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Council Packet - 5/21/2018
THE CITYCOUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, May 21, 2018 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation(if appropriate) and speak clearly into the microphone. 2. You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Cleric's office you may speak one(1)time per item for a maximum of three (3)minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1)time for a maximum of five (5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 202 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Paul Huting, Leisure Services Director Agenda, as proposed or amended. Minutes of May 14, 2018, Regular Session, as proposed. Proclamation declaring May 26, 2018 as 105.7 KOKZ Fourth Street Cruise Day Proclamation declaring May 20-26, 2018 as National Public Works Week Presentation by Youth Art Team. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving request of Main Street Waterloo to hold the 17th Annual BBQ'loo festival in Lincoln Park on Friday, July 20, 2018 from 5:30 p.m. to 9:30 p.m. and Saturday, July 21, 2018 from 11:00 a.m. to 9:30 p.m., along with the closure of E. 4th Street, Mulberry Street and Park Ave., adjacent to Lincoln Park for the event. Submitted By: Dave Mohlis, Police Captain 3. Resolution approving request from Ralph Longus to approve Ashley Ubbelohde 5K benefit walk/run to be held on June 2, 2018 at 8:00 a.m. starting and ending at West High School. Submitted By: Dave Mohlis, Police Captain 4. Resolution approving request of the Cedar Valley Irish Fest Cultural Association to hold the 12th Annual Iowa Irish Fest Event from August 3-5, 2018, in and around Lincoln Park and surrounding streets to include a noise variance for the duration of the festival, to include a 5K run on August 4, 2018 from 6:30 a.m. to 10:15 a.m. Page 2 of 202 on the downtown streets. Submitted By: Dave Mohlis, Police Captain 5. Resolution approving the request of SingleSpeed Brewing Company, in cooperation with Waterloo Convention and Visitors Bureau and Trekman Racing, to hold the SingleSpeed Beer Mile race on June 9th, 2018, beginning at 4:00 p.m., with road closures on portions of Commercial, Cedar, 2nd and 3rd Streets, as well as a closure of the SingleSpeed Brewing Co. parking lot located at 325 Commercial Street. Submitted By: Dave Mohlis, Police Captain 6. Resolution setting date of public hearing as June 4, 2018 to approve the request by Michael Dahl and Brian Kennett to rezone approximately 2.74 acres of land from"A-1" Agricultural District to "R-1" One and Two Family Residence District to allow for future low density residential development, located at 4245 West 4th Street, and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution setting the date of hearing as May 29, 2018 to approve the Amendment to the Electric Franchise Fee including a rate increase to 4%, and Statement of Revenue Purpose, and instruct City Clerk to publish notice. Submitted By: Michelle Weidner, Chief Financial Officer 8. Resolution setting the date of hearing as May 29, 2018 to approve the Amendment to the Natural Gas Franchise Fee including a rate increase to 4%, and Statement of Revenue Purpose, and instruct City Clerk to publish notice. Submitted By: Michelle Weidner, Chief Financial Officer B. Motion to approve the following: 1. TRAVEL REQUESTS a. Ed Stoffer, Production Coordinator Class/Meeting: Drone On-Line Pilot Training (Drone Pilot School) and Certification Testing Hawkeye (Community College). Destination: Waterloo, IA Dates: April / May 2018 Amount not to exceed: $400.00 b. Steve Hoambrecker and (6) Waste Management employees Class/Meeting: Iowa Water Environment Association Annual Conference. Destination: Waterloo, IA Dates: June 5-7, 2018 Amount not to exceed: $1,815.00 C. Ed Abben and (3) Building Maintenance employees Class/Meeting: Navigating Asbestos -Webinar Destination: Waterloo, IA Dates: June 12-14, 2018 Amount not to exceed: $1,320.00 d. Fred Burton,Artist/Guest Speaker Class/Meeting: Gallery Talk Destination: Memphis, TN - Waterloo, IA Dates: May 22-24, 2018 Amount not to exceed: $818.10 e. Steve Gerberich, Artist/Guest Speaker Page 3 of 202 Class/Meeting: Gallery Talk Destination: New York City, NY- Waterloo, IA Dates: May 22-24, 2018 Amount not to exceed: $480.00 2. LIQUOR LICENSES a. CVS #8546, 205 Franklin Street Class: B Wine/ C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 5/31/2019 b. Dollar General #7136, 66 E. Tower Park Drive Class: B Wine/ C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 2/28/2019 C. Flirts Gentlemen's Club, 319 Jefferson Street (Ownership Update) Class: C Liquor New Application Includes Sunday Expiration Date: 6/10/2019 d. Iowa Irish Fest, Lincoln Park(5 Day) Class: C Liquor w/Outdoor Service New Application Includes Sunday Expiration Date: 8/7/2018 e. The Isle Casino Hotel Waterloo, 777 Isle of Capri Blvd. Class: B Liquor/ B Wine w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 4/30/2019 f. Locals Bar and Grill, 229 E. 4th Street Class: C Liquor New Application Includes Sunday Expiration Date: 5/20/2019 g. Lost Island Waterpark, 2225 E. Shaulis Rd. (6 Months) Class: Special C Liquor w/Outdoor Service New Application Includes Sunday Expiration Date: 10/15/2018 h. New Star, 1459 Ansborough Avenue Class: B Wine/ C Beer/ E Liquor Renewal Application Includes Sunday Expiration Date: 6/2/2019 i. Riverloop Expo Plaza, 400 Jefferson Street(6 Months) Class: Special C Liquor w/Outdoor Service New Application Includes Sunday Expiration Date: 10/30/2018 Page 4 of 202 j. Southtown Lounge, 2026 Bopp Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 6/7/2019 k. Smitty's Bar, 709 Jefferson Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 5/26/2019 I. Waterloo Bucks, 850 Park Rd. (6 Months) Class: B Beer/B Native Wine w/Outdoor Service New Application Includes Sunday Expiration Date: 11/1/2018 3. Motion approving recommendation of appointment of Ryan Stuber to the position of Clerk II in the City Clerk's Office, effective May 22, 2018. Submitted By: Kelley Felchle, City Clerk 4. Motion to approve application for Fireworks Display at Sunnyside Country Club, 1600 Olympic Drive, on July 4, 2018. Submitted By: Pat Treloar, Chief of Fire Services 5. Motion to approve application for Fireworks Display at Waterloo Bucks home games, Riverfront Stadium, 850 Park Rd., on June 2, 6, 16, July 4, 7, 14, 21,and August 3, 11, 2018, beginning at 10:00 p.m. and lasting 10 minutes. Submitted By: Pat Treloar, Chief of Fire Services 6. Motion to approve application for Fireworks Display for the American Cancer Society Relay for Life of Black Hawk County at Hawkeye Community College on Friday, June 15, 2018, beginning at 10:00 p.m. and lasting approximately 20 minutes. Submitted By: Pat Treloar, Chief of Fire Services 7. Bonds PUBLIC HEARINGS 2. Sale and conveyance of the city's partial interest in a parcel located within Block 63 of Cooley Addition adjacent to 519 E. 3rd Street, to JSA Development, LLC, in the amount of$1.00. Motion to receive and file proof of publication of notice of public hearing. Hold Hearing - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing sale and conveyance of city's partial interest in property located within Block 63 of Cooley Addition adjacent to 519 E 3rd Street to JSA Development, LLC for$1.00, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning & Development Director 3. Waste Management Administration HVAC Cooling System. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Page 5 of 202 Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids, and refer to Treatment Operations Supervisor, Waste Management. Services. Submitted By: Brian Rath, Treatment Operations Supervisor, Waste Mgt. Services 4. Purchase of six (6) Police InterceptorAWD vehicles. Motion to receive and file proof of publication and notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing to proceed. Motion to receive, file and instruct City Clerk to read bids and refer to Interim Public Works Director for review. Submitted By: Sandie Greco, Interim Public Works Director RESOLUTIONS 5. Resolution approving the Contract, Bond and Certificate of Insurance of Price Industrial Electric, Inc., Robins, Iowa, for the Traffic Adaptive Signals on Hwy. 218 and San Marnan Drive and Fiber Optic Communications Upgrade, Project#STP-A 8155(743)-- 86-07, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Sandie Greco, Interim Public Works Director 6. Resolution approving Memorandum of Understanding with the Iowa Northland Regional Council of Governments (INRCOG), in an amount not to exceed $2,000.00, for the writing, preparation, and submittal of the Shaulis Road Recreational Trail Extension application for State Recreational Trail Funds, and authorize the Mayor and City Clerk to execute said document. Submitted By: Jeff Bales, Associate Engineer 7. Resolution approving Facility Plan and Intended Use Plan application, (IUP)for funding from the State Revolving Fund, in conjunction with Northwest Interceptor, and authorize the Mayor to execute said document. Submitted By: Jamie Knutson, PE,Associate Engineer 8. Resolution approving Professional Services Agreement with AECOM, of Waterloo, Iowa, in an amount not to exceed $27,500.00 in conjunction with the FY 2019 Dubuque Road Over Blowers Creek Bridge Repairs, Contract No. 959, and authorize the Mayor to execute said document. Submitted By: Wayne Castle, PLS, PE,Associate Engineer 9. Resolution approving Iowa Department of Natural Resources Wastewater Disposal System Construction Permit Application Fee Form and Construction Permit Application Schedule A, General Information for the Northwest Interceptor, and authorizing the Mayor to sign said application. Submitted By: Jamie Knutson, PE,Associate Engineer 10. Resolution approving award of hotel/motel tax council discretionary funds to the Jesse Cosby Neighborhood Center in the amount of $6,000, Leisure Services Golf in the amount of $15,937, North End Cultural Center in the amount of $5,000, Aspire Page 6 of 202 Therapeutic Riding Program in the amount of$8,000, Leisure Services Event Shuttle in the amount of $3,375, the Waterloo Municipal Band in the amount of $21,000, and the Waterloo Police Department in the amount of$30,000. Submitted By: Michelle Weidner, Chief Financial Officer 11. Resolution approving request by the City of Waterloo for a minor plat of Parcels "B" and "C" of Triangle Terrace Subdivision, located adjacent to 5050 Foulk Road, for the purpose of creating a two lot residential subdivision. Submitted By: Noel Anderson, Community Planning & Development Director 12. Resolution approving Project Funding Agreement between City of Waterloo and Waterloo Development Corporation for Waterloo Development Corporation to fund the costs of final design of streetscaping design along Jefferson and Commercial Streets (River Road to 3rd Street) in Downtown Waterloo, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning & Development Director 13. Resolution approving Amendment to Development Agreement & Minimum Assessment Agreement with KWWL Television, Inc., changing the minimum assessed value from $1,800,000 to $1,768,800, and authorize the Mayor and City Clerk to execute said documents. Submitted By: Noel Anderson, Community Planning & Development Director ORDINANCES 14. Amendment to Fireworks Sales Restrictions. Motion to receive, file, consider, and pass for the first time an ordinance amending the City of Waterloo Code of Ordinances by amending Title 5 Police Regulations, Chapter 2 General Offenses, Section 13 Fireworks, Subsection E Sales. Motion to suspend the rules. Motion to receive, file, consider, and pass for the second and third times and adopt said ordinance. Submitted By: Kelley Felchle, City Clerk ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 3:55 Council Work Session, Harold E. Getty Council Chambers 4:45 p.m. Housing Authority, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers May 22, 2018, Special Session, City Hall, Clerk/Finance Office, (10:00 a.m. Auction - GO Bonds, Series 2018A) (10:30 a.m. Auction - GO Bonds Series 2018B ) Page 7 of 202 May 22, 2018, 4:30 p.m. Special Council Meeting, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Ty Graham, Firefighter, effective May 11, 2018 with recommendation of approval of payout of$7,199.29 for unused benefits. 2. Board of Adjustment Meeting minutes of March 27, 2018. 3. Community Development Board Meeting minutes of April 2018. 4. Waterloo Leisure Services Board Meeting minutes of March 13, 2018. 5. Waterloo Leisure Services Commission Board Meeting minutes of April 10, 2018. 6. Historic Preservation Meeting minutes of Feb 20, 2018 and March 20, 2018. Page 8 of 202 CITY OF WATERLOO Council Communication Minutes of May 14, 2018, Regular Session, as proposed. City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk (:)p'pice 1" mcy Approved `/G 6/2018 ... 11-48 AM ATTACHMENTS: Description Type M inutes of`>,i 4.18 Backup l ¢mml ap Submitted by: Submitted By: Page 9 of 202 May 14, 2018 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, May 14, 2018. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Shimp, Klein, Amos, Schmitt, and Juon. Prayer or Moment of Silence. Pledge of Allegiance: Patrick Morrissey, Ward 3 Council Member 146975 - Juon/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, May 14, 2018, at 5:30 p.m., be accepted and approved. Voice vote-Ayes: Seven. Motion carried. 146976 - Juou/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, May 7, 2018, at 5:30 p.m.,be accepted and approved. Voice vote-Ayes: Seven. Motion carried. Proclamation declaring May 13, 2018 as Poor People's Campaign. Mayor Hart recognized Eric Thorson, City Engineer. ORAL PRESENTATIONS Laura Stamler, Center for the Arts, invited the community to the first Riverloop Rhythms concert at the amphitheater. She announced that they will also have Cinema on the Cedar featuring free movies on a large screen at the amphitheater. Charles Pierson, 1750 Flower Street, explained that this Saturday is the 70"' anniversary of the strike at Rath Packing Company and will feature a bus tour lead by Jim Day. He commented that the boxcar is in terrible shape and asked the city to work with him on possible repairs. Jim Chapman, 224 Bertch, commented that he would like people to remove hats and headgear prior to the pledge of allegiance. David Dryer, 3145 W. 4th Street, commented that he saw several large boulders at the brush site and was wondering if the city bought the boulders and paid to have them set in place. Sandie Greco, Interim Public Works Director, explained there was no cost for the boulders. Mr. Jacobs thanked Charles Pierson for organizing the bus tours for the Civil Rights Trail and thanked those that sponsored the event including, University Dairy Queen, Two Scoops Ice Cream and George Cooley with C&S Car Company. Charles Pierson explained that the next Civil Rights Trail tour is this Saturday and they will be meeting at the Waterloo Public Library at 10:00 a.m. 146977 - Juon/Schmitt that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion May 14, 2018 Page 2 Resolution adopted and upon approval by Mayor assigned No. 2018-312. 2. Reseltttien setting date efptiblie heafing as May 29, 2019 te appfeve a lease agfeeffient with 3. Resolution approving preliminary plans, specifications, form of contract, etc. and setting a date of bid opening as June 14, 2018 and date of public hearing as June 18, 2018, in conjunction with the FY 2018 FAA Reconstruction Project of the west terminal apron and cleaning/resealing joints on the east terminal apron, and instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2018-313. b. Motion to approve the following: 1 Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed a. Aircraft Rescue & Live Aircraft Fire - Hot Dubuque Jet September $1,500.00 Fire Fighting Burn Training provided Center, 27-28, 2017 Employees - Rusty by the University of Dubuque, IA Zey, Randy Shepard, Missouri Troy Deeds and Chris Preston b. Keith Kaspari, *AMENDED* Spring Des Moines, April 25-27, $497.04 Director of Aviation 2018, Spring IA 2018 Conference, Iowa Public Airport Association IPAA c. Abraham Funchess, EEOC FEPA Conference San June 25-29, $4,102.70 Jr., Executive (Equal Employment Antonio, TX 2018 Director; Rebecca Opportunity Johnson, Human Commission, Federal Rights Specialist; Employment Partnership Shelly Burch, Admin. Agency Conference) Secretary d. Inv. Muhlenbruch CTK Interview and Waterloo, May 14-16, $395.00 Interrogation School IA 2018 e. Inv. Sadd Cellular Analysis Survey Omaha, NE June 25-28, $723.00 Team C.A.S.T. 2018 2• Approved Beer, Liquor, and Wine Applications Name &Address of BusinessClass New or Expiration Includes May 14, 2018 Page 3 Appointee Board/Commission Expiration New or Date Re-Appointment Donald Share Community Development 3/1/2019 New Board 4. , to the Position of GN40N4 Teeht4eian, at the Waste Management DepaAffietit, effeetive May 15, 2018-. 3. Bonds. Mr. Amos asked that item I.A.2 be considered separately. Mr. Shimp requested item I.B.4 be considered separately. Roll call vote-Ayes: Seven. Motion carried. 146979 - Juon/Amos Resolution setting date of public hearing as May 29, 2018 to approve a lease agreement with Verve Kombucha, LLC for property located at 327 W. 3rd Street for a term ending June 30, 2025, and instruct the City Clerk to publish notice. Roll-call vote-Ayes: Four. Nays: One (Jacobs). Abstain: Morrissey and Schmitt. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018- 314. 146980 - Shimp/Morrissey Recommendation of appointment of Carrie Lewis, from the Civil Service list, to the position of CMOM Technician, at the Waste Management Department, effective May 15, 2018. Roll call vote Ayes: Seven. Motion carried. Mr. Shimp requested an overview of the position. Steve Hoambrecker, Waste Management Services Director, provided an overview of the position. PUBLIC HEARINGS 146981 - Schmitt/Amos that proof of publication of notice of public hearing on FY 2019 Sidewalk Inspection and Repair Program- Zone 8, as published in the Waterloo Courier on May 3 & 10, 2018, be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments. Kelley Felchle, City Clerk,read a written comment from Duane Barker, 482 Devonshire, in opposition to the sidewalk construction. David Dryer, 3145 W. 4rh Street, commented that he would like to know where the zones are located. May 14, 2018 Page 4 146983 - Schmitt/Amos that"Resolution authorizing proposed repairs to sidewalk", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-315. 146984 - Schmitt/Amos that "Resolution adopting Proposed Resolution of Necessity, as proposed or amended", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-316. 146985 - Morrissey/Shimp that proof of publication of notice of public hearing on Traffic Adaptive Signals on Hwy. 218 and San Marnan Drive and Fiber Optic Communications Upgrade, Project#STP-A-8155(743)--86-07, as published in the Waterloo Courier on May 8, 2018,be received and placed on file. Voice vote-Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 146986 - Morrissey/Shimp that the hearing be closed. Voice vote-Ayes: Seven. Motion carried. 146987 - Morrissey/Shimp that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll-call vote-Ayes: Seven. Motion carried. Sandie Greco, Interim Public Works Director, provided an overview of the project and explained that this will give the city a huge loop of fiber that covers most of the city and that over one million dollars of funding has been located to help pay for the project. Mr. Jacobs questioned why the bid amounts are higher than the estimate. Sandie Greco explained the dollar amount. Resolution adopted and upon approval by Mayor assigned No. 2018-317. 146988 - Morrissey/Shimp that"Resolution authorizing to proceed",be adopted. Roll-call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-318. May 14, 2018 Page 5 146990 - Morrissey/Shimp Motion to award bid to Price Industrial Electric, Inc. of Robbins, Iowa in the amount of $514,756.75". Roll-call vote-Ayes: Seven. Motion carried. RESOLUTIONS 146991 - Schmitt/Shimp that "Resolution approving designation of revenue earned from Police Department Citations by holding revenue in an account used as police revenue in the budget year two years following receipt of said funds, assigning use of said revenue for property tax reduction, and classifying said revenue as committed fund balance on the City's financial statements", be adopted. Mr. Schmitt commented that the general concern of the citizens from automated traffic enforcement cameras required that the funds be set into a separate fund similar to this proposed resolution and stated that since the budget is now set it would be beneficial to set aside the increased revenue for property tax relief. Dan Trelka, Chief of Police, read a statement regarding the resolution, explained that the resolution is detrimental to the department and does not recommend approving the item as it puts a$200,000 shortfall on the department budget and limits the discretion of the officers. Mr. Schmitt commented that the resolution would not result in additional tickets written or that officers would be forced to write tickets under a quota and does not see how the resolution would create an issue for the department budget. Mayor Hart stated that he did share with Mr. Schmitt via email that there would be some difficulties with the resolution. Mr. Jacobs commented that his resolution specifically stated in his resolution that it would not be implementing a quota. He questioned if any funds in excess of what is proposed in the budget be placed towards the language proposed in the resolution. Mayor Hart commented that the city needs to make up $710,000 of fund balance in the next budget year. Mrs. Juon questioned if money that goes to the police department property tax relief and asked for clarification. Mayor Hart explained that revenue is used to counteract expenses for a given budget. Mr. Morrissey commented that the city needs flexibility when paying bills and any overage in revenue goes to the general fund reserve. He further commented that council members need to have work sessions on items they propose so that discussion can take place prior to a vote. Mr. Shimp questioned the amount that was budgeted for FY2019 for citation revenue. Dan Trelka explained$220,000 is budgeted for citation revenue. w .r ni i •r.i i i i i i i t i mnnn nnn May 14, 2018 Page 6 that "Resolution approving designation of revenue earned from Police Department Citations in excess of$225,000, by holding revenue in an account used as police revenue in the budget year two years following receipt of said funds, assigning use of said revenue for property tax reduction, and classifying said revenue as committed fund balance on the City's financial statements", be adopted. Roll call vote-Ayes: Five. Nays: Three (Morrissey, Amos, and Juon). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-319. 146994 - Klein/Schmitt that "Resolution approving a performance evaluation schedule for all city employees", be adopted. Roll call vote-Ayes: Six. Nays: One (Morrissey). Motion carried. Mrs. Klein explained the purpose of the resolution. Mrs. Juon commented that she objects to doing the reviews in the first six months of the year and that the whole council should not be the ones reviewing the City Clerk and City Attorney as the council does not supervise the two positions. She further stated that she is in favor of doing performance evaluations on all employees. Mr. Morrissey questioned what outcome this proposal seeks to accomplish as workers have been employed by the city for years and questioned if a follow up conversation will take place for the kind of method for conducting the evaluations, if the unions were consulted, and why a work session was not held prior to the item being placed on the agenda. He stated that he believes the proposal is micromanaging and usurps the responsibility of the Mayor to manage the city. He further stated that a section three needs to be added stating that the city council receive an annual review. Considerable discussion took place regarding the proposed resolution. 146995 - Shimp/Klein to strike Section One to read all performance reviews shall be conducted for all city employees annually beginning July 1, 2019, by the applicable supervisor and strike Section Two to read performance evaluations for the City Clerk and City Attorney shall be conducted annually by members of the City Council, Mayor and Human Resources Director, beginning July 1, 2019. 146996 - Morrissey/Amos to postpone until one week after a work session. Roll call vote-Ayes: Three. Nays: Four (Jacobs, Shimp, Klein, and Schmitt). Motion failed. Mr. Schmitt questioned if it would be beneficial to have a new process in place prior to the end of current contract. Lance Dunn, Human Resource Director, explained the current contracts do not allow for the implementation of a new process. Shimp/Klein May 14, 2018 Page 7 lots and nine land tracts for the subdivision", be adopted. Roll call vote-Ayes: Six. Nays: None. Jacobs - Abstained due to possible conflict of interest. Motion carried. Barb Henning, 138 Sidehill Drive, commented on the history of Orange Township and suggested that the names of the streets honor the rural history of the neighborhood. Mike Henning, 138 Sidehill Drive, explained that the city did a traffic study and that the residents of Orange Township did a traffic study as well. He provided council with handouts and explained the handouts. Mary Margaret Halverson, 178 Sidehill Drive, questioned if Fehr Grahm has a traffic study completed and the date and time of day that the study was conducted. She stated that critical times are student drop off and pick up times. She questioned if the study also addresses the hill located north of the school. She further commented that Mr. Anderson owns other properties in town that are in disrepair and hopes that the new development will be properly maintained. She also asked that the names of the roads be reconsidered. Ryan Woods, Fehr Grahm, commented that the preliminary plat allows the developer to move forward with designing the final plat. He explained that the final traffic study is due at the time the final plat is to be approved, and that a significant monetary investment is made into the project once the preliminary plat is approved. Mohommad Elahi, Traffic Engineer, commented on aspects of line of site studies and recommended adding a side street to give people better sight while driving. Dan Trelka, Chief of Police, explained that the department will be acquiring photo enforcement equipment to assist with traffic enforcement. Mayor Hart read a letter from the Waterloo Community School District regarding the proposed development and changes the school has made to modify entrance and exit protocols along with modifications to signing to clarify the process and plan to implement by June of 2018. Jay Iverson, State Homebuilders Association and 3917 Three Seasons Court, Ankney, Iowa, encouraged council to approve the preliminary plat as there are lot shortages throughout the country. Tim Hurley, 1933 Crabapple Lane, urged the council to approve the item. He stated that good things are going on all over the city and that housing is needed in Waterloo. Todd Obadal, 124 Amity Drive, expressed support for the development and expressed concern for the line of sight and that grass and snow will have an impact on the line of sight. He further commented that he does not appreciate hearing that safety is not of the utmost importance. John Roof, 103 Ivanhoe Drive, commented that he is pleased to see two sides talk with civility, that the homes are very much needed, and that everyone is concerned about the safety of children going to and from school. Monique Walters, 5404 Kimball Avenue, asked that the council take time to study the traffic study presented by the Orange Township neighborhood and the developer to determine the safest configuration of the development. She also questioned what future development is planned on the tracts that were rezoned, but not part of this the development. She further questioned if Mr. Jacobs May 14, 2018 Page 8 Noel Anderson explained there was a meeting with Orange Elementary about modifications to student pick up. Ryan Woods, Fehr Grahm Engineering, explained that his company is working with the schools as well and that some of the changes being implemented are at the company's recommendation. He further stated that final designs will come during the final plat, but to this point, preliminary studies have been done in collaboration with the schools, city, and the developer. David Dryer, 3145 W. 4th Street, commented that the issue he sees is cars parking along Kimball Avenue and that the schools need a bigger parking lot. Bob Manning, 2908 W. 3rd Street Cedar Falls and Executive Officer of the Local Home Builders Association, commented that he discussed with the Police Department that they would have a traffic trailer to help enforce traffic and that it is important to all involved to make the development safe for children. Dan Trelka commented that an unmarked vehicle and speed trailer will be deployed to help enforce traffic in the area. Len Mohler, resident of Orange Township and former Waterloo Police Officer, commented that there are plenty of places to build homes in the area and that his issues is with the congestion of homes in the development. Resolution adopted and upon approval by Mayor assigned No. 2018-321. 