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HomeMy WebLinkAboutMinutes-10/13/2008• October 13, 2008 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 13, 2008. Mayor Timothy J. Hurley in the Chair. Roll Call: Cole, Getty, Hart, Steve Schmitt, Welper, Reggie Schmitt. Absent: Greenwood. Moment of Silence. Pledge of Allegiance: St. Edwards Troop 1 --Cameron Weidner and Andy Koch. 127948 - Reggie Schmitt/Steve Schmitt that the Agenda, as amended, for the Regular Session on Monday, October 13, 2008, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Greenwood. Motion carried. 127949 - Reggie Schmitt/Steve Schmitt that the Minutes, as proposed, for the Regular Session on Monday, October 6, 2008 at 5:30 p.m., and Thursday, October 2, 2008 Special Session at 8:15 a.m., be accepted and approved. Ayes: Six. Absent: Greenwood. Motion carried. Doug Schneidel from Earth Tech presented the Downtown Project Review. CONSENT AGENDA 127950 - Reggie Schmitt/Hart that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-118, dated October 13, 2008, in the amount of $3,995,466.95, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2008-892. 2. Communication from Police Chief transmitting request of Waterloo Convention & Visitors Bureau & Trekman Racing to hold 5K and 10K races on November 1, 2008 beginning at 9:00 a.m. traveling streets through the downtown and ending at Soldier's and Sailors Park. Resolution adopted and upon approval by Mayor assigned No. 2008-893. b. Motion to approve the following: 1. Chuck Carpenter, Chief Electrical Inspector; and Dan Youngblood, Combination Inspector; too attend 2008 NEC Code Changes-Update/Review & Electrical Industry Related Conference in Ankeny, Iowa on October 30-31, 2008, with costs not to exceed $892.00, including use of city vehicle. 2. Nancy Gulick, Community Development Coordinator, to attend National Development Council's Housing Development Finance Professional Series No. 3 in Des Moines, Iowa on November 3-5, 2008, with costs not to exceed $445.00, including use of city vehicle. 3. Dennis Gentz, Assistant City Engineer, to attend Better Concrete Conference in Ames, Iowa on October 30, 2008, with costs not to exceed $160.00, including use of city vehicle. 4. Jason Hernandez, Fire Fighter, to attend Iowa Emergency Medical Services Association Conference in Des Moines, Iowa on November 12-15, 2008, with costs not to exceed $713.00, including use of city vehicle. 5. Steve Jordan, Fire Marshal; and Matt Knox, Fire Inspector; to attend Fire Prevention Education Conference in West Des Moines, Iowa on October 22-24, 2008, with costs not to exceed $874.52, including use of city vehicle. c. Beer License Permit Application Class C Aldi Inc., 1918 Schukei Road (Renewal) (Expires 11/3/09) (Includes Sunday Sales) October 13, 2008 Consent Agenda continued d. Wine License Permit Application Class B Aldi Inc., 1918 Schukei Road (Renewal) (Expires 11/3/09) (Includes Sales) e. Bonds. Ayes: Six. Absent: Greenwood. Motion carried. HEARINGS & BIDS 127951 - Hart/Reggie Schmitt that proof of publication of notice of public hearing on Rental of Graders, as published in the Waterloo Courier on September 26, 2008, and placed on file. Ayes: Six. Absent: Greenwood. Motion carried 127952 - This being the time and place of public hearing, the Mayor called and oral objections and there were none. Page 2 Sunday Three Motor be received for written Hart/Reggie Schmitt that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried. 127953 - Hart/Reggie Schmitt that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Rental of Three Motor Graders", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor 127954 - Hart/Reggie Schmitt that "Resolution authorizing to graders", be adopted. Ayes: Six. assigned No. 2008-894. proceed in conjunction with rental Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-895. 127955 - Hart/Reggie Schmitt of said to receive, file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review: Bidder Bid Amount Murphy Tractor Co, Waterloo, IA $50,400.00 Ayes: Six. Absent: Greenwood. Motion carried. DOCUMENTS 127956 - Cole/Welper that communication from Police Chief transmitting 28E Agreement with Iowa alcoholic Beverages Division for the purpose of providing and funding tobacco enforcement activities, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-896. 127957 - Cole/Welper that communication from Community Planning & Development Director transmitting Housing Enterprise Zone Program Agreement with Iowa Department of Economic Development for Black Hawk Contracting & Development for construction of seven new homes on Beech, Madison and Monroe Streets, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-897. October 13, 2008 Documents continued 127958 - Cole/Welper that communication Agreement of Prior and to allow for received, placed on and Mayor and City Greenwood. from Community Planning & Development Lienholder that Waterloo Tent & Tarp subordination of any file and "Resolution Clerk authorized to further advanc approving said execute same. Page 3 Director transmitting SBA is not delinquent es from the city, be agreement", be adopted Ayes: Six. Absent: Resolution adopted and upon approval by Mayor assigned No. 2008-898. 127959 - Cole/Welper that communication from Mayor Tim Hurley transmitting Memorandum of Understanding with Greater Cedar Valley Alliance to provide Riverloop Expo Business Plan, be received, placed on file and "Resolution approving said Memorandum of Understanding", be adopted and Mayor authorized to execute same. Prior to a vote on the above motion, the following comments were heard. Councilperson Hart commented that he looked at the information he received today, and he thinks the Greater Cedar Valley Alliance did a great job at listing the specific service that they are going to utilize. Councilperson Hart stated that the Greater Cedar Valley Alliance will identify potential revenue sources and coordinate the ongoing scheduling of events, but he was looking at the information submitted a couple of weeks ago for Vandewalle & Associates. Under Element IAA to assist in completing ownership, maintenance and scheduling agreements. AC under Element 1 of the Riverloop Expo and Public Market is to identify grant funding, and under Element 2 of the Riverloop experience was Element 2B develop marketing strategy for fundraising for fundable elements of the Riverloop. Councilperson Hart asked if there is any overlap with Greater Cedar Valley Alliance and what the city is paying Vandewalle to do under the $60,000.00 contract. Mayor Hurley