HomeMy WebLinkAboutAment - Ansborough Ave Cont. 942 - 8/28/2017ANSBOROUGH AVENUE FROM U.S. 20 TO SAN MARNAN DRIVE IMPROVEMENTS
CITY OF WATERLOO, IOWA PROFESSIONAL SERVICE AGREEMENT
This Agreement is made and entered by and between Amen t Design, 625 32ntl Avenue SW,
Cedar Rapids, Iowa, hereinafter referred to as "AMENT" and City of Waterloo, Iowa, hereinafter
eferred to as "CLIENT."
IN CONSIDERATION
of the covenants hereinafter set forth,
the parties hereto
mutually agree as
follows:
period of time.
AMENT does not have control
over any such costs, including, but not
SCOPE OF SERVICES
AMENT shall perform professional Services (the "Services") in connection with CLIENT'S
facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto.
II. AMENT'S RESPONSIBILITIES
AMENT shall, subject to the terms and provisions of this Agreement:
(a) Appoint one or more individuals who shall be authorized to act on behalf of AMENT
and with whom CLIENT may consult at all reasonable times, and whose instructions,
requests, and decisions will be binding upon AMENT as to all matters pertaining to
this Agreement and the performance of the parties hereunder.
(b) Use all reasonable efforts to complete the Services within the time period mutually
agreed upon, except for reasons beyond its control. Schedule shall be as defined in
Attachment B.
(c) Perform the Services in accordance with generally accepted professional engineering
standards in existence at the time of performance of the Services. If during the two-
year period following the completion of Services, it is shown that there is an error in
the Services solely as a result of AMENT's failure to meet these standards, AMENT
shall reperform such substandard Services as may be necessary to remedy such
error at no cost to CLIENT. Since AMENT has no control over local conditions, the
cost of labor and materials, or over competitive bidding and market conditions,
AMENT does not guarantee the accuracy of any construction cost estimates as
compared to contractor's bids or the actual cost to the CLIENT. AMENT makes no
other warranties either express or implied and the parties' rights, liabilities,
responsibilities and remedies with respect to the quality of Services, including claims
alleging negligence, breach of warranty and breach of contract, shall be exclusively
those set forth herein.
(d) AMENT shall, if requested in writing by CLIENT, for the protection of CLIENT, require
from all vendors and subcontractors from which AMENT procures equipment,
materials or services for the project, guarantees with respect to such equipment,
materials and services. All such guarantees shall be made available to CLIENT to
the full extent of the terms thereof. AMENT's liability with respect to such equipment,
and materials obtained from vendors or services from subcontractors, shall be limited
to procuring guarantees from such vendors or subcontractors and rendering all
reasonable assistance to CLIENT for the purpose of enforcing the same.
(e)
AMENT will be
providing estimates of costs
to the CLIENT covering an extended
period of time.
AMENT does not have control
over any such costs, including, but not
limited to, costs of labor, material, equipment or services furnished by others or over
competitive bidding, marketing or negotiating conditions, or construction contractors'
methods of determining their prices. Accordingly, it is acknowledged and understood
that any estimates, projections or opinions of probable project costs provided herein
by AMENT are estimates only, made on the basis of AMENT's experience and
represent AMENT's reasonable judgment as a qualified professional. AMENT does
not guaranty that proposals, bids or actual project costs will not vary from the opinions
of probable costs prepared by AMENT, and the CLIENT waives any and all claims
that it may have against AMENT as a result of any such variance.
III. CLIENT'S RESPONSIBILITIES
CLIENT shall at such
times as may be required for the successful and
expeditious
completion
of the Services;
(a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary
approvals and permits required from all governmental authorities having jurisdiction
over the project; and designate a person with authority to act on CLIENT's behalf on
all matters concerning the Services.
(b) Furnish to AMENT all existing studies, reports and other available data pertinent to
the Services, and obtain additional reports, data and services as may be required for
the project. AMENT shall be entitled to rely upon all such information, data and the
results of such other services in performing its Services hereunder.
IV. INDEMNIFICATION
AMENT agrees to indemnify and hold harmless CLIENT from and against any and all suits,
actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys'
fees directly related thereto) for bodily injury or death of any person or damage to third party
property if and to the extent arising from the negligent errors or omissions or willful misconduct
of AMENT during the performance of the Services hereunder.
V. INSURANCE
Commencing with the performance of the Services, and continuing until the earlier of
acceptance of the Services or termination of this Agreement, AMENT shall maintain standard
nsurance policies as follows:
(a) Workers' Compensation and/or all other Social Insurance in accordance with the
statutory requirements of the state having jurisdiction over AMENT's employees who
are engaged in the Services, with Employer's Liability not less than One Hundred
Thousand Dollars ($100,000) each accident;
(b) Commercial General Bodily Injury and Property Damage Liability and Automobile
liability insurance including (owned, non -owned, or hired), each in a combined single
limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and
property damage liability. This policy includes Contractual Liability coverage.
AMENT agrees to name CLIENT as Additional Insured on this policy, but only to the
extent of AMENT's negligence under this Agreement and only to the extent of the
insurance limits specified herein.
(c) Professional Liability Insurance with limits of $1,000,000 per claim and in the
aggregate covering AMENT against all sums which AMENT may become legally
obligated to pay on
account of any
professional
liability arising out
of the performance
of this Agreement.
AMENT agrees to provide CLIENT with certificates of insurance evidencing the above
described coverage prior to the start of Services hereunder and annually thereafter if required.
AMENT shall provide prompt notice to the CLIENT in the event of cancellation, material
change, or nonrenewal per standard ISO Acord Form wording and the policy provisions.
VI. COMPENSATION AND TERMS OF PAYMENT
Compensation for the services shall be on an hourly basis in accordance with the hourly fees
and other direct expenses in effect at the time the services are performed. Total
compensation is a not -to -exceed fee of eighty-one thousand nine hundred sixty-five Dollars
and no cents ($81,965.00). The fee is broken down in Attachment B. The fee is based upon
our fully encumbered standard hourly rates (payment for project expenses such as mileage
and copies is included in the standard hourly rate).
AMENT may bill the CLIENT monthly for services completed at the time of billing. CLIENT
agrees to pay AMENT the full amount of such invoice within thirty (30) days after receipt
thereof. In the event CLIENT disputes any invoice item, CLIENT shall give AMENT written
notice of such disputed item within ten (10) days after receipt of invoice and shall pay to
AMENT the undisputed portion of the invoice according to the provisions hereof. CLIENT
agrees to abide by any applicable statutory prompt pay provisions currently in effect.
VII. TERMINATION
CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14)
days written notice to AMENT. The obligation to provide further Services under this
Agreement may be terminated by either party upon fourteen (14) days' written notice in the
event of substantial failure by the other party to perform in accordance with the terms hereof
through no fault of the terminating party, providing such defaulting party has not cured such
failure, or, in the event of a non -monetary default, commenced reasonable actions to cure
such failure. In either case, AMENT will be paid for all expenses incurred and Services
endered to the date of the termination in accordance with compensation terms of Article VI.
VIII. OWNERSHIP OF DOCUMENTS
(a) Sealed original drawings, specifications, final project specific calculations and other
instruments of service which AMENT prepares and delivers to CLIENT pursuant to
this Agreement shall become the property of CLIENT when AMENT has been
compensated for Services rendered. CLIENT shall have the right to use such
instruments of service solely for the purpose of the construction, operation and
maintenance of the Facilities. Any other use or reuse of original or altered files shall
be at CLIENT's sole risk without liability or legal exposure to AMENT and CLIENT
agrees to release, defend and hold AMENT harmless from and against all claims or
suits asserted against AMENT in the event such documents are used for a purpose
different than originally prepared even though such claims or suits may be based on
allegations of negligence by AMENT. Nothing contained in this paragraph shall be
construed as limiting or depriving AMENT of its rights to use its basic knowledge and
skills to design or carry out other projects or work for itself or others, whether or not
such other projects or work are similar to the work to be performed pursuant to this
Agreement.
(b) Any files delivered in electronic medium may not work on systems and software
different than those with which they were originally produced and AMENT makes no
warranty as to the compatibility of these files with any other system or software.
Because of the potential degradation of electronic medium over time, in the event of
a conflict between the sealed original drawings and the electronic files, the sealed
drawings will govern.
