HomeMy WebLinkAboutCouncil Packet - 3/26/2018 THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, March 26, 2018
5:30 PM
CITY OF WATERLOO
GOALS
1. Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers and
cultivating an adequate workforce.
2. Implement a Community Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in
City operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and outside
of the community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation(if appropriate) and speak clearly into the microphone.
2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the
Council Meeting. If not registered with the City Cleric's office you may speak one(1)time
per item for a maximum of three (3)minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations may be allowed at the
chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations"
section of the agenda is your opportunity to address items not on the agenda. You may
speak one (1)time for a maximum of five (5)minutes as long as you have registered with
the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not
registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for
a maximum of three (3)minutes. Official action cannot be taken by the Council at that time,
but may be placed on a future agenda or referred to the appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council(may also register by
phone). Registered speakers will be given first priority.
Page 1 of 137
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Kelley Felchle, City Clerk
Agenda, as proposed or amended.
Minutes of March 13, 2018, Special Session, as proposed.
Minutes of March 19, 2018, Regular Session, as proposed.
Minutes of March 19, Special Session, as proposed.
ORAL PRESENTATIONS
I owa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2. Resolution approving preliminary plans, specifications, bid documents, etc. and
setting date of bid opening as April 5, 2018 and date of public hearing as April 9,
2018, for FY 2018 Lift Stations Mowing, and instruct City Clerk to publish said
notice.
Submitted By: Brian Rath, Waste Management Treatment Operations Supervisor
3. Request of the Screaming Eagle American Bar & Grill, 228 East 4th Street, to
close the 600 block of Lafayette Street every Thursday between May 3, 2018 and
October 25, 2018 from 5:00 p.m. to 11:00 p.m., with use of city barricades, and for
a variance to the Noise Ordinance including a band and the use of a PA system.
Submitted By: Dave Mohlis, Police Captain
4. Resolution approving preliminary plans, specifications, form of contract, etc. and
setting date of bid opening as April 26, 2018 and date of public hearing as April 30,
2018, in conjunction with the replacement of parking lot equipment and the
installation of a Parking Access and Revenue Control System (PARCS), and
related parking lot improvements at the Waterloo Regional Airport, and instruct
City Clerk to publish said notice.
Submitted By: Keith Kaspari,Airport Director
Page 2 of 137
5. Resolution preliminary approving plans, specifications, bid document, etc. and
setting a date of bid opening as April 5, 2018 and date of public hearing as April 9,
2018, for the purchase of one (1) 2017 or newer backhoe loader, and instruct City
Clerk to publish said notice.
Submitted By: Sandie Greco, Interim Public Works Director
6. Resolution approving preliminary plans, specifications, form of contract, etc. and
setting date of bid opening as April 12, 2018 and date of public hearing as April 16,
2018, for the Ridgeway Towers PTAC (Packaged Terminal Air Conditioner)
Project, and authorize City Clerk to publish said notice.
Submitted By: Julie Dawson, Housing Authority Director
7. Resolution to approve moving the 4th regular session, 4th meeting in April to April
30, 2018 and cancelling the regular session meeting on April 23, 2018.
Submitted By: Mayor Quentin Hart
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. Greg Ahlhelm, Building Official and Brian Baker, Chief Mechanical
Inspector
Class/Meeting: 2018 International Residential Code (IRC) and International
Business Code (IBC) Significant Changes Seminar
Destination: Cedar Rapids, IA
Dates: May 16-17, 2018 Amount not to exceed: $550.00
b. Ben Wagner, Draftsperson
Class/Meeting: Iowa Technology and Geospatial Conference
Destination: West Des Moines, IA
Dates: June 13-15, 2018 Amount not to exceed: $534.00
C. Dana Jackson, Housing Maintenance/Interim Inspector
Class/Meeting: 40 hour Lead Inspector/Risk Assessor
Destination: Des Moines, IA
Dates: April 9-13, 2018 Amount not to exceed: $1,785.00
d. Angie Fordyce
Class/Meeting: National Community Development Association 49th Annual
Conference
Destination: Long Beach, CA
Dates: June 11-17, 2018 Amount not to exceed: $2,861.00
2. LIQUOR LICENSES
a. Cadillac Lanes, 650 La Porte Road
Class: C Liquor w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 3/27/2019
b. Casey's General Store #2880, 1604 LaPorte Road
Class: B Native Wine/ C Beer
Renewal Application Includes Sunday
Page 3 of 137
Expiration Date: 4/18/2019
C. Hometown Foods, 1010 E. Mitchell Avenue
Class: B Wine / C Beer/ E Liquor
Renewal Application Includes Sunday
Expiration Date: 3/9/2019
d. Iry Warren Memorial Golf Course, 1000 Fletcher Avenue
Class: Special C Liquor w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 3/31/2019
e. South Hills Golf Course, 1830 E. Shaulis Road
Class: B Beer w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 3/31/2019
f. UNA Bar Restaurant, 910 W. 5th Street
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 3/9/2019
3. APPOINTMENTS
a. Barry Haskins
Board/Commission: Civil Service Commission
Expiration Date: 4/1/2022
Re-Appointment
b. Katie Lansing
Board/Commission: Plumbing Board of Licensing, Examiners and Appeals
Expiration Date: 3/26/2021
New Appointment
4. Motion to approve Exception to Burning Yard Waste Application by Dennis Clark
to burn native prairie grasses, marsh habitats and small shrubs and trees, on
approximately 1 acre located at 2204 Ashland Avenue, during March to mid-May
and again in September to November.
Submitted By: Pat Treloar, Chief of Fire Services
5. Bonds
PUBLIC HEARINGS
2. Request by Hope M. Anderson to rezone a total of 129.16 acres from "A-1"
Agricultural District to "R-1" One and Two Family Residence District for the
development of a 210 lot subdivision located next to 5805 Kimball Avenue,
between Kimball Avenue and Highway 21, and north of E. Orange Road.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No Comments on file.
Motion to close public hearing and receive and file oral and written comments and
recommendation of approval of the Planning, Programming and Zoning Commission.
Page 4 of 137
Motion to receive, file, consider and pass for the first time an ordinance amending
Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending
the official Zoning Map referred to in Section 10-4-4, approving to rezone a total of
129.16 acres from "A-1" Agricultural District to "R-1" One and Two Family Residence
District for the development of a 210 lot subdivision next to 5805 Kimball Avenue.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said ordinance.
Submitted By: Noel Anderson, Community Planning & Development Director
3. FY 2018 Asphalt Overlay Program, Contract No. 943.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of plans, specifications, form of contract, etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer
for review.
Submitted By: Jamie Knutson, PE,Associate Engineer
RESOLUTIONS
4. Resolution authorizing the statement of support for the application of Iowa Cannabis
Company, Inc. to the Iowa Department of Public Health for a dispensary license in the
City of Waterloo and authorize Mayor to execute necessary documents.
Submitted By: Mayor Quentin Hart
5. Resolution approving an agreement with the Iowa Department of Transportation
(IDOT)for a Central Traffic Control Center in the amount of$200,000 (80%- $160,000
with City match of 20% - $40,000.00-GO Bond) to purchase and install computer
software and hardware to connect the traffic signal communications and the monitoring
camera network to the Central Traffic Control Center at the Public Works Building.
Submitted By: Sandie Greco, Interim Public Works Director
6. Resolution submitting a Nutrient Reduction study to Iowa Department of Natural
Resources, as required by the NPDES Permit.
Submitted By: Steve Hoambrecker, Waste Management Services Director
7. Resolution approving Amendment to Development Agreement between Tim
Moyer and the City of Waterloo, approved April 24, 2017, for the addition of
development grants in accordance with the City 657A sale of property policy, and
authorize the Mayor and City Clerk to execute all necessary documents.
Submitted By: Noel Anderson, Community Planning and Development Director
8. Resolution approving the request of qualifications from firms to conduct an audit on City
owned properties, and authorize the Mayor and City Clerk to execute said documents.
Submitted By: Noel Anderson, Community Planning and Development Director
9. Resolution approving Federal Regulation Procurement Requirements for FEMA
projects.
Page 5 of 137
Submitted By: Michelle Weidner, Chief Financial Officer
ORDINANCES
10. An Ordinance amending the 2007 City of Waterloo Code of Ordinances Chapter
3, Electrical Regulations of Title 9 Building Regulations.
Motion to receive, file and consider and pass for the first time an ordinance amending
the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3
Electrical Code, Article 1 Electrical Regulations of Title 9, Building Regulations by
removing (a)Amendments to 2017 NEC Chapter 2 Amendments: (1) and (2).
Motion to suspend the rules.
Motion to consider and pass for the second and third time and adopt said ordinance.
Submitted By: Greg Ahlhelm, Building Official
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
4:20 p.m. Council Work Session, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Leisure Services Commission minutes of February 13, 2018.
2. Planning &Zoning Commission minutes of February 6, 2018.
3. Historic Preservation Commission minutes of January 16, 2018.
4. Community Development Board Meeting minutes January 2018.
5. Community Development Public Hearing minutes of January 2018.
6. Community Development Public Hearing minutes of February 2018.
Page 6 of 137
CITY OF WATERLOO
Council Communication
Minutes of March 13, 2018, Special Session, as proposed.
City Council Meeting: 3/26/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 3/20/2018 - 1:11 PM
ATTACHMENTS:
Description Type
❑ Minutes of 3.13.18 special session Backup Material
Submitted by: Submitted By:
Page 7 of 137
March 13,2018
The Council of the City of Waterloo, Iowa, met in Special Session on Tuesday, March 13, 2018. Roll Call:
Jacobs, Morrissey, Shimp, Klein, Amos, Schmitt, Juon. Mr. Schmitt joined via telephone and arrived at the
meeting at 12:38 p.m.
146704- Juon/Shimp
that the Agenda, as amended,for the Special Session on Tuesday,March 13,2018,be accepted and
approved. Voice vote-Ayes: Seven. Motion carried.
RESOLUTION
Mayor Hart provided an overview of a new budget option 6 that would reduce property tax askings
to$17.47821 and noted that it would include the delay of hiring vacant general fund positions.
Council then discussed the changes proposed in budget option six presented by Mayor Hart. The
proposal used the levy rate proposed on March 8,2018 as a base for applying additional expense and
revenue changes in order to arrive at the levy rate of$17.47821.
Mr. Schmitt arrived at 12:38 p.m.
Mayor Hart clarified that option six needs to include filling two vacant fire positions.
Mr.Jacobs proposed reducing the franchise fee increase from 1%to.5%.
146705- Shimp/Amos
To recess for fifteen minutes at 1:01 p.m. Voice vote-Ayes: Seven. Motion carried.
146706- Shimp/Amos
To reconvene at 1:40 p.m. Voice vote-Ayes: Seven. Motion carried.
146707- Morrissey/Amos
that"Resolution adopting a FYE19 budget with a total tax levy rate of$17.7326 and property and
excise tax askings in the amount of$41,095,303",be approved.
146708- Morrissey/Juon
To amend by reducing the levy rate to $17.49. Roll call vote-Ayes: Three. Nays: Four (Jacobs,
Shimp,Klein,and Schmitt). Motion failed.
146709- Jacobs/Shimp
Amend to option 9 with a levy rate of$17.45595. Roll call vote-Ayes:Five.Nays: Two(Morrissey
and Schmitt).Motion carried.
ADJOURNMENT
146710- Shimp/Amos
that the Council adjourn at 1:56 p.m. Voice vote-Ayes: Seven.Motion carried.
Kelley Felchle
City Clerk
Page 8 of 137
CITY OF WATERLOO
Council Communication
Minutes of March 19, 2018, Regular Session, as proposed.
City Council Meeting: 3/26/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 3/20/2018 - 1:10 PM
ATTACHMENTS:
Description Type
❑ Minutes of 3.19.18 Backup Material
Submitted by: Submitted By:
Page 9 of 137
March 19,2018
The Council of the City of Waterloo,Iowa,met in Regular Session at Harold E.Getty Council Chambers,
Waterloo,Iowa,at 5:30 p.m.,on Monday,March 19,2018 . Mayor Quentin Hart in the Chair. Roll Call:
Jacobs,Morrissey,Shimp,Klein,Amos,and Juon. Council member Schmitt joined the meeting by telephone.
Prayer or Moment of Silence.
Pledge of Allegiance: Kent Shankle,Director of Cultural&Arts Commission
146714- Juon/Amos
that the Agenda,as proposed,for the Regular Session on Monday,March 19,at 5:30 p.m.,be
accepted and approved. Voice vote-Ayes: Seven. Motion carried.
146715- Juon/Amos
that the Minutes,as proposed,for the Regular Session on Monday,March 12,at 5:30 p.m.,be
accepted and approved. Voice vote-Ayes: Seven. Motion carried.
Mayor Hart recognized the Orange Neighborhood Association.
ORAL PRESENTATIONS
Mike Henning, 138 Sidehill Drive,commented he is not in support of the rezone in relation to the
Orange neighborhood as a complete plan is not in place. He asked that the council reject the plan
until further discussion can be held to develop a comprehensive plan compatible with the Orange
Elementary School and neighborhood.
Mayor Hart thanked Mr. Henning for the recent meeting and indicated the group was able to discuss
many issues.
Mrs. Juon stated she would also be meeting with Mr.Henning and Mr.Rodemeyer on March 20,
2018 to hear more of their concerns.
Aaron Boshart,400 E. Court Street,Des Moines,Iowa,addressed the council seeking a letter of
support in regards to his company's application to the Iowa Department of Public Health for a
medical cannabidiol dispensary in Waterloo.
Jim Chapman,224 Bertch,questioned the ownership of the Convention Center and Sunnyside South.
Dave Zellhoefer,City Attorney,stated a court date was set for March 29,2018 regarding the
disposition of Sunnyside South and that the maintenance of the property was a cooperative effort at
this point.
Bruce Kaesser, 106 E.Third Street,addressed the council regarding gun violence.
Todd Obadal, 124 Amity Drive,questioned the compensation received from Nutriject for sludge
processed by the City and the unit price charged for waste disposal.
Mayor Hart stated these questions have been addressed on numerous occasions and this will be the
last time an answer will be provided.
Steve Hoambrecker,Waste Management Services Director, commented on the services and the
amounts charged to process waste brought in from outside the city limits.
Duane Eilers, 1205 '/2 Bishop Street,thanked the Mayor for meeting with him and asked the council
to address the charges being assessed to him for replacement of a water shut-off valve.
Matt Mahler,General Manager,Water Works,provided Mr.Eilers with his information and
indicated his department was meeting on Thursday to discuss the topic and that he would be happy
to meet with Mr.Eilers following that meeting.
Page 10 of 137
March 19,2018 Page 2
David Dryer,3145 W.4`h Street,commented on the proposed budget amendments where additional
revenue is expected or anticipated and asked that the council budget only with money actually
available.
John Sherbon, 1715 Robin Road,questioned recent events held at the Convention Center and the
revenues lost through liquor sales and licensing and also what will happen with the Fire Station on
Ansborough when the road construction begins.
Pat Treloar,Fire Chief, explained that he is working with the traffic and signs department to
minimize issues with traffic flow.
Mr.Jacobs recognized Abraham Funchess,Civil Rights Commission and Charles Pearson for their
efforts and organization of the Iowa Civil Rights Trail,an upcoming bus tour and marches being
held. He further recognized C&S Car Company,Palace Clothiers and the University Avenue Dairy
Queen for their efforts as well and in helping to pay for the bus tour.
Mr.Morrissey invited everyone to attend Funky Junk-a-Loo on Saturday and Sunday at the
Convention Center,thanked Mr.Boshart for bringing information to the council regarding medical
cannabidiol dispensaries and asked the council to support his efforts,commented that detour signage
on Highway 63 is confusing especially near Allen Hospital and mentioned that in remembrance of
the Parkland shooting incident there will be a march on Saturday at 4 pm from the Gateway into
downtown Cedar Falls.
Mr. Shimp asked if Abraham Funchess could provide infoi7nation on the upcoming events.
Abraham Funchess,Human Rights Commission Director,reviewed the schedule of events.
146716- Juon/Amos
that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion
carried.
CONSENT AGENDA
146717- Juon/Morrissey
that the following items on the consent agenda be received,placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report,dated March 19,2018,
in the amount of$2,224,167.59,a copy of which is on file in the City Clerk's office,together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No.2018-166.
2. Resolution setting a date of public hearing as April 2,2018 to approve the request by Heinold
Hog Markets,LLC for a Site Plan Amendment to the"M-2,P"Planned Industrial District for
the construction of a 12,375 square foot livestock processing facility located adjacent to 720
N Elk Run Road, and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No.2018-167
3. Resolution approving preliminary plans,specifications and bid documents and setting date of
bid openings as April 5,2018 and date of public hearing as April 9,2018 for the 2018 Right
of Way Mowing Contract,and instruct City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No.2018-168
4. Resolution approving preliminary plans,specifications,form of contract,etc.and setting date
of bid opening as April 5,2018 and date of public hearing as April 9,2018,for the FY 2018
Street Reconstruction Program,Contract 944,and instruct City Clerk to publish said notice.
Page 11 of 137
March 19,2018 Page 3
Resolution adopted and upon approval by Mayor assigned No.2018-169
5. Resolution setting the date of hearing for April 2,2018 for the request by Wayne Claassen
Engineering and Surveying Inc.on the behalf of Friends of Faith Retirement Homes,Inc.to
rezone 14.5 acres from"R-2"One and Two Family Residence District and"R-3"Multiple
Residence District to"R-4,R-P"Planned Residence District located at 600 Park Lane to
allow for the redevelopment of the existing retirement home community with construction of
approximately 211,968 square feet of total structures,and instruct City Clerk to publish
notice.
Resolution adopted and upon approval by Mayor assigned No.2018-170
6. Resolution Electing Classifications and Procedures for proposed Bond Projects as listed in
the requested Waterloo Project Allocations 2018 Bond Issue Summary for the FY2019
projects.
Resolution adopted and upon approval by Mayor assigned No.2018-171
7. Resolution setting date of public hearing as April 9,2018 on the proposed issuance of the
following bonds for project classifications and instruct the City Clerk to publish said notice.
(Details on projects covered by each hearing are on file for review.)
(a) GCP-2-Not to exceed$700,000 General Obligation Bonds(General Corporate
Purpose)
(b) GCP-3 -Not to exceed$700,000 General Obligation Bonds(General Corporate
Purpose)
(c) GCP-4-Not to exceed$700,000 General Obligation Bonds(General Corporate
Purpose)
(d) GCP-5-Not to exceed$700,000 General Obligation Bonds(General Corporate
Purpose)
(e) ECP-UR#6-Not to exceed$700,000 General Obligation Urban Renewal Bonds
(Essential Corporate Purpose)
Resolution adopted and upon approval by Mayor assigned No.2018-172(a-e)
b. Motion to approve the following:
1 Travel Requests
Name&Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
a. Bobbie Moline- Gallery Talk&Waterloo Woodland March 7-10, $250.00
Kramer,Artist Schools Presentation Hills,CA to 2018
Waterloo,
IA
b. P.O's.Bovy,Ehlers, K-9 Ding Detection Johnston,IA April 9-12, $1,000.00
Herkelman and Lt. Enhancement Course 2018
Fangman MCTC Mid-West
Counter Drug Training
Center
c. P.O.'s Bovy,Ehlers 2018 Detector Dog Anamosa, April 15-17, $1,370.00
and Herkelman Trials IA 2018
d. Angie Fordcye,Matt 2018 National Lead and Omaha,NE April 30- $3,025.00
Chesmore and Jon Healthy Housing May 3,
Mai-tin Conference HUD 2018
Program Managers
School
e. Maggie Howard- 40 Hour Lead Inspector/ Des Moines, April 9-13, $2,000.00
Heretakis Risk Assessor Training IA 2018
2• Approved Beer,Liquor,and Wine Applications
Name&Address of Business Class New or I Expiration Includes
Page 12 of 137
March 19,2018 Page 4
Renewal Date Sunda
a. Hy-Vee#1 Clubroom,2834 B Wine/C Beer/E Renewal 3/23/2019 x
Ansborou h Avenue Liquor
b. Tokyo Japanese Steakhouse, C Liquor Renewal 2/13/2019 x
1931 Sears Street
c. Wishbone,201 W. 18th C Liquor Renewal 1/31/2019 x
Street w/Outdoor Service
/Catering
3. Bonds.
Roll call vote-Ayes: Seven. Motion carried.
RESOLUTIONS
146718- Morrissey/Amos
that "Resolution approving award of contract to B & B Lawn Care Inc. of Waterloo, Iowa, for
Option A $1,249.49 per occurrence, Option B $1,249.49 per occurrence, Option C $24.49 per man
hour, Option D $39.89 per acre, Option E $24.49 per man hour, and approving the bonds and
certificate of insurance, in conjunction with the 2018 Complaint Mowing with Complaint Snow
Removal Contract,and authorize the Mayor and City Clerk to execute said documents",be adopted.
Roll call vote-Ayes: Seven. Motion carried.
Mr. Shimp requested an overview of the proposal pricing.
Dave Zellhoefer,City Attorney,reviewed the bidding process and explanation of options A-E.
Resolution adopted and upon approval by Mayor assigned No.2018-173
146719- Morrissey/Amos
that"Resolution approving the request of Advanced Heat Treat Corporation for Industrial Property
tax exemptions on the expansion of property located at 2825 Midport Boulevard and authorize the
Mayor to execute said document',be adopted. Roll call vote-Ayes: Seven. Motion carried.
Mr. Shimp requested an overview of the tax exemptions.
Noel Anderson, Community Planning and Development Director, explained this is a tax exemption
offered on industrial property improvements through an expansion of the project.
Resolution adopted and upon approval by Mayor assigned No.2018-174
146720- Shimp/Morrissey
that"Resolution approving the Business Financial Assistance Application for tax credits through the
Iowa Economic Development Authority,including local match commitment through land
acquisition,for the expansion of Advanced Heat Treat,located at 2825 Midport Drive,and authorize
the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven.
Motion carried.
David Dryer,3145 W.4T"Street,questioned the local match and where it comes from.
Noel Anderson, Community Planning & Development Director, explained the local match is met
through the abatement program through Black Hawk County.
Resolution adopted and upon approval by Mayor assigned No.2018-175
146721 - Shimp/Morrissey
Page 13 of 137
March 19,2018 Page 5
that"Resolution approving submission of grant application to the U.S. Department of Justice Office
of Justice Programs for the Paul Coverdell, Forensic Science Improvement Grant Program", be
adopted. Roll call vote-Ayes: Seven. Motion carried.
Dan Trelka, Police Chief, stated the grant is for improvements to the crime lab with no matching
funds required.
Resolution adopted and upon approval by Mayor assigned No.2018-176
ORDINANCES
146722- Amos/Shimp
that"an Ordinance amending Ordinance No. 5079,as amended,City of Waterloo Zoning Ordinance,
by amending the official Zoning Map referred to in Section 10-4-4,approving a site plan amendment
on a certain property located south of 2911 Southland Drive",be received,placed on file,considered
and passed for the third time. Roll call vote-Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5444.
ADJOURNMENT
146723- Morrissey/Juon
that the Council adjourn at 6:23 p.m. Voice vote-Ayes: Seven. Motion carried.
LeAnn M.Even,CMC,IaCMC
Deputy City Clerk
Page 14 of 137
CITY OF WATERLOO
Council Communication
Minutes of March 19, Special Session, as proposed.
City Council Meeting: 3/26/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 3/23/2018 - 5:01 PM
ATTACHMENTS:
Description Type
❑ Minutes of 3.19.18 Special Session Backup Material
Submitted by: Submitted By:
Page 15 of 137
March 19,2018
The Council of the City of Waterloo, Iowa, met in Special Session at the Harold E. Getty Council Chambers,
Waterloo, Iowa, at 3:30 p.m., on Monday, March 19, 2018. Quentin Hart in the Chair. Roll Call: Morrissey,
Klein,Amos,and Juon. Absent: Shimp,and Schmitt. Mr.Jacobs joined the meeting at 3:47 p.m.
146711 - Juon/Amos
that the agenda, as proposed,for the Special Session on Monday,March 19,2018 at 3:30 p.m.,be
accepted and approved. Voice vote-Ayes: Four. Motion carried.
146712- Juon/Amos
that "Resolution approving submission of an Opportunity Zone application to Iowa Economic
Development Authority and authorize Mayor to execute all necessary documents"be adopted. Roll
call vote-Ayes: Five. Motion carried.
Noel Anderson, Community Development Director, provided an overview of the Opportunity
Zones.
Mrs.Juon questioned if this was for commercial and residential,the maximum amount of the grant
and if matching funds were required.
Noel Anderson explained that usage is mixed and the maximum amount of the grant is driven by
the investor. He further explained that he is unaware of a match requirement.
Mr. Morrissey questioned if the council could get street by street mapping, what other counties
have been deemed economically distressed,and what criteria is being considered.
Noel Anderson confirmed that the requested information will be forwarded to council, noted that
unemployment is a criterion for the grant, and explained that incentives to the investors are
provided at a federal level through a federal temporary tax deferral.
Mr. Morrissey commented that many community members are alarmed at the number rental
properties owned by absentee landlords where properties are degraded over time and asked if this
opportunity would be available in the future to help in the church row area.
Noel Anderson explained the opportunity would not likely be available as it is a ten year
designation and noted that the church row area is in census tracks 2 and 3 which are eligible as
well. He noted that future discussion should take place with potential investors in the church row
area to determine what is needed to gain their interest.
Mr. Morrissey commented that the city should consider doing something about the absentee
landlord issue and the degradation of properties through ordinance changes,including an additional
tax to absentee landlords not caring for their properties.
Mrs.Juon questioned how soon a decision would be made.
Mayor Hart commented on the Governor's timeline.
Resolution adopted and upon approval by Mayor assigned No.2017-165.
ADJOURNMENT
146713 - Juon/Jacobs
that the Council adjourn at 3:48 p.m. Voice vote-Ayes: Five. Motion carried.
LeAnn M.Even,CMC,IaCMC
Deputy City Clerk
Page 16 of 137
CITY OF WATERLOO
Council Communication
Resolution approving preliminary plans, specifications,bid documents, etc. and setting date of bid opening as
April 5, 2018 and date of public hearing as April 9, 2018, for FY 2018 Lift Stations Mowing, and instruct City
Clerk to publish said notice.
City Council Meeting: 3/26/2018
Prepared: 3/19/2016
REVIEWERS:
Department Reviewer Action Date
Waste Management Rath, Brian Rejected 3/19/2018 - 4:19 PM
Waste Management Henrich, Julianna Approved 3/19/2018 - 4:25 PM
Waste Management Rath, Brian Approved 3/19/2018 - 4:26 PM
Clerk Office Higby, Nancy Approved 3/20/2018 - 12:27 PM
ATTACHMENTS:
Description Type
D 2018/ Lift Station Mowing Notice Cover Memo
Resolution approving 12reliminary plans, specifications; bid documents, etc.
SUBJECT: and setting date of bid opening as April 5, 2018 and date of public hearing as
April 99, 2018, for FY 2018 Lift Stations Mowing and instruct City Clerk to
publish said notice.
Submitted by: Submitted By: Brian Rath, Waste Management Treatment Operations
Supervisor
Recommended Action: Approve the specifications, etc., and taking of bids, and set the date of bid
opening and hearing.
