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Council Packet - 4/2/2018
THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, April 2, 2018 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Cleric's office you may speak one(1)time per item for a maximum of three (3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1)time for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 214 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Margaret Klein, Ward 1 Council Member Agenda, as proposed or amended. Minutes of March 26, 2018, Regular Session, as proposed. Proclamation declaring April 2018 as Sexual Assault Awareness Month. Proclamation declaring April 2 - 6, 2018 as National Community Development Week. Proclamation declaring April 4, 2018 as Recognition Day for National Service. Proclamation declaring April 8 - 14, 2018 as Crime Victims' Rights Week. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving cancellation of assessment for 801 Glenwood Street, in the amount of$417.95 for mowing and weed assessments, 715 Hammond Avenue, in the amount of $184.57 for sidewalk repair, 1134 Bertch, in the amount of $312.86 for sidewalk repair and 129 Chestnut Street, in the amount of $102.87 ($51.49 Sewer, $13.07 Storm and $38.31 Garbage), and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: David Zellhoeffer, City Attorney 3. Resolution setting date of public hearing as Monday April 16, 2018 in conjunction with proposed funding recommendations, set forth by the Community Development Board, for the FY 2019 One-year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls Consortium, and instruct City Clerk to publish notice. Submitted By: Rudy D. Jones, Community Development Director 4. Resolution approving Home Investment Partnership Program Consortium Page 2 of 214 Cooperation Agreement, and authorizing the Mayor to execute said document. Submitted By: Rudy D. Jones, Community Development Director 5. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as April 19, 2018 and date of public hearing as April 30, 2018 for the purchase and installation of a 60' X 80' pole building, located at the yard waste site, and instruct City Clerk to publish notice. Submitted By: Sandie Greco, Interim Public Works Director 6. Noise variance request from Crossroads Community Church of the Nazarene, located at 3622 Hammond Avenue, for a community block party to held in the parking lot on August 11, 2018, from 10:30 a.m. to 3:30 p.m., in conjunction with the Praise and Worship event, along with a live band and use of a PA system. Submitted By: Dave Mohlis, Police Captain 7. Request by Financial Resource Advisors (FRA) for a Variance to the Noise Ordinance on Saturday, June 2, 2018, from 4:00 p.m. to 10:00 p.m., to hold their 8th annual car show in the parking lot located at 816 W. Tower Park Drive, along with street closures and the use of a PA system. Submitted By: Dave Mohlis, Police Captain 8. Request for Noise Variance from Friends of Heal the Family, hosting the 10th annual "Take Back the Community" event at Sullivan Park, August 18, 2018 from 11:00 a.m. to 4:00 p.m., including food, entertainment and live music, with use of a PA system. Submitted By: Dave Mohlis, Police Captain 9. Request from American Legion Post 138, Sons of Post 138, for temporary street closure of the 700 block of Commercial on Saturday, April 21, 2018 from 5:45 p.m. to 6:30 p.m., to facilitate a POW-MIA ceremony, to include an Honor Guard giving a 21 gun salute. Submitted By: Dave Mohlis, Police Captain 10. Resolution approving the destruction of Clerk/Finance/Human Resource records including: 2002-2012 Outgoing and Incoming Daily Banking documents, 2008- 2012 Payroll and Vendor Warrants, 1997-2012 Checking Statements, 2009-2012 W2's, 2000-2012 Payroll Garnishments, 2012 Cafeteria Plan Reimbursements, 2008-2012 Cumulative Registers, 2008-2012 W2 Work Files, 2011-2012 Payroll Timecards, 2011-2012 Payroll Distribution Reports, 2011-2012 941 Reports, 2011-2012 Personal Action Forms, 2011 Pet Licensing, 2012 Garbage and Storm Fees Reduction and Independent Haulers Applications, and 2012 Certificates of Liability Insurance. Submitted By: Kelley Felchle, City Clerk B. Motion to approve the following: 1. TRAVEL REQUESTS a. Sergeant Greenlee & P.O. Moore Class/Meeting: Governor's Traffic Safety Bureau GTSB Conference Destination: West Des Moines, IA Dates:April 24-26, 2018 Amount not to exceed: $224.00 2. LIQUOR LICENSES Page 3 of 214 a. Amalgamated Local 838 UAW, 2615 Washington Street Class: C Liquor w/Outdoor Service Renewal Application Does not include Sunday Expiration Date: 2/28/2019 b. Crossroads Cinema, 2450 Crossroads Blvd. Class: Special C Liquor New Application Includes Sunday Expiration Date: 3/14/2019 C. On the Rocks, 708 Jefferson Street Class: C Liquor w/Outdoor Service Renewal Application Does not include Sunday Expiration Date: 3/27/2019 d. The Snack Shack, 4335 Texas Street Class: B Native Wine/ C Beer New Application Includes Sunday Expiration Date: 3/31/2019 3. Motion to approve Exception to Burning Yard Waste Application for Hawkeye Community College to burn approximately 9.5 acres of prairie grass between March 21 and May 10, 2018. Submitted By: Pat Treloar, Chief of Fire Services 4. Bonds PUBLIC HEARINGS 2. FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Marnan Drive, Contract No. 942. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jeff Bales, Associate Engineer 3. Request by Heinold Hog Markets, LLC for a Site Plan Amendment to the "M- 2,P" Planned Industrial District, for the construction of a 12,375 square foot livestock processing facility, located south of 720 N. Elk Run Road. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No Comments on file. Motion to close public hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving a site plan amendment on certain property, located south of 720 N. Elk Run Road. Page 4 of 214 Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Noel Anderson, Community Planning & Development Director 4. Request by Wayne Claassen Engineering and Surveying Inc., on the behalf of Friends of Faith Retirement Homes, Inc. to rezone 14.5 acres from "R-2" One and Two Family Residence District and "R-3" Multiple Residence District to "R- 4,R-P" Planned Residence District, located at 600 Park Lane, to allow for the redevelopment of the existing retirement home community, with construction of approximately 211,968 square feet of total structures. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file, consider, and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property, located at 600 Park Lane. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said Ordinance. Submitted By: Noel Anderson, Community Planning and Development Director RESOLUTIONS 5. Resolution to concur with the determination of the City Planner that the proposed change to the approved site plan for a 59,468 square foot expansion to Tyson Fresh Meats, located at 501 North Elk Run Road, is minor and shall be approved as a Minor Site Plan Amendment, within the "M-2,P" Planned Industrial District. Submitted By: Noel Anderson, Community Planning and Development Director 6. Resolution approving application to the Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding, in conjunction with the Cedar Valley Lakes Trail Bridge and Cedar River-Brinker Lake Connection. Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution approving application to the Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding, in conjunction with the Shaulis Road Trail. Submitted By: Noel Anderson, Community Planning & Development Director 8. Resolution approving Second Amendment to the Development Agreement with Cardinal Construction of Waterloo, Iowa, approved August 7, 2017, for property generally located northwest of 1318 Martin Road, to be part of a 1031 Exchange, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning & Development Director 9. Resolution approving a Professional Services Agreement with Via Rail Logistics, LLC for the development of a rail park layout in the MidPort TIF District in the amount of $66,250, and authorize the Mayor and City Clerk to sign and fully execute said documents. Page 5 of 214 Submitted By: Noel Anderson, Community Planning & Development Director 10. Resolution approving Agreement for Mitigation of Utility Facility Conflicts with CenturyLink QC, for services related to the FY 2018 University Avenue Reconstruction - Phase I - Greenhill Road to Evergreen Avenue, Contract No. 933, and authorize the Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer 11. Resolution approving Professional Services Agreement with Ament Design of Cedar Rapids, Iowa, in an amount not to exceed $91,020.00, for construction services related to the FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Marnan Drive, Contract No. 942, and authorize the Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer 12. Resolution approving award of contract to Aspro, Inc. of Waterloo, Iowa, in the amount of $1,226,902.06, and approving the Contract, Bonds, and Certificate of Insurance for the FY 2018 Asphalt Overlay Program, Contract No. 943, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Jamie Knutson, PE,Associate Engineer 13. Resolution approving a Memorandum of Understanding between the Iowa Northland Regional Council of Governments (INRCOG) and the City of Waterloo, for services relating to updating the 1973 Area Wide Sanitary Sewer Study, and funding in the amount of$37,500, and authorize the Mayor to execute said documents. Submitted By: Steve Hoambrecker, Director Waste Management Services 14. Resolution approving a no-match grant application to the Iowa Assurance Community Pool (ICAP), in conjunction with the purchase of four (4) motorcycle helmets, in an amount not to exceed $1,000. Submitted By: Dave Mohlis, Police Captain 15. Resolution approving professional services agreement with RSM US LLP of Waterloo, Iowa, in the amount of $7,980, for network firewall design, implementation and training, with hardware procured from CDW Government, in the amount of $22,000, and authorize the Mayor to execute said documents. Submitted By: Chris Youngblut, Technology Services Director 16. Resolution approving Amendment to Agreement for Animal Control Services between the City of Cedar Falls, commencing July 1, 2018 thru June 30, 2019,with an increase of approximately 1.5% per call, and authorize the Mayor and City Clerk to execute said document. Submitted By: Sandie Greco, Interim Public Works Director 17. Resolution approving convention and Visitors Bureau board recommendation for funding in the Event/Capital Hotel-Motel Grant Funds for FY 2019. Submitted By: Tavis Hall, Executive Director Waterloo Convention &Visitors Bureau 18. Resolution approving Convention & Visitors Bureau (CVB) board recommendations to fund the FY 2019 Partner Grants. Page 6 of 214 Submitted By: Tavis Hall, Executive Director of Waterloo Convention &Visitors Bureau ORDINANCES 19. Request by Hope M. Anderson to rezone a total of 129.16 acres from "A-1" Agricultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision located next to 5805 Kimball Avenue, between Kimball Avenue and Highway 21, and north of E. Orange Road. Motion to receive, file, consider and pass for the second time an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving to rezone a total of 129.16 acres from "A-1" Agricultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision next to 5805 Kimball Avenue. Motion to suspend the rules. Motion to consider and pass for the third time and adopt said ordinance. Submitted By: Noel Anderson, Community Planning & Development Director 20. Ordinance amending the 2008 Traffic Code by adding Subsection (2a), Airline Highway and Wagner Road - Full Actuated, to Section 540, Obedience to Official Traffic-Control Devices. Motion to receive, file consider and pass for the first time an Ordinance amending the 2008 Traffic Code by adding Subsection (2a), Airline Highway and Wagner Road - Full Actuated, to Section 540, Obedience to Official Traffic-Control Devices. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted By: Sandie Greco, Interim Public Works Director ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Communication from the Waste Management Services on the notice of the conclusion of employment for David Ross, Sewer Maintenance Worker, effective March 11, 2018 with recommendation of approval of payout of$6,501.60 for unused benefits. 2. Waterloo Housing Authority Board Minutes for March 19, 2018 3. Airport Board Meeting Minutes, February 20, 2018 Page 7 of 214 CITY OF WATERLOO Council Communication Minutes of March 26, 2018, Regular Session, as proposed. City Council Meeting:4/2/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 3/28/2018 - 11:33 AM ATTACHMENTS: Description Type ❑ Minutes of 3/26/18 Backup Material Submitted by: Submitted By: Page 8 of 214 March 26,2018 The Council of the City of Waterloo,Iowa,met in Regular Session at Harold E.Getty Council Chambers, Waterloo,Iowa,at 5:30 p.m.,on Monday,March 26,2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs,Morrissey,Shimp,Klein,Amos,Schmitt,and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Kelley Felchle,City Clerk 146724- Juon/Schmitt that the Agenda,as proposed,for the Regular Session on Monday,March 26,at 5:30 p.m.,be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 146725- Juon/Schmitt that the Minutes,as proposed,for the Regular Session on Monday,March 19,at 5:30 p.m.,be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 146726- Juon/Schmitt that the Minutes,as proposed,for the Special Session on Monday,March 19,at 3:30 p.m.,be accepted and approved. Voice vote-Ayes: Seven. Motion carried. ORAL PRESENTATIONS Lawrence Wheeler,433 Bratnober,requested that the city clean up downtown parking,that Code Enforcement issue tickets for individuals who have not shoveled snow because both create ADA issues,and that the sanitary sewer system be upgraded to compensate for the lower pressure due to new low flow appliances and fixtures that households are using. Dwayne Eilers, 1205 'h Bishop Street,commented on the trouble he has been having with the water shut off valve at 179 W. 18"'Street. Bruce Kaesser, 106 E.3i'd Street,commented that he is too blessed to be stressed. David Dreyer,3145 W.4 t Street,explained that he cut a few articles out of the Waterloo Courier that interested him. One was regarding the skate park that was destroyed in the 2016 flood and encouraged the city and skateboarders to raise funds to repair the skate park. The other article was regarding bids sought to fill the Public Market. Charles Pearson, 1750 Flower Street,thanked the city for their work on the Iowa Civil Rights Trail project. He invited the council on a bus tour next Wednesday to an awards ceremony. He further requested a seat at the table for developing grants for historic studies to locations significant to African American history in Waterloo. Mr.Morrissey commented that this Saturday is the March For Our Lives starting at 4:00 at Gateway Park in Cedar Falls and marching to Congressman Blum's office. He further commented on the importance of and need for council to work together on ordinances or resolutions to help address gun control issues in the city. Mr.Jacobs thanked the Abraham Funchess and the Human Rights Commission for planning the civil rights history bus tour and thanked businesses for their sponsorship. 146727- Juon/Schmitt that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. CONSENT AGENDA 146728- Juon/Schmitt that the following items on the consent agenda be received,placed on file and approved: Page 9 of 214 March 26,2018 Page 2 a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report,dated March 26,2018, in the amount of$1,137,353.57 a copy of which is on file in the City Clerk's office,together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No.2018-177. 2. Resolution approving preliminary plans,specifications,bid documents,etc.and setting date of bid opening as April 5,2018 and date of public hearing as April 9,2018,for FY 2018 Lift Stations Mowing,and instruct City Clerk to publish said notice Resolution adopted and upon approval by Mayor assigned No.2018-178. 3. Resolution approving request of the Screaming Eagle American Bar&Grill,228 East 4th Street,to close the 600 block of Lafayette Street every Thursday between May 3,2018 and October 25,2018 from 5:00 p.m.to 11:00 p.m.,with use of city barricades,and for a variance to the Noise Ordinance including a band and the use of a PA system. Resolution adopted and upon approval by Mayor assigned No.2018-179. 4. Resolution approving preliminary plans,specifications,form of contract,etc.and setting date of bid opening as April 26,2018 and date of public hearing as April 30,2018,in conjunction with the replacement of parking lot equipment and the installation of a Parking Access and Revenue Control System(PARCS),and related parking lot improvements at the Waterloo Regional Airport,and instruct City Clerk to publish said notice Resolution adopted and upon approval by Mayor assigned No.2018-180. 5. Resolution preliminary approving plans,specifications,bid document,etc.and setting a date of bid opening as April 5,2018 and date of public hearing as April 9,2018,for the purchase of one(1)2017 or newer backhoe loader,and instruct City Clerk to publish said notice Resolution adopted and upon approval by Mayor assigned No.2018-181. 6. Resolution approving preliminary plans,specifications,form of contract,etc.and setting date of bid opening as April 12,2018 and date of public hearing as April 16,2018,for the Ridgeway Towers PTAC(Packaged Terminal Air Conditioner)Project,and authorize City Clerk to publish said notice Resolution adopted and upon approval by Mayor assigned No.2018-182. 7. Resolution to approve moving the 4th regular session,4th meeting in April to April 30,2018 and cancelling the regular session meeting on April 23,2018. Resolution adopted and upon approval by Mayor assigned No.2018-183. b. Motion to approve the following: 1 Travel Requests Name&Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. Greg Ahlhelm, 2018 International Cedar May 16-17, $550.00 Building Official and Residential Code(IRC) Rapids,IA 2018 Brian Baker,Chief and International Mechanical Inspector Business Code(TBC) Significant Changes Seminar b. Ben Wagner, Iowa Technology and West Des June 13-15, $534.00 Draftsperson Geos atial Conference Moines,IA 2018 Page 10 of 214 March 26,2018 Page 3 c. Dana Jackson, 40 hour Lead Des Moines, April 9-13, $1,785.00 Housing Inspector/Risk Assessor IA 2018 Maintenance/Interim Inspector d. Angie Fordyce National Community Long Beach, June 11-17, $2,861.00 Development CA 2018 Association 49th Annual Conference 2. Approved Beer,Liquor,and Wine Applications Name&Address of Business Class New or Expiration Includes Renewal Date Sunda a. Cadillac Lanes,650 La Porte C Liquor Renewal 3/27/2019 x Road w/Outdoor Service b. Casey's General Store#2880, B Native Wine/C Renewal 4/18/2019 x 1604 LaPorte Road Beer c. Hometown Foods, 1010 E. B Wine/C Beer/E Renewal 3/9/2019 x Mitchell Avenue Liquor d. Iry Warren Memorial Golf Special C Liquor Renewal 3/31/2019 x Course, 1000 Fletcher w/Outdoor Service Avenue e. South Hills Golf Course, B Beer w/Outdoor Renewal 3/31/2019 x 1830 E. Shaulis Road Service f. UNA Bar Restaurant,910 W. C Liquor Renewal 3/9/2019 x 5th Street 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration New or Date Re-Appointment Barry Haskins Civil Service Commission 4/1/2011 Re-appointment Plumbing Board of Katie Lansing Licensing,Examiners and 3/26/2021 New Appeals 4. Motion to approve Exception to Burning Yard Waste Application by Dennis Clark to burn native prairie grasses, marsh habitats and small shrubs and trees, on approximately 1 acre located at 2204 Ashland Avenue,during March to mid-May and again in September to November. 5. Bonds. Roll call vote-Ayes: Seven. Motion carried. PUBLIC HEARINGS 146729- Schmitt/Amos that proof of publication of notice of public hearing on request by Hope M.Anderson to rezone a total of 129.16 acres from"A-1"Agricultural District to"R-1"One and Two Family Residence District for the development of a 210 lot subdivision located next to 5805 Kimball Avenue,between Kimball Avenue and Highway 21,and north of E. Orange Road,as published in the Waterloo Courier on March 16,2018,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing,the Mayor called for written and oral comments. Mike Henning, 138 Sidehill Drive,shared a letter with council and explained that he is not in support of rezoning the property because he believes the city needs to delay the project until the safety concerns of residents in the neighborhood are addressed. Page 11 of 214 March 26,2018 Page 4 Mary Margaret Halverson, 178 Sidehill Drive,completed reading the letter Mr.Henning handed out to council. Monique Walters,5404 Kimball,explained that she does not support rezoning the property and explained that her husband's family farms near the designated property and commented that their property gets a CSR of 97 and assumes that the property in question would have a similar rating. Tony Geertz,230 Lichty Blvd.,expressed concern for how the development would impact water pressure in the location. Lynn Moeller,Orange Township resident,explained the history of Orange Township and that homes built in the neighborhood are still occupied by the original owners. He explained that farm land is fertile and valuable and should stay zoned as agricultural. Buzz Anderson,731 Prospect Blvd.,commented on the project and that he believes it will be an asset to Waterloo. Alex Bower,Fehr Grahm,provided an overview of the plan for the development,addressed infrastructure concerns,and commented on the restrictions of the R-1 subdivision. David Dreyer,3145 W.4th Street,commented that infrastructure improvements as a result of the development need to be paid for by the developer and expressed concern on the city's ability to pay for the maintenance of the new development. Carrie Darrah,Greater Cedar Valley Chamber and Alliance,explained that the Chamber supports the development and further study for the project. She went on to explain the benefits of new housing developments in a community. Tim Hurley, 1933 Crabapple Lane and Board of Directors of the Greater Cedar Valley Chamber and Alliance,expressed support for the development and explained the benefits of new housing developments in a community. Fred Rose,Developer,commented on a Wall Street Journal article about the next housing crisis in the United States,which reported on the difficulties of building new developments due to an increase in the cost of land and infrastructure. Bob Manning,Executive Officer of Cedar Valley Homebuilders Association,commented that with the best case projection only 10-15 houses would begin construction in 2019 and occupied by 2020 and there is still much to be done concerning safety,which will be addressed,but it should not delay the approval of the rezone request. Garland Angove, 144 Windsor Drive,spoke to quality of the project Mr.Anderson has proposed. Diane Sittig,816 W.Orange Road,commented on the safety concerns that come with an expected 500 additional vehicles in the Orange area due to the new development and stated she is opposed to the rezone request. Trudie Friedly, 145 W. Orange Road,expressed concern for safety around the elementary school. 146730- Schmitt/Amos that the hearing be closed and oral and written comments and recommendation of approval of the Planning,Programming and Zoning Commission,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. Mayor Hart acknowledged Waterloo Community School's Dr. Lindaman's letter of support for the rezone. 146731 - Schmitt/Amos that"an Ordinance amending Ordinance No. 5079,as amended,City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving to rezone a total of 129.16 acres from"A-1"Agricultural District to"11-1"One and Two Family Residence District for Page 12 of 214 March 26,2018 Page 5 the development of a 210 lot subdivision next to 5805 Kimball Avenue",be received,placed on file, considered and passed for the first time. Roll call vote-Ayes: Six. Nays: One (Jacobs). Jacobs — abstained without excuse.Motion carried. Mr. Shimp requested a clarification of the rezone process. Noel Anderson, Community Planning and Development Director, provided an overview on the approval steps council would need to take in order to approve the development. Mr. Skimp questioned who is responsible for undertaking the traffic impact study and if the results could be shared with the council. Noel Anderson explained the study is at the expense of the developer and must be approved by the City of Waterloo Traffic Department. Mrs.Juon questioned if the final plat is approved by council. Noel Anderson confirmed. Mr.Morrissey requested clarification of Mr. Anderson's sale of property to build Orange School and if discussion had taken place at that time that further development would take place. Fred Rose explained that the expectation and hope was that there would eventually be a housing development around the school project and that a sewer main was also built in anticipation of the future development. Mr. Morrissey questioned if there were legal requirements the developer has to meet in order to allow for the R-1 rezone. Mayor Hart questioned what an R-1 zone allows. Noel Anderson explained what an R-1 zone allows. Mr. Morrissey questioned if the traffic study could result in a recommendation not to proceed with this residential development. Noel Anderson explained that it could and that results are expected to be similar to that of the Audubon Park area. Mayor Hart questioned if the traffic study will explain how to handle traffic flow based on the number of residents. Noel Anderson explained what the traffic study would entail. Mr.Morrissey expressed his concern with personal safety surrounding the school. Sandie Greco, Interim Public Works Director, explained how the traffic study is conducted and how it comes up with recommendations. Mrs.Klein questioned if there is an overarching plan for the size of the city. Noel Anderson explained that the city does have a Master Plan and this area identified as a prime area for smart growth due to infrastructure in the area. Mr. Schmitt questioned at what point infrastructure concerns from the neighborhood will be addressed. Noel Anderson explained that designs will be reviewed and must be approved prior to the project moving forward. Matt Mahler,Water Works Manager, explained the difference between water pressures,water flow, and explained that the development has more than adequate flow for the area and new development but that the development would also experience low pressure due to the higher elevation. He further Page 13 of 214 March 26,2018 Page 6 explained that Water Works is undertaking a study to look at improving pressure in the area and the new revenue growth justifies looking at a more focused boosted pressure zone project. He estimated roughly $50,000 a year in revenue and a project cost of about $500,000 with a ten year payback period. With a 20 year useful life,the customers in this area would pay for the first ten years of the boosted pressure zone,and the rest would be pay into the operating costs for other capital projects. Mayor Hart questioned the storm water detention in those areas and if that would be added in the plat process. Eric Thorson, City Engineer, explained that water runoff issues will be reviewed once the preliminary and final plats are drawn. Both plans will need to receive council approval. 146732- Schmitt/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: None. Nays: Seven. Jacobs — abstained without excuse. Motion failed. 146733- Shimp/Morrissey that proof of publication of notice of public hearing on FY 2018 Asphalt Overlay Program,Contract No.943,as published in the Waterloo Courier on March 8,2018,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing,the Mayor called for written and oral comments. 146734- Shimp/Morrissey that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 146735- Shimp/Morrissey that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Shimp questioned why only one bid was received and if the plans are sent out to other companies. Eric Thorson explained that the city prepares the plans and specifications and is sent to plan rooms that share the plans throughout the stats. He explained that it is difficult to get multiple bids as most large communities have only one supplier. Mr. Shimp questioned how the contract amount compares to other community bids. Eric Thorson explained that the price of oil has increased which is causing asphalt prices to increase. Mr. Shimp questioned when the last time another company bid on this project. Eric Thorson cornmented it had been a long time and that it isn't feasible for other contractors to bring in a plant and set up to compete. Resolution adopted and upon approval by Mayor assigned No.2018-184. 146736- Shimp/Morrissey that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-185. 146737- Shimp/Morrissey Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Page 14 of 214 March 26,2018 Page 7 Engineer's Estimate: $1,131,278.19 Bidder Bid Security Bid Amount ASPRO Inc. 5% $1,226,902.06 Waterloo,IA Voice vote-Ayes: Seven. Motion carried. RESOLUTIONS 146739- Morrissey/Amos that"Resolution authorizing the statement of support for the application of Iowa Cannabis Company, Inc. to the Iowa Department of Public Health for a dispensary license in the City of Waterloo and authorize Mayor to execute necessary documents", be adopted. Roll call vote-Ayes: Six. Nays: One(Klein).Klein-abstained without excuse. Motion carried. Aaron Boschart, 1955 LaPorte Road,provided an overview of the plan for the dispensary. Mr. Shimp expressed his support of this item. David Dryer,3145 W.4`"Street,questioned if the dispensary will have a licensed pharmacist. Mr.Morrissey questioned how long it will take to get the dispensary up and running. Aaron Boschart explained that the intent to award announcement will be March 27, 2018, with licenses being issued on April 1. Dispensaries need to be up and running by December 1,2018 and will lose their license if they are not by January 1,2019. Mayor Hart questioned who can dispense the product. Aaron Boschart clarified that the Iowa Board of Pharmacy did not approve pharmacists in the state of Iowa to dispense the prescribed cannabidiol products, so they have an advisory board of pharmacists that work specifically with the Iowa Cannabis Company to make sure that all standards and policies are met, and take into account any possible drug interactions. A primary care physician will need to issue a medical cannabidiol card and that currently only a handful of terminal diagnosis would qualify. Mr.Jacobs questioned if the parent company is located in Washington State. Aaron Boschart explained that both he and his co-founder are Iowa natives,however his co-founder did move to Washington in 2014 to open a chain of dispensaries on the west coast when marijuana was legalized. Mr.Jacobs asked if his intention was to keep the dispensary medical use only in Iowa. Aaron Boschart confirmed. Mr. Schmitt questioned how many other companies are vying for the license. Aaron Boschart explained there were a total of 21 applications submitted with seven competing companies. Mr. Schmitt questioned why the City of Waterloo would go on record supporting one of seven private for-profit entities. Aaron Boschart explained that his company is the only one applying in Waterloo. Mr. Schmitt requested clarification on the pharmacists'role. Aaron Boschart explained how their program is outlined. Mayor Hart requested clarification that a patient has to have a card prescribed by a doctor. Page 15 of 214 March 26,2018 Page 8 Aaron Boshart confirmed. Resolution adopted and upon approval by Mayor assigned No.2018-186. 146739- Morrissey/Amos that"Resolution approving an agreement with the Iowa Department of Transportation(IDOT) for a Central Traffic Control Center in the amount of$200,000(80%- $160,000 with City match of 20%- $40,000.00-GO Bond)to purchase and install computer software and hardware to connect the traffic signal communications and the monitoring camera network to the Central Traffic Control Center at the Public Works Building",be adopted. Roll call vote-Ayes: Seven. Motion carried. David Dryer,3145 W.4`"Street,questioned if the city has already issued bonds for the funds. Sandie Greco explained that the city has already bonded funds for the project. Resolution adopted and upon approval by Mayor assigned No.2018-187. 146740- Morrissey/Amos that"Resolution submitting a Nutrient Reduction study to Iowa Department of Natural Resources, as required by the NPDES Permit.",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-188. 146741 - Schmitt/Amos that "Resolution approving Amendment to Development Agreement between Tim Moyer and the City of Waterloo, approved April 24, 2017, for the addition of development grants in accordance with the City 657A sale of property policy,and authorize the Mayor and City Clerk to execute all necessary documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. Forest Dillavou, 1715 Huntington Road,requested an overview of the item. Noel Anderson explained the item. Resolution adopted and upon approval by Mayor assigned No.2018-189. 146742- Schmitt/Amos that "Resolution approving the request of qualifications from firms to conduct an audit on City owned properties, and authorize the Mayor and City Clerk to execute said documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. Mayor Hart provided a brief overview of the item and commented on why this is important. Resolution adopted and upon approval by Mayor assigned No.2018-190. 146743- Schmitt/Amos that"Resolution approving Federal Regulation Procurement Requirements for FEMA projects", be adopted. Roll call vote-Ayes: Seven. Motion carried. Mayor Hart explained that the IDNR has requested this item to meet FEMA guidelines. Michelle Weidner,Chief Financial Officer,provided an overview of the item. Resolution adopted and upon approval by Mayor assigned No.2018-191. ORDINANCES 146744- Shimp/Morrissey Page 16 of 214 March 26,2018 Page 9 that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3 Electrical Code, Article 1 Electrical Regulations of Title 9, Building Regulations by removing (a) Amendments to 2017 NEC Chapter 2 Amendments: (1) and (2), be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 146745- Shimp/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. 146746- Shimp/Morrissey that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3 Electrical Code, Article I Electrical Regulations of Title 9, Building Regulations by removing (a) Amendments to 2017 NEC Chapter 2 Amendments: (1) and(2),", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5445. ADJOURNMENT 146747- Juon/Shimp that the Council adjourn at 7:30 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 17 of 214 CITY OF WATERLOO Council Communication Proclamation declaring April 2018 as Sexual Assault Awareness Month. City Council Meeting:4/2/2018 Prepared: 3/6/2018 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 3/6/2018 - 11:23 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 12:20 PM ATTACHMENTS: Description Type D Proclamation Sexual Assault Awareness Month Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 18 of 214 CITY OF wmmmoo, iowA PROCLAMATION YftHEREAS# sexual assault affects women, children and men of all racial, cultural and economic backgrounds; and HEPs S, in addition to the immediate physical and emotional costs, sexual assault may also have associated consequences of post-traumatic stress disorder, substance abuse, depression, homelessness, eating disorders and suicide; and WHEREAS, sexual assault is devastating not only to the survivor, but also for the ,afamily and friends of the victim or survivor; and W'HEREAS, since no one person, organization, agency or community can eliminate sexual assault on their own, we must work together to educate our entire population about what can be done to prevent sexual assault, support victims/survivors and their families as well as support those agencies providing services to victims/survivors. NOS, THEE FOS I, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim the month of April 2018 SEXUAL ASSAULT AWARENESS MONTH and encourage all citizens to learn more about preventing sexual violence. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 2"d day of April 2018. ATTEST: Kelley Felc Quentin Hart City Clerk Mayor age o CITY OF WATERLOO Council Communication Proclamation declaring April 2 - 6, 2018 as National Community Development Week. City Council Meeting:4/2/2018 Prepared: 3/12/2018 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 3/12/2018 - 11:06 AM Clerk Office Higby, Nancy Rejected 3/23/2018 - 10:40 AM Mayor Office Higby, Nancy Rejected 3/23/2018 - 10:40 AM Mayor Office Westphal, Michelle Approved 3/23/2018 - 1:54 PM Mayor Office Westphal, Michelle Approved 3/23/2018 - 1:54 PM Clerk Office Even, LeAnn Approved 3/28/2018 - 12:20 PM ATTACHMENTS: Description Type D Proclamation Community Development Week 2018 Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 20 of 214 zo�ieY�I �IzaiJ�1?, H upuanb a alai xallax :LSa.LLv 8I0Z I?zdd;o Xenl;P p.Z spaxgp aq o;'PMOL,00lza4eM;o �tJ @T Jo Ieas leDrJO aq;pasnea pue Pueg XW;as o;unazaq aneq I AQP MNIA Ni 6IOZ C3 u?q;oq zo;Bu?purq paseamu?Bupzoddus Aq uzexBozgz ,I sdrgszauecl;uaur;sanul RWOH @1Put'uze ;Puz$oz�l;uezO�polg;uauzdolanaQ !4nmunuo0 aip Xq Xlleuo geu pue XIleaol auop Bu?aq iIzom Bu?pue;s;no alp azn 2oaaz o} uopez;snznupy aq; pue ssax3uoO saBxn f4pmunuo� snl; ;eq; MJAVIOM VRRL W li as .1=2ozd uopezpamaz;uwE)peal aql;;o>lanl OZA uagni�laam snl}s?I?pue)4nmunuoa mo ;o �C4?�+?n anuouoaa pue 'sa�uuas atjgnd 'am;Dnz;sezjLzl '*l o;s Suisnoq aip ;o �4Tge?n aq; o; saopnqu;uoa snopuatuaz; apeuz aneq Imp sures2ozd algenlen on-y asaq; ;o ;zoddns in x� lN9WaO-rAlG)LHHnFMoO ZVNOUVN Se'BIOZ'9-Z Iudy;o�laam ail; sa;eu$?sap 'ezAol 'oolza;eM;o A4T:) aq;;eq; (MAIDM JLI Ro 3V0MUmu ' O�T pue`sumexSozd uope;zodsuez;pue spaau aiseq'sun igozd uol.gezuaq;eam'sumi2ozd Bugasunoz);tpaz�pue amsolaazo; 'aaue4stsse le;uaz pas-eq ;ueua; 'uol}aru4suoa n�au 'aaue;sisse ;uauz�ied LL untiop zaXngauzoq 'iluea poo3 emol ;seag;zoN 'sduzez ztegalaagm'saainzaS poogzoggB?aN 'uope;r(zgegaz BuTsnog 'sz?edaz �uaBzatua 'Bu?snog le;uaz 'plogsz)xLU uopaiado '4ruetunH zo; ;e;?gepl 'yOM,i 'sza?lags ssalauzoq Xuuy uo genleS 'gnlJ sl.nO pue sAoa 'Meed pue punozBXeld 'saz)puas :?Ignd'uopllouzap pue aauezealc :papun;uaaq aneq sa?;inpas 2umollo;ag; `sVVHfi Puv'sPun3 HKOH u?68£'800'Z$PUP sPun3 OaQJ ur GI£'S4G'9$30 le;o;a pantaaaz seq A4nznunuoa mo'szeaX ang;sed ag;zano it pue:spun]aWOH Bu?sn pa;aldmoa uaaq aneg Bu?snoq algepzo;;e ;o s;nm uo?llpu auo zano '�illeuopeN •suoszad atuoatn-naol zo; saig?uryzoddo 3uisnoq algepzojp 'ap?s '4uaaap a;ean o; sapnmuzu�oa le:) o;Burpun;sap?nozd uiezBozd (dWOH) sd?gszau;zej;uauz;sanul HWOH alp it pue.aldoad auzoaur-a;ezapour pue-zAol o; sai untizoddo anuouoaa pue;uaunroz?nua Bulntj alge;ms a'Buzsnoq�nzes pue ajes ';uaaap apinozd o; sal}nmuruzoa leaol o; -.14tllgpcaU pue Bu?pun; lenuue sap?nozd utsz$ozd ;uezO 4:)ola ;uauzdolanaQ fpimunuoO aip Pue'urexBoid(alNoH)sdnlszau;zej;uauz;sanul RWOH aq;pue uzexBoz�l (OaQJ);uezO )pola;uaurdolanaQ 24nmunuoJ aip a;e.xgalaD o;uogeDossy ;uauzdolanaQ 4nmunuo0 IeuopeN aq;dq AaaM;uaurdolanaQ�!imuzuioD leuoReN se pa;eudisap uaaq seg 18I0Z'9 Ludy gBnozq;Z Ludy;o Aaani axp Viol `oov)wk .4o)LlJ3 CITY OF WATERLOO Council Communication Proclamation declaring April 4, 2018 as Recognition Day for National Service. City Council Meeting:4/2/2018 Prepared: 3/12/2018 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 3/12/2018 - 11:18 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 12:20 PM ATTACHMENTS: Description Type D Proclamation Recognition Day for National Service Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 22 of 214 O � e,ioI'ool.cajVMJO 4!3 emol'oolaa; 10 HCl! b1i`ueg mluanO qaa[��3!�`alq 1a3 Callax :ls3lly •BIOZ p-idd;o,ftp P„Z slg3 pax3373 aq o;oolaalnM,lo A4!J aqa 30 Teas ln!agjo aq;pasnta put pueq Sm;as o;unaaaq antq I`A02MW MN.i LR NI �J�Q�7�1101.�.Y 11 QV��Y Q 1Y01.411Ya���/� se 8102 It,I!add mlelaoad Xgaaaq op'emol'oolia;eAA,;o,ll3 aql;o.ioSeWMEM u!;uanO `1P[ON suaz!l!a ano ao;a;g;o,j!lenb aq; Da!eoadmi put s;uap!sa i o; ;aoddns It;in Du!p!noad 'suoi;nZ[utDao paseq-q;!n3 put pooq ioggD!au 'a!n!a Nuiaa;sloq 'fa;unoa 't aq; ssoaae anaas s;und!a!;and sdioj io!uaS put sdio3jiamV '�� Z� 0 put :aaa;unlon oqni,asoq;ao;sa!l►l!gn d!gsaapnal put m'sll!ns N aaaaea 'uo!;eanpa Du!pino id put sap!unmmoa;uaipsa i 'algtume sns (D mom Du!;eaia Xq fllunuoddo maouoaaspuedxa aa!naas ' put! 