IX. MEANS AND METHODS
(a) AMENT shall not have control or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
measures and programs including enforcement of Federal and State safety
requirements, in connection with construction work performed by CLIENT's
construction contractors. Nor shall AMENT be responsible for the supervision of
CLIENT's construction contractors, subcontractors or of any of their employees,
agents and representatives of such contractors; or for inspecting machinery,
construction equipment and tools used and employed by contractors and
subcontractors on CLIENT's construction projects and shall not have the right to stop
or reject work without the thorough evaluation and approval of the CLIENT. In no
event shall AMENT be liable for the acts or omissions of CLIENT's construction
contractors, subcontractors or any persons or entities performing any of the
construction work, orfor the failure of any of them to carry out construction work under
contracts with CLIENT.
(b) In order that AMENT may be fully protected against such third -party claims, CLIENT
agrees to obtain and maintain for the benefit of AMENT the same indemnities and
insurance benefits obtained for the protection of the CLIENT from any contractor or
subcontractor working on the project and shall obtain from that
contractor/subcontractor insurance certificates evidencing AMENT as an additional
named insured.
X. INDEPENDENT CONTRACTOR
AMENT shall be an independent contractor with respect to the Services to be performed
hereunder. Neither AMENT nor its subcontractors, nor the employees of either, shall be
deemed to be the servants, employees, or agents of CLIENT.
XI. PRE-EXISTING CONDITIONS
Anything herein to the contrary
notwithstanding, title to, ownership of, legal responsibility and
liability for any and all pre-existing contamination shall at all times remain with CLIENT.
"Preexisting contamination" is any hazardous or toxic substance present at the site or sites
concerned which was not brought onto such site or sites by AMENT. CLIENT agrees to
release, defend, indemnify and hold AMENT harmless from and against any and all liability
which may in any manner arise in any way directly or indirectly caused by such pre-existing
contamination except if such liability arises from AMENT's sole negligence or willful
misconduct.
CLIENT shall, at CLIENT'S sale expense and risk, arrange for handling, storage,
transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT
shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look
to the disposal facility and/or transporter for any responsibility or liability arising from improper
disposal or transportation of such waste. AMENT shall not have or exert any control over
CLIENT in CLIENT's obligations or responsibilities as a generator in the storage,
transportation, treatment or disposal of any pre-existing contamination. CLIENT shall
complete and execute any governmentally required forms relating to regulated activities
neluding, but not limited to generation, storage, handling, treatment, transportation, or
disposal of pre-existing contamination. In the event that AMENT executes or completes any
governmentally required forms relating to regulated activities including but not limited to
storage, generation, treatment, transportation, handling or disposal of hazardous or toxic
materials, AMENT shall be and be deemed to have acted as CLIENT's agent.
For MEN I s Services requiring drilling, boring, excavation or soils sampling, CLIENT shall
approve selection of the contractors to perform such services, all site locations, and provide
AMENT with all necessary information regarding the presence of underground hazards,
utilities, structures and conditions at the site.
XII. LIMITATION OF LIABILITY
CLIENT agrees that AMENT's liability for the act, error or omission in its performance of
services under this Agreement shall in no event exceed the amount of the total compensation
received by AMENT. It is intended by the parties to this Agreement that AMENT's services
n connection with the project anticipated herein shall not subject AMENT's individual
employees, officers, or directors to any personal legal exposure for the risks associated with
this project.
XIII. DISPUTE RESOLUTION
If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot
be settled through negotiation, then AMENT and the CLIENT agree to submit the dispute to
mediation. In the event AMENT or the CLIENT desires to mediate any dispute, that party
shall notify the other party in writing of the dispute desired to be mediated. If the parties are
unable to resolve their differences within 10 days of the receipt of such notice, such dispute
shall be submitted for mediation in accordance with the procedures and rules of the American
Arbitration Association (or any successor organization) then in effect. The deadline for
submitting the dispute to mediation can be changed if the parties mutually agree in writing to
extend the time between receipt of notice and submission to mediation. The expenses of the
mediator shall be shared 50 percent by AMENT and 50 percent by the CLIENT. This
requirement to seek mediation shall be a condition required before filing an action at law or in
equity. However, prior to or during the negotiations or the mediation either party may initiate
litigation that would otherwise be barred by a statute of limitations, and AMENT may pursue
any property liens or other rights it may have to obtain security for the payment of its invoices.
XIV. MISCELLANEOUS
(a) This Agreement constitutes the entire agreement between the parties hereto and
supersedes any oral or written representations, understandings, proposals, or
communications heretofore entered into by or on account of the parties and may not
be changed, modified, or amended except in writing signed by the parties hereto. In
the event of any conflict between this contract document and any of the exhibits
hereto, the terms and provisions of this contract document shall control. In the event
of any conflict among the exhibits, the exhibit of the latest date shall control.
(b) This Agreement shall be governed by the laws of the State of Iowa.
(c) AMENT may subcontract any portion of the Services to a subcontractor approved by
CLIENT. In no case shall CLIENT's approval of any subcontract relieve AMENT of
any of its obligations under this Agreement.
(d)
In no event shall either
party be liable to
the
other for
indirect
or
consequential
damages, including, but
not limited to, loss
of
use, loss
of profit
or
interruption of
business, whether arising in contract, tort (including negligence), statute, or strict
lability.
(e) In the event CLIENT uses a purchase order form to administer this Agreement, the
use of such form shall be for convenience purposes only, and any typed provision in
conflict with the terms of this Agreement and all preprinted terms and conditions
contained in or on such forms shall be deemed stricken and null and void.
(f)
This
Agreement gives no
rights or benefits to anyone otherthan CLIENT and AMENT
written below.
and
does not create any
third -party beneficiaries to the Agreement.
IN WITNESS WHEREOF,
the parties
hereto have executed this agreement on the
day and year
written below.
APPROVED FOR CLIENT
APPROVED FOR AMENT DESIGN
By:By:
Printed Name:
Title: r
Date:
Printed Name: Michael G. Dryden. P.E.
Title: Secretarv/Treasurer
Date: �✓�/r/5 f A�j� a6�
ATTACHMENT A
Scope of Services
Project Understanding
The Ansborough Avenue Transportation Improvements Project corridor extends from the U.S. 20 overpass north
to San Marnan Drive. The Project is approximately 1,300 feet in length (approximately 1,000 feet from the U.S.
20 westbound on/off ramps to San Marnan Drive.) Another four -legged intersection is located within the Project
corridor along Ansborough Avenue, approximately 560 feet south of San Marnan Drive. It is comprised of Fitzway
Drive, the west leg, and Fisher Drive, the east leg.
Ansborough Avenue is classified as a Minor Arterial — its Federal functional classification. The roadway has an
urban section with curb and gutter and a storm sewer system. The roadway is a three -lane roadway for much of
the Project corridor— providing one (1) through travel lane in each direction —for both northbound and
southbound traffic — and a two-way left -turn lane in the center. However, at the north and south ends of the
Project corridor, an exclusive right -turn lane is provided for northbound traffic at the San Marnan Drive
ntersection and for southbound traffic at the U.S. 20 westbound on/off ramp intersection. The posted speed limit
s currently 35 miles per hour.
The Ansborough Avenue Project corridor is zoned commercial. VGM is located on the west side of Ansborough
Avenue and has approximately 800 employees. On the east side of Ansborough Avenue, there is a commercial/
office development with various land uses. A new Kwik -Star convenience store/car wash will be ready to open
soon at the intersection of Ansborough Avenue and Fisher Drive. There are approximately forty (40) acres of
undeveloped land located between Ansborough Avenue and Kimball Avenue to the east. A large area located
west of VGM — on the west side of Ansborough Avenue — is also undeveloped.
The Ansborough Avenue Project will include a traffic study to determine the roadway improvements that will be
needed to accommodate the projected traffic to be generated by the Kwik -Star development and the future
development of the undeveloped parcels mentioned above. The traffic study will include traffic counts (of the U.S.
20 westbound on/off ramps, the Ansborough Avenue/Fitzway Drive/Fisher Drive intersection, and the Ansborough
Avenue/San Marnan Drive intersection), and review of the projected 2045 traffic volumes.
The Project will include the design of traffic signals at the Ansborough Avenue/Fitzway Drive/Fisher Drive
intersection and the modification of the existing traffic signal at Ansborough Avenue and San Marnan Drive (if
required). The Project could include design of traffic signals at the U.S. 20 westbound on/off ramps, if they are
warranted, but, at this time, they are not included in this scope of services. The Project will also include the
design for the addition of a fourth lane, possibly just an exclusive right -turn lane for both northbound and
southbound traffic, at the Ansborough Avenue/Fitzway Drive/Fisher Drive intersection.
