HomeMy WebLinkAboutMinutes-06/11/2018 FINANCE COMMITTEE
June 11, 2018
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Bruce Jacobs, Pat Morrissey, and Chairperson Sharon Juon.
Moved by Morrissey seconded by Jacobs that the Agenda, as proposed,be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the Minutes of June 4, 2018, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Amount
Name &Title of Personnel : Class/Meeting Destination Date(s) not to
Exceed
Steve Gerberich, Artist/ Gallery Talk Waterloo, IA- May 21- $622.23
Guest Speaker *Revised* New York 31, 2018
City,NY
Marc Cashman, Production Drone Certification Waterloo, IA June 13, $150.00
Assistant Testing (Hawkeye 2018
Community College)
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request for the following pre-authorizations to
expend over$1,000.00, be approved.
Pre-Authorizations to Expend over $1,000.00
Dept. Amount+Est. S/H Expenditure
Culture'&Arts $1,622.76 Payment to Waterloo Community Schools for bus
support for Youth Pavilion tours throughout the
2017-2018 school year.
Community $1,800.00 Annual maintenance agreement for One Roof
Development software for technical support, updates and remote
access.
Garage $3,045.01 Hydraulic cylinder, breather,pins and rods for Street
Department Grader A02.
Garage $9,655.30 + $100 One (1) wheel drive for Elagin Pelican Sweeper
S/H #191008.
Leisure Services $12,000.00 Rental of a portion of the maintenance building
located at 304 W. 5th Street from August 2018 - July
2019.
Police $17,780.00 Renewal annual maintenance agreement for
Shieldware.
Sanitation $7,172.38 + Guide rollers, rubber plates', belts and other parts for
$371.87 the Yard Waste Screener#155NO3.
Sanitation $24,000.00 2018 30 x 60 Radial Stacker with 30" electric drive
belt.
Sanitation NTE $1,100.00 Annual uniform purchase as per union contract.
Sewer $2,300.00 Annual department uniforms per union contract.
Street NTE $3,200.00 Annual uniform purchase as per union contract.
Finance Committee
June 11, 2018
Page 2
Street $1,857.50 + $78.50 (25) Type II barricades with high intensity prism and
S/H (25) solar flashers for barricades.
Street NTE $4,000.00 Annual uniform purchase as per union contract.
Traffic NTE $1,500.00 Annual uniform purchase as per union contract.
Waste $3,287.00 (4) Dell desktop computers and(3) Dell monitors.
Management
Mr. Jacobs questioned the payment cycle for item seven and what is stored in the building.
Paul Huting, Leisure Services Director, explained the payment cycle and that use for the
building.
Mrs. Klein commented that she would like to know the condition of the building.
Paul Huting explained that from the functional standpoint it works well for the department and
that rolling overhead doors were repaired but is not able to speak to the structural condition of
the building.
Mrs. Klein questioned if the building has been inspected.
Paul Huting explained that he believes building and fire inspections have been conducted but that
those departments could provide further information.
Mr. Morrissey explained that JSA Development, the building owner, has upgraded the building
to make it more useful for downtown maintenance staff and equipment.
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that refund request in the amount of $134.80 for
garbage fees billed in error on a vacant property located at 642 W. Parker, be approved. Voice
vote -Ayes: Three. Motion carried.
Moved by Jacobs seconded by Morrissey that refund request in the amount of$65.55 for garbage
fees billed in error for property located at 1315 Englewood Avenue,be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Juon seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated June 11, 2018, in the amount of$3,259,181.63 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Morrissey seconded by Jacobs
that the meeting be adjourned at 5:21 p.m. Voice vote -Ayes: Three. Motion carried.
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City Clerkj