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HomeMy WebLinkAboutMinutes-9 /22/2008• • September 22, 2008 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 22, 2008. Mayor Timothy J. Hurley in the Chair. Roll Call: Cole, Getty, Greenwood, Steve Schmitt, Welper, Reggie Schmitt. Absent: Hart. Moment of Silence. Pledge of Allegiance: Eric Thorson, City Engineer. 127825 - Reggie Schmitt/Steve Schmitt that the Agenda, as amended, for the Regular Session on Monday, September 22, 2008, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Hart. Motion carried. 127826 - Reggie Schmitt/Steve Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 15, 2008, at 5:30 p.m., be accepted and approved Ayes: Six. Absent: Hart. Motion carried. Mayor Hurley read a proclamation declaring September 27, 2008 as John Deere Day. Mayor Hurley read a proclamation declaring the second week of October 2008 as Earth Science Week. Mayor Hurley recognized Tim Shea, Superintendent of Waste Management Services, who passed away today. CONSENT AGENDA 127827 - Reggie Schmitt/Steve Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-59, dated September 22, 2008, in the amount of $3,198,939.89, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2008-814. 2. Communication from Police Chief transmitting request of East High School to hold Homecoming Parade on October 3, 2008 beginning approximately at 2:40 p.m. to 3:30 p.m., with route beginning at intersection of High and Vine, proceeding to E. 5th and Walnut, continue on East 5th to Sycamore, left on Sycamore, left on East 6th Street, proceeding on East 6th Street crossing Franklin Street returning to East High School using Martin Luther King Boulevard. Resolution adopted and upon approval by Mayor assigned No. 2008-815. 3. Communication from City Engineer transmitting request of Edin Miskic for a waiver for a concrete driveway to be located at 1918 Liberty Avenue, together with recommendation of approval. Resolution adopted and upon approval by Mayor assigned No. 2008-816. b. Motion to approve the following: 1. Brian Shannon, Fire Lieutenant, to attend Aerial Ladder Maintenance School in Oshkosh, Wisconsin on September 22-23, 2008, with costs not to exceed $366.15, including use of city vehicle. 2. Chuck Carpenter, Chief Electrical Inspector, to attend 2008 Fall Educational meeting in Fort Dodge, Iowa on October 23-24, 2008, with costs not to exceed $252.50. 3. Mark Boesen, Manager of Rehabilitation Services, to attend Benefit -Cost Analysis Training Workshop for FEMA Hazard Mitigation in Johnston, Iowa on September 11-12, 2008, with costs not to exceed $210.00, including use of city vehicle. 4. Kent Shankle, Curator, to attend Association of Midwest Museums and Mountain -Plains Museums Association Joint Annual Conference in Kansas City, Missouri on October 22-24, 2008, with costs not to exceed $500.00, including use of city vehicle. September 22, 2008 Page 2 Consent Agenda continued 5. Travel request for presenters at Art Conference hosted by Waterloo Center For The Arts in Waterloo, Iowa on September 25-29, 2008, with costs not to exceed $4,400.00. 6. Frank Krogh, Police Lieutenant, to attend Internal Affairs Training in Omaha, Nebraska on October 26-31, 2008, with costs not to exceed $1,450.00, including use of city vehicle. 7. Mike Dobson and Ritchie Hesse, Police Officers, to attend International Association of Bomb Techs and Investigators Annual In -Service Training in Downers Grove, Illinois on September 28 -October 3, 2008, with costs not to exceed $2,017.10, including use of city vehicle. 8. Al Bovy, Police Officer, to attend Basic Sniper/Observer School in Montezuma, Iowa on November 16-20, 2008, with costs not to exceed $875.00, including use of city vehicle. 9. Brent Cirksena, Police Lieutenant; Jim Bartlett, Police Officer; Todd Wilson, Planner; to attend Iowa LEIN Network Annual Conference and Training Session in Johnston, Iowa on October 6-8, 2008, with costs not to exceed $879.72. 10.Travel request for 11 Public Safety Officers to attend LEIN Network Annual Conference and Training Session in Johnston, Iowa on October 5-8, 2008, with costs not to exceed $4,884.44. 11.Communication from Director of Cultural & Arts Commission transmitting recommendation of appointment of Carolyn Carpenter to the position of Youth Pavilion Manager and Ken Warren to the position of Technician/Preparator, effective September 23, 2008. c. Beer/Liquor License Permit Application Class C Pat's Tavern, 303 West 4th Street (New) (Expires 9/9/09) (Includes Sunday Sales) Expresso Cafe Oasis, 307 West 5th Street (New) (Expires 9/16/09) (Includes Sunday Sales) New World Lounge II, 120 Sumner Street (New) (Expires 9/8/09) (Includes Sunday Sales) Franklin Street Pizza Pub, 1020 Franklin Street (New) (Expires 9/15/09) (Includes Sunday Sales) d. Wine License Permit Application Class B Dane Street Liquor, 1027 E. 4th Street (New Location effective 10/1/08) (Expires 8/2/09) (Includes Sunday Sales) e. Beer License Permit Application Class C Dane Street Liquor, 1027 E. 4th Street (New Location effective 