'saa;ses!p lean;eu moa; Janoaa.i sailinnmmoa Du!dlaq 'saa!n.ias q;leaq Du!p!no id 'sa►T!me; ,Cie;lllm put sutaa;ae Du!l.ioddns 's;uapn;s Dut;eanpa :Dulpnlaui uo!;eu put sal;!a ino Duiat; saDualinga Du!ssaad ;som aq; ssa ippn sdao3 aoluaS put sd io3!aamV u! slundlall.ind PUB :spaan a!e!a;aam o;S2a;ea;s ae!;aal;a-lsoa a se ms!aaa;unlon put aa!naas o; Duluan; fJDulsta laul aae sal;!a s,uo!luu aq; pue!sanllop aa,Ctdxe;uo uan;aa aql aseaaaui put laedm! 4!unmmoa uaq;Duan;s o; saaanosaa lt;uamuaanoD -uoa saDtaanal pue suo!;nlos A4!unmmoa u! s;sanu! ;eql d!gsaau;ind a;entad-allgnd anb!un a sluasaadaa aa!naas Tnuo>;nu PUB !saontapua a in;n3 qaq;ui maq;q;!et suitma i ley; luam;!mmoa n 'aa!naas o; ;uam;lmmoa an!sua;ul ut Duplem , Xq ms!;o!a;ed put uol;talpap a;ea;suomap s;und!a!land aa!naas put'.s4ualltga ino;aam ani,coq of lea;uaa put 'aa;ataega uea!aamd aql jo ilanmllnq a si s iaglo of aalnaas 'NOU 0IICI VAol `®OVA 140)LUD 0 0 CITY OF WATERLOO Council Communication Proclamation declaring April 8 - 14, 2018 as Crime Victims' Rights Week. City Council Meeting:4/2/2018 Prepared: 3/12/2018 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 3/6/2018 - 11:26 AM Clerk Office Higby, Nancy Rejected 3/6/2018 - 5:53 PM Mayor Office Higby, Nancy Rejected 3/6/2018 - 5:53 PM Mayor Office Westphal, Michelle Approved 3/12/2018 - 11:10 AM Mayor Office Westphal, Michelle Approved 3/12/2018 - 11:10 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 12:21 PM ATTACHMENTS: Description Type D Proclamation Crime Victims' Rights Week Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 24 of 214 zoXuW ueH ulluana a lad ialiax TT :Isa -Lv 8I0Z ITzdV30 XsP P.z sug paxg3u aq of lmwj ool-alum jo,Lito mp3o leas aq;pasneo pine aureu Xui poquosqus o;unomq m-eq I`.402vzw MKI.IA •aoead puu aousnf`uoddns`aousjsisss Juenala- pug Suca,CagR IwR os stunoln of asuodsa-mo BuTAO-dun o; pa:}iuuuoo an o-qm s1suotssa3ozd oonsff Ieunuuo puu`szapino-d aoinzas un}otn`szagiuoTu X11ununuoo asogl zoj uo4vioa-ddu pus apn4rjsz2 azaouTs mo ssa-dxo of put,-sad aT}inacISnozgl mou aun.io Jo SWPIA IIe Istssu 01}uauill=oo mo uugpa-Pu- 'V SJMDTH r WUOIA Ill o su 8I0Z`bI -8 iudy uut,loo-d Xga-ag op`cell ulluona-oXuW`I' 0 3 rAOx •s-onTn-ns pus sunlou Ile -od aoTlsnf zoj Supimm pus `s-apuodsa- untn mo pun saTIununuoo mo ui aouaillsaz Suipllnq `s-onln-ns pus sunlorn Sun-aglSua4s 01 paIuotpap iqa-aq a-e iaileA 'BPaD age 3o uoutlsoD aomosaZl TU.10. 3T puu'asuodsa-paur-ojuT `•a -sums-;aniaoa-pus s;gSu nogl pap-oge aze—an-as To goua- of SuTSuollego we ogm asog} SIlstoadsa—auzuo jo su1110ln Its 1sgl STnmsuo of jtuuuooaz of f4mruoddo ue sn saptnozd 3Iaam slgSIZI suHl3lA auTuo IeUOITUK PUL, `.aopsnf of ssaoou pus Sugsaq`Xiajus nagl Ono-dun Imp sanuos pus surgou uooAuoq s�fmj mau optnozd ueo sassauTsnq pus `s-o;uoupa `suoiluzluuS-o Tplvj `s-apsal �41unurtaoo `s-apino-d a-sogTlBaq jo Xt,-au -apeozq t, 9mSv2ua pus'soomosa-of Tuagl}tu?I puu sunTA of puodsa- ou pa-eda-d asogl jo olo-lo zip puedxa of uoija pa}eotpap t, a3Ieu- jsnuT aM os zanooa- Tuaq} dloq ueo 173gj swzjs,is pus saoiAlm atg SuTssaoos u-o-3 ulagl dawl isgi—uogwodsuu4 jo Aosl_-o `TualsXs auR jo Isnzlsip suouulpu?I aSsnSuel `uogvlost `Iumllno so gous—s-au-sq aoe3 s-ontnms XULlUl pus`.saoinzas put,slgSu 01 ssaooe IMOUTIMM lnoqunn s-onjn-ns ,SUMI 001 IlrTs a-e MT 13,i `sun;otn Jo spaau aTg 10aTu 01 ft,p fdana Sural-om azt,szapinozd aoln-as uoin pa}sotpap UZ pus`.sa.jjunu-ruoo nags III palsanul ureu-a- ol XImiq a-ow are uoddns pus sootn-as 01ls1l01[ antaoaz ognn asog; asnuoaq `sat1Iunurmoo SulnlIT o;lutTuassa st aruuo Jo suTT;oTn IIs Sutnras pie Suulot,az '"MORA MOA PUB'auTuo W04-anooa-sunloin dlaq use imp osuodsa-jo uza}sXs s padolanap aAeg S931AraS put, Slg2I- �sun131n aWUO uT ;uauRSQAUI S,UTAOI Jo s-t,aX r�S.1•!�II�II]� put,`salilT muumo mo pue sagiurej`slsnplAIpui �Y.zQ iI{•, Sulloaju `zeaA goua sour-o 3o spussnoip 3o sun;otn a)tg azu suumol Vj&OI `OO Zv)YL A0)LUO CITY OF WATERLOO Council Communication Resolution approving cancellation of assessment for 801 Glenwood Street, in the amount of$417.95 for mowing and weed assessments, 715 Hammond Avenue, in the amount of$184.57 for sidewalk repair, 1134 Bertch, in the amount of$312.86 for sidewalk repair and 129 Chestnut Street, in the amount of$102.87 ($51.49 Sewer, $13.07 Storm and $38.31 Garbage), and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. City Council Meeting:4/2/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 3/28/2018 - 11:21 AM ATTACHMENTS: Description Type D Cancelled Assessments Backup Material Resolution approving cancellation of assessment for 801 Glenwood Street, in the amount of 5417.95 for mowing and weed assessments, 715 Hammond Avenue, in the amount of$184.57 for sidewalk repair; 1134 Bertch, in the SUBJECT: amount of$312.86 for sidewalk repair and 129 Chestnut Street, in the amount of 5102.87 ($51.49 Sewer, 813.07 Storm and 538.31 Garbage), and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by: Submitted By: David Zellhoeffer. City Attorney Page 26 of 214 -AVC(4V WATERLOO , IOWA CHTV ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo,IA 50703 (319)291-4327 Fax(319)291-4286 • March 23, 2018 Kelley Felchle City Clerk City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Re: Request for Removal of Assessments Dear Kelley: It has come to my attention that there are some assessments against some properties in Waterloo that were delayed and therefore placed as a lien against a property owned by a subsequent owner. 801 Glenwood. Invoice No. 2017-00077073 and 2017-00076989. Total amounts are $417.95. Parcel No. 8912-19-351-015. These are mowing and weed assessments which were placed on the property more than a year after the mowing actually took place. New owners obtained title 9 to 10 months after the mowing had taken place. These assessments should be removed. 715 Hanunond Avenue. Parcel No. 8913-36-105-026. Sidewalk repair assessed 2017. Title taken June 29, 2016. 1134 Bertch. Parcel No. 8913-35-229-007. Sidewalk repair assessed September of 2017. Title taken on January, 2017. 129 Chestnut. Parcel No. 8913-23-281-001. Storm water, garbage and sewer assessments made in 2017. Title taken on November 30, 2015. Sincerely, D VID R. ZELLHOEFER Waterloo City Attorney DRZ:sda i CITY WEBSITE:www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU An Equal OpportunitylAffirmative Action Employer Page 27 of 214 CITY OF WATERLOO Council Communication Resolution setting date of public hearing as Monday April 16, 2018 in conjunction with proposed funding recommendations, set forth by the Community Development Board, for the FY 2019 One-year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls Consortium, and instruct City Clerk to publish notice. City Council Meeting:4/2/2018 Prepared: 3/26/2018 REVIEWERS: Department Reviewer Action Date Community Development Jones, Rudy Approved 3/26/2018 - 11:09 AM Clerk Office Even, LeAnn Approved 3/27/2018 - 5:43 PM ATTACHMENTS: Description Type ❑ Recommendations to Council for Public Hearing Cover Memo Resolution setting date of public hearing as MondayApril 16, 2018 in conjunction with proposed funding recommendations, set forth by the SUBJECT: Community Development Board, for the FY 2019 One-year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls Consortium, and instruct City Clerk to publish notice. Submitted by: Submitted By: Rudy D. Jones, Community Development Director We request authorization to set the date for a public hearing on Monday April 16, 2018 to review the proposed funding recommendations set forth by Recommended Action: the Community Development Board for the FY2019 One-year Action Plan for CDBG and HOME program funds for the Waterloo/Cedar Falls HOME Consortium. Additional information is available at the Community Development office. A 30-day public comment period was advertised from March 1, 2018 Summary Statement: through March 31, 2018 on the proposed one-year action plan. No comments have been received to date. Expenditure Required: CDBG and HOME Program Funds Page 28 of 214 N O2 00 — N_ N (O O N m Cl) CL U N c O l0 H C C O O L f0 lC �y L w N CL p O 00 E N O O N Ica N U t Ul N N Nt C_ O O U y uN c N O rn 4— c c An m c E 0') `o f0 ° 3 w y J a O > CV Y ,C O _ U O :coL f0 MC (6 U) m C o = LL o _ a <C N m L t > O W � U Z U) co O a` 0000 0 0 0 w 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 O Co 0 0 0 0 0 0 O O cc O O O O fl N 00 O M O— N N U) C l0 63 69 64 69 69 69 69 Q O O a0O O o O O U N N 0 LO O O Ln N C N N to O la V 69 69 44161%] 69 69 69 .Q Q O Q O C O O O N O 01 r- -N Or- N ((0-It O P N Cl) Cl)O N LL 69 69 69 69 U) 69 69 Q1 O M O 01 a Q a c O U O l0 0 O o O .N.. C O O O y o .E °3 a_ Q Z _ E L a v N Q Z o o - o 0 C L d L O t0 m Nl7a O = LL G) O N L N fn y c L c N LU w C7 Z 0' (A H N 0T O O N N a) � m M IL -O N i C d C N O U .D a) N E C C O O O t E m U a> m w E a3i o $ m r Z s a aLi c o r v U E ca W = N ur N _. c �+ _ y m O c O m y o o w 0 a) c O LDCIO .m c c v c a> a> — _oE 0 E U! Q m m m li Q v c m 2 tmc O Q Q L- a. 0 O O O O r O W O O O O O O O O LO LO r i,- CO Ln = r 'C C mo 0 o 0 0 0 0 0 0 0 0 Q ohoL 000oo cio L co lc O LO O O � LO N � V N Lr) 1r) CQ N Cl) Cl) ( M C O v 609 Fn En 1.19� (Al 60 v� u, vi ca ca 6o c s •Q h 0 m cCr O r W 0 Ch Q rn M coo V am c� o V o mcli N M M M C N ~ _ _ c0 O N to fA M EA fA to fq 61 fo y9 y9 a N N N N N a cn N Co w o 2 2 2 r 2 Q a II � o m O T LL m _T C IL m CO W A J m Q c 2 o a C: m w a W a m d v > o a c ¢ Q m e c N v o E m � o li o cn L fn V LL 0 F U _ � Q O y o m N m a IL y c C Z E of LL LLl E a O O N L _ O t=i O Vr .O r O G C o r aai E r E m w R m A > c m w cv ami a .4 U- w m a a v a ¢ E z m 0 c m (D g C7 C7 C7 a w I p E w _ CITY OF WATERLOO Council Communication Resolution approving Home Investment Partnership Program Consortium Cooperation Agreement, and authorizing the Mayor to execute said document. City Council Meeting:4/2/2018 Prepared: 3/26/2018 REVIEWERS: Department Reviewer Action Date Community Development Jones, Rudy Approved 3/26/2018 - 11:25 AM Clerk Office Even, LeAnn Approved 3/27/2018 - 5:40 PM ATTACHMENTS: Description Type ❑ Consortium Agreement Cover Memo Resolution approving Home Investment Partnership Program Consortium SUBJECT: Cooperation Agreement. and authorizing the Mayor to execute said document. Submitted by: Submitted By: Rudy D. Jones, Community Development Director Recommended Action: Approval of the Resolution and direct execution of said agreement by Mayor The cities of Waterloo and Cedar Falls will continue their consortium partnerships from July 1, 2017 to June 30, 2020. The funds will be allocated Summary Statement: to Cedar Falls using the formula in the agreement. In FY 2019 Cedar Falls will receive $41,000 Page 31 of 214 CITY OF WATERLOO , IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street,Carnegie Annex • Waterloo, IA 50703 • (319)291-4429 Fax(319)291-4431 • March 2. 2018 Mayor QUENTIN HART Teri Robertson, CPD Representative U. S. Department of Housing and Urban Development COUNCIL Edward Zorinsky Federal Building— Suite 329 MEMBERS 1616 Capitol Avenue ..................• Omaha, Nebraska 68102-4908 MARGARET RE: Notice of Intent to Participate KLEIN Waterloo/Cedar Falls HOME Consortium Ward 1 City Fiscal Years July 1, 2017 —June 30, 2020 BRUCE Federal Fiscal Years October 1, 2016 - September 30, 2019 JACOBS Ward Dear Ms. Robertson: PATRICK Please consider this correspondence as the Notice of Intent to renew the Consortium MORRISSEY Ward 3 Agreement between the City of Waterloo and the City of Cedar Falls for application and funding of federal HOME funds. JEROME AMOS,JR, The cities of Waterloo and Cedar Falls have been a consortium the past sixteen years and Ward 4 Will continue to work together to alleviate housing problems within our cities. CHRIS SHIMP Waterloo will continue to be the lead agency. Our Consortium Agreement begins with Wards City Fiscal Year July 1, 2017 and runs through June 30, 2020. SHARON JUON Please call me with any questions at 319-291-4429. At-Large STEVE Sincerely. SCHMITT At-Large 'L Angie Forcice Community Development Coordinator Cc: Noel nndeuon.Community Planning&Development Rudv 1011C,1 ('onununity Development Stephanie I lonk Sheetz, Cite of Cedar Falls layCITY WEBSITE:www.cityofwaterlooiowa.com EQUAL HOUSING WE'RE WORKING FOR YOU! Page 32 of 214 OPPORTUNITY An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, form of contract, etc. and setting date of bid opening as April 19, 2018 and date of public hearing as April 30, 2018 for the purchase and installation of a 60' X 80' pole building, located at the yard waste site, and instruct City Clerk to publish notice. City Council Meeting:4/2/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Traffic Operations Even, LeAnn Approve 3/28/2018 - 11:33 AM Resolution approving preliminaryplans, specifications, form of contract, etc. and setting date of bid opening as April 19. 2018 and date of public hearing SUBJECT: as April 30, 2018 for the purchase and installation of a 60' X 80' pole building, located at the yard waste site, and instruct City Clerk to publish notice. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Recommend Approval This building will be used to house the grinder and shredder allowing Summary Statement: mechanics to do maintenance and repairs at the site. Machinery will not be out in the elements during the months the site is closed. Also included will be an office and restroom facilities. Expenditure Required: $100,000.00 Source of Funds: 525-15-5400-2152 Policy Issue: Strategy 4.5: Maintain and develop community services and city facilities that support quality of place. Machinery and equipment sits outside in the elements during the winter Background Information: months. This equipment is moved to the Public Works Central Garage to be maintained and repaired by private semi trailer. This would reduce that cost and downtown time. Page 33 of 214 CITY OF WATERLOO Council Communication Noise variance request from Crossroads Community Church of the Nazarene, located at 3622 Hammond Avenue, for a community block party to held in the parking lot on August 11, 2018, from 10:30 a.m. to 3:30 p.m., in conjunction with the Praise and Worship event, along with a live band and use of a PA system. City Council Meeting:4/2/2018 Prepared: 3/22/2018 REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 3/22/2018 - 12:16 PM Clerk Office Higby, Nancy Approved 3/28/2018 -2:56 PM ATTACHMENTS: Description Type ❑ Crossroads Community Church variance request Cover Mer, Noise variance request from Crossroads Community Church of the Nazarene, located at 3622 Hammond Avenue, for a community block party SUBJECT: to held in the parking lot on August 11, 2018, from 10:30 a.m. to 3:30 p.m., in conjunction with the Praise and Worship event, along with a live band and use of a PA system. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request Community block parry being held in the parking lot of the church, 3622 Summary Statement: Hammond Ave with purpose of bringing together of the neighborhood and community. The event will include live music. Request being made by Rev. Michael Collins. Expenditure Required: None Source of Funds: None Policy Issue: None Alternative: None Background Information: None Page 34 of 214 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: C2oSS APPLICANT'S ADDRESS: 3lGaa. -�g � w+�� SA o,qoQ- APP LICANT'S PHONE#: '3 _ a�, - X4 ANTICIPATED DATE OF VARIANCE: (� � `� p NAME OF EVENT: TIMES OF DAY OF VARIANCE: p: c' A GEOCTRAPMCAL LOCATION OF VARIANCE: �3 to a-D, WG�F�fL�I [fir S� l 1 G R�tG r� LcA-) DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: rjy •- t uc ' PLEASE EXPLAIN THE EVENT REQUIRING TETE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLA T��TG, PA SYSTEM, ETC. lu Ix- Applicant's Signature Date CITY COUNCIL ACTION: Police Dept.Recommendation APPROVAL: APPROVAL: L4 DENIAL: DENIAL: DECIBEL LEVEL: 90 Page 35 of 214 CITY OF WATERLOO Council Communication Request by Financial Resource Advisors (FRA)for a Variance to the Noise Ordinance on Saturday, June 2, 2018, from 4:00 p.m. to 10:00 p.m., to hold their 8th annual car show in the parking lot located at 816 W. Tower Park Drive, along with street closures and the use of a PA system. City Council Meeting:4/2/2018 Prepared: 3/22/2018 REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 3/22/2018 - 12:00 PM Clerk Office Higby, Nancy Approved 3/28/2018 - 2:56 PM ATTACHMENTS: Description Type ❑ FRA Car Show request Cover Memo Request by Financial Resource Advisors (FRA) for a Variance to the Noise SUBJECT: Ordinance on Saturday, June 2, 2018, from 4:0012.m. to 10:00 p.m., to hold thea 8th annual car show in the parking lot located at 816 W. Tower Park Drive, along with street closures and the use of a PA system. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve Request The vehicles involved in he car show will park in the lots off of W. Tower Summary Statement: Park Drive and Bankers Blvd. They are asking to close Bankers Blvd, to Fisher Drive to Tower Park Drive with City barricades. This is the 8th annual event with no traffic or other problems. Expenditure Required: Cost to place barricades Source of Funds: General Policy Issue: None Page 36 of 214 Financial Resource Advisors 816 Tower Park Drive, Waterloo,IA 50701 voice: 319-232-6122 toll free 877-892-3487 fax 319-234-6218 Your Future ... Our Priority email: advisorsna fraonline.com website:www.FRAonline.com March 22, 2018 City of Waterloo Attn: City Council 715 Mulberry Street Waterloo,IA 50703-5714 To Whom It May Concern: On Saturday, June 2"d Financial Resource Advisors (FRA) of 816 West Tower Park Drive in Waterloo wishes to host our 8t"and final car show. We are seeking approval from the Waterloo Mayor, City Council and Chief of Police to proceed with the planning of this event. FRA's car show will feature stationary cars (not a cruise)parked along West Tower Park Drive and in the 3 parking lots otherwise occupied by FRA and Physical Therapy Partners. Event parking will be along the streets on West Tower Park drive and Bankers Blvd. FRA employees will be on hand to direct them to these areas. Please refer to the enclosed map to reference the streets requested to be closed. We will get the approval of the businesses in our development before proceeding. We will not stop flow of traffic for Kwik Star, Grainger or the UICCU ATM,we simply want to prevent car accidents of 2 way traffic during our show, thus the request for the temporary barricades from the street department. We are requesting 8 barricades this year and will place them as shown on the map provided. My intention is to provide protection for guests and direction for those passing thru, due to the increase in traffic from Kwik Star. Exhibit cars would be invited to arrive at 4pm with the show starting at 5pm. Food and non-alcoholic beverages will be available for purchase,but outside food and beverages will also be permitted. The event will be free of charge and is open and advertised to the public; custom invitations and letters will be sent to FRA clients and local car show members. A local DJ has been asked to set-up a sound system and play classic rock between event announcements. This is our 8th and final year hosting this same event, so we expect that all should run smoothly. Sincerely, Allison Mussig Marketing Coordinator Your Future... Our Priority Securities andTnvestment Advisory Services offered through Multi-Financial Securities Corporation,Member FINRA,STPC.Financial Resource Advisors is not affiliated with Multi-Financial Securities Corporation. Page 37 of 214 W Son U a m an Dr A San M, n Manan Dr VV San M arnan Or » ] University ofIowa 816 TowerPark Drive ƒ Community Credit- 2 ba rri ca d es it2bamGdes % GkStar Car m,Sh &m2�es �A 2 barricades 3 R#wrQ E ( � ` Kwik Star 6 % 2 barricades A e4#t�r � GralngeF9 Page 38 0 214 CITY OF WATERLOO Council Communication Request for Noise Variance from Friends of Heal the Family, hosting the 10th annual"Take Back the Community" event at Sullivan Park,August 18, 2018 from 11:00 a.m. to 4:00 p.m., including food, entertainment and live music, with use of a PA system. City Council Meeting:4/2/2018 Prepared: 3/22/2018 REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 3/22/2018 - 12:29 PM Clerk Office Higby, Nancy Approved 3/28/2018 - 2:57 PM ATTACHMENTS: Description Type D Friends of Heal the Family noise variance request Cover Memo Request for Noise Variance from Friends of Heal the Family, hosting the SUBJECT: 10th annual"Take Back the Community" event at Sullivan Park,August 18, 2018 from 11:00 a.m. to 4:0012.m., including food, entertainment and live music, with use of a PA system. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request This community event by requested by Michael Robinson Sr. who is Summary Statement: associated with Friends of Heal the Family. This event will have food, prizes and live music, to include a PA system. Expenditure Required: None Source of Funds: None Policy Issue: None Alternative: None Background Information: None Page 39 of 214 APPLICATION FOR VARIANCE TO NOISE OR k DINAN EAPPLICANT'S NAME: � I EN05 04pt I`Iq APPLICANT'S ADDRESS: G v I r�LL• APPLICANT'S PHONE#: 1`- ✓Pf q-ffl j mv . ANTICIPATED DATE OF VARIANCE: U Ll V NAME OF EVENT: TIMES OF DAY OF VARIANCE: i , I 'PGEOGRAPHICAL LOCATION OF.VARIANCE: I I ,� nK 1 1 DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE N ISE ORDINANCE, SUCH AS A BAND PLAYING,PA SYSTEM, ETC. DM ' Rmollwl,� ea 64 +U Lmwi 1A. �kl� bh1hq[AAj(-1-0 , 4T(( Will t. p r A -� © 1 4�(v Villik VA i 11iPwrlwdd MDyq C. 1 I i Applicant's Signature t Date .CITY COUNCIL ACTION: Police Dept. Recommendation APPROVAL: APPROVAL: ` DENIAL: DENIAL: DECIBEL LEVEL: Page 40 of 214 CITY OF WATERLOO Council Communication Request from American Legion Post 138, Sons of Post 138, for temporary street closure of the 700 block of Commercial on Saturday,April 21, 2018 from 5:45 p.m. to 6:30 p.m., to facilitate a POW-MIA ceremony, to include an Honor Guard giving a 21 gun salute. City Council Meeting:4/2/2018 Prepared: 3/20/2018 REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 3/20/2018 - 12:35 PM Clerk Office Higby, Nancy Approved 3/28/2018 - 2:57 PM ATTACHMENTS: Description Type D American Legion 2018 event Cover Memo Request from American Legion Post 138, Sons of Post 138, for temporary SUBJECT: street closure of the 700 block of Commercial on Saturday, April 21, 2018 from 5:4512.m. to 6:3012.m., to facilitate a POW-MIA ceremony, to include an Honor Guard giving a 21 gun salute. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approval American Legion Post 138, Sons of Post 138 is hosting a 2018 Fund Summary Statement: Raising party on Saturday 21, 2018 at the American Legion, 728 Commercial Street, from 5 P.M. to 11 P.M. This event is being held inside the facility, but they are requesting the temporary street closure for a ceremony outside. Expenditure Required: Delivery and pick up of city owned barricades Source of Funds: General funds Policy Issue: None Alternative: None Page 41 of 214 Sons of Post 138 are sponsoring: 2018 Fund Raising Party To pay off debts to area businesses that were willing to wait for payment. Saturday April 21, 2018 5 pm — 11 pm American Legion Post 138 728 Commercial St Waterloo IA 5:00 — 7:30 pm - Food served: Pulled Pork. Baked Beans, Cole Slaw, Potato Salad, & Desserts all for just $6.00 6:00 pm - We are having a POW-MIA Ceremony with the Honor Guard giving a 21 Gun Salute 7 till 11:00 pm - Entertainment: Vinyl Frontier playing 50,60,70's Music 9:30 pm - We will have prizes for raffle and a 50/50 drawing PLEASE HELP SUPPORT THE VETERANS AND THEIR FAMILYS IN THIS CRUCIAL TIME OF NEED Page 42 of 214 CITY OF WATERLOO Council Communication Resolution approving the destruction of Clerk/Finance/Human Resource records including: 2002-2012 Outgoing and Incoming Daily Banking documents, 2008-2012 Payroll and Vendor Warrants, 1997-2012 Checking Statements, 2009-2012 W2's, 2000-2012 Payroll Garnishments, 2012 Cafeteria Plan Reimbursements, 2008-2012 Cumulative Registers, 2008-2012 W2 Work Files, 2011-2012 Payroll Timecards, 2011-2012 Payroll Distribution Reports, 2011-2012 941 Reports, 2011-2012 Personal Action Forms, 2011 Pet Licensing, 2012 Garbage and Storm Fees Reduction and Independent Haulers Applications, and 2012 Certificates of Liability Insurance. City Council Meeting:4/2/2018 Prepared: 3/29/2018 REVIEWERS: Department Reviewer Action Date Clerk Office Even, LeAnn Approved 3/29/2018 - 1:17 PM Resolution approving the destruction of Clerk/Finance/Human Resource records including:2002-2012 Outgoing and Incoming Daily Banking documents. 2008-2012 Payroll and Vendor Warrants, 1997-2012 Checking Statements, 2009-2012 W2's, 2000-2012 Payroll Garnishments. 2012 SUBJECT: Cafeteria Plan Reimbursements, 2008-2012 Cumulative Registers, 2008-2012 W2 Work Files, 2011-2012 Payroll Timecards, 2011-2012 Payroll Distribution Reports, 2011-2012 941 Reports, 2011-2012 Personal Action Forms, 2011 Pet Licensing, 2012 Garbage and Storm Fees Reduction and Independent Haulers Applications, and 2012 Certificates of Liability Insurance. Submitted by: Submitted By: Kelley Felchle, City Clerk Recommended Action: Approval. Page 43 of 214 CITY OF WATERLOO Council Communication Motion to approve Exception to Burning Yard Waste Application for Hawkeye Community College to burn approximately 9.5 acres of prairie grass between March 21 and May 10, 2018. City Council Meeting:4/2/2018 Prepared: 2/28/2018 REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 3/28/2018 - 12:21 PM Motion to approve Exception to Burning Yard Waste Application for SUBJECT: Hawkeyc Communi1y College to burn approximately 9.5 acres of prairie Wass between March 21 and May 10, 2018. Submitted by: Submitted By: Pat Treloar. Chief of Fire Services Page 44 of 214 CITY OF WATERLOO Council Communication Bonds City Council Meeting:4/2/2018 Prepared: REVIEWERS: Department Reviewer Action Date Engineering Higby, Nancy Approved 3/28/2018 - 12:25 PM ATTACHMENTS: Description Type D Bonds for council approval 4.2.18 Backup Material SUBJECT: Bonds Page 45 of 214 BONDS FOR COUNCIL APPROVAL APRIL 2, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 7900418841 ALL STAR PLUMBING AND HEATING HUDSON, IA 7900314398 COUNTRY BUILDERS JANESVILLE, IA W150256685 DIG AMERICAN UTILITY CONTRACTING INC. ST CLOUD, MN IA5112742 DIRTWORKS CONSTRUCTION LLC CEDAR FALLS, IA 7900433961 REX CONCRETE INC. CEDAR RAPIDS, IA 7900452189 ROBERT LUCAS dba LUCAS ASPHALT PAVING EVANSDALE, IA Page 46 of 214 CITY OF WATERLOO Council Communication FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Marnan Drive, Contract No. 942. City Council Meeting:4/2/2018 Prepared: 3/26/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 3/26/2018 - 9:53 AM Clerk Office Even, LeAnn Approved 3/27/2018 - 5:25 PM ATTACHMENTS: Description Type D Bid Tab Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. SUBJECT: Resolution confirming approval of plans, specifications, form of contract; etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. _ Submitted by: Submitted By: Jeff Bales,Associate Engineer Expenditure Required: TBD Source of Funds: TIF GO Bonds Page 47 of 214 FY18 Ansborough Avenue Improvements Contract No. 942 Bid Tab: March 29, 2018 Estimate $ 751,004.60 Bidder Bid Security Bid Amount K. Cunningham Construction ° Cedar Falls, IA 5/o $770,396.25 Peterson Contractors Inc. 5% $781,407.15 Reinbeck, IA Lodge Construction Inc. Clarksville, IA 5% $909,055.50 Vieth Construction Cedar Falls, IA 5% $822,723.45 Page 48 of 214 CITY OF WATERLOO Council Communication Request by Heinold Hog Markets, LLC for a Site Plan Amendment to the "M-2,P"Planned Industrial District, for the construction of a 12,375 square foot livestock processing facility, located south of 720 N. Elk Run Road. City Council Meeting:4/2/2018 Prepared: 3/27/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Approved 3/27/2018 - 5:38 PM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:12 AM ATTACHMENTS: Description Type ❑ Staff Report Cover Memo D Overview Map Cover Memo D Aerial Map Cover Memo D Site Plan Cover Memo D Overview Image Cover Memo ❑ Pictures Cover Memo ❑ Application Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No Comments on file. Motion to close public hearing and receive and file oral and written comments and recommendation of approval of the Planning; Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an ordinance SUBJECT: amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4- 4, approving a site plan amendment on certain property, located south of 720 N. Elk Run Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted herewith is a request by Heinold Hog Markets LLC for a Site Plan Amendment to the "M-2,P"Planned Industrial District for the construction of a 12,375 square foot livestock processing facility located adjacent to 720 N Elk Run Road. Page 49 of 214 The applicant is proposing to build a 12,375 square foot pole building to be used as a livestock processing facility located in the"M-2, P"Planned Industrial District located south of 720 N. Elk Run Road. The proposed building will include a 30' X 30' 900 square foot office, 15' X 45' 675 square foot dry manure storage area, and a 120' X 90' 10,800 square foot main staging area. The primary purpose of the building will be to bring in livestock that is rejected by Tyson, sort them and send them out. The applicant is proposing to have concrete pads where trucks will pull up against the building but are requesting the rest of the parking and truck maneuvering area be gravel which was approved for a variance from the Board of Adjustment at their February 27, 2018 meeting. The applicant is also proposing two detention ponds one located on the west Summary Statement: side of the property located adjacent to Elk Run Road and a second larger one located on the east side of the property. The Zoning Ordinance requires one parking spot for every two employees. The site plan shows two regular and one handicapped parking spots. According to the applicant there will usually be one or two employees working at the facility at any one time so there is adequate parking provided. During Tech Review, engineering asked about sanitary sewer to which the applicant's engineer responded that the system will be on septic. It was also noted that being over 12,000 square feet they May require that the facility have sprinklers. However, the actual requirements will depend on the final design of the building which will be determined during building permit review which is not part of the site plan amendment process. At their March 7, 2018 meeting the Planning, Programming and Zoning commission voted 5-0 to recommend approval of the site plan amendment. Applicant will need to present copy of the abstract showing that they have a permanent easement to access the property from the WATCO owned driveway to the north before a building permit may be issued. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use and Economic Development, policies 1, 3 and 4. That part of the Northwest Quarter(NW 1/4) of Section Twenty-two, Township Eighty-nine North(T 89N), Range Twelve West(R 12W) of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Beginning at the Southwest(SW) comer of said Northwest Quarter(NW 1/4); thence North One Thousand Twenty-nine (1,029) feet; thence East Four Hundred Fifty-one(451) feet; thence South Sixty(60) feet; thence East One Legal Descriptions: Hundred Thirty (130) feet; thence South Sixty(60) feet; thence East One Hundred S ixty-five(165) feet; thence S oath Two Hundred S even(207) feet; thence S00°07'14"E Five Hundred Seventy and Thirty-five Hundredths (570.35) feet; thence S81°02'06"W Two Hundred Fifty-five and Nineteen Hundredths (255.19) feet; thence S00°00'33"E Ninety-four and Thirty-two Page 50 of 214 Hundredths (94.32) feet to the South line of said Northwest Quarter(NW 1/4); thence N89°43'02"W Four Hundred Ninety-five and Fifteen Hundredths (495.15)feet to the point of beginning, except highways. Page 51 of 214 March 6,2018 REQUEST: Request by Heinold Hog Markets LLC for a Site Plan Amendment to the "M-2,P" Planned Industrial District for the construction of a 12,375 square foot livestock processing facility located adjacent to 720 N Elk Run Road. APPLICANT(S): Heinold Hog Markets, 891 Two Rivers Drive, Dakota Dunes, SD, 57049 GENERAL Request to build a 12,375 square foot livestock processing DESCRIPTION: facility. SURROUNDING The request to construct the livestock processing facility would LAND USES AND not appear to have a negative impact upon the surrounding IMPACT ON area as the area is largely industrial and agricultural. NEIGHBORHOOD: VEHICULAR & The proposed site plan amendment would not appear to have PEDESTRIAN a negative impact upon vehicular or pedestrian traffic TRAFFIC conditions in the area. The site is served by Elk Run Road CONDITIONS: which is classified as a Minor Arterial north of Martin Luther King, Jr. Drive and a local street to the south of Martin Luther King, Jr. Drive which is classified as a Minor Arterial. RELATIONSHIP TO The nearest recreational trail is along the north side of Martin RECREATIONAL Luther King, Jr. Drive. There are no sidewalks located in the TRAIL PLAN AND area. COMPLETE STREETS POLICY: ZONING HISTORY The area in question was rezoned from "A-1"Agricultural FOR SITE AND District to "M-2, P" Planned Industrial District on April 10th IMMEDIATE VICINITY: 1989. Surrounding land uses and their zoning designations are as follows: North — Commercial and Union Pacific Railroad zoned "M- 2,P" Planned Industrial District. South — Unincorporated Black Hawk County Agriculture and Shooting Range zoned "A"Agricultural. East— Unincorporated Black Hawk County Industrial zoned "C-M" Commercial Manufacturing District and Agriculture zoned "A"Agricultural District. West— Industrial zoned "M-2,P" Planned Industrial District. BUFFERS/ SCREENING/ No buffers would be required as a part of this rezoning request. LANDSCAPING REQUIRED: DRAINAGE: It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in SPA-South of 720 N. Elk Run Page 1 of Page 52 of 214 March 6,2018 place. DEVELOPMENT The area consists of Industrial uses built between 1952 and HISTORY: 2009. FLOODPLAIN: A small portion of far east side of the property is located in Zone X 500 Year Flood plain, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 283F, dated July 18, 2011. PUBLIC /OPEN The nearest schools are Highland Elementary located 2.6 SPACES/ SCHOOLS: miles to the southwest, Bunger Middle School located 2.42 miles to the southwest and East High School located 3.62 miles to the west. The nearest open space is the Spider Park located 2.41 miles to the south. UTILITIES: WATER, There is a 30" storm sewer line located on the east side of Elk SANITARY SEWER, Run Road. STORM SEWER, ETC. RELATIONSHIP TO The Future Land Use Map designates this area as Industrial. COMPREHENSIVE The proposed site plan amendment would be in conformance LAND USE PLAN: with the Comprehensive Plan and Future Land Use Map for this area. STAFF ANALYSIS — The applicant is proposing to build a 12,375 square foot pole ZONING building to be used as a livestock processing facility located in ORDINANCE: the "M-2, P" Planned Industrial District located south of 720 N. Elk Run Road. The proposed building will include a 30' X 30' 900 square foot office, 15' X 45' 675 square foot dry manure storage area, and a 120' X 90' 10,800 square foot main staging area. The primary purpose of the building will be to bring in livestock that is rejected by Tyson, sort them and send them out. The applicant is proposing to have concrete pads where trucks will pull up against the building but are requesting the rest of the parking and truck maneuvering area be gravel which was approved for a variance from the Board of Adjustment at their February 27, 2018 meeting. The applicant is also proposing two detention ponds one located on the west side of the property located adjacent to Elk Run Road and a second larger one located on the east side of the property. The Zoning Ordinance requires one parking spot for every two employees. The site plan shows two regular and one handicapped parking spots. According to the applicant there will usually be one or two employees working at the facility at any one time so there is adequate parking provided. During Tech Review, engineering asked about sanitary sewer to which the applicant's engineer responded that the system will be on septic. It was also noted that being over 12,000 SPA-South of 720 N. Elk Run Page 2 of Page 53 of 214 March 6,2018 square feet they May require that the facility have sprinklers. However, the actual requirements will depend on the final design of the building which will be determined during building permit review which is not part of the site plan amendment process. STAFF ANALYSIS — There is no platting required for this request. SUBDIVISION ORDINANCE: STAFF Therefore, staff recommends that the request for site plan RECOMMENDATION: amendment in the "M-2, P" Planned Industrial District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, etc. 2. The applicant will need to submit records showing that the facility has the permission to use the WATCO owned driveway. SPA-South of 720 N. Elk Run Page 3 of Page 54 of 214 City of Waterloo Planning, Programming and Zoning Commission March 6, 2oi8 NEWELL ST NEWELL ST _ M-2,P M-2,P o Y W Z 2 O a MgRT�NLUTHER KING,JR. DR A-1 N S of 72o N. Elk Run WE Site Plan Amendment Heinold Hog Market • • 1,000 500 0 1,000 F®f 214 City of Waterloo Planning, Programming and Zoning Commission March 6, 2018 , n, riV Ii 720 N. Elk Runidgibik. � � = 7.0 , l i r - t..T F a . . Property in Question w a, I,. R Q Y W �M kc 1 Y N t i Ip N South of 72o N. Elk Run w E Site Plan Amendment s Heinold Hog Markets 100 50 0 100 Feet • ' Page 56 of 214 -3 enrol`oolaaleM BZ00–SEZ(6Lf)xojwaa 4629–SEZ(fi'.E):ago 4d v e0 USI Cocos onol'��V�ioM B69,oe'O'd.a��a,.d �»lrvn soa p H H)113'N �, �u,`Bull�anang IONABN BOH PIOUIGH ue pue 6ulaaaul6u3 UOSSeelO 8UAeA& .a -�nx; n°s s Id 6e 0 0 $ 0 ;,FS mW (BAH) (998) '�iy TILi1 4y`� (GSH) (G9e).. �hllIUNIINt \0 } I J 3 I (L96) (G98) �. I l � I l _ /m a Ia i; a� I im E v VU% p a z € ) I I w e e M. 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Page 59 of 214 Page 60 of 214 Hoop signature verification: I APPLICATION SITE PLAN AM EiN DIVEN E 1 t teary A --K-F S6 �I�99' L6��IB97' 66L9-I999g "S-199 OR 66C-Z99 DISTRICT E CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment 1 Individual Building Minor change (check one) (Minor Change must be approved by staff) I, API'1.1Cr1T[.[)N.ii\FORN1;AT�ION: k --/-e c A4�r k LL(_' a. Applicant's name(1 l�:;tse. print): i`fl ( t Idtiress: r, ( { i W�11 5 Phone: City: ct(�lr� State: �.- - lip:— `�� D k b. Status of applicant: (a) Owner (h) Other �(Cr HECK LjONE): If other explain: C. Property tMner's lialnc i f lli fc I L nt lil;ul :ikkuve (pleaseprint):_ G�_..j'�c Address: `t C` `t0 _Phone: Fax City: ." I' oc> State: ; — - 2. ilIM1'lil TY INFORMATION: a. General location of site plan to be aklionded I i r` �lr�l.. l '� �w- ` b. I:e4,al descl iplion of property or portion to be amended:0-1 - .. c. Dimensions of proposed site plan amendment: d. Area of proposed site pian amei ll€ty,snt:_ e. Current zoning; s of roe ..�► 'e 11! £ Reasons) for tc len amendment tnti ro os� lltit r x P l Conditions if an agreed to (does not affect existing co/nditions unless specified): ac h. Other pertinent information(use reverse side if necessary):- Please Note: If applicant is not the owner of theroPertY�the signature of the owner must be secured.If it is the intent to P subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). h fisc 1ilin�, ['ec. of ti tli.i (i<�r nclt c)r uvcl~rill ;Imcncllllent) ti;100 (tor individual BUildh1g), or$0(for minor chanp.e.) (payabic to the City (if 1h':tlk rdoo) is required. This fee, is nun-rtfvnbl;thlt. tillcicr no condition shall said suns or;tny ]fart there"ol' N) refti tided Jor lililllre ttf 5<t1d 's1111C11(llnclll to be cil.icte(I linio law, ll)' majorL-11111 ;e ill :illy of'the lnforlllatrl,ll pIyCl1 1''111 i 1-cqulrt' that the roq(Le5t -,o back 1111-olivil the process, �i'llll it I)e1V fllilic, fel'. if 111C f-0(1LICSt iS delllCd 110 HeW 1101lli011 E Covering tile. Same ltl- 1)0111oll 1,1 tillS"1111V properi5' Sllilll Ile fled will or Considered by the 11hillkllng. 1l1'l)!!I'rklllllilrlti, a17c1 Zoltinl until tour (a) nu)rulls Ilavic elapsed from the date of denial by the Waterloo City Council. The unLJel`,Jgncd t:crtily €lllcicr Delft sux] ult(lcr the 11r.11;i1ties of I)CtjUly lh;kt Al ilfl'Ot latic,ll i1n this rccluctil ❑nd substtitrtl :kk�lns; ki,,ith i1 iS true ;tnd correct, Ali irkfi,rination subnlitte(l \will be IISC(I 1))i the W'ACI.100 Pla llillgj Prc};r;llnkllin , and /oiling 1 Commission and the Waterloo City Council in making their dcc.isioll. 