146998 - Morrissey/Schmitt to recess for five minutes at 8:03 p.m. Voice vote-Ayes: Seven. Motion carried. 146999 - Shimp/Jacobs To reconvene at 8:17 p.m. Voice vote-Ayes: Seven. Motion carried. 147000 - Shimp/Juon that "Resolution approving an Early Access Agreement with Advanced Heat Treat, Corp. of Waterloo, Iowa, to allow earth-moving activities in preparation of development of the site south of 2825 Midport Blvd., and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-322. 147001 - Shimp/Juon that "Resolution approving submission of an Certified Local Government Grant to attend the 2018 National Association of Historic Preservation Commissioners Conference in Des Moines, Iowa, from July 18 - 22, 2018", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-323. May 14, 2018 Page 9 Noel Anderson provided an over. Resolution adopted and upon approval by Mayor assigned No. 2018-324. 147003 - Morrissey/Shimp that "Resolution approving Real Estate Purchase Agreement between John E. Rottinghaus and Dessie M. Rottinghaus and the City of Waterloo, Iowa, for the acquisition of 19.08 acres generally located at Elk Run Road north of Tannery Drive, in the amount of$285,000, to allow for industrial development, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-325. 147004 - Morrissey/Shimp that "Resolution appointing Jamie Knutson, Associate Engineer, as designated authorized representative with the Iowa Homeland Security Emergency Management Department", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-326. 147005 - Morrissey/Shimp that "Resolution approving acceptance of grant from R.J. McElroy Trust in the amount of$125,000, in conjunction with the Lincoln Park Improvements Project, and authorize the Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-327. 147006 - Shimp/Morrissey that "Resolution authorizing submission of application to Black Hawk Gaming Association, for grant funding up to $250,000, with a 50 percent match of departmental funds, to construct a vehicle evidence storage facility", be adopted. Roll call vote-Ayes: Seven. Motion carried. John Sherbon, 1715 Robin Road, questioned if the Johnstone Building could be used for the project. Resolution adopted and upon approval by Mayor assigned No. 2018-328. 147007 - Shimp/Morrissey that "Resolution approving award of bid to B & B Builders and Supply, of Waterloo, Iowa in the amount of $339,923.38 and approving contract, bonds and certificate of insurance in conjunction with the FY 2018 Sidewalk Repair Program - Zone 8, Contract No. 948, and authorize the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-329. May 14, 2018 Page 10 that "Resolution approving installation of a 25 mile per hour speed hump in the 500 block of Beech Street", be adopted. Roll call vote-Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2018-331. ORDINANCES 147010 - Amos/Morrissey that "an Ordinance amending the 2008 Traffic Code, Section 540 - Obedience to Official Traffic- Control Devices, by adding Subsection (58a) Dubuque Road and Osage Road - Full", be received, placed on file, considered and passed for the third time and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5450. 147011 - Shimp/Amos that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the official Zoning Map referred to in Section 10-4-4, approving rezoning 0.87 acres from "R-4, C-Z" Multiple Residence Conditional Zoning District to "C-2" Commercial District for construction of a multi-tenant retail center", be received, placed on file, considered and passed for the third time and adopted. Roll call vote-Ayes: Five. Nays: Two (Morrissey and Amos). Motion carried. Mr. Morrissey commented on the need for sidewalks to be included as part of this project and commented that other developers have been required to include sidewalks 147012 - Morrissey/Juon To postpone indefinitely. Roll call vote-Ayes: Three. Nays: Four (Jacobs, Shimp, Klein, and Schmitt). Motion failed. Ordinance adopted and upon approval by Mayor assigned No. 5451. 147013 - Schmitt/Shimp that"an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property, located adjacent to 5050 Foulk Road", be received, placed on file, considered and passed for the third time and adopted. Roll call vote-Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5452. 147014 - Juon/Shimp that the council adjourn to Executive Session at 8:33 p.m. Roll call vote-Ayes: Seven. Motion carried. City Attorney Dave Zellhoefer stated that discussion of litigation strategy is an approved topic of May 14, 2018 Page 11 that the Council adjourn at 8:50 p.m. Voice vote-Ayes: Seven. Motion carried. Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Proclamation declaring May 26, 2018 as 105.7 KOKZ Fourth Street Cruise Day City Council Meeting: 5/21/2018 Prepared: 5/4/2018 REVIEWERS: Department Reviewer Action Date Mayor (I..)ffice Westphal, Michelle Approved 5/4/20 V 8 Mp9 AM (I ,11erk Office Ifigl)y, 1' aicy Approved 51 5/:",iiia' 1(M3 AM ATTACHMENTS: Description Type D 13 roelarnation 4th Street Cruise Covet Melalo Submitted by: Submitted By: Mayor Quentin Hart Page 21 of 202 crry %Offf WATEf M00, 10WA POCLM0N WHEREASs as a way of bringing back the fun of sock hops and "Cruisin' Fourth Street", a group of yesteryear cruisers began the Fourth Street Cruise; and W11EREM, each year approximately 15,000 people attend the cruise; and WHEREl"s the cruise gives those who love their vintage cars and trucks an opportunity to show them off,while providing a fun-filled day of activities for all our citizens; and WHEREMv the 37th Annual 105.7 KOKZ Fourth Street Cruise Show & Shine Car Show will be held at the National Cattle Congress from 5:00 p.m. until 9:00 p.m. on Friday,May 25,2018; and WREREl"s this year's cruise, the 37th annual event, will be held Saturday, May 26, 2018, from 12:00 noon to 4:00 p.m. in downtown Waterloo. IM37 NO19v THEREFOIVE6. 1, Quentin Hart, Mayor of the City of Waterloo,Iowa, do hereby proclaim Saturday,May 26,2018,as 105.7 KOKZ FOURTH STFtM CRULSE DAY and urge all residents and visitors to come to downtown Waterloo to enjoy all the activities. IN %" SS I&MOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 21St day of May 2018. CITY OF WATERLOO Council Communication Proclamation declaring May 20-26, 2018 as National Public Works Week City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date Clerk (:)p'pice fflgby, 1" mmcy Approved `1G /201 ... 4.36 PM ATTACHMENTS: Description Type 11roa,hina bon Baac.La.ap:r l ammlaap Submitted by: Submitted By: Page 23 of 202 LE crrY oF WATEfmoo, iowA PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens' everyday lives; and HE S, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHERE", the health, safety and comfort of this community greatly depends on these facilities and services; and 'WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design and construction, is vitally dependent upon the efforts and skill of public works officials; and 'WHERE..", the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. NOW, THEREFORE, I, Quentin Hart, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of May 20—26, 2018 as NATIONAL PU13LIC IYOW(S WEEK in the City of Waterloo, Iowa, and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life. IN WUNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Waterloo, Iowa to be affixed this 21 st day of May 2018. UhAmAk&L CITY OF WATERLOO Council Communication Resolution approving request of Main Street Waterloo to hold the 17th Annual BBQ'loo festival in Lincoln Park on Friday, July 20, 2018 from 5:30 p.m. to 9:30 p.m. and Saturday, July 21, 2018 from 11:00 a.m. to 9:30 p.m., along with the closure of E. 4th Street, Mulberry Street and Park Ave., adjacent to Lincoln Park for the event. City Council Meeting: 5/21/2018 Prepared: 5/3/2018 REVIEWERS: Department Reviewer Action Date F'ofice Departryneamt Mohilis, Dave Approved 5/11/201 .. 8-.1 AM t.`11efl( Off-we p pm}ni�y, Naamcy Approved 5/15/2018 ... 938 AM ATTACHMENTS: Description Type B130'loo Nam�se, \/parpancc Covc.r Memo Resolution approving request of Main Street Waterloo to hold the 17th Annual BBQ'loo festival in Lincoln Park on Friday. July 20; 2018 from 5:30 SUBJECT: p.m. to 9:30 p.m. and Saturday July 21, 2018 from 11:00 a.m. to 9:30 p.m., along with the closure of E. 4th Street, Mulberry Street and Park Ave., adjacent to Lincoln Park for the event. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve Request Summary Statement: This is an annual event that brings many visitors to Lincoln Park and surrounding areas. Expenditure Required: Cost with providing barricades, electrical and security services as required. Source of Funds: General Policy Issue: None Background Information: Annual event with a history of good attendance. Page 25 of 202 A-PPLICATTOW FOR VARIANCE TO NOISE ORDINANCE APPLICANT'SNAWE: ww- A-PPLICANT'S ADDRESS: 3b A-PPLICANT'S PHONE 4: ANTICIPATED DATE OF VARIANCE: NA-'KM OF EVENT: I Wpm TIMES CSF DAY OF VARIANCE: , GEOGRAYMCAT,LOCATION OF VARIANCE: MILO DISTANCE OF ACTIVMFROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOMAPIECAL, LOCATION,ANI) WHAT ACTUALLY WILL EMCEED TIM NOISE ORDINANCE,SUCH AS A BAND PLAYING,PA SYSTEM,ETC. 4 plicant's Signaturr Date CITY COUNCIL ACTION. Police Dept.Recommendatiou APPROVAL: APPROVAL- DENTAL: DENIAL. DECIBEL LEVEL: lJ AX,)Oa Page 26 of 202 CITY OF WATERLOO Council Communication Resolution approving request from Ralph Longus to approve Ashley Ubbelohde 5K benefit walk/run to be held on June 2, 2018 at 8:00 a.m. starting and ending at West High School. City Council Meeting: 5/21/2018 Prepared: 5/14/2018 REVIEWERS: Department Reviewer Action Date 1 o ice 1)epa rtr neat Moo is, Dave Approved 5/ 4/.2018 ... 12:12 PN1 (.'Ilerk tiDi'ince l iipi") > 114ammcy Approved 5/15/2018 ... 11D 02 AM ATTACHMENTS: Description Type A.sfley tllk cffiaaalc° Ilwne iit 5K wampk/m:m:nn^n Covet- Menlo Resolution approving request from Ralph Longus to approve Ashley SUBJECT: Ubbelohde 5K benefit walk/iun to be held on June 2. 2018 at 8:00 a.m. starting and ending at West High School. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve request This event is to benefit Ashley Ubelhode who currently hospitalized and battling cancer. Start at the intersection of Easton& Sioux- head west toward Kimball. Summary Statement: Cross Kimball diagonally or run the sidewalk, cross onto Ivanhoe. Ivanhoe ties into Midlothian, continue to Prospect Blvd., turn right. Stay on Prospect Blvd and loop back up at 4th Street, (there is a sidewalk at the turnaround) Continue up Prospect Blvd. until turning left at Midlothian and head back to the start line, via Ivanhoe, Easton. Expenditure Required: Placement of barricades and Police traffic control on Kimball Ave. Source of Funds: General fund Page 27 of 202 i To whom it my concern at the City of Waterloo, We are in the planning stages of putting on a 5K walk/run as a benefit for Ashley Ubelhode on June 2nd at 8:00 am by West High School. Ashley is a West alumni who is suffering with cancer and is currently in the Stead Family Children's Hospital in Iowa City. She was a Cross Country and Track athlete at West and her father is a Science instructor there. We are asking for help from Waterloo Police to control traffic as the race crosses Kimball Avenue. We are aware the crowd will thin out as they come back across Kimball Avenue as the participants head to the finish and if possible we'd like to have an officer help us with that as well. The course I've laid out is one we trained on for many years and comes out to exactly 5K. Start at the intersection of Easton &Sioux-head west toward Kimball Cross Kimball diagonally or run the sidewalk,cross onto Ivanhoe Ivanhoe ties into Midlothian, continue to Prospect Blvd., turn right Stay on Prospect Blvd and loop back up at 4th Street, (there is a sidewalk at the turnaround) i Continue up Prospect Blvd. until turning left at Midlothian and head back to the start line, via Ivanhoe, Easton. The race finishes in the street at the Start Line or we could direct them off the street onto the track as well. With Kimball being the main street that is crossed I hope the route will meet your approval Ralph Longus Page 28 of 202 21 AnOn So pw Kmgbod Tvrj Fm CREW SWAM PA ItfEl Di WestrnhsWr A Presbytc,.�ari dt AMNrPwk St Edward's G,'wroch wo Ct WMwkw CemeWq I ermce Dr Tmmy Dr FuNu i W T",( '"Eyak s;ChNa 40� Friday,May 11,2018 09:08 AM Page 29 of 202 CITY OF WATERLOO Council Communication Resolution approving request of the Cedar Valley Irish Fest Cultural Association to hold the 12th Annual Iowa Irish Fest Event from August 3-5, 2018, in and around Lincoln Park and surrounding streets to include a noise variance for the duration of the festival, to include a 5K run on August 4, 2018 from 6:30 a.m. to 10:15 a.m. on the downtown streets. City Council Meeting: 5/21/2018 Prepared: 5/15/2018 REVIEWERS: Department Reviewer Action Date F'ofice Departryient Mohilis, Dave Approved 5/15/2018 ... 4.27 PM t.`Ilcrp Off-we 1 pu}ni�y, Naamcy Approved 5/16/20118 ... 10-.53 AM ATTACHMENTS: Description Type ❑ Jowa 17rpsli Fest ire quue.st leper t"ove.r Memo ❑ Jo wa 1]rkli �'�a°s Irll4akw,.,,vaalrllaaa"lice,, re(,.p,Qest Cover Mawr➢ao Resolution approving request of the Cedar Valley Irish Fest Cultural Association to hold the 12!Annual Iowa Irish Fest Event from August 3-5, SUBJECT: 2018, in and around Lincoln Park and surrounding streets to include a noise variance for the duration of the festival, to include a 5K run on August 4, 2018 from 6:30 a.m. to 10:15 a.m. on the downtown streets. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Grant request for event and noise variance. Street Closures Include (see attached map) Park Avenue closed from Mulberry Street to Franklin starting Wednesday Aug Ist at lam thru Monday August 6th, 2:00 pm. Access to and from the Parking ramp will still be open. 4th Street from Franklin(Franklin NOT closed)to Lafayette starting on Summary Statement: Thursday,August 2nd at lam thru Sunday August 5th. Mulberry Street from 3rd St to 5th St starting Thursday Aug 2nd at lam thru Sunday August 5th. Mulberry from Park Avenue to 2nd St will reopen Monday by I1:00am Mulberry from E 4th Street to E 5th Street will reopen Monday by I1:00am Expenditure Required: Barricades, signage, security, and electrical. Page 30 of 202 Source of Funds: General funds and event funds. Page 31 of 202 I I*WUH 13 May 13, 2018 City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Mayor's Office, Police, Fire, Streets,Traffic, and City Council Since the time of the ancient Celts,the inhabitants and descendants of Ireland have gathered together in "great assemblies",today called fests, to celebrate their culture and show their pride in their Irish heritage.The Irish Culture has taken thousands of years to develop, so we need to cherish every moment of it. Being Irish goes well beyond shamrocks, leprechauns, St. Patrick, and blarney. The roots of Irish pride rests in the talented, hearty, compassionate, and deeply spiritual people. The fests provide the opportunity for those who share in that Irish pride to join in celebration. The Cedar Valley Irish Cultural Association is planning the Twelfth Annual Iowa Irish Fest for August 3rd, August 4th, and August 5th, 2018. We would like the City's permission to use the following areas for the event: Lincoln Park Area From Monday July 30th through Tuesday,August 7th. Some items (tables, bleachers, and garbage cans)will be delivered on Monday and Tuesday,July 30th and the 31st. This will not cause any interruption of the parks normal use on these days. We will close Lincoln Park Thursday morning August 2nd at 8:00am. We would also appreciate the City's continued assistance and cooperation with the following: -Assistance from Leisure Services to bring more picnic tables and bleachers to Lincoln Park. -Waterloo Police Department's assistance with a parade on Friday August 4th starting at 4:00 pm at West 4th Street/Cedar Street and continuing down 4th Street across the river to Lafayette St - We will complete the Noise ordinance wavier to allow music until 12 midnight on both August 3rd and August 4th - Sign ordinance waiver to allow signage to be posted in and around the Lincoln Park area - We will work with the Parking Authority to have bagged parking meters on Wednesday night so that street closures (described below) can begin at those times. -Assistance from the street department to bring weights to the Lincoln Park for stages and one tent. Iowa Irish Fest 315E5t"St Waterloo IA 50703 e•.ens•In..•�IrichFnc+n.m Page 32 of 202 I I*WUH 13 Close the following streets: -Park Avenue closed from Mulberry Street to Franklin starting Wednesday Aug 1st at 7am thru Monday August 6th' 2:00 pm. Access to and from the Parking ramp will still be open. -4th Street from Franklin (Franklin NOT closed)to Lafayette starting on Thursday, August 2nd at 7am thru Sunday August 5th. -Mulberry Street from 3rd St to 5th St starting Thursday Aug 2nd at 7am thru Sunday August 5th. -Mulberry from Park Avenue to 3rd St will reopen Monday by 11:00am -Mulberry from E 4th Street to E 5th Street will reopen Monday by 11:00am 5k-Saturday morning Aug 4t"2017 6:30am - 10:15 am 5K Chair Jessie Shipman will plan to met with Dave Mohlis and plan details for runners route, road closings and times. 6:30am Setup Close 5K route 9:00am Race Starts 10:00am Approximate time race ends 10:15am Approximate Time to open up streets, and remove the barricades once all runners have finished the race The committee will be setting up to have approximately 25-30 volunteers for runner direction, handing out water, setting up barricades supplied by the city, and other race duties. We are hoping to have approximately 700-750 runners/walkers. The route setup placing barricades will take place at 6:30 a.m.-8:30am, race start at 9:00 a.m. and approximate finish would be 10:15 a.m. It is suggested that the full area could be closed to traffic from 7:00 to 10:15 a.m. for maximum safety of the participants. 5k-We would appreciate the City's assistance and cooperation with the following: -Dropping off barricades at marked street corners prior to 6:30am Saturday Aug 4th -Waterloo Police Department and Fire Department assistance as needed. -Waterloo Police Department's assistance with traffic control from 8:30-10:30am Sat Aug 4th We request to close the following streets (shown in red in the map)August 4th from 7:00- 10:15am: - Park Ave from Mulberry St. to Commercial St. - E 4th St. from Lafayette to Jefferson St. - E 5th St. from Lafayette to Jefferson St. -Jefferson from 4th St. to 5th St. - Commercial from Park Ave to 5th St. - Cedar St. from Park Ave to 5th St. - Sycamore St. Park Ave to 5th St. - Lafayette St.from Park Ave to 5th St. Iowa Irish Fest 315E5t"St Waterloo IA 50703 e•.ens•In..•�IrichFnc+n.m Page 33 of 202 I I*WUH 13 High Nelly Bicycle Rally We are on 2nd year of a bicycle event at the Fest.This year we are estimating 150-200 bicyclists participating in the High Nelly. We would appreciate the Police Department's assistance and cooperation with the following: High Nelly Chair Diane Craig will plan to met with Dave Mohlis and discuss details for riders route and estimated route times leaving and arriving back to the Fest. Mainly assistance with traffic control at 11:00am Saturday Aug 5t"to launch the ride from the corner of E 3rd St and Mulberry Celtic Cruise Motorcycle Ride We are on 2nd year of a bicycle event at the Fest.This year we are estimating 150 motorcyclists participating in the Celtic Cruise. We would appreciate the Police Department's assistance and cooperation with the following: Celtic Cruise Chairs Shawn and Heather Mulcahy will plan to met with Dave Mohlis and discuss details for the rider's route and estimated time arriving to the Fest. Mainly assistance with traffic control at 2:00pm Sunday Aug 6t"to guide the ride into downtown and bring them into the Fest at Lafayette and Mulberry We have been starting the communication with those that do business on, in and around the streets we are asking to close and have made ourselves available into and through the Fest. As well we have made contact with the Mayor's Office, Main Street, Police, Fire, Streets and Parks Department leading up to this letter being presented. Iowa Irish Fest now in its twelfth year of planning and we are excited to have supporters like the City and your departments. Our top of the line entertainers are from all over the world helping bring more and more visitors to Downtown Waterloo and the Cedar Valley every year. An extra thank you in advance for your assistance with this great community event! Sincerely, Chad Shipman Iowa Irish Fest Director 319-464-7355 shipmanchad@gmail.com Iowa Irish Fest 315E5t"St Waterloo IA 50703 u•.ens•In..•�IrichFnc+n.m Page 34 of 202 t ` H1 Fest Grounds Map u� l, ° i . Am If ; tl • MR= h yy0J ffl ra" r 11 m � w�wr rM�rra OEM) Iowa Irish Fest 315E5t"St Waterloo IA 50703 u•.ens•In..•�IrichFnc+n.�m Page 35 of 202 Al�t 5K Map Y ainm a rr pal Ok"How" ung"°u Waw s✓e0cafr 6^nrC f.;�om vo�aiq rrfi NS M Cou d!!^ me doo CeraE e for ffi e A"i r^� �i c� � �/ um bdtrn mlp l ai"nUM "%/m,. rcxh-.AeI Iowa Irish Fest 315E5t"St Waterloo IA 50703 alone.In.e��IrichFnc+nnm Page 36 of 202 FOR VARLA..NCI�,'I17N(`TSC,,C)R,Dll�i�Qxwlt:' ARPUCANT" NAM,' f c , NA. ' 0 1 J-'v FNI _ G G1 0GRA-PH IC .AL LOCATION OF VAIt,IA NC IT: DISTANC`R C: P AC'MIT b PLEASE .EXPEMN TI-Irl, l xVEM R I-i QT.41Ra Xi 7-141, VARIANCE AND 13F S1113Cr IFIC:, INCLUDE GEOCw RAP II.IC'Al., LOCATION, AND WHA J'Af TUALTLY WI11, 1_.X F.C,I) 1.1-.3.1_, NOIS[? OTMINA.:NC'li,, SCJC„131 AS A BAND PLA VING,PA SYSTEM, pplioarxt's Signatum, Cate Police.Dept. Rrncor7,;tmc^11,(110.a0r APPROVAL- APPROVAL: DENI:All: r DENIAL. - .f>EC.Ll31 J,F,a '�'krL. _�c s � raw w_._.,.. ..__...._. _ .. 1 Page 37 of 202 CITY OF WATERLOO Council Communication Resolution approving the request of SingleSpeed Brewing Company, in cooperation with Waterloo Convention and Visitors Bureau and Trekman Racing, to hold the SingleSpeed Beer Mile race on June 9th, 2018, beginning at 4:00 p.m., with road closures on portions of Commercial, Cedar, 2nd and 3rd Streets, as well as a closure of the SingleSpeed Brewing Co. parking lot located at 325 Commercial Street. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date F'ofice Detaartrynent Mopmplis, Dave Approved 5/16/2018 ... 10-.07 AM t.`Iled(. Off-we Evenm, L-eA.am Approved 5/16/2018 ... 10-.56 AM ATTACHMENTS: Description Type SirigeSpp eed 1-1eeir Mile, .rllay:. re(p ucwst t."ove.r Memo Resolution approving the request of SingleSpeed Brewing Company, in cooperation with Waterloo Convention and Visitors Bureau and Trekman SUBJECT: Racing; to hold the SingleSpeed Beer Mile race on June 9th. 2018, beginning at 4:00 p.m., with road closures on portions of Commercia, Cedar, 2nd and 3rd Streets, as well as a closure of the SingleSpeed Brewing Co. parking lot located at 325 Commercial Street. Submitted by: Submitted By: Dave Mohlis, Police Captain Recommended Action: Approve Request The SingleSpeed BeerMile is an event where participants will drink a beer in an established licensed area, then run .25 miles. They will then consume another beer in the established area and run .25. This is repeated until a 1 mile tun is complete. This is a timed event. They anticipate running 8 heats with each heat to last approximately 20 minutes. Summary Statement: They are requesting the following street closures. Cedar Street from W. 3rd to W. 2nd W 2nd from Cedar to Jefferson(but not Jefferson) Commercial from W. 2nd to W. 3rd W. 3rd from Jefferson to Cedar Expenditure Required: Cost with providing barricades and traffic control as needed. Source of Funds: General Policy Issue: None Page 38 of 202 Alternative: None Background Information: None Legal Descriptions: None Page 39 of 202 _--_-________-__________- -____ _ � ] � � S`ng/eSpeed Brewing Co � 319.8833604 brewi^8.corn 325Commercial St'Waterloo,|A'50701 � � . � May 15,2O18 Capt.Joe Leibo|d Waterloo Police Dept. Dear Capt. Lei bold We are working in conjunction with Main Street Waterloo,the Waterloo Convention and Visitors Bureau and ShazamRacing onmnevent this coming June, C}nSaturday,June 9th we are requesting permission for road closure on portions of Commercial St, Cedar St,2nd St,and 3rd St,as well as a closure of the parking lot within our block(see attached sketch), The event is identical to the 2017 version, and is being marketed as the 3j,ngleSpeecl | Beerk4i|e. Packet Pick Upisscheduled for 1 PM,with races beginning at4PM. We anticipate running 8Heats, each 2Ominutes inlength, As always,do not hesitate to give me a call if you are in need of more detailed information, Thanks inadvance for all your help. Sincerely, � ~7 David A.Morgan Founder Sing|e5peed Browin!4Cu. � ! | | Page 40Of202 uuulll".r iii/ If r,a I i i I. rnr / J / r V m / , �/// �, `r41 1 �u VKo�p ,1➢i�tiq�l / ol OAJr i %kh ' of 70 a / l 141,, i f fl uiNlB a ilI / /®r", / / � ' ✓ rMA,fJ//rl VIII /", 77/ CITY OF WATERLOO Council Communication Resolution setting date of public hearing as June 4, 2018 to approve the request by Michael Dahl and Brian Kennett to rezone approximately 2.74 acres of land from"A-1"Agricultural District to "R-1" One and Two Family Residence District to allow for future low density residential development, located at 4245 West 4th Street, and instruct City Cleric to publish notice. City Council Meeting: 5/21/2018 Prepared: 5/15/2018 REVIEWERS: Department Reviewer Action Date 1°puunnrn'ig& Zounnrig Sd roederr, . .rpc Approved 5/16/2018 ... 4—58 /Gly t.`Ilcrp Off-we p pn}niny, Namy Approved 5/16/2018 ... 10-.54 AM ATTACHMENTS: Description Type Cou.unncip I.Air Altacli nnerits 4245 W 4th Rezone t."ove.r Memo Resolution setting date of public hearing as June 4, 2018 to approve the request by Michael Dahl and Brian Kennett to rezone approximately 2.74 SUBJECT: acres of land from"A-1"Agricultural District to "R-1" One and Two Family Residence District to allow for future low density residential development, located at 4245 West 4th Street, and instruct City Clerk to publish notice. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted herewith is a request to set the date of public hearing as June 4, 2018 for a request by Michael Dahl and Brian Kennett to rezone approximately 2.74 acres of land from"A-1"Agricultural District to "R- I" One and Two Family Residence District to allow for future low density residential development, located at 4245 West 4th Street. The applicant is requesting to rezone the property to a residential zoning designation to allow for the development of low density residential. The request would not appear to have a negative impact upon the surrounding neighborhood and land use in the area as it consists of low density residential development, with the of exception multiple family residences to the west along Skyline Drive. The"R-1" One and Two Family Residence District is intended to provide for areas of the community which are suitable for low density residential uses that are adjacent to residential,professional offices or neighborhood commercial uses. The property in question is 4245 West 4th Street, which is Summary Statement: 2.74 acres in size. Currently there is a house on the property that was Page 42 of 202 constructed in 1919, along with three outbuildings. It is the intent of the owners to keep the existing farm house and outbuildings and eventually plat the rest of the land for new residential development. Rezoning this property to "R-1" One and Two Family Residence district to allow for new low density residential would appear to be in conformance and compatible with the surrounding area. When the land is platted for new residential development, the lots will need the minimum requirements for the "R-1" District. The minimum lot size for a single-family house is 9,000 SF and the lot width should be no less than 75' measured at the building line. The minimum lot requirements for two family dwellings is a minimum lot size of 10,000 SF and a lot width of 80' also measured at the building line. At this time, the applicant has not yet submitted a subdivision plat on how they intend to subdivide the land. At the May 1, 2018 Planning and Zoning Commission meeting, the commission unanimously recommended approval of the rezoning request. Expenditure Required: None Source of Funds: N/A Policy Issue: Zoning and Land Use The North 360 feet of the West 365 feet of the South One-Half of the Legal Descriptions: Northwest Quarter of Section No. 8, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, in the City of Waterloo, Black Hawk County, Iowa Page 43 of 202 May 1,2018 REQUEST: Request by the Michael Dahl and Brian Kennett to rezone 2.74 acres from "A-1"Agricultural District to "R-1" One and Two Family Residence District, located at 4245 West 4th Street. APPLICANT: Michael Dahl and Brian Kennett, 4245 West 4th Street, Waterloo, Iowa, 50701. GENERAL The applicant is requesting to rezone the property to a residential DESCRIPTION: zoning designation to allow for the development of low density residential. IMPACT ON The request would not appear to have a negative impact upon the NEIGHBORHOOD & surrounding neighborhood and land use in the area as it consists of SURROUNDING low density residential development, with the of exception multiple LAND USE: family residences to the west along Skyline Drive. VEHICULAR & The property is served by West 4th Street from the north and south, PEDESTRIAN which is classified as Minor Arterial. This rezone request would not TRAFFIC appear to negatively impact vehicular and pedestrian traffic within CONDITIONS: the area. West San Marnan Drive is about '/4 of a mile to the north and West Shaulis Road is located % of a mile to the south, and both of these roads area classified as Minor Arterials. Highway 20 is located a little ways to the north of the property, which a Principal Arterial, however, there is no access to it from West 4th Street as this is a Full Access Controlled highway, with the nearest interchanges being located at Ansborough Avenue and Highway 63. RELATIONSHIP TO There is no public sidewalk located along the east side of West 4th RECREATIONAL Street, but there is sidewalk along the west side of the street. TRAIL PLAN AND When the land is platted into new lots, there will be a requirement COMPLETE STREETS in the deed of dedication that sidewalk is required and installed. POLICY: The intent would be to have sidewalk along the frontage of West 4th Street to the north end of the property and have a crossing to get to the sidewalk on the west side of the street. The Shaulis Road recreational trail is located 3/ of a mile to the south at the intersection of West Shaulis Road and Hoff Road. ZONING HISTORY The area in question is zoned "A-1 Agricultural District and has FOR SITE AND been zoned as such since the adoption of the Zoning Ordinance in IMMEDIATE VICINITY: February of 1969. Surrounding land uses and their zoning are as follows: North — One and two family residences, zoned "R-3" Multiple Family Residence District. South — Single-family residences, zoned "R-1" One and Two Family Residence District. East — One and two family residences, zoned "R-3" Multiple Family Residence District. West — Single-family residences and multiple family residences (Timberline Condos), zoned "R-1" One and Two Family Residence 4245 W 4`h St—A1 to R1 P&ge06f May 1,2018 District and "R-3,R-P" Planned Residence District. DEVELOPMENT The area has a mix or residential development uses, with some HISTORY: multiple family development, but the area is predominantly one and two family residences. The area has development that was built from 1919 up to until 2015. The development of more low density residential would appear to be suitable with the existing development in the area. BUFFERS/ SCREENING No buffers would be required as a part of this rezoning request. REQUIRED: DRAINAGE: The rezoning request would not appear to have a negative impact upon drainage in the area. When the land is platted, it will be a requirement that storm water detention be included for the new subdivision. FLOODPLAIN: The property in question is not located within any Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0284F, dated July 18, 2011. PUBLIC /OPEN There are no schools within the nearby vicinity. Orange SPACES/ SCHOOLS: Elementary, Hoover Middle and West High are the schools that serve this area. The nearest park is Prairie Grove Park, approximately 3/4 of a mile to the southwest as the intersection of West 4t" Street and West Shaulis Road. UTILITIES: WATER, There is no sanitary sewer located within West 4t" Street, and the SANITARY SEWER, nearest 8" sanitary sewer located about 300' to the south at the STORM SEWER, ETC: intersection of West 4t" Street and Hoff Road. Engineering has noted that the site would need to be served by this sewer by extending a new sanitary sewer northward to the property in question. West 4t" Street has 12" storm sewer and 4" drain tiles within it in. There is a 12" water main that comes northward along the east side of West 4t" Street that is stubbed into the property in question. RELATIONSHIP TO The Future Land Use Map designates this area as Low Density COMPREHENSIVE Residential, which equal approximately six housing units per acre, LAND USE PLAN: and the proposed rezone request would be in conformance with the Future Land Use Map and Comprehensive Plan for this area, and this area is located within the Primary Growth Area. The proposed rezoning request would appear to be in line with Land Use Goals 4, 7 and 13. STAFF ANALYSIS — The "R-1" One and Two Family Residence District is intended to ZONING provide for areas of the community which are suitable for low ORDINANCE: density residential uses that are adjacent to residential, professional offices or neighborhood commercial uses. The property in question is 4245 West 4t" Street, which is 2.74 acres in size. Currently there is a house on the property that was constructed in 1919, along with three outbuildings. It is the intent 4245 W 4`h St—A1 to R1 P&gLF45tt6f joy May 1,2018 of the owners to keep the existing farm house and outbuildings and eventually plat the rest of the land for new residential development. Rezoning this property to "R-1" One and Two Family Residence district to allow for new low density residential would appear to be in conformance and compatible with the surrounding area. When the land is platted for new residential development, the lots will need the minimum requirements for the "R-1" District. The minimum lot size for a single-family house is 9,000 SF and the lot width should be no less than 75' measured at the building line. The minimum lot requirements for two family dwellings is a minimum lot size of 10,000 SF and a lot width of 80' also measured at the building line. At this time, the applicant has not yet submitted a subdivision plat on how they intend to subdivide the land. STAFF ANALYSIS — SUBDIVISION There is no platting requested with this item. ORDINANCE: STAFF Therefore, staff recommends that the request to rezone 2.74 acres RECOMMENDATION: from "A-1"Agricultural District to "R-1" One and Two Family Residence District, located at 4245 West 4t" Street, be approved for the following reasons: 1. The rezoning request would not appear to have a negative impact on the surrounding area, and the proposed residential zoning district would be consistent with residential development in the area. 2. The request would not appear to have a negative impact upon pedestrian or traffic conditions within the surrounding area. When this land is platted, more residential sidewalk will be extended in this area. 3. The request is in conformance with the Future Land Use Map and Comprehensive Plan for this area, which designates this area as Low Density Residential. 4245 W 4`h St—A1 to R1 P&gLF46f 6f City of Waterloo Planning, Programming and Zoning Commission May i, 2oi8 A-1 R-4 BIP R-4,R-P M-2,P M-1 , R-4 R-3 r_ A-1 �1 I A-1 C C-2,C-Z C-2,C-Z R-4,R-P .... C-2 . R7 4Q 3 / F. i 'TF/ R-3 R-P �.,,. R-i 1 R-3,R-P , 77ILIII � LI 1 .111111 N 4245 West 4th Street W E Rezone from "A-i" to "R-i" Michael Dahl and Brian Kennett 1,000 500 0 1,000 0 � Feet Page 47 of City of Waterloo Planning, Programming and Zoning Commission May i, 2oi8 a% (� ro✓� u I Area to be Rezoned / I / Ol�i II J r� , / 0 w 'o r, r Ciy Imi �I W 4TH ST��fflfri�� �' ' N 4245 West 4th Street W E Rezone from "A-i" to "R-i" " Michael Dahl and Brian Kennett 150 75 0 150 Feet Page 48 of City of Waterloo Planning, Programming and Zoning Commission May i, 2oi8 f r/1/�✓/ �ii��/� O/� r iY�% s r n //, ,a i 1 r rr /// ,,,",-, r, r✓ 1. � �,c � 1>I�/�,,,, r� �/� �„ r, � A' a rr, „ ���%%i//! /.cnJ 11 /%O ,%/y//i// / i// �, r l, :;� / � %ler /// ..., //i �/ Q) / �r 41, r e ,,,� rri„ 1(/''i",' �ii, '„ ei r.� /ii /, ,,: ,r., /l/, n�, //✓iii„ ..%/, ,,,� tG.,,- r �„„/' /rrr„,/ /iii.,../,,;; /, _f ,,,,,, ✓ � �,,,., 1 /i �„// �I ��,t I m af�,,. �///�///U/i,%%///%%,�/,,,r�,���✓i//���i/,.,,//i,.,,�,�.r/� ,,, f,,,,,' /�� ,.,"/�����/%a; r",,, ,. „ rrr,,.. ,,,/e/ai/�„ .r„c%//i11,//0..,.. 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N 4245 West 4th Street W E Rezone from "A-i” to "R-i" ” Michael Dahl and Brian Kennett 150 75 0 150 0 � Feet Page 49 of City of Waterloo Planning, Programming and Zoning Commission May 1, 2oi8 d i i d l it I / ) r6 lii Ir J u i o- Sanitary k HST lip j 1 l� r�NPry D/ a N 4245 West 4th Street w E Rezone from "A-1" to "R 1" s Michael Dahl and Brian Kennett 150 75 0 150 0 � Feet Page 50 of e � mmum�0 M m� N �j d1 �� a f NN1111111111111111 r Ilium M �i Li � o �muu�lll�� 00 /i m mmmuum N N ���41111h11V��� �, i X1111 aN � X11 N M o L 0 j i fA m MLO 0 Lf� 11 / M d d lt�if' v" 11111 � � 0 J OWN ININ r hf' �Iip ri,rr .1�„ ylu;11 II IIIIIIIu1111.1,4�11 �II 0w2 so �o0!r wo: o> I, co�3�U)z� by s U >w=7 O U „tlll > �?�UxyQ Ywzw I i,r S� Q�gx O 7- LuZF O U O >Q U ww �QLLr °� >zYm337 ICe O N�2W22Q tivv Ff U Q W Q N Y A Z W OJyQY� LLJa F m K y w LL W U gi IA F J v+ Zp W F y W y 1 y Q K w.vW wp o p ym 3 p-x 0UUp0mw a<m3 " ww aA Qwy J a Tox y o a Q Q a a APPLICATION FOR REZONING CITY OF WATER1.00 PLANKING. })liOCiR/11L(M M, ANP ZONING COMMISSION ; WATERLOO,10LVA 319,291.4366 L 1.APPLICATION 04VQIUV ATIO�x: tt. Applicant's tuune(plutse print): Michael Dnhl&Brian Kennett Address._4245 Ai'4tla St_-"- Phone:_(3l9)72]-43Sf) �£iK: 1Unteriui> _ Slcite:_ Iu�sn _ LilX 50701 Er. St:tlus of applieant:(n){}ttmerX, (b)Qdter �(CIILCK EINE):ll'other intpluin: - c. PruJV4 MVrPl el'name if c ifferen€than above(lilt ase print): - - Address: - ._._. _'.PROPERTY INI)ORla1r1'I"IQ1V: a, Germul location ofproperty to be rezoned:__4245 W 41h S€,Parcel 4R I 3-08-151-001 b. I.eYal description ttf property to be rezoned:. —C:A't'L:17`lt:ll LA`ATfRt.t7C}11 t:S'1'\3(irr L}li[r 3gc. ()p g ti?N!i'ie.7 SIC'�T 8R t:13 c. )7irnensiuns�f Propuscd Zoning Boundary f Pxrhrding bight of Way):—3321060' W --- d. Area til'Proposed Zoning Boundary(taxcludine Right b!'Way): 2.74ACRLS _ c. C"urTent zoning: A-1 __lit iluestet!zunirtta: K-t _ f Reamm(w)for rezoning will proposed use(s)of property: _--_Split for Residt;nlial Parcels �. ._._...w C, g. 'un[titans(if ung)agreed to: h. Cithcr laerl inept infurination(use reti errhr side if necessuiy); PEetlse!Votes If appiicanr N not the owner of lite property,the Signature of lite owner must he secured_If it is the intens to subdivide (split) any land, vaaaut or intpruted ill ctutjunetion with this regttest it nEusi gU thruuuh a P1211 Lim,'prouess(separate from re oue request). E'ltc Yelittr t'ee ml-SMO+X10 per al:M($740 ntas)(p;ly:rble to the Cil)'of Waterloo)iS[Clnircd(mind riniount do\vii to ne.[rest$10 ineren)eit[). 7'ltis fee is moat-refundable. Linder no condi(ipla shall said sunt orally lt;,rt thereof be refunded far I'M Lire of said amendmetll to be cuacted into law. Any[major change in airy of Ilie inl'arxuution given wiII require Ilaut lite rcgtresl go bark Ihrough ths:process,will)a neer titin"Ice, ll'tlic request is denied no nail,pc[iiion covering llae xamc or pp1'Iitnl i)f IItC 5an1C pl'pl)CI'Iy shall bt.tiled Willi pl'Cnnsidered by(he Phuilling,I'ri]gminrnillg,amd"Lonin�Cnlmtnissian until Cotte(4)mouths have elapsed frnrn the date al'denhrl by Illy Wtiterloo City Cauncil.The undersigned certify undcl' oath and tnxlcr lite pcimllica ofperjur);that all in R)rlm.t[ipn on this request told submiticti alaug with it ix true moil conte[. :All ittfnt'nlatiprt suh)niltett Will be used by the Waterloo Planning, Programming, and Zonittr Conlniiasion and ilia Li'atcrlun Pity (:a[meil it: mltking their decision. "Cita undersigned unthutize City T.on's[tg Officials to enter LEta l)It3peny in(Imestion in regards it)the request, fiirlt tture ofA))licnni -- i U it Stgnanuc of t.lwnet 'll m- r } 5 _ Page 52 of s�, Rezoning Request — 4245 West 4th Street F r r1 r r M A {t f / re 4245 West 4th Street. Looking at the southern portion of the property that is requested to be rezoned. Existing single-family residences are in the background. K"11; r w e.� tz Looking east at the far southern portion of Looking northeast from the south edge of the property in question. the property at the existing outbuildings. Page 53 of Rezoning Request — 4245 West 4th Street r f 4 r I Looking north along the east side of West Looking east across West 4th Street where 4th Street, with 4245 West 4th Street in the there could potentially be a pedestrian background. crossing to connect to the sidewalk on the west side of the street. i „ fyt 'I1 li 1INI(lll ,� Looking south along the east side of West Looking north up the hill of West 4th Street 4th Street. where the pedestrian crossing could cross to connect to the sidewalk on the west side of the street. Page 54 of CITY OF WATERLOO Council Communication Resolution setting the date of hearing as May 29, 2018 to approve the Amendment to the Electric Franchise Fee, including a rate increase to 4%, and Statement of Revenue Purpose, and instruct City Clerk to publish notice. City Council Meeting: 5/21/2018 Prepared: 5/17/2018 REVIEWERS: Department Reviewer Action Date t nmu)ee Wen&err, 1"vtpchefle Approved 5/1,//201 ... 9-06 P t.`Ile p Office Ifigi) ; Namy Approved 5/18/2018 ... 1.51 P Resolution setting the date of hearing as May 29, 2018 to approve the SUBJECT: Amendment to the Electric Franchise Fee including a rate increase to 4%. and Statement of Revenue Purpose. and instruct City Clerk to publish notice. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer The adopted budget for the year ending June 30, 2019 included an increase Summary Statement: in the electric utility franchise fee rate from 3% to 4%. Page 55 of 202 CITY OF WATERLOO Council Communication Resolution setting the date of hearing as May 29, 2018 to approve the Amendment to the Natural Gas Franchise Fee including a rate increase to 4%, and Statement of Revenue Purpose, and instruct City Clerk to publish notice. City Council Meeting: 5/21/2018 Prepared: 5/17/2018 REVIEWERS: Department Reviewer Action Date t nn: )ee Wen&err, 1" k,,,paefle Approved 5/1,//2018 ... 9-06 P t.`ller k Office p figt.)y, 114amy Approved 5/18/2018 .... p,fir p P Resolution setting the date of hearing as May 29, 2018 to approve the SUBJECT: Amendment to the Natural Gas Franchise Fee including a rate increase to 4%, and Statement of Revenue Purpose, and instruct City Clerk to publish notice. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer The adopted budget for the year ending June 30, 2019 included an increase Summary Statement: in the natural gas utility franchise fee rate from 3% to 4%. Page 56 of 202 CITY OF WATERLOO Council Communication Motion approving recommendation of appointment of Ryan Stuber to the position of Clerk 11 in the City Clerk's Office, effective May 22, 2018. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date (I ,11erk Office Fdclfle, I(efley Approved 51�6/2018 11-32 AM ATTACHMENTS: Description Type D Jo[) Descu-ipflon Bac1itp Materiial D llersonn(d Rcip.i.iisitilon Badaii.p Matetiia� D RCL]UiS4ion Quesfionaire Backijip MaterW D Oir,g.�,anizaflonaCliiart Backup Materiall SUBJECT: Motion approving recommendation of appointment of Ryan Stuber to the position of Clerk 11 in the C4 Clerk's Office, effective May 22, 2018. Submitted by: Submitted By: Kelley Felchle, City Clerk Recommended Action: Approval. I am very excited to recommend Ryan Stuber to for the position of Clerk 11 in the City Clerk's Office. He served as a temp in the Public Works Department from February- September 2017 and joined our office following a transfer in September 2017. Bringing this kind of organizational knowledge to the table when starting a new position reduces the learning curve for on-boarding a new staff member. Since joining our team, Mr. Stuber has quickly teamed the duties required of the position and has started cross training to team to fulfill other duties in the office. He is a fast learner, has a positive attitude, calm demeanor, and treats customers with dignity, respect, and empathy. This Clerk 11 position has been vacant since September 2017 and has been Summary Statement: covered in the interim via a temp agency. This general fund position is included in the FY2018 and FY2019 budgets. Key functions of this position include but are not limited to receipting daily revenue collections, cellphone contract maintenance, state sales tax reporting, issuing various licenses, processing rental registrations, and customer service. Please see the attached personnel requisition form, personnel requisition questionnaire,job description, and organizational chart. Page 57 of 202 Expenditure Required: Salary: $45,718 Benefits: $23,693 Page 58 of 202 CLERK II DEPARTMENT CITY CLERK'S OFFICE SALARY $21.98 per hour FLSA NON-EXEMPT CIVIL SERVICE INCLUDED BARGAINING UNIT TEAMSTERS LOCAL #238 GENERAL STATEMENT OF DUTIES Staff support position responsible for performing a variety of difficult clerical tasks within the above departments requiring the use of independent judgement. The work is performed under the general direction of the deputy city clerk. May direct the work of lower level clerical or temporary employees. ESSENTIAL FUNCTIONS 10. May interpret technical data, review materials These functions are considered essential for on a variety of projects and present facts and successful performance in this job classification. findings clearly and concisely to a supervisor, coworkers, or City officials. 1. Performs data entry, types correspondence, 11. Prepare written reports, completes forms and reports, and statistical data. keeps paper and electronic files up-to-date. 2. Collects and compiles statistical data 12. Communicates professionally with the public, manually and through the use of a City officials, and coworkers by telephone, in computerized system. writing, and in person. 13. Works under strict time constraints and 3. Greets the public and answers incoming stressful conditions. phone calls as needed and provides information based on knowledge of 14. Works independently and with others with department and City policies, regulations and limited supervision. procedures or directs call to proper person. 15. Attends work regularly at the designated 4. Performs minor bookkeeping and financial place and time. record keeping. 16. Performs all work duties and activities in 5. Collects fees and revenues,prepares receipts accordance with City, department, and OSHA and maintains records of revenue/expense policies, procedures and safety rules. transactions. 17. Serves as point of contact for city cell phones. 6. Files liability insurance claims with insurance company, coordinates claim investigations, and 18. Performs other duties as assigned by the maintains insurance records and certificates. supervisor or department head. 7. Ability to understand and interpret city code REQUIRED KNOWLEDGE & ABILITIES sections applying to licenses issued by 1. Knowledge of Microsoft Office software, in department and ensures application information particular Word and Excel (testing of skills will is complete and accurate. be done). 8. May perform accounts receivable, accounts 2. Thorough knowledge of clerical functions, payable or banking functions. office procedures, terminology and equipment including personal computer. 9. Processes sewer/garbage/storm water assessments and refund requests. 3. Ability to type fifty (50) words per minute net of errors (verification of speed r i§aM of 202 Microsoft Office software (verification of skills 4. Ability to perform general office services, learn through testing arranged by the City of Waterloo specialized computer software, operate office Human Resources Office). equipment, develop computer-generated reports and keep accurate, thorough and updated records. E.SSE.NTIAI. PHYSICAL ABILITIES The following physical abilities are required with or without 5. Ability to collect, analyze, and present data from accommodation. computerized reports in organized and understandable form. 1. Sufficient speech and hearing that permits the employee to communicate effectively with 6. Ability to answer questions and provide supervisors, other employees and the public in information to the public in person, writing, and person or by telephone. over the telephone in a clear, concise and easily understandable manner. 2. Sufficient vision and manual dexterity that permits the employee to operate a personal 7. Ability to write in a clear and concise manner, computer and other standard office equipment, prioritize work, produce a quality work product handle files, perform customer service duties and within strict time lines and handle multiple tasks. other clerical responsibilities. 8. Ability to work independently and with others 3. Sufficient personal mobility that permits the with minimum supervision and to direct the work employee to move from one work area to another. of subordinate employees. MISCELLANEOUS 9. Ability to exercise independent judgment and 1. The City of Waterloo will conduct a background to make decisions based on department investigation including a review of past policies, City ordinances, and established employers and references. regulations. 2. Required to submit to and pass Civil Service 10. Ability to establish and maintain effective written and oral examinations, as specified in job working relationships with supervisors, notice. coworkers, and the public. 3. If position is filled as a promotional appointment, 11. Ability to work with people from a broad variety any regular employee who meets the minimum of social, economic, racial, ethnic, and qualifications is eligible to apply for the position. educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING WORK SCHEDULE 1. High school graduate/GED with minimum one 8:00 a.m. to 5:00 p.m. Monday through Friday with one year business clerical, secretarial, bookkeeping or hour unpaid lunch. The City of Waterloo reserves the other closely related experience in an office right to change these hours within the guidelines of the setting; prefer additional education beyond high Teamsters contract. Occasional overtime. school in business clerical, accounting or closely related field. QB 2. Any equivalent combination of experience and CLERK 11 DESCRIPTION 11 SEPTEMBER 2017 education that provides the knowledge, skills and abilities necessary to perform the work. Skilled in use of personal computer and Page 60 of 202 h �-m PERSONNEL REQUISITION FORM RECEIVED SEP 112017 Check as applicable: X To start recruiting or civil service process and/or X To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of su4mission to Human Resources. %%'iC'f.'•�..�.]t'%%%%%%%i{•�.'•�.]k%Ct"it%%f:%%.x'.x"x..�'%%]:%%f'e%%%�:%%%%'A%%f�]C i4'k 1:'�C'1!%1X%%'�'.'%%%iC iC%%'�•l['1[%%A'%%fie%%%$.%iC�"*L%%%%%%%%%%%%% ' Position Title: Clerk II Department: City Clerk Reports To: Deputy City Clerk Work Location: City Clerk's Office Employment Status: X Regular Full Time ❑ Temporary Full Time from to ❑ Regular fart Time ❑ Temporary Part Time fi•om to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: X Yes ❑ No ❑Internal Posting Only Bargaining Position: X Yes ❑No ❑ Internal Posting and External Advertising Bargaining Group: Teamsters 238 Non-bargaining Position: ❑Yes X No Complete the following if the requisition is to fill a vacancy: ❑ New Position or X Replacement Position for: ShelIie Crisman Clerk II (Specify name and title of former incumbent) If replacement, former incumbent: ❑ Retired/Resigned/Terminated x Transferred ❑ Promoted Date incumbent terminated employment: Date of final payout: Anticipated start date: ASAP No. of hours/week: 40 hours Work schedule: 8:00-5:00 Monday-Friday Justification of need for position: This position is needed to ensure timely processing of insurance claims, sales tax, cell phone contract maintenance, vendor payment processing, license processing. The position also provides customer service for residents at the counter and over the phone. What are the likely consequences if the position is not filled? Staff would have to absorb the duties of this position while handling the same volume of customer traffic. APPROVALS Annual salary requirements: $45,718.40 Hourly Rate: $21.98 Benefits: (Payroll taxes,pension,health ins.-assuming family) Is position budgeted for this and future FYs? X Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: T. Submitting D partment Head Date MayorI]ate Chief I Office— Date Human Resourcd" irector Date Human Resources Committee Chairg rson Date Created 6/30/2017 Page 61 of 202 PERSONNEL REQUISITION Clerk H The following questions are provided as guidelines to assist you in developing your rational for the position of Clerk II the City Clerk's Office. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Key functions of this position include but are not limited to processing insurance claims, cellphone contract maintenance, state sales tax reporting,processing vendor payments, license processing, and customer service. Please refer to the attached job description for further information. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? The responsibilities cannot be assigned to other Clerk Hs in the department because the department would be too short staffed to keep up with customer traffic and handle additional job duties. This would be especially difficult during assessments,pet licensing, and rental registration periods. (3) How is the work of this position being accomplished now? The work will be completed by a temporary employee until the position is filled. (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes. (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? Filling the position would ensure that we have adequate staffing to complete the duties of the department. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? The position is currently planned in the budget. Page 62 of 202 (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? We are not paying overtime in the department. Comp time has been earned in years past during rental registration. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. Staffing was reduced in 2015 by one full time employee and one part time employee. That same year the citv outsourced parking services to Republic Parking. (9) If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. The two remaining Clerklls would have to take on the additional workload while balancing the same amount of telephone and counter traffic. Processing paperwork during assessments, rental registration, and pet licensing periods would take longer. Staff would have to work overtime to keep up during rental registration. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? Other staff members complete the responsibilities. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? The position could not be outsourced. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? Clerklls complete some of the most important work in the department. This position helps ensure that customer concern and assigned duties are handled accurately and in a timely manner. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? Page 63 of 202 Employees in the City Clerk's Office interact with citizens on a daily basis and the customer service they provide has a direct impact on how those residents perceive the city. Page 64 of 202 N O N 4- 0 LO O N O W � � U � H-I 0 � U W � U H � ISI � M U U Q oc O N N O CITY OF WATERLOO Council Communication Motion to approve application for Fireworks Display at Sunnyside Country Club, 1600 Olympic Drive, on July 4, 2018. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date p'11erk Office p p igby, N arm cy Approved 51�6/2018 ... 