responded there probably could be if we are not careful. The Vandewalle contract approved by council was a not to exceed. As we take care of some of these things, obviously, we are not going to duplicate those efforts on what has been a long standing master contract with Vandewalle, but duplication could occur and its up to him and staff to make sure that it doesn't. Mayor Hurley noted this is the $5,000.00 hotel/motel money approved to create this business plan, and we are sort of in a hurry mode because the facilities are almost done. We already had one big event, and some organizations, including Main Street Waterloo, Convention & Visitors Bureau, Leisure Services and Ramada have made invitations and some commitments going forward so we need to get that permanent framework in. Councilperson Reggie Schmitt stated when we talk Vandewalle, we are talking about the creative, the design, and the concept, and from there is a handoff to the Greater Cedar Valley Alliance, which is the implementation and the actual day-to-day programming. The dividing line is when we say Vandewalle we are talking the creative and the design and that is what we pay them for. Then there is a handoff to the actual implementation and the day to day running of all these items that we have been talking about. Councilperson Steve Schmitt noted that the letter Mayor Hurley wrote to Steve Dust says we need to put together a job description for the manager position, and he asked if this is going to be a City of Waterloo employee management level position. Mayor Hurley responded he doesn't think so. The business plan will describe what that management structure looks like. Mayor Hurley stated he foresees a new 501c organization that the city sits at the table. It will be a non-profit organization made up of a board of directors including the city that will schedule, maintain, promote, market, advertise, set up and operate the Expo and/or the Public Market. October 13, 2008 Documents continued Councilperson Steve Schmitt noted that further in Mayor Hurley's letter it talks about with respect to the above tasks either Mr. Dust or his designee will collaborate with a list of entities in developing the plan and job description. Councilperson Steve Schmitt asked if there is a potential for this position to be merged with one of these other entities. The Main Street Waterloo Executive Director resigned to take another position, and they have somewhere in their long range plans to have a Development Director and some additional staff. Councilperson Steve Schmitt stated it seems that rather than being redundant with any of these positions if we could possibly merge some of these or share some of these. Page 4 Mayor Hurley commented we need to understand that with about $3 million into the Expo, and the fact that its a gateway to the community, that its real intention is to bring in new events and new money. It is to be perceived as a business, and structured, planned and priced that way because we don't want that to be a drain on the taxpayers. Mayor Hurley stated to him that says we need some real expertise in large event management, planning and recruitment, and he doesn't think we have that on staff with the city. We have some great folks who work with local and regional sort of things, and we should keep that focus there because that is part of our quality of life in Waterloo. Now we have to go up a magnitude and go after the large events and conventions that would complement the Sullivan Brothers Convention Center, and run it at a profit. Mayor Hurley noted all the groups he mentioned he put at the table because they should all be using the Expo, promoting, and advertising the overall effort, but right now at the outset he would rather go after some real proven expertise. Following comments a vote was taken on the above motion with the following result. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-899. 127960 - Steve Schmitt/Welper that communication from Community Planning & Development Director transmitting agreement with Iowa Department of Economic Development for Jumpstart Small Business Assistance Program Grant Agreement, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-900. 127961 - Steve Schmitt/Welper that communication from Community Planning & Development Director transmitting an amendment to the Development Agreement with Deer Creek Development, LLC to change the $80,000.00 grant award from the Titan Trail - Ridgeway Avenue improvements to the Cyclone Drive - Ridgeway Avenue intersection, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-901. 127962 - Steve Schmitt/Welper that communication from Community Planning & Development Director transmitting Approval of Assignment agreement with Black Hawk Exchange, Inc. for the purchase of property located at 218-220 and 224-226 West 2nd Street, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-902. 127963 - Steve Schmitt/Welper that communication from Mayor Tim Hurley transmitting agreement with Iowa Department of Economic Development for a Community Development Block Grant (CDBG) Disaster Recovery Housing grant in the amount of $611,090.00, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2008-903. 4111 October 13, 2008 ORAL PRESENTATIONS/ADJOURNMENT 127964 Councilperson Cole noted that the Youth Pavilion opened to the public on April 3, 2008. There were some tours earlier in March, but if we take a look at the past six months there have been 21,105 people through the end of September which is an average of 3,117 people a month. Mayor Hurley stated he thinks the Boards projection was 25,000 for the year for the first 12 months. Page 5 Cammie Scully, Director of Cultural & Arts Commission, explained they hosted the International Haitian Art Conference two weeks ago, and had people registered from Haiti, New York, Philadelphia, Pittsburgh, Los Angeles, Las Vegas and all over the country. They were really incredibly impressed with the collection that we have here. We have the largest Haitian collection in the country, actually in North America, and that collection is well known internationally, and our community doesn't realize what we have here. There are over 800 pieces in the collection and that continues to grow, and is installed all over the building. There are auxiliary exhibits, with one in an art center in Marion and also an exhibit at UNI galleries. Reggie Schmitt/Welper that the above oral comments be received and placed on file and the Council adjourn at 6:25 p.m. Ayes: Six. Absent: Greenwood. Motion carried. Nancy Eckert, CMC City Clerk