10/1/08) (Expires 8/2/09) (Includes Sunday Sales) f. Liquor License Permit Application Class E Dane Street Liquor, 1027 E. 4th Street (New Location effective 10/1/08) (Expires 8/2/09) (Includes Sunday Sales) g. Outdoor Smoking Area Application Upstairs After Hours, 708'M Jefferson Street h. Fireworks Display Application Columbus High School, 3231 West 9th Street on October 3, 2008 Ayes: Six. Absent: Hart. Motion carried. HEARINGS & BIDS 127828 - Getty/Steve Schmitt that proof of publication of notice of public hearing on 2008 Skate Park Flood Damage Repairs Project, as published in the Waterloo Courier on September 16, 2008, 2008, be received and placed on file. Ayes: Six. Absent: Hart. Motion carried. • • • • September 22, 2008 Hearings & Bids continued 127829 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Page 3 Getty/Steve Schmitt that the hearing be closed. Ayes: Six. Absent: Hart. Motion carried. 127830 - Getty/Steve Schmitt that "Resolution approving recommendation of Leisure Services Director of award of contract in the amount of $43,705.50 to Spohn Ranch of Industry, California in conjunction with said project", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-817. HEARINGS 127831 - Greenwood/Steve Schmitt that proof of publication of notice of public hearing on amendment to the Comprehensive Plan - Future Land Use Map, as published in the Waterloo Courier on September 11, 2008, 2008, be received and placed on file. Ayes: Six. Absent: Hart. Motion carried. 127832 - This being the time and place of public hearing, the Mayor called for written and oral objections. Jerry Thornsberry stated she understands that the city is updating the Future Land Use Map, and it includes the land annexed for the proposed coal burning power plant. Ms. Thornsberry commented that it appears to her to be a misuse of taxpayers' dollars because there is litigation pending regarding the annexation taken by the city council in May 2008. If the case is settled in favor of the petitioners then the city council has expended taxpayers' money unnecessarily and would be required to spend additional funds to update the future land use map once again to remove this annexed land. Ms. Thornsberry recommended that a more prudent approach to protecting taxpayers' dollars would be to modify the resolution before the council tonight to exclude the annexed land in question until the pending litigation is resolved. Greenwood/Steve Schmitt that the hearing be closed and recommendation of approval of Planning, Programming and Zoning Commission and oral comments be received and placed on file. Ayes: Six. Absent: Hart. Motion carried. 127833 - Greenwood/Reggie Schmitt that "Resolution approving amendments to said Comprehensive Plan - Future Land Use Map", be adopted. Prior to a vote on the above motion, the following comments were heard. Councilperson Steve Schmitt asked the City Attorney to clarify Ms. Thornsberry's comments, and he asked if this is prudent thing to do while the litigation is in process. James Walsh, City Attorney, responded there is very little expense in doing what the council just did, and there will be very little expense in reversing it if we have to. Mr. Walsh stated he thinks the plan should be amended to cover all areas of the city and make it a part of the city. Following comments a vote was taken on the above motion with the following result. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-818. UNFINISHED BUSINESS 127834 - Steve Schmitt/Reggie Schmitt that "Resolution approving purchase of one current model year 30,000 lb. Class Loader for the Street Department in the amount of $119,450.00 from Murphy Tractor of Waterloo, Iowa", be adopted. Prior to a vote on the above motion, the following comments were heard. September 22, 2008 Unfinished Business continued Brad Weichers, Titan Machinery, explained he bid a K721EXR rear loader. The only spec that he did not meet was the fuel tank. The specifications called for a minimum 90 gallon fuel tank, and his has a 65 gallon fuel tank. Mr. Weichers stated that his bid was $12,235.00 less expensive than the John Deere equipment. Mr. Weichers asked the council how they could justify spending the additional money over a 25 gallon fuel tank, and if council could justify it, why does the city do the bid process. Page 4 Doug Weaver, Murphy Tractor Equipment Company, questions on the information he provided regarding operation and the cost of parts and local service. list of local customers, local governmental bodies, loader. Mr. Weaver stated that about 80 percent of John Deere loaders. While they are not the least they are by far the least expensive for the city total cost, and total operation of the unit. asked the Mr. if council resale value, Weaver stated had any cost of he has a all who use the John Deere local government bodies use expensive in initial costs, to own in total operation, Mr. Weichers explained that he could provide much of the same information that Mr. Weaver provided to council on the Case loader showing the same things. Mr. Weichers noted that the City of Cedar Rapids just bought a 921 rear loader over a CAT, Bobo, or Deere because the Case is the cheapest or because it was the most efficient machine on fuel out of all of them. As far as fuel tanks, a lot of manufacturers when they design the machine size they will design a fuel tank to run on a 10 hour day. Mr. Weichers stated a Case with a 65 gallon fuel tank is a more efficient machine than the 93 gallon fuel tank. Following comments a vote was taken on the above motion with the following result. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-819. PETITIONS FROM PUBLIC 127835 - Greenwood/Steve Schmitt that communication from Community Planning & Development Director transmitting request of United Medical Park for a minor site plan amendment to the "R -4,C -Z" Conditional Zoning for the purpose of construction of two additions to the building and parking improvements, be received, placed on file and "Resolution approving said request", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-820. REPORTS 127836 - Greenwood/Steve Schmitt that communication from Chief Financial Officer transmitting Fiscal Year 2008 Annual Financial Report for City Streets to be filed with the Iowa Department of Transportation, be received, placed on file and "Resolution approving said financial report", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-821. DOCUMENTS 127837 - Greenwood/Steve Schmitt that communication from Assistant City Engineer transmitting Change Order No. 1 for a net decrease in the amount of $1,162.50 for work performed by B&B Builders and Supply of Waterloo, Iowa in conjunction with F.Y. 2008 Sidewalk Repair Program - Zone 8 and Trail Repairs, Contract No. 740, , be received, placed on file and approved and Mayor authorized to execute same. Ayes: Six. Absent: Hart. Motion carried. 127838 - Greenwood/Steve Schmitt that communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by B&B Builders and Supply of Waterloo, Iowa at a total cost of $60,283.18 in conjunction with F.Y. 2008 Sidewalk Repair Program - Zone 8 and Trail Repairs, Contract No. 740, be received, placed on file and "Resolution approving said documents", be adopted and two-year maintenance bond be received and placed on file. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-822. • • • • September 22, 2008 Documents continued Page 5 127839 - Greenwood/Steve Schmitt that communication from Senior Planner transmitting Preliminary Plat of Nelson's Subdivision, together with staff report, aerial photograph of area, and report of City Engineer, be received, placed on file and "Resolution approving said preliminary plat", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-823. 127840 - Steve Schmitt/Welper that communication from Police Chief transmitting agreement with Governor's Traffic Safety Bureau Iowa Department of Public Safety for an Alcohol Incentive grant in the amount of $17,900.00, with no required match, to be used for overtime traffic enforcement, travel, one in -car video camera and educational materials, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-824. 127841 - Steve Schmitt/Welper communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $81,840.00 for property located at 316 Oneida Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify the Black Hawk County Assessor of same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-825. 127842 - Steve Schmitt/Welper that communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $81,840.00 for property located at 334 Wyoming Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify the Black Hawk County Assessor of same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-826. 127843 - Steve Schmitt/Welper that communication from Community Development Director transmitting FY08 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.) for CDBG and HOME Program activities for the period of July 1, 2007 through June 30, 2008, be received, placed on file and "Resolution approving said report", be adopted and Community Development Director authorized to submit same to the U.S. Department of Housing and Urban Development. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-827. 127844 - Steve Schmitt/Welper that communication from Chief Financial Officer transmitting agreements with Matt Parrott for purchase of supplies, paper and toner/ink cartridge products be received, placed on file and "Resolution approving said agreements", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-828. 127845 - Welper/Reggie Schmitt that communication from Superintendent of Waste Management Services transmitting Contracts, Bonds and Certificates of Insurance with T & W Grinding Service of Delhi, Iowa in conjunction with Composting Collected Yard Waste, be received, placed on file and "Resolution approving said documents", be adopted and Mayor and City Clerk authorized to execute same. Prior to a vote on the above motion, the following comments were heard. September 22, 2008 Documents continued Mayor Hurley noted that this project was authored by Tim Shea, who put his heart and mind in it and fought hard for this project. Page 6 Following comments a vote was taken on the above motion with the following result. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-829. 127846 - Welper/Reggie Schmitt that communication from Community Planning & Development Director transmitting Planning Grant Agreement with Iowa Homeland Security and Emergency Management Division for funding assistance up to $5,250.00, with city match of $1,750.00 or in-kind contributions, for update of the Hazard Mitigation Plan, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-830. 127847 Welper/Reggie Schmitt that communication from Community Planning & Development Director transmitting agreement with Iowa Northland Regional Council of Governments at a cost up to $7,000.00 to develop updated Hazard Mitigation Plan, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-831. 127848 Welper/Reggie Schmitt that communication from Community Planning & Development Director transmitting agreement with the Community Development Board and Engineering Department for expenditure of Community Development Block Grant funds for Zone 8 sidewalk repairs, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-832. 127849 Welper/Reggie Schmitt that communication from Community Planning & Development Director transmitting extension of agreement with Development Solutions Inc. for continued work on the Section 108 .Loan and BEDI grant programs, be received, placed on file and "Resolution approving said extension of agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-833. 127850 - Cole/Welper that communication from Community Planning & Development Director transmitting Roadway Easement Agreement with Deere & Company for property generally located along the south side of new West Commercial Street, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-834. 127851 - Cole/Welper that communication from Community Planning & Development Director transmitting Roadway Easement Agreement with Cedar Valley Tech Works, Inc. for property generally located along south side of new West Commercial Street, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-835. • • • • September 22, 2008 Documents continued 127852 - Cole/Welper that communication from Mayor Hurley transmitting application with County Gaming Association for grant in the amount of $590,000.0 Waterloo Riverfront Baseball Stadium Renovation Project, be received, file and "Resolution approving said application", be adopted authorized to execute same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-836. RESOLUTIONS TO BE ADOPTED 127853 - Cole/Welper that communication from Police Chief transmitting request of John Deere Waterloo Works to close River Road along the north side of their plant from the intersection of River Road and Commercial Street on the east to the intersection of River Road and Conger Street on the west beginning September 23, 2008 and ending November 15, 2008, be received, placed on file and "Resolution approving said request", be adopted. Ayes: Six. Absent: Hart. Page 7 Black Hawk 0 for the placed on and Mayor Resolution adopted and upon approval by Mayor assigned No. 2008-837. 127854 - Cole/Welper that "Resolution accepting and approving acquisition of property generally located at 317 Oneida Street, as granted by court order pursuant to Section 657A.10A of the Iowa Code", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-838. 127855 - Getty/Cole that communication from Executive Director of Waterloo Convention & Visitors Bureau transmitting request to amend Resolution No. 2008-114 to reassign forfeited funds in the amount of $3,250.00 from the Trailblazers Off -Road Club and El Centro Latinoamericano to the Grout Museum to assist with the grand opening celebration of the Sullivan Brothers Iowa Veterans Museum", be received, placed on file and "Resolution approving said amendment" be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-839. 127856 - Getty/Cole that communication from Superintendent request to temporarily reduce the speed Road on the north side of the John Deere received, placed on file and "Resolution of Traffic Operations transmitting limit from 45 mph to 30 mph on River Plant for approximately 1,100 feet, be approving said temporary reduction of speed limit", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-840. 127857 Getty/Cole that communication from Superintendent of Traffic Operations transmitting request to temporarily place a No Parking Here to Corner sign on the east side of the 2700 block of Randolph Street near the intersection of Easton Avenue in a southerly direction, be received, placed on file and "Resolution approving said temporary no parking sign", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-841. 