11-39 AM SUBJECT: Motion to approve application for Fireworks Display at Sunnyside Country Club, 1600 Olympic Drive, on July 4, 2018. Submitted by: Submitted By: Pat Treloar, Chief of Fire Services Page 66 of 202 CITY OF WATERLOO Council Communication Motion to approve application for Fireworks Display at Waterloo Bucks home games, Riverfront Stadium, 850 Park Rd, on June 2, 6, 16; July 4, 7, 14, 21; and August 3, 11, 2018, beginning at 10:00 p.m. and lasting 10 minutes. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date (.'Ilerk Office Hipt'.) , Nam y Approved 5/16/2018 ... 11.42 AM Motion to approve application for Fireworks Display at Waterloo Bucks SUBJECT: home games, Riverfront Stadium, 850 Park Rd., on June 2, 6, 16, July 4, 7, 14, 21,and August 3, 11, 2018,beginning at 10:00 p.m. and lasting 10 minutes. Submitted by: Submitted By: Pat Treloar. Chief of Fire Services Page 67 of 202 CITY OF WATERLOO Council Communication Motion to approve application for Fireworks Display for the American Cancer Society Relay for Life of Black Hawk County at Hawkeye Community College on Friday, June 15, 2018, beginning at 10:00 p.m. and lasting approximately 20 minutes. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date (.`11erk Office I l pt") > Nam y Approved 5/16/2018 ... 11.45 AM Motion to approve application for Fireworks Display for the American SUBJECT: Cancer Society Relay for Life of Black Hawk County at Hawkeye Community College on Friday June 15. 2018, beginning at 10:00 p.m. and lasting approximately 20 minutes. Submitted by: Submitted By: Pat Treloar. Chief of Fire Services Page 68 of 202 CITY OF WATERLOO Council Communication Bonds City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date �:^nig dmneen'nmmp i p ngby, 1" mcy A.pproved `/G 6/2018 ... 11-25 lG.M ATTACHMENTS: Description Type ❑ 1.3orids for apjpmmm vaT 05,2 1.18 Cover ie eui.c: SUBJECT: Bonds Page 69 of 202 BONDS FOR COUNCIL APPROVAL May 21, 2018 RIGHT OF WAY CONSTRUCTION BOND AMOUNT $15,000.00 7900428147 BROCK EVEN CONSTRUCTION LLC JESUP, IA 7900414955 ENVISION CONCRETE & LANDSCAPE CONSTRUCTION LLC WATERLOO, IA 95 CC 8008 4 JOE JONES dba JONES BROTHERS ASPHALT PAVING COMPANY WATERLOO, IA 7900452183 K. CUNNINGHAM CONSTRUCTION CO., INC. CEDAR FALLS, IA 95 BM J361 5 NIHAD MASIC WATERLOO, IA 95 BM J031 6 WES GARDNER dba GARDNER PLUMBING LA PORTE CITY, IA Page 70 of 202 CITY OF WATERLOO Council Communication Sale and conveyance of the city's partial interest in a parcel located within Block 63 of Cooley Addition adjacent to 519 E. 3rd Street, to JSA Development, LLC, in the amount of$1.00. City Council Meeting: 5/21/2018 Prepared: 5/15/2018 REVIEWERS: Department Reviewer Action Date F,narrcrrrrm'prr)g;& zoning Sepmrroederc,Aric Approved 51/ 6/.'018 ... 10.09 CSM (..,11;rlati Ofi ce Evemn, L-eA.mm) Approved 5/16/2018 ... 1 1.03 AM ATTACHMENTS: Description Type Mamllm ofrriipjlectt 11rropertty 13amdaiirp:r Marrte6am JSA Warr:dr llt p:evelop'pn-i.enQ Baackiarpb Marrtteriam Motion to receive and file proof of publication of notice of public hearing_ Hold Hearing- No comments on file. Motion to close hearing and receive and file oral and written comments. SUBJECT: Resolution authorizing sale and conveyance of city's partial interest in proper located within Block 63 of Cooley Addition adjacent to 519 E 3rd Street to JSA Development, LLC for 51.00, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval This action is to insure the proper notification and terms are properly carried out for the partial interest by the City of Waterloo of property located within Block 63 of Cooley Addition, Waterloo, Iowa. A development Agreement with JSA Development was approved in March of 2017. This action is for proper notice of conveyance of the partial interest of the lot located within said subdivision. The City has 1/3 interest in the lot and will be conveying their interest as a part of the development agreement to JS A Development for redevelopment purposes. Previously approved development agreement information: The City of Waterloo has aggressively gone after blighted and vacant homes, including these listed in the Walnut Neighborhood area. With renewed interest by Habitat for Humanity, the Walnut Neighborhood Association, and Summary Statement: JSA Development, this partnership and agreement works to begin many rehabilitations of homes in the area. This saves the City approximately $8,000-$10,000 in demolition costs per structure, annual maintenance for snow removal and mowing, and restores tax base, investment, and stability Page 71 of 202 back to this vital neighborhood. The City currently owns three of the four properties noted. The fourth would be acquired, with the City retaining the lot along Franklin Street(with billboard)for future projects. The remaining part of the property acquired works to help parking setup for both 515 and 519 East 3rd Street renovations. The City will also be updating a historic survey for the area, which should help for this project, as well as potential future projects for rehabilitation of homes to this area(estimated at$16,000 to $20,000). No additional costs are associated with this council action beyond the Expenditure Required: $60,000 in acquisition costs, $16,000-$20,000 in historic survey costs for overall Development agreement previously approved by City Council in March of 2017. Source of Funds: TIF and bond funds Policy Issue: Historic and Neighborhood Revitalization and Economic Development Alternative: NA Legal Descriptions: the southeast 60 feet of Lot 6 in Block 63 in The Cooley Addition to Waterloo, Black Hawk County, Iowa. Page 72 of 202 , VIII � Subject Property , o f i illVgf04ilr I,� fi I I r D m 1� r QIP nre Base map data source s Black Hawk County Tda mapdnes net nepneaentf th,d1t nolabl,y Cittj of Waterloo Iowa N sass amed foniheaccun y fB1 d d fneated M1eren ether exprk—s tr'mf/ d Bl I,H kCountythe Black N County A—.,h ployees n me cmeft ath, emah v praaa nn W�E and-ea,as to me a p—Jy r ha n hIbdhon on iM1is map,and expresslhIAd'If"liabliry f.,- Us or the , accurecytheneof.Us ddhodd refer to official 5 plats,surveys,,;corded deeds,etc.located at the Black Hay.M1 Couniv Assessor's ORlca for complete anda°°°raninforn,a°°° Page 73 of 202 Prepared by Christopher S.Wendland, P.O. Box 596,Waterloo, IA 50704. Phone (319)234-5701 DEVELOPMENT AGREEMENT This Development Agreement (the "Agreement") is entered into as of 2017 by and between the City of Waterloo, Iowa ("City") and JSA Development, LLC ("Company"). RECITALS A. City considers economic development and rehabilitation of historic properties within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. Company proposes to make significant renovations to certain historic residences in the Walnut Historic Neighborhood, proposing to invest over $1,200,000 to rehabilitate them up to modern standards appropriate for a federally and state qualified historic rehabilitation, as well as related parking and landscaping (collectively, the "Improvements"). Said properties are identified on Exhibit "A" attached hereto (the "Properties") and are located in the East Waterloo Unified Urban Renewal and Redevelopment Plan Area, which includes the former Logan Plaza Urban Renewal and Redevelopment Plan Area. C. City believes that development of the projects is in the vital and best interests of the City and in accordance with the public purposes and provisions of the applicable State and local laws and requirements under which the projects have been or will be undertaken and are being assisted. NOW, THEREFORE, in consideration of the premises and of other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree to amend the Agreement as follows: 1. Documentation and Establishment of a National Register of Historic Places District. City will appropriate all funds necessary to finance the hiring of an appropriately qualified historical consultant to prepare, complete, submit and oversee through approval, all documentation necessary to establish a Walnut Historic Neighborhood National Register of Historic Places District (the "District"). The selected consultant will be engaged by no later than March 31, 2017. The National Park Service approval process will be completed expediently after the completion of the historic survey and district designation by consultant. In support of Page 74 of 202 this effort, City agrees to implement a building demolition moratorium in the proposed District area, effective for a minimum period of two (2) years. City also agrees to evaluate and meet with neighborhood representatives on a potential design review overlay in the proposed District. 2. Property Conveyances. City will convey title to each of the Properties to Company by Special Warranty Deed for $1.00, as set forth more particularly in the paragraphs below. Company and City shall equally share the costs of preparation and updates to abstracts of title. Before conveyance, Company will have an opportunity to assess the condition of each property and determine the financial feasibility of undertaking the rehabilitation project for that property. Company will confirm to City in writing whether or not it will accept a given property, and if Company declines to accept a property the parties will cooperate in good faith to identify a substitute property to be included under the terms of this Addendum. A. 519 E. 3rd Street. Said property will be conveyed within thirty (30) days following the date this Agreement is approved by the Waterloo City Council, following title review and any work necessary to clear title. Concurrently with conveyance of 519 E. 3rd Street, City will convey such interest as it then possesses in the Center Lot (defined below). B. Other Historic Properties. City will work diligently to acquire marketable title to each of the Properties, other than 519 E. 3rd Street which is already under City ownership. Each of the Properties will be conveyed to Company as promptly as possible after request from Company, with a closing date to be determined by mutual agreement, except that City will convey the property located at 515 E. 3rd Street, the abutting parcel currently owned by City (the "Center Lot") at the center of the block that has no address or tax parcel identification number, and abutting parcel no. 8913-24-312- 014, on the terms set forth in this Section, within thirty (30) days of the City acquiring title. In lieu of City acquiring title to 515 E. 3rd Street and parcel no. 8913-24-312-014, Company may negotiate for the purchase of same from the current owner and thereafter obtain reimbursement from City for the net acquisition cost within thirty (30) days after Company delivers to City a copy of the closing statement. Title from City to interests in the Center Lot remaining after the conveyance provided for in paragraph A above shall be conveyed concurrently with City's conveyance of 515 E. 3rd Street or within thirty (30) days after written request from Company. 3. Right of First Refusal. City hereby grants to Company a right of first refusal to acquire other residentially zoned City-owned property within the District, with the exception of 222 Walnut Street and abutting parking lot (parcels 8913-24-308-006 and 8913-24-308-025. Provided that the parties enter into a development agreement with respect to any such property, then the purchase price will not exceed $5,000, otherwise the purchase price will be the lesser of assessed value or appraised market value. 4. Easement. Concurrently with its purchase of 515 E. 3rd Street, City shall purchase adjacent property known as assessor parcel no. 8913-24-312-009 (the "Franklin Parcel"). City shall grant to Company, its successors and assigns, a 20-foot wide easement for pedestrian and vehicular ingress and egress across the Franklin Parcel. If the City fails to acquire title to the Franklin Parcel by June 30, 2017 as set forth in Section 2.13 above, then Company shall be free to acquire title directly from the current owner and thereafter obtain reimbursement from City for the net acquisition cost. 5. Grants to Support Rehabilitation. City will grant Company $10,000 upon completion of the historic rehabilitation for each Property in accordance with City of Waterloo 2 Page 75 of 202 Sale of 657A Property policy or otherwise as a redevelopment incentive. Completion shall be evidenced by City's issuance of a certificate of occupancy, which shall not be unreasonably withheld, conditioned or delayed. In addition, City will reimburse Company for all costs incurred by Company for asbestos testing and abatement, such payment to be made to Company within 60 days after Company's delivery of written substantiation of costs. 6. City Cooperation for Regulatory Approvals and Tax Credits. City and its departments shall provide reasonable cooperation to facilitate and expedite completion of the historic rehabilitation projects. Reasonable cooperation shall include, but not be limited to, coordination of oversight between various departments of the City (e.g., Community Planning and Development, Building Inspections, Fire, Engineering, and other relevant departments). Additionally, departments will agree to utilize the adopted Existing Building Code and recognize any utilities accommodations for flexibility that is accorded to historic structures. Departments shall reasonably assist in meeting non-City deadlines. City shall also support and advocate for variances and special permits that may be reasonable and necessary for Company to complete rehabilitation of the Properties in a manner that will achieve the goals contemplated by the parties. City agrees to execute and support any necessary historic documentation and/or applications necessary to obtain Federal or State Historic Tax credits for Company's rehabilitation projects with respect to the Properties. 7. Demolitions. If any structure in the District is identified before December 31, 2030 as suitable for demolition, City shall exercise best efforts to relocate such structure in lieu of demolition. With respect to any relocations, City will take no action the effect of which would be to prevent or jeopardize the District's designation as a National Register of Historic Places district. 8. Company Performance. The parties agree that Company intends to rehabilitate each of the Properties into market-rate duplexes for rental and that Company, in its discretion, may construct garages. Company agrees not to undertake its rehabilitation work in a manner that would prevent future conversion of any residential structure to a single-family dwelling. Company will commence work on 519 E. 3rd Street within thirty (30) days after conveyance of title, with project completion by July 31, 2018. Rehabilitation work on other Properties will be completed within 18 months of conveyance of title. By mutual agreement of City's Community Planning and Development Director and Company, deadlines may be extended by up to six months, and any extension will be specified in writing and signed by the parties. To secure Company's performance at each separate address, Company will post a separate performance bond for each address in the amount of$5,000 within ten (10) days of receiving title, and such bonds shall be released upon issuance of an occupancy permit for the respective property. 9. Option to Terminate. Company shall have the option to terminate this Agreement at any time upon delivery of written notice to City, if federal or State of Iowa programs for historic tax credits are eliminated or materially altered. For purposes of this Agreement, a material alteration includes reduction of available tax credits by more than 10% in value or any change or changes in eligibility criteria that Company, in its reasonable discretion, determines is likely to have a material adverse effect on project feasibility. 10. Minimum Assessment Agreement. Company acknowledges and agrees that it will pay when due all taxes and assessments, general or special, and all other lawful charges whatsoever levied upon or assessed or placed against each Property. Company further agrees that, prior to January 1, 2035, it will not seek or cause a reduction in the taxable valuation for a Property, which shall be fixed for assessment purposes, below the aggregate amount of $95,000 for each Property ("Minimum Actual Value"), through: 3 Page 76 of 202 (i) willful destruction of the Property, the Improvements, or any part of either; (ii) a request to the assessor of Black Hawk County; or (iii) any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. At closing Company agrees to execute and deliver a minimum assessment agreement in the form attached hereto as Exhibit "B". 11. CURA Tax Exemptions. Provided that the Company has prepared and submitted required documents upon completion of work on a given Property in accordance with the terms of the City's Consolidated Urban Renewal Area ("CURA") property tax exemption program, City will grant and affirmatively support Company's receipt of property tax exemptions of 100% for any taxable value over the taxable value in effect immediately prior to commencement of improvements for the first three years following completion of rehabilitation. Completion of a rehabilitation project shall be determined by notice of completion delivered to City by the Company. Because the Properties are residential, they will not be eligible for tax rebates under current City policy. If, within seven (7) years after CURA exemptions expire with respect to any Property, City policy is modified to allow rebates for residential projects, then the parties will negotiate in good faith on a rebate schedule for the Properties. 12. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 13. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Company is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the State of Iowa. C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes and delivers this Agreement and all documents to be delivered to City hereunder is and shall be authorized to do so on behalf of Company. 14. Obligations Contingent. Each and every obligation of City under this Agreement is expressly made subject to and contingent upon City's completion of all 4 Page 77 of 202 procedures, hearings and approvals deemed necessary by City or its legal counsel for amendment of the urban renewal plan applicable to the Properties and/or project area, all of which must be completed within 180 days from the date this Agreement is approved by the City council. If such completion does not occur, then any conveyance, benefit or incentive of any type provided by City hereunder within said 180-day period is subject to reverter of title, revocation, repayment or other appropriate action to restore such property, benefit or incentive to City, and Company agrees to cooperate diligently and in good faith with any reasonable request by City to effectuate the restoration of same, or failing such restoration Company agrees to be liable for same or for the fair value thereof, plus interest on any sums owing at the rate of 10% per annum commencing with the date of demand for payment, if said payment is not remitted to City within 30 days. 15. Materiality of Company's Promises, Covenants, Representations, and Warranties. Each and every promise, covenant, representation, and warranty set forth in this Agreement on the part of Company to be performed is a material term of this Agreement, and each and every such promise, covenant, representation, and warranty constitutes a material inducement for City to enter this Agreement. Company acknowledges that without such promises, covenants, representations, and warranties, City would not have entered this Agreement. Upon breach of any promise or covenant, or in the event of the incorrectness or falsity of any representation or warranty, City may, at its sole option and in addition to any other right or remedy available to it, terminate this Agreement and declare it null and void. 16. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Company, at 315 E. 5`" Street, Waterloo, Iowa 50703, facsimile number 319-234-5701, Attention: James E. Walsh, Jr. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, (iii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such transmission was successful. A party may change the address for giving notice by any method set forth in this section. 17. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Company nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 18. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the 5 Page 78 of 202 amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 19. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 20. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 21. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, and legal representatives. 22. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 23. Entire Agreement. This Agreement, together with the exhibits attached hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 24. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized representatives as of the date first set forth above. JSA DEVELOPMENT, LLC CITY OF WATERLOO, IOWA By: By: James E. Walsh, Jr., Manager, Quentin Hart, Mayor Attest: Kelley Felchle, City Clerk 6 Page 79 of 202 STATE OF IOWA ) ) ss. BLACK HAWK COUNTY ) This record was acknowledged before me on 2017, by James E. Walsh, Jr. as Manager of JSA Development, LLC. Notary Public STATE OF IOWA ) ) ss. BLACK HAWK COUNTY ) This record was acknowledged before me on 2017, by Quentin Hart and Kelley Felchle, as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public 7 Page 80 of 202 EXHIBIT "A" Descriptions of Property in Walnut Historic Neighborhood 1. 519 E. V Street. COOLEY ADDITION, SW 30 FT LOT 4 BLK 63, SW 5 FT NE 30 FT SE 97.3 FT OF LOT 4 BLK 63, and NE 15 FT LOT 5 BLK 63. 2. 516 Pine Street. COOLEY ADDITION, E 40 FT N 75 FT LOT 6 BLK 72 AND 10 FT ADJ ON EAST. 3. 521 Pine Street. COOLEY ADDITION, W 50 FT LOT 1 BLK 68, and W 50 FT S 30 FT LOT 2 BLK 68. 4. 515 E. V Street. COOLEY ADDITION, SW 45 FT LOT 5 BLK 63, and NE 5 FT SE 75 FT LOT 8 BLK 63 The minimum assessed value for each of the above properties upon completion of improvements as set forth in the Agreement shall be $95,000. Page 81 of 202 EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT (for use with Walnut Historic Neighborhood properties) This Minimum Assessment Agreement (the "Agreement") is entered into as of , 2017 by and among the CITY OF WATERLOO, IOWA, ("City"), JSA Development, LLC, ("Company"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Company have entered into a Development Agreement (the "Development Agreement") regarding certain real property located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Company will undertake the development of an area (the "Project") within the City and within the East Waterloo Unified Urban Renewal and Redevelopment Plan Area, formerly known as the Logan Plaza Urban Renewal and Redevelopment Plan Area; and WHEREAS, pursuant to Iowa Code section 403.6, as amended, the City and the Company desire to establish a minimum actual value for the land and building(s) thereon pursuant to the Development Agreement and applicable only to the development, which shall be effective upon substantial completion of the development and from then until this Agreement is terminated pursuant to the terms herein and which is intended to reflect the minimum actual value of the land and building(s) as to the development only; and WHEREAS, the City and the Assessor have reviewed the plans and specifications for the improvements (the "Improvements") and the work completed as a part of the development; NOW, THEREFORE, the parties to this Agreement, in consideration of the promises, covenants and agreements made by each other, do hereby agree as follows: 1. Upon substantial completion of construction of the Improvements by the Company or its affiliated companies on each of the properties described in Exhibit "A" attached hereto, the minimum actual taxable value which shall be fixed for assessment purposes for the land and Improvements constructed on each such property as a part of the Project shall not be less than $95,000 for each property ("Minimum Actual Value") until termination of this Agreement. With respect to each property, the parties agree to execute a supplement to this Agreement, substantially in the form attached hereto as "MAA Supplement Form I", no later than December 31 of the year in which substantial completion of construction of Improvements for a given property occurs. The parties also acknowledge that the Company may submit one or more of the properties to a condominium regime after completion of the Improvements and that future owners of any such property as so divided are intended to be the beneficiaries of this Agreement and a related Development Agreement. 2. The Minimum Actual Value herein established with respect to a given property shall be of no further force and effect, and with respect to such property this Agreement shall terminate, on December 31, 2034. Page 82 of 202 Nothing herein shall be deemed to waive the Company's rights under Iowa Code § 403.6, as amended, to contest that portion of any actual value assignment made by the Assessor in excess of the Minimum Actual Value established herein. In no event, however, shall the Company seek or cause the reduction of the actual value assigned below the Minimum Actual Value established herein during the term of this Agreement. 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa, the City paying all costs of recording, and each supplement hereto shall be so recorded after execution. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement between the City and the Company. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties. The City agrees to cooperate with any reasonable request by the Company to execute a written assignment of this Agreement to future owners of condominium units that may be created on any of the properties and to execute one or more amendments to this Agreement to divide the Minimum Actual Value for the property among such units and to ensure that such future owners receive the benefits contemplated by this Agreement and a related Development Agreement between the parties. CITY OF WATERLOO, IOWA JSA DEVELOPMENT, LLC By: By: Quentin Hart, Mayor James E. Walsh, Jr., Manager Attest: Kelley Felchle, City Clerk STATE OF IOWA ) ) ss- COUNTY ss.COUNTY OF BLACK HAWK ) On 12017, before me, a Notary Public in and for the State of Iowa, personally appeared Quentin Hart and Kelley Felchle, to me personally known, who being duly being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said municipal corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority and resolution of its City Council, and said Mayor and City Clerk 2 Page 83 of 202 acknowledged said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. Notary Public STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on , 2017, by James E. Walsh, Jr., as Manager of JSA Development, LLC. Notary Public 3 Page 84 of 202 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the actual value assigned to such land, building and equipment upon completion of the development shall not be less than Ninety-Five Thousand Dollars ($95,000.00)for each property identified on Exhibit "A" until termination of this Minimum Assessment Agreement pursuant to the terms hereof. Assessor for Black Hawk County, Iowa Date STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on by T.J. Koenigsfeld, Assessor for Black Hawk County, Iowa. Notary Public Page 85 of 202 MAA SUPPLEMENT FORM 1 Supplement to Minimum Assessment Agreement (for use with Walnut Historic Neighborhood properties) This instrument is a supplement to that certain Minimum Assessment Agreement (the "Agreement") dated as of , 2017, by and between City of Waterloo, Iowa ("City") and JSA Development, LLC ("Company") and filed as Doc. No. Property Address: Tax Parcel No.: Legal Description: See attachment. Minimum Assessed Value: $95,000.00 MAV Effective Date: January 1, This supplement is made for purposes of acknowledging the substantial completion of improvements to the above property and the establishment of Minimum Assessed Value as of the next assessment date. The Minimum Assessed Value shall be effective until and including December 31, 2034, as set forth in the Agreement. This supplement is subject to all terms and conditions of the Agreement. CITY OF WATERLOO, IOWA JSA DEVELOPMENT, LLC By: By: Manager Title: Page 86 of 202 CITY OF WATERLOO Council Communication Waste Management Administration HVAC Cooling System. City Council Meeting: 5/21/2018 Prepared: 5/14/2018 REVIEWERS: Department Reviewer Action Date W'aste M@iia.,einetit path, Brn an R.e.jected `/G5/01 pp-49 AM W'Caste Managerneiit ppm, lch, Jktfiaw)a pproved 51 5/2 018 1:42 PM Wbste Mannagerneiit lZath, Brpm pproved 5/15/2018 3.05 PM Off-we Eveni, L-eA.u,a pproved 5/16/2018 11.0 AM ATTACHMENTS: Description Type D Meiri.o Backup Materiall D Pir.,owjcct Suinui:uuy Backup Materiall D Bid 'Tzibtiihafion Backup Materiall Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. SUBJECT: Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct C4 Clerk to read bids, and refer to Treatment Operations Supervisor, Waste Management. Services. Submitted by: Submitted By: Brian Rath, Treatment Operations Supervisor, Waste Mat. S ei vie es. Expenditure Required: $98,077.00 Source of Funds: Sewer Fund Page 87 of 202 CITY OF WA►T E R L 1' O, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT w 3505 Easton Ave. . Waterloo, IA 50702 . (319) 291-4553 • Steve Hoarnbrecker, director April 11, 20118 Memo to Waterloo Mayor and City Council. RE: Upgrade and replacement of WM Admin HVAC cooling system Background Discussion Last year the air conditioning system for the administration building failed resulting in two temporary cooling units to be installed. Due to the complexity and requirement to competitively bid the upgrade and replacement units, Kapaun Consulting Engineers was hired to engineer and prepared plans and specifications for this project. Recommended Action It is recommended that the city council approve the resolution approving plans, specification, bid document etc. and setting date of bid opening for May 3, 2018 followed by public hearing May 7, 2.018. Page 88 of 202 WATERLOO WASTEWATER TREATMENT PLANT HVAC UPGRADE PRO]E[TSCOPE Two existing air handling systems and associated DDC temperature controls located in the Administration Building are to be upgraded One air handling system serves the Lab Space and the other air handling systern serves the remainder ofthe building which includes administrative offices. The upgrade will include removing and replacing the existing DXcooling coil ineach air handling system as well as removing and replacing the air cooled condenser in each of the air handling systems, This will also require new refrigeration piping between the DX cooling coil and the air cooled condenser for each system, The existing systems utilize refrigerant R22 ( obsolete and no longer available ) and the new equipment will utilize refrigerant R-410A, thus the refrigeration piping must be replaced. With the installation of the new air cooled condensers, new conduit/Mre feeders from the existing motor control center will also be provided. For better space temperature and humidity control,the Lab Space air handling system will be provided with a new supply duct mounted hot water reheat coil. The existing DDC temperature controls will also be upgraded to provide better space pressurization control for the Lab Space.Two new air flow rneasuring stations will be installed, one in the supply duct and one inthe return duct, New DDC controls will also be provided for the duct mounted hot water re- heat coil and also in the lab for space temperature control arid space relative humidity control. The driving force behind the upgrade isequipment age and the fact that the existing equipment isnow obsolete, There is also a history of poor or inadequate performance of the existing DIX control systern due primarily tnshortcomingsinthe original mechanical $ystemdesign. Page 8QOf2O2 Waterloo Waste Water Treatment Plant HVAC November 13, 2017 Project No, 17-42 COSTESTIMATE A. Office AHU--Replace AFlU DX coil, air cooled condenser and refrigeration piping. DX Coil &ACCO: $ 1.2,900 30%OH&P: �38 7 Q $ 16,770 Demolition/Disposal of Existing: $ 8,500 Crane Rental: 2,000 Labor to set ACCL) 12 firs x 65 Vhr: $ 780 Labor to rernove& re-install DX Coil 16 firs x 65$/hr: $ 1,040 Labor to install new refrigerant piping 42 hrs x 65$/hr: $ 2,730 Unit start Up 16 hr's x 65 $/Iir: $ 1,040 Refrigeration Lines 1�,2 0 Q Total Estimated Cost; 34,060 B Lab AHL)--Replace AHU DX coil, air cooled condenser and refrigeration piping, Install new hot water re-heat coil and new D[)C controls. DX Coil&ACLU: $ 12,900 30% OH&P: 16,770 Demolition/Disposal of Existing: 8,500 Crane Rental: 2,000 Labor to set ACCLJ 12 firs.x 65 Mir: $ 780 Page 90 of 202 Labor to remove & re-install UXCoil 16hrsx65$/hn $ 1,048 Labor to install new refrigerant piping 42firs x65S/hr: $ 2,738 Refrigerant Lines $ 1,200 Unit start LIP 16firs x6S$/hr: $ 1,040 Hot water re-heat coil: $ 985 30%OH&P: � 1,281 Piping& Insulation allowance: 4,160 Installation in ductwork: $ 2,600 O0CTemperatuneContro|s Tota| Estimated Cost: 55,101 'Total Estimated Cost: $ 34,060+$ 55,101 89,161 10%Contingency: $ 98,077 Page Q1Of2O2 WASTE MANAGEMENT ADMINISTRATION HVAC COOLING SYSTEM Bid Tab: May 17, 2018 Estimate: $98,077 Bidder Bid Security Bid Amount Young Plumbing & Heating 5% Base: $189,800.00 Waterloo, IA Alt: $89,400.00 Plumb Tech Inc. 5% Base: $193,850.00 Waterloo, IA Alt: $96,130.00 Winger Contracting 5% Base: $209,500.00 Fairfax, IA Alt: $72,660.00 Page 92 of 202 CITY OF WATERLOO Council Communication Purchase of six(6) Police Interceptor AWD vehicles. City Council Meeting: 5/21/2018 Prepared: 5/15/2018 REVIEWERS: Department Reviewer Action Date 11 p1 rra ffpc Operaitio s Even, L_eA.mn Approved `1G 6/201 ... 10:5 CSM ATTACHMENTS: Description Type ❑ 1.3 id ,1"al)t uaDtionrtl l:::laac.La.ap:r Maatic,laap Motion to receive and file proof of publication and notice of public hearing_ HOLD HEARING - No comments on file. SUBJECT: Motion to close hearing and receive and file oral and written comments. Resolution authorizing to proceed. Motion to receive, file and instruct City Clerk to read bids and refer to Interim Public Works Director for review. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Motion On a rotating basis, six(6)Police Interceptors are replaced each year. Summary Statement: Sedans and Utility Vehicles will be bid, Price range of bids will determine how many of each will be purchased. Expenditure Required: $150,000 Source of Funds: GO Bond - 417-11-1100-2117 Policy Issue: Strategy 2.2: Enlist all City departments and staff members in efforts to promote a safer community. Background Information: Vehicles with over 130,000 miles and many hours of operation are taken out of service. Page 93 of 202 PURCHASE (6) POLICE INTERCEPTOR AWD VEHICLES Bid Tab: May 17, 2018 A: SEDAN B: SUV Estimate: $150,000 Bidder Bid Amount Bill Colwell Ford A: $255571.00 Hudson, IA B: $299938.00 Stivers Ford Lincoln A: $251899.00 Waukee, IA B: $30,044.00 Rydell of Independence A: $25,824.18 Independence, IA B: $309299.18 Page 94 of 202 CITY OF WATERLOO Council Communication Resolution approving the Contract, Bond and Certificate of Insurance of Price Industrial Electric, Inc., Robins, Iowa, for the Traffic Adaptive Signals on Hwy. 218 and San Martian Drive and Fiber Optic Communications Upgrade, Project#STP-A-8155(743)--86-07, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date II niffic Operafi rens Even, 1-eA.nn Approved 5/16/2018 ... 4.30 P Resolution approving the Contract, Bond and Certificate of Insurance of Price Industrial Electric, Inc.. Robins, Iowa, for the Traffic Adaptive Signals SUBJECT: on Hwy. 218 and San Martian Drive and Fiber Optic Coinnunications Upgrade. Project#STP-A-8155(743)--86-07, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Sandie Greco, Interim Public Works Director Recommended Action: Approve Resolution Traffic Adaptive Signal Control technology will be installed from W. 11th St. on Hwy 218 to San Martian Drive and on San Martian Drive from Hwy 218 Summary Statement: to Hammond Avenue. It will include branches on LaPorte Road and Sarah Drive. Traffic communications on Hwy 218 from W. 6th Street to San Martian Drive on S an Martian Drive to Kimb all Avenue then to W. 11 th Street to Hwy 218 and back to W. 6th St. will be upgraded to fiber optics. Expenditure Required: Estimated Cost- $469,000.00 Iowa Clean Air Act- no city match- $180,000.00 Source of Funds: Federal Surface Transportation Program- $267,813.40 GO Bond - 20% City Match-414-17-7161-2125 - $66,953.35 Policy Issue: Strategy 2,2: Enlist all City departments and staff members in efforts to promote a safer community. The traffic adaptive will help with traffic movements and will reduce mobile Background Information: source emissions. The fiber optic communication upgrade will enable better traffic monitoring and control. Page 95 of 202 CITY OF WATERLOO Council Communication Resolution approving Memorandum of Understanding with the Iowa Northland Regional Council of Governments (INRCOG), in an amount not to exceed $2,000.00, for the writing,preparation, and submittal of the Shaulis Road Recreational Trail Extension application for State Recreational Trail Funds, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date p:^nub ff'=6pn '1 10N(nm, 1^A'c Approved 5/16/2018 ... 1038 ACJ t.`Iled(. Off-we Evenm, L_eA.um Approved 5/16/2018 10-.42 AM ATTACHMENTS: Description Type Sliauupis Rd Tii»uu:pp Ext 1 0LJ t."ove.r Memo Resolution approving Memorandum of Understanding with the Iowa Northland Regional Council of Governments (INRCOG) in an amount not SUBJECT: to exceed $2,000.00, for the writing,preparation, and submittal of the Shaulis Road Recreational Trail Extension application for State Recreational Trail Funds, and authorize the Mayor and City Clerk to execute said document. Submitted by: Submitted By: Jeff Bales,Associate Engineer This is a Memorandum of Understanding with the Iowa Northland Regional Council of Governments for the preparation of a grant application for the Summary Statement: extension of the Shaulis Road recreational trail from Cedar Terrace to the Cedar Valley Nature Trail. The cost of this MOU is one and one-half percent of the funds awarded not Expenditure Required: to exceed two thousand dollars ($2,000). If no funds are awarded, there will be no cost to the City. Source of Funds: G.O. Bonds Page 96 of 202 GRANT APPLICATION MEMORANDUM OFUNDERSTANDING This memorandum of understanding (MDU) is between the City nfWaterloo, Iowa hereinafter referred to as City, and the Iowa Northland Regional Council of Governments, hereinafter referred toas |0RCOG. WHEREAS, the City wishes to engage INRCOG's grant writing services for the following project: Type ofGrant: State Recreational Trails Program Project Description: ShauUsRdTrail INRCOG will not charge the City in advance for grant preparation services; however, in the event that State Recreational Trails funding is awarded for this project, |NRCDG will submit a grant preparation invoice in the amount of one and one-half percent of the funds awarded or $2,QOO.00\ whichever iagreater, tobepaid bythe City from local funds. |tisfurther understood that the City will provide project site information, budget information, and graphic materials necessary for the submittal ofthis grant byJuly 1, ZO18. IN WITNESS WHEREOF, |NRCOG and the City of Waterloo have executed this nnennVrondunn of understanding asofthis_______day of 12018. City ofWaterloo, Iowa BY: Mayor ATTEST: Iowa Northland Regional Council of Governments � BY: Executive Director ATTEST: CITY OF WATERLOO Council Communication Resolution approving Facility Plan and Intended Use Plan application, (IUP) for funding from the State Revolving Fund, in conjunction with Northwest Interceptor, and authorize the Mayor to execute said document. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date p:^nrrggdnmeer'nng "p 1-yarnsoc 1, I^,n Approved 5/16/:018 ... 1037 ACJ t.`Iled(. Office Everrm, 1-eA.rrirpproved 5/16/2018 ... 1039 Abri ATTACHMENTS: Description Type N Interr-ceptoir Fa:cHity 11larrrrrr Me nio Resolution approving Facility Plan and Intended Use Plan application, SUBJECT: (IUP) for funding from the State Revolving Fund; in conjunction with Northwest Interceptor, and authorize the Mayor to execute said document. Submitted by: Submitted By: Jamie Knutson, PE, Associate Engineer Source of Funds: State Revolving Loan Fund will be repaid with Sewer Fees Background Information: See the attached Executive Summary Page 98 of 202 1. Summary, Conclusions and Recommendations The City of Waterloo was issued a Consent Decree by the United States Environmental Protection Agency(USEPA) and the State of Iowa for sanitary sewer bypasses and sanitary sewer overflows (SSOs). The North Hackett Road sanitary lift station collects sanitary sewage from the Northwesterly portion of SA 15 and pumps it into the Northeasterly portion of SA 15 via an 8" force main, where it is subsequently collected with other sewage from SA 15 at a lift E station located on the grounds of the National Dairy Cattle Congress (NCC). E l The N. Hackett Road lift station is overloaded during wet weather and overflows to a nearby creek that drains to the Cedar River. The City of Waterloo is concerned about this and other SSOs in their system and proposes to correct the SSO at the N Hackett lift station. The City will accomplish this by constructing a new sanitary sewage pumping station at the N. Hackett site to replace the existing station, approximately 5,100' of 12" force main and approximately 9,000' of 24" interceptor sewer which will ultimately discharge to the existing 36" sewer at Black Hawk Creek. The new N. Hackett force main will be directionally drilled under low lying areas from. � the pumping station to the westerly side of the NCC and will include directionally drilled crossings of US Hwy 218 and Greenhill Road. It will discharge to a new 24" interceptor sewer at the NCC that will also be collecting sewage from the Forrester Avenue area on the South side of US Highway 218 that will connect to the new 24" sewer via a new 12" crossing of US Highway 218. The existing NCC lift station and force main will also be replaced with a much smaller system to handle the sewage generated by the immediate NCC area. The NCC pumping station will also discharge to the new 24"interceptor sewer. All of the sewage that was previously conveyed to the existing Conger Street 36" gravity sewer will now be conveyed to the existing 36" sanitary severer undercrossing Black Hawk Creek. The proposed route of the NWI is shown in Figure 3. The estimated total cost of this project is approximately$6,750,000. The project will be constructed within existing street right-of-way, except for 6 private easements. The City is in the process of obtaining these easements. The City is requesting State I I Revolving Funds (SRF) for financing this project and will also use bond monies. It is anticipated that construction will begin in 2018 and will be completed in 2-3 construction seasons. The Northwest Interceptor(NWI) Sewer project will collect the sewage that currently flows to I the N. Hackett lift station,most of the remaining SA 15 area and all of the SA 16 area and convey it to the existing 36" sanitary sewer crossing of Black Hawk Creek. The NWI route is shown in Figure 3. The sewage collected at the NCC will not be collected by the NWI because of elevation constraints and will continue to flow to the NCC lift station,The NCC lift station will be replaced with a smaller lift station as part of a future project. The primary objectives of this project are to eliminate the sewage overflows at the N. Hackett lift station and to re-direct the sewage from the N. Hackett and NCC areas to the South system at the existing 36" sewer crossing of Black Hawk Creek. 1 Page 99 of 202 CITY OF WATERLOO Council Communication Resolution approving Professional Services Agreement with AECOM, of Waterloo, Iowa, in an amount not to exceed $27,500.00 in conjunction with the FY 2019 Dubuque Road Over Blowers Creek Bridge Repairs, Contract No. 959, and authorize the Mayor to execute said document. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date 1^aa&ee6ng "p horsebum, Approved 5/16/2018 2.59 PM (.`derk Office Eveni, l.,e rv) Approved 5/16/2018 ... -N PM ATTACHMENTS: Description Type D p::)U b1L1Lju:ae Road Ataacliaiient Baackuaipb Materr-U Resolution approving Professional Services Agreement with AECOM, of SUBJECT: Waterloo, Iowa; in an amount not to exceed S27,500.00 ' conjunction with the FY 2019 Dubuque Road Over Blowers Creek Bridge Repairs, Contract No. 959, and authorize the Mayor to execute said document. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Summary Statement: See the attached agreement for Scope of Services. Expenditure Required: not to exceed $27,500.00 Source of Funds: Road Use Tax Page 100 of 202 AECOM 319-232-6531 tel ASCOM Sui Sycamore Street 319-232-0271 fax Suite 222 Waterloo,Iowa 50703 www.aecom.com CITY OF WATERLOO FY 2019 DUBUQUE ROAD OVER BLOWERS CREEK BRIDGE REPAIRS CITY CONTRACT NO. 959 PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as"ATS"and City of Waterloo, 715 Mulberry Street,Waterloo, Iowa, hereinafter referred to as"CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES ATS shall perform professional Services (the"Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto. It. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions,ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract,shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees With respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. Page 101 of 202 AECOM Page 2 (e) ATS will be providing estimates of costs to the CLIENT covering an extended period of time. ATS does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATS's experience and represent ATS's reasonable judgment as a qualified professional. ATS does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to ATS all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. ATS shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of ATS during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars($100,000)each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non-owned, or hired), each in a combined single limit of One Million Dollars($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS's Page 102 of 202 �L=COM Page 3 negligence under this Agreement and only to the extent of the insurance limits specified herein. (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall provide prompt notice to the CLIENT in the event of cancellation, material change, or non- renewal per standard 150 Acord Form wording and the policy provisions. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation is a not-to-exceed fee of Twenty-Seven Thousand Five Hundred Dollars (27,500.00). ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non-monetary default, commenced reasonable actions to cure such failure. In either case,ATS will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article Vt. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which ATS prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all claims or suits asserted against ATS in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out other projects or Page 103 of 202 AECOM Page 4 work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall ATS be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractorlsubcontractor insurance certificates evidencing ATS as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees,or agents of CLIENT. XI. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from ATS's sole negligence or willful misconduct. CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation,treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the Page 104 of 202 AECOM Page 5 disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation,treatment, transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be deemed to have acted as CLIENT's agent. For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide ATS with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In Page 105 of 202 ASCOM Page B the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits,the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT`s approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third party beneficiaries to the Agreement. IN WITNESS WHEREOF,the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM By: By: Printed Name: Quentin Hart Printed Name: Douglas W. Schindel, P.E Title: Mayor Title: Associate Vice President Date: Date: Page 106 of 202 AECOM CITY OF WATERLOO FY 2019 DUBUQUE ROAD OVER BLOWERS CREEK BRIDGE REPAIRS CITY CONTRACT NO. 959 EXHIBIT A A. PROJECT DESCRIPTION This project includes investigation, final design and construction plan preparation for repairs to the eastbound Dubuque Road Bridge over Blowers Creek (Bridge No. 23), the westbound Dubuque Road Bridge over Blowers Creek(Bridge No. 24)and the Greenhill Road Bridge over Trolley Trail (Bridge No. 61). The detailed field investigation will determine the extent of the repairs required. It is anticipated the final construction plans will concentrate on the expansion joint, slope protection and approach settlement. Other repairs required, as determined in the detailed field investigation, may need to be phased in with future bridge rehabilitation projects. B. SCOPE OF SERVICES The Scope of Services for the project will encompass and include services, materials, equipment, personnel and supplies necessary to provide field investigation, preparation of construction plans and specifications and project administration for the repairs of the structures described above. The Scope of Services for the project is further defined below: Detailed Field Investigation and Data Collection (Tasks 1-3) The following identifies tasks leading to the data compilation of the structures' existing conditions required to design the structural repairs. Task 1 —Detailed Field Investigation tion Task 2—Initial Quantity Development from Field Review Task 3—Base Mapping and Plan Sheet Development Final Construction Plans and Specifications (Tasks 4-16) These tasks include developing final construction plans and specifications for the repairs to the three structures as described below: a. Eastbound Dubuque Road Bridge Over Blowers Creek • Remove and Replace Expansion Joint Extrusions and Glands • Replace Missing Curb Plate • Repair Guardrail b. Westbound Dubuque Road Bridge Over Blowers Creek • Remove and Replace Expansion Joint Extrusions and Glands • Miscellaneous Repairs C. Greenhill Road Bridge Over Trolley Trail • Clean and Reseal Expansion Joints and Relief Joints • Repair Slope Erosion Areas • Repair Settled Approach Pavement Included in these tasks will be the typical sections and details, tabulations and quantities, final plan sheets, detail sheets, traffic control details, quality control review, construction cost Page 107 of 202 AECOM estimate and technical specifications. The following specific tasks lead to the completion of the final construction plans and specifications: Task 4-Title and Legend Sheets Task 5-Typical Sections and Details Task 6- Bid Items and General Notes a. Bid Item and Quantity Listing b. Estimate Reference Information c. General Notes Task 7-Tabulations and Quantities Task 8- Plan Sheets Task 9—Detail Sheets Task 10-Traffic Control Sheets Task 11 -Quality Control Review Task 12- Final Revisions Task 13-Construction Cost Estimate Task 14-Specifications Task 15- Printing and Submittals Task 16-Field Review Project Administration, Coordination and Meetings(Tasks 17-19) These tasks include project administration, coordination and meetings throughout the project development. These tasks also include pre-letting activities and general project administration. The following identifies tasks leading to the completion of project administration, meetings and coordination during the design phase of the project. Task 17- Proiect Meetings Task 18- Pre-Letting Activities Task 19- Proiect Administration Phase 111 -Construction-Related Services The scope of construction-related services will be determined at the time the services are needed and defined under a future amendment. Construction-related services include construction staking, on-site field review, materials testing, contract administration during construction and right-of-way staking. 0:\Administration\AGREE%PROF1Wat 2018 Bridge Repairs Ph 2.doc Page 108 of 202 CITY OF WATERLOO Council Communication Resolution approving Iowa Department of Natural Resources Wastewater Disposal System Construction Permit Application Fee Form and Construction Permit Application Schedule A, General Information for the Northwest Interceptor, and authorizing the Mayor to sign said application. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date t^i)&eeHng Eveni, p.,eA.mv) Approved 5/16/2018 ... 4.31 PM Resolution approving Iowa Department of Natural Resources Wastewater SUBJECT: Disposal System Construction Permit Application Fee Form and Construction Permit Application Schedule A, General Information for the Northwest Interceptor, and authorizing the Mayor to sign said application. Submitted by: Submitted By: Jamie Knutson, PE, Associate Engineer Page 109 of 202 CITY OF WATERLOO Council Communication Resolution approving award of hotel/motel tax council discretionary funds to the Jesse Cosby Neighborhood Center in the amount of$6,000, Leisure Services Golf in the amount of$15,937, North End Cultural Center in the amount of$5,000,Aspire Therapeutic Riding Program in the amount of$8,000, Leisure Services Event Shuttle in the amount of$3,375, the Waterloo Municipal Band in the amount of$21,000, and the Waterloo Police Department in the amount of$30,000. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michefle Approved 5/16/2018 ... 11-08 AM t`ped< tipi'iice Even, >C.,eArnn Approved 5/16/2018 ... pp:pO AM ATTACHMENTS: Description Type ❑ Ifotd Moo Disc Awards May 201 S C,'(nn.ii:nc,ip C,"lonana t."over Mernno ❑ I fotd Manta:,p 1)iscr Award I fistor.y May 2018 t:.`a ve.r Mernno Jesse Cosby Yinnaith p-i;rrnpapaawe nine nt App t::`(,)vcr Men no p.., ^ina:nne, (Mf A:panpa Cover Men-io C orfln p-:°;rnd Cifltnnraai Center App C"craven Mena10 Asj.,)ire p�adinng A.ppa Cover menano p..,eisura Services Event S[n:attlk., App cover mennno Waatnbfloo Munnicip d 1.3anci 201App Cover Mennn.o Poa ice Event Overdnnn.e App C"Haven°Menaao Resolution approving award of hotel/motel tax council discretionary funds to the Jesse Cosby Neighborhood Center in the amount of$6,000, Leisure Services Golf in the amount of$15,937, North End Cultural Center in the SUBJECT: amount of$5,000,Aspire Therapeutic Riding Program in the amount of 58,000; Leisure Services Event Shuttle in the amount of 53,375; the Waterloo Municipal Band in the amount of 521,000, and the Waterloo Police Department in the amount of 530,000. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Recommended Action: Funding Recommendations: Jesse Cosby Neighborhood Center- 2018 Youth Empowerment Services $ 6,000 Leisure Services - 2018 Golf Marketing Campaign 15,937 North End Cultural Center- 2018 Arts & Music Fest 5,000 Aspire Therapeutic Riding Program- Night of the Horse 8,000 Summary Page 110 of 202 Statement: Leisure Services - Event Shuttle 3,375 Waterloo Municipal Band - 2018 Summer Concert Series 21,000 Waterloo Police Department- Uniformed Presence at Community Events 30.000 Total $89,312 The award history for discretionary hotel/motel tax awards is included for your reference. Expenditure Required: These requests total$89,312 from council discretionary hotel/motel tax funds. Hotel/Motel Tax Discretionary Funds. The current available balance for Source of Funds: FYE2018 is $91,284.28. The award history for discretionary hotel/motel tax awards is included for your reference. Page 111 of 202 CITY OF WATERLOO , IOWA City rk and Finance Department 715 Mulberry St. Waterloo, IA 50703 ® (319)291-4323 Fax(319)291-4571 KELLEY FELCHLE ® City Clerk. MICHELLE WEIDNER,CPA + Chief Financial Officer A&'Vor Council Communication QUENTIN City Council Meeting: May 21, 2018 HAR2R Prepared: May 16, 2018 Dept. Head Signature: Michelle Weidner COUNCIL Number of Attachments: 7 Applications, Award History MEMBERS SUBJECT: Hotel/Motel Discretionary Grant Applications TCM Submitted by: Michelle Weidner, CFO POWERS Ward 1 Recommended Action: Approve the award of hotel/motel discretionary funds to BRUCE the following entities, as recommended by the committee: JAC OBS Turd 2 PAT1. Jesse Cosby Center Youth Empowerment Services $ 6,000.00 MORRca� 2. Leisure Services Golf Marketing 15,937.00 Or�r�tSSEY Ward 3 3. North End Cultural Center Arts & Music Fest 5,000.00 4. Aspire Therapeutic Riding Night of the Horse Event 8,000.00 .1ER0ME 5. Leisure Services Event Shuttle 3,375.00 AMOS,JR. 6. Waterloo Municipal Band — 2018 Summer Concert Series 21,000.00 Ward 4 7. Waterloo Police Dept. Events Uniformed Police Presence 30,000.00 ROIL WEEPER Total $89.312.00 Turd s TOM The funding applications and award history for discretionary hotel/motel tax LIND awards are included for your reference. At-Large STEVE The available balance in the hotel/motel fund to be allocated for FYE 2018 is SCHMITT $91,284.28. At-Large Expenditure Required: $ 89,312 Source of Funds: Hotel/Motel Tax Discretionary Funds. The current available balance for FYE2018 is $91,284.28. The award history for discretionary hotel/motel tax awards is included for your reference. Policy Issue: N/A Alternative: N/A Background Information: N/A WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 112 of 202 CITY O„F 1IIIATEF�LC� �IO��L / �/IUTEL TALC GUNCILIC> ETI�NARY RE1/ENI I' COUNCIL DISCRETIONARY REVENUE Annual Awards ' FY 1996 OVERAGE 1540,600.95 - 500,000.00= 40,600.95 X.50= 20,300.47 20,300.47 FY 1997 OVERAGE 577,784.25 - 500 000.00= 77,784.25 X.50= 38,892.13 38 892.13 h FY 1998 OVERAGE 618,616.00 - 500,000.00=118 616.00 X.50= 59,308.00 59,308,00 FY 1999 OVERAGE 643,399.03 - 500,000.00=143,399.03 X.50= 71 212.51 71,212.51 FY 2000 OVERAGE 698 005.93 - 500,000.00=198,005.93 X.50= 99,002.97 99,002.97 FY 2001 OVERAGE 751,044.68 - 500,000.00=251,044.68 X.50=125,522.34 125,522.34 FY 2002 ' OVERAGE 668,079.02 - 500,000.00=168,079.02X.50= 84,039.51 84,039.51 FY 2003 OVERAGE 707,338.05 - 500,000.00=207,338.05 X.50=103,669.02 103,669.02 FY 2004 OVERAGE 704,352,53 - 643,046.78=61,305.76 61,305.75 FY 2005 OVERAGE 723,848.16 - 656,693.71=67,154.45 67,154.45 FY 2006 759,249.05*10%=75,924.91 75,924.91 FY 2007 808,840.48*10%=80,884.05 8088406 FY 2006 1,109,932.25*10%=110,993.22 110,993.22 FY 2009 1,317,960.56*10%=131,796.06 131,796.06 FY 2010 1 111 886,51*10%=111,188.65 111,188.66 FY 2011 1,186,086.37*10%=118 608.64 118,608.64 FY 2012 1,228,036.32*10%=122,803.64 122,803.64 FY 2013 1,231,187.86*10%=123,118.79 123,118.79 FY 2014 1,188,080.53*10%=116,808.04 118,808.04 FY 2015 1,204,319.76*10%=120,431.97 120,431.97 FY 2016 1,252,227.48*10%=125,222.75 125,222.75 FY 2017 1,289,869.28*10%=128,986.93 128,986.93 NTOTAL.RIS.GRETIONARY;2I=VENU .RECEIV:)wD,...