Construction phase services — including the administration of the construction contract, construction surveys,
materials testing, and the provision of a Resident Project Representative (RPR) to observe the construction — are
included in the Project scope of services.
Major Project Tasks
• Project Management
• Research and Data Collection including:
o Traffic Counts
o Traffic Study
• Control, Boundary, Utility, Drainage, Topographic, and Pick-up Surveys
• Engineering Design; Plans, Specifications, and Construction Cost Opinion Development; and Special
Provisions, if Needed
• Permit Applications
• Contractor Procurement Activities
• Construction Phase Services (Construction Contract Administration, Construction Surveys, Materials
Testing, and Construction Observation)
Page 1 of 13
Scope of Services
The scope of services to be performed by Ament Design shall be completed in accordance with generally
accepted standards of practice and shall include the services and supplies to perform tasks listed below.
The Project involves: Project management; utility coordination; research and data collection including design
surveys; traffic studies and analyses, conceptual, preliminary, check, and final design; preparation of contract
documents (plans, specifications, cost opinions); assistance with permits; assistance with contractor procurement,
and construction -related services including construction staking; on-site field reviews; construction observation
and documentation; materials testing; record drawings, and construction administration. The following provides a
description of the tasks to be performed and identification of the proposed work.
Project Management
A. Project Team Kick -Off Meeting —This meeting shall include members of the Project Team (Ament Design,
some, but not all, of Ament Design's Consultants, and City of Waterloo). The goal of the meeting is to define
and clarify the City of Waterloo's requirements for the Project, to obtain available data, to develop a detailed
Project plan regarding data delivery and format, and to discuss and clarify key Project issues.
B. Project
Administration —This
task
involves tracking the Project design schedule
throughout the
length of the
design
services phase,
monitoring
the Project Scope of Work and reviewing the
Quality Control
Plan.
• Monitoring Schedule: If the
Project is not on
schedule, Ament Design will present an
approach for
bringing the Project back on
schedule.
• Monitor Project Scope: This will be done to identify needed services that are not included in the scope of
the design services contract. Ament Design will make the City of Waterloo representative aware of
potential change orders to the design contract before the additional services are performed.
• subconsultant Management —This task involves the preparation of subcontracts and work orders for
Ament Design's subconsultants. This task also includes monitoring Ament Design's subconsultant
activities, reviewing Ament Design's subconsultant invoices, and submitting to the City of Waterloo for
payment. This task also includes reviewing Ament Design's subconsultant work for technical accuracy
and conformance with Project requirements. The subconsultant that is anticipated is:
o TEAM Services, Inc.
• Quality Control Plan —This task involves establishment of review and checking procedures for Project
deliverables. The Ament Design will designate responsibility for implementation of the plan.
C. Project Design Review Meetings — This task involves attendance by Ament Design at Project design review
meetings with representatives of the City of Waterloo with participation by Ament Design's Consultants on an
"as needed" basis. Up to six (6) meetings are anticipated. Ament Design will keep, prepare, and distribute
minutes of meetings to attendees in a timely manner. The purpose of these review meetings will be to:
1. present design issues,
2w request that additional information be provided by the City of Waterloo and/or obtain clarification of
information that has been provided by the City of Waterloo,
3. identify issues that have developed during Project design, options to address these issues, advantages
and disadvantages of these options, and the option that Ament Design recommends,
4. update the Project schedule, discuss Project progress, and notify the City of Waterloo whether or not the
Project is on schedule,
5. present an approach for bringing the Project back on schedule if it is behind schedule, and
6. inform the City of Waterloo of needed design services not included in the scope of the design services
contract.
D. Coordination with Utilities and Other Affected Entities —This task is intended to provide for the necessary
coordination with other users of the Project corridor —primarily franchise and public utilities. Ongoing input
and related design consideration shall be included in the development of the design plans. This task
includes:
1. Attendance at a Joint Utility Coordination Meeting with the City of Waterloo and affected utilities at the
beginning of the Project during the Data Collection Phase and after the submittal of each phase of the
Project (Preliminary, Check and Final Plan Stages);
Page 2 of 13
2.
Preliminary, check, and final plan
submittals
to utility companies for review of design impacts;
3.
On-site field reviews, as needed;
and
4.
Determination of right-of-way and
easement
requirements to accommodate utility facilities.
II. Research and Data Collection
A. Research and Data Collection
1. Aerial Photography and Topography —This item includes the collection of digital mapping of aerial
photography and topography and available GIS -based data comprising the best available information for
the Project area. This information will be obtained from the City of Waterloo.
2. Record Drawing Research —The purpose of this item is to research and collect the record drawings
available for the improvements affecting the Project area or those directly affected by the Project design.
This shall include both public and private improvement record drawings. This item shall also include the
collection of available site plans for properties adjacent to the Project corridor. Proposed driveway
entrances and building locations will be reviewed.
This task includes obtaining record drawings for the existing traffic signal installation at Ansborough
Avenue and San Marnan Drive and the existing signal interconnection system located within the Project
corridor. This includes information on traffic signal equipment, layout, wiring, phasing, timing, etc.
3. Encroachment Research —This item includes performing research related to approved easement and
right-of-way encroachments of the Project corridor. This information will relate directly to Project schedule
and, possibly, Project cost.
4. Utility Research — This item includes research with the franchise utilities (gas, electric, telephone, cable
television, fiber optic, etc.), and public utilities (sanitary sewer; storm sewer; and water main) for
information within the Project area regarding transmission and distribution lines and service laterals. This
includes information related to existing facilities and facilities planned for construction during the design
life of the proposed improvements.
5. Traffic Volumes — This item includes the collection of turning movement traffic count data at the
intersections of: U.S. 20 Westbound on/off ramp and Ansborough Avenue, Ansborough Avenue and
Fitzway Drive/Fisher Drive, and Ansborough Avenue and San Marnan Drive. These counts will be
conducted during the AM, mid-day, and PM peak periods of a typical weekday. We will also collect
available information related to design year Average Annual Daily Traffic (AADT) projections for the
Project roadway segment, including truck traffic percentages by classification.
6. Traffic Study including Traffic Signal Warrant Analyses— This item includes the performance of a study to
determine the traffic impacts that the new Kwik -Star convenience store/car wash and the future
development of the undeveloped parcels mentioned above in the Project Understanding section will have
on the three (3) intersections located along Ansborough Avenue within the Project corridor. The study will
include a traffic signal warrant analysis for both the Ansborough Avenue / Fitzway Drive / Fisher Drive
intersection and the Ansborough Avenue / U.S. 20 westbound on/off ramp intersection. Both
intersections will be evaluated under two (2) scenarios: a) existing traffic volume conditions plus
anticipated traffic generated by the new Kwik -Star convenience store/car wash sites, and b) traffic volume
conditions under the first scenario plus anticipated traffic generated by future development of the
remaining undeveloped commercial land located between U.S. 20 and San Marnan Drive from
approximately one (1) mile west to approximately one-half (1/2) mile east of Ansborough Avenue.
A crash study of the three (3) Project intersections will also be perf
ormed as part of the study. If crash
numbers, rates, and/or severity at one (1) or more of the Project intersections are found to be significantly
higher than the average for similar locations, then a detailed traffic safety analysis will be performed for
those above-average intersections. Mitigation measures will be suggested to address any significant
crash patterns that are identified.
The traffic study will also include an evaluation of the three (3) Project intersections under the two (2)
traffic scenarios described above using anationally-recognized software program that is based on the
atest edition of the Highway Capacity Manual. The evaluation will focus on intersection levels of se vice
(LOS), intersection capacity, and the projected 85% vehicular queue lengths at each intersection.
Page 3 of 13
Mitigation measures will be identified when the LOS drops below "C" for the overall intersection or "D" for
individual movements. These mitigation measures may include additional turning lanes, adding or
upgrading traffic controls, or other methods following customary practices.
A report will be prepared that summarizes the data collection, analysis, findings, and recommendations of
the traffic study including appropriate tables, figures and technical appendices.
7. Soil Data Collection — This item includes the collection of available information related to soil types for
hydrology calculations, restoration, ground water levels and bedrock levels. This information will be
collected to determine cost opinions for construction and special construction issues and suitability of
soils for the intended purpose such as roadway subgrade.
8. Land Uses — This item includes the collection of existing and proposed land uses within the Project area.
This information may be used in projecting future traffic volumes, providing for hydrology calculations, and
developing sewer flow projections.
