HomeMy WebLinkAboutCouncil Packet - 3/19/2018 THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, March 19, 2018
5:30 PM
CITY OF WATERLOO
GOALS
1. Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers and
cultivating an adequate workforce.
2. Implement a Community Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in
City operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and outside
of the community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation(if appropriate) and speak clearly into the microphone.
2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Cleric's office you may speak one(1)time
per item for a maximum of three (3)minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations may be allowed at the
chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations"
section of the agenda is your opportunity to address items not on the agenda. You may
speak one (1)time for a maximum of five (5)minutes as long as you have registered with
the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not
registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for
a maximum of three (3)minutes. Official action cannot be taken by the Council at that time,
but may be placed on a future agenda or referred to the appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council(may also register by
phone). Registered speakers will be given first priority.
Page 1 of 139
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Kent Shankle, Director of Cultural &Arts Commission
Agenda, as proposed or amended.
Minutes of March 12, 2018, Regular Session, as proposed.
Recognition of Orange Neighborhood Association
ORAL PRESENTATIONS
I owa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2. Resolution setting a date of public hearing as April 2, 2018 to approve the request
by Heinold Hog Markets, LLC for a Site Plan Amendment to the "M-2,P" Planned
Industrial District for the construction of a 12,375 square foot livestock processing
facility located adjacent to 720 N Elk Run Road, and instruct City Clerk to publish
said notice.
Submitted By: Noel Anderson, Community Planning & Development Director
3. Resolution approving preliminary plans, specifications and bid documents and
setting date of bid openings as April 5, 2018 and date of public hearing as April 9,
2018 for the 2018 Right of Way Mowing Contract, and instruct City Clerk to
publish said notice.
Submitted By: JB Bolger Golf& Downtown Area Maintenance Manager
4. Resolution approving preliminary plans, specifications, form of contract, etc.
and setting date of bid opening as April 5, 2018 and date of public hearing as April
9, 2018, for the FY 2018 Street Reconstruction Program, Contract 944, and
instruct City Clerk to publish said notice.
Submitted By: Dennis Gentz, PE, Assistant City Engineer
5. Resolution setting the date of hearing for April 2, 2018 for the request by Wayne
Page 2 of 139
Claassen Engineering and Surveying Inc. on the behalf of Friends of Faith
Retirement Homes, Inc. to rezone 14.5 acres from "R-2" One and Two Family
Residence District and "R-3" Multiple Residence District to "R-4,R-P" Planned
Residence District located at 600 Park Lane to allow for the redevelopment of the
existing retirement home community with construction of approximately 211,968
square feet of total structures, and instruct City Clerk to publish notice.
Submitted By: Noel Anderson,Community Planning and Development Director
6. Resolution Electing Classifications and Procedures for proposed Bond Projects
as listed in the requested Waterloo Project Allocations 2018 Bond Issue Summary
for the FY2019 projects.
Submitted By: Michelle Weidner, Chief Financial Officer
7. Resolutions setting date of public hearing as April 9, 2018 on the proposed
issuance of the following bonds for project classifications and instruct the City
Clerk to publish said notice. (Details on projects covered by each hearing are on
file for review.)
(a) GCP-2 - Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
(b) GCP-3 - Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
(c) GCP-4 - Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
(d) GCP-5 - Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
(f) ECP-UR # 6 - Not to exceed $700,000 General Obligation Urban Renewal
Bonds (Essential Corporate Purpose)
Submitted By: Michelle Weidner, Chief Financial Officer
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. Bobbie Moline-Kramer,Artist
Class/Meeting: Gallery Talk &Waterloo Schools Presentation
Destination: Woodland Hills, CA to Waterloo, IA
Dates: March 7-10, 2018 Amount not to exceed: $250.00
b. RO's. Bovy, Ehlers, Herkelman and Lt. Fangman
Class/Meeting: K-9 Drug Detection Enhancement Course MCTC Mid-West
Counter Drug Training Center
Destination: Johnston, IA
Dates:April 9-12, 2018 Amount not to exceed: $1,000.00
C. RO.'s Bovy, Ehlers and Herkelman
Class/Meeting: 2018 Detector Dog Trials
Destination: Anamosa, IA
Dates:April 15-17, 2018 Amount not to exceed: $1,370.00
d. Angie Fordcye, Matt Chesmore and Jon Martin
Class/Meeting: 2018 National Lead and Healthy Housing Conference HUD
Program Managers School
Destination: Omaha, NE
Page 3 of 139
Dates: April 30 - May 3, Amount not to exceed: $3,025.00
2018
e. Maggie Howard-Heretakis
Class/Meeting: 40 Hour Lead Inspector/ Risk Assessor Training
Destination: Des Moines, IA
Dates:April 9-13, 2018 Amount not to exceed: $2,000.00
2. LIQUOR LICENSES
a. Hy-Vee #1 Clubroom, 2834 Ansborough Avenue
Class: B Wine / C Beer/ E Liquor
Renewal Application Includes Sunday
Expiration Date: 3/23/2019
b. Tokyo Japanese Steakhouse, 1931 Sears Street
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 2/13/2019
C. Wishbone, 201 W. 18th Street
Class: C Liquor w/Outdoor Service/ Catering
Renewal Application Includes Sunday
Expiration Date: 1/31/2019
3. Bonds
RESOLUTIONS
2. Resolution approving award of contract to B & B Lawn Care Inc. of Waterloo, Iowa, for
Option A $1,249.49 per occurrence, Option B $1,249.49 per occurrence, Option C
$24.49 per man hour, Option D $39.89 per acre, Option E $24.49 per man hour, and
approving the bonds and certificate of insurance, in conjunction with the 2018
Complaint Mowing with Complaint Snow Removal Contract, and authorize the Mayor
and City Clerk to execute said documents.
Submitted By: David R. Zellhoefer, Department Head for Code Enforcement
3. Resolution approving the request of Advanced Heat Treat Corporation for Industrial
Property tax exemptions on the expansion of property located at 2825 Midport
Boulevard and authorize the Mayor to execute said document.
Submitted By: Noel Anderson, Community Planning & Development Director
4. Resolution approving the Business Financial Assistance Application for tax credits
through the Iowa Economic Development Authority, including local match commitment
through land acquisition, for the expansion of Advanced Heat Treat, located at 2825
Midport Drive, and authorize the Mayor and City Clerk to execute said documents.
Submitted By: Noel Anderson, Community Planning & Development Director
5. Resolution approving submission of grant application to the U.S. Department of Justice
Office of Justice Programs for the Paul Coverdell, Forensic Science Improvement
Grant Program.
Page 4 of 139
Submitted By: Captain Frank Krogh
ORDINANCES
6. Request by CRF Rentals for a site plan amendment to the "C-P" Planned
Commercial District for construction of a 5,184 square foot Commercial building
located south of 2911 Southland Drive.
Motion to receive, file, consider and pass for the third time and adopt an ordinance
amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by
amending the official Zoning Map referred to in Section 10-4-4, approving a site plan
amendment on a certain property located south of 2911 Southland Drive.
Submitted By: Noel Anderson, Community Planning & Development Director
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
3:30 p.m. Special Session, Harold E. Getty Council Chambers
3:40 p.m. Council Work Session, Harold E. Getty Council Chambers
4:45 p.m. Housing Authority, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Communication from the Waterloo Police Department on the notice of the conclusion of
employment for Alan Carrier, Lieutenant effective March 7, 2018 with recommendation
of approval of payout of$7,265.60 for unused benefits.
2. Communication from the Waterloo Police Department on the notice of the conclusion of
employment for Tyler Brownell, Police Officer effective March 7, 2018 with
recommendation of approval of payout of$6,773.03 for unused benefits.
3. Communication from the Waterloo Planning and Zoning: Community Development
Department on the notice of the conclusion of employment for Mark Boesen, Manager
of Rehabilitation Services effective March 2,2018 with recommendation of approval of
payout of$796.74 for unused benefits.
Page 5 of 139
CITY OF WATERLOO
Council Communication
Minutes of March 12, 2018, Regular Session, as proposed.
City Council Meeting: 3/19/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 3/16/2018 - 12:40 PM
ATTACHMENTS:
Description Type
❑ Minutes of 3.12.18 Backup Material
Submitted by: Submitted By:
Page 6 of 139
March 12,2018
The Council of the City of Waterloo,Iowa,met in Regular Session at Harold E.Getty Council Chambers,
Waterloo,Iowa,at 5:30 p.m.,on Monday,March 12,2018 . Mayor Quentin Hart in the Chair. Roll Call:
Jacobs,Morrissey,Shimp,Klein,Amos,and Juon. Absent:Mr. Schmitt
Prayer or Moment of Silence.
Pledge of Allegiance: Keith Kaspari,Airport Director
146663- Juon/Amos
that the Agenda,as proposed,for the Regular Session on Monday,March 12,2018,at 5:30 p.m.,be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
146664- Juon/Amos
that the Minutes,as proposed,for the Regular Session on Monday,March 5,2018,at 5:30 p.m.,be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
146665- Juon/Amos
that the Minutes,as proposed,for the Special Session on Monday,March 8,2018,at 5:30 pan.,be
accepted and approved. Voice vote-Ayes: Six. Motion carried.
ORAL PRESENTATIONS
John Sherbon, 1715 Robin Road,commented that Des Moines voted down a sales tax option and
stated that the city should slow down on projects to save money.
Robert Oberbrockling,Bridges Senior Living,commented that he has watched traffic on Hwy 63
and stated that the traffic blocks and detours are difficult for residents and visitors to navigate. He
further commented on the need for clear signage for closed roads and detours.
Bruce Kaesser,CRT Apartments,asked that if anyone has ADA compliance problems to contact
him.
Todd Obadal, 124 Amity Drive,explained that the city council has the duty to adopt a levy rate and
a budget and that the council has a duty to question the advice given by city staff because they can
be wrong. He further stated that problems exist with the waste treatment department with sludge
leaking into the Cedar River and accepting waste from another city.
Steve Hoambrecker,Waste Management Services Director,commented that the service to process
waste from outside the city limits was paid for.
Michelle Weidner,Chief Financial Officer,explained that the revenue was not listed in either the
FYE18 nor FYE19 budgeted revenue because it was not expected at then,nor is it anticipated in the
future.
146666- Juon/Amos
that the above oral comments be received and placed on file. Voice vote-Ayes: Six. Motion
carried.
CONSENT AGENDA
146667- Juon/Amos
that the following items on the consent agenda be received,placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report,dated March 12,2018,
in the amount of$1,156,234.76,a copy of which is on file in the City Clerk's office,together
with recommendation of approval of the Finance Committee.
Page 7 of 139
March 12,2018 Page 2
Resolution adopted and upon approval by Mayor assigned No.2018-145.
2. Resolution approving order accepting Acknowledgment/Settlement Agreement and check for
$300.00 from Prime Mart#7, 1309 Lafayette Street,Waterloo,Iowa,for sale of tobacco to
minor violation-first offense.
Resolution adopted and upon approval by Mayor assigned No.2018-146.
3. Resolution approving request to seek proposals for new next generation network firewall to
replace current end of life units.
Resolution adopted and upon approval by Mayor assigned No.2018-147.
4. Resolution setting a date of public hearing as March 26,2018,to approve a request by Hope
M.Anderson to rezone approximately 129.16 acres from"A-1"Agricultural District to"R-1"
One and Two Family Residence District,located next to 5805 Kimball Avenue between
Kimball Avenue and Highway 21,and north of E Orange Road,and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No.2018-148,
5. Request of Rev.Abraham Funchess Jr.,Human Rights Executive Director,to hold the 2018
Civil&Human Rights March on Sunday,March 25,2018 beginning at 2:00 p.m.at Lincoln
Park,traveling on E.4th and Mulberry Streets,down E.4th Street to Commercial Street,
west on Commercial Street,and commencing at the Waterloo Center for the Arts,with
temporary street closure.
Resolution adopted and upon approval by Mayor assigned No.2018-149.
6. Resolution approving preliminary specifications,bid documents,etc. setting date of bid
opening as April 5,2018 and date of public hearing as April 9,2018,for the Waterloo Center
for the Arts 2018 Restroom Renovation Project,and instruct City Clerk to publish said
notice.
Resolution adopted and upon approval by Mayor assigned No.2018-150.
b. Motion to approve the following:
1• Travel Requests
Name&Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Officers Walter& Governor's Traffic West Des April 24-26, $224
Bovy Safety Bureau(GTSB) Moines,IA 2018
Conference
b. Rudy Jones, Cedar Valley Coalition Washington, April 23-25, $1,899
Community Trip D.C. 2018
Development Director
c. Lt.Lee and Lt. "Blue Card" Online-No N/A $770
Jensson Subscription Access for travel
I year required
2• Approved Beer,Liquor,and Wine Applications
Name&Address of Business Class New or Expiration Includes
Renewal Date Sunda
a. Cedar Valley Golf Center, Special C Liquor Renewal 2/28/2019 x
1850 W.Ridgeway Avenue w/Outdoor Service
b. Red Carpet Golf, 1409 C Liquor Renewal 4/4/2019 x
Newell Street w/Outdoor Service
Page 8 of 139
March 12,2018 Page 3
3. Motion to receive and file the Iowa Public Official Bond for Water Works Trustee Ron G.Welper
Mr. Shimp requested that item 1.B.3 be considered separately for the purpose of clarification.
Matt Mahler,General Manager,Waterloo Water Works,provided an explanation of the Bond.
Roll call vote-Ayes: Six. Motion carried.
146668- Juon/Shimp
Motion to receive and file the Iowa Public Official Bond for Water Works Trustee Ron G. Welper.
Voice vote:Ayes-Six. Motion carried.
PUBLIC HEARINGS
146669- Morrissey/Amos
that proof of publication of notice of public hearing on FY 18/19 Complaint Mowing with
Complaint Snow Removal Contract,as published in the Waterloo Courier on February 26,2018,be
received and placed on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments and
there were none.
146670- Morrissey/Amos
that the hearing be closed. Voice vote-Ayes: Six. Motion carried.
146671 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-151.
146672- Morrissey/Amos
that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-152.
146673- Morrissey/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to Code Enforcement for
review.
Estimate: $50,000
Bidder Bid Security Bid Amount
R&D Lawn Care A. $1,500 B.$1,450
Waterloo,IA Check$1,500 C. $30 D. $42
E. $25
Wilson Custom Trees A.$1,496 B.$1,382
Cresco,IA 5% C. $30 D. $40
E. $30
B&B Lawn Care,Inc. A. $1,249.49 B. $1,249.49
Waterloo,IA Check$1,500 C. $24.49 D. $39.89
E. $24.49
Voice vote-Ayes: Six.Motion carried.
146674- Shimp/Morrissey
Page 9 of 139
March 12,2018 Page 4
that proof of publication of notice of public hearing on the purchase of one(1)2019 automated side-
load garbage truck, as published in the Waterloo Courier on February 28, 2018, be received and
placed on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments.
David Dreyer, 3145 W. 4th Street, questioned if the city is in need of a new truck and couldn't the
old trucks be repaired.
Sandie Greco, Interim Public Works Director, explained that the city is on a rotation cycle and that
each year a new truck is purchased and the old truck is rotated out to be used for recycling and then
sold at auction. She further explained that the rate to repair the trucks is greater than the cost to
replace.
146675- Shimp/Morrissey
that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six.
Motion carried.
146676- Shimp/Morrissey
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll-call vote-Ayes: Six. Motion carried.
Mr. Shimp questioned if this is the same fund that Code Enforcement salaries are paid from.
Michelle Weidner explained that it is the same fund but not the same activity.
Mr. Shimp questioned if these funds could be moved to hire a new Code Enforcement Officer.
Michelle Weidner explained why the funds are designated for purchasing a new garbage truck and
how it would work to move fiords.
Mayor Hart commented that a separate discussion could be held separate from this item,to consider
a full time code enforcement officer.
Mr. Shimp agreed it would be good to have that conversation after going through the budget
discussion.
Resolution adopted and upon approval by Mayor assigned No.2018-153.
146677- Shimp/Morrissey
that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-154.
146678- Shimp/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $240,000
Bidder Bid Amount
Cedar Rapids Truck Center,Inc. $230,357(W/Triple Pump)
Cedar Rapids,IA $228,067 (WO/Triple Pump)
Harrison Truck Centers $241,532(W/Triple Pump)
Marshall,MN $239,242 (WO/Triple Pum
Voice vote-Ayes:Six.Motion carried.
146679- Shimp/Morrissey
Page 10 of 139
March 12,2018 Page 5
Resolution approving award of bid to Cedar Rapids Truck Center,Inc. of Cedar Rapids,Iowa,in the
amount of $235,147, including five year warranty and Triple Pump.Roll-call vote-Ayes: Six.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-155.
146680- Amos/Morrissey
that proof of publication of notice of public hearing on 5th and 6th Streets Systemic Traffic Safety
Improvements, as published in the Waterloo Courier on February 28, 2018, be received and placed
on file. Voice vote-Ayes: Six. Motion carried.
This being the time and place of public hearing,the Mayor called for written and oral comments.
David Deeds, 922 Mulberry, commented that conversations between stakeholders and the city did
not take placed as discussed one year ago. He encouraged council to move forward with the
resolution and encouraged conversation to occur about downtown infrastructure with stakeholders in
the future.
Ivan Valtchev, 527 East Park, spoke in favor of having two-way streets with reduced speeds
downtown.
146681 - Amos/Morrissey
that the hearing be closed and oral comments be received and placed on file. Voice vote-Ayes: Six.
Motion carried.
146682- Amos/Morrissey
that"Resolution confirming approval of plans, specifications, bid document, form of contract, etc.",
be adopted. Roll-call vote-Ayes: Six. Motion carried.
Sandie Greco, Interim Public Works Director, provided an overview of the project. She further
commented that the council can recommend that a consultant be hired to do a two-way street study.
Mr. Jacobs commented that individuals who come to the podium show respect for the Mayor. He
further commented that he would like to see a task force do a study on two-way streets and how they
increase property values downtown.
Mrs.Juon questioned if the study can be used as part of this item.
Mayor Hart commented that the grant is specific but the infrastructure that is put in place can be
used for two-way traffic.
Mr. Shimp commented that he would be in favor of making 5th and 6th Streets two-way streets.
Mayor Hart commented on the number of factors that will need to be considered in the study prior to
any discussion.
Mr. Morrissey commented that two-way streets could enhance the ability of citizens appreciating
historical neighborhoods.
Mrs. Klein explained that she is in favor of the study and encouraged the city and downtown
stakeholders to work together.
Mayor Hart noted that a traffic adaptive system is part of this project as well.
Resolution adopted and upon approval by Mayor assigned No.2018-156.
146683- Amos/Moirissey
that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Six. Motion carried.
Page 11 of 139
March 12,2018 Page 6
Resolution adopted and upon approval by Mayor assigned No.2018-157.
146684- Amos/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $471,525
Bidder Bid Security Bid Amount
K&W Electric Inc.
Cedar Falls,TA 5% $500,000
Voice vote-Ayes: Six.Motion carried.
146685- Amos/Morrissey
Resolution approving award of bid to K&W Electric of Cedar Falls, Iowa, in the amount of
$500,000, and approving the contract, bond and certificate of insurance for the 5"' and 6"' Streets
Systemic Traffic Safety improvements, and authorize the Mayor and City Clerk to execute said
documents.Roll-call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-158.
RESOLUTIONS
146686- Shimp/Morrissey
that"Resolution amending the Fee Schedule as approved by the Airport Board, to increase fees at
the Waterloo Regional Airport beginning on July 1, 2018", be adopted. Roll call vote-Ayes: Six.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-159.
146687- Shimp/Morrissey
that"Resolution approving temporary easement agreements with Casey's Marketing Company in the
amount of$1,246.36, Pebble Hill, LLC in the amount of$1,348.80, Larry Jones and Richard D.
Flynn in the amount of$0.00 (donated), and Robert P. Denny in the amount of$0.00 (donated), in
conjunction with the University Avenue reconstruction Phase I project, and authorize the Mayor to
execute said documents",be adopted. Roll call vote-Ayes: Six. Motion carried.
Noel Anderson provided an overview of the item.
Dennis Centz,Assistant City Engineer,explained the timeframe for the project.
Mr. Shimp questioned if notice will be provided to the public of the start of the project.
Michelle Sweeney,AECOM,provided an overview of public information regarding the project.
Resolution adopted and upon approval by Mayor assigned No.2018-160.
146688- Shimp/Morrissey
that"Resolution approving award of contract to Peterson Contractors, Inc. of Rembeck,Iowa in the
amount of$8,709,078.89, and approving the Contract, Bonds, and Certificate of Insurance for the
FY 2018 University Avenue Reconstruction - Phase 1, Contract No. 933, and authorize Mayor and
City Clerk to execute said documents",be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-161.
