HomeMy WebLinkAboutMinutes-7/18/2016July 18, 2016
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty
Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 18, 2016. Mayor Quentin
Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and
Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Eric Thorson, City Engineer.
146315 - Welper/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, July 18, 2016,
at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried.
146316 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, July 11, 2016,
at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried.
Mayor Hart read a Proclamation declaring July 17-23, 2016 as "Water & Wastewater
Workers of Iowa Week."
Mayor Hart administered the Oath of Office to newly elected 1st Ward
Councilmember Tom Powers.
CONSENT AGENDA
146317 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated July
18, 2016, in the amount of $1,808,720.75, a copy of which is on file in
the City Clerk's office, together with recommendation of approval of the
Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2016-547.
2. Resolution setting the date of public hearing as August 1, 2016 to
authorize the sale and conveyance of certain tracts of land, formerly
portions of West San Marnan Drive right-of-way adjacent to 1104-1111 West
San Marnan Drive, to San Marnan Management, Ltd. in the amount of $1.00 in
accordance with a development agreement approved on April 27, 2015, and
instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-548.
3. Resolution setting the date of hearing for August 1, 2016 for a request by
Action Garage to vacate the easterly 3' of a 8' utility easement for the
purposes of constructing a new detached garage, located at 2734 Crestline
Avenue, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-549.
4. Resolution setting the date of public hearing as August 1, 2016 to approve
a request by Lamar Advertising for a site plan amendment to the "S-1"
Shopping Center District to allow for the construction of a 45' tall, 378
SF off -premises billboard, located at 2010 Sears Street, and instruct City
Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-550.
5. Resolution approving preliminary plans, specifications, form of contract,
etc. and setting date of bid opening as Thursday August 4, 2016 for new
construction of a Single Family In -Fill housing in the 1000 block of
Lafayette at the combined lots formerly known as 1003-1005 Lafayette
Street, Waterloo, Iowa and to set a date of public hearing Monday August
8, 2016, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-551.
6. Resolution approving preliminary plans, specifications, form of contract,
etc. and setting date of bid opening as August 11, 2016 and date of public
July 18, 2016
Page 2
hearing as August 15, 2016 for the Wall Repair to Hangar 4, IDOT Vertical
Infrastructure Project, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-552.
7. Resolution approving preliminary plans, specifications, and form of
contract, etc. and setting date of bid opening as August 11, 2016 and date
of public hearing as August 15,2016 for the Waterloo Regional Airport,
Repair Siding, Roof and Doors on T -Hangar B, and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-553.
8. Resolution approving preliminary plans, specifications, and form of
contract, etc. and setting date of bid opening as August 11, 2016 and date
of public hearing as August 15,2016 in conjunction with the Waterloo
Regional Airport, Bag Makeup Door Replacement on Terminal Building, and
instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-554.
9. Resolution approving the request of Adisa Skrebo for tax exemptions on the
construction of a new twin home valued at $144,900 for property located at
4104 Mourning Dove Drive, and located in the City Limits Urban
Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-555.
10 Resolution approving the request of Debra and Trent Wentzien for tax
exemptions on the construction of a new single family home valued at
$187,568 for property located at 1314 Hummingbird Circle, and located in
the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-556.
11 Resolution approving the request of Kari Olson for tax exemptions on the
construction of a new single family home valued at $239,000 for property
located at 5855 Summerland Drive, and located in the City Limits Urban
Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-557.
12 Resolution approving the request of Melita Campbell for tax exemptions on
the construction of a new single family home valued at $211,181 for
property located at 1108 Sandpiper Court, and located in the City Limits
Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-558.
13. Resolution approving the request of Joe and Karla Organist for tax
exemptions on the construction of a new single family home valued at
$184,737 for property located at 1027 Hummingbird Circle, and located in
the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-559.
14 Resolution approving request to certify assessment to property for work
performed by the Waterloo Water Works, together with recommendation of
approval by the Waterloo Water Works Board of Trustees.
Resolution adopted and upon approval by Mayor assigned No. 2016-560.
b. Motion to approve the following:
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Sgt. Farmer, Ofc.
Bovy and 1 other
K9 Selection
Denver, Indiana
August
7-9,
2016
$1,084.00
Lt. Luck
Joint Fire
Investigation
Seminar &
Annual Meeting
Council Bluffs, IA
September
20-23,
2016
$700.00
Ruth Muller,
Property Evidence
International
Association for
Minneapolis, MN
August
23-25,
$888.00
July 18, 2016
Page 3
Tech
Property
Class
2016
Expiration
Date
Includes
Sunday
Evidence
B Wine / C Beer
/ E Liquor
Renewal
6/10/2017
X
Property Room
B Native Wine /
C Beer / E
Liquor
Renewal
06/02/2017
X
Management
C Liquor
w/Outdoor
Service
Renewal
06/14/2017
X
Class
B Wine / C Beer
/ E Liquor
New
6/16/2017
2.
a.
b.
c.
d.
e.
f.
g.
h.
i.
