HomeMy WebLinkAboutMinutes-10/06/2008• •
October 6, 2008
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 6, 2008. Mayor Timothy J.
Hurley in the Chair. Roll Call: Cole, Getty, Hart, Greenwood, Steve Schmitt, Welper,
Reggie Schmitt.
Moment of Silence.
Pledge of Allegiance: Boy Scout Troop 2—Scout Master John Blanchard.
127878 - Reggie Schmitt/Steve Schmitt
that the Agenda, as amended, for the Regular Session on Monday, October 6, 2008,
at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried.
127879 - Reggie Schmitt/Steve Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, September 22,
2008, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried.
Mayor Hurley read a Proclamation declaring October 5-11, 2008 as Mental Illness
Awareness Week.
Mayor Hurley read a Proclamation declaring October 5-11, 2008 as Fire Prevention
Week.
Mayor Hurley presented a Certificate for East -Wood Neighborhood Association.
CONSENT AGENDA
127880 - Reggie Schmitt/Welper
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolution to approve the following:
1. Resolution approving Schedule AP642, pp. 1-86, dated October 6, 2008, in
the amount of $2,952,304.77, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor assigned No. 2008-852.
b. Motion to approve the following:
1. Tom Schuster, Police Officer, to attend Science of Fingerprint
Identification Course in St. Paul, Minnesota on November 16-21, 2008, with
costs not to exceed $1,425.00, including use of city vehicle.
2. Al Bovy, Police Officer, to attend Basic Sniper School in Montezuma, Iowa
on October 5-9, 2008, with costs not to exceed $875.00, including use of
city vehicle.
3. Bonnie Winninger, Education Director, to attend Annual Conference of the
Iowa Museum Association in Council Bluffs, Iowa on October 5-7, 2008, with
costs not to exceed $430.00.
4. Sinead & Hugh O'Donnell, Visiting Artists/Performers, to perform at Center
For The Arts in Waterloo, Iowa on October 6-14, 2008, with costs not to
exceed $286.00.
5. Frances Kepes, Visiting Artist/Performer, to perform at Center For The
Arts in Waterloo, Iowa on October 1-4, 2008, with costs not to exceed
$179.97.
6. Communication from Community Planning & Development Director transmitting
recommendation of appointment of Adam Poll to the position of Associate
Planner, effective at a mutually agreed upon date.
7. Communication from Mayor Hurley transmitting recommendation of appointment
of Scott Grapp and Larry Moser to the Enterprise Zone Commission effective
immediately.
October 6, 2008 Page 2
Consent Agenda continued
c. Beer License Permit Application
Class B
Gates Park Golf Course, 820 E.
(Includes Sunday Sales)
Donald Street (Renewal) (Expires 10/3/09)
d. Beer License Permit Application
Class C
Kwik Star, 506 W. 9th Street (Renewal) (Expires 11/18/09) (Includes Sunday
Sales)
Holiday Stationstore, 1604 LaPorte
(Includes Sunday Sales)
All Stop Convenience Stores, 2424 Ranchero Road (Renewal) (Expires 11/26/09)
(Includes Sunday Sales)
Metro Mart, 2332 Falls Avenue (Renewal) (Expires 11/13/09) (Includes Sunday
Sales)
e.
Road (Renewal) (Expires 11/30/09)
Beer/Liquor License Permit Application
Class C
Red Lobster, 941 San Marnan Drive
Sunday Sales)
The Brown Bottle, 209 W.
Sunday Sales)
Doughy Joey's Peetza Joynt,
(Includes Sunday Sales)
LJ's Neighborhood Grill & Bar, 3550
11/15/09) (Includes Sunday Sales)
5th
(New Owner) (Expires 3/10/09) (Includes
Street (Renewal) (Expires 10/21/09) (Includes
300 W. 4th Street (Renewal) (Expires 10/7/09)
Kimball Avenue (Renewal) (Expires
f. Outdoor Service Area
Gates Park Golf Course, 820 E. Donald Street
Dough Joey's Peetza Joynt, 300 W. 4th Street
LJ's Neighborhood Grill & Bar, 3550 Kimball Avenue
g. Fireworks Display Application
East High School, 214 High Street, for Homecoming
h. Retail Cigarette/Tobacco Permit Application
XO Food & Liquor, 438 Franklin Street
i. Bonds.
Ayes: Seven. Motion carried.