146689- AmosNorrissey
that"Resolution approving Supplemental Agreement No. 1, to a Professional Services Agreement
with AECOM, in an amount not to exceed $869,800, in conjunction with the FY 2018 University
Page 12 of 139
March 12,2018 Page 7
Avenue Reconstruction - Phase I (Greenhill Road to Evergreen Avenue), Contract No. 933, and
authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Six. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No.2018-162.
146690- Amos/Morrissey
that motion approving Final Quantity Summary for a net increase of$4,378 FY 2017 East 5th Street
Parking Garage Repairs, Contract No. 930, and authorize the Mayor and City Clerk to execute said
documents,be received,placed on file and approved.Roll call vote-Ayes: Six. Motion carried.
Noel Anderson provided an overview of the item.
146691 - Amos/Morrissey
that"Resolution approving Completion of Project and Recommendation of Acceptance of Work, for
work performed by McGill Restoration, of Omaha,Nebraska,in the amount of$531,132.00,for the
FY 2017 East 5th Street Parking Garage Repairs,Contract No.930,and receive and file two(2)year
maintenance bond",be adopted. Roll call vote-Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No.2018-163.
ORDINANCES
146692- Morrissey/Shimp
that"an Ordinance amending Ordinance No. 5079,as amended,City of Waterloo Zoning Ordinance,
by amending the official Zoning Map referred to in Section 10-4-4,approving a site plan amendment
on a certain property located south of 2911 Southland Drive",be received,placed on file,considered
and passed for the second time. Roll call vote-Ayes: Six. Motion carried.
146693- Morrissey/Shimp
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Zero. Nays: Six. (Jacobs, Morrissey, Shimp, Klein, Amos, and
Juon). Motion failed.
OTHER COUNCIL BUSINESS
146694- Shimp/Amos
that motion approving Change Order No. 2 for a net increase of$1,200 to Woodruff Construction
Inc., for additional exterior improvements to Hangar No. 4 at Waterloo Regional Airport, be
received,placed on file and approved. Voice vote-Ayes: Six. Motion carried.
Keith Kaspari,Airport Director,provided an explanation of the item.
146695- Shimp/Klein
To recess at 6:27 p.m. Voice vote-Ayes: Six.Motion carried.
146696- Shimp/Morrissey
To reconvene at 6:37 p.m.Voice vote-Ayes: Six.Motion carried.
146697- Morrissey/Amos
that"Resolution approving the FY2019 budget with a total tax levy rate of$17.7326 and property
and excise tax askings in the amount of$41,095,303",be adopted.
Michelle Weidner explained the proposed budget on the agenda and the state requirements for
adopting a budget.
Page 13 of 139
March 12,2018 Page 8
Mayor Hart explained that council members submitted additional budget options and asked that the
members provide an overview of their options provided in a handout from the Chief Financial
Officer. Mayor Hart recommended everyone reach out to legislature and let them know they need to
honor the commitment they made nearly 5 years ago for the commercial backfill.
Mr. Jacobs noted that he echo's Mayor's recommendation to contact our lawmakers to keep their
commitment to the rollback funds. He then provided an overview of council budget option one and
noted that he added an additional change that would add the franchise fee back in and would the levy
rate to$17.59.
Mayor Hart commented that the options presented by council use the$17.76 previously presented as
a starting point for adjustments.
Council then discussed budget option one presented by Mr.Jacobs.
Mr. Shimp provided an overview of council budget option two,which would result in a levy rate of
$17.38.
Council then discussed budget option two presented by Mr. Shimp.
Mr. Morrissey provided an overview of council budget option three, which would result in a levy
rate of$17.58.
Council then discussed budget option three presented by Mr.Morrissey.
Mrs. Juon provided an overview of council budget option four,which would result in a levy rate of
$17.55.
Council then discussed budget option four presented by Mrs.Juon.
Mr. Amos provided an overview of council budget option five, which would result in a levy rate of
$17.45.
Council then discussed budget option five presented by Mr.Amos.
Lynn Eldridge,949 Ohio Street,she questioned the deadline to contact legislators and stated that she
has lived in the community for twenty nine years and stated that she and many people want to keep
the funds coming out of her pocket and the levy rate the same.
Cody Leistikow, 810 Baltimore, commented on the number of public safety incidents in his
neighborhood in the past nine years and how important it is to maintain public safety services. He
further commented that the budget shouldn't be built on hope and believes that fees are a solid way
to go.
Mayor Hart stepped out at 7:46 p.m.
Lisa Skubal, Vice President of Economic Development at Greater Cedar Valley Alliance and
Chamber, commented that she was impressed with council's behavior tonight, spoke to the
importance of having shovel ready sites for businesses and explained that companies consider a
strong workforce when relocating and that the city needs to adopt a well thought-out budget.
Bette Wubbena, 624 Jane Street, explained that police and EMTs saved her life and asked the
council to please keep police,fire,and EMT staffing intact.
Bruce Kaesser, CRT Apartments, invited the youth in the community to take it upon themselves to
make Waterloo great.
Mike Spence,4042 Jill Drive, explained that his primary concern is for the safety of the citizens and
firefighters. He commented that he would be willing to pay more in taxes and fees to keep
departments fully staffed.
Page 14 of 139
March 12,2018 Page 9
Jeff Haler, 805 Wisner Drive, commented that he would be willing to pay more in taxes and fees to
keep city services,especially police and fire services,intact.
Jordan Ehlers, 300 Devonshire, encouraged council to not make cuts to public safety and explained
that the last time council made cuts to the Police Department, Waterloo had a record high number of
homicides. He further noted that other cities are adding or maintaining police positions in their
budgets.
Sam Neill, 514 Kingbard, commented that he would like the city to grow its valuation by attracting
people and businesses to the community.
David Dreyer, 3145 W. 4th Street, commented that when valuations drop taxes go up and when
valuations go up taxes go down and so that the dollar askings stay the same. He further commented
that the city never works to reduce expenses,like decreasing the number of department heads,to find
cost savings and to lower the levy rate.
Forest Dillavou, 1725 Huntington Road, explained that landlords experienced an increased fee when
the rental program was implemented and stated that raising any fee is a tax.
Vicki Bjortomt, 2303 W. 4"', explained that the city needs to have quality of life and that the library
needs to be accredited.
Todd Obadahl, 124 Amity Drive, commented on the tax rates since 2001 and he supports making
public safety the number one focus.
Wayne Nathern, 548 Cloverdale, commented that TIF Districts are causing budgetary problems for
the city and that some of the districts need to expire to let money flow to the general fund.
Dan Kelly,255 Kenilworth Road, commented that the city should not look at closing a pool to save
funds.
Jim Chapman,224 Bertch,commented on the number empty buildings in Waterloo.
John Sherbon, 1715 Robin Road, commented that all of the council members have great ideas but
that the city has kicked the can down the road for many years on making cuts to lower taxes.
Ivan Valtchev, 527 E.Park Avenue, explained that the way to move city forward is not necessarily
to cut taxes and that quality of life services are important to preserve.
Mayor Hart commented that each council member has reviewed in detail the financial accounting of
the proposed budgets and noted that when a comparison is made to the ten largest cities in the state,
many of those cities are in much greater debt that Waterloo.
146698- Shimp/Amos
To recess for fifteen minutes at 8:25p.m.Voice vote-Ayes: Six. Motion carried.
146699- Shimp/Amos to reconvene at 8:52 p.m. Voice vote-Ayes: Six. Motion carried.
146700- Shimp/Amos to recess at 8:52 p.m.for fifteen minutes. Voice vote-Ayes: Six. Motion carried.
146701 - Juon/Morrissey to reconvene at 9:15 p.m. Voice vote-Ayes: Six. Motion carried.
146702- Shimp/Klein
To lay on the table till noon tomorrow. Roll call vote-Ayes:Five.Nays: One(Morrissey).
Mrs.Juon questioned what would be accomplished by waiting until tomorrow.
Mrs. Klein commented that it is important to get it right and does not see what harm there would be
to table the item until tomorrow.
ADJOURNMENT
Page 15 of 139
March 12,2018 Page 10
146703- Morrissey/Amos
that the Council adjourn at 9:19 p.m. Voice vote-Ayes: Six. Motion carried.
Kelley Felchle
City Cleric
Page 16 of 139
CITY OF WATERLOO
Council Communication
Recognition of Orange Neighborhood Association
City Council Meeting: 3/19/2018
Prepared: 3/12/2018
REVIEWERS:
Department Reviewer Action Date
Mayor Office Westphal, Michelle Approved 3/12/2018 - 5:08 PM
Clerk Office Higby, Nancy Approved 3/14/2018 - 9:44 AM
ATTACHMENTS:
Description Type
D Certificate of Recognition Orange Neighborhood Assoc. Cover Memo
Submitted by: Submitted By: Mayor Quentin Hart
Page 17 of 139
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CITY OF WATERLOO
Council Communication
Resolution setting a date of public hearing as April 2, 2018 to approve the request by Heinold Hog Markets,
LLC for a Site Plan Amendment to the "M-2,P"Planned Industrial District for the construction of a 12,375
square foot livestock processing facility located adjacent to 720 N Elk Run Road, and instruct City Clerk to
publish said notice.
City Council Meeting: 3/19/2018
Prepared: 3/7/2017
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder,Aric Rejected 3/7/2018 - 9:50 AM
Planning& Zoning Dornoff, John Approved 3/12/2018 -2:50 PM
Planning& Zoning Anderson, Noel Approved 3/12/2018 - 5:32 PM
Clerk Office Higby, Nancy Approved 3/14/2018 - 9:41 AM
ATTACHMENTS:
Description Type
❑ Staff Report Cover Memo
❑ Overview Map Cover Memo
❑ Aerial Map Cover Memo
D Site Plan Cover Memo
D Overview Image Cover Memo
D Pictures Cover Memo
D Application Cover Memo
Resolution setting a date of public hearing as Al2H 2, 2018 to approve the
request by Heinold Hog Markets, LLC for a Site Plan Amendment to the
SUBJECT: "M-2,P"Planned Industrial District for the construction of a 12,375 square
foot livestock processing facility located adjacent to 720 N Elk Run Road,
and instruct City Clerk to publish said notice.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Approval
Transmitted herewith is a request by Heinold Hog Markets LLC for a Site
Plan Amendment to the "M-2,P"Planned Industrial District for the
construction of a 12,375 square foot livestock processing facility located
adjacent to 720 N Elk Run Road.
The applicant is proposing to build a 12,375 square foot pole building to be
used as a livestock processing facility located in the"M-2, P"Planned
Industrial District located south of 720 N. Elk Run Road.
Page 19 of 139
The proposed building will include a 30' X 30' 900 square foot office, 15' X
45' 675 square foot dry manure storage area, and a 120' X 90' 10,800 square
foot main staging area. The primary purpose of the building will be to bring
in livestock that is rejected by Tyson, sort them and send them out.
The applicant is proposing to have concrete pads where trucks will pull up
against the building but are requesting the rest of the parking and track
maneuvering area be gravel which was approved for a variance from the
Board of Adjustment at their February 27, 2018 meeting.
The applicant is also proposing two detention ponds one located on the west
side of the property located adjacent to Elly Run Road and a second larger
one located on the east side of the property.
Summary Statement: The Zoning Ordinance requires one parking spot for every two employees.
The site plan shows two regular and one handicapped parking spots.
According to the applicant there will usually be one or two employees
working at the facility at any one time so there is adequate parking provided.
During Tech Review, engineering asked about sanitary sewer to which the
applicant's engineer responded that the system will be on septic. It was also
noted that being over 12,000 square feet they May require that the facility
have sprinklers. However, the actual requirements will depend on the final
design of the building which will be determined during building permit review
which is not part of the site plan amendment process.
At their March 6, 2018 meeting the Planning, Programming and Zoning
commission voted 5-0 to recommend approval of the site plan amendment.
The client is responsible for presenting a copy of the abstract showing that
they have a permanent easement for use of the WAT C O owned driveway to
the north of the property before building permits may be issued.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Land Use and Economic Development, policies 1, 3 and 4.
That part of the Northwest Quarter(NW 1/4) of Section Twenty-two,
Township Eighty-nine North(T 89N), Range Twelve West(R 12W) of the
Fifth Principal Meridian, Black Hawk County, Iowa, described as follows:
Beginning at the Southwest(SW) corner of said Northwest Quarter(NW
1/4); thence North One Thousand Twenty-nine (1,029) feet; thence East Four
Hundred Fifty-one(451) feet; thence South Sixty(60) feet; thence East One
Hundred Thirty (130) feet; thence South Sixty(60) feet; thence East One
Legal Descriptions: Hundred Sixty-five(165) feet; thence South Two Hundred Seven(207) feet;
thence S 00°07'14"E Five Hundred Seventy and Thirty-five Hundredths
(570.35) feet; thence S81°02'06"W Two Hundred Fifty-five and Nineteen
Hundredths (255.19) feet; thence S00°00'33"E Ninety-four and Thirty-two
Hundredths (94.32) feet to the South line of said Northwest Quarter(NW
Page 20 of 139
'/a); thence N89°43'02"W Four Hundred Ninety-five and Fifteen Hundredths
(495.15)feet to the point of beginning, except highways.
Page 21 of 139
March 6,2018
REQUEST: Request by Heinold Hog Markets LLC for a Site Plan
Amendment to the "M-2,P" Planned Industrial District for the
construction of a 12,375 square foot livestock processing
facility located adjacent to 720 N Elk Run Road.
APPLICANT(S): Heinold Hog Markets, 891 Two Rivers Drive, Dakota Dunes,
SD, 57049
GENERAL Request to build a 12,375 square foot livestock processing
DESCRIPTION: facility.
SURROUNDING The request to construct the livestock processing facility would
LAND USES AND not appear to have a negative impact upon the surrounding
IMPACT ON area as the area is largely industrial and agricultural.
NEIGHBORHOOD:
VEHICULAR & The proposed site plan amendment would not appear to have
PEDESTRIAN a negative impact upon vehicular or pedestrian traffic
TRAFFIC conditions in the area. The site is served by Elk Run Road
CONDITIONS: which is classified as a Minor Arterial north of Martin Luther
King, Jr. Drive and a local street to the south of Martin Luther
King, Jr. Drive which is classified as a Minor Arterial.
RELATIONSHIP TO The nearest recreational trail is along the north side of Martin
RECREATIONAL Luther King, Jr. Drive. There are no sidewalks located in the
TRAIL PLAN AND area.
COMPLETE STREETS
POLICY:
ZONING HISTORY The area in question was rezoned from "A-1"Agricultural
FOR SITE AND District to "M-2, P" Planned Industrial District on April 10th
IMMEDIATE VICINITY: 1989. Surrounding land uses and their zoning designations
are as follows:
North — Commercial and Union Pacific Railroad zoned "M-
2,P" Planned Industrial District.
South — Unincorporated Black Hawk County Agriculture and
Shooting Range zoned "A"Agricultural.
East— Unincorporated Black Hawk County Industrial zoned
"C-M" Commercial Manufacturing District and Agriculture
zoned "A"Agricultural District.
West— Industrial zoned "M-2,P" Planned Industrial District.
BUFFERS/
SCREENING/ No buffers would be required as a part of this rezoning request.
LANDSCAPING
REQUIRED:
DRAINAGE: It will be necessary that a storm water detention plan is
submitted, as well as a SWPPP to the Engineering
Department for review and approval. The proposed request
would not appear to have a negative impact upon drainage in
the area if proper storm water detention techniques are put in
SPA-South of 720 N. Elk Run Page 1 of Page 22 of 139
March 6,2018
place.
DEVELOPMENT The area consists of Industrial uses built between 1952 and
HISTORY: 2009.
FLOODPLAIN: A small portion of far east side of the property is located in
Zone X 500 Year Flood plain, as indicated by the Federal
Insurance Administration's Flood Insurance Rate Map,
Community Number 190025 283F, dated July 18, 2011.
PUBLIC /OPEN The nearest schools are Highland Elementary located 2.6
SPACES/ SCHOOLS: miles to the southwest, Bunger Middle School located 2.42
miles to the southwest and East High School located 3.62
miles to the west. The nearest open space is the Spider Park
located 2.41 miles to the south.
UTILITIES: WATER, There is a 30" storm sewer line located on the east side of Elk
SANITARY SEWER, Run Road.
STORM SEWER, ETC.
RELATIONSHIP TO The Future Land Use Map designates this area as Industrial.
COMPREHENSIVE The proposed site plan amendment would be in conformance
LAND USE PLAN: with the Comprehensive Plan and Future Land Use Map for
this area.
STAFF ANALYSIS — The applicant is proposing to build a 12,375 square foot pole
ZONING building to be used as a livestock processing facility located in
ORDINANCE: the "M-2, P" Planned Industrial District located south of 720 N.
Elk Run Road.
The proposed building will include a 30' X 30' 900 square foot
office, 15' X 45' 675 square foot dry manure storage area, and
a 120' X 90' 10,800 square foot main staging area. The
primary purpose of the building will be to bring in livestock that
is rejected by Tyson, sort them and send them out.
The applicant is proposing to have concrete pads where
trucks will pull up against the building but are requesting the
rest of the parking and truck maneuvering area be gravel
which was approved for a variance from the Board of
Adjustment at their February 27, 2018 meeting.
The applicant is also proposing two detention ponds one
located on the west side of the property located adjacent to
Elk Run Road and a second larger one located on the east
side of the property.
The Zoning Ordinance requires one parking spot for every two
employees. The site plan shows two regular and one
handicapped parking spots. According to the applicant there
will usually be one or two employees working at the facility at
any one time so there is adequate parking provided.
During Tech Review, engineering asked about sanitary sewer
to which the applicant's engineer responded that the system
will be on septic. It was also noted that being over 12,000
SPA-South of 720 N. Elk Run Page 2 of Page 23 of 139
March 6,2018
square feet they May require that the facility have sprinklers.
However, the actual requirements will depend on the final
design of the building which will be determined during building
permit review which is not part of the site plan amendment
process.
STAFF ANALYSIS — There is no platting required for this request.
SUBDIVISION
ORDINANCE:
STAFF Therefore, staff recommends that the request for site plan
RECOMMENDATION: amendment in the "M-2, P" Planned Industrial District, be
approved for the following reasons:
1. The request is in conformance with the Comprehensive
Plan and Future Land Use Map for this area.
2. The request would not appear to have a negative
impact on traffic conditions in the area.
3. The request would not appear to have a negative
impact upon the surrounding area.
And with the following conditions(s):
1. That the final site plan meets all applicable city codes,
regulations, etc. including, but not limited to, parking,
landscaping, screening, drainage, etc.
2. The applicant will need to submit records showing that
the facility has the permission to use the WATCO
owned driveway.
SPA-South of 720 N. Elk Run Page 3 of Page 24 of 139
City of Waterloo Planning, Programming and Zoning Commission
March 6, 2oi8
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March 6, 2018
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Picture 1:Looking southwest from the WATCO driveway.
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Picture 2:Looking south from the WATCO driveway.
Page 29 of 139
Page 30 of 139
Hoop signature verification: I
APPLICATION SITE PLAN AM EiN DIVEN E 1 t teary A --K-F
S6 �I�99' L6��IB97' 66L9-I999g "S-199 OR
66C-Z99 DISTRICT E
CITY OF WATERLOO PLANNING, PROGRAMMING, AND
ZONING COMMISSION, WATERLOO, IOWA
319.291.4366
New or Overall Amendment 1
Individual Building
Minor change (check one) (Minor Change must be approved by staff)
I, API'1.1Cr1T[.[)N.ii\FORN1;AT�ION:
k
--/-e c A4�r k LL(_'
a. Applicant's name(1 l�:;tse. print): i`fl ( t
Idtiress: r, ( { i W�11 5 Phone:
City: ct(�lr� State: �.- - lip:— `�� D k
b. Status of applicant: (a) Owner (h) Other �(Cr HECK LjONE): If other explain:
C. Property tMner's lialnc i f lli fc I L nt lil;ul :ikkuve (pleaseprint):_ G�_..j'�c
Address: `t C` `t0 _Phone: Fax
City: ." I' oc> State: ;
— -
2. ilIM1'lil TY INFORMATION:
a. General location of site plan to be aklionded I i r` �lr�l.. l '� �w- `
b. I:e4,al descl iplion of property or portion to be amended:0-1
- ..
c. Dimensions of proposed site plan amendment:
d. Area of proposed site pian amei ll€ty,snt:_
e. Current zoning;
s of roe ..�► 'e 11!