9. Hydrology/Hydraulics — This item is intended to include the collection of information related to the
hydrology and hydraulics of the surface water within the Project corridor. This includes information
related to existing detention, hydraulics of significant structures, and other pertinent information related to
the hydrology and hydraulics of the watershed.
10. Horizontal Control Surveys — This item includes establishing horizontal control referenced to Iowa State
Plane Coordinates, North Zone, as determined from the Iowa RTN.
11. Vertical Control Survey — This item includes establishing vertical control referenced to 1988 NGVD
through GPS observation (accuracy t 0.10 feet) on one (1) point, with corridor benchmarks to be run
using digital level closed level loop with second -order, Class I NGS accuracy.
12. Reference Ties — This item includes the acquisition and documentation of reference ties for the horizontal
control points for use in the recovery of these control points. Each temporary horizontal control point
sketch will be recorded in the design plans. These sketches will include the X, Y values, monument
description, monument name, and a sketch showing ties to at least three (3) natural or manmade objects.
The X, Y, Z values of the vertical control points will be recorded in the design plans also.
13. Property Surveys — This item includes research for existing plats and survey records to determine
property ownership adjacent to the rights of way of the Project corridor, field survey for monuments to
determine rights of way lines, and calculations to delineate adjacent property lines and existing right of
way lines.
14. Utility Surveys - This item includes the use of a standard Iowa One Call Design Locate Request resulting
in SUE Level C locations. Should it be determined that SUE Level B or A locations are required, this
service can be provided as a contract amendment.
15. Topographic Surveys — This item includes the field and office tasks to perform the research and field
measurements to provide the necessary topographic information for the Project to supplement the survey
data or mapping information already collected by the City of Waterloo or others within the Project corridor
in recent years. The information to be collected includes topography and visible permanent
improvements and features. It is anticipated that the topographic survey corridor lengths and widths will
be as follows:
Ansborough
Avenue
• South limit will be the north end of the US 20 Overpass.
North limit will be 150 feet north of no, curb line of West San Mannan Drive.
Intersections
U.S. 20 ramps — 150 feet east and west of Ansborough Avenue centerline.
Fisher Drive — 300 feet east of Ansborough Avenue centerline.
Tower Park Drive — 100 feet north of Fisher Drive.
• Fitzway Drive —125 feet west of Ansborough Avenue centerline.
Page 4 of 4
3
• West San Marnan Drive — 150 feet east and west of Ansborough Avenue east and west
curb line, respectively.
Corridor survey limit is to be ten (10) feet beyond existing east and west Ansborough Avenue
right-of-way lines. — i.e., ten (10) feet encroachment onto private properties.
III. Preliminary Design Plans
The Project will be designed utilizing the Iowa Department of Transportation Standard Specifications for Highway
and Bridge Construction, Series 2015, plus General Supplemental Specifications; and applicable Supplemental
Specifications, Developmental Specifications, and Special Provisions and/or Iowa Statewide Urban Design and
Specifications (SUDAS) standard specification and/or City of Waterloo Standard Specifications.
A. Design Services —This task includes the drafting and design tasks necessary to perform the determination of
the location and dimensions of the proposed facilities.
Preparation of Base Information —This task includes the collection of the information of the research and
data collection phase and the reduction of topographic and boundary survey data and geotechnical and
environmental information to prepare Project drawings. This task shall also include the preparation of a
triangulated irregular network for the use in development of the Project design. The plan drawings will be
prepared to a scale of 1" = 40' (for 11" x 17" half-size sheets) using standards for line types and symbols.
Scales smaller or larger than this will be used as appropriate for the work involved. Certain base sheets
may be prepared utilizing aerial photography obtained from the City of Waterloo as a background.
2. Roadway Typical Cross Sections) —This task includes the development of a typical cross sections) for
the Project roadway(s) (and on-site detour roads, if necessary) indicating the type, width, and thickness of
pavement and subbase, cross slope, details of shoulders and joints, and details of curbs and sidewalk, if
proposed.
3. Horizontal and Vertical Alignment — This task includes the development of the horizontal and vertical
alignments for the proposed roadway and access drive improvements (and on-site detour roads, if
necessary). This task includes the determination of the locations and coordinates for the horizontal PI's,
PC's, and PT's; the horizontal circular curve data; the locations of the vertical VPI's. VPCs, and VPT's;
and the vertical parabolic curve data.
4. Cross Sections — This task includes the development of cross sections and the determination of
earthwork quantities utilizing roadway templates based on the roadway typical sections and the horizontal
and vertical alignments developed for the Project roadway(s) and access drives (and on-site detour
roads, if necessary). Driveway and short side road street profiles will be included in the cross sections.
Cross sections will be developed at 25 -foot intervals at a scale of not greater than V = 20' horizontally
and 1" = 10" vertically for 11']x1 7" (half-size) sheets.
5. Hydrology and Hydraulic Calculations — This task includes the preparation of detailed hydrology
calculations to be used in the design of the storm water management facilities proposed for the Project.
Information gathered during the research and data collection phase and additional information, if
necessary, shall be utilized. This task also includes the performance of calculations needed to properly
size storm sewer and culverts, if any, proposed as part of the Project.
6. Storm Sewer and Subdrains — This task includes the determination of the necessary type, size, and
location of storm sewer intakes, manholes, and piping; and subdrain piping, cleanouts, and outlets.
7. Relocation of Existing Private Utilities — This task includes the determination of the right-of-way and/or
easement needs to accommodate required relocations of the existing private utilities within the roadway
corridor(s), as identified by either the Ament Design or the utility companies during the development of
the roadway and right-of-way design.
8. Intersection and Driveway Geometry — This task includes the determination of the detailed horizontal and
vertical geometry for the proposed intersections and access drives within the roadway corridor(s). Details
will include station locations; centerline angles; locations and dimensions of radii and radius end points
and intermediate points; taper points and taper rates; flares; curb drops; crosswalk locations; non-
standard pavement cross slopes; access drive grades; and spot elevations.
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9. PCC
Pavement Joint Layout—
This task
includes the determination of the
proposed joint
layouts for the
main
line and side road PCC
pavements
and for the intersections of these
roadways.
10. Sidewalk, Shared Use
Paths, and
Pedestrian
Ramp Geometrics —This as includes the determination of
the detailed horizontal
and vertical
geometry
for:
a. the existing sidewalks, shared -use paths, and pedestrian ramps within the roadway corridor that will
be impacted by roadway construction, and
b. the proposed sidewalks, shared -use paths, and pedestrian ramps within the roadway corridor that will
needed to accommodate Americans with Disabilities Act (ADA) requirements for the roadway
construction, i.e., new pedestrian ramps for receiving non -vehicular traffic from existing pedestrian
ramps in other intersection quadrants.
Details will include station locations and offsets and grades and spot elevations for non -typical sidewalk
or shared use path locations, such as depressed sections through driveways, and pedestrian ramp
locations at intersections.
11. Erosion Control Plan —This task includes the development of an erosion control plan for the Project. The
plan shall identify the type, size, and location of proposed erosion control elements referencing DOT or
SUDAS standards.
12. Storm Water Pollution Prevention Plan (SWPPP) — This task includes the development of a storm water
pollution prevention plan (SWPPP) for the Project, if required, based on the extents of the Project.
13. Construction Staging Plan and Detour / Traffic Control Plan — This task includes the development of a
construction staging plan and a traffic control plan for the Project. This task also includes the
determination of both on-site and off-site detours needed during Project construction.
14. Pavement Marking and Signing Plan — This task includes the development of a pavement marking and
signing plan according to the requirements of the City of Waterloo and according to the guidelines
contained in the Manual on Uniform Traffic Control Devices (MUTCD) Handbook, latest edition, a manual
approved by the Federal Highway Administrator as the National Standard.
15. Traffic Signal System Design / Modifications — This task includes the design and preparation of detailed
plans for:
a. Installing afully-actuated traffic signal installation located at the intersection of Ansborough Avenue
and Fitzway Drive /Fisher Drive;
b. upgrading and modifying the existing traffic signal installation at Ansborough Avenue and San
Marnan Drive, if required by the proposed construction; and
c. upgrading and modifying the traffic signal interconnection and intersection monitoring system for
these two (2) traffic signal installations.
Plans will include traffic signal layout; a wiring diagram; signal phasing with a phase sequence diagram
and signal timings for both isolated and interconnected signal operation; sign and signal head types and
dimensions; loop detector (and/or video or wireless vehicle detection zone), handhole, and base
locations; interconnection and intersection monitoring system information; written or graphical depiction of
mast arm loadings, and a summary of anticipated traffic signal quantities.
