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HomeMy WebLinkAboutCouncil Packet - 4/9/2018 THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, April 9, 2018 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Cleric's office you may speak one(1)time per item for a maximum of three (3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1)time for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 261 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Kelley, Felchle, City Clerk Agenda, as proposed or amended. Minutes of April 2, 2018, Regular Session, as proposed. Proclamation declaring April 8 - 15, 2018 as Days of Remembrance Recognition and Swearing in of new Police Officer Nikolai Payne. ORAL PRESENTATIONS I owa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request from the Memorial Day Board to hold a Memorial Day Parade on May 28, 2018 from 8:45 a.m. to 11:45 a.m. with an honor guard salute and a parade route utilizing Commercial, 5th, Park Avenue and Mulberry Streets, requiring barricades. Submitted By: Dave Mohlis, Police Captain 3. Request from Robert McCalley for a waiver for a concrete driveway located at 2275 Country Lane and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted By: Eric Thorson, PE, City Engineer 4. Resolution approving preliminary specifications and bid document, and setting a date of bid opening as April 26, 2018 and date of public hearing as April 30, 2018 for the purchase of one (1) 2018 2-Wheel Drive Chevrolet Colorado, extended cab compact pickup truck, and instruct City Clerk to publish said notice. Submitted By: Sandie Greco, Interim Public Works Director Page 2 of 261 B. Motion to approve the following: 1. TRAVEL REQUESTS a. Chris Ferguson, Fire Marshal Class/Meeting: Investigation of gas and electric appliance fires. Destination: Benton Harbor, MI Dates:April 23-27, 2018 Amount not to exceed: $1,328.00 b. Michelle Weidner, Chief Financial Officer Class/Meeting: Government Finance Officers Association Annual Conference Destination: St. Louis, MO Dates: May 6-9, 2018 Amount not to exceed: $1,670.00 2. LIQUOR LICENSES a. Amalgamated Local 838 UAW, 2615 Washington Street *OWNERSHIP UPDATE* Class: C Liquor w/Outdoor Service New Application Does not include Sunday Expiration Date: 02/28/2019 b. Prime Mart, 508 Broadway Street Class: B Wine / C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 3/31/2019 3. Recommendation of appointment of Tom Meyer, from the current Civil Service list, to the position of Street Foreman at the Public Works Street Department, effective April 10, 2018. Submitted By: Sandie Greco, Interim Public Works Director 4. Recommendation of appointment of Michael Gienau, from the current Civil Service list, to the position of Street Foreman at the Public Works Street Department, effective April 10, 2018. Submitted By: Sandie Greco, Interim Public Works Director 5. Recommendation of appointment of Forrest Graves from the Civil Service list, to the position of Collection Systems Foreman at the Waste Management Department, effective April 10, 2018. Submitted By: Steve Hoambrecker, Waste Management Services Director 6. Cigarette/Tobacco/Nicotine/Vapor Permit New Application for HAB Petroleum, Inc. 127 Jefferson Street. Submitted By: Kelley Felchle, City Clerk 7. Bonds PUBLIC HEARINGS 2. 2018 Right of Way Mowing Contract. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Page 3 of 261 Motion to close public hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids. Resolution approving award of bids to B & B Lawn Care, Inc. of Waterloo, Iowa in the amount of $57.75 Option A and $55.99 Option E, Professional Lawn Care, L.L.C. of Waterloo, Iowa in the amount of $54.80 Option B, Wilson Custom Tree of Cresco, Iowa in the amount of$35.00 Option C, and $595.00 Option D, in conjunction with the 2018 Right of Way Mowing Contract and approving the contracts, bonds and certificates of insurance, and authorize the Mayor and City Clerk to execute said documents. Submitted By: JB Bolger, Golf& Downtown Area Maintenance Manager 3. FY 2018 Lift Station Mowing Contract. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of bid documents, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to Waste Management Services Director for review. Submitted By: Brian Rath, Waste Management Services Treatment Operations Supervisor 4. FY 2018 Street Reconstruction Program, Contract No. 944. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive, file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Dennis Gentz, PE,Assistant City Engineer 5. Waterloo Center for the Arts FY 2018 Restroom Renovation Project. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive, file and instruct the City Clerk to read bids. Resolution approving award of bid to Failor-Hurley of Waterloo, Iowa in the amount of $370,250, in conjunction with the Waterloo Center for the Arts FY 2018 Restroom Renovation Project, and authorize the Mayor& City Clerk to execute said documents. Submitted By: Kent Shankle, Cultural and Arts Director 6. Purchase of one (1) 2017 or newer backhoe loader for Waste Management Services. Motion to receive and file proof of publication and notice of public hearing. HOLD HEARING - No comments on file. Page 4 of 261 Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid documents, etc. Resolution authorizing to proceed. Motion to receive, file and instruct City Clerk to read bids and refer to Interim Public Su�rks f�ir for or r vi w. ml E y: anc�ie �reco, Interim Public Works Director 7. General Obligation Bonds - GCP 2 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted By: Michelle Weidner, Chief Financial Officer 8. General Obligation Bonds - GCP 3 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted By: Michelle Weidner, Chief Financial Officer 9. General Obligation Bonds - GCP 4 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted By: Michelle Weidner, Chief Financial Officer 10. General Obligation Bonds - GCP 5- The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted By: Michelle Weidner, Chief Financial Officer 11. General Obligation Bonds - ECP-UR 6 - The issuance of not to exceed $700,000 General Obligation Bonds for essential uban renewal corporate purposes. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Page 5 of 261 Submitted By: Michelle Weidner, Chief Financial Officer RESOLUTIONS 12. Resolution approving 28E Agreements with Elk Run Heights, Cedar Township, and East Waterloo Township, to provide Fire and EMS protection, and authorize the Mayor to execute said documents. Submitted By: Pat Treloar, Fire Chief 13. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Soft Play, LLC of Huntersville, North Carolina, at a total cost of $74,999.00, in conjunction with the FY 2018 Phelps Youth Pavilion Playscape project. Submitted By: Kent Shankle, Cultural and Arts Director 14. Resolution approving award of contract to K. Cunningham Construction Co., Inc. of Cedar Falls, Iowa in the amount of $770,396.25, and approving the contract, bonds, and certificate of insurance for the FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Marnan Drive, Contract No. 942, and authorize Mayor and City Clerk to execute said documents. Submitted By: Jeff Bales, Associate Engineer 15. Motion approving the Final Quantity Summary (Change Order No. 2) for a net increase of $1,790.60 for the FY 2016 Galactic Drive and Fitzway Drive Extensions, Contract No. 896, and authorize the Mayor and City Clerk to execute said document. Submitted By: Jeff Bales, Associate Engineer 16. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa, at a total cost of $355,598.85 in conjunction with FY 2016 Galactic Drive and Fitzway Drive Extensions, Contract No. 896. Submitted By: Eric Thorson, PE, City Engineer 17. Resolution approving a Sewage Treatment Agreement with the Iowa Department of Natural Resources, to extend sanitary sewer to the Irving Square Addition, in conjunction with the FY 2018 Street Reconstruction Program, Contract No. 944, and authorize the Mayor to execute said document. Submitted By: Dennis Gentz, PE,Assistant City Engineer 18. Resolution approving request of City of Waterloo to name a private street Marigold Drive, generally located southeast of Afton Drive. Submitted By:Aric Schroeder, City Planner ORDINANCES 19. Request by Heinold Hog Markets, LLC for a Site Plan Amendment to the "M- 2,P" Planned Industrial District, for the construction of a 12,375 square foot livestock processing facility, located south of 720 N. Elk Run Road. Motion to receive, file, consider and pass for the second time an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving a site plan amendment Page 6 of 261 on certain property, located south of 720 N. Elk Run Road. Motion to suspend the rules. Motion to consider and pass for the third time and adopt said ordinance. Submitted By: Noel Anderson, Community Planning & Development Director 20. Request by Hope M. Anderson to rezone a total of 129.16 acres from "A-1" Agricultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision located next to 5805 Kimball Avenue, between Kimball Avenue and Highway 21, and north of E. Orange Road. Motion to receive, file, consider and pass for the third time and adopt an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving to rezone a total of 129.16 acres from "A-1" Agricultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision next to 5805 Kimball Avenue. Submitted By: Noel Anderson, Community Planning & Development Director OTHER COUNCIL BUSINESS 21. Approve the application to the State of Iowa Clean Water Revolving Loan fund to provide financing for the CIP Pipe Lining Phase III project, in the amount of $1,600,000. Approve the application to the State of Iowa Clean Water Revolving Loan fund to provide financing for the CIP Pipe Lining Phase III project, in the amount of$1,600,000, and authorize Michelle Weidner, CFO, to sign and submit the application to the State of Iowa. Submitted By: Michelle Weidner, Chief Financial Officer EXECUTIVE SESSION Motion to adjourn to Executive Session 22. Discussion of the purchase of real estate pursuant to Iowa Code §21.5(1)(j). Motion to adjourn Executive Session ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Waterloo Water Works Board of Trustees meeting minutes of March 21, 2018 on file in the Waterloo City Clerk's office. Page 7 of 261 CITY OF WATERLOO Council Communication Minutes ofApril 2, 2018, Regular Session, as proposed. City Council Meeting:4/9/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 4/4/2018 - 9:35 AM ATTACHMENTS: Description Type ❑ Minutes ofApril 2, 2018 Backup Material Submitted by: Submitted By: Page 8 of 261 April 2,2018 The Council of the City of Waterloo,Iowa,met in Regular Session at Harold E.Getty Council Chambers, Waterloo,Iowa,at 5:30 p.m.,on Monday,April 2,2018 . Mayor Quentin Hart in the Chair. Roll Call:Jacobs, Morrissey,Shimp,Klein,Amos,Schmitt,and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Margaret Klein,Ward 1 Council Member 146748- Juon/Schmitt that the Agenda,as amended to include Sunday Sales to Item 1.B.2.d Liquor License-The Snack Shack,for the Regular Session on Monday,April 2,2018,at 5:30 p.m.,be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 146749- Juon/Schmitt that the Minutes,as proposed,for the Regular Session on Monday,March 26,2018, at 5:30 p.m.,be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Proclamation declaring April 2018 as Sexual Assault Awareness Month. Proclamation declaring April 2-6,2018 as National Community Development Week. Proclamation declaring April 4,2018 as Recognition Day for National Service. Proclamation declaring April 4,2018 as Crime Victims'Rights Week. ORAL PRESENTATIONS David Dryer,3145 W.4°i Street,requested an explanation on the budget line item amendments on the Finance Committee agenda. Michelle Weidner,Chief Financial Officer,explained the budget line item amendments on the Finance Committee agenda. Bruce Kaesser, 106 E.3rd Street,commented on being a victim of gun violence. Hannah Sackett and Luke Kleisner,2005 Campus Street University of Northern Iowa,explained that they are involved in a business organization called Pi Sigma Epsilon,which provides services that give back the community,they are currently working on building Little Lending Libraries to be placed in the surrounding areas and propose placing one in Waterloo at no cost to help promote reading during the summer months. Mr. Shimp,invited them to the Liberty Park Neighborhood Association meeting tomorrow at 6:30 p.m.at Unity Presbyterian Church. Mayor Hart invited them to contact Community Development,Neighborhood Services. Mayor Hart invited everyone to attend the State of the City address to be held at the Courtyard Marriott on Friday at 11:00 a.m. Mr. Shimp requested that staff include specific budget line items in their Council Communications. Mr.Morrissey commented on a few civil rights events which are happening over the next few days and asked that people participate. Mrs.Klein commented on the Waterloo public school system's efforts to lower taxes. 146750- Juon/Schmitt that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion carried. CONSENT AGENDA 146751 - Juon/1V4orrissey Page 9 of 261 April 2,2018 Page 2 that the following items on the consent agenda be received,placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee invoice Summary Report,dated April 2,2018,in the amount of$2,427,075.04 a copy of which is on file in the City Clerk's office,together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No.2018-192. 2. Resolution approving cancellation of assessment for 801 Glenwood Street,in the amount of $417.95 for mowing and weed assessments,715 Hammond Avenue,in the amount of $184.57 for sidewalk repair, 1134 Bertch,in the amount of$312.86 for sidewalk repair and 129 Chestnut Street,in the amount of$102.87($51.49 Sewer,$13.07 Storm and$38.31 Garbage),and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor assigned No.2018-193. 3. Resolution setting date of public hearing as Monday April 16,2018 in conjunction with proposed funding recommendations,set forth by the Community Development Board,for the FY 2019 One-year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls Consortium,and instruct City Clerk to publish notice Resolution adopted and upon approval by Mayor assigned No.2018-194. 4. Resolution approving Home Investment Partnership Program Consortium Cooperation Agreement,and authorizing the Mayor to execute said document. Resolution adopted and upon approval by Mayor assigned No.2018-195. 5. Resolution approving preliminary plans,specifications,form of contract,etc.and setting date of bid opening as April 19,2018 and date of public hearing as April 30,2018 for the purchase and installation of a 60'X 80'pole building,located at the yard waste site,and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-196. 6. Noise variance request from Crossroads Community Church of the Nazarene,located at 3622 Hammond Avenue,for a community block party to held in the parking lot on August 11, 2018,from 10:30 a.m.to 3:30 p.m.,in conjunction with the Praise and Worship event,along with a live band and use of a PA system. Resolution adopted and upon approval by Mayor assigned No.2018-197. 7. Request by Financial Resource Advisors(FRA)for a Variance to the Noise Ordinance on Saturday,June 2,2018,from 4:00 p.m.to 10:00 p.m.,to hold their 8th annual car show in the parking lot located at 816 W.Tower Park Drive,along with street closures and the use of a PA system. Resolution adopted and upon approval by Mayor assigned No.2018-198. 8. Request for Noise Variance from Friends of Heal the Family,hosting the 10th annual"Take Back the Community"event at Sullivan Park,August 18,2018 from 11:00 a.m.to 4:00 p.m., including food, entertainment and live music,with use of a PA system. Resolution adopted and upon approval by Mayor assigned No.2018-199. 9. Request from American Legion Post 138, Sons of Post 138,for temporary street closure of the 700 block of Commercial on Saturday,April 21,2018 from 5:45 p.m.to 6:30 p.m.,to facilitate a POW-MIA ceremony,to include an Honor Guard giving a 21 gun salute. Page 10 of 261 April 2,2018 Page 3 Resolution adopted and upon approval by Mayor assigned No.2018-200. 10.Resolution approving the destruction of Clerk/Finance/Human Resource records including: 2002-2012 Outgoing and Incoming Daily Banking documents,2008-2012 Payroll and Vendor Warrants, 1997-2012 Checking Statements,2009-2012 W2's,2000-2012 Payroll Garnishments,2012 Cafeteria Plan Reimbursements,2008-2012 Cumulative Registers, 2008-2012 W2 Work Files,2011-2012 Payroll Timecards,2011-2012 Payroll Distribution Reports,2011-2012 941 Reports,2011-2012 Personal Action Forms,2011 Pet Licensing, 2012 Garbage and Storm Fees Reduction and Independent Haulers Applications,and 2012 Certificates of Liability Insurance. Resolution adopted and upon approval by Mayor assigned No.2018-201. b. Motion to approve the following: 1 Travel Requests Name&Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. Sergeant Greenlee& Governor's Traffic West Des April 24-26, $224.00 P.O.Moore Safety Bureau GTSB Moines,IA 2018 Conference 2. Approved Beer,Liquor,and Wine Applications Name&Address of Business Class New or Expiration Includes Renewal Date Sunda a. Amalgamated Local 838 C Liquor Renewal 2/28/2019 UAW,2615 Washington w/Outdoor Service Street b. Crossroads Cinema,2450 Special C Liquor New 3/14/2019 x Crossroads Blvd. c. On the Rocks,708 Jefferson C Liquor Renewal 3/27/2019 Street w/Outdoor Service d. The Snack Shack,4335 B Native Wine/C New 3/31/2019 x Texas Street Beer 3. Motion to approve Exception to Burning Yard Waste Application for Hawkeye Community College to burn approximately 9.5 acres of prairie grass between March 21 and May 10,2018. 4. Bonds. Roll call vote-Ayes: Seven. Motion carried. PUBLIC HEARINGS 146752- Schmitt/Amos that proof of publication of notice of public hearing on FY 2018 Ansborough Avenue Improvements from US Hwy 20 to San Marnan Drive,Contract No.942,as published in the Waterloo Courier on March 12,2018,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing,the Mayor called for written and oral comments. David Dryer,3145 W.4`' Street,requested what improvements are planned for the project and if the Iowa DOT is helping pay for the project. Eric Thorson,City Engineer,provided an overview of the project and funding. 146753- Sclunitt/Amos Page 11 of 261 April 2,2018 Page 4 that the hearing be closed and oral continents be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 146754- Schmitt/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Mr. Shimp questioned why the estimate was lower than bids received. Eric Thorson explained that the consultant provides an estimate based on past prices but sometimes they can come in high or low compared to the bid provided by contractors. Mr. Shimp questioned where the bonds are coming from on the project. Eric Thorson explained that the GO Bonds are from previously issued trail funds. Resolution adopted and upon approval by Mayor assigned No.2018-202. 146755- Schmitt/Amos that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-203. 146756- Schmitt/Amos Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Estimate: $751,004.60 Bidder Bid Security Bid Amount K.Cunningham Construction 5% $770,396.25 Cedar Falls,IA Peterson Contractors,Inc. 5% $781,407.15 Reinbeck,IA Lodge Construction Inc. Clarksville,TA 5% $909,055.50 Vieth Construction Cedar Falls,TA 5% $822,723.45 Voice vote-Ayes: Seven.Motion carried. 146757- Morrissey/Amos that proof of publication of notice of public hearing on Request by Heinold Hog Markets,LLC for a Site Plan Amendment to the "M-2,7" Planned Industrial District, for the construction of a 12,375 square foot livestock processing facility, located south of 720 N. Elk Run Road, as published in the Waterloo Courier on March 23, 2018, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing,the Mayor called for written and oral comments and there were none. 146758- Morrissey/Amos that the hearing be closed and recommendation of approval of the Planning, Programming and Zoning Commission,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 146759- Morrissey/Amos that"an Ordinance amending Ordinance No. 5079,as amended,City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4,approving a site plan amendment Page 12 of 261 April 2,2018 Page 5 on certain property, located south of 720 N. Elk Run Road", be received,placed on file, considered and passed for the first time.Roll call vote-Ayes: Seven.Motion carried. 146760- Morrissey/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended.Roll call vote-Ayes:Zero. Nays: Seven. Motion failed. 146761 - Shimp/Morrissey that proof of publication of notice of public hearing on Request by Wayne Claassen Engineering and Surveying Inc., on the behalf of Friends of Faith Retirement Homes, Inc. to rezone 14.5 acres from "R-2" One and Two Family Residence District and"R-3"Multiple Residence District to "R-4,R-P" Planned Residence District, located at 600 Park Lane,to allow for the redevelopment of the existing retirement home community, with construction of approximately 211,968 square feet of total structures, as published in the Waterloo Courier on March 23, 2018,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing,the Mayor called for written and oral comments. Lisa Gates, 121 Pershing Road and CEO of Friendship Village,provided an overview of the project. 146762- Shimp/Morrissey that the hearing be closed and oral comments and recommendation of approval of the Planning, Programming and Zoning Commission, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. 146763- Shimp/Morrissey that"an Ordinance amending Ordinance No. 5079,as amended,City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property, located at 600 Park Lane",be received, placed on file, considered and passed for the first time.Roll call vote-Ayes: Seven.Motion carried. Mr. Shimp questioned the timeliness of the project. Mike Young, 215 Pauline Place and Dutton Law Firm, explained that the quicker the item can get approved the better,as there are moving components to the project. 146764- Shimp/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended.Roll call vote-Ayes: Seven.Motion carried. 146765- Shimp/Morrissey that"an Ordinance amending Ordinance No. 5079,as amended,City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property, located at 600 Park Lane", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven.Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5446. RESOLUTIONS 146766- Schmitt/Amos that"Resolution to concur with the determination of the City Planner that the proposed change to the approved site plan for a 59,468 square foot expansion to Tyson Fresh Meats, located at 501 North Elk Run Road,is minor and shall be approved as a Minor Site Plan Amendment,within the"M-2,P" Planned Industrial District',be adopted. Roll call vote-Ayes: Seven. Motion carried. Page 13 of 261 April 2,2018 Page 6 Resolution adopted and upon approval by Mayor assigned No.2018-204. 146767- Schmitt/Amos that "Resolution approving application to the Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding, in conjunction with the Cedar Valley Lakes Trail Bridge and Cedar River-Brinker Lake Connection", be adopted. Roll call vote-Ayes: Seven. Motion carried. Noel Anderson,Community Planning and Development Director,provided an overview of the item. Mrs. Juon questioned Item 46 and if the connection from the Lakes Trail Bridge and Cedar River- Brinker Lake has been approved. Mr.Morrissey stepped out at 6:30 p.m. Doug Schindel, AECOM, explained that they have completed hydraulic modeling to demonstrate that the project is feasible but permits have not yet been submitted for the project. Kevin Blanshan, INRCOG, explained that once the project is programmed, and an agreement is in place, the city will have two years to get the project to letting, if that does not happen, then the monies go back to the state. Mr.Morrissey returned at 6:31 p.m. David Dryer, 3145 W. 4t" Street, questioned if Road Use Tax funds are being used for the trails and commented that bicycle license should be brought back to help pay for trails. Mr. Shimp questioned if item six and seven have been bonded for at this point in time. Noel Anderson explained that if approved this item would allow the city to seek outside funding for the twenty percent match and bond for the project down the road as well if necessary. Mr.Morrissey explained that items five through seven are benefits to the community. Resolution adopted and upon approval by Mayor assigned No.2018-205. 146768- Schmitt/Amos that "Resolution approving application to the Black Hawk County Metropolitan Planning Organization Transportation Alternatives Program funding, in conjunction with the Shaulis Road Trail",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-206. 146769- Shimp/Morrissey that "Resolution approving Second Amendment to the Development Agreement with Cardinal Construction of Waterloo,Iowa, approved August 7, 2017, for property generally located northwest of 1318 Martin Road, to be part of a 1031 Exchange,and authorize the Mayor and City Clerk to execute said documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-207. 146770- Shimp/Morrissey that"Resolution approving aProfessional Services Agreement with Via Rail Logistics,LLC for the development of a rail park layout in the MidPort TIF District in the amount of $66,250, and authorize the Mayor and City Clerk to sign and fully execute said documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-208. Page 14 of 261 April 2,2018 Page 7 146771 - Shimp/Morrissey that"Resolution approving Agreement for Mitigation of Utility Facility Conflicts with CenturyLink QC,for services related to the FY 2018 University Avenue Reconstruction - Phase I - Greenhill Road to Evergreen Avenue,Contract No.933, and authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-209. 146772- Amos/Morrissey that "Resolution approving Professional Services Agreement with Ament Design of Cedar Rapids,Iowa, in an amount not to exceed $91,020.00, for construction services related to the FY 2018 Ansborough Avenue Improvements from US Hwy.20 to San Marian Drive,Contract No.942, and authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-210. 146773- Amos/Morrissey that "Resolution approving award of contract to Aspro, Inc. of Waterloo, Iowa, in the amount of $1,226,902.06, and approving the Contract, Bonds, and Certificate of Insurance for the FY 2018 Asphalt Overlay Program,Contract No.943,and authorize the Mayor and City Clerk to execute said documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. Mr. Shimp questioned when the program would start and end. Eric Thorson explained that a pre-construction meeting will be held this week and will begin work as soon as weather permits with the project concluding this fall. Mr. Shimp requested tabling the item and doing an RFP for concrete. Eric Thorson explained why the city does not utilize concrete overlays on this type of project. Mayor Hart commented that it would be beneficial to hold a work session in May to include a presentation covering asphalt verses concrete and what can be done to increase the number of concrete bidders. Eric Thorson explained that Des Moines,Quad Cities and Council Bluffs have multiple bidders on asphalt overlay programs because they are larger communities or they are near another state so they receive bids outside the state of Iowa. Mr.Morrissey questioned the difficulty of laying concrete over asphalt. Eric Thorson explained the process. Mr. Shimp commented that he would like to see what other cities are paying per square yard for Asphalt overlays programs. Resolution adopted and upon approval by Mayor assigned No.2018-211. 146774- Morrissey/Amos that"Resolution approving a Memorandum of Understanding between the Iowa Northland Regional Council of Governments (INRCOG) and the City of Waterloo, for services relating to updating the 1973 Area Wide Sanitary Sewer Study, and funding in the amount of$37,500, and authorize the Mayor to execute said documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-212. 146775- Shimp/Morrissey Page 15 of 261 April 2,2018 Page 8 that "Resolution approving a no-match grant application to the Iowa Assurance Community Pool (ICRP),in conjunction with the purchase of four(4)motorcycle helmets,in an amount not to exceed $1,000",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-213. 146776- Shimp/Morrissey that"Resolution approving professional services agreement with RSM US LLP of Waterloo, Iowa, in the amount of$7,980, for network firewall design,implementation and training, with hardware procured from CDW-Government, in the amount of$22,000, and authorize the Mayor to execute said documents",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-214. 146777- Shimp/Amos that"Resolution approving Amendment to Agreement for Animal Control Services between the City of Cedar Falls,commencing July 1,2018 thru June 30,2019,with an increase of approximately 1.5% per call,and authorize the Mayor and City Clerk to execute said document",be adopted. Mr. Shimp commented that he believes the fees for the contract should be increased. 146778- Shimp/Jacobs Motion to amend the fees by Domestic animal calls from $112 to $120, after hours from $128 to $150, wild life from $99 to $110, after hours wild from $120 to $125, DOA from $68 to $75, after hours DOA from $78 to $85, DOA Deer $97 to $110. Roll call vote-Ayes: Two. Nays: Five. (Morrissey,Klein,Amos, Schmitt and Juon). Motion failed. Kelley Felchle,City Cleric,explained the contract has already been approved by Cedar Falls. A considerable amount of discussion took place regarding the services provided and revenue generated with this set vice. 146779- Shimp/Jacobs To table one week. Roll call vote-Ayes: Two. Nays: Five. (Morrissey, Klein, Amos, Schmitt and Juon). Motion failed. Mayor Hart asked the council to move forward on this agreement,and do a fee study for the future. 146780- Shimp/Amos that"Resolution approving Amendment to Agreement for Animal Control Services between the City of Cedar Falls,commencing July 1,2018 thru June 30,2019,with an increase of approximately 1.5% per call, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Five. Nays: Two. (Jacobs and Shimp). Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-215. 146781 - Schmitt/Amos that "Resolution approving convention and Visitors Bureau board recommendation for funding in the Event/Capital Hotel-Motel Grant Funds for FY 2019",be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2018-216. 146781 - Schmitt/Amos that"Resolution approving Convention &Visitors Bureau (CVB) board recommendations to fund the FY 2019 Partner Grants",be adopted. Roll call vote-Ayes: Seven. Motion carried. Page 16 of 261 April 2,2018 Page 9 Resolution adopted and upon approval by Mayor assigned No.2018-217. ORDINANCES 146782- Morrissey/Schmitt that"an Ordinance amending Ordinance No. 5079,as amended,City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving to rezone a total of 129.16 acres from "A-1" Agricultural District to"R-1"One and Two Family Residence District for the development of a 210 lot subdivision next to 5805 Kimball Avenue",be received,placed on file, considered and passed for the second time. Roll call vote-Ayes: Six.Nays: One.(Jacobs-Abstained due to possible conflict). Motion carried. Eileen Me Fee, 204 Lichty Blvd., commented on parking issues surrounding Orange Elementary School and noted that the council should slow down the progress on the development to address these issues. Mike Henning, 138 Sidehill Drive, commented that he would like to hear council have discussions on safety issues for Shaulis Road and Kimball Avenue, and explained that 114 incidents have taken place at the intersection of Shaulis and Kimball since January 2013 through March 26,2018, Alex Bower, Engineer for the project with Fehr Grahm, responded to the comments on safety and explained that the preliminary platting process does require upgrades to all fronting roadways. Barbara Henning, 138 Sidehill Drive, commented on the promises that were made to the Orange Township residents regarding traffic flow when the new school was built and asked that the rezone be tabled until issues are addressed. David Dryer, 3145 W.4th Street, commented that expanding the city boarder will create a budgetary strain on the city and questioned if the CLURA/LURA program is working. Todd Obadal, 124 Amity Drive, commented that he is not opposed to the project and that the residents have the right to ensure that the development is being done in a sensible manner. He further commented that the traffic study should be completed now prior to the rezone being approved. Garland Angove, 144 Windsor Drive,read a statement from the developer explaining that they want to be friends and neighborly with the current residents. Tony Geerts, 230 Lichty Blvd., commented that the development will have a negative impact on agriculture and will raise the cost of food by taking productive land out of production forever. Jim Chapman,224 Bertch,commented that expanding the city boarder will create a budgetary strain on the police and fire departments. Forest Dillavou, 1425 Huntington Road, explained that he believes the development is a smart investment for the city. Bruce Kaesser, 106 E.3'd Street,explained he is favor of the development. Mayor Hart stepped out at 7:44 p.m. Bob Manning, Executive Officer for Cedar Valley Home Builders, commented on the benefits of this development and the addition of new homes to the area. Mayor Hart returned at 7:46 p.m. Dave Schaeffer, 150 Sidehill Drive, commented that he is in favor of the project but wants to make sure the water pressure issues are worked out and that the development is planned with safety in mind. Page 17 of 261 April 2,2018 Page 10 Monique Walters, 5404 Kimball, commented that the traffic safety issues need to be acknowledged that it is a real problem, and an appropriate long term solution needs to be implemented before the traffic and/or population doubles or triples. She further requested that the rezone be tabled until the traffic study is completed, reviewed, and how the City of Waterloo, Waterloo Schools and the development team can find a solution. Mr. Shimp commented he is in favor of the development and questioned how progress is coming on the traffic study. Alex Bower explained that the traffic study is not due until the final platting stage and that the item would not go to council until the traffic study is approved by the Traffic Engineer. Mr. Shimp commented that he would like to see a study prior to the approval of the final plat. Alex Bower explained the platting process and how the timing of certain aspects of the project are determined. Mr. Morrissey commented that he wrote in his notes that before any platting takes place a traffic study needs to take place. Noel Anderson explained that on March 6,2018, the Planning&Zoning Commission unanimously approved the rezoning request subject to the condition that a traffic study be submitted prior to the submittal of a final plat. Mr. Morrissey questioned if the council votes no on the final platting, which would then terminate the project,what legal ramifications would there be to the city. Dave Zellhoefer, City Attorney, commented that the Council could reject an unsafe plat with no liability. Mr.Morrissey questioned if the developer would have a legal recourse to sue the city. Dave Zellhoefer commented he does not believe it would go that direction and that developer and city would work out the traffic safety issue. Mayor Hart commented that the Council would have every right not to approve it,without the worry of legal recourse. Mr. Schmitt commented that the logical thing would be to table the item until the traffic study is done and questioned how would that affect the progress of the project. Alex Bower explained that tabling the item until the traffic study is complete, would delay the progress for approximately 5-6 weeks. 146783- Schmitt/Shimp To table until the traffic study is complete. Mayor Hart questioned the current Planning&Zoning process and if this request sets a precedent. Noel Anderson explained that not every new subdivision is required to do a traffic analysis so this developer is being asked to do more than most. He further explained that the process is set up to go through various steps to keep things timely and minimize costs. Mrs.Juon questioned if a compromise is acceptable to pass the zoning tonight contingent on the traffic study being submitted prior to the preliminary plat. Noel Anderson explained the zoning process has absolutely no specific ties to any traffic,lot size, layout,drainage issues, etc.,as that is included in the plat process,and reminded Council that there are still two opportunities to vote. Page 18 of 261 April 2,2018 Page I 1 Mr.Amos commented that he cannot support tabling the item because as part of the process the traffic study must be completed prior to the final plat,and the council still has the right and ability to say no,with no repercussions. Mrs.Klein concurred with Mr.Amos. Noel Anderson explained that by requiring the traffic study prior to the plat layout,it could not possibly be adequate. Mr. Shimp commented he would not support tabling the item. Mayor Hart commented that he would not do a traffic study until the rezoning had been approved. Mrs.Klein confirmed her support to consider to pass for a third time to get the project that much closer to completing the traffic study. Mr. Schmitt questioned if by passing for the second and third time,will it expedite the traffic study. Alex Bower confirmed. Mr. Schmitt questioned which fund would cover the cost of the traffic improvements. Noel Anderson explained that determination would be made based on the study. Mr. Schmitt withdrew his motion. 146784- Morrissey/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Five. Nays: Two. (Shimp, Jacobs - Abstained due to possible conflict). Motion failed. Mayor Hart commented that the City of Waterloo would like to see continued development and growth,opportunities for families and quality of life. 146785- Morrissey/Shimp that "an Ordinance amending the 2008 Traffic Code by adding Subsection (2a), Airline Highway and Wagner Road-Full Actuated, to Section 540, Obedience to Official Traffic-Control Devices", be received, placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried. 146786- Morrissey/Shimp that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote-Ayes: Seven. Motion carried. Mr. Schmitt questioned the timing of the item. Sandie Greco,explained the item and that the state is paying for the improvement. 146787- Morrissey/Shimp that "an Ordinance amending the 2008 Traffic Code by adding Subsection (2a), Airline Highway and Wagner Road-Full Actuated, to Section 540, Obedience to Official Traffic-Control Devices", be considered and passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5447. ADJOURNMENT 146788- Shimp/Amos Page 19 of 261 April 2,2018 Page 12 that the Council adjourn at 8:17 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Cleric Page 20 of 261 CITY OF WATERLOO Council Communication Proclamation declaring April 8 - 15, 2018 as Days of Remembrance City Council Meeting:4/9/2018 Prepared: 3/6/2018 REVIEWERS: Department Reviewer Action Date Mayor Office Westphal, Michelle Approved 3/6/2018 - 11:30 AM Clerk Office Higby, Nancy Approved 4/4/2018 - 9:41 AM ATTACHMENTS: Description Type D Proclamation Days of Remembrance Cover Memo Submitted by: Submitted By: Mayor Quentin Hart Page 21 of 261 CITY OF WATERLOO, 10iffA PROCLAMATION WHEREAS, the Holocaust was the state-sponsored, systematic persecution and annihilation of European Jewry by Nazi Germany and its collaborators WHEREAS, 1933 and 1945; and HEREAS, Jews were the primary victims—six million were murdered; Roma (Gypsies), people with disabilities, and Poles were also targeted for destruction or decimation for racial, ethnic, or national reasons; and millions more, including homosexuals; Jehovah's-Witnesses, Soviet prisoners of war and political dissidents also suffered grievous oppression and death under Nazi tyranny;and WHEREAS, the history of the Holocaust offers an opportunity to reflect on the moral responsibilities of individuals,societies,and governments;and WAS, we the people of the City of Waterloo should always remember the terrible events of the Holocaust and remain vigilant against hatred, persecution, and WHEREAS, and i HEREAS, we the people of the City of Waterloo should actively rededicate ourselves to WHEREAS, principles of individual freedom in a just society;and HER 'AS, the Days of Remembrance have been set aside for the people of the City of Waterloo to remember the victims of the Holocaust as well as to reflect on the need for respect of all peoples;and WHEREAS, pursuant to an Act of Congress (Public Law 96-388, October 7, 1980), the United States Holocaust Memorial Council designates the Days of Remembrance of the victims of the Holocaust to be Sunday,April 8 through Sunday, April 15, 2018, including the Day of Remembrance known as Yom Ha Shoah,Thursday,April 12,2018. NOW, THEIWORE, I, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of Sunday,April 8 through Sunday,April 15,2018,as DAYS OF U1VIMBRMCE in memory of the victims of the Holocaust, and in honor of the survivors, as well as the rescuers and liberators, and further proclaim that we, as citizens of the City of Waterloo, should strive to promote human dignity and confront hate whenever and wherever it occurs. IN INTMFyS81lYfI MOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 9'h day of April 2018. ATTEST: Kelley Felc e Quentin Hart City Clerk Mayor CITY OF WATERLOO Council Communication Request from the Memorial Day Board to hold a Memorial Day Parade on May 28, 2018 from 8:45 a.m. to 11:45 a.m. with an honor guard salute and a parade route utilizing Commercial, 5th, Park Avenue and Mulberry Streets, requiring barricades. City Council Meeting:4/9/2018 Prepared:4/3/2018 REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 4/3/2018 - 9:46 AM Clerk Office Higby, Nancy Approved 4/4/2018 - 9:37 AM ATTACHMENTS: Description Type D The Memorial Day Board parade request Cover Mem Request from the Memorial Day Board to hold a Memorial Day Parade on SUBJECT: May 28, 2018 from 8:45 a.m. to 11:45 a.m. with an honor guard salute and a parade route utilizing Commercial; 5th, Park Avenue and MulbeD3Streets requiring barricades. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve Request Summary Statement: This event has occurred for the past several years. Upon completion of the parade their is a 40 minute ceremony ending with an Honor Guard salute. Expenditure Required: Cost with traffic control and placing/retrieving barricades. Source of Funds: General Page 23 of 261 THE MEMORIAL DAY BOARD PARADE AND PROGRAM _+ AY=:ZG17 City Council i�\c Z 715 Mulberry St Waterloo, IA. 50703 Dear Gentlemen: Parade line up in Wells Fargo parking lot at 8:45am. Parade starts at 10:00am on Commercial at 5th St. Starter is John Mrzlak. The Parade will start at 10;00am on Commercial St at 5" St. Program will start at 11:00am on East side of Memorial Hall. Please inform me how many will attend so we can provide parade transportation and get you names in the program. If there are any questions, please contact me at 233 2236. Thank you, Dale Hixson, Sec. P.S. You can E-Mail Kathy at !,\at-h,tmcdonaidlg60(@hoL!1- -�l.com to let us know how many wants a ride in our parade. Page 24 of 261 CITY OF WATERLOO Council Communication Request from Robert McCalley for a waiver for a concrete driveway located at 2275 Country Lane and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. City Council Meeting:4/9/2018 Prepared:4/3/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 4/3/2018 - 3:07 PM Clerk Office Higby, Nancy Approved 4/4/2018 - 9:38 AM ATTACHMENTS: Description Type D DW Waiver 2275 Country Ln Cover Mem Request from Robert McCalley for a waiver for a concrete driveway located SUBJECT: at 2275 Country Lane and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommend for approval by the City Engineer. This waiver is needed due to the placement of a driveway or sidewalk on Recommended Action: City right-of-way on an unimproved street. I have reviewed this request and recommend its approval subject to the following provisions. 1.Work to be performed by an approved and bonded contractor. 2.A permit is to be obtained from the office of the City Engineer prior to construction. Summary Statement: 3.All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Legal Descriptions: KLINGAMAN KNOLLS LOT 16 Page 25 of 261 WAIVER Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to tl�e driveway and sidewalk specifications for the construction of a Lcw'.c driveway or sidewalk located at concrete or asphalt) (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, leetqV4-r- Printed Name of Property Owner Signa re of Pro ert Own r Page 26 of 261 CITY OF WATERLOO Council Communication Resolution approving preliminary specifications and bid document, and setting a date of bid opening as April 26, 2018 and date of public hearing as April 30, 2018 for the purchase of one (1) 2018 2-Wheel Drive Chevrolet Colorado, extended cab compact pickup truck, and instruct City Clerk to publish said notice. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Traffic Operations Higby, Nancy Approved 4/4/2018 - 11:03 AM Resolution approving preliminary specifications and bid document, and setting a date of bid opening as April 26, 2018 and date of public hearing as SUBJECT: April 30, 2018 for the purchase of one(1) 2018 2-Wheel Drive Chevrolet Colorado, extended cab compact pickup truck, and instruct City Clerk to publish said notice. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Recommend Approval Summary Statement: The purchase of this pickup will replace a 2005 pickup truck in the Engineering Department. Expenditure Required: $25,000.00 GO Bond Funding Source of Funds: 416-07-7830-2117 417-07-7830-2117 Policy Issue: Strategy 4.5: Maintain and develop community services and city facilities that support quality of place. The replacement of the 2005 pickup truck with a new and compact pickup Background Information: truck is listed in the 5 year vehicle replacement program submitted for GO Bond funding. Page 27 of 261 CITY OF WATERLOO Council Communication Recommendation of appointment of Tom Meyer, from the current Civil Service list, to the position of Street Foreman at the Public Works Street Department, effective April 10, 2018. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Traffic Operations Higby, Nancy Approved 4/4/2018 - 11:02 AM ATTACHMENTS: Description Type ❑ Street Foreman Personnel paperwork Backup Material Recommendation of appointment of Tom Meyer. from the current Civil SUBJECT: Service list; to the position of Street Foreman at the Public Works Street Department. effective April 10, 2018. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Summary Statement: This is a promotional appointment due to a retirement. Expenditure Required: $62,306.54 plus benefits of approximately$27,700.00 Source of Funds: Road Use Tax- 266-19-7100-1111 Strategy 2.2- Enlist all City departments and staff members in efforts to Policy Issue: promote a safer community. Strategy 3.4- Identify and implement proven cost and resource saving measures. Background Information: Due to retirements - the workforce needs leadership in daily schedules and routine work. Page 28 of 261 PERSONNEL REQUISITION FORM` RECEI ED JAN 2 D 2018 Check as applicable: ® To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Sei vice List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position.Title: Street Foreman Depat tment: Street Department-Public Works Reports To: Tony Paule _ Street Su ervisor Work Location: Street Dept, -Public.Works Building Employment Status: ®Regular Full Time ❑Temporary Full Time from to ❑Regular Part Time ❑ Temporary Part Time from to ❑Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ®Yes ❑No ®Internal Posting Only Bargaining Position: ®Yes ❑No ❑Internal Posting and External Advertising Bargaining Group: 177 Non-bargaining Position: ❑Yes ❑No Complete the following if the-requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for:Robert Morelock--Street Foreman (Specify name and title of former incumbent) If replacement, former inczunbent: ® Retired/R.esignod/Tenni;nated ❑ Transferred ❑Promoted Date incumbent terminated employment: 1/26/18 Date of final payout: 2/23/18 Anticipated start date: ASAP No. of hours/week:40 Work schedule: 7:00 AM to 3:00 PM rustication of need for position: Supervises,plans and schedules daily operations of assigned crew in Street Dept. What are the likely consequences if the position is not filled? ,Crew will riot be supervised prof aiently, roi '££ic eu�y`�vouXd be a:�'ecte��d, � .� APPROVALS Annual salary requirements: 62a3 560 560 y Hourly Rate: �`^9 Benefits: (Payroll taxes,pension,health ins,assuming family) Is position budgeted for this and future FYs? ®Yes ❑No If no,how will position be funded? Approved subject to the following conditions: .x _ .__ l& a afv. k6h 30 E` Sub ittin I]e artment eat Pate Mayor E� ;9 � 1 t fat ChieFFinancial Officer Date m Huan Resolces Director Date {'i3 Ale Human Resources&1mittee Chairperson ate Created6fM017 Page 29 of 261 PERSONNEL REQUISITION FORM � ���IV�® �A� � � 201 Check as applicable: To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. %%:S%%'.�•Y%Y.%%1i%%%%it%% Y,::iCX%%%�C:S 7C%'C"+t%%::%fC%%Y.�:!'K%%%%%%X%%%%%%�C iC%Y%Y%%%%2:YY.1C%YK%%%%%iC SS%�CYK%%%%%iG 7C===%%% Position Title: Street Foreman Department: Street Department-Public Works Reports To: Togy Paulg -Street Su ervisor Work Location: Street Dot.-Public Works Building Employment Status: ®Regular Full Time ❑ Temporary Full Time from to ❑Regular Part Time ❑ Temporary Part Time from to ❑Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ®Yes ❑No ®TiiternaI Posting Only Bargaining Position: ®Yes ❑No ❑Internal Posting and External Advertising Bargaining Group: 177 Non-bargaining Position: ❑Yes ❑No ; Complete the following if the requisition is to fill a vacancy: ❑ New Position or N Replacement Position for:Mark Lane—Street Foreman (Specify name and title of former incumbent) If replacement,former incumbent: ® Retired/Resigned/Terminated ❑ Transferred ❑Promoted Date incumbent terminated employment: 12/29/2017 Date of final payout: 1119/18 Anticipated start date: ASAP No, of hours/week:40 Work schedule: 7:00 AM to 3;00 PM Justification of need for position: Supervises,plans and schedules daily operations of assigned crew in Street Dept. What are the likely copse uences if the position is not filled? eycr w%11 riot be su�ervlse�d praflcretl "ffictercy would be:affecfe APPROVALS Annual salary requirements: 2'3Q6SF Hourly Rate; 2q9,' Benefits: (Payroll taxes,pension,health ins.-assuming family) Is position budgeted for this and future FYs2 N Yes ❑No If no,how will position be funded? Approved subject to the following conditions: .:»isS:..fcT�:ilC:x.�+:�,.i�:z':C:Sf_.+2:L5•�ci3ii-Ti�s"_3iF7:�,T��zt�X z.tLG'.Y.r .Iti1µF AW (ti-ImittingDepartmenkHcad late Mayor t ` -9./g = f Chi e Financial Officer Date Human Res urces Director Dade i- e Hurnan Resources Co 'flee Chairperson D to Page 30 of 261 Created 6/30/2017 PERSONNEL REQUISITION Street Department Foreman The following questions are provided as guidelines to assist you in developing your rational for the position of(Foreman)in the (Street/Public Works) Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Supervises, plans, assigns and reviews work of equipment operators insuring productivity and daily field operations, (2) Can the job responsibilities of this position be assigned to other employees within the department? if no,why not? Not effectively. Responsibilities of this position are delegated to the most senior department employee capable of performing in the absence of the Foreman, which results in one less worker/operator during that time. (3) How is the work of this position being accomplished now?A Fill-in Foreman (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-teen basis (if a regular position)? As a supervisory position responsible for day to day operations of the department, this position needs to be filled by a full-time regular assignment. (6) What cost savings or revenues, if any,would your department or the City realize if this position is filled? This position, while not revenue generating, is critical in providing safe travel throughout the city and customer satisfaction. (7) If you are paying overtime or comp time within your department to accomplish this work now,how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? The fill-in foreman receives a per hour pay adjust. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. Staffing levels have not changed however the workload of this position fluctuates depending on seasonal objectives of the department. Page 31 of 261 (9) If this position is not filled,what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. If this position is not filled there will be no day to day direct supervision of the crew assigned to the foreman. Will continue to pay foreman's wages to the operator who is filling in — which could change from day to day depending on vacation, sickness, etc. No consistency in supervising the workload. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? Per bargaining contract, the most senior qualified employee is assigned to perform the function. This however, results in one less "worker/operator" during those periods. (11) Is it possible that the City could outsource this position to an outside agency? If so,what savings, if any,would the City realize as a result of this change? Whether the entire Street Department was outsourced or not, positions would still be needed to insure that whoever was contracted was meeting the daily requirements of the contract. To outsource the repair, maintenance and snow and ice control of the City's approximately 500 miles of streets to the citizen's requests/demands would be an enormous cost. (12) How would you rank this position in terns of its contribution to City business in comparison with other positions reporting to you? This position is funded mainly with Road Use Tax funding (along with percentages of Storm Water and Local Option Tax). Citizens expect these services. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? This position directly impacts the department's ability to support the goal of providing the safe roads and excellent citizen services. Not Forward completed questionnaire to Human Resources Department with oriiginal copy of Personnel Requi A ion Form: Page 32 of 261 Any current full time regular CYty of Waterloo enrployee r ho meets the nunJmum gualaBcat<ons�s eligible to apply HOW TO APPLY QilI quAli t employee xni>ist i�bmit a coyer letter and`resume deta►liirg ec ucafion and experience b� going tos",the apphca�le link youreceiyed in an emari or that was sent to'the department clerical staff Hand delivered'resumes,o eiinessent'by email direcflyto Huinan,'Resources �uv�ll;no longer be accepted Deadline ys a hme,a�id•date to he deterin med� - "' � ���f1 s c '! z �� �,' j (i t� � ;.: r � _ 5 �.�,��€7�x Ti DU 3'# y u �y ��J['� r1�-v'zr� r y.- •Si "41 ��]� OFf1'TC' T �tr� v. i __ °�`�, �' ✓. rv!Sticy x x 3 g a... i},;�. �� '� FtS E,_ St X L EMCO NOTICE �,`'; r �x `1 �x�}'" ': d✓µa .._7> c i f�'sl _r��'i ; i�.f s,� .� r. tiL y'. PROMOTIONAL EXANICNATIOhJ f n .x i i�iw Ra yaf�r 7"s " TREE'I'FOREMAN r ri DEPARTMENT PUBLIC WORKS—STREET DEPARTMENT SALARY $29.96 per hour FLSA NON-EXEMPT CPAL SERVICE INCLUDED BARGAINING UNIT MUNICIPAL EMPLOYEES LOCAL#177 GENERAL STATEMENT OF DUTIES Supervises activities related to the maintenance and care of City streets in an assigned area, including planning daily activities,making work assignments,training employees,daily record keeping and handling citizen complaints. The work is performed under the general direction of the Street Operations Supervisor and Public Works Director, but considerable leeway is granted for the exercise of independent judgement and initiative. In coordination with another Street Foreman, directly supervises thirty to thirty-five equipment operators. EXAMPLES OF ESSENTIAL FUNCTIONS 6. Provides customer support, assists in the (lllustrative Ong investigation of and responds to citizen These functions are.considered essential for successful complaints, questions and requests for service, performance in this job classification, develops customer relations and handles face-to- face inquiries from citizens. 1. Plans, assigns and supervises the work of equipment operators in the maintenance of 7. Insures maximum utilization of available man- streets, alleys and public works projects such as hours and maintains daily work assignments and repairing broken asphalt, street patching, street project log. oiling and seal coating, digging and back filling water and sewer cuts, Glitch cleaning, sanding and S. Prepares and certifies the accuracy of employee salting,snow and ice removal and street cleaning. time sheets. 2. Performs onsite inspections of street maintenance 9. Works outside in all weather conditions; works assignments. near moving mechanical parts. 3. Supervises and insures operator maintenance is 10. Insures all operations under their direct regularly performed on department equipment. supervision are performed in accordance with EPA, OSHA, City of Waterloo and Street 4. Trains, instructs and documents employee Department regulations, guidelines and training in proper and safe operation of procedures. equipment. 11. Insures the shop is a clean, healthy work 5. Provides input to the Operations Supervisor and environment and that properly approved Public Works Director in the selection.of new protective equipment is available and used by all employees as required. employees;trains employees,as needed,in use of personal protective equipment. Page M of 261 12. Assists in setting department policies. and is 11. Ability to work with people from a broad variety instrumental in insuring compliance. of social, economic, racial, ethnic, . and educational backgrounds. 13. As first line supervisor, is responsible for employee safety training, initial reporting of ACCEPTABLE EXPERIENCE&TRAINING employee injuries and immediate reporting of 1. High school graduate/equivalent. vehicle/equipment accidents or incidents, regardless of severity. 2. Minimum four years progressively more responsible experience in street maintenance in 14. Pei-forms, at least annually, a performance all types of weather conditions evaluation on each employee supervised, based OR on established goals and objectives of the Any equivalent combination of experience and position. training that provides the knowledge, skills and abilities necessary to perform the essential 15.. Works independently and with others with functions of the position. minimum supervision. 3. Prefer supervisory experience in street M. Attends work regularly at the designated place maintenance. and time. 4. Valid Iowa Driver's License and good driving 17. Performs all other related duties as assigned. record based on City of Waterloo driver performance criteria. A candidate with any of the REQUIRED KNOWLEDGE&ABILITIES following will not be considered for employment: 1. Comprehensive knowledge of materials,methods, loss of license for any reason during the period of practices and operating procedures utilized in the candidacy for employment, if the candidate maintenance and upkeep of streets, bridges and remains without a valid, current license for the highways. position when the City issues an offer of employment; loss of license, plea of guilty, plea 2. Knowledge of construction, maintenance and of no contest or its equivalent or conviction for repair of concrete,asphalt and rock roads. OWI, reckless driving or other major moving violation within the previous five years; four or 3. General knowledge of the location of City streets. more citations for moving violations within the previous three-year period, excluding speeding 4. Ability to plan,assign,supervise and review work violations of ten mph or less over the posted of subordinate employees. speed limit; three or more citations for moving violations within the previous one-year period. 5. Ability to make decisions in emergency weather After appointment to the position, disciplinary conditions. action or continuing employment status may be reviewed for the following: four or more moving 6. Ability to respond to questions and discuss street violations within the previous three years,three or maintenance issues with the public tactfully and more moving violations within the previous one promptly, in a clear, concise and easily year or loss of license or conviction for OWI, understandable manner. reckless driving or other major moving violation within the previous five years; two or more at- 7 Ability to communicate effectively and maintain fault accidents within a three-year period while working relationships with other City employees, driving on City business; three or more at-fault supervisors,elected officials and the public. accidents within a three-year period. An applicant's driving record will be reviewed prior 8. Ability to keep accurate and thorough records to an offer of employment and at least annually regarding street and equipment maintenance work after hire. performed. ESSENTIAL PHYSICAL ABILITIES 9. Ability to read, understand and train others on The following physical abilities are required with or chemical hazard labels. without accommodation. 1. Sufficient speech and hearing that permits the 14. Knowledge of occupational hazards and safety employee to communicate effectively with precautions needed to operate street maintenance employees and the public in person, over the vehicles and equipment. telephone and over a radio. Page 34 of 261 2. Sufficient personal inobility that permits the 5. For a new employee, the City of Waterloo employee to operate a pickup truck safely in all reserves the right to conduct a background types of weather,to visit work sites all over town, investigation including education, employment attend meetings and meet with the public inside and criminal history checks on any applicant and outdoors. being considered for this position. 3. Sufficient vision to review construction sites, 6. Required to submit to and pass Civil Service assess road conditions,operate a pickup truck and examination procedures including oral interview train employees on equipment operation and testing. general maintenance. WORK SCHEDULE NHSCELLANEOUS Generally 7:00 a.m. to 3:00 p.m. Monday through Friday 1. Required to wear personal protective equipment, with twenty-minute paid lunch. Must also be available such as safety shoes, safety glasses, safety vest, outside these hours for department or City activities or gloves,hardhat and hearing protection. meetings that require the attendance of the Street 2. Required to wear standard uniform as supplied by Foreman. Significant overtime during weather City. emergencies, including weekends, evenings, nights and holidays. 3. A new employee, must comply with the City of ORAL EXANIINATION Waterloo Residency Policy for Critical Qualified applicants will be required to appear before an Employees (must live within 10-mile radius of oral examination panel consisting of a minimum of three Waterloo City Hall) within six month people who have expertise in the areas being tested. An probationary period. For current employees, must comply with Residency Policy in effect applicant must receive a minimum average score of 60 during initial hire date. Must maintain a local points out of 100 to achieve a passing score on the oral telephone number in order to be contacted daring examination. The top applicants, as ranked by their scares will be the individuals placed on the certified list. emergencies. 4. For a new employee, the City of Waterloo TESTING DATE requires a physical examination by a physician of All qualified employees who apply by the deadline date the City's choice, including a drug test, to will be notified of the time, place and date of the determine if an applicant is capable of performing examination. the essential functions of this job classification. Failure to pass these tests will result in withdrawal Of employment offer. STREET FORElv1AN DESCRIPTION 18 luarch 2018 Page 35 of 261 CITY OF WATERLOO Council Communication Recommendation of appointment of Michael Gienau, from the current Civil Service list, to the position of Street Foreman at the Public Works Street Department, effective April 10, 2018. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Traffic Operations Higby, Nancy Approved 4/4/2018 - 11:02 AM ATTACHMENTS: Description Type ❑ Street Foreman Personnel paperwork Backup Material Recommendation of appointment of Michael Gienau, from the current Civil SUBJECT: Service list; to the position of Street Foreman at the Public Works Street Department, effective April 10, 2018. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Summary Statement: This is a promotional appointment due to a retirement. Expenditure Required: $62,306.54 plus benefits of approximately$27,700.00 Source of Funds: Road Use Tax- 266-19-7100-1111 Strategy 2.2- Enlist all City departments and staff members in efforts to Policy Issue: promote a safer community. Strategy 3.4- Identify and implement proven cost and resource saving measures. Background Information: Due to retirements - the workforce needs leadership in daily schedules and routine work. Page 36 of 261 PERSONNEL REQUISITION FORM` RECEI ED JAN 2 D 2018 Check as applicable: ® To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Sei vice List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position.Title: Street Foreman Depat tment: Street Department-Public Works Reports To: Tony Paule _ Street Su ervisor Work Location: Street Dept, -Public.Works Building Employment Status: ®Regular Full Time ❑Temporary Full Time from to ❑Regular Part Time ❑ Temporary Part Time from to ❑Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ®Yes ❑No ®Internal Posting Only Bargaining Position: ®Yes ❑No ❑Internal Posting and External Advertising Bargaining Group: 177 Non-bargaining Position: ❑Yes ❑No Complete the following if the-requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for:Robert Morelock--Street Foreman (Specify name and title of former incumbent) If replacement, former inczunbent: ® Retired/R.esignod/Tenni;nated ❑ Transferred ❑Promoted Date incumbent terminated employment: 1/26/18 Date of final payout: 2/23/18 Anticipated start date: ASAP No. of hours/week:40 Work schedule: 7:00 AM to 3:00 PM rustication of need for position: Supervises,plans and schedules daily operations of assigned crew in Street Dept. What are the likely consequences if the position is not filled? ,Crew will riot be supervised prof aiently, roi '££ic eu�y`�vouXd be a:�'ecte��d, � .� APPROVALS Annual salary requirements: 62a3 560 560 y Hourly Rate: �`^9 Benefits: (Payroll taxes,pension,health ins,assuming family) Is position budgeted for this and future FYs? ®Yes ❑No If no,how will position be funded? Approved subject to the following conditions: .x _ .__ l& a afv. k6h 30 E` Sub ittin I]e artment eat Pate Mayor E� ;9 � 1 t fat ChieFFinancial Officer Date m Huan Resolces Director Date {'i3 Ale Human Resources&1mittee Chairperson ate Created6fM017 Page 37 of 261 PERSONNEL REQUISITION FORM � ���IV�® �A� � � 201 Check as applicable: To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. %%:S%%'.�•Y%Y.%%1i%%%%it%% Y,::iCX%%%�C:S 7C%'C"+t%%::%fC%%Y.�:!'K%%%%%%X%%%%%%�C iC%Y%Y%%%%2:YY.1C%YK%%%%%iC SS%�CYK%%%%%iG 7C===%%% Position Title: Street Foreman Department: Street Department-Public Works Reports To: Togy Paulg -Street Su ervisor Work Location: Street Dot.-Public Works Building Employment Status: ®Regular Full Time ❑ Temporary Full Time from to ❑Regular Part Time ❑ Temporary Part Time from to ❑Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ®Yes ❑No ®TiiternaI Posting Only Bargaining Position: ®Yes ❑No ❑Internal Posting and External Advertising Bargaining Group: 177 Non-bargaining Position: ❑Yes ❑No ; Complete the following if the requisition is to fill a vacancy: ❑ New Position or N Replacement Position for:Mark Lane—Street Foreman (Specify name and title of former incumbent) If replacement,former incumbent: ® Retired/Resigned/Terminated ❑ Transferred ❑Promoted Date incumbent terminated employment: 12/29/2017 Date of final payout: 1119/18 Anticipated start date: ASAP No, of hours/week:40 Work schedule: 7:00 AM to 3;00 PM Justification of need for position: Supervises,plans and schedules daily operations of assigned crew in Street Dept. What are the likely copse uences if the position is not filled? eycr w%11 riot be su�ervlse�d praflcretl "ffictercy would be:affecfe APPROVALS Annual salary requirements: 2'3Q6SF Hourly Rate; 2q9,' Benefits: (Payroll taxes,pension,health ins.-assuming family) Is position budgeted for this and future FYs2 N Yes ❑No If no,how will position be funded? Approved subject to the following conditions: .:»isS:..fcT�:ilC:x.�+:�,.i�:z':C:Sf_.+2:L5•�ci3ii-Ti�s"_3iF7:�,T��zt�X z.tLG'.Y.r .Iti1µF AW (ti-ImittingDepartmenkHcad late Mayor t ` -9./g = f Chi e Financial Officer Date Human Res urces Director Dade i- e Hurnan Resources Co 'flee Chairperson D to Page 38 of 261 Created 6/30/2017 PERSONNEL REQUISITION Street Department Foreman The following questions are provided as guidelines to assist you in developing your rational for the position of(Foreman)in the (Street/Public Works) Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Supervises, plans, assigns and reviews work of equipment operators insuring productivity and daily field operations, (2) Can the job responsibilities of this position be assigned to other employees within the department? if no,why not? Not effectively. Responsibilities of this position are delegated to the most senior department employee capable of performing in the absence of the Foreman, which results in one less worker/operator during that time. (3) How is the work of this position being accomplished now?A Fill-in Foreman (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-teen basis (if a regular position)? As a supervisory position responsible for day to day operations of the department, this position needs to be filled by a full-time regular assignment. (6) What cost savings or revenues, if any,would your department or the City realize if this position is filled? This position, while not revenue generating, is critical in providing safe travel throughout the city and customer satisfaction. (7) If you are paying overtime or comp time within your department to accomplish this work now,how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? The fill-in foreman receives a per hour pay adjust. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. Staffing levels have not changed however the workload of this position fluctuates depending on seasonal objectives of the department. Page 39 of 261 (9) If this position is not filled,what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. If this position is not filled there will be no day to day direct supervision of the crew assigned to the foreman. Will continue to pay foreman's wages to the operator who is filling in — which could change from day to day depending on vacation, sickness, etc. No consistency in supervising the workload. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? Per bargaining contract, the most senior qualified employee is assigned to perform the function. This however, results in one less "worker/operator" during those periods. (11) Is it possible that the City could outsource this position to an outside agency? If so,what savings, if any,would the City realize as a result of this change? Whether the entire Street Department was outsourced or not, positions would still be needed to insure that whoever was contracted was meeting the daily requirements of the contract. To outsource the repair, maintenance and snow and ice control of the City's approximately 500 miles of streets to the citizen's requests/demands would be an enormous cost. (12) How would you rank this position in terns of its contribution to City business in comparison with other positions reporting to you? This position is funded mainly with Road Use Tax funding (along with percentages of Storm Water and Local Option Tax). Citizens expect these services. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? This position directly impacts the department's ability to support the goal of providing the safe roads and excellent citizen services. Not Forward completed questionnaire to Human Resources Department with oriiginal copy of Personnel Requi A ion Form: Page 40 of 261 Any current full time regular CYty of Waterloo enrployee r ho meets the nunJmum gualaBcat<ons�s eligible to apply HOW TO APPLY QilI quAli t employee xni>ist i�bmit a coyer letter and`resume deta►liirg ec ucafion and experience b� going tos",the apphca�le link youreceiyed in an emari or that was sent to'the department clerical staff Hand delivered'resumes,o eiinessent'by email direcflyto Huinan,'Resources �uv�ll;no longer be accepted Deadline ys a hme,a�id•date to he deterin med� - "' � ���f1 s c '! z �� �,' j (i t� � ;.: r � _ 5 �.�,��€7�x Ti DU 3'# y u �y ��J['� r1�-v'zr� r y.- •Si "41 ��]� OFf1'TC' T �tr� v. i __ °�`�, �' ✓. rv!Sticy x x 3 g a... i},;�. �� '� FtS E,_ St X L EMCO NOTICE �,`'; r �x `1 �x�}'" ': d✓µa .._7> c i f�'sl _r��'i ; i�.f s,� .� r. tiL y'. PROMOTIONAL EXANICNATIOhJ f n .x i i�iw Ra yaf�r 7"s " TREE'I'FOREMAN r ri DEPARTMENT PUBLIC WORKS—STREET DEPARTMENT SALARY $29.96 per hour FLSA NON-EXEMPT CPAL SERVICE INCLUDED BARGAINING UNIT MUNICIPAL EMPLOYEES LOCAL#177 GENERAL STATEMENT OF DUTIES Supervises activities related to the maintenance and care of City streets in an assigned area, including planning daily activities,making work assignments,training employees,daily record keeping and handling citizen complaints. The work is performed under the general direction of the Street Operations Supervisor and Public Works Director, but considerable leeway is granted for the exercise of independent judgement and initiative. In coordination with another Street Foreman, directly supervises thirty to thirty-five equipment operators. EXAMPLES OF ESSENTIAL FUNCTIONS 6. Provides customer support, assists in the (lllustrative Ong investigation of and responds to citizen These functions are.considered essential for successful complaints, questions and requests for service, performance in this job classification, develops customer relations and handles face-to- face inquiries from citizens. 1. Plans, assigns and supervises the work of equipment operators in the maintenance of 7. Insures maximum utilization of available man- streets, alleys and public works projects such as hours and maintains daily work assignments and repairing broken asphalt, street patching, street project log. oiling and seal coating, digging and back filling water and sewer cuts, Glitch cleaning, sanding and S. Prepares and certifies the accuracy of employee salting,snow and ice removal and street cleaning. time sheets. 2. Performs onsite inspections of street maintenance 9. Works outside in all weather conditions; works assignments. near moving mechanical parts. 3. Supervises and insures operator maintenance is 10. Insures all operations under their direct regularly performed on department equipment. supervision are performed in accordance with EPA, OSHA, City of Waterloo and Street 4. Trains, instructs and documents employee Department regulations, guidelines and training in proper and safe operation of procedures. equipment. 11. Insures the shop is a clean, healthy work 5. Provides input to the Operations Supervisor and environment and that properly approved Public Works Director in the selection.of new protective equipment is available and used by all employees as required. employees;trains employees,as needed,in use of personal protective equipment. Page 41 of 261 12. Assists in setting department policies. and is 11. Ability to work with people from a broad variety instrumental in insuring compliance. of social, economic, racial, ethnic, . and educational backgrounds. 13. As first line supervisor, is responsible for employee safety training, initial reporting of ACCEPTABLE EXPERIENCE&TRAINING employee injuries and immediate reporting of 1. High school graduate/equivalent. vehicle/equipment accidents or incidents, regardless of severity. 2. Minimum four years progressively more responsible experience in street maintenance in 14. Pei-forms, at least annually, a performance all types of weather conditions evaluation on each employee supervised, based OR on established goals and objectives of the Any equivalent combination of experience and position. training that provides the knowledge, skills and abilities necessary to perform the essential 15.. Works independently and with others with functions of the position. minimum supervision. 3. Prefer supervisory experience in street M. Attends work regularly at the designated place maintenance. and time. 4. Valid Iowa Driver's License and good driving 17. Performs all other related duties as assigned. record based on City of Waterloo driver performance criteria. A candidate with any of the REQUIRED KNOWLEDGE&ABILITIES following will not be considered for employment: 1. Comprehensive knowledge of materials,methods, loss of license for any reason during the period of practices and operating procedures utilized in the candidacy for employment, if the candidate maintenance and upkeep of streets, bridges and remains without a valid, current license for the highways. position when the City issues an offer of employment; loss of license, plea of guilty, plea 2. Knowledge of construction, maintenance and of no contest or its equivalent or conviction for repair of concrete,asphalt and rock roads. OWI, reckless driving or other major moving violation within the previous five years; four or 3. General knowledge of the location of City streets. more citations for moving violations within the previous three-year period, excluding speeding 4. Ability to plan,assign,supervise and review work violations of ten mph or less over the posted of subordinate employees. speed limit; three or more citations for moving violations within the previous one-year period. 5. Ability to make decisions in emergency weather After appointment to the position, disciplinary conditions. action or continuing employment status may be reviewed for the following: four or more moving 6. Ability to respond to questions and discuss street violations within the previous three years,three or maintenance issues with the public tactfully and more moving violations within the previous one promptly, in a clear, concise and easily year or loss of license or conviction for OWI, understandable manner. reckless driving or other major moving violation within the previous five years; two or more at- 7 Ability to communicate effectively and maintain fault accidents within a three-year period while working relationships with other City employees, driving on City business; three or more at-fault supervisors,elected officials and the public. accidents within a three-year period. An applicant's driving record will be reviewed prior 8. Ability to keep accurate and thorough records to an offer of employment and at least annually regarding street and equipment maintenance work after hire. performed. ESSENTIAL PHYSICAL ABILITIES 9. Ability to read, understand and train others on The following physical abilities are required with or chemical hazard labels. without accommodation. 1. Sufficient speech and hearing that permits the 14. Knowledge of occupational hazards and safety employee to communicate effectively with precautions needed to operate street maintenance employees and the public in person, over the vehicles and equipment. telephone and over a radio. Page 42 of 261 2. Sufficient personal inobility that permits the 5. For a new employee, the City of Waterloo employee to operate a pickup truck safely in all reserves the right to conduct a background types of weather,to visit work sites all over town, investigation including education, employment attend meetings and meet with the public inside and criminal history checks on any applicant and outdoors. being considered for this position. 3. Sufficient vision to review construction sites, 6. Required to submit to and pass Civil Service assess road conditions,operate a pickup truck and examination procedures including oral interview train employees on equipment operation and testing. general maintenance. WORK SCHEDULE NHSCELLANEOUS Generally 7:00 a.m. to 3:00 p.m. Monday through Friday 1. Required to wear personal protective equipment, with twenty-minute paid lunch. Must also be available such as safety shoes, safety glasses, safety vest, outside these hours for department or City activities or gloves,hardhat and hearing protection. meetings that require the attendance of the Street 2. Required to wear standard uniform as supplied by Foreman. Significant overtime during weather City. emergencies, including weekends, evenings, nights and holidays. 3. A new employee, must comply with the City of ORAL EXANIINATION Waterloo Residency Policy for Critical Qualified applicants will be required to appear before an Employees (must live within 10-mile radius of oral examination panel consisting of a minimum of three Waterloo City Hall) within six month people who have expertise in the areas being tested. An probationary period. For current employees, must comply with Residency Policy in effect applicant must receive a minimum average score of 60 during initial hire date. Must maintain a local points out of 100 to achieve a passing score on the oral telephone number in order to be contacted daring examination. The top applicants, as ranked by their scares will be the individuals placed on the certified list. emergencies. 4. For a new employee, the City of Waterloo TESTING DATE requires a physical examination by a physician of All qualified employees who apply by the deadline date the City's choice, including a drug test, to will be notified of the time, place and date of the determine if an applicant is capable of performing examination. the essential functions of this job classification. Failure to pass these tests will result in withdrawal Of employment offer. STREET FORElv1AN DESCRIPTION 18 luarch 2018 Page 43 of 261 CITY OF WATERLOO Council Communication Recommendation of appointment of Forrest Graves from the Civil Service list, to the position of Collection Systems Foreman at the Waste Management Department, effective April 10, 2018. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Waste Management Higby, Nancy Rejected 4/4/2018 - 10:21 AM Waste Management Henrich, Julianna Approved 4/4/2018 - 10:31 AM Waste Management Rath, Brian Approved 4/4/2018 - 10:46 AM Clerk Office Higby, Nancy Approved 4/4/2018 - 10:49 AM ATTACHMENTS: Description Type ❑ Collection System Foreman recommendation Cover Memo Recommendation of appointment of Forrest Graves from the Civil Service SUBJECT: list, to the position of Collection Systems Foreman at the Waste Management Department, effective April 10, 2018. Submitted by: Submitted By: Steve Hoambrecker, Waste Management Services Director Recommended Action: Request approval Summary Statement: The Human Resources Committee approved filling this vacancy on Feb. 9, 2018. The Civil Service list was certified March 30, 2018. Expenditure Required: $62,306.54 annual salary/$89,037.22 w/benefits. Source of Funds: Sewer Page 44 of 261 PERSONNEL REQUISITION FORM RECEIVED JAN 18 2618 Check as applicable: ® To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Sewer Maintenance Foreman-WSMD Department: Waste Mana eg ment Services Dept Reports To: Collection System Sup/WSMD Director Work Location: 3505 Easton Ave Employment Status: ® Regular Full Time ❑Temporary Full Time from to _ ❑ Regular Part Time ❑Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ®Yes ❑No ® Internal Posting Only Bargaining Position: ®Yes ❑No ❑ Internal Posting and External Advertising Bargaining Group: 177 Non-bargaining Position: ❑Yes ❑No Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for:Gary Luck- WSMD (Specify name and title of former incumbent) Date incumbent terminated employment: 3/31/18 Date of final payout: 4/13/18 Anticipated start date: 3/15/18 No. of hours/week:40 Work schedule: 7 AM to 3 PM Justification of need for position: Gary is scheduled for retirement at the end of March 2018. It is expected that the position will be filled with an existing internal candidate and once that decision has been made, we can start the processof filling that position. What are the likely consequences if the position is not filled? Control and operational supervision of the rest of the 12 person crew. APPROVALS Annual salary requirements: $62,306.54 Hourly Rate: $29.96(7-1-17) Benefits: Full (Payroll taxes,pension,health ins,-assuming family) Is position budgeted for this and future FYs? ® Yes ❑No If no,how will position be funded? Approved subject to the following conditions: A/ ubmining Dcpary ent t W a Mayo � Date Chie Financial Officer Date 408WANIffluman 1kesources Director Date I uman Resources Commi Chairperson Date Created 8/7/2014 Page 45 of 261 COLLECTION SYSTEMS FOREMAN DEPARTMENT WASTE MANAGEMENT SERVICES SALARY/GRADE FLSA NON-EXEMPT CIVIL SERVICE INCLUDED BARGAINING UNIT MUNICIPAL EMPLOYEES LOCAL 177 GENERAL STATEMENT OF DUTIES Coordinates and supervises the day-to-day operations and maintenance, repair and construction of municipal storm and sanitary wastewater collection systems. The work is performed under the general direction of the Collections Systems & Maintenance Supervisor and Waste Management Services Director but considerable leeway is granted for the exercise of independent judgment and initiative. Directly supervises twelve sewer maintenance workers. EXAMPLES OF ESSENTIAL FUNCTIONS repair. (Illustrative Only) These functions are considered essential for 8. Schedules, directs and reviews the operation successful performance in this job classification. of television equipment used to inspect new and existing sewers. 1. Directly supervises, plans, assigns, schedules and reviews routine preventive maintenance 9. Performs administrative duties as assigned on storm and sanitary wastewater collection including reviewing daily work projects and systems including the repair and construction daily work sheets for accuracy and of catch basins, manholes and related maintaining supplies. structures. 10. Responds to vehicle and equipment 2. Performs onsite inspections of maintenance breakdown/failure. work and oversees the maintenance work order program. 11. Trains and instructs employees in proper and safe operation of equipment. 3. Supervises and assists in cleaning and unclogging sewer lines and catch basins and 12. Operates heavy duty and rough-riding in rebuilding catch basins and manholes. vehicles and equipment. 4. Directs and assists in laying of sanitary and 13. Works outside in all weather conditions; storm sewer tile and in raising and lowering works near moving vehicles and equipment manholes. and around mechanical and electrical hazards; operates equipment and tools that cause 5. Assists in operation of hydro-flusher, vibration;noise level is loud; atmosphere may combination sewer cleaning unit, air contain dust, infectious wastes, toxic and compressor, cement mixer, portable pumps, explosive gases or unfavorable natural backhoe, crawler, excavator, large and small ventilation; visibility might be poor and trucks. mobility limited. 6. Ensure that employees properly perform work 14. Prepares written records and reports. in accordance confined space policy and procedures 15. Assists in investigation of and responds to citizen complaints, questions and requests for 7. Assists in general maintenance activities such service. as snow removal, building and equipment Page 46 of 261 16. Performs work of a repetitive nature and ACCEPTABLE EXPERIENCE & TRAINING varied workload pace. 1. Preference given to candidates with 2 year AA degree. 17. Works independently and with others with minimum supervision. 2. High school graduate/GED with extensive experience in in maintaining-overseeing 18. Attends work regularly at the designated sewer construction or maintenance activities. place and time. 3. At least five years experience in sewer 19. Performs all work duties and activities in maintenance construction or plumbing accordance with City policies,procedures and construction in all types of weather as well as OSHA, City and WPFC Department safety general construction knowledge and rules and regulations. experience. OR 20. Performs all other related duties as assigned. Any equivalent combination of education and experience that provides the knowledge, REQUIRED KNOWLEDGE & ABILITIES skills and abilities necessary to perform the 1. Comprehensive knowledge of the practices, work. equipment and materials used in municipal collection systems repair and maintenance. 4. Iowa Class A or B Commercial Driver's License and good driving record based on 2. General knowledge of the use of a wide City of Waterloo insurability criteria. Loss of variety of hand tools; ability to read and license or conviction for DWI, reckless follow simple blueprints. driving or other major moving violation will result in layoff, leave of absence or 3. Knowledge of occupational hazards involved termination. Four or more citations for and the safety precautions necessary in the moving violations within a three-year period maintenance of sanitary and storm sewer or three or more citations for moving systems. Ability to limit exposures to violations within a one-year period will be infectious waste,toxic and explosive gases. reviewed on a case-by-case basis and continued employment will depend on 4. Ability to plan, coordinate, supervise and insurability. Two or more at-fault accidents review the work of others. within a three-year period while driving a City vehicle may result in disciplinary action 5. Ability to make decisions in emergency up to and including termination. weather conditions. 5. Respirator certified and trained regarding 6. Ability to keep thorough work and Permit Required Confined Space Program. maintenance records. 6. Certified in CPR and First Aid as required by 7. Ability to exercise independent judgment in department. completing assigned work projects. 8. Ability to respond to questions and comments from members of the public tactfully and ESSENTIAL PHYSICAL ABILITIES politely. The following physical abilities are required with or without accommodation. 9. Ability to communicate effectively and maintain working relationships with 1. Strength to perform assigned tasks. coworkers, supervisors and the public. 2. Stamina, both physical and mental, to work Page 47 of 261 double shifts during flood emergencies. Monday-Friday with a twenty-minute paid lunch. Subject to emergency call or longer shifts during 3. Speech and hearing that permits the employee flood or other severe weather conditions. Rotates call to communicate effectively with employees with other foremen, about every fifth week. and the public in person, over the telephone or over a radio. 4. Personal mobility that permits the employee COLLECTION SYSTEMS FOREMAN DESCRIPTION January 2018 to operate vehicles and equipment safely in all types of weather and a variety of road conditions, enter and work in confined spaces climb ladders up to thirty-five feet, visit work sites all over town, attend meetings and meet with the public both inside and outdoors. 5. Manual dexterity and grip/grasp ability to use hand tools such as pipe wrench, pick, shovel, and rake, make hose and pipe connections, operate jackhammer, operate manual gate openers and pull ropes. 7. Sufficient vision to review maintenance sites, operate vehicles and equipment and train employees on equipment operation and general maintenance and repair duties. MISCELLANEOUS 1. Must wear personal protective equipment such as safety shoes, safety glasses, safety vest, hearing protection, gloves, hardhat and respirator as needed. (Yearly respirator physical) 3. Must comply with City of Waterloo Residency Policy(must live within thirty mile radius and be able to report within thirty minutes in an emergency). Must maintain a telephone number where can be contacted quickly. 4. Must submit to Department of Transportation requirements including post-accident, reasonable suspicion, random and return-to- duty/follow-up alcohol and drug testing. 5. Must submit to Civil Service examination procedures including a panel interview. WORK SCHEDULE Scheduled shift is generally 7:00 a.m.-3:00 p.m. Page 48 of 261 PERSONNEL REQUISITION Sewer Maintenance Foreman The following questions are provided as guidelines to assist you in developing your rational for the position of{insert Job Title)in the {insert name} Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Supervises, assigns and oversees work of sewer Maintenance workers. Schedules routine sanitary and storm sewer maintenance activities. Also responsible for scheduling CMOM required sewer televising and cleaning. Performs administrative oversight of division and trains and instructs employees on safe and proper work practices. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? Not really, this is a specialty work activity and needs personnel with a special trained skill set. (3) How is the work of this position being accomplished now? The person in this position is retiring from the city. (4) Are the filled positions in your department currently being utilized to their maximum potential? I believe so, however,we are always evaluation ways to improve efficiencies. (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? This is a regular position and is needed to insure compliance with CMOM activities which are critical to maintain proper preventive maintenance work to prevent future SSO's and basement backups which are finable events with the Consent Decree. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? Cost savings will result in having oversight of the manpower to insure required PM work is completed in accordance with the CMOM plan. It is expected by having this position filled, we can minimize potential fines that are now in force with the Consent Decree. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? For the most part OT is only incurred from emergency related operations. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. Page 49 of 261 With the issuance of the Consent Decree various PM tasks have been more regulated with required work to be completed. (9) If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. Having a person in a foreman's role provides assurance that work is scheduled and that proper PM work is completed to avoid more potential repairs or sewer backups occur at a later date. And, such SSO's and backups are now subject to fines via the Consent Decree. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? Per union contract, by seniority, the most senior is offered to cover and act on the foreman's behalf while they are not there. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? This position individually no, the whole division yes, but it would not be advisable. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? This position is a very important aspect of the departments overall staffing plan. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? Maintaining proper PM, saving the potential for long term and more expensive consequences for such delays in insuring such maintenance activities are properly completed. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form. Page 50 of 261 CITY OF WATERLOO Council Communication Cigarette/Tobacco/Nicotine/Vapor Permit New Application for HAB Petroleum, Inc. 127 Jefferson Street. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 4/4/2018 - 2:15 PM SUBJECT: Cigarette/Tobacco/Nicotine/Vapor Permit New Application for HAB Petroleum, Inc. 127 Jefferson Street. Submitted by: Submitted By: Kelley Felchle, City Clerk Page 51 of 261 CITY OF WATERLOO Council Communication Bonds City Council Meeting:4/9/2018 Prepared: REVIEWERS: Department Reviewer Action Date Engineering Higby, Nancy Approved 4/4/2018 - 10:46 AM ATTACHMENTS: Description Type D Bonds for Council Approval 4.9.18 Backup Material SUBJECT: Bonds Page 52 of 261 BONDS FOR COUNCIL APPROVAL APRIL 9, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 IA 537881 ALFRED SCHOTT LA PORTE CITY, IA 7900452203 BOWERS MASONRY, INC. WATERLOO, IA IA 601425 DJBCK INC. dba DALTON PLUMBING HEATING &COOLING INC. CEDAR FALLS, IA 7900418812 VAN WECHEL INC. dba PRECISION CONCRETE GRUNDY CENTER, IA 2258776 MURPHY TOWER SERVICE, LLC CARLISLE, IA 7900452185 HUFF CONTRACTING, INC. WATERLOO, IA 7900452204 CHRISTONE, INC. WATERLOO, IA W150278883 ARENDS EXCAVATING, LLC WATERLOO, IA 55-203860 WICKS CONSTRUCTION INC. DECORAH, IA 7900402302 FAILOR HURLEY CONSTRUCTION WATERLOO, IA 2180297 MIKE DOLAN CONCRETE& MASONRY, INC. WATERLOO, IA 7900452200 MICHAEL HUFF CONSTRUCTION CEDAR FALLS, IA 7900303753 SWICK CABLE CONTRACTORS TIPTON, IA IA 597492 PM SYSTEMS CORPORATOIN dba PATE ASPHALT MARION, IA Page 53 of 261 CITY OF WATERLOO Council Communication 2018 Right of Way Mowing Contract. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 4/2/2018 - 10:14 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 10:45 AM ATTACHMENTS: Description Type D Bid Documents Cover Memo ❑ Bid Tab Backup Material ❑ Mowing Contract B &B Lawn Care Backup Material ❑ Mowing Contract Professional Lawn Care Backup Material ❑ Mowing Contract Wilson Custom Tree Backup Material Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. Motion to close public hearing and receive and file oral and written comments. Resolution confirining approval of plans, specifications, form of contract etc. Resolution authorizing to proceed. SUBJECT: Motion to receive and file and instruct City Clerk to read bids. Resolution approving award of bids to B & B Lawn Care, Inc. of Waterloo, Iowa in the amount of$57.75 Option A and $55.99 Option E, Professional Lawn Care, L.L.C. of Waterloo, Iowa in the amount of$54.80 Option B, Wilson Custom Tree of Cresco, Iowa in the amount of$35.00 Option C, and $595.00 Option D, in conjunction with the 2018 Right of Way Mowing Contract and approving the contracts, bonds and certificates of insurance, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: JB Bolger. Golf& Downtown Area Maintenance Manager Recommended Action: Approve contracts The City of Waterloo utilizes contractors to mow many of the City's right of ways including the following corridors: -San Marnan Dr. -US 218 -Green Hill Rd. Summary Statement: - Martin Luther King Jr. Dr. -Broadway St. Page 54 of 261 -Dubuque Rd. -US 63/Logan Ave. -Virden Creek Waterway $ Option A $ Option B Expenditure Required: $ Option C $ Option D $ Option E Source of Funds: 010-37-4100-1390 Leisure Services-Parks- Contracted Services This project allows for mowing and litter collection through a number of Policy Issue: street right of ways. Therefore it supports City of Waterloo Strategic Plan, Strategy 4.5- Maintain community services that support quality of place. Alternative: Hire more City employee maintenance staff, purchase more mowers, and mow these areas "in-house." Background Information: Leisure Services has been using private contractors to mow these right-of- way areas for over 25 years. Page 55 of 261 3 1 CITY OF WATERLOO LEISURE SERVICES COMMISSION 3 3 1 2018 RIGHT-OF-WAY MOWING 3 The Waterloo Leisure Services Commission is seeking bids for 2018 RIGHT-OF-WAY MOWING. j BID REQUEST Sealed bids are due 1:00pm, Thursday, April 5, 2018, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Leisure Services Bid Form. Bids will be opened in the first floor conference room in City Hall, Waterloo, Iowa on Thursday, April 5, 2018, at 1:00pm. Public hearing on the project will be conducted Monday April 9, 2018 at the regularly scheduled 5:30pm City Council Meeting in the second floor Council Chambers. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Leisure Services Commission 2018 RIGHT-OF-WAY MOWING All work to meet City of Waterloo codes. Questions, please contact JB Bolger, Golf & Downtown Area Maintenance Manager, at Leisure Services, 291-4370, Monday through Friday 7:00 a.m. to 4:00 p.m. Page 56 of 261 i' i' i i' CITY OF WATERLOO, IOWA LEISURE SERVICES COMMISSION I NOTICE OF PUBLIC HEARING I On Proposed Specifications and the NOTICE TO BIDDERS for 2018 RIGHT-OF-WAY MOWING RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Thursday, April 5, 2018, until 1:00pm., for the 2018 RIGHT-OF-WAY MOWING as described in the plans and specifications now on file in the City Clerk's office and the Waterloo Leisure Services Commission office. OPENING OF BIDS All proposals received for the 2018 RIGHT-OF-WAY MOWING will be opened in the fist floor small conference room of the Clerk's Office at City Hall, Waterloo, Iowa, on April 5, 2018, at 1:00 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING i Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2018 RIGHT-OF-WAY MOWING at 5:30 p.m. on Monday, I April 9, 2018. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make !' objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary to mow the designated right-of-way areas f in accordance with these plans and specifications. I CONTRACT PERIOD The period of time covered under this proposed contract shall be the 2018 growing season(approximately April 30, 2018, through October 12, 201$). Page 57 of 261 i' o. P I PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission. The bidder shall bid on a per unit price (WITH EACH "Option"treated as a separate unit) as shown on the Bid Form. Each unit should be bid as a stand-alone item and not merely as a component of a total bid package that includes all options together. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of Three Thousand Dollars ($3,000.00), which certified check, certified share draft, or bid band will be held as security that the Bidder will enter into a Contract for the mowing work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract 3 and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The Leisure Services Commission has divided the mowing contract into five (5) areas as indicated on the Bid Form. Each is severable from the others and may be the subject of a separate contract. The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the Specifications and without regard to whether the bid is made on a per-Option or a total basis, is most advantageous to the City and the Waterloo Leisure Services Commission, price and other factors considered. The City reserves the right to award a contract for any single Option, any combination of Options, or all Options together. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waterloo Leisure Services Commission such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. AFFIRMATIVE ACTION PROGRAM Y The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of$10,000 in city projects during the current calendar year. r i' is j Page 58 of 261 is I METHOD OF PAYMENT TO CONTRACTOR formed shall be paid on a monthly basis. Payments shall be Payment to the contractor for services per based on the actual number of acres mowed the previous period. A detailed bill of completed work must be received by the Waterloo Leisure Services Commission before payment can be made. Actual number of acres mowed must agree with numbers recorded by the Leisure Services Commission. Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2018 City of Waterloo, Iowa, Kelley Felchle, City Clerk 3 3 Page 59 of 261 i' CITY OF WATERLOO, IOWA Waterloo Leisure Services I. INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. II. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be perfarrned and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received fiorn an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. i. i 'r. IV. PUBLIC OPENING OF BIDS Bids will bepublicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. INSTRUCE'ONS•ro BIDDFRs P,RsgeM of 261 V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, i firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract i Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 i (319) 291-4429 i VII. EMPLOYMENT AND BUSINESS OPPORTUNITY I To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for j training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. i The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, j businesses owned by persons residing in the project area. i i 3 VIII. STATEMENT OF BIDDER'S QUALIFICATIONS i Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a statement of the Bidder's qualifications,his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waterloo Leisure Services Department shall have the right to take such s steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is qualified to carry out properly the terms of the Contract. INSTRUCTIONS TO BIDDERS PAGE 2 OF 3 ' Page 61 of 261 i I is i 3 3 rf 3: IX. CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such number of copies as the City, may require. B. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. C. The failure of the successful bidder to execute such agreement and to supply the required insurance within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re-advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re-advertising, the defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund. INSTRUCTIONS TO BIDDERS PAGE 3 OF 3 i f f r i I'. Page 62 of 261 I r i' CITY OF WATERLOO, IOWA Waterloo Leisure Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services. Contractor- means the person, fine or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties as described in the Specifications provided. Contract Documents -means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). i Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. 1 3. j' Other Contracts ii I; The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that s to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of i Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance i of work by any other Contractor as scheduled. i GENERAL CONDITIONS PACE I OF 3 i Page 63 of 261 i I Fitting and Coordination of the Work i The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. i Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waterloo Leisure Services. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. s General Requirements s The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. i The Contractor shall not disturb existing walks, drives,parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. i Trees and shrubs located in or near the project area shall be protected by the Contractor fiom damage by workers and mowing equipment. This protection shall be formed by creating a one foot clear zone radius around all trees and shrubs. This clear zone may be created by chemical application of properly applied non-selective herbicide or by use of string trimmers. Herbicide application is permissible only after i providing a copy of the applicators current State of Iowa Commercial Pesticide Applicators License and a copy of the chemical label proposed to be used to Waterloo Leisure Services Staff. If using a string trimmer care shall be taken not to damage trees with this tool. 4 1 Permits and Codes 1' The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. GENERAL CONDITIONS PAGE 2 OF 3 Page 64 of 261 j. I'. I Liability Insurance The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person frorxr injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance an all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) $5,000,000.00 per person Aggregate, Products and Completed Operations $5,000,000.00 Property Damage $5,000,000.00 per accident Comp. Auto Bodily Injury $5,000,000.00 per person Property Damage $5,000,000.00 per occurrence I The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of$5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A j. certificate or a policy, if requested, shall be filed with the Owner. ' All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and beep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDITIONS PAGE 3 OF 3 Page 65 of 261 G f CITY OF WATERLOO, IOWA l WATERLOO LEISURE SERVICES COMMISSION SPECIFICATIONS for 2018 RIGHT-OF-WAY MOWING SCOPE OF WORK The Contractor shall provide all labor and material necessary to mow the designated right-of-way and other turf areas in accordance with these specifications. RIGHT-OF-WAY AREAS The following are the right-of-way areas to be mowed. Included in the mowing areas are medians, shoulders, ditches, and frontage areas. The acreages listed are approximate only and shall be verified by the bidder. The Leisure Services Commission reserves the right to modify and verify actual acreages mowed throughout the season. NEW FOR 2018: University Ave Phase I reconstruction will commence before the mowing season begins. This will impact mowing conditions approximately from Evergreen Avenue to Greenhill Road. At this time it is the desire of the Leisure Services Commission to mow as much of this area as possible during construction however certain adjustments will need to be made as the reconstruction project progresses. All adjustments to mowing requirements shall be made with the approval of the Golf/Downtown Area Maintenance Manager at the Waterloo Leisure Services Commission Office. Adjustment to acreage quantities will be made as needed throughout the summer in this construction corridor. Broadway St. (22 acres) Parker St. to Airport Blvd. Dubuque Road (8.2 acres) Nevada St. to Evansdale city limits San Marnan Dr. (36.6 Acres) West 4th to Texas St. US 218 corridor (68.6 acres) US 63 interchange to San Marnan Dr. Highway 20 overpasses (7 acres) Hammond Ave., Kimball Ave., Ansborough Ave., W.4"' St. Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho Police Training Center (2.6 acres) Martin Luther King & Elk Run Rd Greenhill Road (28 acres) Cedar Falls city limits to US 218 interchange !' University Avenue (13 acres) Midway Dr. to US 63 Virden Creek Waterway (2 acres) Corner of East 4t" &Arlington St. to East Mullan Ave. (Hwy 63) Logan Ave/HWY 63 (8.1 acres) Medians and public right of way Newell Street to Ralston Road. FAIRVIEW CEMETERY The following area shall be mowed on a biweekly basis from approximately April 30th to June 15 and monthly from June 15 to October 12 for a maximum of 8 mowings, depending on holidays. The actual number of mowings will be based on growing conditions and budget restraints. Fairview Cemetery (8 acres) Corner of Fairview Ave. & Conger St. Page 1'fOage 66 of 261 i I I I VIRDEN CREEK WATERWAY The following area shall be mowed monthly April 30 to October 12 (maximum of 6 mowings). The actual number of mowings shall be based on growing conditions and budget restraints. Virden Creek Waterway (2 acres) from corner of East 41h Street &Arlington St. to East Mullan Ave (Hwy 63). This area includes 3380 linear feet of fencing, to be trimmed one foot on each side of fence line to match the height and appearance of surrounding vegetation. SITE CLEAN-UP Prior to each mowing the Contractor shall remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Leisure Services Commission. Additionally, the contractor shall be responsible for cleaning up and repairing all damage created by snow plow& snow removal operations. This includes adding soil and seeding damaged areas as needed. To include the responsibility for legally disposing of animal carcasses by contacting the City of Waterloo Traffic Operations Department at 291-4440. SCHEDULING OF WORK Areas to be mowed shall be divided into categories for type and frequency of mowing. The listed schedules are for bid purposes only. The Leisure Services Commission may add or delete mowing of areas based on growing conditions and budget considerations. The following right-of-way areas shall be mowed on a by-weekly basis from approximately April 30 to October 12 (maximum 12 mowings). 1) Greenhill Road (28 acres) 2) San Magnan Dr. (36.6 acres) Medians, north& south frontage from West 4th to Texas St. 3) University Ave. (I3 acres) 4) US 218 corridor----(68.6 acres) Mow approx. 20 foot wide path along fence line, from San Marnan Dr. going north on the east side of the on ramp to just past Baur Built Tire, and from San Martian Dr. going north on the west side of the off ramp to Exit Sign 72. 5) Martin Luther King Jr. Dr. (23 acres from Franklin St. to Idaho St.) 3 6) Police Training Center (2.6 acres Martin Luther King & Elk Run Rd.) 7) Logan Ave/HWY 63 North (8.1 acres Newell St. to Ralston Rd.) NOTE: Homeowner on the Southwest corner of the Parker/Logan intersection 3 will complete the mowing in the right of way in front of their home. Page 2°rPage 67 of 261 l f r f The following right-of-way areas shall be mowed on a biweekly basis from approximately April 30 to June 15, and monthly from June 15 to October 12, for a maximum of 8 mowings based on growing conditions and budget restraints. 1) Broadway St 2) Dubuque Rd. 3) Hwy 20 overpasses The following right-of-way area shall be mowed on a biweekly basis from approximately April 30 to June 15, and monthly from June 15 to October 12, for a maximum of 8 mowings (depending on holidays) based on growing conditions and budget restraints. 1) Fairview Cemetery (Corner of Fairview Ave. & Conger St.) The following right-of-way area shall be mowed on a monthly basis from approximately April 30 to October 12. Mowings based on growing conditions and budget restraints. 1) Virden Creek Waterway (E 41h to Hwy 63 N.) GRASS CUTTING Grass shall be cut to an even height of four inches (4"). Grass cutting shall be accomplished in a manner so as not to result in scalping, bunching, rutting, uneven or rough cutting. All scalping, bunching, rutting or uneven cutting shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. Grass clippings shall not be blown onto road surfaces in accordance with applicable laws and City ordinances. In areas such as narrow medians clippings shall be bagged or mulched straight down. Ultimately clippings may not land on any road surfaces. TRIMMING Along with each mowing, the Contractor shall trim around trees, shrubs,poles, fences, and other objects to match the height and appearance of the surrounding vegetation, Vegetation growing over curbs and into roadways and sidewalk edges shall be trimmed. This shall include trimming around any additional plant materials that may be installed as new landscaping. Use of herbicides to reduce trimming requirements will be allowed with prior authorization from the Leisure Services Commission and applied by qualified state approved person with commercial applicator license. Copy of applicators current license must be provided to the Leisure Services Commission before any such application be i completed. DAMAGE PROTECTION The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage caused by the Contractor shall be completely repaired at no additional cost to the Leisure Services Commission. All work shall be done in a manner so as not to result in damage to trees or shrubs. At no time shall any mowing or trimming equipment come in contact with any tree or shrub. Any tree or shrub damaged by the Contractor shall be replaced at the direction of the City Forester with no additional cost to the Leisure Services Commission. Page 3"fOage 68 of 261 I' i i i I k� The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of equipment required for this contract: Line trimmers Walk-behind mowers Commercial rotary front mowers {60"-72" deck) Bagging/mulching mowers Utility tractors with Landpride or comparable 14' to 22' tow-behind mowers Four wheel drive slope running tractor/mower Equipment listed on the Bid form will be reviewed by Leisure Services Commission to determine whether it is adequate for this mowing contract. r i i I. ii I' i is i i Page 4°gage 69 of 261 K s i i f NON-COLLUSION AFFIDAVIT OF PRIME BIDDER State of County of ) being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title i 'i i. ....... day of------------------- 2018. --------------------------------- ------------------------------------- my -----_____-_____________--.___My e'XPcre�y________________________________ Page 70 of 261 i 3 i i NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR I State of County of } being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of , hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal j submitted by the subcontractor to , contract pertaining to the 2018 RIGHT-OF-WAY MOWING CONTRACT in Waterloo, Black Hawk County, Iowa; 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers,partners, owners, agents, representatives, employees, or parties in interest, including this affiant,has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought i. by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the pall of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title S c<fL&S OVYL,to-bef o M'Mel thik ..... d' --------------------------- 2018. ------------------------------------ �___-________------, r Myexp&'e-k________________________________ Page 71 of 261 i 1 i EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No, 11246) i All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising C. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. S. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program—Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAOSE PAGE 1 OF 2 Page 72 of 261 i I4 t F t rl I 6. In the event of the contractor's noncompliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders,this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. r 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the nondiscrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. ; 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company i. will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. i i Signed: Appropriate Official i I Title i i Date i i I i I i i i I s i i EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 Page 73 of 261 I 1 3 } STATEMENT OF BIDDER'S QUALIFICATIONS i (To be submitted by the Bidder only upon request of the City of Waterloo,Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. S. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference; 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE I OF 2 Page 74 of 261 3 3 Dated this day of , 20_ Name of Bidder I By: Title: State of ) ss County of ) being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this^day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS P'Phd@15 of 261 I. CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION r. BID FORM for 2018 RIGHT-OF-WAY MOWING BIDDER: COMPANY NAME ADDRESS: PHONE: { } 1. The undersigned, being a Corporation existing under the laws of the State of , a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission, 1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed RIGHT- OF-WAY MOWING, in accordance with the contract documents and for the unit price in place for the following amount: OPTION A: provide all mowing services for: • Broadway St. (22 acres) Parker St. to Airport Blvd. • Dubuque Road (8.2 acres) Nevada St. to Evansdale city limits • San Marnan Dr. (36.6 acres) WA St. to Texas St. • US 218 corridor(68.6 acres) US 63 interchange to San Marnan Dr. • Highway 20 overpasses �7 acres) Hammond Ave., Kimball Ave., Ansborough Ave., W.4 ' St. • Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho. • Police Training Center (2.6 acres) Martin Luther King & Elk j Run Rd Total 168 acres Price Per Acre: dollars ($ i OPTION B: provide all specified mowing services for • University Ave. (13 acres) and • Greenhill Road (28 acres) Total 41 acres Price Per Acre: dollars ($ } BID FORM page [of 3 I. Page 76 of 261 7 3 3 OPTION C: provide all specified mowing services for Fairview Cemetery (8 acres) Price Per Acre: dollars {$ } OPTION D: provide all specified mowing services for Virden Creek Waterway (2 acres) Price Per Acre: dollars{$ } OPTION E: provide all specified mowing services for Logan Ave/Hwy 63 (8.1 acres) Price Per Acre: dollars($ ) 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the work done shall govern the actual payment to the Contractor. 3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one or more contracts for a single Option, all Options together, or any combination of Options. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of dollars ($ } in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. S. Attached is a Non-Collusion Affidavit of Prime Contractor. 6. The Bidder is prepared to submit a financial and experience statement upon request. 7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten(10) days of notification that the bid submitted is lowest and acceptable. 8. The Bidder has received the following Addendum or Addenda: Addendum No. Date: I I I / BID FORM page 2 of 3 Page 77 of 261 I 9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid is items listed on the City of Waterloo Minority and/or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s)to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). ' The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot full 11 their subcontracts 10. The Bidder shall list all equipment available for this project: 11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or"NA". 12. The bidder has attached all applicable forms. 13. The owner reserves the right to select alternatives, delete Iine items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED: DATE: Name and Title BID FORM page 3 of 3 Page 78 of 261 H U 0o W 0 N � Z � O O z O c 7d o co A z z o � o � Lr� o ado O U w 73' C) a Ut � � p 00 kn t con o 0 0 U U � r U 0 o w ct L H CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION CONTRACT for RIGHT-OF-WAY MOWING This Contract for Right-of-Way Mowing (the"Contract") is made and entered into on April 9, 2018, by and between the City of Waterloo, Iowa(the"City"), and B&B Lawn Care Inc. (the"Contractor"). WITNESSETH: 1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to perform all work required for the Contract work as described in the Specifications and shown on the Plans. 2. The Contract Documents shall consist of the following: a. This Contract b. Notice of Hearing c. Instruction to Bidders d. Signed copy of Bid e. General Conditions £ Specifications g. Plans These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contract or set forth in full herein. 3. The Contractor agrees to commence the work within ten(10) days after the City issues a "Notice to Proceed"and to complete the work within the given time frame. Time is of the essence in the performance of duties under this Contract. 4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passageways for water and traffic, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness. 5. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the work contemplated by this Contract. 6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, Mowing Contract-Page 1 of 4 Page 80 of 261 City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but if the work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the delay caused by the City. 8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work included on an invoice for which all services have not been delivered or accepted. The City may withhold payment for reasons including,but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third-party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause. 9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor shall be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this Contract upon seven(7) days' advance written notice. In the event of termination, the Contractor shall be compensated for all services performed through termination date. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 10. In addition to paragraph 7 above, this Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor twenty-one(2 1) days' advance written notice of termination. 11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of City. 12. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or certified mail,postage prepaid and addressed: City Contractor City of Waterloo, Iowa B&B Lawn Care Inc. 715 Mulberry St. 2102 East 4th Street Waterloo, Iowa 50703 Waterloo,Iowa 50703 Attn: City Clerk Attn: Robert Adams Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii)three(3)business days following the date of deposit if mailed as stated above. 13. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture,partnership, agency, employment, or any other relationship between the parties nor, except as Mowing Contract-Page 2 of 4 Page 81 of 261 expressly set forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. Contractor is an independent contractor. 14. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 15. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written,but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 16. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement of the parties. 17. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor as set forth on Exhibit"A" attached hereto. IN WITNESS WHEREOF, the parties have executed this Contract for Right-of-Way Mowing by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR B&B Lawn Care Inc. By: City Clerk Title: Mowing Contract-Page 3 of 4 Page 82 of 261 Exhibit A- Rates Option A• Price per acre: Fifty Seven&75/100 dollars ($57.75) Option E Price per acre: Fifty Five & 99/100 dollars ($55.99) Mowing Contract-Page 4 of 4 Page 83 of 261 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION CONTRACT for RIGHT-OF-WAY MOWING This Contract for Right-of-Way Mowing (the"Contract") is made and entered into on April 9, 2018, by and between the City of Waterloo, Iowa(the"City"), and Professional Lawn Care LLC (the"Contractor"). WITNESSETH: 1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to perform all work required for the Contract work as described in the Specifications and shown on the Plans. 2. The Contract Documents shall consist of the following: a. This Contract b. Notice of Hearing c. Instruction to Bidders d. Signed copy of Bid e. General Conditions £ Specifications g. Plans These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contract or set forth in full herein. 3. The Contractor agrees to commence the work within ten(10) days after the City issues a "Notice to Proceed"and to complete the work within the given time frame. Time is of the essence in the performance of duties under this Contract. 4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys,keeping open passageways for water and traffic, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness. 5. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the work contemplated by this Contract. 6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, Mowing Contract-Page 1 of 4 Page 84 of 261 City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but if the work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the delay caused by the City. 8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work included on an invoice for which all services have not been delivered or accepted. The City may withhold payment for reasons including,but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third-party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause. 9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor shall be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this Contract upon seven(7) days' advance written notice. In the event of termination, the Contractor shall be compensated for all services performed through termination date. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 10. In addition to paragraph 7 above, this Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor twenty-one(2 1) days' advance written notice of termination. 11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of City. 12. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or certified mail,postage prepaid and addressed: City Contractor City of Waterloo, Iowa Professional Lawn Care LLC 715 Mulberry St. PO Box 1942 Waterloo, Iowa 50703 Waterloo,Iowa 50704 Attn: City Clerk Attn: Dennis Lickteig Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii)three(3)business days following the date of deposit if mailed as stated above. 13. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture,partnership, agency, employment, or any other relationship between the parties nor, except as Mowing Contract-Page 2 of 4 Page 85 of 261 expressly set forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. Contractor is an independent contractor. 14. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 15. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written,but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 16. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement of the parties. 17. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor as set forth on Exhibit"A" attached hereto. IN WITNESS WHEREOF, the parties have executed this Contract for Right-of-Way Mowing by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR Professional Lawn Care LLC. By: City Clerk Title: Mowing Contract-Page 3 of 4 Page 86 of 261 Exhibit A- Rates Option B Price per acre: Fifty Four & 80/100 dollars ($54.80) Mowing Contract-Page 4 of 4 Page 87 of 261 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION CONTRACT for RIGHT-OF-WAY MOWING This Contract for Right-of-Way Mowing (the"Contract") is made and entered into on April 9, 2018, by and between the City of Waterloo, Iowa(the"City"), and Wilson's Custom Tree (the"Contractor"). WITNESSETH: 1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to perform all work required for the Contract work as described in the Specifications and shown on the Plans. 2. The Contract Documents shall consist of the following: a. This Contract b. Notice of Hearing c. Instruction to Bidders d. Signed copy of Bid e. General Conditions £ Specifications g. Plans These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contract or set forth in full herein. 3. The Contractor agrees to commence the work within ten(10) days after the City issues a "Notice to Proceed"and to complete the work within the given time frame. Time is of the essence in the performance of duties under this Contract. 4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys,keeping open passageways for water and traffic, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness. 5. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the work contemplated by this Contract. 6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, Mowing Contract-Page 1 of 4 Page 88 of 261 City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but if the work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the delay caused by the City. 8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work included on an invoice for which all services have not been delivered or accepted. The City may withhold payment for reasons including,but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third-party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause. 9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor shall be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this Contract upon seven(7) days' advance written notice. In the event of termination, the Contractor shall be compensated for all services performed through termination date. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 10. In addition to paragraph 7 above, this Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor twenty-one(2 1) days' advance written notice of termination. 11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of City. 12. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or certified mail,postage prepaid and addressed: City Contractor City of Waterloo, Iowa Wilson's Custom Tree 715 Mulberry St. 212 Short Street Waterloo, Iowa 50703 Cresco,Iowa 52136 Attn: City Clerk Attn: Jeff Wilson Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii)three(3)business days following the date of deposit if mailed as stated above. 13. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture,partnership, agency, employment, or any other relationship between the parties nor, except as Mowing Contract-Page 2 of 4 Page 89 of 261 expressly set forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. Contractor is an independent contractor. 14. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 15. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written,but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 16. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement of the parties. 17. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor as set forth on Exhibit"A" attached hereto. IN WITNESS WHEREOF, the parties have executed this Contract for Right-of-Way Mowing by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR Wilson's Custom Tree By: City Clerk Title: Mowing Contract-Page 3 of 4 Page 90 of 261 Exhibit A- Rates Option C Price per acre: Thirty Five & 00/100 dollars ($35.00) Option D: Price per acre: Five Hundred Ninety Five & 00/100 dollars ($595.00) Mowing Contract-Page 4 of 4 Page 91 of 261 CITY OF WATERLOO Council Communication FY 2018 Lift Station Mowing Contract. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Waste Management Rath, Brian Approved 4/4/2018 - 2:32 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 2:55 PM ATTACHMENTS: Description Type D Bid Tab Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. SUBJECT: Resolution confirming approval of bid documents, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to Waste Management Services Director for review. Submitted by: Submitted By: Brian Rath, Waste Management Services Treatment Operations Supervisor Page 92 of 261 0 0 0 M M � ^� N O O � O O p O O U U M O O • aov, o 00 LoF Lo/ 6�<} Gor� +; � F•�-I � O O V1 •� � bA � b!J � 'd rd 73 00 w w opo � oho 0 0 0 0 O p U o ct i Q � CITY OF WATERLOO Council Communication FY 2018 Street Reconstruction Program, Contract No. 944. City Council Meeting:4/9/2018 Prepared:4/3/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 4/3/2018 - 10:39 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 10:46 AM ATTACHMENTS: Description Type D Bid Tab Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. SUBJECT: Resolution confirming approval of plans, specifications, form of contract; etc. Resolution authorizing to proceed. Motion to receive; file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted by: Submitted By: Dennis Gentz, PE,Assistant City Engineer Expenditure Required: Source of Funds: Page 94 of 261 2018 Street Reconstruction Cont. 944 Bid Tab: April 5, 2018 Division 1 Base Bid + Alt A (Asphalt) + Division 2 & 3 Estimate: $7,598,726.76 Division 1 Base Bid + Alt B (Concrete) + Division 2 & 3 Estimate: $8,023,732.96 Bidder Bid Security Bid Amount Croell, Inc. 5% Alt. B - $7,639,882.61 New Hampton, IA Aspro, Inc. 5% Alt. A - $7,168,904.23 Waterloo, IA Page 95 of 261 CITY OF WATERLOO Council Communication Waterloo Center for the Arts FY 2018 Restroom Renovation Project. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Culture &Arts Shanlde, Kent Approved 4/2/2018 - 4:15 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:04 AM ATTACHMENTS: Description Type D Bid Tab Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract; etc. SUBJECT: Resolution authorizing to proceed. Motion to receive, file and instruct the City Clerk to read bids. Resolution approving award of bid to Failor-Hurley of Waterloo, Iowa in the amount of$370,250, in conjunction with the Waterloo Center for the Arts FY 2018 Restroom Renovation Project, and authorize the Mayor& City Clerk to execute said documents. Submitted by: Submitted By: Kent Shankle, Cultural and Arts Director Recommended Action: Approve. This project renovates restroom facilities on the first and second floors of the East Wing of the Waterloo Center for the Arts replacing aging plumbing, increasing capacities and adding a family restroom. These restrooms serve general museum visitors, rental groups, Waterloo Community Playhouse/Black Hawk Childrens' Theatre audiences, Laughing Tree Cafe customers, students participating in classes and tours, and children and Summary Statement: families visiting the Phelps Youth Pavilion. Currently, these restrooms also serve visitors to mark's Park. Completion of this project re-purposes a non- functioning elevator shaft, relocates the reception.office station and provides a restroom suite and much-needed family restroom to serve Youth Pavilion patrons and other building visitors. The project also addresses issues of providing conveniently-located restroom access for visitors to mark's Park and the RiverLoop Amphitheatre while maintaining child safety requirements for visitors to the Phelps Youth Pavilion. Expenditure Required: estimate $400,000. Page 96 of 261 General Obligation Bonds 413-26-4205-2152; Cultural&Arts —Youth Pavilion Improvements; $38,588.04 General Obligation Bonds 413-26-4211-2120; Cultural&Arts — Amphitheatre Equipment; $7,642.99 General Obligation Bonds 414-26-4205-2152; Cultural&Arts —Youth Pavilion Improvements; $50,000.00 General Obligation Bonds 414-26-4211-2120; Cultural&Arts — Amphitheatre Equipment; $5,000.00 General Obligation Bonds 415-26-4205-2152; Cultural&Arts —Youth Source of Funds: Pavilion Improvements; $50,000.00 General Obligation Bonds 416-26-4205-2152; Cultural&Arts —Youth Pavilion Improvements; $34,800.00 General Obligation Bonds 416-26-4211-2120; Cultural&Arts — Amphitheatre Equipment; $20,000.00 General Obligation Bonds 417-22-4205-2152; City Facilities— Center for the Arts — Restroom Renovations; $73,342.83 General Obligation Bonds 010-26-4265-2152;Annual Campaign Project; $6,859.93 Friends of the Art Center; $20,500.00 Community Foundation of Northeast Iowa; $63,516.21 This project supports the City of Waterloo Strategic Plan, Strategy 1.7 Policy Issue: "Seek ways to create a "live, learn, work and play" environment with amenities tht attract and retain population in Waterloo" and Strategy 4.5 "Maintain City facilities that support quality of place". Page 97 of 261 Center for Arts 2018 Restroom Renovation Bid Tab: April 5, 2018 Estimate $ 400,000 Bidder Bid Security Bid Amount Failor Hurley Base: $349,750.00 Waterloo, IA 5 o�0 Alt 1: $ 20,500.00 Peters Construction Corp. Base: $361,631.00 Waterloo, IA 5 o�0 Alt 1: $ 13,431.00 Steege Construction, Inc. Rejected as untimely Waverly, IA filing. Page 98 of 261 CITY OF WATERLOO Council Communication Purchase of one (1) 2017 or newer backhoe loader for Waste Management Services. City Council Meeting:4/9/2018 Prepared:4/3/2018 REVIEWERS: Department Reviewer Action Date Traffic Operations Felchle, Kelley Approved 4/4/2018 - 11:15 AM ATTACHMENTS: Description Type D Bid Tab Cover Memo Motion to receive and file proof of publication and notice of public hearing_ HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. SUBJECT: Resolution confirming approval of specifications; bid documents, etc. Resolution authorizing to proceed. Motion to receive; file and instruct City Clerk to read bids and refer to Interim Public Works Director for review. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Recommend Approval Summary Statement: A 5-year replacement program is based primarily upon vehicle/equipment age, hours and on-going maintenance costs. Expenditure Required: $156,000 Source of Funds: Sewer Funds - 520-14-5200-2117 (motor vehicles and equipment) Policy Issue: Strategy 4.5: Maintain and develop community services and city facilities that support quality of place. The proposed backhoe is the next piece of equipment scheduled to be Background Information: replaced. This backhoe will improve production while providing additional capabilities that the existing backhoe does not provide. Page 99 of 261 Purchase of(1) 2017 or newer Backhoe loader Bid Tab: April 5, 2018 Estimate $ 130,000.00 Bidder Bid Amount Ziegler CAT Postville, IA $133,000.00 Titan Machinery Center Point, IA $101,593.00 Altorfer, Inc. Cedar Rapids, IA $106,786.00 Murphy Tractor & Equipment Co. Waterloo, IA $111,635.00 Page 100 of 261 CITY OF WATERLOO Council Communication General Obligation Bonds - GCP 2 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 4/2/2018 - 4:16 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 10:51 AM ATTACHMENTS: Description Type ❑ Council Comm 2018 GO Bond Hearings Cover Memo ❑ 2018 Bond Issue Project Listing Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. SUBJECT: Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer GCP-2—Not to exceed $700,000 General Obligation Bonds (GCP-2) for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of cultural and art projects, including Recommended Action: improvements and repairs at the Center for the Arts;building and infrastructure improvements for public works facilities, including exterior painting and a vehicle automated wash system, and costs of the structural and mechanical audits of city buildings. This hearing is for projects to be funded with general obligation bonds to be sold this spring. We are planning to sell$8,000,000 in general obligation bonds for a number of general purposes. Summary Statement: Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Page 101 of 261 Policy Issue: The issuance of bonds commits the City to future repayment. The City could choose not to sell bonds and not proceed with the projects. Alternative: This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of the projects planned to be completed using bond proceeds authorized by these hearings is attached. Page 102 of 261 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer • Mayor Council Communication QUENTIN City Council Meeting: March 19, 2018 HART Prepared: March 15, 2018 Dept. Head Signature: Michelle Weidner COUNCIL MEMBERS Number of Attachments: Project Listing ................... SUBJECT: FYE2018 Bond Issue Hearings MARGARET Submitted by: Michelle Weidner, Chief Financial Officer KLEIN Ward 1 BRUCE Recommended City Council Actions: JACOBS Ward 2 Adopt resolutions to set the date of hearing as April 9, 2018 on the proposed issuance of the following bonds for the project classifications previously approved, PATRICK as follows: MORRISSEY Ward 3 1. GCP-2 — Not to exceed $700,000 General Obligation Bonds (GCP-2) for JEROME general corporate purposes, bearing interest at a rate of not to exceed AMOS,JR. nine (9) per centum per annum, the Bonds to be issued to provide funds to Ward pay the costs of cultural and art projects, including improvements and CHRIS repairs at the Center for the Arts; building and infrastructure improvements SHIMP for public works facilities, including exterior painting and a vehicle Wards automated wash system, and costs of the structural and mechanical audits SHARON of city buildings. JUON At-Large 2. GCP-3 — Not to exceed $700,000 General Obligation Bonds (GCP-3) for general corporate purposes, bearing interest at a rate of not to exceed STEVE nine (9) per centum per annum, the Bonds to be issued to provide funds to scHMpay the costs of the acquisition of city wide information services mapping At-Large equipment and software; acquisition and installation of computers and related technology, including business continuity programming and software for offsite backup disaster relief; reconstruction, renovation and improvements to the sports facilities through the sports facilities improvement fund; downtown area maintenance and infrastructure improvements; construction, renovation and improvements to public buildings and facilities, including the chemical storage building, fire station, fire rescue hazmat center, and police station; acquisition of off-road maintenance equipment for the parks, downtown, and golf course departments; the construction, renovation and improvement of airport facilities, parking lots, and acquisition of related airport equipment; various ADA compliance improvements, and renovation, construction, improvement and equipping of the golf course, public library, and swimming pool. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 103 of 261 3. GCP-4— Not to exceed $700,000 General Obligation Bonds (GCP-4) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition of vehicles for various city departments, including the motor pool, facilities maintenance, and leisure services; improvements to Young Arena and Riverfront Stadium, and reconstruction, renovation, remodeling, improvement, equipping and repairing of Downtown Parking Garages and ramps, including parking and revenue control equipment. 4. GCP-5 — Not to exceed $700,000 General Obligation Bonds (GCP-5) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of reconstruction, construction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities. 5. ECP-UR 6 — Not to exceed $700,000 General Obligation Bonds (ECP-UR -6) for general corporate purposes, for essential corporate urban renewal purposes, to provide funds to pay the costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Urban Renewal Plans for the Martin Road Development Area, the Rath Area Redevelopment Area, and the East Waterloo Unified Urban Renewal and Redevelopment Area, such as those costs associated with the Chamberlain Project, acquisitions of properties and related demolition and clearance activities, public infrastructure projects including streets, streetscape, and utility improvements, and costs of the downtown development plan and historic surveys. Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes and refund the Series 2010A bonds. Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. We plan to use the State of Iowa Revolving Loan Fund for sewer project funding. Public hearings will be held for those projects at a later date. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceed with the projects. This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of projects planned to be completed using bond proceeds authorized by these hearings is attached. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 104 of 261 l yf F 3 RE- Capital Equipment and Vehicles 580,000 2,215,000 740,000 0 0 Public Works 125,000 670,000 295,000 0 0 City Facility Management 1,760,000 3,690,000 1,600,000 0 0 Clerks Department 0 0 0 0 0 Community Planning and Development 673,000 1,770,000 639,000 630,000 0 Airport 100,000 523,000 50,000 0 0 Engineering 3,492,000 3,645,000 2,625,000 0 0 Finance 125,000 125,000 125,000 0 0 Fire Rescue 70,000 800,000 580,000 0 0 4 Information Services 100,000 90,000 75,000 0 0 Leisure Services 573,0001 1,948,500 704,500 0 0 Library 18,000 78,000 25,000 0 0 Police 130,000 679,000 285,000 0 0 Sign and Traffic 234,000 761,250 256,500 0 0 Code Enforcment 0 0 0 0 0 Cultural and Arts Center 20,000 0 0 0 0 Waste Management-State Revolving Loan Fund nnnn( 0 {0� r /0 '-�' ✓ ., �r�y - �R:AIYD:.���,A�.�:L �yUVS{+��1�� �1�3���y��Q..,..',;��V�V1'V�Ei ...V�11!���Q., _.,..,.._.v 1 F. f i- i' i is i s t FINAL 2019-2023 CIF-Approved by City Council 2_26_18.xlsx Summary3/15/2018 3:50F8bdaW Of 261 i f WE"' C�51LTA� _ v ...:. ... . .. 110 H High (07)Engineering-Replace 2005 pickups(2) 0 24,000 0 110 M Med (08)Planning&Zoning-Replace Sedans'05&'08 0 24,000 0 110 L Low (09)MIS-Use Existing Fleet Transfer 0 0 0 110 H High (11)Police-Replace 7 patrol vehicle per year. 160,000 218,000 120,000 110 L Low (11)Police Equipment 30,000 0 0 110 H High (11)Police Investigation Vehicles. -Replace Sedans'06(1),'07(2), 25,000 25,000 25,000 114 L Low (11)Police Laboratory Vehicle Replacement-None 0 0 0 110 H High (12)Fire Rescue-Replace'03 Pick-ups(2)&'06 Utility Vehicle 0 35,000 35,000 110 L Low 17)Animal Control-None 0 0 0 110 H High (17)Sign&Traffic-Replace'03 Pickup,'04 Bucket Truck,Replace 65,000 95,000 50,000 110 H High (18) Public Works-Replace'08&'11 Service Trucks,Re lace'05 P 0 73,000 73,000 110 H High (19) Street-Repl. '72 snow blower,loaders,snow trucks,graders,sm 200,000 1,250,000 221,000 110 H High (22)Building Inspections-Replace'07 Sedan(2023) 25,000 0 0 11011- 1 Low (23)Parking Maintenance-None 0 0 0 110 L Low (26)Center for the Arts-None 0 0 0 110 L Low (27)Human Rights-None 0 0 0 110 M Med (29)Airport-Replace'04 Ford Taurus 0 35,000 0 110 L Low (30)Housing Authority-None 0 0 0 110 L Low (32)Community Development-Use Existing Fleet Transfer 0 0 0 110 L Low (33)Library-None 0 0 0 110 H High (37)Leisure-Replace multiple pickups,service truck,grapple loader 50,000 275,000 120,000 110 L Low (5 1)Code Enforcement-None 0 01 0 1101H High (98) Facilities Maintenance-Replace'04 Bucket Truck 0 135,000 70,000 110 H High (99)Motor Pool-Replace Sedans(3)&Vans(2) 25,000 26,000 26,000 110 L Low City Clerk-None 0 0 0 77 E l 1 } l 6 �i I: FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Cap Equip 3/15/2018 3:5' i'4@6 of 261 i 1 r ryyy�ji r 46 H High Vehicle Automated Wash System 0 270,000 270,000 231 H High Exterior Painting of Public Works Bldg 0 25,000 25,000 229 M Med Public Works Fuel Distribution Site 75,000 75,000 0 233 M Med Construction of Storage Building 0 250,000 0 268 M Med Wireless Vehicle Lifts 50,000 50,000 0 164 L Low Central Garage Overhead Crane 0 01 0 h r I; FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PublicMdd}18 3:51 ftgaW of 261 's 121 H High- I City Facility New Construction/Remodeling Fund 80,000 650,000 650,000 39 H High -2 Young Arena Improvments 0 200,000 130,000 37 H High- 3 Swimming Pool Renovations 20,000 275,000 100,000 2751H High Structural &Mechanical Audit-City Bldgs 0 75,000 75,000 106 H High-4 ADA Compliance 20,000 60,000 20,000 271 H High- 5 Fire Rescue-HAZMAT Center 0 25,000 20,000 23 H High-6 Fire Station Improvements 10,000 160,000 70,000 272 H High-7 Center For The Arts -Restroom Expansions 40,000 200,000 0 2701 H High-8 Library Improvements -Outside Bldg. Maint. 5,000 140,000 40,000 361 M Med-9 Library Improvements -Mtg. Rooms,Park. Lot 0 60,000 0 471 M Med- 10 Center For The Arts -General Maintenance 10,000 50,000 0 41 IM Med - 1 I Center for the At Parking Lot 500,000 300,000 280,000 1271M Med - 12 Downtown Parking Garages 375,000 500,000 150,000 M Med - 13 Parking/Revenue Control Equip. Commercial Ramp 0 220,000 65,000 M Med - 14 Parking Lot Between Sportsplex and Art Center 0 600,000 0 M Med - 15 Multi-Space Parking Meter System 0 150,000 0 M Med - 16 Veterans Memorial Hall 0 25,000 0 101 H High 15 Sullivan Bros Convention Cntr Improvements 700,000 0 0 273 H High Center for the Arts-Fire Alarm 0 0 0 431L Low Public Market Facility Maint Program 0 01 0 'oal Gni Fadi lan ar +f�n � iIQk11; FINAL 2019-2023 CII'-Approved by City Council 2_26_18.xlsx Fac MgW5/2018 3:6V%eplWof 261 f, 34 H High- 1 Demolition Projects/Housing Incentives 200,000 800,000 550,000 0 54 H High-2 Bikeway Development 5,000 220,000 50,000 0 125 H High-3 MidPort 0 Q 0 0 172 H High-4 Martin Road Tax Increment 0 200,000 0 200,000 107 H High- 5 Downtown Development Plan 80,000 80,000 0 80,000 90 H High-6 Chamberlain Demolition&Redevelopment 20,000 50,000 19,000 0 551H High- 7 Rath Tax Increment 200,000 200,000 0 200,000 H High- 8 Historic Survey-Triangle Area 0 20,000 20,000 0 79 M Med- i Downtown Acquisitions 100,000 150,000 0 150,000 112 M Med-2 Housing Development-Ray Tiller Sewer 28,000 50,000 0 0 185 L Low- 1 lNortheast Industrial Park 0 0 0 0 331 L Low- I San Marnan Drive Economic Development 0 0 0 0 1521L Low- I Logan Tax Increment 0 0 0 0 58 L Low- I GIS/GPS Mapping 0 0 0 0 248 L Low- 1 Complete Streets 40,000 0 0 0 L Low- 1 Highland Neighborhood Place Making&Promotio Q 0 0 0 L Low- 1 IDunsmore House Restoration Project 0 0 0 0 L Low- 1 Historic Survey-Church Row Neighborhood 1 0 01 01 0 L Low- 1 Revolving Loan Fund 1 0 01 01 0 'oa ,. Fl�pangd Tleel metrt: - �'7 Q6Q TlQ�lQOIiIIt 1 M y { k F t FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PlanniFW15/2018 3:52F5''dP4W Of 261 rnl . H High- 1A Replacemnt of Street/Parking Lot Light Head Fixtures 0 13,000 0 265 H High- IB Pavement Rehab-Terminal Area Parking Lots 100,000 150,000 0 276 M Med-2 Replace Vehicles-Airport Admin. 0 35,000 0 266 H High- 1A Rehab FBO,Hangar 4 and Fire Dept.Parking Lots 0 200,000 50,000 H High- 1B Purchase of Electronic Decelerometer 0 0 0 267 H High- 1 Street Rehab-Livingston Ln&Betsworth Dr. 0 0 0 278 H High- 1 Street Rehab-Airport Blvd.Phase 1 of 2 0 0 0 H High- 1 Street Rehab-Airport Blvd.Phase 2 of 2 0 0 0 H High-2 Replacement of Terminal Carpet-First Floor Only Phase 1 0 0 0 H High- 1 Matching Funds for FAA Funded Projects 0 125,0000 277 H High Replace Fuel Mgt. Sytem for Airport Vehicles 0 01 0 FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Page 1 Page 110 of 261 s rzQ3- » ry.. _� ..- E1yGIIEERN - 8 .t=ue A iave r>L>F; �f r 193 H High- 1 Biennial Bridge Inspections 50,000 65,000 65,000 61 H High-2 Virden Creek Levee 1,700,000 1,850,000 1,850,000 521H High-3 Sidewalk Repair/ADA Ramp Compliance 150,000 400,000 290,000 279 H High-4 Flood Control(2016 Flood Issues) 100,000 30,000 0 81 H High- 5 Flood Control Improvements 100,000 450,000 200,000 62 H High-6 Levee Clear Zone Tree Removal 412,000 300,000 220,000 16 H High-7 Bikeway Maintenance 20,000 40,000 0 57 H High- 8 Sergeant Rd Bike Trail Bridge Replacement 0 60,000 0 H High-9 Hwy 63 &Ranchero Pedestrian Crossing 0 50,000 0 80 M Med- I Allen Hospital Area Storm Water Improvements 0 40,000 0 82 M Med -2 Downtown Brick Repairs(Expo/Jefferson/Viaduct) 0 250,000 0 251 M Med-3 Sidewalk Infill (Carver&Irving School Areas) 0 110,000 0 22JL Low Storm Sewer Improvements 20,000 0 0 27 L Low Virden Creek Dam Repairs 0 0 0 53 L Low Hammond Ave Bridge Replacement 0 0 0 74 L Low Park Avenue Bridge Replacement 300,000 0 0 175 L Low jBridge Repairs-Various Locations 50,000 0 0 261L Low US Hwy 63 (South&Middle Segment)-Match 500,000 0 0 91 IL Low Delane Avenue Drainage Project-Phase 11 0 0 0 '> h 69 L Low Hammond Ave Paving 0 0 0 75 L Low Lower Sink Creek Improvements 0 0 0 167 L Low Clark Street Drainage Improvements 0 0 0 83 L Low Cloverdale Acres Storm Water-North 0 0 0 1241L Low 4th St Bridge Walkway Canopy Repairs&Painting 50,000 0 0 20 L Low Entertainment Area Parking Lot(Dental Lab) 40,000 0 0 3PRIOR 1104 1�6���Q1�... 1'. f f, FINAL.2019-2023 CIP-Approved by City Council 2_26_18.xisx Eng 3/15/2018 3:5 eP?4q'of 261 EMM ._. Fior% G�T.T"U r &�7t1<' + I$ I� eia lYll�' 40 H High Center for the Amts 0 0 0 76 H High Youth Pavillion 10,000 0 0 25 H High Amphitheatre 10,000 0 0 _ .........._ _._ Totlal..Cultual$Frt _ a; Q.Q is } r FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Cult&A8795/2018 3:53PhbcPaff2 Of 261 i x,17 9 � 1 TXt2 r 109 H High - 1 G.O. Bond Costs 125,000 125,000 125,000TT 7M r, li f �i. 1= 6 l^ FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx FinMO/2018 3:53 Ng9aPTJ Of 261 i i l ' 161 H High- 1 Replace Engine#303 0 575,000 550,000 H High- 1 Replace Engine#301 0 0 0 1561 H I High-2 Equipment and Uniforms 10,000 80,000 30,000 30 H High-3 Brush Truck Replacement 60,000 145,000 0 108 H High New Aerial Truck(Ladder) 0 0 0 236 H High Ambulance Replacement 0 0 0 280 H High Command Vehicle Replacement 0 0 0 H High Cardiac Monitors 0 0 0 M Med Fire Marshal Vehicle 0 0 0 r f- G i' ei ii I 4 4 11 I.' i;. Z FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xisx Fire 3/15/2018 3:53�A�PW Of 261 i M..'. 1iank 'FtIC, FY19... x' 319, . r H High- 1 City Hall UPS (Battery Backup) 0 20,000 20,000 - 58 H High -2 Geographical Information Systems (GIS) 30,000 50,000 50,000 45 M Med - 3 Computer/Technology Replacement Program 0 20,000 5,000 M Med -4 Network Switch Improvements 0 0 0 M Med - 5 Storage and Virtualization Needs 0 0 0 M Med - 6 E-mail Filtering and Archiving 0 0 0 L Low- 7 Iconference Room Technologh Upgrades 0 0 0 138 M Med Communications Medium Modernization 0 0 0 2341 H High CATV Studio Upgrades 30,000 0 0 t 238 H High Business Continuity(Offsite Backup/Disaster Recovery 40,000 0 0 rv1I 1C1�ormta ' Ies-, ltiFIRE, 9 fl0 �0� 11 l 1 L FINAL 2019-2023 CIP-Approved by City Council 2_26 18,xisx 17/15/2018 3:54 g 'a 1g Of 261 I' J /l v r 29 H High-1 Ash Replacement Program 200,000 300,000 300,000 14 H High - 2 Park Improvement Fund 50,000 100,000 70,000 1191H High- 3 Chemical Storage Building 10,000 25,000 20,000 15 H High -4 Golf Course Improvement Fund 50,000 150,000 40,000 39 H High - 5 Young Arena Improvements 20,000 100,000 40,000 148 H High - 6 Sports Facilities Improvement Fund 10,000 100,000 30,000 111 H High - 7 DT Area Maint. Infrastructure Imp. &Rep. 10,000 35,000 35,000 H High -8 Skate Park Replacment Fund 0 150,000 75,000 184 H High - 9 Off Road Maintenance Equipment-Parks 50,000 250,000 30,000 113 H High - 10 Off Road Maintenance Equipment- Golf 50,000 261,000 30,000 115 H High - 11 Off Road Maintenance Equipment-DT 50,000 40,000 20,000 120 H High - 12 Off Road Maintenance Equip. Young Arena 0 25,000 0 18 H High - 13 Riverfront Stadium Improvement Fund 20,000 25,000 12,500 H High - 14 Parking Lot Improvement Fund (All Park Lots) 0 75,000 0 38 H High - 15 Equipment Storage Building 0 150,000 0 131 M Med - 1 Katoski Greenbelt Maintenance 2,000 5,000 2,000 122 M Med - 2 Riverview Park Improvements 0 15,000 0 249 M Med - 3 Riverview Park Jetty Stabilization 0 60,000 0 77 M Med - 4 Pla ground/Park Inspection and Software 1,000 5,000 0 M Med - 5 Security System for 1101 Campbell Ave 0 40,000 0 ! 191M Med - 6 Tennis Improvements 0 7,500 0 283 M Med- 7 Sportsplex Improvement Fund 0 30,000 0 l 282 H High Downtown■ p■gA�rea Maintenance Bldg. 50,000 Q (0.■ ■rt■,06 Yid§ �Sf__,l 1: f i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Leis3M/2018 3:54 ftgapfd of 261 f f, f 286 H High- 1 DVD/Blu Ray Theft Reduction 0 60,000 25,000 M Med - 1 Library Book Mobile 0 0 0 285 M Med -2 RFID Security Gates 18,0001 18,000 0 1 l r ,r i i is FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Libr 3/1512018 3:54ftcPaPf7l Of 261 Cbl, FhR' ' 149 H High- 1 Tasers 10,000 42,000 42,000 116 H High -2 Body Armor Replacement 10,000 20,000 20,000 241 H High-3 Police Vehicle Impound Storage Bldg 5,000 200,000 0 158 H High-4 JPolice Information System Program 45,000 150,000 100,000 114 H High- 5 1 LED Emergency Lightbars &Vehicle Equipment 20,000 40,000 40,000 140 H High-b Police Department Improvements 0 100,000 50,000 1591H High-7 In Car AudioNideo Cameras 20,000 25,000 20,000 1171M Med- 8 Weapon Replacement Program 5,000 15,000 5,000 129 M Med- 9 Police Training Center Upgrades 0 10,000 0 118 M Med- 10 Office Equipment and Furniture Replacement 0 10,000 0 M Med- 11 Crash Date Recording Equipment 0 12,000 0 290,M Med- 12 Digital Evidence Mgt. System 10,000 30,000 5,000 287 M Med- 13 Crowd Control Equipment 5,000 5,000 0 288 M Med- 14 Gas Masks 0 12,000 0 195 L Low- 15 Body Cameras 0 5,000 0 ' 160 M Med Radar Units 0 3,000 3,000 2891L Low Speed Trailer 0 0 �i 0 a i l i' a 1€ 1' Y FINAL 2019-2023 CIP-Approved by City Council 2_26-18.xlsx Polica311512018 3:541Rhb9aPT9 Of 261 H High- I Ansb. Ave Traffic Adaptive System and Fiber Proj_ 0 98,250 96,500 134 H High-2 Street Light Improvements 0 30,000 20,000 181 H High-3 Traffic Safety Improvement Projects 30,000 50,000 0 H High -4 Street Light LED Replacment Program 0 20,000 0 244 H High- 5 Upgrading Controllers and Cabinets to Fiber Optics 60,000 80,000 50,000 215 H High-6 Video Detection Cameras and/or Radar Units 30,000 60,000 0 H High-7 W Ridgeway Ave Improvements Project 0 100,000 0 ISI 102 H High-8 Street Sign Fabrication Equipment& Software 0 60,000 20,000 r, 293 H High-9 Battery Back-Up Project 4,000 5,000 5,000 245 H High- 10 Early Warning Sirens 10,000 40,000 25,000 222 H High-11 Greenhill Rd&Progress Ave Traffic Signaiization 01 60,000 40,000 21 H High- 12 Thermoplastic Pavement Markings 0 12,000 0 163 H High- 13 Traffic Signal LED Replacment Program 20,000 20,000 0 213 H High- 14 Franklin Street Signal Replacement/Upgrades 20,000 60,000 0 > 65 M Med- 15 Downing Ave & Wren Rd Signal Project 0 22,000 0 218 M Med- 16 1W 6th St&Williston Ave Signal Project 01 22,000 0 242 M Med- 17 W 4th St&Hubbard Ave. Signal Project 0 22,000 0 291 H High- 18 Advanced Traffic Mgt. System Center 40,000 0 0 H High- 19 Downtown Fiber and Monitoring Cameras 0 0 0 2121H High-20 Tower Park Street Light Improvements 0 0 0 H High-21 IVinton St and Independence Ave Signal Installation 0 0 0 2191 H High-22 Conger/River Rd/Westfield Ave Signal Project 0 0 0 2461M Med -23 Traffic Safety Improvement-Fletcher&Hwy 63 0 0 0 294 M Med -24 Traffic Safety Improvement-Utica&Harrison 0 0 0 H High-25 Kimball Ave and Shaulis Rd Roundabout Project 0 0 0 S H High-26 Flammang Dr. Frontage Rd. Project 0 0 0 E 56 H High Traffic Signal Improvements 20,000 01 0 Total-Traffic Safety340 X61, Zt10 D i i' i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Traffic3/15/2018 155 ft(?apjg Of 261 CITY OF WATERLOO Council Communication General Obligation Bonds - GCP 3 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 4/2/2018 - 4:20 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:01 AM ATTACHMENTS: Description Type ❑ Council Comm 2018 GO Bond Hearings Cover Memo ❑ 2018 Bond Issue Project Listing Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. SUBJECT: Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer GCP-3—Not to exceed $700,000 General Obligation Bonds (GCP-3) for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition of city wide information services mapping equipment and software; acquisition and installation of computers and related technology, including business continuity programming and software for offsite backup disaster relief, reconstruction, renovation and improvements to the sports facilities through the sports Recommended Action: facilities improvement fund; downtown area maintenance and infrastructure improvements; construction, renovation and improvements to public buildings and facilities, including the chemical storage building, fire station, fire rescue hazmat center, and police station; acquisition of off-road maintenance equipment for the parks, downtown, and golf course departments; the construction, renovation and improvement of airport facilities, parking lots, and acquisition of related airport equipment; various ADA compliance improvements, and renovation, construction, improvement and equipping of the golf course, public library, and swimming pool. This hearing is for projects to be funded with general obligation bonds to be sold this spring. We are planning to sell$8,000,000 in general obligation bonds for a number of general purposes. Summary Statement: Please note that the hearing amounts indicated are being set higher than the Page 120 of 261 actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018, Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the City to future repayment. The City could choose not to sell bonds and not proceed with the projects. Alternative: This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of the projects planned to be completed using bond proceeds authorized by these hearings is attached. Page 121 of 261 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer • Mayor Council Communication QUENTIN City Council Meeting: March 19, 2018 HART Prepared: March 15, 2018 Dept. Head Signature: Michelle Weidner COUNCIL MEMBERS Number of Attachments: Project Listing ................... SUBJECT: FYE2018 Bond Issue Hearings MARGARET Submitted by: Michelle Weidner, Chief Financial Officer KLEIN Ward 1 BRUCE Recommended City Council Actions: JACOBS Ward 2 Adopt resolutions to set the date of hearing as April 9, 2018 on the proposed issuance of the following bonds for the project classifications previously approved, PATRICK as follows: MORRISSEY Ward 3 1. GCP-2 — Not to exceed $700,000 General Obligation Bonds (GCP-2) for JEROME general corporate purposes, bearing interest at a rate of not to exceed AMOS,JR. nine (9) per centum per annum, the Bonds to be issued to provide funds to Ward pay the costs of cultural and art projects, including improvements and CHRIS repairs at the Center for the Arts; building and infrastructure improvements SHIMP for public works facilities, including exterior painting and a vehicle Wards automated wash system, and costs of the structural and mechanical audits SHARON of city buildings. JUON At-Large 2. GCP-3 — Not to exceed $700,000 General Obligation Bonds (GCP-3) for general corporate purposes, bearing interest at a rate of not to exceed STEVE nine (9) per centum per annum, the Bonds to be issued to provide funds to scHMpay the costs of the acquisition of city wide information services mapping At-Large equipment and software; acquisition and installation of computers and related technology, including business continuity programming and software for offsite backup disaster relief; reconstruction, renovation and improvements to the sports facilities through the sports facilities improvement fund; downtown area maintenance and infrastructure improvements; construction, renovation and improvements to public buildings and facilities, including the chemical storage building, fire station, fire rescue hazmat center, and police station; acquisition of off-road maintenance equipment for the parks, downtown, and golf course departments; the construction, renovation and improvement of airport facilities, parking lots, and acquisition of related airport equipment; various ADA compliance improvements, and renovation, construction, improvement and equipping of the golf course, public library, and swimming pool. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 122 of 261 3. GCP-4— Not to exceed $700,000 General Obligation Bonds (GCP-4) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition of vehicles for various city departments, including the motor pool, facilities maintenance, and leisure services; improvements to Young Arena and Riverfront Stadium, and reconstruction, renovation, remodeling, improvement, equipping and repairing of Downtown Parking Garages and ramps, including parking and revenue control equipment. 4. GCP-5 — Not to exceed $700,000 General Obligation Bonds (GCP-5) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of reconstruction, construction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities. 5. ECP-UR 6 — Not to exceed $700,000 General Obligation Bonds (ECP-UR -6) for general corporate purposes, for essential corporate urban renewal purposes, to provide funds to pay the costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Urban Renewal Plans for the Martin Road Development Area, the Rath Area Redevelopment Area, and the East Waterloo Unified Urban Renewal and Redevelopment Area, such as those costs associated with the Chamberlain Project, acquisitions of properties and related demolition and clearance activities, public infrastructure projects including streets, streetscape, and utility improvements, and costs of the downtown development plan and historic surveys. Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes and refund the Series 2010A bonds. Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. We plan to use the State of Iowa Revolving Loan Fund for sewer project funding. Public hearings will be held for those projects at a later date. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceed with the projects. This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of projects planned to be completed using bond proceeds authorized by these hearings is attached. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 123 of 261 l yf F 3 RE- Capital Equipment and Vehicles 580,000 2,215,000 740,000 0 0 Public Works 125,000 670,000 295,000 0 0 City Facility Management 1,760,000 3,690,000 1,600,000 0 0 Clerks Department 0 0 0 0 0 Community Planning and Development 673,000 1,770,000 639,000 630,000 0 Airport 100,000 523,000 50,000 0 0 Engineering 3,492,000 3,645,000 2,625,000 0 0 Finance 125,000 125,000 125,000 0 0 Fire Rescue 70,000 800,000 580,000 0 0 4 Information Services 100,000 90,000 75,000 0 0 Leisure Services 573,0001 1,948,500 704,500 0 0 Library 18,000 78,000 25,000 0 0 Police 130,000 679,000 285,000 0 0 Sign and Traffic 234,000 761,250 256,500 0 0 Code Enforcment 0 0 0 0 0 Cultural and Arts Center 20,000 0 0 0 0 Waste Management-State Revolving Loan Fund nnnn( 0 {0� r /0 '-�' ✓ ., �r�y - �R:AIYD:.���,A�.�:L �yUVS{+��1�� �1�3���y��Q..,..',;��V�V1'V�Ei ...V�11!���Q., _.,..,.._.v 1 F. f i- i' i is i s t FINAL 2019-2023 CIF-Approved by City Council 2_26_18.xlsx Summary3/15/2018 3:50PAbdaV24 Of 261 i f WE"' C�51LTA� _ v ...:. ... . .. 110 H High (07)Engineering-Replace 2005 pickups(2) 0 24,000 0 110 M Med (08)Planning&Zoning-Replace Sedans'05&'08 0 24,000 0 110 L Low (09)MIS-Use Existing Fleet Transfer 0 0 0 110 H High (11)Police-Replace 7 patrol vehicle per year. 160,000 218,000 120,000 110 L Low (11)Police Equipment 30,000 0 0 110 H High (11)Police Investigation Vehicles. -Replace Sedans'06(1),'07(2), 25,000 25,000 25,000 114 L Low (11)Police Laboratory Vehicle Replacement-None 0 0 0 110 H High (12)Fire Rescue-Replace'03 Pick-ups(2)&'06 Utility Vehicle 0 35,000 35,000 110 L Low 17)Animal Control-None 0 0 0 110 H High (17)Sign&Traffic-Replace'03 Pickup,'04 Bucket Truck,Replace 65,000 95,000 50,000 110 H High (18) Public Works-Replace'08&'11 Service Trucks,Re lace'05 P 0 73,000 73,000 110 H High (19) Street-Repl. '72 snow blower,loaders,snow trucks,graders,sm 200,000 1,250,000 221,000 110 H High (22)Building Inspections-Replace'07 Sedan(2023) 25,000 0 0 11011- 1 Low (23)Parking Maintenance-None 0 0 0 110 L Low (26)Center for the Arts-None 0 0 0 110 L Low (27)Human Rights-None 0 0 0 110 M Med (29)Airport-Replace'04 Ford Taurus 0 35,000 0 110 L Low (30)Housing Authority-None 0 0 0 110 L Low (32)Community Development-Use Existing Fleet Transfer 0 0 0 110 L Low (33)Library-None 0 0 0 110 H High (37)Leisure-Replace multiple pickups,service truck,grapple loader 50,000 275,000 120,000 110 L Low (5 1)Code Enforcement-None 0 01 0 1101H High (98) Facilities Maintenance-Replace'04 Bucket Truck 0 135,000 70,000 110 H High (99)Motor Pool-Replace Sedans(3)&Vans(2) 25,000 26,000 26,000 110 L Low City Clerk-None 0 0 0 77 E l 1 } l 6 �i I: FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Cap Equip 3/15/2018 3:5' i'425 of 261 i 1 r ryyy�ji r 46 H High Vehicle Automated Wash System 0 270,000 270,000 231 H High Exterior Painting of Public Works Bldg 0 25,000 25,000 229 M Med Public Works Fuel Distribution Site 75,000 75,000 0 233 M Med Construction of Storage Building 0 250,000 0 268 M Med Wireless Vehicle Lifts 50,000 50,000 0 164 L Low Central Garage Overhead Crane 0 01 0 h r I; FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PublicMdd}18 3:51 ftgaPM of 261 's 121 H High- I City Facility New Construction/Remodeling Fund 80,000 650,000 650,000 39 H High -2 Young Arena Improvments 0 200,000 130,000 37 H High- 3 Swimming Pool Renovations 20,000 275,000 100,000 2751H High Structural &Mechanical Audit-City Bldgs 0 75,000 75,000 106 H High-4 ADA Compliance 20,000 60,000 20,000 271 H High- 5 Fire Rescue-HAZMAT Center 0 25,000 20,000 23 H High-6 Fire Station Improvements 10,000 160,000 70,000 272 H High-7 Center For The Arts -Restroom Expansions 40,000 200,000 0 2701 H High-8 Library Improvements -Outside Bldg. Maint. 5,000 140,000 40,000 361 M Med-9 Library Improvements -Mtg. Rooms,Park. Lot 0 60,000 0 471 M Med- 10 Center For The Arts -General Maintenance 10,000 50,000 0 41 IM Med - 1 I Center for the At Parking Lot 500,000 300,000 280,000 1271M Med - 12 Downtown Parking Garages 375,000 500,000 150,000 M Med - 13 Parking/Revenue Control Equip. Commercial Ramp 0 220,000 65,000 M Med - 14 Parking Lot Between Sportsplex and Art Center 0 600,000 0 M Med - 15 Multi-Space Parking Meter System 0 150,000 0 M Med - 16 Veterans Memorial Hall 0 25,000 0 101 H High 15 Sullivan Bros Convention Cntr Improvements 700,000 0 0 273 H High Center for the Arts-Fire Alarm 0 0 0 431L Low Public Market Facility Maint Program 0 01 0 'oal Gni Fadi lan ar +f�n � iIQk11; FINAL 2019-2023 CII'-Approved by City Council 2_26_18.xlsx Fac MgW5/2018 3:6VAheF'1T-71Of 261 f, 34 H High- 1 Demolition Projects/Housing Incentives 200,000 800,000 550,000 0 54 H High-2 Bikeway Development 5,000 220,000 50,000 0 125 H High-3 MidPort 0 Q 0 0 172 H High-4 Martin Road Tax Increment 0 200,000 0 200,000 107 H High- 5 Downtown Development Plan 80,000 80,000 0 80,000 90 H High-6 Chamberlain Demolition&Redevelopment 20,000 50,000 19,000 0 551H High- 7 Rath Tax Increment 200,000 200,000 0 200,000 H High- 8 Historic Survey-Triangle Area 0 20,000 20,000 0 79 M Med- i Downtown Acquisitions 100,000 150,000 0 150,000 112 M Med-2 Housing Development-Ray Tiller Sewer 28,000 50,000 0 0 185 L Low- 1 lNortheast Industrial Park 0 0 0 0 331 L Low- I San Marnan Drive Economic Development 0 0 0 0 1521L Low- I Logan Tax Increment 0 0 0 0 58 L Low- I GIS/GPS Mapping 0 0 0 0 248 L Low- 1 Complete Streets 40,000 0 0 0 L Low- 1 Highland Neighborhood Place Making&Promotio Q 0 0 0 L Low- 1 IDunsmore House Restoration Project 0 0 0 0 L Low- 1 Historic Survey-Church Row Neighborhood 1 0 01 01 0 L Low- 1 Revolving Loan Fund 1 0 01 01 0 'oa ,. Fl�pangd Tleel metrt: - �'7 Q6Q TlQ�lQOIiIIt 1 M y { k F t FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PlannirW15/2018 3:52F5''dP42gl Of 261 rnl . H High- 1A Replacemnt of Street/Parking Lot Light Head Fixtures 0 13,000 0 265 H High- IB Pavement Rehab-Terminal Area Parking Lots 100,000 150,000 0 276 M Med-2 Replace Vehicles-Airport Admin. 0 35,000 0 266 H High- 1A Rehab FBO,Hangar 4 and Fire Dept.Parking Lots 0 200,000 50,000 H High- 1B Purchase of Electronic Decelerometer 0 0 0 267 H High- 1 Street Rehab-Livingston Ln&Betsworth Dr. 0 0 0 278 H High- 1 Street Rehab-Airport Blvd.Phase 1 of 2 0 0 0 H High- 1 Street Rehab-Airport Blvd.Phase 2 of 2 0 0 0 H High-2 Replacement of Terminal Carpet-First Floor Only Phase 1 0 0 0 H High- 1 Matching Funds for FAA Funded Projects 0 125,0000 277 H High Replace Fuel Mgt. Sytem for Airport Vehicles 0 01 0 FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Page 1 Page 129 of 261 s rzQ3- » ry.. _� ..- E1yGIIEERN - 8 .t=ue A iave r>L>F; �f r 193 H High- 1 Biennial Bridge Inspections 50,000 65,000 65,000 61 H High-2 Virden Creek Levee 1,700,000 1,850,000 1,850,000 521H High-3 Sidewalk Repair/ADA Ramp Compliance 150,000 400,000 290,000 279 H High-4 Flood Control(2016 Flood Issues) 100,000 30,000 0 81 H High- 5 Flood Control Improvements 100,000 450,000 200,000 62 H High-6 Levee Clear Zone Tree Removal 412,000 300,000 220,000 16 H High-7 Bikeway Maintenance 20,000 40,000 0 57 H High- 8 Sergeant Rd Bike Trail Bridge Replacement 0 60,000 0 H High-9 Hwy 63 &Ranchero Pedestrian Crossing 0 50,000 0 80 M Med- I Allen Hospital Area Storm Water Improvements 0 40,000 0 82 M Med -2 Downtown Brick Repairs(Expo/Jefferson/Viaduct) 0 250,000 0 251 M Med-3 Sidewalk Infill (Carver&Irving School Areas) 0 110,000 0 22JL Low Storm Sewer Improvements 20,000 0 0 27 L Low Virden Creek Dam Repairs 0 0 0 53 L Low Hammond Ave Bridge Replacement 0 0 0 74 L Low Park Avenue Bridge Replacement 300,000 0 0 175 L Low jBridge Repairs-Various Locations 50,000 0 0 261L Low US Hwy 63 (South&Middle Segment)-Match 500,000 0 0 91 IL Low Delane Avenue Drainage Project-Phase 11 0 0 0 '> h 69 L Low Hammond Ave Paving 0 0 0 75 L Low Lower Sink Creek Improvements 0 0 0 167 L Low Clark Street Drainage Improvements 0 0 0 83 L Low Cloverdale Acres Storm Water-North 0 0 0 1241L Low 4th St Bridge Walkway Canopy Repairs&Painting 50,000 0 0 20 L Low Entertainment Area Parking Lot(Dental Lab) 40,000 0 0 3PRIOR 1104 1�6���Q1�... 1'. f f, FINAL.2019-2023 CIP-Approved by City Council 2_26_18.xisx Eng 3/15/2018 3:5 eP?M1 Of 261 EMM ._. Fior% G�T.T"U r &�7t1<' + I$ I� eia lYll�' 40 H High Center for the Amts 0 0 0 76 H High Youth Pavillion 10,000 0 0 25 H High Amphitheatre 10,000 0 0 _ .........._ _._ Totlal..Cultual$Frt _ a; Q.Q is } r FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Cult&A8795/2018 3:53FPhbcPaM1l Of 261 i x,17 9 � 1 TXt2 r 109 H High - 1 G.O. Bond Costs 125,000 125,000 125,000TT 7M r, li f �i. 1= 6 l^ FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx FinMO/2018 3:53 NggaPS� Of 261 i i l ' 161 H High- 1 Replace Engine#303 0 575,000 550,000 H High- 1 Replace Engine#301 0 0 0 1561 H I High-2 Equipment and Uniforms 10,000 80,000 30,000 30 H High-3 Brush Truck Replacement 60,000 145,000 0 108 H High New Aerial Truck(Ladder) 0 0 0 236 H High Ambulance Replacement 0 0 0 280 H High Command Vehicle Replacement 0 0 0 H High Cardiac Monitors 0 0 0 M Med Fire Marshal Vehicle 0 0 0 r f- G i' ei ii I 4 4 11 I.' i;. Z FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xisx Fire 3/15/2018 3:5316Ab?ate J Of 261 i M..'. 1iank 'FtIC, FY19... x' 319, . r H High- 1 City Hall UPS (Battery Backup) 0 20,000 20,000 - 58 H High -2 Geographical Information Systems (GIS) 30,000 50,000 50,000 45 M Med - 3 Computer/Technology Replacement Program 0 20,000 5,000 M Med -4 Network Switch Improvements 0 0 0 M Med - 5 Storage and Virtualization Needs 0 0 0 M Med - 6 E-mail Filtering and Archiving 0 0 0 L Low- 7 Iconference Room Technologh Upgrades 0 0 0 138 M Med Communications Medium Modernization 0 0 0 2341 H High CATV Studio Upgrades 30,000 0 0 t 238 H High Business Continuity(Offsite Backup/Disaster Recovery 40,000 0 0 rv1I 1C1�ormta ' Ies-, ltiFIRE, 9 fl0 �0� 11 l 1 L FINAL 2019-2023 CIP-Approved by City Council 2_26 18,xisx 17/15/2018 3:54NggaqM Of 261 I' J /l v r 29 H High-1 Ash Replacement Program 200,000 300,000 300,000 14 H High - 2 Park Improvement Fund 50,000 100,000 70,000 1191H High- 3 Chemical Storage Building 10,000 25,000 20,000 15 H High -4 Golf Course Improvement Fund 50,000 150,000 40,000 39 H High - 5 Young Arena Improvements 20,000 100,000 40,000 148 H High - 6 Sports Facilities Improvement Fund 10,000 100,000 30,000 111 H High - 7 DT Area Maint. Infrastructure Imp. &Rep. 10,000 35,000 35,000 H High -8 Skate Park Replacment Fund 0 150,000 75,000 184 H High - 9 Off Road Maintenance Equipment-Parks 50,000 250,000 30,000 113 H High - 10 Off Road Maintenance Equipment- Golf 50,000 261,000 30,000 115 H High - 11 Off Road Maintenance Equipment-DT 50,000 40,000 20,000 120 H High - 12 Off Road Maintenance Equip. Young Arena 0 25,000 0 18 H High - 13 Riverfront Stadium Improvement Fund 20,000 25,000 12,500 H High - 14 Parking Lot Improvement Fund (All Park Lots) 0 75,000 0 38 H High - 15 Equipment Storage Building 0 150,000 0 131 M Med - 1 Katoski Greenbelt Maintenance 2,000 5,000 2,000 122 M Med - 2 Riverview Park Improvements 0 15,000 0 249 M Med - 3 Riverview Park Jetty Stabilization 0 60,000 0 77 M Med - 4 Pla ground/Park Inspection and Software 1,000 5,000 0 M Med - 5 Security System for 1101 Campbell Ave 0 40,000 0 ! 191M Med - 6 Tennis Improvements 0 7,500 0 283 M Med- 7 Sportsplex Improvement Fund 0 30,000 0 l 282 H High Downtown■ p■gA�rea Maintenance Bldg. 50,000 Q (0.■ ■rt■,06 Yid§ �Sf__,l 1: f i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Leis3M/2018 3:54 ftgaFR� of 261 f f, f 286 H High- 1 DVD/Blu Ray Theft Reduction 0 60,000 25,000 M Med - 1 Library Book Mobile 0 0 0 285 M Med -2 RFID Security Gates 18,0001 18,000 0 1 l r ,r i i is FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Libr 3/1512018 3:54ftcPaFR® Of 261 Cbl, FhR' ' 149 H High- 1 Tasers 10,000 42,000 42,000 116 H High -2 Body Armor Replacement 10,000 20,000 20,000 241 H High-3 Police Vehicle Impound Storage Bldg 5,000 200,000 0 158 H High-4 JPolice Information System Program 45,000 150,000 100,000 114 H High- 5 1 LED Emergency Lightbars &Vehicle Equipment 20,000 40,000 40,000 140 H High-b Police Department Improvements 0 100,000 50,000 1591H High-7 In Car AudioNideo Cameras 20,000 25,000 20,000 1171M Med- 8 Weapon Replacement Program 5,000 15,000 5,000 129 M Med- 9 Police Training Center Upgrades 0 10,000 0 118 M Med- 10 Office Equipment and Furniture Replacement 0 10,000 0 M Med- 11 Crash Date Recording Equipment 0 12,000 0 290,M Med- 12 Digital Evidence Mgt. System 10,000 30,000 5,000 287 M Med- 13 Crowd Control Equipment 5,000 5,000 0 288 M Med- 14 Gas Masks 0 12,000 0 195 L Low- 15 Body Cameras 0 5,000 0 ' 160 M Med Radar Units 0 3,000 3,000 2891L Low Speed Trailer 0 0 �i 0 i l i' a 1€ 1' Y FINAL 2019-2023 CIP-Approved by City Council 2_26-18.xlsx Polica311512018 3:541Rhb9aPV Of 261 H High- I Ansb. Ave Traffic Adaptive System and Fiber Proj_ 0 98,250 96,500 134 H High-2 Street Light Improvements 0 30,000 20,000 181 H High-3 Traffic Safety Improvement Projects 30,000 50,000 0 H High -4 Street Light LED Replacment Program 0 20,000 0 244 H High- 5 Upgrading Controllers and Cabinets to Fiber Optics 60,000 80,000 50,000 215 H High-6 Video Detection Cameras and/or Radar Units 30,000 60,000 0 H High-7 W Ridgeway Ave Improvements Project 0 100,000 0 ISI 102 H High-8 Street Sign Fabrication Equipment& Software 0 60,000 20,000 r, 293 H High-9 Battery Back-Up Project 4,000 5,000 5,000 245 H High- 10 Early Warning Sirens 10,000 40,000 25,000 222 H High-11 Greenhill Rd&Progress Ave Traffic Signaiization 01 60,000 40,000 21 H High- 12 Thermoplastic Pavement Markings 0 12,000 0 163 H High- 13 Traffic Signal LED Replacment Program 20,000 20,000 0 213 H High- 14 Franklin Street Signal Replacement/Upgrades 20,000 60,000 0 > 65 M Med- 15 Downing Ave & Wren Rd Signal Project 0 22,000 0 218 M Med- 16 1W 6th St&Williston Ave Signal Project 01 22,000 0 242 M Med- 17 W 4th St&Hubbard Ave. Signal Project 0 22,000 0 291 H High- 18 Advanced Traffic Mgt. System Center 40,000 0 0 H High- 19 Downtown Fiber and Monitoring Cameras 0 0 0 2121H High-20 Tower Park Street Light Improvements 0 0 0 H High-21 IVinton St and Independence Ave Signal Installation 0 0 0 2191 H High-22 Conger/River Rd/Westfield Ave Signal Project 0 0 0 2461M Med -23 Traffic Safety Improvement-Fletcher&Hwy 63 0 0 0 294 M Med -24 Traffic Safety Improvement-Utica&Harrison 0 0 0 H High-25 Kimball Ave and Shaulis Rd Roundabout Project 0 0 0 S H High-26 Flammang Dr. Frontage Rd. Project 0 0 0 E 56 H High Traffic Signal Improvements 20,000 01 0 Total-Traffic Safety340 X61, Zt10 D i i' i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Traffic3/15/2018 3:55 ft&M8 Of 261 CITY OF WATERLOO Council Communication General Obligation Bonds - GCP 4 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 4/2/2018 - 4:20 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:02 AM ATTACHMENTS: Description Type ❑ Council Comm 2018 GO Bond Hearings Cover Memo ❑ 2018 GO Bond Issue Project Listing Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. SUBJECT: Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer GCP-4—Not to exceed $700,000 General Obligation Bonds (GCP-4) for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition of vehicles for various city Recommended Action: departments, including the motor pool, facilities maintenance, and leisure services; improvements to Young Arena and Riverfront Stadium, and reconstruction, renovation, remodeling, improvement, equipping and repairing of Downtown Parking Garages and ramps, including parking and revenue control equipment. This hearing is for projects to be funded with general obligation bonds to be sold this spring. We are planning to sell$8,000,000 in general obligation bonds for a number of general purposes. Summary Statement: Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Page 139 of 261 Policy Issue: The issuance of bonds commits the City to future repayment. The City could choose not to sell bonds and not proceed with the projects. Alternative: This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of the projects planned to be completed using bond proceeds authorized by these hearings is attached. Page 140 of 261 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer • Mayor Council Communication QUENTIN City Council Meeting: March 19, 2018 HART Prepared: March 15, 2018 Dept. Head Signature: Michelle Weidner COUNCIL MEMBERS Number of Attachments: Project Listing ................... SUBJECT: FYE2018 Bond Issue Hearings MARGARET Submitted by: Michelle Weidner, Chief Financial Officer KLEIN Ward 1 BRUCE Recommended City Council Actions: JACOBS Ward 2 Adopt resolutions to set the date of hearing as April 9, 2018 on the proposed issuance of the following bonds for the project classifications previously approved, PATRICK as follows: MORRISSEY Ward 3 1. GCP-2 — Not to exceed $700,000 General Obligation Bonds (GCP-2) for JEROME general corporate purposes, bearing interest at a rate of not to exceed AMOS,JR. nine (9) per centum per annum, the Bonds to be issued to provide funds to Ward pay the costs of cultural and art projects, including improvements and CHRIS repairs at the Center for the Arts; building and infrastructure improvements SHIMP for public works facilities, including exterior painting and a vehicle Wards automated wash system, and costs of the structural and mechanical audits SHARON of city buildings. JUON At-Large 2. GCP-3 — Not to exceed $700,000 General Obligation Bonds (GCP-3) for general corporate purposes, bearing interest at a rate of not to exceed STEVE nine (9) per centum per annum, the Bonds to be issued to provide funds to scHMpay the costs of the acquisition of city wide information services mapping At-Large equipment and software; acquisition and installation of computers and related technology, including business continuity programming and software for offsite backup disaster relief; reconstruction, renovation and improvements to the sports facilities through the sports facilities improvement fund; downtown area maintenance and infrastructure improvements; construction, renovation and improvements to public buildings and facilities, including the chemical storage building, fire station, fire rescue hazmat center, and police station; acquisition of off-road maintenance equipment for the parks, downtown, and golf course departments; the construction, renovation and improvement of airport facilities, parking lots, and acquisition of related airport equipment; various ADA compliance improvements, and renovation, construction, improvement and equipping of the golf course, public library, and swimming pool. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 141 of 261 3. GCP-4— Not to exceed $700,000 General Obligation Bonds (GCP-4) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition of vehicles for various city departments, including the motor pool, facilities maintenance, and leisure services; improvements to Young Arena and Riverfront Stadium, and reconstruction, renovation, remodeling, improvement, equipping and repairing of Downtown Parking Garages and ramps, including parking and revenue control equipment. 4. GCP-5 — Not to exceed $700,000 General Obligation Bonds (GCP-5) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of reconstruction, construction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities. 5. ECP-UR 6 — Not to exceed $700,000 General Obligation Bonds (ECP-UR -6) for general corporate purposes, for essential corporate urban renewal purposes, to provide funds to pay the costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Urban Renewal Plans for the Martin Road Development Area, the Rath Area Redevelopment Area, and the East Waterloo Unified Urban Renewal and Redevelopment Area, such as those costs associated with the Chamberlain Project, acquisitions of properties and related demolition and clearance activities, public infrastructure projects including streets, streetscape, and utility improvements, and costs of the downtown development plan and historic surveys. Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes and refund the Series 2010A bonds. Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. We plan to use the State of Iowa Revolving Loan Fund for sewer project funding. Public hearings will be held for those projects at a later date. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceed with the projects. This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of projects planned to be completed using bond proceeds authorized by these hearings is attached. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 142 of 261 l yf F 3 RE- Capital Equipment and Vehicles 580,000 2,215,000 740,000 0 0 Public Works 125,000 670,000 295,000 0 0 City Facility Management 1,760,000 3,690,000 1,600,000 0 0 Clerks Department 0 0 0 0 0 Community Planning and Development 673,000 1,770,000 639,000 630,000 0 Airport 100,000 523,000 50,000 0 0 Engineering 3,492,000 3,645,000 2,625,000 0 0 Finance 125,000 125,000 125,000 0 0 Fire Rescue 70,000 800,000 580,000 0 0 4 Information Services 100,000 90,000 75,000 0 0 Leisure Services 573,0001 1,948,500 704,500 0 0 Library 18,000 78,000 25,000 0 0 Police 130,000 679,000 285,000 0 0 Sign and Traffic 234,000 761,250 256,500 0 0 Code Enforcment 0 0 0 0 0 Cultural and Arts Center 20,000 0 0 0 0 Waste Management-State Revolving Loan Fund nnnn( 0 {0� r /0 '-�' ✓ ., �r�y - �R:AIYD:.���,A�.�:L �yUVS{+��1�� �1�3���y��Q..,..',;��V�V1'V�Ei ...V�11!���Q., _.,..,.._.v 1 F. f i- i' i is i s t FINAL 2019-2023 CIF-Approved by City Council 2_26_18.xlsx Summary3/15/2018 3:50F8bdaW Of 261 i f WE"' C�51LTA� _ v ...:. ... . .. 110 H High (07)Engineering-Replace 2005 pickups(2) 0 24,000 0 110 M Med (08)Planning&Zoning-Replace Sedans'05&'08 0 24,000 0 110 L Low (09)MIS-Use Existing Fleet Transfer 0 0 0 110 H High (11)Police-Replace 7 patrol vehicle per year. 160,000 218,000 120,000 110 L Low (11)Police Equipment 30,000 0 0 110 H High (11)Police Investigation Vehicles. -Replace Sedans'06(1),'07(2), 25,000 25,000 25,000 114 L Low (11)Police Laboratory Vehicle Replacement-None 0 0 0 110 H High (12)Fire Rescue-Replace'03 Pick-ups(2)&'06 Utility Vehicle 0 35,000 35,000 110 L Low 17)Animal Control-None 0 0 0 110 H High (17)Sign&Traffic-Replace'03 Pickup,'04 Bucket Truck,Replace 65,000 95,000 50,000 110 H High (18) Public Works-Replace'08&'11 Service Trucks,Re lace'05 P 0 73,000 73,000 110 H High (19) Street-Repl. '72 snow blower,loaders,snow trucks,graders,sm 200,000 1,250,000 221,000 110 H High (22)Building Inspections-Replace'07 Sedan(2023) 25,000 0 0 11011- 1 Low (23)Parking Maintenance-None 0 0 0 110 L Low (26)Center for the Arts-None 0 0 0 110 L Low (27)Human Rights-None 0 0 0 110 M Med (29)Airport-Replace'04 Ford Taurus 0 35,000 0 110 L Low (30)Housing Authority-None 0 0 0 110 L Low (32)Community Development-Use Existing Fleet Transfer 0 0 0 110 L Low (33)Library-None 0 0 0 110 H High (37)Leisure-Replace multiple pickups,service truck,grapple loader 50,000 275,000 120,000 110 L Low (5 1)Code Enforcement-None 0 01 0 1101H High (98) Facilities Maintenance-Replace'04 Bucket Truck 0 135,000 70,000 110 H High (99)Motor Pool-Replace Sedans(3)&Vans(2) 25,000 26,000 26,000 110 L Low City Clerk-None 0 0 0 77 E l 1 } l 6 �i I: FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Cap Equip 3/15/2018 3:5' i'244 Of 261 i 1 r ryyy�ji r 46 H High Vehicle Automated Wash System 0 270,000 270,000 231 H High Exterior Painting of Public Works Bldg 0 25,000 25,000 229 M Med Public Works Fuel Distribution Site 75,000 75,000 0 233 M Med Construction of Storage Building 0 250,000 0 268 M Med Wireless Vehicle Lifts 50,000 50,000 0 164 L Low Central Garage Overhead Crane 0 01 0 h r I; FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PublicMdd}18 3:51 PNggaRJ of 261 's 121 H High- I City Facility New Construction/Remodeling Fund 80,000 650,000 650,000 39 H High -2 Young Arena Improvments 0 200,000 130,000 37 H High- 3 Swimming Pool Renovations 20,000 275,000 100,000 2751H High Structural &Mechanical Audit-City Bldgs 0 75,000 75,000 106 H High-4 ADA Compliance 20,000 60,000 20,000 271 H High- 5 Fire Rescue-HAZMAT Center 0 25,000 20,000 23 H High-6 Fire Station Improvements 10,000 160,000 70,000 272 H High-7 Center For The Arts -Restroom Expansions 40,000 200,000 0 2701 H High-8 Library Improvements -Outside Bldg. Maint. 5,000 140,000 40,000 361 M Med-9 Library Improvements -Mtg. Rooms,Park. Lot 0 60,000 0 471 M Med- 10 Center For The Arts -General Maintenance 10,000 50,000 0 41 IM Med - 1 I Center for the At Parking Lot 500,000 300,000 280,000 1271M Med - 12 Downtown Parking Garages 375,000 500,000 150,000 M Med - 13 Parking/Revenue Control Equip. Commercial Ramp 0 220,000 65,000 M Med - 14 Parking Lot Between Sportsplex and Art Center 0 600,000 0 M Med - 15 Multi-Space Parking Meter System 0 150,000 0 M Med - 16 Veterans Memorial Hall 0 25,000 0 101 H High 15 Sullivan Bros Convention Cntr Improvements 700,000 0 0 273 H High Center for the Arts-Fire Alarm 0 0 0 431L Low Public Market Facility Maint Program 0 01 0 'oal Gni Fadi lan ar +f�n � iIQk11; FINAL 2019-2023 CII'-Approved by City Council 2_26_18.xlsx Fac MgW5/2018 3:6V%eplWo"Of 261 f, 34 H High- 1 Demolition Projects/Housing Incentives 200,000 800,000 550,000 0 54 H High-2 Bikeway Development 5,000 220,000 50,000 0 125 H High-3 MidPort 0 Q 0 0 172 H High-4 Martin Road Tax Increment 0 200,000 0 200,000 107 H High- 5 Downtown Development Plan 80,000 80,000 0 80,000 90 H High-6 Chamberlain Demolition&Redevelopment 20,000 50,000 19,000 0 551H High- 7 Rath Tax Increment 200,000 200,000 0 200,000 H High- 8 Historic Survey-Triangle Area 0 20,000 20,000 0 79 M Med- i Downtown Acquisitions 100,000 150,000 0 150,000 112 M Med-2 Housing Development-Ray Tiller Sewer 28,000 50,000 0 0 185 L Low- 1 lNortheast Industrial Park 0 0 0 0 331 L Low- I San Marnan Drive Economic Development 0 0 0 0 1521L Low- I Logan Tax Increment 0 0 0 0 58 L Low- I GIS/GPS Mapping 0 0 0 0 248 L Low- 1 Complete Streets 40,000 0 0 0 L Low- 1 Highland Neighborhood Place Making&Promotio Q 0 0 0 L Low- 1 IDunsmore House Restoration Project 0 0 0 0 L Low- 1 Historic Survey-Church Row Neighborhood 1 0 01 01 0 L Low- 1 Revolving Loan Fund 1 0 01 01 0 'oa ,. Fl�pangd Tleel metrt: - �'7 Q6Q TlQ�lQOIiIIt 1 M y { k F t FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PlanniFW15/2018 3:52F5''McPW Of 261 rnl . H High- 1A Replacemnt of Street/Parking Lot Light Head Fixtures 0 13,000 0 265 H High- IB Pavement Rehab-Terminal Area Parking Lots 100,000 150,000 0 276 M Med-2 Replace Vehicles-Airport Admin. 0 35,000 0 266 H High- 1A Rehab FBO,Hangar 4 and Fire Dept.Parking Lots 0 200,000 50,000 H High- 1B Purchase of Electronic Decelerometer 0 0 0 267 H High- 1 Street Rehab-Livingston Ln&Betsworth Dr. 0 0 0 278 H High- 1 Street Rehab-Airport Blvd.Phase 1 of 2 0 0 0 H High- 1 Street Rehab-Airport Blvd.Phase 2 of 2 0 0 0 H High-2 Replacement of Terminal Carpet-First Floor Only Phase 1 0 0 0 H High- 1 Matching Funds for FAA Funded Projects 0 125,0000 277 H High Replace Fuel Mgt. Sytem for Airport Vehicles 0 01 0 FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Page 1 Page 148 of 261 s rzQ3- » ry.. _� ..- E1yGIIEERN - 8 .t=ue A iave r>L>F; �f r 193 H High- 1 Biennial Bridge Inspections 50,000 65,000 65,000 61 H High-2 Virden Creek Levee 1,700,000 1,850,000 1,850,000 521H High-3 Sidewalk Repair/ADA Ramp Compliance 150,000 400,000 290,000 279 H High-4 Flood Control(2016 Flood Issues) 100,000 30,000 0 81 H High- 5 Flood Control Improvements 100,000 450,000 200,000 62 H High-6 Levee Clear Zone Tree Removal 412,000 300,000 220,000 16 H High-7 Bikeway Maintenance 20,000 40,000 0 57 H High- 8 Sergeant Rd Bike Trail Bridge Replacement 0 60,000 0 H High-9 Hwy 63 &Ranchero Pedestrian Crossing 0 50,000 0 80 M Med- I Allen Hospital Area Storm Water Improvements 0 40,000 0 82 M Med -2 Downtown Brick Repairs(Expo/Jefferson/Viaduct) 0 250,000 0 251 M Med-3 Sidewalk Infill (Carver&Irving School Areas) 0 110,000 0 22JL Low Storm Sewer Improvements 20,000 0 0 27 L Low Virden Creek Dam Repairs 0 0 0 53 L Low Hammond Ave Bridge Replacement 0 0 0 74 L Low Park Avenue Bridge Replacement 300,000 0 0 175 L Low jBridge Repairs-Various Locations 50,000 0 0 261L Low US Hwy 63 (South&Middle Segment)-Match 500,000 0 0 91 IL Low Delane Avenue Drainage Project-Phase 11 0 0 0 '> h 69 L Low Hammond Ave Paving 0 0 0 75 L Low Lower Sink Creek Improvements 0 0 0 167 L Low Clark Street Drainage Improvements 0 0 0 83 L Low Cloverdale Acres Storm Water-North 0 0 0 1241L Low 4th St Bridge Walkway Canopy Repairs&Painting 50,000 0 0 20 L Low Entertainment Area Parking Lot(Dental Lab) 40,000 0 0 3PRIOR 1104 1�6���Q1�... 1'. f f, FINAL.2019-2023 CIP-Approved by City Council 2_26_18.xisx Eng 3/15/2018 3:5 eP?491 Of 261 EMM ._. Fior% G�T.T"U r &�7t1<' + I$ I� eia lYll�' 40 H High Center for the Amts 0 0 0 76 H High Youth Pavillion 10,000 0 0 25 H High Amphitheatre 10,000 0 0 _ .........._ _._ Totlal..Cultual$Frt _ a; Q.Q is } r FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Cult&A8795/2018 3:53FPhbcPaMd Of 261 i x,17 9 � 1 TXt2 r 109 H High - 1 G.O. Bond Costs 125,000 125,000 125,000TT 7M r, li f �i. 1= 6 l^ FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx FinMO/2018 3:53 NggaM l Of 261 i i l ' 161 H High- 1 Replace Engine#303 0 575,000 550,000 H High- 1 Replace Engine#301 0 0 0 1561 H I High-2 Equipment and Uniforms 10,000 80,000 30,000 30 H High-3 Brush Truck Replacement 60,000 145,000 0 108 H High New Aerial Truck(Ladder) 0 0 0 236 H High Ambulance Replacement 0 0 0 280 H High Command Vehicle Replacement 0 0 0 H High Cardiac Monitors 0 0 0 M Med Fire Marshal Vehicle 0 0 0 r f- G i' ei ii I 4 4 11 I.' i;. Z FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xisx Fire 3/15/2018 3:531%PP52 Of 261 i M..'. 1iank 'FtIC, FY19... x' 319, . r H High- 1 City Hall UPS (Battery Backup) 0 20,000 20,000 - 58 H High -2 Geographical Information Systems (GIS) 30,000 50,000 50,000 45 M Med - 3 Computer/Technology Replacement Program 0 20,000 5,000 M Med -4 Network Switch Improvements 0 0 0 M Med - 5 Storage and Virtualization Needs 0 0 0 M Med - 6 E-mail Filtering and Archiving 0 0 0 L Low- 7 Iconference Room Technologh Upgrades 0 0 0 138 M Med Communications Medium Modernization 0 0 0 2341 H High CATV Studio Upgrades 30,000 0 0 t 238 H High Business Continuity(Offsite Backup/Disaster Recovery 40,000 0 0 rv1I 1C1�ormta ' Ies-, ltiFIRE, 9 fl0 �0� 11 l 1 L FINAL 2019-2023 CIP-Approved by City Council 2_26 18,xisx 17/15/2018 3:54 g 'a g3 Of 261 I' J /l v r 29 H High-1 Ash Replacement Program 200,000 300,000 300,000 14 H High - 2 Park Improvement Fund 50,000 100,000 70,000 1191H High- 3 Chemical Storage Building 10,000 25,000 20,000 15 H High -4 Golf Course Improvement Fund 50,000 150,000 40,000 39 H High - 5 Young Arena Improvements 20,000 100,000 40,000 148 H High - 6 Sports Facilities Improvement Fund 10,000 100,000 30,000 111 H High - 7 DT Area Maint. Infrastructure Imp. &Rep. 10,000 35,000 35,000 H High -8 Skate Park Replacment Fund 0 150,000 75,000 184 H High - 9 Off Road Maintenance Equipment-Parks 50,000 250,000 30,000 113 H High - 10 Off Road Maintenance Equipment- Golf 50,000 261,000 30,000 115 H High - 11 Off Road Maintenance Equipment-DT 50,000 40,000 20,000 120 H High - 12 Off Road Maintenance Equip. Young Arena 0 25,000 0 18 H High - 13 Riverfront Stadium Improvement Fund 20,000 25,000 12,500 H High - 14 Parking Lot Improvement Fund (All Park Lots) 0 75,000 0 38 H High - 15 Equipment Storage Building 0 150,000 0 131 M Med - 1 Katoski Greenbelt Maintenance 2,000 5,000 2,000 122 M Med - 2 Riverview Park Improvements 0 15,000 0 249 M Med - 3 Riverview Park Jetty Stabilization 0 60,000 0 77 M Med - 4 Pla ground/Park Inspection and Software 1,000 5,000 0 M Med - 5 Security System for 1101 Campbell Ave 0 40,000 0 ! 191M Med - 6 Tennis Improvements 0 7,500 0 283 M Med- 7 Sportsplex Improvement Fund 0 30,000 0 l 282 H High Downtown■ p■gA�rea Maintenance Bldg. 50,000 Q (0.■ ■rt■,06 Yid§ �Sf__,l 1: f i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Leis3M/2018 3:54 ftgaVS41 of 261 f f, f 286 H High- 1 DVD/Blu Ray Theft Reduction 0 60,000 25,000 M Med - 1 Library Book Mobile 0 0 0 285 M Med -2 RFID Security Gates 18,0001 18,000 0 1 l r ,r i i is FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Libr 3/1512018 3:54ftcPaW Of 261 Cbl, FhR' ' 149 H High- 1 Tasers 10,000 42,000 42,000 116 H High -2 Body Armor Replacement 10,000 20,000 20,000 241 H High-3 Police Vehicle Impound Storage Bldg 5,000 200,000 0 158 H High-4 JPolice Information System Program 45,000 150,000 100,000 114 H High- 5 1 LED Emergency Lightbars &Vehicle Equipment 20,000 40,000 40,000 140 H High-b Police Department Improvements 0 100,000 50,000 1591H High-7 In Car AudioNideo Cameras 20,000 25,000 20,000 1171M Med- 8 Weapon Replacement Program 5,000 15,000 5,000 129 M Med- 9 Police Training Center Upgrades 0 10,000 0 118 M Med- 10 Office Equipment and Furniture Replacement 0 10,000 0 M Med- 11 Crash Date Recording Equipment 0 12,000 0 290,M Med- 12 Digital Evidence Mgt. System 10,000 30,000 5,000 287 M Med- 13 Crowd Control Equipment 5,000 5,000 0 288 M Med- 14 Gas Masks 0 12,000 0 195 L Low- 15 Body Cameras 0 5,000 0 ' 160 M Med Radar Units 0 3,000 3,000 2891L Low Speed Trailer 0 0 �i 0 i l i' a 1€ 1' Y FINAL 2019-2023 CIP-Approved by City Council 2_26-18.xlsx Polica311512018 3:541Rhb9aP5d Of 261 H High- I Ansb. Ave Traffic Adaptive System and Fiber Proj_ 0 98,250 96,500 134 H High-2 Street Light Improvements 0 30,000 20,000 181 H High-3 Traffic Safety Improvement Projects 30,000 50,000 0 H High -4 Street Light LED Replacment Program 0 20,000 0 244 H High- 5 Upgrading Controllers and Cabinets to Fiber Optics 60,000 80,000 50,000 215 H High-6 Video Detection Cameras and/or Radar Units 30,000 60,000 0 H High-7 W Ridgeway Ave Improvements Project 0 100,000 0 ISI 102 H High-8 Street Sign Fabrication Equipment& Software 0 60,000 20,000 r, 293 H High-9 Battery Back-Up Project 4,000 5,000 5,000 245 H High- 10 Early Warning Sirens 10,000 40,000 25,000 222 H High-11 Greenhill Rd&Progress Ave Traffic Signaiization 01 60,000 40,000 21 H High- 12 Thermoplastic Pavement Markings 0 12,000 0 163 H High- 13 Traffic Signal LED Replacment Program 20,000 20,000 0 213 H High- 14 Franklin Street Signal Replacement/Upgrades 20,000 60,000 0 > 65 M Med- 15 Downing Ave & Wren Rd Signal Project 0 22,000 0 218 M Med- 16 1W 6th St&Williston Ave Signal Project 01 22,000 0 242 M Med- 17 W 4th St&Hubbard Ave. Signal Project 0 22,000 0 291 H High- 18 Advanced Traffic Mgt. System Center 40,000 0 0 H High- 19 Downtown Fiber and Monitoring Cameras 0 0 0 2121H High-20 Tower Park Street Light Improvements 0 0 0 H High-21 IVinton St and Independence Ave Signal Installation 0 0 0 2191 H High-22 Conger/River Rd/Westfield Ave Signal Project 0 0 0 2461M Med -23 Traffic Safety Improvement-Fletcher&Hwy 63 0 0 0 294 M Med -24 Traffic Safety Improvement-Utica&Harrison 0 0 0 H High-25 Kimball Ave and Shaulis Rd Roundabout Project 0 0 0 S H High-26 Flammang Dr. Frontage Rd. Project 0 0 0 E 56 H High Traffic Signal Improvements 20,000 01 0 Total-Traffic Safety340 X61, Zt10 D i i' i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Traffic3/15/2018 155 ft(?ape5j Of 261 CITY OF WATERLOO Council Communication General Obligation Bonds - GCP 5- The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 4/2/2018 - 4:19 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:02 AM ATTACHMENTS: Description Type ❑ Council Comm 2018 GO Bond Hearings Cover Memo ❑ 2018 GO Bond Issue Project Listing Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. SUBJECT: Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer GCP-5—Not to exceed $700,000 General Obligation Bonds (GCP-5) for general corporate purposes, the proceeds of which bonds will be used to Recommended Action: provide funds to pay the costs of reconstruction, construction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities. This hearing is for projects to be funded with general obligation bonds to be sold this spring. We are planning to sell$8,000,000 in general obligation bonds for a number of general purposes. Summary Statement: Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the City to future repayment. Page 158 of 261 The City could choose not to sell bonds and not proceed with the projects. Alternative: This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of the projects planned to be completed using bond proceeds authorized by these hearings is attached. Page 159 of 261 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer • Mayor Council Communication QUENTIN City Council Meeting: March 19, 2018 HART Prepared: March 15, 2018 Dept. Head Signature: Michelle Weidner COUNCIL MEMBERS Number of Attachments: Project Listing ................... SUBJECT: FYE2018 Bond Issue Hearings MARGARET Submitted by: Michelle Weidner, Chief Financial Officer KLEIN Ward 1 BRUCE Recommended City Council Actions: JACOBS Ward 2 Adopt resolutions to set the date of hearing as April 9, 2018 on the proposed issuance of the following bonds for the project classifications previously approved, PATRICK as follows: MORRISSEY Ward 3 1. GCP-2 — Not to exceed $700,000 General Obligation Bonds (GCP-2) for JEROME general corporate purposes, bearing interest at a rate of not to exceed AMOS,JR. nine (9) per centum per annum, the Bonds to be issued to provide funds to Ward pay the costs of cultural and art projects, including improvements and CHRIS repairs at the Center for the Arts; building and infrastructure improvements SHIMP for public works facilities, including exterior painting and a vehicle Wards automated wash system, and costs of the structural and mechanical audits SHARON of city buildings. JUON At-Large 2. GCP-3 — Not to exceed $700,000 General Obligation Bonds (GCP-3) for general corporate purposes, bearing interest at a rate of not to exceed STEVE nine (9) per centum per annum, the Bonds to be issued to provide funds to scHMpay the costs of the acquisition of city wide information services mapping At-Large equipment and software; acquisition and installation of computers and related technology, including business continuity programming and software for offsite backup disaster relief; reconstruction, renovation and improvements to the sports facilities through the sports facilities improvement fund; downtown area maintenance and infrastructure improvements; construction, renovation and improvements to public buildings and facilities, including the chemical storage building, fire station, fire rescue hazmat center, and police station; acquisition of off-road maintenance equipment for the parks, downtown, and golf course departments; the construction, renovation and improvement of airport facilities, parking lots, and acquisition of related airport equipment; various ADA compliance improvements, and renovation, construction, improvement and equipping of the golf course, public library, and swimming pool. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 160 of 261 3. GCP-4— Not to exceed $700,000 General Obligation Bonds (GCP-4) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition of vehicles for various city departments, including the motor pool, facilities maintenance, and leisure services; improvements to Young Arena and Riverfront Stadium, and reconstruction, renovation, remodeling, improvement, equipping and repairing of Downtown Parking Garages and ramps, including parking and revenue control equipment. 4. GCP-5 — Not to exceed $700,000 General Obligation Bonds (GCP-5) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of reconstruction, construction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities. 5. ECP-UR 6 — Not to exceed $700,000 General Obligation Bonds (ECP-UR -6) for general corporate purposes, for essential corporate urban renewal purposes, to provide funds to pay the costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Urban Renewal Plans for the Martin Road Development Area, the Rath Area Redevelopment Area, and the East Waterloo Unified Urban Renewal and Redevelopment Area, such as those costs associated with the Chamberlain Project, acquisitions of properties and related demolition and clearance activities, public infrastructure projects including streets, streetscape, and utility improvements, and costs of the downtown development plan and historic surveys. Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes and refund the Series 2010A bonds. Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. We plan to use the State of Iowa Revolving Loan Fund for sewer project funding. Public hearings will be held for those projects at a later date. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceed with the projects. This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of projects planned to be completed using bond proceeds authorized by these hearings is attached. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 161 of 261 l yf F 3 RE- Capital Equipment and Vehicles 580,000 2,215,000 740,000 0 0 Public Works 125,000 670,000 295,000 0 0 City Facility Management 1,760,000 3,690,000 1,600,000 0 0 Clerks Department 0 0 0 0 0 Community Planning and Development 673,000 1,770,000 639,000 630,000 0 Airport 100,000 523,000 50,000 0 0 Engineering 3,492,000 3,645,000 2,625,000 0 0 Finance 125,000 125,000 125,000 0 0 Fire Rescue 70,000 800,000 580,000 0 0 4 Information Services 100,000 90,000 75,000 0 0 Leisure Services 573,0001 1,948,500 704,500 0 0 Library 18,000 78,000 25,000 0 0 Police 130,000 679,000 285,000 0 0 Sign and Traffic 234,000 761,250 256,500 0 0 Code Enforcment 0 0 0 0 0 Cultural and Arts Center 20,000 0 0 0 0 Waste Management-State Revolving Loan Fund nnnn( 0 {0� r /0 '-�' ✓ ., �r�y - �R:AIYD:.���,A�.