£ Reasons) for tc len amendment tnti ro os� lltit r x
P
l
Conditions if an agreed to (does not affect existing co/nditions unless specified):
ac h. Other pertinent information(use reverse side if necessary):-
Please Note: If applicant is not the owner of theroPertY�the signature of the owner must be secured.If it is the intent to
P
subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process
(separate from site plan amendment request).
h
fisc 1ilin�, ['ec. of ti tli.i (i<�r nclt c)r uvcl~rill ;Imcncllllent) ti;100 (tor individual BUildh1g), or$0(for minor chanp.e.) (payabic
to the City (if 1h':tlk rdoo) is required. This fee, is nun-rtfvnbl;thlt. tillcicr no condition shall said suns or;tny ]fart there"ol'
N) refti tided Jor lililllre ttf 5<t1d 's1111C11(llnclll to be cil.icte(I linio law, ll)' majorL-11111 ;e ill :illy of'the lnforlllatrl,ll pIyCl1 1''111 i
1-cqulrt' that the roq(Le5t -,o back 1111-olivil the process, �i'llll it I)e1V fllilic, fel'. if 111C f-0(1LICSt iS delllCd 110 HeW 1101lli011 E
Covering tile. Same ltl- 1)0111oll 1,1 tillS"1111V properi5' Sllilll Ile fled will or Considered by the 11hillkllng. 1l1'l)!!I'rklllllilrlti, a17c1
Zoltinl until tour (a) nu)rulls Ilavic elapsed from the date of denial by the Waterloo City Council. The
unLJel`,Jgncd t:crtily €lllcicr Delft sux] ult(lcr the 11r.11;i1ties of I)CtjUly lh;kt Al ilfl'Ot latic,ll i1n this rccluctil ❑nd substtitrtl :kk�lns;
ki,,ith i1 iS true ;tnd correct, Ali irkfi,rination subnlitte(l \will be IISC(I 1))i the W'ACI.100 Pla llillgj Prc};r;llnkllin , and /oiling
1
Commission and the Waterloo City Council in making their dcc.isioll. 1'hc ultilCr�i1�11N1i authurirc C'ily J.clnin C)Cf iciills
to enter the property in question in regard-s to the request.
dotloop verified ^
let-Ile �.raer4-�.uar�tw2 LRZ5- CDE- PM EST
�.-__ [f LRZS-�C�£-&Q1
Signature of Applicant Date Signature of Owner Date
Page 31 of 139
CITY OF WATERLOO
Council Communication
Resolution approving preliminary plans, specifications and bid documents and setting date of bid openings as
April 5, 2018 and date of public hearing as April 9, 2018 for the 2018 Right of Way Mowing Contract, and
instruct City Clerk to publish said notice.
City Council Meeting: 3/19/2018
Prepared: 3/13/2018
REVIEWERS:
Department Reviewer Action Date
Leisure Services Huting, Paul Approved 3/13/2018 - 5:35 PM
Clerk Office Higby, Nancy Approved 3/14/2018 - 9:43 AM
ATTACHMENTS:
Description Type
D 2018 Contracted Mowing Documents Cover Mem
Resolution approving preliminary plans, specifications and bid documents
SUBJECT: and setting date of bid openings as April 5, 2018 and date ofpublic hearing
as April 9, 2018 for the 2018 Right of Way Mowing Contract, and instruct
City Clerk to publish said notice.
Submitted by: Submitted By: JB Bolger Golf& Downtown Area Maintenance Manager
Approve plans, specifications, and bid documents. Set the date of bid
Recommended Action: opening as Thursday April 5, 2018 and public hearing and bid reading
Monday April 9, 2018.
The City of Waterloo utilizes contractors to mow many of the City's right of
ways including the following corridors:
-San Martian Dr.
-US HWY 218
Summary Statement: -Green Hill Rd.
-Martin Luther King Jr. Dr.
-Broadway St.
-Dubuque Rd.
-US HWY 63/Logan Ave.
-Virden Creek Waterway
Expenditure Required: TBD
Source of Funds: General Fund 4100 Leisure Services- Parks 1390 Contracted Services
Policy Issue: N/A
Alternative: Purchase more mowing equipment, hire more City maintenance employees,
and mow these areas "in-house."
Page 32 of 139
Background Information: Leisure Services has been using private contractors to mow these right of
way areas for over 25 years.
Page 33 of 139
3
1
CITY OF WATERLOO
LEISURE SERVICES COMMISSION
3
3
1
2018 RIGHT-OF-WAY MOWING
3
The Waterloo Leisure Services Commission is seeking bids for 2018 RIGHT-OF-WAY
MOWING.
j
BID REQUEST
Sealed bids are due 1:00pm, Thursday, April 5, 2018, to the City Clerk at her office at City
Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo
Leisure Services Bid Form. Bids will be opened in the first floor conference room in City Hall,
Waterloo, Iowa on Thursday, April 5, 2018, at 1:00pm. Public hearing on the project will be
conducted Monday April 9, 2018 at the regularly scheduled 5:30pm City Council Meeting in the
second floor Council Chambers.
The City of Waterloo reserves the right to reject any and/or all bids.
When submitting bid, please note on the lower, left-hand corner of envelope:
Waterloo Leisure Services Commission
2018 RIGHT-OF-WAY MOWING
All work to meet City of Waterloo codes.
Questions, please contact JB Bolger, Golf & Downtown Area Maintenance Manager, at Leisure
Services, 291-4370,
Monday through Friday 7:00 a.m. to 4:00 p.m.
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CITY OF WATERLOO, IOWA
LEISURE SERVICES COMMISSION
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NOTICE OF PUBLIC HEARING
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On Proposed Specifications and the
NOTICE TO BIDDERS
for
2018 RIGHT-OF-WAY MOWING
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City
Hall, Waterloo, Iowa, on Thursday, April 5, 2018, until 1:00pm., for the 2018 RIGHT-OF-WAY
MOWING as described in the plans and specifications now on file in the City Clerk's office and the
Waterloo Leisure Services Commission office.
OPENING OF BIDS
All proposals received for the 2018 RIGHT-OF-WAY MOWING will be opened in the fist floor small
conference room of the Clerk's Office at City Hall, Waterloo, Iowa, on April 5, 2018, at 1:00 p.m., and
the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of
award.
PUBLIC HEARING
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Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed
specifications and form of contract for the 2018 RIGHT-OF-WAY MOWING at 5:30 p.m. on Monday,
I April 9, 2018. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract
documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services
Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested
may file written objection with the City Clerk before the date set for the hearing or appear and make
!' objection at the meeting.
SCOPE OF WORK
The Contractor shall provide all labor and materials necessary to mow the designated right-of-way areas
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in accordance with these plans and specifications.
I CONTRACT PERIOD
The period of time covered under this proposed contract shall be the 2018 growing season(approximately
April 30, 2018, through October 12, 201$).
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PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission. The bidder
shall bid on a per unit price (WITH EACH "Option"treated as a separate unit) as shown on the Bid Form.
Each unit should be bid as a stand-alone item and not merely as a component of a total bid package that
includes all options together.
BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa
bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in
Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa,
in the sum of Three Thousand Dollars ($3,000.00), which certified check, certified share draft, or bid
band will be held as security that the Bidder will enter into a Contract for the mowing work and will
furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract
3 and furnish the required bonds, the bid security may be retained by said City as agreed liquidated
damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent.
Signature of surety's agent must be supported by accompanying Power of Attorney.
CONTRACT AWARD
The Leisure Services Commission has divided the mowing contract into five (5) areas as indicated on the
Bid Form. Each is severable from the others and may be the subject of a separate contract.
The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the
Specifications and without regard to whether the bid is made on a per-Option or a total basis, is most
advantageous to the City and the Waterloo Leisure Services Commission, price and other factors
considered. The City reserves the right to award a contract for any single Option, any combination of
Options, or all Options together. The intention is not to award the contract at the time of bid opening, but
to award the contract after review of bids and bidder information by the City and Waterloo Leisure
Services Commission such that the award is made within thirty (30) days after bid opening.
The City reserves the right to waive any and all parts of a specific bid.
AFFIRMATIVE ACTION PROGRAM
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The successful Bidder and any subcontractors will be required to execute and have approved an
Affirmative Actions Program or Update before beginning work on the project, if they have been awarded
an aggregate of$10,000 in city projects during the current calendar year.
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METHOD OF PAYMENT TO CONTRACTOR
formed shall be paid on a monthly basis. Payments shall be
Payment to the contractor for services per
based on the actual number of acres mowed the previous period. A detailed bill of completed work must
be received by the Waterloo Leisure Services Commission before payment can be made. Actual number
of acres mowed must agree with numbers recorded by the Leisure Services Commission.
Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order
of the City Council of said Waterloo, Iowa, on the day of , 2018
City of Waterloo, Iowa,
Kelley Felchle, City Clerk
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CITY OF WATERLOO, IOWA
Waterloo Leisure Services
I.
INSTRUCTION TO BIDDERS
I. EXPLANATIONS TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to
Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed
for a reply to reach bidders before submission of their bids. Any interpretation made will be in the
form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to
all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on
the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral
explanations or instructions given before the award of the contract will not be binding.
II. PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before
submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications
and all other contract documents and visit the site of the work. Each bidder shall be fully informed,
prior to the bidding, as to all existing conditions and limitations under which the work is to be
perfarrned and shall include in this bid a sum to cover the cost of all items necessary to perform the
work as set forth in the contract documents. No allowance will be made to any bidder because of
lack of such examination or knowledge. The submission of a bid shall be construed as conclusive
evidence that the bidder has made such examination.
The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and
the rules and regulations of all authorities having jurisdiction over the project shall apply to the
Contract throughout and they shall be deemed to be included in the Contract the same as though
herein written out in full.
III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in the Notice to
Bidders after the exact time set for closing of bids will not be considered. However, a modification
which is received fiorn an otherwise successful bidder, and which makes the terms of the bid more
favorable to the City, will be considered at any time it is received and may thereafter be accepted.
Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set
for closing of bids.
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IV. PUBLIC OPENING OF BIDS
Bids will bepublicly opened at the specified time and place for opening in the Notice to Bidders.
Their content will be made public for the information of bidders and others interested who may be
present either in person or by representative.
INSTRUCE'ONS•ro BIDDFRs PRager38 of 139
V. COLLUSIVE AGREEMENTS
A. Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion
Affidavit in the form herein provided, to the effect that he has not colluded with any other person,
i firm, or corporation in regard to any bid submitted.
B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and
include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that he
has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before
executing any subcontract, the successful bidder shall submit the name of any proposed
subcontractor for approval by the City.
VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM
All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract
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Compliance Program.
City of Waterloo Contract Compliance:
Rudy D. Jones, Director
Community Development Board
620 Mulberry Street Suite 202
Waterloo, Iowa 50703
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(319) 291-4429
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VII. EMPLOYMENT AND BUSINESS OPPORTUNITY
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To the greatest extent feasible, suppliers, subcontractors, and low income workers owning
businesses or living in the Waterloo area must be given priority in supplying materials, bidding for
subcontract work, or applying for employment by the contractor on this project. Opportunities for
j training and for employment arising in connection with this project, shall to the greatest extent
feasible be made available to lower income persons residing in the project area. The Contract area
is the City of Waterloo.
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The City of Waterloo will require the contractor to document his efforts in securing lower income
workers living in the project area and in purchasing supplies from, and awarding subcontracts to,
j businesses owned by persons residing in the project area.
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VIII. STATEMENT OF BIDDER'S QUALIFICATIONS
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Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a
statement of the Bidder's qualifications,his/her experience record in completing the type of project
proposed, and equipment available for the work contemplated; and when requested, a detailed
financial statement. The Waterloo Leisure Services Department shall have the right to take such
s steps as it deems necessary to determine the ability of the Bidder to perform obligations under the
Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data
for this purpose as it may request. The right is reserved to reject any bid where an investigation of
the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder
is qualified to carry out properly the terms of the Contract.
INSTRUCTIONS TO BIDDERS PAGE 2 OF 3
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IX. CERTIFICATE OF INSURANCE
A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for
signature, the successful bidder shall execute and deliver to the City, an agreement in the form
included in the contract documents in such number of copies as the City, may require.
B. The successful bidder shall, within the period specified in paragraph "A" above, furnish a
certificate of insurance for approval in amounts of not less than the amounts specified in the
General Conditions. The certificate of insurance shall be furnished in such number of copies as the
City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named
Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the
amounts for approval before each commences work. The contractor shall carry or require that there
be Worker's Compensation insurance for all his employees and those of his subcontractors engaged
in work at the site, in accordance with State Worker's Compensation Laws.
C. The failure of the successful bidder to execute such agreement and to supply the required
insurance within ten (10) days after the prescribed forms are presented for signature, or within such
extended period as the City, may grant, based upon reasons determined sufficient by the City, may
either award the contract to the next lowest responsible bidder or re-advertise for bids, and may
charge against the bidder the difference between the amount of the bid and the amount for which a
contract for the work is subsequently executed, irrespective of whether the amount thus due
exceeds the amount of the bid guaranty. If a more favorable bid is received by re-advertising, the
defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund.
INSTRUCTIONS TO BIDDERS PAGE 3 OF 3
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Waterloo Leisure Services
GENERAL CONDITIONS
Definitions
Whenever used in any of the Contract Documents, these terms shall be defined as follows:
Contract - means the Contract or Agreement executed by and between the City
of Waterloo and the Contractor.
Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services.
Contractor- means the person, fine or corporation entering into the Contract with
the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties
as described in the Specifications provided.
Contract Documents -means and shall include the following: Executed Contract
or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed
copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or
Drawings when required).
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Superintendence by Contractor
Except where the Contractor is an individual and gives personal superintendence to the work, the
Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City
of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The
Contractor shall also provide an adequate staff to properly coordinate and expedite the work.
The Contractor shall lay out and be responsible for all work executed under this Contract. The
Contractor shall verify all figures and elevations before proceeding with the work and will be held
responsible for any error resulting from failure to do so.
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3.
j' Other Contracts
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The City of Waterloo may award or may have awarded other Contracts for additional work, and the
Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that
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to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of
i Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance
i of work by any other Contractor as scheduled.
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GENERAL CONDITIONS PACE 1 OF 3
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Fitting and Coordination of the Work
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The Contractor shall be responsible for the proper fitting of all work and for the coordination of the
operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to
guarantee to each Subcontractor the locations and measurements which they may require for the fitting
of their work to all surrounding work.
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Care of Work
The Contractor shall be responsible for all damages to person or property that occur as a result of
negligence in connection with the execution of work and shall be reasonable for the proper care and
protection of all materials delivered and work performed until completion and final acceptance by the
Waterloo Leisure Services.
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and
utilities except those which are to be replaced or removed. Any damage caused by the Contractor's
operation shall be completely repaired at no expense to the Owner.
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General Requirements
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The Contractor shall be responsible for being informed as to all existing conditions and limitations under
which the work is to be performed. No extra allowance will be made because of lack of such
examination or knowledge.
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The Contractor shall not disturb existing walks, drives,parking areas, trees, shrubs, or turf areas outside
the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the
Owner.
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Trees and shrubs located in or near the project area shall be protected by the Contractor fiom damage by
workers and mowing equipment. This protection shall be formed by creating a one foot clear zone radius
around all trees and shrubs. This clear zone may be created by chemical application of properly applied
non-selective herbicide or by use of string trimmers. Herbicide application is permissible only after
i providing a copy of the applicators current State of Iowa Commercial Pesticide Applicators License and
a copy of the chemical label proposed to be used to Waterloo Leisure Services Staff. If using a string
trimmer care shall be taken not to damage trees with this tool.
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Permits and Codes
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The Contractor shall give all notices required by, and comply with all applicable municipal and state
laws, ordinances and codes.
GENERAL CONDITIONS PAGE 2 OF 3
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Liability Insurance
The Contractor shall carry liability insurance which shall save the City harmless and protect the public
and any person from injury sustained by the reason of the prosecution of the work or the handling or
storing of materials therefore, and said Contractor shall also carry insurance which shall meet the
requirements of the Iowa Worker's Compensation Law.
Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance
Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance
companies, evidencing that said insurance company or companies have issued liability insurance
policies, effective during the life of the contract, or for a period of at least ten (10) days following the
filing of written notice of cancellation, protecting the public and any person frorxr injuries or damages
sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically
evidence the following forms of insurance protection:
a. Public liability insurance covering all operations performed by persons directly employed by the
Contractor.
b. Public liability insurance covering all operations performed by any subcontractor to whom a
portion of the work may have been assigned.
c. Public liability insurance covering all work upon the project performed by any independent
contractor working under the direction of either the principal contractor or a subcontractor.
d. Motor vehicle bodily injury liability insurance and property damage liability insurance an all
motor vehicles employed on the work, whether owned by the contractor or by other persons,
firms, or corporations.
e. The minimum protection shall be as follows:
Comprehensive General Liability
Insurance Bodily Injury(including wrongful death) $5,000,000.00 per person
Aggregate, Products and Completed Operations $5,000,000.00
Property Damage $5,000,000.00 per accident
Comp. Auto Bodily Injury $5,000,000.00 per person
Property Damage $5,000,000.00 per occurrence
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The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the
amount of$5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A
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certificate or a policy, if requested, shall be filed with the Owner.
' All certificates and/or policies of insurance furnished by the Contractor to be filed with the City
Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be
required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or
expiration of the above insurance.
Removal of Debris, Cleaning, Etc.
The Contractor shall periodically, or as directed during the progress of the work, remove and legally
dispose of all surplus excavated material and debris, and beep the project area reasonably clean. Upon
completion of the work the Contractor shall remove all temporary construction facilities, debris and
unused materials provided for the work and put the whole site of the work in a neat and clean condition.
GENERAL CONDITIONS PAGE 3 OF 3
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CITY OF WATERLOO, IOWA
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WATERLOO LEISURE SERVICES COMMISSION
SPECIFICATIONS
for
2018 RIGHT-OF-WAY MOWING
SCOPE OF WORK
The Contractor shall provide all labor and material necessary to mow the designated
right-of-way and other turf areas in accordance with these specifications.
RIGHT-OF-WAY AREAS
The following are the right-of-way areas to be mowed. Included in the mowing areas are
medians, shoulders, ditches, and frontage areas. The acreages listed are approximate only
and shall be verified by the bidder. The Leisure Services Commission reserves the right to
modify and verify actual acreages mowed throughout the season.
NEW FOR 2018: University Ave Phase I reconstruction will commence before the
mowing season begins. This will impact mowing conditions approximately from
Evergreen Avenue to Greenhill Road. At this time it is the desire of the Leisure Services
Commission to mow as much of this area as possible during construction however certain
adjustments will need to be made as the reconstruction project progresses. All
adjustments to mowing requirements shall be made with the approval of the
Golf/Downtown Area Maintenance Manager at the Waterloo Leisure Services
Commission Office. Adjustment to acreage quantities will be made as needed throughout
the summer in this construction corridor.
Broadway St. (22 acres) Parker St. to Airport Blvd.
Dubuque Road (8.2 acres) Nevada St. to Evansdale city limits
San Marnan Dr. (36.6 Acres) West 4th to Texas St.
US 218 corridor (68.6 acres) US 63 interchange to San Marnan Dr.
Highway 20 overpasses (7 acres) Hammond Ave., Kimball Ave., Ansborough Ave., W.4"' St.
Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho
Police Training Center (2.6 acres) Martin Luther King & Elk Run Rd
Greenhill Road (28 acres) Cedar Falls city limits to US 218 interchange
!' University Avenue (13 acres) Midway Dr. to US 63
Virden Creek Waterway (2 acres) Corner of East 4t" &Arlington St. to East
Mullan Ave. (Hwy 63)
Logan Ave/HWY 63 (8.1 acres) Medians and public right of way Newell Street to
Ralston Road.
FAIRVIEW CEMETERY
The following area shall be mowed on a biweekly basis from approximately April 30th to
June 15 and monthly from June 15 to October 12 for a maximum of 8 mowings,
depending on holidays. The actual number of mowings will be based on growing
conditions and budget restraints.
Fairview Cemetery (8 acres) Corner of Fairview Ave. & Conger St.
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VIRDEN CREEK WATERWAY
The following area shall be mowed monthly April 30 to October 12 (maximum of 6
mowings). The actual number of mowings shall be based on growing conditions and
budget restraints.
Virden Creek Waterway (2 acres) from corner of East 41h Street &Arlington St. to East
Mullan Ave (Hwy 63). This area includes 3380 linear feet of fencing, to be trimmed one
foot on each side of fence line to match the height and appearance of surrounding
vegetation.
SITE CLEAN-UP
Prior to each mowing the Contractor shall remove all trash and debris including paper,
branches, rocks, and other portable objects. All trash and debris shall be legally disposed
of, off site, at no additional expense to the Leisure Services Commission. Additionally,
the contractor shall be responsible for cleaning up and repairing all damage created by
snow plow& snow removal operations. This includes adding soil and seeding damaged
areas as needed.
To include the responsibility for legally disposing of animal carcasses by contacting the
City of Waterloo Traffic Operations Department at 291-4440.
SCHEDULING OF WORK
Areas to be mowed shall be divided into categories for type and frequency of mowing.
The listed schedules are for bid purposes only. The Leisure Services Commission may
add or delete mowing of areas based on growing conditions and budget considerations.
The following right-of-way areas shall be mowed on a by-weekly basis from
approximately April 30 to October 12 (maximum 12 mowings).
1) Greenhill Road (28 acres)
2) San Magnan Dr. (36.6 acres) Medians, north& south frontage from West 4th
to Texas St.