HEARINGS & BIDS
127881 - Steve Schmitt/Welper
on October 3, 2008
that proof of publication of notice of public hearing on Regional Training
Center Hydrant Loop Project, as published in the Waterloo Courier on September
19, 2008, be received and placed on file. Ayes: Seven. Motion carried.
127882 - This being the time and place of
and oral objections and there were
Steve Schmitt/Welper
that the hearing be closed. Ayes:
127883 - Steve Schmitt/Welper
public hearing, the Mayor called for written
none.
Seven. Motion carried.
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with Regional Training Center Hydrant Loop Project", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by
127884 - Steve Schmitt/Welper
that "Resolution ordering construction
be adopted. Ayes: Seven.
Mayor assigned No. 2008-853.
in conjunction with above said project",
Resolution adopted and upon approval by Mayor assigned No. 2008-854.
•
•
• •
October 6, 2008 Page 3
Hearings & Bids continued
127885 - Steve Schmitt/Welper
that the Fire Chief be authorized to rebid said project and a new date of bid
opening be set for October 20, 2008 at 5:30 p.m. in the City Hall Council
Chambers, be approved. Ayes: Seven. Motion carried.
127886 - Getty/Hart
that proof of publication of notice of public hearing on General Obligation Bond
Demolition Project, Contract No. 159 -D -GO -10-06-08 (former Water Falls Car Wash
at 203 Jefferson Street), as published in the Waterloo Courier on September 19,
2008, be received and placed on file. Ayes: Seven. Motion carried.
127887 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Getty/Hart
that the hearing be closed. Ayes: Seven. Motion carried.
127888 - Getty/Hart
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with General Obligation Bond Demolition Project, Contract
No. 159 -D -GO -10-06-08 (former Water Falls Car Wash at 203 Jefferson Street)", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-855.
127889 - Getty/Hart
that "Resolution authorizing to proceed in conjunction with above project", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-856.
127890 - Getty/Hart
to receive, file and instruct City Clerk to open and read bids and refer to
Contracts and Grants Coordinator for review:
Bidder Bid Bond Bid Amount
Lehman Trucking, Waterloo, IA 5% $15,500.00
Central States Contracting, Cedar Falls, IA 5% $8,949.76
Ayes: Seven. Motion carried.
127891 - Welper/Reggie Schmitt
that proof of publication of notice of public hearing on Purchase of 100 Parking
Meters and Related Equipment, as published in the Waterloo Courier on September
19, 2008, be received and placed on file. Ayes: Seven. Motion carried.
127892 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Welper/Reggie Schmitt
that the hearing be closed. Ayes: Seven. Motion carried.
127893 - Welper/Reggie Schmitt
that "Resolution confirming approval of specifications, bid document, form of
contract, etc. in conjunction with Purchase of 100 Parking Meters and Related
Equipment", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-857.
October 6, 2008 Page 4
Hearings & Bids continued
127894 - Welper/Reggie Schmitt
that "Resolution authorizing to proceed in conjunction with above purchase", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-858.
127895 - Welper/Reggie Schmitt
to receive, file and instruct City Clerk to open and read bids and refer to
Superintendent of Traffic Operations for review:
Bidder
MacKay Meters, Inc., Canada
Bid Bond
Bid Amount Alternate
$1,575.00 $31,445.56
POM, Inc., Arkansas 5% $32,501.00 $28,622.40
aQity, Inc., Duncan $2,275.15 $45,503.00
Ayes: Seven. Motion carried.
127896 - Reggie Schmitt/Greenwood
that proof of publication of notice of public hearing on Purchase of Four John
Deere 1565 Commercial Front Mowers With Attachments, as published in the
Waterloo Courier on September 26, 2008, be received and placed on file. Ayes:
Seven. Motion carried.
127897 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Reggie Schmitt/Steve Schmitt
that the hearing be closed. Ayes: Seven. Motion carried.
127898 Reggie Schmitt/Steve Schmitt
that "Resolution confirming approval of specifications, bid document, etc. in
conjunction with Purchase of Four John Deere 1565 Commercial Front Mowers With
Attachments", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-859.
127899 - Reggie Schmitt/Steve Schmitt
that "Resolution authorizing to proceed in conjunction with above purchase", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-860.
127900 - Reggie Schmitt/Steve Schmitt
to receive, file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review:
Bidder Bid Amount
Waterloo Implement, Waterloo, IA $89,342.00
Waverly Implement, Waverly, IA $93,700.00
Ayes: Seven. Motion carried.