Page 17 of 137
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES
NOTICE OF PUBLIC HEARING
On Proposed Specifications and the
NOTICE TO BIDDERS
for
2018 WWTP & LIFT STATIONS MOWING
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City
Hall, 715 Mulberry St, Waterloo, Iowa, on or before Thursday, April 5, 2018, until 12:00 NOON, for
the 2018 Wastewater Treatment Plant (WWTP) & LIFT STATIONS MOWING as described in the
plans and specifications now on file in the City Clerk's office, Waste Management Services.
OPENING OF BIDS
All proposals received for the 2018 WWTP & LIFT STATIONS MOWING will be opened in the City
Clerk's Office in City Hall, Waterloo, Iowa, on Thursday, April 5, 2018, at 1:00 p.m., and the proposals
will be referred to the Waste Management Services for recommendation of award.
PUBLIC HEARING
Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed
specifications and form of contract for the 2018 WWTP &LIFT STATIONS MOWING at the City
Council Meeting, Monday, April 9, 2018. The hearing will be held in the City Council Chambers in
Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St.,
Waste Management Services, 3505 Easton Ave., Waterloo, Iowa, for public examination. Any person
interested may file written objection with the City Clerk before the date set for the hearing or appear and
make objection at the meeting.
SCOPE OF WORK
The Contractor shall provide all labor, equipment and materials necessary for mowing and weed control
spraying the designated areas in accordance with these specifications.
CONTRACT PERIOD
The period of time covered under this proposed contract shall be approximately April 17, 2018, through
October 15, 2018.
Page 18 of 137
NOTICE TO BIDDERS Pagel of 3
PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by Waste Management Services. The bidder shall bid on a
per unit price (WITH EACH "Option" treated as a separate unit) as shown on the Bid Form. Each unit
should be bid as a stand-alone item and not merely as a component of a total bid package that includes all
options together.
BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa
bank chartered under the laws of the United States or the State of Iowa, a certified share draft drawn on a
Credit Union in Iowa chartered under the laws of the United States or the State of Iowa, or a bid bond
payable to the City of Waterloo, Iowa, in the sum of Fifteen Hundred Dollars ($1,500.00), which
certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a
Contract for the mowing work and will furnish the required bonds, and in case the successful bidder shall
fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by
said City as agreed liquidated damages. If a bid bond is used, it must be signed by both the bidder and the
surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of
Attorney.
CONTRACT AWARD
Waste Management Services has divided the mowing contract into three (3) areas as indicated on the Bid
Form. Each is severable from the others and may be the subject of a separate contract.
The City shall award the Contract to the responsible Bidder whose bid, conforming to the Specifications
and without regard to whether the bid is made on a per-option or a total basis, is most advantageous to the
City, Waste Management price and other factors considered. The City reserves the right to award a
contract for any single Option, any combination of Options, or all Options together. The intention is not
to award the contract at the time of bid opening, but to award the contract after review of bids and bidder
information by the City and Waste Management Services such that the award is made within thirty (30)
days after bid opening.
The City reserves the right to waive any and all parts of a specific bid.
BOND
The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of
acceptance of the bid, in the amount of Thirty Thousand Dollars ($30,000.00). The Bond is to be issued
by a responsible surety approved by the City Council and shall guarantee the faithful performance of the
contract and the terms and conditions therein contained and shall guarantee the prompt payment of all
materials and labor and protect and save harmless the City from claims of any kind caused by the
operation of the Contractor.
AFFIRMATIVE ACTION PROGRAM
The successful Bidder and any subcontractors will be required to execute and have approved an
Affirmative Actions Program or Update before beginning work on the project, if they have been awarded
an aggregate of$10,000 in city projects during the current calendar year.
Page 19 of 137
NOTICE TO BIDDERS Page 2 of 3
METHOD OF PAYMENT TO CONTRACTOR
Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be
based on the actual number of acres mowed during the previous period. A detailed bill of completed
work must be received and approved by the Waste Management Services Department for WWTP
& Lift Station Mowing at their office located at 3505 Easton Ave., Waterloo, Iowa before payments
will be made.
The billing shall include:
• Address of properties
• Area or time billed for(depending on bid proposals)
Published by order of the City Council of said City of Waterloo, Iowa, on the day of
12018
City of Waterloo, Iowa,
Kelly Felchle, City Clerk
Page 20 of 137
NOTICE TO BIDDERS Page 3 of 3
CITY OF WATERLOO
Council Communication
Request of the Screaming Eagle American Bar& Grill, 228 East 4th Street, to close the 600 block of Lafayette
Street every Thursday between May 3, 2018 and October 25, 2018 from 5:00 p.m. to 11:00 p.m., with use of
city barricades, and for a variance to the Noise Ordinance including a band and the use of a PA system.
City Council Meeting: 3/26/2018
Prepared: 3/20/2018
ATTACHMENTS:
Description Type
❑ Screaming Eagle Request Cover Memo
Request of the Screaming Eagle American Bar& Grill, 228 East 4th Street
to close the 600 block of Lafayette Street every Thursday between May 3,
SUBJECT: 2018 and October 25, 2018 from 5:0012.m. to 11:00 p.m., with use of city
barricades, and for a variance to the Noise Ordinance including a band and
the use of a PA system.
Submitted by: Submitted By: Dave Mohlis. Police Captain
Recommended Action: Approve Request
This is the 10th year of this event. It brings live music and many visitors to
Summary Statement: downtown Waterloo. The event is weather dependent. In addition to the
street closing the Screaming Eagle will extend their outdoor patio area and
request a noise variance.
Expenditure Required: Cost with placing and retrieving barricades.
Source of Funds: General
Policy Issue: None
Background Information: This will be the 10th year of this event with very few if any incidents.
Page 21 of 137
March 13, 2018
f
Waterloo City Council,
The Screaming Eagle would like to thank the Waterloo City Council for allowing
228 E. 4th St. the closing of Lafayette between 4th and 5th Streets the past nine years. This joint
Waterloo, Iowa 50701 cooperation between the Council and The Screaming Eagle has been a very good
319-235-8865 Thursday night attraction for the City of Waterloo during the summer months.
theeaglestalon.com This trouble free event typically brings up to 1500 people downtown Waterloo.
Again we would like to ask the 2018 Waterloo City Council to grant The
Screaming Eagle permission to place an aluminum fence border as we have in the
past to border the event. This border shall be placed as indicated on the
attached map and include the daily patio area along our building adjacent to 4tn
Street with the same dimensions as in the past. This request should include the
same noise variance the Council has granted us in the past from 5pm-11pm every
Thursday night. This request is for every Thursday night May 3, 2018 through
October 25, 2018.
2512 Whitetail Dr. Thank you for your support.
Cedar Falls, Iowa 50613
319-277-4273
getawildhare.com
--
Sincerely,
I
r
T Ivan i and, President
Screaming Eagle American Bar & Grill
Waterloo, IA
1016 W. Bremer
Waverly, Iowa 50677
319-352-8819
dirtvdoewaverlv.com
+I 0
B
204 E. Main St.
Cedar Falls, Iowa 50614
319-266-3507
hornvtoadcedarfalls.com
Page 22 of 137
41p
L2A
.00
f
_I ♦ 7� ���yiq�
1J r -
x:. r t" 4R
tit
AL
k.:
r
Page 23 of 137
CITY OF WATERLOO
Council Communication
Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening
as April 26, 2018 and date of public hearing as April 30, 2018, in conjunction with the replacement of parking
lot equipment and the installation of a Parking Access and Revenue Control System(PARCS), and related
parking lot improvements at the Waterloo Regional Airport, and instruct City Clerk to publish said notice.
City Council Meeting: 3/26/2018
Prepared: 3/20/2018
REVIEWERS:
Department Reviewer Action Date
Airport Kaspari, Keith Approved 3/20/2018 - 6:18 PM
Clerk Office Even, LeAnn Approved 3/21/2018 - 12:22 PM
ATTACHMENTS:
Description Type
D ALO - Waterloo -NPH -NTB - PARCS Cover Memo
D ALO - Waterloo -Novus - Parking Lot Aerials X 2 Cover Memo
Resolution approving 12reliminary plans, specifications; form of contract, etc.
and setting date of bid opening as April 26, 2018 and date of public hearing
SUBJECT: as April 30. 2018, in conjunction with the replacement of parking lot
equipment and the installation of a P arking Access and Revenue Control
System PARC S), and related parking lot improvements at the Waterloo
Regional Airport. and instruct City Clerk to publish said notice.
Submitted by: Submitted By: Keith Kaspari, Airport Director
Approve of Airport Staff s ability to bid the replacement of parking lot
Recommended Action: dispensing and revenue generation equipment(PARCS) and pending bids
for the physical parking lot improvements.
This project, once completed, will, with a steady pace of current and future
passenger traffic using the airport, will showcase an increase in parking lot
revenue for the benefit of the airport's day-to-day operation.
The last two calendar years, we will have averaged approximately $120,000
Summary Statement: in parking revenue.
Lastly, the current equipment is literally on it's last leg.
Parts to keep the system operating much longer is no longer available due to
the age of the current equipment, and the company is no longer in business.
Expenditure Required: Current Staff estimate, without Additive Bid Items (ABI's) is approximately
$180,000.
Page 24 of 137
This project was approved as a FY-2018 Capital Project with the issuance of
Source of Funds: General Obligation bonds as requested by Senior City Leadership and
approved by the City Council in preparation for the FY-2018 budget season.
This project complies with the City of Waterloo's Strategic Plan, as follows:
Policy Issue: Goal No: 2, and Strategy No:2.2.
Goal No: 3, and Strategy No: 3.1, 3.3, 3.4 and 3.5.
Goal No:4, and Strategy No:4.5 and 4.7.
Any remaining funds, outside of the initial equipment, would be used as
follows:
1. Complete as many purchases of the Additive Bid Items as possible;
Alternative: 2• Complete, once the project has been completed and formally accepted by
the City, the Sweeping, Crack-Seal, Application of Pavement Rejuvenation
Coating(to extend Life-Cycle of this section of Pavement) and Re-Striping
of all parking lot spaces, including the Surface Painted Handicapped Signs,
Dedicated Walk-Ways, and possibly signage.
This project, has been a priority of Airport Staff for many years. Current
system has been significantly problematic for many years, and a problem
since the current equipment was installed many years ago.
We have spent thousands of dollars each year to troubleshoot and make
repairs to antiquated equipment.
We have recently purchased the final three circuit boards to continue its daily
operation until the equipment is replaced as a result of this project.
This project will be much more user and passenger friendly then the current
system. If all options are realized with this replacement project, it will:
1. Provide an enhance revenue generation;
2. Provide a total of three(3) current entrances to the north and south areas
of the parking lot;
3. Provide for the current Southside entrance and exits, to serve as a
dedicated PIL(Pay In Lane) for accepting Credit and Debit cards on the
left, and Cash, Credit and Debit cards on the right side.
Background Information: Staff is optimistic that a future IDOT C S VI project will allow for an
approved Canopy, Signage and Lighting project to protect the equipment
long-term from extreme winter and wet weather elements throughout the
calendar year.
Additionally, this project will be only one part of a larger landside
development project, that will be of significant benefit to the users of the
airport, as Staff will be replacing the current outdated parking lot light pole
(head fixtures or lamps)with energy efficient LED fixtures such as what was
installed along Airport Blvd. by the Traffic Division(Significant Benefit!)
Over time, staff will be, and pending funds, completing additional and
Page 25 of 137
phased improvements as follows:
1. Pavement rejuvenation as noted earlier and above in the Project Alternative
section; and,
2. Installation of parking lot perimeter fencing to prohibit parking lot users to
"skirt" the system and pay less then they actually do.
Legal Descriptions: Not Applicable for this request by Airport Staff
Page 26 of 137
CITE'OF WATERLOO,IOWA DBA WATERLOO REGIONAL AIRPORT
RFC —RFP for an Airport Parking Lot Equipment Replacement Project
RFQ-RFP, CONTRACT DOCUMENTS AND SPECIFICATIONS FOR THE
REPLACEMENT OF PARKING LOT EQUIPMENT AND THE INSTALLATION OF A
PARKING ACCESS AND REVENUE CONTROL SYSTEM (PARCS) AND RELATED
IMPROVEMENTS AT THE WATERLOO,IOWA, REGIONAL AIRPORT
WATERLOO
REGIONAL AIRPORT
CRUISE A NEW ALTITUDE
CITY OF WATERLOO, IOWA dba WATERLOO REGIONAL AIRPORT
April, 2018
CITY OF WATERLOO —CITY COUNCIL
MAYOR QUENTIN HART
Jerome Amos —Pat Morrissey—Sharon Juon —Margaret Klein
Chris Shimp —Steve Schmitt—Bruce Jacobs
WATERLOO AIRPORT BOARD
Hugh Field —Arlene Humble—Steve Dust
Charles Needham—Scott Voigt—Gwenne Berry—Dr. Linda Allen
PREPARED BY:
Keith Kaspari, MPA, C.M.
Airport Director
Waterloo Regional Airport
City of Waterloo, Iowa
1
Page 27 of 137
CITY OF WATERLOO,IOWA DBA WATERLOO REGIONAL AIRPORT
RFQ—RFP for an Airport Parking Lot Equipment Replacement Project
NOTICE OF PUBLIC HEARING
On Proposed Contract Documents,Form of Contract and Specifications for the
Replacement of Parking Lot Equipment and the Installation of a Parking Access and Revenue
Control System(PARCS),and Related Parking Lot Improvements
in the City of Waterloo at the Waterloo Regional Airport
RECEIVING OF BIDS
Sealed proposals will be received by the Office of the City Clerk of Waterloo,Iowa, at City Hall on the 26`h
day of April, 2018, until 1:00 p.m. for the PARKING ACCESS AND REVENUE CONTROL
SYSTEM (PARCS) FOR THE WATERLOO REGIONAL AIRPORT, AND RELATED PARKING
LOT IMPROVEMENTS, as described in detail in the RFQ-RFP and Contract Documents now on file
with the Office of the City Clerk.
OPENING OF BIDS
The submittals of all proposals will be opened in the First Floor Conference room in City Hall,in Waterloo,
Iowa, on the 26th day of April 2018 at 1:00 p.m., and the proposals will be acted upon at such a time and
place whereby the bids will be fixed and acted upon by the City Council.
PUBLIC HEARING
Notice is hereby given that the City Council of Waterloo, Iowa, will conduct a public hearing on the
proposed Contract Documents, form of contract, and estimate of project cost for the purchase and
installation / construction of the above-described improvement project at 5:30 p.m. on the 30th day of
April, 2018, with said hearing to be held in the Harold E. Getty Council Chambers, Second Floor of City
Hall in said City.
The proposed Contract Documents, form of contract, and estimate of cost for said improvements heretofore
prepared by the Director of Aviation for the City of Waterloo, and where they are now on file in the Office
of the City Clerk for public examination, and any person interested therein may file written objection
thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the
meeting above set forth.
The NOTICE TO BIDDERS can be viewed at the following locations:
1. City of Waterloo, Iowa website,at: http://ci.waterloo.ia.us/
2. Waterloo Regional Airport website,at: www.flyalo.com
SCOPE OF WORK
The project consists for the phased removal of the existing, and installation of a new PARKING ACCESS
AND REVENUE CONTROL SYSTEM (PARCS) and related parking lot improvements for the paid-
passenger parking lot at the Waterloo(Iowa)Regional Airport.
Published pursuant to the provisions of Chapter 26 of the City Code of Iowa and upon order to the City
Council of said Waterloo, Iowa, on the 26`h day of March,2018.
1
Page 28 of 137
CITY OF WATERLOO, IOWA DBA WA 7 ERLOO REGIONAL AIRPORT
RFQ—RFP for an Airport Parking Lot Equipment Replacement Project
NOTICE TO BIDDERS
For the Purchase and Installation of a
Parkine Access and Revenue Control System(PARCS),and Related Parkin L� of Improvements
in the City of Waterloo,Iowa,at the Waterloo Repiona0_AiUort
RECEIVING OF BIDS
Sealed proposals will be received by the Office of the City Clerk of Waterloo, Iowa, at City Hall on the 261h day of
April, 2018, until 1:00 p.m. for the PARKING ACCESS AND REVENUE CONTROL SYSTEM (PARCS)
AND RELATED PARKING LOT IMPROVEMENTS FOR THE WATERLOO REGIONAL AIRPORT, as
described in detail in the RFQ-RFP documents now on file with the Office of the City Clerk.
OPENING OF BIDS
The submittals of all proposals will be opened in the First Floor Concrence room in City Hall, in Waterloo, Iowa,
on the 26th day of April,2018 at 1:00 p.m., and the proposals will bk ;-C'W,l upon at such a time and place whereby
the bids will be fixed and acted upon by the City Council.
PRE-BID MEETING
A pre-bid meeting will not be held,but parking lot equipment providers and installers are encouraged to make a site
visit at the sole expense of the provider/installer to familiarize their company and their personnel with the existing
conditions,and to discuss the overall Scope of Work with the Director of Aviation.
PUBLIC HEARING
Notice is hereby given tha +:1h Council of said City will conduct a public hearing on the proposed Contract
Documents, form of contract, a id estimate of cost for the purchase and installation / construction of the above-
described improvement project at 5:30 p.m. on the 30th day of April,2018,said hearing to be held in the Harold E.
Getty Council Chambers in City Hall in said City.
SCOPE OF WORK
The project consists for the removal of the existing, and installation of a new PARKING ACCESS AND
REVENUE CONTROL SYSTEM(PARCS)and related parking lot improvements for the paid-passenger parking
lot at the Waterloo(Iowa)Regional Airport.
BEGINNING AND COMPLETION DATES
The work under the proposed contract shall be commenced within ten(10)calendar days after receipt of the
"Notice to Proceed"(and pending adverse seasonal weather, on a date agreed upon by the installer and the Director
of Aviation),whereby any and all construction shall be completed on or before Sunday,July 1",2018.
METHOD OF PAYMENT TO SUCCESSFUL BIDDER
The work under the proposed cc+, ,r„t shall be commenced within ten(10)calendar days after receipt of the
"Notice to Proceed”and all items be completed on or before July 1,2018.
Due to the short duration of the prJect, and according to the bid schedule, this will be discussed and accepted in
v r ti r both parties prior to the Lcginning of work.
vv itis the submittal of a Bid Bond, equivalent to five (5) percent of the project total, the City of Waterloo shall
consider an initial progress payment, with subsequent future payments of the project scheduled along with a final
payment for project retainage.
2
Page 29 of 137
i
z
.' LU
❑W
ag
0Wa
w CSF ao
cc w ZZ ao
Ye o°
C7 22 Gm
LLQdF�
d— a
LuCyLLJ
w�
Ll l
H�
LLZ
WW
W
� o
U
O
M
r �
3 Q
R Q
V• 3
WLO
r
Q
Q
.fir - Li
1
e
w
w „ a
1
ca
1.
w
_
Ad CO IOPOIW'NOO'Ino6elo-l&pjed110l6uleyedleledl:0 apd u5poo
IVA uogelSaalyp wml MUM
Z- F-.
z
LLJ
❑W
z
a
OW aE
LLI
Y w C)
Qn."r
d5 14
LLJO
w
*, HW
7�
W W
ti3 W
r
U
C
- M
I s
X Q
O w
J � �
E _
C. Q j q
W O
O Of U)
w
r
u „z � t�
W w�
Ok
a/z P,aQo
0
LU
LLI
W l��
Q z
W -..-
LLJ 1
` w.
cc
a E
N:d bE:9S:Z'L LOZIbZ1DL:Pallold VO laPOA'NEJO,None-po-jfiulWedµo76ul�Jed�eleCR:O DIH udisaa
18A uogelSololry wool Paluud
ernol`aopeleM
�I
CITY OF WATERLOO
Council Communication
Resolution preliminary approving plans, specifications,bid document, etc. and setting a date of bid opening as
April 5, 2018 and date of public hearing as April 9, 2018, for the purchase of one (1) 2017 or newer backhoe
loader, and instruct City Clerk to publish said notice.
City Council Meeting: 3/26/2018
Prepared: 3/20/2018
REVIEWERS:
Department Reviewer Action Date
Traffic Operations Higby, Nancy Approved 3/21/2018 - 11:58 AM
Resolution preliminary approving plans, specifications, bid document, etc.
SUBJECT: and setting a date of bid opening as April 5, 2018 and date of public hearing
as April 9, 2018, for the purchase of one(1) 2017 or newer backhoe loader,
and instruct City Clerk to publish said notice.
Submitted by: Submitted By: Sandie Greco, Interim Public Works Director
Recommended Action: Recommend Approval
Request council adopt resolution to set date of bid opening and public
Summary Statement: hearing for the purchase of one(1) Backhoe Loader for the Sewer
Department.
Expenditure Required: $156,000.00
Source of Funds: 520-14-5200-2117 (motor vehicles and equipment)
Policy Issue: Strategy 4.5: Maintain and develop community services and city facilities
that support quality of place.
Waste Management has developed a 5 vehicle replacement program based
primarily upon vehicle age and ongoing maintenance costs. The proposed
Background Information: backhoe is the next vehicle scheduled to be replaced. The new backhoe will
improve production while providing additional capabilities that the existing
backhoe does not provide.
Page 32 of 137
CITY OF WATERLOO
Council Communication
Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening
as April 12, 2018 and date of public hearing as April 16, 2018, for the Ridgeway Towers PTAC (Packaged
Terminal Air Conditioner) Project, and authorize City Clerk to publish said notice.
City Council Meeting: 3/26/2018
Prepared: 3/20/2018
REVIEWERS:
Department Reviewer Action Date
Housing Authority Mayer, Sonia Approved 3/20/2018 - 2:37 PM
Clerk Office Higby, Nancy Approved 3/21/2018 - 11:18 AM
ATTACHMENTS:
Description Type
❑ Request for Bid Cover Memo
❑ Form of Contract Cover Memo
❑ Davis-Bacon Wage Rate Cover Memo
a Davis-Bacon Information and Requirements for Cover Memo
C ontractor
Resolution approving 42reliminaryplans, specifications; form of contract. etc.
SUBJECT: and setting date of bid opening as April 12, 2018 and date of public hearing
as April 16, 2018, for the Ridgeway Towers PTAC (Packaged Terminal Air
Conditioner) Project, and authorize City Clerk to publish said notice.
Submitted by: Submitted By: Julie Dawson, Housing Authority Director
Replacing all 60 PTAC cooling units at Ridgeway Towers due to age, and
Summary Statement: constant need for repair. Additionally, replacing the old units with energy-
efficient models will save on energy costs.
Expenditure Required: Approximately $72,000, and MidAmerican Energy rebates of approximately
$15,535.
Source of Funds: Capital Fund Grants 2017 and 2018
Alternative: Not replacing the units will result in further costly repairs and high energy
costs.
Page 33 of 137
REQUEST FOR BID
The City of Waterloo Housing Authority is requesting bids for the purchase and installation of
60 replacement PTAC (Packaged Terminal Air Conditioner) cooling units at Ridgeway Towers
Apartments (225 W. Ridgeway Avenue, Waterloo, Iowa) to meet the following specifications:
• Cooling capacity of 15,000 btu/hr.
• EER (Energy Efficiency Rating) of 10.9 or higher (to qualify for MidAmerican Energy
rebates).
• 30 units to be purchased and installed in April/May of 2018; the other 30 units to be
purchased and installed in August/September of 2018.
0 Installation of all 60 units. Davis-Bacon wage rates will apply. (See the attached
information, and General Decision.)
0 Removal and purchase/disposal of old units.
SCOPE OF WORK
There are 50 apartments at Ridgeway Towers—48 1-bedroom units and 2 2-bedroom units. The
11311 apartments each have one (1) PTAC cooling unit. The 2BR apartments each have 2 PTAC
cooling units. The remaining 6 PTAC cooling units are in common areas of the building,
including the Community Room, Office, and front entry. All 60 units will be replaced with
energy efficient models meeting the above specifications. The old units are to be removed from
the premises. If the bidder would like to purchase the old units to use for parts, etc., please
indicate such on the attached bid form. ALL BIDDERS ARE ENCOURAGED TO LOOK AT THE
CURRENT UNITS PRIOR TO SUBMITTING THEIR BID. PLEASE CONTACT DANA JACKSON,
RIDGEWAY TOWERS HOUSING MAINTENANCE, AT 319-230-5619, TO SCHEDULE AN
APPOINTMENT.
RECEIVING AND OPENING OF BIDS
Sealed bids will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the
City Hall of said City until the 121h day of April 2018 at 1:00 p.m. for the RIDGEWAY TOWERS
PTAC COOLING UNIT PROJECT, Contract No. 2018-1, as described in detail above, and now on
file in the Office of the City Clerk. Bids should be submitted on the attached form only.
Bids will be opened in the first Floor Conference Room at City Hall, in the City of Waterloo,
Iowa on April 12, 2018 at 1:00 p.m. and the proposals will be acted upon at such later time and
place as may then be fixed by the City Council.
BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on
an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft
drawn on a credit Union in Iowa or chartered under the laws of the United States, or bid bod,
(on the form furnished by the City) payable to the City of Waterloo, Iowa in the sum of not less
than five percent (5%) of the bid submitted, which certified check, certified share draft or bid
RIDGEWAY TOWERS PTAC UNITS Contract#2018-1 Page 1
Page 34 of 137
bond will be held as security that the Bidder will enter into a Contract for purchase and
installation, and in case the successful Bidder shall fail or refuse to enter into the Contract, his
bid security may be retained by said City as agree upon liquidated damages. If bid bond is used,
it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's
agent must be supported by accompanying Power of Attorney.
Bidders must meet or exceed the above specifications for the total price quoted. Bids that do
not meet or exceed the minimum specifications, as determined by the City of Waterloo Housing
Authority, will not be considered. All bid prices, upon submission by the Bidder, are recognized
by the Authority as irrevocable for a minimum of thirty (30) calendar days following the date of
bid opening.
The procurement policy for the City of Waterloo dictates that the Housing Authority accept the
lowest responsible bid that meets or exceeds the minimum specifications, and whose contract
proposal offers the greatest value to the Authority considering price, technical, or other factors.
The Bidder understands that the Waterloo Housing Authority reserves the right to reject any
bid that is either not considered responsible, or not most advantageous to the Authority.
MBE/WBE CONTRACT COMPLIANCE PROGRAM
The purpose of the Contract Compliance Program (hereinafter called Program) is to act as an
impetus for increasing the participation of minority and women disadvantaged business
enterprise (MBE/WBE) in City awarded construction contracts.
The Program does not propose to eliminate any bonafide contractor or subcontractor from
bidding on City contracts, but it will hopefully serve as a needed stimulus to help local
MBE/WBE's grow and eventually become mainstream contractors and subcontractors.
This Contract Compliance Program does not propose to include any set-aside or quotas, but
only flexible goals where "good-faith efforts" are required by the contractor to use MBE/WBE
subcontractors.
This Program shall not eliminate the need for contractors to continue their "good-faith efforts"
in using MBE/WBE subcontractors on City contracts estimated at less than $50,000.
The City of Waterloo will make every effort to reduce in-house construction and maintenance
work that would be more cost effectively performed by the private sector and, thus, would
allow additional bidding opportunities for MBE/WBE firms.