3) University Ave. (I3 acres)
4) US 218 corridor----(68.6 acres) Mow approx. 20 foot wide path along fence line,
from San Marnan Dr. going north on the east side of the on ramp to just past
Baur Built Tire, and from San Martian Dr. going north on the west side of the
off ramp to Exit Sign 72.
5) Martin Luther King Jr. Dr. (23 acres from Franklin St. to Idaho St.)
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6) Police Training Center (2.6 acres Martin Luther King & Elk Run Rd.)
7) Logan Ave/HWY 63 North (8.1 acres Newell St. to Ralston Rd.)
NOTE: Homeowner on the Southwest corner of the Parker/Logan intersection
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will complete the mowing in the right of way in front of their home.
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The following right-of-way areas shall be mowed on a biweekly basis from approximately
April 30 to June 15, and monthly from June 15 to October 12, for a maximum of 8
mowings based on growing conditions and budget restraints.
1) Broadway St
2) Dubuque Rd.
3) Hwy 20 overpasses
The following right-of-way area shall be mowed on a biweekly basis from approximately
April 30 to June 15, and monthly from June 15 to October 12, for a maximum of 8
mowings (depending on holidays) based on growing conditions and budget restraints.
1) Fairview Cemetery (Corner of Fairview Ave. & Conger St.)
The following right-of-way area shall be mowed on a monthly basis from approximately
April 30 to October 12. Mowings based on growing conditions and budget restraints.
1) Virden Creek Waterway (E 41h to Hwy 63 N.)
GRASS CUTTING
Grass shall be cut to an even height of four inches (4"). Grass cutting shall be
accomplished in a manner so as not to result in scalping, bunching, rutting, uneven or
rough cutting. All scalping, bunching, rutting or uneven cutting shall be promptly
remedied by the Contractor to the satisfaction of the Leisure Services Commission with no
additional cost to the Leisure Services Commission. Grass clippings shall not be blown
onto road surfaces in accordance with applicable laws and City ordinances. In areas such
as narrow medians clippings shall be bagged or mulched straight down. Ultimately
clippings may not land on any road surfaces.
TRIMMING
Along with each mowing, the Contractor shall trim around trees, shrubs,poles, fences,
and other objects to match the height and appearance of the surrounding vegetation,
Vegetation growing over curbs and into roadways and sidewalk edges shall be trimmed.
This shall include trimming around any additional plant materials that may be installed as
new landscaping. Use of herbicides to reduce trimming requirements will be allowed with
prior authorization from the Leisure Services Commission and applied by qualified state
approved person with commercial applicator license. Copy of applicators current license
must be provided to the Leisure Services Commission before any such application be
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completed.
DAMAGE PROTECTION
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements,
structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage
caused by the Contractor shall be completely repaired at no additional cost to the Leisure
Services Commission.
All work shall be done in a manner so as not to result in damage to trees or shrubs. At no
time shall any mowing or trimming equipment come in contact with any tree or shrub.
Any tree or shrub damaged by the Contractor shall be replaced at the direction of the City
Forester with no additional cost to the Leisure Services Commission.
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k� The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any
rutting and related turf loss and erosion damage shall be promptly remedied by the
Contractor to the satisfaction of the Leisure Services Commission with no additional cost
to the Leisure Services Commission.
The Contractor shall take all necessary precautions to protect pedestrians and motorists
from personal injury and property damage. All equipment safety guards shall remain
intact and serviceable. The Contractor shall carry liability insurance as detailed in the
GENERAL CONDITIONS to cover any damage claims.
REQUIRED EQUIPMENT
The Contractor shall have sufficient and proper equipment to perform all work in a safe
and timely manner.
Types of equipment required for this contract:
Line trimmers
Walk-behind mowers
Commercial rotary front mowers {60"-72" deck)
Bagging/mulching mowers
Utility tractors with Landpride or comparable 14' to 22' tow-behind mowers
Four wheel drive slope running tractor/mower
Equipment listed on the Bid form will be reviewed by Leisure Services Commission to
determine whether it is adequate for this mowing contract.
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NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of
County of )
being first duly sworn, deposes and says that:
1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of ,
the Bidder that has submitted the attached Bid;
2. He is fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a
collusive or sham Bid in connection with the Contract for which the attached Bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with
any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other
Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any
other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against the City of Waterloo, Iowa, or any person interested in the
Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of
its agents, representatives, owners, employees, or parties in interest, including this affiant.
Signature Title
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....... day of------------------- 2018.
--------------------------------- -------------------------------------
my
-----_____-_____________--.___My e'XPcre�y________________________________
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NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR
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State of
County of }
being first duly sworn, deposes and says
that:
1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of ,
hereinafter referred to as the "Subcontractor";
2. He is fully informed respecting the preparation and contents of the subcontractor's proposal
j submitted by the subcontractor to , contract
pertaining to the 2018 RIGHT-OF-WAY MOWING CONTRACT in Waterloo, Black
Hawk County, Iowa;
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal;
4. Neither the subcontractor nor any of its officers,partners, owners, agents, representatives,
employees, or parties in interest, including this affiant,has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a
collusive or sham proposal in connection with such contract or to refrain from submitting a
proposal in connection with such contract, or has in any manner, directly or indirectly, sought
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by unlawful agreement or connivance with any other bidder, firm or person to fix the price or
prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the
price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy,
connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any
person interested in the proposed Contract;
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance or unlawful agreement on the pall of the
bidder or any of its agents, representatives, owners, employees, or parties in interest,
including this affiant.
Signature Title
S c<fL&S OVYL,to-bef o M'Mel thik
..... d' --------------------------- 2018.
------------------------------------ �___-________------,
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Myexp&'e-k________________________________
Page 49 of 139
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EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No, 11246)
i All contractors, subcontractors, vendors and suppliers of goods and services doing business with
the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually
agree as follows:
1. The contractor, subcontractor, vendor and supplier of goods and services will not
discriminate against any employee or applicant for employment because of race, color, creed,
sex, national origin, economic status, age, mental or physical handicap, political opinions or
affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative
Action program to ensure that applicants are employed and that employees are treated during
employment without regard to their race, creed, color, sex, national origin, religion, economic
status, age, mental or physical disability, political opinions or affiliations. Such actions shall
include but not be limited to the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
C. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship.
2. The contractor, subcontractor, vendor and supplier of goods and services will, in all
solicitations or advertisements for employees, state that all qualified applicants will receive
consideration for employment without regard to race, creed, color, sex, national origin,
religion, economic status, age, mental or physical disabilities, political opinion or affiliations.
3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining
representative will send to each labor union or representative of workers which he/she has a
collective bargaining agreement or other contract or understanding, a notice advising said
labor union or workers' representative of the contractor's commitment under this section.
4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all
published rules, regulations, directives, and order of the City of Waterloo Affirmative Action
Program Contract Compliance Provisions.
5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file
compliance reports within such time and upon such forms as provided by the Affirmative
Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and
practices of each subcontractor as well as the contractor himself/herself and said
subcontractor, vendor and supplier will permit access to his/her employment books, records
and accounts to the City's Affirmative Action Officer, for the purpose of investigation to
ascertain compliance with this contract and with rules and regulations of the City's
Affirmative Action Program—Contract Compliance Provisions relative to Resolution No.
24664.
EQUAL OPPORTUNITY CLAOSE PAGE 1 OF 2
Page 50 of 139
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6. In the event of the contractor's noncompliance with the non-discrimination clauses of this
contract or with any of such rules, regulations and orders,this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible for
further contracts in accordance with procedures authorized by the City Council.
r 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or
incorporate by reference, the provisions of the nondiscrimination clause in every contract,
subcontract or purchase order unless exempted by the rules, regulations or orders of the
City's Affirmative Action Program, and will provide in every subcontract, or purchase order
that said provisions will be binding upon each contractor, subcontractor, or supplier.
;
8. We, the undersigned, recognize that we are morally and legally committed to non-
discrimination in employment. Any person who applies for employment with our company
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will not be discriminated against because of race, creed, color, sex, national origin, economic
status, age, mental or physical disabilities.
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Signed:
Appropriate Official
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Date
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EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2
Page 51 of 139
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} STATEMENT OF BIDDER'S QUALIFICATIONS
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(To be submitted by the Bidder only upon request of the City of Waterloo,Iowa.)
All questions shall be answered and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate attached
sheets. The Bidder may submit any additional information desired.
1. Name of Bidder.
2. Permanent main office address.
3. When organized.
4. If a corporation, where incorporated.
5. How many years have you been engaged in the contracting business under your present firm
or trade name?
6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate
anticipated dates of completion.)
7. General character of work performed by your company.
S. Have you ever failed to complete any work awarded to you? If so, where and why?
9. Have you ever defaulted on a contract? If so, where and why?
10. List the more important projects recently completed by your company, stating the
approximate cost for each, and the month and year completed.
11. List your major equipment available for the contract.
12. Experience in landscape work similar in importance to the project.
13. Background and experience of the principal members of your organization, including the
officers.
14. Credit available: $
15. Give Bank reference;
16. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the City of Waterloo, Iowa?
17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish
any information requested by the City of Waterloo, Iowa, in verification of the recitals
comprising this Statement of Bidder's Qualifications.
STATEMENT OF BIDDERS QUALIFICATIONS PAGE I OF 2
Page 52 of 139
3
3
Dated this day of , 20_
Name of Bidder
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By:
Title:
State of )
ss
County of )
being duly sworn
deposes and says that she/he is of
Name of Organization
and that the answers to the foregoing questions and all statements therein contained are true and
correct. Subscribed and sworn to before me this^day of , 20
Notary Public
My commission expires , 20
STATEMENT OF BIDDER'S QUALIFICATIONS P'Phd@F33 of 139
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CITY OF WATERLOO, IOWA
WATERLOO LEISURE SERVICES COMMISSION
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BID FORM
for
2018 RIGHT-OF-WAY MOWING
BIDDER:
COMPANY NAME
ADDRESS:
PHONE: { }
1. The undersigned, being a Corporation existing under the laws of the State of ,
a Partnership consisting of the following partners:
having been familiarized with the existing conditions on the project area affecting the
cost of the work, and with all the Contract Documents now on file in the offices of the
City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission,
1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision,
technical personnel, labor, materials, machinery, tools, equipment, and services,
including utility and transportation services required to complete the proposed RIGHT-
OF-WAY MOWING, in accordance with the contract documents and for the unit price in
place for the following amount:
OPTION A: provide all mowing services for:
• Broadway St. (22 acres) Parker St. to Airport Blvd.
• Dubuque Road (8.2 acres) Nevada St. to Evansdale city limits
• San Marnan Dr. (36.6 acres) WA St. to Texas St.
• US 218 corridor(68.6 acres) US 63 interchange to San Marnan Dr.
• Highway 20 overpasses �7 acres) Hammond Ave., Kimball Ave.,
Ansborough Ave., W.4 ' St.
• Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho.
• Police Training Center (2.6 acres) Martin Luther King & Elk
j Run Rd
Total 168 acres
Price Per Acre:
dollars ($
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OPTION B: provide all specified mowing services for
• University Ave. (13 acres) and
• Greenhill Road (28 acres)
Total 41 acres
Price Per Acre:
dollars ($ }
BID FORM page [of 3
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Page 54 of 139
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OPTION C: provide all specified mowing services for Fairview Cemetery (8 acres)
Price Per Acre:
dollars {$ }
OPTION D: provide all specified mowing services for Virden Creek Waterway
(2 acres)
Price Per Acre:
dollars{$ }
OPTION E: provide all specified mowing services for Logan Ave/Hwy 63
(8.1 acres)
Price Per Acre:
dollars($ )
2. It is understood that the quantities set forth are approximate only and subject to
variation and that the unit price for the work done shall govern the actual payment to the
Contractor.
3. In submitting this bid, the Bidder understands that the City reserves the right to reject
any or all bids and to award one or more contracts for a single Option, all Options
together, or any combination of Options. If written notice of acceptance of this Bid is
mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at
any time thereafter before this bid is withdrawn, the undersigned agrees to execute and
deliver an agreement in the prescribed form and furnish the required certificate of
insurance within ten (10) days after the agreement is presented for signature, and start
work within ten (10) days after "Notice to Proceed" is issued.
4. Security in the sum of dollars ($ }
in the form of , is submitted herewith in accordance
with NOTICE TO BIDDERS.
S. Attached is a Non-Collusion Affidavit of Prime Contractor.
6. The Bidder is prepared to submit a financial and experience statement upon request.
7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of
$10,000.00 in work for the City in the current calendar year, are prepared to submit an
AAP or Update and an EOC, within ten(10) days of notification that the bid submitted is
lowest and acceptable.
8. The Bidder has received the following Addendum or Addenda:
Addendum No. Date: I I
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BID FORM page 2 of 3
Page 55 of 139
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9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid
is
items listed on the City of Waterloo Minority and/or Women Business Pre-bid Contract
Information Form submitted with this Bid Form. The apparent low bidder shall submit a
list of all other subcontractor(s)to be used on this project to the City of Waterloo by 5:00
p.m. the business day following the day bids on this project are due along with the Non-
collusion Affidavits of ALL Subcontractor(s).
' The subcontractors listed on this proposal and/or submitted to the Contract Compliance
Officer cannot be changed except for the following reasons.
1. The City of Waterloo does not approve the subcontractors.
2. The subcontractors submit in writing that they cannot full 11 their subcontracts
10. The Bidder shall list all equipment available for this project:
11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are
marked "none" or"NA".
12. The bidder has attached all applicable forms.
13. The owner reserves the right to select alternatives, delete Iine items, and/or to reduce
quantities prior to the Award of Contract due to budgetary limitations.
SIGNED: DATE:
Name and Title
BID FORM page 3 of 3
Page 56 of 139
CITY OF WATERLOO
Council Communication
Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening
as April 5, 2018 and date of public hearing as April 9, 2018, for the FY 2018 Street Reconstruction Program,
Contract 944, and instruct City Clerk to publish said notice.
City Council Meeting: 3/19/2018
Prepared: 3/14/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Thorson, Eric Approved 3/14/2018 - 10:03 AM
Clerk Office Higby, Nancy Approved 3/14/2018 - 10:13 AM
ATTACHMENTS:
Description Type
D 2018 Street Recon Prog Cover Mem
Resolution approving 12reliminaryplans, specifications; form of contract, etc.
SUBJECT: and setting date of bid opening as April 5, 2018 and date of public hearing as
April 99, 2018, for the FY 2018 Street Reconstruction Program, Contract
944, and instruct City Clerk to publish said notice.
Submitted by: Submitted By: Dennis Gentz, PE,Assistant City Engineer
Summary Statement: Plans prepared by the City Engineer's Office.
Expenditure Required: TBD
Source of Funds: Local Option Sales Tax Funds
Page 57 of 139
FY 2018 STREET RECONSTRUCTION PROGRAM
STREET FROM TO
6th St., W. Byron Ave. Hawthorne Ave.
Baltimore St. Easton Ave. Mitchell Ave.
Brookeridge Dr. Pheasant Ln. Kimball Ave. Frontage
Caras Rd. Audubon Dr. 158' NE
Coachman Dr. Carraige Hill Dr. W. Pavement End
Denver St. Hawthorne Ave. Bertch Ave.
Golden Valley Dr. Candlewick Rd. Greenbrier Rd.
Kingbard Blvd. 4th St., W. Fletcher Ave.
Lynkaylee Dr. Rachael St. Meadow Ln.
Medina Rd. Wakonda Dr. Donald St., W.
Mobile St. Douglas St. Sumner St.
Oakwood Dr. Cedar Bend St. Greenbrier Rd.
Parker St., W. Longfellow Ave. Burton Ave.
Randolph St. 9th St., W. Grant Ave.
San Marnan Dr., E Frt. Kimball Ave. St. Francis Dr.
Woodstock Rd. Ridgeway Ave., W. Midlothian Blvd.
Bopp St./Crossroads Blvd. Intersection Improvements
Page 58 of 139
CITY OF WATERLOO
Council Communication
Resolution setting the date of hearing for April 2, 2018 for the request by Wayne Claassen Engineering and
Surveying Inc. on the behalf of Friends of Faith Retirement Homes, Inc. to rezone 14.5 acres from"R-2" One
and Two Family Residence District and "R-3" Multiple Residence District to "R-4,R-P"Planned Residence
District located at 600 Park Lane to allow for the redevelopment of the existing retirement home community
with construction of approximately 211,968 square feet of total structures, and instruct City Clerk to publish
notice.
City Council Meeting: 3/19/2018
Prepared: 3/14/2018
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Even, LeAnn Approved 3/14/2018 - 2:58 PM
ATTACHMENTS:
Description Type
D Staff Report Cover Memo
D Aerial Map Cover Memo
D Application Letter Cover Memo
D Site Plan Cover Memo
❑ Civil Base Map Cover Memo
❑ Rendering Cover Memo
❑ Rendering 2 Cover Memo
D Legal Description Cover Memo
Resolution setting the date of hearing for April 2, 2018 for the request by
Wayne Claassen Engineering and Surveying Inc. on the behalf of Friends of
Faith Retirement Homes, Inc. to rezone 14.5 acres from"R-2" One and
SUBJECT: Two Family Residence District and "R-3"Multiple Residence District to
"R-4,R-P" Planned Residence District located at 600 Park Lane to allow for
the redevelopment of the existing retirement home community with
construction of approximately 211,968 square feet of total structures, and
instruct City Clerk to publish notice.
Submitted by: Submitted By:Noel Anderson,C ommunity Planning and Development
Director
Recommended Action: Approval
The"R-4, R-P" Planned residence district is intended and designed to
provide a means for the development of tracts of land on a unit bases,
allowing greater flexibility and diversification of land uses and building
locations than the conventional single lot method. Permitted uses within the
"R-4, R-P"district would be single-family, two family, and multi-family
Summary Statement: dwellings.
Page 59 of 139
The site plan submitted shows the existing campus being demolished and
rebuilt in multiple phases; which includes replacing the existing 2-story
buildings with several 4 story buildings, some 2-story buildings, and some 1-
story duplexes.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Rezone
Page 60 of 139
March 6,2018
REQUEST: Request by Wayne Claassen Engineering and Surveying Inc. on
the behalf of Friends of Faith Retirement Homes, Inc. to rezone
14.5 acres from "R-2" One and Two Family Residence District and
"R-3" Multiple Residence District to "R-4,R-P" Planned Residence
District located at 600 Park Lane to allow for the redevelopment of
the existing retirement home community with construction of
approximately 211,968 SF of total structures.
APPLICANT: Friends of Faith Retirement Homes, Inc., 600 Park Lane, Waterloo,
Iowa 50702
GENERAL The applicant is requesting to rezone 14.5 acres from "R-2" One
DESCRIPTION: and Two Family Residence District and "R-3" Multiple Residence
District to "R-4,R-P" Planned Residence District located at 600
Park Lane to allow for the redevelopment of an existing retirement
home community.
IMPACT ON The request would not appear to have a negative impact upon the
NEIGHBORHOOD & surrounding area. The use is existing and is being completely
SURROUNDING redeveloped with mostly new buildings. The redevelopment will
LAND USE: include 4-story buildings however; they are buffered from existing
residential to the west by duplexes.
VEHICULAR & The request would not appear to have a negative impact on the
PEDESTRIAN vehicular or pedestrian traffic in the area. The proposed
TRAFFIC redevelopment will not significantly change the total number of
CONDITIONS: units from what currently exists, and may be up to 30 units less
than the existing facility.
RELATIONSHIP TO No recreational trails are located near the property in question.
RECREATIONAL
TRAIL PLAN:
RELATIONSHIP TO The site in question is along park lane, which currently has
COMPLETE sidewalk along it.
STREETS POLICY:
ZONING HISTORY The site is zoned "R-3" Multiple Residence District to the north and
FOR SITE AND "R-2" One and Two Family Residence District to the south, and has
IMMEDIATE VICINITY: been zoned as such since the adoption of the Zoning Ordinance in
1969.
North: "R-2" One and Two Family Residence District— Bontrager
Park
East: "R-4" Multiple Residence District—Multifamily Homes and
Covenant Hospital
South: "C-1" Neighborhood Commercial District—Friends of Faith
West: "R-2" One and Two Family Residence District—Single Family
Homes
DEVELOPMENT The area in question was developed in the 1970's thru 1990's.
HISTORY:
3.6.18 Rezone PQF 6116f 139
March 6,2018
BUFFERS/ No screening or buffers are required for the rezone request;
SCREENING however the site plan shows significant landscape plantings
REQUIRED: throughout the development.
DRAINAGE: Awater retention plan will need to be submitted to the engineering
department before a building permit will be issued.
FLOODPLAIN: The area in question is predominantly not located within a special
flood hazard area as indicated by the Federal Insurance Flood
Insurance Rate Map Panel No. 190025-0304F. A small portion of
the proposed future pool building is shown extending into the
floodway of Dry Run Creek. The applicants would need to get the
area removed from the floodway status or obtain a no-rise
certification and be approved for a variance before this future
addition could be built.
