPs Bids Contracts and Agreements for Goods or Services \10-18-11 Council Communication for RFP and Contract for Demo Services no-RACM Group 2 for HMGP Property Acquisition Project.doc Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 03/19/12 Prepared: 03/14/12 Dept. Head Signature: # of Attachments: SUBJECT: Resolution approving award of contract to The Louis Berger Group, Inc. for an amount not to exceed $56,248.00 for Downtown Historic Survey Services in connection with Public Assistance (PA) demolition activities of the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Award a contract for the downtown historic survey services to The Louis Berger Group, Inc., and authorize the Mayor and City Clerk to sign the contract. Summary Statement: Expenditure Required: $56,248.00 Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73 Policy Issue: Historic Survey required by the Memorandum of Agreement (MOA) between FEMA, SHPO, IHSEMD and the City of Waterloo to mitigate the loss of historic structures acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: On 1/20/09 the City Council authorized the submittal of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City Council authorized the agreement between HSEMD and the City of Waterloo, which has subsequently been executed. The total HMGP Property Acquisition (Buy Out) budget is $4,859,419.00 (based on recent de -obligation), CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: PH # of Attachments: N/A o. SUBJECT: Trees Please! Check Presentation Submitted by: Todd Derifield, City Forester Recommended City Council Action: Public Recognition of MidAmerican Energy Grant Funds awarded to the City of Waterloo. Summary: Leisure Services was successful in obtaining a $20,000 grant from MidAmerican Energy's Trees Please! grant program allowing trees to be planted in many public areas of Waterloo. Mike Massina, MidAmerican Energy Key Account Manager, will be presenting the check to Mayor Buck Clark on March 19th at the Council Meeting. Some of this money will go towards replacing trees that have been lost over the years along Greenhill Rd., many Downtown tree planting sites, Byrnes Park, Youth Sports Complex at Cedar River Park, Waterloo Airport, Waterloo Library & Kingbard Blvd. New plantings are being planned for Lloyd Randall Park and the Dog Park. CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 8, 2012 Dept. Head Signature: Bradley Hagen # of Attachments: 1 SUBJECT: Approval of Grant Amendment for Runway 12/30 Rehabilitation project with Federal Aviation Administration at Waterloo Regional Airport. Submitted by: Bradley Hagen, Airport Director Recommended City Council Action: Approval of Grant Amendment for Runway 12/30 Rehabilitation project with Federal Aviation Administration at Waterloo Regional Airport. Summary Statement Expenditure Required: None Source of Funds: N/A Policy Issue Alternative Background Information: City of Waterloo, through Waterloo Regional Airport, executed a grant agreement with FAA for Runway 12/30 Rehabilitation and acquisition of Runway Friction Equipment (FME) on July 26, 2010. The grant was for $2,683,940 to fund 95% of eligible costs. Runway 12/30 rehabilitation is complete. The FME was not purchased, as the electronic version we wanted was discontinued. The Airport will continue to use the manual version FME presently in use. A new manual version is programmed in our 5 year CIP. Of the $2.863M grant, only $5,000 was programmed for the FME. Since the grant agreement specified both Runway 12/30 rehabilitation and FME, we are required to do a grant amendment to remove the FME verbiage from the grant to close it out. CITY OF WATERLOO Council Communication '361 City Council Meeting: March 19, 2012 ,D' Prepared: March 14, 2012 S 21) Dept. Head Signature: Eric Thorson, PE., City Engineer t4� # of Attachments: SUBJECT: F.Y. 2012 WEST SHAULIS ROAD/ANSBOROUGH AVENUE CONTRACT, BONDS AND CERTIFICATES OF INSURANCE CROELL AND SUBSIDIARY CONTRACT NO. 784 Submitted by: Teff Bales, Associate Engineer Recommended City Council Action: Approval and signatures of Contracts, Bonds, Certificate of Insurance for the F.Y. 2012 WEST SHAULIS ROAD/ANSBOROUGH AVENUE, Contract No. 784. Please return both executed copies to this office for further processing. Summary Statement Transmitted herewith are two (2) copies of each of the Contract, Bond and Certificate of Insurance on the F.Y. 2012 WEST SHAULIS ROAD/ANSBOROUGH AVENUE, Contract No. 784, for approval and signatures of City officials. The contract is with CROELL AND SUBSIDIARY, of New Hampton, Iowa, in the amount of $3,128,212.67. Expenditure Required $3,128,212.67 Source of Funds Policy Issue N/A Alternative N/A Federal STP Funds (80%) - $1,884,962.94 Local Option Sales Tax (20% Local Match) - $471,240.73 Waterloo Water Works - $772,009.00 Background Information: This project is the phase II extension of West Shaulis Road from Ansborough Avenue to Highway 21 (Hawkeye Road) and includes Ansborough Avenue from Shaulis Road to the Highway 20 interchange. CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICES AGREEMENT SUPPLEMENTAL AGREEMENT NO. 1 F.Y. 2012 GERALDINE ROAD - PHASE II CITY CONTRACT NO. 821 RM -8155(727)-9D-07 Submitted by: Leff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Supplemental Agreement No. 1 with JDE Engineering, for the legal boundary survey of two parcels for the future phases of South Port and future extension of Geraldine Road. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost of this agreement is for a not to exceed fee of nineteen hundred dollars ($1900). Source of Funds MidPort TIF - $1900 Policy Issue N/A Alternative N/A Background Information This RISE project includes the 903 -ft. extension of Geraldine Road. CITY OF WA'I'FRLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 12, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 Lou Henry Hoover Memorial Sculpture Garden City Contract No. 803 STP -E -8155(723)-8V-07 Federal -Aid Agreement Submitted by: leff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is a Transportation Enhancement Agreement with the Iowa Department of Transportation for construction of the Lou Henry Hoover Memorial Sculpture Garden. The funding agreement covers 80% of the total cost of eligible items up to a maximum amount of $145,000. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $198,000 Source of Funds Federal Transportation Enhancement Funds - $145,000 Misc. Local Sources - $53,000. Policy Issue N/A Alternative N/A Background Information This project is the second phase of the garden conceived by the Church Row Neighborhood Association and includes installation of sculptures, sidewalks, and landscaping in the Lou Henry Hoover Memorial Sculpture Garden along Washington Street from West Fourth Street to Park Avenue. . BONDS FOR COUNCIL APPROVAL MARCH 19, 2012 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/13) —1914530 ASPRO, INC. —IA 5900535 DON SCHMITZ & SONS INC --IA 537158 CEDAR VALLEY CORP., LLC IA 593847 DONALD COX DBA DON'S CONSTRUCTION __IA 590430 HOFFMAN & HOFFMAN TRENCHING INC K.0866190A MCLEAODUSA TELECOMMUNICATIONS SERVICES, INC DBA PAETEC BUSINESS SERVICES ,_,IA 580675 PAULINE COMPANY INC 400TE9079 PETERSON CONTRACTORS, INC. --IA 593769 STICKFORT CONSTRUCTION CORPORATION 2130539 VIETH CONSTRUCTION CORPORATION AMOUNT: $5,000.00 WATERLOO, IA WASHBURN, IA WATERLOO, IA WATERLOO, IA CEDAR FALLS, IA LITTLE ROCK, AZ WATERLOO, IA REINBECK, IA CEDAR FALLS, IA CEDAR FALLS, IA Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 7 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENrIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCf IIvIITT At -Large CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 JAMES E. WALSH, JR., City Attorney • DAVID R. ZELLHOEFhx, Assistant City Attorney March 27, 2012 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on March 27, 2012. Of the /0 bonds submitted, `'0 were approved and 0 rejected, as shown on the attached list. Very truly yours, D. 'd R. Zellhoefer Assistant City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affarnative Action Employer SHDIOANI 'TVJ OJ H H t7 n O C H P- H Lei 3Hc-r JCy Z tri t*< O N 0 HHH 61 W hh C VU - O P LON H •• \rt n W r (D LTJ to N rt (/) 0 £ 0 H r- 0 O p t=) n r - W # HOIOANI NOILd RIOSHG HDIOANI alma ana L2IOdH"d HOIOANI NHd0 H n H 3 3 V1 z TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 3 h b:D3 FY>ti -f-BUDGETED /W06). 001 EXPENDED YTD 6/1/4. g THIS REQUEST /0 % GO LEFT AFTER THIS REQUEST 17�� ;22.24,,,, 2 1 -,:z4-,;/ Copy - Department DATE Original - Clerk/Finance NAME(S) AND POSITION(S): MATTHEW CHESMORE Rehabilitation/Relocation Specialist DATE: March 6, 2012 NAME OF CLASS / MEETING: Healthy Homes Practitioners Course DESTINATION: Moravia, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 13, 2012 RETURN DATE: May 16, 2012 DATE(S) OF MEETING: May 14-16, 2012 PURPOSE OF TRAVEL: Attend the Essentials of Healthy Homes: Practitioners Course and take exam. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ -0- METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $415.00 LODGING $105.00 MEALS $405.00 REGISTRATION $150.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,075.00 TAXI PARKING AIRFARE MISC/TOLLS 224 32 5853 1346 BUDGET LINE ITEM: BGLED TRVL X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 1,075.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND 3� ��-�+_• THE CITY OF WATERLOO NOEL ANDERSON, CPD DIRECTOR DEPARTMENT HEAD G3.6-3,1 — Reared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED O/d 37 (11%Zo /34o FY BUDGETED .�00O.U7J EXPENDED YTD $(4-4 THIS REQUEST v6c'do LEFT AFTER THIS REQUEST yam- 75- DATE 5DATE 7924,. .24 -.241/) - Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): DATE: JB Bolger, golf manager 3/6/2012 NAME OF CLASS / MEETING: DESTINATION: Waterloo IA Iowa Park and Recreation Spring Conference DEPARTURE DATE: April 1, 2012 DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April 4, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. . WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 225.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 225.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 225.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF_WATERLOO (I DEPART I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 1+,, `f BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY /e) 3 7 4L,2 /J'fb 000.00 4S'0' 00 /02%5;0D 2vu 3 -?',c)/? - Copy - Department NAME(S) AND POSITION(S): Bob Etringer, sports programmer DATE: 3/6/2012 NAME OF CLASS / MEETING: DESTINATION: Waterloo IA Iowa Park and Recreation Spring Conference DEPARTURE DATE: April 1, 2012 DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April4, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. Aquatic CEU workshop as required for swimming pools. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 255.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 255.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4200-1346 X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 255.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST M YOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 4!" s J7 (1.2e)0 /d `BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 'coo. or.) 717w Copy - 7ACX) /657),CX° Department NAME(S) AND POSITION(S): Mark Gallagher, sports manager Alex Hildman, rec spec DATE: 3/6/2012 NAME OF CLASS / MEETING: Iowa Park and Recreation Spring Conference DEPARTURE DATE: April 1, 2012 DESTINATION: Waterloo IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April4, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 450.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 450.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4200-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 225.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR /ii /919 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED OM 37 GVS'(j/) /346 FY :2L)/ -2 -BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): DATE: Chris Dolan, Joel Schares, Jake Schaefer 3/6/2012 NAME OF CLASS / MEETING: DESTINATION: Waterloo IA Iowa Park and Recreation Spring Conference DEPARTURE DATE: April 3, 2012 DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April 3, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 330.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 330.00 BUDGET LINE ITEM: 010-37-4500-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 110.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPJTMENT HEAD I APPROVE THIS TRAVEL REQUEST DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY ��i LINE ITEM USED (y() .31 wad X3(1(0 F at'7 BUDGETED fa41°' 613 EXPENDED YTD r5 i g0 .D `, THIS REQUEST q51). 0 LEFT AFTER THIS REQUEST •� / DATE �3/��/y Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Paul Huting, director Todd Derifield, City Forester DATE: 3/6/2012 NAME OF CLASS / MEETING: DESTINATION: Waterloo IA Iowa Park and Recreation Spring Conference DEPARTURE DATE: April 1, 2012 DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April4, 2012 DATE(S) OF MEETING: April 1-4, 2012 PURPOSE OF TRAVEL/TRAINING: City of Waterloo is hosting the Iowa Park and Recreation Association 2012 Spring Conference at the Five Sullivan Brothers Convention Center. . WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 450.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 450.00 BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 225.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WAT ' LOO RTMENT I APPROVE THIS TRAVEL REQUEST /A/ MAYOR 5iici DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY J—BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 'e/o00, () 341. 3:3 -- 9 -OL). 00 S 310. - Copy - Department NAME(S) AND POSITION(S): Michelle Weidner, CFO DATE: 3/4/2012 NAME OF CLASS 1 MEETING: Economic Development Financing Update DEPARTURE DATE: 3/27/2012 PURPOSE OF TRAVEL: DESTINATION: Live Audio Conference DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 3/27/2012 Learn current strategies being used for financing economic development. DATE(S) OF MEETING: 3/27/2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING 200.00 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 200.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 200.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MA OR 1(0119i11.2 --- DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY,G/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 3q/1e 6D?, is 67'7 2v- 34-2'/? Copy - Department NAME(S) AND POSITION(S): Suzy Schares, City Clerk Cheryl Huddleston, HR Manager Nikki Fischels, Clerk 11 Payroll DATE: 3-2-2012 NAME OF CLASS / MEETING: DESTINATION: Altoona, Iowa 2012 Iowa Employment Training & Benefits Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4-25-2012 RETURN DATE: 4-26-2012 PURPOSE OF TRAVEL/TRAINING: Attend Employment and Benefits Conference DATE(S) OF MEETING: 4-25 and 4-26 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $139.49 LODGING TAXI $60.00 MEALS PARKING $447.00 REGISTRATION AIRFARE $40.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 686.49 010-03-8400-1346 ($169.00) BUDGET LINE ITEM: 010-09-8250-1346 ($517.49) GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION e PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYO K:\Shared ared G diet\F; rme\Travel Request F rm January 2010 DATEDATE 510 iff6(1), TRAVEL REQUEST CITY OF WATERLOO u FINANCE DEPT LINE ITEM USED FY , F! BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance . STAFF ONLY elo eg C ML 3 Copy - Department NAME(S) AND POSITION(S): Aric Schroeder, City Planner DATE: February 22, 2012 NAME OF CLASS / MEETING: 2012 Cedar Valley Coalition DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Washington, DC DEPARTURE DATE: Feb. 26, 2012 RETURN DATE: Feb 29, 2012 DATE(S) OF MEETING: Feb. 27-28, 2012 PURPOSE OF TRAVEL/TRAINING: Travel with the Cedar Valley Coalition Group to meet with Congressional Delegation Members WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 0 YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 990.00 LODGING $150.00 220.00 MEALS qq II 0 0 REGISTRATION $g0�'00-75 0 MILEAGE/FUEL $100.00 3 TOTAL FOR ALL: $ .2,369`00 I BELIEVE THIS TRIP SERVES AND IS NECESSARY AND B CITY OF WATER TAXI PARKING AIRFARE MISC/TOLLS DEPARTMENT HEAD 7 2, BUDGET LINE ITEM: 010 08 5700 1345 x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 2,369.00 PER PERSON I APPROVE THIS TRAVEL REQUEST DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WA't'FRLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: # of Attachments: n'pa° SUBJECT: 2012 HIGHLAND PARK BASKETBALL & TENNIS COURT PROJECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Request Council Award Contract to Aspro, Inc. of Waterloo, Iowa for the 2012 HIGHLAND PARK BASKETBALL & TENNIS COURT PROIECT in the amount of Eighty -Nine Thousand, Seventy -Five dollars and 00/100 (89,075.00). Summary Statement: This project is to construct a basketball and tennis court at Highland Park, North of Vine Street and West of Dietrick Street, Waterloo Iowa. Expenditure Required: $89,075.00 Source of Funds: Project cost will be funded by a combination of Waterloo G.O. Bond Fund, Leisure Services Tennis Improvement ($40,750.33) and Leisure Services -Park Improvement (remainder). Policy Issue: NA Alternative: NA Background Information: Highland Neighborhood Association requesting new Basketball and Tennis Courts. Old courts were removed in 2007 due to unsafe surfaces. CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: # of Attachments: SUBJECT: 2012 SULLIVAN PARK SHELTER PROJECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Request Council Award Contract to B&B Builders & Supply of Waterloo, Iowa for the 2012 SULLIVAN PARK SHELTER PROJECT in the amount of Fifty -One Thousand, Nine Hundred Fifty -Six and 00/100 ($51,956.00). Summary Statement: This project is to construct an octagon shelter at Sullivan Park, East 4th Street & Adams Street, Waterloo Iowa. Expenditure Required: $51,956.00 Source of Funds: Project cost will be funded by a combination of Leisure Services -Park Improvement, G.O. Bond Fund and Waterloo Community Development Block Grant. Policy Issue: NA Alternative: NA Background Information: Waterloo Community Development Block Grant contract signed July 1, 2011 in the amount of $27,500.00, with completion date June 30, 2012. March 12, 2012 Page 6 137608 - Welper/Schmitt that "Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to rezone approximately 8,277.5 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located at 519 W 8th Street, 1009 South Street, and 1017 South Street for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-229. 137609 - Welper/Schmitt that "Resolution setting date of hearing as March 26, 2012 to approve request of Hy -Vee, Inc. to rezone approximately 1.26 acres from "R-1" One and Two Family Residence District to "C-2" Commercial District, property located at 3700 University Avenue to legalize an existing mini -storage business; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-230. 137610 - Welper/Schmitt that "Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC for Site Plan Amendment in the "R -4,R -P" Planned Residence District, property generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to allow for the construction of a multi -family housing development; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-231. 137611 - Schmitt/Welper that "Resolution setting date of hearing as March 26, 2012 to approve request by Kwik Trip, Inc. to vacate, sell and convey the alley located within Block 7 of Does Addition subject to the retention of a utility easement over, under and upon the area to be vacated, and subject to the applicant constructing driveways off of South Street for 1009 South Street and 1017 South Street to allow for construction of additional parking for the adjacent Kwik Star store; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-232. 137612 - Schmitt/Welper that "Resolution setting date of hearing as March 26, 2012 to approve request by Dolly James, LLC to vacate any and all easement located within the area generally located within the area bounded by the Cedar River and Sycamore Street between the Union Pacific Railroad and E 8th Street to allow for the construction of a multi -family housing development; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-233. ORAL PRESENTATIONS None ADJOURNMENT 137613 - Getty/Welper that the Council adjourn at 6:58 p.m. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. Suzy Schares City Clerk March 12, 2012 Page 5 137602 - Greenwood/Schmitt that "Resolution approving award of contract to Croell and Subsidiary of New Hampton, Iowa in the amount of $3,128,212.67 in conjunction with F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784 -Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote -Ayes: Five. Absent: Cole,' Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-223. 137603 - Schmitt/Welper that "Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to Site Services Inc. of Algona, Iowa in the amount of $22,340.00 in conjunction with Asbestos Abatement Services for the following properties: 820 and 910 Sycamore Street; 626-628 West 9th Street; 1518 West 4th Street; and 625 Glenwood Street -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-224. 137604 - Schmitt/Welper that "Resolution approving Professional Services Agreement with Howard R. Green at an estimated cost of $43,114.00 for environmental testing, preparation of documents, and oversight of work for Phase III of the Chamberlain site demolition located on East Demolition of the former Chamberlain Manufacturing site located at 550 Esther Street -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-225. 137605 - Greenwood/Schmitt that "Resolution setting date of hearing as March 26, 2012 to approve request of Mobile Money Inc. to vacate, sell and convey an approximate 14.5 foot by 300 foot portion of West 9th Street located between Jefferson Street and Bluff Street, with the portion located between Bluff Street and the alley located in Block 44 of the Original Plat of Waterloo West to be conveyed to Mobile Money Inc. for $750.48 and the portion located between the alley located in Block 44 of the Original Plat of Waterloo West and Jefferson Street to be retained by the City of Waterloo, subject to a condition that Mobile Money Inc. remove the sidewalk located within the area to be vacated; and instruct City Clerk to publish notice -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-226. 137606 - Getty/Welper that "Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 0.34 acres from "C -P" Planned Commercial District to "R -4,R -P" Planned Residence District, property located at 820 Sycamore Street for construction of a multi -family housing development; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-227. 137607 - Getty/Welper that "Resolution setting date of hearing as March 26, 2012 to approve request of the City of Waterloo to rezone approximately 1,710 square feet from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, property located north of 1019 South Street to legalize an existing parking area for the adjacent Kwik Star store; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-228. March 12, 2012 Page 4 137595 - Welper/Schmitt that Change Order for a net increase of $9,600.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document -Submitted by Rudy D. Jones, Community Development Director, be received, placed on file and approved. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. 137596 - Welper/Schmitt that "Resolution approving amended cooperative agreement in the amount of $89,554.00 with U.S. Department of Housing & Urban Development for the Fair Housing Assistance Program; and authorize Human Rights Director to execute said document -Submitted by Abraham L. Funchess, Jr., Human Rights Director", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-218. 137597 - Getty/Schmitt that "Resolution accepting bid, award of contract and approval of one year contract effective July 1, 2012 with Superior Security Services of Waterloo, Iowa for a rate of $12.25 an hour for the Security Services at Waste Management Services Department -Submitted by Larry N. Smith, Superintendent of Waste Management Services", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-219. 137598 - Getty/Schmitt that "Resolution accepting bids, award of contracts and approval of contracts, bonds, certificates of insurance to B & B Lawn Care Inc. of Waterloo, Iowa and portions to Fleming's Landscaping & More LLC of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said documents -Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-220. 137599 - Getty/Schmitt that Change Order No. 3 for a net decrease of $175.18 to Americlean of Iowa, LLC of Cedar Rapids, Iowa in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Cleaning; and authorize Mayor to execute said documents - Submitted by Craig Clark, Building Official/Maintenance Administrator, be received, placed on file and approved. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. 137600 - Greenwood/Schmitt that "Resolution approving completion of project and release of $6,284.25 retainage and final acceptance of work performed by Americlean of Iowa, LLC of Cedar Rapids, Iowa at a total cost of $200,589.14 in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Clean; and authorize Mayor to execute said documents -Submitted by Craig Clark, Building Official/Maintenance Administrator", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-221. 137601 - Greenwood/Schmitt that "Resolution approving final quantities change order reduction in the amount of $1,497.41 for work performed by Voltmer Inc. of Decorah, Iowa in conjunction with U.S. 63 & Ridgeway Traffic Safety Improvements; and authorize Mayor to execute said documents -Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-222. March 12, 2012 Page 3 Brew Pub Privilege Application 14. Rudy's Tacos, 2401 Falls Avenue (Expires 9/27/12) Outdoor Service Area Application 15. Red Carpet Golf, 1409 Newell Street 16. Bonds Roll call vote -Ayes: Five. Absent: Cole, Jones. Motion carried. PUBLIC HEARINGS 137589 - Schmitt/Welper that proof of publication of notice of public hearing on Request for Proposal for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, as published in the Waterloo Courier on February 28, 2012, be received and placed on file. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. 137590 - This being the time and'place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. 137591 - Schmitt/Welper that "Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. in conjunction with Request for Proposal for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Noel Anderson, Community Planning and Development Director, reported that this is a requirement for the federal funds received for Sans Souci. Resolution adopted and upon approval by Mayor assigned No. 2012-216. 137592 - Schmitt/Welper that "Resolution authorizing to proceed in conjunction with Request for Proposal for Sans Souci Historic Booklet Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project", be adopted. Roll call vote -Ayes: Five. Absent: Cole, Jones. Resolution adopted and upon approval by Mayor assigned No. 2012-217. 137593 - Schmitt/Welper to receive and file and instruct City Clerk to open and'read bids and refer to Community Planning & Development Director for review: Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. RESOLUTIONS 137594 - Welper/Schmitt that Change Order for a net increase of $3,750.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document -Submitted by Rudy D. Jones, Community Development Director, be received, placed on file and approved. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. Bidder Bid Amount Louis Kansas Berger Group City, MO $17,560.00 Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. RESOLUTIONS 137594 - Welper/Schmitt that Change Order for a net increase of $3,750.00 for work performed by Frickson Backhoe & Trucking of Evansdale, Iowa in conjunction with Demolition and Site Clearance: 174-D-NSP3-01-12-12; and authorize Mayor and City Clerk to execute said document -Submitted by Rudy D. Jones, Community Development Director, be received, placed on file and approved. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. March 12, 2012 Page 2 5. Request of Jameson's Public House, 310 East 4th Street, for a variance to the Noise Ordinance and permission to close a portion of E. 4th Street (between Lafayette and Mulberry Streets) from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events, including PA system and band, together with recommendation of approval of Director of Public Safety. Resolution adopted and upon approval by Mayor assigned No. 2012-213. 6. Request of Kimberly Archie for tax exemptions on improvements totaling $124,000.00 for property located at 220 East 8th Street and located in the Consolidated Urban Revitalization Area -Submitted by Chris Western, Planner II. Resolution adopted and upon approval by Mayor assigned No. 2012-214. 7. Request of Brent Williams for tax exemptions on improvements totaling $127,000.00 for property located at 1515 & 1517 Black Hawk Road and located in the City Limits Urban Revitalization Area (CLURA)-Submitted by Chris Western, Planner II. Resolution adopted and upon approval by Mayor assigned No. 2012-215. b. Motion to approve the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Dan Trelka, Director of Safety Services 2012 LECC Executive Training Conference W. Des Moines, Iowa May 30- June 1, 2012 $367.00 Officer Bram Glock Armorer Course Des Moines, Iowa May 8, 2012 $285.00 Investigator McFarland Homicide Investigations Glen Ellyn, Illinois April 15-20, 2012 $1,695.00 Officer Frein; Officer Jaconson; Officer Nauman Patrol Officer Response to Street Drugs Johnston, Iowa April 16-20, 2012 $660.00 Sergeant Camarin; Investigator Gergen; Officer Copp; Officer Newell; Officer Brandt; Officer Michael CTK Interview & Interrogation Waterloo, Iowa May 14- 16, 2012 $1,650.00 Rudy D. Jones, Community Development Director Iowa NAHRO Annual Conference West Des Moines, Iowa April 18-20, 2012 $660.00 Instructors Operations Level Class Montezuma, Iowa March 24-25, 2012 $184.00 Kent Shankle, Curator Mexican Folk Art Pick -Up Chicago, Illinois April 3-4, 2012 $550.00 Mark A. Boesen, Manager of Rehabilitation Services; Jon Martin and Matt Chesmore, Rehabilitation/Relocati on IAHO Spring Conference Waterloo, Iowa March 28-30, 2012 $750.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 11. Request of Jameson's Public House, 310 East 4th Street, for an extension to their outdoor service area on from Saturday, March 17, 2012 at 9:00 a.m. to Sunday, March 18, 2012 at 2:00 a.m. in conjunction with Saint Patrick's Day events. Class C Liquor License Permit Application 12. Red Carpet Golf, 1409 Newell Street (Renewal) (Expires 4/4/13) (Includes Sunday Sales) 13. Catherine Doyle's Pub, 504 Sycamore Street (Renewal) (Expires 3/7/13) (Includes Sunday Sales) March 12, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Ia11 Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, March 12, 2012. MaSor P O -Tern Quentin Hart in the Chair. Roll Call: Getty, Greenwood, Schmitt, Welper, Hart: Ahseht: Cole, Jones. Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning & Development Director. 137586 - Welper/Schmitt that the Agenda, as amended deleting the presentation: of Basketball Character Counts Award and item #10, for the Regular Session bn M6nday;,March 12, 2012, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. 137587 - Welper/Schmitt that the Minutes, as proposed, for the Monday, March 2, 2012, Special Session and March 5, 2012, Regular Session, be accepted and approved. Voice vote -Ayes: Five. Absent: Cole, Jones. Motion carried. Mayor Pro Tem Hart Recognized the Waterloo Warriors Hockey Team for winning the 2012 Midwest Hockey League championship game. CONSENT AGENDA 137588 - Welper/Greenwood that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-54, dated March 12, 2012, in the amount of $702,407.64, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-209. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees -Submitted by Dennis Clark, General Manager of Waterloo Water Works: Address Amount to certify 821 West 1st Street $576.84 1239 Logan Avenue $1,314.63 210 Norimer Street $2,250.00 Resolution adopted and upon approval by Mayor assigned No. 2012-210. 3. Request of Dale Hixson of the Waterloo Memorial Day Board, Waterloo Memorial Day Board Member, to hold Memorial Day Parade and Services on May 28, 2012 starting 9:30 a.m., with the route to start at Commercial Street and 5th Street, west along Commercial Street, turn north on Park Avenue, turn east on Mulberry Street, turn south on 5th Street and end at Veterans Memorial Hall located on the corner of West 5th Street and Cedar Street - Submitted by Joe Leibold, Captain of Police Services. Resolution adopted and upon approval by Mayor assigned No. 2012-211. 4. Request of Easter Seals Camp Sunnyside to hold Pony Express Ride within Black Hawk County on Friday, April 6, 2012 to enter Waterloo city limits at approximately 3:15 p.m. with riders route to start along Lafayette Street from the city limits of Evansdale to Waterloo, turn north on East 6th Street to Mulberry Street, turn west on Mulberry Street to the front of City Hall -Submitted by Joe Leibold, Captain of Police Services. Resolution adopted and upon approval by Mayor assigned No. 2012-212. March 19, 2012 ADJOURNMENT Motion to adjourn. Page 6 Suzy Schares City Clerk MEETINGS Monday, March 19, 2012 4:50 p.m. - Public Safety Committee, Council Chambers 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Leisure Services Commission meeting minutes of February 14, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y. 2011 Downtown Wm./finding Signage, Contract No. 783 Pay estimate No. 2 to KWS Inc. in the total amount due of $14,672.88. 2. F. Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 37 to Peterson Contractors in the total amount due of $15,567.30. 3. F. Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 19 to Vieth Construction in the total amount due of $13,799.70. 4. F. Y. 2010 Cedar River Water Trail (Portages), Contract No. 734 Pay estimate No. 29 to Vieth Construction in the total amount due of $2, 759.75. 5. Cedar River Enhancement Projects Design Engineering Payment to AECOM in the total amount due of $4,231.65. March 19, 2012 Page 5 11. Resolution setting date of hearing as April 9, 2012 to approve request of Croell Readi Mix Inc. for a site plan amendment to the "M -2,P" Planned Industrial District for property generally located at 4802 Sergeant Road for the purpose of constructing a temporary redi-mix batch plant on the property for a period of 24 months; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director OTHER COUNCIL BUSIAESS 12. UV Disinfection Project, Contract No. 817 Motion to instruct Superintendent of Waste Management Services to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as April 23, 2012 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Larry N. Smith, Superintendent of Waste Management Services 13. F. Y. 2012 Street Reconstruction Program, Contract No. 819 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as April 2, 2012 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Eric Thorson, PE, City Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. Motion- to adjourn- to- Executive Session. EXECUTIVE SESSION 14. Discussion of acquisition of property pursuant to Iowa Code Section. 21. 5(1 )(j)(2011). Motion to adjourn Executive Session. March 19, 2012 Page 4 4. Resolution approving Contract, Bonds and Certificate of Insurance with Croell and Subsidiary of New Hampton, Iowa in the amount of $3,128,212.67 for F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784; and authorize Mayor and City Clerk to execute said documents. Submitted by Eric Thorson, PE, City Engineer 5. Resolution approving Amendment Number 1 to Grant Agreement with Federal Aviation Administration for the Rehabilitation of Runway 12/30 at the Waterloo Regional Airport y removing Runway Friction Equipment (FME) verbage from the grant due to equipment not being purchased; and authorize Mayor and City Clerk to execute said documents. Submitted by Bradley Hagen, Airport Director 6. Resolution approving recommendation of award of contract to Aspro, Inc. of Waterloo, Iowa in the amount of $89,075.00 for the 2012 Highland Park Basketball & Tennis Court Project. Submitted by Rick Curran, Leisure Services Facilities Manager 7. Resolution approving recommendation of award of contract to B & B Builders & Supply of Waterloo, Iowa in the amount of $51,956.00 for the 2012 Sullivan Park Shelter Project. Submitted by Rick Curran, Leisure Services Facilities Manager 8. Resolution approving recommendation of award of contract to The Louis Berger Group, Inc. of Marion, Iowa in the amount of $56,248.00 for Downtown Historic Survey Services in connection with Public Assistance (PA) Demolition Activities of the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Submitted by Aric Schroeder, City P/anner 9. Resolution approving an agreement in the acceptance of a Black Hawk County Gaming Association Grant in the amount of $55,000.00 to be used in funding marketing at the Public Market, with a cash match of $11,605.00; and authorize Mayor to execute said document. Submitted by Mark Rice, Public Works Director 10. Resolution approving Memorandum of Understanding with Iowa Northland Regional -Council -of -Governments (INRCOG) and the Black Hawk County Board of Supervisors in an in-kind match amount of $3,913.50 for grant writing services for development of a Multi -Jurisdictional Hazard Mitigation Plan for the County and participating City entities; and authorize Mayor and City Clerk to execute said document. Submitted by Aric Schroeder, City Planner March 19, 2012 5. 6. 7. 8. 9. 10. Page 3 Chris Dolan, Arena Manager; Joel Schares, Assistant Arena Manager; Jake Schaefer, Recreation Specialist Iowa Park and Recreation Spring Conference Waterloo, Iowa April 3, 2012 $330.00 Mark Gallagher, Sports Manager; Alex Hildman, Recreation Specialist Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $450.00 Bob Etringer, Sports Programmer Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $255.00 JB Bolger, Golf Manager Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $225.00 Matthew Chesmore, Rehabilitation/ Relocation Specialist Healthy Homes Practitioners Course Moravia, Iowa May 13- 16, 2012 $1, 075.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 Class C Liquor License Permit Application 11. Tokyo Japenese Steakhouse, Inc., 126 E. Ridgeway Avenue (Renewal) (Expires 2/ 13/ 13) (Includes Sunday Sales) RESOLUTIONS 2. Resolution approving Transportation Enhancement Agreement with Iowa Department of Transportation for construction of the Lou Henry Hoover Memorial Sculpture Garden covering 80% of total cost of eligible items up to a maximum of $145,000.00. Submitted by Eric Thorson, PE, City Engineer 3. Resolution approving Supplemental Agreement No. 1 with JDE Engineering—in - an - -amount -not- toexeeed $-1�-9O0.1JO for -professional services for F.Y. 2012 Geraldine Road - Phase II, Contract No. 821 (RM - 8155(727) -9D-07); and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer March 19, 2012 Page 2 Agenda, as proposed or amended. Minutes of March 12, 2012, Regular Session, as proposed. Presentation of check in the amount of $20,000.00 from MidAmerican Energy for the Trees Please! Program. Presentation of Basketball Character Counts Coach of the Year to: Kelly Martin, Toney Graves, Riley Ubben and Ben Brustkern and Player of the Year to Karissa Bottema and Shannon Jones Jr. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Aric Schroeder, City Planner 2012 Cedar Valley Coalition Washington, D.C. February 26-29, 2012 $2,375.09 Suzy Schares, City Clerk; Cheryl Huddleston, Human Resources Manager; Nikki Fischels, Clerk II Payroll 2012 Iowa Employment Training & Benefits Conference Altoona, Iowa April 25- 26, 2012 $686.49 Michelle Weidner, Chief Financial Officer Economic Development Financing Live Audio Conference March 27, 2012 $200.00 Update Paul Huting, Leisure Services Director; Todd Denfield, City Forester Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $450.00 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 19, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Dan Trelka, Director of Safety Services. )vember 14, 2011 Page 4 Mr. Welper clarified that the lease states that the City will not pay for any maintenance. Resolution adopted and upon approval by Mayor assigned No. 2011-1074. 137613 - Greenwood/Schmitt that "Resolution approving transfer of the remaining balance of $5,000.00 of the hotel/motel discretionary grant previously awarded August 2, 2010 to Main Street for marketing the Public Market to Leisure Services -Submitted by Michelle 111‘'f‘ Weidner, Chief Financial Officer", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval pproval by Mayor assigned No. 2011-1075. 137614 - Greenwood/Schmitt that "Resolution authorizing the submission of a Community Attraction and Tourism Program Marketing grant application in the amount of $15,000.00 to the Iowa Department of Economic Development Vision Iowa/CAT program -Submitted by Cammie Scully, Cultural & Arts Commission Director", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2011-1076. ORDINANCES 137615 - Welper/Hart that "an Ordinance amending the 2008 Traffic Code by enacting a new Section 540A, Activated Hybrid Beacons in conjunction with Traffic Ordinance Change - Adding Activated Hybrid Beacons Section", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Six. Absent: Cole. Motion carried. Sandie Greco, Traffic Superintendent, explained that the hybrid beacon is only activated by an emergency vehicle or by a pedestrian push button. 137616 - Welper/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Absent: Cole. Motion carried. 137617 - Welper/Hart that "an Ordinance amending the 2008 Traffic Code by enacting a new Section 540A, Activated Hybrid Beacons in conjunction with Traffic Ordinance Change - Adding Activated Hybrid Beacons Section", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Absent: Cole. Ordinance adopted and upon approval by Mayor assigned No. 5083. OTHER COUNCIL BUSINESS 137618 - Getty/Schmitt _ that Change Order No. 1 for a net increase of $67,668.84 for work performed by Americlean of Waterloo, Iowa in conjunction with Five Sullivan Brothers Convention Center Duct and Coil Cleaning -Submitted by Craig Clark, Building Official/Maintenance Administrator, be received, placed on file and approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. Mr. Schmitt clarified that this is the end of this project. Forest Dillavou, 1725 Huntington Road, expressed concern with the amount of change orders. Craig Clark, Building Official, reported that this is a second phase of the project and was not planned in the beginning. 137619 - Schmitt/Hart to instruct Leisure Services Director to prepare plans, s contract, etc. in conjunction with 2011 Riverview Recreation onsArea ci1Passive Unit Enhancement Phase II, be approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-243 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO THE LOUIS BERGER GROUP, INC. OF MARION, IOWA, IN THE AMOUNT OF $56,248.00, FOR DOWNTOWN HISTORIC SURVEY SERVICES IN CONNECTION WITH PUBLIC ASSISTANCE (PA) DEMOLITION ACTIVITIES OF THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with The Louis Berger Group, Inc. of Marion, Iowa, in the amount of $56,248.00, for Downtown Historic Survey Services in connection with Public Assistance (PA) Demolition Activities of the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2012-155, after public hearing on February 20, 2012 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute the Contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 19th day of March, 2012. ATTEST: Suzy Sc ares, CM City Cl-rk E e/PV7 est G. Clark, Mayor Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2012-243 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO THE LOUIS BERGER GROUP, INC. OF MARION, IOWA, IN THE AMOUNT OF $56,248.00, FOR DOWNTOWN HISTORIC SURVEY SERVICES IN CONNECTION WITH PUBLIC ASSISTANCE (PA) DEMOLITION ACTIVITIES OF THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with The Louis Berger Group, Inc. of Marion, Iowa, in the amount of $56,248.00, for Downtown Historic Survey Services in connection with Public Assistance (PA) Demolition Activities of the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2012-155, after public hearing on February 20, 2012 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute the Contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 19th day of March, 2012. ATTEST: Suzy Scharrs, CIBC City Clerk C)k-/1 a„- Erest G. Clark, Mayor CITY OF WA'I ERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 14, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 (street list) S� wor"" SUBJECT: F.Y. 2012 STREET RECONSTRUCTION PROGRAM CONTRACT NO. 819 Submitted by: Dennis Gentz, P.E., Assistant City Engineer 9 - Recommended City Council Action: It is recommended that Council approve these documents, set April 2, 2012, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2012 STREET RECONSTRUCTION PROGRAM, Contract No. 819, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: These are the plans and specifications for reconstruction of streets (see attached list) that were approved by Council for 2012. F.Y. 2012 STREET RECONSTRUCTION PROGRAM Contract No. 819 STREET FROM TO WARD BLOCKS 9th St., W. Williston Ave. Mitchell Ave. 5 1200 - 1900 Dawson St. Fairview Ave. Burton Ave. 3 600 -0900 Kern St. Reed St. Logan Ave. 3 100 Lafayette St. Rhey St. Indiana St. 4 1800 - 2200 Maynard Ave. Letsch Road Valley Dr. 1 2000 Mitchell Ave. 9th St., W. Randolph St. 2/5 1100 Ridgeway Ave., E. Wisconsin St. San Marnan Dr. 2 1900 - 2000 Schukei Rd. 486' N. of San Marnan Frt. 363' North 2 University Ave. Frt. S Ansborough Ave. Falls Ave. 1 2500 - 3000 3/5/2012 MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, FEBRUARY 14, 2012 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Mike Allen, Sheryl Annette, Kevin Evans, Robert Frost, Julie Koch-Hoth and Sharon Samec. Staff present: Paul Huting, Bill Bachman, James Bolger, Rick Curran, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: Courier Report Tim Jamison. Evans called for approval of the agenda. Motion by Samec, seconded by Koch-Hoth to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 1/10/12 meeting minutes. Motion by Annette, seconded by Koch- Hoth to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Annette, seconded by Samec to approve the bills. Ayes: All. Nays: None. 2012 SPORTS PROGRAM FEES - Motion by Frost, seconded by Samec to approve the rates as proposed. Ayes: All. Nays: None. Sheryl Annette and Aundra Meeks' terms will expire 3/1/12. Paul asked Annette and Meeks to serve on the Board until their successors are named. Annette agreed. Meeks was not present. Chairman Evans will be out of the office for the March organizational meeting. He has asked that the organizational meeting be moved to the April meeting. All agreed. The next regular Leisure Services Commission Meeting is scheduled for March 13, 2012. Motion by Samec, seconded by Koch-Hoth to adjourn. Meeting adjourned at 8:04 AM. Signed this 13th day of March 2012. Sharon Samec, Secretary March 12, 2012 Vendor Name Address City & State Invoice Date CITY OF WATERLOO PAYMENT VOUCHER Vendor No. Department: Engineering KWS INC Grant/Project Code # 07STR WYFD ************************************* Invoice No. Qty/Unit Amount Description 312/12 2 G/L Distribution 9002 A031912 FY W'loo Downtown Wayfinding Signage $0.00 Contract No. 783 Est. No.2 407-07-7120-2165 $11,738.30 11/23/11 - 1/24/12 290-07-7161-2165 $2,934.58 _ 409-07-7120-2165 TOTAL 14,672.88 Jo -t4 \ 71)r 311'119-02- Spe al Instructions ia,C _) 3/12/12 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer CONTRACTOR: KWS, INC. 1125 LINCOLN STREET P.O. BOX 96 CEDAR FALLS, IOWA 50613 PAY ESTIMATE #2 F.Y. 2011 INSTALLATION OF WAYFINDING SIGNAGE WITHIN DOWNTOWN WATERL STP -U-8155(719)-70-07 November 23, 2011 -January 24, 2012 WATERLOO, IOWA ITEM NO. IDOT ITEM NO. ITEM DESCRIPTION UNIT DIVISION 1 PARTICIPATING DIVISION 2 NON- PARTICIPATING TOTAL QUANTITY UNIT COST TOTAL EST. COST THIS PERIOD DIVISION 1 PARTICIPATING THIS PERIOD DIVISION 2 NON- PARTIOPATING PA 1 2511-7526005 SIDEWALK, P.C. CONCRETE, 5 -INCH 5Y 64.0 0.0 64.0 5150.00 59,600.00 0.00 0.00 2 2528-8445110 TRAFFIC CONTROL 15 1.0 0.0 1.0 5800.00 5800.00 0.25 0.00 3 2528-8445113 FLAGGERS DAY 5.0 0.0 5.0 $295.00 51,475.00 0.00 0.00 4 2533-4980005 MOBILIZATION 15 1.0 0.0 1.0 5700.00 5700.00 0.00 0.00 5 2599-9999005 D.O.T. GUIDE SIGN, 24" x 42" EA 3.0 0.0 3.0 5675.00 52,025.00 3.00 0.00 6 2599-9999005 D.O.T. GUIDE SIGN, 36" x 42" EA 4.0 0.0 4.0 5750.00 53,000.00 4.00 0.00 7 2599-9999005. D.O.T. GUIDE SIGN, 54" x 42" EA 2.0 0.0 2.0 5950.00 51,900.00 2.00 0.00 8 2599-9999005 D.O.T. GUIDE SIGN, 60" x 42" EA 2.0 0.0 2.0 51,000.00 52,000.00 1.00 0.00 9 2599-9999005 TRAILBLAZER FLAG SIGN EA 10.0 1.0 11.0 5375.00 54,125.00 10.00 1.00 10 2599-9999005 TYPE 3 SIGN (3 LINE SIGN ASSEMBLY) EA 11.0 0.0 11.0 $5,000.00 555,000.00 0.00 0.00 11 2599-9999005 TYPE 4 SIGN (4 LINE SIGN ASSEMBLY) EA 3.0 1.0 4.0 55,500.00 522,000.00 0.00 0,00 12 2599-9999018 SIDEWALK, BRICK PAVING 5Y 2.8 2.8 5.6 5150.00 5840.00 1.01 2.15 13 2601-2639010 SODDING. 50 2.6 0.0 2.6 5200.00 5520.00 0.00 0.00 TOTAL CONSTRUCTION COST CHANGE / EXTRA WORK ORDERS 5103,985.00 2599-9999005 D.O.T. GUIDE SIGN, 42" x 42" EA 0 0 0 50.00 50.00 1.00 0,00 SUBTOTAL - CHANGE / EXTRA WORK ORDERS TOTAL - BASE BID 8 CHANGE/EXTRA WORK ORDERS LESS RETAINAGE (3%) LESS PREVIOUS PAY ESTIMATES - PAY ESTIMATE #1 AMOUNT DUE THIS PAY ESTIMATE APPROVAL: KW (CONTRACTOR) (CONTRACTOR) JENGINEERING, PLC (ENGINEER) CITY OEC WATERLOO (OWNER) DA .3/51 ► i. , DA /f V. /DATE 50.00 $103,985.00 Prepared By Pauline C CITY OF WATERLOO 9002 PURCHASE ORDER A031912 March 12, 2012 Vendor No. 1132 Department: Engineering Vendor Name Peterson Contractors Grant/Project Code # 07VITLOPL Address Marks Park 37IMPMark City & State Wtr Works WWW Wtr Main ************************************* Invoice Date Invoice No. Qty/Unit Amount Description GL Distribution 2/24/12 37 $15,567.30 City Contract No. 763 Est. No. 37 07VITLOPL 424-07-7610-2175 River Renaissance Lower Plaza Water Work; Div. 2A Marks Park 37IMPMark 426-37-4105-2168 Wtr Wks Main WWW Wtr Main Div 2B 424-07-7610-2199 Period Ending 2/24/12 Special Instructions: Submitted 130, Total $15,567.30 3/12/12 Date Approved By: An Equal Opportunity/Affirmative Action Employer PAY ESTIMATE RIVER RENAISSANCE LOWER PLAZA CITY CONTRACT NUMBER 763 AECOM Project Number 60155128 ITEM NO. REM UNIT UNIT COST CONTRACT DIVISION 1 VISION IOWA DIVISION 2A WATER WORKS US BANK SERVICE DIVIS WATEF 3RD STREET 1 CLEARING AND GRUBBING LS 4,200.00 1.00 4,200.00 - - - 2 REMOVAL OF PAVEMENT SY 7.00 389.00 2723.00 - - - 3 REMOVAL OF SIDEWALK SY 8.75 65.70 574.88 - - 4 REMOVAL OF CURB LF 5.75 222.00 1,276.50 - - - 5 REMOVAL OF LIGHT POLES - EACH:. 575.00 - 8.00 4.600.00 - - -. - 6 REMOVALS, AS PER PLAN LS 12,000.00 1.00 12,000.00 _ - - 7 EXCAVATION, CLASS 10 CY 4.50 6.726.00 30,267.00 - - - 8 EXCAVATION, CLASS 10, WASTE CY 12.00 500.00 6,000.00 - - - 9 EXCAVATION, CLASS 12, ROCK CY 25.00 250.00 6,250.00 - _ - 10 -: TOPSOIL STRIP : CY 12:00 157200 23,664.00 - '- 11 TOPSOIL, FURNISH AND SPREAD CY 28.00 1,000.00 28,000.00 - - - 12 EXCAVATION, CLASS 20 CY 12.00 2,097.00 25,164.00 - - - 13 EXCAVATION, CLASS 22, ROCK CY 49.00 150.00 7,350.00 - - 14 EXCAVATION, CLASS 22, UNSUITABLE CY 25.00 150.00 3,750.00 - - - 15 COMPACTION WITH. MOISTURE AND DENSITY CONTROL - CY 1.00 7,426.00 7,426.00 - - - 16 MODIFIED SUBBASE CY 26.75 2,888.00 77,254.00 - - - 17 ENGINEERING FABRIC SY 2.25 1,000.00 2,250.00 - - - 18 GEOGRID REINFORCEMENT SY 6.75 3,988.00 26,919.00 - - - 19 STD OR SLIP FORM PCC PVMT, CLASS C, CLASS 3 DURABILITY, 6 IN. SY 54.00 1,980.70 106,957.80 - - - 20 CURB AND GUTTER. P.G. CONCRETE, 2.5 Ft. LF 25.00 130.00 - 3,250.00 - - - 21 COLORED, PCC PAVEMENT, 6 IN. SY 103.50 2007.30 207,755.55 - - - 22 HMA PAVEMENT _,-- - --SIT- 46.15 650.00 29,997.50 - - - 23 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA 42.00 30.00 1,260.00 - - - 24 ADJUSTMENT OF FIXTURES EACH 1,000.00 3.00 3,000.00 - - - 25 ; SW -404 MANHOLE EACH. 12,750.00 1.00 12,750 00 - 26 SEWER PIPE, 20000 STORM, 12 IN. DIA. LF 60.00 40.00 2,400.00 - - - 27 SEWER PIPE, 20000 STORM, 24 IN. DIA. LF 70.00 26.50 1,855.00 - - - 28 SEWER PIPE, 2000D STORM, 421N. DIA. LF 106.00 171.70 18,20020 - - - 29 SUBDRAIN, STANDARD, PERFORATED, 4 INCH LF 8.00 968.00 7,744.00 - - - - 30 SDBDRAIN;STANDARD=.RERFORATEO, 8 INCH LF 13.50 206.00 - 2,781.00 - - -' - 31 STRUCTURAL CONCRETE CY 440.00 448.40 197,296.00 - - - 32 REINFORCING STEEL LB 0.65 43,453.50 28,244.78 - - - 33 REINFORCING STEEL, EPDXY COATED LB 5.00 40.10 200.50 - - - 34 PILES, STEEL SHEET SF 29.00 819.00 23,751.00 - - 35 SAFETY FENCE LF 3.50 2,000.00 7,000.00 - •. 36 HAND RAILING, AS PER PLAN LF 29.00 165.90 4,811.10 - - - 37 CHAIN LINK FENCE LF 29.05 125.00 3,631.25 - - - 38 SILT FENCE/ LF 2.40 1,000.00 2,400.00 39 REMOVAL OF SILT FENCE LF 0.75 1,000.00 750.00 - - - 40'. CLEAN-OUT OF SILT FENCE - LF : 1.00 500.00: 500.00 - - 41 FILTER SOCK LF 3.30 500.00 1,650.00 - 42 FILTER SOCK REMOVAL LF 1.15 500.00 575.00 - - - 43 MOBILIZATION LS 203,500.00 1.00 203,500.00 - - - 44 TRAFFIC CONTROL LS 11,500.00 1.00 11,500.00 - - - '. 45 DOCK EQUIPMENT LS 2,375.00 .1.00 2,375.00 - - 46 FOUNTAIN LS 38,000.00 1.00 38,000.00 UTILITY ITEMS 47 STORM SEWER GATEWELL LS 66,000.00 1.00 66,000.00 - - - 48 6 -IN PVC TRUSS SANITARY SEWER LF 53.3 - - - - - 49 8 -IN SANITARY SEWER STUB -OUTS EA 350.0 50 4 -IN SANITARY SEWER SERVICE LF 38.0 51 8 -IN X 4 -IN SANITARY SEWER SERVICE CONNECTION EA 400.0- 52 48 -INCH SANITARY MANHOLES EA 3,500.0 - - - - 53 8" DROP CONNECTION EA 1,600.0 - - - - 54 6 -IN DIP WATER MAIN LF 40.0 - - 195.00 7,800.00 - 55 4 -IN DIP ENCASED. WATER. MAIN ` tF. 825 4500 3,712.50 56 4 -IN DIP WATER MAIN LF 36.0 166.50 5,994.00 - - - 57 6 -IN VALVES EA 1,100.0 - - 1.00 1,100.00 - 58 4 -IN VALVES EA 975.0 2.00 1,950.00 - - - 59 FIRE HYDRANT ASSEMBLIES EA 3,450.0 - - 2.00 6,900.00 - 60 4 -IN X 221/2 DEG BEND : EA 245.0 -. _.. 61 4 -IN X 45 DEG VERTICAL BEND EA 245.0- 62 4 -IN X 90 DEG BEND EA 250.0 63 6 -IN X 4 -IN X TEE EA 325.0 - - - - - 64 6 -IN TEE EA 350.0 - - 2.00 700.00 - 65.: 6 -IN X45: DEG BEND EA : 275.0 - - 4.00 1,10000 - 66 6 -IN X 90 DEG BEND EA 275.0 - - 1.00 275.00 - 67 6 -IN COUPLING EA 275.0 - - 2.00 550.00 - 68 REMOVE 12' WATER MAIN AT RIVER WALL LS 3,300.0 - - - - 1.00 69 REMOVE DEEP 12" WATER MAIN IN PARKING LOT LS 3,450.0 - - - - 1.00 70 ' REMOVE 12" WATER MAIN NORTH SIDE CEDAR STREET LS - 3,450.0 - - - - 1.00 71 REMOVE 6" WATER MAIN LF 100.0 - - - - 30.00 72 REMOVE HYDRANT EA 1,650.0 - - 1.00 1,650.00 1.00 73 FILL 12 -IN WATER MAIN WITH FLOWABLE MORTAR LF 45.0 - - - - 160.00 74 PAVEMENT AND SIDEWALK REMOVAL SY 8.5 - - - - 125.00 75 9" MODIFIED SUBBASE SY 12.0 -- - - - PAY ESTIMATE RIVER RENAISSANCE LOWER PLAZA CITY CONTRACT NUMBER 763 AECOM Project Number 60155128 ITEM NO. ITEM UNIT UNIT COST CONTRACT DIVISION 1 VISION IOWA DIVISION 2A WATER WORKS US BANK SERVICE DIVIS WATER 3RD STREET 76 6" MODIFIED SUBBASE SY 9.8 - - - - 91.00 77 3" HMA SURFACING SY 46.2 - - - - 108.00 78 8" PCC PAVEMENT SY 72.0 - - - - - 79 6' SIDEWALK SY 63.0- - - - - 80 4" SIDEWALK" SY 54.0 - - ' 57.00 3,078.00 -- 81 REMOVE AND REPLACE CURBS LF 30.0 - - - - - ARCHITECTURAL ITEMS 82 REINFORCED CONCRETE CURBS, CURVED (36' H x 12" W) LF 97.50 86.00 8385.00 - - - 83 REINFORCED CONCRETE SLOPING CHEEK WALLS (36" H x 12" W) LE 65.50 244.00 15,982.00 - - - 84 REINFORCED CONCRETE RAILING WALLS, STRAIGHT (96" H x 12"W) LF 236.00 54.00 12,744.00 - - - - 85 REINFORCED CONCRETE RAIUNG WALLS, CURVED (96' H x 12"W) LF - 277.50 82.00 22,755.00 86 REINFORCED CONCRETE RAILING WALLS, STRAIGHT (108" H x 12"W) LF 241.00 134.00 32,294.00 - - - 87 REINFORCED CONCRETE RAILING WALLS, CURVED (108" H x 12"W) LF 276.00 88.00 24288.00 - - - 88 REINFORCED CONCRETE RAILING/STAIR SUPPORT WALL (96" H x LF 305.00 27.00 8,235.00 - - - 89 MODIFICATION OF EXISTING CONCRETE RAILING LS 1,000.00 100 1,000.00 - - - 90 REINF. CONC. SLAB -ON -GRADE AT RAMPS & STAIR/RAMP LANDINGS, 6' - SF : 6,00 1,382.00 8,292.00 - 91 REINF. C.I.P. CONC. PLANTERS. 8' x 8', EA 4,250.00 3.00 12,75000 - - - 92 REINF. CONC. STEPS ON GRADE, TYP. 12" TR. x 6" RSR, PER LF OF LF 26.50 1,325.00 35,112.50 - - - 93 REINF. CONC. STEPS ON GRADE, TYP. 12" TR. x 6" RSR PER LF OF LF 27.00 363.00 9,801.00 - - - 94 REINF. CONC. STEPS ON METAL DECK TYP. 12" TR. x 6' RSR, PER LF LF 53.00 210.00 11,130.00 - - - 95 > REINF. CONC. STEPS ON GRADE: TYP. 36" TR X16" RSR, PER LF OF LF - 187.00 ' 342.00 63,95400 - - 96 REINF. CONC. AMPHITHEATER STAIRS, 18" TR. x 5 3/4' RSR, PER LF OF LF 43.00 265.00 11 395.00 - - - 97 REINF. CONC. AMPHITHEATER BLEACHERS, 36" TR. x 11 1/2" RSR. PER LF 117.00 1,124.00 131,508.00 - - - 98 PRECAST PAVERS ON SALVAGED PEDESTALS, 24' X 24', 3 COLORS SF 15.50 1,380.00 21,390.00 - - 99 AMPHITHEATER LIMESTONE SEATS CF 129.70 658.00 85,342.60 - - - 100 LIMESTONE RETAINING WALLS CF 73.45: 2,050.00 150,572 50 - 101 HANDRAILS, 316 STAINLESS STEEL STAIR/POST MOUNTED LF 70.00 258.00 18,060.00 - - - 102 HANDRAILS, 316 STAINLESS STEEL, WALL MOUNTED LE 29.00 421.00 12,209.00 - - - 103 CABLE GUARDRAILS, WITH GALVANIZED STEEL POSTS LF 83.50 705.00 58,867.50 - - 104 MECHANICAL BUILDING, AS PER PLAN LS 40,250.00 1.00 40,250.00 - - - 105 ELECTRICAL BUILDING, AS PER PLAN - LS 40,550.00 :1.00 40,550.00.. - - LANDSCAPE ITEMS 106 STEEL BENCH SEATING ASSEMBLY EACH 725.00 20.00 14,500.00 - - - 107 LITTER RECEPTACLE EACH 1,220.00 6.00 7,320.00 - - - 108 STEEL BOLLARDS EACH 1,580.00 16.00 25,280.00 - - - 109 DRINKING FOUNTAIN EACH 5,040.00 1.00 5,040.00 - - - 110 STEEL BED EDGING (3/16". MIN.) LF - ..7.10 25800 1831.80 111 WEED BARRIER FABRIC SF 0.28 7,085.00 1,983.80 - - - 112 HARDWOOD MULCH CY 57.32 65.60 3,760.19 - - - 113 COMPOST SOIL AMENDMENT CY 43.04 191.50 8,242.16 - - - 114 PLANTER SOIL SYSTEM (INCLUDES SOIL FABRIC, DRAINAGE MAT, AGG EACH 1,751.34 3.00 5,254.02 - - - 115 TURFGRASS SOD SY 585 ,:.'2,459.90: 14,39041 116 TREE (JAPANESE TREE LILAC, 2.5" CAL. B&B) EACH 387.95 3.00 1,163.85 - - - 117 TREE (THORNLESS COCKSPUR HAWTHORN, 2" CAL B&8) EACH 264.94 6.00 1,589.64 - - 118 SHRUBS (GRO-LOW SUMAC. 5 GAL. CONT.) EACH 39.60 27.00 1,069.20 - - - 119 PERENNIAL PLANTS (K.F. FEATHER REED GRASS, 1 GAL. CONT.) EACH 7.97 585.00 4,662.45 - - - 120 PERENNIAL PLANTS (FLAME GRASS, 1 GAL CONT.) EACH". 7.97 120:00 956.40 121 PERENNIAL PLANTS (WARRIOR SWITCH GRASS, 1 GAL. CONT.) EACH 7.97 490.00 3,905.30 - - - 122 PERENNIAL PLANTS (HAMELIN FOUNTAIN GRASS, 1 GAL. CONT.) EACH 7.97 389.00 3,100.33 - - - 123 PERENNIAL PLANTS (PRAIRIE OROPSEED, 1 GAL CONT.) EACH 8.56 524.00 4,485.44 - - - 124 PERENNIAL PLANTS (PRAIRIE BLUES LITTLE BLUESTEM, 1 GAL. CONT.) EACH 8.51 180.00 1,531.80 - - - :. 125 IRRIGATION SYSTEM iS 64,000.00 1.00 : 64,000.00 ELECTRICAL ITEMS 126 RAILING LIGHTS EACH 750.00 64.00 48,000.00 - - - 127 IN -PAVEMENT LIGHTS EACH 635.00 26.00 16,510.00 - - - 128 AREA LIGHT FIXTURES AND POLES EACH 23,840.00 4.00 95,360.00 - - - 129 WALL LIGHTS EACH 1,140.00 20.00 22,800.00 - - - ' 130 <:. TREE LIGHTS EACH .: 335.00 " .9.00 3,015.00 131 STEP LIGHTS EACH 510.00 149.00 75,990.00 - - - 132 ESTABLISH NEW POWER SERVICE LS 172,500.00 1.00 172,500.00- - - 133 ELECTRICAL BUILDING POWER SUPPLY/CONTROLS LS 62,550.00 1.00 62,550.00 - - - 134 MECHANICAL BUILDING POWER SUPPLY/CONTROLS LS 25,875.00 1.00 25,875.00 - - - 135 SITE WIRING/CONDUIT RUNS LS 130500:00 7.00 130,500.00 - r-- 136 POWER DISTRIBUTION SPIDER BOXES EACH 800.00 6.00 4,800.00 - - - STORED MATERIALS - ELECTRICAL(11/30/2010) LS 25,000.00 TOTAL ESTIMATED PROJECT CONSTRUCTION COSTS 2,940,290.45 23,153.00 PAY ESTIMATE RIVER RENAISSANCE LOWER PLAZA CITY CONTRACT NUMBER 763 AECOM Project Number 60155128 ITEM NO. ITEM UNIT UNIT COST CONTRACT DIVISION 1 VISION IOWA DIVISION 2A WATER WORKS US BANK SERVICE DIVISI WATER 3RD STREET CHANGE ORDERS 1-1 DRILLED CONCRETE PIERS AND SHAFTS 55,000.00 - - - - -LS 1-2 ADDED LENGTH DRILLED PIER THROUGH NON -ROCK 300.00 - - - - -LF 1-3 DEDUCT LENGTH DRILLED PIER THROUGH NON -ROCK LF 150.00 - - - - - 1-4 ADDED LENGTH GRILLED PIER THROUGH ROCK LF 550.00 - - - - - 1-5 DEDUCT LENGTH DRILLED PIER THROUGH ROCK LF 250.00 - - - - - 2-1 REMOVE ADDITIONAL STORM SEWER 24' AND SMALLER LF 10.00 75.00 750.00 - - - 2-2 REMOVE INTAKES EA 250.00 2.00 500.00 - - - 2-3 REMOVE FOOTINGS IN CONFLICT WITH 42" STORM LS 4,200.00 1.00 4,200.00 - - - 24 INSTALLATION OF WATER MAIN VALVE LS 600.00 - - 1.00 600.00 - 3-1 DISPOSAL OF UNDERGROUND FUEL TANK LF 13,559.35 1.00 13,559.35 - - - 4-1 INTAKE NEAR ARTS CENTER LS 3,250.00 1.00 3,250.00 4-2 RECONNECT US BANK LIGHTS LS 1,540.00 1.00 1,540.00 4-3 TRIM EXISTING TREE LS 545.00 1.00 545.00 5-1 REMOVAL OF PIPE ENCASEMENT LS 11,500.00 1.00 11,500.00 6-1 EXCAVATION AT 42' PIPE HR 250.00 3.00 750.00 6-2 BACKFILL EXCAVATION WITH FLOWABLE CY 275.00 25.00 6,875.00 7-1 STANDPIPE CONNECTIONS LS 29,500.00 1.00 29,500.00 8-1 EXPOSED AGGREGATE - ELECTRICAL BLDG LS 1,700.00 1.00 1,700.00 8-2 EXPOSED AGGREGATE - MECHANICAL BLDG LS 1,650.00 1.00 1,650.00 8-3 EXPOSED AGGREGATE - BID ITEM 84 LF 44.00 54.00 2,376.00 8-4 EXPOSED AGGREGATE - BID ITEM 86 LE 41.00 134.00 5,494.00 8-5 ADD CHAMFER TO MARKS PARK WALL LS 180.00 1.00 180.00 8-6 ADD EXPANSION JOINTS IN STAIRS LS 740.00 1.00 740.00 8-7 DOWELS IN AMPHITHEATRE WALLS EA 11.00 80.00 880.00 8-8 DOWELS IN WALL SECTIONS LS 750.00 1.00 750.00 9-1 SANDBLAST AND SEAL EXISTING WALLS SF 2.50 3,000.00 7,500.00 10-1 ADDITIONAL 4" CONDUIT LF 19.80 450.00 8,910.00 11-1 INSTALL STEEL SHEETING ALONG EXISTING RIVERWALL LS 1,960.00 1.00 1,960.00 11-2 EXTRA DEPTH SUBDRAIN LF 20.50 235.00 4,817.50 113 ADDITIONAL BOLLARD LS 1,980.00 1.00 1,980.00 12-1 SCOFIELD COLORING AND COLORWAX SF 2.86 12,465.00 35,649.90 13-1 BUILDING MODIFICATIONS LS 8,700.00 1.00 8,700.00 14-1 ANGLE IRON CONNECTIONS FOR LIMESTONE BLOCKS EA 48.40 169.00 8,179.60 TOTAL ESTIMATED PROJECT CONSTRUCTION COSTS 3,704,730.80 23,753.00 PAY ESTIMATE RIVER RENAISSANCE LOWER PLAZA CITY CONTRACT NUMBER 763 AECOM Project Number 60155128 ITEM NO. ITEM UNIT UNIT COST CONTRACT DIVISION 1 VISION IOWA DIVISION 2A OMSK WATER WORKS I WATER' US BANK SERVICE 3RD STREET , DIVISION 1 - VISION IOWA TOTAL EARNED TO DATE LESS RETAINAGE SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE DIVISION 2A - WATER WORKS US BANK SERVICE TOTAL EARNED TO DATE LESS RETAINAGE - 0% $ 2,441,529.59 83% $ 122,076.48 $ 2,319,453.11 2,303,885.81 $ 15,567.30 $ 24,559.62 106% SUBTOTAL $ 24,55962 LESS PREVIOUS PAYMENTS 24,559.62 DUE THIS ESTIMATE $ - DIVISION 2B - WATER WORKS 3RD STREET WATER MAIN TOTAL EARNED TO DATE $ 23,112.50 80% LESSRETAINAGE-0% $ - SUBTOTAL $ 23,112.50 LESS PREVIOUS PAYMENTS 23,112.50 DUE THIS ESTIMATE $ - DIVISION 3 - MARK'S PARK TOTAL EARNED TO DATE $ 229,959.43 117% LESS RETAINAGE - 0% $ SUBTOTAL $ 229,959.43 LESS PREVIOUS PAYMENTS 229,959.43 DUE THIS ESTIMATE $ - TOTAL PROJECT TOTAL EARNED TO DATE $ 2,719,161.14 85% LESS RETAINAGE $ 122,076.48 SUBTOTAL $ 2,597,084.66 LESS PREVIOUS PAYMENTS $ 2,581,517.36 DUE THIS ESTIMATE $ 15,567.30 AECOM Matt Dunakey of Waterloo mie Knutson, Associate City Engin Peterson Contractor's, Inc Has Waive Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER March 12, 2012 Vendor Name Address City & State Invoice Date Department Engineering Veith Construction Grant/Project Code # 07BIPRWCE ************************************* 9002 A031912 Invoice No. Qty/Unit Amount Description G.L. Distribution 3/6/12 19 Spe_ I Instructions Contract 786 Est. # 19 $4,967.89 River Loop North Downtown Trail 290-07-7355-2156 $1,103.98 Construction 290-07-7355-2156 $7,727.83 Period Ending 2/24/12 424-07-7355-2156 TOTAL 13,799.70 3/12/12 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer RIVERWALK LOOP, NORTH DOWNTOWN TRAIL IDOT PROJECT NUMBER STP -E -8155(721)--8V-07 CITY PROJECT NUMBER NO. 786 AECOM Project Number 60212384 Period Ending: Estimate No.: Contractor 24 -Feb -12 19 Vieth Construction ITEM NO. ITEM UNIT UNIT PRICE CONTRACT AUTHORIZED ESTIMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT PERCENT COMPLETE 1 CLEARING AND GRUBBING ACRE 8,000.00 0.60 4,800.00 0.70 5,600.00 117% 2 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY 36.00 500.00 18,000.00 500.00 18,000.00 100% 3 EXCAVATION, CLASS 10, WASTE CY 19.00 1,150.00 21,850.00 1,190.00 22,610.00 103% 4 EXCAVATION, CLASS 12, BOULDERS OR ROCK FRAGMENTS CY 35.00 200.00 7,000.00 - 0.00 0% 5 TOPSOIL, FURNISH AND SPREAD CY 34.00 330.00 11,220.00 260.00 8,840.00 79% 6 COMPACTION WITH MOISTURE AND DENSITY CONTROL CY 10.00 500.00 5,000.00 500.00 5,000.00 100% 7 MODIFIED SUBBASE CY 44.00 536.80 23,619.20 536.80 23,619.20 100% 8 SHOULDER FINISHING, EARTH STA 2,500.00 0.78 1,950.00 0.78 1,950.00 100% 9 REMOVAL OF SIGN EACH 300.00 2.00 600.00, 2.00 600.00 100% 10 REMOVALS, AS PER PLAN LS 12,500.00' 1.00 12,500.00 0.65 8,125.00 65% 11 REMOVAL OF CONCRETE CY 875.00 5.00 4,375.00 9.00 7,875.00 180% 12 COMPACTION WITH MOISTURE CONTROLLSTRUCTURES) CY 5.50 760.00 4,180.00 760.00 4,180.00 100% 13 EXCAVATION, CLASS 20 CY 37.00 760.00 28,120.00 760.00 28,120.00 100% 14 STRUCTURAL CONCRETE (MISCELLANEOUS) CY 1,075.00 8.90 9,567.50 12.00 12,900.00 135% 15 REINFORCING STEEL LB 2.001 813.00 1,626.00 813.00 1,626.00 100% 16 RIPRAP, REMOVE AND REPLACE CY 22.00 380.00 8,360.00 380.00 8,360.00 100% 17 RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE, 6 IN. SY 46.00 2,556.20 117,585.20 2,083.24 95,829.04 81% 18 REMOVAL OF SIDEWALK SY 15.00 245.30 3,679.50 253.63 3,804.45 103% 1-9 P.C. CONCRETE ST -EPS C -Y-70 nnnn 0,00 0.00 0% DELETED BY CHANGE ORDER #5 (7003) 20 COMBINED CONCRETE SIDEWALK AND RETAINING WALL CY 700.001 58.11 40,677.00 155.83 109,081.00 268% 21 P.C. CONCRETE RETAINING WALL CY 745.00 302.30 225,213.50 281.80 209,941.00 93% 22 SAFETY CLOSURE EACH 100.00 8.00 800.00 8.00 800.00 100% 23 LIGHTING POLES EACH 6,500.00 2.00 13,000.00 2.00 13,000.00 100% 24 ELECTRICAL CIRCUITS LF 9.00 220.00 1,980.00 220.00 1,980.00 100% 25 TYPE A SIGNS, SHEET ALUMINUM SF 26.001 46.00 1,196.00 21.75 565.50 47% 26 TRAFFIC CONTROL LS 4,500.00 1.00 4,500.00 0.95 4,275.00 95% 27 MOBILIZATION LS 88,000.00 1.00 88,000.00 1.00 88,000.00 100% 28 LIMESTONE SEATING BASE CY 6,900.00 2.22 15,318.00 2.22 15,318.00 100% 29 BOLLARDS EACH 800.00 5.00 4,000.00- 0.00 0% 30 PERENNIAL PLANTS (FLAME GRASS, 1 GAL. CONT.) EACH 10.75 551.00 5,923.25 425.00 4,568.75 77% 31 PERENNIAL PLANTS (K.F. FEATHER REED GRASS, 1 GAL. CONT.) EACH 10.75 402.00 4,321.50 - 0.00 0% 32 PERENNIAL PLANTS (WARRIOR SWITCH GRASS, 1 GAL. CONT.) EACH 10.75 175.00 1,881.25 175.00 1,881.25 100% 33 SPECIALTY LIGHTING FIXTURE EACH 1,800.00 8.00 14,400.00 8.00 14,400.00 100% 34 STEEL BENCH SEATING ASSEMBLY EACH 1,050.00 20.00 21,000.00 20.00 21,000.00 100% 35 STEEL GATE, AS PER PLAN EACH 1,250.00 4.00 5,000.00 - 0.00 0% 36 HAND RAILING, AS PER PLAN LF 90.00 37.20 3,348.00 - 0.00 0% 37 STEEL POSTS FOR TYPE A SIGNS, AS PER PLAN LF 20.50 125.00 2,562.50 76.00 1,558.00 61% 38 STEEL RAILING, AS PER PLAN LF 90.00 1,970.25 177,322.50 1,644.44 148,000.00 83% 39 WEED BARRIER FABRIC SF 1.00 2,000.00 2,000.00 1,252.00 1,252.00 63% 40 COLORED, TOOLED PCC PAVEMENT SY 126.501 676.00 85,514.00 672.16 85,028.24 99% 41 MULCHING ACRE 700.00, 0.10 70.00 - 0.00 0% 42 SEEDING AND FERTILIZING (URBAN) ACRE 25,000.00' 0.10 2,500.00 - 0.00 0% 43 CONCRETE SLOPE PROTECTION SY 120.00 276.90 33,228.00 274.80 32,976.00 99% 44 SODDING SQ 105.00 34.56 3,628.80 26.78 2,811.90 77% 45 SILT FENCE LF 2.50, 500.00 1,250.00 245.00 612.50 49% 46 REMOVAL OF SILT FENCE LF 0.50 500.00 250.00 175.00 87.50 35% 47 CLEAN-OUT OF SILT FENCE LF 0.50 500.00 250.00 - 0.00 0% 48 HARDWOOD MULCH CY 105.00 18.52 1,944.60 11.60 1,218.00 63% 49 FERTILIZER LB 10.00 197.03 1,970.30 - 0.00 0% 50 WATERING FOR PLANTS MGAL 72.00' 63.70 4,586.40 - 0.00 0% ITEM NO. ITEM UNIT UNIT PRICE CONTRACT AUTHORIZED ESTIMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT PERCENT COMPLETE STORED MATERIALS REINFORCING STEEL (MIKE DOLAN, 1/3/11) LS 15,000.00 0.03 500.00 REINFORCING STEEL (ABSOLUTE CONCRETE, 6/15, 6/22) LS 29,625.70 0.02 700.00 STEEL RAILING (VIETH, 8/16/11) LS 131,939.90 - 0.00 TOTAL ESTIMATED PROJECT CONSTRUCTION COSTS 1,051,668.00 1,016,593.33 97% CHANGE ORDERS 8001 MODIFICATIONS TO STEEL GATE, AS PER PLAN LS 1.00 270.00 270.00 270.00 270.00 100% 8002 MODIFICATIONS TO STEEL RAILING, AS PER PLAN LS 1.00 1,723.85 1,723.85 1,723.85 1,723.85 100% 7001 17 RECREATIONAL TRAIL PAVING SY 46.00 16.40 754.40 16.40 754.40 100% 7002 18 REMOVAL OF SIDEWALK SY 15.00 11.10 166.50 11.10 166.50 100% 8003 EXTRA CONCRETE FOR BRACKETS LS 1.00 1,732.50 1,732.50 1,732.50 1,732.50 100% 8004 STEEL, ANCHORS AND MISC. MATERIALS LS 1.00 2,310.00 2,310.00 2,310.00 2,310.00 100% 8005 SCAFFOLDING RENTAL LS 1.00 1,650.00 1,650.00 1,650.00 1,650.00 100% 8006 LABOR AND OVERHEAD LS 1.00 6,600.00 6,600.00 6,600.00 6,600.00 100% 8007 MOBILIZATION LS 1.00 1,650.00 1,650.00 1,650.00 1,650.00 100% 8008 DRAIN BELOW PARK AVENUE BRIDGE LS 1.00 2,400.00 2,400.00 2,400.00 2,400.00 100% 8009 1" CLEAN BACKFILL MATERIAL TON 18.00 125.00 2,250.00 125.00 2,250.00 100% 8010 CHANGE IN STEEL HANDRAIL DETAIL LS 1.00 580.00 580.00 580.00 580.00 100% 8011 P.C. CONCRETE STEPS LS 2,981.42 18.98 56,587.30 18.98 56,587.30 100% TOTAL ESTIMATED PROJECT CONSTRUCTION COSTS 1,130,342.55 1,095,267.88 97% TOTAL EARNED TO DATE LESS RETAINAGE SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE AECOM Matt Dunakey, Cojtruction Services AEC La of Waterloo mie Knutson, Associate City Engineer Vieth Construction Has Waived The Right To Review Partial Pay Estimates. $ 1,095,267.88 $ 54,763.39 $ 1,040,504.49 1,026,704.79 $ 13,799.70 3/s/ L Date Date 1421.1c2._ ate 97% //9 %,?`I //e)c., 'yd �7 Voucher Prepared by: Pauline C. CITY OF WATERLOO 9002 PAYMENT VOUCHER A031912 Marchg 12, 2012 Vendor Name Address City & State Invoice Date Vendor No. Finance Dept Only Batch No. Keyed By Department: Engineering Vieth Construction Grant/Project Code # 07VIPPORT ************************************* Invoice No. Qty/Unit Amount Description 3/6/12 29 $2,759.75 Contract No. 734 Est. No. 29 Cedar River Water Trail (Portages) Period ending 2/24/12 Special Instructions: Submitted By: r(411 Total $2,759.75 3/12/12 G/L Distribution 408-07-7610-2175 Date Approved By: Date An Equal Opportunity/Affimative Action Employer PAY ESTIMATE CEDAR RIVER WATER TRAIL (PORTAGES) IDOT PROJECT NUMBER NRT-NT08(1)--9G-07 CITY CONTRACT NUMBER 734 AECOM PROJECT # 102550 Period Ending : Estimate No. : Contractor : 24 -Feb -12 29 Vieth Construction Item No. Item Description UNIT UNIT CONTRACT AUTHORIZED PRICE I ESTIMATED j QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT PERCENT COMPLETE 1.0 20,000.00 1.00 20,000.00 100% 1 REMOVALS, AS PER PLAN, AT 7TH STREET PORTAGE LS 20,000.00 2A REMOVALS, AS PER PLAN, AT 5TH STREET PORTAGE LS 4,000.00 I 1.0 4,000.00- 0% 3 EXCAVATION, CLASS 20 CY 45.00 380.0 17,100.00 380.00 17,100.00 100% 3A EXCAVATION, CLASS 20 CY 30.00 120.0 3,600.00 120.00 3,600.00 100% 4 EXCAVATION, CLASS 22 CY 100.00 45.0 4,500.00 - 0% 4A EXCAVATION, CLASS 22 CY 100.00 15.0 1,500.00- 0% 5 COMPACTION WITH MOISTURE AND DENSITY CONTROL CY 7.00 250.0 1,750.00 ; 220.00 1,540.00• 88% 6 GRANULAR BACKFILL CY 48.00 250.0 12,000.00 220.00 10,560.00 88% 7 RIPRAP TON 74.00 75.0 5,550.00 28.32 2,095.68 38% 7A RIPRAP TON 95.00 25.0 2,375.00 - 0% 8 ENGINEERING FABRIC SY 5.00 75.0 375.00 - 0% 8A ENGINEERING FABRIC SY 5.00 25.0 125.00 - 0% 9 PCC SIDEWALK, 5" SY 105.00 24.9 2,614.50- 0% 10 STRUCTURAL CONCRETE CY 1,030.00 158.6 163,358.00 70.45 72,563.50 44% 10A STRUCTURAL CONCRETE CY 1,085.00 52.3 56,745.50 52.30 56,745.50 100% 11 REINFORCING STEEL, EPDXY COATED LB 1.60 12,557.7 20,092.32 8,000.00 12,800.00 64% 11A REINFORCING STEEL, EPDXY COATED LB 1.60 2,815.2 4,504.32 2,815.20 4,504.32 100% 12 LEAN CONCRETE CY 375.00 30.0 11,250.00 32.50 12,187.50 108% 12A LEAN CONCRETE CY 375.00 10.0 3,750.00 23.75 8,906.25 238% 13A STEEL RAILING LF 165.00 56.0 9,240.00 - 0% 14 STEEL HANDRAIL LF 85.00 58.04,930.00 - 0% 15 SIGNS, PROVIDE AND INSTALL (LAND MOUNT) SF 50.00 46.0 2,300.00 23Q$ 1,194 54 ,k. _ 52% 15A SIGNS, PROVIDE AND INSTALL (LAND MOUNT) SF 65.00 10.0 650.00 7.26 471.91 73% 16 SIGNS, PROVIDE AND INSTALL (BRIDGE MOUNT) SF 42.00 99.0 4,158.00 99.00 4,158.00 100% 17 SIGNS, PROVIDE ONLY SF 40.00 7.5 300.00 - 0% 18 SIGN POSTS LF 12.00 70.0 840.00 - 0% 19 BOLLARDS EA 850.00 4.0 3,400.00 3.60 3,060.00 90% 19A BOLLARDS EA 850.00 2.0 1,700.00 2.00 1,700.00 100% 20 BUOY SYSTEM LS x 15,7.50.00 fir, 1.0 15,75Q, 001 0 25 13,937 50 25% 21 SILT FENCE LF 3.50 250.0 875.00 120.00 420.00 48% 22 REMOVAL OF SILT FENCE LF 0.50 250.0 125.00 100.00 50.00 40% 23 CLEANOUT OF SILT FENCE LF 1.25 125.0 156.25 - 0% 24 SAFETY FENCE LF 5.00 500.0 2,500.00 457.00 2,285.00 91% 24A SAFETY FENCE LF 5.00 100.0 500.00 - 0% 25 MOBILIZATION LS 24,000.00 1.0 24,000'.00 1 00 2`4 0(Q �70r; ,. 1,0Q% 26 PARK AVENUE COFFERDAM - INSTALL AND REMOVE LS 4,000.00 1.0 4,000.00 - 0% 27A 5TH STREET COFFERDAM - INSTALL AND REMOVE LS 30,000.00 1.0 30,000.00 0.70 21,000.00 70% 28 7TH STREET COFFERDAM - INSTALL AND REMOVE LS 27,500.00 1.0 27,500.00 0.50 13,750.00 50% TOTAL 468,113.89 298,629.70 64% Page 1 of 2 3/5/2012 10:51 AM Item No. Item Description UNIT UNIT PRICE CONTRACT AUTHORIZED .ESTMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT PERCENT COMPLETE __�____ �`zy CHANGE ORDERS ___ ���Y CLOSURES (8001) LS LS L -S 1.06 -1 1:66-� 1.00 � 1.750.0 8.804.0 1.355.0 175006- 8,804.00' 1.555.00 145OOU 8' -400 155.001.355.06- 145OO�� 8,804.0C 83% 100% 100% j�0 DAM TREE REMOVAL (8002) 3'81 PIPE REMOVAL (80 32 '3 USGS PIPE PROTECTION (8004) LS LS LS 1.00 1.00 1.00 1.00- 1.06- 880.0 � 8.250.6- 17.560.0 � 3.850.0 2.450.0 88000 025000 17,500.00' 3,850.00 2,450.00 31,995.00 880.00- 625000 17,000.00'� 885OOO- 2'OO�~~` - ' 880.00 625000 17'OOOO�� 3,850.00' 28OOOO ' �' 100Y6 100%_4'34 97% 100%4'30 82% 3-33 S��'�DAMTREEREMDVAL OU5) ^ AD[it|ONALREMOVALS(OOO6) 4-35 CAUGEVYAYREIbCAT|ON(8OO7) LS -ADDITIONAL LS 4-37 DD|T|DNALSTRUCTU�ALC��CRETE�OOS) CY 1.105.00 � 2776- 4-38 ADDTIONAL REINFORCING STEEL (8010) LB LS 1.85 1�1.0015.00O.O- 040.5-1'r° 200.0 3481�C 2,697.0' 1O5OU 15,000.00 103.000.00 34,615.00 2,697.00 300.00 15.000O�' 173.80 27,692.00 2,562.15 555.00 15,000.00 88.558.50 27,692.06- 2c-��15 4� 100% 87% 80% 4'39MO8|L|Z}\T|ON(OO11) 4-40 SHEET PILING (8012) LF 515.06- 541 WALL REMOVAL AND REPLACEMENT (8013) LS LS 1.00 1.00 ��2 USGSP|PERECONNECT/ON(8O14> TOTAL� _ � - __�90.444�8 475,586.35 68% TOTALEARNEDTODATE LESS RETAINAGE SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE AECOM Matt DunakeAi COM arry tele onstruction Services City of Waterloo f� Nr Jumie CityKnutson, Associate Engineer otE Jnee, 475,586.35 23,779.32 451,807.03 449,047.28 2,759.75 Date _1/42,//g, Date Vieth Construction Has Waived The Right To Review Partial Pay Estimates. Page 2 of 2 3/5/2012 10:51 AM Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAY VOUCHER A031912 March 12. 2012 Vendor No. Department: Engineering Vendor Name AECOM Grant/Project Code # 07RVF EPCD Address City & State Invoice Date ************************************* Invoice No. Qty/Unit AmountDescription 3/8/12 37217293 Special Instructions $4,231.65 TOTAL $4,231.65 Cedar River Enhancement Projects Design Engineering 1/28 - 3/2/12 100% reimbursable Gaming/WDC G.L. Distribution 426-07-7610-2103 3/12/12 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer AECOM Invoice Invoice To: Date: March 8, 2012 Mr. Eric Thorson, P.E. Project Number: 60218204 City of Waterloo 715 Mulberry Street Invoice No: 37217293 Waterloo, Iowa 50703 Your Authorization: Professional Services Agreement Dated November 4, 2011 Cedar River Enhancement Projects Waterloo, Iowa Progress Billing: January 28, 2012, through March 2, 2012 Classification Hours Amount Senior Professional 17.5 $ 3,460.44 Project Professional 13.0 1,913.28 Staff Professional 30.5 3,058.05 Technician 5.5 319.00 Project Support 3.5 278.35 Stantec Consulting Inc. 1,400.00 Direct Expenses 88.26 Total Costs to Date $10,517.38 Less Previous Billing 6,285.73 TOTAL AMOUNT DUE $ 4.231.65 old - ? L:\work\ADMIN\INVOICE\WatDevCorp CedarRiverEnhancement.doc Remit To: AECOM • P.O. Box 1497 • Waterloo, Iowa 50704-1497 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MARCH 19, 2012 CITY OF WATERLOO GOALS 1 Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. . Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Dan Trelka, Director of Safety Services. March 19, 2012 Page 2 Agenda, as proposed or amended. Minutes of March 12, 2012, Regular Session, as proposed. Presentation of check in the amount of $20,000.00 from MidAmerican Energy for the Trees Please! Program. Presentation of Basketball Character Counts Coach of the Year to: Kelly Martin, Toney Graves, Riley Ubben and Ben Brustkern and Player of the Year to Karissa Bottema and Shannon Jones Jr. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed Aric Schroeder, City Planner 2012 Cedar Valley Coalition Washington, D.C. February 26-29, 2012 $2,375.09 Suzy Schares, City Clerk; Cheryl Huddleston, Human Resources Manager; Nikki Fischels, Clerk II Payroll 2012 Iowa Employment Training & Benefits Conference Altoona, Iowa April 25- 26, 2012 $686.49 Michelle Weidner, Chief Financial Officer Economic Development Financing Live Audio Conference March 27, 2012 $200.00 Update Paul Huting, Leisure Services Director; Todd Denfield, City Forester Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $450.00 March 19, 2012 5. 6. 7. 8. 9. 10. Page 3 Chris Dolan, Arena Manager; Joel Schares, Assistant Arena Manager; Jake Schaefer, Recreation Specialist Iowa Park and Recreation Spring Conference Waterloo, Iowa April 3, 2012 $330.00 Mark Gallagher, Sports Manager; Alex Hildman, Recreation Specialist Iowa Park and Recreation Spring Waterloo, Iowa April 1-4, 2012 $450.00 -Conference - Bob Etringer, Sports Programmer Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $255.00 JB Bolger, Golf Manager Iowa Park and Recreation Spring Conference Waterloo, Iowa April 1-4, 2012 $225.00 Matthew Chesmore, Rehabilitation/ Relocation Specialist Healthy Homes Practitioners Course Moravia, Iowa May 13- 16, 2012 $1,075.00 Steven Sturtz, Permit Writer Permit Technician Exam Des Moines, Iowa April 17, 2012 $180.00 Class C Liquor License Permit Application 11. Tokyo Japenese Steakhouse, Inc., 126 E. Ridgeway Avenue (Renewal) (Expires 2/ 13/ 13) (Includes Sunday Sales) RESOLUTIONS 2. Resolution approving Transportation Enhancement Agreement with Iowa Department of Transportation for construction of the Lou Henry Hoover Memorial Sculpture Garden covering 80% of total cost of eligible items up to a maximum of $145,000.00. Submitted by Eric Thorson, PE, City Engineer 3. Resolution approving Supplemental Agreement No. 1 with JDE Engineering—in an -amount—not- to—exceed—$1;900.00-for-professional services for F.Y. 2012 Geraldine Road - Phase II, Contract No. 821 (RM - 8155(727) -9D-07); and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer March 19, 2012 Page 4 4. Resolution approving Contract, Bonds and Certificate of Insurance with Croell and Subsidiary of New Hampton, Iowa in the amount of $3,128,212.67 for F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784; and authorize Mayor and City Clerk to execute said documents. Submitted by Eric Thorson, PE, City Engineer 5. Resolution approving Amendment Number 1 to Grant Agreement with Federal Aviation Administration for the Rehabilitation of Runway 12/30 at the Waterloo Regional Airport by removing Runway Friction Equipment (FME) verbage from the grant due to equipment not being purchased; and authorize Mayor and City Clerk to execute said documents. Submitted by Bradley Hagen, Airport Director 6. Resolution approving recommendation of award of contract to Aspro, Inc. of Waterloo, Iowa in the amount of $89,075.00 for the 2012 Highland Park Basketball & Tennis Court Project. Submitted by Rick Curran, Leisure Services Facilities Manager 7. Resolution approving recommendation of award of contract to B & B Builders & Supply of Waterloo, Iowa in the amount of $51,956.00 for the 2012 Sullivan Park Shelter Project. Submitted by Rick Curran, Leisure Services Facilities Manager 8. Resolution approving recommendation of award of contract to The Louis Berger Group, Inc. of Marion, Iowa in the amount of $56,248.00 for Downtown Historic Survey Services in connection with Public Assistance (PA) Demolition Activities of the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Submitted by Aric Schroeder, City Planner 9. Resolution approving an agreement in the acceptance of a Black Hawk County Gaming Association Grant in the amount of $55,000.00 to be used in funding marketing at the Public Market, with a cash match of $11,605.00; and authorize Mayor to execute said document. Submitted by Mark Rice, Public Works Director 10. Resolution approving Memorandum of Understanding with Iowa Northland RegionaFCouncirof Governments (INRCOG) and the Black Hawk County Board of Supervisors in an in-kind match amount of $3,913.50 for grant writing services for development of a Multi -Jurisdictional Hazard Mitigation Plan for the County and participating City entities; and authorize Mayor and City Clerk to execute said document. Submitted by Aric Schroeder, City Planner March 19, 2012 Page 5 11. Resolution setting date of hearing as April 9, 2012 to approve request of Croell Readi Mix Inc. for a site plan amendment to the "M -2,P" Planned Industrial District for property generally located at 4802 Sergeant Road for the purpose of constructing a temporary redi-mix batch plant on the property for a period of 24 months; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director OTHER _COUNCIL BUSINESS 12. UV Disinfection Project, Contract No. 817 Motion to instruct Superintendent of Waste Management Services to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as April 23, 2012 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Larry N. Smith, Superintendent of Waste Management Services 13. F.Y. 2012 Street Reconstruction Program, Contract No. 819 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as April 2, 2012 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Eric Thorson, PE, City Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. Motion to adjourn to- Executive Session. EXECUTIVE SESSION 14. Discussion of acquisition of property pursuant to Iowa Code Section 21.5(1)(0(2011). Motion to adjourn Executive Session. March 19, 2012 ADJOURNMENT Motion to adjourn. Page 6 Suzy Schares City Clerk MEETINGS Monday, March 19, 2012 4:50 p.m. - Public Safety Committee, Council Chambers 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p. m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Leisure Services Commission meeting minutes of February 14, 2012 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y. 2011 Downtown Watt finding Signage, Contract No. 783 Pay estimate No. 2 to KWS Inc. in the total amount due of $14,672.88. 2. F. Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 37 to Peterson Contractors in the total amount due of $15,567.30. 3. F. Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 19 to Vieth Construction in the total amount due of $13,799.70. 4. F. Y. 2010 Cedar River Water Trail (Portages), Contract No. 734 Pay estimate No. 29 to Vieth Construction in the total amount due of $2, 759.75. 5. Cedar River Enhancement Projects Design Engineering Payment to AECOM in the total amount due of $4,231.65. CITY OF WA'T'ERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: PH # of Attachments: N/A SUBJECT: Trees Please! Check Presentation Submitted by: Todd Derifield, City Forester Recommended City Council Action: Public Recognition of MidAmerican Energy Grant Funds awarded to the City of Waterloo. Summary: Leisure Services was successful in obtaining a $20,000 grant from MidAmerican Energy's Trees Please! grant program allowing trees to be planted in many public areas of Waterloo. Mike Massina, MidAmerican Energy Key Account Manager, will be presenting the check to Mayor Buck Clark on March 19th at the Council Meeting. Some of this money will go towards replacing trees that have been lost over the years along Greenhill Rd., many Downtown tree planting sites, Byrnes Park, Youth Sports Complex at Cedar River Park, Waterloo Airport, Waterloo Library & Kingbard Blvd. New plantings are being planned for Lloyd Randall Park and the Dog Park. CITY OF WA I E RLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 12, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2011 Lou Henry Hoover Memorial Sculpture Garden City Contract No. 803 STP -E -8155(723)-8V-07 Federal -Aid Agreement Submitted by: Leff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is a Transportation Enhancement Agreement with the Iowa Department of Transportation for construction of the Lou Henry Hoover Memorial Sculpture Garden. The funding agreement covers 80% of the total cost of eligible items up to a maximum amount of $145,000. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $198,000 Source of Funds Federal Transportation Enhancement Funds - $145,000 Misc. Local Sources - $53,000. Policy Issue N/A Alternative -N/A Background Information This project is the second phase of the garden conceived by the Church Row Neighborhood Association and includes installation of sculptures, sidewalks, and landscaping in the Lou Henry Hoover Memorial Sculpture Garden along Washington Street from West Fourth Street to Park Avenue. . CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: PROFESSIONAL SERVICES AGREEMENT SUPPLEMENTAL AGREEMENT NO. 1 F.Y. 2012 GERALDINE ROAD — PHASE II CITY CONTRACT NO. 821 RM -8155(727)-9D-07 Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the Supplemental Agreement No. 1 with JDE Engineering, for the legal boundary survey of two parcels for the future phases of South Port and future extension of Geraldine Road. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost of this agreement is for a not to exceed fee of nineteen hundred dollars ($1900). Source of Funds MidPort TIF - $1900 Policy Issue N/A Alternative N/A Background Information This RISE project includes the 903 -ft. extension of Geraldine Road. CITY OF WA'I ERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 14, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 WEST SHAULIS ROAD/ANSBOROUGH AVENUE CONTRACT, BONDS AND CERTIFICA'i ES OF INSURANCE CROELL AND SUBSIDIARY CONTRACT NO. 784 Submitted by: Teff Bales, Associate Engineer Recommended City Council Action: Approval and signatures of Contracts, Bonds, Certificate of Insurance for the F.Y. 2012 WEST SHAULIS ROAD/ANSBOROUGH AVENUE, Contract No. 784. Please return both executed copies to this office for further processing. Summary Statement Transmitted herewith are two (2) copies of each of the Contract, Bond and Certificate of Insurance on the F.Y. 2012 WEST SHAULIS ROAD/ANSBOROUGH AVENUE, Contract No. 784, for approval and signatures of City officials. The contract is with CROELL AND SUBSIDIARY, of New Hampton, Iowa, in the amount of $3,128,212.67. Expenditure Required $3,128,212.67 Source of Funds Policy Issue NVA Alternative N/A Federal STP Funds (80%) - $1,884,962.94 Local Option Sales Tax (20% Local Match) - $471,240.73 Waterloo Water Works - $772,009.00 Background Information: This project is the phase II extension of West Shaulis Road from Ansborough Avenue to Highway 21 (Hawkeye Road) and includes Ansborough Avenue from Shaulis Road to the Highway 20 interchange. CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 8, 2012 Dept. Head Signature: Bradley Hagen # of Attachments: 1 SUBJECT: Approval of Grant Amendment for Runway 12/30 Rehabilitation project with Federal Aviation Administration at Waterloo Regional Airport. Submitted by: Bradley Hagen, Airport Director Recommended City Council Action: Approval of Grant Amendment for Runway 12/30 Rehabilitation project with Federal Aviation Administration at Waterloo Regional Airport. Summary Statement Expenditure Required: None Source of Funds: N/A Policy Issue Alternative Background Information: City of Waterloo, through Waterloo Regional Airport, executed a grant agreement with FAA for Runway 12/30 Rehabilitation and acquisition of Runway Friction Equipment (FME) on July 26, 2010. The grant was for $2,683,940 to fund 95% of eligible costs. Runway 12/30 rehabilitation is complete. The FME was not purchased, as the electronic version we wanted was discontinued. The Airport will continue to use the manual version FME presently in use. A new manual version is programmed in our 5 year CIP. Of the $2.863M grant, only $5,000 was programmed for the FME. Since the grant agreement specified both Runway 12/30 rehabilitation and FME, we are required to do a grant amendment to remove the FMB erhiage from the grant to close it out. UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRAT! N Page 1 of 2 Pages DUNS Number: 075 841 684 ECHO Control Number: 69 AA 3050 Waterloo Municipal Airport Waterloo, Iowa A R c 6 2012 AMENDMENT NUMBER 1 TO GRANT AGREEMENT AIP PROJECT NUMBER 3-19-0094-29 WHEREAS, the Federal Aviation Administration (hereinafter referred to as the "FAA") has determined it to be in the interest of the United States that the Grant Agreement, between the FAA, acting for and on behalf of the United States, and the City of Waterloo, IA, (hereinafter referred to as the "Sponsor"), accepted by said Sponsor on July 10, 2006, be amended as hereinafter provided. NOW THEREFORE, WITNESSETH: That in consideration of the benefits to accrue to the parties hereto, the FAA on behalf of the United States, on the one part, and the Sponsor, on the other part, do hereby mutually agree that the said Grant Agreement be and is hereby amended as follows: 1. Deleting the description of development, as it appears on page 1, substituting the following: Rehabilitate Runway 12/30 Paving and Lighting All other terms and conditions of the Grant Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this amendment to said Grant Agreement to be duly executed as of the day of , 20_ (SEAL) Attest: Title: By UNITED STATES OF AMERICA FEE L AVIAT t5II Al,�'MINISTRATION Title: Manager, Airports Division, Central Region CITY OF WATERLOO, IA BY Title: Page 2 of 2 Pages CERTIFICATE OF SPONSOR'S ATTORNEY I, acting as Attorney for the City of Waterloo, IA do hereby certify: That I have examined the foregoing Amendment to Grant Agreement and the proceedings taken by said Sponsor relating thereto, and find that the execution thereof by said sponsor has been duly authorized and is in all respects due and proper and in accordance with the laws of the State of Iowa, and further that, in my opinion, said Amendment to Grant Agreement constitutes a legal and binding obligation of the sponsor in accordance with the terms thereof Dated at , this day of , 20 . Title CITY OF WA I'FRLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: # of Attachments: SUBJECT: 2012 HIGHLAND PARK BASKE 1 BALL & TENNIS COURT PROJECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Request Council Award Contract to Aspro, Inc. of Waterloo, Iowa for the 2012 HIGHLAND PARK BASKE["BALL &'TENNIS COURT PROTECT in the amount of Eighty -Nine Thousand, Seventy -Five dollars and 00/100 (89,075.00). Summary Statement: This project is to construct a basketball and tennis court at Highland Park, North of Vine Street and West of Dietrick Street, Waterloo Iowa. Expenditure Required: $89,075.00 Source of Funds: Project cost will be funded by a combination of Waterloo G.O. Bond Fund, Leisure Services Tennis Improvement ($40,750.33) and Leisure Services -Park Improvement (remainder). Policy Issue: NA Alternative: NA Background Information: Highland Neighborhood Association requesting new Basketball and Tennis Courts. Old courts were removed in 2007 due to unsafe surfaces. CITY OF WAl'ERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: # of Attachments: SUBJECT: 2012 SULLIVAN PARK SHELTER PROJECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Request Council Award Contract to B&B Builders & Supply of Waterloo, Iowa for the 2012 SULLIVAN PARK SHELIbR PROTECT in the amount of Fifty -One Thousand, Nine Hundred Fifty -Six and 00/100 ($51,956.00). Summary Statement: This project is to construct an octagon shelter at Sullivan Park, East 4th Street & Adams Street, Waterloo Iowa. Expenditure Required: $51,956.00 Source of Funds: Project cost will be funded by a combination of Leisure Services -Park Improvement, G.O. Bond Fund and Waterloo Community Development Block Grant. Policy Issue: NA Alternative: NA Background Information: Waterloo Community Development Block Grant contract signed July 1, 2011 in the amount of $27,500.00, with completion date June 30, 2012. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 03/19/12 Prepared: 03/14/12 Dept. Head Signature: # of Attachments: SUBJECT: Resolution approving award of contract to The Louis Berger Group, Inc. for an amount not to exceed $56,248.00 for Downtown Historic Survey Services in connection with Public Assistance (PA) demolition activities of the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Award a contract for the downtown historic survey services to The Louis Berger Group, Inc., and authorize the Mayor and City Clerk to sign the contract. Summary Statement: Expenditure Required: $56,248.00 Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73 Policy Issue: Historic Survey required by the Memorandum of Agreement (MOA) between FEMA, SHPO, IHSEMD and the City of Waterloo to mitigate the loss of historic structures acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: On 1/20/09 the City Council authorized the submittal of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City Council authorized the agreement between HSEMD and the City of Waterloo, which has subsequently been executed. The total HMGP Property Acquisition (Buy Out) budget is $4,859,419.00 (based on recent de -obligation), CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! Art Equal Opportunity/Affirmative Acton Employer with funding from HSEMD for up to 75% of the total project budget, and funding from the Iowa Department of Economic Development (IDED) through a Supplemental Community Development Block Grant (CDBG) for 25% of the total project, including the 10% State portion and the required 15% local match. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. X5121- 5207 provides for the FEMA Public Assistance (PA) Program. The PA Program funds multiple disaster recovery activities, such expenses related to work required under a MOA. Sections 403 Essential Assistance and 404 Hazard Mitigation provide funding for demolitions and related work associated with a HMGP Property Acquisition (Buy Out) Program. With this disaster (DR -1763) the program is funded 90% Federal share and 10% State share, with no required local match. Unlike the HMGP Program, with the PA Program communities are not issued an award, but all eligible expenses will be reimbursed through Project Worksheets (PW's). Therefore expenses related to the demolition of acquired properties, including administration and contractual expense (which would include a historic survey contract required by the MOA) will be eligible for reimbursement through the FEMA PA Program. The City of Waterloo is looking to award a contract after seeking proposals for a reconnaissance and intensive level historic and architectural survey for the Waterloo Downtown Business District on the east and west sides of the Cedar River in connection with the HMGP property acquisition project. The MOA called for the Downtown historic survey and creation of a booklet to document the history of Sans Souci Island. A separate RFP was prepared for the Sans Souci booklet work. Proposals for the downtown survey work were received from two firms, including: The Louis Berger Group, Inc., Marion, IA; and History Pays, Des Moines, IA. Please find attached a letter of recommendation on award of Contract from the Proposal Evaluation Selection Committee, as well as the Proposal Evaluation Tab (bid tab) for the proposals, as well as the contract to be executed. If you have any questions or need any additional information on this matter, please contact our office. cc: Noel Anderson, Community Planning & Development Director Adam Poll, Associate Planner Path: K:\USERS\ARIC-S\City of Waterloo\council letters\RFPs Bids Contracts and Agreements for Goods or Services \10-18-11 Council Communication for RFP and Contract for Demo Services no-RACM Group 2 for HMGP Property Acquisition Project.doc Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL ANDERSON, Community Planning & Development Director March 14, 2012 The Honorable Buck Clark, Mayor and the City Council Members City Hall COUNCIL Waterloo, Iowa 50703 MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Dear Mayor and Council Members: RE: Award of Contract — Downtown Historic Survey Services — Hazard Mitigation Grant Program (HMGP) Property Acquisition Project — Public Assistance (PA) Demolition. Proposals for downtown historic survey services were received from two firms, including: The Louis Berger Group, Inc., Marion, IA; and History Pays, Des Moines, IA. The Proposal Evaluation Selection Committee thoroughly evaluated the proposals based on the firm's experience and the firm's principal project manager's experience, the firm's responsiveness to the RFP (including total scope of services offered, compliance with submission guidelines, and overall proposal presentation), and the cost effectiveness of the firm's financial proposal. Both proposals were very good proposals, providing all information requested by the RFP, and both proposal would provide a good service to the City of Waterloo. The Committee has determined that the proposal submitted by The Louis Berger Group, Inc. was the most responsible and responsive proposal that offered the greatest value and expertise to the City. Therefore, the Proposal Evaluation Selection Committee recommends that the contract for downtown historic survey services in connection with Public Assistance (PA) demolition activities of the Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) program be awarded to The Louis Berger Group, Inc. Please fmd attached the Proposal Evaluation Tab (bid tab) for the proposals, as well as the contract to be executed. If you have any questions or need any additional information on this matter, please contact our office. Respectfully, Aric A. Schroeder, City Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA Proposal Evaluation Tab for Request for Proposal February 2012 RECONNAISSANCE AND INTENSIVE LEVEL HISTORIC AND ARCHITECTURAL SURVEY FOR THE WATERLOO DOWNTOWN BUSINESS DISTRICT ON THE EAST AND WEST SIDES OF THE CEDAR RIVER City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department Bids received: 2 Proposal Evaluation Tab for Request for Proposals for Demolition and Site Clearance Services Evaluation Criteria Qualifications and Experience of Key Personnel (Max of 60 points) Company's Knowledge and Experience with Historic District Surveys (Max of 60 points) Company Responsiveness to RFP (Max of 60 points) Cost Effectiveness (Max of 120 points) History Pays Des Moines, IA 55 55 55 85 Louis Berger Group Kansas City, MO 60 60 58 105 PROPOSAL EVALUATION TAB FOR RFP FOR DOWNTOWN HISTORIC SURVEY SERVICES — 2012 Total (Maximum of 300 points) Detail of Cost Inputs Total lump sum bid (total cost based on the tabulated amounts from each property bid tab) 250 $75,225.00 283 $56,248.00 CONTRACT FOR DOWNTOWN HISTORIC SURVEY SERVICES This Contract for Downtown Historic Survey Services (the "Contract") is entered into as of April 1, 2012, by and between the City of Waterloo, Iowa ("City") and The Louis Berger Group, Inc. ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For a period of twenty-four (24) months after the date of this Contract, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFP response. Contractor's request for payment for services authorized under this Contract shall be submitted on not more than a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Addenda c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $56,248.00, except by written amendment as provided herein. 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and a completely executed copy has been returned to Contractor. 4. Reserved. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, Iowa Homeland Security and Emergency Management Division (HSEMD), the Federal Emergency Management Agency (FEMA), the Comptroller General of the United States, and any other agency of state or federal government, or the duly authorized representatives of any of the foregoing, that has provided funding or oversight for the HMGP property acquisition project, for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Government -Mandated Provisions. Because the project activity is funded by the federal government, federal law requires that the City's contracts relating to the project include certain provisions. It is possible that some of the provisions set forth in this Section do not apply to Contractor or the services to be provided hereunder, but the provisions are nonetheless set forth to cause this Contract to comply with federal law. City makes no representation about whether any particular requirement is applicable to this Contract. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(i). A. Remedies. See Section 8 below. B. Termination for Cause and for Convenience. See Sections 8 and 9 below. C. Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (applies to all construction contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees) D. Contractor shall comply with the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (applies to all contracts and subcontracts for construction or repair) E. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts in excess of $2,000 awarded by grantees and subgrantees when required by federal grant program legislation, but does not apply to projects paid for with disaster funding) F. Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers) G. City's Reporting Regulations and Requirements. See Section 4 above. 2 H. Patent Rights and Copyrights. With respect to any discovery or invention which arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to patent rights, as defined by the awarding agency. With respect to any publication, documents, or data that arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to copyright, as defined by the awarding agency. I. Access to Documents. See Section 4 above. J. Retention of Documents. See Section 4 above. K. Contractor shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (applies to contracts, subcontracts, and subgrants of amounts in excess of $100,000) L. Energy Efficiency Standards. Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995]. 7. Indemnity. Contractor agrees to defend and indemnify US Government, FEMA, State of Iowa, and City, the officials, officers, employees agencies and agents of each, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; 3 b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, 4 legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Downtown Historic Survey Services as of the date first set forth above. CITY OF WATERLOO, IOWA The Louis Berger Group, Inc. By: Ernest G. Clark, Mayor Hope Luhman, Authorized Representative Date: Date: Attest: Suzy Schares, City Clerk 5 CITY OF WATERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 10, 2012 Dept. Head Signature: # of Atents:--2 SUBJECT: BLACK HAWK COUNTY GAMING ASSOCIATION CONTRACT for RIVERLOOP PUBLIC MARKET MARKETING PROGRAM Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Request Council approve and authorize the Mayor to sign agreement with Black Hawk County Gaming Association for a grant in the amount of $55,000 to be used for marketing at the Public Market. Original grant forms are included for Mayor's signature. Expenditure Required : Required cash match of $11,605. Source of Funds: $3,605 is a discretionary Hotel/Motel grant. $3,000 is contracted for VandeWalle & Associates, $5,000 is cash match from the RiverLoop Public Market Co-op. Policy Issue: NA Alternative: NA Background Information: This grant will be used for a variety of marketing strategies to enhance business at the market. Copies of the contract and grant application are available in the City Clerk's Office. BLACK HAWK COUNTY L GAMING ASSOCIATION: HELPING THE CEDAR VALLEY PROSPER Organization: City of Waterloo Project Name: Riverloop Public Market Marketing Program Upon acceptance of this grant the grantee agrees to the following: GENERAL PROVISIONS: Grant #: 12-58 Amount: $55,000 1. Funds granted by the Black Hawk County Gaming Association shall be used by the grantee within 12 months of the official public announcement, unless otherwise specified or agreed to at the time of the grant award, or by subsequent action of the Black Hawk County Gaming Association. Projects must be started and completed on time and completed as presented. Failure to do so may be cause for the Board to suspend future payments and demand refund of payments rendered. A request for extension must be submitted to the Black Hawk County Gaming Association in writing prior to the expiration date specifying valid reasons. 2. This award is to be used exclusively for the purposes specified in the grant, which may represent all, or any of the projects(s) specified in the grant application. Signature : Date: The grant may be subject to special conditions listed below: SPECIAL CONDITIONS: The following special conditions are required in order to receive payment and shall become part of this agreement: 3. Billing must be submitted to Black Hawk County Gaming Association within 60 days of the completion of the 12 month grant period or sooner if the grant funds have been spent. Please send requests for payment which must include vendor invoice(s) or contract(s) signed by both parties to: Black Hawk County Gaming Association 229 East Park Avenue Waterloo, IA 50703 4. The Grantee will acknowledge the contribution of Black Hawk County Gaming Association to the program or project wherever and whenever appropriate. This will include, but not be limited to news releases, construction signage, plaques for project sites, decals, brochure or programs, etc. (For example: This program project made possible by funds contributed by the Black Hawk County Gaming Association). Please submit copies of these acknowledgements to the Black Hawk County Gaming Association—for more information please refer to the Publicity Guide The grantee shall be a tax exempt entity at the time the award is paid. PAYMENT -Of -ft -A -NT -AWA -RD. To receive payment, documentation of the expenditure of the funds, acceptable to Black Hawk County Gaming Association must be submitted. If the grant is for capital or other purchased services, invoices or signed accepted bids/contracts, acceptable to Black Hawk County Gaming Association must be submitted to obtain payment. If the grant covers consultant and or/contracted services, submit a statement, acceptable to Black Hawk County Gaming Association, verifying that the services were provided and itemize the expense incurred. The billing must be signed by an authorized agent of the organization and contain the grant number listed above. E Par! ,ti:- n_ae, 1/atrloo 1o,.a 50 %03 • Phone 319 433115 • rc, x 319.235.209 • bhc!ga"arca BLACK HAWK COUNTY GAMING ASSOCIATION GRANT APPLICATION COVER PAGE Date Application Received: (Office Use) . Name of Organization: City of Waterloo Grant Number: (Office Use) 2. Mailing Address: 715 Mulberry Street, Waterloo IA 50703 3. County: Black Hawk (Counties other than Black Hawk must attach proof of Application to local County foundation) 4. Telephone:319-291-4370 Federal Tax ID Number: 42-6005327 5. Email Address: paul . but inq@waterloo- is . org 6. Contact Person/Phone Numbers: Paul Huting 7. Amount of Funding Requested from BHCGA: $55, 000 8. I have read the "Funding Guidelines & Procedures" document. PTH (INITIAL) 9. You must list a title and brief description of the project/program for which funding is requested in the space below. (In addition, a one-page addendum describing your proposal in more detail may be attached). Include in this description how this project will provide property tax relief, capital improvements and/or charitable services. Riverloop Public Market Co-op Marketing Program Expansion Required Signatures: co -)/o ,1TT2i.cv,:off Applicant's Name (PRINT) Chi xecutive Officer 4/2 RINT) Chairperson of Board of Directors (PRINT) Chief Executive Officer . (SIGNATURE) BHCGA Application Revised 2-24-10 "Ai Chairperson of Board of Directors (SIGNATURE) RiverLoop Public Market Co-op Marketing Program Expansion Date: January 2, 2012 for Winter Grant Cycle Project Budget Black Hawk County Gaming Grant (requested) $55,000 Hotel/Motel Discretionary Grant. Funding for Marketing for the Public Market, to support activities such as purchase of promotional materials and mass marketing advertising (matching funds) $3,605 City of Waterloo. Funding for development of Public Market Marking Expansion Plan with Vandewalle & Associates (matching funds) RiverLoop Public Market Co-op . Funding for marketing/public relations intern, and mass market advertising (matching funds) $5,000 Development of Public Market Marketing Expansion Plan $23,800 Direct Mail, Website, and Email Marketing $20,782 Mass Market Advertising, for example, ads in newspaper, broadcast media, and outdoor advertising $14,656 ti Promotional Items, for example, RiverLoop Co-op Coffee Mugs and Canvas Shopping Bags $2,115 Marketing/Public Relations Intern $5,252 Grant Application Narrative A. Project Description. The RiverLoop Public Market Co-op (RiverLoop Co-op) was conceived as part of the River Renaissance project as a key piece to support the City of Waterloo's efforts to revitalize the downtown and riverfront. Vision Iowa/CAT provided funding for the project, and the City of Waterloo, Waterloo Development Corporation, Greater Cedar Valley Alliance, and Black Hawk County Gaming Board have all partnered to invest over $5 million in the RiverLoop Co-op and RiverLoop Expo. These partners envision that the RiverLoop Co-op willLprovide a central location fosiocal_food _producers and retailers to co -locate, improve year-round accessibility of local food products, strengthen the economic viability of area farmers, and create a space for the community to gather and enjoy downtown life and regional products. The RiverLoop Co-op opened in October 2011. During start-up operations and ramp -up, much was accomplished, such as identifying a market operator, building the membership base, selecting equipment, and building a foundational inventory of regional products for sale. However, there is a need for a greater awareness for residents of Black Hawk County to understand what the RiverLoop Co-op has to offer. The marketing strategies in the proposed plan aim to increase awareness through direct marketing, mass market advertising, development of promotional items, and marketing/public relations staff support. Some of the marketing strategies in the plan provide tools to local corporations, businesses, and non -profits to engage their employees in trying the RiverLoop Co-op. From this effort, we can hope to create stronger community ownership of the RiverLoop Co-op and engage local organizations to become partners in the project to serve as regular vehicles for getting the message out and encouraging trial of Co-op products. Other strategies (such as the promotional items) put the Public Market logo and message out there in ways that become "walking billboards" that further spread awareness with a low- level of investment by the Co-op, if these funds are awarded. The promotional items are also profit - generating saleable items in and of themselves. These methods help build the sustainability of the market by lowering marketing costs and increasing return on investment. B. Goals and Objectives. The goals of the RiverLoop Public Market Co-op Marketing Program Expansion include: 1) increase awareness of the Co-op and its products and services, 2) build the membership base by adding new members and increasing member satisfaction, 3) increase sales, 4) improve customer service, and 5) strengthen the local supplier network. C. Project Activities. The RiverLoop Public Market Co-op Marketing Expansion will develop a plan, materials, and an implementation strategy to accomplish the goals of the marketing plan listed above. Specifically, the RiverLoop Co-op will use Black Hawk County Gaming funds for the following activities: 1) direct mail, website, and email marketing, 2) mass market advertising such as newspaper or broadcast media, 3) deveInpmant and sales of prommaiional-items-sunch-asp Rive. -�T-! oop-Co-op travel--c-offee-mug or canvas shopping bag, and 4) funding for a marketing/public relations intern to help implement these efforts. D. Project period. The project period will be a one-year period, from the anticipated award date in March 2012 through February 2013. E. Number of people served by the project. The RiverLoop Co-op has 420 current members, but residents in the City of Waterloo and the Cedar Valley region do not need to be a member to shop at the Co-op. The RiverLoop Co-op has the potential to directly serve the 68,406 residents of Waterloo and the over 160,000 people in the region who are interested in supporting local foods and regional products. F. Evaluation of success. Success of the Riverloop Co-op Marketing Program Expansion will be evaluated by the number of new members that sign-up during the project period, an increase in sales, an increase in volunteers and volunteer efforts, participation of customers in RiverLoop promotional programs, and the number and high -impact sources of mass media and direct marketing that are utilized effort. G. Future sources of revenue. If awarded, a Black Hawk County Gaming Grant will bolster the awareness of the RiverLoop Co-op during this critical start-up phase. The RiverLoop Co-op is open and operating and needs an intense push to increase memberships, educate customers, and spark interest in the activities and products offered at the market leading up to the spring and summer growing season. If these marketing efforts are successful, we expect that future retail revenues and membership fees will eventually be able to support future marketing costs. Mission Statement City of Waterloo's Mission Statement - Effectively and efficiently utilize the various resources of city government in order to help make Waterloo the best possible place to live, work, do business, play and raise a family for all citizens. RiverLoop Public Market Co-op's Mission Statement - The RiverLoop Public Market Co-op is community owned. We care about how and where food is grown, and how it tastes. We believe that it is possible to eat healthy food, raised through ecologically sustainable and humane practices, while strengthening Iowa's local economy when buying groceries. By shopping at the RiverLoop Public Market Co-op, shoppers get the highest quality food at affordable prices. This helps support responsible farming practices and a sustainable local economy. Board of Directors — N/A IRS 501 (c)3 — N/A Current Balance Sheet and Income Statement- Please see attached for City of Waterloo. City of Waterloo, Iowa Balance Sheet Governmental Funds June 30, 2011 Assets Cash and cash equivalents Investments Receivables: Customer accounts, net Property tax: Delinquent Succeeding year Special assessments Accrued interest Loans and notes Due from other funds Due from other govemments: Federal Iowa Other Inventories and prepaids Restricted assets: Cash and cash equivalents Receivables Total assets (Continued) Trust and Local General Agency Option Tax $ 11,997,254 $ 980,072 $ 8,926,076 607,992 187,257 112,263 17,928,984 11,491,849 320,175 - 27,500 - 2,962,859 13,598 131,691 661,302 - 1,948,151 212,906 127,613 27,951 310,432 - - 5,212,391 1,844,107 20,070 $ 40,580,813 $ 14,555,904 $ 10,915,776 e 1 General Obligation Other Grants Debt Service Govemmental Total $ 376,590 $ 24,847,320 $ 47,127,312 502,543 502,543 1,591,323. 2,199,315 69,962 28,892 398,374 7,451,605 6,159,233 43,031,671 320,175 20 20 27,500 202,891 3,179,348 65,589 494,311 691,591 3,948,440 2,632,925 9,190,818 - 82,956 180,075 631,501 208,100 518,532 36,098 2,375,611 9,468,207 - - 20,070 $ 4,014,029 $ 8,017,211 $ 39,223,244 $ 117,306,977 City of Waterloo, Iowa Balance Sheet (Continued) Governmental Funds June 30, 2011 General Trust and Local Agency Option Tax Liabilities and Fund Balances Liabilities: Accounts payable $ 288,542 $ 8,753 $ 977,609 Retalnages payable - 379,459 Accrued liabilities 1,671,470 164,030 46,392 Due to other funds - - Deferred revenue 18,937,828 11,604,112 301,775 Compensated absences 128,852 - 1,252 Due to Waterloo Convention & Visitors Bureau, Inc. 290,918 - Payables from restricted assets 1,391,188 Total liabilities 22,708,798 11,776,895 1,706,487 Fund balances (deficits): Nonspendable Restricted Committed Assigned Unassigned Total fund balances (deficits) Total liabilities and fund balances (deficits) See Notes to Basic Financial Statements. 310,432 - 3,602,691 2,779,009 662,415 - 4,878,877 - 8,417,600 - 7,393,004 1,816,285 17,872,015 2,779,009 9,209,289 $ 40,580,813 $ 14,555,904 $ 10,915,776 Grants General Obligation Other Debt Service Govemmental Total $ 389,061 $ 29,786 $ 1,638,794 $ 3,332,545 86,487 - 709,238 1,175,184 4,354 238,661 2,124,907 2,924,574 - 291,246 3,147,820 4,088,633 7,521567 8,538,449 50,992,364 - - 32,044 162,148 - 290,918 - - 80,329 1,471,517 7,493,109 7,551,353 11,460,761 62,697,403 208,100 518,532 465,858 28,719,297 42,959,859 662,415 506,321 7,201,483 (3,479,080) - (1,671,235) 3,267,285 (3,479,080) 465,858 27,762,483 54,609,574 $ 4,014,029 $ 8,017,211 $ 39,223,244 $ 117,306,977 City of Waterloo, Iowa Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits) Governmental Funds Year Ended June 30, 2011 Revenues: Property taxes Other taxes Licenses and permits Investment income Rent Intergovernmental Charges for services Interfund charges for services Special assessments Miscellaneous Total revenues Expendftures: Current operating: Public safety Public works Health and social services Culture and recreation Community and economic development General government- il Debt service: Principal Interest and fees Bond issuance costs Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Transfers In Transfers out Insurance proceeds Bond discount Bond premium Proceeds from sale of capftal assets ding -bends -Issued Payments to refunded bond escrow agent Issuance of long-term debt Total other financing sources (uses) 6 Net changes in fund balances Fund balances (deficits), beginning of year Fund balances (deficits), end of year See Notes to Basic Financial Statements. General Trust and Local Agency Option Tax 17,497,206 $ 10,688,481 $ 4,074,903 497,395 9,794,777 1,223,505 16,735 94,150 14,612 779,847 • 2,002,023 6,084,239 2,084,553 47,171 2,328,074 1,898 36,215,671 11,202,386 9,811,512 24,958,459 2,450,789 325,730 8,041,503 1,757,100 5,000,590 42,534,171 (6,318,500) 8,596,505 (1,406,838) 27,172 221,807 7,438,646 1,120,146 16,751;869 $ 17,872,015 $ 2,660,274 8,204,971 48,733 2,709,007 8,204,971 8,493,379 1,606,541 (8,537,506) (8,537,506) (44,127) 1,606,541 2,823,136 7,6827748 2,779,009 $ 9,209,289 1 1 1 1 1 $ Grants 4,479,911 10,980 8,606 4,499,497 57,201 1,486,013 358,212 3,446,708 574,234 5,922,368 (1,422,871) 110,985 235,081 346,066 (1,076,805) (2,402,275) (3,479,080) $ General Obligation Debt Service Other Governmental 7,137,030 $ 5,690,848 $ 310,847 25,130 13,407 20,255 191,856 23,524,135 301,788 50,000 819,456 30,636,875 6,326 • 122,568 86,363 134,194 7,797,328 9,054,858 2,521,818 29,782 11,606,458 (3,809,130) 3,626,607 (20,360) 158,477 x,500,004 (5,586,483) 3,678,241 (130,889) 596,747 465,858 $ 10,476 7,620,062 560,918 10,536,597 93 510,804 29,898 41,540 11,792,357 31,102,745 (465,870) 1,145,037 (3,353,574) (16,880) 232,646 7,500,000 5507,229 5,041,359 22,721,124 27,762,483 Total 41,013,565 14,703,052 1,236,912 152,078 1,094,271 30,092,432 6,397,007 2,134,553 47,171 3,292,228 100,153,269 27,686,410 19,761,835 325,730 8,960,633 15,740,405 5,623,650 9,565,662 2,551,716 71,322 11,792,357 102,079,720 (1,916,451) 13,368,149 (13,297,918) 138,157 (37,240) 391,123 221,807 ,9007000- (5,586,483) 7,735,081 8,432,676 6,516,225 48,093,349 $ 54,609,574 RiverLoo PUBLIC MARKET CO-OP P P.O. Box 2243 Waterloo, Iowa 50704 December 29, 2011 Beth Knipp, Executive Director Black Hawk County Gaming Association 229 East Park Avenue Waterloo, Iowa 50703 Dear Ms. Knipp: Tel 319.287.9227 On behalf of the RiverLoop Public Market Co-op, I am writing to express my support for the City of Waterloo's application for marketing funds to support the RiverLoop Co-op. The Co-op is a substantial and catalytic initiative for growing the regional food economy and providing year-round local food options to the Cedar Valley. The RiverLoop Co-op and its partners and members have worked hard to open in Fall 2011, and has stocked the shelves with specialty meats, fresh breads, bulk foods, and local produce, as the growing season allows. However, the Co-op could utilize the support of BHCGA funds granted to the City to enhance marketing efforts, to grow the membership base, and to reach out to additional types and demographics of customers and shoppers. If BHCGA awards these funds, the RiverLoop Co-op will provide up to $5,000 of matching funds for marketing and promotions efforts as requested in the RiverLoop Public Market Co-op Marketing Plan Expansion project. Thank you for your consideration. Sincerely, Rick Kiefer President, RiverLoop Public Market Co-op Kiefer Treasurer, RiverLoop Public Market Co-op BLACK HAWK COUNTY GAMING ASSOCIATION HELPING THE CEDAR VALLEY PROSPER December 7, 2011 Buck -Clark City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Dear Buck, RECEIVED DEC ©8 2011 Thank you for your interest in funding from the Black Hawk County Gaming Association. Your letter of intent for 55,000 to support Public Market Marketing and Operating Costs has been received and your project meets eligibility guidelines. You are invited to submit an application. The next grant application deadline is Tuesday, January 3, 2012. Please submit your original grant application and 17 copies to: Black Hawk County Gaming Association 229 East Park Avenue Waterloo, IA 50703 If you have any questions regarding the application or the grant process, please do not hesitate to contact me. Sincerely, Beth Knipp Executive Director Cc: Paul HUTING 22° E. Park Avenue, Waterloo, Iowa 50703 Phone 319.4331153 • Fax 319.235.2891 • bhcga org Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 03/19/12 Prepared: 03/14/12 Dept. Head Signature: # of Attachments: 2 SUBJECT: Resolution approving a Memorandum of Understanding (MOU) between Iowa Northland Regional Council of Government's (INRCOG), the Black Hawk County Board of Supervisors, and the City of Waterloo for grant writing services for development of a Multi Jurisdictional Hazard Mitigation Plan for the County and participating City entities. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of the MOU Summary Statement: The City of Waterloo their most recent update to the Hazard Mitigation Plan in 2010. Federal rules require that the plan needs to be revised and updated every five years in order to receive funding following a Federal Disaster declaration. The existing plan will not expire until 2015, however recently the state has placed more emphasis on the development of Multi -Jurisdictional Hazard Mitigation Plans as opposed to individual plans for each jurisdiction. The Black Hawk County Board of Supervisors have approved an agreement for the development of a Multi -Jurisdictional Hazard Mitigation Plan. The Plan will require a local match of $7,500, which will be divided between each municipality and the County based on population. The local match can be provided through in-kind donations, including staff time to participate in development of the Plan. The City of Waterloo's portion of the local match is $3,913.50. It is anticipated that staff time will exceed the local match amount, so. Expenditure Required: $3,913.50 anticipated to be an in-kind match. Source of Funds: in-kind match (donation of services). Policy Issue: Hazard Mitigation Planning Alternative: If we do not approve the MOU then the City of Waterloo would not participate in the Multi -Jurisdictional Hazard Mitigation Plan. Our existing Plan will remain valid until 2015, but the City of Waterloo would then have to develop our own updated Hazard mitigation Plan at that time to remain eligible for disaster funding. Background Information: cc: Noel Anderson, Community Planning & Development Director Path: K:\USERS\ARIC-S\City of Waterloo\council letters\Rise - Grant - MOU - MPO\03-14-12 Council Communication MOU with INRCOG for preparation of a Multi Jurisdictional Hazard Mitigation Plan.doc CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer GRANT APPLICATION MEMORANDUM OF UNDERSTANDING This memorandum of understanding is between the Black Hawk County, IA Board of Supervisors hereinafter referred to as County, and the city of Waterloo, IA hereinafter referred to as City. WHEREAS, the County and the City wishes to engage Iowa Northland Regional Council of Government's (INRCOG) grant writing services for the following project: Type of Grant: Hazard Mitigation Grant Program (HMGP) Project Description: Preparation of Multi -Jurisdictional Hazard Mitigation Plan for the County and participating City entities INRCOG will not charge the County, on behalf of participating city entities, in advance for grant preparation services; however, in the event that Hazard Mitigation Grant Program (IEVIGP) funding is awarded for this project, the County will enter into an agreement with INRCOG on behalf of the participating City entities to prepare a Multi -Jurisdictional Hazard Mitigation Plan and administer the grant. Said planning and administration costs will not exceed $50,000.00, and will be paid to INRCOG by the County from either awarded Program and/or local funds. WHEREAS, the County and City recognizes the fact that the federal share cannot exceed 75%; the state share cannot exceed 10%; and the local non-federal share must be at least 15% of the total grant amount where, if prepared to mitigation standards as outlined by the Federal Emergency Management Agency's Hazard Mitigation Grant Program (HMGP) can be met entirely by in-kind services. The City will pay to the County a portion of the local match costs determined by dividing the local match cost by the number of participating entities (defined as other communities in Black Hawk County). The cost of the local match will be adjusted based on the percentage of the population (2010 census) within Black Hawk County. The maximum total match will be $7,500. The maximum number of possible participating entities is 10. The local match may be funds or in-kind service based on current FEMA rates. IN WITNESS WHEREOF, the City of Waterloo, IA City Council and the Black Hawk County, IA Board of Supervisors has executed this memorandum of understanding as of this day of 2012. Black Hawk County, IA Board of Supervisors John Miller, Chair Date A I I E,ST: Grant Veeder, County Auditor City of Waterloo, IA Ernest G. Clark, Mayor Date ATTEST: Suzy Schares, City Clerk Board of Supervisors Scott Jordan 833-3076 Tom Little 833-3075 Frank Magsarnen 833-3077 John Miller 833-3074 Craig White 833-3078 February 8, 2012 Ernest G. Clark, Mayor City of Waterloo Waterloo, IA 50703 Mayor Clark: Office of Black Hawk County Board of Supervisors 316 East Fifth Street, Suite 203 Waterloo, Iowa 50703-4774 Telephone: 319-833-3003 Fax: 319-833-3070 James W. Bronner Finance Director Monica Smith Administrative Aide Debi Bunger Purchasing and Asset Management Specialist Web Site: www.co.black-hawk.ia.us E-mail: supervisors@co.black-hawk.ia.us On February 7, 2012, the Board of Supervisors approved the contracts for the Multi -Jurisdictional Hazard Mitigation Plan. The local match is to be $7,500.00. Note that the breakdown for each municipality is shown below, the amounts shown are contingent upon all entities participating in the in-kind match. Enclosed are two copies of the Memorandum of Understanding between your city and Black Hawk County for the Hazard Mitigation Grant Program (HMGP). INRCOG staff will administer the grant. Return both sets to our office so that the proper signatures can be affixed and once the process is complete, our office will return one signed original for your records. Contact me at 833-3077 if you have any questions. The fee schedule is as follows: 2010 Census *Waterloo 68,406 Cedar Falls 39,260 Black Hawk County 10,637 Evansdale 4,751 La Porte City 2,285 Hudson 2,282 Elk Run Heights 1,117 Dunkerton 852 Raymond 788 Gilbertville 712 Sincerely, arc ��'4.1.'' Frank Magsamen, Supervisor Black Hawk County myfiles/contracts/hazardmitigation Percentage of Population 52.18% 29.95% 8.11% 3.62% 1.74% 1.74% .85% .65% .60% .54% City Share of $7,500 $3,913.50* $2,246.25 $ 609.75 $ 271.50 $ 130.50 $ 130.50 $ 63.75 $ 48.75 $ 45.00 $ 40.50 $7,500.00 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: MARCH 19, 2012 Prepared: March 14, 2012 Dept. Head Signature: # of Attachments: SUBJECT: Set date of hearing as April 9, 2012 for a request by Croeil Readi Mix Inc. for a Site Plan Amendment in the "M -2,P" Planned Industrial District site plan amendment for property located at 4802 Sergeant Road to construct a temporary redi-mix batch plant on the property for a period of 24 months. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of public hearing on the vacate request and publish an official notice pertinent to the requested amendment. Summary Statement: Croeil Redi Mix Inc. operates an existing sand and gravel extraction pot at the location and is requesting to temporarily locate a redi-mix batch plant at the site. Expenditure Required: None Source of Funds: N/A Policy Issue: Site Plan Amendment Alternative: Legal Description: See attached "Notice of Assignment" Background Information: The request would not appear to have a negative impact on the area. Several other industrial uses are located near by, including a concrete mixing plant located south of the property in question at 3140 W Shaulis Road. The site was originally rezoned to "M-2, P" on September 2, 2003 for the purposes of constructing a sand and gravel pit and industrial storage buildings. Prior to that the property was zoned "M-1" Light Industrial, which would allow a concrete mixing plant. The plant is needed for the Shaulis Road Construction project that will start this spring. Equipment will include a portable redi-mix dry batch plant, which will dump the dry concrete directly into the trucks where the concrete will be mixed. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer The applicant has indicated that the mixing plant will be temporary in nature and be used throughout the summer of 2012 and should not be needed after the current project is completed. Staff believes that a two-year time frame should be sufficient to account for any potential delays that may be encountered. A large portion of the property is in the Zone A 100 -year floodplain. The applicant has indicated that any additional buildings and equipment that is required would be temporary in nature. If any structures were permanent, they would have to be located outside the Zone A 100 -year flood plain, or elevated to be able the 100 -year flood elevation. At their March 6, 2012 meeting, the Planning, Programming and Zoning Commission unanimously recommended approval of the request. cc: Noel Anderson, Community Planning & Development Director Path: \ \Alomain \waterloo \USERS \Planning \Adam \Council Letters\letter site plan amendment Croell Redi Mix 3.12.12.doc REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWEF, ETC. March 6, 2012 Request for a site pian amendment in the "M-2, P" Planned Heavy Industrial District at 4802 Sergeant Road, for the purpose of constructing a two-year temporary readi-mix batch plant on the property. Croe||RaadiMix Inc. 48O2Sergeant Road, Waterloo |A5O7O1 The applicant is requesting to construct a temporary red -mix batch plant for mixing concrete at their existing sand and gravel pit Iocation at 4802 Sergeant Road. The request would not appear to have a negative impact on the surrounding area and would be compatible to the afteady existing industrial uses in the area. North — Industrial equipment sales and storage South — PelIa Windows and United Concrete- Industrial uses East — Commercial and residential uses VVest—Vaoant-egricu|tura| The proposed site plan amendment would not appear to have a negative impact on the surrounding traffic conditions in the area. There are no recreational trails in the area. The site has been zoned 'M -2,P" Planned Industrial District since September 2, 2003 when it was rezoned from "M-1" Light Industrial District for the purpose establishing a sand and gravel pit and industrial storage facility. Properties to the south and north are zoned "M-1" Light Industrial. Properties to the east are zoned "R -3,R -P" Planned Multiple Residence District and ''C'2" Commercial District. The proposed use will not require additional buffering. No additional drainage would be needed for the request. The surrounding area is a mix of Industrial, Commercial and High Density Residential. The northwest half of the property is Iocated within Zone -A, 1 00 -year floodplain according to the Federal Emergency Management Agency. Any permanent building constructed in the floodplain would need to be elevated 1' above 100 year flood elevation. The Robinson Bird Sanctuary is Iocated 1/2 a mile to the north, and the Katoski Green belt is located 1/4 mile to the west. Sanitary sewer is located within W Shaulis Rd. to the south. RELATIONSHIP TO The Future Land Use Map designates the area as Industrial. This COMPREHENSIVE request would be in compliance with such designation. The site is LAND USE PLAN: Iocated within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive PIan. STAFF ANALYSIS — The applicant is requesting a site plan amendment to use their n'n'mM-2.pSite Plan Amend for nom-m|xbatch plant at 4802 Sergeant.doc Page 1 of 2 50 ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 6, 2012 property at 4802 Sergeant Road as a temporary readi-mix batch plant. Staff would note that the site was originally rezoned to "M-2, P" on September 2, 2003 for the purposes of constructing a sand and gravel pit and industrial storage building. Prior to that the property was zoned "M-1" Light Industrial. The request would not appear to have a negative impact on the area. Several other industrial uses are located near by, including a concrete mixing plant located south of the property in question at 3140 W Shaulis Road. Staff would note that a concrete mixing plant is allowed in the "M-1" Light Industrial District, which is the previous zoning classification of this property. The applicant has indicated that the mixing plant will be temporary in nature and be used throughout the summer of 2012 and should not be needed after the current project is completed. Staff believes that a two-year time frame should be sufficient to account for any potential delays that may be encountered. Staff would note that a large portion of the property is in the Zone A 100 -year floodplain. The applicant has indicated that any additional buildings and equipment that is required would be temporary in nature. If any structures were permanent, they would have to be located outside the Zone A 100 -year flood plain, or elevated to be able the 100 -year flood elevation. There is no platting required for this request. Therefore, staff recommends that the request for two-year temporary site plan amendment in the "M-2, P" Planned Industrial District be approved for the following reasons: 1. The proposed use is consistent with the Future Land Use Map for this area and it is located within the Primary Growth Area according to the City of Waterloo Comprehensive Plan. 2. The proposed use and design would not appear to have a negative impact on the area and would appear to be compatible to existing development in the area. 3. The request is temporary in nature and would not permanently alter the site in question. 3-6-12 M -2,P Site Plan Amend for Redi-mix batch plant at 4802 Sergeant.doc Page 2 of 2 51 4802 Sergeant Road- Request for a Site Plan Amendment to Construct a Temporary Ready Mix Batch Plant Proposed Site Plan Amendment Location Legend Proposed Site Plan Amendment Croell Ready Mix, Inc Site Plan Amendment Request Photos Looking at the area in question where the ready mix batch plant will be located. Looking at the existing building on the property. 54 4802 Sergeant Road- Request for a Site Plan Amendment to Construct a Temporary Ready Mix Batch Plant Proposed Site Plan Amendment Location Legend Proposed Site Plan Amendment Notice of Assignment To: Craig Industries, Inc. (Buyer) FROM: Lockard Development, Inc. DATE: 3-3c— You are hereby notified that all of its rights and interest in the contract dated February 11, 1999, for the sale of property at: That part of the Southeast Quarter (SE 1/4) of Section Twelve (12), Township Eighty-eight North (T88N), Range Fourteen West (R14W) of the Fifth Principal Meridian in Black Hawk County, Iowa, more particularly described as follows: Beginning at a point that is One Thousand Eight Hundred Thirteen and Six Tenths (1813.6) feet Northeasterly of the South line of said Section 12, as measured on a line being One Thousand (1000) feet Northwesterly of and parallel to the Northwesterly right-of-way line of the Chicago and Northwestern Transportation Company's Main Line from Chicago to Kansas City; thence Northeasterly, along that line described as being parallel to said Railroad's Main Line right-of-way, to a point on the Southwesterly right-of-way line of said Railroad's Cedar Falls Branch line; thence Southerly along the Southwesterly right-of-way line of said Branch Line to a point that is on a line normal to and passing through the point of beginning; thence Northwesterly to the point of beginning, containing 16.19 acres, more or less, subject to all easements and encumbrances of record. !favor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 ' CAROLYN COLE Ward 2 HAROLD GETTY Wand ? QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITf At -Large CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 3/19/2012 Prepared: 3/7/2012 Dept. Head Signature: # of Attachments: SUBJECT: UV Disinfection Project City Contract #817 Submitted by: Larry N. Smith, Superintendent Recommended City Council Action: Approval of request to prepare plans, specification, form of contract and to set date of hearing and bid opening as April 23, 2012 for the UV Disinfection Project City Contract #817. Summary Statement: The Waterloo UV Disinfection Project City contract # 817 has been approved by IDNR. The current cost estimate for this project is about $5.6 million and we are looking at a completion date of approximately March 31, 2013 and final completion by April 30,2013 Expenditure Required: Source of Funds: Sewer Bonds Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal OpportunityrAffirmative Action Employer CITY OF WA'I ERLOO Council Communication City Council Meeting: March 19, 2012 Prepared: March 14, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: _street list) SUBJECT: F.Y. 2012 STREET RECONSTRUCTION PROGRAM CONTRACT NO. 819 Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: It is recommended that Council approve these documents, set April 2, 2012, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2012 STREET RECONSTRUCTION PROGRAM, Contract No. 819, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: These are the plans and specifications for reconstruction of streets (see attached list) that were -approved -by Council, for 201-2. ____ F.Y. 2012 STREET RECONSTRUCTION PROGRAM Contract No. 819 STREET FROM TO WARD BLOCKS 9th St., W. Williston Ave. Mitchell Ave. 5 1200 - 1900 Dawson St. Fairview Ave. Burton Ave. 3 600 -0900 Kern St. Reed St. Logan Ave. 3 100 Lafayette St. R1 ey St Indiana St. 4 1800 = 2200 Maynard Ave. Letsch Road Valley Dr. 1 2000 Mitchell Ave. 9th St., W. Randolph St. 2/5 1100 Ridgeway Ave., E. Wisconsin St. San Marnan Dr. 2 1900 - 2000 Schukei Rd. 486' N. of San Marnan Frt. 363' North 2 University Ave. Frt. S Ansborough Ave. Falls Ave. 1 2500 - 3000 3/5/2012 PUBLIC SAFETY COMMITTEE March 19, 2012 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Steve Schmitt David Jones Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to accept bid from Electronic Engineering at a cost not to exceed $9,078.97 per squad car for the FY2012 Equipment Installation in Squad Cars and Purchase of Needed Equipment to Outfit Six New Squad Cars—Submitted by Dan Trelka, Director of Safety Services. ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Committee/Council Communication Finance, Public Safety Committee, City Council Meeting: 03/18/2012 Created on 03/14/2012 Dept. Head Signature: Dan Trelka, Director of Safety Services —#rof Attachments: Nona SUBJECT: Accept bid from Electronic Engineering for FY 12 Equipment Installation in squad cars and purchase of needed equipment to outfit six new squad cars. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept bid from Electronic Engineering from FY 12 Equipment Installation and purchase of needed equipment to outfit six new squad cars. Summary Statement: We requested bids from a total of four vendors for the installation of equipment in Waterloo Police marked and unmarked vehicles. Only one vendor submitted a bid, and this bid meets all specifications. We recommend we accept ElectronicEn ineerin 's bid of to -$.9078.97 g g P -squad car. per Expenditure Required: Yes Source of Funds: General Obligation Bonds and General Funds as needed Policy Issue: None Alternative: None Background Information: This vendor has been providing this service to the City of Waterloo for the past several years. It is a very unique business with very little competition within the industry. Electronic Engineering has provided us with exceptional and reliable service for our public safety needs. Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda RESOURCES COMMITTEE 4:55 p.m. Monday, March 19, 2012 City Council Chambers 715 Mulberry Street Waterloo, Iowa 50703 1. Request from City Clerk for authorization to begin the recruitment process for part time Parking Meter Officer and make an appointment. Adjournment Suzy Schares City Clerk Council Communication Human Resources Committee Meeting: March 19, 2012 Prepared: March 13, 2012 Dept. Head Signature: Suzy Schares # of Attachments: 1 SUBJECT: Request approval to fill vacancies for parking enforcement officer. Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Approve request to fill a vacancy. Summary Statement Expenditure Required: $10.40 per hour - 18 hours per week each Source of Funds: General Fund Policy Issue Alternative Background Information: This position is budgeted for and is needed to enforce parking regulations. FINANCE COMMITTEE March 19, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart 1. 2. 3. 4. 5. Approval of Agenda, as proposed. Approval of Minutes of March 12, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rehl-Mason City PD, Anderson —Clear Lake PD LEIN Criminal Intelligence Course Johnston, Iowa April 2- 13, 2012 $1,600.00 Capt. Pillack, Sgt. Feaker, Investigator Saunders, Todd Wilson, Inv. Berry, Officer Roberts, Bellis — CFPD Multi -State Conference Dubuque, Iowa May 2-4, 2012 $2,231.36 Sgt. Fangman, Officer's Savage, Frein, Roberts, Muhlenbruch, Watson, Sadd, Ladage (CFPD), and Jeager (UNI) Midwest Gang Wisconsin Dells, Wisconsin May 20- 23, 2012 $5,356.00 Officer's Hundley, Jurgenson, and Wilson Advanced Vehicle Contraband and Concealment Johnston, Iowa April 5-6, 2012 $180.00 Pat Treloar, Fire Chief IA Assoc of Professional Chiefs Spring Conference Ames, Iowa April 10- 11, 2012 $175.00 6. Authorization to accept bid from Electronic Engineering at a cost not to exceed $9,078.97 per squad car for the FY2012 Equipment Installation in Squad Cars and Purchase of Needed Equipment to Outfit Six New Squad Cars Submitted by Dan Trelka, Director of Safety Services 7. Approval of request for payment to Dolly James LLC for movement of electrical lines for site preparation for the riverfront housing project in the amount of $14,528.99— Submitted by Noel Anderson, Community Planning and Development Director. 8. Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est. S/H Expenditure ' e _ � � . :. L !! ' ' ! ' LI _ _ : . :•:. . . . • model Bldg Maintenance $5,752.00 Building Inspectors' Office Remodel Bldg Maintenance, Clerk/Finance, Fire, HR, and Police Not to exceed $57,000.00 Furniture to replace Fire Chief's office furniture and furniture to remodel and utilize City Hall efficiently Fire $4,469.12 + $250.00 Quint 302 suspension springs Leisure Services $4,500.00 Chemicals & fertilizers for turf at City parks, ball parks and downtown areas Leisure Services Not to exceed $3,000.00 20 ga/ overhead door with V2 horsepower overhead operator, installation and material Leisure Services $6,864.14 Two swimming pool lifts Police $15,579.00 + $150.00 Three L3 Mobile -Vision Inc. Flashback 2 in car video systems with body transmitters Police $4,428.73 + $150.00 Office furniture for Internet Crimes Office Waste Management $4,873.00 + $200.00 Pump part Waste Management $4,489.00 VFD 75hp pump BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Committee/Council Communication Finance, Public Safety Committee, City Council Meeting: 03/18/2012 Created on 03/14/2012 Dept. Head Signature: Dan Trelka, Director of Safety Services # oifA tachments: None SUBJECT: Accept bid from Electronic Engineering for FY 12 Equipment Installation in squad cars and purchase of needed equipment to outfit six new squad cars. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept bid from Electronic Engineering from FY 12 Equipment Installation and purchase of needed equipment to outfit six new squad cars. Summary Statement: We requested bids from a total of four vendors for the installation of equipment in Waterloo Police marked and unmarked vehicles. Only one vendor submitted a bid, and this bid meets all specifications. We recommend we accept Electronic -Engineering's bid -of u to-$9078.97-er-s uad car. - P- P q Expenditure Required: Yes Source of Funds: General Obligation Bonds and General Funds as needed Policy Issue: None Alternative: None Background Information: This vendor has been providing this service to the City of Waterloo for the past several years. It is a very unique business with very little competition within the industry. Electronic Engineering has provided us with exceptional and reliable service for our public safety needs. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED c:'/t if FY /:BUDGETED o6,c/. do EXPENDED YTD THIS REQUEST f LEFT AFTER THIS REQUEST //q544. 7/ DATE 2/?'-' ) Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): DATE: Jeremy Rehl-Mason City PD. March 5, 2012 Dean Anderson -Clear Lake Police NAME OF CLASS / MEETING: DESTINATION: Johnston, Iowa LEMN Crimina7intelligence Course DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 2, 2012 RETURN DATE: April 13, 2012 DATE(S) OF MEETING: April2-13, 2012 PURPOSE OF TRAVEL: To attend the 2012 LEIN Criminal Intelligence Course in Johnston, Iowa. This course will provide instruction related to intelligence process, surveillance techniques, photography, legal issues and a week long practical exercise. This course is funded and reimbursable through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: Included in registration LODGING TAXI MEALS PARKING $1600.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1600.00 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LENS(, X GRANT REIMBURSABLE YES NO YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTM NT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. STAFF ONLY LINE ITEM USED (`/=' /! 11 6,6 ,4 FY -O/.g BUDGETED 3C'66/. Gam' EXPENDED YTD THIS REQUEST 6-• LEFT AFTER THIS REQUEST /'.7/ DATE 3' ,:3 .j:2 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Captain Tim Pillack, Sgt. Feaker, Joe Saunders — Investigator, Todd Wilson, Inv. Nick Berry, Officer Chris Roberts, Ryan Bellis-Cedar Falls Police DATE: March 5, 2012 NAME OF CLASS / MEETING: Multi -State Conference DESTINATJON• Dubuque, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 2, 2012 RETURN DATE: May 4, 2012 DATE(S) OF MEETING: May 2-4, 2012 PURPOSE OF TRAVEL: To attend the 2012 Multi -State Conference sponsored by the U.S Attorney's Offices Iowa, Illinois, Wisconsin and Minnesota in Dubuque, Iowa. Topics included in the training in White Supremacist Threats and Rights, Threat Assessment and Management Training, Arabic Culture & Islam, Domestic Crisis Intervention, Drug Endangered Children and many more. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $1207.36 $224.00 LEIN $448.00 W'7oo $700.00 $100.00 LODGING MEALS REGISTRATION MILEAGE/FUEL $2231.36 TOTAL FOR ALL: $ LEIN TAXI PARKING AIRFARE MISC/TOLLS 448.00 Waterloo PD 010 11 1150 LEIN BUDGET LINE ITEM: 11 GRT LENS 6, X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD Dan Trelka, Director DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE THE U.S. ATTORNEYS' OFFICES IN IOWA, ILLINOIS, WISCONSIN AND MINNESOTA ALONG WITH THE IOWA ORGANIZATION FOR VICTIM ASSISTANCE (IOVA) ARE PROUD TO ANNOUNCE THE 201 RIVER GRAND RIVER CENTER,, DUBUQUE IOWA PLENARY SESSIONS Heaven's Rain - Presenter: Brooks Douglass (confirmed). Kaity's Way - Presenter: Bonnie Sudbeny, mother of Kaity Sudbeny (confirmed). Von Maur Shooting: Lesson Learned for Law Enforcement and Victim Service Providers - Presenters: Omaha Police Dept (invited). Debriefing for Law Enforcement, Victim Service Providers and Allied Professionals - Presenter. Federal Law Enforcement Training Center (FLETC) (confirmed). Maricopa County SWAT: What Law Enforcement Needs to Consider to Protect Their Fellow Officers - Presenters: Maricopa County SWAT Members (invited). WORKSHOPS Arabic Culture & Islam - Presenter: Sgt. Samer Issac, State and Local Anti -Terrorism Training (SLAT7) Program (confirmed). Domestic Crisis Intervention - Presenter. Marcus Bruning, Federal Law Enforcement Training Center (FLETC) (confirmed). Human Trafficking Indicators and Providing Services to Victims - Presenter. Federal Law Enforcement Training Center (FLETC) (confirmed). Threat Assessment and Management Training - Presenter.' Federal Law Enforcement Training Center (FLETC) (confirmed). Addicts as Victims: Prescription Drug & Heroin Abuse - Presenters: Dan Chatham, AUSA, USAO - NDIA (confirmed), Darrel Simmons, Special Agent, Iowa Division of Criminal Investigations (confirmed); Scott Smith, Supervisory Special Agent, DEA (confirmed). White Supremacists: Threats and Rights - Presenter: Todd Voter, Intelligence Analyst, U.S. Attomey's Office, Northern District of Iowa (confirmed). Forensic Interviewing - Presenter. Stephanie Knapp, FBI (confirmed). Drug Endangered Children - Presenters: IA Rep - Eric Nation (confirmed), WI Rep - Cindy Giese (confirmed). Dual Relationships in Rural Communities - Presenter. Julie Homb (confirmed). Strangulation in Domestic Violence Cases - Presenter. Sue Michalski, Omaha Coalition Against Domestic Violence (confirmed). State Compensation Programs- Presenters: Anne Thomas, IA Comp (confirmed); Danielle Kitto, MN Comp (confirmed); Corey -Anne Gulkewicz, IL Comp (confirmed); Kathy Zupan, WI Comp (confirmed). Cultural Professionalism & Working Successfully with Emerging Communities - Presenter.' Meg Gorecki, DOJ Community Service Relations (confirmed). "Below 100" - Presenter. John Metzger Iowa Law Enforcement Academy (confirmed). Profiling Offenders - Presenter. FBI (invited). Iowa's Mandatory Child Abuse Reporting Law - A Refresher Course - Presenter: Kerstin Marvin, Child Protection Center, St. Luke's Hospital, Cedar Rapids (confirmed). Dad: The Sexual Predator - Presenters: Elizabeth Call (confirmed). Christopher Newberry Case Study - Presenters: Marc Bennett, Sedgwick County Deputy District Attomey, lMchita, Kansas (confirmed); David Crump, retired, Wichita Police Department (confirmed). Human Trafficking in Iowa: Minors Recruited for Commercial Sex - Presenters: Anna Brewer, FBI; Steven Patrick O'Meara,U.S. Attomey's Office, Southern District of Iowa (confirmed). Identifying, Documenting & Serving Drug Endangered Children: A Collaborative Response between Law Enforcement & Child Welfare - Presenters: Eric Nation (confirmed); Stacee Read (confirmed). Working with Persons Who Have Developmental Disabilities - Presenter: Det. Maya Krajcinovic (confirmed). Gang Case Study - Presenter FBI; AUSA, USAO - NDIL (invited). AGENDA (tentative) Wednesday, May 2, 2012 8 a.m. - 9 a.m. - Registration 9 a.m. - 12 p.m. - Plenary Sessions 1:30 p.m.- 5 p.m. - Workshops Thursday, May 3, 2012 8 a.m. - 10 a.m. - Plenary Session 10 a.m. - 12 p.m. - Workshops 1:30 p.m.- 5 p.m. - Workshops Friday, May 4, 2012 9 a.m. - 12 p.m. - Plenary Sessions REGISTRATION FORM 2012 MULTI -STATE CONFERENCE May 2 - 4, 2012 + Grand River Center + Dubuque, Iowa Conference Registration NOTE: If making your own hotel reservation at the Grand Harbor Resort, (866) Scholarship Applications Deadline: April 18, 2012 690-4006, please note that the HOTEL BLOCK CLOSES April 2, 2012 Due: April 2, 2012 SECTION I: Registrant Information Name (for Name Badge): Name (for Certificate): Organization/Tribe: Address/City/State/Zip: Phone: ( ) I Fax: ( ) Email: Are you Certified with IOVA-CP? If so check this box o and DO NOT SEND IN REGISTRATION MONIES - YOUR REGISTRATION FEE WILL BE COVERED BY IOVA-CP. [Complete If applying There are a SECTION II: Lodging Scholarship this section ONLY if you Application are applying for a scholarship] reservations; one will be made for you. for a scholarship, do not make hotel limited number of scholarships and they will be awarded on a first come, first served bases. Is your agency a nonprofit organization (circle one): YES NO 1 Do you provide assistance to victims of crime (circle one): YES NO What line of work are you in: Victim Assistance 0 Social Service 0 Law Enforcement ❑ Other ❑ Please briefly describe your experience with, or interest in, working with federal crime victims or the Native American community. Please keep in mind when answering this question that it is not necessary that the defendants are charged in federal court If you are providing assistance to victims of bank robbery, kidnaping, identity theft, child pornography, drug endangered children, domestic violence (gun cases), you are providing assistance to "federal crime victims". For crimes not listed, please contact one of the federal VW Coordinators in your District, or you may contact one of the Coordinators listed below before submitting your application. How will you utilize the information presented at this conference in your community and/or job: Circle nights you will require lodging (see note): TUESDAY, May 1 WEDNESDAY, May 2 THURSDAY, May 3 Note: There are a limited number of rooms available - you will be required to share a room. If you do not list a roommate, one will be assigned to you. We are unable to accommodate family members. Requested Roommate: You Are a (circle one): SMOKER NON-SMOKER FEES Return This Registration Form With Registration Fee by April 18, 2012. Checks Should Be Made Payable to: IOVA Registration Fee: ------------- $ 100.00 Holly Elliott Dubuque County Attorney's Office 720 Central Ave Dubuque, IA 52001 QUESTIONS? PLEASE CONTACT ONE OF THE FOLLOWING: Iowa Organization for Victim Assistance -Certification Program (IOVA-CP) — Amy Johnson (641) 330-6058. U.S. Attorneys' Offices - Iowa: Northem District, Cedar Rapids — Shari Konarske (877) 398-2842; Southern District, Des Moines — Vivian VanVleet (515) 473-9300; Davenport — Susan Stewart Lodmell (888) 464-8370; Wisconsin: Eastem District, Milwaukee — Erin Morgan (800) 680-8949; Western District, Madison — Barb Williams (888) 415-9821; Illinois: Northern District, Chicago — Felice Weiler (312) 886-4196;Central District, Springfield — Sharon Paul (217) 492-4450; Southern District, Fairview Heights —Julie Swanston (618) 628-3700; Minnesota: Minneapolis — Todd McKenney (612) 664-5775. PLENARY SESSIONS Heaven's Rain - Presenter: Brooks Douglass (confirmed) Brooks Douglass and his sister, Leslie, grew up in a home filled with love, compassion, and faith. On Oct. 15, 1979, Brooks opened the door of their modest family home to what he believed was a man in need. The man, a drugged -up drifter named Glen Ake, was joined by his partner, Steven Hatch. They pulled out guns, tied up the Douglasses, repeatedly assaulted Leslie, shot all four family members, and left them for dead. Richard and Marilyn died at the scene. Brooks and Leslie recovered from their wounds, but their ordeal had just begun. Ake and Hatch were caught, tried, and, in 1980, sentenced to death. In a 1986 retrial, Ake was convicted again but received life in prison instead death. Brooks Douglass became convicted as well convicted that the system must no longer "step over the body of a victim to read the criminal his rights." Brooks earned his law degree, and, at age 27, became the youngest state senator in Oklahoma history where he passed a series of victims' rights bill. In 1995, a second turning point came. On a legislative tour of a state prison, Brooks saw Ake—requested a chance to talk to the man who had destroyed his family. After three senate terms, Brooks changed directions, pursuing long -held creative desires. Debriefing for Law Enforcement, Victim Service Providers and Allied Professionals - Presenter. Federal Law Enforcement Training Center (FLETC) (confirmed) Those working with crime victims and/or responding to crime scenes are bombarded with images of horrific events. Their personal responses are pushed aside while they deal with and respond to the needs of the victims and complete theirjobs. Everyone working in these types of environments needs to be aware of the impact their job may have on their physical and emotional health. This session will provide the attendee with information on how to identify the impact the job is having on them and ways to help themselves and their co-workers manage their responses. Kaity's Way - Presenter: Bonnie Sudberry, Kaity's Mother (confirmed). Bonnie Sudberry is the mother of Kaitlyn Marie Sudberry and the co-founder of Kaity's Way. The purpose of Kaity's Way is to provide assistance to children of all ages subjected to or involved in violent relationships. The mission is to promote understanding and educate the community to lessen the instances of violence among or against children through P.E.A.C.E. (Patience, Empathy, Acceptance, Caring and Equality). The vision is such that the Awareness and Education we provide will bring about the Prevention of violence and therefore a societal shift providing a generation of healthy respectful relationships to be followed by many others. Kaityln (Kaity), born July 5, 1990 in Tucson, Az became a beautiful, vivacious, artistically talented loving young lady. She was senior at Moon Valley High School in Phoenix, AZ in her final semester. Kaitys willingness to share the love she knew extended to a young man with whom she became friends with in late 2006. She then began dating him in December 2006. He seemed polite, respectful and caring towards Kaity. Over the months she grew to care deeply for this young man and experienced her first love beyond the family. About six months into the relationship this young man began to change. He suddenly became rude and inconsiderate at times, but apologetic when Kaity would stand her ground. This young man exhibited possessive and jealous behavior. After several months of enduring this behavior, with the support of her family and friends, Kaity came to realize she was not able to help him understand her devotion to him and ended the relationship in late December 2007. She loved him, but knew she could no longer continue in such an unhealthy relationship. In mid January 2008, this young man assaulted Kaity at school and stole her driver license and ATM debit card. With the help of the school officials her property was returned and he was suspended and a police report was filed. Even so, upon this young man's return to school, he again assaulted her and was then expelled from school and another police report was filed. Unfortunately, this young man's erratic behavior continued to escalate and he harassed her by phone continuously. He then threatened to kill Kaity and himself. This was relayed to Kaity's mother by a Phoenix police officer, who suggested an order of protection be arranged with the courts. The laws in Arizona at the time we were limited to an Injunction Against Harassment (IAH), which was obtained. On January 28, 2008, five days after filing the IAH, as Kaity was walking on her way home from school, this young man grabbed her from in front of her house and pulled her to the side yard of the house next door. He then killed her with a shotgun he had hidden in a duffle bag, and turned the gun on himself and committed suicide. Westroads Mall Shooting: Lesson Learned for Law Enforcement and Victim Service Providers - Presenters: Omaha Police Dept (Invited) Maricopa County SWAT: What Law Enforcement Needs to Consider to Protect Their Fellow Officers - Presenters: Maricopa County - TAT Members -(Invited) WORKSHOPS Arabic Culture & Islam - Presenter: Sgt. Samer lssac, State and Local Anti -Terrorism TrainingkSLATT) Program (confirmed) This course covers the five pillars of Islam, Islamic Holidays, Islamic religious customs, and significant Islamic names. It explains how to use knowledge of Middle -Eastern culture and customs when conducting an interview and working with crime victims. Domestic Crisis Intervention - Presenter: Marcus Bruning, Federal Law Enforcement Training Center (FLETC) (confirmed) Marcus Bruning is Chief Deputy of the St. Louis County Sheriffs Department in Duluth, MN. Chief Bruning will provide a unique glimpse of battering and the criminal justice response. Chief Bruning assisted in the development of domestic violence curriculums for the Federal Law Enforcement Training Center and the National Sheriffs Association programs which are provided to police officers across the country as best practices standards. Bruning assisted in writing a model policy for the country on responding to a domestic crisis in a rural setting for the Department of Justice. Chief Bruning is known for the real world practical education and training he has provided for law enforcement professionals in all fifty states. Chief Bruning has a Masters of Education degree of the University of Minnesota, Duluth. Working with Persons Who Have Developmental Disabilities - Presenter: Det. Maya Kra/cinovic (confirmed) There are many challenges in investigating a case involving a developmentally disabled victim. Developmental disabilities may include mental retardation (also called cognitive or intellectual disability), cerebral palsy, autism, epilepsy, traumatic brain injury, Prader -Willi syndrome and other neurological disorders. There is a wide variation within each disability and many people have a combination of disabilities. In this course, students will be given an overview of how to investigate, communicate, provide assistance and some of the challenges of cases involving a developmentally disabled victim. Cultural Professionalism &Working Successfully with EmergingCommunities -Presenter. Meq Gorecki, U.S. Department of Justice, Community Service Relations (confirmed) A training course that focuses on the development of biases and paradigms of various cultures and communities, the impact of police culture, and improved communication techniques. The course emphasizes improved communications techniques by implementing organizational strategies, and developing sustained partnerships with other agencies and support services to best serve the victims of crime. Particular focus will be given to conflicts based on race, color, national origin, gender, gender identity, sexual orientation, religion, and disability. "Below 100" - Presenter: John Metzger, Iowa Law Enforcement Academy (confirmed) The BELOW 100 is an impactful course focusing on eliminating line of duty deaths where officers contribute to their own death through their actions. It's been more than 65 years since the annual number of line -of -duty police deaths was fewer than 100. Law Officer's BELOW 100 initiative will change that by concentrating on areas that can most effectively save officers' lives. BELOW 100 is an awareness campaign, combined with a training program that will provide a commonsense solution to driving down a number that has remained too high for too long. BELOW 100 is not about statistics. It's about each and every officer, trainer and supervisor taking individual and collective responsibility for the decisions and actions that contribute to safety. The five basic tenants of this program, combined with strong personal commitment, will reduce line of duty deaths across America to levels not seen since the 1940's. Iowa's Mandatory Child Abuse Reporting Law - A Refresher Course - Presenter: Kerstin Mamin, Child Protection Center, St. Luke's Hospital, Cedar Rapids (confirmed) This workshop will provide an overview of the Iowa Child Abuse reporting requirements. It will cover topics such as who is a mandatory reporter, who are discretionary reporters, what should be reported, how to report suspected child abuse and the process that an investigation takes. Dad: The Sexual Predator - Presenters: Elizabeth Call (confirmed) Elizabeth Call was previously married to Jeffrey Allen Wallenfang. Following his arrest; Elizabeth hired an attorney to help her family because she was certain the allegations were inaccurate. She endured an avalanche of pain that catapulted through her home. Her lifestyle immediately changed from what she believed to be a normal, upper -middle class family to one of horror and shock of her husband taking sexual photographs of their daughter and distributing them on the internet for other predators to download. Elizabeth attended HOPE, a program administered by the Immigration and Custom Enforcement Agency. Elizabeth's involvement with this program has given her the courage to speak about the importance of moving forward. Christopher Newberry Case Study - Presenters: Marc Bennett, Sedqwick County Deputy District Attorney, Wichita, Kansas (confirmed); David Crump, retired, Wichita Police Department (confirmed) In March, 2009, Christopher Newberry set fire to his mobile home, where his wife and four children were sleeping inside. His intent was to kill his ten-year old step -daughter that he had been molesting. Everyone was able to get out of the trailer alive but the girl received severe burns over most of her body. This case study will document the progression of the case from the perspective of the social workers, the detectives and the prosecutor involved in this case. It will examine some of the failures in the system that caused this fire to initially be ruled an accident and will examine the many positive things that happened in the months that followed; including how one very determined social worker would not let the case die. This presentation will document the case against Christopher, his arrest, his interview and ultimately, his confession to sexually molesting his step -daughter and trying to kill her to cover up the molestation. Human Trafficking in Iowa: Minors Recruited for Commercial Sex - Presenters: Anna Brewer, FBI (confirmed) Steven Patrick O'Meara, USAO - SDIA (confirmed) The Western Division of the Southem District of Iowa is a rural area in southwest Iowa consisting of nine counties. The core city is Council Bluffs, with a population of approximately 56,000 people. Council Bluffs is, however, part of the Omaha, Nebraska metropolitan area, with a population from about 850,000, to about 1,000,000, depending on which outlying municipalities are included. Since opening a staffed UnitesLStates-Attorne s_Office in CounciLBluffs_r the Sorin__g_nf2009,_this_office hasanitiated- hree-sex-traficking-cases-in various stages of development. These cases have been found and developed because of the serious commitment to combat sex trafficking and other crimes against children and young women by the Council Bluffs Police Department and the Omaha Office of the Federal Bureau of Investigation, with significant support by the Omaha Police Department. One of these cases, United States of America v. Merrideth June Crane -Horton, et al, is currently on appeal to the Eighth Circuit Court of Appeals. The case involves minors ages 15 and 13, with the 15 year old being a focal point of the case. The office has also initiated two cases regarding the enticement of minors in interstate commerce for sexual abuse, and handles a variety of child pornography cases, including one case in which a then minor victim burned the family residence, killing the minor's younger siblings. This presentation focuses on United States of America v. Merrideth June Crane -Horton, et al. This conspiracy to engage in sex trafficking was run by Merrideth Crane -Horton, and supported by her husband (Nate Horton), his nephew (Ramon Heredia), and his nephew's wife (Katherine Heredia). All of the perpetrators and all of the victims are local, domestic people. There is no trans -international border component to this case. All of the victims are females ranging in age from 13 years of age to 22 years of age. Each of the victims in the case exhibited a certain vulnerability upon which the perpetrators preyed to entice that victim into the conspiracy, and then relied on physical and psychological coercion to force involvement in commercial sex acts. The involvement TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS NAME(S) AND POSITION(S): Sergeant Greg Fangman, Officer Ed Savage, Thomas Frein, Chris Roberts, Ryan Muhlenbruch, Nate Watson, Nick Sadd, Zach Ladage(CFPD), & Dana Jeager (UNI DPS) NAME OF CLASS / MEETING: Midwest Gang Investigators Association Conference DATE: STAFF ONLY 010-11-1100-1346 & 010-11-1150-1346 11GRT LEN6 J; ✓ (v l sY 1.5314 REQUEST DATE ;;1/ k - Original - Clerk/Finance Copy - Department March 9, 2012 DESTINATION: Wisconsin Dells, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 20, 2012 Return Date: May 23,2012 DATE(S) OF MEETING: May 20-23,2012 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Sgt. Fangman,Officers Savage,Frein, Roberts, Muhlenbruch,Watson, & Sadd to the MGIA Conference on May 20 -2312th, 2012, at Wisconsin Dells. This 4 -Day Conference will present information about all types of gangs from outlaw motorcycle gangs to Hispanic and intercity street gangs. It will also present information about the sovereign citizen movement. The conference will provide Officers with Information on how to investigate and deal with the gang problems that plague or communities. The Lein Grant will pay the cost of registration and lodging. The cost of meals and fuel will be paid out the training budget. City vehicles will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1800.00 LODGING TAXI $1106.00 (WPD) MEALS $2200.00 REGISTRATION PARKING AIRFARE $250.00 (WPD) MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 5356.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 595.11 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 ,,f73?t 6s '2/76,' y, G i Copy - Department NAME(S) AND POSITION(S): Officer's Jarid Hundley, Kyle Jurgensen, & Troy Wilson DATE: March 9, 2012 NAME OF CLASS / MEETING: Advanced Vehicle Contraband and Concealment DESTINATION: Johnston, Iowa DEPARTURE POINT W NOT -WATERLOO: DEPARTURE DATE: April 5, 2012 Return Date: April 6, 2012 DATE(S) OF MEETING: April 5-6,2012 PURPOSE OF TRAVEL: Lt Campbell is requesting authorization to send Officer's Jarid Hundley, Kyle Jurgensen, and Troy Wilson to the Advanced Vehicle Contraband and Concealment course on April 5-6, 2012, in Johnston, Iowa. This 2- day course will teach the Officers an over-all perspective of contraband and concealment as well as the ethics required when conducting a vehicle search. This course is put on through the Midwest Counter drug Training Center. The registration is free and MCTC will pay for the lodging. The only cost to the city will be meals for the officers and transportation cost. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $180.00 MEALS $0.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 60.00 PER PERSON I BELIEVE TH1WTR1P-SERVES-I-PUBLIC-PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY-"' /CI' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE NAME(S) AND POSITION(S): Pat Treloar, Fire Chief DATE: 19 1114 k STAFF ONLY f i SGL:' /3'& f C 2fx_ .. `(2— uiY It, GI, 41 I I I IC.1I P7 March 12, 2012 NAME OF CLASS / MEETING: Professional Development Seminar DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: 041012 041112 PURPOSE OF TRAVEL: Attend Iowa Association of Professional Chiefs Spring Conference. DATE(S) OF MEETING: 04/10/12 to 04/11/12 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $90.00 LODGING TAXI $25.00 MEALS PARKING $60.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $175.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEV IS TRIP SERVES A PUBLIC PURPOSE A S NECE AR -ARQ BENEFICIAL Q THE CITY OF WAT DEPARTMENT HEAD ;"' 1 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Iowa Association of Professional Fire Chiefs PROFESSIONAL DEVELOPMENT SEMINAR Chief Dennis L. Rubin Tuesday, April 10, 2012 • 9:00 am - 4:00 pm Schen?an Center,Amesjowa _ $40.00tRegistration Fee (includes Lunch) Registration Deadline: March 27, 2012 Please complete the registration information below and Mail or Fax to: Fire Service Training Bureau 3100 Fire Service Road • Ames, IA 50011 Please typ' Name Fax: 800.722.7350 • 515.294.2156 Phone: 888.469.2374 • 515.294.6817 prfierrilleLv ° cil- j 61 "7+ Home Address -4 €J1oo ,c070 CityState Zip Code 1 -tit -3q -C" 3/V-- - (--- Pho C A c b i `. Loo' L IrV t - Fax Leo — q0 r - Email _ Wk i � /KW/� e Last 4 digits of SS# E �` Organization Method of Payment: ElCheck (payable to FSTB) Bill my Organization ECredit Card VISA Mastercard Discover Name Exp. Date Card Number Signature IOWA ASSOCIATION OF PROFESSIONAL FIRE CHIEFS Grp Spring Conference Agenda April 10-12, 2012 Fire Service Training Bureau — Ames, IA Tia —11� 20� - 9:OOam Professional Development: "DC Leadership and Accountability Issues" and "Rube's Rules of Leadership", Chief Dennis Rubin (Note: the Professional Development program will be conducted at the Scheman Building on the ISU Campus next to Hilton Coliseum) 5:OOpm Committee Meetings/Board of Directors Meeting/Hospitality — Country Inn & Suites (sponsored by Reliant Fire Apparatus) Wednesday — April 11, 2012 8:OOam Registration at FSTB ( 0., le to Fire Service Training Bureau) 8:30 Conference Opening/Welcome/Announcements Introduction of New Fire Chiefs Distribution of Multi -Topic discussion sheet 8:45 Iowa Department of Public Safety "Updates" State Fire Marshal's Office: Ray Reynolds, State Fire Marshal Fire Service Training Bureau: Randy Novak, Bureau Chief 9:15 National Fire Protection Association — Russ Sanders, NFPA Regional Director 9:45 BREAK 10:00 CSST Program Presentation — Mark Harris, Flex-Tek/Gastite 10:45 Iowa Juvenile Firesetter Intervention "Statewide" Program — Brent Smith, Firefighter/Paramedic and Juvenile Fire Program Director, Cedar Rapids FD 11:30 IAPFC Business Meeting 12:OOpm LUNCH (on your own) 1:30 Waldorf College — Proposed Scholarship Program — Cindy Gatlin, Educational Representative 2:15 BREAK Lodging Form Iowa Association of Professional Fire Chiefs April 10-12, 2012 Please make the following room reservations at the Country Inn & Suites (at a rate a E' ,1 s tax) Frir'W to P.Te, Name Fire Department Arriving on (circle one) Time of arrival: /6 co Number of nights I will stay: Type of Room (circle one) Smoking Preference (circle one) Wednesday 4/11 Single Non -Smoking Double Smoking Please fax this foun by April 3, 2012 to 800-722-7350 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,250.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Required electrical for Building Inspectors' office remodel Vendor selected for this purchase: K & W Electric Inc. [5] Bids or written quotes were taken on this purchase, as follows: K & W $ 3,250.00 Community Electric $ 5,761.00 Nelson Electric $ 5,020.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ❑ Road Use Tax n Sewer n Sanitation OX Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 04,1'f-22-880_0-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is 1Z1 UL0. 00r and the current available balance is Resptfully submitted, r.---" ,)- 2)34 ( ature Dept. Head or Designee) $ 15 , 2, 7 z7i/1-47t 32131 - Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) KW Electric Inc. 1127 Lincoln Street P.O. Box 967 Cedar Falls, Iowa 50613 http:// www.k-welectic.com E-mail: mmyers@k-welectric.com Phone (319) 277-0415 Fax (319) 277-1418 Date: 2/2/12 To: City of Waterloo Regarding -:—Remodel of building—inspections buuget numbers only We propose to install the required electrical per plans for the sum of: ****This price does include: 1- Installing new 700 wiremold and quad outlets to eight different desk locations for power 2- Installing two new GFCI's on countertop, on new 20amp circuit 3- Installing new 700 wiremold to eight different desk locations for data/phone 4- Moving existing light fixtures to make new pattern with new desk locations 5- Moving existing lighting sensor to new door location and installing new ceiling mounted sensor 6- Installing all new cat 5 female jack for phone/data 7- Moving phone/data and power due to new door location in conference room ****This price does not include: 1- Any other work that may need to be done 2- Punch down work on the phone/data control panels 3- Proving any other light fixtures *****This quote can be held for 30 business days. After this time the material will need to be requoted. *****Mechanic's Lien 572.13 Liability of owner to original contractor: "Persons or companies furnishing labor or materials for the improvement of real property may enforce a lien upon the improved property if they are not paid for their contributions, even if the parties have no direct contractual relationship with the owner." If you have any questions feel free to call. Thank you, An Equal Opportunity Employer Mark A. Myers Project Manager KW Electric, Inc. An Fnnal (lnnnrhinity FmnInvpr (Customer's Signature) February 22, 2012 City of Waterloo Attn: Jeff Siebel Community ELECTRIC inc. P.O. BOX 1198 WATERLOO, IA 50704 Phone 319-234-2580 Fax 319-234-1102 MARION 319-377-4878 RE: Inspection Department Remodel Community Electric is pleased to submit this proposal which includes the following: *Install new 700 wiremold and quad outlets to eight different desk locations. We will re -use existing circuits to feed the new quad receptacles. *Install two new GFCI' s on the countertop. We will provide a new 20 amp circuit back to an existing panel. *Install new 700 wiremold to eight different desk locations for data and phone. We will provide new cat 5 female jacks. We will relocate (7) phone lines. We will provide a total of two new phone lines back to the existing demark. *Relocate existing light fixtures for ceiling removal *Relocate the existing light sensor to the new door location *Provide a new ceiling sensor *We have not included taxes or a permit For the sum of: $5,761 If you have any further questions please feel free to call me at our office. Respectfully Submitted, Tyler Sohn Estimator 2353 W. Airline Hwy Waterloo, IA 50703 NELSON Electric � Phone: 319-235-2445 Fax: 319-236-2445 keith.messenger@nelsonelectric.biz PROPOSAL Proposal Submitted To City of Waterloo Phone Date February 22, 2012 Street Job Name Inspection Department Remodel City, State, Zip Code Job Location Attention Jeff Siebel Date of Plans Contact We hereby submit the following proposal 1. Install 4 plex outlets, 1 data jack and 1 telephone jack at each of the 8 workstations 2. Install 2 GFCI outlets and 1 data jack above back counter 3. Move data, telephone and outlet at new door location 4. Replace existing wiremold behind counter in conference room. 5. Relocate occupancy sensor, add new ceiling occcupancy sensor and remove/reinstall lights into new ceiling 6. Permit to be at no cost. We propose hereby to furnish material and labor—complete in accordance with the above specifications, for the sum of: Dollars $5,020.00 Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard / , practices. Any alteration or deviation from the above specifications Keith Messenger involving extra costs will be executed only upon written orders, and Note: This proposal may be withdrawn by us if will become an extra charge over and above the estimate_ Alt not accepted within 30 days of the above date. agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Acceptance of Proposal - the above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,752.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Building Inspectors' Office remodel Vendor selected for this purchase: Failor Hurley nBids or written quotes were taken on this purchase, as follows: Failor Hurley $ 5,752.00 Kidder Construction $ 6,675.00 F-7 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer n Sanitation 171 Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Lt jD' X1''1-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is pectfully submitted, 2 .3 ktre flk11-- (Signature Dept. Head or Designee) 2 Date (Sign -aa - re Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Date William W. Failor 319-988-3275 p.1 FAX MEMO February 15, 2012 Craig Clark City of Waterloo Fax no. 291-4262 Subj: Building Inspections Dept. Remodel Craig, CONSTRUCTION] We propose to furnish material, labor, and equipment required to complete remodeling work on the Building Inspections Dept Remodel Project for the City of Waterloo in accordance with your request, our site visit, and the following description of work for the lump sum amount of $5,752.00. Description of Work 1. Demolition a. Remove three (3) doors & frames b. Remove vinyl base c. Remove approximately 475 s.f. of acoustic ceiling d. Remove approximately 50 I.f. of drywall partition e. Cut opening in existing drywall partition for new door opening 2. Install one (1) salvaged wood door and hollow metal frame 3. Drywall work a. Patching at new door opening b. Infill old corridor opening c. Patching at removed walls 4. Install new 2' x 2' acoustic ceiling system to match existing in remodeled area 5. Patch carpet tiles at removed walls. Owner to provide carpet tiles from maintenance stock. 5. Patch vinyl base to match existing as needed 7. Painting work includes the remodeled office area walls. 8. We include protection of existing carpet and dust partitions 9. We do not include any plumbing or HVAC work 10. We do not include any electrical work 11. We do not include any building permit fees 12. We have figured this work as a sales tax exempt project P.O, Box 446, Hudson, IA 50643 1 Office 319-230.3475 1 Fax 319.988.9804 FailorHurley.com Feb 1512 09:49a William W. Failor Page 2 319-988-3275 p.2 We trust our proposal meets with your approval and we will have your early order to proceed. Please feel free to contact us if you have any questions. Sincerely, FAILOR HURLEY CONSTRUCTION 4. William W. Failor February 20, 2012 City of Waterloo Attention: Crai• Clark 715 Mulberry Street Waterloo, Iowa craia.clark@waterloo-ia.orq, Re: Building Inspections Offices We propose to furnish material, labor, equipment, and insurance to complete the remodeling of the existing Building Inspections Offices per blue print from Storey Kenworthy dated January 25, 2012, for the sum o We have included: 1. Demolition and disposal of existing walls (front wall remains), acoustical tile, and grid. 2. Cut in wall for reused hollow metal frame & door. 3. Infill existing opening with metal studs and sheetrock. 4. Re -texture existing wall and infill area. 5. Install new flat fissured acoustical tile and white metal grid at office area. 6. Patch in ccrpet tile furnished by owner at removed walls. 7. 4" vinyl base as required. 8. Paint offices and reception area & re -paint (1) relocated door. We have not included permit fee, electrical, data, HVAC, plumbing, asbestos abatement, or sprinkler work. Please call with questions or concerns. Kidder Construction Inc. Lon e/KiddP,r gege74e &4t24cem eommencla€ - Readearied 6036 Foulk Road • Shop /Warehouse P.O. Box 2242 Waterloo, Iowa 50704 ° (319) 234-2259 ° FAX (319) 233-5690 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 57,000.00 plus est. shipping costs of $ to pay for or purchase Office furniture for the Fire Dept., Building Inspections, Human Resources, Police Dart Office, and Clerk/Finance Offices This purchase or expenditure is being made because: To update delapitated furniture in the Fire Department and remodel to allow for efficient use of space in City Hall Vendor selected for this purchase: Storey Kenworthy X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: State bid was awarded to Storey Kenworthy Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: GO Bonds Ziff s /3 Sanitation (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 9 D P Designee) nature t. Head or Date (Si ture mance Dept. Review) Date 9 (Project Code) $ /00, 0 $ / Off OBD K:\shared goodies\forms\Expenditure Pre -Authorization for office fumiture (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 4,469.12 plus est. shipping costs of $ 250.00 to pay for or purchase Quint 302 suspension springs. This purchase or expenditure is being made because: Quint 302 currently has broken suspension springs that need to be replaced. Vendor selected for this purchase: Global Emergency Products ri Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Single Source Provider. Estimate sheet included: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 (Fund - Departmen"i = Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current,. -available balance is $ 114,868.38 "--- Respeptfy (Signpture Dept!. Head or Designee) 3 -6-1 .73 f ( ; (-&-, Date (Signature Finance Dept. Review) K:\shared goodies\forr tts\Expenditure Pre-AuthorizationQUINT SUSPENSION (Mar 2010) Date GLOBAL -EMERGENCY PRODUCTS 1401 NORTH FARNSWORTH �J AURORA IL 60505-1611 Phone: 630-898-4862 Fax: 630-978-4144 Sold To: WATERLOO FIRE & RESCUE 425 E. 3RD STREET WATERLOO IA 50703 319-291-4460 Order Date: 03/05/12 Bill to: 270068 Comments: Cust PO : QUOTE Ord Number: AG27843 Ord Date: 03/05/12 Terms: N30 Source Ship to: WATERLOO FIRE & RESCUE 425 E. 3RD STREET WATERLOO, IA 50703 Salesman: MJM Page: Ship Via: BEST WAY BO From Qty Qty Qty Ord B/O Shp Part number Description Price DOM Extended 2.00 0.00 2.00 40-4004 SPRING SUSPN FRONT 9.1K 598.82 EA 1,197.64 5,00 0.00 5.00 2267678 PIN,SPRING,1.00 DIA,3.50 SP 40.37 EA 201.85 1.00 0.00 1.00 2267679 PIN,SPRING 43.21 EA 43.21 2.00 0.00 2.00 40-0194 SHACKLE SUSPN 3.50 SPRING 259.85 EA 519.70 4.00 0.00 4.00 40-6330 U -BOLT SUSPN 3.50 SPRING CI 32.58 EA 130.32 2.00 0.00 2.00 40-3774 SPRING SUSPN REAR 14.5F 818.38 EA 1,636.76 6.00 0.00 6.00 2267673 PIN,SPRING,1.125 DIA. 3.00 45.77 EA 274.62 2.00 0.00 2.00 40-6336 SHACKLE SUSPN 3.00 SPR 171.47 EA 342.94 4.00 0.00 4.00 40-6605 U -BOLT SUSPN 3.00 SPRING CI 30.52 EA 122.08 RECEIVED BY: Subtotal 4,469.12 Freight 0.00 Sales Tax 0.00 ORDER TOTAL 4,469.12 03/14/2012 07:44 3192914297 WATERLOO LEISURE SER PAGE 02/03 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following Department to expend to pay for or purchase purchase or expenditure submitted by the Leisure Services $ 4,500.00 plus est. shipping costs of $ Chemicals and fertilizers for turf at City parks, ballparks and downtown areas. This purchase or expenditure is being made because: These products are needed to .ro■erl maintain the turf in the Cit areas. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various 1-3-1( Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technolo•ies Anken JD Landsca•es Cleveland OH, Pace Su ..1 Fairfax MTI Distributing Bettendorf no bid, Contract Speciality Des Moines n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: C General Fund Li Road Use Tax E Sewer n Sanitation Bonds FederaVother grants E Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537$3,600__ 010-37-4110-1537 $900.00 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res Qtfuil submitted, (Signature Dec (Project Code) 20,000`7,000 $ 7,491/ 3,610 r (2- Date or Designee) Date (Signatur6 Finance Dept. Review) K:\shared goodies\form i• ark chemical preauth.xls (Mar 2010) 03/14/2012 07:44 3192914297 WATERLOO LEISURE SER PAGE 03/03 City Clerk Usa Only Finance Committee Approval Date City of Waterloo Expenditure Pre-AuthorizationRequest Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,000 plus est. shipping costs of $ to pay for or purchase 20 ga. Overhead door with 1/2 horsepower overhead operator, installation and material. This purchase or expenditure is being made because: Replacement door for ROW building at the shop, will make wider opening to prevent future dama•e. Leisure Services crew to rou■h in and wire. Vendor selected for this purchase: Christie Door, Cedar Falls EBids or written quotes were taken on this purchase, as follows: Christie Door Company, Cedar Falls $2,799.00 Overhead Door Com an Waterloo $3,412.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund n Road Use Tax E Sewer Sanitation F-1 Bonds E Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010100-1378 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 13,000.00 $ 8,046.00 Respectfully submitted, .11/1U Sii-Fire, 7-,...._ ,,,3--/V-/,)-- .sD G v/ a (Signature Dep '. Head or Designee) Date (Srgnature} Finance Dept, Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 6,864.14 plus est. shipping costs of $ Two swimming pool lifts. Department to expend to pay for or purchase This purchase or expenditure is being made because: to meet ADA requirements for municipal swim pools. Vendor selected for this purchase: Recreonics, Inc. Louisville KY QX Bids or written quotes were taken on this purchase, as follows: Recreonics, Inc. Louisville KY $6,864.14 includes shipping Acco Unlimited, Des Moines IA $7,570.750 includes shipping Pool Tech Midwest, Cedar Rapids IA $8,745.00 includes shipping n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation x Bonds ▪ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411 22-4200 2132 (Fund - Department Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 110,000.00 $ 106,560.00: (Signature Dept.ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 15,579.00 plus est. shipping costs of $ 150.00 to pay for or purchase three L3 Mobile -Vision Inc. Flashback 2 in car video systems with body transmitters. This purchase or expenditure is being made because: The video systems are being purchased to replace older, aging systems. We have received a GTSB grant to pay $13,500.00 toward this purchase. Vendor selected for this purchase: L3 Mobile Vision, Inc. x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This equipment is what is currently being used by the department in our patrol cars and is proprietary to this company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds FTI Road Use Tax Sewer Federal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-11-1150-1125 / 411(and 411)-11-1100-2127 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (/ Respectfully submitted, (Signa{Jre Dept. Head or Designee) Date (Signature Finance Dept. Review) otzr- $ /3 sc.;•o $ 7 cud" K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 3/m)/ -� Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,428.73 plus est. shipping costs of $ 150.00 to pay for or purchase work station office furniture and chairs for internet crimes office of the police department. This purchase or expenditure is being made because: This office furniture is being purchased to outfit the internet crimes office that was previously used as a storage room. Vendor selected for this purchase: Storey Kenworthy x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This office is the last in the police department to be outfitted with this furniture as other department offices. This completes the update of new office workstations in the department. This furniture purchase matches the existing workstations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Sanitation x General Fund Road Use Tax n Sewer Other (specify) Bonds ri Federal/other grants This expenditure is to be coded to theafirollowing budget line -item: 409-11-1100-2120 / 411-11-1100-2-1-28 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signdture Dept. Head or Designee) Date (Signature Finance Dept. Review) $ 7000 ;20%o on $ /0 9 2-3 C> 1 1 L % 7^ �% ,��4i,�i2ri3-/-1,;11/ 01 -- Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4,873.00 plus ext. shipping cost of $ 200.00 to pay for or purchase Pump parts This purchase or expenditure is being made because: To rebuild a Fairbanks lift station pump for Cattle Congress lift station X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer &Francescon is the rep for Fairbank pumps and parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: IX (Sewer: Sanitation: II Bonds: Federal/other grants: II Other(specify): This expenditure is to be coded to the following budget line -item: II (Fund - Department - Activity - Account Number) (Project Code) $ 301,422.00 in which budgeted amount is and the current available balance is Respectfully subm.tted, $ 96,470.48 / 3-a2- /Z �.r� l` � (//t,,,4k7,771 ,="1. - -r'/)- (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date MAR/12/2012/MON 08:36 AM ZIMMER & FRANCP:ON Zimmer & Francescon, 6200 65th Avenue Adeline & 61255 800-621-1118 TEL 877-244-2508 FAX Fax Quotation Job Description: Parts for 4" B5414 Pum FAX No. '.r/'/ 7.44 7.1. -Ord P.1101 QUOTATION tl 120304AL Dale: 3/12/12 To: Waterloo VVW11° Attoriflon: Richard Olson Pax # 319-291-4523 From: ANDREW LARSON sn K4D1-076275 QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 1 ea Lockwasher 1 ea Shaft, T40 ea Locknut, bearing ea Sleeve, shaft - 44.00 8.00 : ; ; • :44.00 - 8.00 1,575.00 675.00 • :;: !ri ;575.00 ••• • . • .:'• • 675.00 ea Bearin Frame, T40 3-4 weeks to shipaft& receipt of order t‘ f Replacement Pump - K401-076275 ee FMPC 4" B5414 T40 standard fitted CW # 5 less elbow 2,571.00 :2,571.00 ,.;le"d• less vertical stand Freight included for bare shaft pump 10-12 weeks to ship after receipt of order • Sn 1515126 is CCW # 13 version of 4" B5414 • . i - :•• • • • . .... !! . . . • Delivery is 3-4 weeks ARO Materials Total' • ," :'• • 4,873.00 Acc, 0 - City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the VVMS Departmant to expend $ 4,489.00 plus ext. shipping cost of $ 0.00 to pay for or purchase VFD 75hp This purchase or expenditure is being made because: Easton RAS pump #5 VFD shorted out needs to be replaced X Bids or written quotes were taken on this purchase, as follows 3E Co.quote $4489.00; Van Meter quote $5122.00; Echo Automation quote $6780.40 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: x Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure -is -to -be -coded -to -the -following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully subr)litted, >� z' (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) (Project Code) $ 301,422.00 i7 $ 96-47-1148- -(21 ✓ 34-2 v)tkid- Date IIPTC ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, 1A50702 (319)234-4000 FAX (319)234-9997 E,ECTRICAiENGINEEA7, www.3e-co.com 6 EQUIPMENT CCNIPANY CUST.#: 281720 SHIP TO: POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO, IA 50702 BILLTO: CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 CORRESPONDENCE TO: QUOTE TAKEN BY QUOTE DATE QUOTE NO. gmil 03/06/12 3072949-00 P.O. NO. PAGE # EASTON RAS PUMP 5 VFD 1 Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SHIP VIA SHIPPED IF PAID BY: 3E - WATERLOO BEST WAY UNE NO. PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY B.O. QTY. SHIPPED QTY. U/M NET PRICE AMOUNT (NET) 1 SQD ATV61HD55N4 43564 SPEED DRIVE 75HP 460V ATV61 1 2 SQD VW3A1104R50 1 91330 R345 -R345 CBL FOR REMOTE LCD KYPD 5 MET 3 SQD VW3A1102 1 68498 REMOTE MOUNTING KIT FOR LCD KEYPAD:ATV71 3 Lines Total Qty Shipped Total no S`143/'%n 1 each 4422.55 4422.55 1 each 24.32 24.32 1 E 42.13 42.13 3 Total Invoice Total 4489.00 4489.00 Last Page VAN METER n +m► .n.v�a aero msw•+' 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Quotation j.:Q?f03f;:Ni?ilBER 03/07/12 S6879297 ORDER TO: (2) VAN METER /NC. 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 1 SHIP 1110: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 13674 Dennis Sessler WAT 02L5 WT LOCL M -F NET 30 DAYS -' lea A -B 22C-D142A103 142A 480V PF400 TAXES NOT INCLUDED �SiifE�P.Eii541G T'T SCHNECKM 2 2 •.F{PS83: h5./ See Below No •:: t ? 5122.000e 5122.00 Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other items valid 30 days and based on qtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Frt charges or applicable tax not included. Subtotal 5122.00 S&H CHGS 0.00 Amount Due 5122.00 ICT SHOP From: Justin Ingamells [Justin.Ingamells@echogroupinc.com] Sent: Thursday, March 08, 2012 3:29 PM To: ICT SHOP Subject: RE: Easton ras pump 5 VFD Steve, Below is pricing on the VFD that you requested... 1 - ACS800-U1-0100-5+P901 ABB = $6,780.401E ***Please Note: This cost does not include start up help if it is needed. Thanks! Justin Ingamells Echo Automation 5621 Westminster Dr. Cedar Falls IA 50613 Phone (319) 268-8277 Fax (319) 268-8278 http://www.echogroupine.com From: ICT SHOP [mailto:ICTSHOP@WATERLOO-IA.ORG] Sent: Tuesday, March 06, 2012 8:34 AM To: Justin Ingamells Subject: Easton ras pump 5 VFD Justin I would like a quote for a VFD for a centrifical pump HP 75 rpm 870 volts 480 Amps 104 Thanks Steve City of Waterloo, Waste Management Services 3505 Easton Ave. Waterloo, Iowa 50702 Phone# 319-291-4553 Fax# 319-291-4523 Attn; ICT Dept. Kent Quin (Cell. 319-230-3780) Steve Isenhower John Hyman Kevin Kuenstling E -Mail ictshop@waterloo-ia.org 3/9/2012 Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Committee Communication Finance Committee Meeting: March 19, 2012 Prepared: March 14, 2012 -° Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Request for payment to Dolly James LLC for movement of electrical lines for site preparation for the riverfront housing project, in the amount of $14,528.99. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: We ask that the Finance Committee approve the payment to Dolly James LLC for their payment to MidAmerican Energy Company for the moving of electrical lines for the riverfront housing project. Summary Statement: As you may recall, the City Council has approved the development of the riverfront housing project. As a part of the site preparation, it has been learned the electrical lines must be moved and only serve the City of Waterloo substation in this area. As a part of the City's due diligence to ready the site for construction, MidAmerican would move the lines from their present location, and bury them for their service to the substation. Expenditure Required: $14,528.99 bowl:1 Wr1 60 Source of Funds: bonds Lj// 60 8vr g-eJ eat ciio lea 4lce. ( . Policy Issue: Economic Development Alternative: NA Background Information: The City has previously approved the development of this site. This cost would be above the original amount of funds as previously dedicated for "closing and other costs" in the original approval. This site will allow for the continuation of the redevelopment of the area for riverfront housing. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING_ FOR YOU! An Equal Opportunity/Affirmative Action Employer 2-2e 12-6-05 MidAmerican Energy Company ELECTRIC DISTRIBUTION EXTENSION AGREEMENT NON-REFUNDABLE CONTRIBUTION IN AID OF CONSTRUCTION MidAmerican Energy Company, an Iowa Corporation, its successors and assigns, (Company), and Dolly James LLC its successors and assigns, (Applicant) agree as follows: 1. Company will extend its electric distribution system as required to make electric service available to the following platted and described area: Sycamore Street Condominiums 2. The Company shall: a. Install, own, operate and maintain the electric distribution system and reserves the right to extend or alter the system in the future if necessary. b. Furnish all necessary labor and materials required for the construction of such distribution system. c. Schedule such installation with Applicant so as to provide timely service. 3. The Applicant shall: a. Provide, without cost to the Company, such easements as are necessary for the construction, operation and maintenance of the electric distribution system. b. Provide easement areas: 1) cleared of all obstructions; 2) within 4" of final grade over the route of the distribution system; 3) with streets finished to local specifications; and 4) with sewer and water installed. c. Place visible stakes, including lot numbers, on all lot corners and easement lines. d. Provide drawings showing the location of all present and future underground facilities. e. Provide the concrete transformer pads, conduit systems, and other facitlities where required by the Company's tariffs and electric service manual (includes an inspection by a Company representative prior to pouring the pads or covering the conduit system). f. Locate all underground facilities such as storm sewers, sanitary sewers, septic lines and water lines that are not located by members of a one -call locating system. g. Indemnify, protect and hold harmless the Company from and against all liability, damage, loss, claims and actions any nature whatsoever which arise out of damage to underground facilities resulting from the customer's failure to correctly locate such facilities as required under this agreement. h. Hold Company harmless for any Toss, cost or damage caused by delays in construction of the distribution system and services. 4. Applicant agrees to pay $14,528.99 as a contribution in aid of construction in accordance with Company's tariff. The cash contribution in aid of construction shall be due when this Agreement is signed by Applicant. If Applicant requires that the installation be completed during the winter construction season, or when adverse working conditions impede construction, Applicant shall pay an additional non-refundable sum of $ 4'97 per foot. The Company reserves the right to determine when such winter construction season conditions exist. 5. Within the area described above, Company will provide electric service io customers in accordance with Company's tariffs and regulatory requirements. MIDAMERICAN-ENERGY—COMPANY APPLICANT By Clay Youngblut By Title Distribution Design Technician Title WMIS # 2274897 Date Wanted District Waterloo Date Signed