1.
m.
n.
o.
P-
g -
s.
t.
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Broadway Liquor, 821
Broadway Street
B Wine / C Beer
/ E Liquor
Renewal
6/10/2017
X
New Star, 1459
Ansborough Avenue
B Native Wine /
C Beer / E
Liquor
Renewal
06/02/2017
X
The American Legion,
728 Commercial Street
C Liquor
w/Outdoor
Service
Renewal
06/14/2017
X
Walgreens #10855, 1850
Logan Avenue
(Ownership Update)
B Wine / C Beer
/ E Liquor
New
6/16/2017
X
Walgreens #7455, 111
W. Ridgeway Avenue
(Ownership Update)
E Liquor / B
Wine / C Beer
Renewal
06/16/2017
X
Walgreens #3590, 3910
University Avenue
(Ownership Update)
B Wine / C Beer
/ E Liquor
New
06/16/2017
X
Walgreens #3590, 3910
University Avenue
B Wine / C Beer
/ E Liquor
Renewal
06/16/2017
X
Olive Garden #1489,
1315 E. San Marnan
Drive (Ownership
Update)
C Liquor
Renewal
05/28/2017
X
Kum & Go #211, 1976
Franklin Street
C Beer / E
Liquor
Renewal
06/30/2017
X
KMart #4158, 3810
University Avenue
B Wine / C Beer
Renewal
02/28/2017
X
CVS #8544, 1825 E. San
Marnan Drive
(Ownership Update)
E Liquor
New
05/31/2017
X
CVS #8544, 1825 E. San
Marnan Drive
B Wine / C Beer
/ E Liquor
Renewal
05/31/2017
X
Metro 66 #1, 3201 W.
4th Street (Ownership
Update)
C Beer
New
06/30/2017
X
Speedy Mart, 926 Linn
Street
B Wine, C Beer
New
07/06/2017
X
Yesway #10023, 117 E.
San Marnan Drive
B Wine / C Beer
/ E Liquor
New
05/31/2017
X
Yesway Store #10022,
1976 Franklin Street
C Beer / E
Liquor
New
05/31/2017
X
Narey's 19th Hole,
2073 Logan Avenue (One
Day Outdoor Service)
C Liquor
w/Outdoor
Service
New
07/23/2016
Main Street, 212 E.
4th Street (5 Day
Transfer from Lincoln
Park to 212 E. 4th
Street for Irish Fest)
Special C Liquor
New
08/07/2016
Vic's Lounge, 1106
LaPorte Road
C Liquor
w/Outdoor
Service
Renewal
07/16/2017
Kum & Go #212, 117 E.
San Marnan Drive
B Wine / C Beer
/ E Liquor
Renewal
06/30/2017
X
3. Fireworks Display at Sunnyside Country Club, 1600 Olympic Drive, on
Saturday, August 6, 2016 beginning at 9:45 p.m. for approximately 10 minutes
for the Samek Wedding.
4. Fireworks Display at Lincoln Park, on Friday, August 5, 2016 beginning at
4:20 p.m. for the Iowa Irish Fest event.
5. Recommendation of appointment of Jason Welsh to the position of Facilities
Services Manager at the Waterloo Center for the Arts effective July 19,
2016..
6. Cigarette/Tobacco Permit New Application for X-0 Food & Liquor, 428 Franklin
St.
July 18, 2016 Page 4
7. Application for Outdoor Beer Garden located at 5th Street Sports Pub, 929 W.
5th Street.
8. Bonds
Mr. Morrissey noted that item #1.A.4. has been denied twice at Planning and
Zoning.
Mr. Schmitt asked for clarification on item #2.a. He asked if this was one of
the problem locations for the city.
Dan Trelka, Director of Safety Services, stated that this location has been
fully vetted by one of the police sergeants and has met the threshold of
requirements.
Roll call vote -Ayes: Seven. Motion carried.
Mayor Hart recognized Jason Welsh as the new Facilities Services Manager for the
Center for the Arts.
PUBLIC HEARINGS
146318 - Schmitt/Welper
that proof of publication of notice of public hearing on the FY17 Seal Coat
Program, as published in the Waterloo Courier on July 5, 2016, be received and
placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
146319 - Schmitt/Welper
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146320 - Schmitt/Welper
that "Resolution confirming approval of bid documents, specifications, form of
contract, etc. in conjunction with the FY17 Seal Coat Program", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-561.
146321 - Schmitt/Welper
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-562.