127901 - Greenwood/Steve Schmitt
that proof of publication of notice of public hearing on Purchase of One John
Deere 4 -Wheel Pro Gator With Attachments, as published in the Waterloo Courier
on September 26, 2008, be received and placed on file. Ayes: Seven. Motion
carried.
• •
• •
October 6, 2008
Hearings & Bids continued
127902 - This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
Page 5
Greenwood/Steve Schmitt
that the hearing be closed. Ayes: Seven. Motion carried.
127903 - Greenwood/Steve Schmitt
that "Resolution confirming approval of Purchase of One John Deere 4 -Wheel Pro
Gator With Attachments in conjunction with specifications, bid document, etc.",
be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-861.
127904 - Greenwood/Steve Schmitt
that "Resolution authorizing to proceed in conjunction with above purchase", be
adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-862.
127905 - Greenwood/Steve Schmitt
to receive, file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review:
Bidder Bid Amount
Waterloo Implement, Waterloo, IA $25,452.00
Ayes: Seven. Motion carried.
PETITIONS FROM PUBLIC
127906 - Hart/Reggie Schmitt
that communication from City Planner transmitting request of CommonBond
Communities to rezone from "R-2" One and Two Family Residence to "R -3,R -P"
Planned Multiple Residence District property generally located on the block
bounded by Ash Street, Mobile Street, Newell Street and Webster Street to allow
for development of 40 townhouse units and a community building, be received,
placed on file and "Resolution setting date of hearing as October 20, 2008, at
5:30 p.m. in the City Hall Council Chambers on the above described request", be
adopted and City Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-863.
127907 - Hart/Reggie Schmitt
that communication from City Planner transmitting request of Interim Holdings to
rezone from "R-3" Multiple Residence District and "R -4,R -P" Planned Multiple
Residence District to "R-2" One and Two Family Residence District property
generally located at 2265 Lafayette Street and the northeast corner of Lafayette
and Indiana Streets for purpose of establishing a one and two family subdivision
targeted for lower-income war veterans, be received, placed on file and
"Resolution setting date of hearing as October 20, 2008, at 5:30 p.m. in the
City Hall Council Chambers on the above described request", be adopted and City
Clerk instructed to publish notice of same.
Prior to a vote on the above motion, the following comments were heard.
Councilperson Hart commented that in order to get the request we don't
necessarily have to see the structures that will be placed there or the vision
for those structures, but he asked if we have anything from the developer which
says what the places will look like after they are developed or is that even
needed at this point.
Noel Anderson, Community Planning & Development Director, stated that the
proposal is for single family homes. The city does not have anything from the
developer at this point. However, staff has laid out how the land can be
equally divided into lots and can make that information available to the
council. Staff has requested from the developer the types of homes he would be
putting on the site.
October 6, 2008 Page 6
Petitions from Public continued
Mayor Hurley asked if Lafayette School is coming down as part of the process.
Mr. Anderson noted that the project being proposed by Interim Holdings to the
Iowa Finance Authority would demolish Lafayette School and the property to the
east side of Indiana, which is owned by the City of Waterloo. The city did a
land swap with The Rose of Waterloo when they built on their site, and the
developer is proposing that the city convey that property to him as part of this
project.
Councilperson Reggie Schmitt noted this is probably just the first two requests
and asked if the city will get more requests for the Iowa Finance Authority
credits.
Mr. Anderson stated there are a couple of other developers looking at the area.
The land is appropriately zoned, and a lot of them will probably be requesting
some resolution of support from the city council. A couple of years back staff
put together a check list of things we wanted them to do to request a council
resolution of support, and that information has been conveyed to at least five
different developers at this point. There is renewed interest this year because
the Iowa Finance Authority has designated disaster counties as a higher priority
with this round.
Councilperson Reggie Schmitt stated that the Iowa Finance Authority has already
designated that the city's projects are going to get priority. We have five or
six projects, and if the council approves all of them its still going to be up
to the Iowa Finance Authority to decide which one is going to get the money and
which one is the best bang for the buck.