The City Contract Compliance Officer shall be advised of all City of Waterloo awarded
construction contracts.
RIDGEWAY TOWERS PTAC UNITS Contract#2018-1 Page 2
Page 35 of 137
BEGINNING AND COMPLETION DATES
The contract for purchase and installation must be signed no more than ten (10) days following
award of bid by the City Council. The initial 30 units must be installed by no later than May 31St,
2018. The other 30 units must be installed by no later than September 30th, 2018.
The successful bidder understands that the City of Waterloo Housing Authority shall cancel this
arrangement with thirty (30) day notice if all conditions as stated in this bid request have not
been fulfilled.
If you have any questions regarding this request, please contact Julie Dawson, City of Waterloo
Housing Authority Director, at 319-233-0201 or at iulie.dawson@waterloo-ia.org.
RIDGEWAY TOWERS PTAC UNITS Contract#2018-1 Page 3
Page 36 of 137
BID FORM
Unit Cost: $ X 60 units =
Extended Price: $
Installation Cost: $ X 60 units =
Extended Price: $
TOTAL BID AMOUNT: $
**If the bidder is interested in purchasing the old units for parts, etc.,
please complete the following. If not bidding on purchase of the old units,
it is understood that the successful bidder will remove all of the old PTAC
units from Ridgeway Towers, and dispose of them, as part of the above
bid amount.
Purchase of old PTAC units: $ X 60 units =
Extended Price: $
Submitted by:
Company Name:
By:
Printed Name
Signature
Date:
RIDGEWAY TOWERS PTAC UNITS Contract#2018-1 Page 4
Page 37 of 137
Attachments:
• Davis-Bacon Wage Rate Determination (see highlighted wage rate on page 3)
• Davis-Bacon Information and Requirements for the Contractor
• Form of Contract
RIDGEWAY TOWERS PTAC UNITS Contract#2018-1 Page 5
Page 38 of 137
CONSTRUCTION CONTRACT
FORM OF CONTRACT
FOR THE PURCHASE AND INSTALLATION OF
PTAC Cooling Units at Ridgeway Towers
CITY OF WATERLOO,IOWA
CONTRACT NO. 2018-1
This contract made and entered into this day of April—, 2018
by and between the City of Waterloo Housing Authority, Waterloo,Iowa, a(Non)Profit
Corporation, (hereinafter referred to as Agency), and
of , Iowa, (hereinafter referred to as Contractor), WITNESSETH:
Article 1: Scope of Work
Contractor agrees to provide and install the following at Ridgeway Towers Apartments
(225 W. Ridgeway Avenue): 60 PTAC (Packaged Terminal Air Conditioner) cooling
units with a cooling capacity of 15,000 btu/hr and an EER (Energy Efficiency Rating) of
10.9 or higher. Contractor also agrees to remove all of the old PTAC units from the
premises, and either use of them for parts, or dispose of them.
The Contractor agrees to furnish at its own cost and expense, all necessary materials and
labor for said work and to construct said improvements in a thorough, substantial, and
workmanlike manner, and in strict accordance with the requirements of this contract, and of
the plans and specifications made a part hereof by reference, and to the satisfaction and
approval of the Owner. The CONTRACTOR further agrees that all work will be done in
full compliance with the work description, the City of Waterloo Building Code, the Black
Hawk County building codes, and Federal and State specifications currently in effect and
the work standards of the building trades utilized.
Page 39 of 137
Article 2: Contract Price
2.1 Contract Price_ The total Contract Price to be paid to the Contractor for their
performance of all construction work on the locations required by this Contract is:
2.2. In consideration of the full compliance on the part of the Contractor with all the
provisions, stipulations, and conditions hereof, or contained in the various instruments made
a part of this contract by reference, and upon completion and acceptance of said work, the
Agency agrees to pay to the Contractor, in the manner set out in the Notice to Contractors,
the amount of money due the Contractor for work performed and accepted, at the unit prices
set out in the Contractor's proposal, which has been accepted by the Agency. No additions
or subtractions to the Contract Price may be made without signed written change orders
between the Contractor and the Agency. Payment will be made by city warrant following
completion of the project.
2.3. The Contractor shall not take advantage of any discrepancies in the drawings or
specifications. If any discrepancies are found, they shall be referred to the Agency prior to
corrections being made. The Contractor may request changes, alterations, additions, or
deletions from work specified in the Contract Document.
Article 3: Contract Documents
3.1. Contract Documents. It is understood and agreed that the resolution adopted by the
Agency ordering the construction of the improvement, the Notice to Contractors as
published, the Instruction to Bidders, the Form of Proposal, the Construction and
Maintenance Bonds, and the Plans and Specifications shall all be considered as forming a
part of the contract the same as though they were each set out in said contract. In addition
the Contract documents shall include the following:
1. Working Drawings,Plans, and Specifications.
2. Davis-Bacon Wage Decision.
3. Contractor's Bid.
4. Lien Waiver/Anti-Kickback Statement
5. Federal Circular,Notices and Regulations specified in Attachment"A"
The Contractor agrees to perform said work and install said improvements on the terms
set out in bid or proposal to the Agency which has been accepted by the Agency and
which is by reference made a part of this contract.
Page 40 of 137
Article 4: Commencement of Work
4.1 Commencement of Work. The Contractor agrees to commence said work within
thirty (30) days following contract signing, and complete it the installation of the first 30
units on or before May 31, 2018, unless an extension of time is granted in writing by the
Agency. The Contractor also agrees to install the remaining 30 units in
August/September of 2018 with completion of the entire project by no later than
September 30, 2018, unless an extension of time is granted in writing by the Agency. In
no event shall the Contractor begin the work before the designated start date, nor prior to
the posting of the required "Davis-Bacon" or Federal "5 in 1 Labor Law Poster" (or
similar materials) in a visible place together with other pertinent information including
the Contractors AA program and emergency contact numbers.
4.2. As of the start date, the Contractor shall promptly and diligently commence work and
shall continuously perform the work through its completion as required herein.
4.3. Should the Contractor fail to complete said improvements in strict accordance with
the terms and conditions of this contract, or the plans and specifications promptly by the
date herein specified, the Agency may pay such additional sums as it may be required to
pay by reason of the failure of said contractor and deduct any and all such sums from any
amount then due the Contractor.
Article 5: Completion of Work
The Contractor must complete all work required under this Contract by the dates detailed
as follows:
5.2. All required work shall be fully completed in a satisfactory, professional and
workmanlike manner.
5.3. The contractor shall provide a Code Compliance Certificate from Inspections
Department of the work, location's jurisdiction and any other sign-off or completion
certificates upon completion of all work, when so required.
5.4. If the Contractor fails to complete any of the required work by the dates and manner
as established in this Contract, then the Contractor and the Contractor's sureties shall be
assessed a penalty and be liable to the Agency for the sum of ten dollars ($10.00)per day,
per each one-thousand dollars ($1,000.00) of the Contract Price for each calendar day of
delay, in completing the required work by its required completion date. If the Contractor
or contractor's sureties fail to pay the assessed penalty within the thirty (30) days after
the date the written notice of penalty assessment has been sent to the Contractor, then the
Contract Price shall be reduced accordingly to reflect the off-set against the assessed
penalty.
Page 41 of 137
Article 6. Lien Waivers
The Contractor shall project defend, indemnify and hold harmless, the Agency from any and
all lien claims for unpaid work, labor, materials or equipment for which a lien could be filed
against the property arising from this Contract. The Contractor shall not be entitled to any
payment until the Contractor has delivered to Title all required lien waivers, releases or
satisfactions, or a bond satisfactory to Title indemnifying the Agency from any mechanic's
liens against the construction site or buildings thereon.
Article 7: Indemnity and Hold Harmless
7.1. Indemnity and Hold Harmless. The Contractor agrees to comply with and obey all
ordinances of the City of Waterloo, Iowa, and agrees to keep the City whole and defend
any and all suits that may be brought against the City by reason of any injuries that may
be sustained by any person or property allegedly caused by the Contractor, or his agents,
while work is done pursuant to this agreement.
7.2. The Contractor agrees that in the event a law suit is brought against the
Owner/Agency for damages allegedly sustained by reason of any act, omission or
negligence of the Contractor or its agents, or on account of any injuries allegedly
sustained by reason of any act or omission by the Contractor, or the Contractor's
subcontractors, or its employees, agents or delegates, in the doing of the work herein
contracted for, that it will defend said suit and save the Agency harmless therein, and in
case judgment is rendered against the Agency the Contractor agrees to pay the same
promptly. The Contractor agrees to carry public liability insurance in a solvent company
in a sufficient amount to protect the Agency.
7.3. The Contractor shall maintain no cause of action against the Agency on account of
delays and prosecution of work, but if said work is delayed by the Agency, the Contractor
shall have such extra time for completion of the job as was lost by reason of the delay
caused by the Agency.
7.4. The Contractor shall be responsible to the Agency for the acts and omissions of the
Contractor's employees, subcontractors and their agents and employees, and other person
performing any of the work under a contract with the Contractor.
Article 8: Construction Defects and Warranties
8.1. Construction Defects. The Contractor shall furnish the Agency with all
manufacturers' and suppliers' written guarantees and warranties covering the materials and
equipment furnished pursuant to this Contract. The Contractor shall abide by the statutory
warranties provisions.
Page 42 of 137
8.2. The Agency shall have the right to appoint one or more construction reviewers who
shall review the progress of the work in detail; also, to make any test or any material to
be used in such work. No material shall be used in any work until the same has first been
approved by the construction reviewer. Such construction reviewer shall have full
authority to pass judgment upon all materials and upon the manner of doing the work,
and their judgment on rejecting any materials, substance, or manner of work shall be final
unless it is revoked or modified by the City Engineer/Building Inspections Department.
Article 9: ALency Compliance Inspections
9.1. Compliance Inspections. During the course of work, and before process of payment,
the Agency shall make periodic inspections of the work to monitor work progress and
completion of work in compliance with the contract. The Agency in no way warrants the
structural soundness of any improvements, the quality of work or materials, or the fitness of
the improvements for their intended use. The City's Building Officials shall inspect work,
improvements, and materials for compliance, as necessary, with the recently adopted
International Building Code.
Article 10: Insurance
10.1. Insurance. The Contractor shall provide and maintain with responsible insurance
companies licensed to do business in Iowa, in amounts appropriate to provide adequate
coverage under this Contract, and naming the Agency as additional insured, liability
insurance, builder's risk insurance, and worker's compensation insurance. Certificates of
such insurance shall be provided to the Agency prior to the commencement of the work.
Article 11: Contractual Disputes
11.1. Governing Authority. In accordance with federal regulations and OMB Circular A-
110, and 24 CFR Part 85, and related regulations, the Contractor, its subcontractors and the
Agency agree to arbitration (binding or otherwise)in the event of a contractual dispute prior
to any commencement of litigation under this Contract.
11.2. Definition. A claim is a demand or assertion by one of the parties seeking, as a matter
of right, adjustment or interpretation of Contract terms, payment of money, extension of
time or other relief with respect to the terms of the Contract. The term "Claim" also
includes other disputes and matters in question between the Agency and Contractor arising
out of or relating to the Contract. Claims must be initiated by written notice. The
responsibility to substantiate the Claims rest with the party making the Claim.
11.3. Time Limits on Claims. Claims by either party must be initiated within 21 days after
occurrence of the event giving rise to such Claim or within 21 days after the claimant first
Page 43 of 137
recognizes the condition giving rise to the Claim, whichever is later. Claims must be
initiated by written notice to the Agency or its designee.
11.4. Continuing Contract Performance. Pending final resolution of a Claim except as
otherwise agreed in writing, the Contractor shall proceed diligently with performance of the
Contract and the Agency shall continue to make payments in accordance with the Contract
Documents.
11.5. Claims for Additional Cost. If the Contractor wishes to make a claim for an
increase in the Contract Sum, written notice as provided herein shall be given before
proceeding to execute the Work. Prior Notice is not required for Claims relating to an
emergency endangering life or property.
11.6 Types of Claims. Claims shall be filed in accordance with this Section if the
Contractor believes additional cost is involved for reasons including but not limited to (1) a
written interpretation from the Agency or its designee, (2) an order by the Agency to stop
Work where the Contractor was not at fault, (3) a written order for a minor change in the
Work issued by the Agency or its designee, (4) failure of payment by the Agency, (5)
termination of the Contract by the Agency, (6) Agency's suspension or, (7) other reasonable
grounds.
11.7 Claims Approval/Rejection Procedure. The Agency or its designee will approve or
reject claims by written decision, which shall state the reasons therefore and which shall
notify the parties of any change in the Contract Sum or Contract Time or both. The
approval or rejection of a Claim by the Agency or its designee shall be final and binding on
the parties but subject to mediation and arbitration.
11.8 Initiating Mediation. A demand for mediation/arbitration must be made within 30
days after the date on which the party making the demand receives the final written decision.
The failure to demand mediation/arbitration within said 30 days period shall result in the
Agency or its designee's decision becoming final and binding upon the Agency and
Contractor. Claims are subject to mediation as a condition precedent to arbitration or the
institution of legal or equitable proceedings by either party.
The mediation shall be in accordance with the Construction Industry Mediation Rules of the
American Arbitration Association. The request for mediation may be made concurrently
with the demand for arbitration, but in such event mediation shall proceed in advance of
arbitration or legal or equitable proceedings, which shall be stayed pending mediation for a
period of 60 days from the date of filing, unless stayed for a longer period by agreement of
the parties or court order.
11.9 Cost of Mediation. The parties shall share the mediator's fee and any filing fees
equally. The mediation shall be held in the place where the Project is located, unless
another location is mutually agreed upon. Agreements reached in mediation shall be
enforceable as settlement agreements in any court having jurisdiction thereof.
Page 44 of 137
11.10. Arbitration. Any Claim arising out of or related to the Contract, except Claims
relating to aesthetic effect, shall, after decision by the Agency or its designee or 30 days
after submission of the Claim to the Agency or its designee, is subject to arbitration. Prior to
arbitration the parties shall endeavor to resolve disputes by mediation in accordance with the
provisions herein.
10.11. Demand for Arbitration. A demand for arbitration shall be made within 30 days
after the date on which the party making the demand receives the final written decision. In
no event shall the demand for arbitration be made after the date when institution of legal or
equitable proceedings based on such Claim would be barred by the applicable statute of
limitation.
11.12. Arbitration. Claims shall be made in accordance with the Construction Industry
Arbitration Rules of the American Arbitration Association currently in effect. The demand
for arbitration shall be filed in writing with the other party to the Contract and with the
American Arbitration Association, and a copy to the Agency or its designee.
11.13. Judgment and Final Award. The award rendered by the arbitrator or arbitrators
shall be final, and judgment may be entered upon it in accordance with applicable law in any
court having jurisdiction thereof
Article 12: Payments/Disbursements
The Contractor agrees to pay punctually all just claims of labor, material, men, or
subcontractors who shall perform labor or furnish materials entering into this
improvement. It is agreed that the Owner/Agency need not pay the Contractor until all
such claims are paid by the Contractor. It is agreed that the City shall not be liable for
said labor, material, or men under this contract. Before payment in full is tendered, the
Contractor shall provide the Owner/Agency with appropriate lien waivers.
The Contractor agrees that should it abandon work under this contract or cease the
prosecution thereof for a period of thirty (30) consecutive days without reasonable cause,
and should it fail to proceed with said work within ten (10) days after a notice to continue or
carry it on has been mailed to it at the address given herein by the City, or after such notice
has been served on it, then the City may proceed to complete said work, using any material,
tools, or machinery found along said line of work, doing the work either by contract or as it
may elect, and the Contractor and the sureties on its bond shall be liable to the City for the
costs and expenses so paid out. Said costs shall be retained by the City from any
compensation due, or to become due the Contractor, and may be recovered by the City in an
action upon Contractor's bond.
No payment shall be made until the project has been completed by the Contractor and
inspected for contract compliance by the Agency. All required full or partial mechanic's
and lien waivers,releases or satisfactions or receipts for all labor, materials or equipment are
attached to the draw request; and the Contractor is in full compliance with all of the
Page 45 of 137
provisions of this Contract. No payment made under this Contract shall act as a waiver of
the Contractor's obligation to fully perform and comply with all of the terms and conditions
of this Contract. Payment in full will be made subject to satisfactory completion of all work
under the Contract Documents.
After the completion of said work, the Contractor agrees to remove any debris and clean up
said building and grounds, and to save the City harmless from any damage allegedly
resulting from a failure to clean up and remove the debris or put the building and grounds
back in proper condition for use.
12.1 This contract is not divisible, but in the event of a conflict between
this contract and various instruments incorporated by reference, this
contract shall govern.
12.2 Before the Contractor shall be entitled to receive payment for work
done under this contract, the Agency, or its representative shall
conduct an inspection following completion.
Article 13: Conflicts of Interest
13.1. Conflicts of Interest. No member of the governing body of the Agency, officer,
employees, or agents of the Agency, public official, city employee, or Waterloo Housing
Authority Board member of the City of Waterloo, Iowa shall participate in the award,
administration, and/or enforcement of the terms and conditions of this Contract if a conflict
of interest, real or apparent, would be involved. In addition, no public official, city
employee, or Waterloo Housing Authority Board member of the City of Waterloo, Iowa,
nor the Owner/Agency's officers, employees or agents will solicit or accept gratuities,
favors or anything of monetary value from contractors or subcontractors.
All of the aforementioned persons or entities shall also avoid any appearance of conflict or
impropriety relating to the bid process, contract administration, and/or enforcement of the
terms and conditions of the Contract.
Article 14: Equal Employment, Civil Rights,
and HUD Section 3 Requirements
The Contractor and its subcontractors agree to comply with Executive Order 11246 of
September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive
Order 11375 of October 13, 1967, and as supplemented in Department of Labor Regulations
(41 CFR chapter 60).
Page 46 of 137
Article 15: Record Keeping Access and Requirements
The Contractor and its subcontractors agrees to grant access to the City of Waterloo, the
Agency/Owner, the Dept. of Housing and Urban Development, the Comptroller General of
the United States, or any of their duly authorized representatives access to any books,
documents,papers, and records of the Contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions. The
Contractor and its subcontractors agree to maintain such books, documents, papers, and
records for a minimum of three years from the date of the completion of the project.
Article 16: Utilization of Out-of-State Contractors
The provisions of Iowa Code Section xxxxx do not apply to this procurement, unless
applicable Federal statutes expressly mandate or encourage geographic preference. Out of
state contractors are bound to HUD Section 3 preferences and OMB Circular A-110
Affirmative Action requirements in the same manner as in-state contractors.
Article 17: Governing Law
This Contract and all its incorporated agreements are to be construed and enforced to and by
the laws of the State of Iowa.
IN WITNESS THEREOF, the parties have caused this Agreement to be executed as of the
day and year first written above.
FOR THE CONTRACTOR FOR THE AGENCY
Signature Signature
Quentin Hart,Mayor,City of Waterloo
Name and Title Name and Title
Date Date
Signature
Julie Dawson,Director,
City of Waterloo Housing Authority
Date
Page 47 of 137
Attachment A: HUD-5370-EZ, General Contract Conditions for Small
Construction/Development Contracts
Attachment B: Davis-Bacon Wage Rate Schedule for Residential Construction in
Black Hawk, Bremer, and Grundy counties in Iowa (General
Decision Number: IA 201400, dated 8/14/15) - Common or General
Laborer in Black Hawk County
Page 48 of 137
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of Iowa )
)ss
County of Black Hawk )
Ken Samek being first duly sworn, deposes and
says that:
1. He is Representative of Hawkeye Alarm & Signal Company
the Bidder that has submitted the attached Bid;
2. He is fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded,
conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person
to submit a collusive or sham Bid in connection with the Contract for which the attached
Bid has been submitted or to refrain from bidding in connection with such Contract, or
has in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference with any other Bidder, firm or person to fix the price or
prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost
element of the bid price or the bid price of any other Bidder, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement any advantage against the City
of Waterloo, Iowa, or any person interested in the Proposed Contract; and
S. The price or prices quoted in the attached Bid are fair and proper and are not tainted by
any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or
any of its agents, representatives, owners, employees, or parties in interest, including this
affiant.
(Signed)
Title
Subscribed and sworn to before me this day of
, 200
Title
My commission expires
Page 49 of 137
Page 50 of 137
3/19/2018 https://www.wdol.gov/wdol/scafiles/davisbacon/]Al 33.dvb7v=1
General Decision Number: IA180133 01/12/2018 IA133
Superseded General Decision Number: IA20170133
State: Iowa
Construction Type: Building
County: Black Hawk County in Iowa.
BUILDING CONSTRUCTION PROJECTS (does not include single family
homes or apartments up to and including 4 stories).
Note: Under Executive Order (EO) 13658, an hourly minimum wage
of $10.35 for calendar year 2018 applies to all contracts
subject to the Davis-Bacon Act for which the contract is
awarded (and any solicitation was issued) on or after January
1, 2015. If this contract is covered by the EO, the contractor
must pay all workers in any classification listed on this wage
determination at least $10.35 per hour (or the applicable wage
rate listed on this wage determination, if it is higher) for
all hours spent performing on the contract in calendar year
2018. The EO minimum wage rate will be adjusted annually.
Please note that this EO applies to the above-mentioned types
of contracts entered into by the federal government that are
subject to the Davis-Bacon Act itself, but it does not apply to
contracts subject only to the Davis-Bacon Related Acts,
including those set forth at 29 CFR 5.1(a)(2)-(60). Additional
information on contractor requirements and worker protections
under the EO is available at www.dol.gov/whd/govcontracts.
Modification Number Publication Date
0 01/05/2016
1 01/12/2018
BOIL0083-009 01/01/2017
Rates Fringes
BOILERMAKER... . . . . . . . . . . . ... . . . ..$ 36.56 29.05
----------------------------------------------------------------
BRIA0003-006 10/18/2016
Rates Fringes
TILE SETTER. .. ........... . . . . . . . .$ 32.85 1.90
----------------------------------------------------------------
BRIA0003-026 05/01/2016
BLACK HAWK, BREMER, BUCHANAN, BUTLER, GRUNDY, HARDIN, MARSHALL
AND TAMA COUNTIES
Rates Fringes
BRICKLAYER.. .. .. .. . . ..... .. . ... . .$ 26.00 11.83
----------------------------------------------------------------
ELECO288-002 06/01/2015
Rates Fringes
ELECTRICIAN. .. . . . . . . . . . . .... . . . . .$ 28.06 5.5%+8.80
----------------------------------------------------------------
ELEV0033-002 01/01/2018
Rates Fringes
https://www.wdol.gov/wdol/scafiles/davisbacon/[Al33.dvb?v=1 Page 51 of 137;'i
3/19/2018 https://www.wdol.govtwdol/scathes/davisbacon/iAl 33.dvb?v=1
ELEVATOR MECHANIC. .. .... ... .. . ...$ 43.44 32.645+a+b
FOOTNOTES:
A. Employer contributes 8% of regular basic hourly rate as
vacation pay credit for employees with more than 5 years of
service, and 6% for employees with less than 5 years of
service.
B. PAID HOLIDAYS: New Year's Day; Memorial Day; Independence
Day; Labor Day; Veteran's Day; Thanksgiving Day; Day after
Thanksgiving; & Christmas Day.
----------------------------------------------------------------
ENGI0150-048 06/01/2016
Rates Fringes
POWER EQUIPMENT OPERATOR
Backhoe/Excavator/Trackhoe..$ 32.50 29.95
Bobcat/Skid Steer/Skid
Loader. .. ....... .... ..... ...$ 28.80 29.95
Loader... ....... .... . .... ...$ 32.50 29.95
Paver- All Types. .... .... ...$ 32.50 29.95
Roller... ....... .... . .... ...$ 32.50 29.95
----------------------------------------------------------------
IRON0089-002 08/01/2017
Rates Fringes
IRONWORKER (Ornamental and
Structural). .. . . .. .. ... .... .... . .$ 26.00 22.10
----------------------------------------------------------------
IRON0111-002 07/01/2017
Rates Fringes
IRONWORKER (Reinforcing).. .... . ..$ 31.20 24.44
----------------------------------------------------------------
LAB00309-010 06/01/2016
Rates Fringes
LABORER (Pipelayer).. .... . . . .. . ..$ 24.63 17.91
----------------------------------------------------------------
PAIN0447-001 05/01/2017
Rates Fringes
PAINTER (Brush and Roller). .. ....$ 23.45 9.70
----------------------------------------------------------------
SFIA0669-002 04/01/2017
Rates Fringes
SPRINKLER FITTER (Fire
Sprinklers). .. ....... .... . .... ...$ 34.91 15.84
----------------------------------------------------------------
SUTA2016-037 07/19/2016
Rates Fringes
BRICKLAYER.. .. .. .. .. .... . . .. .....$ 24.90 9.60
CARPENTER... .. . . .. . . . ... . ... . .. ..$ 20.51 8.12
CEMENT MASON/CONCRETE FINISHER. . .$ 20.74 4.16
https://www.wdol.gov/wdol/scafiiles/davisbacon/IAI33.dvb?v=i Page 52 of 1317+5
3/19/2018 https.//www.wdol.gov/wdol/scafiles/davisbacon/lAl 33.dvb?v=1
INSULATOR: Mechanical (Duct,
Pipe and Mechanical System
Insulation). . . . . . . . . . . . . . . . ... . . .$ 23.28 8.91
LABORER: Common or General... . . .$ 14.68 2.51
LABORER: Mason Tender - Brick. ..$ 19.39 8.17
OPERATOR: Bulldozer. . .. ...... . . .$ 26.13 13.56
OPERATOR: Crane. . . .. ........ . . ..$ 24.15 8.10
OPERATOR: Forklift. . ....... . . . ..$ 22.96 7.49
PAINTER: Spray. . . . . . ....... . . . ..$ 19.76 9.05
PIPEFITTER, Includes HVAC
Pipe Installation. .. . ....... . . . ..$ 20.95 9.00
PLUMBER. . . ........ .. . ....... . .. . .$ 25.05 8.97
ROOFER...... ........ .. ..... . . . . ..$ 21.92 5.07
SHEET METAL WORKER, Includes
HVAC Duct and Unit
Installation. . . . . ..... .. ... . . . . . .$ 22.95 9.66
----------------------------------------------------------------
WELDERS - Receive rate prescribed for craft performing
operation to which welding is incidental.
Note: Executive Order (EO) 13706, Establishing Paid Sick Leave
for Federal Contractors applies to all contracts subject to the
Davis-Bacon Act for which the contract is awarded (and any
solicitation was issued) on or after January 1, 2017. If this
contract is covered by the E0, the contractor must provide
employees with 1 hour of paid sick leave for every 30 hours
they work, up to 56 hours of paid sick leave each year.
Employees must be permitted to use paid sick leave for their
own illness, injury or other health-related needs, including
preventive care; to assist a family member (or person who is
like family to the employee) who is ill, injured, or has other
health-related needs, including preventive care; or for reasons
resulting from, or to assist a family member (or person who is
like family to the employee) who is a victim of, domestic
violence, sexual assault, or stalking. Additional information
on contractor requirements and worker protections under the EO
is available at www.dol.gov/whd/govcontracts.
Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
award only as provided in the labor standards contract clauses
(29CFR 5.5 (a) (1) (ii)).
