HomeMy WebLinkAboutCouncil Packet - 5/21/2018 Council Work Session
May 21, 2018
Time indicated below
Harold E. Getty Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
3:55 p.m. Discussion of Fire Recovery USA and Fire Department Fees.
Submitted By: Pat Treloar, Fire Chief
Approx. Discussion of municipal infraction ordinance.
4:10 p.m.
Submitted By: Bruce Jacobs, Ward 2 Councilperson
Approx. Update on Five Sullivan Brothers Convention Center.-
4:25 p.m. CANCELLED AND RESCHEDULED TO 5-29.
Submitted By: Mayor Quentin Hart
ADJOURNMENT
Kelley F elchle
City Clerk
CITY OF WATERLOO
Council Communication
Discussion of Fire Recovery USA and Fire Department Fees.
City Council Meeting: 5/21/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
Fke Resale Fellcllape, Ke,ipey Approved 5/16/2018 ...428 PM
ATTACHMENTS:
Description Type
❑ Fire Recovery LJSA 13aacpWr) Material
❑ Five 1Z.ecovery LJSA2 13aach:p Material
SUBJECT: Discussion of Fire Recovery USA and Fire Department Fees.
Submitted by: Submitted By:Pat Treloar, Fire Chief
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
INTI
RecoveGG
www.firerecoveryusa.com
Fire Recovery USA provides funds to fire
departments through Cost Recovery.
We Offer Seven Main Cost Recovery Programs.:
iPad Inspection / Automated billing - By combining technology with automation we
can greatly enhance your inspection and permitting program. You inspect, we do the
rest, efficiently and quickly with full transparency. We follow up on payments, have 24/7
live data reporting and the highest recovery rate in the industry.
Self Inspection Program - This revolutionary program provides the ability to have base
level inspections for ALL businesses. It satisfies your responsibility to assure your
businesses are safe. In a rotation with the full inspection above it provides the maximum
ability to assure business compliance while supporting the costs of your inspection
program. All with a flexible audit capability.
Emergency Response Cost Recovery Program - You incur significant costs
responding to incidents. Appropriately recovering the costs of high impact events is
becoming the new standard. Let us provide you with an estimate of your potential
recovery.
False Alarm Billing Program - We pull direct from your RMS or CAD and track, notify,
bill and recover your costs of response. With full transparency and accountability and
24/7 reporting.
EMS Billing Program - With nearly 20 years experience and advanced technology, let
Fire Recovery EMS perform for you. Our track record is impeccable, or recovery rates
among the highest, and our reporting is real time. Plus, we handle all the headache of
collecting.
First Responder Support Program - There are real costs to responding to medical
incidents. Medical insurance typically covers the cost of the EMS service while most first
responders have had to absorb these enormous costs. Our First Responder Support
Program allows you to track and bill to recover these costs. We bill, collect, and pass
the revenue back to our departments monthly.
Paramedic Subscription Program - Our Paramedic Subscription Program is an
"insurance policy" to help cover first responder fees for resident in your region.
Combined with our First Responder Support Program, the Paramedic Subscription
Program allows for affordable fees to cover a possible first responder event. For a small
annual fee, a resident or business can pre-pay for any incident for their family or
employees.
2271 Lava Ridge Court, STE 120 Phone 888-640-7222
Roseville, CA 95661 Fax 916-943-1661
Emergency Response Cost Recovery Program
Although billing for Fire Services sounds simple, how we generate our high recovery rate
is very sophisticated. Some fire departments do perform in-house billing; unfortunately,
they typically see a low recovery rate (between 10-15 percent). This low rate can be
attributed to the fact that the typical fire department or city is not equipped in the field of
fire service billing.
Fire Recovery USA uses advanced methods resulting in a proven higher recovery
percentage - over 90% of "fluid-based" MVA runs with hazardous materials spills
and over 70% of all billable events. This is the highest recovery rate in our industry for
all types of runs. So what makes us different?
We have several interesting techniques in our system including methods that we've
developed during our years of billing experience that informs the responsible parties of
their fiscal responsibilities. While this alone would guarantee us to equal or exceed our
competitors; the real basis for our high recovery percentage is our ability to gather the
necessary information to recover funds for a call that would otherwise be written off as
unrecoverable by others.
What our clients really appreciate is our ability to track down the necessary information
of those persons involved in the incidents. We require the least amount of information
from the fire departments to create a bill (name of individual, car license number, and the
name of the insurance carrier) - that's it! We have investigative techniques (both live
and software-based) that allow us to find most of the necessary facts. We believe that
this is our responsibility and not the fire departments'.