The City of Waterloo will provide Ament Design with information regarding existing traffic signal
equipment and phasing and timing information. The City of Waterloo will also input the new traffic signal
timing information into the existing or upgraded traffic signal equipment when recommended.
This task does not include the design of a new traffic signal installation at the intersection of U.S. 20
westbound on/off ramp and Ansborough Avenue.
16. Prepare Permit Applications —This task includes the preparation and submittal to the City of Waterloo of
permit applications (and required exhibits) necessary to commence with the construction of the proposed
mprovements. These include, but are not limited to, City of Waterloo (City), County, State, and Federal
permits necessary for the Project. The permits that are anticipated are 1) a National Pollutant Discharge
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Elimination System (NPDES) General Permit No. 2 from the Iowa Department of Natural Resources,
since the area of land disturbed by the proposed Project will exceed one (1) acre, and 2) Iowa DNR
permit applications, if needed, for any sanitary sewer reconstruction and/or water main reconstruction that
s required for Project construction, and 3) a Work within Right of Way Permit from the Iowa DOT. The
City of Waterloo will be responsible for submittal of permit applications to the permitting agencies and
payment of permit fees.
This task also includes the preparation of a Public Notice of Storm Water Discharge and submittal of this
notice to the City of Waterloo. City of Waterloo will be responsible for submittal of this notice to two (2)
ocal newspapers for publication and payment of publication fees.
17. Budget Review (Preliminary Engineer's Opinion of Anticipated Construction Cost) —This task includes the
development of a quantity take -off and the application of unit prices reasonable for the scope, schedule,
and anticipated job site conditions. The revised total Project expenditures shall be reviewed and
compared to the original Project budget. A discussion of the adequacy of the existing budget shall be
made. If the budget is not adequate for some reason, options shall be evaluated and a recommendation
shall be made to address the budget issue.
18. Quality Review —This task includes a field review by the design team, regarding the quality of the design
developed to date. Issues such as property owner concerns; coordination with utilities, and other
agencies; and the maintenance aspects of the facilities shall be considered while making this review.
Input from a contractor may be included when appropriate. The accuracy and completeness of the
documents shall also be scrutinized to minimize the need for modifications to the design. Any necessary
modifications shall be included in the documents following the quality review by the designer and prior to
continuing to the next step.
19. Preliminary Plan Submittal — This item includes the submittal of the appropriate number of copies of the
Preliminary Plans to the City of Waterloo.
For the preliminary design review meeting, preliminary design plans will be prepared to approximately
60% development of the Project design. The preliminary plans will include:
•
Title sheet
/field check with
City of Waterloo staff
•
Preliminary
typical cross sections
workmanship and quality of
•
Preliminary
horizontal and vertical roadway
and driveway alignments
•
Preliminary
horizontal and vertical sidewalk
alignments
•
Preliminary
location / layout of new storm sewer and subdrain elements
•
Preliminary
location and sizing of sanitary sewer system modifications
•
Preliminary
location and sizing of relocated
water main pipes and appurtenances
•
Preliminary
cross sections
20. Field
Reconnaissance —This task includes a field reconnaissance
/field check with
City of Waterloo staff
after
the initial preliminary design plan set is submitted to the City
of Waterloo.
workmanship and quality of
IV. Check Plans and Final Plans
A. Check Plans and Draft Project Manual —This item includes the addition of information to the Preliminary
Plans, the incorporation of the Preliminary Plan review comments to more fully develop the contract
documents, and the development of a draft Project Manual, including front end documents and
specifications/special provisions.
1. Addition of Text /Information
to Drawings —This task includes the addition of information and
text to the
drawings to provide for more
detailed location
and dimension information. Information related
to quality of
workmanship and quality of
materials shall be
included in the Project specifications or special
provisions.
2. Develop Special Details
—This item includes the design
and drafting of
special
Project details. Standard
details shall be included
by reference only.
3. Develop Special Provisions —This task includes the development of Special Provisions, if necessary, to
supplement the Standard Specifications.
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4. Quality Review by the Designer — This task includes a detailed review of the information included in the
drawings and in the Special Provisions. Any discrepancies discovered shall be resolved prior to
continuing to the next step.
5. Budget Review (Updated Engineer's Opinion of Anticipated Construction Cost) —This item includes a
refinement of the previous quantity take -offs developed for the standard bid items. Revisions to any unit
prices as is appropriate based on additional information shall occur as part of this task. A comparison of
the current total Project budget with the allocated resources shall be made. The need to resolve any
discrepancies shall be evaluated and recommendations to address any budget issues shall be made as
part of this task.
6. Check Plan Submittal —This item includes the submittal of the appropriate number of copies of the Check
Plans; Draft Project Manual; and Updated Engineer's Opinion of Anticipated Construction Cost to the City
of Waterloo.
B. Final Plans and Project Manual —This item includes the modification of the Check Plans and Project Manual
to incorporate the Check Plan review comments and to finalize the documents.
1. Incorporate Permit Requirements —This item includes the incorporation of information in the appropriate
location related to the requirements of any applicable permits issued for the Project. Location and
dimension information shall be placed on the drawings. Quality of workmanship and quality of materials
information shall be placed in the Special Provisions.
2. Refine Special Provisions — This task includes the refinement of the Special Provisions, if necessary, to
supplement the Standard Specifications.
3. Quality Review by the Designer — This task includes a detailed review of the information included in the
drawings and in the Special Provisions. Any discrepancies discovered shall be resolved prior to
continuing to the next step.
4. Budget Review (Final Engineer's Opinion of Anticipated Construction Cost) — This item includes a
refinement of the previous quantity take -off developed for the standard bid items. Revisions to any unit
prices as is appropriate based on additional information shall occur as part of this task. A comparison of
the current total Project budget with the allocated resources shall be made. The need to resolve any
discrepancies shall be evaluated and recommendations to address any budget issues shall be made as
part of this task.
5. Assist with Development of Project Schedule — Ament Design will provide input to City of Waterloo to
assist with determination of anticipated length of Project construction schedule, intermediate (milestone)
completion dates, etc., if necessary.
6. Final Plan Submittal— This item includes the submittal of the appropriate number of copies of the Final
Plans, Final Project Manual; and Final Engineer's Opinion of Anticipated Construction Cost to the City of
Waterloo.
The plan sheets that are anticipated for inclusion in the Final Plan set are listed below:
• Title Sheet
General Notes and Legend Sheet
Typical Cross Section Sheet(s)
Quantities and Tabulations Sheet(s) including Coordinate Geometry for Roadway(s)
• Plan -and -Profile Sheet(s) with Storm Sewer
• Reference Ties and Bench Marks Sheet(s)
Right-of-way and Easement Sheet(s)
Construction Staging and Detour! Traffic Control Plan Sheet(s)
Intersection Geometry and Joint Layout Sheet(s)
• Traffic Signal System Installation / Modifications Sheets
• Pedestrian Ramp Geometry Sheet(s)
• Removals Sheet(s)
Erosion Control Plan Sheet(s)
• Storm Water Pollution Prevention Plan (SWPPP) Sheet(s)
Page 8 of 13
• Pavement Markings and Signing Plan Sheet(s)
• Tabulation of Earthwork Quantities Sheet(s)
• Special Details Sheet(s) (if needed)
• Cross Section Sheet(s)
Contractor Procurement
A. Bid Period Activities
1. Answer
Questions from
Contractors —After submittal
of Final Plans to the City of Waterloo, clarification of
items in
question will be
provided to assist the City of
Waterloo in answering questions from Contractors
and any
addenda that are
necessary.
VI. Construction Phase Services
A. Construction Surveys — A fee for the necessary construction surveys will be prepared during the Final Design
Phase of the Project, after the extent of the proposed improvements is finalized. Construction Surveys will be
completed in accordance with the Iowa Department of Transportation Standard Specification for Construction
Surveys.
B. Ament Design shall perform construction administration for the City of Waterloo during the Construction
Phase of the Project. Ament Design shall perform nearly full-time construction observation for the City of
Waterloo during the Construction Phase of the Project.
1. General Administration of Construction Contract —Consult with City of Waterloo and act as City of
Waterloo's representative. The extent and limitations of the duties, responsibilities and authority of Amen,
Design as assigned shall not be modified, except as Ament Design may otherwise agree in writing. All of
City of Waterloo's instructions to Contractor will be issued through Ament Design, who shall have
authority to act on behalf of City of Waterloo in dealings with Contractor to the extent provided in this
Agreement except as otherwise provided in writing.