----------------------------------------------------------------
The body of each wage determination lists the classification
and wage rates that have been found to be prevailing for the
cited type(s) of construction in the area covered by the wage
determination. The classifications are listed in alphabetical
order of "identifiers" that indicate whether the particular
rate is a union rate (current union negotiated rate for local),
a survey rate (weighted average rate) or a union average rate
(weighted union average rate).
https:/lwww.wdol.gov/wdol/scafileslday.sbaconliAl33.dvb?v=1 Page 53 of 137
3/19/2018 hUps://www.wdol.gov/wdol/scariiles/davisbacon/lAl33.dvb?v=1
Union Rate Identifiers
A four letter classification abbreviation identifier enclosed
in dotted lines beginning with characters other than "SU" or
"UAVG" denotes that the union classification and rate were
prevailing for that classification in the survey. Example:
PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of
the union which prevailed in the survey for this
classification, which in this example would be Plumbers. 0198
indicates the local union number or district council number
where applicable, i.e., Plumbers Local 0198. The next number,
005 in the example, is an internal number used in processing
the wage determination. 07/01/2014 is the effective date of the
most current negotiated rate, which in this example is July 1,
2014.
Union prevailing wage rates are updated to reflect all rate
changes in the collective bargaining agreement (CBA) governing
this classification and rate.
Survey Rate Identifiers
Classifications listed under the "SU" identifier indicate that
no one rate prevailed for this classification in the survey and
the published rate is derived by computing a weighted average
rate based on all the rates reported in the survey for that
classification. As this weighted average rate includes all
rates reported in the survey, it may include both union and
non-union rates. Example: SULA2012-007 5/13/2014. SU indicates
the rates are survey rates based on a weighted average
calculation of rates and are not majority rates. LA indicates
the State of Louisiana. 2012 is the year of survey on which
these classifications and rates are based. The next number, 007
in the example, is an internal number used in producing the
wage determination. 5/13/2014 indicates the survey completion
date for the classifications and rates under that identifier.
Survey wage rates are not updated and remain in effect until a
new survey is conducted.
Union Average Rate Identifiers
Classification(s) listed under the UAVG identifier indicate
that no single majority rate prevailed for those
classifications; however, 100% of the data reported for the
classifications was union data. EXAMPLE: UAVG-OH-0010
08/29/2014. UAVG indicates that the rate is a weighted union
average rate. OH indicates the state. The next number, 0010 in
the example, is an internal number used in producing the wage
determination. 08/29/2014 indicates the survey completion date
for the classifications and rates under that identifier.
A UAVG rate will be updated once a year, usually in January of
each year, to reflect a weighted average of the current
negotiated/CBA rate of the union locals from which the rate is
based.
----------------------------------------------------------------
WAG£ DETERMINATION APPEALS PROCESS
1.) Has there been an initial decision in the matter? This can
be:
* an existing published wage determination
hitps://www.wdol.gov/Wdol/scaflies/davisbacon/IAI Page 54 of 13T.,
3119/2018 https://www.wdol.gov/wdol/scafiiles/davisbaconliAl33.dvb?v=i
* a survey underlying a wage determination
* a Wage and Hour Division letter setting forth a position on
a wage determination matter
* a conformance (additional classification and rate) ruling
On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
Regional Office for the area in which the survey was conducted
because those Regional Offices have responsibility for the
Davis-Bacon survey program. If the response from this initial
contact is not satisfactory, then the process described in 2.)
and 3.) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the
Branch of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
2.) If the answer to the question in 1.) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
The request should be accompanied by a full statement of the
interested party's position and by any information (wage
payment data, project description, area practice material,
etc.) that the requestor considers relevant to the issue.
3.) If the decision of the Administrator is not favorable, an
interested party may appeal directly to the Administrative
Review Board (formerly the Wage Appeals Board). Write to:
Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
4.) All decisions by the Administrative Review Board are final.
END OF GENERAL DECISION
https:l/www.wdol.gov/wdoVscafiles/davisbacon/lAl33.dvb?v=1 Page 55 of 137:,,
General Conditions for Non-Construction U.S. Department of Housing and Urban
Development
Contracts Office of Public and Indian Mousing
Section II — (With Maintenance Work) Office of Labor Relations
OMB Approval No.2577-0157(exp. 1/3112017)
Public Reporting Burden for this collection of information is estimated to average 0.08 hours per response,including the time for reviewing instructions,
searching existing data sources,gathering and maintaining the data needed, and completing and reviewing the collection of information.Send
comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the
Reports Management Officer,Office of Information Policies and Systems, U.S.Department of Housing and Urban Development,Washington,D.0
20410-3600;and to the Office of Management and Budget,Paperwork Reduction Project(2577-0157),Washington,D.C.20503. Do not send this
completed form to either of these addressees.
Applicability.This form HUD-5370C has 2 Sections.These in the classification under this Contract from the first
Sections must be inserted into non-construction contracts as day on which work is performed in the classification.
described below:
2. Withholding of funds
1) Non-construction contracts(without maintenance)greater The Contracting Officer,upon his/her own action or upon
than$1 -use Section i; request of HUD,shall withhold or cause to be withheld from the
2}Maintenanncece contracts{including nonroutine maintenance Contractor under this Contract or any other contract subject to
more than$1000,000-use
as defined at CFR greater than$2,000 but not HUD-determined wage rales,with the same prime Contractor
se SSectection II;and
3}Maintenance contracts(including nonroutine maintenance), so much of the accrued payments or advances as may be
considered necessary to pay laborers and mechanics employed
greater than$100,000—use Sections I and II. by the Contractor or any subcontractor the full amount of wages
required by this clause. In the event of failure to pay any laborer
Section 11--Labor Standard Provisions for all Maintenance or mechanic employed under this Contract all or part of the
Contracts greater than$2,000 wages required under this Contract,the Contracting Officer or
HUD may,after written notice to the Contractor, take such action
1. Minimum Wages as may be necessary to cause the suspension of any further
(a)All maintenance laborers and mechanics employed under payment or advance until such violations have ceased.The
this Contract in the operation of the project(s)shall be paid Public Housing Agency or HUD may,after written notice to the
unconditionally and not less often than semi-monthly, and Contractor, disburse such amounts withheld for and on account
without subsequent deduction(except as otherwise of the Contractor or subcontractor to the respective employees
provided by law or regulations),the full amount of wages to whom they are due.
due at time of payment computed at rales not less than
those contained in the wage determination of the Secretary 3. Records
of Housing and Urban Development which is attached
hereto and made a part hereof. Such laborers and (a)The Contractor and each subcontractor shall make and
mechanics shall be paid the appropriate wage rate on the maintain for three(3)years from the completion of the work
wage determination for the classification of work actually records containing the following for each laborer and
performed,without regard to skill. Laborers or mechanics mechania
performing work in more than one classification may be (i) Name,address and Social Security Number,
compensated at the rate specified for each classification for (ii) Correct work classification or classifications;
the time actually worked therein;provided,that the (iii) Hourly rate or rates of monetary wages paid;
employer's payroll records accurately set forth the time (iv) Rate or rates of any fringe benefits provided;
spent in each classification in which work is performed.The (v) Number of daily and weekly hours worked;
wage determination,including any additional classifications (vi) Gross wages eamed;
and wage rates approved by HUD under subparagraph (vii) Any deductions made;and
1(b),shall be posted at all times by the Contractor and its (viii)Actual wages paid.
subcontractors at the site of the work in a prominent and (b)The Contractor and each subcontractor shall make the
accessible place where it can be easily records required under paragraph 3(a)available for
seen by the workers. inspection,copying,or transcription by authorized
(b) (i)Any class of laborers or mechanics which is not listed in representatives of HUD or the HA and shall permit such
the wage determination and which is to be employed under representatives to interview employees during working
the Contract shall be classified in conformance with the hours on the job. If the Contractor or any subcontractor
wage determination. HUD shall approve an additional fails to make the required records available, HUD or its
classification and wage rate only when the following criteria designee may, after written notice to the Contractor,take
have been met such action as may be necessary to cause the suspension
(1)The work to be performed by the classification of any further payment,advance or guarantee of funds
required is not performed by a classification in the 4. Apprentices and Trainees
wage determination;
(2)The classification is utilized in the area by the
industry;and (a)Apprentices and trainees will be permitted to work at less
(3}The proposed wage rate bears a reasonable than the predetermined rate for the work they perform
relationship to the wage rates contained in the when they are employed pursuant to and individually
wage determination. registered in:
01 The wage rate determined pursuant to this {i) A bona fide apprenticeship program registered
paragraph shall be paid to all workers performing work with the U.S. Department of Labor, Employment
and Training Administration (ETA), Office of
Section II-Page 1 of 3 form HUD-5370-C(1/2014)
Page 56 of 137
Apprenticeship Training, Employer and Labor forth those findings that are in dispute and the
Services(OATELS),or with a state apprenticeship reasons, including any affirmative defenses,with
agency recognized by OATELS,or if a person is respect to the violations,The request shall be
employed in his/her first 90 days of probationary directed to the appropriate HA or HUD official in
employment as an apprentice in such an accordance with instructions contained in the
apprenticeship program,who is not individually notice of findings or, if the notice does not specify
registered in the program, but who has been to whom a request should be made,to the
certified by OATELS or a state apprenticeship Regional Labor Relations Officer(HUD).The HA
agency(where appropriate)to be eligible for or HUD official shall,within 60 days(unless
probationary employment as an apprentice;A otherwise indicated in the notice of findings)after
0 trainee program which has received prior approval, receipt of a timely request for reconsideration,
evidenced by formal certification by the issue a written decision on the findings of violation
U.S. Department of tabor, ETA;or The written decision on reconsideration shall
n A training/trainee program that has received prior contain instructions that any appeal of the decision
approval by HUD. shall be addressed to the Regional Labor
(b)Each apprentice or trainee must be paid at not less than Relations Officer by letter postmarked within 30
the rate specified in the registered or approved program for calendar days after the date of the decision. In the
the apprentice's/trainee's level of progress,expressed as a event that the Regional Labor Relations Officer
percentage of the journeyman hourly rate specified in the was the deciding official on reconsideration,the
applicable wage determination.Apprentices and trainees appeal shall be directed to the Director, Office of
shall be paid fringe benefits in accordance with the Labor Relations(HUD). Any appeal must set forth
provisions of the registered or approved program. If the the aspects of the decision that are in dispute and
program does not specify fringe benefits, the reasons, including any affirmative defenses,
apprentices/trainees must be paid the full amount of fringe with respect to the violations.The Regional Labor
benefits listed on the wage determination for the applicable Co} Relations Officer shall,within 60 days(unless
classification. otherwise indicated in the decision on
(c) The allowable ratio of apprentices or trainees to reconsideration)after receipt of a timely appeal,
journeyman on the job site in any craft classification shall issue a written decision on the findings.A decision
not be greater than the ratio permitted to the employer as of the Regional Labor Relations Officer may be
to the entire work force under the approved program. appealed to the Director, Office of Labor Relations,
(d)Any worker employed at an apprentice or trainee wage rate by letter postmarked within 30 days of the
who is not registered in an approved program,and any Regional Labor Relations Officer's decision.Any
apprentice or trainee performing work on the job site in appeal to the Director must set forth the aspects of
excess of the ratio permitted under the approved program, the prior decision(s)that are in dispute and the
shall be paid not less than the applicable wage rate on the reasons.The decision of the Director,Office of
wage determination for the classification of work actually Labor Relations, shall be
per . final.
(e)In the event OATELS, a state apprenticeship agency (b) Disputes arising out of the labor standards provisions of
recognized by OATELS or ETA, or HUD,withdraws paragraph 6 shall not be subject to paragraph 5(a)of this
approval of an apprenticeship or trainee program, the form HUD-5370C. Such disputes shall be resolved in
employer will no longer be permitted to utilize accordance with the procedures of the U.S. Department of
apprentices/trainees at less than the applicable Labor set forth in 29 CFR Parts 5, 6 and 7. Disputes within
predetermined rate for the work performed until an the meaning of this paragraph 5(b)include disputes
acceptable program is approved. between the Contractor(or any of its subcontractors)and
the HA, HUD,the U.S. Department of Labor, or the
5. Disputes concerning labor standards employees or their representatives.
(a) Disputes arising out of the labor standards provisions S. Contract Work Hours and Safety Standards Act
contained in Section 11 of this form HUD-5370-C,other than
those in Paragraph 6, shall be subject to the following The provisions of this paragraph 6 are applicable only where the
procedures. Disputes within the meaning of this paragraph amount of the prime contract exceeds$100,000.As used in this
include disputes between the Contractor(or any of its paragraph, the terms"laborers"and"mechanics"includes
subcontractors)and the HA,or HUD,or the employees or watchmen and guards.
their representatives, concerning payment of prevailing (a)Overtime requirements.No Contractor or subcontractor
wage rates or proper classification.The procedures in this contracting for any part of the Contract work which may
section may be initiated upon HUD's own motion,upon require or involve the employment of laborers or mechanics
referral of the HA,or upon request of the Contractor or shall require or permit any such laborer or mechanic in any
subcontractor(s). workweek in which he or she is employed on such work to
01 A Contractor and/or subcontractor or other work in excess of 40 hours in such workweek unless such
interested party desiring reconsideration of laborer or mechanic receives compensation at a rate not
findings of violation by the HA or HUD relating to less than one and one-half times the basic rate of pay for all
the payment of straight-time prevailing wages or hours worked in excess of
classification of work shall request such 40 hours in such workweek.
reconsideration by letter postmarked within 30 (b)Violation; liability for unpaid wages; liquidated
calendar days of the dale of notice of findings damages. In the event of any violation of the provisions
issued by the HA or HUD.The request shall set set forth in paragraph 6(a),the Contractor and any
Section II-Page 2 of 3 form HUD-5370-C(1/2014)
Page 57 of 137
subcontractor responsible therefor shall be liable for the
unpaid wages. In addition,such Contractor and
subcontractor shall be liable to the United States(in the
case of work done under contract for the District of
Columbia or a territory,to the District or to such temtory), for
liquidated damages. Such liquidated damages shall be
computed with respect to each individual laborer or
mechanic, including watchmen and guards. employed in
violation of the provisions set forth in paragraph(a)of this
clause, in the sum of$10 for each calendar day on which
such individual was required or permitted to work in excess
of the standard workweek of 40 hours without payment of
the overtime wages required by provisions set forth in
paragraph(a)of this clause
(c)Withholding for unpaid wages and liquidated damages.
HUD or its designee shall upon its own action or upon
written request of an authorized representative of the U S
Department of Labor withhold or cause to be withheld,
from any moneys payable on account of work performed
by the Contractor or subcontractor under any such
Contract or any federal contract with the same prime
Contractor,or any other federally-assisted contract subject
to the Contract Work Hours and Safety Standards Act,
which is held by the same prime Contractor such sums as
may be determined to be necessary to satisfy any
liabilities of such Contractor or subcontractor for unpaid
wages and liquidated damages as provided in the
provisions set forth in paragraph(b) of this clause.
7. Subcontracts
The Contractor or subcontractor shall insert in any
subcontracts all the provisions contained in this Section II and
also a clause requiring the subcontractors to include these
provisions in any lower tier subcontracts.The prime Contractor
shall be responsible for the compliance by any subcontractor or
lower tier subcontractor with all the provisions contained in
these clauses.
B. Non-Federal Prevailing Wage Rates
Any prevailing wage rate(including basic hourly rate and any
fringe benefits), determined under state law to be prevailing,
with respect to any employee in any trade or position
employed under the Contract, is inapplicable to the contract
and shall not be enforced against the Contractor or any
subcontractor,with respect to employees engaged under the
contract whenever such non-Federal prevailing wage rate,
exclusive of any fringe benefits, exceeds the applicable wage
rate determined by the Secretary of HUD to be prevailing in the
locality with respect to such trade or position.
Section 11-Page 3 of 3 form HUD-5370-C(1/2014)
Page 58 of 137
T N3� c g O m
O fn
av
cTZ
a 0 CL (D
f7 s
o u�2 m5 c fli
o O m O
�r O
X00 O
Ti O'n ❑
ir
`° QO T
m 3 6 m z N d
C i to
5 ^�� mm O
NO.OF
3 R
WITHHOLDING
EXEMPTION
7�MPTS A
a dsg ❑
$ 0C
mg m
a � u m A
Jpqc m 7
d3 R ;, B z z d
N O m O O N O m O N O N O N O OT OR ST a
0
a 0 D
N
is L
D
m Q a q 3
3 a.
2 3 1
a Hr
0
m 5 >
a O $ O
m 0 z O
a$3 m En �,
s J43
I a
b m A
.� 0-
Cm
T _...........
Q � m
0
5 Z Q u m
m z �C
_ 1 m 0 z
d z� yo m x
< 0
T C9 N
gq z ro D mz _ T Ln
N LLMC, C
p �Ovmii m
a CO COW
PagePage 59 of 137
§�-0 wa8 C'�dQd a o
S O m
tb
m
61 D
E] CD
cn w y S m Q K _ w
�r carob �m33 NOIom m O _ m
m m ��N3 CcD Q1
L K 3
gym rD6mi �i ma n ° m
CD S S ! T F 7 f 1 C7 O
K L m w �1 w rr 3 5 y in -.m K S 0
�D m m a 2 �mm UI�D °1 fii �o N n m m y o m Ul
rr O I �N g�3E mmO�K ga to
N r K m m 3 m am m Naw �a 0 m w
m w y 0 � m � o
000 � o Z wDO � 6=i W Kai C? c n m
0 0
a .� � a°�n � '� a� c cnmumlm �.� 0 m 0
CO a r(� _ �
N m c m m 631 II-D m An? d i Gm m K
m g 7 ,� o cg � Q s m
cm CL CL
� F -7m ci m ° 3 C�Er c
7 (aD d S m °N w
ao s y ��'� g 0mgg no 50 to 019 c
= C - O m � � 0 to 6, m c c ' c m
M p m �v �� o� ��' a Q m 8 v
EL m5 0 t_ncm 5.o.Q s,$mc o 3m S'
a 9 m > w Pi 3, S n a 0
N ' w m�mc m � NN S, o m
m N N 0 3 �•G 0 Sws' G Q y o m C 3
O a c m CL CD m x = e
w w r`G 7F �? m m m Or w`6 , A
a s Q � m m 0 m �'.n c v o f to a
H o mr0m a3 mtin0 m � a
tr Wm �3m c °.m? 3 y m m -c
0 ° co 0 o m'3 m m L m T
5
gm � cn cea � `sa o wm v B
m = m x.c3 0ID ma >Nm 3 -
�N o c gN o m ? m fag n a
mN m p ' fin goo y �� m
^ Fr
a3 7Q Ln
' 0 Sr ro m 2 m CLS R m
m e a O w ? m y G 7 _ m 7
N m
3 m n G) Q mw=a a N �.
p 0 y m O c wS G (A N j 3 S I O
K0 � mag ' 341 i7r. p71 0 g
N C, G (/1 m S_ iT�i 7 m 6�j K m m ? 7
.. , b 601 m C _ m m
M 0
VI
(n-4 zm
Ocam
� m
0,
SZ� y Q
M
m x
Z� x
oz" m m
yOT A T
�(i- m z I U
ca
=( W cw m z
M
ozz z ?y,1D 0 m
m o m 0 a 3 m
m
O 6 •c am T
3 0
Nm xm ? 3 >m
m ° m
O amnld
0 N Qca D
Z 4 ' m Cl (7
w Z
>
m N Q cn
G w
m 5330 5 vni
Fr M
N �
C 7
Om W
n.m w
Q m a N
Fo� o 0 5
a8 2 f a= I
> D �. a
m z m3
Q�
ID
0x mmm
NO m N
Q
Z, wa. CD
m
O
w
m
am L
Page 60 of 137
CITY OF WATERLOO
Council Communication
Resolution to approve moving the 4th regular session, 4th meeting in April to April 30, 2018 and cancelling the
regular session meeting on April 23, 2018.
City Council Meeting: 3/26/2018
Prepared: 3/21/2018
REVIEWERS:
Department Reviewer Action Date
Clerk Office Even, LeAnn Approved 3/21/2018 - 4:25 PM
SUBJECT: Resolution to approve moving the 4th regular session, 4th meeting in April to
April 30, 2018 and cancelling the regular session meeting on April 23, 2018.
Submitted by: Submitted By: Mayor Quentin Hart
Recommended Action: Approve moving council meeting to April 30, 2018.
Page 61 of 137
CITY OF WATERLOO
Council Communication
Motion to approve Exception to Burning Yard Waste Application by Dennis Clark to burn native prairie
grasses, marsh habitats and small shrubs and trees, on approximately 1 acre located at 2204 Ashland Avenue,
during March to mid-May and again in September to November.
City Council Meeting: 3/26/2018
Prepared: 3/22/2018
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 3/22/2018 - 11:16 AM
Motion to approve Exception to Burning Yard Waste Application by Dennis
SUBJECT: Clark to burn native prairie grasses, marsh habitats and small shrubs and
trees, on approximately 1 acre located at 2204 Ashland Avenue, during
March to mid-May and again in September to November.
Submitted by: Submitted By: Pat Treloar. Chief of Fire Services
Page 62 of 137
CITY OF WATERLOO
Council Communication
Bonds
City Council Meeting: 3/26/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Engineering Higby, Nancy Approved 3/21/2018 - 10:14 AM
ATTACHMENTS:
Description Type
D Bonds for council approval 3.26.18 Backup Material
SUBJECT: Bonds
Page 63 of 137
BONDS FOR COUNCIL APPROVAL
MARCH 26, 2018
RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00
IA 566225 B & B BUILDERS &SUPPLY WATERLOO, IA
2255027 BAKER ENTERPRISES, INC. dba BAKER CONCRETE & EXCAVATING WAVERLY, IA
7900452170 BENTON SAND & GRAVEL, INC. CEDAR FALLS, IA
IA 601517 BRADLEY COLVIN WATERLOO, IA
IA 537158 CEDAR VALLEY CORP, LLC WATERLOO, IA
RSS0076801 FRICKSON BROTHERS EXCAVATING EVANSDALE, IA
55-207658 KOELKER EXCAVATING INC. MARION, IA
95 00 2526 8 LUBBERT'S MASONRY, INC. WATERLOO, IA
SY81320 MATT NOLT ORCHARD, IA
95 CC 8149 2 STEVE MILLER CONSTRUCTION LLC CEDAR FALLS, IA
7900452199 TOM GIBERSON dba TOTAL MASONRY CEDAR FALLS, IA
55-212303 TRUEG CUSTOM CONCRETE LLC JESUP, IA
2130539 VIETH CONSTRUCTION CORPORATION CEDAR FALLS, IA
IA 571754 WATCO CONSTRUCTION INC. WATERLOO, IA
Page 64 of 137
CITY OF WATERLOO
Council Communication
Request by Hope M. Anderson to rezone a total of 129.16 acres from"A-1"Agricultural District to "R-1"
One and Two Family Residence District for the development of a 210 lot subdivision located next to 5805
Kimball Avenue, between Kimball Avenue and Highway 21, and north of E. Orange Road.
City Council Meeting: 3/26/2018
Prepared: 3/21/2018
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder,Aric Approved 3/21/2018 - 10:15 AM
Clerk Office Even, LeAnn Approved 3/21/2018 - 12:07 PM
ATTACHMENTS:
Description Type
D Rezone A-I to R-I Cover Memo
D Waterworks Memo Cover Memo
Motion to receive and file proof of publication of notice of public hearing_
HOLD HEARING - No Comments on file.
Motion to close public hearing and receive and file oral and written
comments and recommendation of approval of the Planning; Programming
and Zoning Commission.
Motion to receive, file, consider and pass for the first time an ordinance
SUBJECT: amending Ordinance No. 5079, as amended. City of Waterloo Zoning
Ordinance, by amending the official Zoning Map referred to in Section 10-4-
4, approving to rezone a total of 129.16 acres from"A-1"Agricultural
District to "R-1" One and Two Family Residence District for the
development of a 210 lot subdivision next to 5805 Kimball Avenue.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt said
ordinance.
Submitted by: Submitted By:Noel Anderson, Community Planning& Development
Director
Recommended Action: Approval
Transmitted herewith is a request to set the date of public hearing as March
26, 2018, to approve a request by Hope M. Anderson to rezone
approximately 129.16 acres from"A-1"Agricultural District to "R-1" One
and Two Family Residence District, located next to 5805 Kimball Avenue
between Kimball Avenue and Highway 21, and north of E Orange Road.
The request for the rezone would not appear to have a negative impact upon
Summary Statement: the surrounding area. It would appear that the proposed residential uses
would blend in well with the surrounding neighborhood which consists of
Page 65 of 137
single family homes, vacant land, and Orange Elementary School.
Staff recommended approval of the request submit to a condition that a
traffic study will be required for the area prior to the submittal of a final plat.
At their March 6, 2018 meeting, the Planning and Zoning Commission
unanimously recommended approval of the rezoning request, subject to the
condition that a traffic study be submitted prior to submittal of a final plat.
Expenditure Required: None
Source of Funds: N/A
Goal 1: Support the creation of new, livable wage jobs though a balanced
Policy Issue: economic development approach of assisting existing businesses, foster
start-ups, attracting new employs and cultivating an adequate workforce.
Alternative: N/A
Legal Descriptions: See Attached
Page 66 of 137
March 6,2018
REQUEST: Request by Hope M. Anderson to rezone a total of 129.16 acres
from "A-1"Agricultural District to "R-1" One and Two Family
Residence District for the development of a 210 lot subdivision.
The proposed rezone area is located next to 5805 Kimball Avenue,
between Kimball Avenue and Highway 21, and north of E. Orange
Road.
APPLICANT: Hope M. Anderson, 100 Anderson Drive, Waterloo, IA 50701
GENERAL The applicant is requesting to rezone the 129.16 acre property in
DESCRIPTION: question for the purpose of creating a 210 lot subdivision with 3
land tracts known as the Paradise Estates Addition.
IMPACT ON The request for the rezone would not appear to have a negative
NEIGHBORHOOD & impact upon the surrounding area. It would appear that the
SURROUNDING proposed residential use would blend in well with the surrounding
LAND USE: neighborhood which consists of single family homes, vacant land,
and Orange Elementary School.
VEHICULAR & The proposed rezone area would appear to have some impact on
PEDESTRIAN the surrounding pedestrian and traffic conditions in the area.
TRAFFIC Mohammad Elahi with the City of Waterloo Traffic Operations
CONDITIONS: indicated the need for a traffic study for the proposed rezone area.
The proposed development would be served by Kimball Avenue
which consists of (6.5" (PCC) Portland Cement Concrete on a 6"
granular base with a 4.5" (ACC)Asphalt Cement Concrete overlay
for a total of 11" of pavement) and E. Orange Road which contains
(9" ACC on an asphalt treated base with 3"ACC overlay for a total
of 12" pavement) which are classified as Collector Streets which
means they were designed and constructed for higher volumes of
traffic, and Highway 21, which is classified as a Minor Arterial.
Kimball Avenue has an average annual daily traffic count of 1,730
vehicles and E Orange Road has an average annual daily traffic
count of 630 vehicles.
The development shall also be served by local roads which include
Lichty Boulevard, Paradise Boulevard, Moonlight Ridge, Road A,
Road B, Road C, Road D, Road E, and Road F. The proposed
rezone area will consist of sidewalks throughout the development
and there has been a discussion regarding having a pedestrian
access that connects the proposed development to Orange
Elementary School.