�:L �yUVS{+��1�� �1�3���y��Q..,..',;��V�V1'V�Ei ...V�11!���Q., _.,..,.._.v 1 F. f i- i' i is i s t FINAL 2019-2023 CIF-Approved by City Council 2_26_18.xlsx Summary3/15/2018 3:50F8bdaW2 Of 261 i f WE"' C�51LTA� _ v ...:. ... . .. 110 H High (07)Engineering-Replace 2005 pickups(2) 0 24,000 0 110 M Med (08)Planning&Zoning-Replace Sedans'05&'08 0 24,000 0 110 L Low (09)MIS-Use Existing Fleet Transfer 0 0 0 110 H High (11)Police-Replace 7 patrol vehicle per year. 160,000 218,000 120,000 110 L Low (11)Police Equipment 30,000 0 0 110 H High (11)Police Investigation Vehicles. -Replace Sedans'06(1),'07(2), 25,000 25,000 25,000 114 L Low (11)Police Laboratory Vehicle Replacement-None 0 0 0 110 H High (12)Fire Rescue-Replace'03 Pick-ups(2)&'06 Utility Vehicle 0 35,000 35,000 110 L Low 17)Animal Control-None 0 0 0 110 H High (17)Sign&Traffic-Replace'03 Pickup,'04 Bucket Truck,Replace 65,000 95,000 50,000 110 H High (18) Public Works-Replace'08&'11 Service Trucks,Re lace'05 P 0 73,000 73,000 110 H High (19) Street-Repl. '72 snow blower,loaders,snow trucks,graders,sm 200,000 1,250,000 221,000 110 H High (22)Building Inspections-Replace'07 Sedan(2023) 25,000 0 0 11011- 1 Low (23)Parking Maintenance-None 0 0 0 110 L Low (26)Center for the Arts-None 0 0 0 110 L Low (27)Human Rights-None 0 0 0 110 M Med (29)Airport-Replace'04 Ford Taurus 0 35,000 0 110 L Low (30)Housing Authority-None 0 0 0 110 L Low (32)Community Development-Use Existing Fleet Transfer 0 0 0 110 L Low (33)Library-None 0 0 0 110 H High (37)Leisure-Replace multiple pickups,service truck,grapple loader 50,000 275,000 120,000 110 L Low (5 1)Code Enforcement-None 0 01 0 1101H High (98) Facilities Maintenance-Replace'04 Bucket Truck 0 135,000 70,000 110 H High (99)Motor Pool-Replace Sedans(3)&Vans(2) 25,000 26,000 26,000 110 L Low City Clerk-None 0 0 0 77 E l 1 } l 6 �i I: FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Cap Equip 3/15/2018 3:5' i'463 of 261 i 1 r ryyy�ji r 46 H High Vehicle Automated Wash System 0 270,000 270,000 231 H High Exterior Painting of Public Works Bldg 0 25,000 25,000 229 M Med Public Works Fuel Distribution Site 75,000 75,000 0 233 M Med Construction of Storage Building 0 250,000 0 268 M Med Wireless Vehicle Lifts 50,000 50,000 0 164 L Low Central Garage Overhead Crane 0 01 0 h r I; FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PublicMdd}18 3:51 ftgaW of 261 's 121 H High- I City Facility New Construction/Remodeling Fund 80,000 650,000 650,000 39 H High -2 Young Arena Improvments 0 200,000 130,000 37 H High- 3 Swimming Pool Renovations 20,000 275,000 100,000 2751H High Structural &Mechanical Audit-City Bldgs 0 75,000 75,000 106 H High-4 ADA Compliance 20,000 60,000 20,000 271 H High- 5 Fire Rescue-HAZMAT Center 0 25,000 20,000 23 H High-6 Fire Station Improvements 10,000 160,000 70,000 272 H High-7 Center For The Arts -Restroom Expansions 40,000 200,000 0 2701 H High-8 Library Improvements -Outside Bldg. Maint. 5,000 140,000 40,000 361 M Med-9 Library Improvements -Mtg. Rooms,Park. Lot 0 60,000 0 471 M Med- 10 Center For The Arts -General Maintenance 10,000 50,000 0 41 IM Med - 1 I Center for the At Parking Lot 500,000 300,000 280,000 1271M Med - 12 Downtown Parking Garages 375,000 500,000 150,000 M Med - 13 Parking/Revenue Control Equip. Commercial Ramp 0 220,000 65,000 M Med - 14 Parking Lot Between Sportsplex and Art Center 0 600,000 0 M Med - 15 Multi-Space Parking Meter System 0 150,000 0 M Med - 16 Veterans Memorial Hall 0 25,000 0 101 H High 15 Sullivan Bros Convention Cntr Improvements 700,000 0 0 273 H High Center for the Arts-Fire Alarm 0 0 0 431L Low Public Market Facility Maint Program 0 01 0 'oal Gni Fadi lan ar +f�n � iIQk11; FINAL 2019-2023 CII'-Approved by City Council 2_26_18.xlsx Fac MgW5/2018 3:6VAheF'1%'51Of 261 f, 34 H High- 1 Demolition Projects/Housing Incentives 200,000 800,000 550,000 0 54 H High-2 Bikeway Development 5,000 220,000 50,000 0 125 H High-3 MidPort 0 Q 0 0 172 H High-4 Martin Road Tax Increment 0 200,000 0 200,000 107 H High- 5 Downtown Development Plan 80,000 80,000 0 80,000 90 H High-6 Chamberlain Demolition&Redevelopment 20,000 50,000 19,000 0 551H High- 7 Rath Tax Increment 200,000 200,000 0 200,000 H High- 8 Historic Survey-Triangle Area 0 20,000 20,000 0 79 M Med- i Downtown Acquisitions 100,000 150,000 0 150,000 112 M Med-2 Housing Development-Ray Tiller Sewer 28,000 50,000 0 0 185 L Low- 1 lNortheast Industrial Park 0 0 0 0 331 L Low- I San Marnan Drive Economic Development 0 0 0 0 1521L Low- I Logan Tax Increment 0 0 0 0 58 L Low- I GIS/GPS Mapping 0 0 0 0 248 L Low- 1 Complete Streets 40,000 0 0 0 L Low- 1 Highland Neighborhood Place Making&Promotio Q 0 0 0 L Low- 1 IDunsmore House Restoration Project 0 0 0 0 L Low- 1 Historic Survey-Church Row Neighborhood 1 0 01 01 0 L Low- 1 Revolving Loan Fund 1 0 01 01 0 'oa ,. Fl�pangd Tleel metrt: - �'7 Q6Q TlQ�lQOIiIIt 1 M y { k F t FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PlanniFW15/2018 3:52F5''dP4W Of 261 rnl . H High- 1A Replacemnt of Street/Parking Lot Light Head Fixtures 0 13,000 0 265 H High- IB Pavement Rehab-Terminal Area Parking Lots 100,000 150,000 0 276 M Med-2 Replace Vehicles-Airport Admin. 0 35,000 0 266 H High- 1A Rehab FBO,Hangar 4 and Fire Dept.Parking Lots 0 200,000 50,000 H High- 1B Purchase of Electronic Decelerometer 0 0 0 267 H High- 1 Street Rehab-Livingston Ln&Betsworth Dr. 0 0 0 278 H High- 1 Street Rehab-Airport Blvd.Phase 1 of 2 0 0 0 H High- 1 Street Rehab-Airport Blvd.Phase 2 of 2 0 0 0 H High-2 Replacement of Terminal Carpet-First Floor Only Phase 1 0 0 0 H High- 1 Matching Funds for FAA Funded Projects 0 125,0000 277 H High Replace Fuel Mgt. Sytem for Airport Vehicles 0 01 0 FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Page 1 Page 167 of 261 s rzQ3- » ry.. _� ..- E1yGIIEERN - 8 .t=ue A iave r>L>F; �f r 193 H High- 1 Biennial Bridge Inspections 50,000 65,000 65,000 61 H High-2 Virden Creek Levee 1,700,000 1,850,000 1,850,000 521H High-3 Sidewalk Repair/ADA Ramp Compliance 150,000 400,000 290,000 279 H High-4 Flood Control(2016 Flood Issues) 100,000 30,000 0 81 H High- 5 Flood Control Improvements 100,000 450,000 200,000 62 H High-6 Levee Clear Zone Tree Removal 412,000 300,000 220,000 16 H High-7 Bikeway Maintenance 20,000 40,000 0 57 H High- 8 Sergeant Rd Bike Trail Bridge Replacement 0 60,000 0 H High-9 Hwy 63 &Ranchero Pedestrian Crossing 0 50,000 0 80 M Med- I Allen Hospital Area Storm Water Improvements 0 40,000 0 82 M Med -2 Downtown Brick Repairs(Expo/Jefferson/Viaduct) 0 250,000 0 251 M Med-3 Sidewalk Infill (Carver&Irving School Areas) 0 110,000 0 22JL Low Storm Sewer Improvements 20,000 0 0 27 L Low Virden Creek Dam Repairs 0 0 0 53 L Low Hammond Ave Bridge Replacement 0 0 0 74 L Low Park Avenue Bridge Replacement 300,000 0 0 175 L Low jBridge Repairs-Various Locations 50,000 0 0 261L Low US Hwy 63 (South&Middle Segment)-Match 500,000 0 0 91 IL Low Delane Avenue Drainage Project-Phase 11 0 0 0 '> h 69 L Low Hammond Ave Paving 0 0 0 75 L Low Lower Sink Creek Improvements 0 0 0 167 L Low Clark Street Drainage Improvements 0 0 0 83 L Low Cloverdale Acres Storm Water-North 0 0 0 1241L Low 4th St Bridge Walkway Canopy Repairs&Painting 50,000 0 0 20 L Low Entertainment Area Parking Lot(Dental Lab) 40,000 0 0 3PRIOR 1104 1�6���Q1�... 1'. f f, FINAL.2019-2023 CIP-Approved by City Council 2_26_18.xisx Eng 3/15/2018 3:5 eP?WB1 Of 261 EMM ._. Fior% G�T.T"U r &�7t1<' + I$ I� eia lYll�' 40 H High Center for the Amts 0 0 0 76 H High Youth Pavillion 10,000 0 0 25 H High Amphitheatre 10,000 0 0 _ .........._ _._ Totlal..Cultual$Frt _ a; Q.Q is } r FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Cult&A8795/2018 3:53FPhbcPaW9 Of 261 i x,17 9 � 1 TXt2 r 109 H High - 1 G.O. Bond Costs 125,000 125,000 125,000TT 7M r, li f �i. 1= 6 l^ FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx FinMO/2018 3:53 Nggaprd Of 261 i i l ' 161 H High- 1 Replace Engine#303 0 575,000 550,000 H High- 1 Replace Engine#301 0 0 0 1561 H I High-2 Equipment and Uniforms 10,000 80,000 30,000 30 H High-3 Brush Truck Replacement 60,000 145,000 0 108 H High New Aerial Truck(Ladder) 0 0 0 236 H High Ambulance Replacement 0 0 0 280 H High Command Vehicle Replacement 0 0 0 H High Cardiac Monitors 0 0 0 M Med Fire Marshal Vehicle 0 0 0 r f- G i' ei ii I 4 4 11 I.' i;. Z FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xisx Fire 3/15/2018 3:531%PP71 Of 261 i M..'. 1iank 'FtIC, FY19... x' 319, . r H High- 1 City Hall UPS (Battery Backup) 0 20,000 20,000 - 58 H High -2 Geographical Information Systems (GIS) 30,000 50,000 50,000 45 M Med - 3 Computer/Technology Replacement Program 0 20,000 5,000 M Med -4 Network Switch Improvements 0 0 0 M Med - 5 Storage and Virtualization Needs 0 0 0 M Med - 6 E-mail Filtering and Archiving 0 0 0 L Low- 7 Iconference Room Technologh Upgrades 0 0 0 138 M Med Communications Medium Modernization 0 0 0 2341 H High CATV Studio Upgrades 30,000 0 0 t 238 H High Business Continuity(Offsite Backup/Disaster Recovery 40,000 0 0 rv1I 1C1�ormta ' Ies-, ltiFIRE, 9 fl0 �0� 11 l 1 L FINAL 2019-2023 CIP-Approved by City Council 2_26 18,xisx 17/15/2018 3:54NggaVY2 Of 261 I' J /l v r 29 H High-1 Ash Replacement Program 200,000 300,000 300,000 14 H High - 2 Park Improvement Fund 50,000 100,000 70,000 1191H High- 3 Chemical Storage Building 10,000 25,000 20,000 15 H High -4 Golf Course Improvement Fund 50,000 150,000 40,000 39 H High - 5 Young Arena Improvements 20,000 100,000 40,000 148 H High - 6 Sports Facilities Improvement Fund 10,000 100,000 30,000 111 H High - 7 DT Area Maint. Infrastructure Imp. &Rep. 10,000 35,000 35,000 H High -8 Skate Park Replacment Fund 0 150,000 75,000 184 H High - 9 Off Road Maintenance Equipment-Parks 50,000 250,000 30,000 113 H High - 10 Off Road Maintenance Equipment- Golf 50,000 261,000 30,000 115 H High - 11 Off Road Maintenance Equipment-DT 50,000 40,000 20,000 120 H High - 12 Off Road Maintenance Equip. Young Arena 0 25,000 0 18 H High - 13 Riverfront Stadium Improvement Fund 20,000 25,000 12,500 H High - 14 Parking Lot Improvement Fund (All Park Lots) 0 75,000 0 38 H High - 15 Equipment Storage Building 0 150,000 0 131 M Med - 1 Katoski Greenbelt Maintenance 2,000 5,000 2,000 122 M Med - 2 Riverview Park Improvements 0 15,000 0 249 M Med - 3 Riverview Park Jetty Stabilization 0 60,000 0 77 M Med - 4 Pla ground/Park Inspection and Software 1,000 5,000 0 M Med - 5 Security System for 1101 Campbell Ave 0 40,000 0 ! 191M Med - 6 Tennis Improvements 0 7,500 0 283 M Med- 7 Sportsplex Improvement Fund 0 30,000 0 l 282 H High Downtown■ p■gA�rea Maintenance Bldg. 50,000 Q (0.■ ■rt■,06 Yid§ �Sf__,l 1: f i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Leis3M/2018 3:54 ftgaappj of 261 ,..._ _... kik.....' 286 H High- 1 DVD/Blu Ray Theft Reduction 0 60,000 25,000 M Med - 1 Library Book Mobile 0 0 0 285 M Med -2 RFID Security Gates 18,0001 18,000 0 1 l r ,r i i is FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Libr 3/1512018 3:54F%cPaPP4 Of 261 Cbl, FhR' ' 149 H High- 1 Tasers 10,000 42,000 42,000 116 H High -2 Body Armor Replacement 10,000 20,000 20,000 241 H High-3 Police Vehicle Impound Storage Bldg 5,000 200,000 0 158 H High-4 JPolice Information System Program 45,000 150,000 100,000 114 H High- 5 1 LED Emergency Lightbars &Vehicle Equipment 20,000 40,000 40,000 140 H High-b Police Department Improvements 0 100,000 50,000 1591H High-7 In Car AudioNideo Cameras 20,000 25,000 20,000 1171M Med- 8 Weapon Replacement Program 5,000 15,000 5,000 129 M Med- 9 Police Training Center Upgrades 0 10,000 0 118 M Med- 10 Office Equipment and Furniture Replacement 0 10,000 0 M Med- 11 Crash Date Recording Equipment 0 12,000 0 290,M Med- 12 Digital Evidence Mgt. System 10,000 30,000 5,000 287 M Med- 13 Crowd Control Equipment 5,000 5,000 0 288 M Med- 14 Gas Masks 0 12,000 0 195 L Low- 15 Body Cameras 0 5,000 0 ' 160 M Med Radar Units 0 3,000 3,000 2891L Low Speed Trailer 0 0 �i 0 a i l i' a 1€ 1' Y FINAL 2019-2023 CIP-Approved by City Council 2_26-18.xlsx Polica311512018 3:541%gand Of 261 H High- I Ansb. Ave Traffic Adaptive System and Fiber Proj_ 0 98,250 96,500 134 H High-2 Street Light Improvements 0 30,000 20,000 181 H High-3 Traffic Safety Improvement Projects 30,000 50,000 0 H High -4 Street Light LED Replacment Program 0 20,000 0 244 H High- 5 Upgrading Controllers and Cabinets to Fiber Optics 60,000 80,000 50,000 215 H High-6 Video Detection Cameras and/or Radar Units 30,000 60,000 0 H High-7 W Ridgeway Ave Improvements Project 0 100,000 0 ISI 102 H High-8 Street Sign Fabrication Equipment& Software 0 60,000 20,000 r, 293 H High-9 Battery Back-Up Project 4,000 5,000 5,000 245 H High- 10 Early Warning Sirens 10,000 40,000 25,000 222 H High-11 Greenhill Rd&Progress Ave Traffic Signaiization 01 60,000 40,000 21 H High- 12 Thermoplastic Pavement Markings 0 12,000 0 163 H High- 13 Traffic Signal LED Replacment Program 20,000 20,000 0 213 H High- 14 Franklin Street Signal Replacement/Upgrades 20,000 60,000 0 > 65 M Med- 15 Downing Ave & Wren Rd Signal Project 0 22,000 0 218 M Med- 16 1W 6th St&Williston Ave Signal Project 01 22,000 0 242 M Med- 17 W 4th St&Hubbard Ave. Signal Project 0 22,000 0 291 H High- 18 Advanced Traffic Mgt. System Center 40,000 0 0 H High- 19 Downtown Fiber and Monitoring Cameras 0 0 0 2121H High-20 Tower Park Street Light Improvements 0 0 0 H High-21 IVinton St and Independence Ave Signal Installation 0 0 0 2191 H High-22 Conger/River Rd/Westfield Ave Signal Project 0 0 0 2461M Med -23 Traffic Safety Improvement-Fletcher&Hwy 63 0 0 0 294 M Med -24 Traffic Safety Improvement-Utica&Harrison 0 0 0 H High-25 Kimball Ave and Shaulis Rd Roundabout Project 0 0 0 S H High-26 Flammang Dr. Frontage Rd. Project 0 0 0 E 56 H High Traffic Signal Improvements 20,000 01 0 Total-Traffic Safety340 X61, Zt10 D i i' i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Traffic3/15/2018 155 ft(?apyo Of 261 CITY OF WATERLOO Council Communication General Obligation Bonds - ECP-UR 6- The issuance of not to exceed $700,000 General Obligation Bonds for essential uban renewal corporate purposes. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 4/2/2018 - 4:20 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 10:50 AM ATTACHMENTS: Description Type ❑ Council Comm 2018 Go Bond Hearings Cover Memo ❑ 2018 GO Bond Project Listing Cover Memo Motion to receive and file proof of publication of notice of public hearing_ HOLD HEARING - No comments on file. SUBJECT: Motion to close hearing and receive and file oral and written comments. Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer ECP-UR 6—Not to exceed $700,000 General Obligation Bonds (ECP-6) for essential urban renewal corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Urban Renewal Plans for the Martin Road Recommended Action: Development Area, the Rath Area Redevelopment Area, and the East Waterloo Unified Urban Renewal and Redevelopment Area, such as those costs associated with the Chamberlain Project, acquisitions of properties and related demolition and clearance activities, public infrastructure projects including streets, streetscape, and utility improvements, and costs of the downtown development plan and historic surveys. This hearing is for projects to be funded with general obligation bonds to be sold this spring. We are planning to sell$8,000,000 in general obligation bonds for a number of general purposes. Summary Statement: Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Page 177 of 261 Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the City to future repayment. The City could choose not to sell bonds and not proceed with the projects. Alternative: This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of the projects planned to be completed using bond proceeds authorized by these hearings is attached. Page 178 of 261 CITY OF WATERLOO , IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer • Mayor Council Communication QUENTIN City Council Meeting: March 19, 2018 HART Prepared: March 15, 2018 Dept. Head Signature: Michelle Weidner COUNCIL MEMBERS Number of Attachments: Project Listing ................... SUBJECT: FYE2018 Bond Issue Hearings MARGARET Submitted by: Michelle Weidner, Chief Financial Officer KLEIN Ward 1 BRUCE Recommended City Council Actions: JACOBS Ward 2 Adopt resolutions to set the date of hearing as April 9, 2018 on the proposed issuance of the following bonds for the project classifications previously approved, PATRICK as follows: MORRISSEY Ward 3 1. GCP-2 — Not to exceed $700,000 General Obligation Bonds (GCP-2) for JEROME general corporate purposes, bearing interest at a rate of not to exceed AMOS,JR. nine (9) per centum per annum, the Bonds to be issued to provide funds to Ward pay the costs of cultural and art projects, including improvements and CHRIS repairs at the Center for the Arts; building and infrastructure improvements SHIMP for public works facilities, including exterior painting and a vehicle Wards automated wash system, and costs of the structural and mechanical audits SHARON of city buildings. JUON At-Large 2. GCP-3 — Not to exceed $700,000 General Obligation Bonds (GCP-3) for general corporate purposes, bearing interest at a rate of not to exceed STEVE nine (9) per centum per annum, the Bonds to be issued to provide funds to scHMpay the costs of the acquisition of city wide information services mapping At-Large equipment and software; acquisition and installation of computers and related technology, including business continuity programming and software for offsite backup disaster relief; reconstruction, renovation and improvements to the sports facilities through the sports facilities improvement fund; downtown area maintenance and infrastructure improvements; construction, renovation and improvements to public buildings and facilities, including the chemical storage building, fire station, fire rescue hazmat center, and police station; acquisition of off-road maintenance equipment for the parks, downtown, and golf course departments; the construction, renovation and improvement of airport facilities, parking lots, and acquisition of related airport equipment; various ADA compliance improvements, and renovation, construction, improvement and equipping of the golf course, public library, and swimming pool. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 179 of 261 3. GCP-4— Not to exceed $700,000 General Obligation Bonds (GCP-4) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of the acquisition of vehicles for various city departments, including the motor pool, facilities maintenance, and leisure services; improvements to Young Arena and Riverfront Stadium, and reconstruction, renovation, remodeling, improvement, equipping and repairing of Downtown Parking Garages and ramps, including parking and revenue control equipment. 4. GCP-5 — Not to exceed $700,000 General Obligation Bonds (GCP-5) for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of reconstruction, construction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities. 5. ECP-UR 6 — Not to exceed $700,000 General Obligation Bonds (ECP-UR -6) for general corporate purposes, for essential corporate urban renewal purposes, to provide funds to pay the costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Urban Renewal Plans for the Martin Road Development Area, the Rath Area Redevelopment Area, and the East Waterloo Unified Urban Renewal and Redevelopment Area, such as those costs associated with the Chamberlain Project, acquisitions of properties and related demolition and clearance activities, public infrastructure projects including streets, streetscape, and utility improvements, and costs of the downtown development plan and historic surveys. Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes and refund the Series 2010A bonds. Please note that the hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility in the project allocations, which reduces future administrative costs. A hearing covering many Essential Corporate Purpose projects was held and approved February 26, 2018. We plan to use the State of Iowa Revolving Loan Fund for sewer project funding. Public hearings will be held for those projects at a later date. Expenditure Required: The principal amount plus interest will be required to be repaid in the future. Source of Funds: Repayment will be made from various sources, including general property taxes and tax increment revenue. Policy Issue: The issuance of bonds commits the city to future repayment. Alternative: The City could choose not to sell bonds and not proceed with the projects. This would reduce future debt service costs. However, other costs would increase. For example, a number of the planned projects are government mandates that could have financial ramifications if they are not completed. Background Information: A general listing of projects planned to be completed using bond proceeds authorized by these hearings is attached. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 180 of 261 l yf F 3 RE- Capital Equipment and Vehicles 580,000 2,215,000 740,000 0 0 Public Works 125,000 670,000 295,000 0 0 City Facility Management 1,760,000 3,690,000 1,600,000 0 0 Clerks Department 0 0 0 0 0 Community Planning and Development 673,000 1,770,000 639,000 630,000 0 Airport 100,000 523,000 50,000 0 0 Engineering 3,492,000 3,645,000 2,625,000 0 0 Finance 125,000 125,000 125,000 0 0 Fire Rescue 70,000 800,000 580,000 0 0 4 Information Services 100,000 90,000 75,000 0 0 Leisure Services 573,0001 1,948,500 704,500 0 0 Library 18,000 78,000 25,000 0 0 Police 130,000 679,000 285,000 0 0 Sign and Traffic 234,000 761,250 256,500 0 0 Code Enforcment 0 0 0 0 0 Cultural and Arts Center 20,000 0 0 0 0 Waste Management-State Revolving Loan Fund nnnn( 0 {0� r /0 '-�' ✓ ., �r�y - �R:AIYD:.���,A�.�:L �yUVS{+��1�� �1�3���y��Q..,..',;��V�V1'V�Ei ...V�11!���Q., _.,..,.._.v 1 F. f i- i' i is i s t FINAL 2019-2023 CIF-Approved by City Council 2_26_18.xlsx Summary3/15/2018 3:50PAbd"8I Of 261 i f WE"' C�51LTA� _ v ...:. ... . .. 110 H High (07)Engineering-Replace 2005 pickups(2) 0 24,000 0 110 M Med (08)Planning&Zoning-Replace Sedans'05&'08 0 24,000 0 110 L Low (09)MIS-Use Existing Fleet Transfer 0 0 0 110 H High (11)Police-Replace 7 patrol vehicle per year. 160,000 218,000 120,000 110 L Low (11)Police Equipment 30,000 0 0 110 H High (11)Police Investigation Vehicles. -Replace Sedans'06(1),'07(2), 25,000 25,000 25,000 114 L Low (11)Police Laboratory Vehicle Replacement-None 0 0 0 110 H High (12)Fire Rescue-Replace'03 Pick-ups(2)&'06 Utility Vehicle 0 35,000 35,000 110 L Low 17)Animal Control-None 0 0 0 110 H High (17)Sign&Traffic-Replace'03 Pickup,'04 Bucket Truck,Replace 65,000 95,000 50,000 110 H High (18) Public Works-Replace'08&'11 Service Trucks,Re lace'05 P 0 73,000 73,000 110 H High (19) Street-Repl. '72 snow blower,loaders,snow trucks,graders,sm 200,000 1,250,000 221,000 110 H High (22)Building Inspections-Replace'07 Sedan(2023) 25,000 0 0 11011- 1 Low (23)Parking Maintenance-None 0 0 0 110 L Low (26)Center for the Arts-None 0 0 0 110 L Low (27)Human Rights-None 0 0 0 110 M Med (29)Airport-Replace'04 Ford Taurus 0 35,000 0 110 L Low (30)Housing Authority-None 0 0 0 110 L Low (32)Community Development-Use Existing Fleet Transfer 0 0 0 110 L Low (33)Library-None 0 0 0 110 H High (37)Leisure-Replace multiple pickups,service truck,grapple loader 50,000 275,000 120,000 110 L Low (5 1)Code Enforcement-None 0 01 0 1101H High (98) Facilities Maintenance-Replace'04 Bucket Truck 0 135,000 70,000 110 H High (99)Motor Pool-Replace Sedans(3)&Vans(2) 25,000 26,000 26,000 110 L Low City Clerk-None 0 0 0 77 E l 1 } l 6 �i I: FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Cap Equip 3/15/2018 3:5' i'482 of 261 i 1 r ryyy�ji r 46 H High Vehicle Automated Wash System 0 270,000 270,000 231 H High Exterior Painting of Public Works Bldg 0 25,000 25,000 229 M Med Public Works Fuel Distribution Site 75,000 75,000 0 233 M Med Construction of Storage Building 0 250,000 0 268 M Med Wireless Vehicle Lifts 50,000 50,000 0 164 L Low Central Garage Overhead Crane 0 01 0 h r I; FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PublicMdd}18 3:51 � g�'a�31 of 261 's 121 H High- I City Facility New Construction/Remodeling Fund 80,000 650,000 650,000 39 H High -2 Young Arena Improvments 0 200,000 130,000 37 H High- 3 Swimming Pool Renovations 20,000 275,000 100,000 2751H High Structural &Mechanical Audit-City Bldgs 0 75,000 75,000 106 H High-4 ADA Compliance 20,000 60,000 20,000 271 H High- 5 Fire Rescue-HAZMAT Center 0 25,000 20,000 23 H High-6 Fire Station Improvements 10,000 160,000 70,000 272 H High-7 Center For The Arts -Restroom Expansions 40,000 200,000 0 2701 H High-8 Library Improvements -Outside Bldg. Maint. 5,000 140,000 40,000 361 M Med-9 Library Improvements -Mtg. Rooms,Park. Lot 0 60,000 0 471 M Med- 10 Center For The Arts -General Maintenance 10,000 50,000 0 41 IM Med - 1 I Center for the At Parking Lot 500,000 300,000 280,000 1271M Med - 12 Downtown Parking Garages 375,000 500,000 150,000 M Med - 13 Parking/Revenue Control Equip. Commercial Ramp 0 220,000 65,000 M Med - 14 Parking Lot Between Sportsplex and Art Center 0 600,000 0 M Med - 15 Multi-Space Parking Meter System 0 150,000 0 M Med - 16 Veterans Memorial Hall 0 25,000 0 101 H High 15 Sullivan Bros Convention Cntr Improvements 700,000 0 0 273 H High Center for the Arts-Fire Alarm 0 0 0 431L Low Public Market Facility Maint Program 0 01 0 'oal Gni Fadi lan ar +f�n � iIQk11; FINAL 2019-2023 CII'-Approved by City Council 2_26_18.xlsx Fac MgW5/2018 3:6VAhePIM'Of 261 f, 34 H High- 1 Demolition Projects/Housing Incentives 200,000 800,000 550,000 0 54 H High-2 Bikeway Development 5,000 220,000 50,000 0 125 H High-3 MidPort 0 Q 0 0 172 H High-4 Martin Road Tax Increment 0 200,000 0 200,000 107 H High- 5 Downtown Development Plan 80,000 80,000 0 80,000 90 H High-6 Chamberlain Demolition&Redevelopment 20,000 50,000 19,000 0 551H High- 7 Rath Tax Increment 200,000 200,000 0 200,000 H High- 8 Historic Survey-Triangle Area 0 20,000 20,000 0 79 M Med- i Downtown Acquisitions 100,000 150,000 0 150,000 112 M Med-2 Housing Development-Ray Tiller Sewer 28,000 50,000 0 0 185 L Low- 1 lNortheast Industrial Park 0 0 0 0 331 L Low- I San Marnan Drive Economic Development 0 0 0 0 1521L Low- I Logan Tax Increment 0 0 0 0 58 L Low- I GIS/GPS Mapping 0 0 0 0 248 L Low- 1 Complete Streets 40,000 0 0 0 L Low- 1 Highland Neighborhood Place Making&Promotio Q 0 0 0 L Low- 1 IDunsmore House Restoration Project 0 0 0 0 L Low- 1 Historic Survey-Church Row Neighborhood 1 0 01 01 0 L Low- 1 Revolving Loan Fund 1 0 01 01 0 'oa ,. Fl�pangd Tleel metrt: - �'7 Q6Q TlQ�lQOIiIIt 1 M y { k F t FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx PlannirW15/2018 3:520''McPOf 261 rnl . H High- 1A Replacemnt of Street/Parking Lot Light Head Fixtures 0 13,000 0 265 H High- IB Pavement Rehab-Terminal Area Parking Lots 100,000 150,000 0 276 M Med-2 Replace Vehicles-Airport Admin. 0 35,000 0 266 H High- 1A Rehab FBO,Hangar 4 and Fire Dept.Parking Lots 0 200,000 50,000 H High- 1B Purchase of Electronic Decelerometer 0 0 0 267 H High- 1 Street Rehab-Livingston Ln&Betsworth Dr. 0 0 0 278 H High- 1 Street Rehab-Airport Blvd.Phase 1 of 2 0 0 0 H High- 1 Street Rehab-Airport Blvd.Phase 2 of 2 0 0 0 H High-2 Replacement of Terminal Carpet-First Floor Only Phase 1 0 0 0 H High- 1 Matching Funds for FAA Funded Projects 0 125,0000 277 H High Replace Fuel Mgt. Sytem for Airport Vehicles 0 01 0 FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xlsx Page 1 Page 186 of 261 s rzQ3- » ry.. _� ..- E1yGIIEERN - 8 .t=ue A iave r>L>F; �f r 193 H High- 1 Biennial Bridge Inspections 50,000 65,000 65,000 61 H High-2 Virden Creek Levee 1,700,000 1,850,000 1,850,000 521H High-3 Sidewalk Repair/ADA Ramp Compliance 150,000 400,000 290,000 279 H High-4 Flood Control(2016 Flood Issues) 100,000 30,000 0 81 H High- 5 Flood Control Improvements 100,000 450,000 200,000 62 H High-6 Levee Clear Zone Tree Removal 412,000 300,000 220,000 16 H High-7 Bikeway Maintenance 20,000 40,000 0 57 H High- 8 Sergeant Rd Bike Trail Bridge Replacement 0 60,000 0 H High-9 Hwy 63 &Ranchero Pedestrian Crossing 0 50,000 0 80 M Med- I Allen Hospital Area Storm Water Improvements 0 40,000 0 82 M Med -2 Downtown Brick Repairs(Expo/Jefferson/Viaduct) 0 250,000 0 251 M Med-3 Sidewalk Infill (Carver&Irving School Areas) 0 110,000 0 22JL Low Storm Sewer Improvements 20,000 0 0 27 L Low Virden Creek Dam Repairs 0 0 0 53 L Low Hammond Ave Bridge Replacement 0 0 0 74 L Low Park Avenue Bridge Replacement 300,000 0 0 175 L Low jBridge Repairs-Various Locations 50,000 0 0 261L Low US Hwy 63 (South&Middle Segment)-Match 500,000 0 0 91 IL Low Delane Avenue Drainage Project-Phase 11 0 0 0 '> h 69 L Low Hammond Ave Paving 0 0 0 75 L Low Lower Sink Creek Improvements 0 0 0 167 L Low Clark Street Drainage Improvements 0 0 0 83 L Low Cloverdale Acres Storm Water-North 0 0 0 1241L Low 4th St Bridge Walkway Canopy Repairs&Painting 50,000 0 0 20 L Low Entertainment Area Parking Lot(Dental Lab) 40,000 0 0 PRIOR 1104 1�6���Q1�... 1'. f f, FINAL.2019-2023 CIP-Approved by City Council 2_26_18.xisx Eng 3/15/2018 3:5 eP?tel Of 261 EMM ._. Fior% G�T.T"U r &�7t1<' + I$ I� eia lYll�' 40 H High Center for the Amts 0 0 0 76 H High Youth Pavillion 10,000 0 0 25 H High Amphitheatre 10,000 0 0 _ .........._ _._ Totlal..Cultual$Frt _ a; Q.Q is } r FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Cult&A8795/2018 3:53FPhbcPaW8 Of 261 i x,17 9 � 1 TXt2 r 109 H High - 1 G.O. Bond Costs 125,000 125,000 125,000TT 7M r, li f �i. 1= 6 l^ FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx FinMO/2018 3:53 Nggaafd Of 261 i i l ' 161 H High- 1 Replace Engine#303 0 575,000 550,000 H High- 1 Replace Engine#301 0 0 0 1561 H I High-2 Equipment and Uniforms 10,000 80,000 30,000 30 H High-3 Brush Truck Replacement 60,000 145,000 0 108 H High New Aerial Truck(Ladder) 0 0 0 236 H High Ambulance Replacement 0 0 0 280 H High Command Vehicle Replacement 0 0 0 H High Cardiac Monitors 0 0 0 M Med Fire Marshal Vehicle 0 0 0 r f- G i' ei ii I 4 4 11 I.' i;. Z FINAL 2019-2023 CIP-Approved by City Council 2 26_18.xisx Fire 3/15/2018 3:531%?W Of 261 i M..'. 1iank 'FtIC, FY19... x' 319, . r H High- 1 City Hall UPS (Battery Backup) 0 20,000 20,000 - 58 H High -2 Geographical Information Systems (GIS) 30,000 50,000 50,000 45 M Med - 3 Computer/Technology Replacement Program 0 20,000 5,000 M Med -4 Network Switch Improvements 0 0 0 M Med - 5 Storage and Virtualization Needs 0 0 0 M Med - 6 E-mail Filtering and Archiving 0 0 0 L Low- 7 Iconference Room Technologh Upgrades 0 0 0 138 M Med Communications Medium Modernization 0 0 0 2341 H High CATV Studio Upgrades 30,000 0 0 t 238 H High Business Continuity(Offsite Backup/Disaster Recovery 40,000 0 0 rv1I 1C1�ormta ' Ies-, ltiFIRE, 9 fl0 �0� 11 l 1 L FINAL 2019-2023 CIP-Approved by City Council 2_26 18,xisx 17/15/2018 3:54NggaP91 Of 261 I' J /l v r 29 H High-1 Ash Replacement Program 200,000 300,000 300,000 14 H High - 2 Park Improvement Fund 50,000 100,000 70,000 1191H High- 3 Chemical Storage Building 10,000 25,000 20,000 15 H High -4 Golf Course Improvement Fund 50,000 150,000 40,000 39 H High - 5 Young Arena Improvements 20,000 100,000 40,000 148 H High - 6 Sports Facilities Improvement Fund 10,000 100,000 30,000 111 H High - 7 DT Area Maint. Infrastructure Imp. &Rep. 10,000 35,000 35,000 H High -8 Skate Park Replacment Fund 0 150,000 75,000 184 H High - 9 Off Road Maintenance Equipment-Parks 50,000 250,000 30,000 113 H High - 10 Off Road Maintenance Equipment- Golf 50,000 261,000 30,000 115 H High - 11 Off Road Maintenance Equipment-DT 50,000 40,000 20,000 120 H High - 12 Off Road Maintenance Equip. Young Arena 0 25,000 0 18 H High - 13 Riverfront Stadium Improvement Fund 20,000 25,000 12,500 H High - 14 Parking Lot Improvement Fund (All Park Lots) 0 75,000 0 38 H High - 15 Equipment Storage Building 0 150,000 0 131 M Med - 1 Katoski Greenbelt Maintenance 2,000 5,000 2,000 122 M Med - 2 Riverview Park Improvements 0 15,000 0 249 M Med - 3 Riverview Park Jetty Stabilization 0 60,000 0 77 M Med - 4 Pla ground/Park Inspection and Software 1,000 5,000 0 M Med - 5 Security System for 1101 Campbell Ave 0 40,000 0 ! 191M Med - 6 Tennis Improvements 0 7,500 0 283 M Med- 7 Sportsplex Improvement Fund 0 30,000 0 l 282 H High Downtown■ p■gA�rea Maintenance Bldg. 50,000 Q (0.■ ■rt■,06 Yid§ �Sf__,l 1: f i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Leis3M/2018 3:54 ftgap32 of 261 f f, f 286 H High- 1 DVD/Blu Ray Theft Reduction 0 60,000 25,000 M Med - 1 Library Book Mobile 0 0 0 285 M Med -2 RFID Security Gates 18,0001 18,000 0 1 l r ,r i i is FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Libr 3/1512018 3:54F%cPaFRJ Of 261 Cbl, FhR' ' 149 H High- 1 Tasers 10,000 42,000 42,000 116 H High -2 Body Armor Replacement 10,000 20,000 20,000 241 H High-3 Police Vehicle Impound Storage Bldg 5,000 200,000 0 158 H High-4 JPolice Information System Program 45,000 150,000 100,000 114 H High- 5 1 LED Emergency Lightbars &Vehicle Equipment 20,000 40,000 40,000 140 H High-b Police Department Improvements 0 100,000 50,000 1591H High-7 In Car AudioNideo Cameras 20,000 25,000 20,000 1171M Med- 8 Weapon Replacement Program 5,000 15,000 5,000 129 M Med- 9 Police Training Center Upgrades 0 10,000 0 118 M Med- 10 Office Equipment and Furniture Replacement 0 10,000 0 M Med- 11 Crash Date Recording Equipment 0 12,000 0 290,M Med- 12 Digital Evidence Mgt. System 10,000 30,000 5,000 287 M Med- 13 Crowd Control Equipment 5,000 5,000 0 288 M Med- 14 Gas Masks 0 12,000 0 195 L Low- 15 Body Cameras 0 5,000 0 ' 160 M Med Radar Units 0 3,000 3,000 2891L Low Speed Trailer 0 0 �i 0 i l i' a 1€ 1' Y FINAL 2019-2023 CIP-Approved by City Council 2_26-18.xlsx Polica311512018 3:54IRMaM4 Of 261 H High- I Ansb. Ave Traffic Adaptive System and Fiber Proj_ 0 98,250 96,500 134 H High-2 Street Light Improvements 0 30,000 20,000 181 H High-3 Traffic Safety Improvement Projects 30,000 50,000 0 H High -4 Street Light LED Replacment Program 0 20,000 0 244 H High- 5 Upgrading Controllers and Cabinets to Fiber Optics 60,000 80,000 50,000 215 H High-6 Video Detection Cameras and/or Radar Units 30,000 60,000 0 H High-7 W Ridgeway Ave Improvements Project 0 100,000 0 ISI 102 H High-8 Street Sign Fabrication Equipment& Software 0 60,000 20,000 r, 293 H High-9 Battery Back-Up Project 4,000 5,000 5,000 245 H High- 10 Early Warning Sirens 10,000 40,000 25,000 222 H High-11 Greenhill Rd&Progress Ave Traffic Signaiization 01 60,000 40,000 21 H High- 12 Thermoplastic Pavement Markings 0 12,000 0 163 H High- 13 Traffic Signal LED Replacment Program 20,000 20,000 0 213 H High- 14 Franklin Street Signal Replacement/Upgrades 20,000 60,000 0 > 65 M Med- 15 Downing Ave & Wren Rd Signal Project 0 22,000 0 218 M Med- 16 1W 6th St&Williston Ave Signal Project 01 22,000 0 242 M Med- 17 W 4th St&Hubbard Ave. Signal Project 0 22,000 0 291 H High- 18 Advanced Traffic Mgt. System Center 40,000 0 0 H High- 19 Downtown Fiber and Monitoring Cameras 0 0 0 2121H High-20 Tower Park Street Light Improvements 0 0 0 H High-21 IVinton St and Independence Ave Signal Installation 0 0 0 2191 H High-22 Conger/River Rd/Westfield Ave Signal Project 0 0 0 2461M Med -23 Traffic Safety Improvement-Fletcher&Hwy 63 0 0 0 294 M Med -24 Traffic Safety Improvement-Utica&Harrison 0 0 0 H High-25 Kimball Ave and Shaulis Rd Roundabout Project 0 0 0 S H High-26 Flammang Dr. Frontage Rd. Project 0 0 0 E 56 H High Traffic Signal Improvements 20,000 01 0 Total-Traffic Safety340 X61, Zt10 D i i' i FINAL 2019-2023 CIP-Approved by City Council 2_26_18.xlsx Traffic3/15/2018 155 ft(?ap95 Of 261 CITY OF WATERLOO Council Communication Resolution approving 28E Agreements with Elk Run Heights, Cedar Township, and East Waterloo Township, to provide Fire and EMS protection, and authorize the Mayor to execute said documents. City Council Meeting:4/9/2018 Prepared: 3/28/2018 REVIEWERS: Department Reviewer Action Date Fire Rescue Treloar, Pat Approved 3/29/2018 - 10:28 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:08 AM ATTACHMENTS: Description Type ❑ 28 E Elk Run Heights Cover Memo ❑ 28 E Cedar Township Cover Memo ❑ 28 E East Waterloo Township Cover Memo Resolution approving 28E Agreements with Elk Run Heights, Cedar SUBJECT: Township, and East Waterloo Township to provide Fire and EMS protection, and authorize the Mayor to execute said documents. Submitted by: Submitted By: Pat Treloar, Fire Chief Recommended Action: Approve Source of Funds: Revenue Line Item: 010-12-1400-3413-Township Protection For many years Waterloo Fire Rescue has had 28E agreements with these entities. The agreements extend the jurisdiction of Waterloo Fire Rescue for Background Information: fire, ambulance, and hazardous materials response. The attached agreements include a five percent increase and will be in effect July 1, 2018 through June 30, 2019. Page 196 of 261 28E AGREEMENT FIRE PROTECTION CONTRACT FISCAL YEAR 2019 (July 1,2018 to June 30,2019) The parties to this Agreement are the City of Waterloo, Iowa, (hereinafter referred to as "Waterloo")and the city of Elk Run Heights(hereinafter referred to as"Elk Run"). WHEREAS, Waterloo and Elk Run are public agencies pursuant to Iowa Code 28E.2 (1987),and WHEREAS, Elk Run has petitioned Waterloo, in accordance with Iowa Code 364.16 (1987),to extend the jurisdiction of Waterloo for fire and ambulance purposes(hazardous materials response by the Northeast Iowa Response Group)to include: City of Elk Run Heights,Iowa THEREFORE, for and in the consideration of the mutual covenants and agreements herein contained,the parties agree as follows: 1. The cost for fire protection to Elk Run shall be approximately$33.32 per year,per capita,based on a population of one thousand, one hundred and seventeen(1,117) residents,for a total of$37,218.44 minus$.0.50 per capita for costs assessed by the County for membership in the Northeast Iowa Response Group. $37,218.44 minus $558.50 totals, thirty four thousand, eight hundred eighty three dollars and ninety- one cents ($36,659.94). This amount is to be paid on a quarterly basis by Elk Run Heights. 2. Ambulance charges will be billed to the party receiving the service based on the current City Ordinance. 3. Northeast Iowa Response Group shall be entitled to reimbursement of all costs for responding to hazardous material incidents under the City of Elk Run Heights Recovery Ordinance. 4. The Waterloo fire officer in charge of equipment shall call or cause to be called additional engine companies if it is believed that additional assistance is needed. 5. Waterloo reserves the right to refuse to answer any call at any time for the following reasons: a. That the necessary fire apparatus or medical units are not available or b. That the Waterloo Fire Department is unable to reach the property on fire due to accident or road conditions. 6. Waterloo does not guarantee the successful operation of its equipment or persons at any fire outside the city of Waterloo. Waterloo shall not be liable for any damages that may be caused in refusing to answer any such call or for any damages that may be caused in the operation of equipment or by the personnel accompanying the equipment. 7. When the officers or equipment of Waterloo are engaged in rendering assistance pursuant to this Agreement,they shall be considered to be within their jurisdiction, and Waterloo shall have the same governmental immunity when responding to such calls as when operating within the City of Waterloo. Waterloo fire fighters operating equipment or responding to calls outside the corporate limits of Waterloo shall be entitled to the benefits of Iowa Code, Chapter 410 and 411 (1987), when otherwise qualified. Page 197 of 261 8. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo, the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 9. This Agreement is entered into by the parties pursuant to the provisions of Iowa Code Chapter 28E(1987),and as such: a. This Agreement is for a period of one (1) year, from July 1, 2018, through June 30,2019;and b. The parties may revoke this Agreement at any time by giving sixty(60)days' written notice;and C. Does not envision a separate organization or other composition of legal entity of any type and operates under the authority of the laws of the State of Iowa; and d. Is for the purpose of providing fire protection. Dated this day of ,2018. CITY OF WATERLOO, IOWA CITY OF ELK RUN HEIGHTS,IOWA By: By: Quentin Hart,Mayor Tim Swope,Mayor ATTEST: Kelley Felchle Kristi Lundy City Clerk City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of 2018, before me, the undersigned a Notary Public in and for the State of Iowa,personally appeared Quentin Hart and Kelley Felchle to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of is City Council, and that Quentin Hart and Kelley Felchle acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. Notary Public in and for the State of Iowa Page 198 of 261 28E AGREEMENT FIRE PROTECTION CONTRACT Fiscal Year 2018 (July 1,2018 to June 30,2019) The parties to this Agreement are the City of Waterloo, Iowa, (hereinafter referred to as "Waterloo")and Cedar Township. WHEREAS, Waterloo and Cedar Township are public agencies pursuant to Iowa Code 28E.2(1987),and WHEREAS, Cedar Township has petitioned Waterloo, in accordance with Iowa Code 364.16 (1987), to extend the jurisdiction of Waterloo for fire and ambulance purposes (hazardous materials response by the Northeast Iowa Response Group)to include: the territory outside the Waterloo City limits consisting of Balsam Street, Juniper Drive, Oakridge Road and Rose Lane. THEREFORE, for and in the consideration of the mutual covenants and agreements herein contained,the parties agree as follows: 1. The cost for fire protection to Cedar Township shall be$2,030.49 per year. 2. Ambulance charges will be billed to the party receiving the service based on the current City Ordinance. 3. Northeast Iowa Response Group shall be entitled to reimbursement of all costs for responding to hazardous material incidents under the County Ordinance. 