- 2.0..99,1.74$E;, XREN4IURES,OF,=DI$CRETIONARYRE�ENUE. #25294 061231971 GROUT MUSEUM 12,500.00 #28475 011021971 FIREWORKS 3,000.00 15,500.00 #30316 11124197 PASS STADIUM 25,000.00 06/15/98 WATERLOOS OF THE WORLD 13,695.00 38,695.00 #49802 07115!99 CINDY WELLS-BELGIUM 690.00 #49464 07/19199 IOWA GOLF ASSOCIATION 15000.00 #51580 07/19/99 FIREWORKS 5,000.00 #53154 10/29199 MARKIN CONSULTANT-GREYHOUND TRACK RACE 2,500.00 #56369 02111!00 MARKIN CONSULTANT-GREYHOUND TRACK RACE 11 500.00 is #57178 03!06!00 THE SPORT'S MANAGEMENT GROUP 4,650.00 #60570 06/26/00 MAIN STREET-FIREWORKS 1,000.00 RES#769 FY 2000 VARIOUS CITY DEPARTMENTS ARTS&CULTURAL 137,409.72 RES#131 03/13/00 WATERLOO COMMUNITY PLAYHOUSE 7,000.00 RES#131 03/13/00 WATERLOO MUSEUM OF ARTS 21000.00 RES#131 03/13/00 WATERLOO/ CEDAR FALLS SYMPHONY 10,000.00 RES#.131 03/13/00 HARTMAN RESERVE 5,000.00 201,749.72 RES#2001-092 03112/01 FESTIVAL OF IOWA FOLKLIFE 10,000.00 RES#2001-092 03/12/01 FIVE SULLIVANS CENTER MAINTENANCE PERSON 12,500.00 RES#2001-196 05/07/01 LOST ISLAND ADVENTURE PARK 19,159.07 RES#2001-294 06111101 WLOO JAYCEESIMAIN STREET-FIREWORKS 5,000.00 RES#2001-095 03114/01 FIVE SULLIVANS CENTER(MAINTENANCE PERSON) 1,532.74 48,191.81 RES#2001-357 07/09/01 FIVE SULLIVANS CENTER MAINTENANCE PERSONV25,000�00 3.31 RES#2001-370 07/16101 MULTI-COMPONENT DOWNTOWN ART PROGRAM0.00 RES#2009-388 07/23/01 MUNICIPAL BAND 0.00 RES#2001-454 08/20/01 REICHERT CELEBRATION HORSE SHOW0.00 RES#2001-669 12110/01 FIVE SULLIVANS CENTER MAINTENANCE MAN4.74 !: RES#2002.010 01/07/02 DOWNTOWN LIGHTS THE NIGHT PARADE MAIN S0.00 RES#2002.173 03/28/02 IOWA OPEN RES#2002-173 03/28/02 STREET FLAGS 5,000.00 RES#2002-173 03/28/02 METROPOLITAN TENNIS ASSOCIATION 5,000.00 RES#2002-173 03/28/02 WATERLOO MUNICIPAL BAND(FYE03 BUDGET) 20,000.00 124,898.05 RES#2002-560 09/16/02 GROUT MUSEUM 20,000.00 RES#2002-560 09/16/02 WATERLOO COMMUNITY PLAYHOUSE 13,000.00 RES#2002-560 09/16/02 NATIONAL CATTLE CONGRESS 13,000.00 RES#2002-560 09/16/02 WATERLOO JAYCEES-DOWNTOWN FIREWORKS 3,000.00 RES#2002-560 09/16/02 WATERLOO JAYCEES-WATERLOO OPEN 10,000.00 59,000.00 RES#2003-525 08104103 WATERLOO AIRPORT-TRAVEL LEAKAGE STUDY 3,600.03 RES#2003-252 04114!03 WATERLOO MUNICIPAL BAND FYE04 BUDGET 21,000.00 RES#2003-252 04/14/03 GROUT MUSEUM 6,000.00 RES#2003-175 03/17/03 ADDL HOTELIMOTEL TAX GRANT AWARDS FYE04 700.00 31,200.00 RES#2003-716 10120/03 AIRPORT JET SERVICE MARKETING CAMPAIGN 6,000.00 RES#2003-727 10/27/03 5 SULLIVAN BROTHERS GRAND RE-OPENING 3,177.57 RES#2004-75 02116104 WATERLOO JAYCEES-2004 DOWNTOWN FIREWORKS 3,000.00 RES#2004-75 02/16/04 WATERLOO JAYCEES-2004 WATERLOO OPEN 8,000.00 RES#2004-75 02/16/04 WATERLOO YOUTH HOCKEY ASSOCIATION 0.00 ued by The Finance Department PagA.113 Of 202 d CITY OF WATERLOO �, FQTEL 1 �I/iOTEL SAX ,CUN„ 1L IS ^RETIC� P►fE�IENIJE COUNCIL DISCRETIONARY REVENUE Annual Awards RES#2004-75 02116/04 WATERLOO POLICE DEPARTMENT 10,000.00 RES#2004-75 021161041 NATIONAL CATTLE CONGRESS 18,000.00 RES#2004-75 02/16/04 1 WATERLOO COMMUNITY PLAYHOUSE 15,000.00 f, RES#2004-75 02116/041 FOLKLIFE FESTIVAL CENTER FOR THE ARTS 0.00 RES#2004-75 02/16/04 1 REICHERT PLEASURE HORSE CELEBRATION 0.00 RES#2004-106 03/01/04 PYE04 RESERVE ALLOCATION 30 000.00 RES#2004.247 04/19/04 AIRPORT GRAND RE-OPENING-2ND JET MKTG 5,000.00 RES#2004-345 05/24/04 150TH ANNIVERSARY CELEBRATION 257.91 RES#2004-106 03/01104 FYE05 RESERVE ALLOCATION 30,000.00 128,435.48 RES#2004.495 07/26/04 WATERLOO MUNICIPAL BAND FYE05 BUDGET 22,275.00 RES#2004-495 07/26104 MAIN STREET-FLOWER WATERING 31000.00 RES#2004-495 07/26104 WATERLOO EXCHANGE CLUB-HEALING FIELDS 2,000.00 4 RES#2004-688 10104!04 GROUT MUSEUM-MARKETING 4,400.00 RES#2005- 57 01/24105 EXPO HIGH SCHOOL INTL LEARNING CONFERENCE 1000.00 RES#2005-114 02/07/05 MIDWEST WORLD FEST ARTIST RESIDENCIES 5,000.00 37,675.00 RES#2005-770 08/15/05 WATERLOO MUNICIPAL BAND FYE06 BUDGET 22,725.00 RES#2005-770 08/15/05 AIRPORT MARKETING 2,500.00 w RES#2005-885 09126/05 GROUT MUSEUM-MARKETING 8 000.00 r, RES#2006-181 03106/06 1 DAN GABLE WRESTLING MUSEUM 0.00 33,225.00 RES#2006.626 07/24/06 WATERLOO MUNICIPAL BAND FYE07 BUDGET 22,725.00 RES#2006-871 10/02/06 DAN GABLE WRESTLING MUSEUM 10,000.00 RES#2006-1059 12104/06 WATERLOO POLICE DEPARTMENT 31,000.00 RES#2006-1059 12104106 WATERLOO CENTER FOR THE ARTS 17,000.00 RES#2007-0029 01/08/07 NWCA NATL DUALS WRESTLING MEET 3,000.00 RES#2007.0474 06/11/07 THE COURIER-AD WELCOMING ISLE 480.00 84,205.00 RES#2007-651 08106107 WATERLOO MUNICIPAL BAND FYE08 BUDGET 22,725.00 RES#2007-716 08/20/07 WATERLOO POLICE DEPARTMENT 25,000.00 RES#2007-716 08/20/071 WATERLOO SOFTBALL ASSO CATION 4,000.05 RES#2007-716 08/20/07 1 WATERLOO EXCHANGE CLUB-HEALING FIELDS 3,000.00 RES#2008-134 02/18/08 WATERLOO POLICE DEPARTMENT 16,200.00 70,92500 RES#2008-613 07/14/08 MAIN STREET BBQ'LOO 8,000.00 RES#2008-639 07/28/08 WATERLOO MUNICIPAL BAND FYE09 BUDGET 22,275.00 RES#2008-843 09/22/08 EXPO BUSINESS PLAN 51000.00 RES#2008-843 09/22/08 WATERLOO ANEW MARKETING BROCHURE 9,930.42 RES#2008-843 09/22/08 WLOO POLICE DEPT EVENT OVERTIME 30,684.00 RES#2008-843 09/22/08 WAYFINDING DESIGN-VANDEWALLE 12,383.24 RES#2008-843 09/22/08 PHELPS YOUTH PAVILION MARKETING 14,700.00 RES#2008-843 09/22/08 DAN GABLE WRESTLING MUSEUM 4100000 RES#2008-843 09/22/08 FIRE DEPT EVENT OVERTIME 3,000.00 RES#2008-843 09/22/08 HAIRSTYLISTS FLOOD VICTIM FUNDRAISING EVENT 600.00 RES#2008-843 09/22/08 GROUT MUSEUM FOR GRAND OPENING 7,000.00 RES#2008-843 09122/081 ELECTRIC PARK MARQUEE-CANCELLED 0.00 RES#2006-843 09122!08 CEDAR VALLEY SPORTS&ENTERTAINMENT 1,200.00 RES#2009-295 04/06/09 1 GOLF ON MEDIA TV AD CAMPAIGN 7,200.00 RES#2009-433 05/11/09 IWESCO-START-UP CASH 20,000.00 146,172.66 RES#2009-658 07/06109 FIRE DEPT IRISH FEST OVERTIME 2,000.00 RES#2009-797 08/10/09 WATERLOO MUNICIPAL BAND FYE2010 22 275.00 RES#2009-843 08/24/09 NATIONAL CATTLE CONGRESS-ID READERS 2,385.05 RES#2009-1233 12/21/09 YOUTH PAVILION MARKETING 25,091.00 r, RES#2010-091 02/15/10 CEDAR VALLEY TECHWORKS-AGRI-TECH 5,000.00 RES#2010-323 05/03110 WLOO POLICE DEPT EVENT OVERTIME 30,000.00 RES#2010-323 05/03/10 WATERLOO MUNICIPAL BAND FYE11 BUDGET 20,000.00 RES#2010-323 05/03110 GOLF TV ADVERTISING CAMPAIGN FYE11 BUDGET 5,000.00 RES#2010-323 05/03/15 1 LOU HENRY HOOVER SCULPTURE GARDEN 15,000.00 RES#2010-323 05103/101 UNITED SISTERS OF BHC 6,000.00 RES#2010-323 05/03/10 1 FRIENDS OF NATIONAL CATTLE CONGRESS 5,000,00 RES#2010-323 05103!10 WATERLOO COMMUNITY PLAYHOUSE 688.23 RES#2010-323 05/03/10 GROUT MUSEUM 10,000.00 146,439.23 RES#2010-649 07/26/10 WATERLOO FIRE RESCUE 5,000.00 RES#2010-683 08/02/10 MAIN STREET on behalf of Public Market 5,000.00 RES#2010-940 10/18/10 CV SPORTS&ENTERTAINMENT COMMISSION 2,000.00 RES#2010-940 10/18/10 AIRPORT MARKETING 4 800.00 RES#2010-997 11/08110 GROUT MUSEUM 8,000.00 RES#2011-247 04/04/111 WATERLOO COMMUNITY PLAYHOUSE 1,736.38 RES#2011-247 04/04111 UNITED SISTERS OF BHC 51000.00 p' RES#2011-247 04104111 KIWANIS CLUB-AIR SHOW 10,000.00 ° RES#2011-247 04/04/11 WATERLOO HOMECOMING ASSOCIATION 6,000.00 RES#2011-248 04/04/11 WATERLOO MUNICIPAL BAND FYE12 BUDGET 21,023.40 RES#2011-428 05/16/11 WATERLOO COMMUNITY PLAYHOUSE 1,000.00 RES#2011-428 05/16/11 KOINONIA MINISTRIES YOUTH SUMMIT 2011 4 000.00 RES#2011-428 05/16/11 WATERLOO CULTURAL-&ARTS BAHAMAS EXHIBIT/Co5,500.00 trod by The Finance Department Pagcbe12U.3of 202 i r. INATE.RL7. C3o; ; 7 ' ..ETALC �OUNIL DSGRETI�J�iARY R�VENU ..-.. . .�.. .e ..N. �. COUNCIL DISCRETIONARY REVENUE Annual Awards RES#2011-428 05/16/11 WATERLOO POLICE DEPT EVENT OVERTIME 10,000.00 89,059.78 RES#2011.990 10/10/11 WATERLOO CULTURAL&ARTS MARKETING 10,(100.00 RES#2011-990 10/10/11 WATERLOO LEISURE SERVICES GOLF MARKETING 5,400.00 RES#2011-990 10110/11 AIRPORT MARKETING 700000 RES#2011-1075 11/14/11 PUBLIC MARKET GRANT TRANSFER TO LEISURE 5,000.00 RES#2012-142 11114/11 WATERLOO EXPO SERVICES CORP 15,000.00 RES#2012-473 02113!12 C&A-AMPHITHEATER MARKETING TRANSFER to RAI 30,000.00 RES#2012-142 02113/12 LEISURE SERVICES-SPORTSPLEX MARKETING 10,000.00 RES#2012-142 02113/12 POLICE-EVENT OVERTIME 20,000.00 RES#2012-143 02113/12 WATERLOO MUNICIPAL BAND FYE13 BUDGET 20,000.00 RES#2012-545 06/04/12 NORTH END ARTS&MUSIC FEST 51.000.00 RES#2012-545 06/04/12 ASPIRE THERAPEUTIC RIDING PROGRAM 4,000.00 131,400.00 RES#2012-871 08/27/12 PURCHASE DUNSMOOR HOUSE 35,279.00 RES#2013-199 03/18/13 GROUT MUSEUM DISTRICT 600.00 ` RES#2013-199 03/18/13 WATERLOO MUNICIPAL BAND FYE2014 BUDGET 20 000.00 RES#2013-199 03118/13 CEDAR VALLEY SPORTS&ENTERTAINMENT COMM 2,000.00 RES#2013-199 03/16/13 WATERLOO HOMECOMING ASSOCIATION 8,000.00 RES#2013-199 031181131 NORTH END CULTURAL CENTER 5,000.00 RES#2013-199 03/18/13 1 LEISURE SERVICES-GOLF ADVERTISING 61000.00 RES#2013-462 06/03/13 ASPIRE THERAPEUTIC RIDING PROGRAM 6,500.00 RES#2013.462 06/03/13 POLICE-FY13 EVENT OVERTIME 25,000.00 108,279.00 RES#2013-734 09/03/13 SPECK WALKABLE COMMUNITIES EVENT 2666'0 0 RES#2013-877 10/28/13 MAIN STREET WATERLOO 6,000.00 RES#2013-877 10128/13 SOCIAL ACTION,INC. 10,000.00 RES#2013-877 10128/13 POLICE-FY14 EVENT OVERTIME 25 000.00 ' RES#2014-177 03/10/14 KIWANIS CLUB OF WATERLOO-AIR SHOW 15,000.00 RES#2014-177 03/10/14 NORTH END CULTURAL CENTER 5,000.00 RES#2014-301 04/28/14 WATERLOO MUNICIPAL BAND FYE2015 BUDGET 20 000.00 RES#2014-301 04/28114 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00 RES#2014-301 04/28/14 LEISURE SERVICES-GOLF ADVERTISING 9,000.00 RES#2014-301 04!28114 GROUT MUSEUM DISTRICT-TOUR OF MY TOWN 0.00 99,666.00 RES#2014-725 08/18/14 CEDAR VALLEY SPORTSPLEX MARKETING 10,000.00 RES#2014-815 09/15/14 POLICE-FYI 5 EVENT OVERTIME 25,000.00 RES#2014-815 09/15/14 YWCA WEEK WITHOUT VIOLENCE 1.000.00 RES#2015-239 04106/15 WATERLOO HOMECOMING ASSOCIATION 10,000.00 RES#2015-239 04/06/15 1 LEISURE SERVICES-GOLF ADVERTISING 9,000.00 RES#2015-239 04/06/15 NORTH END CULTURAL CENTER 6,000.00 RES#2015-239 04/06/15 SOCIAL ACTION,INC. 10,000.00 RES#2015-239 04/06/15 WATERLOO MUNICIPAL BAND FYE2016 BUDGET 20,000.00 RES#2015-239 04/06/15 RIVERLOOP ASSOCIATION,INC. 10,500.00 RES#2015-531 06/29/16 I GROUT MUSEUM-VIETNAM VETS EXHIBIT 10,000.00 110,500.00 RES#2015-583 07120/15 CEDAR VALLEY SPORTSPLEX MARKETING 10,000.00 RES#2015.583 07120/15 ASPIRE THERAPEUTIC RIDING PROGRAM 71000.00 RES#2015-790 09/28/15 1 LEISURE SERVICES-RIVERFRONT STADIUM VIDEO BO 10,000.00 RES#2015-790 09/28/15 POLICE-FYE76 EVENT OVERTIME 41,000.00 RES#2016-91 02101/16 MAIN STREET 10,000.00 ' RES#2016-91 02101/16 WATERLOO MUNICIPAL BAND FY£2017 BUDGET 20,000.00 RES#2016-313 04125116 NORTH END ARTS&MUSIC FEST 2,323.60 RES#2016-313 04125/16 LEISURE SERVICES-GOLF ADVERTISING 91000.00 RES#2016-313 04!25!16 RIVERLOOP ASSOCIATION,INC. 17,400.00 RES#2016-313 04/25/16 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 5,000.00 131,723.80 RES#2016-661 08115/16 ASPIRE THERAPEUTIC RIDING PROGRAM 7,500.00 RES#2016-661 08115/16 CEDAR VALLEY SPORTSPLEX MARKETING FY17 11,000.00 RES#2016-661 08/15116 UNION BAPTIST CRUSADERS DRILL TEAM 5,000.00 RES#2016-962 12/12/16 FRIENDS OF HARTMAN RESERVE 20 000.00 RES#2017-317 04/24/17 BOSNIAN CULTURAL FOUNDATION 10,000.00 RES#2017-317 04/24/17 WATERLOO HOMECOMING ASSOCIATION 10,000.00 RES#2017-317 04/24/17 MAIN STREET WATERLOO " '10,000.00 RES#2017-317 04/24/17 L.giSURE SERVICES-GOLF ADVERTISING 10,000.00 RES#2017-317 04/24/17 NORTH END CULTURAL CENTER 5 Ofl0.00 RES#2017-317 04/24117 ASPIRE THERAPEUTIC RIDING PROGRAM 81000.00 it RES#2017-317 04124117 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00 126,500.00 RES#2017-774 09/18/17 WATERLOO MUNICIPAL BAND FYE2018 BUDGET 20,000.00 RES#2017-774 09/18/17 CEDAR VALLEY SPORTSPLEX MARKETING FY18 11 250.00 RES#2017-865 10/16/17 LEISURE SERVICES EVENT SHUTTLE 11,200.00 42,450.00 TOTAL XPEND],T A $ . 2,04 ,$90,53 1,707 218 3 "... .,. BALANCE.CO UNCILDISCRETI.ONARY.Rl=VENUE fired by The Finance Department Paggg.115 Of 202 �I Waterloo City Council Discretionary Hotel-Motel Grant Application 1.) General Information Name of organization: Jesse Cosby Neighborhood Center Name of facility/project YES (Youth Empowerment Services) Contact#1 Jesse Henderson jhenderson@jessecosby.org 319-234-1793 Contact#2 Shara Baker bakerasong0-aol.com 319-243-5400 Address of organization completing application 1112 Mobile St, Waterloo, IA 50703 2a.) Explain the project as though you were telling a complete stranger. 3 This program has operated for three years. This summer will begin our 4th year. The first year we served 5 students. These students worked primarily at the Jesse Cosby Neighborhood Center. There they performed task such as caring for the community garden, cleaning, clerical work, and helping to deliver Meal on Wheels. The youth were integral in revitalizing the garden, and seniors expressed overwhelming gratitude at seeing the involvement of young people at the center and the meal program. We were also able to engage in intergenerational activities between youth and seniors. During that summer we focused heavily on employment basics; things such as how to apply for a job and appropriate workplace behavior. Each student received a $75.00 stipend each week during the 8-week program. The second year we served 25 students. We continued to promote job readiness and build on skills previously learned. It is important to note that our concept for this program has always been that students would return each summer for further training and experience. Summer 2017, we served 40 students and piloted our year-round programming. A student joining the group in the summer for work experience is now required to also agree to year-round involvement. During the school year we focus on issues such as empowerment through education, empowerment through leadership, and empowerment through gifts &talents. (Please see accompanying brochure). It is our plan to be able to fund at least 40-50 students this year. Some of our previous youth now have jobs and/or have aged out, so we gain new students each year. 2b. Please be specific how the grant monies will be used in the overall project. The grant money will be used to pay the stipends for 10 youth at $600.00 each for 8 weeks during the summer 2018. 3. What is the mission of your organization? The Jesse Cosby Neighborhood Center was established in 1966, making it one of the oldest standing social service agencies in the Cedar Valley. The center provides community- Page 116 of 202 Youth Stipends ' This program started with 3 private donors. Since that time, we have gained support each year from more private donors, churches, and grants, who have seen the value in what we are doing and support success for the youth we serve. Having community sponsors motivates the students; they know their money came from a direct source, and such support demonstrates community support and investment in the student's' future. Using a combination of individual sponsors and grants allows the program to find funding for the youth in a variety of places. In addition, YES participants hold several fundraisers of their own throughout the year. We will participate in a fundraiser with Chipotles in April and our annual fundraiser is scheduled for May this year, both of which are organized by the students with the help of parent volunteers. 9. Give an estimate of how you plan to measure the success of the project. This is a program designed for the empowerment of youth; therefore, their feedback and suggestions on the program are sought out and recorded throughout. Additionally, it is important to assess the impact of the youth employees' work at the organizations involved with this program. Following are some outcomes that can be measured from speaking to the youth and organizations about the program: • 90% of the youth will complete the program and 80% of those eligible to return the next year will express interest in doing so. • All the organizations where the youth work with will provide feedback about the program and will present a desire to continue working with YES, the following year. (This information is obtained by YES supervisor site visits and conversations). • 80% of the donors will commit to sponsoring a student or funding the program the next year. • In addition, we track our students while in the program and once they leave the program, to access needs, resources, and outcomes. 10. Describe specifically how the proposed project will be marketed. We have worked with many non-profit organizations that partner with us as work locations, that also provide services and resources to low-income families and individuals in Waterloo. By working with longterm, established, community organizations. We have worked with the Northeast Iowa Food Bank, Iowa State Extension, Salvation Army, The Department of Human Service, JCS, St. Vincent DePaul, Boys & Girls Club, Girls Scouts, AmeriCorps, Nextgen Climate, UNI, Iowa Food Hub, and multiple local churches. Each organization is fully aware of our services and operation, and have been distributed our program information to give Page 117 of 202 out. In addition, KBBG radio offers air time to the center free of charge to help us reach the community, including our fundraising information. 11. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. The following information provides funding sources expected for this project this year, including how the hotel/motel tax grant is accounted for in the total project budget: All management is free to this program. Funds requested from Hotel/Motel Grant: $6,000 • 10 youth employment stipends {$ 600 x 10) $6,000 Total Budget- $30,000 Fundraising - $3,000 Private Donation - $4500 Hotel/Motel Grant request - $6,000 Additional grant request—$16,500 Total Budge $30,000.00 ii Page 118 of 202 i Waterloo City Council Discretionary Hotel-Motel Grant Application The City of Waterloo is offering grants to non-profit entities for projects and community events that support tourism, quality of life and which bring people to Waterloo's downtown area. Grant funds are made possible through Hotel/Motel tax funds received t by the City of Waterloo. City Ordinance states 10% of the revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. i To apply, please complete the following application and send the original plus F four complete copies to: City of Waterloo Finance Dept., City Hall, 715 Mulberry St., Waterloo, Iowa, 50703. Incomplete applications will be returned. 1. General Information (It is highly recommended that applications be typewritten. t Use a separate sheet of paper, if necessary): f Name of organization Waterloo Leisure Services Name of facility/project 2018 Golf Marketing Campaign Contact person JB Balser Email James.Bolger(a-_)waterloo-ia.org Address of organization or person completing application: Street 1101 Campbell Avenue City Waterloo State IA Zip 50701 Phone 291-4370 Fax: 291-4297 2. Please describe your project in detail a) Explain the project as though you were telling a complete stranger. b) Please be specific how the grant monies will be used in the overall project. Awarded funds will be utilized to cover costs for a wide variety of advertisements. Currently Waterloo Leisure Services utilizes cable TV commercials, over-the-air TV commercials (KWWL), radio spots, and a variety of print publications including those which are regionally distributed such as the Waterloo/Cedar Falls Visitors Guide, the Waterloo Courier's Golf Guide, and Midwest Golfing Magazine advertisementNge 119 of 202 3. What is the mission of your organization? The City of Waterloo Leisure Services Commission is dedicated to improving the quality of life for all citizens by providing the best possible recreational activities, special events, facilities, and services that encourage lifelong learning, fitness and fun. The Commission strives to provide an enjoyable outdoor environment with top quality parks, preserves, golf courses, recreational trails, and a healthy urban forest resource. 4. How long has your organization been in existence? The City of Waterloo has provided public golf for over 100 years. Iry Warren Golf Course (originally Byrnes Park) was opened in 1908. The next course to open was Gates Park Golf Course in 1928, and finally South Hills Golf Course in 1974. 5. How many staff members and/or volunteers are involved in this organization and the project? The City of Waterloo employs nine full time golf maintenance employees, several administrative staff that assist with golf operations, and numerous seasonal staff that assist with maintenance and course operations. Additionally the City contracts with three full time PGA Professionals and they hire additional full and part time seasonal staff. 6. Please indicate all the categories that your pro'ects supporfs. X Category 1 — Supports tourism and heads on beds X Category 2 — Supports and assists community events ❑ Category 3 -- Brings people downtown X Category 4 — Supports Waterloo quality of life 7. Please provide a detailed description of your project, together with a statement of how your project fits into one or more of the above listed 4 categories. Waterloo's three municipal golf courses regularly serve out of town guests. They attract visitors from out of town for a variety of reasons including the value, quality, and variety of golfing experiences provided. Many community organizations chose one of Waterloo's municipal golf courses to host fundraising tournaments, outings, or banquets. Examples would include: • East High School Athletics Fundraiser Outing-Gates Park Golf Course • Boy Scouts-Timeless Values Tournament-Iry Warren Golf Course • United Way Outing-South Hills Golf Course Page 120 of 202 Supporting quality of life for the citizens of Waterloo is by far the biggest contribution Waterloo Golf provides the community. We pride ourselves on being able to offer safe, healthy, and affordable opportunities for exercise and leisure enjoyment for all who are interested. This includes one of the strongest junior programs in the state of Iowa featuring a $10 Junior Morning Pass that allows youth to play for the entire summer for one low rate! 8. If your project has or will continue for more than one year, please explain your plans for financial sustainability. NIA 9. Give an estimate of how you plan to measure the success of the project. The best way to measure success of this project is to monitor the number of rounds played at the Waterloo courses. Additional factors such as weather also have a major impact on the number of rounds played. 10. Describe specifically how the proposed project will be marketed. Awarded funds will be utilized for the sole purpose of marketing the City of Waterloo Golf Courses. 11. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotellmotel tax grant fits into the overall budget. The overall investment to implement the 2018 Golf Marketing Campaign is $15,000. Our request for hotel/motel funds is $12,000 with the remainder of funds coming from the City of Waterloo Golf general operating budget. 12. Please include in your submitted materials: • Tax exempt status • W-9 form 13. We ask that you will submit a single page final report detailing the results of your project one month after the completion of the project. If you do not submit your final report within a month after completion you will not be eligible for further funding. • Were your intended goals for the project met? Please provide details. • How were the funds spent? Please be specific. xkoc is Fr�xeY iF is ish�x�rkic�c 9Yxx��k$cd:x�:�kiak'rxx4s c is�'9:xx�ekir de>F*xnFk$s',c F hex N�d:ic9:�xxF isn�kx$e��c do dt 4:4r 9:*xdc�*x�: Page 121 of 202 i 1 I 1 BUDGET SUMMARY: Total Project Cast $ 1.3,937.25 Additional Funding Sources $ 3,009tOO In-Find Services $_.. Hotel/Motel Tax Grant Request $ 15,937.25 Pieasc note: Additional Funding Sources,In-Kind Services and Hotel/Motel Tax Grant Request must equa Total Project Cost. 1 have reviewed this Application for Hotel/Motel Grant Funds from the City of Waterloo. The information contained in this application plus any attachment(s) is accurate and complete to the best of my lmowledge. The Hotel/Motel Tax Grant Funds are to be used for the express purpose as stated in the Grant. Application. 1, the undersigned, fully understand that if this program/project does not transpire, Waterloo City Council's recommendation for funding will be withdrawn and my organization will be responsible for refunding any portion of fiends already received. tature o Applicant Date Page 122 of 202 l9 1q w 1 + k a Waterloo o uncia Discretionary Hotel-Motel Grant Application The City of Waterloo is offering grants to non-profit entities for projects and community events that support tourism, quality of life and which brine;people to Waterloo's downtown area, brant funds are made possible through hotel/Motel tax funds received by the City of Waterloo. City Ordinance states 10% of the revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. i To apply,please complete the following application and send the original plus four complete copies to: City of Waterloo Finance Dept., City Mall, 715 Mulberry St., Waterloo, Iowa, 50703. Incomplete applications will be returned. 