RELATIONSHIP TO The Shaulis Road trail is approximately 2,500 feet to the north of
RECREATIONAL the proposed rezone area and will not be connected to the
TRAIL PLAN AND proposed rezone area at this time. The proposed development will
COMPLETE STREETS be connected by sidewalks.
POLICY:
ZONING HISTORY The proposed rezone area has been zoned "A-1"Agricultural
FOR SITE AND District since the adoption of the Zoning Ordinance in 1969.
IMMEDIATE VICINITY: Surrounding land uses and their zoning designations are as
follows:
Next to 5805 Kimball Avenue—A-1 to R-1 P;EFgLF67f 6f 137
2
March 6,2018
North — Vacant land, zoned "A-1 Agricultural District.
South — Vacant land, zoned "A-1 Agricultural District.
East — Vacant land, zoned "A-1"Agricultural District.
West — Single family homes and Orange Elementary School,
zoned "R-1" One and Two Family Residence District.
DEVELOPMENT The surrounding area consists predominantly of vacant land and
HISTORY: single family homes, with a few homes being built along A-B
Avenue.
BUFFERS/ No buffers are required for the rezone area.
SCREENING
REQUIRED:
DRAINAGE: The rezone request would appear to have some impact on
drainage in the area, especially considering approximately 6 lots
and 3 tracts that are partially in the 100-year floodplain for the
129.16 acre development. However, a draft of the preliminary plat
for the Paradise Estates Addition does denote three storm water
detention areas with a tract on the southwest side, a tract on the
northeast side, and a tract on the southeast side of the proposed
development. In addition 15' and 20' storm water drainage
easements are identified in the rear and side yards for various lots.
The area would likely be able to be removed from floodplain status
after the area is graded. The applicant has indicated that they will
work with the Iowa Department of Natural Resources to ensure the
Special Flood Hazard Area does not contain any floodway.
FLOODPLAIN: Approximately 97% of the rezone area in question is not located
within a Special Flood Hazard Area as indicated by the Federal
Insurance Administration's Flood Insurance Rate Map Community
Number 19013C and Panel Number 0311 F dated July 18, 2011.
However, portions of tracts and lots are located in the 100-year
floodplain, as part of a Zone A unstudied stream.
PUBLIC /OPEN Orange Elementary is directly adjacent to the proposed rezone
SPACES/ SCHOOLS: area. The area is also served by Hover Middle School and West
High School. Lichty Park is also located approximately 1,300 feet to
the west of the proposed subdivision. There also has been a
discussion regarding having a pedestrian connection between the
school and the proposed development.
UTILITIES: WATER, There is an existing 8" sanitary sewer main, 12" water main, and a
SANITARY SEWER, 15" storm sewer located underneath Kimball Avenue. In addition
STORM SEWER, ETC: there is an existing 10" sanitary sewer main, 6" drain tile, and a 12"
inch water main underneath E. Orange Road. A 15" sewer main
that transitions to an 8" sewer line crosses HWY 21 to serve the
development. Matt Mahler with Waterworks indicated that there is
enough water capacity to serve the rezone area, but adequate
water pressure may be an issue in some areas. The developer's
engineer has suggested placing in-home booster pumps for
Next to 5805 Kimball Avenue—A-1 to R-1 Pc1dw88f bf 137
3
March 6,2018
properties that lack adequate water pressure. There were concerns
regarding the 10" sanitary sewer in E. Orange Street about it being
too shallow to service the area. So, options will have to be
analyzed to determine the best way to serve the southern portion
of the development.
RELATIONSHIP TO The Future Land Use Map designates the majority of the rezone
COMPREHENSIVE area as Low Density Residential and Agricultural Residential
LAND USE PLAN: Potential. Along Highway 21 is Mixed Residential: Low, Medium,
High Density Residential, Professional Offices, and Compatible
Commercial.
STAFF ANALYSIS — The applicant is requesting to rezone a total of 129.16 acres from
ZONING "A-1"Agricultural District to "R-1" One and Two Family Residence
ORDINANCE: District as part of a 210 lot subdivision. Lot sizes will range from
12,632 SF to 56,628 SF in size.
The rezone area is also adjacent to Orange Elementary School
which will give parents the option of walking or biking their children
to school. The area is also adequately served transportation wise
by Highway 21, Kimball Avenue, and E. Orange Road.
The proposed development will also meet the setback and lot size
requirements for the R-1 district.
The applicant at a previous Planning and Zoning Commission
meeting on February 6, 2018, requested to rezone a total of 129.16
acres including 105.33 acres from "A-1"Agricultural District to "R-1"
One and Two Family Residence District (Tract B), 10.85 acres from
"A-1"Agricultural District to "R-3" Multiple Residence District Tract
D), 3.51 acres from "A-1"Agricultural District to "R-4" Multiple
Residence District (Tract A), and 9.47 acres from "A-1"Agricultural
District to "C-1" Neighborhood Commercial District (Tract C). It was
moved by Hall, seconded by Flynn to recommend that Tracts A, C,
and D be rezoned to "R-1,C-Z" and Tract B rezoned to "R-1".
Motion carried unanimously. In order to better address concerns
raised by neighbors. The applicant is now requesting to rezone the
entire 129.16 acres from "A-1"Agricultural District to "R-1" One and
Two Family Residence District with no "C-Z" conditional zoning or
other zoning classifications being requested at this time.
At the meeting neighbors had concerns regarding increased traffic,
water pressure, drainage, impacts to the character of the Orange
Township neighborhood, urban sprawl, protecting existing
agricultural ground, housing covenants, land uses other than R-1,
home prices, etc. The applicant will be meeting with the
neighborhood prior to the Planning and Zoning meeting on March
6, 2018.
STAFF ANALYSIS — The applicant will be submitting a subdivision plat for Paradise
SUBDIVISION Estates Addition that coincides with this rezoning request, but will
ORDINANCE: be submitted to the Planning and Zoning Commission at a future
date.
Next to 5805 Kimball Avenue—A-1 to R-1 Pc1gLWhf bf 137
4
March 6,2018
TECHNICAL REVIEW Lori Glover with Black Hawk County Office of Emergency
COMMITTEE Management questioned whether Orange Elementary had enough
student capacity for the proposed rezone area/210 lot and 3 tracts
development. The Waterloo School District indicated the Orange
Elementary has adequate student capacity to address existing
students and the new development.
Mohammad Elahi with the City of Waterloo Traffic Operations
indicated the need for a traffic study for the proposed rezone area.
Staff has indicated in the conditions section that a traffic study will
need to be performed prior to the submittal of the final plat.
Hyberger noted a neighbor did have concerns regarding average
lot size. Bowers indicated lot sizes are based on marketing and
current infrastructure prices.
The engineering department had concerns regarding only having
one through road to the north and would like to see one more of
the proposed cul-de-sacs pushed through to create an additional
exit.
STAFF Therefore, staff recommends that the request to rezone a total of
RECOMMENDATION: 129.15 acres from "A-1"Agricultural District to "R-1" One and Two
Family Residence District be approved for the following reasons:
1. The request would not appear to have a negative impact on
the surrounding area.
2. The request does not appear to have an impact pedestrian
and traffic conditions within the surrounding area.
And subject to the following conditions:
1. A traffic study will be required for the proposed rezone area
prior to the submittal of the final plat.
Next to 5805 Kimball Avenue—A-1 to R-1 P Ergw hf bf 137
City bf Waterloo Planning, Programming and Zoning Commission
March 6, 2018
B-P
W. SHAULIS RD E. SHA ULIS RD
j
Q A-1 w °z
Y � �
FF2 Z
rs..sMsess
FFR--1
SIDEHILL DR
LICHTYBLVD
FW. ORA GE RDE. ORANGE RD i7
R-4,
pR L_jR-P
N°
sc
Orange School Location
BLAINE RD
s
ssssaus+aaaiasus.+ssaasas�.a:.ss.>rsssssrssssaaa
N E of 5805 Kimball Avenue
w E Rezone A-1 to R-1
s Hope M. Anderson
..................
800 400 0 Boa . .
Feet Page �1 of 137
City�)f Waterloo Planning, Programming and Zoning Commission
March 6, 2018
° !'
t;.
=71
Proposed Rezone Area
M
> f'k;
a
Y N
i
n.Y.
c Iola hi Drive �)
no /
Q /
_ Lichty Boulevard
E Orange Road
n
,n
i
N E of 5805 Kimball Avenue
w E Rezone A-1 to R-1
s Hope M Anderson
..................
753 375 3 751 Page f2 of 137
Feet
City7of Waterloo Planning, Programming and Zoning Commission
March 6, 2oi8
v v v v vYv v : v v v v v v v Y v v v v v v v vYvYv v Y v Y v
Current Zoning Map vYv vvvv vvvvvvvY vvvvvvvvv V
v v vvvvvvvvvvv -
., . vvvv .
v v v v v vYv v vY+'A+Yv - v v v v v v v v v V .
v v v v v v v v
•. _ v L 4 - v v v v ., v v v v v v v v v _ v v -
.v
Y
Y Y Y Y
- v v. v. .v v ..+ v .: .. ,. _ v .� .: v v .v v v v v .. ..v., v .v v r. v v v v v v v
T
V V V V VYYYV V Proposed Rezone Area Y..
v v v v v v v v v „ - „ v v v . v v v v v
_ • �, _ v v
Y`%�`.Y v - 4 v v
v v v v v v v v v . v v v v Y r+ N Y v Y Y
v Y v
. _ _ _ _
_
%%%-
_ v _ v v v
v v v v v v v v v v
c
Side ill Drive Y Y v
v v v v v v v v
%
Q vYv Y..Yv v vY..Yv v v v
mv v v v v v v v v v v v
06 v Y Y v v.Y v Y v %%-"%%%%
v Yv Yv Yv Y
Q _Licht Boulevard v v v v v v v v
vYv vYv Y
v v
R-1 Y E;Orange;Road Y
v v v v v v v v v v v v v v . v v v v
v .. v v v v v v v Y v v v v v . . v v v v
v v v v v v v v v v v v v. _ v v v L v v
- v v . v v - - VY --- k � - - . v v v v
v v v v • • v v - - 4 v v v v v
Y _ v v v v v v
YV V !v Y V V. .�•V v Y..Y v•f vYv v Y v Y v Y v ' Y v V v
.. _ _ _ _ _ _ _ _ d v v v v v v - �• v v � v v v v v v v
N E of 58o5 Kimball Avenue
W E Rezone A-1 to R-1-
Hope
-iHope M Anderson
..................
755 375 0 75F Page �3 of 137
Feet
City$f Waterloo Planning, Programming and Zoning Commission
March 6, 2018
71
t:.
Proposed Rezone Area _
a
i
4t
n.Y.
s.'
c Sidehill Drive �)
Q �Lichty Boulevard"
i
E Orange Road
r.
N E of 5805 Kimball Avenue
w E Floodplain Map, Rezone A-1 to R-1
s Hope M Anderson
..................
753 375 3 750 Feet L Page f4 of 137
9
FEHRGRAIIIII-11111,'�M
ENGINEERING&ENVIRONMENTAL
February 13, 2018
City of Waterloo Planning and Zoning
Aric Schroeder, City Planner
715 Mulberry Street
Waterloo, IA 50703
RE: Paradise Estates Addition Rezoning
Kimball Ave. and Orange Rd.
Waterloo, Iowa
Dear Mr. Schroeder,
On Behalf of Hope M. Anderson, we hereby request to revise the rezoning for the entire
Paradise Estates site to R-1. It is our understanding that due to the nature of this request being a
lower classification of zoning than that in the recommendation of the Planning Commission, that this
request may go back through the Planning Commission under the previously filed Rezoning Application
and fee.
Please indicate if any of the above information was misunderstood.
Sincerely,
Alexander J. Bower
Associate Engineering Technician
0:\Fred Rose, LLC\17-511 Hope Anderson Subdivision\Rezoning\17-511 Rezoning_RevisiontoPZ_2018_0213.docx
2005 th Avenue SE I Suite 100 1 Cedar Rapids, IA 52401 1 p:319.294.6909 I f:319.294.5133 I www.fehr-graham.com
Insight. Experience. Results.
Page Of 137
10
I uN T sL
lrlg
IF �rb
N 89'0214"F 2646.46'
I
I
E
W
, I I LP THE o
^ a ALP°�1EF O
Is \ i
to \ \
2 I
I P➢E�WLLNu�W/wASNEF / �\T
/ � I
� I I
I -
I
� � I
h
N
13 -
h I
I I
, � I
, I
, I I
S 89,13,0"W 890.16'
I � I
PPRGE`6
rff
_ � I
3 IQ r�pjp10, =
E \ I
J
TPACN^ m S 69 '0723'W 1326.54' p
o Q
oo Of
_ N _ I I Of
Y WE R1 ONE AND TWO FAMILY RESIDENCE I Lil
I 3 I I
a P1. 200' 100' 0 200'
I
GRAPHIC SCALE IN FEET o =
SCALE: 1"-200' 2
,
, I
M
� I w
N 89'12'08'F 889.98'
]t T o II N I
u
, I {
R
S 89'1230"W 1J28.67' — — — — — — — — — — — -I
- E.ORFNOE�26AD
�P LONNER
SEG 3-BS-I]
N.NAL
TrEG N uNP1A' °/� I ��
PE I I SE ]31SFN/FIJW SNE=Zv ,PI]W
II I I
FEHR GR/''• ILLINOIS N1 REVISION DESCRIPTION DATE PROJECT DRAWING: OB NUMBER
,n' REZONE To A R-1 2/u/1e REZONING EXHIBIT REZONING 7-511
IOWA FOR
ENGINEERING&ENVIRONMENTAL PARADISE ESTATES ADDITION sHEET NUMBER:
®2017 FEHR GRAHAM WISCONSIN TO THE CIN OF WATERLOO,BLACK HAWK COUNTY,IOWA SET TYPE: PRELIM RO.1
PLOT DATE:2/13/18 G:C3G 17\17-511 IJ-511 R... parcNs R..d ,RG.1
Page1�6 of 137
I
11
Legal Description of Property to be Rezoned:
The North half of the Southwest Quarter and the Southwest Quarter of the Southwest Quarter
in Section 15, Township 88 North, Range 13 West of the 5th P.M., except the following Parcels:
That parcel conveyed to Black Hawk County, Iowa for road purposes in 109 LD 313;
That parcel conveyed to the State of Iowa in 415 Deeds 71;
That parcel conveyed to the City of Waterloo in 550 LD 516;
Parcel A in the Southwest Quarter of Section 15, Township 88 North, Range 13 West, in file
2012-1682; and
Parcel B in the Southwest Quarter of Section 15, Township 88 North, Range 13 West, in file
2017-12437
AND
The South 40 Acres of the Northwest Quarter in Section 15, Township 88 North, Range 13 West
of the 51h P.M., Black Hawk County, Iowa, except the West 65 feet thereof; and further except that
part conveyed to the State of Iowa in 415 Deeds 71.
Said property being generally described as follows:
Beginning at the West Quarter Corner of Section 15, Township 88 North, Range 13 West of the 5t" P.M.,
City of Waterloo, Black Hawk County, Iowa;
thence bearing N 00009'12" W a distance of 661.76 feet;
thence bearing N 89°02'14" E a distance of 2646.48 feet;
thence bearing S 00121'06" E a distance of 661.76 feet;
thence bearing S 00121'15" E a distance of 1329.81 feet;
thence bearing S 89°07'23" W a distance of 1326.54 feet;
thence bearing S 00°15'35" E a distance of 1327.89 feet;
thence bearing S 89°12'30"W a distance of 1328.67 feet;
thence bearing N 00°09'59" W a distance of 624.98 feet;
thence bearing N 89012'08" E a distance of 889.98 feet;
thence bearing N 001109'24" W a distance of 1100.06 feet;
thence bearing S 89013'08" W a distance of 890.16 feet;
thence bearing N 00110'00" W a distance of 926.57 feet to the point of beginning.
Described area contains 129.16 acres and excludes existing right of way.
f
r
Page 1 of 1
l
Page1717 of 137
12
WATERLOO WA
MEMO Matthew L. Mahler, P.E.
General Manager
WATERLOO WATER WORKS
Box 27, Waterloo, IA 50704
(319)232-6280
matt.m ah ler@waterloo-ia.org
January 30, 2018
To City of Waterloo Planning and Zoning Department:
This memo is regarding the proposed Paradise Estates Addition residential
subdivision proposed to be constructed adjacent to Orange Elementary School
between Kimball Avenue and Hawkeye Road.
The Waterloo Water Works currently operates its water system within the City
of Waterloo as a single pressure zone. This results in a system that is simple to
operate, energy efficient, cost effective and provides reliable water service to
customers throughout the City. However, the highest elevation areas of the City can,
and do, experience aesthetically low water pressure under normal operating
conditions. The proposed development is located at one of the highest elevations in
our water system.
We have pressure and flow tested existing fire hydrants in the area of the
proposed development, results are below. For reference, the average operating
pressure of our water system is approximately 80 psi.
Location Static Flow Result Flow Pressure
Kimball Ave. and Sidehill Dr. 42 psi 2,294 gpm 32 psi
Kimball Ave. and E. Orange Rd. 58 psi 2,319 gpm 44 psi
The hydrant at Kimball Avenue and Sidehill Drive is in the middle of the
development's north-south length. The hydrant at Kimball Avenue and East Orange
Road is on the southerly end of the development.
These results verify that there should not be a concern about flows within the
development from a fire supply perspective, and that pressures are high enough to
maintain positive pressures above current regulatory health and safety requirements.
However, a sustained static pressure of 40 psi to 50 psi is relatively low for aesthetic
purposes. Particularly considering that this development will likely have many
properties with irrigation.
Page'-?8 of 137
13
There are multiple large diameter water supply mains to this development, so
these low pressures are not water delivery issues, but are caused solely by the
elevation of the area relative to the rest of our distribution system.
The Water Works' master plan includes development of a boosted pressure
zone in south-west Waterloo consisting of a booster station, elevated storage tank
and pressure reducing valves. The estimated cost of the improvements is up to
$3,000,000. This development will benefit from this project. However, no stage of the
project is currently in our approved 10-year capital improvements plan.
An interim solution would be to note the low system pressures on the lot
purchase agreements, and recommend that residents preferring more aesthetically
typical water pressures install in-home booster pumps. Residential booster pumping
systems can cost $300.00 to $500.00 each before installation, and have a useful life
of 5 to 10 years.
The Waterloo Water Works looks forward to working with the City of Waterloo
to make this exciting project a success for all stakeholders. This memo has been
prepared to make sure reasonable expectations for the performance of our water
system are clear, well before any final decisions are made.
Please feel free to call or email me with any questions or comments.
is
Respectfully,
Matthew L. Mahler, P.E.
General Manager
7
3
F
Page'h of 137
14
Rezone from A-1 to R-1, R-4, and C-1
East of 5624 Kimball Avenue
Hope M. Anderson
a�
r-
Looking east from Kimball Avenue on the north Looking east from Kimball Avenue with Orange
side of the rezone area. Road to the right.
A Y }i ,
i
�i
YNY
y
Win ,.qY kB9+ p,
Looking north along Kimball Avenue toward Looking west from Iowa Highway 21.
Orange school which is on the left.
Page% of 137
15
APPLICATION FOR REZONING
CITY OF WATERLOO PLANNING, PROGRAMMING,
AND ZONING COMMISSION
WATERLOO, IOWA
319.291.4366
1.APPLICATION INFORMATION:
a. Applicant's name(please print): Hope M. Anderson
Address:100 Anderson Drive Phone:319.234.1715 Fax:319.234.1716
City:Waterloo State: Iowa Zip: 50701
b. Status of applicant: (a)Owner X (b)Other (CHECK ONE): If other explain:
c. Property owner's name if different than above(please print):
Address: Phone: Fax:
City: State: Zip:
2.PROPERTY INFORMATION:
a. General location of property to be rezoned: Between Kimball Avenue and Hawkeye Road, north of
Orange Road
b, Legal description of property to be rezoned: See Exhibit A Attached
c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): Irregular, 3,275' x 2,517'
d. Area of Proposed Zoning Boundary (Excluding Right of Way): 5,626,069 5F / 129.16 Acres
e. Current zoning: A Requested zoning: R-1, �
f. Reason(s)for rezoning and proposed use(s)of property:_Preliminary Plat for Future Subdivision
g. Conditions(if any) agreed to:
h. Other pertinent information(use reverse side if necessary):
Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the
intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go tluough a
platting process(separate from rezone request).
The filing fee of$300+$10 per acre($750 max)(payable to the City of Waterloo)is required(round amount down to
nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded
for failure of said amendment to be enacted into law. Any major change in any of the information given will require that
the request go back through the process, with a new filing fee. 1f the request is denied no new petition covering the same
or portion of the same property shall be filed with or considered by the Planning,Programming, and Zoning Commission
until four(4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under
oath and under the penalties of per jury that all information on this request and submitted along with it is true and correct.
All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the
Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the
property in question in regards to the request.
ell
Signature f Applicant Da Signature o Owner atd
Page1A of 137
WATERLOO WWORKS
WXI :WX<> Matthew L. Mahler, P.E.
General Manager
WATERLOO WATER WORKS
P.O. Box 27,Waterloo,IA 50704
(319)232-6280
matt.mahler(i�waterloo-ia.org
March 6, 2018
To City of Waterloo Planning and Zoning Department:
This memo is supplement to the January 30, 2018 memo which was
previously furnished regarding the Paradise Estates Addition residential
development. The January 30 memo identifies two solutions to the low pressures in
Orange Township. The long-term solution involves construction of a $3.5M multi-
project improvement sequence that creates a large boosted pressure zone in south-
west Waterloo. The interim solution recommends home-owners desiring higher
water pressure install in-home residential booster pump systems.
After further review, a mid-term solution may be for the Water Works to
construct improvements that create a smaller-scale boosted pressure zone focusing
on improving pressure in Orange Township and the immediately adjacent area. The
first step in exploring the feasibility of a smaller-scale boosted pressure zone is to
contract an engineering firm to conduct a study to evaluate our existing water
system, elevation maps and sources of water demand. The goal of the study would
be to identify a location for a booster pumping station and establish the extents of a
pressure zone that would address the pressure concerns of existing customers and
customers in immediately impending developments.
The Board of Water Works Trustees will be considering securing an
engineering firm to perform this Boosted Pressure Zone Study at its Regular March
Board Meeting.
Please feel free to call or email me with any questions or comments.
Respectfully,
Matthew L. Mahler, P.E.
General Manager
Page 82 of 137
CITY OF WATERLOO
Council Communication
FY 2018 Asphalt Overlay Program, Contract No. 943.
City Council Meeting: 3/26/2018
Prepared: 3/21/2018
REVIEWERS:
Department Reviewer Action Date
Engineering Thorson, Eric Approved 3/21/2018 - 10:45 AM
Clerk Office Even, LeAnn Approved 3/21/2018 - 11:54 AM
ATTACHMENTS:
Description Type
D Bid Tab Backup Material
Motion to receive and file proof of publication of notice of public hearing_
HOLD HEARING - No comments on file.
Motion to close hearing and receive and file oral and written comments.
SUBJECT: Resolution confirming approval of plans, specifications, form of contract;
etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct City Clerk to read bids and refer to
City Engineer for review. _
Submitted by: Submitted By: Jamie Knutson, PE, Associate Engineer
Expenditure Required: TBD
Source of Funds: Local Option Sales Tax
Page 83 of 137
FY18 Asphalt Overlay Program
Contract No. 943
Bid Tab: March 22, 2018
Estimate $ 1,131,278.19
Bidder Bid Security Bid Amount
ASPRO, Inc. Waterloo, Iowa 5% $1,226,902.06
Page 84 of 137
CITY OF WATERLOO
Council Communication
Resolution authorizing the statement of support for the application of Iowa Cannabis Company, Inc. to the
Iowa Department of Public Health for a dispensary license in the City of Waterloo and authorize Mayor to
execute necessary documents.
City Council Meeting: 3/26/2018
Prepared: 3/21/2018
REVIEWERS:
Department Reviewer Action Date
Mayor Office Felchle, Kelley Approved 3/21/2018 - 5:17 PM
ATTACHMENTS:
Description Type
D Certificate of City Acknowledgement and Support Backup Material
Resolution authorizing the statement of support for the application of Iowa
SUBJECT: Cannabis Company. Inc. to the Iowa Department of Public Health for a
dispensary license in the City of Waterloo and authorize Mayor to execute
necessary documents.
Submitted by: Submitted By: Mayor Quentin Hart
Recommended Action: Approval.
Page 85 of 137
Certificate of City Acknowledgement and Support
Date:
Dispensary Applicant: Iowa Cannabis Company, Inc
City Authority Completing Form:
Iowa Cannabis Company, Inc. is currently in the process of applying for a dispensary license in
Iowa, for which the Iowa Department of Public Health has been granted the authority to issue
licenses for five (5) locations within Iowa. In the Request for Proposal, the Department of Public
Health is requiring the applicants to identify the locations in which they will be applying and
provide indication that the city would be open/supportive of having a dispensary in their
community. A license will not be issued to a community that does not want it.
Iowa Cannabis Company, Inc. is requesting a statement from the City to support its application
for a license to open a dispensary in the City.
Statement of Support
acknowledge that Iowa Cannabis Company, Inc. will be applying for a
medical cannabidiol dispensary license, for which a dispensary would be located in the City.
This City of hereby supports the use of a medical cannabidiol dispensary,
provided state and local licensing requirements are met.
City Authority Printed:
City Authority Signed:
Page 86 of 137
CITY OF WATERLOO
Council Communication
Resolution approving an agreement with the Iowa Department of Transportation(IDOT)for a Central Traffic
Control Center in the amount of$200,000 (80% - $160,000 with City match of 20% - $40,000.00-GO Bond)
to purchase and install computer software and hardware to connect the traffic signal communications and the
monitoring camera network to the Central Traffic Control Center at the Public Works Building.
City Council Meeting: 3/26/2018
Prepared: 1/9/2018
REVIEWERS:
Department Reviewer Action Date
Traffic Operations Even, LeAnn Approved 1/10/2018 - 12:01 PM
Resolution approving an agreement with the Iowa Department of
Transportation(IDOT) for a Central Traffic Control Center in the amount of
SUBJECT: $200,000(80% - $160,000 with City match of 20% - $40.000.00-GO Bond)
to purchase and install computer software and hardware to connect the
traffic signal communications and the monitoring camera network to the
Central Traffic Control Center at the Public Works Building.
Submitted by: Submitted By: Sandie Greco, Interim Public Works Director
Recommended Action: Approve Resolution
Up dating our central control center by installing video wall servers and
Summary Statement: connecting to cameras and traffic signals and installing advance traffic
management system, so all can be managed efficiently.
Expenditure Required: $200,000
Source of Funds: $160,000- IDOT funding
$ 40,000- City match(GO Bond funding)
Policy Issue: Strategy 2.2 - enlist all City department and staff members in efforts to
promote a safer community.
Background Information: The need to efficiently monitor traffic movements and traffic operations and
record occurring events.
Page 87 of 137
CITY OF WATERLOO
Council Communication
Resolution submitting a Nutrient Reduction study to Iowa Department of Natural Resources, as required by
the NPDES Permit.
