Loading...
HomeMy WebLinkAboutMinutes-02/16/2009• • February 16, 2009 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, February 16, 2009. Mayor Pro Tem Reggie Schmitt in the Chair. Roll Call: Hart, Greenwood, Steve Schmitt, Reggie Schmitt. Absent: Cole, Getty, Welper. Moment of Silence. Pledge of Allegiance: Reggie Schmitt, Council Member Ward 1. 128555 - Hart/Steve Schmitt that the Agenda, as proposed, for the Regular Session on Monday, February 16, 2009, at 5:30 p.m., be accepted and approved. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128556 - Hart/Steve Schmitt that the Minutes, as proposed, for the Regular Session on Monday, February 9, 2009, at 5:30 p.m., be accepted and approved. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. CONSENT AGENDA 128557 - Hart/Greenwood that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-74, dated February 16, 2009, in the amount of $1,974,810.91, a copy of which is on file in the City Clerk's office. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009- 112. 2. Communication from City Clerk transmitting request of Director of Hartman Reserve Nature Center for an exception to the burning ordinance to burn approximately 16M acres of prairie grass located in four areas within Hartman Reserve Nature Trail during the period of March - May 2009 and October - December 2009, together with recommendation of approval of Fire Chief. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009- 113. b. Motion to approve the following: 1. Dave Boesen, Battalion Chief, to attend Arson K-9 Recertification in Colorado Springs, Colorado on May 18-22, 2009, with costs not to exceed $879.00, including use of city vehicle. 2. Dana Clement, Sewer Maintenance Worker; and John Hyman, ICT Tech, to attend IWPCA Collections System Conference in Marshalltown, Iowa on March 5-6, 2009, with costs not to exceed $270.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C Tokyo Japanese Steakhouse, 126 East Ridgeway Avenue (Renewal) (Expires 2/13/10) (Includes Sunday Sales) Red Carpet Golf, 1409 Newell Street (Renewal) (Expires 4/4/10) (Includes Sunday Sales) d. Outdoor Service Area Application Red Carpet Golf, 1409 Newell Street Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. February 16, 2009 Page 2 HEARINGS & BIDS 128558 Greenwood/Steve Schmitt that proof of publication of notice of public hearing on Electronic Document Management System for Police Department, as published in the Waterloo Courier on February 6, 2009, be received and placed on file. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128559 This being the time and place of public hearing, the Mayor Pro Tem called for written and oral objections and there were none. Greenwood/Steve Schmitt that the hearing be closed. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128560 - Greenwood/Steve Schmitt that "Resolution authorizing to proceed in conjunction with above project", be adopted. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-114. 128561 - Greenwood/Hart to receive, file and instruct City Clerk to open and read bids and refer to Police Chief for review: Bidder Bid Amount Advanced Systems, Inc., Waterloo, IA $35,700.00 Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. HEARINGS 128562 Steve Schmitt/Hart that proof of publication of notice of public hearing on Neighborhood Stabilization Program Grant Application, as published in the Waterloo Courier on February 6, 2009, be received and placed on file. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128563 - This being the time and place of public hearing, the Mayor Pro Tem called for written and oral objections and there were none. Steve Schmitt/Hart Belinda Elliot, 1255 Northey Street, stated that her Grandpa built this house in 1940 and finished it in 1942. Ms. Elliot stated that she believes that this program grant will help people who are in home foreclosure, and they are in home foreclosure right now. Ms. Elliot stated she has been trying to work with their mortgage lender for over a year and a half to no avail, and she is hoping that this Neighborhood Stabilization Program would help them. Somebody has got to help them as they just cannot lose this house. Ms. Eliot stated they can pay for it, but they need someone to come up to bat for them and help them. Ms. Eliot stated her husband has heart failure, he has had open heart surgery, he is a veteran, he fought in the Vietnam war, two tours of duty in Vietnam, and he is a good man. He is disabled and has not been able to work since 2000. Ms. Elliot stated her Grandmother passed away in this house. They took care of her, and she had Alzheimer's the last five years of her life. Ms. Elliot stated she is hoping the Neighborhood Program could help them. They have been working with Operation Threshold and everyone has been working very hard trying to get this problem resolved. Its very hard to have to go through. Ms. Elliot stated her husband gets so upset she is afraid that he will end up back in the hospital. God gave him his wings and saved him for a reason. Ms. Elliot stated they are good neighbors, good people, they just need a little help. Mayor Pro Tem Reggie Schmitt asked how long the process is going to take to get the money in-house. • • February 16, 2009 Page 3 Hearings continued Rudy Jones, Community Development Director, stated that due to last year's housing crisis and the City of Waterloo being an entitlement, the city is set to receive approximately $850,000.00 for houses that have been foreclosed upon or homes that have been abandoned. The types of the activities that would apply would be establishing financing mechanisms for purchase and rehabilitation of homes, demolition of blighted structures and redevelop or demolition of those vacant properties and even new construction. Mr. Jones stated he is not sure if Ms. Elliot would qualify, but he would like to meet with her after the council meeting to get a little more detail. Mr. Jones noted if anyone has questions they should call the Community Development office at 291-4429. Mr. Jones stated they expect to hear back from the state after we submit the notice of public hearing. that the hearing be closed and oral comments be received and placed on file. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128564 Steve Schmitt/Hart that "Resolution approving said application", be adopted and Mayor Pro Tem authorized to execute same and submit to Iowa Department of Economic Development. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-115. UNFINISHED BUSINESS 128565 - Hart/Greenwood that communication from Superintendent of Waste Management Services transmitting recommendation of award of contract to Denver Construction, Inc. at a cost of $54.26 per ton in conjunction with Drop Off Site Recycling Collection and Disposal Program, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-116. 128566 Hart/Greenwood that communication from Associate Engineer transmitting recommendation of award of contract in the amount of $2,799,775.53 to Aspro, Inc. of Waterloo, Iowa in conjunction with F.Y. 2009 Asphalt Overlay Program, Contract No. 754, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-117. DOCUMENTS 128567 - Steve Schmitt/Greenwood that communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of $2,799,775.53 with Aspro, Inc. of Waterloo, Iowa in conjunction with F.Y. 2009 Asphalt Overlay Program, Contract No. 754, be received, placed on file and "Resolution approving said documents", be adopted and Mayor Pro Tem and City Clerk authorized to execute same. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-118. 128568 Steve Schmitt/Greenwood that communication from Director of Cultural & Arts Commission transmitting application for grant in the amount of $20,000.00 with the Cedar Valley's Promise Program to support free preschool tours of the Phelps Youth Pavilion, be received, placed on filed and "Resolution approving said application", be adopted and Mayor Pro Tem authorized to execute same. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-119. February 16, 2009 Page 4 Documents continued 128569 - Steve Schmitt/Greenwood that communication from Leisure Services Director transmitting five-year lease agreement with Twin Sports Group, Inc. for lease of Waterloo Riverfront Stadium at a cost of $1,250.00 per month, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor Pro Tem and City Clerk authorized to execute same. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-120. 128570 - Greenwood/Steve Schmitt that communication from Leisure Services Director transmitting rental contract with Waterloo Jaycees for use of city golf courses on July 15-19, 2009 for a fee of $3,000.00, be received, placed on file, and "Resolution approving said agreement", be adopted and Mayor Pro Tem and City Clerk authorized to execute the same. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-121. 128571 Greenwood/Steve Schmitt that communication from Police Chief transmitting application with Iowa Governor's Traffic Safety Bureau for an Alcohol Impaired Driving Incentive grant in the amount of $45,436.00, with no required city match, to be used for OWI arrests and other alcohol-related offenses, and purchase of equipment, materials and training expenses, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor Pro Tem authorized to execute same. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-122. 128572 - Hart/Greenwood that communication from Superintendent of Waste Management Services transmitting Supplemental Agreement No. 1 with AECOM Technical Services, Inc. at a cost of $27,000.00 for construction related services in conjunction with the Storage Building for Waterloo Pollution Control Facility, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor Pro Tem and City Clerk authorized to execute same. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-123. 128573 - Hart/Greenwood that communication from Community Planning & Development Director transmitting application with Iowa Department of Economic Development for Community Development Block Grant (CDBG) Funds for Infrastructure for Disaster Recovery in the amount of $2.5 million to be used for the Blowers Creek Pump Station, be received, placed on file and "Resolution approving said application", be adopted and Mayor Pro Tem authorized to execute same. Prior to a vote on the above motion, the following comments were heard. Mayor Pro Tem Reggie Schmitt, stated this application is for some pumps for the Blower Creek as part of the disaster recovery money. Its one of the flood mitigation issues that came up from all of our group meetings after last year's flood. Councilperson Greenwood asked what are the chances of the city receiving this grant. Noel Anderson, Community Planning & Development Director, responded its probably going to depend what other projects are submitted through the state. The state has allocated a certain amount of their CDBG disaster funds for infrastructure improvements. This is HUD money and this project meets a lot of the goals of HUD in terms of serving low to moderate income families and businesses in that area. Councilperson Steve Schmitt asked what is the timeline. Mr. Anderson responded the state will begin reviewing applications as soon as March 18, 2009. We are required to have a seven day comment period, which will be published tomorrow. We will be submitting it in approximately eight days. They have not given a timeline as to when they will actually make decisions. • • February 16, 2009 Page 5 Documents continued Councilperson Steve Schmitt asked if this is approved what is the best guesstimate on how long it would take to get it completed. Mr. Anderson responded we will have design work, then construction, so probably one year. Mayor Pro Tem Reggie Schmitt noted that the discussion in the flood mitigation meetings is that the Blowers Creek Pump Station ranked very high because of the dollars of damage that were caused in the Lafayette Park area and all of the houses in that area, plus the number of people affected. Following comments a vote was taken on the above motion with the following result. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-124. RESOLUTIONS TO BE ADOPTED 128574 - Hart/Greenwood that "Resolution approving communication from Leisure Services Director transmitting Leisure Services Commission recommendation of Spring 2009 -Winter 2010 Sports Fees", be adopted. Prior to a vote on the above motion, the following comments were heard. Councilperson Hart stated the information council received is that the Summer Hoops is going from $10.00 to $20.00 to help offset potential loss of YES funds, and he asked what happens if those YES funds are reinstated. Paul Huting, Leisure Services Director, replied if they would be reinstated we could cut that. Mr. Huting stated that for those children in need, they have the key card program that would cut that fee in half. Mr. Huting stated there are other options, and their intent is not to decrease participation but to try to meet the budget. Councilperson Hart stated there are alternatives for those young people or families. Mr. Huting replied there are alternatives, and they want families to talk with them if there is a problem. Following comments a vote was taken on the above motion with the following result. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-125. NEW BUSINESS 128575 - Steve Schmitt/Hart to instruct City Engineer to prepare plans, specifications, form of contract, etc. in conjunction with F.Y. 2009 Permanent Closure of Black Hawk Creek Railroad Crossings, Contract No. 747, be received, placed on file and approved. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128576 - Steve Schmitt/Hart that plans, specifications, form of contract, etc. in conjunction with F.Y. 2009 Permanent Closure of Black Hawk Creek Railroad Crossings, Contract No. 747, be received and placed on file. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128577 - Steve Schmitt/Hart that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with above described project", be adopted. Prior to a vote on the above motion, the following comments were heard. Mayor Pro Tem Reggie Schmitt asked if this is to remove the current flood gates and replace them with an earthen levee. Eric Thorson, City Engineer, responded that is correct. Near Black Hawk Creek and Westfield, there are a number of closure structures that were used when the railroad ran through the levee primarily to serve Deere. Those rail lines are no longer used so we are working to remove those closure structures so the gate structures that are there now will be removed and be filled in with an earthen levee and will not have to be operated during times of a flood emergency. February 16, 2009 Page 6 New Business continued Following comments a vote was taken on the above motion with the following result. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-126. 128578 - Steve Schmitt/Hart that "Resolution setting date of hearing on plans, specifications, form of contract, etc. as March 2, 2009 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on the above described project", be adopted and City Clerk instructed to publish notice of same. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-127. 128579 - Steve Schmitt/Hart to instruct Leisure Services to prepare bid documents, specifications, form of contract, etc. in conjunction with Purchase of One 2009 John Deere 3720 Utility Tractor With Attachments, be received, placed on file and approved. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128580 - Steve Schmitt/Hart that bid documents, specifications, form of contract, etc. in conjunction with Purchase of One 2009 John Deere 3720 Utility Tractor With Attachments, be received and placed on file. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 128581 Steve Schmitt/Hart that "Resolution preliminarily approving bid documents, specifications, form of contract, etc. in conjunction with above described purchase", be adopted. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor 128582 - Steve Schmitt/Hart that "Resolution setting date of of contract, etc. as March 2, Chambers and taking of bids on City Clerk instructed to publish Getty, Welper. Pro Tem assigned No. 2009-128. hearing on bid documents, specifications, form 2009 at 5:30 p.m. in the City Hall Council the above described purchase", be adopted and notice of same. Ayes: Four. Absent: Cole, Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-129. 128583 Greenwood/Hart that communication from Superintendent of Central Garage requesting authorization to purchase a demonstrator 2008 John Deere 672D motor grader at a cost of $148,008.00, be received, placed on file and "Resolution approving said purchase", be adopted. Ayes: Four. Absent: Cole, Getty, Welper. Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2009-130. ORAL PRESENTATIONS 128584 - Councilperson Hart reported he received a call from Lawrence Wheeler who wanted to make sure that the council recognized that this is Black History Month. As we all know, this is an important month to not only African Americans but to the entire country for the contributions that have been made throughout history. Councilperson Hart thanked Mr. Wheeler for the call making sure that he carried the sentiments to the community. Hart/Greenwood that the above oral comments be received and placed on file. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. 1 • • • February 16, 2009 Page 7 ADJOURNMENT 128585 - Hart/Greenwood that the Council adjourn at 5:54 p.m. Ayes: Four. Absent: Cole, Getty, Welper. Motion carried. ''',N,--t-,-,c r4.4.4_ Nancy Eckert, CMC City Clerk