146322 - Schmitt/Welper
Motion to receive and file and instruct City Clerk to read bids and refer to
Public Works Director for review.
Bidder
Item
Est. Qty.
Bid Amount
Bituminous Materials
900 Raccoon St.
Des Moines, IA
& Supply LP50,000
HFMS-2S
5,000
$1.85 Per Gallon
CRS -2P
$2.00 Per Gallon
CSS -1.95
15,000
Per Gallon
HFE-300
5,000
$2.00 Per Gallon
Flint Hills Resources
1550 Koch Court
Dubuque, IA 52001
HFMS-2S
5,000
$1.5836 Per Gallon
CRS -2P
50,000
$1.7940 Per Galion
CSS -1
15,000
$1.0740 Per Gallon
HFE-300
5,000
$2.3160 Per Gallon
Voice vote -Ayes: Seven. Motion carried.
RESOLUTIONS
146323 - Lind/Amos
July 18, 2016 Page 5
that "Resolution approving the completion of project, recommendation of
acceptance of work performed by Failor Hurley Construction of Waterloo, Iowa,
and release of $9,995.20 retainer to Failor Hurley Construction, in conjunction
with the Waterloo Center of Arts Toilet Room Renovation", be adopted. Roll call
vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-563.
146324 - Lind/Amos
that "Resolution approving the completion of Project and Recommendation of
Acceptance of work performed by KWS, Inc. of Cedar Falls, Iowa at a total cost
of $46,855.00, in conjunction with University and Fletcher Traffic Safety
Improvements Contract No. CS -TSF -7155(738)--85-07", be adopted. Roll call vote -
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-564.
146325 - Lind/Amos
that "Resolution approving the application to the Iowa Department of
Transportation for ICAAP funding for Ansborough Avenue Additional (5th) Lane and
Revised Traffic Signal for $295,500 with 20 percent local match by the City of
Waterloo and authorizing Mayor and City Clerk to execute said document", be
adopted. Roll call vote -Ayes: Seven.
Sandie Greco, Traffic Superintendent, explained the project that would add
lane to the road.
Resolution adopted and upon approval by Mayor assigned No. 2016-565.
146326 - Morrissey/Welper
a 5'-n
that "Resolution phone service contract with Century Link for an additional two
years to cover POTs lines at a cost of $25.99 per line, per month", be adopted.
Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-566.
146327 - Morrissey/Welper
that "Resolution approving an Agreement with Berens -Tate Consulting Group to
complete required arbitrage testing for the general obligation bonds issued in
2009 and 2011 in an amount not the exceed $5,000, and authorize Mayor and City
Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven.
Mr. Lind questioned the reasons for this item.
Michelle Weidner, Chief Financial Officer, explained that the city is required
to perform this testing at least once for every bond issued. She went on to say
that the city is doing it twice for these bonds because they were not spent down
within the first 5 years.
Resolution adopted and upon approval by Mayor assigned No. 2016-567.
146328 - Morrissey/Welper
that "Resolution approving the Professional Service Agreement with AECOM
Technical Services of Waterloo, Iowa in the amount of $350,000.00 for
engineering and construction related services for Waterloo Sanitary Sewer System
Capacity Assessment, and authorize Mayor and City Clerk to execute said
documents", be adopted. Roll call vote -Ayes: Seven.
Mr. Schmitt asked for clarification that this is not something that could be
done in house.
Steve Hoambrecker, Waste Management Services Director, explained that the
department is doing some stuff in house but this project requires a special
skill set.
Resolution adopted and upon approval by Mayor assigned No. 2016-568.
146329 - Amos/Morrissey
that "Resolution approving the award of asbestos survey services contract in
the amount of $9,840.00 to Hawkeye Environmental for properties located at: 1020
Wellington Street, 3126 Franklin Street, 1107 Commercial Street, 1120 Washington
Street, 27 John Street, 915 Newell Street, 929 Linden Avenue, 408-410 Logan
Avenue, 71 Franklin Street, 1201 Mulberry Street, 322 Crescent Place, 326
July 18, 2016
Page 6
Crescent Place, 820 Newell Street, 1131 Bertch Avenue, 310 Oak Street, 414
Thompson Street, 847 Dawson Street, 717 Fairview Avenue, 613 W. 7th Street, 106
Woodside Drive, and authorize Mayor and City Clerk to execute said document", be
adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-569.
146330 - Amos/Morrissey
that "Resolution approving and accepting certain acquisition contract and
accepting certain deeds to sell real property to the City of Waterloo for the
acquisition of needed property for Delane Creek drainage improvements from
Waterloo Memorial Park Cemetery for $21,967.44 (fee title acquisition) located
at 3430 West 4th Street, and authorize Mayor and City Clerk to execute said
document", be adopted. Roll call vote -Ayes: Seven.