1> General Information (It is highly recommended that applications be typewritten. Use a separate sheet of paper, if necessary): Name of organization North End Cultural Center Inc. Name of facility/project North End Arts and Music Fest Contact person R. Allen Hays Email alien.haysCcuni.edu Address of organization or person completing application: Street PO Box 2761 City Waterloo Mate IA Zip 50704 Phone 319-266µ64O6 Fax: I 2. Please describe your project in detail a) Explain the project as though you were telling a complete stranger. b) please be specific how the grant monies will be used in the overall project. The purpose of the North End Music and Arts Festival is to revive artistic interest and activity in the northeast neighborhoods of Waterloo, Iowa, an area that has been traditionally disadvantaged but which, nonetheless, has a rich history in the visual arts and in music. This has traditionally been an area in which new immigrants to the community could settle and create their own unique communities. This was certainly true of African Page 123 of 202 Americans, who began moving to Waterloo in significant numbers during and after World War 1. Racial segregation concentrated them in a small area of the northeast side, but within that area they created a rich cultural and community life. For example, the African American chapter of the Elks Club hosted concerts by many famous jazz musicians, including Duke Ellington and Louis Armstrong. More recently, Latino immigrants have placed their unique stamp upon the community. This community currently suffers from ongoing economic deprivation and periodic violence. The legacy of racism for many people of color is a lack of confidence in their own capacities and the capacities of their community. The purpose of the North End Music and Arts Fest is to create a sense of pride, excitement and confidence in this community by highlighting its cultural roots and showcasing its current artistic achievement. As this celebration becomes established as a yearly event, it will not only contribute to this new confidence in the community but also bring favorable attention to the community's accomplishments within the metropolitan area and within the state. The Festival was held for the first time on September 26, 2009, on the grounds of Jubilee United Methodist Church at 4'' and Newell Streets. The headline act was Tony Brown, a Waterloo native who has earned a national reputation as a performer of blues,jazz and reggae. Another well-known artist who returned to Waterloo for the Fest was Effie Burt, a jazz singer whose work has received statewide recognition. Other participants included a Latin band, a jazz quartet from UNI, a Christian rap performer, and teens who have been participating in a poetry slam group. Since then, the Fest has continued to grow and to attract quality artists. In 2010, our headliner was Kevin Burt and in 2011, Tony Brown once again served as headliner. In 2012, our headliner was Ewe Burt. An increasingly popular element in the Fest is the celebration of gospel music that occurs on Sunday afternoon. A wide variety of local church choirs perform each year and the Fest has attracted nationally well-known gospel i artists as well. An important addition since 2010 has been the Artist's Wall, where local artists create murals expressing personal and community concerns and visions. In 2014, we moved our 61h annual Fest to the grounds of the African American Cultural and Historical Museum at 4 l and Adams Streets. Their newly constructed performance area provided an excellent venue and we will continue to use it. Our experience has been that if you continue to offer a quality slate of performers and to publicize it widely,people will hear about it and the audience will grow from year to year. We have demonstrated that we can attract quality performers to the North End Arts Fest, and we have substantially increased our audience from the 2009 through 2017, with total attendance in the range of 1,000 to 1,200. Our long-term goal is to make this a major cultural event with wide reputation and appeal throughout Iowa and the Midwest. 3. What is the mission of your organization? The mission of the North End Cultural Center, Inc. is to restore pride in the diverse cultures on Waterloo's North End,by showcasing the artistic gifts and talents of its residents. Page 124 of 202 f Over the past 3 years, we have increased our emphasis on youth activities. We have a number of performers under 18, including middle school kids who have completed the summer literacy program which is also operated by the North End Cultural Center, Inc. The program uses hip hop writing and performance to teach literacy skills and each year the kids perform their creations at the Fest. We also have performances by local drill teams and we feature a range of visual arts activities for youth. We have also encouraged more community organizations to provide booths and displays. In this way,they are able to present their services and products to the community. 8. If your project has or will continue for more than one year, please explain your plans for financial sustainability. We have been successful in attracting support from area businesses and local foundations. We will continue to seek support from those donors. We will also solicit donations from individuals and recognize them for different levels of financial support. Our website is already set up to solicit such donations. In 2017 and 2018, we received support from the Community Foundation. We believe that it is important for this to be a free event, so that it will be open to as many in the community as possible. Therefore, ongoing public support will be necessary to make the festival a success. 9. Give an estimate of how you plan to measure the success of the project. As we have done in previous, we will conduct an extensive de-briefing and evaluation of the event by committee members. We will seek feedback from both artists and audience members. Since we want to preserve it as a free event, we cannot use ticket sales to track attendance, but we will establish a counting procedure to give us a clear idea of how successful we are in increasing attendance in 2018 We also measure our performance by the increasing diversity and breadth of community participation. We continue to reach out to new individual and group performers who are contributing their artistic visions to our community. Finally, it should be noted that we have received very favorable media coverage for previous events, and we will continue to strive for extensive and favorable publicity. 10. Describe specifically how the Proposed project will be marketed. Print media Waterloo/Cedar Falls Courier Des Moines Register Pulse Magazine Page 125 of 202 gWeb media i Travel Iowa.corn eastemiowatourism.org waterloocvb.org uni.edu North End Arts and Music Fest website Electronic media Radio - KBBG, KOEL, KUNI Television-PSAs and advance news coverage on KWWL, KGAN, and KCRG, Presentations on Waterloo and Cedar Falls local access channels plus PSAs on other channels. Other media Posters (local and statewide) Tri-fold flier-to be distributed at events and meetings,to be mailed to selected mailing lists, and to be distributed through community retail outlets. Participation in local events My Waterloo Days Sturgis Falls Juneteenth Celebration Word of mouth—presentations at churches, other civic organizations, community and neighborhood meetings. In addition to the above, we plan targeted outreach to organizations in other communities who are interested in cultural affairs and diversity. Recruiting one or two performers from other communities (while preserving the essentially local character of the performances) could help build an out of town audience for the event. i Page 126 of 202 S i 11. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Amounts Requested is Discretionary Foudation Other Item grant Support Donations Total Artists $2,500 $1,500 $1,500 $5,500 Sound equipment and technicians $2,100 $2,100 Stage and generator $2,500 $2,500 Secu rity Artists' Wall expenses $500 $500 Tent rental In [rind Publicity Brochures and posters (design and printing) $500 $500 Newspaper/ radio ads $500 $500 Billboards $600 $600 Tourist publications $500 1 $500 Totals $5,000 $4,100 $3,600 $12,700 12. Please include in your submitted materials: • Tax exempt status • W-9 form 13. We ask that you will submit a single page final report detailing the results of your project one month after the completion of the project.If you do not submit your final report within a month after completion you will not be eligible for further funding. • Were your intended goals for the project met?Please provide details. • How were the funds spent? Please be specific. Page 127 of 202 I i BUDGET $ A .Y. Total Project Cost $ 12,700 Additional Funding Sources $ 7,700 1n-Kind Services $ Hotel/Motel Tags.Grant Request $ 5 000 Please note: Additional Funding sources,an-Kind services and Paotel f4Rotel Tax Grant Request must equal Total Project Cost. I have reviewed this Application for Hotel/Motel Grant. Funds from the City of Waterloo. The inforination contained in this application plus any attachment(s) is accurate and complete to the best of my knowledge. i The Motel/Motel Tax Chant Funds are to be used for the express purpose as stated in the Grant j Application. 1, the undersigned, fully understand that if this program/project does not transpire, Waterloo City Council's recommendation for funding will be withdrawn and my organization will be responsible for refunding any portion of funds already received. 1Z Signature of Applicant Date i r f P ii t i 1 i 't 1 Page 128 of 202 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0, BOX 2508 CINCINNATI, OH 45201 ,y Employer Identification Number; nate: i 20';2 46-1067101 DLN: NORTH END CULTURAL CENTER INC 17053284325012 C/O DAVID H MASON Contact Person: PO SOX 627 [MITCHELL P STEELE ID►# 31360 CEDAR FALLS, IA 50613 Contact Telephone Number: i (877) 829-550D Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required; Yes Effective Date of Exemption: October 8, 2010 Contribution Deductibility; Yes Addendum Applies: No i Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal. Revenue Code. Contributions to you are deductible under section 1'10 of the Code, You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records . Organizations exempt under suction 501 (c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4224.-PC, Compliance Guide for 5o1 (c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. i' i Letter 947 (DO/C'Q) s Page 129 of 202 -2- NORTH END CULTURAL CENTER INC i We have sent a copy of this letter to your representative as indicated in your power of attorney, e Sincerely, ' po� Holly O. Paz Director, Exempt Organizations Rulings and Agreements Enclosure: Publication 422 .-PC u Letter 947 (DO/CG) Page 130 of 202 Form ® Request for 'Taxpayer Give Form to the (Rev.November 2017) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internes Revenue Service ►Go to www.irs.gov/FormWg for instructions and the latest information. 1 Name(as shown on your ,income tax return).Name is re uired on this line;do not leave this line blank. 2 Business name/disregarded entity name,if different from above M 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to following seven boxes. certain entities,not individuals;see o instructions on page 3); o El Individual/scle proprietor or Corporation El Corporation El Partnership ElTrust/estate single-member LLG Exempt payee code(if any) O e Limited liability company.Enter the tax classification C=C corporation,S=S corporation,P=Partnershi ► p Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is codeif an ,. S another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that code(if u is disregarded from the owner should check the appropriate box for the tax classification of its owner. Other(see instructions)► (Applies to accounts malnWmd oursfde thn Lf (h 5 Address{number,street,and apt.or suite no.)See instructions`. Requester's name and address(optional) �c� ' -7 1 B City,slate,and ZIP code U6141- A 07ol 7 List account number(s)here(optional) €i r Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding.For individuals,this is generally your a inssour security number(SSN).However,fora resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other entities,it is your employer identification number(EIN).It you do not have a number,see Now to get a TIN, later. Or Note:If the account Is In more than one name,see the instructions for line 1.Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. qq CertifiCation Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am j no longer subject to backup withholding;and I; h 3.l am a U.S.citizen or other U.S.person(defined below);and j 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. �. Certification instructions.You must crass out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because I% you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage Interest paid, s acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part€l,later. Sign Signature of HereU,S.person► Date 12- General Instructions •Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the internal Revenue Code unless otherwise .Form 1099-MISO(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments .Form 1099-R(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to wwwJrs.9ov/FormW9. *Form 1099-5(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1088-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(ITIN),adoption *Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number Use Form W-9 only if you are a U.S.person(including a resident (EIN),to report on an information return the amount paid to you,or other alien),to provide your correct TIN. amount reportable on an information return.Examples of information returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might Form 1099-INT(interest earned or paid) be subject to backup withholding.See What Is backup withholding, later. Cat.No.10231X Form W-g(Rev.11-2017) Page 131 of 202 1 r, I Waterloo City Council t Discretionary Hotel-Motel Grant Application r 1.General Information Name of organization: ASPIRE Therapeutic Riding Program Name of facility/project: The Flight of the Horse Contact Person: Marilyn Moore Email: maril n as iretrfp or Address of organization or person completing application: Street: 8100 Kimball Ave. City: Waterloo State: Iowa Zip: 50701 i C Phone:319-296-0964 Fax: 319-296-0064 i 2.Please describe your project in detail a) Explain the project as though you were telling a complete stranger. The Night of the Horse is hosted by ASPIRE Therapeutic Riding Program, Waterloo, Iowa. This event is a special event to raise funds for ASPIRE'S program. The Night of the Horse features professional and amateur horse entertainers in a night of G exquisite entertainment to music. This event is unique to the Cedar Valley. The Night of the Horse is held September 22, 2018 at McElroy Auditorium at 7:00 p.m. Entertainment includes Midwest Renegades, Riders in the Sky Specialty Act and Raccoon River Riders and much more. There will be T Page 132 of 202 childrens activities and a ball toss to further entertain the crowd. b) Please be specific how the grant monies will be used in the overall project. Grant monies will be utilized for honorariums, advertising, printed materials, and facility rent. 3. What is the mission of your organization? ASPIRE Therapeutic Riding Program enriches the lives of individuals, volunteers, and families by forging bonds between humans, animals and nature. 4. How long has your organization been in existence? 18 yea rs S. How many staff members and/or volunteers are involved in this organization and the project? At the present time ASPIRE has 3 paid staff and over 400 volunteers with over 5,000 hours being donated to the program. Page 133 of 202 6. Please indicate all the categories that your proiects supports: ❑ Category 1-Supports tourism and heads to beds ❑ Category 2-Supports and assists community events ❑ Category 3-Brings people downtown ❑ Category 4-Supports Waterloo quality of life 7. Please provide a detailed description of your project, together with a statement of how your project fits into one or more of the above listed 4 categories. The Night of the Horse is hosted by ASPIRE Therapeutic Riding Program, Waterloo, Iowa. This event is a special event to raise funds for ASPIRE'S program. The Night of the Horse features professional and amateur horse entertainers in a night of exquisite entertainment to music. This event is unique to the Cedar Valley. The Night of the Horse is held September 22, 2018 at McElroy Auditorium at 7:00 p.m. Entertainment includes Tommy Turvey, Raccoon River Riders and much more. There will be children's activities and a ball toss to further entertain the crowd. The Night of the Horse brings audience from all over Iowa and some from the Midwest. Entertainers and audience utilize hotel rooms to stay when traveling from afar. The audience and entertainers utilize restaurants, convenience stores, Page 134 of 202 shopping centers, movie theaters and other entertainment that might be going on in the community. The event is held at McElroy Auditorium which brings audience close to the downtown area. The Night of the Horse is unique entertainment to the Cedar Valley. By providing this unique entertainment the audience is being awed by the entertainment and laughing, clapping and enjoying their time during the evening. It is a night to be remembered by all people. This gives individuals a new perspective and helps them to relax, reduce stress and just enjoy their time. 8. If your project has or will continue for more than one year, please explain your plans for financial sustainability. ASPIRE is gaining momentum in the community and tries to build the financial sponsorship of the project. It is truly our goal to make this project self-supporting. 9. Give an estimate of how you plan to measure the success of the project. This program will be measured by attendance, feedback from audience, how many people came from afar, how many people were returning, how did the entertainers perform and were they happy with the event. 10. Describe specifically how the proposed project will be marketed. The Night of the Horse is marketed through flyers both locally and allover Iowa and Midwest. ASPIRE distributes flyers to all farm and tack shops. Flyers are distributed to many boarding facilities Page 135 of 202 and fairgrounds. Flyers are distributed at Iowa, Minnesota, and Wisconsin Horse Fairs. ASPIRE has a billboard posted in the area. Radio stations all over Iowa do PSA's, KWWL is a major sponsor. with a commercial, television time and host at the event. Newspapers all over Iowa and Midwest advertise about the project. The Night of the Horse will be marketed through facebook, twitter., website, and bldg. The Night of the Horse has its own website: wwwdanceswithhorses,.gM. ASPIRE purchases some magazine ads and matching ads on the radio. Overall advertising has been increased through many outlets to draw a bigger audience. 11. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Please see attached. 12. Please include in your submitted materials: • Tax exempt status • W-9 form 13. We ask that you will submit a single page report detailing the results of your project one month after completion. If you do not submit your final report you will not be eligible for further funding. Were your intended goals for the project met? Please provide details. Page 136 of 202 • How were the funds spent? Please be specific. i Page 137 of 202 4 Farm Request for Taxpayer Give Form to the Do of Department December ent ofthe identification lumber and ertification rend to the n �partntant ar iheTreasury send to fife IFt . Internal Rever'rue Service 1 Name(as shown on your income tax return{.Ka is us required on this line,do not leave this line blank. t rr9 4 yn _�.auelrress �rr7erdl�re aw�uiant�t name if diffewent from above f 3 Check appropriate box for federal tax classrf^oalion;chieck only one of the foliowrng seven boxes: 4 Exemptions(codes apply only to Inclivldua/sotpro t or G Corporation �5 Corporation r—t h trst/estatecermn entities,not individuals;see instructionsPartners on page 3): single-member LLC Exempt payee code(if any) Limited liability Enter the k classification C Crporation,S,S corporation,P-partnershii r q Note.For a single member LLC that is disregarded.do riot check LLC;check the appropriate box in the Mine above for f�xernplion from FATCA reporting +� y the tax classification of the single-member owner, code(if any) .wm © ( ) (APIX,03 to Accoarls-9brtaInvd ounrva Mir u 3) Other 5`address _t.street,a_. t. see instructions) p or auris na) � M Requester`s Warne arra address(optional) and � ( t � e City,state and 21p oda a _ � �-....,.,�• 7 fast account number(s)hero(optional) Enter our TIN in theappropriate box.The TIN provided must match the name(given on Vne S to'rax a er Identification Number (TIN) _ yp avoidaw..a _y umber � of .-..... i security n backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the part I instructions on page 3.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a IIN on page 3, or l.,... . Note.if the account is In more than one name,see the instructions for line t and the chart on page 4 for Employer Identfic ._ ati�on number guidelines on whose number to enter. Gertific�ttion Under penalties of perjury,I certify that: � 1. The number shown on this form is thy correct taxpayer identification number(or(am waiting for a number to be Issued to rne),and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(iRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. i am a U.S.citizen or other U.S.person(defined below):and 4.The FATCA code(s)entered on this form(If any)indicating that I am exempt from FATCAreporting is correct, Certification Instructions,You must gross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholdinq because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and gonorally,payments othor than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.Seo the instructions on page 3. tti V_8`1� M e este ,. Sign Signature of p Here U.S.person to, � �_ � � a. �. � General Instructions •form 1098(home mortgage interest),1098-E(student loan interest),1098-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted. Form 1099-C(canceled debt) Future developments.information about developments affecting Form w-9(such .Form 1099-A(acquisition or abandonment of secured properly) as legislation enacted after we release it)is at www.irs.gov/tw9. vy Use Form w-9 only it you are a U.S.person(Including a resident alien),to Purpose of Form provide your correct TIN. An individual or entity(Form w-9 requested who Is required to file an information It you do not return Form W-9 to the requester with a]`1N,you might be subject return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.Sea What as backup withholdingP on gaga 2. wtvch may be your social security nuntbor ISSN),Individual taxpayer identification by signing the filled-out form,you: number(171N),adoption taxpayer Vdenlificatian number(ATINI,or employer 1.CerWy that the TIN you are g;ving is correct(or you are waiting for a number identification number(EIN),to report on an information return the amount paid to to be issued), you,or other amount reportable on an information return.Examples of information are 2.Certify that ya returns include,but are not limited to,the followingyounot st;U,ecl la hookup withholding or , ir Form t013fI•iNT(interest earned or paid) 3.Claim exemption from backup withholding If you area U.S exempt payee.if *Form 1099-DIV(dividends,including those from stacks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of 9 any partnership income from a U.S.trade or business is not subject to the •Form 1099-NISC(various types of income,prizes,awards,or gross proceeds) withholding lax on foreign partners`share of effectively connected income,and Form 1094-0(stock or mutual fund sales and certain other transactions by 4,Certify that FATCA codes)entered on this term(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on a Form 1099.5(proceeds kom real estate transactions) page 2 for further Information. «Form 1099•K(merchant card and third party network transactions) Cat.No. 10231X Form W-9(Rev.12.201r4) Page 138 of 202 INTERNAL REVMM SERVICE DEPARTMENT OF THE TREASURY ^ P. O. SOX 2508 CINCINNATI, OH 45201 MAY 2 12003 Moyer Identification Numbers Bate: 42-1.477803 DLN 17053088869033 ASPIRE TRP INC Contact Persons 810'0 KIMBALL AVE ERIC d BERTELSEN ID## 31323 f WATERLOO, IA 50701 Contact Telephone Number: (877) 829-SS00 Our Letter Datedc February 1999 Addendum Appliess No Dear Applicant: .�....... .., .. _ ._ M .. _ . .. �.. .. ..._ ,.�.� ..�. _ . This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section Sol (a) of the internal Revenue Bode as an organization described in section 501(x) (3) is still in effect. Swed on the information you submitted, we have determined that you are not a.privrate h foundation within the meaning of section 509 (x) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you,. lose youx section 509 (a) (1.) status, a grantor or contributor may not rely cu this determination if he or sHe was in kart respom ible for, or was aware- of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your lose of such status, or if he or she acquired knowledge that the internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organ12ation. You are required to make your annual information return, Form 990 or Dorm 990-E2, available for public inspection for three years after the later of the due date of the return or' the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documahta, and your exampti.on latter. copies of these documents are als6 required to be provided to any individual upon written or in g.ereoxa request without charge other than reasonable fees for Copying and Postage. You may fulfill this requirement by placing these documents on the Internet, Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Orgahization) or you may call our toll free number shown above, If we have indicated in the heading of this letter that ars addendum applies, the addendum enclosed is an integral part of this ]tetter, Letter 1050 (DO/CCS) Page 139 of 202 ..2_ ASPIRE TRP INC Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Lois G. Lerner Di rector•• -...Exempt.-Grganiaations - Ruiings and Agreements Letter 1050 (DO/CG) Page 140 of 202 I µ r u. s i r r r me fr fl' �. � • rf } r � P' i ` P.r7l f ". Page 141 of 202 i r � � o � m L c 0 0 0 0 0 0 0 0 0 0 C. 0 0 o Ln O o 0 a o 00 0 'a Qi ni N' ri M N U? t? 4AW U? VF VT 14i/r T j L h V Ln u N j N O C � .0 ami � C � � v L VL V C C V V V v . Q L N GO. N d [n d 0. 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Y .0 �H' ,C N dp Q a0 ¢ ', ..J Y O N H H f0 -O 41 N N +a+ w O. a N y h N L N �' C n lL U O VI tU Cl 0J C !w tL U '^ 3 N ai a� H E co to o �- c c E °; c m u ,� v w :; •" E ¢ to o Fa o o c c ° o c a w c c `a ao a i a m m :.; m u 0i C c v C. '"• ty y d L `6 �' 0. f w t F "O 4 Y7 O w aCi rn is O N P -- w a a — w ¢ V) C7 u m a 1- 0 O ¢ Q c w Q a O oc n n n m 7 Page 142 of 202 o o v voiLn d o LA n c Ln N Ln 0 0 m m o m 4l� L? Vf i/? i!? N f F N N C 3 7 f6 41 C Q A N 12 E V1 ` w Q "O ftl N n o - c o o � Page 143 of 202 1 V I M' City Council Discretionary Hotel-Motel Grant Application Waterloo, Iowa The City Waterloo Iowa is offering grants to non-profit entities for projects and community events that support tourism, our duality of life and which bring people to the downtown. "These grant funds are made possible through the hotel motel tax funds received by the City of Waterloo. By city ordinance 10% of the revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. If you are interested in applying for funding please complete the application. Incomplete applications will be returned, 1. General Information (It is highly recommended that applications be typewritten. Use a separate sheet of paper, if necessary): Name of organization Waterloo Leisure Services—Young arena Name of facility/project Downtown Waterloo attractions/events shuttle Contact person_Chris Dolan_ Email _chris.dolan@waterloo-ia.org Address of organization or person completing application: Street 125 Commercial Street _ I City_Waterloo State_Iowa Zip_50701_ 1 Phone 319-291-4335 Fax: 319-291-4310 2. What is the mission of your organization? The City Of Waterloo Leisure Services Commission is dedicated to improving the duality of life � for all citizens by providing the best possible recreational activities, special events, facilities, and services that encourage lifelong learning, fitness and fun. The Commission strives to provide an enjoyable outdoor environment with top duality parks, preserves, golf courses,recreational trails and a healthy urban forest resource. 