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Home My WebLink AboutRSM US LLPMarch 29, 2018 Chris Youngblut Director of Information Technology City of Waterloo 715 Mulberry Street Waterloo, IA, 50703 Dear Chris: RSM RSM US LLP 999 Home Plaza Suite 300 Waterloo, IA 50701 0 +1 319 235 9995 www.rsmus.com Thank you for considering RSM US LLP, an Iowa limited liability partnership ("RSM"), to assist with the information technology (IT) consulting needs of City of Waterloo. Please find enclosed the Statement of Work for PROTECT Secure Border Security Refresh services. We ask that you please sign and return one copy of the enclosed Statement of Work. We look forward to working with you on your information technology consulting needs. Sincerely, Scott Hermanson Jacob Lanich Aaron Donaldson Director Supervisor Principal RSM US LLP RSM US LLP RSM US LLP 641 494 2153 319 274 8519 641 494 2127 RSM USLLPtc-the U5. member firm of RSM Ietternati RSM Irxterwtional nd�zen;fent Jrflt. tax. and rrxasu'ttIrzg firm$. V?slt i zmu .frame abouttts for more avtotmat e n fe g trdrng RSM t.US LLP and STATEMENT OF WORK This Statement of Work dated March 29, 2018 is entered into by and between City of Waterloo ("Client," "you" or "your") and RSM US LLP, an Iowa limited liability partnership ("RSM," "we," "us" or "our") pursuant to the Master Services Agreement dated June 23, 2017, all of the terms, conditions and limitations (the "Terms and Conditions") of which are hereby incorporated herein by reference. A. Project Name PROTECT Secure Border Security Refresh Our work will be to assist and advise you with this project; as stated below and for clarity, we will not, nor does Client desire us to, perform any management functions, make management decisions, or otherwise perform in a capacity equivalent to that of an employee or officer of Client. B. Services and Scope of Work The services and scope of work are defined in the Fees section of this Statement of Work. In the event that other work is requested or identified by the joint project team that is outside of the tasks identified, we will immediately inform you before any work is performed and provide estimated costs to complete the additional tasks. It is our intention to focus only on the tasks identified, in order to complete the project in a timely manner, and to delay any future tasks that may be identified to a future period. C. Fees Our fee for the services described in this Statement of Work is $7,980, plus any out-of-pocket expenses and include an administrative expense covering, but not limited to, security, privacy, automation, risk mitigation, and regulatory compliance requirements. In addition to our fees, your invoice will include directly billed expenses, including report processing, travel, meals, fees and expenses for services from other professionals, and for services provided by our subcontractors. Travel time (if applicable) will be billed at 50 percent of our standard hourly rates and is in addition to the estimated fees. The fees quoted in this Statement of Work will remain valid for 60 days from the date of issuance. You acknowledge that this is our good faith estimate based upon our understanding of the engagement assumptions and the facts and circumstances we are aware of at this time. If the basis of our estimates is inaccurate, the fees and expenses may be different from those we each anticipate. 1 March 29, 2018 City of Waterloo - PROTECT Secure Border Security Refresh Task 1 Task 2 Policies and Leading Practices Assessment and Adoption Risk Analysis and Mitigation Adoption Task 3 Task 4 Architecture and Configuration Options Task 5 Task 6 System Preparation, Updates, and Configurations Activate and Cutover to New Firewall(s) Installation and Configuration Assessment Task 7 Overview Training Task 8 Project Management ESTIMATED TOTAL CONSULTING > $ 7,980 Fees for services of this type are always difficult to estimate. If circumstances are encountered that affect our ability to proceed according to the plan outlined above, such as major scope changes, loss of key Client personnel, unavailable information or undetermined or requested scope changes during our scoping efforts, we will inform you and seek your approval for any changes in scope, timing or fees that may result from such circumstances. D. Client Acceptance of Work At the conclusion of each phase of work, we will review with you the intended scope of work and deliverables agreed upon in this Statement of Work to confirm we have met the defined project expectations. If you believe the deliverables do not conform, you will notify us in writing within the period specified within the terms of the Master Services Agreement