PUBLIC /OPEN Covenant Hospital is located a block to the east of the property in
SPACES/ SCHOOLS: question. Bontrager Park is located across the street to the north.
UTILITIES: WATER, According to the City of Waterloo Plat books there appears to be
SANITARY SEWER, sanitary sewer lines along the north and south right-of-way of
STORM SEWER, Southbrook Drive. Storm sewer lines are also located in a portion
ETC. of the north and south right-of-way lines of Southbrooke Drive. An
8' water line is located north of Southbrooke. A 10" sewer line runs
through the middle of the facility that will be relocated as a part of
the redevelopment. Therefore, a new utility easement for the sewer
line that will be relocated needs to be dedicated, and the existing
utility easement for sewer line be removed. The applicant has
indicated that the dedication and vacation of the utility easements
for the sewer line will be done at a later date.
RELATIONSHIP TO The Future Land Use Map designates this area as Mixed
COMPREHENSIVE Residential; Low, Medium, High Residential, Professional Offices
LAND USE PLAN: and Neighborhood Commercial. The request appears to be in
conformance with the Future Land Use map, a component of the
Comprehensive Plan.
STAFF ANALYSIS — The "R-4, R-P" Planned residence district is intended and designed
ZONING to provide a means for the development of tracts of land on a unit
ORDINANCE: bases, allowing greater flexibility and diversification of land uses
and building locations than the conventional single lot method.
Permitted uses within the "R-4, R-P" district would be single-family,
two family, and multi-family dwellings.
The site plan submitted shows the existing campus being
demolished and rebuilt in multiple phases; which includes replacing
the existing 2-story buildings with several 4 story buildings, some
2-story buildings, and some 1-story duplexes.
The first phase of the project is to demolish the existing wing of the
Independent Living Building, garages, out buildings and the
completion of the site work and utility installation. The second
phase includes the Construction of a new 4-story 154,300 sf
3.6.18 Rezone PQW 62f 6f 139
March 6,2018
Independent Living building, with 41 garage spaces.
The third phase includes the demolition of the remaining
Independent Living buildings and consolidate services to the
existing 2-story, 72 suite Skilled Nursing Building.
Phase 4, will include the construction of a 2-story, 72 suite, 57,700
sf Skilled Nursing Facility and parking while maintaining full
operation and services to the existing 2-story, 72 suite Skilled
Nursing Building during construction.
Phase 5 will include the demolition of the former Skilled Nursing
building and the completion of the site work.
The site plan also shows future development that will include a 2
story 36-48 suite Assisted Living building, new hard surface parking
areas and drives, a 4-story 30 suite apartment building, with a 20
car garage, 3-4 story 20-30 suite apartment building with a 20 car
garage and the demolition of 2 existing cottages and the
construction of two new 2 unit cottages. The site plan also shows
the future construction of an attached pool building.
The Zoning Ordinance requires a minimum of 36 parking stalls for
the Independent living areas. The site plan shows 41 garage
spaces to be built now with another 40 to be built in the future. For
the remainder of the facility the zoning ordinance requires one (1)
parking space for each four (4) patient beds and one (1) parking
space for each two (2) employees on the maximum working shift.
There would appear to be sufficient parking proposed to meet
minimum requirements.
The project is a $70 million dollar reinvestment into the site that
has existed for 30 or more years.
STAFF ANALYSIS — There is no platting required for this request.
SUBDIVISION
ORDINANCE:
STAFF Therefore, staff recommends that the request by Wayne Claassen
RECOMMENDATION: Engineering and Surveying Inc. on the behalf of Friends of Faith
Retirement Homes, Inc. to rezone 14.5 acres from "R-2" One and
Two Family Residence District and "R-3" Multiple Residence
District to "R-4,R-P" Planned Residence District located at 600
Park Lane to allow for the redevelopment of an existing retirement
home community be approved for the following reasons:
1. The request would not appear to have a negative impact on
the surrounding area.
2. The site in question would appear to provide sufficient
space to meet all required regulations including setbacks,
drainage, landscaping, screening, parking, etc.
3. The rezone is in accordance with the Comprehensive Plan
and Future Land Use Map, which classify this area as Mixed
3.6.18 Rezone PQF 83f 6f 139
March 6,2018
Residential; Low, Medium, High Residential, Professional
Offices and Neighborhood Commercial.
3.6.18 Rezone PQW 64f 6f 139
City of Waterloo Planning, Programming and Zoning Commission
March 6, 2018
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WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC.
2705 University Avenue P.O. Box 898
Waterloo, Iowa 50704 Fax 319/235-0028 319/235-6294
I
February 13, 2018
Aric Schroeder, City Planner
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
RE: Friends of Faith Retirement Homes, Inc., 600 Park Lane Waterloo, IA
Re-zoning for R-2 and R-3 to R-4, RP request
Special Permit request
Dear Aric:
We are enclosing herewith the following for the above request:
1. -Application for re-zoning with our check#36021 in the amount of$445.00
2. Application for a Special Permit with our check#36020 in the amount of$200.00
3. Legal Description and Sketch for the requested re-zoning area
4. The proposed site plan for the full build-out of the project showing proposed new buildings,
existing buildings (duplexes) that will remain,proposed new parking and driveways and a
proposed relocation of an existing public sanitary sewer.This will be an almost complete re-
development of the existing facilities that will be completed in phases to allow portions of the
existing facility to remain in operation until the replacement portions of the new facility are
completed. Six of the existing duplex cottages are the only existing structures that will remain
as is.
5. Perspective views of the proposed building exteriors
6. Proposed building floor plans
PDF images of the above items were emailed to you today in multiple files due to their size.
Please contact me with question, comments or other needs in this regard.
Very truly yours,
WAYNE CLAASSEN ENGINEERING AND SURVEYING
r �
William J. Claassen, P. E.
WJC/dad
Enclosures
Cc: Lisa Gates
Mike Young
(File;My Docutnents/Word Documents/Misc.Correspondence/City of Waterloo/CityFlanner-Aric Schroeder-Friends of Faithl.ltr)
Page 66 of 139
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That part of the Southwest Quarter (SW 1/4) of Section Three (03), Township Eighty-
eight North (T88N), Range Thirteen West (R13W) of the Fifth Principal Meridian, City
of Waterloo, Black Hawk County, Iowa, described as follows:
Lots Twenty-four (24), Twenty-five (25) and Twenty-six (26), Brookeridge Subdivision.
AND
All that parcel described as follows:
Beginning at the Southeast corner of Lot One Hundred Fifty-one (151), Southaven First
Addition; thence North along the East line of said First Addition and along the East line
of Southaven Addition to the Southwest right-of-way line of Park Lane; thence
S58°15'30"E Nine Hundred Eighty-seven (987) feet along said Southwest right-of-way
line; thence S28°15'00"W One Hundred Seventy and Seventy-five Hundredths (170.75)
feet; thence S37°18'00"W One Hundred Fifty-nine and Twenty-five Hundredths (159.25)
feet; thence S56°44'00"W One Hundred Sixty(160) feet; thence S44°32'30"W One
Hundred Fifty-one and Twenty-five Hundredths (151.25) feet; thence S3 8'50'00"W Four
Hundred Thirty-one and Fifty Hundredths (431.5) feet to the Southeasterly extension of
the Northeast right-of-way line of Fairlane Avenue; thence N47°52'00"W One Hundred
Sixty-eight (168) feet along said Southeasterly extension to the Southeast right-of-way
line Brookeridge Drive; thence Northwesterly along said Northeast right-of-way line to
the South corner of aforesaid Lot Twenty-six (26); thence Northeasterly along the
Southeast line of said Lot Twenty-six (26) to the East corner of said Lot Twenty-six (26);
thence Northwesterly along the Northeast line of said Lot Twenty-six (26), and the
Northeast line of aforesaid Lot Twenty-five (25) and Lot Twenty-four (24) to the point of
beginning containing 14.5 acres.
Page 71 of 139
CITY OF WATERLOO
Council Communication
Resolution Electing Classifications and Procedures for proposed Bond Projects as listed in the requested
Waterloo Project Allocations 2018 Bond Issue Summary for the FY2019 projects.
City Council Meeting: 3/19/2018
Prepared: 3/15/2018
REVIEWERS:
Department Reviewer Action Date
Finance Even, LeAnn Approved 3/15/2018 - 6:18 PM
ATTACHMENTS:
Description Type
D Resolution Backup Material
Resolution Electing Classifications and Procedures for proposed Bond
SUBJECT: Projects as listed in the requested Waterloo Project Allocations 2018 Bond
Issue Summary for the FY2019 projects.
Submitted by: Submitted By: Michelle Weidner; Chief Financial Officer
Summary Statement: This action approves the classifications of the proposed projects for the
bond issue.
Page 72 of 139
ITEMS TO INCLUDE ON AGENDA
CITY OF WATERLOO, IOWA
General Obligation Bonds
X Resolution Electing Classifications and Procedures for Proposed Bond Projects
NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE
CHAPTER 21 AND THE LOCAL RULES OF THE CITY.
Page 73 of 139
March 19, 2018
The City Council of the City of Waterloo, State of Iowa, met in open session, in the
Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, at 5:30 P.M., on the above
date. There were present Mayor Quentin Hart, in the chair, and the following named Council
Members:
Absent:
1
Page 74 of 139
Council Member introduced the following Resolution
entitled "RESOLUTION ELECTING CLASSIFICATIONS AND PROCEDURES FOR
PROPOSED BOND PROJECTS", and moved that the same be adopted. Council Member
seconded the motion to adopt. The roll was called and the vote was,
AYES:
NAYS:
Whereupon, the Mayor declared the resolution duly adopted as follows:
RESOLUTION ELECTING CLASSIFICATIONS AND
PROCEDURES FOR PROPOSED BOND PROJECTS
WHEREAS, this Council proposes to authorize the issuance of general obligation bonds
under Chapters 384 and 403 of the Code of Iowa for the purpose of providing funds to pay the
costs of the fiscal year 2019 capital improvement projects; and
WHEREAS, the projects consist of both essential corporate purposes and general
corporate purposes, as those terms are defined in Section 384.24 of the Code of Iowa; and
WHEREAS, Section 384.28 of the Code of Iowa provides generally that the definitions
of essential corporate purposes and general corporate purposes are not mutually exclusive, and
that if a project or activity may be reasonably construed to be included in more than one
classification,the Council may elect at any time between the classifications and the procedures
respectively applicable to each classification; and
WHEREAS, the Chief Financial Officer has proposed that the projects to be funded with
the proposed general obligation bonds be classified for purposes of the applicable hearing
procedures as set forth in the summary attached hereto and made a part hereof.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the classifications and procedures proposed in the summary attached
hereto be and hereby are in all respects approved, and the City Council hereby elects the
classifications and procedures indicated on said summary, as authorized by Section 384.28, for
purposes of establishing the classifications and hearing procedures applicable to the proposed
FY2019 project bonds.
2
Page 75 of 139
PASSED AND APPROVED this 19th day of March, 2018.
Quentin Hart, Mayor
ATTEST:
Kelley Felchle, City Clerk
3
Page 76 of 139
Hearing NTEAmount Projects:
ECP-1 NTE$11.5M Project Description Project Cost
held2/26/2018 (11)Police- Replace 7 patrol vehicle per year. 120,000
(11)Police Investigation Vehicles. -Replace Sedans'06(1),'07(2),'08
(1) 25,000
(12)Fire Rescue-Replace'03 Pick-ups(2)&'06 Utility Vehicle 35,000
(17)Sign&Traffic- Replace'03 Pickup,'04 Bucket Truck, Replace
Pickups (4),'03 Bombardier,warning trailer 50,000
(18)Public Works-Replace'08&'11 Service Trucks, Replace'05 Pick
up 73,000
(19)Street-Repl. '72 snow blower,loaders,snow trucks,graders,
sweepers 221,000
Demolition Projects/Housing Incentives 550,000
Bikeway Development 50,000
Biennial Bridge Inspections 65,000
Virden Creek Levee 1,850,000
Sidewalk Repair/ADA Ramp Compliance 290,000
Flood Control Improvements 200,000
Levee Clear Zone Tree Removal 220,000
Replace Engine#303 550,000
Equipment and Uniforms 30,000
Ash Replacement Program 300,000
Park Improvement Fund 70,000
Skate Park Replacment Fund 75,000
Katoski Greenbelt Maintenance 2,000
Tasers 42,000
Body Armor Replacement 20,000
Police Information System Program 100,000
LED Emergency Lightbars&Vehicle Equipment 40,000
In Car Audio/Video Cameras 20,000
Weapon Replacement Program 5,000
Digital Evidence Mgt. System 5,000
Radar Units 3,000
Ansb.Ave Traffic Adaptive System and Fiber Proj. 96,500
Street Light Improvements 20,000
Upgrading Controllers and Cabinets to Fiber Optics 50,000
Street Sign Fabrication Equipment&Software 20,000
Battery Back-Up Project 5,000
Early Warning Sirens 25,000
Greenhill Rd&Progress Ave Traffic Signalization 40,000
GCP-2 NTE$700K Project Description Project Cost
Vehicle Automated Wash System 270,000
Exterior Painting of Public Works Bldg 25,000
Structural& Mechanical Audit-City Bldgs 75,000
Center for the Arts Parking Lot 280,000
GCP-3 NTE$700K Project Description Project Cost
Swimming Pool Renovations 100,000
ADA Compliance 20,000
Fire Rescue-HAZMAT Center 20,000
Fire Station Improvements 70,000
4
Page 77 of 139
Project Description Project Cost
Library Improvements-Outside Bldg. Maint. 40,000
Rehab FBO, Hangar 4 and Fire Dept. Parking Lots 50,000
City Hall UPS(Battery Backup) 20,000
Geographical Information Systems(GIS) 50,000
Computer/Technology Replacement Program 5,000
Chemical Storage Building 20,000
Golf Course Improvement Fund 40,000
Sports Facilities Improvement Fund 30,000
DT Area Maint. Infrastructure Imp. &Rep. 35,000
Off Road Maintenance Equipment-Parks 30,000
Off Road Maintenance Equipment-Golf 30,000
Off Road Maintenance Equipment-DT 20,000
DVD/Blu Ray Theft Reduction 25,000
Police Department Improvements 50,000
GCP-4 NTE$700K Project Description Project Cost
(37)Leisure-Replace multiple pickups,service truck,grapple loader,tree spa 120,000
(98)Facilities Maintenance-Replace'04 Bucket Truck 70,000
(99)Motor Pool-Replace Sedans(3)&Vans(2) 26,000
Young Arena Improvments 130,000
Downtown Parking Garages 150,000
Parking/Revenue Control Equip.Cormiercial Ramp 653000
Young Arena Improvements 403000
Riverfront Stadium Improvement Fund 12,500
GCP-5 NTE$700K Project Description Project Cost
City Facility New Construction/Remodeling Fund 1 650,000
ECP/UR-6 NTE$700K Project Description Project Cost
Chamberlain Demolition&Redevelopment 19,000
Historic Survey-Triangle Area 20,000
Martin Road Tax Increment 200,000
Downtown Development Plan 80,000
Rath Tax Increment 200,000
Downtown Acquisitions 150,000
Page 78 of 139
CERTIFICATE
STATE OF IOWA )
) SS
COUNTY OF BLACK HAWK )
1, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true
and complete copy of the portion of the corporate records of said Municipality showing
proceedings of the Council, and the same is a true and complete copy of the action taken by said
Council with respect to said matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council (a copy of the
face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the
provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media
at least twenty-four hours prior to the commencement of the meeting as required by said law and
with members of the public present in attendance; I further certify that the individuals named
therein were on the date thereof duly and lawfully possessed of their respective city offices as
indicated therein, that no Council vacancy existed except as may be stated in said proceedings,
and that no controversy or litigation is pending,prayed or threatened involving the incorporation,
organization, existence or boundaries of the City or the right of the individuals named therein as
officers to their respective positions.
WITNESS my hand and the seal of said Municipality hereto affixed this day of
2018.
Kelley Felchle, City Clerk, Waterloo, Iowa
SEAL
01461095-1\11310-122
Page 79 of 139
CITY OF WATERLOO
Council Communication
Resolutions setting date of public hearing as April 9, 2018 on the proposed issuance of the following bonds for
project classifications and instruct the City Clerk to publish said notice. (Details on projects covered by each
hearing are on file for review.)
City Council Meeting: 3/19/2018
Prepared: 3/15/2018
REVIEWERS:
Department Reviewer Action Date
Finance Weidner, Michelle Approved 3/15/2018 - 5:52 PM
Clerk Office Even, LeAnn Approved 3/15/2018 - 6:03 PM
ATTACHMENTS:
Description Type
❑ Council Comm 2018 GCP Bond Hearing Request Cover Memo
❑ 2018 Bond Issue Project Listing Cover Memo
Resolutions setting date of public hearing as April 9, 2018 on the proposed
issuance of the following bonds for project classifications and instruct the
City Clerk to publish said notice. (Details on projects covered by each
hearing are on file for review.)
(a) GCP-2- Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
SUBJECT: (b) GCP-3 - Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
(c) GCP-4- Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
(d) GCP-5 - Not to exceed $700,000 General Obligation Bonds (General
Corporate Purpose)
(f) ECP-UR # 6- Not to exceed $700,000 General Obligation Urban
Renewal Bonds (Essential Corporate Purpose)
Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer
We are planning to sell$8 million in general obligation bonds for a number of
general purposes this spring. We also plan to sellbonds to refund the tax-
Summary Statement: exempt bonds issued in 2010.
We plan to use the State of Iowa Revolving Fund for sewer project funding.
Public hearings will be held for those projects at a later date.
The new principal amount of$8,000,000 plus interest will be required to be
repaid in the future, in addition to the new debt service on the refunded
Expenditure Required: bonds.
Page 80 of 139
Source of Funds: Repayment will be made from various sources, including general property
taxes and tax increment revenue.
Policy Issue: The issuance of bonds commits the city to future repayment.
The City could choose not to sell bonds and not proceed with the projects.
This would reduce future debt service costs. However, other costs would
Alternative: likely increase. For example, a number of the planned projects have been
mandated by regulatory agencies that could have financial implications if the
projects aren't completed as required.
A general listing of projects planned to be completed using bond proceeds
Background Information: authorized by these hearings is attached to the resolution approving the
project classifications.
Page 81 of 139
CITY OF WATERLOO , IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer
•
Mayor Council Communication
QUENTIN City Council Meeting: March 19, 2018
HART Prepared: March 15, 2018
Dept. Head Signature: Michelle Weidner
COUNCIL
MEMBERS Number of Attachments: Project Listing
...................
SUBJECT: FYE2018 Bond Issue Hearings
MARGARET Submitted by: Michelle Weidner, Chief Financial Officer
KLEIN
Ward 1
BRUCE Recommended City Council Actions:
JACOBS
Ward 2 Adopt resolutions to set the date of hearing as April 9, 2018 on the proposed
issuance of the following bonds for the project classifications previously approved,
PATRICK as follows:
MORRISSEY
Ward 3
1. GCP-2 — Not to exceed $700,000 General Obligation Bonds (GCP-2) for
JEROME general corporate purposes, bearing interest at a rate of not to exceed
AMOS,JR. nine (9) per centum per annum, the Bonds to be issued to provide funds to
Ward pay the costs of cultural and art projects, including improvements and
CHRIS repairs at the Center for the Arts; building and infrastructure improvements
SHIMP for public works facilities, including exterior painting and a vehicle
Wards automated wash system, and costs of the structural and mechanical audits
SHARON of city buildings.
JUON
At-Large 2. GCP-3 — Not to exceed $700,000 General Obligation Bonds (GCP-3) for
general corporate purposes, bearing interest at a rate of not to exceed
STEVE nine (9) per centum per annum, the Bonds to be issued to provide funds to
scHMpay the costs of the acquisition of city wide information services mapping
At-Large
equipment and software; acquisition and installation of computers and
related technology, including business continuity programming and software
for offsite backup disaster relief; reconstruction, renovation and
improvements to the sports facilities through the sports facilities
improvement fund; downtown area maintenance and infrastructure
improvements; construction, renovation and improvements to public
buildings and facilities, including the chemical storage building, fire station,
fire rescue hazmat center, and police station; acquisition of off-road
maintenance equipment for the parks, downtown, and golf course
departments; the construction, renovation and improvement of airport
facilities, parking lots, and acquisition of related airport equipment; various
ADA compliance improvements, and renovation, construction, improvement
and equipping of the golf course, public library, and swimming pool.
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 82 of 139
3. GCP-4— Not to exceed $700,000 General Obligation Bonds (GCP-4) for general
corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per
annum, the Bonds to be issued to provide funds to pay the costs of the acquisition of
vehicles for various city departments, including the motor pool, facilities maintenance, and
leisure services; improvements to Young Arena and Riverfront Stadium, and reconstruction,
renovation, remodeling, improvement, equipping and repairing of Downtown Parking
Garages and ramps, including parking and revenue control equipment.
