HomeMy WebLinkAboutMinutes-11/10/2008• •
November 10, 2008
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 10, 2008. Mayor Timothy J.
Hurley in the Chair. Roll Call: Cole, Getty, Hart, Greenwood, Steve Schmitt, Welper,
Reggie Schmitt.
Moment of Silence.
Pledge of Allegiance: Sheryl Groskurth, Library Director.
128107 - Reggie Schmitt/Steve Schmitt
that the Agenda, as amended deleting Items 8-11, for the Regular Session on
Monday, November 10, 2008, at 5:30 p.m., be accepted and approved. Ayes:
Seven. Motion carried.
128108 Reggie Schmitt/Steve Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, November 3,
2008, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried.
CONSENT AGENDA
128109 - Reggie Schmitt/Steve Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP642, pp. 1-59, dated November 10, 2008, in
the amount of $3,401,258.58, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor assigned No. 2008-993.
2. Communication from City Engineer transmitting request of James Geiger for
a waiver for a concrete driveway to be located at 1705 Dearborn Avenue,
together with recommendation of approval.
Resolution adopted and upon approval by Mayor assigned No. 2008-994.
b. Motion -to approve the following:
1. Communication from Leisure Services Director transmitting recommendation
of appointment of Gregory Svoboda to the position of Downtown Area
Maintenance II, effective December 1, 2008 subject to passing physical and
drug test.
2. Communication from Mayor Hurley transmitting recommendation of appointment
of Dave Buck to the Board of Trustees of the Municipal Telecommunications
Utility, with term expiration date of January 1, 2014.
3. Cammie Scully, Director; and Kent Shankle, Curator; to meet with planning
committee on the organization of two Haitian exhibits in Washington, DC on
November 18-21, 2008, with costs not to exceed $1,550.00.
c. Beer License Permit Application
Class B
Godfather's Pizza, 1946 Schukei Road (Renewal) (Expires 10/31/09) (Includes
Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
Barney's, 501 West 4th Street (New) (6 months -11/14/08 - 5/13/09)
e. Retail Cigarette/Tobacco Permit
George's One Stop, 220 West Parker Street
f. Bonds.
Prior to a vote on the above motion, the following comments were heard.
November 10, 2008 Page 2
Consent Agenda continued
Councilperson Steve Schmitt stated that last week he visited with a young lady
who works at one of our financial institutions, and she asked him how to apply
for appointment to a board or commission, and he directed her to the city's
website. She called him back later and said that looking at the list of boards
and commission, the term expiration date on a variety of them doesn't seem to be
up to date because they are showing expiration dates of 2006, 2007 and 2008.
Mayor Hurley stated that Donna Cutler has an up to date list, and the list on
the city's website is probably out of date. Councilperson Steve Schmitt stated
that its dated August 27, 2008.
Mayor Hurley asked Councilperson Steve Schmitt to send him an e-mail, and he
will see about updating the list. Mayor Hurley commented that there are a
number of boards and commission with openings on them, and its always a matter
of matching talents with the needs. Some boards and commissions have a lot of
people interested and others not as many applications.
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven. Motion carried.
UNFINISHED BUSINESS
128110 Getty/Hart
that communication from Associate Engineer transmitting recommendation of award
of contract in the amount of $48,361.80 to Nagle Signs, Inc. of Waterloo, Iowa
in conjunction with F.Y. 2009 Riverloop Exposition Plaza Signage, Contract No.
755, be received, placed on file and "Resolution approving award of said
contract", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-995.
DOCUMENTS
128111 - Hart/Cole
that communication from Associate Engi
Certificates of Insurance in the amount
Waterloo, Iowa in conjunction with F.Y.
Contract No. 755, be received, placed
documents", be adopted and Mayor and
Ayes: Seven.
neer transmitting Contracts, Bonds and
of $48,361.80 with Nagel Signs, Inc. of
2009 Riverloop Exposition Plaza Signage,
on file and "Resolution approving said
City Clerk authorized to execute same.
Resolution adopted and upon approval by Mayor assigned No. 2008-996.
128112 - Hart/Cole
that communication from Director of Cultural & Arts Commission transmitting
application with Iowa Department of Economic Development for Community
Attraction and Tourism Program Marketing grant in the amount of $10,000.00, with
required 50 percent local cash match, 'to be used for advertising and promotional
efforts of the Phelphs Youth Pavilion, be received, placed on file and
"Resolution approving said application", be adopted and Mayor authorized to
execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-997.
128113 - Hart/Cole
that communication from City Clerk transmitting Memorandum of Agreement with
Gallagher Benefits Services, Inc. to provide costs and funding projections for
self-funded medical, prescription and dental plans at a cost of $3,500.00 and
plan design modeling at a cost of $2,500.00, be received, placed on file and
"Resolution approving said Memorandum of Understanding", be adopted and Mayor
authorized to execute same.
Prior to a vote on the above motion, the following comments were heard.
Councilperson Greenwood noted that the city has used Gallagher Benefits Services
since he has been on the council, and he asked if we have ever looked at another
company to maybe get a different view because they seem to come back with the
same recommendations either here or at Black Hawk County.
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November 10, 2008
Documents continued
Nancy Eckert, City Clerk, responded that quite a few years ago the city had a
different firm, but we have used Gallagher Benefits Services for a number of
years. The document on tonight's agenda is not the renewal, it is to have
Gallagher look at our claims for the past six months to give us an idea of what
we should budget for 2010 for our health insurance. Also, if we going to make
any plan document changes, Gallagher will do a cost analysis for those changes.