1'hc ultilCr�i1�11N1i authurirc C'ily J.clnin C)Cf iciills to enter the property in question in regard-s to the request. dotloop verified ^ let-Ile �.raer4-�.uar�tw2 LRZ5- CDE- PM EST �.-__ [f LRZS-�C�£-&Q1 Signature of Applicant Date Signature of Owner Date Page 61 of 214 CITY OF WATERLOO Council Communication Request by Wayne Claassen Engineering and Surveying Inc., on the behalf of Friends of Faith Retirement Homes, Inc. to rezone 14.5 acres from"R-2" One and Two Family Residence District and "R-3"Multiple Residence District to "R-4,R-P"Planned Residence District, located at 600 Park Lane, to allow for the redevelopment of the existing retirement home community, with construction of approximately 211,968 square feet of total structures. City Council Meeting:4/2/2018 Prepared: 3/27/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Approved 3/28/2018 - 9:55 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:13 AM ATTACHMENTS: Description Type D Staff Report Cover Memo D Aerial Map Cover Memo D Site Plan Cover Memo D Detailed Site Plan Cover Memo D Application Letter Cover Memo ❑ Application Cover Memo ❑ Civil Base Map Cover Memo ❑ Rendering Cover Memo D Rendering 2 Cover Memo D Legal Description Cover Memo Motion to receive and file proof of publication of notice of public hearing HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of the Planning., Programming and Zoning Commission. SUBJECT: Motion to receive, file, consider, and pass for the first time an Ordinance amending Ordinance No. 5079, as amended. City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a rezone of certain property, located at 600 Park Lane. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt said Ordinance. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval Page 62 of 214 The"R-4, R-P" Planned residence district is intended and designed to provide a means for the development of tracts of land on a unit bases, allowing greater flexibility and diversification of land uses and building locations than the conventional single lot method. Permitted uses within the "R-4, R-P"district would be single-family, two family, and multi-family dwellings. The site plan submitted shows the existing campus being demolished and rebuilt in multiple phases; which includes replacing the existing 2-story buildings with several 4 story buildings, some 2-story buildings, and some 1- story duplexes. The first phase of the project is to demolish the existing wing of the Independent Living Building, garages, out buildings and the completion of the site work and utility installation. The second phase includes the Construction of a new 4-story 154,300 sf Independent Living building, with 41 garage spaces. The third phase includes the demolition of the remaining Independent Living buildings and consolidate services to the existing 2-story, 72 suite Skilled Nursing Building. Phase 4, will include the construction of a 2-story, 72 suite, 57,700 sf Skilled Nursing Facility and parking while maintaining full operation and services to Summary Statement: the existing 2-story, 72 suite Skilled Nursing Building during construction. Phase 5 willinclude the demolition of the former Skilled Nursing building and the completion of the site work. The site plan also shows future development that will include a 2 story 36-48 suite Assisted Living building, new hard surface parking areas and drives, a 4-story 30 suite apartment building, with a 20 car garage, 3-4 story 20-30 suite apartment building with a 20 car garage and the demolition of 2 existing cottages and the construction of two new 2 unit cottages. The site plan also shows the future construction of an attached pool building. The Zoning Ordinance requires a minimum of 36 parking stalls for the Independent living areas. The site plan shows 41 garage spaces to be built now with another 40 to be built in the future. For the remainder of the facility the zoning ordinance requires one(1)parking space for each four(4)patient beds and one(1)parking space for each two (2) employees on the maximum working shift. There would appear to be sufficient parking proposed to meet minimum requirements. The project is a$70 million dollar reinvestment into the site that has existed for 30 or more years. At the March 6, 2018 Planning and Zoning Commission meeting, the commission unanimously recommended approval of the request. Expenditure Required: None Source of Funds: N/A Page 63 of 214 Policy Issue: Rezone, Land Use Legal Descriptions: See attached Page 64 of 214 March 6,2018 REQUEST: Request by Wayne Claassen Engineering and Surveying Inc. on the behalf of Friends of Faith Retirement Homes, Inc. to rezone 14.5 acres from "R-2" One and Two Family Residence District and "R-3" Multiple Residence District to "R-4,R-P" Planned Residence District located at 600 Park Lane to allow for the redevelopment of the existing retirement home community with construction of approximately 211,968 SF of total structures. APPLICANT: Friends of Faith Retirement Homes, Inc., 600 Park Lane, Waterloo, Iowa 50702 GENERAL The applicant is requesting to rezone 14.5 acres from "R-2" One DESCRIPTION: and Two Family Residence District and "R-3" Multiple Residence District to "R-4,R-P" Planned Residence District located at 600 Park Lane to allow for the redevelopment of an existing retirement home community. IMPACT ON The request would not appear to have a negative impact upon the NEIGHBORHOOD & surrounding area. The use is existing and is being completely SURROUNDING redeveloped with mostly new buildings. The redevelopment will LAND USE: include 4-story buildings however; they are buffered from existing residential to the west by duplexes. VEHICULAR & The request would not appear to have a negative impact on the PEDESTRIAN vehicular or pedestrian traffic in the area. The proposed TRAFFIC redevelopment will not significantly change the total number of CONDITIONS: units from what currently exists, and may be up to 30 units less than the existing facility. RELATIONSHIP TO No recreational trails are located near the property in question. RECREATIONAL TRAIL PLAN: RELATIONSHIP TO The site in question is along park lane, which currently has COMPLETE sidewalk along it. STREETS POLICY: ZONING HISTORY The site is zoned "R-3" Multiple Residence District to the north and FOR SITE AND "R-2" One and Two Family Residence District to the south, and has IMMEDIATE VICINITY: been zoned as such since the adoption of the Zoning Ordinance in 1969. North: "R-2" One and Two Family Residence District— Bontrager Park East: "R-4" Multiple Residence District—Multifamily Homes and Covenant Hospital South: "C-1" Neighborhood Commercial District—Friends of Faith West: "R-2" One and Two Family Residence District—Single Family Homes DEVELOPMENT The area in question was developed in the 1970's thru 1990's. HISTORY: 3.6.18 Rezone PQW 65 6f 214 March 6,2018 BUFFERS/ No screening or buffers are required for the rezone request; SCREENING however the site plan shows significant landscape plantings REQUIRED: throughout the development. DRAINAGE: Awater retention plan will need to be submitted to the engineering department before a building permit will be issued. FLOODPLAIN: The area in question is predominantly not located within a special flood hazard area as indicated by the Federal Insurance Flood Insurance Rate Map Panel No. 190025-0304F. A small portion of the proposed future pool building is shown extending into the floodway of Dry Run Creek. The applicants would need to get the area removed from the floodway status or obtain a no-rise certification and be approved for a variance before this future addition could be built. PUBLIC /OPEN Covenant Hospital is located a block to the east of the property in SPACES/ SCHOOLS: question. Bontrager Park is located across the street to the north. UTILITIES: WATER, According to the City of Waterloo Plat books there appears to be SANITARY SEWER, sanitary sewer lines along the north and south right-of-way of STORM SEWER, Southbrook Drive. Storm sewer lines are also located in a portion ETC. of the north and south right-of-way lines of Southbrooke Drive. An 8' water line is located north of Southbrooke. A 10" sewer line runs through the middle of the facility that will be relocated as a part of the redevelopment. Therefore, a new utility easement for the sewer line that will be relocated needs to be dedicated, and the existing utility easement for sewer line be removed. The applicant has indicated that the dedication and vacation of the utility easements for the sewer line will be done at a later date. RELATIONSHIP TO The Future Land Use Map designates this area as Mixed COMPREHENSIVE Residential; Low, Medium, High Residential, Professional Offices LAND USE PLAN: and Neighborhood Commercial. The request appears to be in conformance with the Future Land Use map, a component of the Comprehensive Plan. STAFF ANALYSIS — The "R-4, R-P" Planned residence district is intended and designed ZONING to provide a means for the development of tracts of land on a unit ORDINANCE: bases, allowing greater flexibility and diversification of land uses and building locations than the conventional single lot method. Permitted uses within the "R-4, R-P" district would be single-family, two family, and multi-family dwellings. The site plan submitted shows the existing campus being demolished and rebuilt in multiple phases; which includes replacing the existing 2-story buildings with several 4 story buildings, some 2-story buildings, and some 1-story duplexes. The first phase of the project is to demolish the existing wing of the Independent Living Building, garages, out buildings and the completion of the site work and utility installation. The second phase includes the Construction of a new 4-story 154,300 sf 3.6.18 Rezone PQF 66f 6f 214 March 6,2018 Independent Living building, with 41 garage spaces. The third phase includes the demolition of the remaining Independent Living buildings and consolidate services to the existing 2-story, 72 suite Skilled Nursing Building. Phase 4, will include the construction of a 2-story, 72 suite, 57,700 sf Skilled Nursing Facility and parking while maintaining full operation and services to the existing 2-story, 72 suite Skilled Nursing Building during construction. Phase 5 will include the demolition of the former Skilled Nursing building and the completion of the site work. The site plan also shows future development that will include a 2 story 36-48 suite Assisted Living building, new hard surface parking areas and drives, a 4-story 30 suite apartment building, with a 20 car garage, 3-4 story 20-30 suite apartment building with a 20 car garage and the demolition of 2 existing cottages and the construction of two new 2 unit cottages. The site plan also shows the future construction of an attached pool building. The Zoning Ordinance requires a minimum of 36 parking stalls for the Independent living areas. The site plan shows 41 garage spaces to be built now with another 40 to be built in the future. For the remainder of the facility the zoning ordinance requires one (1) parking space for each four (4) patient beds and one (1) parking space for each two (2) employees on the maximum working shift. There would appear to be sufficient parking proposed to meet minimum requirements. The project is a $70 million dollar reinvestment into the site that has existed for 30 or more years. STAFF ANALYSIS — There is no platting required for this request. SUBDIVISION ORDINANCE: STAFF Therefore, staff recommends that the request by Wayne Claassen RECOMMENDATION: Engineering and Surveying Inc. on the behalf of Friends of Faith Retirement Homes, Inc. to rezone 14.5 acres from "R-2" One and Two Family Residence District and "R-3" Multiple Residence District to "R-4,R-P" Planned Residence District located at 600 Park Lane to allow for the redevelopment of an existing retirement home community be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, parking, etc. 3. The rezone is in accordance with the Comprehensive Plan and Future Land Use Map, which classify this area as Mixed 3.6.18 Rezone PQF 87f 6f 214 March 6,2018 Residential; Low, Medium, High Residential, Professional Offices and Neighborhood Commercial. 3.6.18 Rezone PQW 68f 6f 214 City of Waterloo Planning, Programming and Zoning Commission March 6, 2018 A R •M. J 1 t�. z Q �ENDSHIP LN P Al T i . ♦ \mow T T Q u• AL �I o 7 , P N boo Park Lane w E Special Permit s Wayne Claassen Engineering 100 50 0 100 Feet Page 69 of 214 U w S ryU a Q r Ilk ----------- r N� a eR r v �aN ti s �U r o - / W LLs / W O . O O � a � m m� Q o UW O bods o /oi J d� w GGA \ LL w w � Z = w - LL F_.. :? WIf. H m i ti N � / m ,p k m s le A A r , IT,fill / Fo _ 0 0. / en ' CA 0 x - ,,. o a o A 1 � (D' v � s_ O 0 e'u a "; n Rai ° �$^esus" € $�m���'$Q oQ�o y c... - F44 MU r "9�i^� s o g m m > R �Fi U ; - P u s Y aRBm'y G $ ]s7 vuZaD.21.d:8�°A. Proposed Site Plan-Full Build out „��PP:'oz;2,a °"ham° Wayne Claassen Engineering and Friendship Village of Waterloo L� Surveying,Inc. p m Waterloo,IOWA L PM1oneu(719)12J5t-°6Y91 P. '° 19)235 0028 Iowa 50]Ot February 2018 S em"0:=1°°°=<°o"°"al—°°m Page 71 of 214 WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. 2705 University Avenue P.O. Box 898 Waterloo, Iowa 50704 Fax 319/235-0028 319/235-6294 I February 13, 2018 Aric Schroeder, City Planner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: Friends of Faith Retirement Homes, Inc., 600 Park Lane Waterloo, IA Re-zoning for R-2 and R-3 to R-4, RP request Special Permit request Dear Aric: We are enclosing herewith the following for the above request: 1. -Application for re-zoning with our check#36021 in the amount of$445.00 2. Application for a Special Permit with our check#36020 in the amount of$200.00 3. Legal Description and Sketch for the requested re-zoning area 4. The proposed site plan for the full build-out of the project showing proposed new buildings, existing buildings (duplexes) that will remain,proposed new parking and driveways and a proposed relocation of an existing public sanitary sewer.This will be an almost complete re- development of the existing facilities that will be completed in phases to allow portions of the existing facility to remain in operation until the replacement portions of the new facility are completed. Six of the existing duplex cottages are the only existing structures that will remain as is. 5. Perspective views of the proposed building exteriors 6. Proposed building floor plans PDF images of the above items were emailed to you today in multiple files due to their size. Please contact me with question, comments or other needs in this regard. Very truly yours, WAYNE CLAASSEN ENGINEERING AND SURVEYING r � William J. Claassen, P. E. WJC/dad Enclosures Cc: Lisa Gates Mike Young (File;My Docutnents/Word Documents/Misc.Correspondence/City of Waterloo/CityFlanner-Aric Schroeder-Friends of Faithl.ltr) Page 72 of 214 APPLICATION FOR It,ZONING CITY OTS WATERLOO PLANNING,PROGRAMMING, AND ZONING COMMISSION 'WATERLOO, IOWA 319.291.4366 1,APPLICATION INFORMATION a. Applicant's name(please print):Williaiii J. Uaassen, Wayne Claassen Engineering V Surveying Inc Address: PO 13ox 898 Phone: 31.9-235-6294 Fax: 319-235-0028 City: Waterloo State: IA Zip: 50704-0898 b. Status of applicant:(a)Owner (b)Other x (CIIECK ONE):If other explain: Engineer c. Property owner's name if different than above(please print): Friends of Faith Retirement Homes, In.0:. Address: 600 Park. Lane Phone: 31.9-29.1-81.00 Fax: 319-291-8324 City: Waterloo State: 1A Zip: 50702 2. PROPERTY INFORMATION: a, General location of property to be rezoncd:—S1Mtl1--Q-f---r1rlc, Lam-, West of W 91-b St. , Ens t, of Fnirlanp. Ave, b. Legal description of property to be rezoned: See Attached' ' c. Dimensions of Proposed Zoning Boundary(Excluding Right:of Way 1000 X 700' d. Area of Proposed Zoning Boundary(Excluding Right of Way): 1.4.5 Ac e. Currentzoning: R-2 & R-3 Requestod zoning: R-11, R—P f. Reason(s)for rezoning and proposed use(s)of property:_ Build height and setback requirements g. Conditions(if any)agreed to: h. Other pertinent information(use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured.If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process(separate from rezone request). The filing fee of$300+$10 per acre($750 max) (payable to the City of Waterloo) is required(round amount down to nearest$10increment). This fee is non-refundable, Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process,with a new filing fee, If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming,and Zoning Commission until four(4)months have elapsed from the(late,of denial by the Waterloo City Council.The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned atithorize City Zoning Officials to enter the property in question in regards to the request, Signature Applicant Date 'S i ga xtctl r C of Owner Date Page 73 of 214 C ; i al N �b INDEX LEGENQ General Docaripllon: Part of the SW 1/4 of Scotian 03-766N-R13W Survoyon David L.Scholl (/16775) Surveying Company;4loyno Cinasaon Engineering h Survoying,Inc, a 2705 University Avonuo(P.O.Dox 600) i Waterloo, Iowa 60704 U (310)235-6204 1, Survey Roquosiod By; Frlando of Faith Ratiromonl Homes, Inc. lL Proprlaton Friends of Faith Rollramonl Ilomns,Inc. i LEGAL DESCRIPTION $( SKETCH FOR REZONE SHEET 1 OF 2 LEGAL DESCRIPTION FOR REZONE That port of the Southwest Quarter (SW 1/4) of Section Three (03), Township Eighty-eight North (TUN), Range Thlrtoon West (R13W) of the Fifth Prinotpal Meridian, City of Waterloo, Black Hawk County, Iowa, described as follower Lots Twonty-four (24), Twenty-flvo (25) and Twenty-six (26), Drookorldge Subdivision. AND All that parcel described os follows: Beginning at the Southeast corner of Lot One Hundred Flfly-one (151), Southaven First Addition; thenco North along the East line of cold 11ret Addition and along the Coat line of $001011011 Addition to the Southwest right-of-woy, lino of Park Lane; thence 55816'30"E Nine Hundred Elghty-sovon (087) foot along cold Southwest right-of-woy line; thence S26'15'00'W One Hundred Seventy and Soventy-five Hundredths (170,75) foal; thonoo S37'11 0'00"W Ono Hundred Fifty-nine and Twenty-flvo Hundrodtho (160,25) feet; that)" S13W44'00"W One Hundred Sixty (180) foal; thence S44'32'30'W Ona Hundred Flity-oho and Twenty-five Hundredths (161.25) fact; thence S31Y5O'00 W Four Hundred Thirty-one and fifty Hundredths (431.6) foot to the Southeasterly extension of the Northeast right-of-woy line of Foirlano Avonuo; thenco N47'52'00'W One Hundrad Sixty-olght (168) foot along cold Soulhoostarly oxtanolon to the Southeast _ right-nf-woy line Brookorldge Drive; thanco Northwesterly along sold Northeast right-of-woy line to the South corner of aforesaid Lot Twenty-uix (20)1 thenco Northeasterly along the Southeast Ilne of cold Lot Twenty-six (26) to'tho East corner of sold Lot Twonty-elx (26); thence Northwesterly olong the Northeast line of cold Lot Twenty-nix (25), and the Northeast line of aforesaid Lot Twenty-live (26) and Lot Twonly-four (24) to the point of beginning containing 14.5 cores. n m to Fi z O r CERTIFICATION �� e i hereby certify that Ihle land�eurveylnp document was prepared and the totaled C ":y��,; curvet'work was performed by me or under my direct personal ouporvlalon and that rum a duly ucon+ed Land Surveyor under the laws of the Stole of Iowa. •LICENSED s 10776 € E IOWA c U 0 Signature: 00"L Choi,VIS NAL �15'>.1—c2L..20 IV 11.0.,No 16775 4''rrrrregry1eo'ea"o�"` Pages or Sheets Covered by title Seat: 2 Aly Iloanee renewal date Is December 31,2010 Page 74 of 214 I li I � III I i WAYNE CLAASSEN ENGINEERING AND SURVEYING, INO, PHONE: (VOICE 319-235-8294 P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX; 319-235-0028 ! LEGAL DESCRIPTION & SKETCH FOR REZONE PART OF THE SW 1/4 OF SECTION 03-T88N-R13W SHEET 2 OF 2 ®® WATERLOO, DLFIAWIC COUNTY, PROPRIETOR; FRIENDS OF OF FAITH RETIREMENT HOMES, INC, I � I 0 200 I 1 INCH 200 FEET I LOT 42 LOT 43 LOT 44 LOT 45 A j LOT 40 0. EAST LINE 9S�J SOUTHAVEN LOT a7 �SOUNNVEN ADD. ADD. SOUTHAVEN LOT 159SOUTHWEST RIGHT-DF-UNE FIRST ADD, _ PARK LANE LOT 158 LOT 157 LOT 150 U/ LOT 155 DRI RUN, „( CREEK / —LOT 154 EAST LINE �SOUIHAVEN FIRST ADD. , LOT 153 POINT Or ryll DECINNINO LOT 152 NORTHEAST LINES 1561560 LOTS 24,20 do 26 .� LOT 151 BROOKERIDG LOT 2_�../ {�� BROOKERIDGE LOT 01 CY' ry64�• LOT 25 h LOT 23 GN`V LOT 26 ,yQJ� NORDIWr RIGM-OF-WAY t" O y+1 SOUTHBROOKE L07 22 LOT 02 LINE OF FAIRLME AVENUE '�/�. aM�` TRACT A BROOKERIDGE LOT 21 LOT Oa (y SOUTHEAST RIGHT-OF-WAY `27 LINE DROOKERIDGE DRIVE ie LOT 20 LOT 04 6 LOT 37 Qom• SOUTH DOKE TRACT D LOT 10 LOT 05 Q0 — m LOT 18 m —_LOT 00 SOITNIEASTERLY E.KTENSION 3 NORTHEAST RIGHT—OF—WAY E LINE OF FAIRLANE AVENUE LOT 17 LOT 07 S LOT 10 SOUTHBROOKE DR. Page 75 of 214 �a��uassoo��=.Y IGena a azoo—scz(s�c),*vioez9—scz(s1c), EIOZ Q jHoms—1'111—M aha xoe o a a�acv A,,—un emol loolia1eM'Out`6ujAgAOOlaaleM 1O a6eplA dlyspuoladpue 6ulaaeul6u3 uosseeIC)ouR3wd a1n0 piing llnd-ueld 911S posodoad�'f'M 43� Z£�Ob21'V'W on s O O� IE d J O W O WE W m W m N E N O N c g o-5 o oN oN o oc� D m of m af m K a. - z,2- w I� a „ Uw i As 11r N \ o � a \ as m 4 __ - wo ot o _ �Ye.v w J s —a�e�ooza , a w zeza m w� �j a 3 / Ow O P 0 s Y 1 t � y Lli �:. R s ' 1 111 , J'' Jr LL �a 4 `J x 06 9 Q AjVW— } k y v cn cn L fi.v U LLI � z U Q r? � 0 O O_J F- D m 0 z 0 ww w O� Q- O¢ �a a¢ J_ w Z w' O J L r wU w LLJ 0co IL LLJ O W (n N V +a W s U) LL it a. r_ 0 �� O IL wF- 0- aU) Q � X 0.5 gW O w =,��2 w o Q Z L�9 w w g J = (n LLJ - LL F=r; That part of the Southwest Quarter (SW 1/4) of Section Three (03), Township Eighty- eight North (T88N), Range Thirteen West (R13W) of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, described as follows: Lots Twenty-four (24), Twenty-five (25) and Twenty-six (26), Brookeridge Subdivision. AND All that parcel described as follows: Beginning at the Southeast corner of Lot One Hundred Fifty-one (151), Southaven First Addition; thence North along the East line of said First Addition and along the East line of Southaven Addition to the Southwest right-of-way line of Park Lane; thence S58°15'30"E Nine Hundred Eighty-seven (987) feet along said Southwest right-of-way line; thence S28°15'00"W One Hundred Seventy and Seventy-five Hundredths (170.75) feet; thence S37°18'00"W One Hundred Fifty-nine and Twenty-five Hundredths (159.25) feet; thence S56°44'00"W One Hundred Sixty(160) feet; thence S44°32'30"W One Hundred Fifty-one and Twenty-five Hundredths (151.25) feet; thence S3 8'50'00"W Four Hundred Thirty-one and Fifty Hundredths (431.5) feet to the Southeasterly extension of the Northeast right-of-way line of Fairlane Avenue; thence N47°52'00"W One Hundred Sixty-eight (168) feet along said Southeasterly extension to the Southeast right-of-way line Brookeridge Drive; thence Northwesterly along said Northeast right-of-way line to the South corner of aforesaid Lot Twenty-six (26); thence Northeasterly along the Southeast line of said Lot Twenty-six (26) to the East corner of said Lot Twenty-six (26); thence Northwesterly along the Northeast line of said Lot Twenty-six (26), and the Northeast line of aforesaid Lot Twenty-five (25) and Lot Twenty-four (24) to the point of beginning containing 14.5 acres. Page 79 of 214 CITY OF WATERLOO Council Communication Resolution to concur with the determination of the City Planner that the proposed change to the approved site plan for a 59,468 square foot expansion to Tyson Fresh Meats, located at 501 North Elk Run Road, is minor and shall be approved as a Minor Site Plan Amendment, within the "M-2,P" Planned Industrial District. City Council Meeting:4/2/2018 Prepared: 3/27/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Rejected 3/27/2018 - 5:41 PM Planning& Zoning Andera, Tim Approved 3/27/2018 - 5:48 PM Planning& Zoning Schroeder,Aric Approved 3/28/2018 - 9:27 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:43 AM ATTACHMENTS: Description Type D Tyson Expansion- Elevation 1 Cover Memo D Tyson Expanson- Elevation 2 Cover Memo ❑ Tyson Expansion-Aerial Photo Cover Memo ❑ Minor Site Plan Amendment Backup Material Resolution to concur with the determination of the City Planner that the proposed change to the approved site plan for a 59,468 square foot SUBJECT: expansion to Tyson Fresh Meats, located at 501 North Elk Run Road, is minor and shall be approved as a Minor Site Plan Amendment, within the "M-2,P" Planned Industrial District. Submitted by: Submitted By:Noel Anderson, Community Planning and Development Director Recommended Action: Approval The applicant is requesting to construct a 59,468 SF addition on the east side of the Tyson Fresh Meats plant, and a 232 stallparking lot, located at 501 North Elk Run Road. The site plan shows a new access point exiting onto North Elk Run Road from the parking lot and there are no other access points proposed. There are also approximately 1,122 parking stalls to the rear of the plant, therefore there are a total of approximately 1,354 parking stalls on site. For a use like this, the parking requirements are one parking space for every two people on the maximum work shift. The plant currently employees 2,900 employees, and the addition of 245 employees will bring employment at the plant to 3,145. Over three work shifts, that equates to approximately 1,048 employees per shift, which would require 525 parking stalls per shift. Staff feels there is a sufficient amount of parking on the site and there has not been any concerns raised about any parking constraints at Page 80 of 214 the plant. The site plan shows a new concrete truck dock expansion to the west of the new parking lot,just north of the new addition. In this particular request, staff is considering this a minor request as the new addition does not increase the overall floor area of the facility by more than Summary Statement: 50 percent. The total square footage of the building being added onto is 517,715 SF, and the new addition is 59,468 SF, which is approximately 11.5 percent the size of the existing plant. The proposed addition will consist of flat panel metal wall system on the office and precast concrete and metal on the plant addition. There are numerous large windows on the east side of the new office. The height of the new addition is about 59' at its highest, which would be acceptable as the new addition is well past the front yard setback for the district. Recently, Tyson Fresh Meats received a $2,000,000 investment tax credit award from the Iowa Economic Development Authority for the creation of High Quality Jobs. This project will create 245 new jobs with the minimum pay starting at$17.47 an hour. Staff feels that this request can be considered as a minor site plan amendment to the "M-2,P" Planned Industrial District, and requests concurrence from the City Council that they agree with such determination by the city planner. Expenditure Required: None Source of Funds: N/A Policy Issue: Economic Development Alternative: N/A Background Information: N/A ALL THAT PART OF NORTHEAST 1/4 SECTION 21 TOWNSHIP Legal Descriptions: 89 RANGE 12 LYING SOUTHERLY OF UNION PACIFIC RAILROAD AND EXCLUDING ROAD, WATERLOO, BLACK HAWK COUNTY, IOWA Page 81 of 214 Q m U ❑ aLL0 a z pa ZUU LL x Lu WZU) r o v " 'a Z _ d O U g =FoBF- j � aLN LLLI w III M u $ � I Ln v � �I II s s x o I I i o� _a z a 5 � F � ' - z� w� �9 �Q o o w� Q m v 0 //LL��LL// � Q [f] U ❑ I..L c/) cZc O >LL LU ¢ � J � z - - - -- W Z co ' O EFS r r _ 3 k Q LU _ + > - Ln< Y 3 o� I?J o I o i 0 1 I I P I� IA { IJY^ ® I I IEB .® I LU Z� 0 W , � } J Y ® =L I W q J I + W O COq I I Z Q 8 I m W N ..i .U,7 N m U ❑ REMINGTON RDS r NEWELL-ST NEWELL- Tyson Fresh Meats M 501 N. Elk Run Road @ p . r � 4 d$ G �x � e g 'r a Area of Proposed Addition 00 " JV\ Q f CA a U" c e � _ _ MgRT��<U�y�RK -� t, r 3 oe Base map data source is Black Haw,c h1. I1-1dn,th,tepresentssnrvey,nehability Citic of Waterloo Iowa N ,i edfnd acc0M byf t1,,1,H delmee.ty M1erein. either xprk—s tr lmdied by Black Hawk County,the Black NIf County Assessor,orir emplor— rneclmefwsted—.—y dth-rarny,expreee nr W E ttm th,d.asmme a�nraev nfine mrermaonnenowr, o zsc sec on iM1is map,and expressly disclaims Liability I.,- umey thereof Users shout d refer to official Feet S Bats,surveys,_,dId deeds,etc.located at the Black H—k C._t,Assessor's ORlca for complete anda°°nra,e�nforma°°° Page 84 of 214 ¢ m U ❑ OZ s d X m a Z m --_3__-- _3-__ w r I r £�o a _ \ - 2 v _o I w I — I I I ��G d -1 _- 1 .. .... _ n.. - . . uw _ II wr' r Viva Qttw =�ei a• V� 0 n 1�w I� o� I p ww R Ln 000000��00o i �� lil it I m = iV m o m r_ V?z _• s - z�a rc r ti m N m m I N a1 w m �II II - 1� o i m __ o� I I 1 I I lI � II II d I I I I w I � o, m I N a tt I a �w o;a I I OI 3 do I 0 I II m 000 \ 0 Q m U ❑ wv erose�ouezrel E^�•aumd3ils�o,oLLuo�,sauu�era,sala�+a�iaawevz��sao?st�la+s:d l�Euu� CITY OF WATERLOO Council Communication Resolution approving application to the Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding, in conjunction with the Cedar Valley Lakes Trail Bridge and Cedar River-Brinker Lake Connection. City Council Meeting:4/2/2018 Prepared: 3/26/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Approved 3/28/2018 - 10:56 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:26 AM ATTACHMENTS: Description Type D Draft Resolution Brink Lake Connection Application Backup Material Resolution approving application to the Black Hawk CounyMetropolitan SUBJECT: Planning Organization Transportation Alternatives Programfunding, in conjunction with the Cedar Valley Lakes Trail Bridge and Cedar River- Brinker Lake Connection. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve Resolution The Black Hawk County Metropolitan Planning Organization oversees and allocates federal funding through the Transportation Alternatives Program Summary Statement: (TAP), and annually accept applications to program the funding for qualifying projects. This project would include constructing a trail bridge on the existing Cedar Valley Lakes Trail so that a navigable water connection can be created between Brinker Lake and the Cedar River. $1,582,500. The funding source is typically a 80% grant 20% match, but the Expenditure Required: total amount of match required will be dependent on funds available through the program, which may necessitate more than a 20% match. Source of Funds: ITAP Grant, Waterloo Development Coip./Gaming Grant, and Bond funds. Policy Issue: Transportation Alternatives Page 86 of 214 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING APPLICATION FOR BLACK HAWK COUNTY METROPOLITAN PLANNING ORGANIZATION TRANSPORTATION ALTERNATIVES PROGRAM FUNDING FOR THE CEDAR VALLEY LAKES TRAIL BRIDGE AND CEDAR RIVER-BRINKER LAKE CONNECTION, AND DIRECTING EXECUTION OF SAID APPLICATION BY THE WATERLOO CITY COUNCIL. WHEREAS, the City of Waterloo continues to develop and improve the land and water recreational trail system within the community; and WHEREAS, the Cedar Valley Lakes Trail Bridge and Cedar River-Brink Lake Connection would establish a navigable water connection between Brink Lake and the Cedar River, and provides a bridge to maintain connectivity of the Cedar Valley Lakes Trail over the represents a critical connection for pedestrians and bicyclists to move safely and efficiently through the community; and WHEREAS, the Black Hawk County Metropolitan Planning Organization provides Transportation Alternatives Program funds on a competitive basis for the development of recreational trails; and WHEREAS, the City of Waterloo will be responsible for adequately maintaining the trail for a minimum of 20 years; and WHEREAS, the City of Waterloo will provide the minimum 20 percent local match as required. NOW THEREFORE BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes application for Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding. PASSED AND ADOPTED this day of , 2018. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 87 of 214 CITY OF WATERLOO Council Communication Resolution approving application to the Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding, in conjunction with the Shaulis Road Trail. City Council Meeting:4/2/2018 Prepared: 3/26/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Approved 3/28/2018 - 10:59 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:30 AM ATTACHMENTS: Description Type ❑ Draft Resolution Shaulis Road Trail Application Backup Material Resolution approving application to the Black Hawk Coun, Metropolitan SUBJECT: Planning Organization Transportation Alternatives Program funding, in conjunction with the Shaulis Road Trail. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve Resolution The Black Hawk County Metropolitan Planning Organization oversees and allocates federal funding through the Transportation Alternatives Program (TAP), and annually accept applications to program the funding for qualifying projects. This project would include constructing a bike and pedestrian trail along Shaulis Road. The City of Waterloo has previously completed phases of the Shaulis Road trail, with the trail being completed Summary Statement: from US Highway 63 and the Seargant Road trail to the west, to Isle of Capri Boulevard to the east. Full buildout of the trail will include an extension of the trail from Isle of Capri Boulevard east to the Cedar Valley Nature Trail. Due to costs for the total project, and other design complications, this project would just be a phased portion of the total project, establishing the trail segment from Cedar Terrace east to the Cedar Valley Nature Trail, which is located approximately 1/3 of a mile east of Foully Road. $592,500. The funding source is typically a 80% grant 20% match, but the Expenditure Required: total amount of match required will be dependent on funds available through the program, which may necessitate more than a 20% match. Source of Funds: State Recreational Trail Grant, and Bond funds. Policy Issue: Transp ortation Alternatives Page 88 of 214 Page 89 of 214 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING APPLICATION FOR BLACK HAWK COUNTY METROPOLITAN PLANNING ORGANIZATION TRANSPORTATION ALTERNATIVES PROGRAM FUNDING FOR THE SHAULIS ROAD TRAIL, AND DIRECTING EXECUTION OF SAID APPLICATION BY THE WATERLOO CITY COUNCIL. WHEREAS, the City of Waterloo continues to develop and improve the land and water recreational trail system within the community; and WHEREAS, the Shaulis Road Trail from the Cedar Valley Nature Trail to Cedar Terrace Drive represents a critical connection for pedestrians and bicyclists to move safely and efficiently through the community; and WHEREAS, the Black Hawk County Metropolitan Planning Organization provides Transportation Alternatives Program funds on a competitive basis for the development of recreational trails; and WHEREAS, the City of Waterloo will be responsible for adequately maintaining the trail for a minimum of 20 years; and WHEREAS, the City of Waterloo will provide the minimum 20 percent local match as required. NOW THEREFORE BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes application for Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding. PASSED AND ADOPTED this day of , 2018. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 90 of 214 CITY OF WATERLOO Council Communication Resolution approving Second Amendment to the Development Agreement with Cardinal Construction of Waterloo, Iowa, approved August 7, 2017, for property generally located northwest of 1318 Martin Road, to be part of a 1031 Exchange, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting:4/2/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Even, LeAnn Approved 3/28/2018 - 12:06 PM ATTACHMENTS: Description Type D 1031 Exchange Cover Memo Resolution approving Second Amendment to the Development Agreement with Cardinal Construction of Waterloo, Iowa, approved August 7, 2017, for SUBJECT: 12rol2ea generally located northwest of 1318 Martin Road, to be part of a 1031 Exchange, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve amendment Cardinal Construction is working to sell their warehouse near the Airport area Summary Statement: and will be performing a property exchange for the new site they are constructing in the Martin area. The City has always worked with developers to allow this function, if requested, in development agreements. Expenditure Required: NA Source of Funds: NA Policy Issue: Economic Development Alternative: NA Background Information: See summary Page 91 of 214 ADDENDUM TO PURCHASE AGREEMENT (REPLACEMENT PROPERTY) Notice of Buyer's Intent to Purchase Property Pursuant to Internal Revenue Code Section 1031 Seller: Buyer/ Exchanging Taxpayer: Property Description: NOTICE: It is the intention of Buyer to purchase the above-listed property pursuant to Internal Revenue Code Section 1031, which sets forth the requirements for tax- deferred real estate exchanges. Buyer's rights, but not its obligations, under this purchase agreement may be assigned to IPE 1031, qualified intermediary/exchange accommodation titleholder, for the purpose of completing a delayed or reverse exchange. Seller of the above-listed property consents to such assignment and agrees to cooperate with Buyer and IPE 1031, in a manner necessary to enable Buyer to complete said exchange. Such cooperation shall be at no additional cost or liability to Seller. Buyer/ Exchanging Taxpayer: Seller: Date Date Copy to: IPE 1031, 6150 Village View Dr., Ste. 113, West Des Moines, IA 50266 Fax: (515) 279-8788 or Email: kbrown(a)ipe1031.com Page 92 of 214 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement with Via Rail Logistics, LLC for the development of a rail park layout in the MidP ort TIF District in the amount of$66,250, and authorize the Mayor and City Clerk to sign and fully execute said documents. City Council Meeting:4/2/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Approved 3/28/2018 - 9:58 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:15 AM ATTACHMENTS: Description Type D Contract with VIA Rail Backup Material D Map Backup Material Resolution approving a Professional Services Agreement with Via Rail SUBJECT: Logistics, LLC for the development of a rail park layout in the MidPort TIF District in the amount of 566,250, and authorize the Mayor and City Clerk to sign and fully execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approve Resolution to authorize agreement. The City of Waterloo is working to develop and bring rail to the western side Summary Statement: of the Airport areas, on industrial lots released for development. This agreement will work towards that purpose. Expenditure Required: $66,250.00 Source of Funds: TIF Funds Economic Development Strategic Plan Policy Issue: Strategy 1.3: Ensure that development-ready sites exist and realistic, meaningful incentives are defined to attract new business and support existing business expansions. Page 93 of 214 )VIA RAIL . ENGINEERING September 14,2017 Mr. Noel Anderson Director of Planning and Zoning S" City of Waterloo y�4 did rr City Hall 715 Mulberry Street Waterloo, Iowa 50703 Sent via email: noel.anderson walerloo-ia.org Re: Waterloo Rail Infrastructure Design i Dear Noel, Feasibility Studies We are pleased to offer our services to assist you with rail infrastructure design, railroad approvals, bidding and construction services for your proposed rail served transload facility and Budget Development rail served building located in the proposed Waterloo Airport Industrial Park serviced by the Canadian National Railroad (CN). Via Rail understands that the City has requested a proposal to Design Coordination provide engineering and railroad approvals to move this project to construction also including the necessary railroad engineering plan documents and bid packages suitable to obtain bids from local Railroad Permitting railroad contractors. We have also included construction observation services to ensure that the track contractor abides by the materials specified in the construction documents and that the Project Management workmanship of the track construction complies with CN standards for Industy Track Construction. Below are task descriptions aimed to identify our proposed services. Client Representation Proposer!Scope of Work: Personal Approach Preliminary Engineering: Via Rail will utilize site topography prepared by CGA along the CN Logistics Planning Mainline corridor and existing site topography obtained for the development of the Business Park. Via Rail will use this information to obtain existing top of rail conditions and use as a basis for Quality Assurance evaluating rail alignments in the area believed to be impacted by the proposed track construction. Utilizing the provided base mapping, Via Rail will create a preliminary planning level document Expert ii'itness ! that meets the City's shipping and receiving needs for future service to the master planned rail park. We will also incorporate CN requirements for service along with CN design standards for track construction. Upon your authorization, Via Rail will submit our preliminary engineering j design documents to CN for review and approval to proceed to final design. Based on review i comments and feedback received, Via Rail will incorporate any necessary revisions and complete the preliminary documents for use in the final design process. Via Rail will monitor the railroad approval process,and maintain communications with the City throughout this task. Final Design Plan Set-Rail: Via Rail will continue to coordinate rail infrastructure design with the project development team to meet site and plant requirements for operations. Via Rail will prepare complete set of railroad design documents for City and CN review and final approvals. The final design set will include track plan and profile drawings, critical cross-sections, and construction details. Via Rail will coordinate track design with your site civil engineer to include 1 track bed grading in the overall grading plan. A project design review meeting is proposed for plan sign-off by the City and the site development team. The plan sets will then be submitted to the CN along with supporting information for construction approvals. I Via Rail Engineering Inc. 14727 Maribel Road Maribel,Wisconsin 54227 Phone 920-367-2000 j fheafy@viarailengineering.com _ h i Page 94 of 214 Specifications and Bidding: Upon receipt of formal railroad approval,Via Rail will prepare construction plan set and specifications covering railroad infrastructure suitable for contractor bid process. Plans and construction specifications will be reviewed with the City, the Site Civil Engineer, and CN before finalizing for bidding. Bid specifications and construction documents will be prepared and made available to contractors for bidding purposes. This will be a privately bid project, Via Rail will assist the City with the following stages; Solicitation, Pre-Bid meeting,Bid Opening,Bid Review and Recommendation,Contract Award and Pre-construction meeting.. Construction Observation: Construction observation will be provided on a part-time basis. Construction material and workmanship will be documented during site visits to assist the City with contractor payment submittals and project design compliance. The second to final visit will include final walk through with the City and CN field engineer at which time a "punch-list' of action items will be prepared and submitted to the contractor for implementation prior to final contract payment. Via Rail will verify completion of action items and notify the City for project close-out. We anticipate six trips to complete observation services. Professional Fee Break Down: Task 1: Preliminary Engineering $13,500.00 Task 2: Final Design and Construction Plan Set $33,250.00 Task-3: Specifications and Bidding Assistance $6,500.00 Task 4: Construction Obsewation $13,000.00 Our fee for the described services is based on the Lump Sum amount of Sixty Six Thousand Two Hundred Fifty Dollars ($66,250.00). Via Rail will invoice monthly for actual services provided to date. Our scope of services extends from preliminary planning through construction documents, including project close-out as directed by the City. Our scope of services is limited to preliminary engineering, railroad submittals and approvals, final rail design, bidding, and construction observation services. Ille have not included: site civil engineering, construction staking, .fall protection, spill containment, air permitting, geotechnical evaluation,plant infrastructure design, structural or bridge engineering. These services could be provided if needed Thank you again for this opportunity to assist you with this project and your confidence in our services and capabilities. Sincerely, Francis M, Heafy,PLS President Approved by: Name: Title: Date: Via Rail Engineering Inc. 14727 Maribel Road Maribel,Wisconsin 54227 Phone 920-367-2000 fheafy@viarailengineering.com Page 95 of 214 � � y h O r' u a ro amq =yq rn a a�►m m ` Ali E > i rA IAII rk r L s E. d IL i u d ✓ � I I � E m X � O O 'i � o N2N V O I ^ x'a r O 0xC o� — E i O 1 o N i , g CITY OF WATERLOO Council Communication Resolution approving Agreement for Mitigation of Utility Facility Conflicts with CenturyLink QC, for services related to the FY 2018 University Avenue Reconstruction- Phase I - Greenhill Road to Evergreen Avenue, Contract No. 933, and authorize the Mayor to execute said document. City Council Meeting:4/2/2018 Prepared: 3/23/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Rejected 3/23/2018 - 11:27 AM Engineering Ross, Tracia Approved 3/23/2018 - 11:30 AM Engineering Thorson, Eric Approved 3/23/2018 - 11:33 AM Clerk Office Even, LeAnn Approved 3/27/2018 - 5:35 PM ATTACHMENTS: Description Type D Cont 933_Mitigation Ageement_CenturyLink Cover Memo Resolution approving Agreement for Mitigation of Utilky Facility Conflicts SUBJECT: with CenturyLink OC, for services related to the FY 2018 University Avenue Reconstruction- Phase I - Greenhill Road to Evergreen Avenue, Contract No. 933, and authorize the Mayor to execute said document. Submitted by: Submitted By: Jeff Bales,Associate Engineer Under the terms of this agreement, CentutyLink agrees to take necessary and appropriate steps to mitigate each conflict with the reconstruction of University Avenue, from Midway Drive to Highway 63, including identification of conflicts and mitigation of conflicts procedure and Summary Statement: measures, and develop mitigation plans for each phase of construction in accordance with the reconstruction of University Avenue Plans. CenturyLink will be subject to a penalty for failure to timely complete mitigation work. Expenditure Required: Source of Funds: TIF Page 97 of 214 AGREEMENT FOR MITIGATION OF UTILITY FACILITY CONFLICTS This Agreement for Mitigation of Utility Facility Conflicts (the "Agreement") is entered into as of 2/21 , 2618, by and between the City of Waterloo, Iowa (the "City"), and Qwest Corporation, d1bla CenturyLink QC (the "Utility"). RECITALS WHEREAS, the City is engaged in a capital improvement Project for the reconstruction of University Avenue in Waterloo, Iowa (the "Project°); and WHEREAS, the City anticipates that the Project will occur in two or more phases, with the first phase generally covering the length of University Avenue from Midway Drive to Ansbarough Avenue and later phases generally covering the length of University Avenue from Ansborough Avenue to U.S. Highway 63; and WHEREAS, Utility awns utility facilities that are located within the public right of way that will be impacted by the Project and that must be mitigated; and WHEREAS, Utility agrees to take the necessary and appropriate steps to identify and mitigate each such conflict; and WHEREAS, the City and Utility desire to set forth in this Agreement the procedures to be followed for mitigation of such conflicts during the Project. AGREEMENT NOW, THEREFORE, it is mutually covenanted and agreed by and between the City and Utility as follows; 1. Public Purpose. This Agreement is deemed to be in the public interest because by reaching an agreement on conflict mitigation, both construction on the Project and mitigation itself will proceed in an orderly and efficient fashion, without significant delay, which will benefit businesses and citizens impacted by construction and mitigation, and also benefit Utility by providing certainty in the process, time being of the essence in completing construction of the Project. 2, Project Schedules. Reconstruction work on the Project will commence during the spring of each construction season as soon as weather permits and, for each year of construction, is expected to generally follow a construction schedule as set forth in the Project phase construction documents. Construction work in each season may be divided into specific segments. Utility agrees to develop mitigation plans for each phase in accordance with final Project design plans that the City will provide. Page 98 of 214 3. Identification of Conflicts. Based on design plans that the City will provide to Utility in advance of each construction season, Utility shall be solely responsible for identifying the precise nature and precise location of every point of cc nfl ict b etween its utility facilities and reconstruction work to be completed on the Project. as well as the steps necessary for mitigation of those conflicts. at its sole cost. 4. Mitigation of Conflicts Procedure. a) Plans. Each year at least sixty (66) days before the scheduled date that Project construction commences: Utility will provide plans and specifications for mitigation of conflicts to City for approval, and upon approval by the City Engineer such plans shall constitute an addendum (the ''Utility Conflict Plans') to this Agreement. b) Time for Resolution. Utility's Utility Conflict Plans will set forth the time period necessary to complete mitigation of each conflict (the "Completion Time'). The schedule for completion of each conflict mitigation is the earlier of the following; i) Commencing on the date that the City's Project Engineer (identified in paragraph 17 below) provides notice to Utility that conflict mitigation is required at a particular location: taking into consideration the final Project plans and specifications, the construction schedule, and Utility's Utility Conflict Plans, conflict mitigation must be completed within the Completion Time, or ii) Commencing on the date that Utility provides notice to the Project Engineer that Utility has determined that conflict mitigation may proceed prior to notice from the Project Engineer as set forth in subparagraph 4(b)(i) above, if conflict mitigation may be completed without interference with work on the Project phase then under construction; conflict mitigation must be completed within the Completion Time, or within a longer period as determined by the Project Engineer at the Project Engineer's sole discretion. The notice required by this subsection shall be sufficient so as to allow the parties to determine the precise nature of the conflict and precise location of the conflict referred to in the notice. c) Space Requirements. At least 24 hours prior to the commencement of mitigation work; Utility shall provide notice to the Project Engineer of the space necessary to complete the mitigation work, measured in 2 Page 99 of 214 square feet of distance an the ground surface as well as an estimated depth in feet below grade. d) Utility Presence. Utility: andlor an authorized representative or contractor for Utility with full authority to immediately proceed with mitigation construction, shall, after having received two weeks' prior notice of its required presence, be physically present as fellows; i) On site at the Project every day that scheduled construction work is being done on the Project that will affect mitigation of Utility conflicts. ii) At weekly construction coordination meetings, or as otherwise regularly scheduled with two-week advance notice to Utility. The City shall provide a three-week look ahead at construction coordination meetings. iii) On site at the Project as otherwise reasonably required by the City. 5. Mitigation of Conflicts Measures. Utility agrees, at its sale cost, to take all reasonable and necessary steps to mitigate each conflict caused by construction on each phase of the Project, including, but not limited to, the following: a) identifying all conflicts, b) designing and planning for all conflict mitigation: c) [intentionally omitted]; d) completing all construction work necessary for full and complete mitigation of all conflicts as described on each Utility Conflict Plans addendum, including removal of all Utility facilities that are or have been abandoned or are otherwise no longer in use as a result of the Project and as related to the work shown in said addendum; provided that if work is required under an existing roadway: the project contractor will remove hardscape and have traffic controls in place before Utility is required to begin work in such area: e) locating and avoiding other utilities that may be impacted by Utility's mitigation work; 3 Page 100 of 214 f) repairing and restoring the area used to mitigate each conflict so as to allow construction work on the Project to immediately continue, including, if necessary, patching of disturbed roadway, as approved by the City: at the City's discretion; g) mitigating, following the procedure and under the terms set forth above, all additional Utility facility conflicts not described on an applicable Utility Conflict Plans addendum, that are identified during the course of construction of the Project. 6. Change in Construction Plans. a) If any additional design costs are incurred by the City; its consultants and contractors: due to changes to the final Project design plans for any phase which are necessitated solely by Utility's mitigation plan or changes to Utility's mitigation plan, such actual, documented design costs shall be borne by Utility in addition to any penalty imposed for untimely mitigation as provided in paragraph 8 for delays caused by such changes to final Project design plans. Prior to such changes to the final Project design plans being undertaken, Utility also shall be provided a reasonable opportunity, up to a maximum of 48 hours from the date that notice of intended final Project design plan changes is provided by the City Project Engineer to Utility, to modify its mitigation plan so that changes to the final Project design plans are no longer necessary, as determined by the City in its reasonable discretion. b) If changes to the final Project design plans are made that are not necessitated by Utility's mitigation plan OF changes to Utility's mitigation plan: such changes shall be communicated to Utility during the twice weekly construction coordination meetings described in subparagraph 4(d)(ii) above, and Utility shall be given up to a maximum of 48 hours from the date of such communication within which to complete modification of its mitigation plan accordingly, if necessary; provided, however, that if such changes are necessitated by or for the benefit of a third party. City shall require such third party to reimburse Utility its costs of mitigation as required by this subparagraph. 7. Change in Construction Schedule. In the event that construction an the Project is delayed for reasons other than revisions to the final Project design plans as described in paragraph 6(a) or failure of Utility to otherwise meet the schedule for mitigation work, then the schedule for Utility's mitigation work will be adjusted to correspond to the number of days of such delay. 4 Page 101 of 214 8. Penalty for Failure to Timely Complete Mitigation Work. If Utility fails to timely complete conflict mitigation work in accordance with the Completion Time schedule set forth in an applicable Utility Conflict Plans addendum, as may be modified according to section 7 above, and such failure was caused in whole or in part by Utility or its authorized representatives, agents, consultants or contractors, and such delay causes additional costs for the City or the City's consultants, agents, or contractors, then for every day mitigation work is not completed past the completion date or adjusted date per section 7 above, Utility agrees to pay its pro rata share of actual delay costs attributable to Utility (in the case where Utility is a partial cause of said delay), or the entirety of such actual costs where Utility is the only such cause of delay. The payment shall be made by Utility to the City within 30 days of receipt of a fully and accurately documented, written demand establishing costs for same. 9. Location of Construction Equipment. Utility agrees to station its materials, supplies, vehicles and equipment in such a way that will not interfere with construction of the Project, except when actually performing mitigation work, and only if reasonably necessary to complete the mitigation work being performed at a particular location. 10. Governing Body. This Agreement shall not be effective until and unless approved by the city council of the City of Waterloo, Iowa. 11 . Successors and Assigns. This Agreement is binding upon the assigns, representatives and successors of the parties. 12. Integration. This Agreement supersedes any previous understandings between the parties with respect to the matters addressed herein, and no amendment or modification of the Agreement shall be valid and binding unless made in writing and signed by authorized representatives of both parties. 13. Governing Law. The construction and performance of this Agreement shall be governed by the laws of the State of Iowa. 14. Forum; JURY TRIAL WAIVER. All matters relating to the construction and performance of this Agreement, including but not limited to counterclaims of any type or nature, shall be litigated only in the Iowa District Court for Black Hawk County. Each party hereby waives its right to a jury trial. 15. Counterparts. This Agreement may be executed in one c more facsimile counterparts, each of which will be deemed an original but all of which together will constitute one and the same instrument. Page 102 of 214 16. Non-assignable. The rights, duties and obligations under this Agreement may not be transferred or assigned without the prior written consent of the non- transferring or non-assigning party. 17. Notice. Any notices given pursuant to this Agreement shall be in writing and shall either be personally delivered, emailed, or sent by ordinary mail to. City of Waterloo CenturyLink QC Attn: Jeff Bales, Project Engineer Tommy Brower 715 Mulberry Street 133 N.Washington St Waterloo, IA 50703 Ottumwa,lA52501 Phone (319) 291-4312 515-201-4520 jeff.bales@waterloo-ia.org tommy.brower@centurylink.com IN WITNESS WHEREOF, the parties have entered into this Agreement for Mitigation of Utility Facility Conflicts by their duly authorized officers as of the date first set forth above. CITY OF WATERLOO, IOWA QWEST CORPORATION, dfbla CenturyLink QC By: By: Quentin M. Hart, Mayor Title: Engineer II Page 103 of 214 CITY OF WATERLOO Council Communication Resolution approving Professional Services Agreement with Ament Design of Cedar Rapids, Iowa, in an amount not to exceed $91,020.00, for construction services related to the FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Marnan Drive, Contract No. 942, and authorize the Mayor to execute said document. City Council Meeting:4/2/2018 Prepared: 3/26/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Rejected 3/26/2018 - 2:18 PM Engineering Ross, Tracia Approved 3/26/2018 - 2:33 PM Engineering Thorson, Eric Approved 3/26/2018 - 2:50 PM Clerk Office Even, LeAnn Approved 3/27/2018 - 5:41 PM ATTACHMENTS: Description Type D Cont 942—CRS Cover Memo Resolution approving Professional Services Agreement with Ament Design of Cedar Rapids; Iowa; in an amount not to exceed S91,020.00, SUBJECT: for construction services related to the FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Marnan Drive; Contract No. 942, and authorize the Mayor to execute said document. Submitted by: Submitted By: Jeff Bales,Associate Engineer Summary Statement: Expenditure Required: This is an hourly fee agreement with an amount not to exceed $91,020.00. Source of Funds: TIF Page 104 of 214 ANSBOROUGH AVENUE FROM U.S. 20 TO SAN MARNAN DRIVE IMPROVEMENTS CONSTRUCTION PHASE SERVICES CITY OF WATERLOO, IOWA PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between Ament Design, 625 32nd Avenue SW, Cedar Rapids, Iowa, hereinafter referred to as "AMENT" and City of Waterloo, Iowa, hereinafter referred to as "CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES AMENT shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Attachment A attached hereto. II. AMENT'S RESPONSIBILITIES AMENT shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of AMENT and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon AMENT as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. Schedule shall be as defined in Attachment B. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two- year period following the completion of Services, it is shown that there is an error in the Services solely as a result of AMENT's failure to meet these standards, AMENT shall reperform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since AMENT has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, AMENT does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. AMENT makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) AMENT shall, if requested in writing by CLIENT,for the protection of CLIENT, require from all vendors and subcontractors from which AMENT procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. AMENT's liability with respect to such equipment, and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. Page 105 of 214 (e) AMENT will be providing estimates of costs to the CLIENT covering an extended period of time. AMENT does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by AMENT are estimates only, made on the basis of AMENT's experience and represent AMENT's reasonable judgment as a qualified professional. AMENT does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by AMENT, and the CLIENT waives any and all claims that it may have against AMENT as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to AMENT all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. AMENT shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION AMENT agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto)for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of AMENT during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, AMENT shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over AMENT's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000)each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non-owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. AMENT agrees to name CLIENT as Additional Insured on this policy, but only to the extent of AMENT's negligence under this Agreement and only to the extent of the insurance limits specified herein. Page 106 of 214 (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering AMENT against all sums which AMENT may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. AMENT agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. AMENT shall provide prompt notice to the CLIENT in the event of cancellation, material change, or nonrenewal per standard ISO Acord Form wording and the policy provisions. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation is a not-to-exceed fee of ninety-one thousand twenty Dollars and no cents ($91,020.00). The fee is broken down in Attachment B. AMENT may bill the CLIENT monthly for services completed at the time of billing. CLIENT agrees to pay AMENT the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give AMENT written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to AMENT the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to AMENT. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non-monetary default, commenced reasonable actions to cure such failure. In either case, AMENT will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which AMENT prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when AMENT has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to AMENT and CLIENT agrees to release, defend and hold AMENT harmless from and against all claims or suits asserted against AMENT in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by AMENT. Nothing contained in this paragraph shall be construed as limiting or depriving AMENT of its rights to use its basic knowledge and skills to design or carry out other projects or work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. Page 107 of 214 (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and AMENT makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) AMENT shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall AMENT be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall AMENT be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work,or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that AMENT may be fully protected against such third-party claims, CLIENT agrees to obtain and maintain for the benefit of AMENT the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing AMENT as an additional named insured. X. INDEPENDENT CONTRACTOR AMENT shall be an independent contractor with respect to the Services to be performed hereunder. Neither AMENT nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. XI. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by AMENT. CLIENT agrees to release, defend, indemnify and hold AMENT harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from AMENT's sole negligence or willful misconduct. CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. AMENT shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, Page 108 of 214 transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that AMENT executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic materials, AMENT shall be and be deemed to have acted as CLIENT's agent. For AMENT's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide AMENT with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that AMENT's liability for the act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by AMENT. It is intended by the parties to this Agreement that AMENT's services in connection with the project anticipated herein shall not subject AMENT's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then AMENT and the CLIENT agree to submit the dispute to mediation. In the event AMENT or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by AMENT and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and AMENT may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) AMENT may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve AMENT of any of its obligations under this Agreement. Page 109 of 214 (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and AMENT and does not create any third-party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CLIENT APPROVED FOR AMENT DESIGN By: By: Printed Name: Printed Name: Michael G. Dryden, P.E. Title: Title: Secretary/Treasurer Date: Date: Page 110 of 214 ATTACHMENT A Scope of Services Scope of Services The scope of services to be performed by AMENT shall be completed in accordance with generally accepted standards of practice and shall include the services and supplies to perform tasks listed below. I. Project Management Project Management will involve managing the scope, schedule, and budget for the Project. It will involve overseeing and directing the members of the Project Team including AMENT's staff and AMENT's Consultants. It will include ongoing communications with the CLIENT (correspondence, phone calls, etc.)and the preparation and submittal of monthly invoices to the CLIENT for reimbursement of costs and fees. A. Track Project Schedule—This task involves tracking the project schedule throughout the length of the construction-related services phase. This will be done to determine if the performance of the construction- related services is in conformance with the project schedule. This task includes the preparation of written instructions for project staff providing background, names of contacts, communications procedures, responsibilities, schedule and budget information, and other important elements for the project. This task also includes the development of a graphic project schedule indicating critical dates, milestones, and deliverables and the preparation of a detailed work plan with specific staff assignments, by task, corresponding to the schedule. B. Monitor Project Scope—This task involves monitoring the project scope throughout the length of the construction-related services phase. This will be done to identify needed services that are not included in the scope of the construction-related services contract. AMENT will make the CLIENT representative aware of potential change orders to the construction-related services contract before the additional services are performed. C. Consultant Management—This task involves the preparation of subcontracts and work orders for AMENT's Consultants. This task also includes monitoring AMENT's Consultant activities, reviewing AMENT's Consultant invoices, and submitting to the CLIENT for payment. This task also includes reviewing AMENT's Consultant work for technical accuracy and conformance with project requirements. The Consultants that are anticipated are: • Team Services—materials testing D. Quality Control Plan —This task involves establishment of review and checking procedures for Project deliverables. AMENT will designate responsibility for implementation of the plan. II. Construction-Related Services A. Construction Surveys—This task includes the provision of horizontal and vertical field survey control in sufficient quantity, as necessary, to construct the project. This task also includes office calculations and the provision of field survey construction offsets and elevation staking, as needed by the Contractor, to construct the Project improvements. Project elements to be staked and/or checked include; 1. removal limits for pavement and sidewalk; 2. subgrade and grading; 3. storm sewer structures/adjustments/ pipe and box culvert bends; 4. sanitary sewer; 5. retaining walls; 6. traffic signal and controller cabinet bases and handholes; 7. paving; 8. trail and pedestrian ramps; and 9. right-of-way and temporary construction easement boundaries. This task also includes checking the constructed pedestrian ramps for compliance with design requirements. B. AMENT shall perform construction administration for the CLIENT during the Construction Phase of the Project. AMENT shall perform nearly full-time construction observation for the CLIENT during the Construction Phase of the Project. Page 1 of 8 Page 111 of 214 1. General Administration of Construction Contract— Consult with CLIENT and act as CLIENT's representative. The extent and limitations of the duties, responsibilities and authority of AMENT as assigned shall not be modified, except as AMENT may otherwise agree in writing. All of CLIENT's instructions to Contractor will be issued through AMENT, who shall have authority to act on behalf of CLIENT in dealings with Contractor to the extent provided in this Agreement except as otherwise provided in writing. 2. Resident Project Representative (RPR)— Provide the services of an RPR at the Site to assist AMENT and to provide more extensive observation of Contractor's work. Duties, responsibilities, and authority of the RPR are as set forth in Attachment A-1. The furnishing of such RPR's services will not extend AMENT's responsibilities or authority beyond the specific limits set forth elsewhere in this Agreement. 3. Pre-Construction Conference—Participate in a Pre-Construction Conference prior to commencement of Work at the Site. 4. Visits to Site and Observation of Construction— In connection with observations of Contractor's work in progress while it is in progress: a. Make visits to the Site at intervals appropriate to the various stages of construction, as AMENT deems necessary, in order to observe as an experienced and qualified design professional the progress and quality of the Work. Such visits and observations by AMENT, and the Resident Project Representative, if any, are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress or to involve detailed inspections of Contractor's work in progress beyond the responsibilities specifically assigned to AMENT in this Agreement and the Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of the Work based on AMENT's exercise of professional judgment as assisted by the Resident Project Representative, if any. Based on information obtained during such visits and such observations, AMENT will determine, in general, if Contractor's work is proceeding in accordance with the Contract Documents, and AMENT shall keep CLIENT informed of the progress of the Work. b. The purpose of AMENT's visits to, and representation by the Resident Project Representative, if any, at the Site, will be to enable AMENT to better carry out the duties and responsibilities assigned to and undertaken by AMENT during the Construction Phase, and, in addition, by the exercise of AMENT's efforts as an experienced and qualified design professional, to provide for CLIENT a greater degree of confidence that the completed Work will conform in general to the Contract Documents and that the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents has been implemented and preserved by Contractor. AMENT shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall AMENT have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, or for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's furnishing and performing the Work. Accordingly, AMENT neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents. 5. Defective Work—Recommend to CLIENT that Contractor's work be disapproved and rejected while it is in progress if, on the basis of such observations, AMENT believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. 6. Clarifications and Interpretations; Field Orders— Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of Contractor's work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. AMENT may issue Field Orders authorizing minor variations from the requirements of the Contract Documents. 7. Change Orders and Work Change Directives— Recommend Change Orders and Work Change Directives to CLIENT, as appropriate, and prepare Change Orders and Work Change Directives as required. Page 2 of 8 Page 112 of 214 8. Shop Drawings and Samples—Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such reviews and approvals or other action will not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. AMENT has an obligation to meet any Contractor's submittal schedule that has earlier been acceptable to AMENT. 9. Substitutes and "or-equal."—Evaluate and determine the acceptability of substitute or"or-equal" materials and equipment proposed by Contractor. 10. Inspections and Tests—Require such special inspections or tests of Contractor's work as deemed reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required by Laws and Regulations or the Contract Documents. AMENT's review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. AMENT shall be entitled to rely on the results of such tests. 11. Disagreements between CLIENT and Contractor— Render formal written decisions on all claims of CLIENT and Contractor relating to the acceptability of Contractor's work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of Contractor's work. In rendering such decisions, AMENT shall be fair and not show partiality to CLIENT or Contractor and shall not be liable in connection with any decision rendered in good faith in such capacity. 12. Applications for Payment—Based on AMENT's observations as an experienced and qualified design professional and on review of Applications for Payment and accompanying supporting documentation: a. Determine the amounts that AMENT recommends Contractor be paid. Such recommendations of payment will be in writing and will constitute AMENT's representation to CLIENT, based on such observations and review, that, to the best of AMENT's knowledge, information and belief, Contractor's work has progressed to the point indicated, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation), and the conditions precedent to Contractor's being entitled to such payment appear to have been fulfilled in so far as it is AMENT's responsibility to observe Contractor's work. In the case of unit price work, AMENT's recommendations of payment will include final determinations of quantities and classifications of Contractor's work (subject to any subsequent adjustments allowed by the Contract Documents). b. By recommending any payment, AMENT shall not thereby be deemed to have represented that observations made by AMENT to check the quality or quantity of Contractor's work as it is performed and furnished have been exhaustive, extended to every aspect of Contractor's work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to AMENT in this Agreement and the Contract Documents. Neither AMENT's review of Contractor's work for the purposes of recommending payments nor AMENT's recommendation of any payment including final payment will impose on AMENT responsibility to supervise, direct, or control Contractor's work in progress or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and performing the Work. It will also not impose responsibility on AMENT to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any portion of the work in progress, materials, or equipment has passed to CLIENT free and clear of any liens, claims, security interests, or encumbrances, or that there may not be other matters at issue between CLIENT and Contractor that might affect the amount that should be paid. 13. Contractor's Completion Documents. a. Receive and review maintenance and operating instructions, schedules, and guarantees. b. Receive bonds, certificates, or other evidence of insurance not previously submitted and required by the Contract Documents, certificates of inspection, tests and approvals, Shop Drawings, Samples and Page 3 of 8 Page 113 of 214 other data approved, and the annotated record documents which are to be assembled by Contractor in accordance with the Contract Documents to obtain final payment. c. AMENT shall transmit these documents to CLIENT. 14. Substantial Completion —Promptly after notice from Contractor that Contractor considers the entire Work ready for its intended use, in company with CLIENT and Contractor, conduct an inspection to determine if the Work is Substantially Complete. If after considering any objections of CLIENT, AMENT considers the Work Substantially Complete, AMENT shall deliver a certificate of Substantial Completion to CLIENT and Contractor. 15. Additional Tasks. Perform or provide the following additional Construction Phase tasks or deliverables: a. Attend weekly(or bi-monthly, if appropriate) progress meetings with Contractor and prepare and circulate copies of minutes. b. Perform weekly inspections of Storm Water Pollution Prevention Plan elements furnished, installed, and maintained by Contractor, such as silt fence, inlet protection devices, etc. Robinson AMENTing Company will perform a portion of this task. c. Perform materials testing on engineered fill and subgrade and perform concrete (air and slump tests) and record test results for Portland cement concrete (PCC) pavement, sidewalk, driveways, cast-in- place structures, etc. in conformance with the requirements of the Iowa Department of Transportation (DOT) Construction Manual. If required, prepare test cylinders, transport test specimens to the laboratory, perform strength tests on test specimens, and prepare and document test results. Team Services will perform this task. d. Prepare and furnish to CLIENT Record Drawings showing appropriate record information based on Project annotated record documents received from Contractor. e. Provide one reproducible and correctable printed copy of as-built record drawings and electronic disk in AutoCAD format of the as-built record drawings. 16. Final Notice of Acceptability of the Work—Conduct a final inspection to determine if the completed Work of Contractor is acceptable so that AMENT may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, AMENT shall also provide a notice that the Work is acceptable to the best of AMENT's knowledge, information, and belief and based on the extent of the services provided by AMENT under this Agreement. C. Duration of Construction Phase—The Construction Phase will commence with the execution of the first Construction Agreement for the Project or any part thereof and will terminate upon written recommendation by AMENT for final payment to Contractors. D. Limitation of AMENT's Authority and Responsibilities— Neither AMENT's authority or responsibility under this Agreement or under any other provision of the Contract Documents nor any decision made by AMENT in good faith either to exercise or not exercise such authority or responsibility or the undertaking, exercise, or performance of any authority or responsibility by AMENT shall create, impose, or give rise to any duty in contract, tort, or otherwise owed by AMENT to CONTRACTOR, any Subcontractor, any Supplier, any other individual or entity, or to any surety for or employee or agent of any of them. AMENT shall not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing any of the Work. AMENT shall not be responsible for failure of any Contractor to perform or furnish the Work in accordance with the Contract Documents. The limitations upon authority and responsibility set forth above shall also apply to AMENT's Consultants, Resident Project Representative, and assistants. Page 4 of 8 Page 114 of 214 III. Deliverables A. AMENT Deliverables 1. Minutes of project review meetings to meeting attendees. 