4. GCP-5 — Not to exceed $700,000 General Obligation Bonds (GCP-5) for general
corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per
annum, the Bonds to be issued to provide funds to pay the costs of reconstruction,
construction, renovation, remodeling, improvement, equipping and repairing of various City
buildings and facilities, including projects at new city facilities.
5. ECP-UR 6 — Not to exceed $700,000 General Obligation Bonds (ECP-UR -6) for general
corporate purposes, for essential corporate urban renewal purposes, to provide funds to
pay the costs of aiding in the planning, undertaking and carrying out of urban renewal
projects under the authority of Chapter 403 and the Urban Renewal Plans for the Martin
Road Development Area, the Rath Area Redevelopment Area, and the East Waterloo
Unified Urban Renewal and Redevelopment Area, such as those costs associated with the
Chamberlain Project, acquisitions of properties and related demolition and clearance
activities, public infrastructure projects including streets, streetscape, and utility
improvements, and costs of the downtown development plan and historic surveys.
Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a
number of general purposes and refund the Series 2010A bonds.
Please note that the hearing amounts indicated are being set higher than the actual amounts to be
issued to provide flexibility in the project allocations, which reduces future administrative costs. A
hearing covering many Essential Corporate Purpose projects was held and approved February 26,
2018.
We plan to use the State of Iowa Revolving Loan Fund for sewer project funding. Public hearings
will be held for those projects at a later date.
Expenditure Required: The principal amount plus interest will be required to be repaid in the
future.
Source of Funds: Repayment will be made from various sources, including general
property taxes and tax increment revenue.
Policy Issue: The issuance of bonds commits the city to future repayment.
Alternative: The City could choose not to sell bonds and not proceed with the
projects. This would reduce future debt service costs. However, other costs would increase. For
example, a number of the planned projects are government mandates that could have financial
ramifications if they are not completed.
Background Information: A general listing of projects planned to be completed using bond
proceeds authorized by these hearings is attached.
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 83 of 139
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RE-
Capital Equipment and Vehicles 580,000 2,215,000 740,000 0 0
Public Works 125,000 670,000 295,000 0 0
City Facility Management 1,760,000 3,690,000 1,600,000 0 0
Clerks Department 0 0 0 0 0
Community Planning and Development 673,000 1,770,000 639,000 630,000 0
Airport 100,000 523,000 50,000 0 0
Engineering 3,492,000 3,645,000 2,625,000 0 0
Finance 125,000 125,000 125,000 0 0
Fire Rescue 70,000 800,000 580,000 0 0 4
Information Services 100,000 90,000 75,000 0 0
Leisure Services 573,0001 1,948,500 704,500 0 0
Library 18,000 78,000 25,000 0 0
Police 130,000 679,000 285,000 0 0
Sign and Traffic 234,000 761,250 256,500 0 0
Code Enforcment 0 0 0 0 0
Cultural and Arts Center 20,000 0 0 0 0
Waste Management-State Revolving Loan Fund nnnn( 0 {0� r /0
'-�' ✓ ., �r�y - �R:AIYD:.���,A�.�:L �yUVS{+��1�� �1�3���y��Q..,..',;��V�V1'V�Ei ...V�11!���Q., _.,..,.._.v
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FINAL 2019-2023 CIF-Approved by City Council 2_26_18.xlsx Summary3/15/2018 3:50F8hbd 'b f 139
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110 H High (07)Engineering-Replace 2005 pickups(2) 0 24,000 0
110 M Med (08)Planning&Zoning-Replace Sedans'05&'08 0 24,000 0
110 L Low (09)MIS-Use Existing Fleet Transfer 0 0 0
110 H High (11)Police-Replace 7 patrol vehicle per year. 160,000 218,000 120,000
110 L Low (11)Police Equipment 30,000 0 0
110 H High (11)Police Investigation Vehicles. -Replace Sedans'06(1),'07(2), 25,000 25,000 25,000
114 L Low (11)Police Laboratory Vehicle Replacement-None 0 0 0
110 H High (12)Fire Rescue-Replace'03 Pick-ups(2)&'06 Utility Vehicle 0 35,000 35,000
110 L Low 17)Animal Control-None 0 0 0
110 H High (17)Sign&Traffic-Replace'03 Pickup,'04 Bucket Truck,Replace 65,000 95,000 50,000
110 H High (18) Public Works-Replace'08&'11 Service Trucks,Re lace'05 P 0 73,000 73,000
110 H High (19) Street-Repl. '72 snow blower,loaders,snow trucks,graders,sm 200,000 1,250,000 221,000
110 H High (22)Building Inspections-Replace'07 Sedan(2023) 25,000 0 0
11011- 1 Low (23)Parking Maintenance-None 0 0 0
110 L Low (26)Center for the Arts-None 0 0 0
110 L Low (27)Human Rights-None 0 0 0
110 M Med (29)Airport-Replace'04 Ford Taurus 0 35,000 0
110 L Low (30)Housing Authority-None 0 0 0
110 L Low (32)Community Development-Use Existing Fleet Transfer 0 0 0
110 L Low (33)Library-None 0 0 0
110 H High (37)Leisure-Replace multiple pickups,service truck,grapple loader 50,000 275,000 120,000
110 L Low (5 1)Code Enforcement-None 0 01 0
1101H High (98) Facilities Maintenance-Replace'04 Bucket Truck 0 135,000 70,000
110 H High (99)Motor Pool-Replace Sedans(3)&Vans(2) 25,000 26,000 26,000
110 L Low City Clerk-None 0 0 0
77
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FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Cap Equip 3/15/2018 3:5' t'S9 bf 139
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46 H High Vehicle Automated Wash System 0 270,000 270,000
231 H High Exterior Painting of Public Works Bldg 0 25,000 25,000
229 M Med Public Works Fuel Distribution Site 75,000 75,000 0
233 M Med Construction of Storage Building 0 250,000 0
268 M Med Wireless Vehicle Lifts 50,000 50,000 0
164 L Low Central Garage Overhead Crane 0 01 0
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FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PublicWdIW18 3:51 ftgM 6f 139
's
121 H High- I City Facility New Construction/Remodeling Fund 80,000 650,000 650,000
39 H High -2 Young Arena Improvments 0 200,000 130,000
37 H High- 3 Swimming Pool Renovations 20,000 275,000 100,000
2751H High Structural &Mechanical Audit-City Bldgs 0 75,000 75,000
106 H High-4 ADA Compliance 20,000 60,000 20,000
271 H High- 5 Fire Rescue-HAZMAT Center 0 25,000 20,000
23 H High-6 Fire Station Improvements 10,000 160,000 70,000
272 H High-7 Center For The Arts -Restroom Expansions 40,000 200,000 0
2701 H High-8 Library Improvements -Outside Bldg. Maint. 5,000 140,000 40,000
361 M Med-9 Library Improvements -Mtg. Rooms,Park. Lot 0 60,000 0
471 M Med- 10 Center For The Arts -General Maintenance 10,000 50,000 0
41 IM Med - 1 I Center for the At Parking Lot 500,000 300,000 280,000
1271M Med - 12 Downtown Parking Garages 375,000 500,000 150,000
M Med - 13 Parking/Revenue Control Equip. Commercial Ramp 0 220,000 65,000
M Med - 14 Parking Lot Between Sportsplex and Art Center 0 600,000 0
M Med - 15 Multi-Space Parking Meter System 0 150,000 0
M Med - 16 Veterans Memorial Hall 0 25,000 0
101 H High 15 Sullivan Bros Convention Cntr Improvements 700,000 0 0
273 H High Center for the Arts-Fire Alarm 0 0 0
431L Low Public Market Facility Maint Program 0 01 0
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FINAL 2019-2023 CII'-Approved by City Council 2_26_18.xlsx Fac MgW5/2018 3:6VAheP8?e6f 139
f,
34 H High- 1 Demolition Projects/Housing Incentives 200,000 800,000 550,000 0
54 H High-2 Bikeway Development 5,000 220,000 50,000 0
125 H High-3 MidPort 0 Q 0 0
172 H High-4 Martin Road Tax Increment 0 200,000 0 200,000
107 H High- 5 Downtown Development Plan 80,000 80,000 0 80,000
90 H High-6 Chamberlain Demolition&Redevelopment 20,000 50,000 19,000 0
551H High- 7 Rath Tax Increment 200,000 200,000 0 200,000
H High- 8 Historic Survey-Triangle Area 0 20,000 20,000 0
79 M Med- i Downtown Acquisitions 100,000 150,000 0 150,000
112 M Med-2 Housing Development-Ray Tiller Sewer 28,000 50,000 0 0
185 L Low- 1 lNortheast Industrial Park 0 0 0 0
331 L Low- I San Marnan Drive Economic Development 0 0 0 0
1521L Low- I Logan Tax Increment 0 0 0 0
58 L Low- I GIS/GPS Mapping 0 0 0 0
248 L Low- 1 Complete Streets 40,000 0 0 0
L Low- 1 Highland Neighborhood Place Making&Promotio Q 0 0 0
L Low- 1 IDunsmore House Restoration Project 0 0 0 0
L Low- 1 Historic Survey-Church Row Neighborhood 1 0 01 01 0
L Low- 1 Revolving Loan Fund 1 0 01 01 0
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H High- 1A Replacemnt of Street/Parking Lot Light Head Fixtures 0 13,000 0
265 H High- IB Pavement Rehab-Terminal Area Parking Lots 100,000 150,000 0
276 M Med-2 Replace Vehicles-Airport Admin. 0 35,000 0
266 H High- 1A Rehab FBO,Hangar 4 and Fire Dept.Parking Lots 0 200,000 50,000
H High- 1B Purchase of Electronic Decelerometer 0 0 0
267 H High- 1 Street Rehab-Livingston Ln&Betsworth Dr. 0 0 0
278 H High- 1 Street Rehab-Airport Blvd.Phase 1 of 2 0 0 0
H High- 1 Street Rehab-Airport Blvd.Phase 2 of 2 0 0 0
H High-2 Replacement of Terminal Carpet-First Floor Only Phase 1 0 0 0
H High- 1 Matching Funds for FAA Funded Projects 0 125,0000
277 H High Replace Fuel Mgt. Sytem for Airport Vehicles 0 01 0
FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Page 1
Page 89 of 139
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193 H High- 1 Biennial Bridge Inspections 50,000 65,000 65,000
61 H High-2 Virden Creek Levee 1,700,000 1,850,000 1,850,000
521H High-3 Sidewalk Repair/ADA Ramp Compliance 150,000 400,000 290,000
279 H High-4 Flood Control(2016 Flood Issues) 100,000 30,000 0
81 H High- 5 Flood Control Improvements 100,000 450,000 200,000
62 H High-6 Levee Clear Zone Tree Removal 412,000 300,000 220,000
16 H High-7 Bikeway Maintenance 20,000 40,000 0
57 H High- 8 Sergeant Rd Bike Trail Bridge Replacement 0 60,000 0
H High-9 Hwy 63 &Ranchero Pedestrian Crossing 0 50,000 0
80 M Med- I Allen Hospital Area Storm Water Improvements 0 40,000 0
82 M Med -2 Downtown Brick Repairs(Expo/Jefferson/Viaduct) 0 250,000 0
251 M Med-3 Sidewalk Infill (Carver&Irving School Areas) 0 110,000 0
22JL Low Storm Sewer Improvements 20,000 0 0
27 L Low Virden Creek Dam Repairs 0 0 0
53 L Low Hammond Ave Bridge Replacement 0 0 0
74 L Low Park Avenue Bridge Replacement 300,000 0 0
175 L Low jBridge Repairs-Various Locations 50,000 0 0
261L Low US Hwy 63 (South&Middle Segment)-Match 500,000 0 0
91 IL Low Delane Avenue Drainage Project-Phase 11 0 0 0 '>
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69 L Low Hammond Ave Paving 0 0 0
75 L Low Lower Sink Creek Improvements 0 0 0
167 L Low Clark Street Drainage Improvements 0 0 0
83 L Low Cloverdale Acres Storm Water-North 0 0 0
1241L Low 4th St Bridge Walkway Canopy Repairs&Painting 50,000 0 0
20 L Low Entertainment Area Parking Lot(Dental Lab) 40,0001 0 0
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40 H High Center for the Amts 0 0 0
76 H High Youth Pavillion 10,000 0 0
25 H High Amphitheatre 10,000 0 0
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109 H High - 1 G.O. Bond Costs 125,000 125,000 125,000TT 7M
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161 H High- 1 Replace Engine#303 0 575,000 550,000
H High- 1 Replace Engine#301 0 0 0
1561 H I High-2 Equipment and Uniforms 10,000 80,000 30,000
30 H High-3 Brush Truck Replacement 60,000 145,000 0
108 H High New Aerial Truck(Ladder) 0 0 0
236 H High Ambulance Replacement 0 0 0
280 H High Command Vehicle Replacement 0 0 0
H High Cardiac Monitors 0 0 0
M Med Fire Marshal Vehicle 0 0 0
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H High- 1 City Hall UPS (Battery Backup) 0
20,000 20,000 -
58 H High -2 Geographical Information Systems (GIS) 30,000 50,000 50,000
45 M Med - 3 Computer/Technology Replacement Program 0 20,000 5,000
M Med -4 Network Switch Improvements 0 0 0
M Med - 5 Storage and Virtualization Needs 0 0 0
M Med - 6 E-mail Filtering and Archiving 0 0 0
L Low- 7 Iconference Room Technologh Upgrades 0 0 0
138 M Med Communications Medium Modernization 0 0 0
2341 H High CATV Studio Upgrades 30,000 0 0
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238 H High Business Continuity(Offsite Backup/Disaster Recovery 40,000 0 0
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29 H High-1 Ash Replacement Program 200,000 300,000 300,000
14 H High - 2 Park Improvement Fund 50,000 100,000 70,000
1191H High- 3 Chemical Storage Building 10,000 25,000 20,000
15 H High -4 Golf Course Improvement Fund 50,000 150,000 40,000
39 H High - 5 Young Arena Improvements 20,000 100,000 40,000
148 H High - 6 Sports Facilities Improvement Fund 10,000 100,000 30,000
111 H High - 7 DT Area Maint. Infrastructure Imp. &Rep. 10,000 35,000 35,000
H High -8 Skate Park Replacment Fund 0 150,000 75,000
184 H High - 9 Off Road Maintenance Equipment-Parks 50,000 250,000 30,000
113 H High - 10 Off Road Maintenance Equipment- Golf 50,000 261,000 30,000
115 H High - 11 Off Road Maintenance Equipment-DT 50,000 40,000 20,000
120 H High - 12 Off Road Maintenance Equip. Young Arena 0 25,000 0
18 H High - 13 Riverfront Stadium Improvement Fund 20,000 25,000 12,500
H High - 14 Parking Lot Improvement Fund (All Park Lots) 0 75,000 0
38 H High - 15 Equipment Storage Building 0 150,000 0
131 M Med - 1 Katoski Greenbelt Maintenance 2,000 5,000 2,000
122 M Med - 2 Riverview Park Improvements 0 15,000 0
249 M Med - 3 Riverview Park Jetty Stabilization 0 60,000 0
77 M Med - 4 Pla ground/Park Inspection and Software 1,000 5,000 0
M Med - 5 Security System for 1101 Campbell Ave 0 40,000 0 !
191M Med - 6 Tennis Improvements 0 7,500 0
283 M Med- 7 Sportsplex Improvement Fund 0 30,000 0
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282 H High Downtown■ p■gA�rea Maintenance Bldg. 50,000 Q (0.■ ■rt■,06
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286 H High- 1 DVD/Blu Ray Theft Reduction 0 60,000 25,000
M Med - 1 Library Book Mobile 0 0 0
285 M Med -2 RFID Security Gates 18,0001 18,000 0
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149 H High- 1 Tasers 10,000 42,000 42,000
116 H High -2 Body Armor Replacement 10,000 20,000 20,000
241 H High-3 Police Vehicle Impound Storage Bldg 5,000 200,000 0
158 H High-4 JPolice Information System Program 45,000 150,000 100,000
114 H High- 5 1 LED Emergency Lightbars &Vehicle Equipment 20,000 40,000 40,000
140 H High-b Police Department Improvements 0 100,000 50,000
1591H High-7 In Car AudioNideo Cameras 20,000 25,000 20,000
1171M Med- 8 Weapon Replacement Program 5,000 15,000 5,000
129 M Med- 9 Police Training Center Upgrades 0 10,000 0
118 M Med- 10 Office Equipment and Furniture Replacement 0 10,000 0
M Med- 11 Crash Date Recording Equipment 0 12,000 0
290,M Med- 12 Digital Evidence Mgt. System 10,000 30,000 5,000
287 M Med- 13 Crowd Control Equipment 5,000 5,000 0
288 M Med- 14 Gas Masks 0 12,000 0
195 L Low- 15 Body Cameras 0 5,000 0 '
160 M Med Radar Units 0 3,000 3,000
2891L Low Speed Trailer 0 0 �i 0
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FINAL 2019-2023 CIP-Approved by City Council 2_26-18.xlsx Polica3115/2018 3:54FRhb99? bf 139
H High- I Ansb. Ave Traffic Adaptive System and Fiber Proj_ 0 98,250 96,500
134 H High-2 Street Light Improvements 0 30,000 20,000
181 H High-3 Traffic Safety Improvement Projects 30,000 50,000 0
H High -4 Street Light LED Replacment Program 0 20,000 0
244 H High- 5 Upgrading Controllers and Cabinets to Fiber Optics 60,000 80,000 50,000
215 H High-6 Video Detection Cameras and/or Radar Units 30,000 60,000 0
H High-7 W Ridgeway Ave Improvements Project 0 100,000 0
ISI
102 H High-8 Street Sign Fabrication Equipment& Software 0 60,000 20,000 r,
293 H High-9 Battery Back-Up Project 4,000 5,000 5,000
245 H High- 10 Early Warning Sirens 10,000 40,000 25,000
222 H High-11 Greenhill Rd&Progress Ave Traffic Signaiization 01 60,000 40,000
21 H High- 12 Thermoplastic Pavement Markings 0 12,000 0
163 H High- 13 Traffic Signal LED Replacment Program 20,000 20,000 0
213 H High- 14 Franklin Street Signal Replacement/Upgrades 20,000 60,000 0 >
65 M Med- 15 Downing Ave & Wren Rd Signal Project 0 22,000 0
218 M Med- 16 1W 6th St&Williston Ave Signal Project 01 22,000 0
242 M Med- 17 W 4th St&Hubbard Ave. Signal Project 0 22,000 0
291 H High- 18 Advanced Traffic Mgt. System Center 40,000 0 0
H High- 19 Downtown Fiber and Monitoring Cameras 0 0 0
2121H High-20 Tower Park Street Light Improvements 0 0 0
H High-21 IVinton St and Independence Ave Signal Installation 0 0 0
2191 H High-22 Conger/River Rd/Westfield Ave Signal Project 0 0 0
2461M Med -23 Traffic Safety Improvement-Fletcher&Hwy 63 0 0 0
294 M Med -24 Traffic Safety Improvement-Utica&Harrison 0 0 0
H High-25 Kimball Ave and Shaulis Rd Roundabout Project 0 0 0
S
H High-26 Flammang Dr. Frontage Rd. Project 0 0 0 E
56 H High Traffic Signal Improvements 20,000 01 0
Total-Traffic Safety340 X61, Zt10 D
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CITY OF WATERLOO
Council Communication
Bonds
City Council Meeting: 3/19/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Engineering Higby, Nancy Approved 3/14/2018 - 11:30 AM
ATTACHMENTS:
Description Type
D Bonds for Council Approval 03-19.18 Backup Material
SUBJECT: Bonds
Page 99 of 139
BONDS FOR COUNCIL APPROVAL
MARCH 19, 2018
RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00
IA 600985 ARENDS AND SONS CEDAR FALLS, IA
2263654 D.W. ZINSER COMPANY WALFORD, IA
IA 590535 DON SCHMITZ&SONS INC. WASHBURN, IA
IA 566969 FRICKSON ASPHALT EXCAVATION EVANSDALE, IA
IA 5108920 HAWKEYE COMMUNITY COLLEGE WATERLOO, IA
IA 522115 HURST& SONS CONTRACTORS INC. WATERLOO, IA
IA 590430 HOFFMAN & HOFFMAN TRENCHING INC. CEDAR FALLS, IA
IA 550121 MAGEE CONSTRUCTION CEDAR FALLS, IA
62738093 MARK A. VOGEL JESUP, IA
IA 537826 MARTINSON CONSTRUCTION CO. INC. WATERLOO, IA
2171184 PRICE INDUSTRIAL ELECTRIC INC. ROBINS, IA
Page 100 of 139
CITY OF WATERLOO
Council Communication
Resolution approving award of contract to B & B Lawn Care Inc. of Waterloo, Iowa, for Option A$1,249.49
per occurrence, Option B $1,249.49 per occurrence, Option C $24.49 per man hour, Option D $39.89 per
acre, Option E $24.49 per man hour, and approving the bonds and certificate of insurance, in conjunction with
the 2018 Complaint Mowing with Complaint Snow Removal Contract, and authorize the Mayor and City
Clerk to execute said documents.