4. The Waterloo Fire Officer in charge of equipment shall call or cause to be called additional engine companies if it is believed that additional assistance is needed. 5. Waterloo reserves the right to refuse to answer any call at any time for the following reasons: a. That the necessary fire apparatus or medical units are not available or b. That the Waterloo Fire Department is unable to reach the property on fire due to accident or road conditions. 6. Waterloo does not guarantee the successful operation of its equipment or persons at any fire outside the city of Waterloo. Waterloo shall not be liable for any damages that may be caused in refusing to answer any such call or for any damages that may be caused in the operation of equipment or by the personnel accompanying the equipment. 7. When the officers or equipment of Waterloo are engaged in rendering assistance pursuant to this Agreement,they shall be considered to be within their jurisdiction, and Waterloo shall have the same governmental immunity when responding to such calls as when operating within the City of Waterloo. Waterloo fire fighters operating equipment or responding to calls outside the corporate limits of Waterloo shall be entitled to the benefits of Iowa Code, Chapter 410 and 411 (1987), when otherwise qualified. 8. At all times in answering such calls, or in the operation of the equipment, or the direction of the members of the crew, or at any fire outside the city limits of Waterloo, the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 9. This Agreement is entered into by the parties pursuant to the provisions of Iowa Code Chapter 28E(1987),and as such: Page 199 of 261 a. This Agreement is for a period of one (1) year, from July 1, 2018, through June 30,2019;and b. The parties may revoke this Agreement at any time by giving sixty(60)days' written notice;and C. Does not envision a separate organization or other composition of legal entity of any type and operates under the authority of the laws of the State of Iowa; and d. is for the purpose of providing fire protection. Dated this day of ,2018. CITY OF WATERLOO,IOWA CEDAR TOWNSHIP By: By: Quentin Hart,Mayor ATTEST: Kelley Felchle Township Clerk City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of 2018, before me, the undersigned a Notary Public in and for the State of Iowa,personally appeared Quentin Hart and Kelley Felchle, to--- me personally known, and who,being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of is City Council, and that Quentin Hart and Kelley Felchle acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. Notary Public in and for the State of Iowa Page 200 of 261 28E AGREEMENT FIRE PROTECTION CONTRACT Fiscal Year 2019 (July 1,2018 to June 30,2019) The parties to this Agreement are the City of Waterloo, Iowa, (hereinafter referred to as "Waterloo") and the Board of Trustees of East Waterloo Township (hereinafter referred to as "East Waterloo"). WHEREAS, Waterloo and East Waterloo are public agencies pursuant to Iowa Code 28E.2 (1987),and WHEREAS, East Waterloo has petitioned Waterloo, in accordance with Iowa Code 364.16 (1987), to extend the jurisdiction of Waterloo for fire and ambulance purposes (hazardous materials response by the Northeast Iowa Response Group)to include: All that part of East Waterloo lying outside the City Limits of the City of Waterloo,Iowa,known as East Waterloo Township. THEREFORE, for and in the consideration of the mutual covenants and agreements herein contained,the parties agree as follows: 1. The cost for fire protection to East Waterloo shall be one thousand, nine hundred and eighty three dollars and forty two cents ($1,983.42)per year. In addition, there will be a cost of two hundred dollars ($200.00) a call for the first hour or fraction thereof per Engine Company, from the time the engine company leaves its quarters until the engine company returns to its quarters.If more than one hours'time is consumed in responding to the call, the cost shall be One Hundred Dollars ($100.00)per hour or any fraction thereof after the first hour.An engine company shall mean one(1)piece of apparatus and crew. 2. Ambulance charges will be billed to the party receiving the service based on the current City Ordinance. 3. Northeast Iowa Response Group shall be entitled to reimbursement of all costs for responding to hazardous material incidents under the County Ordinance. 4. The Waterloo fire officer in charge of equipment shall call or cause to be called additional engine companies if it is believed that additional assistance is needed. At all times in answering such calls,or in the operation of the equipment,or the direction of the members of the crew, or at any fire outside the city limits of Waterloo, the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 5. Waterloo reserves the right to refuse to answer any call at any time for the following reasons: a. That the necessary fire apparatus or medical units are not available or b. That the Waterloo Fire Department is unable to reach the property on fire due to accident or road conditions. 6. Waterloo does not guarantee the successful operation of its equipment or persons at any fire outside the city of Waterloo. Waterloo shall not be liable for any damages that may be caused in refusing to answer any such call or for any damages that may be caused in the operation of equipment or by the personnel accompanying the equipment. 7. When the officers or equipment of Waterloo are engaged in rendering assistance pursuant to this Agreement, they shall be considered to be within their jurisdiction, and Waterloo shall have the same governmental immunity when responding to such calls as when operating within the City of Waterloo. Waterloo fire fighters operating equipment or Page 201 of 261 responding to calls outside the corporate limits of Waterloo shall be entitled to the benefits of Iowa Code,Chapter 410 and 411 (1987),when otherwise qualified. 8. At all times in answering such calls, or in the operation of the equipment,or the direction of the members of the crew,or at any fire outside the city limits of Waterloo,the officer of the Waterloo Fire Department in charge of the equipment and work shall have full control of such equipment and officers. 9. This Agreement is entered into by the parties pursuant to the provisions of Iowa Code Chapter 28E(1987),and as such: a. This Agreement is for a period of one(1) year, from July 1, 2018,through June 30, 2019;and b. The parties may revoke this Agreement at any time by giving sixty (60) days' written notice;and C. Does not envision a separate organization or other composition of legal entity of any type and operates under the authority of the laws of the State of Iowa;and d. Is for the purpose of providing fire protection. Dated this day of ,2018. CITY OF WATERLOO,IOWA EAST WATERLOO TOWNSHIP,IOWA By: By: Quentin Hart,Mayor Peter Natvig,Township Trustee ATTEST: Kelley Felchle,City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of 2018, before me, the undersigned a Notary Public in and for the State of Iowa,personally appeared Quentin Hart and Kelley Felchle to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation,and that the instrument was signed and sealed on behalf of the corporation by authority of is City Council, and that Mayor Quentin Hart and Kelley Felchle acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. Notary Public in and for the State of Iowa Page 202 of 261 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Soft Play, LLC of Huntersville, North Carolina, at a total cost of$74,999.00, in conjunction with the FY 2018 Phelps Youth Pavilion Playscape project. City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Culture &Arts Shankle, Kent Approved 4/2/2018 - 1:57 PM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:40 AM Resolution approving Completion of Project and Recommendation of SUBJECT: Acceptance of Work performed by Soft Play LLC of Huntersville. North Carolina, at a total cost of$74.999.00, in conjunction with the FY 2018 Phelps Youth Pavilion Playscape project. Submitted by: Submitted By: Kent Shankle. Cultural and Arts Director Recommended Action: It is recommended that the Council approve acceptance of completion of work and authorize final payment. Summary Statement: Work has been completed for the above referenced project in accordance with plans and specifications as per a review and inspection by staff. Expenditure Required: $74,999 Source of Funds: Black Hawk Gaming Association, Community Foundation of Northeast Iowa and private contributions Page 203 of 261 CITY OF WATERLOO Council Communication Resolution approving award of contract to K. Cunningham Construction Co., Inc. of Cedar Falls, Iowa in the amount of$770,396.25, and approving the contract,bonds, and certificate of insurance for the FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Martian Drive, Contract No. 942, and authorize Mayor and City Clerk to execute said documents. City Council Meeting:4/9/2018 Prepared:4/3/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 4/4/2018 - 9:21 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:37 AM Resolution approving award of contract to K. Cunningham Construction Co.. Inc. of Cedar Falls. Iowa in the amount of$770,396.25, and approving SUBJECT: the contract, bonds, and certificate of insurance for the FY 2018 Ansborough Avenue Improvements from US Hwy. 20 to San Martian Drive, Contract No. 942, and authorize Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Jeff Bales,Associate Engineer Expenditure Required: $770,396.25 Source of Funds: San Maman TIF Bids received March 29, 2018: K. Cunningham Construction Co., Inc. 770,396.25 Peterson Contractors, Inc. 781,407.15 Background Information: Vieth Construction Corp. 822,723.45 Lodge Construction, Inc. 909,055.50 Consultant's Estimate 750,255.10 Page 204 of 261 CITY OF WATERLOO Council Communication Motion approving the Final Quantity Summary(Change Order No. 2) for a net increase of$1,790.60 for the FY 2016 Galactic Drive and Fitzway Drive Extensions, Contract No. 896, and authorize the Mayor and City Clerk to execute said document. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Rejected 4/4/2018 - 9:59 AM Engineering Ross, Tracia Approved 4/4/2018 - 10:11 AM Engineering Thorson, Eric Approved 4/4/2018 - 10:17 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:05 AM ATTACHMENTS: Description Type ❑ Cont 896—Final Qty Summary Cover Memo Motion approving the Final Quantity Summary(Change Order No. 2)for a SUBJECT: net increase of$1,790.60 for the FY 2016 Galactic Drive and Fitzway Drive Extensions, Contract No. 896, and authorize the Mayor and City Clerk to execute said document. Submitted by: Submitted By: Jeff Bales,Associate Engineer This is the accumulated amount of adjustments from original to final Summary Statement: quantities that were determined necessary during the construction of the project, which results in an increase to the total project cost. Source of Funds: Local Option Sales Tax RISE Page 205 of 261 CHANGE ORDER NO, 2 Owner: City of Waterloo,Iowa Date: February 9,2018 Project F Y,2015 Fltzway Drive and Galactic Dtive Extenslons Owner's Contract No,: 896 Contractor. Peterson Contractors[nm. Date of Contract Start: May 23,2016 $ 346,5W'25 You are directed to make the following changes in the Contract Documents, Description: lncreaselOecrease Change Order forProfect Close-Out-Quantity Adjustments(See Attachment) CONTRACT PRICE CONTRACT TIMES(Calendar Days) To Substantial To Final Copt In orlon Cnn7rrletian Origlnal: $ 346,508.25 Original: Sept.30,2016 Previous C.O.s(ADDIDEDUCT): $ 7,300.00 Previous C.O.s(ADDIDEDUCT): This C.Q.(ADDIDEDUCT): $ 1,790.60 This C.Q.(ADDIDEDUCT): Contract Prlce Wlth All Approved Change Orders $ 355,58B.85 REVISED: Revised Completion Date: it is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s)ordered herein, including all impact,delays,and acceleration costs. Other than the dollar amount and lime allowance fisted,there shall be no further 11me or dollar compensation as a result of this Charge Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO RECOMMENDED BY; J By. �d d fli'Ert enng Data: ACCEPTED: f2 � z By. �_ .. Peterson Contractors Inc. Date: APPROVED; By: Owner(Authorized Signature) Date: Quontir Hart Mayor i ! 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Li LU T T 2 2 p Un u_ 6 ui U U 0 0 U U u: U- w ¢ J 06 J .J (n -j J W W J J < L¢J J J J Z Q cc 2 v w w w 00 U U o ❑ z LU w T o Lu W w � CC U U n �s LU ¢ z ¢ � Z _j w Z (7 � W T z U z z � L Z Z, Q O O CD U UJ U LOU z W Z C7 Q Q w c0i) W ¢ 0 m � ❑ J w U' Z � z ❑ ....I Cn Z ED CD w a m cn x ¢ w e wo ¢ ? w } z z w w N T `D w z c9 N p a J 0. w w p X cn u U rn z Q ¢LU O O w � z Lu o ¢ LU 0 CL CO Q � O CCL =�7 j z < Q w < } W a F- r I-- m Q ❑ (n J J 0 CS 0 N U ❑ a O Lo ED ti 00 m O N m 'r �? (D I� a7 O N N N N N 0 M co co m �`'1 C0 M wn mn a V Q Page 208 of 261 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa, at a total cost of$355,598.85 in conjunction with FY 2016 Galactic Drive and Fitzway Drive Extensions, Contract No. 896. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 4/4/2018 - 10:02 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:38 AM ATTACHMENTS: Description Type ❑ Cont 896—Final Acceptance Form Cover Memo ❑ Cont 896 Maintenance Bond Cover Memo ❑ Cont 896—Contract Cost Summary Cover Memo Resolution approving Completion of Project and Recommendation of SUBJECT: Acceptance of Work performed by Peterson Contractors; Inc. of Reinbeck, Iowa, at a total cost of 5355,598.85 in conjunction with FY 2016 Galactic Drive and Fitzway Drive Extensions, Contract No. 896. Submitted by: Submitted By: Eric Thorson, PE, City Engineer It is recommended that the project be accepted and that Council approve the Recommended Action: "Certificate of Completion and Final Acceptance of Agreement Work" and authorize the Mayor to sign said document. I report that Peterson Contractors, Inc., of Reinbeck, Iowa, has completed Summary Statement: the above referenced project in accordance with the plans and specifications. Two-year maintenance bond has been transmitted to the City Clerk's Office. Source of Funds: Local Option Sales Tax Page 209 of 261 Form 640003 03-04 wd C,w010WADOT CERTIFICATE of COMPLETION and FINAL ACCEPTANCE of AGREEMENT WORK COMPANY: Peterson Contractors Inc. COUNTY/CITY: Black Hawk /Waterloo ADDRESS: 104 Blackhawk Street, Reinbeck, IA 50669 PROJECT NO.: RM-8155(747)--9D-07 KIND OF WORK: Street Construction AGREEMENT DATE: May 23, 2016 FIELD COMPLETION DATE: November 29, 2017 This is to certify that the work covered by the above referenced agreement has been completed in accordance with said agreement and is hereby accepted, subject to final audit of costs. SIGNATURE: '� DATE: ect Enginee es. Constr ion) rea Engine (County)(City) Year (Consultant) V'S Ey%4Y"ee1r 1rzq *SIGNATURE: �l DATE: District(Construction)(Maintenance)(Local Systems)Engineer Year Approved and work accepted by the Board of Supervisors/City Council of this day of Year SIGNATURE: Chairman/Mayor Acknowledge completion of project in accordance with referenced agreement by the Iowa Department of Transportation this day of Year SIGNATURE: Iowa Department of Transportation *On Local State Assisted DO NOT WRITE IN THIS BOX. CENTRAL OFFICE USE ONLY. Projects District does (Check or Initial Appropriate Box) NOT certify but acknowledges completion of project. ❑ Office of Audits ❑ Copy to Company ❑Copies to District ❑ Original to Files Page 210 of 261 �j MAWTENANCE BOND ltond No. 106507124 KNOW ALL MEN BY TRES> PRLSBNTS: That, Peterson Contractors, Inc. of Reinbeck, Iowa as Principal,artd.the Travelers Casualty and Surety Company of America as Surety, are held and firmly bound unto City of Waterloo, IA in the penal SUM of Three Hundred Fifty-Five Thousand Five Hundred Nirc y-Eich,❑ncl 65!100 ($ 355,598.65 ) Dollars, lawful money of the United ,St tes of Arrerica,for'the pAyment of which,well.and truly to he made, I he Principal and Surety bind t.hernsclves,their and each of their heirs,executor's,administrators,successor's and assigns,jointly and sevorDily,firmly by these prosonts. Whereas.the said Principal entered into a certain cantract.with City of Waterloo, IA To furnish all the materiel and labor necessary for the construction of F.Y.2016 Fitzway Drive and Galactic Drive Extensions in the City of Waterloo,Iowa-Contract No. 896 in Waterloo, Iowa N conformity with certain specifications;and Whereas,a further cundition of said contract is that the said Principal should furnish a bond in indemnity,guaranteeing to remedy any defects in workmanship or materials that may develop in said w.-rk within a p(-,iod of Two(2) years frorn the date of acceptance of the.work uncle:said contract, and Whereas,the sc:id Travelers Casualty and Surety Company of Americafor d valuable consideration, has agre:cd tojoio ith -Aid Principal in such bond or guarantee, indemnifying said City of Waterloo, IA Now, therefore,the condition of this obligation is such,that if the said Principal shall, at his own ccst and expose,i emedv ary and all defects that may develop in said-work within the period of Tvio (2) , years from the date of acceptance of the tvork under said contract,by reason of b,Id workmanship or poor material used in the construction of said work,and shall keep a!I-vork in continuous good repair during said period,and shall in all other respects, comply with all the terms and conditions cf said contract with respect to maintenance and repair of said work,then this obligation to be null and void; otherwise to be and remain in full force ar.d virtue in law. In Wimess whereof, we have hereunto set our hands and seals this 28th day of February 2018 PetersonContractonrs, Inc. .. ,– fay:` Travelers Casualty and Surety Company of America J�' Surety $Y: Ane rowner orney in-racf— Page 211 of 261 TRAVELERS . POWER OF ATTORNEY Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters,Inc. Travelers Casualty and Surety Company of America St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St. Paul Guardian Insurance Company Attorney-In-Fact No. 231471 Surety Bond No.or Project Description: Principal: Peterson Contractors,Inc. 106507124 Obligee: City of Waterloo KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America,and United States Fidelity and Guaranty Company are corporations duly organized under the laws of the State of Connecticut,that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, Inc. is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint Craig E. Hansen,Jay D. Freiermuth, Brian M. Deimerly, Cindy Bennett,Anne Crowner, Tim McCulloh,Stacy Venn,Shirley S. Bartenhagen,and Dione R.Young of the City of West Des Moines State of Iowa,their true and lawful Attorney(s)-in-Fact, each in their separate capacity if more than one is named above, to sign, execute, seal and acknowledge any and all bonds, recognizances,conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this 24th day of October,2016. Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters,Inc. Travelers Casualty and Surety Company of America St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St. Paul Guardian Insurance Company {, � � •�o d �`w• �•�"'-.. �V4�ta. rF15� 'iib �6eC +' 1977 1951 ;psr.rt l + SSa LC +�rn°'/I` t e X896 State of Connecticut City of Hartford ss. By: Robert L.Raney,Senior Vice President On this the 24th day of October,2016,before me personally appeared Robert L. Raney,who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America,and United States Fidelity and Guaranty Company,and that he,as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. In Witness Whereof, I hereunto set my hand and official seal. ,g�p.tlT My Commission expires the 30th day of June, 2021. * -R- �S` Marie C.Tetreault,Notary Public I Page 212 of 261 This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Farmington Casualty Company,Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters,Inc.,St. Paul Fire and Marine Insurance Company,St. Paul Guardian Insurance Company,St. Paul Mercury Insurance Company,Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America,and United States Fidelity and Guaranty Company,which resolutions are now in full force and effect,reading as follows: Executive Vice President an RESOLVED,that the Chairman,the President, any Vice Chairman,any Y Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity,and other writings obligatory in the nature of a bond, recognizance,or conditional undertaking,and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED,that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a)signed by the President,any Vice Chairman,any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED,that the signature of each of the following officers: President,any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in-Fact for purposes only of executing and attesting bands and undertakings and other writings obligatory in the nature thereof,and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary, of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies,which is in full force and effect and has not been revoked. IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed the seals of said Companies this 28th day of February , 2018 Kevin E. Hughes,Assistant Secretary np� 8 `'191 qy �' }T To verify the authenticity of this Power of Attorney,call 1-800-421-3880 or contact us at www.travelersbond com.Please refer to the Attorney-In-Fact number,the above-named individuals and the details of the bond to which the poweris attached. Page 213 of 26 1 F.Y. 2016 FITZWAY DRIVE AND GALACTIC DRIVE EXTENSIONS RM-8155(747)--9D-07 CITY CONTRACT NO. 896 WATERLOO, IOWA CONTRACT COST SUMMARY ORIGINAL CONTRACT AMOUNT $ 346,508.25 CHANGE ORDER NO. 1 $ 7,300.00 CHANGE ORDER NO. 2 $ 1.790.60 FINAL TOTAL $ 355,598.85 Page 214 of 261 CITY OF WATERLOO Council Communication Resolution approving a Sewage Treatment Agreement with the Iowa Department of Natural Resources, to extend sanitary sewer to the Irving Square Addition, in conjunction with the FY 2018 Street Reconstruction Program, Contract No. 944, and authorize the Mayor to execute said document. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 4/4/2018 - 10:19 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:33 AM Resolution approving a Sewage Treatment Agreement with the Iowa Department of Natural Resources, to extend sanitary sewer to the Irving SUBJECT: Square Addition, in conjunction with the FY 2018 Street Reconstruction Program, Contract No. 944, and authorize the Mayor to execute said document. Submitted by: Submitted By: Dennis Gentz, PE,Assistant City Engineer The sanitary sewer extension is included in the FY 2018 Street Summary Statement: Reconstruction Program, Contract No. 944. A separate agreement between Iowa Heartland Habitat for Humanity and the City of Waterloo will follow to address cost for which Habitat for Humanity will be responsible. Page 215 of 261 CITY OF WATERLOO Council Communication Resolution approving request of City of Waterloo to name a private street Marigold Drive, generally located southeast of Afton Drive. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder, Aric Approved 4/4/2018 - 11:00 AM Clerk Office Felchle, Kelley Approved 4/4/2018 - 11:41 AM ATTACHMENTS: Description Type ❑ Staff Report Cover Memo ❑ Aerial Photo Cover Memo ❑ Plat Map Cover Memo SUBJECT: Resolution approving request of City of Waterloo to name a private street Marigold Drive,,generally located southeast of Afton Drive. Submitted by: Submitted By:Arie Schroeder, City Planner Recommended Action: Approval. The portion of Marigold Drive to be named was vacated in 2014, and the property owner at 3410 Marigold Drive requested to purchase the east half of the right-of-way that abuts his property where he was building a new home. The Bosnian Islamic Association owns the property to the west of the right-of-way, and requested to purchase the western portion of right-of- Summary Statement: way that abuts their property. The Engineering Department has suggested the private street naming is necessary because both adjoining properties are addressed from the public Marigold Drive that was vacated and has reviewed the naming of the street, and found there to be no conflicts with the proposed name of Private Marigold Drive and recommends that the name be approved. Expenditure Required: None. Source of Funds: n/a Policy Issue: Street naming Page 216 of 261 February 6,2018 REQUEST: Request by City of Waterloo to name a private street Marigold Drive, generally located south of 3520 Marigold Drive. APPLICANT(S): City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 GENERAL The City of Waterloo is requesting to name a portion of private DESCRIPTION: street Marigold Drive, located south of its intersection of Afton Drive. IMPACT ON The request would not appear to have a negative impact upon NEIGHBORHOOD: the surrounding neighborhood, as there is very little development in the area. VEHICULAR & The request would not appear to have a negative impact upon PEDESTRIAN the pedestrian and traffic conditions. TRAFFIC CONDITIONS: RELATIONSHIP TO There are no trails near the area in question. RECREATIONAL TRAIL PLAN: SURROUNDING The surrounding land use consists of residential uses. LAND USE: ZONING HISTORY The proposed plat is zoned "R-2" One and Two Family FOR SITE AND Residence District, and has been zoned as such since the IMMEDIATE VICINITY: adoption of the Zoning Ordinance. BUFFERS This request would not require any additional buffers and REQUIRED/ NEEDED: screening. DEVELOPMENT The surrounding area consists of a mix of different HISTORY: development, which include light commercial uses, a mobile home park and single family-residence that was recently built. FLOODPLAIN: The roadway is not in a special flood hazard area. PUBLIC /OPEN There are no nearby parks within the immediate are of the SPACES/ SCHOOLS: vacate request. UTILITIES: WATER, There is an 8" sanitary sewer located within the area SANITARY SEWER, requested to be vacated. STORM SEWER, ETC. RELATIONSHIP TO The Future Land Use Map designates this area as Mixed COMPREHENSIVE Residential; Low, Medium, High Density Residential, LAND USE PLAN: Professional Offices and Neighborhood Commercial. The proposed right-of-way street naming would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. STAFF ANALYSIS — The portion of Marigold Drive to be named was vacated in ZONING 2014, and the property owner at 3410 Marigold Drive 02.06.18—Name Private Marigold Drive S of Afton Dr. P ge 1 of 2 Page 217 of 261 February 6,2018 ORDINANCE: requested to purchase the east half of the right-of-way that abuts his property where he was building a new home. The Bosnian Islamic Association owns the property to the west of the right-of-way, and requested to purchase the western portion of right-of-way that abuts their property. The Engineering Department has suggested the private street naming is necessary because both adjoining properties are addressed from the public Marigold Drive that was vacated and has reviewed the naming of the street, and found there to be no conflicts with the proposed name of Private Marigold Drive and recommends that the name be approved. STAFF ANALYSIS — SUBDIVISION No subdividing of land is required for this request. ORDINANCE: STAFF Therefore, it is staff's recommendation that the street naming RECOMMENDATION: be approved for the following reason(s): 1. The Engineering Department has reviewed the request and concurs with the naming of Private Marigold Drive, as it does not conflict with any other street names and recommends approval. 02.06.18—Name Private Marigold Drive S of Afton Dr. P ge 2 of 2 Page 218 of 261 City of Waterloo Planning, Programming and Zoning Commission February1 2oi8 1 01 ' - t s — , 2 • Proposed Private Marigold Drivil k J �1A 4. r / 1 AL Name Private Street "Marigold Drive" South Of 3520Marigold Drive a ' ev r1 Page 219 of Request to Vacate Marigold Drive, South of Afton Drive II \ N p0. TRACT 0m U=U= r D ��'B�UTIL.ESMT. O ^H ZZ3 1 y 20' BLDG LINE .S�g �� �1 15215 1 + r TRACT AFTON qso. S �9 158.34 o I G� Ol � J .i-8' UTIL.ESMT. �— '''lll / J Ne&A56 meN"5 \\ 19(.ED41VL G ii t..oT� MI E Ro. G 0_— ID' UTIL. I 8, ESMTS. ag5 P 46 v 'A \ •pia n Area to be Vacated Page 220 of 261 CITY OF WATERLOO Council Communication Request by Heinold Hog Markets, LLC for a Site Plan Amendment to the "M-2,P"Planned Industrial District, for the construction of a 12,375 square foot livestock processing facility, located south of 720 N. Elk Run Road. City Council Meeting:4/9/2018 Prepared: 3/27/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder, Aric Approved 3/27/2018 - 5:38 PM Clerk Office Even, LeAnn Approved 3/28/2018 - 11:12 AM ATTACHMENTS: Description Type ❑ Staff Report Cover Memo D Overview Map Cover Memo D Aerial Map Cover Memo D Site Plan Cover Memo D Overview Image Cover Memo D Pictures Cover Memo D Application Cover Memo Motion to receive, file, consider and pass for the second time an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4- SUBJECT: 4, approving a site plan amendment on certain property, located south of 720 N. Elk Run Road. Motion to suspend the rules. Motion to consider and pass for the third time and adopt said ordinance. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted herewith is a request by Heinold Hog Markets LLC for a Site Plan Amendment to the "M-2,P"Planned Industrial District for the construction of a 12,375 square foot livestock processing facility located adjacent to 720 N Elk Run Road. The applicant is proposing to build a 12,375 square foot pole building to be used as a livestock processing facility located in the"M-2, P"Planned Industrial District located south of 720 N. Elk Run Road. The proposed building willinclude a 30' X 30' 900 square foot office, 15' X 45' 675 square foot dry manure storage area, and a 120' X 90' 10,800 square Page 221 of 261 foot mann staging area. The primary purpose of the building will be to bring in livestock that is rejected by Tyson, sort them and send them out. The applicant is proposing to have concrete pads where trucks will pull up against the building but are requesting the rest of the parking and truck maneuvering area be gravel which was approved for a variance from the Board of Adjustment at their February 27, 2018 meeting. The applicant is also proposing two detention ponds one located on the west Summary Statement: side of the property located adjacent to Elly Run Road and a second larger one located on the east side of the property. The Zoning Ordinance requires one parking spot for every two employees. The site plan shows two regular and one handicapped parking spots. According to the applicant there will usually be one or two employees working at the facility at any one time so there is adequate parking provided. During Tech Review, engineering asked about sanitary sewer to which the applicant's engineer responded that the system will be on septic. It was also noted that being over 12,000 square feet they May require that the facility have sprinklers. However, the actual requirements will depend on the final design of the building which will be determined during building permit review which is not part of the site plan amendment process. At their March 7, 2018 meeting the Planning, Programming and Zoning commission voted 5-0 to recommend approval of the site plan amendment. Applicant will need to present copy of the abstract showing that they have a pennanent easement to access the property from the WATCO owned driveway to the north before a building permit may be issued. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use and Economic Development, policies 1, 3 and 4. That part of the Northwest Quarter(NW 1/4) of Section Twenty-two, Township Eighty-nine North(T 89N), Range Twelve West(R 12W) of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Beginning at the Southwest(SW) comer of said Northwest Quarter(NW 1/4); thence North One Thousand Twenty-nine(1,029)feet; thence East Four Hundred Fifty-one(451)feet; thence South Sixty(60) feet; thence East One Legal Descriptions: Hundred Thirty (130) feet; thence South Sixty(60)feet; thence East One Hundred S ixty-five (165) feet; thence S outh Two Hundred S even(207) feet; thence S 00°07'14"E Five Hundred Seventy and Thirty-five Hundredths (570.35)feet; thence S81°02'06"W Two Hundred Fifty-five and Nineteen Hundredths (255.19) feet; thence S00°00'33"E Ninety-four and Thirty-two Hundredths (94.32) feet to the South line of said Northwest Quarter(NW 1/4); thence N89°43'02"W Four Hundred Ninety-five and Fifteen Hundredths (495.15)feet to the point of beginning, except highways. Page 222 of 261 March 6,2018 REQUEST: Request by Heinold Hog Markets LLC for a Site Plan Amendment to the "M-2,P" Planned Industrial District for the construction of a 12,375 square foot livestock processing facility located adjacent to 720 N Elk Run Road. APPLICANT(S): Heinold Hog Markets, 891 Two Rivers Drive, Dakota Dunes, SD, 57049 GENERAL Request to build a 12,375 square foot livestock processing DESCRIPTION: facility. SURROUNDING The request to construct the livestock processing facility would LAND USES AND not appear to have a negative impact upon the surrounding IMPACT ON area as the area is largely industrial and agricultural. NEIGHBORHOOD: VEHICULAR & The proposed site plan amendment would not appear to have PEDESTRIAN a negative impact upon vehicular or pedestrian traffic TRAFFIC conditions in the area. The site is served by Elk Run Road CONDITIONS: which is classified as a Minor Arterial north of Martin Luther King, Jr. Drive and a local street to the south of Martin Luther King, Jr. Drive which is classified as a Minor Arterial. RELATIONSHIP TO The nearest recreational trail is along the north side of Martin RECREATIONAL Luther King, Jr. Drive. There are no sidewalks located in the TRAIL PLAN AND area. COMPLETE STREETS POLICY: ZONING HISTORY The area in question was rezoned from "A-1"Agricultural FOR SITE AND District to "M-2, P" Planned Industrial District on April 10th IMMEDIATE VICINITY: 1989. Surrounding land uses and their zoning designations are as follows: North — Commercial and Union Pacific Railroad zoned "M- 2,P" Planned Industrial District. South — Unincorporated Black Hawk County Agriculture and Shooting Range zoned "A"Agricultural. East— Unincorporated Black Hawk County Industrial zoned "C-M" Commercial Manufacturing District and Agriculture zoned "A"Agricultural District. West— Industrial zoned "M-2,P" Planned Industrial District. BUFFERS/ SCREENING/ No buffers would be required as a part of this rezoning request. LANDSCAPING REQUIRED: DRAINAGE: It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area if proper storm water detention techniques are put in SPA-South of 720 N. Elk Run Page 1 of Page 223 of 261 March 6,2018 place. DEVELOPMENT The area consists of Industrial uses built between 1952 and HISTORY: 2009. FLOODPLAIN: A small portion of far east side of the property is located in Zone X 500 Year Flood plain, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 283F, dated July 18, 2011. PUBLIC /OPEN The nearest schools are Highland Elementary located 2.6 SPACES/ SCHOOLS: miles to the southwest, Bunger Middle School located 2.42 miles to the southwest and East High School located 3.62 miles to the west. The nearest open space is the Spider Park located 2.41 miles to the south. UTILITIES: WATER, There is a 30" storm sewer line located on the east side of Elk SANITARY SEWER, Run Road. STORM SEWER, ETC. RELATIONSHIP TO The Future Land Use Map designates this area as Industrial. COMPREHENSIVE The proposed site plan amendment would be in conformance LAND USE PLAN: with the Comprehensive Plan and Future Land Use Map for this area. STAFF ANALYSIS — The applicant is proposing to build a 12,375 square foot pole ZONING building to be used as a livestock processing facility located in ORDINANCE: the "M-2, P" Planned Industrial District located south of 720 N. Elk Run Road. The proposed building will include a 30' X 30' 900 square foot office, 15' X 45' 675 square foot dry manure storage area, and a 120' X 90' 10,800 square foot main staging area. The primary purpose of the building will be to bring in livestock that is rejected by Tyson, sort them and send them out. The applicant is proposing to have concrete pads where trucks will pull up against the building but are requesting the rest of the parking and truck maneuvering area be gravel which was approved for a variance from the Board of Adjustment at their February 27, 2018 meeting. The applicant is also proposing two detention ponds one located on the west side of the property located adjacent to Elk Run Road and a second larger one located on the east side of the property. The Zoning Ordinance requires one parking spot for every two employees. The site plan shows two regular and one handicapped parking spots. According to the applicant there will usually be one or two employees working at the facility at any one time so there is adequate parking provided. During Tech Review, engineering asked about sanitary sewer to which the applicant's engineer responded that the system will be on septic. It was also noted that being over 12,000 SPA-South of 720 N. Elk Run Page 2 of Page 224 of 261 March 6,2018 square feet they May require that the facility have sprinklers. However, the actual requirements will depend on the final design of the building which will be determined during building permit review which is not part of the site plan amendment process. STAFF ANALYSIS — There is no platting required for this request. SUBDIVISION ORDINANCE: STAFF Therefore, staff recommends that the request for site plan RECOMMENDATION: amendment in the "M-2, P" Planned Industrial District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would not appear to have a negative impact upon the surrounding area. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, screening, drainage, etc. 2. The applicant will need to submit records showing that the facility has the permission to use the WATCO owned driveway. SPA-South of 720 N. Elk Run Page 3 of Page 225 of 261 City of Waterloo Planning, Programming and Zoning Commission March 6, 2oi8 NEWELL ST NEWELL ST _ M-2,P M-2,P o Y W Z 2 O a MgRT�NLUTHER KING,JR. DR A-1 N S of 72o N. Elk Run WE Site Plan Amendment Heinold Hog Market • • 1,000 500 0 1,000 1 —11-122 6e f 261 City of Waterloo Planning, Programming and Zoning Commission March 6, 2018 , n, riV Ii 720 N. Elk Runidgibik. � � = 7.0 , l i r - t..T F a . . Property in Question w a, I,. R Q Y W �M kc 1 Y N t i Ip N South of 72o N. Elk Run w E Site Plan Amendment s Heinold Hog Markets 100 50 0 100 Feet • ' Page 227 of 261 -3 enrol`oolaaleM BZ00–SEZ(6Lf)xojwaa 4629–SEZ(fi'.E):ago 4d v e0 USI Cocos onol'��V�ioM B69,oe'O'd.a��a,.d �»lrvn soa p H H)113'N �, �u,`Bull�anang IONABN BOH PIOUIGH ue pue 6ulaaaul6u3 UOSSeelO 8UAeA& .a -�nx; n°s s Id 6e 0 0 $ 0. 0 =Ew �n ;,FS mol ON) UN) (G9e).. �hllIUNIINt \0 } I J 3 I (L96) (G98) �. 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Page 230 of 261 Page 231 of 261 Hoop signature verification: I APPLICATION SITE PLAN AM EiN DIVEN E 1 t teary A --K-F S6 �I�99' L6��IB97' 66L9-I999g "S-199 OR 66C-Z99 DISTRICT E CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment 1 Individual Building Minor change (check one) (Minor Change must be approved by staff) I, API'1.1Cr1T[.[)N.ii\FORN1;AT�ION: k --/-e c A4�r k LL(_' a. Applicant's name(1 l�:;tse. print): i`fl ( t Idtiress: r, ( { i W�11 5 Phone: City: ct(�lr� State: �.- - lip:— `�� D k b. Status of applicant: (a) Owner (h) Other �(Cr HECK LjONE): If other explain: C. Property tMner's lialnc i f lli fc I L nt lil;ul :ikkuve (pleaseprint):_ G�_..j'�c Address: `t C` `t0 _Phone: Fax City: ." I' oc> State: ; — - 2. ilIM1'lil TY INFORMATION: a. General location of site plan to be aklionded I i r` �lr�l.. l '� �w- ` b. I:e4,al descl iplion of property or portion to be amended:0-1 - .. c. Dimensions of proposed site plan amendment: d. Area of proposed site pian amei ll€ty,snt:_ e. Current zoning; s of roe ..�► 'e 11! £ Reasons) for tc len amendment tnti ro os� lltit r x P l Conditions if an agreed to (does not affect existing co/nditions unless specified): ac h. Other pertinent information(use reverse side if necessary):- Please Note: If applicant is not the owner of theroPertY�the signature of the owner must be secured.If it is the intent to P subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). h fisc 1ilin�, ['ec. of ti tli.i (i<�r nclt c)r uvcl~rill ;Imcncllllent) ti;100 (tor individual BUildh1g), or$0(for minor chanp.e.) (payabic to the City (if 1h':tlk rdoo) is required. This fee, is nun-rtfvnbl;thlt. tillcicr no condition shall said suns or;tny ]fart there"ol' N) refti tided Jor lililllre ttf 5<t1d 's1111C11(llnclll to be cil.icte(I linio law, ll)' majorL-11111 ;e ill :illy of'the lnforlllafrl,ll f iyCl1 1''111 i 1-cqulrt' that the roq(Le5t -,o back 1111-olivil the process, �i'llll it I)e1V fllilic, fel'. if 111C f-0(1LICSt iS delllCd 110 HeW 1101lli011 E Covering tile. Same ltl- 1)0111oll 1,1 tillS"1111V properi5' Sllilll Ile fled will or Considered by the 11hillkllng. 1l1'l)!!I'rklllllilrlti, a17c1 Zoltinl until tour (a) nu)rulls Ilavic elapsed from the date of denial by the Waterloo City Council. The unLJel`,Jgncd t:crtily €lllcicr Delft sux] ult(lcr the 11r.11;i1ties of I)CtjUly lh;kt Al ilfl'Ot latic,ll i1n this rccluctil ❑nd substtitrtl :kk�lns; ki,,ith i1 iS true ;tnd correct, Ali irkfi,rination subnlitte(l \will be IISC(I 1))i the W'ACI.100 Pla llillgj Prc};r;llnkllin , and /oiling 1 Commission and the Waterloo City Council in making their dcc.isioll. f'hc ultilCr�i1�11N1i authurirc C'ily J.clnin C)Cf iciills to enter the property in question in regard-s to the request. dotloop verified ^ let-Ile �.raer4-�.uar�tw2 LRZ5- CDE- PM EST �.