City Council Meeting: 3/26/2018
Prepared: 3/20/2018
REVIEWERS:
Department Reviewer Action Date
Waste Management Hoambrecker, Steven Approved 3/21/2018 - 10:41 AM
Clerk Office Even, LeAnn Approved 3/21/2018 - 12:09 PM
ATTACHMENTS:
Description Type
❑ Support Resolution Memo Cover Memo
SUBJECT: Resolution submitting a Nutrient Reduction study to Iowa Department of
Natural Resources, as required by the NPDES Permit.
Submitted by: Submitted By: Steve Hoambrecker, Waste Management Services Director
It is recommended that the city council support the associated resolution on
Recommended Action: the March 26, 2018 city council agenda recommending approval and
submittal of the Nutrient Reduction Plan to IDNR complying as required by
our NPDES permit.
Page 88 of 137
CITY OF WATERLOO, IOWA
WASTE MANAGEMENT SERVICES DEPARTMENT
3505 Easton Ave. • Waterloo, IA 50702 • (319)291-4553
• • Steve Hoambrecker, Director
March 20, 2018
Memo to Waterloo Mayor and City Council:
RE: Support Resolution, submittal of Nutrient Reduction plan to IDNR
Background Discussion
Stipulated conditions of the city's current NPDES permit, effective April 1, 2016 require
submittal of a Nutrient Reduction evaluation of our wastewater facilities to be submitted no
later than April 1, 2108. A contract with Strand Engineering was approved by the city council
on April 17, 2017 to prepare that plan.
Presentation of the proposed improvements prior to submittal was presented to the city
council on March 19tH
Recommended Action
It is recommended that the city council support the associated resolution on the March 26,
2017, city council agenda recommending approval and submittal of the Nutrient Reduction Plan
to IDNR complying as required by our NPDES permit.
Page 89 of 137
CITY OF WATERLOO
Council Communication
Resolution approving Amendment to Development Agreement between Tim Moyer and the City of Waterloo,
approved April 24, 2017, for the addition of development grants in accordance with the City 657A sale of
property policy, and authorize the Mayor and City Clerk to execute all necessary documents.
City Council Meeting: 3/26/2018
Prepared: 3/21/2018
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder,Aric Approved 3/21/2018 - 1:03 PM
Clerk Office Even, LeAnn Approved 3/21/2018 - 1:18 PM
ATTACHMENTS:
Description Type
D Detailed Property Report/Aerial Photo Cover Memo
D Amendment to Development Agreement Backup Material
Resolution approving Amendment to Development Agreement between Tim
Moyer and the City of Waterloo approved April 24; 2017, for the addition
SUBJECT: of development grants in accordance with the City 657A sale ofproperty
policy, and authorize the Mayor and City Clerk to execute all necessary
documents.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Recommendation of approval.
The property at 1330 Scott Avenue was acquired through Iowa Code 657A in
2016. The property is in reasonably good shape considering it was vacant for
approximately five years. In April of 2017 the City of Waterloo entered into a
development agreement with Tim Moyer to rehabilitate the property. The
amendment to the original development agreement will include development
Summary Statement: grants for the property in accordance with the city's policy for disposition and
development or rehabilitation of properties initially acquired by the City via
Iowa Code 657A. The City will make a $5,000 grant to Company within 30
days after the date of the Amendment to this Agreement and will make a
further grant of$5,000 within 30 days after substantial completion of the
Project to City's reasonable satisfaction.
Expenditure Required: $10,000
Policy Issue: Sale of City owned Property/Dilapidated Housing.
Alternative: Demolish and maintain.
Page 90 of 137
Legal Descriptions: Black Hawk Subdivision Lot 19
Page 91 of 137
4/5/2017 Printable Map Output
Black Hawk County Parcel Map
Parcel ID: 913-28-151-020
Deed Holder: ITY OF WATERLOO
Parcel Address: 1330 SCOTT AV, WATERLOO, IA 50701
-----------
Legend
5.4.1bid pameldim "
roadnam•_ �I
hos Pill Aerial Photos
ailpat Black Ha eA Co.
parks_
parks rr a a y,/I�
twpm9
Rall—ds
TFU9hmol.Way
7} w.ds. �•
ownship
t CRY floes f+ 'i •f-.
/ ollroatldlm
lnt•mam•_ -_ --� t�' ._ I :ham':, ? I
I I
L?
v
I
I .
i
Mopererej Wnh dre161S•�aRYn3ht tCl 1932.2991 CSfil Inc. Quo tt [
lack Hawk County, Iowa Map Disclaimer:This map does not represent a survey.No liability is assumed for the
16 East 5th Street accuracy of the data delineated herein,either expressed or implied by Black Hawk County,
aterloo,Iowa 50703.4774 he Black Hawk County Assessor or their employees.This map is compiled from official
hone:(319)833-3002 -ecords,including plats,surveys,recorded deeds,and contracts,and only contains
ax:(319)833-3070 nformation required for local government purposes.See the recorded documents for more
-mail:auditor&co.black-liawk.ia.us.orr4 Jetailodjeal information.
Page 92 of 1371
4/512017 Black Hawk County Detailed Parcel Report
BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION
Parcel E�— Deed Holder Tax Mail to Address
CITY OF WATERLOO CITY OF WATERLOO
8913-28-151-020 715 MULBERRY ST
PDF No. Map Area Eo—ntract Buye ATTN: FINANCE DEPARTMENT
3 WWTLO-12 —]WATERLOO, 1A 50703-0000
Pro !jy Address Current Recorded Transfer
1330 SCOTT AV Date Drawn Date Filed Recorded Document e
WATERLOO, IA 50701-5398 1/1812017 11/2012017 R017 013231
SALES IF- BUILDING PERMIT
None Date Number Amount Reason
10/6/2003 WA 3003 1,876 Porch
6/25/2003 WA 1049 1,300 Roof
4/1/1999 430 2,148 Deck/Patio
ASSESSED VALUES/CREDITS
Year Class
2017 Values pending Board of Review Action E
100% Land Multi-Residential Land Dwelling Building a res;
Value 17,970 95,690 13,660
ITaxable Land Multi-Residential Land 113we Building I
alue 17,970 P51690 10 1113,660
Year s
2016
100% Land Multi-Residential Land Dwelling Building otal cres
Value 17,970 190,900 0 108,870
0 0 C
10
ota
'we"i n Buildin
L00
9: 1
Relief
Military Homestead Disabled Veteran Property Tax Relief gricul ural Family Farm
p tul
t C
Credits E�tl�on relit Credit Credit Credit Credit
Y
Taxable Land Multi-Residential Land 113welling IBuilding otal
E!Iue 10,232 1,758 1,990
Year Class
2015
100% Land ---TM—ulti-Residential Land Dwelling Building otal cres
Value 17,970 190,900 0 108,870
Military Homestead Disabled Veteran Property Tax Relief lAgricultural Family Farm
Credits Exemption Credit relit lCredit Credit Credit
Y
Taxable Land Multi-Residential Land 113welling Buildi- otal
-
alTuel,--996 7.71 50-564 0,560
ear Class
2014 IR
100% Land IM ult!-Residential Land Dwelling Building rotal lAcres
Value 17,970 LO 190,900 10 1108,870
Military Homestead Disabled Veteran Property Tax Relief Agricultural Family Farm
Credits Ex�tion Credit redit Credit Credit lGredit
y
http://www2.co.black-hawk.ia.us/websitetbhmaptbhRepDet.asp?apn=891328151020 Page 93 of 1313
4/5/2017 Black Hawk County Detailed Parcel Report j
axable Land Multi-Residential Land Dweliin Buiidin otal 4
alue 10,015 50,662 0,677 l
TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017
Tax District 40001 -WATERLOO
toss WDisabled7eteran
ablee Military Exemption Levy Rate toss Tax Net Tax
Corp108,870 11,852 0.78414 $2,394.36 2,196.00
Nocor 0 0.00
HomesProperty Tax Relief g Business Property Tax
redit Credit Credit redit197.80,00 $0.00 0.00
Nocorp0,00
LEGAL
BLACK HAWK SUBDIVISION LOT 19
LAND
Basis Front Rear Side 1 Side 0 Harea Cres
Front Foot 6 6 135 135 910 0.205
Totals, 8910 P.205
DWELLING CHARACTERISTICS
------------
e S le otal Living Area
Sin le-Famil /Owner Occu ied 1 Stoa Frame 1912
Year Built jArea Heat C ttic
1966 1912 es es lNone
Total Rooms Above ITotal Rooms Below Bedrooms Above 113edrooms Below
2
Basement lBasement Finished Area No Basement Floor
Full 10
Foundation Flooring
C Blk Carp 1 Vinyl
Exterior Walls Interior Finish
Alum Drwl
Roof
s h 1 Gable
Non-Base Flaor/Wall Pi Bless pace Heaters
Heating
Plumbing1 Full Bath
1 Shower Stall Bath le rea
Porch 1S Frame Open 184
GARAGES BASEMENT
STALLS
Fear Built 5 le idEh Len Eh tea Basement trs Over rea C None
1969 Det Frame4 4 76 0 None10
YARD EXTRAS
Description ear Built lQuantlity [Plot No. lExtended Description
CONC PATIO 10 X 16 1966 1 Quantity=160.00, Units=Square Feet, Height=0 1
FBGLS/MTL RF 10 X 16 1966 1 Quantit =160.00, Units=5 care Feet, Hei ht=0
Ent Status: Ins ected
I
http://www2.co.black-hawk.ie.us/website/bhmaplbhRepDet.asp?apn=891328151020 Page 94 of 13 3
4/5/2017 Black Hawk County Detailed Parcel Report
R l
,
�� --:_ dew-- �I f�lll�l�l���l�liIIIII��ILIIIIII IIIIIIIIII,,,,,+,IYII��1►
IS B FR(MAIN)
24 [912]
38
8
IS FR OR
23 [184)
(Date Website Last Updated: 04/04/2017 W
F---- — - -- ---- --------.-. ----- -- — ----
http://www2.co.black-hawk.la.us/websitelbhmapA)hRepDot.asp?apn=891328151020 Page 95 of 137/3
Preparer
Information: Christopher S. Wendland, PO Box 596, Waterloo, Iowa 50704 (319)234.5701
Name Address City Phone
SPACE ABOVE THIS LINE
FOR RECORDER
AMENDMENT TO DEVELOPMENT AGREEMENT
This Amendment to Development Agreement (the "Amendment") is entered into
as of , 2018, by and between Tim Moyer (the "Company") and the
City of Waterloo, Iowa (the "City").
RECITALS
A. Company and City are parties to that certain Development Agreement
dated April 24, 2017 (the "DA"), concerning the development of land (the
"Property") described on Exhibit "A" to the DA. The DA has been filed in
the land records of Black Hawk County, Iowa, as Doc. No. 2017-19312.
B. The parties desire to amend the DA to modify the terms thereof as set
forth in this Amendment.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein,
the parties agree as follows:
1. The DA lacks a Section 4, and the DA is hereby amended to add the
following new Section 4:
'A. Development Grants. In accordance with City's policy for disposition
and development or rehabilitation of properties initially acquired by City pursuant
to Iowa Code Chapter 657A, the City will make a $5,000 grant to Company
within 30 days after the date of the Amendment to this Agreement and will make
a further grant of$5,000 within 30 days after substantial completion of the
Project to City's reasonable satisfaction."
2. Except as modified herein, the DA shall continue unmodified in full force
and effect. Terms in this Amendment that are capitalized but not defined will have the
same meanings herein that are ascribed to them in the DA. The DA and this
Page 96 of 137
Page 2
Amendment shall inure to the benefit of and be binding upon the parties and their
respective successors and assigns.
IN WITNESS WHEREOF, the parties have executed this Amendment to
Development Agreement by their duly authorized representatives as of the date first set
forth above.
CITY OF WATERLOO, IOWA
By:
Quentin Hart, Mayor Tim Moyer
Attest:
Kelley Felchle, City Clerk
Page 97 of 137
CITY OF WATERLOO
Council Communication
Resolution approving the request of qualifications from firms to conduct an audit on City owned properties,
and authorize the Mayor and City Clerk to execute said documents.
City Council Meeting: 3/26/2018
Prepared: 3/21/2018
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder,Aric Approved 3/21/2018 - 1:06 PM
Clerk Office Even, LeAnn Approved 3/21/2018 - 1:19 PM
ATTACHMENTS:
Description Type
D RFQ for Audit of City Owned Properties Backup Material
Resolution approving the request of qualifications from firms to conduct an
SUBJECT: audit on City owned properties; and authorize the Mayor and City Clerk to
execute said documents.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval for request for qualifications due April 16, 2018.
The intent is to survey the buildings listed below, and to prepare a
comprehensive report identifying needed or recommended equipment and
systems repairs and replacements, along with an anticipated timeline for their
replacement and/or repair. Provide a cost opinion identifying replacement
and/or repair costs for each item.
The components of the building to be reviewed are:
S ite
Parking and Drives
S idewalks
Landscaping
Site and Building Exterior Lighting
Site Utilities
Exterior Envelope
Roof(including flashing)
Walls
Windows
Doors
Building Interiors
Floor Finishes
Walls
C eilings
Page 98 of 137
Doors/Hardware
Heating/Cooling/Ventilation Systems
Plumbing Systems
Fire Suppression Systems
Power Distribution and Devices
Lighting
Technology Infrastructure
Energy Efficiency
Review the energy efficiency of each building and make
recommendations as to how to make a building more energy
efficient. Evaluate whether solar energy panels could be used on a
building's roof to help reduce the City's overall energy costs.
Buildings to be included in the survey are:
Summary Statement:
Black Hawk Sprinkler Building(Building Maintenance; PD; Storage for
American Legion— 1100-1112 Sycamore
Boathouse— 707 Park Road
Byrnes Park Pool— 801 Campbell
Carnegie Annex(Human Rights, Housing Authority, Community
Development)— 620 Mulberry
Cedar Valley Sportsplex(Leisure Services)— 300 Jefferson
Waterloo Center for the Arts —225 Commercial Street
City Hall(Police, City Departments)— 715 Mulberry Street
Fire Station#1 (Fire Department)—425 East Third Street
Fire Station#2(Fire Department)— 1812 LaPorte Road
Fire Station#3 (Fire Department)— 222 West Donald Street
Fire Station#4(Fire Department)— 1200 Ansborough Avenue
Fire Station#5 (Fire Department)— 617 Nevada Street
Fire Station#6 (Fire Department)— 3233 Ansborough Avenue
Gates Park Clubhouse(Leisure Services)— 820 East Donald Street
Gates Park Pool(Leisure Services)—
Hazardous Materials Training Center(Fire Department)— 1925 Newell Street
Iry Warren Clubhouse (Leisure Services)— 1000 Fletcher Avenue
Leisure Services Office (Leisure Services)— 1101 Campbell Avenue
Library— 415 Commercial Street
Police Evidence Storage Building(Police Department)— 408 East Sixth
Street
Police Shooting Range(Police Department)— 348 North Elk Run Road
Public Market(Leisure Services)— 327 West Third Street
Public Works— 625 Glenwood
South Hills Clubhouse(Leisure Services)— 1830 East Shaulis Road
UNICUE (UNI Lease)— 800 Sycamore Street
Veterans Memorial Hall(Veterans Memorial Commission)— 655 Cedar
Street
Waste Management— 3505 Easton Avenue
Young Arena(Leisure Services)— 125 Commercial Street
Page 99 of 137
DELIVERABLES
Develop a bound report booklet, in 8 '/z x II inch format, with detailed
information for each property assessment. Information is to include a listing
of recommended property improvements/replacements, anticipated date for
improvements/replacements and a summary of costs for each property.
Provide three copies of the report booklet. Also provide information in
electronic format, in Microsoft Word and Excel format.
Source of Funds: Bonds/ General Fund
Policy Issue: Building Maintenance
Alternative: Deny
The City of Waterloo owns and maintains a number of structures. In an
effort to plan for capital expenditures, the City wishes to assess the condition
Background Information: of several properties, and to quantify maintenance and component
replacement requirements. These assessments will be used to develop
preventative maintenance plans and to identify annual expenditures required
to maintain the City building stock.
Page 100 of 137
Request for Qualifications — City of Waterloo Buildings Survey
Date of Release
March 27, 2018
INTRODUCTION
The City of Waterloo owns and maintains a number of structures. In an effort to plan for capital
expenditures,the City wishes to assess the condition of several properties, and to quantify maintenance
and component replacement requirements.These assessments will be used to develop preventative
maintenance plans and to identify annual expenditures required to maintain the City building stock.
PROJECT DESCRIPTION AND SCOPE
The intent is to survey the buildings listed below, and to prepare a comprehensive report identifying
needed or recommended equipment and systems repairs and replacements, along with an anticipated
timeline for their replacement and/or repair. Provide a cost opinion identifying replacement and/or
repair costs for each item.
The components of the building to be reviewed are:
Site
Parking and Drives
Sidewalks
Landscaping
Site and Building Exterior Lighting
Site Utilities
Exterior Envelope
Roof(including flashing)
Walls
Windows
Doors
Building Interiors
Floor Finishes
Walls
Ceilings
Doors/Hardware
Heating/Cooling/Ventilation Systems
Plumbing Systems
Fire Suppression Systems
Power Distribution and Devices
Lighting
Technology Infrastructure
Page 101 of 137
Energy Efficiency
Review the energy efficiency of each building and make recommendations as to how to make a
building more energy efficient. Evaluate whether solar energy panels could be used on a
building's roof to help reduce the City's overall energy costs.
Buildings to be included in the survey are:
Black Hawk Sprinkler Building (Building Maintenance; PD; Storage for American Legion—1100-1112
Sycamore
Boathouse—707 Park Road
Byrnes Park Pool—801 Campbell
Carnegie Annex(Human Rights, Housing Authority, Community Development)—620 Mulberry
Cedar Valley Sportsplex(Leisure Services)—300 Jefferson
Waterloo Center for the Arts—225 Commercial Street
City Hall (Police, City Departments)—715 Mulberry Street
Fire Station #1 (Fire Department)—425 East Third Street
Fire Station #2 (Fire Department)—1812 LaPorte Road
Fire Station #3 (Fire Department)—222 West Donald Street
Fire Station #4(Fire Department)—1200 Ansborough Avenue
Fire Station #5 (Fire Department)—617 Nevada Street
Fire Station #6 (Fire Department)—3233 Ansborough Avenue
Gates Park Clubhouse (Leisure Services)—820 East Donald Street
Gates Park Pool (Leisure Services)—
Hazardous Materials Training Center(Fire Department)—1925 Newell Street
Iry Warren Clubhouse (Leisure Services)—1000 Fletcher Avenue
Leisure Services Office (Leisure Services)—1101 Campbell Avenue
Library-415 Commercial Street
Police Evidence Storage Building(Police Department)—408 East Sixth Street
Police Shooting Range (Police Department)—348 North Elk Run Road
Public Market(Leisure Services)—327 West Third Street
Public Works—625 Glenwood
South Hills Clubhouse (Leisure Services)—1830 East Shaulis Road
UNICUE (UNI Lease)—800 Sycamore Street
Veterans Memorial Hall (Veterans Memorial Commission)—655 Cedar Street
Waste Management-3505 Easton Avenue
Young Arena (Leisure Services)—125 Commercial Street
DELIVERABLES
Develop a bound report booklet, in 8%x 11 inch format, with detailed information for each property
assessment. Information is to include a listing of recommended property improvements/replacements,
anticipated date for improvements/replacements and a summary of costs for each property. Provide
three copies of the report booklet. Also provide information in electronic format, in Microsoft Word and
Excel format.
Page 102 of 137
PRELIMINARY SCHEDULE
a. March 27,2018 —Release RFQ
b. April 16,2018 1:30pm—RFQ responses due
c. April 23,2018—Final selection made
d. May, 2018—Begin work
e. October,2018-Complete work
PROPOSAL FORMAT
The team's initial submittal materials should include the following, clearly labeled and organized
accordingly. Responses shall not exceed 30 pages,front and back, excluding covers and dividers.
Letter of Interest
1. Firm Profile
Include information about firm history, location, size and design philosophy.
2. Team Qualifications
Include roles and responsibilities of the specific team proposed for this project, along with
resumes for each team member.
3. Relevant Project Experience
Please include information on the proposed project team's experience in completing a project of
this type and scope. Indicate the role of each proposed team member who worked on the
project. Project experience in this section should be limited to projects completed by individuals
on the project team only. Do not include firm experience that is not associated with any of the
proposed team members.
Provide a list of at similar projects completed by April 16, 2018.
4. Proposed Process
Briefly describe the methodology that your firm would use to lead the City through this process.
Please comment on your ability to promptly start the work and provide services to meet the
anticipated completion date, identifying key milestones in the process. Preliminary scheduling
goals are noted above.
PROPOSAL SUBMISSION
Please send 2 hard copies and one electronic copy of your response to:
Noel Anderson
Community Planning and Development Director
715 Mulberry Street
Waterloo, IA, 50703
noel.anderson@waterloo-ia.org
319.291.4366
Page 103 of 137
EVALUATION CRITERIA
Each qualification proposal will be evaluated according to the quality of the product, the qualifications
and experience of the proposed team, response to the City's requirements, and the ability of the project
team to work in a manner compatible with City representatives. Fees for services will be negotiated with
the selected firm.
The City reserves the right to accept or reject any and all qualifications submitted, waive any and all
formalities, and select the qualified firmed deemed to be in the best interest of the City.After the City
has reviewed all of the qualifications, a shortlist of two firms may be invited for interviews if necessary
or deemed beneficial.
PROJECT INQUIRIES
If you wish to walk thru any City Building on the list above you will need to contact the City's
Maintenance Foreman to schedule the walk thru. Please provide any questions via email or phone to
the following contact by April 2, 2018.
Ed Abben
City Maintenance Foreman
ed.abben@waterloo-ia.org
Cell -319-269-4688
Page 104 of 137
CITY OF WATERLOO
Council Communication
Resolution approving Federal Regulation Procurement Requirements for FEMA projects.
City Council Meeting: 3/26/2018
Prepared: 3/21/2018
REVIEWERS:
Department Reviewer Action Date
Finance Weidner, Michelle Approved 3/21/2018 - 10:25 AM
Clerk Office Even, LeAnn Approved 3/21/2018 - 1:20 PM
ATTACHMENTS:
Description Type
D Procurement Requirements FEMA Projects Cover Memo
SUBJECT: Resolution approving Federal Regulation Procurement Requirements for
F EMA projects.
Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer
The Iowa Department of Homeland Security Federal requested that City
expand the previously approved document containing the regulations for
procurements so that's it's more apparent that this applies to all forms of
FEMA funding and not only to Public Assistance grants.
As stated in a prior communication, the procedures required for items to be
reimbursed by the federal government have undergone major changes
Summary Statement: recently. The regulations are now becoming effective for local governments.
The attached document has been designed to compile those requirements in
a single document for staff to follow when working on federally funded
projects, specifically those that may be reimbursed by FEMA(the Federal
Emergency Management Agency).
This document has been reviewed by the City Attorney and the City's
Contract Compliance Officer.
Expenditure Required: None
Alternative: Procurements that do not comply with these provisions may not be eligible
for reimbursement by FEMA and other federal agencies.
Page 105 of 137
PROCUREMENT REQUIREMENTS
FEDERAL REGULATIONS(FEMA)
Contract Attachment
NOTICE: THIS IS A FEDERALLY FUNDED PROJECT
AWARDING AGENCY: Federal Emergency Management Agency(FEMA), Department of Homeland Security.
Federal funding is being used, in whole or in part, for this Project and therefore all provisions of 2 CFR §§ 200.317
through 200.326 under the Uniform Administrative Requirements("Uniform Rules") apply to this Project.
Federal Law requires that contracts relating to the Project include certain provisions of 2 CFR §§ 200.317 through
200.326 under the Uniform Administrative Requirements. Depending upon the type of work or services provided and
the dollar value of the Project,some of the provisions set forth in 2 CFR§§200.317 through 200.326 may not apply to
the Contractor or to the work or services to be provided hereunder; however, the provisions are nonetheless set
forth to cause this Project to comply with Federal Law.
This Project will be in strict compliance with program requirements of the Awarding Agency and of 2 CFR §§ 200.317
through 200.326. The contractor hereby certifies that they will comply with all applicable federal laws, regulations,
and any additional policies, procedures and directives required by the funding agency.
(1) Remedies. Administrative, contractual, or legal remedies in instances where contractors violate or breach
contract terms, and provide for such sanctions and penalties as may be appropriate. (Contracts more than the
simplified acquisition threshold)
(2) Termination for Cause and Convenience. Termination for cause and for convenience by the recipient or sub-
recipient including the manner by which it will be affected and the basis for settlement(Applies to all contracts
in excess of$10,000).
(3) Not to Exceed —Contract Amendments. The Contractor shall not exceed the maximum fees, as noted in the
Section titled Compensation,without a prior written request to the City of Waterloo, Iowa and authorization by
written amendment to the Contract, including a change to the Scope of Work/Services. The written request
shall include documentation and justification for such request including a detailed cost and schedule impact to
the Project.
(4) Retention of all required records. Records shall be retained for three years after recipients or sub-recipients
make final payments and all other pending matters are closed.
(5) Access to Records.
a) The Contractor agrees to provide the City of Waterloo, Iowa, the FEMA Administrator, the Comptroller
General of the United States, or any of their authorized representatives access to any books, documents,
papers, and records of the Contractor which are directly pertinent to this contract for the purposes of
making audits,examinations,excerpts,and transcriptions.
b) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to
copy excerpts and transcriptions as reasonably needed.
c) The Contractor agrees to provide the FEMA Administrator or authorized representatives access to
construction or other work sites pertaining to the work being completed under the contract.
(6) Small and minority businesses,women's business enterprises and labor surplus area firms.
a) Qualified small and minority businesses and women's business enterprises will be included on solicitation
lists developed by the Contract Compliance Officer.
b) Small and minority businesses and women's business enterprises will be solicited when they are potential
sources for services.
c) When economically feasible, total project requirements will be divided into smaller tasks or quantities to
permit maximum participation by small and minority businesses and women's business enterprises.
d) Delivery schedules will be established that encourage participation by small and minority businesses and
women's business enterprises,where requirements permit.
e) Services provided by organizations such as the Small Business Administration and Minority Business
Development Agency of the Department of Commerce will be used,as appropriate.
Federal Regulations—FEMA Projects Contract Attachment City Council Approval(3/5/2018) _PagpagJ9§s°f 137
f) Prime contractors are required to use the affirmative steps listed in items (6) (a) through (6) (e) above, if
subcontracts are let.
(7) Equal Employment Opportunity. Compliance with Executive Order 11246 of September 24, 1965, entitled
"Equal Employment Opportunity", as amended by Executive Order 11375 of October 13, 1967, and as
supplemented in Department of Labor regulations(41 CFR chapter 60).