City Council Meeting: 3/19/2018
Prepared: 3/9/2018
REVIEWERS:
Department Reviewer Action Date
Code Enforcement Even, LeAnn Approved 3/14/2018 - 9:51 AM
ATTACHMENTS:
Description Type
D Bid Tab Cover Memo
D Mowing Contract Cover Memo
Resolution approving award of contract to B & B Lawn Care Inc. of
Waterloo, Iowa; for Option A 51,249.49 per occurrence, Option B
51,249.49 per occurrence, Option C $24.49 per man hour, Option D 539.89
SUBJECT: per acre, Option E $24.49 per man hour, and approving the bonds and
certificate of insurance; in conjunction with the 2018 Complaint Mowing with
Complaint Snow Removal Contract, and authorize the Mayor and City
Cleric to execute said documents.
Submitted by: Submitted By: David R. Zellhoefer. Department Head for Code
Enforcement
Approve recommendation of award of contract to B & B Lawn Care Inc. of
Recommended Action: Waterloo; Iowa for the 2018 Complaint Mowing with Complaint Snow
Removal Contract.
Background Information: B & B Lawn Care Inc. bid the lowest.
Page 101 of 139
FY19 Complaint Mowing w/Complaint Snow Removal
Bid Tab: March 8, 2018
Estimate $50,000
Bidder Bid Security Bid Amount
R&D Lawn Care A. $1,500 B. $1,450
Waterloo, IA Check $1,500 C. $30 D. $42
E. $25
Wilson Custom Trees A. $1,496 B. $1,382
Cresco, IA 5% C. $30 D. $40
E. $30
B&B Lawn Care, Inc. A. $1,249.49 B. $1,249.49
Waterloo, IA Check $1,500 C. $24.49 D. $39.89
E. $24.49
Page 102 of 139
CITY OF WATERLOO, IOWA
CODE ENFORCEMENT DEPARTMENT
CONTRACT
for
2018 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL
This Contract for Complaint mowing and Snow removal (the"Contract") is made and entered into on
2018,by and between the City of Waterloo, Iowa(the"City"), and
(the"Contractor").
1. The Contractor shall furnish all supervision,technical personnel, labor,materials, supplies and equipment to perform
all work required for the Contract work as described in the Specifications.
2. The Contract Documents shall consist of the following:
h. This Contract
i. Request for Proposals
j. Notice of Hearing
k. Instruction to Bidders
1. Signed copy of Bid
in. General Conditions
n. Specifications
These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to
this Contract or set forth in full herein. In the event of any conflict or ambiguity among the Contract Documents,the
document in the order set forth above that first addresses the issue or provision in question shall be govern.
3. The Contractor agrees to commence the work within twenty-four(24)hours after the City issues a"Notice to
Proceed"and to complete the work within the given time frame. Time is of the essence in the performance of duties
under this Contract. The Contractor also agrees to the following:
a) The Contractor will remove all litter, garbage,or junk on vacant lots and/or vacant properties that would be
cause the Contractor not to be able to fulfill the obligation of weed/grass or snow removal at their own cost.
b) Contractors will abide by ordinance sections
a. 7-1-2B(1)Contractors will not be permitted to transfer snow onto or across any city street or alley. In
the event snow is transferred into the street, it shall be removed by the Contractor.
b. 7-1-2F Contractors will not be permitted to blow weeds/grass onto or across any street or alley. In the
event weeds/grass is transferred into the street it shall be removed by the Contractor
c) Contractors shall bag all weeds/grass taller than 12"in residential areas and dispose of the rubbish
properly.Disposal can be done at the City of Waterloo Yard Waste Site located at 2749 Independence
Ave.,Waterloo,Iowa.
d) Contractors are not to mow or trim any flowers or gardens unless specified by the Code Enforcement
Department.
e) Contractors will trim around all trees,telephone poles,fences, structures, curbs and on the backside of alleys.
f) Contractors must have a camera that will time stamp and date photos. There must be before and after
photos taken of the property and include at least two(2) photos measuring the grass with a measuring
stick.
g) The City of Waterloo will not be obligated to pay the full amount for referral work when all necessary
photos required by the Contractor have not been turned into our office.
Page 103 of 139
h) In the event the Code Enforcement Department finds that the Contractor did not fulfill its obligation,the
Contractor will be required to go back to the property at no additional cost to the city or owner of the
property.
i) During snow removal the sidewalks will be cleared the width of the sidewalk and to the concrete unless ice
prevents such removal. In the event the ice is unable to be removed the Contractor will be required to lay
down sand, salt,or a mixture of both.
j) Charges for sand, salt or both will be determined by following: The owner shall be charged $15 for any
amount of salt that needs to be used to assist in the removal of ice from the sidewalk per residence. If the
property is located on a corner lot the owner of the property shall be charged$30 for any amount of salt that
needs to be used to assist in the removal of ice from the sidewalk provided that ice removal is needed on both
sidewalks.
k) Contractor shall remove all involuntary vines,brush,or trees along any fence and the portion of property to
the alley when referral is given by the Code Enforcement Department.
1) The owner shall be charged one amount of 15 minutes travel time in addition to all other fees applied per
referral.
m) Properties found in compliance upon arrival of contractor,will not result in additional charges to the City of
Waterloo from the Contractor.
n) Unless prior approval has been given,the City of Waterloo will only be obligated to pay for the work of two
people per referral.
4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo relating to the obstruction of
streets and alleys,keeping open passageways for water and traffic,and maintaining proper and sufficient barricades
with lights and signals during all hours of darkness.
5. Except as to any negligence of City, its officials, officers, employees or agents in the performance of any duty under
this Contract,and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and
indemnify City, its officials, officers,employees and agents, and to hold same harmless, from and against any and all
claims, demands, causes of action, losses,costs, or liabilities whatsoever, including but limited to reasonable
attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the
work contemplated by this Contract.
6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged
by Contractor and is not repaired in a timely manner as determined by City, City has the option of having the damage
repaired at the Contractor's expense,to be reimbursed to the City or withheld from future payments to Contractor
hereunder.
7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but the
work is delayed by the City,the Contractor may have extra time for the completion of the job as was lost by reason of
the delay caused by the City.
8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work
included on an invoice for which all services have not been delivered or accepted. The City may withhold payment
for reasons including,but not limited to,the following: unsatisfactory job performance or progress, defective work,
disputed work,failure to comply with material provisions of the Contract,third-party claims filed or reasonable
evidence that a claim will be filed,or other reasonable cause.
9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set
forth in this Contract, and if such default remains uncured for a period of seven(7) days after notice thereof shall have
been given by City to Contractor,then City may declare that Contractor is in default hereunder and may terminate this
Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in
equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor
shall be entitled to only one such notice,and in connection with any subsequent breach then City may terminate this
Contract upon seven(7)days' advance written notice. In the event of termination,the Contractor shall be
Page 104 of 139
compensated for all necessary services performed through the termination date. No delay in enforcing the provisions
hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain
relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation
thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement
action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City.
10. In addition to paragraph 9 above,this Contract may be terminated at any time, in whole or in part, upon the mutual
written agreement of the parties. City may also choose to terminate this Contract at any time without cause by
delivering to Contractor twenty-one(2 1)days' advance written notice of termination.
11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of
City.
12. Because time is of great importance when completing referral work,the Contractor must notify the City of
Waterloo at least two(2)weeks in advance including who will be filling in for them for any planned time off.
13. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or
certified mail, postage prepaid and addressed:
City Contractor
City of Waterloo,Iowa
715 Mulberry St.
Waterloo,Iowa 50703
Attn: City Clerk
Delivery of notice shall be deemed to occur(i)on the date of delivery when delivered in person, or(ii)three(3)business
days following the date of deposit if mailed as stated above.
14. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture, partnership,
agency,employment, or any other relationship between the parties nor,except as expressly set forth herein,to create
any liability for one party with respect to the liabilities or obligations of the other party or any other person.
Contractor is an independent Contractor.
15. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of
each.
16. In the event any provision of this Contract is held invalid, illegal,or unenforceable,whether in whole or in part,the
remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for
any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written,but that by
limiting such provision it would become valid, legal, and enforceable,then such provision shall be deemed to be
written and shall be construed and enforced as so limited.
17. This Contract,together with the Contract Documents, constitutes the entire agreement between the parties pertaining
to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement
of the parties.
18. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and
conditions hereof, or contained in the various instruments made a part of this Contract by reference,and upon
completion and acceptance of the work,the City agrees to pay the Contractor as set forth on Exhibit"A"attached
hereto.
Page 105 of 139
IN WITNESS WHEREOF,the parties have executed this Contract for Complaint Mowing and Snow Removal by their
duly authorized representatives as of the date first set forth above.
CITY OF WATERLOO, IOWA CONTRACTOR
Mayor Name of Contractor
By:
City Clerk
Title:
Page 106 of 139
CITY OF WATERLOO
Council Communication
Resolution approving the request of Advanced Heat Treat Corporation for Industrial Property tax exemptions
on the expansion of property located at 2825 Midport Boulevard and authorize the Mayor to execute said
document.
City Council Meeting: 3/19/2018
Prepared: 3/15/2018
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Even, LeAnn Approved 3/15/2018 - 3:09 PM
ATTACHMENTS:
Description Type
❑ Industrial Property Tax Exemption Backup Material
Resolution approving the request of Advanced Heat Treat Corporation for
SUBJECT: Industrial Property tax exemptions on the expansion ofproperty located at
2825 Midport Boulevard and authorize the Mayor to execute said document.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Resolution approving the Industrial Property Tax Exemption application
Recommended Action: from Advanced Heat Treat Corp. for the expansion of their facility located at
2825 Midport Blvd and authorize Mayor and City Clerk to execute said
documents.
The Planning, Programming, and Zoning Commission staff has reviewed this
Summary Statement: application and feels that the project qualifies for exemptions from taxes on
the actual value added to the Industrial property under the Industrial Property
Tax Exemption requirements.
Expenditure Required: N/A
Source of Funds: N/A
Policy Issue: Strategic Planning Policy 1, 3 and 4 regarding Economic Development
Alternative: N/A
Background Information: N/A
That part of Tract "B", MidPort America Park Plat No. 1, City of Waterloo,
Black Hawk County, Iowa, lying North of a line which begins at a point on
Legal Descriptions: the East line of road Tract "B" at a point which is Four Hundred Twenty
(420.0) feet South of the Northeast corner of said Tract "B", thence
N90°00'00"W S even Hundred Ninety(790.0) feet to the West he of said
Page 107 of 139
Tract "B" and point of termination.
Page 108 of 139
Application for Industrial Property Tax Exemption
Iowa Code Section 427B
This application must be filed with your city or county assessor by February 1 of the year in which the property claimed
for exemption is first assessed for taxation. It must be postmarked no later than February 1. Contact information for all
assessors can be found at the Iowa State Association of Assessors website: www.lowa-Assessors.org
Applicant Contact Information — Please Print
Name: Advanced Heat Treat Corp.
Phone: (319)232-5221 Email: woodsm@ion-nitriding.com
Read instructions on page 2 carefully
IMPORTANT: A single application may be filed upon completion of an entire project requiring more than
one year to construct or complete, providing prior approval has been granted by the city council or county
board of supervisors. Any property owner who is dissatisfied with their assessment may file a protest with
the Board of Review between April 2 and April 30, both dates inclusive, of the year of the assessment.
Property Owner Name: Advanced Heat Treat Corp.
Address of Property claimed for exemption: 2825 MidPort Blvd., Waterloo, IA 50703
Check the box below to declare the assessed and use, or intended use, of this property:
Industrial Manufacturing FX1 Research —Service Facility ❑
Distribution Center ❑ Public Warehouse ❑ Cattle Facility ❑
1. Describe in detail the new construction for which an exemption is claimed. SEE INSTRUCTIONS.
2. Is this exemption being claimed for reconstruction of existing buildings and structures? Check "Yes"
or "No" below. If yes is indicated, you must receive prior approval from your city council or board of
supervisors. A statement verifying the granting of such approval must be submitted with this
application to your assessor. If prior approval has been granted, describe in detail the reconstruction.
Yes: F-1 No: FX-1
I hereby swear that the information presented on this application and all attached supporting documents
are true, correct, and complete.
Signature of Owner: Title: Date:
For Assessor Use Only
Parcel Number:
I have examined this application for industrial property tax exemption and hereby certify $
of the final assessed value qualifies for this property tax exemption.
Assessor Signature Date:
Pages-409aQ13/hW)
Application for Industrial Property Tax Exemption
Iowa Code Section 4276
NOTICE: An applicant may submit a plan for new construction to the city council or board of
supervisors prior to completing this application in order to obtain prior approval for property
tax exemption eligibility.
INSTRUCTIONS
Enter the name and address of the property owner claiming exemption.
Enter the address of the property for which an exemption is being claimed.
Enter how property is assessed and used or intended to be used as.
Item 1: New construction means new buildings and structures, including new additions to
existing buildings and structures. You are required to present an accurate and detailed
description of the new construction including the date construction began (or will begin), the
anticipated date the construction will be completed, and the cost of the entire new
construction project. Attach additional pages if necessary.
Item 2: Reconstruction of existing buildings is not eligible for a property tax exemption unless
the following conditions are met:
(a) Reconstruction is required due to economic obsolescence.
(b) Reconstruction is necessary to implement recognized industry standards for the
manufacturing and processing of specific products.
(c) Reconstruction is required to continue to competitively manufacture or process specific
products.
IMPORTANT: Reconstruction must meet the above conditions and written approval must be
received from the county board of supervisors or city council prior to submitting this
application to your assessor. The written approval is to be attached to the application
form.
If prior approval has been granted, complete Item 2 on the application by attaching a detailed
description of the type of building being reconstructed, the exact nature of the reconstruction,
the date reconstruction began or will begin, and the cost of the entire reconstruction project.
Attach additional pages if necessary.
This application must be signed by the property owner and submitted to the city or county
assessor in which the property is located no later than February 1 of the year in which the
property claimed for exemption is first assessed for tax purposes. However, a single
application may be filed upon completion of an entire project requiring more than one year to
construct or complete, providing prior approval has been granted by the city council of county
board of supervisors.
57-122b(08/30/16)
Page 110 of 139
CITY OF WATERLOO
Council Communication
Resolution approving the Business Financial Assistance Application for tax credits through the Iowa
Economic Development Authority, including local match commitment through land acquisition, for the
expansion of Advanced Heat Treat, located at 2825 Midport Drive, and authorize the Mayor and City Clerk to
execute said documents.
City Council Meeting: 3/19/2018
Prepared: 3/12/2018
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Anderson, Noel Approved 3/12/2018 - 5:32 PM
Clerk Office Even, LeAnn Approved 3/14/2018 - 9:47 AM
ATTACHMENTS:
Description Type
D H Q JA Application information Backup Material
Resolution approving the Business Financial Assistance Application for tax
credits through the Iowa Economic Development Authority, including local
SUBJECT: match commitment through land acquisition, for the expansion of Advanced
Heat Treat, located at 2825 Midport Drive, and authorize the Mayor and City
Clerk to execute said documents.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Adopt resolution .
Advanced Heat Treat is applying for Business Financial Assistance funds
for the expansion of their company in Waterloo. The expansion has an
Summary Statement: estimated cost of approximately$2.2 million. Estimated taxable value for the
expansion is to be determined by the Assessor's office. The expansion will
add six high quality jobs for operations at Advanced Heat Treat.
Expenditure Required: Future Development Agreement with Land incentives
Source of Funds: TIF
Policy Issue: Strategic Planning Policy 1, 3 and 4 regarding Economic Development and
Job Creation
Alternative: NA
Advanced Heat Treat is looking to expand their operations and are applying
Background Information: for business financial assistance with the Iowa Economic Development
Authority.
Page 111 of 139
That part of Tract"B", MidPOrt America Park Plat No. 1, City of Waterloo,
Black Hawk County, Iowa, lying North of a line which begins at a point on
Legal Descriptions: the East line of road Tract "B" at a point which is Four Hundred Twenty
(420.0) feet South of the Northeast corner of said Tract "B", thence
N90°00'00"W Seven Hundred Ninety(790.0) feet to the West line of said
Tract "B" and point of termination.
Page 112 of 139
WA
Debi V. Durham, Director
Iowa Economic Development Authority
t5usiness Financial Assistance Application
Business Finance - Business Development Division
Iowa Economic Development Authority
200 East Grand Avenue
Des Moines, Iowa 50309-1819
www.iowaeconomlcdevelopment.com
Telephone: 515.725.3134 Email: businessfinance cr iowa.gov
Application Instructions
To Complete Electronic Form: Click on TEXT BOX to add text. Double click on YES/NO boxes and select"Checked"
1. All applicants must complete the Business Financial Assistance Application and attach only those
additional sections for the components to which the applicant is applying.
STATE of IOWA— Financial Assistance Program
High Quality Jobs Program (HQJP)
® Tax Credits
❑ Direct Financial Assistance
2. Before filling out this application form, please read all applicable sections of the Iowa Code and Iowa
Administrative Code (rules). https://www.legis.iowa.gov/law/administrativeRules
3. Only typed or computer-generated applications will be accepted and reviewed. Any material change to
the format, questions, or wording of questions presented in this application will render the application
invalid and it will not be accepted.
4. Complete the applicable sections of the application fully. If questions are left unanswered or required
attachments are not submitted, an explanation must be included.
5. Use clear and concise language. Attachments should only be used when requested or as supporting
documentation.
6. Any inaccurate information of a significant nature may disqualify the application from consideration.
7. The following must be submitted to Business Finance at IEDA in order to initiate the review process:
• One original, signed application form and all required attachments
• One electronic copy of the application form and all required attachments
Facsimile copies will not be accepted.
Applications must be submitted to IEDA Business Finance before 4:00pm on the fourth Monday of the month.
Applications will be reviewed by the IEDA Board on the third Friday of the following month.
Page 113 of 139
Public Records Policies
During the application process, the information submitted by you to IEDA is exempt from disclosure under
the "industrial prospects" exemption found in Section 22.7(8). However, once you receive an award, the
industrial prospects exemption no longer applies and all documents submitted and generated during the
application and negotiation process become public records under Iowa's Open Records Law (Iowa Code,
Chapter 22), unless
1) The information belongs to one of the classes of records automatically treated as confidential; or
2) You have applied for and received written notice that your information will be treated as confidential.
Automatically Confidential Records
IEDA automatically treats the following records as confidential and will withhold them from public inspection
even without a request for confidential treatment:
• Tax Records and Tax Liability Information
• Quarterly Iowa Employer's Contribution and Payroll Report prepared for the Iowa Workforce
Development Department
• Payroll Registers
• Business Financial Statements and Projections (unless those statements are already publicly
available elsewhere, e.g., 10-K filings)
• Personal Financial Statements
Exemptions to the Open Records Law
If you wish to have additional information treated as confidential, you must fill out the confidential treatment
request form. This form is available by request. Under the Open Records Law, IEDA may lawfully treat
certain information as confidential if that information falls within an exemption to the Open Records Law. The
following exemptions represent records which may lawfully be treated as confidential under the Open
Records law and which are most often applicable to the information submitted to IEDA:
• Release of information would give an unfair advantage to competitors — Iowa Code Sec. 15.118
• Trade secrets — See Iowa Code section 22.7(3), see also Iowa Code Ch. 550
• Information on an industrial prospect with which the IEDA is currently negotiating —See Iowa Code
section 22.7(8)
• Communications not required by law, rule or regulation made to IEDA by persons outside the
government to the extent that IEDA could reasonably believe that those persons would be
discouraged from making them to IEDA if they were made available for general public
examination — Iowa Code section 22.7(18)
Non-Confidential Information
Information that is submitted to IEDA as part of the application process or that is contained in a contract for
program benefits is generally considered material to the eligibility requirements of the program or to the
amount of incentives or assistance to be provided. Such information is generally not given confidential
treatment. Such information includes but is not limited to, the number and type of jobs incented, the wage
levels for the incented jobs, your company's employee benefit information, and your project budget.
Additional Information Available. Copies of Iowa's Open Record law and IEDA's administrative rules
relating to public records are available from the IEDA upon request.
Page 114 of 139
CITY OF WATERLOO
Council Communication
Resolution approving submission of grant application to the U.S. Department of Justice Office of Justice
Programs for the Paul Coverdell, Forensic Science Improvement Grant Program.
City Council Meeting: 3/19/2018
Prepared: 3/12/2017
REVIEWERS:
Department Reviewer Action Date
Police Department Krogh, Frank Approved 3/12/2018 - 4:45 PM
Clerk Office Even, LeAnn Approved 3/14/2018 - 9:43 AM
Resolution approving submission of grant application to the U.S.