Councilperson Hart stated that he knows that CommonBond has had a couple of
meetings with the area residents to communicate and get input, and he asked if
there has been any type of communication with Interim Holdings with the
community. Councilperson Hart stated he knows the developer doesn't necessarily
have to have communications but in order to level people's comfort levels
because not to re -hatch things that have happened in the past with what's taking
place now, but there was a development that came through with the trailers and a
lot of people were concerned. Councilperson Hart stated he has been receiving
calls about that, and he is concerned about what's being placed there and if
staff can communicate some of the ideas that the developer had or give some
indication of what some of these places are going to look like.
Mr. Anderson stated that as a part of the resolution of support checklist the
developer is suppose to meet with the recognized neighborhoods if they are
within one foot of their site. Staff will get information from the developer
for the types of structures. As part of the rezoning process, the city council
does have the ability to put restrictions on them. If the developer says he is
going to use one of these four styles of homes, the council would have the
ability to put a restriction on the property.
Councilperson Greenwood asked what would be the cost to tear down Lafayette
School. Mr. Anderson responded that staff is estimating about $120,000.00 for
demolition and asbestos removal. We don't have an asbestos report and it could
be higher if there is a lot more asbestos.
Councilperson Greenwood asked if the developer would require the city to bring
the building down for their development. Mr. Anderson responded that he has not
seen their application if they are requesting the city to do that. Previously,
they were requesting that the city would help by demolishing the structure.
Following comments a vote was taken on the above motion, with the following
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-864.
REPORTS
127908 - Hart/Cole
that communication from City Engineer transmitting request to rescind Resolution
No. 2008-795 in its entirety and to approve corrected lists for Reconstruction
and Overlay Street Improvements for 2009, be received, placed on file and
"Resolution approving said lists", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-865.
• •
• •
October 6, 2008 Page 7
DOCUMENTS
127909 - Hart/Cole
that communication from Assistant City Engineer transmitting Change Order No. 1
for a net increase in the amount of $564.20 for work performed by B& B Builders
and Supply of Waterloo, Iowa in conjunction with F.Y. 2009 Sidewalk Repair Block
Grant Program - Zone 8, Contract No. 751, be received, placed on file and
approved and Mayor authorized to execute same. Ayes: Seven. Motion carried.
127910 - Getty/Steve Schmitt
that communication from Leisure Services Director transmitting a deduction of
$1,000.00 for seed credits for work performed by Scott's Electric of Waterloo,
Iowa in conjunction with 2008 Lafayette Park Electrical Improvements, be
received, placed on file and approved and Mayor authorized to execute same.
Ayes: Seven. Motion carried.
127911 Getty/Steve Schmitt
that communication from Traffic Engineer transmitting Change Order No. 2 for a
net increase in the amount of $4,895.00 for work to be performed by KWS Electric
in conjunction with Traffic Signal Improvements for Broadway St. and Airport
Blvd., CS -TSF -8155(691) & (693), Contract No. 732, be received, placed on file
and approved and Mayor authorized to execute same. Ayes: Seven. Motion
carried.
127912 - Getty/Steve Schmitt
that communication from City Engineer transmitting Completion of Project and
Recommendation of Acceptance of Work performed by B & B Builders and Supply of
Waterloo at a total cost of $9,139.05 in conjunction with F.Y. 2009 Sidewalk
Repair Block Grant Program - Zone 8, Contract No. 751, be received, placed on
file and "Resolution approving said documents", be adopted and two-year
maintenance bond be received and placed on file. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-866.
127913 - Cole/Reggie Schmitt
that communication from Leisure Services Director transmitting Certificate of
Substantial Completion for work performed by Scott's Electric of Waterloo, Iowa
at a total cost of $74,599.47 in conjunction with 2008 Lafayette Park Electrical
Improvements, be received, placed on file and "Resolution approving said
documents", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-867.
127914 - Cole/Reggie Schmitt
that communication from Leisure Services Director transmitting Certificate of
Substantial Completion for work performed by Michael Huff Construction Inc. of
Waterloo, Iowa at a total cost of $479,656.75 in conjunction with 2008 Lafayette
Park Renovation, be received, placed on file and "Resolution approving said
documents", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-868.
127915 - Cole/Reggie Schmitt
that communication from City Engineer transmitting Professional Services
Agreement with Earth Tech AECOM at a cost of $42,000.00 for F.Y. 2009 Biennial
Bridge Inspections, be received, placed on file and "Resolution approving said
agreement", be adopted and Mayor authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-869.