Mr. Lind questioned if this would help with the flooding in the area.
Eric Thorson, City Engineer, explained that the Delane project does include a
detention pond and should help reduce flooding.
Resolution adopted and upon approval by Mayor assigned No. 2016-570.
146331 - Morrissey/Amos
that "Resolution approving the System -wide Improvement Framework Letter of
Intent (LOI) for continued rehabilitation eligibility of Sanitary Sewers, and
authorize Mayor to execute said document", be adopted. Roll call vote -Ayes:
Seven.
Mr. Lind asked if the estimate of repair for these gate wells is still at
approximately $3.5 million.
Eric Thorson, City Engineer, explained that this is the letter that goes to the
Corps indicating that the city is developing a plan for these gate well areas.
Resolution adopted and upon approval by Mayor assigned No. 2016-571.
146332 - Morrissey/Amos
that "Resolution approving an agreement with Chicago, Central and Pacific
Railroad Company, for interconnect for connecting the railroad controller with
the automatic crossing signals to the traffic signal controller for Railroad
Preemption of traffic signals, at a cost of $74,069, and authorize Mayor and
City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-572.
146333 - Morrissey/Amos
that "Resolution approving the agreement with HR Green, Inc. in the amount of
$6,000 for the preparation of a United States Environmental Protection Agency
community -wide brownfields grant totaling $200,000 and authorize the Mayor and
City Clerk to sign and execute said agreement", be adopted. Roll call vote -
Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-573.
ORDINANCES
146334 - Welper/Amos
that "an Ordinance approving the request to vacate, sell, and convey certain
tracts of land formerly portions of West San Marnan Drive right-of-way", be
considered and passed for the third time and adopted. Roll call vote -Ayes:
Six. Abstain: One (Powers) due to this being the landlord for his employer.
Mr. Lind clarified that this ordinance is only vacating the property.
Noel Anderson, Community Planning and Development Director, explained that this
ordinance is just vacating the property. A hearing has been set to sell
Mr. Schmitt asked for clarification on the wording of this motion.
Suzy Schares, City Clerk, explained that the title was left as is for to aid in
future document searches for this item. Leaving the title as is would link all
related items.
July 16, 2016
Page 7
David Dryer, 3145 W. 4th Street, expressed concern with selling the property for
a $1.00.
Jim Walsh, VGM Group, explained that the property is a ditch and the City is not
receiving any revenue from it. The City will now get property taxes on the
property.
Ordinance adopted and upon approval by Mayor assigned No. 5358.
ORAL PRESENTATIONS
Steve Murphy, 124 Terrace Dr., expressed concern with the crime in the City and
asked for public cameras to be installed in the community that are tied into the
public safety system.
Bruce Kaesser, 501 Sycamore Street, expressed concern with the curb
his building that are in disrepair.
cuts near
John Sherbon, 1715 Robin Road, questioned whether it would be cheaper to hire a
consultant to do engineering for the sewer projects.
Ted Lederman, 1758 Pinehurst Lane, suggested improvements on communication and
documentation relating to change orders.
Jerry Greer, 23 Lafayette Street, asked Council to dream big and find the
correct fiscal balance to make those dreams work.
David Dryer, 3145 W. 4t" Street, asked for more cameras on the streets
that Dubuque has had success with this plan.
Randy Herod, 111 Highland, spoke in support of the cameras.
Mr. Lind asked to take the lead on looking into the camera project.
Mayor Hart expressed his commitment to making Waterloo safer and
there will be future discussion toward that end.
Mr. Jacobs spoke in support of the cameras. He thanked the Ward 1
the citizens for voting. He invited Ward 2 residents and anyone
like to come to a meeting on July 20t"
and noted
indicated that
candidates and
who else would
Mayor Hart explained that there will be strategic planning done beginning
end of August.
146335 - Welper/Morrissey
that the above oral comments be received and placed on file. Voice
Seven. Motion carried.
146336 - Welper/Morrissey
that the council adjourn to Executive Session at 6:19 p.m. Roll
Seven. Motion carried.
the
vote -Ayes:
call vote -Ayes:
City Attorney Dave Zellhoefer stated that discussion of property acquisition is
an approved topic of Executive Session pursuant to Iowa Code Section
21.5(1)(j)(2015).
EXECUTIVE SESSION
146337 - Welper/Jacobs
that the council adjourn Executive Session at 6:42
Seven. Motion carried.
ADJOURNMENT
146338 - Welper/Jacobs
that the Council adjourn at 6:42 p.m. Voice vote -Ayes: Seven. Motion
p.m.
Voice vote -Ayes:
carried.
Suzy Schares, CMC
City Clerk/Human Resource Director