SUBJECT: Department of Justice Office of Justice Programs for the Paul Coverdell,
Forensic Science Improvement Grant Program.
Submitted by: Submitted By: Captain Frank Krogh
Grant permission to apply for the Paul Coverdale Forensic Improvement
Recommended Action: Grant through the United States Justice Department Office of Justice
Programs..
This grant opportunity is intended to improve the quality and timeliness of
forensic crime laboratories through equipment and physical updates to the
Summary Statement: lab. The application will be to purchase a new drying rack to improve
forensic analysis of evidence obtained in criminal cases and to update the
crime lab with a ventilation system which will be mandated within the next 5
years.
Expenditure Required: There are no matching funds required for this grant.
Source of Funds: United States Department of Justice Office of Justice programs.
Policy Issue: None
Alternative: None
Background Information: This grant is a designed to improve the capabilities of crime labs to meet the
challenges Officers face to locate physical evidence to solve crimes.
Page 115 of 139
CITY OF WATERLOO
Council Communication
Request by CRF Rentals for a site plan amendment to the"C-P"Planned Commercial District for
construction of a 5,184 square foot Commercial building located south of 2911 Southland Drive.
City Council Meeting: 3/19/2018
Prepared: 2/13/2018
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder,Aric Approved 2/28/2018 - 9:55 AM
Clerk Office Even, LeAnn Approved 2/28/2018 - 11:46 AM
ATTACHMENTS:
Description Type
❑ Staff Report Cover Memo
❑ Overview Map Cover Memo
❑ Aerial Map Cover Memo
❑ Site Plan Cover Memo
D Building Sketch Cover Memo
D Pictures Cover Memo
D Application Cover Memo
Motion to receive, file, consider and pass for the third time and adopt an
ordinance amending Ordinance No. 5079, as amended, City of Waterloo
SUBJECT: Zoning Ordinance, by amending the official Zoning Map referred to in
Section 10-4-4, approving a site plan amendment on a certain property
located south of 2911 Southland Drive.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Approval
The applicant is requesting to construct a new warehouse/office building
located south of 2911 Southland Drive. The request to construct the
warehouse/office building would not appear to have a negative impact upon the
surrounding area as it would appear to be compatible with the commercial
building to the north and is located along Sergeant Road/US Highway 63.
The proposed site plan amendment would not appear to have a negative
impact upon vehicular or pedestrian traffic conditions in the area. The site is
served by Charm Drive and Southland Drive which are local streets which
connect to Sergeant Road (US Highway 63) which is a Principal Arterial.
The nearest recreational trail is along the west side of Sergeant Road (US
Highway 63). A sidewalk will be required to be installed along Charm Drive
connecting to the sidewalk put in to the north.
Page 116 of 139
The area in question was rezoned from"R-3, R-P" Planned Residential to
"C-P" Planned Commercial District on May 3rd, 2016. Surrounding land
uses and their zoning designations are as follows:
North— Commercial zoned "C-P"Planned Commercial, Professional
Office zoned "R3-RP"Planned Residence District and vacant land zoned
"B-P"Business Park District.
South— Vacant Land zoned"C-P"Planned Cominercial District.
East— Vacant Land, Multi-Family, and Residential zoned "R-3, R-P"
Planned Residence District.
West— Sergeant Road/US Highway 63, Sergeant Road Trail and Industrial
zoned "M-1" Light Industrial District.
No buffers would be required as a part of this rezoning request.
It will be necessary that a storm water detention plan is submitted, as well as
a S WPPP to the Engineering Department for review and approval. The
proposed request would not appear to have a negative impact upon drainage
in the area if proper storm water detention techniques are put in place. The
area consists of Commercial built in 2016,professional offices built in 2005,
multi-family built in 1982, industrial built in 1977, and residences built
between 1995 and present. No portion of the property is located within a
special flood hazard area, as indicated by the Federal Insurance
Administration's Flood Insurance Rate Map, Community Number 190025
283F, dated July 18, 2011.
The Future Land Use Map designates this area as Mixed Commercial:
Medium to High Density Residential, Professional Offices, and
Neighborhood Commercial. The proposed site plan amendment would be in
conformance with the Comprehensive Plan and Future Land Use Map for
Summary Statement:
this area.
The applicant is requesting to construct a 5,184 square foot building with 7
parking spaces. The space is proposed to be divided into two separate
shops. The site plan includes a detention pond along the Sergeant Road/US
Highway 63 frontage. The building is proposed to have steel siding and
roofing with imitation Brookstone Veneer near the entrances, sides and back
of the building. There are two proposed monument signs one located at the
northwest corner along Sergeant Road/US Highway 63 and one on Charm
Drive. The building is proposed to face south with the structure
predominately on the northeast side of the property. There will be one
customer entrance, one employee door, and two overhead doors for each
space. The area in question is zoned "C-P"Planned Commercial District,
and this zoning is intended and designed to provide a means for residential
and compatible commercial development of tracts of land on a unit basis,
allowing greater flexibility and diversification of land uses and building
locations than the conventional single lot method. The Zoning Ordinance
requires I parking space for every 2 people employed at the facility and the
site plan shows 7-parking spaces.
As noted during Tech Review, the planning staff has received a comment
from the Condominium Association of the complex located across the street.
Page 117 of 139
They stated that they are opposed to the complex but if it is built they would
want access off of US Highway 63/Sergeant Road and a limit to who could
rent the buildings. Iowa DOT was contacted that they will not allow access
off of US Highway 63/Sergeant Road. Note: When the site plan for what
became the condominium project was first approved of by a resolution 1981-
533, the plans submitted designated the lot as commercial although it was not
developed at that time. There is no platting required for this
request. Therefore, staff recommends that the request for site plan
amendment in the"C-P"Planned Commercial District,be approved for the
following reasons:
1. The request is in conformance with the Comprehensive Plan and Future
Land Use Map for this area.
2. The request would not appear to have a negative impact on traffic
conditions in the area.
3. The request would not appear to have a negative impact upon the
surrounding area.
And with the following conditions(s):
1. That the final site plan meets all applicable city codes, regulations, etc.
including,but not limited to, parking, landscaping, screening, drainage, etc.
2. Sidewalk Constructed along Charm Drive.
At their February 6, 2018 meeting the Planning, Prograimiming and Zoning
Commission voted unanimously 6-0 to recommend approval of the request.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Land Use and Economic Development, policies 1, 3 and 4.
Legal Descriptions: SOUTHLAND PARK FOURTH ADDITION TRACT C-8
Page 118 of 139
February 6,2018
REQUEST: Request by CRF Rentals for a site plan amendment to the "C-
P" Planned Commercial District for construction of a 36' X 144'
5,184 square foot Commercial building located south of 2911
Southland Drive
APPLICANT(S): CRF Rentals LLC, PO Box 203 Waterloo, Iowa 50704
GENERAL The applicant is requesting to construct a new
DESCRIPTION: warehouse/office building located south of 2911 Southland
Drive.
SURROUNDING The request to construct the warehouse/office building would
LAND USES AND not appear to have a negative impact upon the surrounding
IMPACT ON area as it would appear to be compatible with the commercial
NEIGHBORHOOD: building to the north and is located along Sergeant Road/US
Highway 63.
VEHICULAR & The proposed site plan amendment would not appear to have
PEDESTRIAN a negative impact upon vehicular or pedestrian traffic
TRAFFIC conditions in the area. The site is served by Charm Drive and
CONDITIONS: Southland Drive which are local streets which connect to
Sergeant Road (US Highway 63) which is a Principal Arterial.
RELATIONSHIP TO The nearest recreational trail is along the west side of
RECREATIONAL Sergeant Road (US Highway 63).
TRAIL PLAN AND A sidewalk will be required to be installed along Charm Drive
COMPLETE STREETS connecting to the sidewalk put in to the north.
POLICY:
ZONING HISTORY The area in question was rezoned from "R-3, R-P" Planned
FOR SITE AND Residential to "C-P" Planned Commercial District on May 3rd
IMMEDIATE VICINITY: 2016. Surrounding land uses and their zoning designations
are as follows:
North — Commercial zoned "C-P" Planned Commercial,
Professional Office zoned "R3-RP" Planned Residence District
and vacant land zoned "B-P" Business Park District.
South — Vacant Land zoned "C-P" Planned Commercial
District.
East — Vacant Land, Multi-Family, and Residential zoned "R-3,
R-P" Planned Residence District.
West — Sergeant Road/US Highway 63, Sergeant Road Trail
and Industrial zoned "M-1" Light Industrial District.
BUFFERS/ No buffers would be required as a part of this rezoning request.
SCREENING/
LANDSCAPING
REQUIRED:
DRAINAGE: It will be necessary that a storm water detention plan is
submitted, as well as a SWPPP to the Engineering
Department for review and approval. The proposed request
would not appear to have a negative impact upon drainage in
SPA-South of 2911 Southland Drive Page 1 of]Page 119 of 139
February 6,2018
the area if proper storm water detention techniques are put in
place.
DEVELOPMENT The area consists of Commercial built in 2016, professional
HISTORY: offices built in 2005, multi-family built in 1982, industrial built in
1977, and residences built between 1995 and present.
FLOODPLAIN: No portion of the property is located within a special flood
hazard area, as indicated by the Federal Insurance
Administration's Flood Insurance Rate Map, Community
Number 190025 283F, dated July 18, 2011.
PUBLIC /OPEN The nearest schools are Lou Henry Elementary and Hoover
SPACES/ SCHOOLS: Middle School located 3 miles to the northeast and West High
School located 3.64 miles to the northeast. The nearest open
space is the Prairie Grove Park located 0.62 miles to the
southeast.
UTILITIES: WATER, There is an 8" Sanitary Sewer Line that runs in Charm Drive to
SANITARY SEWER, Southland and a 12" Sanitary Sewer Line in Southland and in
STORM SEWER, ETC. Charm Drive north of Southland.
There is a 8' Utility Easement along the west side of the
property.
RELATIONSHIP TO The Future Land Use Map designates this area as Mixed
COMPREHENSIVE Commercial: Medium to High Density Residential,
LAND USE PLAN: Professional Offices, and Neighborhood Commercial. The
proposed site plan amendment would be in conformance with
the Comprehensive Plan and Future Land Use Map for this
area.
STAFF ANALYSIS — The applicant is requesting to construct a 5,184 square foot
ZONING building with 7 parking spaces. The space is proposed to be
ORDINANCE: divided into two separate shops. The site plan includes a
detention pond along the Sergeant Road/US Highway 63
frontage. The building is proposed to have steel siding and
roofing with imitation Brookstone Veneer near the entrances,
sides and back of the building. There are two proposed
monument signs one located at the northwest corner along
Sergeant Road/US Highway 63 and one on Charm Drive. The
building is proposed to face south with the structure
predominately on the northeast side of the property. There will
be one customer entrance, one employee door, and two
overhead doors for each space.
The area in question is zoned "C-P" Planned Commercial
District, and this zoning is intended and designed to provide a
means for residential and compatible commercial
development of tracts of land on a unit basis, allowing greater
flexibility and diversification of land uses and building locations
than the conventional single lot method.
The Zoning Ordinance requires 1 parking space for every 2
people employed at the facility and the site plan shows 7-
SPA-South of 2911 Southland Drive Page 2 of Page 120 of 139
February 6,2018
parking spaces.
As noted during Tech Review, the planning staff has received
a comment from the Condominium Association of the complex
located across the street. They stated that they are opposed
to the complex but if it is built they would want access off of
US Highway 63/Sergeant Road and a limit to who could rent
the buildings. Iowa DOT was contacted that they will not allow
access off of US Highway 63/Sergeant Road.
STAFF ANALYSIS — There is no platting required for this request.
SUBDIVISION
ORDINANCE:
STAFF Therefore, staff recommends that the request for site plan
RECOMMENDATION: amendment in the "C-P" Planned Commercial District, be
approved for the following reasons:
1. The request is in conformance with the Comprehensive
Plan and Future Land Use Map for this area.
2. The request would not appear to have a negative
impact on traffic conditions in the area.
3. The request would not appear to have a negative
impact upon the surrounding area.
And with the following conditions(s):
1. That the final site plan meets all applicable city codes,
regulations, etc. including, but not limited to, parking,
landscaping, screening, drainage, etc.
2. Sidewalk Constructed along Charm Drive.
SPA-South of 2911 Southland Drive Page 3 of Page 121 of 139
City of Waterloo Planning, Programming and Zoning Commission
February 6, 2oi8
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.77: m
Site Plan Amendment
South of 2911 Southland Drive
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Picture 1:Looking east from Sergeant Road/US Highway Picture 3:Looking north along Charm Drive from Site
63
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Picture 4:Condominiums located across street from site
Picture 2:2911 Southland Drive to the north of the site
Page 131 of 139
« L
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Picture 5:Looking west Picture 6:Looking west on north side of property
Page 132 of 139
AYYLIUA 11VIN 31 t L F I-Ail t`11-u"4"-LTK %-- �-. -
"M-P", "C-P", "B-P", 16S-1" OR "C-Z" DISTRICT
CITY OF WATERLOO PLANNING, PROGRAMMING, AND
ZONING COMMISSION, WATERLOO, IOWA
319.291.4366
New or Overall Amendment
Individual Building
Minor change (check one) (Minor Change must be approved by staff)
1. _A__PPLICATION INFORMA'CION:
a. Applicant's name(please print): ( � 121" ��C' +'� �C� S u-�
Address:1: �Q�L () Phone: '3I c- Fax:
City: State: I,k Zip: 1 U;QJO 4
b. Status of applicant: (a) Owner ✓ (b) Other (CHECK ONE): If other explain:--
c.
xplain: _c. Property owner's name if different than above (please print): -
Address: Phone: Fax:
City: State: Zip:
2. PROPERTY INFORMATION:
a. General location of site plan to be amended: GS �t -
�'lcuy rn f�ry
b. Legal description of propert or portion to be amended:
l�C ✓k � CNS
C. Dimensions of proposed site plan amendment: l L)X
d. Area of proposed site plan amendment:
e. Current zoning:_ - '? , f< - c
f. Reason(s) for site plan amendment and proposed use(s) of property: NJQ�_�Q
g. Conditions (if any) agreed to(does not affect existing conditions unless specified):
h. Other pertinent information(use reverse side if necessary): LL L—�L�`�
Please Note: If applicant is not the owner of the property,the signature of the owner must be secured.If it is the intent to
subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process
(separate from site plan amendment request).
The filing fee of$200 (for new or overall amendment), $100 (for individual Building), or$0(for minor change) (payable
to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof
be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will
require that the request go back through the process, with a new filing fee. If the request is denied no new petition
covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and
Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The
undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along
with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning
Commission and the Wo City Council in making their decision. The undersigned au orize City Zoning Officials
to enter the proper n q n in regards the request.
13
Sign tune of Ap- lica Date Signal re of Owner Date
Page 133 of 139
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Police Department on the notice of the conclusion of employment for Alan
Carrier, Lieutenant effective March 7, 2018 with recommendation of approval of payout of$7,265.60 for
unused benefits.
City Council Meeting: 3/19/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Dunn, Lance Approved 3/14/2018 - 9:56 AM
Clerk Office Higby, Nancy Approved 3/14/2018 - 10:12 AM
ATTACHMENTS:
Description Type
Communication from the Waterloo Police Department on the notice of the
SUBJECT: conclusion of employment for Alan Carrier, Lieutenant effective March 7,
2018 with recommendation of approval of payout of$7,265.60 for unused
benefits.
Submitted by: Submitted By:
Page 134 of 139
o CITY OF WATERLOO , IOWA
CITY HALL 715 MULBERRY STREET 50703
aki-�
Today's Date: 3/7/2018
Effective Date: 3/7/2018
Employment Date: 9/8/1987
To: City Council Members
Re: Notice of Severance
Department POLICE
Job Title/Classification Lieutenant
This is to report that the employment of Alan Carrier
with the City of Waterloo has been severed by reason of: Retired
Disability Related [A No ❑Yes
❑ Resigned
❑ Termination
❑ Other
In accordance with City Policy,it is requested to allow payment which consists of the following:
Benefits Total Hours (x)Hourly Rate Total Payouf
Vacation-Accrued 49.98 $45.86 $ 2,255.39
Vacation-Current 928.00 $45.86 $ 5,870.08
Usable Sick Leave 0.00 $45.86 (x)25% $ -
Frozen Sick Leave 0.00 $45.86 (x)60% $0.00
Personal Hours 0.00 $45.86 $ -
Sick Time Pay 32.00 $45.86 (-1467.52)
Unscheduled Leave 8.00 $45.86 $ 366.88
Other Pay-Comp1. 5.25 $45.86 $ 240.77
Total Payment $ 7,265.60
Comments: Unscheduled Leave is Birthday Holiday
Used 32 hours of sick current to much
Approved by Date
Human Resources' i ! Date
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward approved form to Department
Council Agenda Date: ❑ AS/400 Status/Accruals ❑ 1.9
Page 135 of 139
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Police Department on the notice of the conclusion of employment for Tyler
Brownell, Police Officer effective March 7, 2018 with recommendation of approval of payout of$6,773.03 for
unused benefits.
City Council Meeting: 3/19/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Dunn, Lance Approved 3/14/2018 - 9:57 AM
Clerk Office Higby, Nancy Approved 3/14/2018 - 10:12 AM
ATTACHMENTS:
Description Type
Communication from the Waterloo Police Department on the notice of the
SUBJECT: conclusion of employment for Tyler BrowneLPolice Officer effective
March 7, 2018 with recommendation of approval of payout of 86;773.03 for
unused benefits.
Submitted by: Submitted By:
Page 136 of 139
CITY OF WATERLOO , IOWA
CITY HALL 715 MULBERRY STREET 50703
Today's Date: 317!2018
Effective Date: 317!2018
Employment Date: 12121/2009
To: City Council Members
Re: Notice of Severance
Department POLICE
Job Title/Classification Police Officer
This is to report that the employment of Tyler Brownell
with the City of Waterloo has been severed by reason of: 21 Retired
Disability Related ❑ No ❑� Yes
❑ Resigned
❑ Termination
❑ Other
In accordance with City Policy, it is requested to allow payment which consists of the following:
Benefits Total Hours (x)Hourly Rate Total Payout
Vacation-Accrued 0.00 $32.97 $ -
Vacation-Current 160.70 $32,97 $ 5,298.28
Usable Sick Leave 0.00 $32.97 (x)25% $ -
Frozen Sick Leave 0.00 $32.97 (x)_% $ -
Personal Hours 0.00 $32.97 $ -
Sick Time Pay 0.00 $32,97 $ -
Unscheduled Leave 40.00 $32.97 $ (1,318.80)
Comp Pay 84.73 $32.97 $ 2,793.55
Total Payment $6,773.03
Comments: Officer Brownell used all 96 hours of unschedule leave in 2017 but went on long term disability
on October 11,2017 so he was short 5 Holidays so 40 Hours had to be subtracted from payout
Approved by C A_P r. Date Jy 3
Human Resource Date
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward approved form to Department
Council Agenda Date: ❑ AS/400 StatuslAccruals ❑ 1-9
Page 137 of 139
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Planning and Zoning: Community Development Department on the notice
of the conclusion of employment for Mark Boesen, Manager of Rehabilitation Services effective March 2,2018
with recommendation of approval of payout of$796.74 for unused benefits.
City Council Meeting: 3/19/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Human Resources Even, LeAnn Approved 3/14/2018 - 2:09 PM
ATTACHMENTS:
Description Type
Communication from the Waterloo Planning and Zoning: Community
SUBJECT: Development Department on the notice of the conclusion of employment for
Mark Boesen. Manager of Rehabilitation Services effective March 2,2018
with recommendation of approval of payout of 8796.74 for unused benefits.
Submitted by: Submitted By:
Page 138 of 139
CITY OF WATERLOO, IOWA
CITY HALL 715 MULBERRY STREET 50703
• Today's Date: 3/6/2018
Effective Date: 3/212018
Employment Date: 5/30/2006
To: City Council Members
Re: Notice of Severance
Department Community Development
Job Title/Classification Manager of Rehabilitation Services
This is to report that the employment of Mark eoesen
with the City of Waterloo has been severed by reason of: Retired
Disability Related 0 No ❑Yes
❑ Resigned
❑ Termination
❑ Other
In accordance with City Policy,it Is requested to allow payment which consists of the following:
Benefits 11Total Hours (x)Hourly Rate Total Payout
Vacation-AccruedIF 20 $ 34.83 $ 696.60
Vacation-Current 1 0 $
Usable Sick Leave 11.5 $ 34.83 (x)25% $ 100.14
Frozen Sick Leave (x)60% $
Personal Hours $
Comp Time Pay $
Unscheduled Leave $
Other Pay � $ -
Total Payment $ 796.74
Comments:
Approved by — Date
Human Resofces Date
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk(Copy in Personnel File)
Clerk's Office will forward copy of approved form to Department and Human Resources Updated 62&/11
Council Agenda Date: ❑Accruals ❑Status 0-9
Page 139 of 139