Bottom line: if you employ our billing service, you will enjoy, not only our
excellent customer service and training, but also be confident you have the
highest recovery percentages possible.
There is no up-front cost to you as we only take a portion of the money we
recover for you as our fee —there are no other costs to you whatsoever.
Fire Recovery USA offers fund recovery to local fire departments
for.
• Motor Vehicle Incidents
• Hazmat Clean-up
• Vehicle Fires
• Structure Fires
• Fire Investigation
Special Rescues
• Water Incidents
• Fire Inspections
• And More ...
www.firerecoveryusa.com
�EMERGENCY RESm014SE RECOVERY
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How~~ ~~~�~ system works.
~~~~~
Prior to Billing
You pass ordinance that 8UOvvS you to bill for various services you provide during an
emergency incident. These can be all or some of the following: Motor Vehicle |OCid8ntS'
which includes Accidents and Fires, Structure Fires, Marine and VVak*r Incidents,
Hazmat calls, False Alarms, Fire Investigations, and Special Rescue services.
Billing Begins
At The Scene of the Incident: Your pg[SOADe| will either log the data from the incident
using your existing system protocol, or via our paper-based "Incident Reports".
Upon Return to the Station: We have the ability to harvest the billing data from many
of today's most popular RMS Systems including, Firehouse, Zoll, Fire Programs, FDyW.
etc. If available for your RMS. our link will harvest the data information directly into Our
R8COveryHUb site. U not, your designated personnel will submit the run using our secure
ReooveryHub on-line system. When they log-on, Recovary||ub will recognize them and
bring them right to your run 3UbDlis8iDQ page.
After Submitting the Run: We go to work in c|8|nl recovery. By utilizing the advanced
technology in F<eCoveryHub, we should be able to harvest the necessary billing data for
most incidents without further COnt@Ci with the client, depending on the quality of the
information provided by your staff.
Virtually all of our interaction in with the at-fault individual and their iOgur8OC8 company.
We will determine the existing C|8iDl number (Or create a new claim with the insurance
carrier), bill the individual and submit the o|mirn to the insurance company, provide fO||Vvv-
up proof oflaws, legal dVcunneQƒg. and other iOk)r0aUQn. and fin8Uy, recover the funds.
Our Process/ng Center. After receiving the run, we assign it to a c|8irD rHp[8S8n\8tiVg.
Their job is to track dOvvD the individual and Gxio1|nA c|o|nn or create o C|@inl with the
appropriate insurance carriers and/or responsible parties. We work with the insurance
companies involved and/or the police to determine who is responsible if necessary for
payment.
Our PnOC8SSing Center sends the iDid8| C|8inn to the responsible party and their
insurance tracks the r8SpOnG8/a\ and begins to 9|am for approval of the claim. If initially
denied, the claim then moves to our escalation team who responds to the reasons for
the denial, provides the responsible party(s) Of |mvvs pertaining to the o|airn, and
straLegizes the most effective way to counter further denials Of this claim. Fire
Recovery USA uses advanced methods resulting in a proven higher recovery
percentage - over 9D% of "fluid-based" K0\/A runs with hazardous materials spills
and over 70% of all billable events.
www.firerecoveryusa.com
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Viewing or Printing Reports is.Available 24/7. The main benefit of this program is our
exclusive 24/7 "Real-Time" information and status access through our RecoveryHub
website. You'll never again have to wait for your data or reports. You can access from
virtually any computer, anywhere in the world.
The status of each run (Current or Archived) is available 24/7, online, on RecoveryHub.
This will both provide immediate account information, but also allow you to forecast
incoming funds and plan for their use.
Payment of Runs
On or before the 7th of each month, we issue a check for all payments received prior to
the previous month's cut-off date (typically the 24th), minus our collection fee. This
payment will also include an itemized breakdown of what runs the check is paid against.
www.firerecoveryusa.com
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CITY OF WATERLOO
Council Communication
Municipal Infraction Ordinance.
City Council Meeting: 5/21/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
I'ofice Departryient Fellchle, Kefley Approved 5/16/2018 429 PM
ATTACHMENTS:
Description Type
D Prolpose(i Or(finmce 13achp Material
SUBJECT: Discussion of municipal infraction ordinance.