2. Resident Project Representative (RPR) — Provide the services of an RPR at the Site to assist the Ament
Design and to provide more extensive observation of Contractor's work. Duties, responsibilities, and
authority of the RPR are as set forth in Attachment A-1. The furnishing of such RPR's services will not
extend Ament Design's responsibilities or authority beyond the specific limits set forth elsewhere in this
Agreement.
3. Pre -Construction Conference — Organize and conduct Pre -construction conference. Prepare and
distribute minutes.
4. Visits to Site and Observation of Construction — In connection with observations of Contractor's work in
progress while it is in progress:
a. Make visits to the Site at intervals appropriate to the various stages of construction, as Ament Design
deems necessary, in order to observe as an experienced and qualified design professional the
progress and quality of the Work. Such visits and observations by Ament Design, and the Resident
Project Representative, if any, are not intended to be exhaustive or to extend to every aspect of
Contractor's work in progress or to involve detailed inspections of Contractor's work in progress
beyond the responsibilities specifically assigned to Ament Design in this Agreement and the Contract
Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of
general observation of the Work based on Ament Design's exercise of professional judgment as
assisted by the Resident Project Representative, if any. Based on information obtained during such
visits and such observations, Ament Design will determine, in general, if Contractor's work is
proceeding in accordance with the Contract Documents, and Ament Design shall keep City of
Waterloo informed of the progress of the Work.
b. The purpose of Ament Design's visits to, and representation by the Resident Project Representative,
if any, at the Site, will be to enable Ament Design to better carry out the duties and responsibilities
assigned to and undertaken by Ament Design during the Construction Phase, and, in addition, by the
exercise of Ament Design's efforts as an experienced and qualified design professional, to provide for
City of Waterloo a greater degree of confidence that the completed Work will conform in general to
Page 9 of 13
the Contract Documents and that the integrity of the design concept of the completed Project as a
functioning whole as indicated in the Contract Documents has been implemented and preserved by
Contractor. Ament Design shall not, during such visits or as a result of such observations of
Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall
Ament Design have authority over or responsibility for the means, methods, techniques, sequences,
or procedures of construction selected by Contractor, for safety precautions and programs incident to
Contractor's work, or for any failure of Contractor to comply with Laws and Regulations applicable to
Contractor's furnishing and performing the Work. Accordingly, Ament Design neither guarantees the
performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and
perform its work in accordance with the Contract Documents.
5. Defective Work —Recommend to City of Waterloo that Contractor's work be disapproved and rejected
while it is in progress if, on the basis of such observations, Ament Design believes that such work will not
produce a completed Project that conforms generally to the Contract Documents or that it will prejudice
the integrity of the design concept of the completed Project as a functioning whole as indicated in the
Contract Documents.
6. Clarifications and Interpretations; Field Orders — Issue necessary clarifications and interpretations of the
Contract Documents as appropriate to the orderly completion of Contractor's work. Such clarifications
and interpretations will be consistent with the intent of and reasonably inferable from the Contract
Documents. Ament Design may issue Field Orders authorizing minor variations from the requirements of
the Contract Documents.
7. Change Orders and Work Change Directives — Recommend Change Orders and Work Change Directives
to City of Waterloo, as appropriate, and prepare Change Orders and Work Change Directives as
required.
8. Shop Drawings and Samples — Review and approve or take other appropriate action in respect to Shop
Drawings and Samples and other data which Contractor is required to submit, but only for conformance
with the information given in the Contract Documents and compatibility with the design concept of the
completed Project as a functioning whole as indicated in the Contract Documents. Such reviews and
approvals or other action will not extend to means, methods, techniques, sequences or procedures of
construction or to safety precautions and programs incident thereto. Ament Design has an obligation to
meet any Contractor's submittal schedule that has earlier been acceptable to Ament Design.
9. Substitutes and "or -equal." —Evaluate and determine the acceptability of substitute or "or -equal" materials
and equipment proposed by Contractor.
10. Inspections and Tests — Require such special inspections or tests of Contractor's work as deemed
reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required
by Laws and Regulations or the Contract Documents. Ament Design's review of such certificates will be
for the purpose of determining that the results certified indicate compliance with the Contract Documents
and will not constitute an independent evaluation that the content or procedures of such inspections,
tests, or approvals comply with the requirements of the Contract Documents. Ament Design shall be
entitled to rely on the results of such tests.
11. Disagreements between City of Waterloo and Contractor —Render formal written decisions on all claims
of City of Waterloo and Contractor relating to the acceptability of Contractor's work or the interpretation of
the requirements of the Contract Documents pertaining to the execution and progress of Contractor's
work. In rendering such decisions, Ament Design shall be fair and not show partiality to City of Waterloo
or Contractor and shall not be liable in connection with any decision rendered in good faith in such
capacity.
12. Applications for Payment -Based on Ament Design's observations as an experienced and qualified
design professional and on review of Applications for Payment and accompanying supporting
documentation:
a. Determine the amounts that Ament Design recommends Contractor be paid. Such recommendations
of payment will be in writing and will constitute Ament Design's representation to City of Waterloo,
based on such observations and review, that, to the best of Ament Design's knowledge, information
and belief, Contractor's work has progressed to the point indicated, the quality of such work is
Page 10 of 13
generally in accordance with the Contract Documents (subject to an evaluation of the Work as a
functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests
called for in the Contract Documents and to any other qualifications stated in the recommendation),
and the conditions precedent to Contractor's being entitled to such payment appear to have been
fulfilled in so far as it is Ament Design's responsibility to observe Contractor's work. In the case of
unit price work, Ament Design's recommendations of payment will include final determinations of
quantities and classifications of Contractor's work (subject to any subsequent adjustments allowed by
the Contract Documents).
b. By recommending any payment, Ament Design shall not thereby be deemed to have represented that
observations made by Ament Design to check the quality or quantity of Contractor's work as it is
performed and furnished have been exhaustive, extended to every aspect of Contractor's work in
progress, or involved detailed inspections of the Work beyond the responsibilities specifically
assigned to Ament Design in this Agreement and the Contract Documents. Neither Ament Design's
review of Contractor's work for the purposes of recommending payments nor Ament Design's
recommendation of any payment including final payment will impose on Ament Design responsibility
to supervise, direct, or control Contractor's work in progress or for the means, methods, techniques,
sequences, or procedures of construction or safety precautions or programs incident thereto, or
Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and
performing the Work. It will also not impose responsibility on Ament Design to make any examination
to ascertain how or for what purposes Contractor has used the moneys paid on account of the
Contract Price, or to determine that title to any portion of the work in progress, materials, or
equipment has passed to City of Waterloo free and clear of any liens, claims, security interests, or
encumbrances, or that there may not be other matters at issue between City of Waterloo and
Contractor that might affect the amount that should be paid.
13. Contractor's Completion Documents.
a. Receive and review maintenance and operating instructions, schedules, and guarantees.
b. Receive bonds, certificates, or other evidence of insurance not previously submitted and required by
the Contract Documents, certificates of inspection, tests and approvals, Shop Drawings, Samples and
other data approved, and the annotated record documents which are to be assembled by Contractor
in accordance with the Contract Documents to obtain final payment.
c. Ament Design shall transmit these documents to City of Waterloo.
14. Substantial Completion —Promptly after notice from Contractor that Contractor considers the entire Work
eady for its intended use, in company with City of Waterloo and Contractor, conduct an inspection to
determine if the Work is Substantially Complete. If after considering any objections of City of Waterloo,
Ament Design considers the Work Substantially Complete, Ament Design shall deliver a certificate of
Substantial Completion to City of Waterloo and Contractor.
15. Additional Tasks. Perform or provide the following additional Construction Phase tasks or deliverables:
a. Attend weekly (or bi-monthly, if appropriate) progress meetings with Contractor and prepare and
circulate copies of minutes.
b. Perform weekly inspections of Storm Water Pollution Prevention Plan elements furnished, installed,
and maintained by Contractor, such as silt fence, inlet protection devices, etc.
c. Perform materials testing on engineered fill and subgrade and perform concrete (air and slump tests)
and record test results for Portland cement concrete (PCC) pavement, sidewalk, driveways, cast -in-
place structures, etc. in conformance with the requirements of the City of Waterloo. If required,
prepare test cylinders or beams, transport test specimens to the laboratory, perform strength tests on
test specimens, and prepare and document test results. TEAM Services, Inc. will perform this task.
d. Prepare and furnish to City of Waterloo Record Drawings showing appropriate record information
based on Project annotated record documents received from Contractor.