During the performance of this contract,the Contractor agrees as follows:
a) The Contractor will not discriminate against any employee or applicant for employment because of race,
color, religion, sex,or national origin.The Contractor will take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination
clause.
b) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
Contractor, state that all qualified applicants will receive considerations for employment without regard
to race,color, religion, sex, or national origin.
c) The Contractor will send to each labor union or representative of workers with which it has a collective
bargaining agreement or other contract or understanding, a notice to be provided advising the said labor
union or workers' representatives of the Contractor's commitments under this section, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
d) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, as
amended and supplemented, and of the rules, regulations,and relevant orders of the Secretary of Labor.
e) The Contractor will furnish all information and reports required by Executive Order 11246 of September
24, 1965,as amended and supplemented, and by rules, regulations,and orders of the Secretary of Labor,
or pursuant thereto, and will permit access to his books, records, and accounts by the administering
agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,
regulations,and orders.
f) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or
suspended in whole or in part and the Contractor may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965 as amended and supplemented, and such other
sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
g) The Contractor will include the portion of the sentence immediately preceding paragraph (a) of this
section and the provisions of paragraphs (a) through (g) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of
Executive Order 11246 of September 24, 1965, as amended and supplemented, so that such provisions
will be binding upon each Subcontractor or vendor.The Contractor will take such action with respect to
any subcontract or purchase order as the administering agency may direct as a means of enforcing such
provisions, including sanctions for noncompliance: Provided, however, That in the event a Contractor
becomes involved in, or is threatened with, litigation with a Subcontractor or vendor as a result of such
direction by the administering agency the Contractor may request the United States to enter into such
litigation to protect the interests of the United States."
(8) Compliance with the Davis-Bacon Act and the Copeland"Anti-Kickback"Act.
a) Applicability of Davis-Bacon Act. The Davis-Bacon Act only applies to the Emergency Management
Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program,
Tribal Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant
Program. It does not apply to other FEMA grant and cooperative agreement programs, including
the Public Assistance Program.
Federal Regulations—FEMA Projects Contract Attachment City Council Approval(3/5/2018) �agpag2�bff 137
b) All prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a
provision for compliance with the Davis-Bacon Act (40 U.S.C. §§ 3141-3144 and 3146-3148) as
supplemented by Department of Labor regulations at 29 C.F.R. Part 5 (Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction). See 2 C.F.R. Part 200,
Appendix II,¶ D.
c) In accordance with the statute, Contractors must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of
Labor. In addition,Contractors must be required to pay wages not less than once a week.
d) The non-Federal entity must place a copy of the current prevailing wage determination issued by the
Department of Labor in each solicitation. The decision to award a contract or subcontract must be
conditioned upon the acceptance of the wage determination. The non-Federal entity must report all
suspected or reported violations to the Federal awarding agency.
e) In contracts subject to the Davis-Bacon Act, the contracts must also include a provision for compliance
with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States). The Copeland Anti-Kickback
Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any
person employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected
or reported violations to FEMA.
f) In situations where the Davis-Bacon Act does not apply, neither does the Copeland "Anti-Kickback" Act.
However,for purposes of grant programs where both clauses do apply, FEMA requires the following:
i. Contractor. The Contractor shall comply with 18 USC§ 874, 40 USC§ 3145 and the requirements of
29 CFR pt. 3 as may be applicable,which are incorporated by reference into this contract.
ii. Subcontracts. The Contractor or Subcontractor shall insert in any subcontract the clause above and
other such clauses as the FEMA may by appropriate instructions require, and also a clause requiring
the Subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor
shall be responsible for the compliance by any Subcontractor or lower tier Subcontractor with all of
these contract clauses.
iii. Breach. A breach of the contract clauses above may be grounds for termination of the contract, and
for debarment as a contractor and Subcontractor as provided in 29 CFR§512.
(9) Compliance with the Contract Work Hours and Safety Standards Act.Applicable for all contracts awarded by
the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must
include a provision for compliance with 40 USC §§ 3702 and 3704, as supplemented by Department of Labor
regulations at 29 CFR Part 5.
a) Overtime requirements. No Contractor or Subcontractor contracting for any part of the contract work
which may require or involve the employment of laborers or mechanics shall require or permit any such
laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of
forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less
than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such
workweek.
b) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set
forth in paragraph (a) of this section the Contractor and any Subcontractor responsible therefor shall be
liable for the unpaid wages. In addition, such Contractor and subcontractor shall be liable to the United
States for liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set
forth in paragraph (1) of this section, in the sum of$10 for each calendar day on which such individual
was required or permitted to work in excess of the standard workweek of forty hours without payment
of the overtime wages required by the clause set forth in paragraph (a) of this section.
c) Withholding for unpaid wages and liquidated damages. The City of Waterloo, Iowa shall upon its own
action or upon written request of an authorized representative of the Department of Labor withhold or
cause to be withheld, from any moneys payable on account of work performed by the Contractor or
Subcontractor under any such contract or any other Federal contract with the same prime Contractor, or
any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act,
which is held by the same prime Contractor, such sums as may be determined to be necessary to satisfy
Federal Regulations—FEMA Projects Contract Attachment City Council Approval(3/5/2018) ag�ag9s°f 137
any liabilities of such Contractor or Subcontractor for unpaid wages and liquidated damages as provided
in the clause set forth in paragraph (b)of this section.
d) Subcontracts. The Contractor or Subcontractor shall insert in any subcontracts the clauses set forth in
paragraph (a) through (d) of this section and also a clause requiring the Subcontractors to include these
clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any
Subcontractor or lower tier Subcontractor with the clauses set forth in paragraphs (a)through (d) of this
section."
(10) Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended). Contractors who apply or bid for an award
of$100,000 or more must file the required certification.
(11) Procurement of Recovered Materials.
a) In the performance of this contract, the Contractor shall make maximum use of products containing
recovered materials that are EPA designated items unless the product cannot be acquired:
• Competitively within a timeframe providing for compliance with the contract performance schedule;
• Meeting contract performance requirements; or
• At a reasonable price.
b) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web
site, http://www.epa.gov/cpg/.
The list of EPA-designate items is available at httP://www.epa.gov/cpg/products.htm.
(12) Compliance with the Clean Air Act. Applicable for contracts of amounts in excess of$150,000.
a) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to
the Clean Air Act,as amended,42 U.S.C. §7401 et seq.
b) The Contractor agrees to report each violation to the City of Waterloo, Iowa and understands and
agrees that the City of Waterloo, Iowa will, in turn, report each violation as required to assure
notification to the State of Iowa, the Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
c) The Contractor agrees to include these requirements in each subcontract exceeding$100,000 financed
in whole or in part with Federal assistance provided by FEMA.
(13) Compliance with the Federal Water Pollution Control Act. Applicable for contracts of amounts in excess of
$150,000.
a) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to
the Federal Water Pollution Control Act, as amended,33 U.S.C. 1251 et seq.
b) The Contractor agrees to report each violation to the City of Waterloo, Iowa and understands and
agrees that the City of Waterloo, Iowa will, in turn, report each violation as required to assure
notification to the (name of recipient), Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
c) The Contractor agrees to include these requirements in each subcontract exceeding$100,000 financed
in whole or in part with Federal assistance provided by FEMA.
(14) Suspension and Debarment. Applicable to all FEMA grant and cooperative agreement programs.
a) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the
Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995),
or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R.§ 180.940) or disqualified
(defined at 2 C.F.R. § 180.935).
b) The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must
include a requirement to comply with these regulations in any lower tier covered transaction it enters
into.
c) This certification is a material representation of fact relied upon by the City of Waterloo, Iowa. If it is
later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,
subpart C, in addition to remedies available to the State of Iowa and the City of Waterloo, Iowa, the
Federal Government may pursue available remedies, including but not limited to suspension and/or
debarment.
Federal Regulations—FEMA Projects Contract Attachment City Council Approval(3/5/2018) — Pag�agOf 137
d) The Contractor agrees to comply with the requirements of 2C.F.R. pt. 180,subpart C and 2 C.F.R. pt. 3000,
subpart C while this offer is valid and throughout the period of any contract that may arise from this
offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier
covered transactions.
(15) No Obligation by Federal Government. The Federal Government is not a party to this contract and is not
subject to any obligation or liabilities to the non-Federal entity, Contractor or any other party pertaining to any
matter resulting from the contract.
(16) Program Fraud and False or Fraudulent Statements or Related Acts. The Contractor acknowledges that 31
USC Chap 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor's actions
pertaining to the contract.
(17) Mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act(42 USC 6201).
(18) Notice of awarding agency requirements and regulations pertaining to reporting.
(19) Notice of awarding agency requirements and regulations pertaining to patent rights with respect to any
discovery or invention which arises or is developed in the course of or under such contract.
(20) Awarding agency requirements and regulations pertaining to copyrights and rights in data.
(21) Contractors shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency
officials without specific FEMA pre-approval. See DHS Standard Terms and Conditions, v 3.0, Paragraph XXV
(2013)
(22) Bonding Requirements. Applicable for construction or facility improvement contracts or subcontracts
exceeding the simplified acquisition threshold ($150,000),the awarding agency may accept the bonding policy
and requirements of the recipient (State of Iowa) or sub-recipient (City of Waterloo) provided the awarding
agency has made a determination that the awarding agency's interest is adequately protected. If such a
determination has not been made,the minimum requirements shall be as follows:
a) A bid guarantee from each Contractor equivalent to five percent (5%) of the bid price. The "bid
guarantee" shall consist of a firm commitment such as a bid bond, certified check, or other negotiable
instrument accompanying a bid as assurance that the Contractor will, upon acceptance of its bid, execute
such contractual documents as may be required within the time specified.
b) A performance bond on the part of the Contractor for 100 percent (100%) of the contract price. A
"performance bond" is one executed in connection with a contract to secure fulfillment of all the
Contractor's obligations under such contract.
c) A payment bond on the part of the Contractor for 100 percent of the contract price.A" payment bond" is
one executed in connection with a contract to assure payment as required by law of all persons supplying
labor and material in the execution of the work provided for in the contract.
Federal Regulations—FEMA Projects Contract Attachment City Council Approval(3/5/2018) agPagJ S g pf 137
CITY OF WATERLOO
Council Communication
An Ordinance amending the 2007 City of Waterloo Code of Ordinances Chapter 3, Electrical Regulations of
Title 9 Building Regulations.
City Council Meeting: 3/26/2018
Prepared: 3/20/2018
REVIEWERS:
Department Reviewer Action Date
Building Department Even, LeAnn Approved 3/21/2018 - 11:53 AM
ATTACHMENTS:
Description Type
❑ Amendment to Ordinance No. 5392 Cover Memo
Motion to receive; file and consider and pass for the first time an ordinance
amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by
amending Chapter 3 Electrical Code,Article I Electrical Regulations of Title
SUBJECT: 9, Building Regulations by removing(a)Amendments to 2017 NEC Chapter
2 Amendments: (1and(22
Motion to suspend the rules.
Motion to consider and pass for the second and thud time and adopt said
ordinance.
Submitted by: Submitted By: Greg Ahlhelm, Building Official
Recommended Action: Approve ordinance.
With the adoption of the 2017 National Electrical Code the state of
Summary Statement: Iowa chose to eliminate sections (a) and (b) of Section 9-3-6. We to have to
amend our ordinance to match the state as we cannot be less strict than what
the state has adopted.
Page 111 of 137
Ordinance No.5392
Page 3
In this ordinance certain terms shall be construed as follows:
(a) Electrical terms are definitions relating to electrical equipment, wiring methods and
special wiring locations and conditions shall be those accepted by the trade and
listed in the National Electrical Code or other recognized safe wiring manuals or
tests.
(b) Building classification and occupancy shall be determined from the City Building
Code and the City Zoning Ordinance.
SEC.9-3-5. NATIONAL ELECTRICAL CODE ADOPTION.
(a) The 2014 Edition of the National Electrical Code, including Article 90, Chapters 1
through 9, and Annex A, B, C, D and H, inclusive, as published by the National
Electrical Code Committee, and adopted by the National Fire Protection
Association, is hereby adopted by reference and is effective as if fully set forth in
this article. Where, in any specific case, different sections of this article specify
different materials, methods of construction or requirements,the most restrictive
shall govern.
SEC.9-3-6. NATIONAL ELECTRIC CODE AMENDMENTS.
The provisions of this section specify certain amendments, by deletion, addition, or
substitution of the 2014 edition of the National Electrical Code. Where this section states that an
article, subsection, enumeration, or exception is deleted, only the specific article, subsection,
enumeration, or exception is deleted. Where this section states that an article or subsection is
deleted in its entirety, all references listed thereafter associated with the specific article (with
subsections, enumerations and exceptions)or subsection(with enumerations and exceptions)are
deleted.
(a) Amendments to 2014 NEC Chapter 2 Amendments:
(1) 210.8(A)(2) Add the following exceptions to section 210.8, paragraph (A),
subparagraph(2):
a. Exception No.I to(2): Receptacles not readily accessible.
b. Exception No-2 to (2): A single receptacle or a duplex receptacle for
two appliances located within dedicated space for each appliance that,
in normal use,is not easily moved from one place to another and that
is cord-and-plug connected in accordance with 400.7(A)(6), (A)(7),
or(A)(8).
c. Receptacles installed under the exceptions to 210.8(A)(2)shall not be
considered as meeting the requirements of 210.52(G). Where readily
accessible,receptacle shall be labeled as being non-GFCI".
(2) 210.8(A)(5) Add the following exceptions to section 210.8, paragraph (A),
subparagraph(5):
a. Exception No.2 to(5):Receptacles that are not readily accessible.
b. Exception No.3 to(5):A single receptacle or a duplex receptacle for
two appliances located within dedicated space for each appliance
that, in normal use, is not easily moved from one place to another
and that is cord-and-plug connected in accordance with
400.7(A)(6),(A)(7),or(A)(8).
c. Receptacles installed under the exceptions to 210.8(A)(5) shall not be
considered as meeting the requirements of 210.52(G). Where readily
accessible,receptacle shall be labeled as being non-GFCI".
Page 112 of 137
CITY OF WATERLOO
Council Communication
Leisure Services Commission minutes of February 13, 2018.
City Council Meeting: 3/26/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Leisure Services Huting, Paul Approved 3/16/2018 - 12:28 PM
Clerk Office Higby, Nancy Approved 3/20/2018 - 12:25 PM
ATTACHMENTS:
Description Type
D minutes of Feb 13, 2018 Cover Memo
SUBJECT: Leisure Services Commission minutes of February 13, 2018.
Submitted by: Submitted By:
Page 113 of 137
i.
f
C
MINUTES
WATERLOO LEISURE SERVICES COMMISSION
TUESDAY, February 13, 2018
Waterloo Leisure Services
1101 Campbell Avenue
i
Megan Hannam called the meeting to order at 7:35am.
I
Present: Megan Hannam, Brenda Durbahn, Sharon Samec, Don Huff, Marvin Spencer,
Staff: Paul Huting, Todd Derifield, JB Bolger, Chris Dolan, Travis Nichols, Bill Bachman,
Councilman Pat Morrissey.
Absent: Nancy Bamsey, Brenton Shavers, Mark Gallagher and Council Liaison Steve
Schmitt.
Megan Hannam called for approval of the agenda. Motion to approve agenda by Sharon
Samec second by Brenda Durbahn. Ayes: All. Nays: None
Megan Hannam called for approval of the 1/09/2018 meeting minutes. Motion by Don
Huff second by Sharon Samec to approve the minutes. Ayes: All. Nays: None.
Megan Hannam called for approval of the bills. Questions were answered. Motion by
Sharon Samec, second by Don Huff to approve the bills. Ayes: All. Nays: None
COMMITTEE MEETING
No committee meetings were held.
UPDATE ON FYE2019 BUDGET PROCESS
Paul Huting provided information on the budget presentation that was given to City
Council. The department has provided budget numbers to City Hall. The Council and
department will continue to work toward finalizing the budget.
EDISON SCHOOL PARK UPDATE
Paul Huting and Councilman Pat Morrissey attended the January 21st Edison
Neighborhood Association meeting. A rough sketch and list of desired park features
was presented by the group. Funding has yet to be identified.
LINCOLN PARK PLAN UPDATE
A meeting will be held February 12 at the Cedar Valley SportsPlex to discuss plans for
the park.
STAFF UPDATES
Young Arena — Chris Dolan
The suites are now complete. The suites were used at the recent Black Hawk game.
The Waverly wrestling tournament will be held soon. This is one of the bigger events
held at the Arena.
Page 114 of 137
I
I
Construction — Travis Nichols
Crews worked on snow removal, removing the rubber surface at Mark's Park in
preparation for the new surface to be installed, shop inventory and general
maintenance. The netting at Riverfront Stadium should be installed in February.
Forestry — Todd Derifield
Crews continue to work on ash tree removals. 28 trees left to remove in the Kingsley
neighborhood, 1,400 left to remove citywide. Bids are being accepted for stump
removal, 687 stumps. Todd thanked Marvin Spencer and Megan Hannam for their
service on the Leisure Services board. The term for Marvin will expire March 1st. Megan
is moving out of Waterloo.
Golf and Downtown Area — JB Bolger
Working on snow removal, grooming for cross country skiing. Many people have been
using the cross country courses. The dredging project at Gates was cut short, due to
heavy rain that filled the ponds.
Sports and SportsPlex — Mark Gallagher
Absent.
The next regular Leisure Services Commission Meeting will be held Tuesday,
March 13, 2018 at the 1101 Campbell office.
Megan Hannam asked for motion to adjourn. Motion by Sharon Samec to adjourn,
second by Marvin Spencer. Adjourned at 8:40am.
iL, �N
Sha on Samec, S cr 4ta
Signed this Date
Page 115 of 137
CITY OF WATERLOO
Council Communication
Planning& Zoning Commission minutes of February 6, 2018.
City Council Meeting: 3/26/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder,Aric Approved 3/21/2018 - 9:54 AM
Clerk Office Higby, Nancy Approved 3/21/2018 - 10:44 AM
ATTACHMENTS:
Description Type
D P&Z 2/6/18 minutes Cover Memo
SUBJECT: Planning& Zoning Commission minutes of February 6, 2018.
Submitted by: Submitted By:
Page 116 of 137
MINUTES
CITY OF WATERLOO, IOWA
PLANNING, PROGRAMMING AND ZONING COMMISSION
REGULAR MEETING-4:00 P.M. February 6, 2018
The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order
by Chairperson Holdiman at 4:03 p.m. in the Harold E. Getty Council Chambers at Waterloo City Hall.
Members present were: Donat (by phone), Flynn, Holdiman, Buttgen, Miehe, Hall, Tyson and Wilber.
Members absent were: Castle.
Others present: Noel Anderson, Aric Schroeder, Chris Western, Tim Andera, John Domoff and Seth
Hyberger—Planning Department, and 30 citizens.
I.Approval of the Agenda
It was moved by Buttgen, seconded by Tyson to approve the agenda. Motion carried unanimously.
II. Approval of the Minutes from the Regular Meeting on January 9, 2018 Regular Meeting
It was moved by Tyson, seconded by Flynn to approve the minutes of the January 9, 2018 meeting.
Motion carried unanimously.
11I. Financial Report: December 2017
Anderson reviewed the financial report indicating that the budget looks to be on track for this particular
time of the year.
IV.Oral Presentations
No Oral Presentations
V.New Business
A. Hearings/Rezone
1. Request by Hope M. Anderson to rezone a total of 129.16 acres including 105.33 acres from"A-1"
Agricultural District to "R-1" One and Two Family Residence District, 10.85 acres from"A-1"
Agricultural District to "R-3"Multiple Residence District, 3.51 acres from "A-1"Agricultural District
to "R-4"Multiple Residence District, and 9.47 acres and from "A-1"Agricultural District to "C-1"
Neighborhood Commercial District, located next to 5805 Kimball Avenue,between Kimball Avenue
and Highway 21, and north of E. Orange Road
It was moved by Hall and seconded by Miehe to receive and place on file the statement of verification
at 4:05 p.m. Motion carried unanimously and Holdiman declared the hearing open.
Hyberger gave the staff report recommending approval subject to the following conditions 1) that the
request meets all applicable city codes,regulations, etc. including but not limited to parking, landscaping,
traffic plan, screening, drainage, etc.; 2) a traffic study will be required for the proposed rezone area prior
to the submittal of the final plat; 3) a condition placed on the 3.62 acres being rezoned to "R-4" that
limits the uses to what was identified in a memo submitted by the applicant dated 1/30/2018; 4) a
condition for the 10.85 acres being rezoned to "R-3"Multiple Residence District that limits the uses to
what was identified in a memo submitted by the applicant dated 1/30/201 S.
Page 117 of 137
Planning and Zoning Commission
February 6,2018
Donat asked if the concerns expressed during tech review were resolved to which Hyberger responded
that the concerns expressed during tech review concerned the Preliminary Plat which was withdrawn
from this month's agenda and will be brought back in the future.
Donat asked if the concerns about the floodplain were taken care of, Wilber asked if a map was included
of the lots that were in the floodplain to which Hyberger responded that there was not a map at this time
and Holdiman interjected that the floodplain would be a concern when the plat is presented.
Flynn asked for clarification from the memo that says that "group homes shall not be permitted beyond
that used for physical or mental disability, illness or disease. This shall strictly prohibit use for substance
abuse or rehabilitation". Hyberger responded that they were looking at a retirement home or assisted
living type use.
Donat asked if the development was going to include pedestrian pathways to which Hyberger said that
the preliminary plat would include some pedestrian facilities.
Holdiman asked if the applicant or someone representing the applicant wanted to speak, but none were
not present.
George Walters, 5404 Kimball Avenue, who farms to the north of the site and lives across Kimball from
the proposed rezone asked what the square plot on the north was, if the drainage ditch along Iowa 21 will
take their drainage tiles, and how they plan to connect to the Shaulis Road Trail. Noel Anderson noted
the applicant is planning to build a house for himself on the large square plot, that as part of the
preliminary plans drainage issues will be address and Hyberger noted that the Shaulis Road is mentioned
as informational point of reference for possible trail connections but they are not planned at this time but
Anderson also noted that a sidewalk was put in as part of the Orange School project and the long range
goal would be to have sidewalk going north along Kimball.
Gary Sadler, 6122 Kimball Avenue said that the former Orange School site should be developed first and
asked what is the size of lots being proposed, what is the price range for the homes, who is planned for a
developer, criticized the homes behind Hy-vee built by Skogman, how wide are the streets going to be, is
there going to be on street parking, traffic control onto Kimball and Orange, is there going to be a snow
emergency route? Sadler stated that he was against anything larger than a two family home, that water
control and water pressure are problems in the area along with traffic from Orange.
Barbara Henning, 138 Sidehill Drive, indicated that the area is close knit and would like to see the east
side of the road match up with the west side of the road. Questioned who the housing is supposed to be
for, if it's going to be speculation housing, or restrictions on the housing. Henning sees this as nothing
but sprawl.
Hall asked Anderson to explain the difference between the actions being taken today and when the
preliminary plat comes up and try to answer some of the questions. Anderson stated that today the
commission is discussing the zoning and what the land can be used for. It does not determine the size or
layout of the lots but the applicant did include a sample one to show what it may look like. Anderson also
noted that the"R-1" designation has minimum lot size, lot widths, setbacks, with the other designations
have other size requirements. Anderson explained that the city traded the former central garage for the
Orange School so that the school district could move the bus barn closer to downtown. The city will look
to develop the site most likely with single family homes but some documents still need to be finalized
before possession of the land is taken by the city. The lots sizes would vary with smaller lots on the south
and larger lots as you moved north in order to offer different price ranges, that the applicant would like to
have multiple contractors not just one, width of the streets is part of the subdivision process but generally
28 to 31' feet wide, traffic operations has asked for a traffic study which would determine traffic control
for the development, snow emergency routes are also determined in the subdivision process, noted that
the "R-I"would allow single family homes or duplexes, with the "R-3", "R-4", and commercial toward
Iowa Highway 21 which would allow more intensive uses, it was noted by a memo from Waterworks that
- 2 -
Page 118 of 137
Planning and Zoning Commission
February 6,2018
some type of pressure booster will be needed in the area but that is a long-term plan, that some of the lots
on the southern section would be smaller compared to the rest of Orange, and that the applicants plan is
to have homes ranging in price from $200,000 up to $600,000. Schroeder noted that the "R-3" and"R-4"
would allow higher densities but as noted from the applicant they are looking to put restrictions on what
can be built and they are agreeing not to allow multi-family housing.
Holdiman read the memo from the applicant concerning the proposed restrictions on the development.
Trudie Friedley, 145 West Orange Road, indicated that to be compatible with the area it should all be "R-
1"
Terry Sandberg, 230 West Orange Road, asked what the number of stories allowed in an "R-3" or"R-4"
zone to which Schroeder responds 3-stories in "R-3" and 4-stories in "R-4" to which Sandberg responds
that he feels they don't fit out there.
Kim Camarata 824 West Orange Road, family founded Orange Township, more comfortable with it
being all "R-1", doesn't want sprawl and can see problems down the road for Orange School.
Tony Geerts, 230 Lichty Boulevard, homes along Kimball flood, Lichty Park has water percolate out of
the ground, and it is unreasonable to make existing homeowners buy$500 water pressure tanks, it should
be the cities responsibility because the water pressure has gone down in the last couple of years. Also
Cul-de-sacs do not work especially for snow removal and emergencies.
Dianne Sittig, 816 West Orange Road, staff report said no negative impacts on the community but that is
wrong. Traffic, noise, lack of sidewalks, and water pressure are already issues in the neighborhood. Don't
see a need for apartment complexes and there should be no commercial.
Monique Walters, 5404 Kimball Avenue, asked how big of a house that the applicant can build for
himself and Noel Anderson noted that the tract is 10 acres and he can build a house as big as he wants so
long as he meets setbacks and it's a maximum of 35% of the lot size. Walters went on to say that when
people think if Iowa they think of agriculture not houses. Don't need the city coming to Orange
Township. Also asked if the applicant is allowed to live that close to a school. Don't think of commercial
and multi-family as paradise. People who want convenience don't need to move there.
Mary Halverson, 178 Sidehill Drive, live there for 38 years and it is a great place to live and development
does not mirror what is on the west side of Kimball Avenue, plus there is no access to Orange School.
Want the country to be in the country, don't bring the city to us.
Joe McGovern, 6150 Kimball Avenue, asked if booster pumps are at owner's expense which Anderson
confirms, McGovern says he agrees with what everyone else has said.
Mike Henning, 138 Sidehill Drive, asked about water pressure and asked if the residents have to deal
with it. Schroeder responds that Waterworks which is separate from the city does have a long term plan
to solve the water pressure issues but it is not currently funded and will cost several million dollars. If
individual property owners are unhappy with the pressure then it would be up to them to install boosters.
Henning asks about traffic issues and other problems and if they will be dealt with before the rezone is
taken care of or will they just compound them.
Karen Hoppes, 145 Lichty Boulevard, this will just create more traffic problems and will cause more 4-
way stops. Have problems with water in basement and in back yard. Been trying to get sidewalks for
years but new development will have them so it is a slap in the face to existing owners. Son lives on
Orange cannot afford a pressure booster.
Arthur Muller, 320 West Orange Road, retired police officer who wanted to stay in city and support it.
Many residents in Orange built their homes and still live in them. Traffic is going to be a problem and the
traffic engineer is going to want to put 4-way stops everywhere. It is a nice community right now,people
- 3 -
Page 119 of 137
Planning and Zoning Commission
February 6,2018
don't park on the streets, and it's going to change. Wants home consistent with what's out there now.
Was going to move to Jessup but moved to Orange instead.