127858 - Getty/Cole that communication from Planner II transmitting request of Juan Tobar to forgive three months rent at a cost of $600.00 per month for the lease of property located at 209 Jefferson Street, be received, placed on file and "Resolution approving said request", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-842. September 22, 2008 Resolutions to be Adopted continued 127859 - Reggie Schmitt/Cole that "Resolution approving the following allocation of discretionary hotel/motel funds", be adopted. Page 8 Expo Business Plan $ 5,000.00 Waterloo Anew Marketing $10,000.00 Overtime For Events $30,684.00 Downtown/Riverloop Wayfinding Study $12,500.00 Marketing & Advertising -Youth Pavilion $14,700.00 Repair Flood Damage -Dan Gable IWIM $ 4,000.00 Cover WFR Expenses For Special Occasions $ 3,000.00 Hairdressers Aiding Iowa Relief $ 800.00 Marketing/Grand Opening Expenses -Grout SBIVM $ 7,000.00 Update Electric Park Ballroom Marquee $ 2,400.00 Cedar Valley Sports & Entertainment Comm $ 1,200.00 TOTAL $91,284.00 Prior to a vote on the above motion, the following comments were heard. Councilperson Greenwood noted he received a call today from a person who said how the council is allocating this money does not necessarily put heads on beds, especially picking out the police and fire overtime. Councilperson Greenwood pointed out that being able to provide security for events such as Fridayloo, the Jaycees Fireworks, the Irish Fest, the National Cattle Congress and the downtown venues where the city provides extra police does in a roundabout way allow us to have the events here and put heads on beds. But the city needs to pay for the security and pay for Waterloo Fire Rescue to be able to station their rescue vehicles in the event areas and also be able to cover the fire house while the firemen are covering the events, so he feels it is being properly spent. Councilperson Greenwood commented that he knows a lot of diligence has been done on the requests, and he will support list as it was amended. Mayor Hurley noted that the flip side is that if we don't help out our public safety departments with these funds when they are making people feel more safe and secure, not just the attendees and guests, but the organizers, the display people, the food and entertainment folks, the city might have to charge them for the police presence right from their budgets. Councilperson Reggie Schmitt commented that the Convention & Visitors Bureau does an excellent job of distributing 90 percent of the hotel/motel tax based on a set of criteria for events that put heads on beds. This 10 percent is discretionary, and its for everything that councilperson Greenwood said as well as supporting other activities that do not have access to other capital. Councilperson Reggie Schmitt stated he supports this as it is the correct distribution and it is a correct use of the 10 percent discretionary. Councilperson Getty asked Councilperson Reggie Schmitt if this was the last time he was going to change these figures because this isn't the same list he was given when he walked in the door tonight. Councilperson Reggie Schmitt commented that Councilperson Getty had Mayor Hurley's list, and he changed that list. Mayor Hurley noted that there were $172,000.00 in requests and the council only had $91,284 to distribute. Mayor Hurley commented he appreciates the support on the Expo Business Plan, and he understands there are questions on the Waterloo Anew Marketing without seeing all the materials. Mayor Hurley noted he is happy to receive $10,000.00 for the Waterloo Anew Marketing, but the key component to that marketing effort is that the City of Waterloo controls the message and he feels it is important the city continues doing it through Vandewalle. We are paying in general terms for this kind of thing, and they are sewing together all of the projects from Expo to the Ott, Streetscaping project and all of the other things that we have going in order to tell our story to the outside. Mayor Hurley commented he appreciates the support on the Wayfinding Study that will help bring tourists downtown and heads on beds. Mayor Hurley noted that Cedar Valley Sports & Entertainment does put heads on beds so it is sort of twisting the tail for him to suggest lowering their amount and reallocating those dollars to Waterloo Anew Marketing. Cedar Valley Sports & Entertainment was proposed to him by Leisure Services staff, and they indicated that they could cover half of that at least with their operating budget and it can be paid in two halves. • • • September 22, 2008 Resolutions to be Adopted continued Councilperson Welper commented if you look at the dollars we are dividing up and each of them has submitted what they thought it should be, each one of us probably thinks that we are right, but he certainly can go along with what Councilperson Reggie Schmitt has proposed. We are only talking $1,000.00 or so in each direction so he doesn't see its all that bad. Page 9 Councilperson Getty stated his only comment is that when council and they look through the requests for the last with figures of what was on the paper when they walked we are going to change some of those figures we should have a work session and iron out what council wants to room with two or three people and come out with the presented tonight because