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WIA RAIL
ENGINEERING
September 14, 2017
Mr. Noel Anderson
Director of Planning and Zoning
City of Waterloo
City Hall
715 Mulberry Street
Waterloo, Iowa 50703
Sent via email: noel.anderson@waterloo-ia.org
Re: Waterloo Rail Infrastructure Design
Dear Noel,
We are pleased to offer our services to assist you with rail infrastructure design, railroad
approvals, bidding and construction services for your proposed rail served transload facility and
rail served building located in the proposed Waterloo Airport Industrial Park serviced by the
Canadian National Railroad (CN). Via Rail understands that the City has requested a proposal to
provide engineering and railroad approvals to move this project to construction also including the
necessary railroad engineering plan documents and bid packages suitable to obtain bids from local
railroad contractors. We have also included construction observation services to ensure that the
track contractor abides by the materials specified in the construction documents and that the
workmanship of the track construction complies with CN standards for Industry Track
Construction. Below are task descriptions aimed to identify our proposed services.
Proposed Scope of Work:
Preliminary Engineering: Via Rail will utilize site topography prepared by CGA along the CN
Mainline corridor and existing site topography obtained for the development of the Business Park.
Via Rail will use this information to obtain existing top of rail conditions and use as a basis for
evaluating rail alignments in the area believed to be impacted by the proposed track construction.
Utilizing the provided base mapping, Via Rail will create a preliminary planning level document
that meets the City's shipping and receiving needs for future service to the master planned rail
park. We will also incorporate CN requirements for service along with CN design standards for
track construction. Upon your authorization, Via Rail will submit our preliminary engineering
design documents to CN for review and approval to proceed to final design. Based on review
comments and feedback received, Via Rail will incorporate any necessary revisions and complete
the preliminary documents for use in the final design process. Via Rail will monitor the railroad
approval process, and maintain communications with the City throughout this task.
Final Design Plan Set - Rail: Via Rail will continue to coordinate rail infrastructure design with
the project development team to meet site and plant requirements for operations. Via Rail will
prepare complete set of railroad design documents for City and CN review and final approvals.
The final design set will include track plan and profile drawings, critical cross-sections, and
construction details. Via Rail will coordinate track design with your site civil engineer to include
track bed grading in the overall grading plan. A project design review meeting is proposed for
plan sign -off by the City and the site development team. The plan sets will then be submitted to
the CN along with supporting information for construction approvals.
Via Rail Engineering Inc.
14727 Maribel Road
Maribel, Wisconsin 54227
Phone 920-367-2000
fheafy@viarailengineering.com
Specifications and Bidding: Upon receipt of formal railroad approval, Via Rail will prepare construction plan set
and specifications covering railroad infrastructure suitable for contractor bid process. Plans and construction
specifications will be reviewed with the City, the Site Civil Engineer, and CN before finalizing for bidding. Bid
specifications and construction documents will be prepared and made available to contractors for bidding purposes.
This will be a privately bid project, Via Rail will assist the City with the following stages; Solicitation, Pre -Bid
meeting, Bid Opening, Bid Review and Recommendation, Contract Award and Pre -construction meeting..
Construction Observation: Construction observation will be provided on a part-time basis. Construction material
and workmanship will be documented during site visits to assist the City with contractor payment submittals and
project design compliance. The second to final visit will include final walk through with the City and CN field
engineer at which time a "punch -list" of action items will be prepared and submitted to the contractor for
implementation prior to final contract payment. Via Rail will verify completion of action items and notify the City
for project close-out. We anticipate six trips to complete observation services.
Professional Fee Break Down:
Task 1: Preliminary Engineering $ 13, 500.00
Task 2: Final Design and Construction Plan Set $33,250.00
Task 3: Specifications and Bidding Assistance $ 6,500.00
Task 4: Construction Observation $13, 000.00
Our fee for the described services is based on the Lump Sum amount of Sixty Six Thousand Two Hundred Fifty
Dollars ($66,250.00). Via Rail will invoice monthly for actual services provided to date. Our scope of services
extends from preliminary planning through construction documents, including project close-out as directed by the
City.
Our scope of services is limited to preliminary engineering, railroad submittals and approvals, final rail design,
bidding, and construction observation services. We have not included: site civil engineering, construction staking,
fall protection, spill containment, air permitting, geotechnical evaluation, plant infrastructure design, structural or
bridge engineering. These services could be provided if needed.
Thank you again for this opportunity to assist you with this project and your confidence in our services and
capabilities.
Sincerely,
Francis M. Heafy, PLS
President Approved by: DC1A00—
Name: a r--)
NCR— Date:
Title: LI /2116
Via Rail Engineering Inc.
14727 Maribel Road
Maribel, Wisconsin 54227
Phone 920-367-2000
fheafy@viarailengineering.com