October 6, 2008 Page 8
Documents continued
127916 - Reggie Schmitt/Greenwood
that communication from Director of Cultural & Arts Commission transmitting
application with Eastern Iowa Tourism Association for grant in the amount of
$1,000.00 to be used for promotion and grant in the amount of $1,500.00 to be
used for advertising for the Waterloo Center For The Arts and the Phelps Youth
Pavilion, with 50 percent required match, be received, placed on file and
"Resolution approving said application", be adopted and Mayor authorized to
execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-870.
127917 - Reggie Schmitt/Greenwood
that communication from Contracts & Grants Coordinator transmitting
recommendation of award of contract in the amount of $3,600.00 to August
Enterprises, L.L.C. and to approve said contract in conjunction with Asbestos
Removal, Contract No. 132 -AR -09 -29 -08 -GO (120, 123 & 133 Argle Street), be
received, placed on file and "Resolution approving award of said contract", be
adopted and Mayor authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-871.
127918 - Reggie Schmitt/Greenwood
that communication from Planner II transmitting request of Tatahneeka Holmes &
Troy Dalrymple for tax exemptions on improvements totaling $91,840.00 for 115
Albany Street located in the Consolidated Urban Revitalization Area, together
with recommendation of approval, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-872.
127919 - Welper/Steve Schmitt
that communication from Planner II transmitting request of Larry & Diane McGrane
for tax exemptions on improvements totaling $11,620.00 for property located at
230 Alta Vista Avenue located in the Consolidated Urban Revitalization Area,
together with recommendation of approval, be received, placed on file and
"Resolution approving said request", be adopted and City Clerk instructed to
notify Black Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-873.
127920 - Welper/Steve Schmitt
that communication from Planner II transmitting request of Iowa Heartland
Habitat for Humanity for tax exemptions on improvements totaling $70,000.00 for
property located at 1927 Franklin Street located in the Consolidated Urban
Revitalization Area, together with recommendation of approval, be received,
placed on file and "Resolution approving said request", be adopted and City
Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-874.
127921 - Welper/Steve Schmitt
that communication from Planner II transmitting request of Iowa Heartland
Habitat for Humanity for tax exemptions on improvements totaling $70,000.00 for
property located at 1925 Franklin Street located in the Consolidated Urban
Revitalization Area, together with recommendation of approval, be received,
placed on file and "Resolution approving said request", be adopted and City
Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-875.
• •
• •
October 6, 2008 Page 9
Documents continued
127922 - Steve Schmitt/Reggie Schmitt
that communication from Planner II transmitting request of Iowa Heartland
Habitat for Humanity for tax exemptions on improvements totaling $75,000.00 for
property located at 1423 W. 2nd Street located in the Consolidated Urban
Revitalization Area, together with recommendation of approval, be received,
placed on file and "Resolution approving said request", be adopted and City
Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-876.
127923 - Steve Schmitt/Reggie Schmitt
that communication from Planner II transmitting request of Christopher Doughty
for tax exemptions on improvements totaling $91,840.00 for property located at
433 Beech Street located in the Consolidated Urban Revitalization Area, together
with recommendation of approval, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-877.
127924 - Steve Schmitt/Reggie Schmitt
that communication from Community Planning & Development Director transmitting
Memorandum of Understanding with Iowa Northland Regional Council of Governments
at a cost not to exceed $2,030.00 to prepare Low -Head Dam Safety Program
application for development of the portage between 4th Street and 5th Street, be
received, placed on file and "Resolution approving said Memorandum of
Understanding", be adopted and Mayor and City Clerk authorized to execute same.
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-878.
127925 - Greenwood/Steve Schmitt
that communication from Community Planning & Development Director transmitting
application with Iowa Department of Natural Resources for Low -Head Dam Safety
Program funding in the amount of $135,300.00 to be used for development of the
portage between 4th Street and 5th Street as part of the Cedar River Water Trail
in Downtown Waterloo, be received, placed on file and "Resolution approving said
application", be adopted and Mayor and City Clerk authorized to execute same.
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-879.
127926 - Greenwood/Steve Schmitt
that communication from Community Planning & Development Director transmitting
agreement with Deere & Company for entrance locations as part of the West
Commercial Street extension project, be received, placed on file and "Resolution
approving said agreement", be adopted and Mayor and City Clerk authorized to
execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-880.