This document has nothing to do with our renewals at this time as that will be
done separately.
Page 3
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-998.
128114 - Hart/Cole
that communication from Community Planning & Development Director transmitting
application with U.S. Environmental Protection Agency for Coalition Community -
Wide Brownfields Assessment grant in the amount of $1,000,000.00, with no
required match, in cooperation with Waterloo Schools and Black Hawk County with
the city and school project area to be the US 63 corridor including all the
neighborhoods from the Cedar River to Allen Hospital, be received, placed on
file and "Resolution approving said application", be adopted and Mayor
authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-999.
128115 - Hart/Cole
that communication from Sports Manager transmitting application with the RJ
McElroy Trust for grant in the amount of $8,000.00, with no required city match,
for funding three outreach programs in partnership with the Boys & Girls Club of
Black Hawk County, the Waterloo Community Schools and Bob Hellman, be received,
placed on file and "Resolution approving said application", be adopted and Mayor
authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1000.
128116 - Hart/Cole
that communication from Leisure Services Director transmitting Certificate of
Substantial Completion and recommendation of Acceptance of Work performed by
Prairie Construction Co., Inc. of Waterloo, Iowa for a total amount of
$115,647.00 in conjunction with 2007 Riverfront Stadium East Concession
Renovations Project, be received, placed on file and "Resolution approving said
documents", be adopted and Mayor authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1001.
RESOLUTIONS TO BE ADOPTED
128117 - Hart/Cole
that "Resolution fixing date of hearing as December 1, 2008 at 5:30 p.m. in the
City Hall Council Chambers on the proposal to reallocate not to exceed
$25,000.00 of unspent proceeds of the General Obligation Bonds, Series 2007A, to
pay costs of establishment or funding of studies or programs to provide for or
assist in providing for the acquisition, restoration or demolition of housing",
be adopted and City Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1002.
ORDINANCES TO BE ADOPTED
128118 Welper/Reggie Schmitt
that "an Ordinance expanding the Consolidated Urban Revitalization Area (CURA)
to include commercial areas along LaPorte Road/Hwy 218, and along University
Avenue/Ansborough Avenue, an area south of Northgate Addition, a part of Section
14 Township 89 Range 13 and the Cedar River", be considered and passed for the
second time. Ayes: Six. Nays: Hart. Motion carried.
November 10, 2008 Page 4
NEW BUSINESS
128119 - Cole/Reggie Schmitt
to instruct Acting Superintendent of Waste Management Services to prepare
specifications, bid document, form of contract, etc. in conjunction with
Waterloo Drop Site Recycling Collection and Disposal Program, be received,
placed on file and approved. Ayes: Seven. Motion carried.
128120 - Cole/Reggie Schmitt
that specifications, bid document, form of contract, etc. in conjunction with
Waterloo Drop Site Recycling Collection and Disposal Program, be received and
placed on file. Ayes: Seven. Motion carried.
128121 - Cole/Reggie Schmitt
that "Resolution preliminarily approving specifications, bid document, form of
contract, etc. in conjunction with above described project", be adopted. Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1003.
128122 - Cole/Reggie Schmitt
that "Resolution setting date of hearing on specifications, bid document, form
of contract, etc. as December 8, 2008 at 5:30 p.m. in the City Hall Council
Chambers and taking of bids on the above described project", be adopted and City
Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1004.
128123 - Cole/Reggie Schmitt
to instruct Acting Superintendent of Waste Management Services to prepare plans,
specifications, form of contract, etc. in conjunction with Storage Building for
Water Pollution Control Facility, be received, placed on file and approved.
Ayes: Seven. Motion carried.
128124 - Cole/Reggie Schmitt
that plans, specifications, form of contract, etc. in conjunction with Storage
Building for Water Pollution Control Facility, be received and placed on file.
Ayes: Seven. Motion carried.
128125 - Cole/Reggie Schmitt
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with above described project", be adopted. Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1005.
128126 - Cole/Reggie Schmitt
that "Resolution setting date of hearing on plans, specifications, form of
contract, etc. as December 1, 2008 at 5:30 p.m. in the City Hall Council
Chambers and taking of bids on the above described project", be adopted and City
Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1006.
128127 Greenwood/Reggie Schmitt
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that request of Mayor Hurley for authorization to seek Request for Proposals for
a telecommunications consultant to conduct a comprehensive study/
telecommunications master plan of the city's current and future internal
telecommunications network needs, be received, placed on file and "Resolution
approving said Requests for Proposals", be adopted and City Clerk instructed to
publish notice of same.
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November 10, 2008 Page 5
New Business continued
Prior to a vote on the above motion, the following comments were heard.
Mayor Hurley noted that the RFP does not obligate the city to anything. Mayor
Hurley stated that he was surprised by Doris Kelly's estimate of the cost, and
if they came back at that costs, the city would have a real hard time
proceeding.
Councilperson Greenwood stated that his understanding from tonight's work
session is that there is a cost, but there is a potential for a good revenue
stream that might offset the cost.
Mayor Hurley explained that the dates listed in the RFP may have to be moved a
week or two into March.
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-1007.
ADJOURNMENT
128128 - Cole/Getty
that the Council adjourn at 5:55 p.m. Ayes: Seven. Motion carried.
Nancy Eckert, CMC
City Clerk