Gary Sadler, 6122 Kimball Avenue, asked if residential lots were just approved near East Shaulis Road to
which Anderson answered yes. Then asks about an area being plotted out in that area south of Shaulis
east of Highway 218 to which development is going to occur as a road is being put in. Schroeder
responds that a single house is being built there on a 4-acre tract that Kalsam split off and that the
developer has not finalized any other lots. Sadler then asked what property Water Works owns in the area
and if they were planning to build a water tower in the area. Anderson said they would have to check
with Water Works about ownership but their memo dated January 30, 2018 states that there long range
plan includes boosting the pressure and a water tank in the area. Sadler also states that he is against a strip
malls. Sadler suggest making it a park or a cemetery to which Anderson responded that the city does not
want any more park land at this time.
Dusty Greiman, 6002 Eldora Road Hudson, heir to the Tannreuther estate that farms the 35 acres at the
northwest corner of Orange and Iowa Highway 21 said he is not interested in developing that land, wants
to farm it.
Buttgen read the memo from Water Works noting that the booster pumps cost between $300 and $500
not including installation and have a life of 5 to 10 years.
Tony Geerts, 230 Lichty Boulevard, asked if they will have to take care of drainage to which Schroeder
responded that the preliminary plat did include detention. Geerts reponded that water will run off these
homes across the street to the older homes and Schroeder explained what the development will have to do
for storm water detention and how it works. Geerts said that communicating by memo is dysfunctional to
which Anderson explains about Tech Review and noted not all communication is by memo.
Barbara Henning, 138 Sidehill Drive, said that we need to be doing planning in the city, and do
something about empty commercial and the mall.
George Walters, 5404 Kimball Avenue asked if they could try to stop him from farming the area and
putting down such things as manure to which Anderson responded no.
Arthur Muller, 320 West Orange Road, said that they should go develop other areas instead.
It was moved by Hall, seconded by Miehe, to close the hearing. Motion passed unanimously.
Donat asked of the Complete Streets policy would apply to this request to which Anderson responded
that it would be looked at in the preliminary plat process.
Flynn said that she is a member of the school board and their representative on the Commission. Orange
school was built for 650 students and currently has 496 students and Orange was built larger than other
elementary schools in anticipation of growth in the area as most elementary schools are designed for 500.
She also noted that schools do create a problem with traffic but that disruption is typically limited to two
short periods during school days. Orange is the number#2 elementary school for busing with 8 buses,
and if development doesn't happen out there then they overbuilt Orange. She also noted that the relocated
bus barn also help the Orange area. Flynn was also unhappy with the assumption that the size of lot
determines the quality of the house, size of lot has nothing to do with quality of the house. Also, the
commission is only deciding on the zoning not on what the applicant builds out there.
Holdiman noted that when he was on the school board about 15 years ago when Orange was being
planned there was talk of a large subdivision in the area. He also noted that yes traffic is bad around
Orange before and after school but he passed Kingsley and Irving Elementary on the way to the
Commission meeting and traffic was bad then, and that is something that happens around schools.
- 4 -
Page 120 of 137
Planning and Zoning Commission
February 6,2018
Wilber who noted she lives in the neighborhood thought that the traffic study needed to be expanded to
look at streets such as Ansborough and that the water issues need to be looked at before it goes any
farther.
Buttgen said she does not feel comfortable approving anything more out in the area until the water issues
are addressed.
Hall stated that he is also concerned about the water issues and sprawl in the area, and wondered if it was
possible to change the "R-3" and "R-4" to "R-1" and in addition allow specific uses such as professional
offices in those areas. Schroeder said that they would need to be zoned"R-1, C-Z" Conditional Zoning.
Holdiman stated that he feels that if the city is going to grow it will likely grow to this area. Hall said he
understands the concerns but wants to ensure that there is not 3 and 4 story buildings in the area and
wished that the applicant was here to answer what the intentions of the commercial space were. The
commission has the opportunity to ensure compatibility with the existing neighborhood. Hall will support
Tracts A and D being zoned"R-1,C-Z" but would table Tract C. That way Tract B is approved and the
applicant can start moving ahead and work out the water and other issues in the area.
Schroeder said it is difficult to table a request in part, could create procedural issues. Would be better to
deny the entire rezone or recommend approval of all tracts except Tract C and recommend denial of that
one.
There was discussion on how Tract C would be handled if it were recommended for denial or do it as "R-
1, C-Z". Flynn asked what options the applicant would have under the different scenarios.
Buttgen said she still has concerns about water pressure and drainage and if it's possible to require the
applicant to rectify those problems with Water Works before coming back with the preliminary plat.
Schroeder responds that the water pressure is a known issue and the drainage issue is addressed in the
preliminary plat process.
Tyson said that he wants to see the process proceed, but notes that there have been a lot of issues brought
up and the applicant is not here to answer those questions.
Hall clarified that it is during the preliminary plat process that the applicant needs to come up with
answers to the water and drainage issues. Hall amends his motion to deny Tract C. Miehe asks Hall is
there a reason to deny Tract C or just make it"R-1, C-Z" also.
Schroeder notes that a Site Plan Amendment process will need to be done when they do anything with
the tracts zoned"C-Z". Hall changed the motion to recommend Tract C be rezoned to "R-1, C-Z"
Buttgen asks would he be allowed to do multi-family with this change to which Schroeder responds that
it would require approval through a Site Plan Amendment but it would not be prohibited.
Monique Walters, 5404 Kimball Avenue, stated if the "C-Z" is developed then the developer comes back
and requests a Site Plan Amendment then they wouldn't get notice and asked if that was code about the
250-feet. Schroeder confirms the 250-feet is code. Schroeder says that notice is published in the paper to
which Walters says that no one reads the paper anymore.
Miehe offers clarification on what would be allowed if the motion passes.
It was moved by Hall, seconded by Flynn to recommend that Tracts A, C, and D be rezoned "R-I,C-Z"
and Tract B rezoned "R-1". Motion carried unanimously.
Buttgen and Hall leave at 5:50pm.
B. Site Plan Amendment
- 5 -
Page 121 of 137
Planning and Zoning Commission
February 6,2018
1. Request by CRF Rentals for a site plan amendment to the "C-P"Planned Commercial District for
construction of a 36' X 144' 5,184 Square Foot Commercial Building located south of 2911
Southland Drive.
It was moved by Flynn and seconded by Tyson to receive and place on file the statement of verification
at 5:52 p.m. Motion carried unanimously and Holdiman declared the hearing open.
Dornoff read the staff report recommending approval with the following conditions: 1) that the final site
plan meets all applicable city codes, regulations, etc. including, but not limited to,parking, landscaping,
screening, drainage, etc. and 2) that a sidewalk be constructed along Charm Drive.
Marilyn Wagner, 4805 Ponderosa Drive, representing the condominium association, asked if the
detention requirements are the same for commercial, where the curb cuts will be, how the second unit
will be accessed, what kind of businesses will be in the building, what kind of traffic it will generate and
has concerns about traffic in the area. Schroeder responded that the commercial requirements for
drainage was the same, that the curb cut will be on Charm Drive, the second unit will be accessed from
the same curb cut on Charm and differed to the applicant for the remaining questions.
Chris Fischels, 4736 Yellowstone, stated that he does have one possible tenant for one of the units which
would be a one person operation that does core samples that does business throughout Iowa and has a
main location in Mason City, Iowa and would use this when he is in the area which is about twice a
week. Looking to have a nice building that would create less traffic than the condominiums and using the
same stone that is on his personal house.
Schroeder asked Fischels what kind of tenant he was looking for in the other unit to which Fischels
responded that he was possibly looking to use the unit himself for this various projects that require
storage space. He also stated that he does not want heavy trucks on the concrete that he puts down and
that he could put a pole building up but instead wants to put a building up with a foundation that will last
a long time.
Flynn asked if heavy trucks would use the building and Fischels answered that he is not looking to heavy
duty use.
Marilyn Wagner, 4805 Ponderosa Drive, wanted to know if a curb cut could be done on Southland, who
maintains the detention pond, what the difference is between a retention and detention pond, and where
will the water go. Schroeder responds that the applicant does not own any property on Southland, the
landowner maintains the detention pond, a retention pond holds water permanently while a detention
pond holds it and slowly releases it and the water from this site will be released to the ditch along US
Highway 63/Sergeant Road. Wagner and Schroeder discuss water issues in the overall area.
Holdiman asked if the detention basis are designed so that they will capture the amount of water as if
there was no development to which Schroeder confirms up to a 100-year flood.
It was moved by Tyson, seconded by Flynn, to close the hearing. Motion passed unanimously.
It was moved by Tyson, seconded by Wilber to recommend approval of the site plan amendment subject
to the following conditions: 1) that the final site plan meets all applicable city codes, regulations, etc.
including, but not limited to,parking, landscaping, screening, drainage, etc. and 2) that a sidewalk be
constructed along Charm Drive. Motion carried unanimously.
C. Plats
1. Request by CGA Engineers on the behalf of BCS Properties for the preliminary and final plats of
Village West 2nd Addition, a three lot commercial subdivision located West of 1850 West Ridgeway
Avenue.
- 6 -
Page 122 of 137
Planning and Zoning Commission
February 6,2018
Andera gave the staff report recommending approval of the preliminary plat subject to the condition that it
is updated as required by staff and approval of the final plat subject to final plat and deed of dedication is
updated as required by staff with Holdiman noting that the commissioners except Donat received a revised
version of the plats and deed of dedication.
Donat asked if there was concerns from the residents along Jane street to which Andera responded that staff
has not received any complaints and noted that it is some distance to the south from those residents.
Wilber asked if the concerns about the Deed of Dedication been addressed to which Andera confirmed.
It was moved by Flynn, seconded by Donat to recommend approval of the preliminary and final plats of
Village West 2nd Addition subject to the condition that it is updated as required by staff and approval of
the final plat subject to final plat and deed of dedication is updated as required by staff Motion carried
5-0 with Miehe abstaining.
D. Vacates
1. Request by Michael Crane to vacate a platted 20' easement located along the southerly property line
for construction of a 12' X 16' 192 Square Feet shed located at 235 Niagara Drive.
Dornoff read the staff report recommending approval.
Flynn asked the applicant if the neighbor to the south who is located close to the easement has any
concerns to which the applicant said no.
It was moved by Miehe, seconded by Flynn to recommend approval of the vacate request. Motion carried
unanimously.
E. Street Namings
1. Request by City of Waterloo to name a private street Marigold Drive, generally located south of 3520
Marigold Drive.
Schroeder read the staff report recommending approval.
Flynn asked if the homeowners are responsible for snow plowing and parking to which Schroeder said
the landowners will be responsible and that parking could be developed so long as it met city codes.
Donat asked about the Sanitary Sewer to which Schroeder responded that a easement was maintained.
It was moved by Donat, seconded by Miehe to recommend approval of the street naming. Motion
carried unanimously.
F. Discussion
Donat referred back to item D-1 asking if there were any concerns about the shed materials or colors to
which Dornoff noted the shed is made of wood and appropriate colors.
It was moved by Donat, seconded by Buttgen to adjourn the meeting at 6:34pm. Motion carried
unanimously.
Respectfully submitted,
- 7 -
Page 123 of 137
Planning and Zoning Commission
February 6,2018
John Dornoff,
Planner I
- 8 -
Page 124 of 137
CITY OF WATERLOO
Council Communication
Historic Preservation Commission minutes of January 16, 2018.
City Council Meeting: 3/26/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Planning& Zoning Schroeder,Aric Approved 3/21/2018 - 9:54 AM
Clerk Office Higby, Nancy Approved 3/21/2018 - 10:44 AM
ATTACHMENTS:
Description Type
D HP 1/16/18 minutes Cover Memo
SUBJECT: Historic Preservation Commission minutes of January 16; 2018.
Submitted by: Submitted By:
Page 125 of 137
WATERLOO HISTORIC PRESERVATION COMMISSION
REGULAR MEETING—January 16, 2018—4:30 P.M.
First Floor Conference Room, City Hall
Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to
order at 4:30 p.m.
Commission Members in attendance were: Ottesen, Price,Jenson,Jaacks and Miller.
Commission Member(s)absent were: Stevens and Orlando.
Others Present: E.J. Gallagher—Grout Museum, and John Dornoff—Planning Staff
Approval ofAgenda
Motion made by Jaacks,seconded by Price to approve the agenda of the January 16,2018 regular
meeting. Motion carried unanimously.
Approval of Minutes
Motion made by Jaacks seconded by Miller to approve the minutes of the December 19, 2017 regular
meeting as amended.Motion carried unanimously.
Hearings
No Hearings
Reports
1. Main Street
Ottesen noted that the Christmas decorations have come down and there have been a couple of
sign reviews over the last month. Jaacks said that he is now on the Main Street board and that the
Executive Director position should be filled soon.
2. Silos and Smokestacks.
No Report
3. Grout Museum
Gallagher had no report for this month.
4. Rath Administration Update
Dornoff said that there has been interest in the building including from a group out of California which is
run by a Waterloo native and referred to the planning office by Commission member Rick Jaacks.
5. Walnut Survey
Dornoff noted that Louis-Berger should have some initial results by the end of month. Ottesen asked if a
meeting will be held to which Dornoff responded that there is a plan for one.
-1-
Page 126 of 137
6. Smokey Row
Dornoff stated that he sent off the signed documents for the grant to the state offices today and
is hoping that the city will do some matching funds.
7. Highland
The Highland Neighborhood Association sent letters to the Mayor,Noel Anderson, and Jerome
Amos in support of the CIP request for improvements to the Highland Neighborhood.
Dornoff said that he has received calls from the resident at 1212 Independence who wants to
change his siding to vinyl or some other type of siding and also wants to be removed from the
historic district so he can do it.
Discussion Items/Possible Actin Items
1. CLG Annual Report
Domoff told the commission that the Annual report to the State and Federal Governments for Certified
Local Government needs to be in by February 28'. Domoff needs to know of any training sessions that
commissioners have gone to or watched during the 2017 calendar year.
2. Presentation at Iowa State University
Domoff discussed more of the presentation that he attended at Iowa State University. One lesson learned
was that in Detroit they had experts come in and talk about what home owners can do to keep their homes
historical character but still keep cost down. Often time contractors will come in and just say replace them
when they can be repaired because they can make more money or it is easier for them. Look at possibility
of having a workshop for builders that can demonstrate what can be done.
3. Grants
Domoff showed a list of possible items to include in a grant application to the Community Foundation
adding a possible historic survey of the Highland Neighborhood.
4. Design Guidelines
Miller asked why not just use the Secretary of the Interior standards. Ottesen stated that the previous
guidelines were based on them but were tailored for the needs of the city and climate.
5. CIP 2019-2023
Domoff noted that the CIP process is currently underway,will probably be a few months before anything
is finalized.
6. Most Endangered Building List 2018
Domoff showed a list of possible buildings that could be included on this coming year's list including two
that are in the Smokey Row area where the new survey will take place. He also noted that banks have
been bulldozing buildings they have taken over including a 1890's home in the Home Park area.
-2-
Page 127 of 137
7. City owned properties/Demo List
Dornoff noted that Walnut Baptist Church was sold at a tax sale to an investor group out of Le Mars,
Iowa.
8. Action Plan
Ottesen requested that everyone look at dates on the Action Plan and look at updating it at the next
meeting.
9. Banquet 2018
Commission talked about the banquet hopefully having it in May like last year and possibly at the Center
for the Arts again. Will check for Thursdays in May but not the night of Girls Night Out.
10. School Art Proiect
Commission requested that Dornoff check with Orlando on the status.
11. Survey form filing and Data Entry Update
Dornoff noted that he has gone through all of the Named streets from the 1994 survey leaving just the
numbered streets. 1994 survey appeared to look for properties that were individually eligible for the
national register of historic places.
12. Discussion
Jenson passed out a letter for commissioners to sign thanking someone who has fixed up a home with
significant historical value.
Dornoff also mentioned that he received an email from Jessica Hartman at KWWL looking for
information about the Smokey Row grant.
Arliournment
Ottesen adjourned the meeting at 5:28 p.m.
Respectfully submitted,
V
John Dornoff
Planner I
-3-
Page 128 of 137
CITY OF WATERLOO
Council Communication
Community Development Board Meeting minutes January 2018.
City Council Meeting: 3/26/2018
Prepared: 3/19/2018
REVIEWERS:
Department Reviewer Action Date
Community Development Jones, Rudy Approved 3/21/2018 - 10:43 AM
Clerk Office Higby, Nancy Approved 3/21/2018 - 10:45 AM
ATTACHMENTS:
Description Type
a Community Development January Board meeting Cover Memo
minutes
SUBJECT: Community Development Board Meeting minutes January 2018.
Submitted by: Submitted By:Rudy D. Jones; Community Development Director
Recommended Action: approval
Page 129 of 137
MINUTES
COMMUNITY DEVELOPMENT BOARD MEETING
January 9,2018
The regular meeting of the Community Development Board was held in the Mollenhoff Room at City Hall at 715
Mulberry Street,Waterloo, Iowa at 4:00 p.m. on Tuesday, January 9, 2018.
Members present: Maxine Tisdale, Precious Clark, Robert Tyson, Lisa Munoz and John Chiles
Members absent: Jason Verbraken and Philip Nash
Also present; Anita Merfeld, Community Development Administrative Secretary; Angie Fordyce, Community
Development Coordinator; Maggie Howard-Heretakis, Project Specialist; Rudy D. Jones, Community Development
Director; Matt Chesmore,Rehabilitation Specialist; Felicia Smith-Neighborhood Services Coordinator and Jerome
Amos, City Council Liaison
A.APPROVAL OF THE AGENDA
Chairperson Robert Tyson asked for a motion to approve the agenda.
It was moved by Munoz,and seconded by Tisdale to approve the Agenda. Motion carried.
B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON DECEMBER 12,2017.
Chairperson Tyson requested additions or corrections to the minutes for the meeting on Tuesday,
December 12,2017. There were none.
It was moved by Tisdale,and seconded by Chiles to approve the minutes of the regular meeting on
December 12,2017 as presented. Motion carried.
C. OLD BUSINESS
1.Update on Staff
Since the critical position of Coordinator has been filled, a financial review of the department has been done.
At this time we are financially unable to fill the positions that we had previously interviewed for. A discussion of
reorganization has been initiated.
3. Lead Grant Award
Staff is still in the preliminary stages of work write ups, procurement and other administrative duties required for the
lead grant.
D. NEW BUSINESS
1. Endorse Rehabilitation Contracts for December 2017.
It was moved by Tisdale and seconded by Clark to endorse the rehabilitation contracts for December 2017.
Motion carried.
2. Set Date for 2°d Public Hearing on February 20,2018 for the FY2019 Subcommittee Recommendation
It was moved by Munoz,and seconded by Tisdale to set the date of the 2nd Public Hearing for February 20,
2018 at 5:00 in City Council Chambers.Motion carried.
3. National Community Development Audrey Nelson Achievement Award
This National Conference will be held in January 2018. Community Development's Grand Crossing project was
chosen to win The Audrey Nelson Award for its outstanding use of CDBG funds. Rudy Jones and Mayor Hart will
be on hand to accept the award.
5.Neighborhood Services Report
Felicia reported on the events that were held in November and December.
Page 130 of 137
Minutes
January 9, 2018
Page 2
E. DISCUSSION ITEMS
1.Down Payment Assistance/Affordable Housing/5 Year Plan/Walnut Coalition
Jones touched on some of the programs and happenings that will continue in 2018.
ADJOURN MEETING.
With no further business it was moved by Tisdale,and seconded by Chiles to adjourn the meeting. Motion
carried. The Chair declared the meeting adjourned.
Rc.specttiffly submitted
Maxine is1l e
Board Secretary
Page 131 of 137
CITY OF WATERLOO
Council Communication
Community Development Public Hearing minutes of January 2018.
City Council Meeting: 3/26/2018
Prepared: 3/19/2018
REVIEWERS:
Department Reviewer Action Date
Community Development Jones, Rudy Approved 3/21/2018 - 10:44 AM
Clerk Office Higby, Nancy Approved 3/21/2018 - 10:51 AM
ATTACHMENTS:
Description Type
Community Development Public Hearing Minutes Cover Memo
January 2018
SUBJECT: Comb unity Development Public Hearing minutes of January 2018.
Submitted by: Submitted By:Rudy D. Jones,Community Development Director
Recommended Action: approval
Page 132 of 137
MINUTES
PUBLIC HEARING
COMMUNITY DEVELOPMENT BOARD
January 9, 2018
This Public Hearing of the Community Development Board was held in the Mollenhoff Room, 715
Mulberry Street, Waterloo, Iowa, and called to order by Chairperson Robert Tyson at 5:00 p.m. on
Tuesday, January 9, 2018.
Members present: Maxine Tisdale, Lisa Munoz, Precious Clark, John Chiles and Chairperson Robert
Tyson
Members absent: Jason Verbraken and Philip Nash
Also present: Rudy Jones, Community Development Director; Angie Fordyce, Community Development
Coordinator; Anita Merfeld, Community Development Administrative Secretary; Matt Chesmore,
Rehabilitation Specialist; Felicia Smith-Nalls,Neighborhood Services Coordinator; Maggie Howard-
Heretakis, Project Specialist; Jerome Amos, Councilperson; Mike Knipp,Northeast Iowa Food Bank;
Patricia King, Eye of the Needle, William Kay, Swingkat Trading Company LLC
A. APPROVAL OF THE AGENDA.
Chairperson Tyson explained that the purpose of this public hearing is to receive Citizen Input into the
CDBG and HOME application funding process for the FY2019 Consolidated Plan One-Year Action Plan.
It was moved by Chiles, and seconded by Tisdale, to approve the Agenda for the Public Hearing to
receive Citizen Input on the application process for CDBG and HOME program funding for the
FY2019 Consolidated Plan One-Year Action Plan. Motion carried.
B. MOTION TO RECEIVE AND PLACE ON FILE AFFIDAVIT FOR PROOF OF
PUBLICATION FOR NOTICE OF PUBLIC HEARING
It was moved by Clark, and seconded by Tisdale,to receive and place on file the affidavit for proof of
publication for Notice of Public Hearing that was a display advertisement published in the Courier
on Sunday,December 31,2017. Motion carried.
C. MOTION TO OPEN THE PUBLIC HEARING
It was moved by Clark, and seconded by Tisdale, to open the Public Hearing. Motion carried.
Patricia King, Director of Eye of the Needle spoke on behalf of her organization stating that now more than
ever funds are needed for her clients. She has seen an increase in the needs in the Waterloo/Cedar Falls
area.
Mike Knipp, from Northeast Iowa Food Bank explained that they see over 6000 people a month and handle
7-8 million pounds of food annually. They are in need of funding which will be used to help purchase an
Electric Pallet Jack to pull orders from the warehouse and to move inventory.
William Kay, Director of Swingkat Trading Company L.L.C. asked for funding for his project at 211-213
Clay Street in the Walnut Neighborhood.
Page 133 of 137
Minutes
January 9, 2018
Page 2
D. MOTION TO CLOSE THE PUBLIC HEARING
It was moved by Tisdale, and seconded by Clark, to close the Public Hearing. Motion carried.
E. MOTION TO PUBLISH INITIAL SUBCOMMITTEE RECOMMENDATIONS ON
FEBRUARY 11,2018 BEFORE THE HEARING ON FEBRAURY 20, 2018.
It was so moved by Tisdale, and seconded by Chiles. Motion carried.
F. MOTION TO ADJOURN
Motion was made by Tisdale, and seconded by Chiles to adjourn the meeting. Motion carried.
Meeting adjourned.
Respectfully submitted,
W4�(�o
C4-;?e
Zzk__'
Maxine Tisdale
Board Secretary
Page 134 of 137
CITY OF WATERLOO
Council Communication
Community Development Public Hearing minutes of February 2018.
City Council Meeting: 3/26/2018
Prepared: 3/19/2018
REVIEWERS:
Department Reviewer Action Date
Community Development Jones, Rudy Approved 3/21/2018 - 10:44 AM
Clerk Office Higby, Nancy Approved 3/21/2018 - 10:52 AM
ATTACHMENTS:
Description Type
a Community Development Public Hearing Minutes Cover Memo
February 2018
SUBJECT: Comb unity Development Public Hearing minutes of February 2018.
Submitted by: Submitted By:Rudy D. Jones; Community Development Director
Recommended Action: approval
Page 135 of 137
MINUTES
PUBLIC HEARING
COMMUNITY DEVELOPMENT BOARD
FEBRUARY 20, 2018
This Public Hearing of the Community Development Board was held in the Mollenhoff Room, 715
Mulberry Street, Waterloo, Iowa, and called to order by Chairperson Robert Tyson at 5:00 p.m. on
Tuesday, February 20, 2018.
Members present: Maxine Tisdale, Lisa Munoz by phone, John Chiles and Chairperson Robert Tyson
Members absent: Jason Verbraken and Precious Clark, Philip Nash has resigned due to work scheduling
conflicts
Also present: Rudy Jones, Community Development Director; Angie Fordyce, Community Development
Coordinator; Anita Merfeld, Community Development Administrative Secretary; Patricia King, Eye of the
Needle, Clarissa Nicholson; Operation Threshold
A. APPROVAL OF THE AGENDA.
Chairperson Tyson explained that the purpose of this 2nd public hearing is to receive Citizen Input into the
CDBG and HOME application funding process for the FY2019 Consolidated Plan One-Year Action Plan.
It was moved by Tisdale, and seconded by Chiles,to approve the Agenda for the 2nd Public Hearing
to receive Citizen Input on the application process for CDBG and HOME program funding for the
FY2019 Consolidated Plan One-Year Action Plan. Motion carried.
B. MOTION TO RECEIVE AND PLACE ON FILE AFFIDAVIT FOR PROOF OF
PUBLICATION FOR NOTICE OF PUBLIC HEARING
It was moved by Chiles and seconded by Tisdale to receive and place on file the affidavit for proof of
publication for Notice of 2nd Public Hearing that was a display advertisement published in the
Courier on Sunday February 11,2018. Motion carried.
C. MOTION TO OPEN THE PUBLIC HEARING
It was moved by Chiles, and seconded by Tisdale,to open the Public Hearing. Motion carried.
Patricia King, Director of Eye of the Needle spoke of her continuing need for funds. She spoke of the
percentage of clients who have become more self-sufficient with the help her organization provides. She
feels that 30%-40% of her clients have become more self-sufficient.
Clarissa Nicholson spoke about Operation Threshold's Weatherization Plus and TBRA programs and the
continual need for funds.
D. MOTION TO CLOSE THE PUBLIC HEARING
It was moved by Tyson, and seconded by Tisdale, to close the Public Hearing. Motion carried.
Page 136 of 137
Minutes
February 20, 2018
Page 2
E. MOTION TO AUTHORIZE PUBLICATION OF 30 DAY COMMENT PERIOD MARCH 1-31,
2018 AND SUBMIT RECCOMENDATION TO THE CITY COUNCIL FOR A PUBLIC HEARING
ON APRIL 16,2018
It was so moved by Tisdale, and seconded by Munoz. Motion carried.
F. MOTION TO ADJOURN
Motion was made by Tisdale, and seconded by Tyson to adjourn the meeting. Motion carried.
Meeting adjourned.
Respectfully submitted,
E
Maxine Tisdale
Board Secretary
Page 137 of 137