127927 - Greenwood/Steve Schmitt
that communication from Community Planning & Development Director transmitting
agreement with Vandewalle & Associates at a maximum cost of $60,000.00 for work
on the River Loop marketing and fundraising, Expo and Public Market planning and
marketing, Downtown Waterloo block -by -block development and signage/way finding,
downtown housing in the Cedar River Plaza and East 6th Street areas, and
continued input on redevelopment design and uses, be received, placed on file
and "Resolution approving said agreement", be adopted and Mayor and City Clerk
authorized to execute same.
October 6, 2008 Page 10
Documents continued
Prior to a vote on the above motion, the following comments were heard.
Councilperson Steve Schmitt stated he received a couple of calls over the
weekend and ran into a couple of folks today about this item. He knows that
this has been an ongoing relationship the city has had with Vandewalle, but he
is wondering is there some end point to our relationship with them. Vandewalle
came up with a grand plan for the River Renaissance, and he thinks its been
wonderful, but looking at their list it appears to him that some of those
$5,000.00 items are items that possibly staff could be doing. Councilperson
Steve Schmitt stated he just wonders at what point in time do we cut the ties.
Mayor Hurley stated that he knows the natural ties should be cut, but look where
we are at. The river walls are going in, the Youth Pavilion is completed, next
year we are working on the amphitheater and the plaza. There is still a lot
more work to be done, but at the same time there are all of these other things
going on that aren't associated with Vision Iowa, such as streetscaping, new
components downtown, the Grout and all of the activities. Those need to be tied
together if they are going to ultimately make sense. Mayor Hurley noted that he
has been much more appreciative in the last six months about the importance of
Vandewalle's work and the knitting together they do. Vandewalle is also on
contract with the Waterloo Development Corporation, the Cedar Valley Alliance
and the TechWorks, and they are doing separate things for each of them. There
are smaller items that staff could do, but he would hate as the Chief
Administrator to say that's what you are going to do. There is timeliness about
this, and city staff is already suffocating under the work load of priorities
they have now. Mayor Hurley stated he thinks choosing to hire these very
successful visionaries is cheaper than the total cost if we try to piece meal it
out and keep it fit together and then lose the other things that they would not
get done while they are working on those things.
Councilperson Cole commented its kind of like coming up with a timeline for the
exit from Iraq. You don't want to wave the white flag of surrender before
things are done the way they should be. Councilperson Cole stated that she
might suggest we were willing to pay for an Urban Planner who would probably
cost us at least $60,000.00 a year and with employee benefits we could be
looking at $90,000.00 to $100,000.00 a year employee to handle this. That would
be the alternative, and in a perfect world she wishes we could handle our own
things but that is how she goes through the justification.
Mayor Hurley stated that in answer to Councilperson Steve Schmitt's question, we
are closer to the end then we are to the middle or the beginning.
Councilperson Steve Schmitt stated that he thinks they have done a great job, so
he doesn't want to sound like he is downgrading Vandewalle. Councilperson Steve
Schmitt stated that in thinking while Councilperson Cole was talking if two or
three entities are paying Vandewalle maybe those two or three other entities in
the city could go together and pay for this Urban Planner and actually come out
money ahead. Councilperson Steve Schmitt asked if there is an opportunity to
negotiate this, or is this just something they send in a note saying for the
next year its going to be $60,000.00. Is there negotiating or is that something
that was done five or seven years ago and we just kind of go along.
Noel Anderson, Community Planning & Development Director, noted the contract is
up to $60,000.00, and it is billable hours per month so staff does evaluate that
as its going through. There are always some outs in the contract if we did want
to get out of the contract after $30,000.00 or something. Mr. Anderson noted he
agrees with Mayor Hurley that we are in the midst of a lot of things right now
with the Public Market, Expo area being near completion. We have started to get
a lot of interest because of the activity on the river from private developers
for some of the blocks that we have been kind of putting together with the
Zander Feed block. The carwash demolition is on tonight's agenda so we are
really creating some new private development potential sites, and we are
starting to get some interest on those. Some of those are from contacts that
Vandewalle has made, others are from local developers. Vandewalle also helps to
paint the image in the picture through their architectural services as to what
could go on those blocks to really put forth the development that we want to see
downtown. Vandewalle has been really instrumental as of late for some of that
private development. Mr. Anderson stated that this is probably a crucial year
for us to really look at what services they are providing and how much longer we
may need it.
Councilperson Greenwood asked what is the driver behind Vandewalle as far as
engaging them. Doe we have monthly meetings or do we call them when we are
looking for something.