Submitted by: Submitted By: Bruce Jacobs, Ward 2 Councilperso
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
6-1-5: OFFICER TRAFFIC CITATION
A. General: City police officers may issue OFFICER TRAFFIC CITATIONS to
violators for citable violations of the city traffic code referred to in section 6-1-1, as set
forth in subsection C of this section, in lieu of an Iowa Uniform Citation and Complaint,
provided that none of the disqualifying criteria set forth in subsection E of this section
are met. The process used to issue and maintain records for OFFICER TRAFFIC
CITATIONS may be managed by the private contractor that owns and operates the
requisite equipment, with supervisory control vested in the City's Police Department.
B. Definitions:
1. OFFICER TRAFFIC CITATION: Shall mean a notice of fine generated in
connection with this section.
2. OFFICER TRAFFIC ENFORCEMENT CONTRACTOR: Shall mean the
company or entity, if any, with which the City of Waterloo contracts to provide
equipment and/or services in connection with the officer traffic enforcement
process.
C. Notice Of Violation; Fine:
1. The OFFICER TRAFFIC CITATION will be served upon the violator upon
contact by the officer observing the violation. The citation shall include the
name and address of the violator; the vehicle make, if available and readily
discernable, and registration number; the violation charged; the time; the
date; and the location of the alleged violation; the applicable fine and
monetary penalty which shall be assessed for late payment; information as to
the availability of an administrative hearing in which the notice may be
contested on its merits.
2. Any violation of this section shall be subject to a civil fine as established by
resolution. All civil fines shall be payable to the City of Waterloo.
D. Citable violations:
1. Any violation under city traffic code section 3842.
E. Disqualifying Criteria: An OFFICER TRAFFIC CITATION shall not be issued
under any of the following circumstances:
1. The violation arises in connection with a traffic accident in which a person has
been injured.
2. The violator has no valid driver license.
3. The violator is operating while under the influence of alcohol or a controlled
substance as defined by state law.
4. The violator has been convicted of, or pled guilty, no contest or the equivalent
to, a traffic violation within the two years preceding the date of the violation being
considered, as indicated by Iowa DOT or other state records.
5. The violator is unable to provide proof of insurance.
F. Contesting an OFFICER TRAFFIC CITATION: A violator who has been issued
an OFFICER TRAFFIC CITATION may contest the citation as follows:
1. By submitting in a form specified by the City a request for an administrative
hearing to be held at the Waterloo Police Department before an
Administrative Appeals Board (the "Board") consisting of one or more
impartial fact finders. Such a request must be filed within thirty (30) days from
the date on which the citation was received. After a hearing, the Board may
either uphold or dismiss the citation, and shall mail its written decision within
ten (10) days after the hearing, to the address provided on the request for
hearing. If the citation is upheld, then the Board shall include in its written
decision a date by which the fine must be paid, and on or before that date, the
violator shall either pay the fine or submit a request pursuant to subsection F2
of this section.
2. By submitting in a form specified by the City a request that in lieu of the
OFFICER TRAFFIC CITATION, a Municipal infraction citation be issued and
filed with the Clerk of Courts of the Iowa District Court in Black Hawk County.
Such a request must be filed within thirty (30) days from the date on which the
citation was issued. Such a request will result in a court order requiring the
violator to file an answer and appearance with the Clerk of Court, as well as
setting the matter for trial before a Judge or Magistrate. If the court finds the
violator guilty of the Municipal infraction, mandated court costs will be added
to the amount of the fine imposed by this section.
G. Failure To Timely Pay Or Appeal: If the recipient of an OFFICER TRAFFIC
CITATION does not either pay the fine by the due date stated in the citation or appeal
the citation as provided herein, a Municipal infraction may be filed by the Waterloo
Police Department and a fine may be sought in accordance with section 6-1-1 of this
chapter rather than subsection C of this section. If the court finds the vehicle owner
guilty of the violation, mandated court costs will be added to the amount of the fine
imposed by this section. (Ord. 5411, 8-7-2017)
CITY OF WATERLOO
Council Communication
Update on Five Sullivan Brothers Convention Center.--CANCELLED AND RESCHEDULED TO 5-29.
City Council Meeting: 5/21/2018
Prepared:
REVIEWERS:
Department Reviewer Action Date
aer Works Kelley Aj'.)p oi,ed 51 86/2018 ...4.30 PM
SUBJECT: Update on Five Sullivan Brothers Convention Center.--CANCELLED
AND RESCHEDULED TO 5-29.
Submitted by: Submitted By: Mayor Quentin Hart
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information: