HomeMy WebLinkAbout06/02/1997CITY COUNCIL WORK SESSION
June 2, 1997
4:30 p.m.
Large Conference Room
Members present: Jordan, Mollenhoff, Anders, Getty, Krizek, Murphy, Mayor Rooff.
Members absent: Collier.
Moved by Jordan, seconded by Mollenhoff to approve the agenda as proposed. Ayes:
Five. Absent: Murphy, Collier. Motion carried.
Murphy now present at 4:37 p.m.
Administrative Director Bob Stevenson updated the council on the accomplishments of
year one of the computer plan. He reviewed the network topography which reflected
several added connections for the fiber link to the Fire Department, Carnegie Annex,
network connections to Black Hawk County MIS and CJIS. Other accomplishments in
1997 include setting up peer to peer networks for the Recreation, Water Pollution, Parks,
Streets and Sanitation departments, upgrading software and hardware to a Windows
environment with E-mail connections to eighty-six users and upgrading city servers.
Anders stated that two years ago he felt we were floundering in the area of information
systems. After he and council persons Krizek and Collier became involved with the
Computer Technical Review Committee progress has been made. Staff has been hired
for MIS, a three year computer plan has been developed and our computers have been
upgraded to the year 1999.
Murphy asked Jim Quint, MIS Director, how he feels we compare to other cities as far as
technology services. Quint stated that we were far behind in technology but are now
getting more current. Outstanding projects for MIS include rewriting software and
preparing all systems for the year 2000 changes.
The second year of the Computer Plan was reviewed. Funding for the second year is split
into CJIS or 911 board funds, $199,000 GO bond funding and $40,000 in department
budgets. Projects include the purchase of mobile data units, hand held parking ticket
system, GIS system, library automation project, additional time clocks and reservation
system for the Recreation Department.
The number of laptop computers was discussed. The purchase of mobile data units for
the Fire and Police Department would increase the number of laptop units from thirteen
to seventy-four. Chief Koehrsen explained that the mobile data units will cut down on
the conversation in calls for service because notice of calls can be transmitted through the
unit, officers can check license plate information and take reports on the unit. This will
reduce the amount of time spent in the station as the officer will just down load. Fire
Chief Magsamen reported that the units in the Fire Department will be used for fire and
ambulance reporting on a scene or access to mapping and hydrant location. An
application for a federal grant to pay for seventy-five percent of the funding for the
Mobile Data Units has been made but no award has been received at this time.
Krizek asked that more time be given to the council to review this information. The
request to purchase laptops for city departments should be delayed for two weeks.
With no further discussion on the matter, it was moved by Getty, seconded by Murphy to
adjourn the meeting at 5:05 p.m. Ayes: Six. Absent: Collier. Motion carried.
Susan Fangman
City Clerk
CITY COUNCIL WORK SESSION
June 2, 1997
5:30 p.m.
Large Conference Room
Members present: Jordan, Mollenhoff, Anders, Getty, Krizek, Murphy, Mayor Rooff.
Members absent: Collier.
Moved by Murphy, seconded by Mollenhoff to approve the agenda as proposed. Ayes:
Six. Absent: Collier. Motion carried.
Administrative Director Bob Stevenson provided the council the proposals that have been
received to dredge the Cedar River. Members from MidAmerican Energy that are in
attendance are John Sehnert, Ron Roberts and Bill Knoll, District Manager. Mike Ryan
from Rust Environmental and Infrastructure is in attendance to report on the work that he
has done with the Corps of Engineers in their study of dredging the river.
Mayor Rooff explained there has been a citizens request to look at raising the boards on
the dam to raise the water level of the river in that vicinity. Ron Roberts, MidAmerican
Energy, stated that the boards or gates could be raised however there are a number of
repairs which need to be done. New boards need to be installed and the hoist is not
working which would raise the boards after installation but it is possible. Mayor Rooff
asked for an estimate of the cost to raise the boards. John Sehnert stated that the last
quotation which was received was approximately $40,000 per year to annually raise and
lower the boards. A study has shown the adding of a two foot cap will raise the level of
the river but eventually the river will silt back in.
Mike Ryan summarized the report which he worked on with the Army Corps of
Engineers to evaluate the dredging of the Cedar River. The study looked at the amount of
silting which has occurred since 1968. The plan evaluates two stages of dredging and
looks at the cost benefit ratio for dredging to improve the flood profile or recreation
benefits. The study did conclude that dredging the river or raising the dam affects the
flood height in minute portions. The cost benefit ratio on those improvements to the
flood profile are negligible. The cost benefit ratio for the recreational benefits is below a
one. On the scale for approving the improvements for the Corps of Engineers a cost
benefit ratio must be at least a one.
The 1991 study estimated the cost to dredge the river of one million cubic yards of
material to a two foot level would be 3.6 million dollars for the pumping costs only. To
dredge to a three foot level 1.5 million cubic yards would need to be removed at a cost of
4.5 million dollars.
Getty asked if the dredged material could be used to narrow the channel to help increase
the flow and prevent sedimentation. Ryan reported that there would be a problem with
placing that amount of material in the flood plain. San Souci Island can receive
approximately 75,000 cubic yards of material but all other dredged material would need
to be moved to other storage areas.
Murphy asked if the Corps of Engineers would re-evaluate the cost benefit ratio to
include the impact of East Lake. Ryan reported that the 1991 study showed a benefit of
.14 which would need a tremendous increase to raise the cost benefit to above a one.
Collier now present at 5:45 p.m.
Getty asked that MidAmerican Energy work up a substantial cost estimate to raise the
boards. Bill Knoll agreed to have MidAmerican Energy seek bids and stated that they
will continue to work with the City on this issue.
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CITY COUNCIL WORK SESSION
June 2, 1997
5:00 p.m.
Large Conference Room
Members present: Jordan, Mollenhoff, Anders, Getty, Krizek, Murphy, Mayor Rooff.
Members absent: Collier.
Moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes: Six.
Absent: Collier. Motion carried.
Mayor Rooff initiated discussion about the progress made by the council in developing
strategies and timelines with staff to achieve the council goals and resolve ward table talk
issues.
Councilperson Murphy has primarily issues dealing with the Litzkow salvage yard
outstanding. He has visited the location many times and continues to give the matter his
attention. Jordan's table talk issues include the problems at Ravenwood apartments and
public works type problems. The human rights diversity team is having a neighborhood
barbecue in the Ravenwood area to help with the diversity problems which have been
raised. Anders has been meeting with the Edison school parents and most if his issues are
resolved except the flashing light on Falls Avenue which is under review by the Traffic
Operations Department. Krizek is working on the housing issues, speeding enforcement
has been improved and the stop signs are being considered for Minnesota as requested.
The private parking issues have also been resolved after informing the property owner of
his rights to have vehicles towed from his private drive.
Mayor Rooff asked that the council get those comments to Bob Stevenson so that the
project status can be updated to reflect the progress that has been made. Many of the
goals are long term projects but need to have strategies identified so that progress can be
monitored. It was agreed to meet every three weeks in work session to monitor the
progress being made.
Anders questioned Chief Koehrsen about the ability to have fourteen officers on the
street. Koehrsen reported that currently there are twelve officers assigned to shift. Ten
are assigned ward cars and two officers are assigned special projects. Special projects
include traffic control, speed enforcement or undercover assignments. Adding two more
officers to the street would require additional hiring which would mean an increase in the
Police budget.
With no further discussion on the matter, it was moved by Getty, seconded by Jordan to
adjourn the meeting at 5:30 p.m. Ayes: Six. Absent: Collier. Motion carried.
Susan Fangman
City Clerk