-__ [f LRZS-�C�£-&Q1 Signature of Applicant Date Signature of Owner Date Page 232 of 261 CITY OF WATERLOO Council Communication Request by Hope M. Anderson to rezone a total of 129.16 acres from"A-I"Agricultural District to "R-I" One and Two Family Residence District for the development of a 210 lot subdivision located next to 5805 Kimball Avenue, between Kimball Avenue and Highway 21, and north of E. Orange Road. City Council Meeting:4/9/2018 Prepared: 3/21/2018 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder, Aric Approved 3/21/2018 - 10:15 AM Clerk Office Even, LeAnn Approved 3/21/2018 - 12:07 PM ATTACHMENTS: Description Type D Rezone A-1 to R-1 Cover Memo D Waterworks Memo Cover Memo D Public comment Backup Material Motion to receive, file, consider and pass for the third time and adopt an ordinance amending Ordinance No. 5079, as amended, City of Waterloo SUBJECT: Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving to rezone a total of 129.16 acres from"A-1" Aaicultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision next to 5805 Kimball Avenue. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted herewith is a request to set the date of public hearing as March 26, 2018, to approve a request by Hope M. Anderson to rezone approximately 129.16 acres from"A-1"Agricultural District to "R-1" One and Two Family Residence District, located next to 5805 Kimball Avenue between Kimball Avenue and Highway 21, and north of E Orange Road. The request for the rezone would not appear to have a negative impact upon the surrounding area. It would appear that the proposed residential uses Summary Statement: would blend in well with the surrounding neighborhood which consists of single family homes, vacant land, and Orange Elementary School. Staff recommended approval of the request submit to a condition that a traffic study will be required for the area prior to the submittal of a final plat. At their March 6, 2018 meeting, the Planning and Zoning Commission unanimously recommended approval of the rezoning request, subject to the Page 233 of 261 condition that a traffic study be submitted prior to submittal of a final plat. Expenditure Required: None Source of Funds: N/A Goal 1: Support the creation of new, livable wage jobs though a balanced Policy Issue: economic development approach of assisting existing businesses, foster start-ups, attracting new employs and cultivating an adequate workforce. Alternative: N/A Legal Descriptions: See Attached Page 234 of 261 March 6,2018 REQUEST: Request by Hope M. Anderson to rezone a total of 129.16 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District for the development of a 210 lot subdivision. The proposed rezone area is located next to 5805 Kimball Avenue, between Kimball Avenue and Highway 21, and north of E. Orange Road. APPLICANT: Hope M. Anderson, 100 Anderson Drive, Waterloo, IA 50701 GENERAL The applicant is requesting to rezone the 129.16 acre property in DESCRIPTION: question for the purpose of creating a 210 lot subdivision with 3 land tracts known as the Paradise Estates Addition. IMPACT ON The request for the rezone would not appear to have a negative NEIGHBORHOOD & impact upon the surrounding area. It would appear that the SURROUNDING proposed residential use would blend in well with the surrounding LAND USE: neighborhood which consists of single family homes, vacant land, and Orange Elementary School. VEHICULAR & The proposed rezone area would appear to have some impact on PEDESTRIAN the surrounding pedestrian and traffic conditions in the area. TRAFFIC Mohammad Elahi with the City of Waterloo Traffic Operations CONDITIONS: indicated the need for a traffic study for the proposed rezone area. The proposed development would be served by Kimball Avenue which consists of (6.5" (PCC) Portland Cement Concrete on a 6" granular base with a 4.5" (ACC)Asphalt Cement Concrete overlay for a total of 11" of pavement) and E. Orange Road which contains (9" ACC on an asphalt treated base with 3"ACC overlay for a total of 12" pavement) which are classified as Collector Streets which means they were designed and constructed for higher volumes of traffic, and Highway 21, which is classified as a Minor Arterial. Kimball Avenue has an average annual daily traffic count of 1,730 vehicles and E Orange Road has an average annual daily traffic count of 630 vehicles. The development shall also be served by local roads which include Lichty Boulevard, Paradise Boulevard, Moonlight Ridge, Road A, Road B, Road C, Road D, Road E, and Road F. The proposed rezone area will consist of sidewalks throughout the development and there has been a discussion regarding having a pedestrian access that connects the proposed development to Orange Elementary School. RELATIONSHIP TO The Shaulis Road trail is approximately 2,500 feet to the north of RECREATIONAL the proposed rezone area and will not be connected to the TRAIL PLAN AND proposed rezone area at this time. The proposed development will COMPLETE STREETS be connected by sidewalks. POLICY: ZONING HISTORY The proposed rezone area has been zoned "A-1"Agricultural FOR SITE AND District since the adoption of the Zoning Ordinance in 1969. IMMEDIATE VICINITY: Surrounding land uses and their zoning designations are as follows: Next to 5805 Kimball Avenue—A-1 to R-1 P&gLF235 of 261 2 March 6,2018 North — Vacant land, zoned "A-1 Agricultural District. South — Vacant land, zoned "A-1 Agricultural District. East — Vacant land, zoned "A-1"Agricultural District. West — Single family homes and Orange Elementary School, zoned "R-1" One and Two Family Residence District. DEVELOPMENT The surrounding area consists predominantly of vacant land and HISTORY: single family homes, with a few homes being built along A-B Avenue. BUFFERS/ No buffers are required for the rezone area. SCREENING REQUIRED: DRAINAGE: The rezone request would appear to have some impact on drainage in the area, especially considering approximately 6 lots and 3 tracts that are partially in the 100-year floodplain for the 129.16 acre development. However, a draft of the preliminary plat for the Paradise Estates Addition does denote three storm water detention areas with a tract on the southwest side, a tract on the northeast side, and a tract on the southeast side of the proposed development. In addition 15' and 20' storm water drainage easements are identified in the rear and side yards for various lots. The area would likely be able to be removed from floodplain status after the area is graded. The applicant has indicated that they will work with the Iowa Department of Natural Resources to ensure the Special Flood Hazard Area does not contain any floodway. FLOODPLAIN: Approximately 97% of the rezone area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 19013C and Panel Number 0311 F dated July 18, 2011. However, portions of tracts and lots are located in the 100-year floodplain, as part of a Zone A unstudied stream. PUBLIC /OPEN Orange Elementary is directly adjacent to the proposed rezone SPACES/ SCHOOLS: area. The area is also served by Hover Middle School and West High School. Lichty Park is also located approximately 1,300 feet to the west of the proposed subdivision. There also has been a discussion regarding having a pedestrian connection between the school and the proposed development. UTILITIES: WATER, There is an existing 8" sanitary sewer main, 12" water main, and a SANITARY SEWER, 15" storm sewer located underneath Kimball Avenue. In addition STORM SEWER, ETC: there is an existing 10" sanitary sewer main, 6" drain tile, and a 12" inch water main underneath E. Orange Road. A 15" sewer main that transitions to an 8" sewer line crosses HWY 21 to serve the development. Matt Mahler with Waterworks indicated that there is enough water capacity to serve the rezone area, but adequate water pressure may be an issue in some areas. The developer's engineer has suggested placing in-home booster pumps for Next to 5805 Kimball Avenue—A-1 to R-1 P;EFgwhbf of 261 3 March 6,2018 properties that lack adequate water pressure. There were concerns regarding the 10" sanitary sewer in E. Orange Street about it being too shallow to service the area. So, options will have to be analyzed to determine the best way to serve the southern portion of the development. RELATIONSHIP TO The Future Land Use Map designates the majority of the rezone COMPREHENSIVE area as Low Density Residential and Agricultural Residential LAND USE PLAN: Potential. Along Highway 21 is Mixed Residential: Low, Medium, High Density Residential, Professional Offices, and Compatible Commercial. STAFF ANALYSIS — The applicant is requesting to rezone a total of 129.16 acres from ZONING "A-1"Agricultural District to "R-1" One and Two Family Residence ORDINANCE: District as part of a 210 lot subdivision. Lot sizes will range from 12,632 SF to 56,628 SF in size. The rezone area is also adjacent to Orange Elementary School which will give parents the option of walking or biking their children to school. The area is also adequately served transportation wise by Highway 21, Kimball Avenue, and E. Orange Road. The proposed development will also meet the setback and lot size requirements for the R-1 district. The applicant at a previous Planning and Zoning Commission meeting on February 6, 2018, requested to rezone a total of 129.16 acres including 105.33 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District (Tract B), 10.85 acres from "A-1"Agricultural District to "R-3" Multiple Residence District Tract D), 3.51 acres from "A-1"Agricultural District to "R-4" Multiple Residence District (Tract A), and 9.47 acres from "A-1"Agricultural District to "C-1" Neighborhood Commercial District (Tract C). It was moved by Hall, seconded by Flynn to recommend that Tracts A, C, and D be rezoned to "R-1,C-Z" and Tract B rezoned to "R-1". Motion carried unanimously. In order to better address concerns raised by neighbors. The applicant is now requesting to rezone the entire 129.16 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District with no "C-Z" conditional zoning or other zoning classifications being requested at this time. At the meeting neighbors had concerns regarding increased traffic, water pressure, drainage, impacts to the character of the Orange Township neighborhood, urban sprawl, protecting existing agricultural ground, housing covenants, land uses other than R-1, home prices, etc. The applicant will be meeting with the neighborhood prior to the Planning and Zoning meeting on March 6, 2018. STAFF ANALYSIS — The applicant will be submitting a subdivision plat for Paradise SUBDIVISION Estates Addition that coincides with this rezoning request, but will ORDINANCE: be submitted to the Planning and Zoning Commission at a future date. Next to 5805 Kimball Avenue—A-1 to R-1 P;Eggwhf�of 261 4 March 6,2018 TECHNICAL REVIEW Lori Glover with Black Hawk County Office of Emergency COMMITTEE Management questioned whether Orange Elementary had enough student capacity for the proposed rezone area/210 lot and 3 tracts development. The Waterloo School District indicated the Orange Elementary has adequate student capacity to address existing students and the new development. Mohammad Elahi with the City of Waterloo Traffic Operations indicated the need for a traffic study for the proposed rezone area. Staff has indicated in the conditions section that a traffic study will need to be performed prior to the submittal of the final plat. Hyberger noted a neighbor did have concerns regarding average lot size. Bowers indicated lot sizes are based on marketing and current infrastructure prices. The engineering department had concerns regarding only having one through road to the north and would like to see one more of the proposed cul-de-sacs pushed through to create an additional exit. STAFF Therefore, staff recommends that the request to rezone a total of RECOMMENDATION: 129.15 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request does not appear to have an impact pedestrian and traffic conditions within the surrounding area. And subject to the following conditions: 1. A traffic study will be required for the proposed rezone area prior to the submittal of the final plat. Next to 5805 Kimball Avenue—A-1 to R-1 P;EFgwhV of 261 City bf Waterloo Planning, Programming and Zoning Commission March 6, 2018 B-P W. SHAULIS RD E. SHA ULIS RD j Q A-1 w °z Y � � FF2 Z rs..sMsess FFR--1 SIDEHILL DR LICHTYBLVD FW. ORA GE RDE. ORANGE RD i7 R-4, pR L_jR-P N° sc Orange School Location BLAINE RD s ssssaus+aaaiasus.+ssaasas�.a:.ss.>rsssssrssssaaa N E of 5805 Kimball Avenue w E Rezone A-1 to R-1 s Hope M. Anderson .................. 800 400 0 Boa . . Feet Page h9 of 261 City�)f Waterloo Planning, Programming and Zoning Commission March 6, 2018 ° !' t;. =71 Proposed Rezone Area M > f'k; a Y N i n.Y. c Iola hi Drive �) no / Q / _ Lichty Boulevard E Orange Road n ,n i N E of 5805 Kimball Avenue w E Rezone A-1 to R-1 s Hope M Anderson .................. 753 375 3 750 Feet L Page hO of 261 City7of Waterloo Planning, Programming and Zoning Commission March 6, 2oi8 v v v v vYv v : v v v v v v v Y v v v v v v v vYvYv v Y v Y v Current Zoning Map vYv vvvv vvvvvvvY vvvvvvvvv V v v vvvvvvvvvvv - ., . vvvv . v v v v v vYv v vY+'A+Yv - v v v v v v v v v V . v v v v v v v v •. _ v L 4 - v v v v ., v v v v v v v v v _ v v - .v Y Y Y Y Y - v v. v. .v v ..+ v .: .. ,. _ v .� .: v v .v v v v v .. ..v., v .v v r. v v v v v v v T V V V V VYYYV V Proposed Rezone Area Y.. v v v v v v v v v „ - „ v v v . v v v v v _ • �, _ v v Y`%�`.Y v - 4 v v v v v v v v v v v . v v v v Y r+ N Y v Y Y v Y v . _ _ _ _ _ %%%- _ v _ v v v v v v v v v v v v v c Side ill Drive Y Y v v v v v v v v v % Q vYv Y..Yv v vY..Yv v v v mv v v v v v v v v v v v 06 v Y Y v v.Y v Y v %%-"%%%% v Yv Yv Yv Y Q _Licht Boulevard v v v v v v v v vYv vYv Y v v R-1 Y E;Orange;Road Y v v v v v v v v v v v v v v . v v v v v .. v v v v v v v Y v v v v v . . v v v v v v v v v v v v v v v v v. _ v v v L v v - v v . v v - - VY --- k � - - . v v v v v v v v • • v v - - 4 v v v v v Y _ v v v v v v YV V !v Y V V. .�•V v Y..Y v•f vYv v Y v Y v Y v ' Y v V v .. _ _ _ _ _ _ _ _ d v v v v v v - �• v v � v v v v v v v N E of 58o5 Kimball Avenue W E Rezone A-1 to R-1- Hope -iHope M Anderson .................. 755 375 0 75F Page 141 of 261 Feet City$f Waterloo Planning, Programming and Zoning Commission March 6, 2018 71 t:. Proposed Rezone Area _ a i 4t n.Y. s.' c Sidehill Drive �) Q �Lichty Boulevard" i E Orange Road r. N E of 5805 Kimball Avenue w E Floodplain Map, Rezone A-1 to R-1 s Hope M Anderson .................. 753 375 3 750 Feet L Page h2 of 261 9 FEHRGRAIIIII-11111,'�M ENGINEERING&ENVIRONMENTAL February 13, 2018 City of Waterloo Planning and Zoning Aric Schroeder, City Planner 715 Mulberry Street Waterloo, IA 50703 RE: Paradise Estates Addition Rezoning Kimball Ave. and Orange Rd. Waterloo, Iowa Dear Mr. Schroeder, On Behalf of Hope M. Anderson, we hereby request to revise the rezoning for the entire Paradise Estates site to R-1. It is our understanding that due to the nature of this request being a lower classification of zoning than that in the recommendation of the Planning Commission, that this request may go back through the Planning Commission under the previously filed Rezoning Application and fee. Please indicate if any of the above information was misunderstood. Sincerely, Alexander J. Bower Associate Engineering Technician 0:\Fred Rose, LLC\17-511 Hope Anderson Subdivision\Rezoning\17-511 Rezoning_RevisiontoPZ_2018_0213.docx 2005 th Avenue SE I Suite 100 1 Cedar Rapids, IA 52401 1 p:319.294.6909 I f:319.294.5133 I www.fehr-graham.com Insight. Experience. Results. Page 243 of 261 10 I uN T sL lrlg xom"TMRN° N 89'0214"F 2646.46' I I E W , I I LP THE o ^ a ALP°�1EF O Is \ i to \ \ 2 I I P➢E�WLLNu�W/wASNEF / �\T / � I � I I I - I � � I h N 13 - h I I I , � I , I , I I S 89,13,0"W 890.16' I � I PPRGE`6 rff _ � I 3 IQ r�pjp10, = E \ I J TPACN^ m S 69' 0723'W 1326.54' p o Q oo Of _ N _ I I Of Y WE R1 ONE AND TWO FAMILY RESIDENCE I Lil I 3 I I a P1. 200' 100' 0 200' I GRAPHIC SCALE IN FEET o = SCALE: 1"-200' 2 , , I M � I w N 89'12'08'F 889.98' ]t T o II N I u , I { R S 89'1230"W 1J28.67' — — — — — — — — — — — -I - E.ORFNOE�26AD �P LONNER SEG 3-BS-I] N.NAL TrEG N uNP1A' °/� I �� W I I SE ]31SFN/FIJW SEGE=�h �Pl]W I I II I I FEHR GR/''• ILLINOIS N1 REVISION DESCRIPTION DATE PROJECT DRAWING: OB NUMBER ,n' REZONE To A R-1 2/u/1e REZONING EXHIBIT REZONING 7-511 IOWA FOR ENGINEERING&ENVIRONMENTAL PARADISE ESTATES ADDITION sHEET NUMBER: ®2017 FEHR GRAHAM WISCONSIN TO THE CIN OF WATERLOO,BLACK HAWK COUNTY,IOWA SET TYPE: PRELIM RO.1 PLOT DATE:2/13/18 G:C3G 17\17-511 IJ-511 R... parcNs R..d ,RG.1 Page1�44 of 261 I 11 Legal Description of Property to be Rezoned: The North half of the Southwest Quarter and the Southwest Quarter of the Southwest Quarter in Section 15, Township 88 North, Range 13 West of the 5th P.M., except the following Parcels: That parcel conveyed to Black Hawk County, Iowa for road purposes in 109 LD 313; That parcel conveyed to the State of Iowa in 415 Deeds 71; That parcel conveyed to the City of Waterloo in 550 LD 516; Parcel A in the Southwest Quarter of Section 15, Township 88 North, Range 13 West, in file 2012-1682; and Parcel B in the Southwest Quarter of Section 15, Township 88 North, Range 13 West, in file 2017-12437 AND The South 40 Acres of the Northwest Quarter in Section 15, Township 88 North, Range 13 West of the 51h P.M., Black Hawk County, Iowa, except the West 65 feet thereof; and further except that part conveyed to the State of Iowa in 415 Deeds 71. Said property being generally described as follows: Beginning at the West Quarter Corner of Section 15, Township 88 North, Range 13 West of the 5t" P.M., City of Waterloo, Black Hawk County, Iowa; thence bearing N 00009'12" W a distance of 661.76 feet; thence bearing N 89°02'14" E a distance of 2646.48 feet; thence bearing S 00121'06" E a distance of 661.76 feet; thence bearing S 00121'15" E a distance of 1329.81 feet; thence bearing S 89°07'23" W a distance of 1326.54 feet; thence bearing S 00°15'35" E a distance of 1327.89 feet; thence bearing S 89°12'30"W a distance of 1328.67 feet; thence bearing N 00°09'59" W a distance of 624.98 feet; thence bearing N 89012'08" E a distance of 889.98 feet; thence bearing N 001109'24" W a distance of 1100.06 feet; thence bearing S 89013'08" W a distance of 890.16 feet; thence bearing N 00110'00" W a distance of 926.57 feet to the point of beginning. Described area contains 129.16 acres and excludes existing right of way. f r Page 1 of 1 l Page1)45 of 261 12 WATERLOO WA ��WORKS MEMO Matthew L. Mahler, P.E. General Manager WATERLOO WATER WORKS Box 27, Waterloo, IA 50704 (319)232-6280 matt.mahler@waterloo-ia.org January 30, 2018 To City of Waterloo Planning and Zoning Department: This memo is regarding the proposed Paradise Estates Addition residential subdivision proposed to be constructed adjacent to Orange Elementary School between Kimball Avenue and Hawkeye Road. The Waterloo Water Works currently operates its water system within the City of Waterloo as a single pressure zone. This results in a system that is simple to operate, energy efficient, cost effective and provides reliable water service to customers throughout the City. However, the highest elevation areas of the City can, and do, experience aesthetically low water pressure under normal operating conditions. The proposed development is located at one of the highest elevations in our water system. We have pressure and flow tested existing fire hydrants in the area of the proposed development, results are below. For reference, the average operating pressure of our water system is approximately 80 psi. Location Static Flow Result Flow Pressure Kimball Ave. and Sidehill Dr. 42 psi 2,294 gpm 32 psi Kimball Ave. and E. Orange Rd. 58 psi 2,319 gpm 44 psi The hydrant at Kimball Avenue and Sidehill Drive is in the middle of the development's north-south length. The hydrant at Kimball Avenue and East Orange Road is on the southerly end of the development. These results verify that there should not be a concern about flows within the development from a fire supply perspective, and that pressures are high enough to maintain positive pressures above current regulatory health and safety requirements. However, a sustained static pressure of 40 psi to 50 psi is relatively low for aesthetic purposes. Particularly considering that this development will likely have many properties with irrigation. Page1i46 of 261 13 There are multiple large diameter water supply mains to this development, so these low pressures are not water delivery issues, but are caused solely by the elevation of the area relative to the rest of our distribution system. The Water Works' master plan includes development of a boosted pressure zone in south-west Waterloo consisting of a booster station, elevated storage tank and pressure reducing valves. The estimated cost of the improvements is up to $3,000,000. This development will benefit from this project. However, no stage of the project is currently in our approved 10-year capital improvements plan. An interim solution would be to note the low system pressures on the lot purchase agreements, and recommend that residents preferring more aesthetically typical water pressures install in-home booster pumps. Residential booster pumping systems can cost $300.00 to $500.00 each before installation, and have a useful life of 5 to 10 years. The Waterloo Water Works looks forward to working with the City of Waterloo to make this exciting project a success for all stakeholders. This memo has been prepared to make sure reasonable expectations for the performance of our water system are clear, well before any final decisions are made. Please feel free to call or email me with any questions or comments. is Respectfully, Matthew L. Mahler, P.E. General Manager 7 3 F Page1247 of 261 14 Rezone from A-1 to R-1, R-4, and C-1 East of 5624 Kimball Avenue Hope M. Anderson a� � v, ,a. 'n.. _.: 'i'. =mac '` _:. '�f` �'A`�.')a"Sed•'�L.,� y u'.as• fix' .c �- _'t�S "',n' y.r Looking east from Kimball Avenue on the north Looking east from Kimball Avenue with Orange side of the rezone area. Road to the right. 17 i _ I w i s Looking north along Kimball Avenue toward Looking west from Iowa Highway 21. Orange school which is on the left. Page1i48 of 261 15 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1.APPLICATION INFORMATION: a. Applicant's name(please print): Hope M. Anderson Address:100 Anderson Drive Phone:319.234.1715 Fax:319.234.1716 City:Waterloo State: Iowa Zip: 50701 b. Status of applicant: (a)Owner X (b)Other (CHECK ONE): If other explain: c. Property owner's name if different than above(please print): Address: Phone: Fax: City: State: Zip: 2.PROPERTY INFORMATION: a. General location of property to be rezoned: Between Kimball Avenue and Hawkeye Road, north of Orange Road b, Legal description of property to be rezoned: See Exhibit A Attached c. Dimensions of Proposed Zoning Boundary(Excluding Right of Way): Irregular, 3,275' x 2,517' d. Area of Proposed Zoning Boundary (Excluding Right of Way): 5,626,069 5F / 129.16 Acres e. Current zoning: A Requested zoning: R-1, � f. Reason(s)for rezoning and proposed use(s)of property:_Preliminary Plat for Future Subdivision g. Conditions(if any) agreed to: h. Other pertinent information(use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go tluough a platting process(separate from rezone request). The filing fee of$300+$10 per acre($750 max)(payable to the City of Waterloo)is required(round amount down to nearest$10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. 1f the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning,Programming, and Zoning Commission until four(4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of per jury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. ell Signature f Applicant Da Signature o Owner atd Page12549 of 261 WATERLOO WWORKS MEMO Matthew L. Mahler, P.E. General Manager WATERLOO WATER WORKS P.O. Box 27,Waterloo,IA 50704 (319)232-6280 matt.mahler(a�waterloo-ia.or March 6, 2018 To City of Waterloo Planning and Zoning Department: This memo is supplement to the January 30, 2018 memo which was previously furnished regarding the Paradise Estates Addition residential development. The January 30 memo identifies two solutions to the low pressures in Orange Township. The long-term solution involves construction of a $3.5M multi- project improvement sequence that creates a large boosted pressure zone in south- west Waterloo. The interim solution recommends home-owners desiring higher water pressure install in-home residential booster pump systems. After further review, a mid-term solution may be for the Water Works to construct improvements that create a smaller-scale boosted pressure zone focusing on improving pressure in Orange Township and the immediately adjacent area. The first step in exploring the feasibility of a smaller-scale boosted pressure zone is to contract an engineering firm to conduct a study to evaluate our existing water system, elevation maps and sources of water demand. The goal of the study would be to identify a location for a booster pumping station and establish the extents of a pressure zone that would address the pressure concerns of existing customers and customers in immediately impending developments. The Board of Water Works Trustees will be considering securing an engineering firm to perform this Boosted Pressure Zone Study at its Regular March Board Meeting. Please feel free to call or email me with any questions or comments. Respectfully, Matthew L. Mahler, P.E. General Manager Page 250 of 261 Dr.Jane Lindaman �''! Superintendent of Schools 4� L Thinking 1516 Washington Street Is Ur '1itleSS Choices waterloo,IA 50702 Phone: 319-433-1874 Waterloo scHO LS Fax: 319-433-1886 lindamanj@waterlooschools.org March 26,2018 Ms. Kelley Felchle City Hall 715 Mulberry Street Waterloo,IA 50703 Dear Kelley and City Council Members, On behalf of Waterloo Schools,we would like to take a moment to comment on the proposed land development known as"Paradise Estates." When Orange Elementary was originally being planned,the Superintendent and Board of Education at that time heard conversations about potential future developments. Housing trends were already shoring growth on the south side of Waterloo,and with potential future developments in mind,the elementary building was built to support an enrollment of 650 students. Currently there are just under 500 students in grades K-5. Over the past 6 months,we have been in conversation with representatives of various groups,including those involved with the proposed housing development,city officials and members of the neighborhood association. We are aware of concerns and questions that have surfaced as a result of the proposed housing development.District staff and the Waterloo Schools Board of Education remain committed to working with the city to continue conversations about current and future traffic flow between the proposed neighborhood and school property. Please be aware that the District has considered multiple options and stands ready to determine the best option as the housing development is approved and planning continues. Clearly,the safety of students is a top priority. We are confident we can work together to arrive at a good solution. As the City of Waterloo proceeds,we would urge City officials to communicate directly with district administration. We look forward to ongoing conversations. Sincerely, Dr.Jane Lindaman, Superintendent Shanlee McNally,Board President Waterloo Schools Waterloo Schools Page 251 of 261 CITY OF WATERLOO Council Communication Approve the application to the State of Iowa Clean Water Revolving Loan fund to provide financing for the CIP Pipe Lining Phase III project, in the amount of$1,600,000. City Council Meeting:4/9/2018 Prepared:4/4/2018 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 4/4/2018 - 5:00 PM Clerk Office Even, LeAnn Approved 4/4/2018 - 5:18 PM ATTACHMENTS: Description Type ❑ SRF Application CIp Pipe Lining Phase III Cover Memo ❑ CIP Pipe Lining Phase III Coverage Testing Cover Memo Approve the application to the State of Iowa Clean Water Revolving Loan SUBJECT: fund to provide financing for the CIP Pipe Lining Phase III project, in the amount of$1,600,000, and authorize Michelle Weidner, CFO, to sign and submit the application to the State of Iowa. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer The City has elected to use the State of Iowa Clean Water Revolving Loan Summary Statement: fund to provide financing for future sewer projects. The loan will be amortized over 20 years at a rate of 2%. Expenditure Required: Principal, interest and fees Source of Funds: Sewer fund: 520-14-8980- 2250 and 2251 This program provides low-interest loans for sewer purposes. We will issue Policy Issue: revenue debt that will not be included against the city's constitutional debt limit of 5% of the assessed value of property. This loan will be repaid using sewer funds. This supports strategic plan goal strategy 3.4. General obligation bonds could be used. Those are included in the total debt Alternative: that is limited to 5% of the assessed value of property. Page 252 of 261 Construction Loan Application it ® Clean Water SRF ❑ Drinking Water SRF SRF Borrower: City of Waterloo STATE Tax ID Number: 42-6005327 REVOLVING FUND Contact person/Title: Michelle Weidner, Chief Financial Officer Address: 715 Mulberry St. City: Waterloo County: Black Hawk Zip Code: 50703 Telephone Number: 319-291-4323 E-mail address: michelle.weidner@waterloo-ia.org Please write a brief description of the project: CIP Pipe Lining Phase 111 Project- The purpose and scope of this project is: 1.To provide remedial actions in 12 areas throughout the city via traditional excavation and repair where remediation via trenchless technologies is not practicable. 2.To rehabilitate sanitary sewers in Service Areas 15, 16 and 19. 3.To rehabilitate manholes that have deteriorated in Service Areas 15 and 16. Various trenchless technologies were evaluated for rehabilitating sewers in Service Areas 15, 16 and 19. This included evaluation of sliplining,pipe bursting and cured-in-place pipe (CIPP). CIPP was determined to be the most suitable technology for this application. Manhole rehabilitation was also evaluated;and cementitious mortar topped with an epoxy liner was determined to be the most suitable method. The city has successfully used this method in the past to rehabilitate manholes. 1. To provide remedial actions in 12 areas throughout the city via traditional excavation and repair where remediation via trenchless technologies is not practicable. 2. To rehabilitate sanitary sewers in Service Areas 15, 16 and 19. 3. To rehabilitate manholes that have deteriorated in Service Areas 15 and 16. Various trenchless technologies were evaluated for rehabilitating sewers in Service Areas 15, 16 and 19. This included evaluation of sliplining,pipe bursting and cured-in-place pipe(CIPP). CIPP was determined to be the most suitable technology for this application. Manhole rehabilitation was also evaluated;and cementitious mortar topped with an epoxy liner was determined to be the most suitable method. The city has successfully used this method in the past to rehabilitate manholes. Have construction contracts been awarded? © Yes ❑ No If Yes -provide the actual contract dates. If No,provide the expected dates: Construction start date: April 1, 2017 Substantial completion date: December 22, 2017 Page 253 of 261 Final completion date: 1/16/2018 Does this project have CDBG? ❑ Yes © No If yes, who is grant administrator? Click here to enter text. Are you interested in an extended term loan (up to 30 years)? ❑ Yes © No If yes, has the extended term worksheet been completed by an engineer and submitted to DNR? ❑ Yes ❑X No Type of debt requested(check one): G.O. ❑ Revenue ❑X Combination ❑ 2 Page 254 of 261 Project Cost Breakdown Administrative, Financial & Legal expenses $10,000 Planning & Design expenses $36,324.57 Engineering construction expenses $Click here to enter text. Construction $1,545,675.43 Equipment $Click here to enter text. Other- Specify Click here to enter text. $Click here to enter text. Other- Specify Click here to enter text. $Click here to enter text. Other- Specify Click here to enter text. $Click here to enter text. Other- Specify Click here to enter text. $Click here to enter text. Contingency $Click here to enter text. Total Project Cost $1,592,000 Minus Funds from other sources $0 SRF Loan Subtotal $1,592,000 1/2% loan origination fee (.005 x SRF amount) $8,000 Total SRF Loan (round to nearest $1,000) $1,600,000 Sources of Funds Total SRF Loan (from above) $1,600,000 Federal grant or loan- Click here to enter text. $Click here to enter text. Applicant's share $Click here to enter text. Other- Specify $Click here to enter text. Total Source of Funds $1,600,000 The application must include the following documentation with the completed application. © A pro-forma prepared by a registered Municipal Advisor showing detail of the revenues, expenses, outstanding debt and debt coverage ratios for the system. At a minimum, the pro-forma should show financial information based on actuals for the past two-years, the current year and projections for the next two years. The undersigned is duly authorized to request this loan on behalf of the Borrower. The Borrower declares under penalty of law that all facts given and information attached are true and correct. The Borrower authorizes IFA to verify all information. Authorized Signature Date Typed Name and Title: Michelle Weidner, CFO Mail, fax or email completed application to: Iowa Finance Authority 12015 Grand Avenue IDes Moines, IA 50312 515.725.4900 1800.432.7230 1 fax 515.725.4901 Tracy.sceboldkiowa.gov or Alyson.flemingkiowa.gov 3 Page 255 of 261 r G Cl) M N tD tD r r o O r r O r co N co y o o p 0) en r o O o o es v O o o o C) O N to to r Cl) M r T r Q) C N N d Ln L6 c6 oo n` r` r-: O ai tfi W 4 v m M O v M co co v v � v O N M O N N N N N C) O) r o0 00 t6 r N r tV N M M r' M N 0 N O 44 r V3 V7 Vi V) V7 613 6A V) V> VT VT MM N N H) 00 co O O 00 00 O r co o N W O W O O p N K') -4CO O 00 M O O 0 0 O O N to N r O O -4r N O CT O) Of G N to to r r O o0 07C) O N 7 cq O o N N O O mLo cn co co co toO O co Ld o N w N 00 .i M N I-- C-4 r N d� N f!-? 64 V} 69 VT V> 69 V) V) 46} try V! 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City Council Meeting:4/9/2018 Prepared:4/2/2018 REVIEWERS: Department Reviewer Action Date Water Works Mahler, Matt Approved 4/2/2018 - 11:01 AM Clerk Office Higby, Nancy Approved 4/4/2018 - 9:42 AM ATTACHMENTS: Description Type a LEGAL NOTICE OF MINUTES FOR COURIER Cover Memo - March 2018 SUBJECT: Waterloo Water Works Board of Trustees meeting minutes of March 21, 2018 on file in the Waterloo Citv Clerk's office. Submitted by: Submitted By: Matt Mahler, General Manager Page 258 of 261 Board of Water Works Trustees held their regular meeting on Wednesday, March 21, 2018, with Mary Potter, Chair; Scott Wienands, Vice-Chair; and Ron G. Welper, Trustee; present. Also in attendance: Bruce Jacobs, City Council Liaison; Rick Wilberding, Distribution Department Manager; and Matthew L. Mahler, General Manager and Secretary. The Board approved to adopt: the agenda; the minutes of the regular meeting of February 20, 2018; the Monthly Financial Report; the Monthly Revenue and Expense Summary; a motion to receive and place on file the Public Official Bond for Scott Wienands; a resolution to approve bids and award purchase of a 1/2-ton truck to Witham Auto Center, a resolution to approve bids and award purchase of a 1-ton truck with service body to Dan Deery Motors; a resolution to approve bids and award contracts for 2018 pipe to Schimberg Company, 2018 valves to Schimberg Company, and 2018 fittings to Core& Main LP; a motion to receive and place on file proof of publication of notice of public hearing for the 2018 Street Reconstruction Program-Division II Water Main Replacement and Extension Project, to open the public hearing, a motion to declare the hearing closed with no written or oral objections, a resolution to confirm approval of bid documents, plans, specifications and form of contract, a resolution to award the contract subject to the award of the overall project by the City of Waterloo and to authorize the General Manager to execute appropriate contract documents; a motion to receive and place on file proof of publication of notice of public hearing for the 2018 University Avenue Reconstruction— Division II Water Main Replacement Project, to open the public hearing, a motion to declare the hearing closed with no written or oral objections, a resolution to confirm approval of bid documents, plans, specifications and form of contract, a resolution to award the contract to the contractor awarded the overall project by the City of Waterloo and to authorize the General Manager to execute appropriate contract documents; a resolution approving preliminary specifications, bid documents, etc., setting the date of Public Hearing as the April 2018 Board of Trustees meeting for the Northeast Drive Water Main Extension Project, and to instruct the General Manager to publish notice of plans, specifications, taking of bids, and notice of public hearing; a resolution approving preliminary specifications, bid documents, etc., setting the date of Public Hearing as the April 2018 Board of Trustees meeting for the Downing Avenue Water Main Loop from Dundee Avenue to Magnolia Parkway Project, and to instruct the General Manager to publish notice of plans, specifications, taking of bids, and notice of public hearing; a resolution approving preliminary specifications, bid documents, etc., setting the date of Public Hearing as the April 2018 Board of Trustees meeting for the Hawthorne Avenue Water Main Loop from Vermont Street to Denver Street Project, and to instruct the General Manager to publish notice of plans, specifications, taking of bids, and notice of public hearing; a resolution approving the Professional Services Agreement with Black&Veatch for an Orange Area Boosted Pressure Zone Study; and to set the date of the next regular Board meeting as Wednesday,April 18, 2018 at 8:45 a.m. Payment of the following bills: ABM Janitorial Services 1,041.50 Acco Unlimited Supplies 8,927.30 Advanced Systems Services 708.55 AECOM Project 26,059.61 Airgas Supplies 713.65 Allen Memorial Hospital Services 26.00 Aramark Uniform Services 369.21 Aspro Supplies 4,817.70 Bergen Plumbing, Heating & Repairs 1,360.00 Cooling Black Hawk County Auditor Water&Sewer Bond 8,023.63 Black Hawk Electrical Services 199.86 Black Hawk Waste Disposal Services 104.00 BMC Aggregates Supplies 2,085.89 Campbell Supply Supplies 784.75 Cedar Valley Sportsplex Payroll Deduction 302.49 Cedar Valley United Way Payroll Deduction 62.50 CenturyLink Services 213.45 Page 259 of 261 Charles Schwab Institutional Pension 47,493.80 City of Raymond Sewer, Garbage&Yard 22,030.55 Waste City of Waterloo Sewer, Garbage&Storm 1,266,466.73 Water Cogsdale Corp. Software&Support 4,175.00 Core& Main LP Supplies 4,949.11 Courier Communications Legal Ad 120.48 Cunningham, David Reimbursement 281.80 Dex Media East Services 33.50 Electronic Engineering Supplies 116.00 EMA Inc. Consulting Services 775.00 Frickson Bros. Excavating Repairs 1,830.00 Goodyear Commercial Tire & Service Services 282.45 Hach Co. Supplies 816.00 Harrison Truck Centers Supplies 47.30 Hogan-Hansen Services 2,147.10 HyVee Supplies 214.56 Iowa Assoc. of Municipal Utilities Annual Fee 1,689.06 Iowa Dept. of Natural Resources Operator&Annual Fees 343.00 Iowa One Call Services 181.80 Iowa Workforce Development Permit&Services 175.00 IPERS Pension 15,286.75 IWI Motor Parts Supplies 225.17 K& R Consulting Group Services 210.00 Kerns, Steve Reimbursement 50.00 Keystone Lab Testing 1,366.20 Kirkwood Community College Operator Courses 330.00 Kwik Trip Fuel 4,966.32 Larson, Travis Reimbursement 50.00 McDonald Supply Supplies 13.96 Menards Supplies 1,583.17 MidAmerican Energy Gas, Power& Electric 30,091.51 Municipal Supply Supplies 76.50 Murphy Tractor& Equipment Supplies 288.95 Mutual Wheel Co. Supplies 132.99 Napa Auto Parts Supplies 320.34 Northland Products Supplies 430.50 Overhead Door Services 998.00 Payroll 107,818.70 PPG Architectural Finishes Supplies 250.40 Professional Office Services Services 9,885.60 Public Employees Credit Union Payroll Deduction 9,455.00 R Company Repairs 7,267.00 Radio Communications Services 126.00 Ray Mount Wrecker Services 350.00 Refunds 7,382.55 Region I AWWA Registration Fees 100.00 Rochester Armored Car Services 237.11 Schimberg Co. Supplies 463.97 Scot's Supply Supplies 39.11 Sensus USA Supplies 56,370.97 Service Roofing Supplies 99.44 Service Signing Services 150.00 Smutz, Gabe Reimbursement 82.88 Snyder&Associates Services 253.70 State of Iowa Treasurer Sales Tax 35,476.00 Stoner's Radiator Service Services 127.00 Storey Kenworthy Supplies 1,959.66 Sun Life Financial Insurance 7,075.77 Superior Welding Supply Supplies 132.88 Swisher&Cohrt Legal Services 536.50 Teamsters Local Union#238 Payroll Deduction 990.00 Thompson Truck&Trailer Services 239.40 Page 260 of 261 Treasurer, State of Iowa State Tax 31,770.76 U.S. Cellular Services 64.68 UnityPoint Clinic-Occupational Services 37.00 Medicine US Dept. of Treasurer Federal Tax 22,157.33 Utility Equipment Supplies 819.13 Van Meter Inc. Supplies 25.60 Van Wert Inc. Services 6,435.80 Voya Institutional Trust Payroll Deduction 8,054.00 Waterloo Water Works Reimbursement 12,911.20 WBC Mechanical Services 2,185.14 Wellmark Blue Cross Blue Shield Insurance 61,451.71 Wilberding, Rick Reimbursement 50.00 Witham Auto Center Services 555.14 $1,859,775.82 WATERLOO WATER WORKS ATTEST: Matthew L. Mahler Secretary Page 261 of 261