Page 11 of 13
e. Provide one
reproducible
and correctable printed copy
of as -built record drawings and electronic disk
in AutoCAD
format of the
as -built record drawings
f. Attend monthly utility coordination meetings with utility company representatives, Contractor, and City
staff, and prepare and circulate copies of minutes.
16. Final Notice of Acceptability of the or —Conduct a final inspection to determine if the completed Work
of Contractor is acceptable so that Ament Design may recommend, in writing, final payment to Contractor.
Accompanying the recommendation for final payment, Ament Design shall also provide a notice that the
Work is acceptable to the best of Ament Design's knowledge, information, and belief and based on the
extent of the services provided by Ament Design under this Agreement.
C. Duration of Construction Phase —The Construction Phase will commence with the execution of the first
Construction Agreement for the Project or any part thereof and will terminate upon written recommendation by
Ament Design for final payment to Contractors. If the Project involves more than one prime contract,
Construction Phase services may be rendered at different times in respect to the separate contracts.
D. Limitation of Ament Design's Authority and Responsibilities —Neither Ament Design's authority or respon-
sibility under this Agreement or under any other provision of the Contract Documents nor any decision made
by Ament Design in good faith either to exercise or not exercise such authority or responsibility or the
undertaking, exercise, or performance of any authority or responsibility by Ament Design shall create, impose,
or give rise to any duty in contract, tort, or otherwise owed by Ament Design to CONTRACTOR, any Subcon-
tractor, any Supplier, any other individual or entity, or to any surety for or employee or agent of any of them.
Ament Design shall not be responsible for the acts or omissions of any Contractor, or of any of their
subcontractors, suppliers, or of any other individual or entity performing or furnishing any of the Work. Ament
Design shall not be responsible for failure of any Contractor to perform or furnish the Work in accordance with
the Contract Documents.
The limitations upon authority
and responsibility set forth above
shall also apply
to Ament Design's
Consultants, Resident Project
Representative, and assistants.
List of property owners abutting the Project corridor(s) with contact information (mailing address,
VII. Deliverables
A. Ament Design Deliverables
1.
Minutes of Project review meetings to meeting attendees.
2.
Monthly progress reports (submitted with Project invoices) to City of Waterloo.
3.
List of property owners abutting the Project corridor(s) with contact information (mailing address,
phone number, mobile phone number, facsimile number, e-mail address, etc. to City of Waterloo.
4.
Survey notification letter sent to individual property owners along the Project corridor(s) to City of
Waterloo.
5.
One (1) copy of traffic study report that summarizes the traffic study data collection, analysis, findings,
and recommendations.
6.
Traffic signal timing plans for the AM, mid-day, and PM peak periods, in Synchroo file format.
7.
One (1) copy of each permit application to City of Waterloo. City of Waterloo will be responsible for
payment of any required permit application fees.
8.
One copy of each Public Notice of Storm Water Discharge for publication by one (1) newspapers to
City of Waterloo. City of Waterloo will be responsible for the publication of any required Project
notices and associated publication fees.
9.
One (1) set of plan sheets depicting proposed right-of-way, permanent easement, and temporary
construction easement boundaries and an electronic file in DGN or DWG format containing these
elements to City of Waterloo.
10,
Preliminary Plans: One (1) set of preliminary plans, submitted in I Vx17" (half-size) format as an
electronic PDF file, and one (1) preliminary Engineer's Opinion of Anticipated Construction Cost,
along with accompanying transmittal letter, shall be submitted to City of Waterloo.
11.
Check Plans: One (1) set of check plans, submitted in 11"x17" (half-size) format as an electronic PDF
file; one (1) set of draft Special Provisions, if needed, submitted as an electronic PDF file; and one (1)
updated Engineer's Opinion of Anticipated Construction Cost; along with accompanying transmittal
letter, shall be submitted to City of Waterloo.
12.
Final Plans: One (1) set of reproducible final plans, submitted in 1 Vx17" (half-size) format as an
electronic PDF file; one (1) set of final Special Provisions, if needed submitted as an electronic PDF
Page 12 of 13
file; one (1) updated Engineer's Opinion of Anticipated Construction Cost; along with accompanying
transmittal letter, shall be submitted to City of Waterloo; and the required number of plan set title
sheets and special provision certification pages with certification seals, dates, and original signatures
of the certifying Ament Design.
13. One (1) copy of survey field notes including utility structure inspection reports to City of Waterloo.
14. CD or DVD of Project drawings as AutoCAD' files. Electronic files of PROJECT base mapping will
include existing control point, property boundary, and topographic information; contour information;
and proposed design features.
15. The deliverables indicated in Exhibit A-1 to City of Waterloo.
VIII. CITY OF WATERLOO'S RESPONSIBILITIES
MATERIAL AND INFORMATION TO BE PROVIDED BY THE CITY OF WATERLOO:
The City of Waterloo shall provide the following material and information related to the Project:
A. Electronic files of City of Waterloo's Traffic Operations Department's Standard Specifications for Traffic
TASKS TO BE PERFORMED BY THE CITY OF WATERLOO:
The City of Waterloo shall perform the following tasks related to the Project:
A. Attend kick-off meeting, design review meetings, joint utility coordination meetings, construction conference, conference, construction progress and other job-related
meetings, and Substantial
Completion and final payment field inspections.
B. Assist Ament Design will development of coordinated traffic signal timing plans for the signalized
intersections within the Project corridor.
C. Input new traffic signal timing information into existing and/or upgraded traffic signal equipment.
Page 13 of 13
Signal Installations, if required by the City of Waterloo.
B.
Information pertaining to the horizontal and vertical control for the Project, if available.
C.
Latest aerial photography for the Project area.
D.
Latest aerial topographic mapping for the Project, if available.
E.
PDF files of GIS data (or photocopies) of sewer utility records, water utility records, storm sewer
utility records, traffic signal records, miscellaneous utility records (as available), and record
drawings for adjacent improvements.
F.
Information on sections of existing water main and/or sanitary sewer piping to replace within
Project corridor or sections of new water main and/or sanitary sewer piping to construct within
Project corridor including proposed pipe sizes. [Design of any new water main and/or sanitary
sewer piping to construct within Project corridor is a Contingency task.)
G.
Site plans for adjacent properties.
H.
Existing traffic volumes and projected Design Year Average Daily Traffic volumes for the Project
corridor(s), including truck traffic percentages by classification.
Contractor bid prices from recent similar projects let by the City of Waterloo.
J.
Permit applications that are only available from the City of Waterloo that are necessary to
commence with the construction of the proposed improvements.
K.
Proposed pipe sizing for new water mains and sanitary sewer crossings, if included in Project
design.
L.
Network -wide reduction value for Year 2017 traffic volumes, if desired by City of Waterloo, for use
in development of traffic signal timing plans for the AM, mid-day, and PM peak periods, as
needed, during construction.
M.
Proposed land uses for the undeveloped commercial lands to be included in the traffic study.
TASKS TO BE PERFORMED BY THE CITY OF WATERLOO:
The City of Waterloo shall perform the following tasks related to the Project:
A. Attend kick-off meeting, design review meetings, joint utility coordination meetings, construction conference, conference, construction progress and other job-related
meetings, and Substantial
Completion and final payment field inspections.
B. Assist Ament Design will development of coordinated traffic signal timing plans for the signalized
intersections within the Project corridor.
C. Input new traffic signal timing information into existing and/or upgraded traffic signal equipment.
Page 13 of 13
This is ATTACHMENT A-1, consisting of three (3)
page(s), referred to in the agreement between the City of
Waterloo and Ament Design, effective August 28, 2017
DUTIES, RESPONSIBILITIES, AND LIMITATIONS OF AUTHORITY OF
RESIDENT PROJECT REPRESENTATIVE
Resident Project Representative
A. Ament Design shall provide a Resident Project Representative ("RPR"), assistants, and other field staff to
assist Ament Design in observing progress and quality of the Work. The RPR, assistants, and other field staff
under this Exhibit A-1 may provide full time representation or may provide representation to a lesser degree.
B. Through such additional observations of Contractor's work in progress and field checks of materials and
equipment by the RPR and assistants, Ament Design shall endeavor to provide further protection for City of
Waterloo against defects and deficiencies in the Work. However, Ament Design shall not, during such visits
or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over the
Contractor's Work nor shall Ament Design have authority over or responsibility for the means, methods,
techniques, sequences, or procedures selected by Contractor, for safety precautions and programs incident
to the Contractor's work in progress, for any failure of Contractor to comply with Laws and Regulations
applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's
failure to furnish and perform the Work in accordance with the Contract Documents. In addition, the specific
limitations set forth in Attachment A of the Agreement are applicable.
C. The duties and responsibilities
44k
RPR are limited to those of Ament Design in the Agreement with the
City of Waterloo and in the Contract Documents, and are further limited and described as follows:
1. General: RPR is Ament Design's agent at the Site, will act as directed by and under the supervision of
Ament Design, and will confer with Ament Design regarding RPR's actions. RPR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with Ament Design and Contractor,
keeping City of Waterloo advised as necessary. RPR's dealings with subcontractors shall only be
through or with the full knowledge and approval of Contractor. RPR shall generally communicate with
City of Waterloo with the knowledge of and under the direction of Ament Design.
2. Schedules: Review the progress schedule, schedule of Shop Drawing and Sample submittals, and
schedule of values prepared by Contractor and consult with Ament Design concerning acceptability.
3. Conferences and Meetings: Att
end meetings with Contractor, such as preconstruction conferences,
progress meetings, job conferences and other project -related meetings, and prepare and circulate copies
of minutes thereof.
4. Liaison:
a. Serve as Ament Design's liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract Documents.
b. Assist Ament Design
in serving as
City
of Waterloo's liaison with Contractor when Contractor's
operations affect City
of Waterloo's
on -Site
operations.
c. Assist in obtaining from
City
of Waterloo additional details or information,
when required for proper
execution of the Work.
5. Interpretation of Contract Documents: Report to Ament Design when clarifications and interpretations of
the Contract Documents are needed and transmit to Contractor clarifications and interpretations as
issued by Ament Design.
Page 1 of 3
6. Shop Drawings and Samples:
a. Record date of receipt of Samples and approved Shop Drawings.
b. Receive Samples which are furnished at the Site by Contractor, and notify Ament Design of availability
of Samples for examination.
c. Advise Ament Design and Contractor of the commencement of any portion of the Work requiring a Shop
Drawing or Sample submittal for which RPR believes that the submittal has not been approved by
Ament Design.
7. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or
Specifications and report with RPR's recommendations to Ament Design. Transmit to Contractor in
writing decisions as issued by Ament Design.
8. Review of Work and Rejection of Defective Work:
a. Conduct on -Site observations of Contractor's work in progress to assist Ament Design in determining if
the Work is in general proceeding in accordance with the Contract Documents.
b. Report to Ament Design whenever RPR believes that any part of Contractor's work in progress will not
produce a completed Project that conforms generally to the Contract Documents or will prejudice the
integrity of the design concept of the completed Project as a functioning whole as indicated in the
Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test
or approval required to be made, and advise Ament Design of that part of work in progress that RPR
believes should be corrected or rejected or should be uncovered for observation, or requires special
testing, inspection or approval.
9. Inspections, Tests, and System Startups:
a. Consult with Ament Design in advance of scheduled
major inspections,
tests,
and systems
startups of
important phases of the Work.
b. Verify that tests, equipment, and systems start-ups and operating and maintenance training are
conducted in the presence of appropriate City of Waterloo's personnel, and that Contractor maintains
adequate records thereof.
c. Observe, record, and report to Ament Design appropriate details relative to the test procedures and
systems startups.
d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project,
record the results of these inspections, and report to Ament Design.
70. Records:
a. Maintain at the Site orderly files for correspondence, reports of job conferences, reproductions of
original Contract Documents including all Change Orders, Field Orders, Work Change Directives,
Addenda, additional Drawings issued subsequent to the execution of the Contract, Ament Design's
clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and
Sample submittals received from and delivered to Contractor, and other Project related documents.
b. Prepare a daily report or keep a diary or log book, recording Contractor's hours on the Site, weather
conditions, data relative to questions of Change Orders, Field Orders, Work Change Directives, or
changed conditions, Site visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and send copies to Ament
Design.
c. Record names, addresses and telephone numbers of all Contractors, subcontractors, and major
suppliers of materials and equipment.
d. Maintain records for use in preparing Project documentation.
e. Upon completion of the Work, furnish original set of all RPR Project documentation to Ament Design.
Page 2 of 3
I. Reports:
a. Furnish to Ament Design periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and Sample submittals.
b. Draft and recommend to Ament Design proposed Change Orders, Work Change Directives, and Field
Orders. Obtain backup material from Contractor.
c. Furnish to Ament Design and City of Waterloo copies of all inspection, test, and system startup reports.
d. Report immediately to Ament Design the occurrence of any Site accidents, any Hazardous
Environmental Conditions, emergencies, or acts of God endangering the Work, and property damaged
by fire or other causes.
12. Payment Requests: Review Applications for Payment with Contractor for compliance with the established
procedure for their submission and forward with recommendations to Ament Design, noting particularly
the relationship of the payment requested to the schedule of values, Work completed, and materials and
equipment delivered at the Site but not incorporated in the Work.
13, Certificates, Operation and Maintenance Manuals: During the course of the Work, verify that materials
and equipment certificates, operation and maintenance manuals and other data required by the
Specifications to be assembled and furnished by Contractor are applicable to the items actually installed
and in accordance with the Contract Documents, and have these documents delivered to Ament Design
for review and forwarding to City of Waterloo prior to payment for that part of the Work.
14. Completion:
a. Before Ament Design issues a Cert
ificate of Substantial Completion, submit to Contractor a list of
observed items requiring completion or correction.
b. Observe whether Contractor has arranged for inspections required by Laws and Regulations, including
but not limited to those to be performed by public agencies having jurisdiction over the Work.
c. Participate in a final inspection in the company of Ament Design, City of Waterloo, and Contractor and
prepare a final list of items to be completed or corrected.
d. Observe whether all items on final list have been completed or corrected and make recommendations
to Ament Design concerning acceptance and issuance of the Notice of Acceptability of the Work.
D. Resident Project Representative shall not:
1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including
"or -equal" items).
2. Exceed limitations of Ament Design's authority as set forth in the Agreement or the Contract Documents.
3. Undertake any of the responsibilities of Contractor, subcontractors, suppliers, or Contractor's
superintendent.
4. Advise on, issue directions relative to or assume control over any aspect of the means, methods,
techniques, sequences or procedures of Contractor's work unless such advice or directions are
specifically required by the Contract Documents.
5. Advise on, issue directions regarding, or assume control over safety precautions and programs in
connection with the activities or operations of City of Waterloo or Contractor.
6. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as
specifically authorized by Ament Design.
7. Accept Shop Drawing or Sample submittals from anyone other than Contractor.
8. Authorize City of Waterloo to occupy the Project in whole or in part.
Page 3 of 3
This is ATTACHMENT B, consisting of one (1) page(s),
referred to in the agreement between the City of
Waterloo and Ament Design, effective August 28, 2017
PROJECT SCHEDULE AND FEE
The scope of Services shall be completed in accordance with the following schedule unless modified by mutual
agreement or by factors beyond the control of the Consultant:
Contract approval
Survey and field data
Traffic Counts &Data Collection
Base Mapping & Traffic Analysis
Design Concept Report
Preliminary Plan Submittal
Return Preliminary Plan Comments
Project walk through
Check Plan Submittal
Return Check Plan Comments
Final Plan Turn -In
Bid date
The Project fee is broken down as follows:
August 28,
2017
September
18,
2017
September
18,
2017
September
29,
2017
September
29,
2017
November
3, 2017
Houdy Rate
November
10,
2017
November
10,
2017
November
24,
2017
December
1, 2017
0
December
15,
2017
approximately
January 30, 2018
LABOR
Technician
Land Surveying/Engineering
Admin
Classification
Ti
T2
Intern
Eng TSenior
Mgr
Admin
TOTAL
TOTAL
Houdy Rate
$75
$95
$105
$130
$155
LABOR
Surveys and Base
Mapping
0
0
174
0
0
188
$20,470
Traffic Counts and
Traffic StudDesign
10
0
12
0
58
80
$11,000
and Project
Manual
48
0
166
0
69283
J$170$8HRS
$31,725
Traffic Signal Design
0
0
24
0
32
56
$7,480
Utility Coordination
0
0
16
0
8
24
$2,920
Permitting
0
0
2
0
1
3
$365
Project Management
0
0
0
0
23
0
23
46
$5,405
Meetings & Field
Reviews
0
0
10
0
10
0
0
20
$29600
Total
58
0
404
0
201
12
25
700 $81,965
Page 1 of 1