2. Monthly progress reports (submitted with project invoices)to CLIENT. 3. The deliverables indicated in Attachment A-1 to CLIENT, as appropriate. IV. CLIENT's Responsibilities MATERIAL AND INFORMATION TO BE PROVIDED BY THE CLIENT: The CLIENT shall provide the following material and information related to the project: A. PDF files of GIS data (or photocopies) of sewer utility records, water utility records, storm sewer utility records, traffic signal records, miscellaneous utility records (as available), and record drawings for adjacent improvements, if needed. B. Site plans for adjacent properties, if needed. C. Permit applications that are only available from the CLIENT that are necessary to commence with the construction of the proposed improvements. TASKS TO BE PERFORMED BY THE CLIENT: The CLIENT shall perform the following tasks related to the project: A. Attend pre-construction conference, construction progress and other job-related meetings, and Substantial Completion and final payment inspections. B. Conduct final inspection of the traffic signal installation (including control cabinet, traffic center communications equipment and related equipment) by the Traffic Operations Department. Page 5 of 8 Page 115 of 214 This is ATTACHMENT A-1, consisting of three (3) page(s), referred to in the agreement between the CLIENT and Ament Design, effective March 12, 2018. DUTIES, RESPONSIBILITIES, AND LIMITATIONS OF AUTHORITY OF RESIDENT PROJECT REPRESENTATIVE Resident Project Representative A. CONSULTANT shall provide a Resident Project Representative ("RPR"), assistants, and other field staff to assist CONSULTANT in observing progress and quality of the Work. The RPR, assistants, and other field staff under this Attachment A-1 may provide full time representation or may provide representation to a lesser degree. B. Through such additional observations of Contractor's work in progress and field checks of materials and equipment by the RPR and assistants, CONSULTANT shall endeavor to provide further protection for CLIENT against defects and deficiencies in the Work. However, CONSULTANT shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over the Contractor's Work nor shall CONSULTANT have authority over or responsibility for the means, methods, techniques, sequences, or procedures selected by Contractor, for safety precautions and programs incident to the Contractor's work in progress, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. In addition, the specific limitations set forth in Attachment A of the Agreement are applicable. C. The duties and responsibilities of the RPR are limited to those of CONSULTANT in the Agreement with the CLIENT and in the Contract Documents, and are further limited and described as follows: 1. General: RPR is CONSULTANT's agent at the Site, will act as directed by and under the supervision of CONSULTANT, and will confer with CONSULTANT regarding RPR's actions. RPR's dealings in matters pertaining to the Contractor's work in progress shall in general be with CONSULTANT and Contractor, keeping CLIENT advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall generally communicate with CLIENT with the knowledge of and under the direction of CONSULTANT. 2. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and schedule of values prepared by Contractor and consult with CONSULTANT concerning acceptability. 3. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings,job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 4. Liaison: a. Serve as CONSULTANT's liaison with Contractor, working principally through Contractor's superintendent and assist in understanding the intent of the Contract Documents. b. Assist CONSULTANT in serving as CLIENT's liaison with Contractor when Contractor's operations affect CLIENT's on-Site operations. c. Assist in obtaining from CLIENT additional details or information, when required for proper execution of the Work. 5. Interpretation of Contract Documents: Report to CONSULTANT when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by CONSULTANT. 6. Shop Drawings and Samples: a. Record date of receipt of Samples and approved Shop Drawings. Page 6 of 8 Page 116 of 214 b. Receive Samples which are furnished at the Site by Contractor, and notify CONSULTANT of availability of Samples for examination. c. Advise CONSULTANT and Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample submittal for which RPR believes that the submittal has not been approved by CONSULTANT. 7. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report with RPR's recommendations to CONSULTANT. Transmit to Contractor in writing decisions as issued by CONSULTANT. 8. Review of Work and Rejection of Defective Work: a. Conduct on-Site observations of Contractor's work in progress to assist CONSULTANT in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to CONSULTANT whenever RPR believes that any part of Contractor's work in progress will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise CONSULTANT of that part of work in progress that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. 9. Inspections, Tests, and System Startups: a. Consult with CONSULTANT in advance of scheduled major inspections, tests, and systems startups of important phases of the Work. b. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate CLIENT's personnel, and that Contractor maintains adequate records thereof. c. Observe, record, and report to CONSULTANT appropriate details relative to the test procedures and systems startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections, and report to CONSULTANT. 10. Records: a. Maintain at the Site orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all Change Orders, Field Orders, Work Change Directives, Addenda, additional Drawings issued subsequent to the execution of the Contract, CONSULTANT's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to Contractor, and other Project related documents. b. Prepare a daily report or keep a diary or log book, recording Contractor's hours on the Site,weather conditions, data relative to questions of Change Orders, Field Orders, Work Change Directives, or changed conditions, Site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to CONSULTANT. c. Record names, addresses and telephone numbers of all Contractors, subcontractors, and major suppliers of materials and equipment. d. Maintain records for use in preparing Project documentation. e. Upon completion of the Work, furnish original set of all RPR Project documentation to CONSULTANT. Page 7 of 8 Page 117 of 214 11. Reports: a. Furnish to CONSULTANT periodic reports as required of progress of the Work and of Contractor's compliance with the progress schedule and schedule of Shop Drawing and Sample submittals. b. Draft and recommend to CONSULTANT proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. c. Furnish to CONSULTANT and CLIENT copies of all inspection, test, and system startup reports. d. Report immediately to CONSULTANT the occurrence of any Site accidents, any Hazardous Environmental Conditions, emergencies, or acts of God endangering the Work, and property damaged by fire or other causes. 12. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to CONSULTANT, noting particularly the relationship of the payment requested to the schedule of values, Work completed, and materials and equipment delivered at the Site but not incorporated in the Work. 13. Certificates, Operation and Maintenance Manuals: During the course of the Work, verify that materials and equipment certificates, operation and maintenance manuals and other data required by the Specifications to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to CONSULTANT for review and forwarding to CLIENT prior to payment for that part of the Work. 14. Completion: a. Before CONSULTANT issues a Certificate of Substantial Completion, submit to Contractor a list of observed items requiring completion or correction. b. Observe whether Contractor has arranged for inspections required by Laws and Regulations, including but not limited to those to be performed by public agencies having jurisdiction over the Work. c. Participate in a final inspection in the company of CONSULTANT, CLIENT, and Contractor and prepare a final list of items to be completed or corrected. d. Observe whether all items on final list have been completed or corrected and make recommendations to CONSULTANT concerning acceptance and issuance of the Notice of Acceptability of the Work. D. Resident Project Representative shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items). 2. Exceed limitations of CONSULTANT's authority as set forth in the Agreement or the Contract Documents. 3. Undertake any of the responsibilities of Contractor, subcontractors, suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. 5. Advise on, issue directions regarding, or assume control over safety precautions and programs in connection with the activities or operations of CLIENT or Contractor. 6. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by CONSULTANT. 7. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 8. Authorize CLIENT to occupy the Project in whole or in part. Page 8 of 8 Page 118 of 214 This is ATTACHMENT B, consisting of one (1) page(s), referred to in the agreement between the City of Waterloo &Ament Design, effective March 19, 2018 PROJECT SCHEDULE AND FEE The scope of Services shall be completed in accordance with the following schedule unless modified by mutual agreement or by factors beyond the control of the Consultant: Contract approval March 19, 2018 Bid Date March 29, 2018 Start Construction Approximately May 1, 2018 Construction Complete Approximately July 20, 2018 Traffic Signals Complete Approximately October 31, 2018 Page 1 of 2 Page 119 of 214 The Project fee is broken down as follows: LABOR Technician Land Surve ing/Engineering/EngineeringAdmin Classification T1 T2 Intern Eng Senior Mgr Admin TOTAL TOTAL Hourly Rate $70 $90 $100 $125 $150 $165 $75 HRS LABOR Construction 0 0 78 0 0 0 0 78 $7,800 Surveys Administrative 0 0 0 0 0 0 15 15 $1,125 Project 0 0 0 0 30 0 0 30 $4,500 Management Meetings 0 0 12 0 0 12 0 24 $3,180 Construction 0 0 480 0 32 0 0 512 $52,800 Observation Construction 0 0 15 0 2 0 0 17 $1,800 Documentation Record 8 0 8 0 0 0 0 16 $1,360 Drawings Mileage $3,245 Staking Supplies $250 Copies $50 Postage $25 Lodging $6,000 Per Diem $1,500 Testing Services $7,381 - Team Services Total 58 0 404 0 201 12 25 700 $91,016 Page 2 of 2 Page 120 of 214 AMENT DESIGN STANDARD HOURLY RATES Effective 02/01/2017 Technician 1 $70.00 Technician 2 $90.00 Engineer Intern $100.00 Land Survey Intern $100.00 Architecture Intern $100.00 Engineer $125.00 Land Surveyor $125.00 Architect $125.00 Senior Engineer $150.00 Senior Land Surveyor $150.00 Senior Architect $150.00 Engineer Manager $165.00 Land Survey Manager $165.00 Architect Manager $165.00 Administrative $75.00 Direct Costs: Mileage Currently at $0.540 / mi Bond Copies (per square foot) $0.40 / ea Copies (per copy) $0.20 / ea Postage Currently at $0.49 / oz GPS Equipment $50.00 / hr Ground-based LIDAR $1,000.00 / day Other direct reimbursable costs will be billed at cost plus 15%. PACity of Waterloo-Ansborough Avenue\ADMINISTRATION\CONTRACT\Rate Sheet\RATES Page 121 of 214 CITY OF WATERLOO Council Communication Resolution approving award of contract to Aspro, Inc. of Waterloo, Iowa, in the amount of$1,226,902.06, and approving the Contract, Bonds, and Certificate of Insurance for the FY 2018 Asphalt Overlay Program, Contract No. 943, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting:4/2/2018 Prepared: 3/23/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 3/23/2018 - 10:48 AM Clerk Office Even, LeAnn Approved 3/27/2018 - 5:36 PM Resolution approving award of contract to Aspro, Inc. of Waterloo. Iowa. in SUBJECT: the amount of$1,226.902.06, and approving the Contract, Bonds. and Certificate of Insurance for the FY 2018 Asphalt Overlay Program. Contract No. 943, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Jamie Knutson, PE, Associate Engineer Source of Funds: Local Option Sales Tax Page 122 of 214 CITY OF WATERLOO Council Communication Resolution approving a Memorandum of Understanding between the Iowa Northland Regional Council of Governments (INRCOG) and the City of Waterloo, for services relating to updating the 1973 Area Wide Sanitary Sewer Study, and funding in the amount of$37,500, and authorize the Mayor to execute said documents. City Council Meeting:4/2/2018 Prepared: 3/27/2018 REVIEWERS: Department Reviewer Action Date Waste Management Hoambrecker, Steven Approved 3/28/2018 - 10:58 AM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:14 AM ATTACHMENTS: Description Type D Memo to Waterloo Mayor and City Council Cover Memo D Memorandum of Understanding Backup Material Resolution approving a Memorandum of Understanding between the Iowa Northland Regional Council of Governments (INRCOG) and the City of SUBJECT: Waterloo, for services relating to updating the 1973 Area Wide Sanitary Sewer Study, and funding in the amount of$37,500, and authorize the Mayor to execute said documents. Submitted by: Submitted By: Steve Hoambrecker, Director Waste Management Services Approve the resolution authorizing a Memorandum Of Understanding with Recommended Action: INRCOG and approving funding in the amount of$37,500.00 to update the 1973 Regional Wastewater Conveyance and Treatment Study. Expenditure Required: 75,000.00 total cost which$37,500.00 would be the cost to the city of Waterloo Page 123 of 214 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. • Waterloo, IA 50702 • (319) 291-4553 • • Steve Hoambrecker, Director March 27, 2018 Memo to Waterloo Mayor and City Council: RE: Resolution, agreeing to a Memorandum of Understanding (MOU) with INRCOG directing INRCOG to contract with AECOM to update Regional Wastewater Treatment Plant Study Background Discussion In 1973 an area wide comprehensive sanitary sewer study was conducted by Brice Petrides & Associates, Inc (now AECOM). This report was intended to serve as a master plan for the development of the sanitary sewer systems for the Black Hawk County Metropolitan Areas. Most recently, the majority of the various cities have been required to update projected treatment needs and costs primarily due to NPDES permit required "Nutrient Reduction Studies". With these expected costs, it is potentially a "point in time" where a common or "Regional WWTP" may be the most cost effective option for most if not all of the identified cities. In September 2016, a joint "Shared Services Committee" lead by Iowa Northland Regional Council of Governments (INRCOG) once again started exploring where there would be potential benefits to having the various entities utilizing a common or "Regional WWTP". After several meetings, it was generally agreed that it would be in the best interest to update that study by conducting a "Feasibility Study" to outline projected flows, required infrastructure to convey wastewater to the Waterloo WWTP, estimated costs to upgrade the Waterloo WWTP to treat the regions generated wastes with projected cost estimates. Since AECOM already had conducted the original study, it was agreed that a contract to provide a related "scope of services" to conduct that study. The agreed upon costs were to be shared by the two largest cities, Cedar Falls and Waterloo. The total cost is $75,000, resulting in a $37,500 cost to the city of Waterloo. Recommended Action It is recommended that the city council approve the resolution authorizing a MOU with INRCOG and approving funding in the amount of$37,500 to update the 1973 regional wastewater conveyance and treatment study, Page 124 of 214 r DRAFT GRANT APPLICATION MEMORANDUM OF UNDERSTANDING This memorandum of understanding is between the City of Waterloo, Iowa hereinafter referred to as City, and the Iowa Northland Regional Council of Governments, hereinafter referred to as INRCOG. WHEREAS, the City wishes to have the 1973 Areawide Sanitary Sewer Study updated through a contract between INRCOG and an engineering firm, AECOM: Total Project Cost: $75,000,of which$5,000 will be used by INRCOG to administer the Update. By approving this Memorandum,the City is indicating its willingness to financially support half of the Total Project Cost. Project Description: Update of the 1973 Areawide Sanitary Sewer Study The City will enter into an agreement with INRCOG to finance half of the Total Project Cost, as indicated above. IN WITNESS WHEREOF, the City of Waterloo, Iowa and INRCOG have executed this memorandum of understanding as of this day of 2018. City of Waterloo, Iowa BY: Mayor ATTEST: City Clerk Iowa Northland Regional Council of Governments BY: Executive Director ATTEST: Director of Development Page 125 of 214 CITY OF WATERLOO Council Communication Resolution approving a no-match grant application to the Iowa Assurance Community Pool(ICAP), in conjunction with the purchase of four(4)motorcycle helmets, in an amount not to exceed $1,000. City Council Meeting:4/2/2018 Prepared: 3/20/2018 REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 3/20/2018 - 2:36 PM Clerk Office Higby, Nancy Approved 3/28/2018 - 2:58 PM ATTACHMENTS: Description Type ❑ ICAP grant Cover Memo Resolution approving a no-match grant application to the Iowa Assurance SUBJECT: Community Pool ICAP), in conjunction with the purchase of four(4� motorcycle helmets, in an amount not to exceed 51,000. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approval for grant application. The Police Department has a need for additional motorcycle helmets and Summary Statement: ICAP has pre-approved that the helmets would qualify as safety and risk management items that would qualify for this no match grant. Expenditure Required: General fund, but no local funds would be used. Source of Funds: General fund. Policy Issue: None Alternative: None This grant is provided by ICAP for safety and risk management items, and Background Information: will be used to purchase four(4)motorcycle helmets for patrol officers assigned to the motorcycle unit. This is a no match grant for an amount up to $1,000. Page 126 of 214 r 4f 'k I *:) L An 2018 ICAP GRANT, application Waterloo Police Department Submission TBD Person Completing Form Dave Mohlis, Captain,Waterloo Police Department Street Address 715 Mulberry Street City,State,Zip Waterloo, IA 50703 Email Address mohlisd@waterloopolice.com Telephone Number (319)291-4336 Requested • ++o $1000 and/orPlease list the safety Request of the Police Department for funding to purchase risk management item(s) • wish to purchase, and attach a four motorcycle safety helmets designed for use of the Police proposed inv• or for • . Officers assigned to patrol the City streets as part of thier tation. If youalready ..urchased your • daily duties. These helmets a piece of fundamental safety send us a copy of • equipment protection of the motorcycle unit officer. To be eligible,an entity must be a member both at the time of application and at issuance of grant funds. WHAT TO EXPECT: Submissions may be sent via postal service(see address below) or via email to joni@icapiowa.com. Applications are reviewed on a monthly basis. Pending application approval,grant funds will be provided to the member via check payment. Each member will be responsible for purchasing its selected item(s)directly. Iowa Communities Assurance Pool(ICAP) I ATTN:Joni Biggart 1 5701 Greendale Road I Johnston,IA 50131 Page 127 of 214 CITY OF WATERLOO Council Communication Resolution approving professional services agreement with RSM US LLP of Waterloo, Iowa, in the amount of$7,980, for network firewall design, implementation and training, with hardware procured from CDW- Government, in the amount of$22,000, and authorize the Mayor to execute said documents. City Council Meeting:4/2/2018 Prepared: 3/27/2018 REVIEWERS: Department Reviewer Action Date Information Services Even, LeAnn Approved 3/28/2018 - 11:53 AM ATTACHMENTS: Description Type D Fortinet Hardware Quote Backup Material D Agreement Backup Material Resolution approving professional services agreement with RSM US LLP of Waterloo, Iowa, in the amount of$7,980, for network firewall SUBJECT: design, implementation and training, with hardware procured from CDW- Government, in the amount of$22,000, and authorize the Mayor to execute said documents. Submitted by: Submitted By: Chris Youn,gblut, Technology Services Director Recommended Action: Approval Current network firewall is reaching end of life by manufacture in May of 2018. This proposal will replace the outdated hardware and provide improved network border security. Proposal is for Fortinet Fortigate 300e Summary Statement: firewall with redundancy. Fortinet is one of the highest regarded firewall manufacturers in the industry. They are a leader in the Gartner Magic Quadrant which is a highly regarded research firm in the technology industry. Expenditure Required: Professional Services - RSM US LLP - $7,980 Hardware- CDW-Government- $xx,000 Professional Services - 01-8220-1319 - $7,980 Source of Funds: Bond Funds - $28,000?. Alternative: Deny and be left vulnerable to outside network attacks. Other proposals: Cerdant/Dell- Dublin, Oh: $38,257.48+ $2,559 (Remote deployment) Page 128 of 214 Background Information: Total: $40,816.48 BerganKDV- Waterloo, IA: $42,250+ $5,600 Total: $47,850.00 Sophos/CDW-G - $23,815.00+ 8,400 Total: $32,215 Page 129 of 214 PEOPLE • • • • 4 WHO GET IT DEAR CHRIS YOUNGBLUT, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Oic,< here to convert your quote to an order. QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER# GRAND TOTAL IRIMS91 3/28/2018 IRGS821 8405954 $22,000.00 QUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE Fortinet FortiGate 300E-UTM Bundle-security appliance- 2 4779553 $11,000.00 $22,000.00 with 3 years Fo Mfg. 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Milwaukee Avenue,Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1 Page 130 Of 214 CITY OF WATERLOO Council Communication Resolution approving Amendment to Agreement for Animal Control Services between the City of Cedar Falls, commencing July 1, 2018 thru June 30, 2019,with an increase of approximately 1.5%per call, and authorize the Mayor and City Clerk to execute said document. City Council Meeting:4/2/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Traffic Operations Even, LeAnn Approved 3/28/2018 - 11:24 AM Resolution approving Amendment to Agreement for Animal Control SUBJECT: Services between the City of Cedar Falls, commencing July 1, 2018 thru June 30, 2019,with an increase of approximately 1.5%per call, and authorize the Mayor and City Clerk to execute said document. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Fees for basic animal services will increase approximately 1.5%per call. Summary Statement: Cedar Falls Mayor and City Clerk have sign the amendment to the agreement. Domestic Animal Call- $112.00 per call-was $110.40 After Hours Call- $128.00 -was $125.90 Wild Life Call- $99.00-was $97.85 Expenditure Required: After Hours Wild Life Call- $110.00-was $108.15 DOA Call- $68.00- was $66.95 After Hours DOA Call- $78.00 -was $77.25 DOA Deer Call- $97.00-was $95.00 Source of Funds: This is revenue- reimbursement for services. Policy Issue: Strategy 2.2 - to enlist all city departments and staff members in efforts to promote a safe community. Background Information: Fees for services were increased last year 3%. This increase will cover our costs for another year. Page 131 of 214 CITY OF WATERLOO Council Communication Resolution approving convention and Visitors Bureau board recommendation for funding in the Event/Capital Hotel-Motel Grant Funds for FY 2019. City Council Meeting:4/2/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Finance Even, LeAnn Approved 3/28/2018 - 2:43 PM ATTACHMENTS: Description Type ❑ Event& Capital Grant Backup Material Resolution approving convention and Visitors Bureau board SUBJECT: recommendation for funding in the Event/Capital Hotel-Motel Grant Funds for FY 2019. Submitted by: Submitted By: Tavis Hall; Executive Director Waterloo Convention& Visitors Bureau Recommended Action: Approve The CVB board has reviewed 18 applications for funding in the Event Grant fund for Fiscal Year 2019, and has recommended funding 15 applications in the total amount of$133,089, with the balance of the fund ($10,911 being Summary Statement: placed in the mini-grant fund. A spreadsheet showing the information about the applications (applicant, requested funding, score, scoring percentage, recommended award, property tax generated, economic impact) is attached for Council review. Expenditure Required: $133,089 Source of Funds: Hotel-motel tax grant funding for FY 2019. Alternative: Do not provide funding or provide recommendations for alternate funding The CVB Board reviewed all applications and scored based on the project's ability to meet the goals of the grant program: 1. Drive overnight stays (heads in beds). 2. Support/reward partners who serve/drive visitors to Waterloo. 3. Support organizations/activities that have a positive impact on Waterloo. 4. Provide seed money for new or innovative ideas and projects. 5. Provide assistance in marketing outside Black Hawk County. 6. Appropriateness of budget and use of funds. Page 132 of 214 With over$219,205 in requests and $133,089 to allocate, the CVB board Background Information: used the scoring percentage as a beginning guide in order to provide funding for as many applicants as possible, and maximize the number of projects funded. Funding recommendations began with the top scores and continued until funding was expended, ultimately funding those scoring 78% or better. The top scoring applications are those that are able to meet the stated goals and therefore provide a stronger return on investment with these funds. Those not receiving funding will receive specific information about their scores related to the goals in hopes that changes can be made to help them achieve a higher score in future years. Page 133 of 214 y Council Communication City Council Meeting: April 2, 2018 Prepared: March 21, 2018 Dept. Head Signature: Number of Attachments: 1 SUBJECT: Event & Capital Hotel-Motel Tax Grant FY19 Submitted by: Tavis Hall Recommended City Council Action: Approve Convention and Visitors Bureau (CVB) board recommendation for funding in the Event/Capital Hotel-Motel Tax Grant funds for FYI 9. Event& Capital Grant Summary Statement: The CVB board has reviewed 18 applications for funding in the Event Grant fund for Fiscal Year 2019, and has recommended funding 15 applications in the total amount of$133,089, with the balance of the fund ($10,911) being placed in the mini-grant fund. A spreadsheet showing the information about the applications (applicant, requested funding, score, scoring percentage, recommended award, property tax generated, economic impact) is attached for Council review. Available funding for FYI was $144,000. The first two columns on the spreadsheet show the expected economic impact and property tax generated by each funded application. Those two figures were calculated using an economic impact calculator developed for Convention &Visitors Bureaus by Destination Marketing Association International and Oxford Economics. The figures are generated from both visitor and event organizer spending, and were calculated using the most conservative figures available to us in the applications. Expenditure Required: $133,089 Source of Funds: Hotel-motel tax grant funding for FY19 Policy Issue: None Alternative: Do not provide funding or provide recommendations for alternate funding. r Background Information: This is the fifth year of funding in the Event/Capital fund. The CVB Partner grants were recommended The CVB Board reviewed all applications and scored based on the project's ability to meet the goals of the grant program: 1. Drive overnight stays (heads in beds) 2. Support/reward partners who serve/drive visitors to Waterloo 3. Support organizations/activities that have a positive impact on Waterloo 4. Provide seed money for new or innovative ideas and projects 5. Provide assistance in marketing outside Black Hawk County 6. Appropriateness of budget & use of funds Page 134 of 214 With over$219,205 in requests and $133,089 to allocate, the CVB Board used the scoring percentage as a beginning guide in order to provide funding for as many applicants as possible, and maximize the number of projects funded. Funding recommendations began with the top scores and continued until funding was expended, ultimately funding those scoring 78% or better. The top scoring applications are those that are able to meet the stated goals and therefore provide a stronger return on investment with these funds. Those not receiving funding will receive specific information about their scores related to the goals in hopes that changes can be made to help them achieve a higher score in future years. Page 135 of 214 O O O O to N 0 �0 O N N N P o ^ N JOD Q oO O� �O ^ O oD ^ h O M O y}a M N o0 V ,o N r, CO0 a N M V OnNNNtwoV LO hP NM 00 'C M 'o �O .O Lr O M W N (7 P P 'O N w P O N W P N 7 N `O N N N Op C17 (O 00 W (X7 OD t'A (b W CY) P P �{hT N P P �O P e0 N O o0 N M O O o 0 o W O CV ^ V c'� N N N P cq h N N P N V) to to to to to N h to N o C7 to to 10 10 BO O �O �0 '0 �O '0 N N co 00 Q0 • 0 0 0 0 8 0 0 $ to O O O g oo g o o o r 0 00 o o O n D O c, O � 0 0 o O tpo 0 0 c7 C4 v o h P trf P _O of ui N 0 N N tq b4 to tq y:} tH V} c4 v} to tH 69. t!} V+ LL jCO O. CO O CO ao W (O ^O DD O U p 0 0 ` N 6, Q N N i N N O COV N N O O N M_ CO U ^ N N S N M - N ^ U-jN = ab a °^° ! 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V� t q V} coq tR 61, °`} tRCo o04 Ln Ln p N o O N PN V \o 0'00 m tt1W tC� Cpq W))o 07 Y Ov p• A N 10 N 0 W to c N O P q O � 0 NU V h P � M P o tsPrtr � � 6A, t �o C O� CITY OF WATERLOO Council Communication Resolution approving Convention& Visitors Bureau(CVB)board recommendations to fund the FY 2019 Partner Grants. City Council Meeting:4/2/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Clerk Office Even, LeAnn Approved 3/28/2018 - 3:04 PM ATTACHMENTS: Description Type ❑ CVB Partner Grant Backup Material SUBJECT: Resolution approving Convention& Visitors Bureau(CVB)board recommendations to fund the FY 2019 Partner Grants. Submitted by: Submitted By: Tavis Hall, Executive Director of Waterloo Convention& Visitors Bureau Recommended Action: Approve funding. The Board of Directors of the Waterloo CVB is recommending funding for these six non-profit organizations in the amounts as follows: Dan Gable Wrestling Museum: $11,652; Waterloo Community Playhouse/Black Hawk Children's Theatre: $14,659; Waterloo Center for the Arts: $21,542; Grout Museum District : $26,915; Cedar Valley Arboretum& Botanic Gardens: $7,008; Main Street Waterloo: $6,891. The total for the hotel-motel tax grant Summary Statement: process is $240,000 for FY19. Partner Grant recommendations total $88,667. Recommended funding is based on a formula that includes out-of-county visitation percentage and expenditures each of the attractions, and grant funds are to be used for marketing. A spreadsheet highlighting the visitation and budget of all is being included, with previous FY 18 figures included for referenc e. Expenditure Required: $88,667 Source of Funds: Hotel-motel tax grant fund. Policy Issue: None. Alternative: Do not fund. Page 137 of 214 Council Communication City Council Meeting: April 2, 2018 Prepared: March 22, 2018 Dept. Head Signature: Number of Attachments: SUBJECT: Hotel/Motel Partner Grant funding for FYI Submitted by: Tavis Hall Recommended City Council Action: Approve Waterloo CVB Board of Directors recommendation to fund FYI CVB Partner Grants in the following amounts: Dan Gable Wrestling Museum: $11,652 Waterloo Community Playhouse/Black Hawk Children's Theater: $14,659 Waterloo Center for the Arts: $21,542 Grout Museum District: $26,915 Cedar Valley Arboretum & Botanic Gardens: $7,008 Main Street Waterloo: $6,891 Summary Statement: The Board of Directors of the Waterloo CVB is recommending funding for these six non-profit organizations in the amounts listed. The total for the hotel- motel tax grant process is $240,000 for FY19. Partner Grant recommendations total $88,667. Recommended funding is based on a formula that includes out-of-county visitation percentage and expenditures at each of the attractions, and grant funds are to be used for marketing. A spreadsheet highlighting the visitation and budget of all is being included, with previous FY18 figures included for reference. In addition, a summary of marketing efforts is included. Expenditure Required: $88,667 Source of Funds: Hotel-motel tax grant fund Policy Issue: None Alternative: Do not fund. Page 138 of 214 00C •• of Budget OverallPartner Percentage OOC Total of Total Expenditures DG Museu 44.19 19.58% 3,556 3.72% $278,686 6.70% 1 ,652 WCPIBH.CT `: 46.60 20.65% 14,197 14.86% $516,200 12.42%, WCA 47.00 20.82% 43,239 45.26% $1,154,235 27.77% $21S42; GMD, '' A8.00 21.27% 27,111 28.38% $1,639,633 39.44% Arboretum 25.24 11.187. 3,522 3.69% $192,279 4.63% 7,008.. 14Maln Street 14.67 6.50% 3,903 4.09% $375,969 9.04% Total 225.70 95,528.0 $4,157,002 (OOC=Out Of County visitors) This calculation factors the DOC 7o per location vs budget lo vs total marketing expenses 00C OOC of Budget Partner OOC Total Percentage • Total . Recommendation DG Museum 74.3 30.00% 4149 4.49% $259,703 6.25% WCP/BHCT 41.1 16.59% 13379 14.49% $601,433 14.48% $13,980 WCA 47 18.97% 44559 48.26% $1,270,540 30.58% $.22,299, GMD 48.2 19.46% 24368 26.39% $1,433,565 34.5070 i $24,28..3.. Arboretum..; 20.7 8.36%p 2298 2.49% $181,605 4.37% Main Sireet. 16,4 6.62%', 3577 3.87% $408,127 9.82% $7,400 Total 247.7 92330 $4,154,973 $90,000 Page 139 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Waterloo Hotel-Motel Tax Grant FY2019 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Name of organization: National Wrestling Hall of Fame Dan Gable Museum FEIN:23-7233488 Check payable to(if different than above):Same as above Contact person: Kyle Klingman Address:303 Jefferson St. City:Waterloo State: IA Zip:50701 Phone number:(319)233-0745 Email: kklingman@nwhof.org Organization web address: nwhof.org/waterloo 1. Does your organization meet all of the eligibility requirements listed below? YES • The organization must be legally organized as o An Iowa organization,incorporated under the Iowa Nonprofit Corporation Act,holding a federal 501(c)(3)tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction/organization. The organization must be located in Waterloo, Iowa. • The organization must own, operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s)or service(s) may occur primarily during a specific time of year,other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round,and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES,please continue. If NO,we invite you to pursue funding through the EVENT/CAPITAL Grant Application. 1 Page 140 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Please answer the following questions/provide the following information: 1. Please provide information showing out-of-county visitors to your attraction month-by-month from the most recently completed fiscal year. Please outline specifically your measurement tool for tracking attendance. Counting all visitors that enter the museum,which includes zip codes from patrons and direct mail (i.e.-- returned invitation).We can also track based on the event and the wrestling teams that enter the facility or attend an event. 2. Please provide information about any special events,especially those that are non-ticketed events,and . describe how visitors were counted/surveyed. Our major events(Dan Gable Celebrity Golf Tournament,Glen Brand Wrestling Hall of Fame of Iowa, George Tragos/Lou Thesz Professional Wrestling Hall of Fame of Iowa)are ticketed.Other events include prior knowledge of the visit. For example, our organization hosts weigh-ins for the Battle of Waterloo and we work with a variety of tournaments that come to the area(Hawkeye Nationals, USA Wrestling Folkstyle Nationals, USA Wrestling Pre-season Nationals),Only 5 of the 32 participating teams at the Battle of Waterloo are from the Black Hawk County,so it is easy to track attendance.We also keep track of any groups or teams that visit the museum, most of which are from outside the county. 3. How does your organization currently market to those outside of Black Hawk County? Since we are a national organization we have the ability to reach well beyond Black Hawk County. Most of our marketing outside of Black Hawk County is done through national news sources since all of our press releases reach beyond the local market. We send special press releases for everyone who receives an award from our organization (most of our award recipients are from outside the area).We take the person's zip code from where he or she lives currently and where he or she attended school and we send specific information to media outlets in the area. We have an alliance with USA Wrestling —the national governing body for the sport of wrestling —that allows us to reach a national audience through their online and print publications. We also have partnerships with national wrestling organizations like trackwrestling.com,flowrestling.com, and mattalkonline.com. We also rent office space to the media coordinator for trackwrestling.com,which allows us to promote our events on their outlets. Our internal efforts are also a way to reach people outside the county.We have mailing lists for all of our events,which provide a way to directly inform all participants to our events. Our social media following (over 12,000 between our Facebook pages and over 5,000 on Twitter)gives us instant reach to the wrestling community. 4. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds prior to the beginning of the Fiscal Year. This explanation may be more general,and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. Funding will be used for our three major local events: Dan Gable Celebrity Golf Tournament,Glen Brand Wrestling Hall of Fame of Iowa,and George Tragos/Lou Thesz Professional Wrestling Hall of Fame.These 2 Page 141 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 funds allow us to market our events and,most importantly,bring in high-end talent to Waterloo. Funds used through this grant bring in big name athletes,which in turn, allows us to generate more interest and higher attendance. a. Please share what ideas might be new or innovative,different than what the organization has done previously. The National Wrestling Hall of Fame Dan Gable Museum will have its renovation complete,which includes tripling the size of the wrestling room and upgraded technology.We will host practices with teams from outside Black Hawk County throughout the wrestling season and during the year.This allows us to collaborate in new and innovative ways with teams from across the country. We are working an eight team wrestling camp and an eight team wrestling tournament with teams from outside the area.A wrestling team from Michigan and a team from Sioux City came to the museum in June of 2017 for a weeklong camp.This was the start of what we want to accomplish at the Gable Museum going forward.We want to package mini-wrestling camps to teams throughout the country so they can use our facility for extended periods of time.This also allows us to partner with the Cedar Valley Sportsplex since we want to host an eight-team tournament alongside of our camp.Our ultimate goal to have the IDSA National team come to the Gable Museum for a training camp in advance of the Olympics.This brings World Class athletes to the area and it provides added recognition to our museum. S. What is the mechanism for measuring success of the project(s)? Success is measured financially since our events are a large part of our annual Income. However,we also measure success through increased participation,diverse participation,and through our ability to engage the community in a meaningful way.Attendance is the main goal since it drives everything we do. However, reaching new audiences continues to drive our events.We strive for geographical diversity from all our events. 6. Please provide a detailed financial picture of your most recently completed fiscal year,including all actual revenue and expenditures. 2016 P&L attached. a. Please outline how funds received through this program would affect the organization's annual budget,understanding that these funds are to be used solely for marketing. Funds for through this grant continue to be crucial to the success of our events and our organization.Our organization has minimal marketing dollars,so this grant allows us opportunities to enhance our ability to market our events. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau.To the best of my knowledge,the information contained in this form and any attachments is accurate and complete.The Hotel-Motel Tax Grant funds are reimbursement funds for project funding already spent,and are to be used for the express purpose as stated in the form. 1,the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will 3 Page 142 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non-fundable or not stated herein. Kyle Klingman 1/2/2017 4 Page 143 of 214 } January February March April 1 Sunday 6 16 63 2 CLOSED 23 37 Sunday 3 25 14 60 19 4 79 Saturday 64 34 5 15 Sunday Sunday 15 6 37 17 26 7 7 Saturday 9 15 16 8 Sunday 12 18 Saturday 9 72 10 13 Sunday 10 19 45 24 6 11 5 Saturday Saturday 86 12 6 Sunday Sunday 7 13 38 24 31 7 14 13 28 111 9 15 Sunday 45 66 Saturday 16 25 6 72 Sunday 17 18 37 36 21 18 7 Saturday Saturday 30 19 8 Sunday Sunday 21 20 7 20 14 6 21 Saturday 21 30 23 22 Sunday 64 17 Saturday 23 27 24 12 Sunday 24 8 22 64 13 25 10 Saturday 13 24 Page 144 of 214 26 25 Sunday Sunday 15 27 14 16 35 5 28 10 18 57 19 29 Sunday X 24 3 30 35 X 60 Sunday 31 14 X 119 X Total 517 461 1034 449 Out of County 237 125 456 273 Page 145 of 214 May June July August September 15 7 Saturday 41 21 12 8 Sunday 47 Saturday 7 Saturday 12 48 Sunday 8 Sunday 8 48 Closed 10 5 15 Saturday 9 Saturday 12 9 Sunday 9 Sunday 10 22 35 6 7 18 7 8 18 9 30 Sunday 8 Saturday 36 Saturday 10 9 Sunday 5 Sunday 18 23 20 10 8 5 Saturday 15 Saturday 14 22 Sunday 10 Sunday 16 26 14 5 5 7 Saturday 13 17 5 17 Sunday 8 Saturday 7 50 24 5 Sunday 6 53 12 29 17 25 56 15 Saturday 8 Saturday 57 224 Sunday 20 Sunday 58 225 11 7 5 10 255 5 13 4 Closed 50 21 5 6 42 8 10 Sunday 5 Sunday 6 17 17 Page 146 of 214 9 12 10 9 20 Saturday 15 16 Sunday 22 Sunday 7 10 13 9 Closed 27 Saturday 13 12 9 27 Sunday 6 Saturday 7 X 44 15 X 212 566 1053 456 280 93 350 657 252 97 Page 147 of 214 October November December Sunday 33 28 17 9 10 6 12 Sunday 39 Saturday 30 6 Sunday 9 8 117 31 Saturday 10 7 Sunday 41 25 18 13 Saturday 15 20 Sunday 21 Saturday 7 6 Sunday 14 32 35 35 Saturday 5 5 Sunday 47 640 33 4 640 8 5 Sunday 42 Saturday 28 6 Sunday 4 11 80 32 Saturday 5 7 Sunday 10 5 43 Closed Saturday 5 Closed Sunday 44 Saturday Closed Page 148 of 214 20 Sunday 10 133 30 41 194 13 20 11 45 30 89 11 Saturday 8 X Sunday 815 545 1658 # 8046 567 246 1294 Page 149 of 214 I National Wrestling Hall of Fame Waterloo,IA Financial Statements January 1,2016 through Dec.31,2016 Jan-Dec 2016 2017 Propsed 2016 Budget %ofBudget Budget Changes Dan Gable Museum Income 485-000•DGM Income 485-010•Interest Earned 270.16 485-100•Admissions 5,639.00 7,000.00 81% 7,000.00 7,000.00 485-200•Merchandise Sales 27,085.24 25,000.00 I e8'i:� 25,000.00 25,000.00 485-300•Annual f=und 25,060.00 40,000.00 63% 40,000.00 40,000.00 485-350•Board of Governor's Gift 0.00 10,00D.00 10,000.00 10,000.00 485-400•Grants 22,660.50 25,000.00 91% 25,000.00 25,000.00 485-500•Glen Brand HOF 10,150.00 7,500.00 13 IX. 7,500.00 7,500.00 485-510•GBHOF-Sponsorships 1,140.00 5,000.00 23% 5,000.00 5,000.00 485-520•GBHOF-Donations 3,890.00 2,000.00 i1)15 2,000.00 2,000.00 485-530-GBHOF-Raffle/Silent Auction 0.00 1,000.00 01/. 1,000.00 1,000.00 485-600•Golf Tournament 14,635.00 20,000.00 73% 20,000.00 20,000.00 485-610-Golf-Raffle/Silent Auction 4,10000 9,000.00 46% 9,000.00 9,000.00 485-620•Golf-Hale Sponsor 40,750.00 15,000.00 25,000001 25,000A0 48S-700•Pro HOF 8,359.00 4,000.00 1119`;. 6,000.00 6,000.00 48S-720-Pro MOF-Donations 8,671.00 500.00 €'1:M':' 500.00 500.00 485-730•Pro HOF-Raffle/Silent Auction 0.00 5,000.00 0% 5,000.00 5,000.00 48S-710-Pro HOF-Sponsorships 0.00 5,000.00 Ory 5,000A0 5,000.00 485-740•Pro HOF-Memberships 9,584.00 2,500.00 3t1."G. 2,500.00 2,500.00 485-800-GR Hall of Champions 4,960.00 5,000.00 99% 5,000.00 0,00 485-810-GRHOC-Sponsorships 0.00 1,000.00 0% 1,000.00 0.00 485-820-GRHOC-Donations 125.00 500.00 25% 500.00 -0.00 485-825-DGM Special Events 11,578.00 15,000.00 7711 15,00.00 15,000.00 485-900•Pledge Challenge(Mike Doughty) 55,940.00 80,000.00 70% 80,000.00 801000.00 485-950•Rental Income 8,696.00 6,000.00 6,000.00 6,000.00 485-950•Misc.Income-Flood Insurance Payment Total 485-000•DGM Income 263,300.90 291,000.00 90% 303,060.00 296,500.00 Dan Gable Musuem Income Total 263,300.90 291,000.00 90% 303,000.00 296,500.00 Dan Gable Museum Expense S65-000-DGM Payroll 565-010•Dan Gable Museum-Director 55,616.83 57,200.00 97% 59,000.00 59,000.00 565»015•Dan Gable Museum-Dvlpmnt Off. 49,999.92 52,000.00 96% 52,000.00 52,000.00 565.016.DOM-Dvlpmnt Off.Car Allowance 2,500.08 2,500.00 100% 2,500.00 2,500.00 565-020•Dan Gable Museum-Support Pers. 23,602.62 24,000.00 98% 25,000.00 25,000.00 565-025•Dan Gable Museum-Payroll Taxes 19,040.25 16,000.00 119% 16,500.00 16,500.00 Total 565-000-DGM Payroll 150,761.70 151,700.00 99% 155,000.00 155,000.00 565-100-DGM Administrative Expenses 565-101-Advertising 0.00 500.00 0% 504,00 500.00 565-102-Bank Charges 0.00 500.00 0% 500.00 500.00 565-103•copying/Printing 0.00 800.00 0% 800.00 800.00 565-104-Credit Card Fees 1,963.0$ 1,50000 137% 1,500.00 1,500.00 565-105•Dues&Subscriptions 375.00 400.00 94% 400.00 400.00 565-109•Computer Replacement/Repatr 0.00 1,000.00 0% 1,00.00 1,004.00 565-110•Casual Labor 0.00 500.00 0% 500.00 500.00 565-111•Conference Calls 486.51 500.00 97% 500.00 500.00 565-112•Postage/UPS/FedEx 3,067.46 3,000.00 102% 3,000.00 3,000.00 565-113-Office Supplies 3,076.07 3,000.00 103% 3,000.00 3,000.00 565-114•Director-Cell Phone 401.07 850.00 47% 850.00 850.00 565-115-Consulting Services 10,600.00 15,000.00 71% 15,000.00 15,000.00 555-116.Reimbursements 0.0D 565.117-FEMA 0.00 555.118-Paypal/Ebay Fees 536.88 1,00000 1,00000 1,000.00 565-190-DGM Utilities 565-191•Electric 9,823.18 565-192•Gas 3,818.88 565-193-Water and Sewer 476.22 565-194•Taxes&Miscellaneous 0.00 565-195•Phone&Fax 3,125.07 Total 565-190•DGM Utilities 17,243.35 25,000.00 69% 25,000.OD 25,000.00 ', 565-198•Workers Compensation Insurance 920.00 1,750.00 1,750.00 1,750.00 Total S65-100-DGM Administrative Expenses 38,669.43 55,300.00 70% 55,300.00 55,300.00 3/9/2017 12:49 PM Page 150 of 214 Jan-Dec 2016 2017 Propsed 2016 Budget %of Budget Budget Changes 565-200•DGM Building Expenses SGS-201•Building Liability Insurance 1,942.00 2,000.00 97% 2,000.00 2,000.00 565-202•Commercial Umbrella Insurance 294.00 500.00 59% 500.00 500.00 565-203•Flood Insurance 3,005.00 2,700.00 111% 3,000.00 3,000.00 565-204•Repairs&Maintenance 2,250.69 5,000.00 45% 5,000.00 5,000.00 565-205-parking Lot Repair&Maint. 1,157.19 2,500.00 47% 2,500,00 2,500.00 $65-206•Maintenance Supplies 583.29 400.00 14691. 400.00 400,00 565-208-Termite&pest Control 133.75 500.00 27% 500,00 500.00 565-209•Plaques&Displays-Museum 1,624.39 1,500.00 108% 1,500.00 1,500.00 565-210•Equipment 0.00 500,00 0% 500.00 500.00 565-211•Building Alarm Monitoring 348,82 700.00 50% 700.00 700.00 Total 565.200•DGM Building Expenses 11,359.13 16,300.00 70% 16,600.00 16,600,00 565-300-DGM Travel Expenses 555-301•Director-Air Travel 966.30 500.00 193% 500.00 500.00 565-302•Car Rental 107.49 700.00 15% 700.00 700.00 565-303-Director-Lodging 741.61 1,500.00 49% 1,50000 1,500.00 565-304•Director-Meals&Enter, 0.00 500.00 0% 500.00 500.00 565-306-Support personnel-Travel 0.00 750.00 01/. 750.00 750.00 565-310•Development Officer-Air Travel 1,145.10 2,000.00 57% 2,000.00 2,000.00 565-311-Development Officer-Lodging 1,510.63 1,500,00 101% 1,500.00 1,500.00 565-312-Development Officer.Meals 113.64 750.00 15% 750.00 750.00 565-313-Development Officer-Car Travel 1,982.78 1,500.00 132% 1,500.00 1,500.00 565-305•Development Officer-Mist.Travel Expenses 175.75 Total 565-000•DGM Travel Expenses 6,743.30 9,700.00 70% 9,700.00 9,700,00 565-400-DGM Merchandise Expenses 555-401•Shipping 0.00 565-402•Merchandise purchases 12,927.45 565-408-Merchandise purchases-Other 0.00 Total 565-400•DGM Merchandise Expenses 12,927.45 10,000.00 129% 10,000.00 10,000.00 565-540•DGM Glen Brand HOF 565-501-Advertising 0,00 565-502•Copying/Printing 623.58 750.00 83% 750.00 750,00 565-503•Awards 1,332.15 1,500.00 89% 1,500.00 1,500.00 565-504•Food 11,310.50 5,500.00 206% 5,500.00 5,500,00 565-505•Travel 402.90 500,00 81% 500.00 500.00 565-506•Lodging 400.00 500.00 80% 500.00 500.00 Total 565-500•DGM Glen Brand HOF 14,069.13 8,750.00 1(11% 8,750.00 8,750,00 565-600•DGM Golf Tournament 16,704.97 10,000.00 167L, 10,000.00 10,00400 565-700•DGM Pro Hall of Fame 565-701-Advertising 0.00 400.00 400.00 400.00 565-702•Copying/Printing 393.24 1,000.00 39% 500.00 500.00 565-703•Awards 1,405.57 2,50090 56% 2,500.00 2,500.00 565-704•Food 10,575.64 4,000A0 264% 6,000.00 6,000.00 565-705•Travel 1,263.46 500.00 253°5 1,000.00 1,000.00 565-706•Lodging 3,472.00 5,000.00 69% 5,000.00 5,000.00 Total 565-700•DGM Pro Hall of Fame 17,109.91 13,400.00 128% 15,400.00 15,400.00 565-800•DGM GR Hall of Champions 565-801-Advertising 0.0(7 565-802•Copying/Printing 277.00 750.00 37% 750.00 0.04 565803•Awards 392.69 750.00 52% 750.00 0.00 565-804•Food 4,651.61 5,000.00 93% 5,000.00 0.00 565.805•Travel 322.59 1,000.00 32% 11000.00 0.00 565-806•Lodging 1,269.84 1,000.00 127% 1,000.00 0.00 565-807•Outside Services 0,00 Total 565-800•DGM GR Hall of Champions 6,913.73 8,506.00 81% 8,500.00 0.00 Page 151 of 214 National Wrestling Fall of Fame Waterloo, IA Financial Statements January 1,2016 through Dec.31,2016 Jan-Dec 2016 2017 Propsed 2016 Budget %of Budget Budget Changes 565-650•DGM Special Events 3,427.13 2,000.00 171% 2,0o-0.00 2,000.00 Total Expense 278,685.88 285,650.00 981/. 291,250.00 282,750.00 Jan-Dec fan-Dec 2016 2017 2017 Summary 2015 2016 Budget %of Budget Budget Budget Total Income 210,564.29 263,300.90 291,000.00 901/ 303,000.00 296,500.00 Total Expense 259,703.10 278,685.88 285,650.00 98% 291,250.00 282,750.00 Net Income -49,138.81 -15,384.98 5,350.00 11,750.00 '13,750.00 r. 13 i. z 3/9/2017 12:A9 PM Page 152 of 214 Waterloo Hotel-Motel Tax Grant FY2019 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Name of organization: Waterloo Community Playhouse Black Hawk Children's Theatre FEIN 42-6018117 Check payable to(if different than above) Contact person Norman Ussery, Executive Director Address 224 Commercial St. is City Waterloo State IA Zip 50701 Phone number 319-235-0367 Email norman.LISSeFy@WC bhct.org Organization web address www.wc bhct.or 1. Does your organization meet all of the eligibility requirements listed below? YES NO • The organization must be legally organized as o An Iowa organization,incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3)tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction. It must operate as a botanical center, museum, theater, historical site,etc. • The organization must be located in Waterloo, Iowa. • The organization must own, operate,rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public, • The organization must maintain an operating budget of at least$100,000 per year. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s)or service(s) may occur primarily during a specific time of year,other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round,works at least 1,560 hours,and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES,please continue. If NO,we invite you to pursue funding through the EVENT/CAPITAL Grant Application. Please answer the following questions/provide the following information: 1 Page 153 of 214 1. Please provide information showing out-of-county visitors to your attraction month-by-month from the most recently completed fiscal year. Below is a chart listing the out-of-county audience members of WCP/BHCT in fiscal year 2017. Month Out-of-county Visitors July 2016 2557 August 2016 401 September 2016 1193 October 2016 1058 November 2016 1679 December 2016 2077 January 2017 613 February 2017 622 March 2017 1205 April 2017 1142 May 2017 874 June 2017 776 TOTAL 14,197 Note:There is no performance on stage in August. Visitors in August came to the Costume Rental Shop and youth classes. a. What is your measurement tool for attendance? Attendance is primarily measured using our ticketing reservation software.We use a sign in sheet as well as sales logs to track attendance for our costume rental shop.Special events that are not ticketed utilize a survey sample to estimate that number of out of town visitors.Those who rent our facilities are responsible for reporting the approximate attendance and percentage of out of town guests for their events. 2. How does your organization market to those outside of Black Hawk County now? •Advertising/Marketing—print ads in newspapers,tourism guides,and programs of other theatres;radio ads;TV interviews and ads;ticket giveaways;electronic event calendars,social media channels(Facebook, Instagram,Twitter,YouTube,Constant Contact) • Direct Mail—Callboard newsletter and show postcards •Printed Materials—season brochures,show posters, playbills 3. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds at the time the contract is signed. This explanation may be more general,and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. The overall goal will be to expand the marketing efforts to target out-of-county visitors,building upon a mix of strategies.We are only one of six theatres in the nation celebrating 100 years of theatre production. This fact alone will help us reach beyond our boundaries. These efforts will include; •Advertising/Marketing--print ads in newspapers,tourism and travel guides,and programs of other cultural events;radio ads;electronic event calendars,social media channels(Facebook,Twitter, YouTube,Constant Contact) ➢ Advertising will include ads in newspapers outside of Black Hawk County on a consistent basis; inclusion in additional tourism guides and participation in promotional events that seek to bring more visitors to Northeast Iowa from other areas of Iowa; Waterloo Hotel-Motel Tax Partner Funding Program, increasing regional television 2 Page 154 of 214 advertising,especially with KLAN in Cedar Rapids;placement on event calendars of organizations marketing to other geographic locations; utilizing volunteer cast and crew connections to target marketing to their hometowns outside of the county;growing social media channels to increase traffic to our sites/channels and increase the number of subscribers. In the past year our social media presence has grown more than 25%and continues to grow on a weekly basis. • Direct Mail—Callboard newsletter;postcards ➢ Create special ads and campaigns that can be included in direct mail pieces that promote the Downtown Waterloo Cultural District;design and distribute postcards to highlight special packages and promotions. • Printed Materials—season brochures,show posters, playbills,tickets ➢ Include more out-of-county locations for distribution of season brochures and show posters; highlight area attractions in playbills and print coupons to encourage visitors to continue discovering attractions in Waterloo. Our season brochure to be published in March 2017 to help patrons to plan their visits. •Travel Shows—event booth registration,marketing materials and travel ➢ Participate in travel shows to promote the Downtown Waterloo Cultural District ➢ Participate in traveling performances to promote the work of WCP/BHCT to new audiences,with funding being used to print marketing materials spotlighting the WCP/BHCT shows that take place in Waterloo. Please share what ideas might be new or innovative,different than what the organization has done previously. We have several emerging strategies.We continue to expand our use of targeted e-marketing by including a prospect database to complement our current patron database.This will allow us to introduce our service offerings to the decision makers of previously unsolicited businesses and organizations throughout NE Iowa.We are also expanding our use of the web-based ticketing system,which has the f capability to showcase other businesses on print at home tickets and to include special offers from our partners in e-marketing event reminders and follow ups.Through increased participation with both the American Association of Community Theatres and the Iowa Community Theatre Association we have enlarged our presence tremendously across the State and region. We have already seen results for these associations and will expand our scope. Our"Drama to Go"program is taking theatre outside of our physical location to other spaces. A few examples of activities happening through this program include • We have had four performances in the last six months of our Murder Mystery Dinner Theatre— one at f=riendship Village,one at the Isle Casino and two for visiting groups,one at the Convention Center and one at a local restaurant. We are marketing these as an entertainment option for out-of-town groups.We also performed our Veterans'Tribute show in conjunction with a CVB Group at the Sullivan Brothers Center. This gives us a chance to capture tourist patrons at times there is not a show at the Playhouse. • We partnered with Hartman Reserve to present a weekend of outdoor performances of a double bill of one act plays, reaching a new audience including several out of towners on nature hikes. • We partnered with the Cedar Valley Arboretum to present Shakespeare's The Tempest in their garden,which we will do again in 2018 with King Lear. Our goal of this Drama to Go outreach is to cultivate new customers who will attend our traditional performances and/or visit our costume rental shop in Waterloo.We feel strongly that outreach events will help to pique interest in what is happening at our theatre and draw more individuals to both our theatre and other area businesses,especially restaurants and hotels. In Fiscal Year 2019,as we celebrate our 102nd Anniversary of theatre production in Waterloo,we plan to provide programming and events that are more appealing to a broader demographic,especially young professional, and to set WCP/BHCT apart as a regional destination,commanding the attention of more out-of-town groups and organizations. In addition,we have begun to welcome guest artists as our show 3 Page 155 of 214 designers to both improve the quality of design work and to draw interest from out of town visitors. Recent guest artists have come from Waverly,Cedar Rapids,St. Louis, Nashville,TN and Chicago. We also plan to continue to build on new strategies that we have begun by pursuing more partnership based marketing concepts that motivate people outside of Black Hawk County to notjust come and enjoy a show or event,but to stay and discover more of the great spaces and places in Waterloo. One example is our partnership arrangement with the Waterloo Center for the Arts. Last year we began offering the "Stay and Play"coupon to our BHCT audience members,which offered free admission to the Phelps Youth Pavilion the day of the show and a discount for a return visit. Building on this partnership,we also worked together to bring guests to Trick or Treating: Come see the trolls, and Breakfast with Santa and the Reindeer. More and more we are collaborating with the Grout,the John Deere Museum and the Waterloo Center for the Arts,engaging in programming that highlights our downtown partners. We would like to continue finding opportunities for shared advertising arrangements to benefit the Downtown Waterloo Cultural District as a whole or combined advertising with some or all of the partners funded through the Waterloo Hotel-Motel Tax Partner Funding Program. In addition,we hope to finalize and implement win-win scenarios for admission to any of the venues within the Downtown Waterloo Cultural District. 4. What is the mechanism for measuring success of the project(s)? Success of the project will be measured primarily in attendance,with the goal of increasing the number of out-of-county visitors joining our audiences.As we pursue new and innovative marketing strategies,we will also view success in the number of partnership based marketing concepts we are able to accomplish. In addition,we will measure the impact of electronic marketing,seeking increases in the number of e- newsletter subscribers and total traffic to our website,online ticketing system and social media channels. Funds from this grant will help us to substantially increase our television presence making us more accessible to a large population outside of Waterloo and Black Hawk County. 5. Please provide a detailed financial picture of your most recently completed fiscal year,including all actual revenue and expenditures. WCPIBHCT 2076-2017 Finance Report as of lune 30, 2017 INCOME Ticket Sales 263,000 Other Sales 49,580 Fundraising 202,450 Miscellaneous 1,400 TOTAL INCOME 516,430 EXPENSE Direct Production Expense 206,350 indirect Production Expense 26,200 Box Office Expense 22,217 Marketing Expense 61,560 Expense of Other Sales 19,064 Fundraising Expense 36,259 Personnel Admin Expense 66,230 Business Operations Expense 63,200 Miscellaneous Expense 15,120 TOTAL EXPENSE 516,200 Surplus 230 4 Page 156 of 214 a. Please outline how Funds received through this program would affect the organization's annual budget,understanding that these funds are to be used solely for marketing, It is anticipated that funds will be used to supplement and expand the marketing budget to meet the increased needs of marketing all of the events planned for the 102nd Season,allowing additional expenditures on marketing to potential out-of-county visitors.We are seeing a larger number of out-of-county auditionees and cast member in our shows,whose friends and family from out of town will come to see them perform. It is also anticipated that the increased marketing efforts will have a positive impact on projected income as more people attend performances in response to new marketing strategies. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau.To the best of my knowledge,the information contained in this form and any attachments is accurate and complete.The Hotel-Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. 1,the undersigned,know full and well that if this program/project does not transpire,recommendation by the Waterloo Convention and Visitors Bureau Board of directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non-fundable or not stated herein. .1 December 30,2017 Signature of Applicant Date 5 Page 157 of 214 + + BLACK HAWK • CHILDREN'S THEATRE WCPBHCT Walker Building • 224 Commercial Street • Waterloo, IA 50701 Business Office: 319.235.0367 • Costume Rental Shop: 3I9.232.4932 • Box Office: 319.291.4494 January 5, 2018 Waterloo CVB Attw Grants 500 Jefferson Street Waterloo, IA 50701 Dear Grants Review Panel: Enclosed is the Waterloo Hotel-Motel Tax Partner Funding Program, FY 2019 application on behalf of the Waterloo Community Playhouse/Black Hawk Children's Theatre. We are glad to be part of the Downtown Waterloo Cultural District and hope to expand the marketing strategies we utilize to support the entire district. WCP/BHCT is already working to bring up the curtain for an outstanding season in 2018-2019, our 102nd Season. Your continued help is instrumental to our ability to attract more patrons from outside of our town. Please let me invite you to personally be a part of your community theatre. If you haven't made a visit recently as a volunteer or an audience member, please Gomel You're always welcome to join us onstage, backstage or in the audience. I hope to see each of you soon in the Hope Martin Theatre in the Waterloo Center for the Arts. Our full brochure will be distributed in March 2018, Thank you for your consideration of our application and the opportunity to promote the rich cultural attractions available in our city. Your help and support means a great deal to us. See you at the theatre! G f Norman E. Ussery Executive Director Page 158 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Waterloo Hotel-Motel Tax Grant FY2019 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Name of organization: Waterloo Center for the Arts FEIN:426005327 Check payable to(if different than above): Contact person: Laura Stammler, Development&Marketing Manager Address:225 Commercial Street City: Waterloo State: IA Zip: 50701 Phone number:319-291-4490 Email:laura.stammler(@waterloo-ia.ors Organization web address:www.waterloocenterforthearts.or 1. Does your organization meet all of the eligibility requirements listed below? YES d NO • The organization must be legally organized as o An Iowa organization,incorporated under the Iowa Nonprofit Corporation Act,holding a federal 501(c)(3)flax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction/organization. The organization must be located in Waterloo,Iowa. • The organization must own,operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities,programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s)or service(s)may occur primarily during a specific time of year,other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round,and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES,please continue. If NO,we invite you to pursue funding through the EVENT/CAPITAL Grant Application. 4 Page 159 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Please answer the following questions/provide the following information: 1. Please provide information showing out-of-county visitors to your attraction month-by-month from the most recently completed fiscal year. Please outline specifically your measurement tool for tracking attendance. Month Visitors Out-of-County Visit. s July 11,496 5,403 August 8,193 3,850 September 3,000 1,410 October 3,991 1,875 November 4,098 1,926 December 4,906 2,305 January 3,527 1,657 February 4,836 2,272 March 8,175 3,842 April 11,690 5,494 May 11,922 5,603 June 16,175 7,602 TOTAL 92,009 43,239 47% Attendance and zip codes for the Phelps Youth Pavilion,birthday parties and tours is tracked through an admission charge and Point of Sale system.Attendance for paid events and programs is tracked through registration and ticket sales.Attendance for free events, concerts and gallery openings,weddings,facility rentals and walk-ins is recorded biweekly on a spreadsheet. 2. Please provide information about any special events,especially those that are non-ticketed events,and describe how visitors were counted/surveyed. We track zip codes and the number of visitors to the Phelps Youth Pavilion through an admission charge and Point of Sale system. Numbers and zip codes are also tracked through registration for classes, programs and special events.The number of visitors for facility rentals and weddings is tracked at the time of booking and zip codes and hotels utilized are recorded.Attendance for free gallery talks/receptions and large outdoor Riverl-oop events,concerts,and festivals is counted and recorded on a spreadsheet,We determine those numbers based on the capacity of the space and the number of food/drink tickets sold. For larger all-day festivals a count is done at different times throughout the day, which gives us an idea of how many were in attendance.Specific outdoor events,such as Stem&Stein: Food,Beer and Wine Fest,are ticketed and can provide us with an accurate count.This past year we did a drawing at both the Holiday Arts Festival and Stem&Stein to collect zip codes.We also record the number of volunteers at all of our events and participating artists and their zip codes.The number of out- of-county visitors for these two events was used to determine the overall percentage of out-of-county visitors for other non-ticketed events. Demographic information is gathered from our guest book entries, as well as data collected from our website and Facebook page. 3. How does your organization currently market to those outside of Black Hawk County? 5 Page 160 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 We have a diverse marketing plan that includes utilizing a variety of media outlets to reach local and out- of-county visitors.We do general marketing year round to promote the Waterloo Center for the Arts, Phelps Youth Pavilion, RiverLoop Amphitheatre,Arts Mall,& Mark's Park, RiverLoop Expo Plaza and Waterloo Boat House. In addition,we run specific targeted campaigns to market our exhibitions,events, concerts,festivals,classes and programs. -TV commercials and digital ads ran on Mediacom to promote the Phelps Youth Pavilion and RiverLoop events like Stem&Stein -Radio spots ran regularly on 93.5 The Mix, KOKZ, KXEL,The Party and Iowa Public Radio to promote exhibitions,classes and events. Placed digital ads on iowapublicradio.org -Promoted Wayne Coyne's The King's Mouth Exhibition and the Haitian Art Conference in Des Moines, Cedar Rapids, Dubuque,Waverly and surrounding areas -Placed print and digital ads with the Courier to promote the WCA/PYP/RiverLoop and special events. Placed ads in Courier niche publications; Pulse,Weddings, Inclusion and Chamber Guide. -Placed print ads in the Northern Iowan,Cedar Falls Times and Waverly newspapers -Placed billboard ads to promote large events and festivals -Placed general and specific ads to promote events in travel publications and online in:the Dubuque Telegraph Herald's Vacationland, Iowa Travel Guide,The Iowan,Waterloo/Cedar Falls'Visitor's Guide, EITA,Silos&Smokestacks Guide and Little Village -Print materials promoting exhibitions,classes and events were sent to our mailing list that includes out- of-county zip codes -Digital marketing through emails and paid Facebook posts reached out-of-county visitors 4. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program, Funded Partners will be required to provide a specific plan for use of granted funds prior to the beginning of the Fiscal Year. This explanation may be more general,and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. The marketing dollars received through the Partner Funding Program are essential to helping us continue to promote the many programs,classes,workshops,exhibits,events,festivals,tours and facility rentals offered.Grant funds are utilized for general marketing of the Waterloo Center for the Arts, Phelps Youth Pavilion and RiverLoop Facilities,Through this partnership we are able to increase our marketing efforts and reach to attract out-of-county visitors to the area. a. Please share what ideas might be new or innovative,different than what the organization has done previously. i This past year we celebrated the 50th anniversary of our facility and hosted the Haitian Art Conference; attracting visitors from all over the U.S.and the world to Waterloo and the Midwest. In conjunction with the Haitian Art Conference,we promoted and exhibited our Haitian collection at the Center and various other locations throughout the Midwest including Cedar Falls, Davenport, Dubuque and Chicago.We brought in several visiting artists including works by Pascale Monnin. The WCA hosted a traveling interactive exhibit featuring Wayne Coyne and The King's Mouth, which attracted visitors from all over and garnered national media attention. This year we will be celebrating the 10th anniversary of the Phelps Youth Pavilion by adding to our offerings and promoting an indoor PlayScape and outdoor musical sculpture garden. 6 Page 161 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Marketing initiatives include an increase in digital and social media marketing and we strive to continue to expand our partnerships and collaborative marketing efforts.We recently unveiled a new mobile and user friendly website and will be adding online registration this spring. S. What is the mechanism for measuring success of the project(s)? The number of visitors and out-of-county visitors served will help determine the success of how marketing dollars are being spent.Success will also be measured through the number of visitors to our webpages and social media sites,as well as click thru rates from online advertising. In addition,our success can be measured through the success of our partnerships with the CVB and other organizations, schools and businesses.We conduct periodic surveys of our visitors and gather feedback through reviews and social media.We also have a guestbook near the entrance that welcomes visitors and identifies where they are visiting from, how they heard about the WCA and offers a place for comments. 6. Please provide a detailed financial picture of your most recently completed fiscal year, including all actual revenue and expenditures. (Enclosed) a. Please outline how funds received through this program would affect the organization's annual budget,understanding that these funds are to be used solely for marketing. The generous marketing support the CVB provides for the Waterloo Center for the Arts is absolutely essential. It allows the WCA to continue to market our incredible programs,events, exhibitions and facilities to a growing audience and extend our reach outside of Black Hawk County,The CVB's marketing funds significantly affect the annual budget and allow the WCA to increase our marketing efforts to target a larger demographic,Your support is critical and we strategically utilize every dollar to attract visitors from all over to come and experience all the great things that Waterloo has to offer. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau.To the best of my knowledge,the information contained in this form and any attachments is accurate and complete.The Motel-Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. I,the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non-fundable or not stated herein. 1/5/2018 Signature of Applicant Date 7 Page 162 of 214 Project Transaction Repor"Ll G/L Date Range 07/01/16 - 06/30/17 Include Sub Ledger Detail Sorted By Project- G/L Account- Date Journal 5ub GIL Dale _ _—Journal TYPe Lecklel" Desalption-_ Source/Reference Revenue Debit Amount Oedit Amount Actual Balance Net Chanc7e 26HMT.ADVFYI7-CULT&ARTS HOTEL/MOTEL TAX PROJECTS,CULT URAL/ARTS TAX GRANT-ADVERTISING FY2017 Year-to-Date $0.00 010-26-4265 1351-Advertising Expense 07/18/2016 2017-00000084 JE AP A/P Invoice Entry Accounts Payable 372.00 372.00 Invoi[e Numte r Vendor Description Tr7voice Bate Payment Payment Number Amount Dist Amount Ty)- IUNE2016 IOWA PUBLIC RADIO,INC ADVERTISING-RUN- 06/30/2016 Check 246541 252.00 252.00 NEWS/STUDEIO ONE 6/1- 6/30/16 DS-I51 IOWA PUBLIC RADIO,INC ONLINE ADVERTISING 3 MO- 06130/2016 Check 246541 120.00 120.00 6130/16 Total $3/2.00 $372.00 08/08/2016 2017-00000189 JE AP A/P Invoice Entry Accounts Payable 1,350.00 1,722.00 Invoice Number Vendor Descnphon Invoice Date Payment Payment Number Amount DSI Amount Type 107251799 LAMAR COMPANIES ADVER-BILLBDS-STEM-STEIN 07/18/2016 Check 247174 1,350.00 1,350.00 EVENT Total $1,350.00 $1,350.00 08/22/2016 2017-00000246 JE AP A/P Invoice Entry Accounts Payable 2,253.79 3,975.79 Invoice Nuurber Veridar Description Invoice Date Payment Payment Number Amount Dist Amount Tyco 100022878 GAZETTE ADVERTISING-S/STEIN EVNT 08/01/2016 Check 747574 441.47 441,47 COMMUNICATIONS JULY 2016 182.605 IOWA PUBLIC RADIO,INC ADVERTISING-JULY 2016- 07/31/2016 Check 747592 306.80 306.80 COMM.SPOTS 116077584 KOKZ-FM ADVERTISING-COMM.SPOTS 07/31/2016 Check 747600 695.52 695.52 JULY 2016 84515 ONMEDIA ADVERTISING-JULY 2016 08/02/2016 Check 247624 810.00 810.00 COMM.RUNS Total $2,253.79 $2,253./9 09/06/2016 2017-00000316 JE AP A/P Invoice Entry Accounts Payable 840.00 4,515.79 IRVOICe N077Ler Vendor Descripbon Ir7voice Date P7yment Payment NumLer Amount Dist.Amount Type 15860 ICAN INC ADVERTISING-S/STEIN OS/D1/2016 Check 247843 840.00 840.00 COMM.RUN SPOTS 7/2016 Total $840.00 $840.00 Run by Paulette Hawkenson on 1/4/2018 4:12:29 PM Page 1 of 5 Page 163 of 214 Prqject Transaction ort G/L Date Range 07/01/16 - 06/30/17 Include Sub Ledger Detail Sorted By Project- G/L Account - Date Jnnrnal Seib G!1 Date Journal Type Ledger Description SourreL Terence _Revenue Debit Amount Credit Amount Actual Balance Net Chancre 09/19/2016 2017-000OD385 JE AP NP Invoice Entry Accounts Payable 1,377.62 6,193.41 Involve Number Vendor Description Invoice Date Payment Payment Number Amount Dist Amount Type IN-11x;087963 KOKZ-FM ADVERTISING-COMM.RUNS 08/31/2016 Check 248346 260.82 260.82 AUGUST 2016 183155 IOWA PUBLIC RADIO,INC ADVERTISING-COMM,RUN AUG 08/31/2016 Check 248338 306.80 306.80 2016 90304 ONMFDIA ADVERTISING,COMM.RUN 08/30/2016 Check 248368 810.00 816.00 812016 Total $1,377.62 $1,377.62 10/17/2016 2017-00000518 JF AP A/PInvoice Entry Accounts Payable 567.62 6,761.03 Invoice Number Vendor Oescnption Invoice Date Payment Pal mentNuniLwi, Amount Pist.Amount Type 183650 IOWA PUBLIC RADIO,INC ADVERTISING SPOTS-9/1- 09/30/2016 Check 249094 306.80 306.80 9/30/16 IN-116098695 KOKZ-FM ADVERTISING SPOTS 0911- 09/30/2016 Check 249100 260.82 260.82 09/30/16 Total $567.62 $567.62 11/07/2016 2017-00000623 JE AP A/P Invoice Entry Accounts Payablo 1,59S.00 8,356.03 Invoice Number Vendor Description Invoire Date Payment Paylaer t Number Amount Dist.Amount Type 2016-5076 IOWAN MAGAZINE ADVERTISMENT NOV DEC GIFT 10/1172016 Check 249542 245.00 245.00 GUIDE 107493307 LAMAR COMPANIES ADVERTISING-Blt_LBOS-10/10- 10/10/2016 Check 249550 1,350.00 1,350.00 11/6116 Total $1,595.00 $1,595.00 11/14/2016 2017-00000665 JE AP A/P Invoice Entry Accounts Payable 1,97D.54 19,326.57 Invoice Number Vendor Description Invoice Date Payment Payment Nmnt-r Amount Dist.Amount Tyiw 91291-1 COURIER ADVERTISING-ONLINE HOLIDAY 11/02/2016 Check 249773 539.00 539.00 ART FEST 71068 COURIER ADVERTISING-INCLUSION FALL 09/23/2016 Check 249773 604.00 604.00 100034540 GAZETTE ADVERITISING-HOLIDAY ARTS I0/31/2016 Check 249798 220.74 220.74 COMMUNICATIONS FEST 184245 IOWA PUBLIC RADIO,INC ADVERTISING-OCT 2016 10/31/2016 Check 249811 306.80 306.80 16100507 KCVM-Mix 93.5 FM ADVERTISING-OCT 2016 10/31/2016 Check 249817 300.00 300.00 Total $1,970.54 $1,970.54 Run by Paulette Hawkenson on 1/4/2018 4:12:29 PM Page 2 of 5 Page 164 of 214 r(&cTransaction Report G/L Date Range 07/01/16 - 06/30/17 Include Sub Ledger Detail Sorted By Project- G/L Account- Date Journal Sub G1L Date ]ourna€ Type�l.e�?c L7eSrriPt, ion Snuree/Reference Revenue Debit Amount Ge6t Amount Actual Balan[e Net Chanqe 12/19/2016 2017-00000842 JE AP ANP Invotce Entry Accounts Payable 1,097.80 11,424.37 Im oice Num&-r Vendor Description Invoice Date Payment Payment NurrNxr Amount Dist.Amount Ty;� 2016-5073 IOWAN MAGAZINE ADVERTISING-IOWAN JAN-FEB 12/01/2016 Check 250811 345.00 345.00 2017 ARTS BND 184786 IOWA PUBLIC RADIO,INC ADVERTISING RUNS-NOV.2016 11/30/2016 Check 250809 306.80 306.80 2016-5199 PIONEER ADVERTISING-RUN STANDING 08/30/2016 Check 250853 446.00 446.00 COMMUNICATIONS,INC. OVATION 8/2016 Total $1,097.80 $1,097.80 01/23/2017 2017-00001005 JE AP A/PInvoice Entry Accounts Payable 306.80 11,731.17 invoice Numlxr Vendor Description Jnvoice Date Payment Payment Number Amount Dist.Amount Ty- 185368 IOWA PUBLIC RADIO,INC ADV-COMM.RUN THR 12/31/16 12/31/2016 Check 251720 306.80 306.80 Total $306.80 $306.80 42/06/2017 2017-00001072 JE AP A/P Invoice Entry Accounts Payable 120.00 11,851.17 Invoice NUMA-r Verdor Description Invoice Date Payment Payment Numt�-r Amount gist.Amount 7ype DS-159 IOWA PUBLIC RADIO,INC ADVERTISING-UPPER AD-JULY 07/31/2016 Check 251973 120.00 120.00 2016 Total $120.00 $120.00 02/13/2017 2017-00001095 JE AP A/Plnvoice Entry Accounts Payable 1,254.73 13,105.90 Invoice Number Vendor Description Invoice Date Paynent Payment Number Arnault Dist.Amount Type 90835-1 COURIER ADVERTISING-CONV&VISIrOR 01/01/2017 Check 252167 884.00 884.00 CV62017 10003454042 GAZETTE ADVERTISING-HAFESTV-NOV. 11/10/2017 Check 252187 220.73 220.73 COMMUNICATIONS AD 302411635 WAVERLY NEWSPAPERS ADVERTISING-WEB BRIDAL 01/3112017 Check 252285 150.00 150.00 ISSUES Total $1,251.73 $1,254.73 02/20/2017 2017-00001129 JE AP NP Invoice Entry Accounts Payable 1,206.80 14,312.70 Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist,Amount Type 185873 IOWA PUBLIC RADIO,INC ADVERTISING-111/17-1/31/17 01/31/2017 Check 252433 306.80 306.80 353 IOWA ECONOMIC ADVERTISING-2017 IA TRVL 01/26/2017 Check 252428 900.00 900.00 DEVELOPMENT AUTHORITY GUIDE Total $1,206.80 $1,206.80 -- ....---- - — ---- - --- Run by Pautette Hawkenson on 1/4/2018 4.12:29 PM Page 3 of 5 Page 165 of 214 Project Yra n5actioal Report G/L Date Range 07/01/16 - 06/30/17 Include Sub Ledger Detail Sorted By Project- G/L Account- Date 1our11a1 SUb G/L Date laurnal_ Type Ledger €Jescrkp[an Sourcellaeference Revenue Debit Amount Credit Amount Actual Balance Net Change 03/20/2017 2017-00001263 3E AP A/P Invoice Entry Accounts Payable 1,368.56 15,681.26 Invoice Number vendor Description 6rvoiCe bate Payment PaymentNumLer Amount Dist.Amount Type I00050292 GA7EITE ADVERTISING-HOOPLA 02/16/2017 Check 253228 602.00 602,00 COMMUNICATIONS DIGITAL-W.COYNE 3117 NORTHERN IOWAN ADVERTISING-W.COYNE EXH 03/01/2017 Check 253283 459.76 459,76 186413 IOWA PUBLIC RADIO,INC ADVERTISING-COMMERCIAL 02/18/2017 Check 253247 306.80 306.80 SPOTS 211-2/28117 Total $1,368.56 $1,368.56 04/03/2017 2017-00001328 3E AP A!P Invoice Entry Accounts Payable 892.75 16,574.01 Invoice NUMLer vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Tyf- 102245-102695 COURIER ADVERTISING-MARCH 2017 03/26/2017 Check 253583 892.75 89275 WEDDINGS&INCLUSION Total $892.75 $892.75 04/17/2017 2017-00001404 ]E AP A/PInvoice Entry Accounts Payable 168.00 16,742.01 Invoice Numt er vendor Description Im nice Date Payment Payment Number Amount Dist Amount Type 135283 ONMEDIA ADVERTISING CONTR-MARCH 03/31/2017 Check 254061 168.00 168.00 2017 Total $168.00 $168.00 04/24/2017 2017-00001432 1E AP A/P Invoice Entry Accounts Payable 306.80 17,048.81 Invoice Number vendor Description Invoice Date Payment Payment Number Amount Dist.Amount ryv 186958 IOWA PUBLIC RADIO,INC ADVERTISING THRU 3131/17 03/31/2017 Check 254213 306,80 306.80 Total $306.80 $306.80 05/15/2017 2017-00001528 3E AP A/P Invoice Entry Accounts Payable 700.00 17,748.81 Involce Number vendor Oescription Invoice Date Payment Poyment Number Amount Dist.Amounf Ty1_ 106051-1 COURIER ADVERTISING-APRIL 3127- 04130/2017 Check 254801 700.00 700.00 4130/17 Total $700.00 $70U.00 Run by Paulette Hawkenson on 1/4/2018 4:12:29 PM Page 4 of 5 Page 166 of 214 r Project Transaction Report G/L Date Range 07/01/16 - 06/30/17 Include Sub Ledger Detail Sorted By Project- G/L Account- Date Jounpal Sub G/L Date Journal Type Ledger Description Saurc eference Revemie_Debit Amount Credit Amount Actual Balance Het Change 05/22/2017 2017-00001561 JE AP A/P Invoice Entry Accounts Payable 306.80 18,055.61 £nvorce Numtvr vendor Description Invoice Date Payment Payment Number Amount Dist Amount Type 187537 IOWA PUBLIC RADIO,INC ADVERTISMENT-MONTH OF 04/30/2017 Check 255043 306.80 306.80 APRIL Total $306.80 $306.80 06/12/2017 2017-00001665 JE AP AIP Invoice Entry Accounts Payable 628.20 18,683.81 Lrvake Nulatwf vendor Description Invoice Date Payment Payment NufaLwr Amount Dist Amount Tye JUNE 2017 IOWA PUBLIC RADIO,INC ADVERTISING-JUNE SPOTS 06/03/2017 Check 255541 283.20 283.20 2017-6615 IOWAN MAGAZINE ADVERTISING-MAY/JUNE IN 04/11/2017 Check 255543 345.00 345.00 THE IOWAN Total $628.20 $628.20 06/19/2017 2017-00001697 JE AP A/P Invoice Entry Accounts Payable 437.80 19,121.61 Invoice Number vendor Description Invoice Date Payment P'lyment Numher Amount Dist,Amount ryw 188164 IOWA PUBLIC RADIO,INC ADVERTISING-SPOTS MAY 2017 05/31/2017 Check 255755 306.80 306.80 662466 TELEGRAPH HERALD ADVERTISING-SPRING 05/13/2017 Check 255830 450.00 131.00 VACATIONLAND Total $756.80 $437.80 010-26-4265 1351 Total $19,121.61 $0.00 $19,121.61 010-26-4265 3111-Hotel/Motel Tax 06/27/2017 2017-00001133 JE GL Trf 4th Qtr Hotel-Motel EG Yes 19,122.00 (0.39) Tax HIM ALLOC-Hotel-Motel Tax Transfers ', 26HMT.ADVFYI7-CULT&ARTS HOTELIMOTEL TAX PROJECTS,CULTURALIARTS TAX GRANT- ADVERTISING FY2017 010-264265 3111 Total $0.00 $19,122.00 ($0.39) 26HMT,ADVFYI7 Total $19,121.61 $19,122.00 ($0.39) Grand Totals $19,121.61 $19,122.00 Run by Paulette Hawkenson on 1/4/2018 4:12:29 PM Page 5 of 5 Page 167 of 214 Budget Perforinance Report Fiscal Year to Date 06/30/17 Include Rollup Account and Rollup to Account Adopted Badyel Amended current Month V'rD YTb Budget-YTD Used,+ Account Account Dl q-[,Jut3udget Anienrlments budget Transactions Encumbrances TwSaCD0115 Transactions nec'd Prior Year TClal Fund 010-General Fund KNENUL Department 26-Cuitural/Alts C001r ission Adivity 4208-Youth Pavilion 3483 Restaurant Revenue A0 .DD .00 .00 ,00 .00 .00 +++ .00 3486 Sale Of Crafts .00 .DD .00 .U0 .00 .00 ,DO +++ .00 3487 Girt Shap Revenue 9,000.00 ,00 9,000.00 546.53 .00 6,619.14 2,380.86 14 8,465.39 3620 Rent&Property Leases 4,800.00 ,00 4,800.00 400.00 .00 4,800.00 AO 100 4,800.00 3623 Fablity Rental Fee ,00 .00 .00 .00 .00 .00 .00 +++ .00 3830 Unrestricted Gifts ,QO .00 .00 .00 AO 33.50 (33.50) +++ ,00 3831 Registration Fee .00 .00 ,00 .00 .00 .00 .00 +++ .00 3832 Adm€ssians 55,000.00 .00 55,000.00 6,204.00 .00 62,644.53 (7,644.53) 114 49,657.56 3833 Special Event Fee 5,500.00 ,00 5,500.00 284.00 .0o 6,028.50 (528.50) 110 5,555.00 3873 Reimbursement for Service 10,000.00 .00 10,000.00 1,653.50 ,00 10,025.50 (25.50) 100 10,468.00 Activity 4108-Youth Pavilion Totals $84,300.00 $0.00 $84,300.00 $9,088.03 $0.00 $90,151,17 ($5,851.17} 107% $78,945.95 Activity 4250-Center for the Arts 3000 Cash on Hand .00 .00 .00 .0o .00 .00 .00 +++ .00 3361 State Grant .00 .00 .00 .00 .00 .00 ,DO +++ .00 3486 Sale of Crafts 7,500.00 .00 7,500.00 .00 .00 7,655.95 (165.95) 102 7,284.45 3487 Gift Shap Revenue .00 .Do ,04 .00 .00 ,DD .00 +++ .00 3996 Telephone Reimbursements .00 .Do ,00 .00 AO .00 .00 +++ .no 3623 F&Ulity Rental Fee 78,300.00 .00 78,300.00 9,524.50 .00 86,398.42 (8,098.92) 110 92,707.50 3722 Refunds .00 .00 .00 .00 .00 .00 ,00 +++ 220.50 3800 Miscellaneous Revenue .0o .00 .00 ,QO .00 1,366.49 (1,366.49) +++ 123.90 3830 Unrestricted Gifts .00 .00 .00 .00 .00 46.89 (46.89) +++ 150.00 3831 Registration Fee 17,000.00 .00 17,000.00 2,847.00 .00 20,133.01 (3,133.01) 118 28,957.50 3873 Reimbursement rar Service .00 .00 ,00 .00 .00 ,00 .00 +++ .00 3875 Salary Relmbursement 15,000.00 .00 15,000.00 971.04 .00 7,597.70 7,402.30 51 9,614.12 Activity 4250-Center for the Arts Totals $117,800.00 $0.00 $117,800.00 $13,342.59 $0.00 $123,208.46 ($5,408,46) 105% $139,057.97 Activity 4251-Rlvei Loop Event Facilities 3623 Facifity Rental Fee 12,ODOAO 6,150.00 18,150.00 1,150.00 .00 22,730.00 (4,580.00) 125 19,605.00 Activity 4251-RtverLOop Event Facilities Totals $12,000.00 $6,150.00 $18,150.00 $1,150.00 $0.00 $22,730.00 ($4,580.00) 125% $19,601 Activity 4205-Cultural/Arts Grants&Projects 3000 Cash on Hand 12,000.00 720100 12,720.00 .00 .00 .00 12,720.00 0 .00 3111 Hotel/Motel TaK .00 19,122,00 19,€22.00 19,122,00 .00 19,122.00 ,00 IUD 38,928.00 3350 Federal Grant .00 .00 .00 ,00 .00 .DO .00 +++ .00 3361 State Grant ,00 .00 .00 .00 .00 .Do .00 +++ .00 3373 Federal Pass-Thro From Iowa 15,000.00 .00 15,000.00 .00 .00 15,000.00 .00 100 15,000.00 3375 Federal Pass-Thru From Other .00 720.00 720.00 .00 .00 18.98 701.02 3 1,220.00 3720 Restricted Donations 8,000.00 .00 8,000.00 .00 ,DD 11,400.00 (3,400.00) 142 7,850.00 3722 Refunds .00 ,00 .00 .00 .00 .00 ,OD +++ .00 Run by Paulette Hawkenson on 01/04/2018 04:16:10 PM Page 1 or S Page 168 of 214 Budget Performance Report Fiscal Year to bate 06/30/17 Include Rollup Account and Rol€up to Account Adopted Gudg2l Ami rded current 6lonlh YTO YTO Eudget-YID "*Used/ Account Account DeScnpflor Budget An�a+ldments Budget Transections Encurnbrances Transactions TranSactionr Recd Prigi-YearTptal Fund 910-General Fund REVENUE Department 26-Cultural)Arts Commission Activity 4265-CulturaF/Arts Grants&Projects 3831 Registration Fee .00 .00 .00 .00 .00 ,pp ,00 +4+ .00 3873 Reimbursement.for Service .00 .00 .00 .00 .00 .00 ,00 +++ .Do - AcAivity 4765-Cultural/Arts GrantS&Projects Teta€s $35,000.00 $20,552.00 $55,562.40 $19,122.00 $0.00 $45,540.98 $10,021.02 82% $62,998.00 Department 26-Cultural/Arts Commission Totals $249,1011.00 $26,712.00 $275,812,00 $42,702.57 $0.00 $281,630.61 ($5,818.51) 102% $340,646.92 REVENUE TOTALS $249,100.00 $26,712,00 $275,812.00 $42,702.57 $0.00 $261,630.61 ($5,818.61) 102% $300,606.92 EXPENSE Department 26-Cultural/Arts Commis5lPn Activity 4268-Youth Pavillon ) 1111 Salaries-Regular 191,276.00 .00 191,276.00 14,865.72 .00 177,940.83 13,335.17 93 164,590.53 1112 Salaries-Part-time 37,500.00 12,053.00 49,553.00 3,683.68 .00 40,934.88 8,618.12 83 32,338.71 1113 Longevity Pay 135.00 ,tip 135.00 41.54 .00 83.08 51.92 62 -00 1114 Time&Half Pay 100.00 ,00 100.00 .18 .00 .67 99.33 1 2,70 1121 FICA-City Contribution 17,669.00 .00 17,669.00 1,407,01 .00 16,491.13 1,177.87 93 15,057.39 1122 IPEICS-City Contribution 20,451.00 .00 20,451,00 1,508.69 .00 17,051.88 3,399.12 83 15,721.13 1123 Life&oisabi€ily Insurance 1,346.00 .00 1,346.00 99.23 .00 1,153.36 192.64 86 1,252.71 1128 Retirement Pay .tip .00 .00 .00 .00 .DQ .0 +++ 1,582.41 1130 Employee Benefit Reimbursement 1,950.00 .00 1,950.00 .00 .00 465.37 1,484.63 24 1,921.51 1131 Health Insurance 85,788.00 .00 85,788.00 .00 .00 62,678.00 23,110.00 73 64,680.00 1319 Other Professional Services 2,500.00 (750.00) 1,750.00 200.00 .00 1,500.00 2so.00 86 1,840.00 1343 Postage&Mailing Expense 2,500.00 .40 2,500.00 .00 .00 2,500.00 .00 100 2,453.07 1344 Telephone&Fax Expense .00 .00 .00 .00 .00 .00 .00 +++ .00 1346 Travel-Professional Training ,00 .00 .00 .00 .00 .00 .00 +++ ,00 1350 Exhibition Expenses 8,000.00 2,000.00 10,000.40 5,082.93 .00 8,689.78 1,310.22 87 6,924.12 1351 Advertising Expense 3,509.00 -00 3,500.00 1,826.48 .00 3,766.53 (266.53) 108 3,410.94 1353 Printing Services 2,000.00 (1,000,00) 1,009.00 57.50 .00 212.25 787.75 21 510.25 1371 Buildlag&Grounds MaMtenance 2,590.00 AO 2,500.00 142.94 ,OO 1,948.39 551.61 78 2,183.08 1376 Office Equipment Repair&Maintenance .00 .00 A0 ,tip .00 .00 .00 +++ 507.10 1378 other Equipment Repair&Maintenance 1,200.00 M 1,200.00 295.00 .W 1,102.54 97.46 92 1,302.67 1390 Other Contractual Services 1,500.00 150.00 1,650.00 1,038.44 .00 €,563.44 85.56 95 2,154.00 - 1391 Dues&Memberships 800.00 .00 800.00 .00 .00 800.00 .00 100 1,365.00 1394 RestaurantJFood Service .00 .00 ,Do .00 .00 .00 .00 ++4 .44 1400 Utility Service 25,000.00 (1,000.00) 24,000,00 4,190.63 .00 24,491.27 (491.27) 102 22,376.96 1504 CredB Card Fees 3,100.00 1,100.00 4,200.00 132.00 .00 4,125.55 74.45 98 3,005.65 1521 Electrical Supplies 2,500.00 {500.00) 2,000.00 205.51 .00 1,958.81 41,19 98 2,869.99 1524 Workshop&Class Supplies 3,000.130 .00 3,000.00 56.49 .00 2,982.91 17.09 99 3,471.27 1533 Fuel Expense .00 .00 .00 .00 .00 .00 .00 +++ .00 1539 Institutional Supplies 2,500.00 .00 2,500.00 183.88 .00 2,480.23 19.77 99 1,762.08 Run by Pautette Hawkenson on 01/04/2018 04:16:10 PM Page 2 of 5 Page 169 of 214 Budget Perforniance Report Fiscal Year to Date 06/30/17 Include Rollup Account and RnlluP to Account Adopted 0udgel. Amended Current hlanfh Y1D YTD Budget-1'fD °,5 Lis-d/ Account Account Dcsuiptlgn Budget Amendments audget Transactions Encumbrances Transac0ons Transactions Rec'd Prior Year Total fund 010-Generat Fund . CxPkMSE Depattment 26-Cultural/Arts Commission Activity 4208-Youth Pavillon 1541 Janitorial Supplies 3,000.00 .00 3,000.00 893.17 .00 2,978.58 21.42 99 2,981.18 1549 Lumber/Wood&insulation 1,000.00 .00 1,000.130 .00 .DO 960.55 39.45 96 839.21 1553 Merchandise for Resale 5,000.00 .00 5,000.00 402.80 .00 3,794.01 1,205.99 76 4,611.57 1561 Office Supplies&Minor Equipment 2,00010 .00 2,000.00 1,434.98 -00 1,951.85 48.15 98 1,865.10 1563 Photo&Video Equipment&Supplies 1,000.00 .00 1,000.00 .00 .00 968.59 31.41 97 963.17 1579 Uniforms 500.00 .00 500.00 .00 .00 440.00 60.00 88 353.64 158€ Paint&Paint Supplies 1,000.00 .00 1,000.00 Co. .00 951.50 48.50 95 494.16 1710 Claims,Judgments&Contingencies .00 .00 .00 .00 .00 .00 .00 +++ .00 1785 Refund Payments .00 .DO .00 .00 .00 .00 .00 +++. .00 Activity 4200-Youth Pavilion Totals $430,315.00 $12,053.00 $442,368.00 $37,949.00 $om $366,965.98 $55,402.02 87% $365,307.80 Activity 4250-Center for the Arts 111E Salaries-Regular 404,291.00 (716.00) 903,575.00 28,982.89 -00 362,670.69 40,904.31 90 352,065.68 1112 Salaries-Part-time 83,093.00 (12,698.00) 70,395.00 4,255.71 AO 49,201.13 21,193.87 70 46,572.44 1113 longevity Pay 5,340.00 .00 5,340.00 410.76 .00 5,339.08 .12 100 4,896.91 1114 Time&Half Pay 100.00 .00 100.00 .22 .00 .54 99.96 1 .54 1121 FICA-City Contribution 38,205.00 .00 38,205.00 2,992.86 .00 31,868.63 6,336.37 83 31,651.95 1122 1PERS-Cify Contribution 44,007.00 .00 44,007.00 2,772.63 .00 34,811.44 9,195.55 79 34,901.67 1123 Life&Disability Insurance 2,835.00 .00 2,835.00 190.43 .00 2,277.29 557.71 no 2,549.10 1128 Retirement Pay .00 .00 .DO .00 .00 .W .00 +++ .0p 1130 Employee Benefit Reimbursement 6,600.00 .00 6,600.00 .00 .00 5,461.02 1,138.18 83 6,531.03 113E Health Insurance 124,710.00 .00 124,710.00 .00 .00 98,549.00 26,161.00 79 122,9€4.00 1301 Temp Agency Services .00 .00 .00 .00 .00 .00 .00 +++ .00 1319 Other Profess€onaf ServFces 7,200.00 700.00 7,900.00 119510 .00 7,247.00 653.00 92 7,678.7€ 133€ Collection Acquisition .00 .00 .00 .00 .00 .00 .00 +++ .00 1337 Collection Conservation .00 .00 .00 ,no .00 .00 .OU +++ ,04 1342 Local Transportation .00 .00 .00 .00 .00 .00 .00 +++ ,00 1343 Postage&Mallfng Expense 2,700.00 .00 2,700.00 857.75 .00 2,560.48 139.52 95 2,709.29 1344 Telephone&Fax Fxpense 900.00 .00 900.00 74.00 .00 888.00 12.00 99 668.00 1346 Travel-Professional Training .00 .00 .00 .00 .00 .00 .00 +++ .00 1349 Visiting Artist Expense .00 .00 .00 .00 .00 .00 .00 +++ .00 1350 FKhlbitian Expenses .00 .00 .00 .00 .00 .00 .00 +++ .00 1351 Advertising Expense .00 .00 .00 .00 .00 .00 .00 +++ .00 1353 Printing Services 2,000.00 (1,000.00) 1,000.00 12.00 .00 901.25 598.75 40 1,400.85 1371 Building&Grounds Maintenance 3,400.00 1,500.00 4,900.00 1,384.61 .00 3,682.85 1,217.1S 75 2,655.00 1376 Office Equipment Repair&Maintenance 4,100.00 .00 4,100.00 287.09 .00 4,067.34 32.66 99 3,826.94 1378 Other Equipment Repair&Maintenance 1,400.00 .00 1,400.00 210.00 .00 1,365.08 34.97 98 1,292.00 1385 Office Equip Repair&Maintenance 700.00 .00 700.00 432.37 .0 513.90 186.10 73 599.99 Run by Pautette Hawkenson on 01/04/2018 04:16:10 PM Page 3 of 5 Page 170 of 214 Elchidget Performance Report Fiscal Year to Date 06/30/17 Include Rollup AccOUnt and Roll(.Ip to Account 3, Adcplad Budget Amended Current 1..oRth '7D YTD %19F1:-YTD 5i,PJSc& ACCeUnt AcmunE L`cscriplian Bodypt Arnendmenls Badyet Trarssactions Encumbrances TranSaUiUnS Tranca Pions Recd Prior Year Total Fund 010-General Fund EXPENSE Department 26-Cultural/Arts Commission Activity 4250-Center For the Arts 1390 Other Contractual Services 5,500.00 (2,000.00) 3,500.00 1,496.50 .00 2,525.10 974.90 72 4,338.19 1391 Dues&Memberships £,000.00 .00 1,000.00 .00 .00 965.00 35.00 96 1,045.00 1392 Subscriptions 250.00 .00 250.00 .00 .00 .00 250-00 0 .00 1,100 UGGty Service 51,500.00 (2,000.00) 49,500.00 8,531.02 .00 50,421.25 (921.25) 102 45,147.95 1504 Credit Card Fees 1,500.00 400.00 1,900.00 262.84 .00 1,927.90 (27.90) 101 1,499.56 1521 Electrical Supplies 2,000.00 (1,000.00) 1,000.00 424.37 .00 1,179.62 (179.62) 118 1,515.61 1524 Workshop&Class Supplies 4,300.00 1,000.00 5,300.00 2,554.93 .00 4,817.37 482.63 91 4,191.89 1533 Fuel Evpense 1,350.00 .00 1,350.00 98.10 .00 834.05 515.95 62 706.58 1535 Hardware Items 600.00 .00 600.00 81.93 .00 468.71 131.29 78 574.38 1537 Horticultural&Landscaping Supplies 500.00 .00 500.00 318.76 .O0 476.60 23.40 95 474.59 1539 Institutional Supplies 4,750.00 2,000.00 6,750.00 3,599.56 .00 6,582.84 167.16 98 4,086.18 1541 Janitorial Supplies 4,500.00 .00 4,500.00 1,015.61 .00 3,805.77 694.23 85 9,889.91 1549 Lumber/Wood&Insulation 300.00 400.00 700.00 .00 .00 700.73 (.73) 100 239.59 1551 Drugs/Medicines&MediCalf Lab Supplies 100.00 .00 100.00 .00 .00 .00 100.00 0 37.70 1553 Merchandise for Resale .00 .W .00 .00 .00 .00 .00 ++n .00 1561 Office Supplies&Minor Equipment 3,537.00 .00 3,537.00 1,302.08 .00 3,426.27 110-73 97 2,765.53 1563 Photo&Video Equipment&Supplies 2,950.00 .00 2,950.00 426.51 .00 3,015.73 (65.73) 102 2,023.19 1564 Equipment Rental 500.00 .00 500.00 .00 .00 439.18 6022 88 496.96 1565 Plumbing,Seviage&Drainage Supplies .00 .00 .00 .00 .00 .00 -00 +4+ ,00 1573 Sarety&Protective Equipment .00 .00 .00 .00 .00 .00 .00 +++ .00 1579 Uniforms 500.00 .00 500.00 CO .00 911.84 88.16 82 500.00 1581 Paint&Paint supplies 600.00 .00 600.00 221.63 .00 302,06 297.99 50 328.06 1785 Refund Payments 1,000.00 1,361.00 2,361.00 340.00 .00 2,053.99 307.01 87 3,105.00 Activity 4250-Center for the Arts Totals $818,818.00 ($12,053.00) $806,765.00 $62,981.61 $0.00 $695,260.93 $111,504.07 86% $711,094.92 Activity 4251-RiverLoop Event FacillUes 1112 Salaries-Part-time 2,200.00 1,800.00 4,000.00 1,076.29 .00 4,878.10 (818.10) 122 2,790.04 1121 SCCA-City Contribution 168.90 150.00 318.00 B2,35 .00 373.20 (55.20) 117 213.43 1122 IPERS-City Contribution .00 200.00 200.00 60.56 ,pp 261.65 (61.65) 131 .00 1371 Building&Grounds Maintenance 500.90 .00 500.00 200.00 .00 334.84 165.16 67 457.15 1378 Other Equipment Repair&Maintenance 1,332.00 1,000.00 2,332.00 .00 .00 2,132.11 199.89 91 1,238.01 1900 Utility Service 5,000.00 .00 5,000.00 238.89 .00 4,366.05 633.95 87 4,275.59 1541 Janitorial Supplies 500.00 .00 500.00 .00 .00 500.00 .00 100 431.54 1765 Refund Payments 1,000.00 1,000.00 2,800.00 .00 .00 1,480.00 520.00 74 755.00 Activity 4251-RlverLoop Event Facilities Totals $10,700.00 $4,150.00 §14,850.00 $1,658.09 $0.00 $14,325.95 $524.05 96% $10,160.76 Activity 4265-Cultural/Arts Grants&Projects 1112 Salaries-Part-time .00 1,440.0 1,440.00 .00 .00 738.98 701.02 51 .00 1319 Other Professional Services 750.90 .00 750.00 .00 .00 .00 750.00 0 750.00 Run by Paulette Hawkenson on 01/04/2018 04:16:10 PM Page 4 of 5 Page 171 of 214 Budget erfo rmanc Report Fiscal Year to Date 06/30/17 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Idnnth YTD )-FD Budget-YTD Used/ ACCOUnt Acmmzt DEicdption Buc€get Amendments Budget Transactions Ennimbrances Tran<actions Transaciians Rec'(i Prior Year Total Fund 010-General Fund 6:( ENSE Oepartwent 26-Cultural/Arts Commission Activity 4265•Cultural/Arts Grants&Projects 1331 Collection Acquisition .00 .00 .00 .00 .00 .110 ,QO +++ .00 1337 Collection Conservation 4,460.00 .00 4,460.00 2,290.50 .00 4,981.00 (521.00) 112 8,915.32 1343 Postage&MaOing Expense .00 .00 ,00 .00 .00 ,00 .00 +++ .00 1346 Travel-Professional Training 7,040.00 .00 7,040.00 85.90 .00 605.90 6,43q.10 9 3,632.79 1349 Visiting Artist Expense 750.00 .00 750.00 .00 .00 550.00 200.00 73 513.52 1350 Exhibition Expenses 5,000.00 .00 5,000.00 ,00 .00 5,349.68 (349.68) 107 8,532.42 1351 Advertising Expense ,00 19,122.00 19,122.00 1,066.00 .00 19,121.61 ,39 100 39,442.22 1353 Printing Services .00 .00 .00 .00 .00 .00 .00 +++ .00 1390 Other Contractual Services 17,000.00 .00 17,000,00 8,283.38 .00 9,765.63 7,234.37 57 4,590.30 1574 Workshop&Class Supplies .00 .00 .00 .00 .00 .00 .00 +++ 500,00 1555 Minor Equipment&Supplies .00 .00 .00 .00 .00 .00 .W +++ 714.77 Activity 4265-Cultural/Arts Grants&projects Totals $35,000.00 $20,562.00 $55,562.00 $11,725.78 $0.00 $41,112.00 $14,449.20 74% $57,591.34 Ocpaihnent 26.Cultural/Arts Commission Totals $1,294,833.00 $24,712.00 $1,31%5g5.0G $114,314.48 $0.00 $1,137,665.66 $181,879.34 85% $1,154,234.82 EXPENSE TOTALS $1,294,833.00 $24,712.00 $1,319,545.00 $114,314.48 $0.00 $1,137,665.66 $181,879.34 86% $1,€54,23q.82 Fund 010-General Fund Totals REVENUE TOTA€S 249,100,00 26,712.00 275,812.00 42,702,57 .00 281,630.61 (5,818.61} 102% 300,606.92 EXPENSE TOTALS 1,294,833.00 24,712.00 1,319,595.00 114,314.48 .00 1,137,655.66 181,879.34 86% 1,154,234.82 Fund 010-General Fund Totals ($1,045,733.00) $2,000.00 ($1,043,733.00) ($71,611.91) $0.00 ($856,035.05) ($187,69795) ($853,627.90) Gland Totals REVENUE TOTALS 249,100.00 26,712.00 275,812.00 42,702.57 .00 281,630.61 (5,818.61) 102% 300,606.92 EXPENSE TOTALS 1,294,833.00 24,712.00 1,319,545.00 114,314.48 Do 1,€37,665.66 181,879.34 865'. 1,154,234.82 Grand Totals ($1,045,733.00) $2,000.00 ($1,043,733.00) ($71,615.91) $0.00 ($856,035.05) ($187,697.95) ($853,627.90) Run by Paulette Hawkenson on 01104/2018 04:16:10 PM Page 5 of 5 Page 172 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Waterloo Hotel-Motel Tax Grant FY2019 CVB Partner Funding Program Eligibility Form Entire form MUST"be typed Contact Information Name of organization: Grout Museum District FEIN: 23-7416881 Check payable to(if different than above): H.W. Grout Trust Contact person: Cyd McHone Address: 503 South St. City: Waterloo State: Iowa Zip: 50701 Phone number: 3192346357 Email: eyd.mchone@gmdistriet.org Organization web address: www.groutmuseumdistriet.org 1. Does your organization meet all of the eligibility requirements listed below? YESF7 NO[] • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3)tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction/organization. The organization must be located in Waterloo, Iowa. • The organization must own,operate,rent or lease a facility or office space that has a published street 3 address and has regularly schedule hours of operation in which to interact with the general public. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s)or service(s)may occur primarily during a specific time of year,other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round, and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES,please continue. If NO,we invite you to pursue funding through the EVENT/CAPITAL Grant Application. 4 Page 173 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2O19 Please answer the following questions/provide the following information; 1- Please provide information showing out-of-county visitors to your attraction month-by-month from the most recently completed fiscal year. Please outline specifically your measurement tool for tracking attendance. Total Thrid,,Door Aberbaue',56,491.Gutorcounty aneMarce,17.111 d 46%&ToW 3u1Y 3,7]9 Aaynu 2.7da September I,ZSZ Oclobor 1,360 Noremher 3,043 aerember 3,010 January 447 Febualy dp11 Mar h 'M 100 2,907 APM IM7 May June 2,848 2. Please provide information about any special events,especially those that are non-ticketed events,and describe how visitors were counted/surveyed. Zip codes are collected using the Point of Sale system. The number of visitors from outside the area attending rental events in GMD facilities are collected during the contracting stage with the primary renter/contractor. The number of hotel rooms used by rental guests, motor coach or military reunion attendees is tallied through a post-event online survey or at the time of final payment. 3. How does your organization currently market to those outside of Black Hawk County? •Television e kVXf N�Adver JS PorImJ evenlyaMgereral museumistayeted to airdulrg peak laurEsmmoMhaand vdwn ahi43xn are Dula[school n ahhleda;AdYaNsing ads tun]asurary-Dewmbor •Tradeshow Marketilg o Director o!Mad:etirg 8 Taurlsm atlends We tarry Group Travel Mseclalbn Travel lewa Maael Place arxwary,she ymmeles the GMD a�N Walerhn as a Eeudam daalinah'on alb great avemitlM bcation br group bavalere. o DirecEar of Maeketing 8 Tourism atlends YMRG tYow Migdry Reunbn MarkelPlacot Tndcshovn armuafy l0 9ronwte WaEerEea as a Rewwn Prierrdtr desrr,aegm 7ha ayerags reuatlen Msta 4 nights and pJJs In attendees from all overthe p(�ard'aala and hes{Fam21a1ualbn EFAMI Teurs viah local CVes to s3wacase the best o1 Ne Cetlar VaIkY to Group Travel and Reu4on Rannns •Pnrd Advertiseg aE. .Smoke stuk s National Herilape Area GUMe e b—T l Traua G. o lewa H,u,l G—d a tom National Guartl pubfzation 0 7ha WA 4elnan—(w9ortal p W Ikawn) o The Iowan Magaairre •pdgtlaE pdyeHislrg 4. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds prior to the beginning of the Fiscal Year. This explanation may be more general,and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. a. Please share what ideas might be new or innovative,different than what the organization has done previously. The GMD will continue to practice all the marketing strategies€[sled above.FY 2019 will call for additional advertising to Increase general allendanmladrnission for the upcoming Need For Speed in the Cedar Valley exhibit.This exhibit will appeal to a national crowd.We will reach out to horse racing,stock car raring and motor cycle racing enthusiasts,funneling information about the Grout Museum District's newest racing themed exhibit to 10 national racing organizations.The exhibit wi[I be featured in various E-Newslellers,print publlcailons and on AssoelationlRacing Club Social Media platforms throughout the duration ofthe exhibit.An exhibit commercial vrill also be produced and used for N advertising and YouTube Pre-role.We will add Direcl TV to the OnMedia contract,this will increase our message to an additional 78,500 homes in 20 add llionaI counties. In additional to the increase racing exhibit marketing strategies,a combination TV1Digital Co-op Advertising plan is underway.The Grout will put together a TV/Ugltal advertising package for a local hotel owner and other attractions to by in to in order to expand marketing efforts with a goal of reaching visitors in the Des Moines and or MlnneapOWSI.Paul area to encourage visitation to Waterloo attractions and enticing tourists to slay overnight in one of our local hotels. 5. What is the mechanism for measuring success of the project(s)? The collection of Zip codes will continue to be the primary mechanism for measuring success. The amount of media coverage is also an objective measure. Lastly, the collection of visitor testimonials via comment card, Trip Adviser or directly e-mailed to info@gmdistrtictorg 5 Page 174 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 6. Please provide a detailed financial picture of your most recently completed fiscal year,including all actual revenue and expenditures. a. Please outline how funds received through this program would affect the organization's annual budget, understanding that these funds are to be used solely for marketing. The Museum District would not be able to engage in marketing campaigns of this magnitude without these hotellmotel dollars. The advertising efforts of the District would be much more limited in scope and would focus more on local traffic. Tradeshows and any travel would be cut from the budget, digital campaigns would suffer and advertisements supporting Waterloo as a premiere destination in one of many tourism publications (Iowa Travel Guide, Eastern Iowa Travel Guide, Silos & Smokestacks National Heritage Area Guide, Waterloo Cedar Falls Visitors Guide)would be cut or minimized to listings rather than featured ads. Out-of-state TV advertising would also be compromised. See attached financial statement for FY 16-17. Acknowledgment and Signature I have reviewed this questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau.To the best of my knowledge,the information contained in this form and any attachments is accurate and complete.The Hotel-Motel Tax Grant funds are reimbursement funds for project funding already spent,and are to be used for the express purpose as stated in the form. I,the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non--fundable or not stated herein. January 9, 2018 Signature of Applicant Date is 6 Page 175 of 214 ............. Grout Museum District Fiscal Year 2017 Item Revenue Budget 1 Grant Revenue 285,000.00 2 Donations400,000.00 3-§�Ios contracted services 26,000.00 4 Interest Income 200.00 5 Rental income 46,393.00 6 Museum store 37,000.00 7 Vet Registrations&DVD purchases 4,000.00 ........... 8 Memberships 56,000.00 9 Admissions 120,000.00 fdll-b—rary/Archivre services 550.00 I —Miscellaneous Income' 200.00 ............... 1-2-IT funds— .......... - 13 Programs 61,290.00 14 Line of credit 8,000.00 15 Levy 597,000-00 Total 1,639,633.00 Expense _ I Employee wages and Employee Benj 1,023,017.00 —2-Bank fee'S 4,760.00 3 Pay back on line of credit 100,000.00 4 Exhibit Maintenance Cost and Rental 60,524.00 5 Rental Expenses 6,035.00 6 Group Tours 1,665.00 7 Museum store-Joint 15,300.00 8 Marketing79,276.00 . .......... 9 Development/Special events 32,000.00 0 Lobbying 0.00 11 Publications/Dues 4,290.00 12 Travel 6,750.00 13.Office Supplies 6,60,0.00 1 Interview terview costs 2,000.00 15 Excise Tax(gains on stock) 2,000-00 1 U 17,325.00 6 egal/Accounting 17 Property Insurance 6.7,150-00 18 utilities 95,306.00 19 Postage ...10,390.00 20 Building Maintenance 13,200.00 21 kitchen, and J 1,wn—Itodal Supplies 9,000.00 22 Equipment Repairs&Computer Main 14,000.00 23 Grounds 13,400.00 24 Miscellaneous expenses 1,200.00 25 Library 889.00 26 Contracted Services 23,335.00 2-7 Wrc-wv-eServices400.00 .......... Preservation 28 servation 1,567.00 29 Programing Operation Costs 27,356-00 30 Volunteer expenses 400.00 31 Line-of-credit fees 10,500.00 ITotal expenses 1,639,633.00 Page 176 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Waterloo Hotel-Motel Tax Grant FY2019 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Cedar Valley Arboretum and Botanic Gardens Name of organization: FEIN: 42-1447541 Check payable to(if different than above): Contact person: Robert Pruitt Address: 1927 East Orange Rd City: State: IA 50701 State: Zip: Phone number: 319-226-4966 Email: director@cedarvalleyarboretum.org Organization web address: cedarvalleyarboretum.org 1. Does your organization meet all of the eligibility requirements listed below? YESWI NOE] • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3)tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction/organization. The organization must be located in Waterloo,Iowa. • The organization must own,operate,rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s)or service(s)may occur primarily during a specific time of year,other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round, and is responsible for managing the organization. • The organization must have a comprehensive,multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES,please continue. If NO,we invite you to pursue funding through the EVENT/CAPITAL Grant Application. i 4 Page 177 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 Please answer the following questions/provide the following information: 1. Please provide information showing out-of-county visitors to your attraction month-by-month from the most recently completed fiscal year. Please outline specifically your measurement tool for tracking attendance. May–525 Visitors,June–407 Visitors,July–707 Visitors,August–705 Visitors,September-1,075 Visitors(Fall Harvest Festival month),October–103 Visitors,Total out-of-county visitors-3,522 All visitors to the Arboretum must check in to our Welcome Center where they are recorded in our visitor logs by a staff member or a volunteer. We track the number of people in each group and the zip code of where each guest is from. 2. Please provide information about any special events,especially those that are non-ticketed events,and describe how visitors were counted/surveyed. Our annual Fall Harvest Festival is the only exception to visitor check-in system.Three years ago we attempted to get everyone's zip code at the entrance and it created bottlenecks,delays,and unhappy visitors.For the past two years,we have tracked the number of visitors at our entrance gate and applied the same ratio of out-of-county guests to guests from within Black Hawk County as what we receive on a regular basis in the Welcome Center.Comparing this to previous years,it turned out to be a very accurate assessment and the process much more pleasant for our visitors. 3. How does your organization currently market to those outside of Black Hawk County? The Arboretum markets through a variety of sources to attract out of county visitors.We are actively working on increasing our online presence through an assortment of media and social media sources including boosted Facebook posts and improved SEO for our organization.We have had very positive feedback about our online advertising from visitors,with many new visitors saying that they learned about us online.In terms of printed advertising,we have advertisements in the Iowan,Waterloo Visitors Guide,the Waterloo-Cedar Falls Courier,and several billboards in the Cedar Valley.We also have new informational cards that are available at many hotels with information about visiting the Arboretum. 4. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds prior to the beginning of the Fiscal Year. This explanation may be more general,and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. a. Please share what ideas might be new or innovative,different than what the organization has done previously. The Cedar Valley Arboretum would use funding from the CVB Partner Funding Program for two main purposes.The first Purpose would be to create a greater awareness of the Arboretum as a premier,must-see destination in Waterloo.The second purpose of the funding would be to attract visitors to particular events at the Arboretum.We have been very active in increasing the number of events that we offer,and we have an exciting calendar for 2018. a.)For 2018,in addition to our regular marketing,we are planning on a new social media approach,with directed paid advertising to attract people outside of the Cedar Valley.We will be placing social media posts targeting residents of Cedar Rapids,Iowa City and Mason City. 5, What is the mechanism for measuring success of the project(s)7 The Arboretum has a few different mechanisms for measuring success: 1).measuring attendance for the Arboretum as a whole and for separate events throughout the season.2).Level of support for memberships and donations.3)Level of support from corporate partners,foundations and local government.As evidenced by the fact that we are entering our 22nd year and have reached record numbers of visitors,members,and donors over the last six years,our organization has been very successful.This is thanks to,in large part,the wonderful support we receive from many community organizations, including the Waterloo Convention&Visitors Bureau. 5 Page 178 of 214 Waterloo Hotel-Motel Tax Partner Funding Program, FY2019 6. Please provide a detailed financial picture of your most recently completed fiscal year,including all actual revenue and expenditures. a. Please outline how funds received through this program would affect the organization's annual budget, understanding that these funds are to be used solely for marketing. Please see attached Financial Summary for 2016 a.)The funds received through the CVB Partner Funding Program would greatly help us increase our visibility and reach out to more potential visitors throughout the state.Public garden tourism is exponentially increasing across the country, with many arboretums and botanic gardens becoming a major attraction within their community(especially ones with children's gardens), The Cedar Valley Arboretum and Botanic Gardens has amazing potential and is quickly growing to be one of the Cedar Valley's top destinations. ii Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau.To the best of my knowledge,the information contained in this form and any attachments is accurate and complete.The Hotel-Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. I,the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non-fundable or not stated herein. Signature of Applicant Date i'. I ii P 6 Page 179 of 214 E. .1 CEDAR VALLEY ARBORETUM &BOr ANIC GARDENS AT EIAWKEYE COMMUNITY COLLEGE Financial Summary 31-Dec 2016 Revenues Donations $ 91,004 Grants-Operating $ 33,162 Grants-Capital $ - Annual Appeal $ 40,133 Membership&Admission $ 28,106 Special Events $ 28,443 Investments $ 1,376 Education $ 1,200 Sales and Rentals $ 13,286 Total Revenues $ 236,710 Expenses by Department Administration $ 116,342 Education $ 386 Garden Operations $ 50,169 Marketing $ 4,008 Special Events $ 16,738 Development $ 2,579 Gift Shop $ 2,057 Total Expenses $ 192,279 Net Profit(loss) $ 44,431 Page 180 of 214 Waterloo Hotel-Motel Tax Partner Funding Program,FY2019 Waterloo Hotel-Motel Tax Grant FY2019 CVB partner Funding Program Eligibility Form Entire form MUSrbe typed Contact Information Name of organization: Main Street Waterloo (MSW) FEIN: 42-1266-451 Check payable to(if different than above]: Main Street Waterloo Contact person: Nick Hedrick (Interim Executive Director) Address: 212 E 4th St. City: WaterlooState: IA zip: 5073 Phone number: 319-291-2038 Email; director@mainstreetwaterloo.org Organization web address: www.mainstreetwaterloo.org 1. Does your organization meet all of the eligibility requirements listed below? YESW1 NOE] • The organization must be legally organized as o An Iowa organization,incorporated under the Iowa Nonprofit Corporation Act,holding a federal 501(c)(3)tax-exempt status OR o An arts or cultural department or division of a municipal government that Is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction/organlzation. The organization must be located in Waterloo,Iowa, • The organization must own,operate,rent or lease a facility or office sparse that has a published street address and has regularly schedule hours of operation In which to interact with the general public. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be p€ovlded to CVB upon request. ■ The organization's facilities,programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s)or service(s)may occur primarily during a specific time of r year,other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round,and Is responsible for managing the organization. • The organization must have a comprehensive,multi-year strategic plan. » The organization has met these criteria for three consecutive years, If YES,please continue. If NO,we Invite you to pursue funding through the EVENT/CAPITAL.Grant Application. 3 4 Page 181 of 214 Waterloo Hotel-Motel Tax Partner f=unding Program,FY2019 Please answer the following questions/provide the following information- 1. Please provide information showing out-of-county visitors to your attraction month-by-month from the most recently completed fiscal year. Please outline specifically your measurement tool for tracking attendance. January-None, February-None,March-Funky Junk-a-loo 1825=54.3%,April-None,May -Fflday'Loo 15B=9.43%,June-MWD-528-6.0%Friday'Loo 205-10.25%,July 13130'Loo 400-16%, FridayrLoo 262-15.8°r6,August-228-7.4%,September-96-11.4% October-None,November-Small Biz-125-32%, December-Small Biz-76-38.2% 2. Please provide Information about any special events,especially those that are non-ticketed events,and describe how visitors were counted/surveyed. Funky Junk utilizes rattle tickets for vendor door prizes to capture and track each attendees Information that Includes address and email. These are then entered manua€'y by a volunteer For Bbgloo and MWD,raffle tickets were ul:kzed to to track a sampling of attendees for the survey The total rttlandance Is derived Irwin the non-ticketed events via the percentage of the total number of beet sales sold during the event Shop Small Saturday had a form that each attendee had to have each of the shops sign off on to be entered into a drawing to win prizes for down€own wetadoo. Those forms once completed asked for the attendees information Including address and email. 1 How does your organization currently market to those outside of Black Hawk County? Social Media is a large outlet for Main Street Waterloo. By utilizing their filleting and targeting fools we are able to directly market to individuals living outside of Black Hawk County. We utilize these analytics to track our impressions,6EQ,and insights to track those that have engaged with our social media. For other events we advertise In magazines and publications that have a large reach Inside Iowa as well as several surrounding states. Radio Is another outlet that we use to broadcast our message and events to a large demographic on several different stations. We have a mailing list that also received postcards and flier via direct mail. A, Please provide a brief explanation of how you would use funds received through the CV8 Partner Funding Program, Funded Partners will be required to provide a specific plan for use of granted funds prior to the beginning of the Fiscal Year. This explanation may be more general,and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. a. Please share what Ideas might be new or innovative,different than what the organization has done previously. Funky Junk wiil be utilizing Pads that will attendees will sign up for raffle this year. Seminars and demonstrations will also be going on. Main Street has also switch over to the Square system that also helps us to capture attendee data that use their cards at our events throughout the year. 5. What Is the mechanism for measuring success of the projectis)? During Friday'loo we are Increasing the raffles to gather attendee information, We will also be asking for zip code during the wrist banding process. Funky will continue to track attendees Information through the electronic IPad system. Small Biz Saturday will continue to use the scavenger hunt sheet to track attendees data and we will continue to reline the method of data gathering for BBQ't_oo by Increasing raffle and zip code collection. 5 Page 182 of 214 Waterloo Hotel-Motel Tax Partner Funding Program,FY2019 6. Please provide a detailed financial picture of your most recently completed fiscal year,including all actual revenue and expenditures. 3 a. Please outline how funds received through this program would affect the organ€nation's annual: budget,understanding that these funds are to be used solely for marketing. These funds would be vital to expanding our marketing to those individuals living outside of Mack Hawk County. These funds allow us to purchase adds in various publications, secure radio spots that are broadcast to a wide range of individuals. Additionally, the ability to target market certain demographics on social media is a great marketing and advertising tool. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau.To the best of my knowledge,the Information contained In this form and any attachments Is accurate and complete.The Hotel-Motel Tax Grant funds are reimbursement funds for project funding already spent,and are to be used for the express purpose as stated in the form. f,the undersigned,know full and well that if this program/project does not transpire,recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn.My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non-fundable or not stated herein. Is Nicholas Hedrick oig9aRy S7Unad ey Nicnol"Haddck DAS6:2018.01.09 r 1 sa:ae.a8v0' 01/09/2018 Signature of Applicant pate i 6 s . - Page 183 of 214 11:49 AM Main Street Waterloo 01109118 Profit & Loss Cash Basis January through December 2017 Jan-Dec 17 Ordinary IncomolExpense Income 4000,CITY OF WATERLOO 46,480.00 4015•ANN UAL CONFERENCE SPONSOR 11000.00 4020•PASS THROUGH GRANTS 75.000.00 4085-FLOWER SPONSORS 6,100.00 4090�Charitable Contributions 11195.00 4300-FRIDAY 100 41,270.70 4305-FRIDAY'LOO -SPONSORS 8,400.00 4310-TASTE OF'LOO 3,224,00 4330.880100 57,649,75 4335.880100 -EVENT SPONSORS 3,700,00 4350.4TH STREET CRUISE 760,00 4360•TOUR DE'LOO 1,755.96 4365-TOUR DE'LOO -SPONSORS 350.00 4370 WINTER WONDER'LOO 430.45 4380 ANNUAL MEETING 20,00 4397•MY WATERLOO DAYS 48,705.26 4398•MY WATERLOO DAYS-SPONSORS 21,061.54 4400•RENT INCOME-PARKING LOT 29,132 SO 4420•Restaurant Week Income 390.00 4500.Funky Junk-ado* 24,004,28 4610•Mayoes Fireworks 16,031.27 4550•T-SI41RT SALES 705.08 6000-INTEREST INCOME 4.19 6010-MISCELLANEOUS INCOME 190.85 Total Income 387.550.63 Gross Profit 387,550.63 Expense 6015•NATIONAL CONFERENCE EXPENSE 310.50 5020-PASSTHROUGH GRANTS-EXPENSE 75,000.00 5030-ACCOUNTING 5,110.00 5035-DUES 1 MEMBERSHIPS 375,00 5040-INSURANCE-DIRECTORS I OFFICE... 419.00 5045•INSURANCE-GENERAL LIABILITY 12,088.04 5050-INSURANCE-LIQUOR LIABILITY 3,225,00 5060•MISCELLANEOUS 2,906.25 5365-POSTAGE 417.00 5075-SUPPLIES 1,193,69 5060•TELEPHONE 2,153.39 5051•EMPLOYEE PHONE 6000 5085-FLOWERS 7,364.78 5095-OFFICE EQUIPMENT-EXPENSE 4,889.35 5108•SNOW REMOVAL 235.00 5110•CONTRACTED SERVICES 280 90 5200,E.D.-WAGES 44,332.09 5205-E.D.•PAYROLL TAXES 1649.51 5215•E.D.-PENSION 1,380,00 5230-A.A.-WAGES 26.940,60 5235-A.A.-PAYROLL TAXES 2,260.28 6250•I.D.-WAGES 1,341.20 5255•I.D.-PAYROLL TAXES 67.42 5260•MWD- DIRECTOR WAGES 1,305.87 5279•EMPLOYEE BUSINESS MEALS 481.11 5285•EMPLOYEE TRAVEL 1,502.01 5290-EMPLOYEE TRAINING 170.00 5300-FRIDAY 100 .EXPENSE 29,928.39 65,410-TASTE OF100-EXPENSE 515.40 5330.8130 ILOO-EXPENSE 55,296.11 $360-TOUR DE LOO-EXPENSES 61467 5370-WINTER WONDER'LOO-EXPENSE 68339 5385-HALLOWEEN EVENT 66.92 5390•GENERAL FUNDRAISING-EXPENSE 75.00 5397-MY WATERLOO DAYS,EXPENSE 51.395.12 Pagel Page 184 of 214 11:49 AM Main Street Waterloo 01109118 Profit & Loss Cash Basis January through December 2017 ,tan»Dec 17 5400 PARKING LOT-MAINTENANCE 801.35 8405•PARKING LOT-INTEREST 9.66829 5410•PARKING LOT-TAXES 5,341,00 5420•Restaurant Week 230-30 5500•Funky Junk-a•loo Expense 6,408.44 5510-Mayor's Fireworks Event 13.56346 5520•Mayor's Fun Walk/Run 125.00 5530•Shap Downtown Saturdays 455.03 $550•T-Shirl Expenea 1,334,14 66910-Bank Service Charges 8,00 Total Expense 375,968.21 Not Ordinary income 11,562,42 s Net Income 11,682.42is is r i Page 2 Page 185 of 214 CITY OF WATERLOO Council Communication Request by Hope M. Anderson to rezone a total of 129.16 acres from"A-1"Agricultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision located next to 5805 Kimball Avenue, between Kimball Avenue and Highway 21, and north of E. Orange Road. City Council Meeting:4/2/2018 Prepared: 3/21/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Approved 3/21/2018 - 10:15 AM Clerk Office Even, LeAnn Approved 3/21/2018 - 12:07 PM ATTACHMENTS: Description Type D Rezone A-1 to R-1 Cover Memo D Waterworks Memo Cover Memo D Public comment Backup Material Motion to receive, file, consider and pass for the second time an ordinance amending Ordinance No. 5079, as amended. City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4- SUBJECT: 4, approving to rezone a total of 129.16 acres from"A-I"Agricultural District to "R-I" One and Two Family Residence District for the development of a 210 lot subdivision next to 5805 Kimball Avenue. Motion to suspend the rules. Motion to consider and pass for the thud time and adopt said ordinance. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted herewith is a request to set the date of public hearing as March 26, 2018, to approve a request by Hope M. Anderson to rezone approximately 129.16 acres from"A-I"Agricultural District to "R-I" One and Two Family Residence District, located next to 5805 Kimball Avenue between Kimball Avenue and Highway 21, and north of E Orange Road. The request for the rezone would not appear to have a negative impact upon the surrounding area. It would appear that the proposed residential uses Summary Statement: would blend in well with the surrounding neighborhood which consists of single family homes, vacant land, and Orange Elementary School. Staff recommended approval of the request submit to a condition that a traffic study will be required for the area prior to the submittal of a final plat. Page 186 of 214 At their March 6, 2018 meeting, the Planning and Zoning Commission unanimously recommended approval of the rezoning request, subject to the condition that a traffic study be submitted prior to submittal of a final plat. Expenditure Required: None Source of Funds: N/A Goal 1: Support the creation of new, livable wage jobs though a balanced Policy Issue: economic development approach of assisting existing businesses, foster start-ups, attracting new employs and cultivating an adequate workforce. Alternative: N/A Legal Descriptions: See Attached Page 187 of 214 March 6,2018 REQUEST: Request by Hope M. Anderson to rezone a total of 129.16 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision. The proposed rezone area is located next to 5805 Kimball Avenue, between Kimball Avenue and Highway 21 , and north of E. Orange Road. APPLICANT: Hope M. Anderson, 100 Anderson Drive, Waterloo, IA 50701 GENERAL The applicant is requesting to rezone the 129.16 acre property in DESCRIPTION: question for the purpose of creating a 210 lot subdivision with 3 land tracts known as the Paradise Estates Addition. IMPACT ON The request for the rezone would not appear to have a negative NEIGHBORHOOD & impact upon the surrounding area. It would appear that the SURROUNDING proposed residential use would blend in well with the surrounding LAND USE: neighborhood which consists of single family homes, vacant land, and Orange Elementary School. VEHICULAR & The proposed rezone area would appear to have some impact on PEDESTRIAN the surrounding pedestrian and traffic conditions in the area. TRAFFIC Mohammad Elahi with the City of Waterloo Traffic Operations CONDITIONS: indicated the need for a traffic study for the proposed rezone area. The proposed development would be served by Kimball Avenue which consists of (6.5" (PCC) Portland Cement Concrete on a 6" granular base with a 4.5" (ACC)Asphalt Cement Concrete overlay for a total of 11" of pavement) and E. Orange Road which contains (9" ACC on an asphalt treated base with 3"ACC overlay for a total of 12" pavement) which are classified as Collector Streets which means they were designed and constructed for higher volumes of traffic, and Highway 21, which is classified as a Minor Arterial. Kimball Avenue has an average annual daily traffic count of 1,730 vehicles and E Orange Road has an average annual daily traffic count of 630 vehicles. The development shall also be served by local roads which include Lichty Boulevard, Paradise Boulevard, Moonlight Ridge, Road A, Road B, Road C, Road D, Road E, and Road F. The proposed rezone area will consist of sidewalks throughout the development and there has been a discussion regarding having a pedestrian access that connects the proposed development to Orange Elementary School. RELATIONSHIP TO The Shaulis Road trail is approximately 2,500 feet to the north of RECREATIONAL the proposed rezone area and will not be connected to the TRAIL PLAN AND proposed rezone area at this time. The proposed development will COMPLETE STREETS be connected by sidewalks. POLICY: ZONING HISTORY The proposed rezone area has been zoned "A-1"Agricultural FOR SITE AND District since the adoption of the Zoning Ordinance in 1969. IMMEDIATE VICINITY: Surrounding land uses and their zoning designations are as follows: Next to 5805 Kimball Avenue—A-1 to R-1 PcQLF18f84 of 214 2 March 6,2018 North — Vacant land, zoned "A-1 Agricultural District. South — Vacant land, zoned "A-1 Agricultural District. East — Vacant land, zoned "A-1"Agricultural District. West — Single family homes and Orange Elementary School, zoned "R-1" One and Two Family Residence District. DEVELOPMENT The surrounding area consists predominantly of vacant land and HISTORY: single family homes, with a few homes being built along A-B Avenue. BUFFERS/ No buffers are required for the rezone area. SCREENING REQUIRED: DRAINAGE: The rezone request would appear to have some impact on drainage in the area, especially considering approximately 6 lots and 3 tracts that are partially in the 100-year floodplain for the 129.16 acre development. However, a draft of the preliminary plat for the Paradise Estates Addition does denote three storm water detention areas with a tract on the southwest side, a tract on the northeast side, and a tract on the southeast side of the proposed development. In addition 15' and 20' storm water drainage easements are identified in the rear and side yards for various lots. The area would likely be able to be removed from floodplain status after the area is graded. The applicant has indicated that they will work with the Iowa Department of Natural Resources to ensure the Special Flood Hazard Area does not contain any floodway. FLOODPLAIN: Approximately 97% of the rezone area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 19013C and Panel Number 0311 F dated July 18, 2011. However, portions of tracts and lots are located in the 100-year floodplain, as part of a Zone A unstudied stream. PUBLIC /OPEN Orange Elementary is directly adjacent to the proposed rezone SPACES/ SCHOOLS: area. The area is also served by Hover Middle School and West High School. Lichty Park is also located approximately 1,300 feet to the west of the proposed subdivision. There also has been a discussion regarding having a pedestrian connection between the school and the proposed development. UTILITIES: WATER, There is an existing 8" sanitary sewer main, 12" water main, and a SANITARY SEWER, 15" storm sewer located underneath Kimball Avenue. In addition STORM SEWER, ETC: there is an existing 10" sanitary sewer main, 6" drain tile, and a 12" inch water main underneath E. Orange Road. A 15" sewer main that transitions to an 8" sewer line crosses HWY 21 to serve the development. Matt Mahler with Waterworks indicated that there is enough water capacity to serve the rezone area, but adequate water pressure may be an issue in some areas. The developer's engineer has suggested placing in-home booster pumps for Next to 5805 Kimball Avenue—A-1 to R-1 PeFdw?-81 of 214 3 March 6,2018 properties that lack adequate water pressure. There were concerns regarding the 10" sanitary sewer in E. Orange Street about it being too shallow to service the area. So, options will have to be analyzed to determine the best way to serve the southern portion of the development. RELATIONSHIP TO The Future Land Use Map designates the majority of the rezone COMPREHENSIVE area as Low Density Residential and Agricultural Residential LAND USE PLAN: Potential. Along Highway 21 is Mixed Residential: Low, Medium, High Density Residential, Professional Offices, and Compatible Commercial. STAFF ANALYSIS — The applicant is requesting to rezone a total of 129.16 acres from ZONING "A-1"Agricultural District to "R-1" One and Two Family Residence ORDINANCE: District as part of a 210 lot subdivision. Lot sizes will range from 12,632 SF to 56,628 SF in size. The rezone area is also adjacent to Orange Elementary School which will give parents the option of walking or biking their children to school. The area is also adequately served transportation wise by Highway 21, Kimball Avenue, and E. Orange Road. The proposed development will also meet the setback and lot size requirements for the R-1 district. The applicant at a previous Planning and Zoning Commission meeting on February 6, 2018, requested to rezone a total of 129.16 acres including 105.33 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District (Tract B), 10.85 acres from "A-1"Agricultural District to "R-3" Multiple Residence District Tract D), 3.51 acres from "A-1"Agricultural District to "R-4" Multiple Residence District (Tract A), and 9.47 acres from "A-1"Agricultural District to "C-1" Neighborhood Commercial District (Tract C). It was moved by Hall, seconded by Flynn to recommend that Tracts A, C, and D be rezoned to "R-1,C-Z" and Tract B rezoned to "R-1". Motion carried unanimously. In order to better address concerns raised by neighbors. The applicant is now requesting to rezone the entire 129.16 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District with no "C-Z" conditional zoning or other zoning classifications being requested at this time. At the meeting neighbors had concerns regarding increased traffic, water pressure, drainage, impacts to the character of the Orange Township neighborhood, urban sprawl, protecting existing agricultural ground, housing covenants, land uses other than R-1, home prices, etc. The applicant will be meeting with the neighborhood prior to the Planning and Zoning meeting on March 6, 2018. STAFF ANALYSIS — The applicant will be submitting a subdivision plat for Paradise SUBDIVISION Estates Addition that coincides with this rezoning request, but will ORDINANCE: be submitted to the Planning and Zoning Commission at a future date. Next to 5805 Kimball Avenue—A-1 to R-1 Peqdw hid of 214 4 March 6,2018 TECHNICAL REVIEW Lori Glover with Black Hawk County Office of Emergency COMMITTEE Management questioned whether Orange Elementary had enough student capacity for the proposed rezone area/210 lot and 3 tracts development. The Waterloo School District indicated the Orange Elementary has adequate student capacity to address existing students and the new development. Mohammad Elahi with the City of Waterloo Traffic Operations indicated the need for a traffic study for the proposed rezone area. Staff has indicated in the conditions section that a traffic study will need to be performed prior to the submittal of the final plat. Hyberger noted a neighbor did have concerns regarding average lot size. Bowers indicated lot sizes are based on marketing and current infrastructure prices. The engineering department had concerns regarding only having one through road to the north and would like to see one more of the proposed cul-de-sacs pushed through to create an additional exit. STAFF Therefore, staff recommends that the request to rezone a total of RECOMMENDATION: 129.15 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request does not appear to have an impact pedestrian and traffic conditions within the surrounding area. And subject to the following conditions: 1. A traffic study will be required for the proposed rezone area prior to the submittal of the final plat. 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Proposed Rezone Area _ a i 4t n.Y. s.' c Sidehill Drive �) Q �Lichty Boulevard" i E Orange Road r. N E of 5805 Kimball Avenue w E Floodplain Map, Rezone A-1 to R-1 s Hope M Anderson .................. 753 375 3 750 Feet L Page 'J5 of 214 9 FEHRGRAIIIII-11111,'�M ENGINEERING&ENVIRONMENTAL February 13, 2018 City of Waterloo Planning and Zoning Aric Schroeder, City Planner 715 Mulberry Street Waterloo, IA 50703 RE: Paradise Estates Addition Rezoning Kimball Ave. and Orange Rd. Waterloo, Iowa Dear Mr. Schroeder, On Behalf of Hope M. Anderson, we hereby request to revise the rezoning for the entire Paradise Estates site to R-1. It is our understanding that due to the nature of this request being a lower classification of zoning than that in the recommendation of the Planning Commission, that this request may go back through the Planning Commission under the previously filed Rezoning Application and fee. Please indicate if any of the above information was misunderstood. Sincerely, Alexander J. Bower Associate Engineering Technician 0:\Fred Rose, LLC\17-511 Hope Anderson Subdivision\Rezoning\17-511 Rezoning_RevisiontoPZ_2018_0213.docx 2005 th Avenue SE I Suite 100 1 Cedar Rapids, IA 52401 1 p:319.294.6909 I f:319.294.5133 I www.fehr-graham.com Insight. Experience. Results. Page %6 of 214 10 I uN T sL lrlg xom"TMRN° N 89'0214"F 2646.46' I I E W , I I LP THE o ^ a ALP°�1EF O Is \ i to \ \ 2 I I P➢E�WLLNu�W/wASNEF / �\T / � I � I I I - I � � I h N 13 - h I I I , � I , I , I I S 89,13,0"W 890.16' I � I PPRGE`6 rff _ � I 3 IQ r�pjp10, = E \ I J TPACN^ m S 69' 0723'W 1326.54' p o Q oo Of _ N _ I I Of Y WE R1 ONE AND TWO FAMILY RESIDENCE I Lil I 3 I I a P1. 200' 100' 0 200' I GRAPHIC SCALE IN FEET o = SCALE: 1"-200' 2 , , I M � I w N 89'12'08'F 889.98' ]t T o II N I u , I { R S 89'1230"W 1J28.67' — — — — — — — — — — — -I - E.ORFNOE�26AD �P LONNER SEG 3-BS-I] N.NAL TrEG N uNP1A' °/� I �� W I I SE ]31SFN/FIJW SEGE=�h �Pl]W I I II I I FEHR GR/''• ILLINOIS N1 REVISION DESCRIPTION DATE PROJECT DRAWING: OB NUMBER ,n' REZONE To A R-1 2/u/1e REZONING EXHIBIT REZONING 7-511 IOWA FOR ENGINEERING&ENVIRONMENTAL PARADISE ESTATES ADDITION sHEET NUMBER: ®2017 FEHR GRAHAM WISCONSIN TO THE CIN OF WATERLOO,BLACK HAWK COUNTY,IOWA SET TYPE: PRELIM RO.1 PLOT DATE:2/13/18 G:C3G 17\17-511 IJ-511 R... parcNs R..d ,RG.1 Page1997 of 214 I 11 Legal Description of Property to be Rezoned: The North half of the Southwest Quarter and the Southwest Quarter of the Southwest Quarter in Section 15, Township 88 North, Range 13 West of the 5th P.M., except the following Parcels: That parcel conveyed to Black Hawk County, Iowa for road purposes in 109 LD 313; That parcel conveyed to the State of Iowa in 415 Deeds 71; That parcel conveyed to the City of Waterloo in 550 LD 516; Parcel A in the Southwest Quarter of Section 15, Township 88 North, Range 13 West, in file 2012-1682; and Parcel B in the Southwest Quarter of Section 15, Township 88 North, Range 13 West, in file 2017-12437 AND The South 40 Acres of the Northwest Quarter in Section 15, Township 88 North, Range 13 West of the 51h P.M., Black Hawk County, Iowa, except the West 65 feet thereof; and further except that part conveyed to the State of Iowa in 415 Deeds 71. Said property being generally described as follows: Beginning at the West Quarter Corner of Section 15, Township 88 North, Range 13 West of the 5t" P.M., City of Waterloo, Black Hawk County, Iowa; thence bearing N 00009'12" W a distance of 661.76 feet; thence bearing N 89°02'14" E a distance of 2646.48 feet; thence bearing S 00121'06" E a distance of 661.76 feet; thence bearing S 00121'15" E a distance of 1329.81 feet; thence bearing S 89°07'23" W a distance of 1326.54 feet; thence bearing S 00°15'35" E a distance of 1327.89 feet; thence bearing S 89°12'30"W a distance of 1328.67 feet; thence bearing N 00°09'59" W a distance of 624.98 feet; thence bearing N 89012'08" E a distance of 889.98 feet; thence bearing N 001109'24" W a distance of 1100.06 feet; thence bearing S 89013'08" W a distance of 890.16 feet; thence bearing N 00110'00" W a distance of 926.57 feet to the point of beginning. Described area contains 129.16 acres and excludes existing right of way. f r Page 1 of 1 l Page11198 of 214 12 WATERLOO WA ��WORKS MEMO Matthew L. Mahler, P.E. General Manager WATERLOO WATER WORKS Box 27, Waterloo, IA 50704 (319)232-6280 matt.mahler@waterloo-ia.org January 30, 2018 To City of Waterloo Planning and Zoning Department: This memo is regarding the proposed Paradise Estates Addition residential subdivision proposed to be constructed adjacent to Orange Elementary School between Kimball Avenue and Hawkeye Road. The Waterloo Water Works currently operates its water system within the City of Waterloo as a single pressure zone. This results in a system that is simple to operate, energy efficient, cost effective and provides reliable water service to customers throughout the City. However, the highest elevation areas of the City can, and do, experience aesthetically low water pressure under normal operating conditions. The proposed development is located at one of the highest elevations in our water system. We have pressure and flow tested existing fire hydrants in the area of the proposed development, results are below. For reference, the average operating pressure of our water system is approximately 80 psi. Location Static Flow Result Flow Pressure Kimball Ave. and Sidehill Dr. 42 psi 2,294 gpm 32 psi Kimball Ave. and E. Orange Rd. 58 psi 2,319 gpm 44 psi The hydrant at Kimball Avenue and Sidehill Drive is in the middle of the development's north-south length. The hydrant at Kimball Avenue and East Orange Road is on the southerly end of the development. These results verify that there should not be a concern about flows within the development from a fire supply perspective, and that pressures are high enough to maintain positive pressures above current regulatory health and safety requirements. However, a sustained static pressure of 40 psi to 50 psi is relatively low for aesthetic purposes. Particularly considering that this development will likely have many properties with irrigation. Page'?-99 of 214 13 There are multiple large diameter water supply mains to this development, so these low pressures are not water delivery issues, but are caused solely by the elevation of the area relative to the rest of our distribution system. The Water Works' master plan includes development of a boosted pressure zone in south-west Waterloo consisting of a booster station, elevated storage tank and pressure reducing valves. The estimated cost of the improvements is up to $3,000,000. This development will benefit from this project. However, no stage of the project is currently in our approved 10-year capital improvements plan. An interim solution would be to note the low system pressures on the lot purchase agreements, and recommend that residents preferring more aesthetically typical water pressures install in-home booster pumps. Residential booster pumping systems can cost $300.00 to $500.00 each before installation, and have a useful life of 5 to 10 years. The Waterloo Water Works looks forward to working with the City of Waterloo to make this exciting project a success for all stakeholders. This memo has been prepared to make sure reasonable expectations for the performance of our water system are clear, well before any final decisions are made. Please feel free to call or email me with any questions or comments. is Respectfully, Matthew L. Mahler, P.E. General Manager 7 3 F Page12300 of 214 14 Rezone from A-1 to R-1, R-4, and C-1 East of 5624 Kimball Avenue Hope M. Anderson a� � v, ,a. 'n.. _.: 'i'. =mac '` _:. '�f` �'A`�.')a"Sed•'�L.,� y u'.as• fix' .c �- _'t�S "',n' y.r Looking east from Kimball Avenue on the north Looking east from Kimball Avenue with Orange side of the rezone area. Road to the right. 17 i _ I w i s Looking north along Kimball Avenue toward Looking west from Iowa Highway 21. Orange school which is on the left. PageV01 of 214 15 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1.APPLICATION INFORMATION: a. Applicant's name(please print): Hope M. Anderson Address:100 Anderson Drive Phone:319.234.1715 Fax:319.234.1716 City:Waterloo State: Iowa Zip: 50701 b. Status of applicant: (a)Owner X (b)Other (CHECK ONE): If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State: Zip: 2.PROPERTY INFORMATION: a. General location of property to be rezoned: Between Kimball Avenue and Hawkeye Road, north of Orange Road b, Legal description of property to be rezoned: See Exhibit A Attached c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): Irregular, 3,275' x 2,517' d. Area of Proposed Zoning Boundary (Excluding Right of Way): 5,626,069 5F / 129.16 Acres e. Current zoning: A Requested zoning: R-1, f. Reason(s)for rezoning and proposed use(s)of property:_Preliminary Plat for Future Subdivision g. Conditions(if any) agreed to: h. Other pertinent information(use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go tluough a platting process(separate from rezone request). The filing fee of$300+$10 per acre($750 max)(payable to the City of Waterloo)is required(round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. 1f the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming, and Zoning Commission until four(4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of per jury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. ell Signature f Applicant Da Signature o Owner atd Page12502 of 214 WATERLOO WWORKS MEMO Matthew L. Mahler, P.E. General Manager WATERLOO WATER WORKS P.O. Box 27,Waterloo,IA 50704 (319)232-6280 matt.mahler(a�waterloo-ia.or March 6, 2018 To City of Waterloo Planning and Zoning Department: This memo is supplement to the January 30, 2018 memo which was previously furnished regarding the Paradise Estates Addition residential development. The January 30 memo identifies two solutions to the low pressures in Orange Township. The long-term solution involves construction of a $3.5M multi- project improvement sequence that creates a large boosted pressure zone in south- west Waterloo. The interim solution recommends home-owners desiring higher water pressure install in-home residential booster pump systems. After further review, a mid-term solution may be for the Water Works to construct improvements that create a smaller-scale boosted pressure zone focusing on improving pressure in Orange Township and the immediately adjacent area. The first step in exploring the feasibility of a smaller-scale boosted pressure zone is to contract an engineering firm to conduct a study to evaluate our existing water system, elevation maps and sources of water demand. The goal of the study would be to identify a location for a booster pumping station and establish the extents of a pressure zone that would address the pressure concerns of existing customers and customers in immediately impending developments. The Board of Water Works Trustees will be considering securing an engineering firm to perform this Boosted Pressure Zone Study at its Regular March Board Meeting. Please feel free to call or email me with any questions or comments. Respectfully, Matthew L. Mahler, P.E. General Manager Page 203 of 214 Dr.Jane Lindaman �''! Superintendent of Schools 4� L Thinking 1516 Washington Street Is Ur '1itleSS Choices waterloo,IA 50702 Phone: 319-433-1874 Waterloo scHO LS Fax: 319-433-1886 lindamanj@waterlooschools.org March 26,2018 Ms. Kelley Felchle City Hall 715 Mulberry Street Waterloo,IA 50703 Dear Kelley and City Council Members, On behalf of Waterloo Schools,we would like to take a moment to comment on the proposed land development known as"Paradise Estates." When Orange Elementary was originally being planned,the Superintendent and Board of Education at that time heard conversations about potential future developments. Housing trends were already showing growth on the south side of Waterloo,and with potential future developments in mind,the elementary building was built to support an enrollment of 650 students. Currently there are just under 500 students in grades K-5. Over the past 6 months,we have been in conversation with representatives of various groups,including those involved with the proposed housing development,city officials and members of the neighborhood association. We are aware of concerns and questions that have surfaced as a result of the proposed housing development.District staff and the Waterloo Schools Board of Education remain committed to working with the city to continue conversations about current and future traffic flow between the proposed neighborhood and school property. Please be aware that the District has considered multiple options and stands ready to determine the best option as the housing development is approved and planning continues. Clearly,the safety of students is a top priority. We are confident we can work together to arrive at a good solution. As the City of Waterloo proceeds,we would urge City officials to communicate directly with district administration. We look forward to ongoing conversations. Sincerely, Dr.Jane Lindaman, Superintendent Shanlee McNally,Board President Waterloo Schools Waterloo Schools Page 204 of 214 CITY OF WATERLOO Council Communication Ordinance amending the 2008 Traffic Code by adding Subsection(2a), Airline Highway and Wagner Road - Full Actuated, to Section 540, Obedience to Official Traffic-Control Devices. City Council Meeting:4/2/2018 Prepared: 2/27/2018 REVIEWERS: Department Reviewer Action Date Traffic Operations Even, LeAnn Approved 3/27/2018 - 5:29 PM ATTACHMENTS: Description Type D Ordinance Backup Material Motion to receive; file consider and pass for the first time an Ordinance amending the 2008 Traffic Code by adding Subsection(2a) Airline Highway and Wagner Road- Full Actuated, to Section 540; Obedience to Official SUBJECT: Traffic-Control Devices. Motion to suspend the rules. Motion to consider and pass for the second and thud times and adopt said ordinance. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Adopt Ordinance Due to accidents and public complaints the City and IDOT checked this Summary Statement: intersection. This route is the Hwy 63 detour for the next 2 years. Signals are warranted and will be installed to reduce risk of crashes. Expenditure Required: $40,000 Source of Funds: IDOT Funds Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote safer community. Background Information: To reduce accidents. Page 205 of 214 ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING SUBSECTION (2a) AIRLINE HIGHWAY AND WAGNER ROAD — FULL ACTUATED TO SECTION 540, OBEDIENCE TO OFFICIAL TRAFFIC-CONTROL DEVICES, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (2a) Airline Highway and Wagner Road — Full Actuated is hereby added to Section 540, Obedience to Official Traffic-Control Devices, of the 2008 Traffic Code. PASSED AND ADOPTED by the City Council this day of April, 2018, and approved by the Mayor this day of April , 2018. Quentin Hart, Mayor ATTEST: Kelley Felchle, City Clerk Page 206 of 214 CITY OF WATERLOO Council Communication Communication from the Waste Management Services on the notice of the conclusion of employment for David Ross, Sewer Maintenance Worker, effective March 11, 2018 with recoininendation of approval of payout of$6,501.60 for unused benefits. City Council Meeting:4/2/2018 Prepared: REVIEWERS: Department Reviewer Action Date Human Resources Dunn, Lance Approved 3/28/2018 - 12:11 PM Clerk Office Even, LeAnn Approved 3/28/2018 - 12:18 PM ATTACHMENTS: Description Type Communication from the Waste Management Services on the notice of the SUBJECT: conclusion of employment for David Ross, Sewer Maintenance Worker; effective March 11, 2018 with recommendation of approval of payout of 56,501.60 for unused benefits. Submitted by: Submitted By: Page 207 of 214 CITY OF WATERLOO , IOWA CITY HALL 715 MULBERRY STREET 50703 ' Today's Date: 3/1912018 Effective Date: 311112018 Employment Date: 11/4/1997 To: City Council Members Re: Notice of Severance Department Waste Management Services Job Title/Class if!cation Sewer Maintance Worker This is to report that the employment of David Ross with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑Yes ❑ Resigned ❑ Termination (� Other Layoff/Disability In accordance with City Policy,it is requested to allow payment which consists of the following: Benefits Total Hours (x)Hourly Rafe Total Payout Vacation-Accrued $ _ Vacation-Current 230 $ 25.80 $ 5,934.00 Usable Sick Leave 8 $ 25.80 (x)25% $ 51.60 Frozen Sick Leave (x)60% $ - Personal Hours 20 $ 25.80 $ 51600 Comp Time Pay $ - Unscheduled Leave $ Other Pay $ Total Payment $ 6,501.60 Comments: Approved by Date Z l• p Human Resour es Date �1 Routing: Original to Human Resources by epartment Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Updated 612si» Council Agenda Date: ❑ Accruals UStatus 0-9 Page 208 of 214 CITY OF WATERLOO Council Communication Waterloo Housing Authority Board Minutes for March 19, 2018. City Council Meeting:4/2/2018 Prepared: REVIEWERS: Department Reviewer Action Date Housing Authority Mayer, Sonia Approved 3/27/2018 - 4:15 PM Clerk Office Even, LeAnn Approved 3/28/2018 - 12:24 PM ATTACHMENTS: Description Type D WHA Minutes 03-19-18 Cover Memo SUBJECT: Waterloo Housing Authority Board Minutes for March 19; 2018 Submitted by: Submitted By: Julie Dawson, Director Page 209 of 214 WATERLOO HOUSING AUTHORITY, Governing Board Minutes Monday March 19, 2018 at 4:45 PM Harold E. Getty Council Chambers—Waterloo City Hall Members Present: Klein,Morrissey, Jacobs, Shinstine,Varnold, Amos, Juon Motioned by Juon, seconded by Amos, that the Agenda be approved and to approve the minutes from the January 16, 2018 meeting. Ayes: All Motion: Carried. Old Business Motioned by Juon, seconded by Amos to approve the following Public Hearing: Opened Public Hearing and Approval of the FY2018 Annual Agency Plan and the Revised Capital Fund 5-Year Action plan for Improvements at Ridgeway Towers. No written comments on file; no oral comments during the hearing. Public Hearing Closed. Ayes: All Motion Carried. New Business Motioned by Amos, seconded by Juon, to approve Ridgeway Towers PTAC (Packaged Terminal Air Conditioner) Cooling Unit Project, with an estimated cost of$72,000, and MidAmerican Energy rebates of approximately$15,535. Ayes: All Motion Carried. Motioned by Juon, seconded by Amos, to approve travel request for Dana Jackson, Interim Housing Inspector, to attend Iowa Lead Safety's 40 hour Lead Inspector/Risk Assessor training in Des Moines, Iowa April 9-13, 2018 with cost not to exceed$1,785.00. Ayes: All Motion Carried. Motioned by Juon, seconded by Morrissey, to place on file the Housing Authority report including the Leasing, HAP, and Administrative Fee Utilization Report. Ayes: All Motion Carried Motioned by Morrissey, seconded by Amos to adjourn the meeting. Ayes: All Motion Carried. SAM Page 210 of 214 CITY OF WATERLOO Council Communication Airport Board Meeting Minutes, February 20, 2018 City Council Meeting:4/2/2018 Prepared: 3/27/2018 REVIEWERS: Department Reviewer Action Date Airport Even, LeAnn Approved 3/28/2018 - 12:18 PM ATTACHMENTS: Description Type D Airport Board Meeting Minutes, February 20, 2018 Cover Memo SUBJECT: Airport Board Meeting Minutes, Fcbivary 20; 2018 Submitted by: Submitted By:Keith Kaspari. Director of Aviation Page 211 of 214 i' MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday,February 20,2018 I. ROLL CALL Chairperson,Field,called the meeting to order at 12:00 p.m. Board Members Present: Hugh Field, Scott Voigt, Chuck Needham, Arlene Humble and Dr. Linda Allen and Gwenne Berry via telephone. Board Members Absent: Steve Dust. City Officials Present: Adrienne Miller, Planning and Zoning; Councilperson Margaret Klein,Councilperson Chris Shimp. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel,AECOM; Tim Newton, Livingston Aviation. II. AGENDA AS RECEIVED OR AMENDED Kaspari requestedtwo items be added to the agenda under Old Business(VI): C. CIP Update. D. Runway 6-24 Update. Moved. by Voigt, seconded by Berry, to approve the agenda, as amended. Ayes: 5. Motion carried. III. PUBLIC COMMENTS None. I'V'. REPORTS A. Airport Director. Kaspari asked for questions regarding his written report. Voigt questioned why Runway 6-24 needs to remain closed due to inoperable runway lights, and that he would like to see the runway open for daytime use only. Kaspari explained the lighting problems persisted and asked for patience to get the repairs done once the weather warms up. Shimp questioned what the 2.50%and 5.0%budget reduction proposals would do to the Airport FY-19 budget. 1 Page 212 of 214 Kaspari stated that reductions would have to come out of the marketing, travel/training, and building/grounds and maintenance budgets, causing us to lose momentum we may have built up with the marketing campaigns over the past couple of years. Additionally, it is difficult to cut from the maintenance budget, given that our buildings and various building systems are aging and we never know what repairs might be necessary. Humble asked if Kaspari knew why cuplanements were so low in January and also stated that she had recently booked a group of six for round trip tickets to Washington DC out of the Quad Cities due to a$400 per ticket savings compared to Waterloo's fare. Voigt stated that he knows a local(successful)restaurant operator who is very interested in opening a restaurant in the Airport Terminal, B. Monthly Planning&Development Report--NIA C. Legislative Information—No discussion. D. Misc. Monthly Airport Reports Reviewed the YTD Budget, airline stats and fares. Kaspari commented that Staff is managing their budget well as we approach the mid-way point in the Fiscal Year. Moved.by Allen, seconded by Humble,that reports be received and placed on file.Ayes: 5. Motion carried. V. BOARD APPROVAL A. Approval of Minutes of the December 19, 2017 Regular Meeting Moved by Berry, seconded by Voigt, that the minutes of the December 19, 2017 meeting be approved. Ayes: 5. Motion carried. B. Approval of Minutes of the January 23, 2018 Regular Meeting. Moved by Berry, seconded by Voigt, that the minutes of the January 23, 2018 meeting be approved. Ayes: 5. Motion carried. C. Motion to Receive and File December, 2017 Expenses Moved by Needham, seconded by Humble,that the December 2017 expenses be receivedand filed. Ayes: 5. Motion carried. D. Motion to Received and File January,2018 Expenses Moved by Needham, seconded by Humble, that the January 2018 expenses by received and filed. Ayes: 5. Motion carried. 2 Page 213 of 214 VI. OLD BUSINESS A. Update: Board Discussion Regarding 2017/2018 and Future 2019 Farm Agreement. Discussed Letter of Renegotiation/Tennination received from farmer's attorney and subsequent discussions with farmer regarding 2017 yields, and 2018 per acre lease price/s. B. Update: Board Discussion for a Spring Trip to Dallas for a meeting with American Airlines. Kaspari asked if April or May would work better for those Board members interested in traveling to meet with American Airlines officials. Board members will check their schedules and let Kaspari know. C. Update: CIP Meeting with City Officials. Kaspari updated Board on his CIF meeting. Most requests as submitted were not approved. D. Update: Runway 6-24. Kaspari reported that Council has approved the supplemental agreement with AECOM to complete a more thorough. study and provide additional cost options to possibly use the runway with a reduced length and width in contrast with today's runway at 5,400 feet long by 129 feet wide. VII. NEW BUSINESS A. Update: Review and General Discussion of FY-2019 Budget Effective July 1, 2018. Kaspari reviewed his suggestions for rates and charges, to take effect July 1, 2018, in order to try to keep the airport self-sustaining. Staff and Board Members addressed each item on the correspondence. Discussion followed and the Board tasked Kaspari with beginning negotiations with American Airlines on new and increased fees. VIII. STAFF AND BOARD MEMBER COMMENT None. IX. ADJOURNMENT Moved by Voigt, and seconded by Humble that the meeting be adjourned at 1:26 p.m. Ayes: 4. Motion carried. Respectfully submitted, Hugh M. Field, Chairperson 3 Page 214 of 214