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October 6, 2008
Documents continued
Noel Anderson stated that Vandewalle comes once a month and meets with staff.
We will help them set up meetings with developers in town and other interested
parties for downtown development. We also have conference calls with them at
least once a month, so we are probably talking with them a minimum of three or
four times a month or more if a project needs it.
Page 11
Mayor Hurley stated that they are in contact with his office weekly beyond these
monthly meetings. They have had teleconferences and e-mail back and forth.
Mayor Hurley stated it is because of Vandewalle that we have a very exciting
opportunity that fits very well in our downtown because of their connections and
staying on top of the ball.
Councilperson Greenwood asked if they spent $60,000.00 in the last fiscal year
and did they bill the whole amount.
Michelle Weidner, Chief Financial Officer, responded the contract has expired,
and it might have lasted an extra month or two. It might have been 14 months
rather than 12 months.
Councilperson Hart stated he heard of MyEntreNet. He was not able to be at the
council meeting when the discretionary hotel/motel funds were divided, but
wasn't there funding for Waterloo Anew signage for downtown and did we give
money to those activities.
Mayor Hurley stated council allowed $10,000.00 toward an $18,000.00 Waterloo
Anew. That was for paying the hard cost for what Vandewalle is conceiving, what
is coming out of their brains. Then there was $5,000.00 awarded for a
Wayfinding Study. Councilperson Reggie Schmitt commented that is the color
signage for all the different areas, and that was to start purchasing those
based on what Vandewalle recommends.
Councilperson Hart stated the reason he is asking is because this is a
$60,000.00 contract with Vandewalle, and he doesn't have any problems with
Vandewalle, but he is wondering are we duplicating. Because we have MyEntreNet
and there may be a couple other things, but he thought we just had a proposal to
do some downtown development block by block. Councilperson Hart asked if we are
already paying for some of those things from some of the hotel/motel tax money.
Is that a service less that Vandewalle would have to provide which would
decrease the price. We are also paying $35,000.00 to MyEntreNet. How do all of
these things tie into together, are they seamless or do they work together, are
we duplicating.
Mayor Hurley noted we are very careful not to duplicate. MyEntreNet is UNIs
Regional Business Center's effort to spur start-up businesses and keep them in
Waterloo. They fit in the larger picture of the mission of what we are trying
to do in the City of Waterloo. Making it a destination and welcoming, and
attractive to live, play and work. In general terms, what we are asking for in
the hotel/motel tax is the hand off between the intelligent assets of Vandewalle
and now we turning that into something tangible. What was approved for
hotel/motel tax is not duplicate of what we are doing here, these are additional
things. They are the next step in the whole process.
Councilperson Hart stated he is just wondering if there is a way that we can
coordinate some of this planning and marketing with some of the services that is
already being provided by maybe other entities or other funding sources.
Mayor Hurley noted that part of that coordination is the very thing that they
are trying to do and the message that TechWorks puts out and the message that
Expo puts out and the message that the City of Waterloo puts out. That we are
speaking with one voice, they are conclusive and not contradictory. That they
look alike even from design and coloration. TechWorks is going to market and
advertise for their own thing. We are going to market and advertise at the
Center For The Arts for their thing. That's what the Waterloo Anew is about, to
give a more general marketing effort about our accomplishments and what we have
to offer. At the top they should all have something in common, and those are
things that we'll get Vandewalle to expand upon.
Following comments a vote was taken on the above motion with the following
result. Ayes: Six. Nays: Hart.
Resolution adopted and upon approval by Mayor assigned No. 2008-881.
October 6, 2008 Page 12
ORDINANCES TO BE ADOPTED
127928 - Steve Schmitt/Welper
that "an Ordinance amending the 2008 Traffic Code to allow installation of an
all -way stop at Penneys Street and Crossroads Boulevard", be received, placed on
file, considered and passed for the first time. Ayes: Seven. Motion carried.
127929 - Steve Schmitt/Welper
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Ayes: Seven. Motion carried.
127930 - Steve Schmitt/Welper
that "an Ordinance amending the 2008 Traffic Code to allow installation of an
all -way stop at Penneys Street and Crossroads Boulevard", be considered and
passed for the second and third times and adopted. Ayes: Seven.
Ordinance adopted and upon approval by Mayor assigned No. 4926.