that they do not conform. We will then have a reasonable period of time, based upon its severity and complexity, to correct the nonconformance. If you use the deliverables before acceptance, or if you fail to notify us of the nonconformance within the period specified within the terms of the Master Services Agreement, the deliverables will be considered accepted. E. Staffing Scott Hermanson will be responsible for the services provided to Client pursuant to this Statement of Work. Other professionals at the necessary skill and experience level may be called upon to assist in the project as appropriate. While we will attempt to comply with your request for certain individuals, we retain the right to assign our personnel, as we deem appropriate, to perform the services. 2 March 29, 2018 F. Other Provisions Mutually Agreed to by the Parties You have informed us that future audits of Client may be performed in accordance with "Government Auditing Standards" (GAS) issued by the Comptroller General of the United States. GAS requires that the auditor maintain independence so that opinions, findings, conclusions, judgments, and recommendations will be impartial and viewed as impartial by reasonable and informed third parties. Before we agree to provide a non -audit service to an existing GAS audit client or an entity for which we may be asked to provide future audit services under GAS standards, we determine whether providing such a service would create a significant threat to our independence for GAS audit purposes, either by itself or in aggregate with other non -audit services provided. A critical component of our determination is consideration of management's ability to effectively oversee the non -audit service to be performed. Client has agreed to designate an individual who possesses suitable skill, knowledge, or experience and that the individual understands the services to be performed sufficiently to oversee them. Accordingly, the management of Client agrees to the following: 1. Client has designated Chris Youngblut, Director of Information Technology, a senior member of management, who possesses suitable skill, knowledge, and experience to oversee the services 2. Chris Youngblut, Director of Information Technology, will assume all management responsibilities for subject matter and scope of the services 3. Client will evaluate the adequacy and results of the services performed 4. Client accepts responsibility for the results and ultimate use of the services GAS further requires we establish an understanding with the management (and those charged with governance) of Client of the objectives of the non -audit service, the services to be performed, the entity's acceptance of its responsibilities, the auditor's responsibilities, and any limitations of the non - audit service. We believe this letter documents that understanding. In response to your specific request(s), we may provide you with routine support services that are not the subject of a separate Statement of Work. Our fees for such services will be based on the time required for the work performed at our standard rates, plus out-of-pocket expenses. Significant additional projects will be the subject of mutually agreed, separately executed Statements of Work. Unless the subject of a separate Statement of Work, all additional services rendered to you will be subject to the terms of this Statement of Work, including the Master Services Agreement under which it is issued. To the extent our services or deliverables include the design or implementation of hardware or software systems, you agree to be responsible for making all management decisions. These decisions include but are not limited to the systems to be evaluated and selected, the design of those systems, the controls to be tested, the security and system procedures to be implemented, the scope and timetable of the implementation, testing, training and conversion plan. 3 March 29, 2018 AGREED AND ACCEPTED By the signatures of their duly authorized representatives below, RSM and Client, intending to be legally bound, agree to all of the provisions of this Statement of Work as of the date set forth above. • Statement of Work for PROTECT Secure Border Security Refresh services • Proposed Fee = $7,980 AGREED TO AND ACKNOWLEDGED BY: RSM US LLP By: Scott Hermanson CITY OF WATERLOO CIL,L-QAC5L-----1,6/ "'- Signature V r`Y YTh &r A -- Printed Name °o5327 Business/Tax ID number Title Date 3/29/2018 10:15 AM Please return signed and accepted Statement of Work to crcpurchasing@rsmus.com, or mail/fax to: RSM US LLP Attn: Client Resource Center 201 First Street SE, Suite 800 Cedar Rapids, IA 52401 FAX: 877 281 9587 4 March 29, 2018