that is what happened. the figures come to the week or two and come up in tonight, and then if sit down as a council, do. Not go in the back figures that have been Mayor Hurley commented that he would appreciate hearing from council how they think this process could be improved. This time the requests stacked up, some of them are over a year old or close to a year old, and now they are all being presented to council. Mayor Hurley stated he is thinking when he gets a request he should send a copy of the request to council so they are familiar with it. Then he and council can continue to deliberate about it as a group because he is afraid that if council spends a significant portion of the money sometime in February, a more important request might come along and the money will have been expended. Councilperson Steve Schmitt commented that maybe council could have a couple of weeks from the time they are given the mayor's recommendation, which he agrees with a lot of them and very few he disagrees with. Councilperson Steve Schmitt commented he thinks the final resolution was equitable, and everybody is going to be reasonably happy. Councilperson Steve Schmitt noted that he thinks its maybe more of the process that Councilperson Getty is talking about. If we just had a little bit more time for a little more discussion among the group maybe that would be the answer. Following comments a vote was taken on the above motion with the following result. Ayes: Five. Nays: Getty. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-843. NEW BUSINESS 127860 - Cole/Steve Schmitt to instruct Leisure Services Director to prepare specifications, bid document, etc. in conjunction with the purchase of one John Deere 4 -Wheel Drive Pro Gator With Attachments, be received, placed on file and approved Ayes: Six. Absent: Hart. Motion carried. 127861 Cole/Steve Schmitt that specifications, bid document, etc. in conjunction with purchase of one John Deere 4 -Wheel Drive Pro Gator With Attachments, be received and placed on file. Ayes: Six. Absent: Hart. Motion carried. 127862 - Cole/Steve Schmitt that "Resolution conjunction with Hart. preliminarily approving specifications, bid document, etc. in above described purchase", be adopted. Ayes: Six. Absent: Resolution adopted and upon approval by Mayor assigned No. 2008-844. 127863 Cole/Steve Schmitt that Resolution setting date of hearing on specifications, bid document, etc. October 6, 2008 at 5:30 p.m. in the City Hall Council Chambers and taking bids on the above described purchase", be adopted and City Clerk instructed publish notice of same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-845. 127864 - Cole/Steve Schmitt to instruct Leisure Services Director etc. in conjunction with the purchase Mowers With Attachments, be received, Absent: Hart. Motion carried. as of to to prepare specifications, bid document, of four John Deere 1565 Commercial Front placed on file and approved Ayes: Six. September 22, 2008 New Business continued 127865 - Cole/Steve Schmitt Page 10 that specifications, bid document, etc. in conjunction with purchase of four John Deere 1565 Commercial Front Mowers With Attachments, be received and placed on file. Ayes: Six. Absent: Hart. Motion carried. 127866 Cole/Steve Schmitt that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with above described purchase", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-846. 127867 - Cole/Steve Schmitt that Resolution setting date of hearing on specifications, bid document, etc. as October 6, 2008 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on the above described purchase", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-847. 127868 - Cole/Steve Schmitt to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. in conjunction with the Rental of Three Motor Graders, be received, placed on file and approved Ayes: Six. Absent: Hart. Motion carried. 127869 - Cole/Steve Schmitt that specifications, bid document, etc. in conjunction with Rental of Three Motor Graders, be received and placed on file. Ayes: Six. Absent: Hart. Motion carried. 127870 Cole/Steve Schmitt that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with above described rental of three motor graders", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-848. 127871 - Cole/Steve Schmitt that Resolution setting date of hearing on specifications, bid document, etc. as October 13, 2008 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on the above described rental of three motor graders", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-849. 127872 - Greenwood/Reggie Schmitt that communication from Traffic Engineer transmitting request to install 25 mph speed hump on Heath Street, be received, placed on file and "Resolution approving installation of said speed hump", be adopted. Ayes: Six. Absent: Hart. Resolution adopted and upon approval by Mayor assigned No. 2008-850. ADJOURNMENT 127873 - Cole/Reggie Schmitt that the Council adjourn at 6:35 p.m. Ayes: Six. Absent: Hart. Motion carried. re Nancy Eckert, CMC City Clerk •