NEW BUSINESS
127931 - Reggie Schmitt/Greenwood
to instruct City Engineer to prepare plans, specifications, form of contract,
etc. in conjunction with F.Y. 2009 Riverloop Exposition Plaza Signage, Contract
No. 755, be received, placed on file and approved. Ayes: Seven. Motion
carried.
127932 - Reggie Schmitt/Greenwood
that plans, specifications, form of contract, etc. in conjunction with F.Y. 2009
Riverloop Exposition Plaza Signage, Contract No 755, be received and placed on
file. Ayes: Seven. Motion carried.
127933 - Reggie Schmitt/Greenwood
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with above described project", be adopted. Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-882.
127934 - Reggie Schmitt/Greenwood
that "Resolution setting date of hearing on plans, specifications, form of
contract, etc. as October 27, 2008 at 5:30 p.m. in the City Hall Council
Chambers and taking of bids on the above described project", be adopted and City
Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-883.
127935 - Reggie Schmitt/Greenwood
to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc. in conjunction with Purchase of One 2009 Automated Side -Loading
Garbage Truck, be received, placed on file and approved. Ayes: Seven. Motion
carried.
127936 - Reggie Schmitt/Greenwood
that specifications, bid document, etc. in conjunction with Purchase of One 2009
Automated Side -Loading Garbage Truck, be received and placed on file. Ayes:
Seven. Motion carried.
127937 - Reggie Schmitt/Greenwood
that "Resolution preliminarily approving specifications, bid document, etc. in
conjunction with above described purchase", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-884.
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October 6, 2008 Page 13
New Business continued
127938 - Reggie Schmitt/Greenwood
that "Resolution setting date of hearing on specifications, bid document, etc.
as October 20, 2008 at 5:30 p.m. in. the City Hall Council Chambers and taking of
bids on the above described purchase", be adopted and City Clerk instructed to
publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-885.
127939 - Reggie Schmitt/Greenwood
to instruct Fire Chief to prepare plans, specifications, form of contract, etc.
in conjunction with Thermal Imager Project for Waterloo Fire Rescue, be
received, placed on file and approved. Ayes: Seven. Motion carried.
127940 - Reggie Schmitt/Greenwood
that plans, specifications, form of contract, etc. in conjunction with Thermal
Imager Project for Waterloo Fire Rescue, be received and placed on file. Ayes:
Seven. Motion carried.
127941 - Reggie Schmitt/Greenwood
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with above described project", be adopted. Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-886.
127942 - Reggie Schmitt/Greenwood
that "Resolution setting date of hearing on plans, specifications, form of
contract, etc. as October 27, 2008 at 5:30 p.m. in the City Hall Council
Chambers and taking of bids on the above described project", be adopted and City
Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-887.
127943 - Cole/Steve Schmitt
that communication from General Manager of Waterloo Water Works transmitting
request to certify the amount of $621.87 for work performed by the Water Works
at 1218 Washington Street, together with recommendation of approval of Board of
Trustees of Waterloo Water Works, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Treasurer of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-888.
127944 - Cole/Steve Schmitt
that communication from General Manager of Waterloo Water Works transmitting
request to certify the amount of $2,780.00 for work performed by the Water Works
at 405 Ankeny Street, together with recommendation of approval of Board of
Trustees of Waterloo Water Works, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Treasurer of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-889.
127945 - Cole/Steve Schmitt
that communication from General Manager of Waterloo Water Works transmitting
request to certify the amount of $1,150.00 for work performed by the Water Works
at 219 Center Street, together with recommendation of approval of Board of
Trustees of Waterloo Water Works, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Treasurer of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-890.
October 6, 2008 Page 14
New Business continued
127946 - Cole/Steve Schmitt
that communication from Superintendent of Traffic Operations transmitting
request to install streetlight at the intersection of Mockingbird Lane and
Pintail Drive and a streetlight at the intersection of Athens Drive and Cyclone
Drive, be received, placed on file and "Resolution approving installation of
said street lights", be adopted and City Clerk instructed to notify MidAmerican
of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2008-891.
ADJOURNMENT
127947 - Councilperson Steve Schmitt reported that in conjunction with Fire Prevention
Week, Scott's Electric is giving away smoke detectors, and persons should call
232-6870 to order one.
Getty/Cole
that the above oral comments be received and placed on file and the council
adjourn at 6:50 p.m. Ayes: Seven. Motion carried.
y
Nanccert, CMC
City Clerk
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