3. flow long has your organization been in existence? Since 1904 I Page 144 of 202 4. How many staff members and/or volunteers are involved in this organization and the project? The Leisure Services Department has approximately 44 full time employees and nearly 300 seasonal employees. We also utilize over 200 volunteers in our youth sports programs throughout the year. 5. Please indicate all the categories that your projects supports: ® Category l --- Supports tourism and heads on beds ® Category 2—Supports and assists community events ® Category 3 —Brings people downtown i. ® Category 4—Supports Waterloo quality of life b. Please provide a detailed statement of how your project fits into one or more of the above listed 4 categories? Supports tourism and heads on beds Young Arena is a huge player in the Cedar VaIley's Sports Tourism business. In fiscal year 2017; 103,000 visitors attended hockey and wrestling events held at the arena. From visiting USHL &MWHSHL teams, to wrestling participants and their families, the arena's activities definitely draw a significant amount of overnight visitors to our community. Supports and assists in community events Events at the arena are already a winter staple in the plans of families throughout the Cedar Valley. This added shuttle service will not only shorten the walk for visitors who are attending an event at the arena. Brings People Downtown Young Arena is in the heart of the downtown area, with many hockey teams and their fans choosing to spend their pre-game or post-game socializing at various downtown establishments. Road construction and development have put the squeeze on available parking in the area. The added shuttle services during events enhances the possibility of someone attending an event by reducing their worry of where they are going to park and how far the walk might be. Supports Quality of Life Young Arena is a key component to the delivery of the Leisure Services department goal of providing quality of life options to our citizens. From an evening at a Black Hawks hockey game,to personal wellness with our daily offering of public walking and skating times,the arena offers our community a great year round gathering place. Page 145 of 202 7. If your project has or will continue for more than one year, please explain your plans for financial sustainability? Funding for this project would cover shuttle services for the Waterloo Black Hawks 2018 Clark Cup Playoffs Series with a maximum of 9 home games ending May 26th, 2018. We are requesting these funds to ease the strain on limited downtown parking options due to a number of factors such as the Highway 63 reconstiuction project and the new HCC Urban Campus Construction. There may very well be a need next year as the Highway 63 reconstruction project will span through that time frame as well. At this point we do not have any other viable funding options for this project this year or next. 8. Give an estimate of how you plan to measure the success of the project: We would ask event management to survey their fans and/or season ticket holders during the events for feedback on the use of the shuttle service. 3 9. Describe specifically how the proposed project will be marketed. A full scale marketing effort by Young Arena and the Waterloo Black Hawks will include maps and details of the shuttle services which will be disseminated thru press releases, social media, websites, fliers and MET Transit's online app. Specific shuttle pickup and drop off locations will be designated with new signage. 14. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Revenue City of Waterloo Discretionary Grant $3,375 Expenses MET Transit Events Shuttle (30 Dates) $3,375 11. Please include in your submitted materials: • Tax exempt status • W-9 form 12. We ask that you will submit a single page final report detailing the results of your project one mouth after the completion of the project. If you do not submit your final report within a month after completion you will not be eligible for further funding. • Detail if your intended goals for the project were met? • Detail how the funds were spent? x�:�'e�e ek s@�NK�'t ac'skoF 9e*ftd:��ckie 3:9ekk4r 9:ok��k's is ic:F iF 9c 9t 9:K��exde:k:F�k ek�F�ic*xdc'�dc ir�$t 4t��xx�exkeFkx�xdc�ic�c���F�t��exx3:� Page 146 of 202 BUDGET SUMMARY: Total Project Cost $3,375 Additional Funding Sources $0 In-Kind Services $0 Hotel/Motel Tax Grant Request $3,375 Please note: Additional Iitindivig sources,In-Kind Services and Hotel/Motel Tax Grant Request must equal Total Project Cost. I have reviewed this Application for Grant Funds from the City of Waterloo. To the best of my knowledge, the information contained in this application and its attachrrients is accurate and complete. The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application. 1, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo City Council funding will be withdrawn. My organization will be responsible for refunding any portion of funds already received. 04/17/2018 Signature of Applicant Date Page 147 of 202 r W r City Council Discretionary Hotel-Motel Grant Application Waterloo, Iowa The City Waterloo Iowa is offering grants to non-profit entities for projects and community events that support tourism, our quality of life and which bring people to the downtown. These grant funds are made possible through the hotel/motel tax funds received by the City of Waterloo. By city ordinance 10%of the revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. If you are interested in applying for funding please complete the application. Incomplete applications will be returned. 1. General Information (It is highly recommended that applications be typewritten. Use a separate sheet of paper, if necessary): Name of organization Waterloo Municipal Band Name of facility/project Summer band concert season (eight concerts) Contact person Bill Shepherd Email william.shepherd@uni.edu Address of organization or person completing application: Street UNI School of Music City Cedar Falls State Iowa Zip 50614 Phone Office: 273-2118 Home 266-7628 Fax: 2. What is the mission of your organization? To provide free "in the park" band concerts for the citizens of Waterloo and surrounding area. 3. How long has your organization been in existence? Band was established in 1926 Page 148 of 202 4. How many staff members and/or volunteers are involved in this organization and the project? Two librarians 5. Please indicate all the categories that your projects supports: ® Category 1 — Supports tourism and heads on beds ❑ Category 2— Supports and assists community events ® Category 3 —Brings people downtown ® Category 4— Supports Waterloo quality of life 6. Please provide a detailed statement of how your project fits into one or more of the above listed 4 categories? The band provides free concerts to enhance the quality of life for the citizens of Waterloo. 7. If your project has or will continue for more than one year, please explain your plans for financial sustainability? Because the concerts are free for all audience members, no money is generated. In Iowa, Municipal/community concert bands are funded by cities. 8. Give an estimate of how you plan to measure the success of the project: The size and growth of our audience measures our success. Page 149 of 202 9. Describe specifically how the proposed project will be marketed. Newspaper announcements, electric signboards, posters, public announcements 10. Please provide a detailed description of the budget. Please include information about additional funding sources,income and how the hotel/motel tax grant fits into the overall budget. (See attached budget) There are no additional funding sources other than an occasional small donation; possibly less that $100. The hotel/motel tax grant is the only budget income source. 11. Please include in your submitted materials: • Tax exempt status 501 C 3 is attached • W-9 form This is currently on file. 12. We ask that you will submit a single page final report detailing the results of your project one month after the completion of the project. If you do not submit your final report within a month after completion you will not be eligible for further funding. • Detail if your intended goals for the project were met? • Detail how the funds were spent? BUDGET SUMMARY: Total Project Cost $ 22,725.00 Additional Funding Sources $809.14 donation, never sure In-Kind Services $-0- Hotel/Motel Tax Grant Request $ 22,725.00 Please note: Additional Funding Sources,In-Kind Services and Hotel/Motel Tax Grant Request must equal Total Project Cost. Page 150 of 202 I have reviewed this Application for Grant Funds from the City of Waterloo. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application. I, the undersigned,know full and well that if this program/project does not transpire,recommendation by the Waterloo City Council funding will be withdrawn. My organization will be responsible for refunding any portion of funds already received. Bill Shepherd Conductor and Music Director August 2018 Signature of Applicant Date Page 151 of 202 f r r li a i i r r I Waterloo City Council Discretionary Hotel-Motel Grant Application The City of Waterloo is offering grants to non-profit entities for projects and comununity events that support tourism, quality of life and which bring people to Waterloo's downtown area. Grant funds are made possible through Hotel/Motel tax funds received by the City of Waterloo. City Ordinance states 10% of the revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. I To apply, please complete the following application and send the original plus four complete copies to: City of Waterloo Finance Dept., City Mall, 715 Mulberry St., Waterloo, Iowa, 50703. Incomplete applications will be returned. 1. General Information (It is highly recommended that applications be typewritten. Use a separate sheet of paper, if necessary): Flame of organization Waterloo Police Department I' Name of facility/project Uniformed Police Presence at Community Events Contact person Chief Dan Trelka email trelkad@waterloopolice.com Address of organization or person completing application: Street 715 Mulberry Street City Waterloo State Iowa Zip 50702 Phone 319-291-4339 Fax: 319-291-4332 2. Please describe your project in detail a) Explain the project as though you were telling a complete stranger. These funds allow officers to provide a proactive police presence at community 1 t events from July 1, 2017 until June 30, 2018. These events provide a substantial n occupancy boost to the Hotels and Motels in the Waterloo area. A law enforcement presence is required at these events to provide a safe family friendly atmosphere in which to showcase our conununity. b) Please be specific how the grant monies will be used in the overall project. These grant funds are utilized so officers can work at several area events, including My Waterloo bays, 4`h Street.Cruise, Irish Fest,National Cattle Congress, Dignitary/Campaign visits, BBQ Loo and other events throughout the year. Page 152 of 202 3. What is the mission of your organization? s' To vigilantly protect, serve, and work together with our community to prevent crime and enhance the quality of life in our neighborhoods. 4. How long has your organization been in existence? Since the early 1800's. 5. How many staff members and/or volunteers are involved in this organization and the project? We have 123 sworn officers, 9 civilians and 19 volunteers. All employees of the police department are involved in promoting and working the events throughout the year. categories that projects supports: 6. Please indicate all the cateyour o p_ X Category 1 — Supports tourism and heads on beds X Category 2 — Supports and assists community events s X Category 3 —Brings people downtown X Category 4-- Supports Waterloo quality of life 7. Please provide a detailed description of your project, together with a statement of how your project fits into one or more of the above listed 4 categories. Uniformed Waterloo Police Officers provide security at a variety of community events. We provide a visible police presence and proactively address issues of public safety to allow our citizens and guest to enjoy the quality of life amenities the city provides. Minimize any criminal activity that would reflect a negative image on the event and the City of Waterloo. 8. H your project has or will continue for more than one year,please explain your plans for financial sustainability. The overtime budget is funded via the 8.10 levy. These funds are used to in addition to the Hotel/Motel Funds to provide a proactive police presence at the events as needed. The safety of our citizens and visitors is paramount in our mission at these events. 9. Give an estimate of how you plan to measure the success of the project. We have had a proactive police presence at community events for the past several years. As a result of this there has been no major incidents surrounding the events and we have developed strategies to address recurring problems with the event. These measures have provided a positive response in the perception of the City of Waterloo and our events. Page 153 of 202 i 3 Attendance at community events has been increasing and visitors to our community enjoy themselves in a safe environment. Waterloo is becoming a destination city for these events and as such we must provide the necessary security to ensure safety. 10. Describe specifically how the proposed project will be marketed. These events are marketed by various community organizations within the city and serve to market and provide a positive image for the City of Waterloo. 11. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. Event Cost Irish Fest $1,000 Dignitary Protection/Political $ Events 5,000 National Cattle Congress $15,000 BBQloo $1,500 4TH Street Cruise $4,000 My Waterloo Days $3,500 Total Funds Requested $30,000.00 12. Please include in your submitted materials: • Tax exempt status • W-9 form 13. We ask that you will submit a single page final report detailing the results of your project one month after the completion of the project. If you do not submit your final report within a mouth after completion you will not be eligible for further funding. • Were your intended goals for the project met?Please provide details. • How were the funds spent? Please be specific. Page 154 of 202 i I rok*ykkk9e4ck�k9edr�49r�e9e:k4erY�ik3e�s'ek*�k:k9:�4x't�"r4rdr�r4e�9r;k�9es��;*a^pts:yr&�F9e��rs��#�t^a�.^drs�rk9:9e9e:k's+;;k^i;�c4r9e���r5k�e4r3rvkkroH#s49r�sF* J BUDGET SUMMARY: 1 Total Project Cast $30,000.00 Additional Funding Sources as needed In-Kind Services $ Hotel/Motel Tax Grant Request $30,000.0 Please note. Additional Funding Sources,In-Kind Services and Hotel/Motel Tax Grant Request must equal Total Project Cost. I have reviewed this Application for Hotel/Motel Grant Funds from the City of Waterloo. The information contained in this application plus any attachment(s) is accurate and complete to the best of any knowledge. The Hotel/Motel Tax Grant Funds are to be used for the express purpose as stated in the Grant Application. I, the undersigned, fully understand that if this program/project does not transpire, Waterloo City Council's recommendation for funding will be withdrawn and my organization will be responsible for refunding any portion of funds already received. Stiitatttre ot`A� ]ic .� .� p"P ant date li I. i �i j I" I I' Page 155 of 202 CITY OF WATERLOO Council Communication Resolution approving request by the City of Waterloo for a minor plat of Parcels "B" and "C" of Triangle Terrace Subdivision, located adjacent to 5050 Foulk Road, for the purpose of creating a two lot residential subdivision. City Council Meeting: 5/21/2018 Prepared: 5/15/2018 REVIEWERS: Department Reviewer Action Date Ppmrning& Zoniiig Scpnrrc edea, uric Approved 5/16/2018 ... 9.5 .M t.`derk Office ice Eveni, 1-eA. n:: Approved 5/16/2018 ... 1034 AM ATTACHMENTS: Description Type l�°oiflk lZA Min �°a Minor Pht ltad nrients ... .dJ [o `i050 1�ol ik D Rdt...4a��c�ir Memo Resolution approving request by the City of Waterloo for a minor plat of SUBJECT: Parcels "B" and "C" of Triangle Terrace Subdivision, located adjacent to 5050 Foulk Road, for the purpose of creating a two lot residential subdivision. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Approval Transmitted is a request by the City of Waterloo for a minor plat of Parcels "B" and"C"of Triangle Terrace Subdivision, located adjacent to 5050 Foulk Road, for the purpose of creating a two lot residential subdivision. The request would not appear to have a negative impact upon the surrounding neighborhood and land use in the area as the area primarily comprises of residential development, with the exception of agricultural uses to the north of East Shaulis Road. The area and lots are served by Foulk Road from the north and south and East Shaulis Road from the east and west. Both of these roadways are classified as Local Streets and the development of the two lots for new residential would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The two lots in question well exceed the minimum lot requirements for the "R-2" One and Two Family Residence District. These two lots were deeded to the City of Waterloo in March of 1974 as a part of Lloyd Randall Park, however, they were not split off from Lloyd Summary Statement: Randall Park at that time. The City of Waterloo hired a surveyor to complete a plat of survey to split the two lots from the overall park land and Page 156 of 202 they were each assigned parcel letters by the Black Hawk County Auditor's Office. The north lot is 131'x 182' with a lot area of 23,842 SF (0.54 acres) and the south lot is 120'x 182' with a lot area of 21,840 SF (0.50 acres) The two lots in question well exceed the minimum lot requirements for the"R-2" One and Two Family Residence District. The two lots in question is located within the Zone-AE 100 Year Floodplain, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0309F, dated July 18, 2011. The Base Flood Elevation(BFE) for this particular location is approximately 835' above Mean Sea Level. A home can be built in the 100 Year Floodplain, however, the lowest floor elevation(including basements) shall be at least 1' above the BFE. At their May 1, 2018 meeting the Planning and Zoning Commission voted unanimously to recommend approval the minor plat request. Expenditure Required: None Source of Funds: N/A Policy Issue: Zoning and Land Use Background Information: PARCEL "B" A SURVEY OF PARCEL `B" OF THE NORTHEAST QUARTER (NE 1/4) OF SECTION EIGHTEEN (SEC. 18), TOWNSHIP EIGHTY- EIGHT NORTH (T88N), RANGE TWELVE WEST (R12W) OF THE FIFTH PRINCIPAL MERIDIAN (5th P.M.), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LOT 27, TRIANGLE TERRACE, BEING THE SOUTHWEST CORNER OF THE INTERSECTION OF EAST SHAULIS ROAD AND FOULK ROAD; THENCE S00°02'31"W 132.98 FEET ALONG THE EAST LINE OF LOT 27 (ALSO BEING THE WEST RIGHT OF WAY LINE OF FOULK ROAD) TO THE NORTHEAST CORNER OF A PARCEL OF LAND DESCRIBED IN C.L.D. BOOK 675, PAGE 604 OF THE RECORDS OF BLACK HAWK COUNTY; THENCE N89049'39"W 181.50 FEET ALONG THE NORTH LINE OF SAID PARCEL TO SAID PARCEL'S NORTHWEST CORNER; THENCE N00002'31"E 130.18 FEET ALONG A LINE PARALLEL WITH THE SAID EAST LINE OF LOT 27 TO THE NORTH LINE OF SAID LOT 27 (ALSO BEING THE SOUTH RIGHT OF WAY LINE OF EAST SHAULIS ROAD); THENCE N89017'15"E 181.52 FEET ALONG THE NORTH LINE OF SAID LOT 27 TO THE POINT OF BEGINNING CONTAINING 23,881.4 SQUARE FEET (0.548 ACRES) SUBJECT TO AN EASEMENT FOR A RECREATION TRAIL OVER THE NORTH 15 FEET OF THE PROPERTY. Page 157 of 202 Legal Descriptions: PARCEL"C" A SURVEY OF PARCEL "C" OF THE NORTHEAST QUARTER (NE 1/4) OF SECTION EIGHTEEN (SEC. 18), TOWNSHIP EIGHTY- EIGHT NORTH (T88N), RANGE TWELVE WEST (R12W) OF THE FIFTH PRINCIPAL MERIDIAN (5th P.M.), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF A PARCEL DESCRIBED IN DEED BOOK 472, PAGE 121 OF THE RECORDS OF BLACK HAWK COUNTY(BEING A PART OF LOT 27, TRIANGLE TERRACE), SAID CORNER BEING 120 FEET NORTH OF THE NORTHEAST CORNER OF LOT 26, TRIANGLE TERRACE ON THE EAST LINE OF LOT 27, TRIANGLE TERRACE; THENCE N89°56'19"W 181.50 FEET ALONG THE NORTH LINE OF SAID PARCEL DESCRIBED IN DEED BOOK 427, PAGE 121; THENCE N00°02'31"E 119.94 FEET ALONG A LINE PARALLEL WITH THE SAID EAST LINE OF LOT 27 TO THE SOUTHWEST CORNER OF A PARCEL DESCRIBED IN C.L.D. BOOK 675, PAGE 604 OF THE RECORDS OF BLACK HAWK COUNTY, THENCE S89°58'56"E 181.50 FEET ALONG THE SOUTH LINE OF SAID PARCEL DESCRIBED IN C.L.D. BOOK 675, PAGE 604 TO THE AFORESAID EAST LINE OF LOT 27 (SAID EAST LINE ALSO BEING THE WEST RIGHT OF WAY LINE OF FOULK ROAD); THENCE S00°02'31"W 120.08 FEET ALONG THE SAID EAST LINE OF LOT 27 (ALSO BEING THE WEST RIGHT OF WAY LINE OF FOULK ROAD) TO THE POINT OF BEGINNING CONTAINING 21,782.5 SQUARE FEET (0.500 ACRES). Page 158 of 202 May 1,2018 REQUEST: Request by the City of Waterloo for the minor plat of Parcels "B" and "C" of Triangle Terrace to plat two lots of 0.50 acres and 0.54 acres for a total of 1.04 acres, located directly adjacent to 5050 Foulk Road. APPLICANT: City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. GENERAL The applicant is requesting to plat the properties in question to DESCRIPTION: allow the lots to be developed for new low density residential. IMPACT ON The request would not appear to have a negative impact upon the NEIGHBORHOOD & surrounding neighborhood and land use in the area as the area SURROUNDING primarily comprises of residential development, with the exception LAND USE: of agricultural uses to the north of East Shaulis Road. VEHICULAR & The area and lots are served by Foulk Road from the north and PEDESTRIAN south and East Shaulis Road from the east and west. Both of TRAFFIC these roadways are classified as Local Streets and the CONDITIONS: development of the two lots for new residential would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. RELATIONSHIP TO This area is not served by public sidewalk, however the Cedar RECREATIONAL Valley Nature Trail is located approximately 2,000' to the east of TRAIL PLAN AND this location just outside the city limits in unincorporated Black COMPLETE STREETS Hawk County. There are plans to extend a recreational trail along POLICY: East Shaulis Road that would connect with the Cedar Valley Nature Trail. There appears to be potential to extend sidewalks in this area in the future, and that would appear to meet the Complete Streets Policy. ZONING HISTORY The area in question has been zoned "A-1 Agricultural District since FOR SITE AND the adoption of the Zoning Ordinance in February of 1969, and the IMMEDIATE VICINITY: two properties are currently going through the process of rezoning them to "R-2" One and Two Family Residence District. Surrounding land uses and their zoning are as follows: North —Agricultural uses, zoned "A-1"Agricultural District. South — Single-family residences, zoned "A-1"Agricultural District. East — Single-family residences, zoned "A-1"Agricultural District West — Lloyd Randall Park, zoned "A-1"Agricultural District and "R- 2" One and Two Family Residence District. The house located between the two lots in question at 5050 Foulk Road was zoned "R-2,C-Z" in November of 1992 to allow for the home to be partially used as a taxidermy shop. Staff is unaware if that residence still has a taxidermy shop, and if an owner proposed to change that use to another use, they would have to go through a review process to amend the conditions placed on the property in 1992. DEVELOPMENT The area is comprised of agricultural and residential uses with the houses being constructed in the 1960s and 1970s. The proposed Adj to 5050 Foulk Rd—Minor Plat Pc 611510VJ2 May 1,2018 HISTORY: use of the two lots for new homes would appear to be compatible with existing residential development in the area. BUFFERS/ SCREENING No buffers would be required as a part of this rezoning request. REQUIRED: DRAINAGE: The rezoning request would not appear to have a negative impact upon drainage in the area. FLOODPLAIN: The two lots in question are located within the Zone-AE 100 Year Floodplain, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0309F, dated July 18, 2011. Any new homes would have to be built to meet all floodplain regulations. PUBLIC /OPEN Lloyd Randall Park, which is 15.91 acres, is located directly to the SPACES/ SCHOOLS: west of the two lots in question. There are no schools within the nearby vicinity. The schools that serve this area are Orange Elementary, Hoover Middle and West High. UTILITIES: WATER, There are 12" sanitary sewers located within both Foulk Road and SANITARY SEWER, East Shaulis Road, and there is a 30" storm sewer located in Foulk STORM SEWER, ETC: Road. There is a 12" water main in Foulk Road and 16" water main in East Shaulis Road. RELATIONSHIP TO The Future Land Use Map designates this area as Low Density COMPREHENSIVE Residential, which equal approximately six housing units per acre, LAND USE PLAN: and the proposed request would be in conformance with the Future Land Use Map and Comprehensive Plan for this area. The area is located within the Primary Growth Area and it is located near existing sewer and water, a developed transportation network and it is adjacent to existing residential development. The proposed request would appear to be in line with Land Use Goals 4, 7 and 13. STAFF ANALYSIS — The applicant wants to minor plat two lots that are apart of Lloyd ZONING Randall Park for potential new home development. Currently, the ORDINANCE: properties are being rezoned to "R-2" One and Two Family Residence before the City Council. The minimum lot requirements for a single-family home in the "R-2" One and Two Family Residence District is lot size of 6,000 SF, lot width of 50' and front, side and rear setbacks of 20', 5' and 20'. It should be noted that the front yard setback for a home built on these two lots would need to meet the average setbacks of abutting homes. The houses at 5050 and 5072 Foulk Road appear to have front yard setbacks of 53' to 56', however, the Zoning Ordinance states that the required front yard setback need not exceed 50'. For a two family dwelling, the minimum lot requirements is a lot size of 8,000 SF, lot width of 70' and the setbacks are the same as what is required for a single-family home. The two lots in question well exceed the minimum lot requirements for the "R-2" One and Two Family Residence District. Adj to 5050 Foulk Rd—Minor Plat PEFdLF 1610 o May 1,2018 These two lots were deeded to the City of Waterloo in March of 1974 as a part of Lloyd Randall Park, however, they were not split off from Lloyd Randall Park at that time. The City of Waterloo hired a surveyor to complete a plat of survey to split the two lots from the overall park land and they were each assigned parcel letters by the Black Hawk County Auditor's Office. STAFF ANALYSIS — The Parcel "B" is 131'x 182' with a lot area of 23,842 SF (0.54 SUBDIVISION acres) and Parcel "C" is 120'x 182' with a lot area of 21,840 SF ORDINANCE: (0.50 acres). There is a 15' Recreation Trail Easement shown parallel to the north lot line along East Shaulis Road on Parcel "B". The Subdivision Ordinance requires that Preliminary Plat submissions include such criteria such as boundaries of property, proposed streets, easements, and widths of right-of-way, contours, utility locations, as well as surrounding land uses, all of which are not provided on the Preliminary Plat, but given the minor nature of the split, the additional information would not appear to be needed, as the plat is in accordance with the intent of the Subdivision Ordinance. STAFF Therefore, staff recommends that the request for a minor plat of RECOMMENDATION: two properties of 0.50 and 0.54 acres, for a total of 1.04 acres, located to the north and south and abutting 5050 Foulk Road, be approved for the following reasons: 1. The minor request would not appear to have a negative impact on the surrounding area, and the future residential uses would be consistent with residential development in the area. 2. The request would not appear to have a negative impact upon pedestrian or traffic conditions within the surrounding area. 3. The request is in conformance with the Future Land Use Map and Comprehensive Plan for this area, which designates this area as Low Density Residential. 4. Platting the land to will create two buildable parcels for new home construction. Adj to 5050 Foulk Rd—Minor Plat PQLF 16111 o1:32 City of Waterloo Planning, Programming and Zoning Commission May i, 2oi8 A-1 ,. _ _ W-1� � � � � � C...0 4 C-1,C-Z A-1 ' R-2 A-1 R-1 R'1 R-3,R-P _ _ _ R-4 , A-1 C-2 C-\1 R-3 R-4 RP .......... N Adjacent to 505o Foulk Road W E Minor Plat Request City of Waterloo 1,000 500 0 1,000 Feet ' Page 162 oWA2 City of Waterloo Planning, Programming and Zoning Commission May i, 2oi8 � � I i 1 „�7{� li uuuuuuumiiiiiii Y i , E.'SHAULIS RD`'° aiiii�>,,..,,,. E. SHAULIS RD,,,' �� ' i 'y Proposed I ot 5050 Foulk Road f 1 �j I Im„ Proposed Lot 1, N w !/ m N Adjacent to 5O5o Foulk Road W E Minor Plat Request City of Waterloo 150 75 0 150 Feet Page 163 ottiV City of Waterloo Planning, Programming and Zoning Commission May i, 2oi8 Legend City LOMA's FLOODWAY FLOODWAY 07/18/11 DFIRM FLOODPLAIN Y FLOOD—ZONE J O' 0.2 PCT ANNUAL CHANCE FLOOD HAZARD A AE AO X PROTECTED BY LEVEE E. SHAULIS RD E. SHAULIS RD Proposed Lot 5050 Foulk Road 0 Y J Proposed Lot O� N Adjacent to 5050 Foulk Road W E Minor Plat Request City of Waterloo 150 75 0 150 0 � Feet Page 164 0 g Page 1 of 2 �.• Document Number: 2007009175 KESS A•ASSOCIATEES pate: Oct 20,200$ 4:30:00 Pm // Aud Fee: 0.00 Roo Fee: 10.00 P 1{�1' Tran Tax: 0.00 Rec Management Fes; 1.00 ✓//«` E-Com Fee: 1.00 Non-Standard Page Fee: 0.00 Filed for record In Mack Hawk County,Iowa MAP FILED IN MAP DRAWER z Patricia S.Sass,County Recorder KIRK D.ESCHUMAH,P.LS., IA,LIC.NO, 9961, 723 BROADWAY STREET,WATERLOO,IA. 50703 PHONE! 319-234-0509(DRAWING: 06083PSi.GWG) GRAPHIC SCALE DENOTES ASSQYEO BEAR910 64 120 V DENOTES SURVEY u9NDMENT FOUND ;1,32a2r M culeAR RPA tY DENOTES 1/2'IRON PW A CAP SEI {N rresa4 [ST I/e W N 6.1 0.00' DENOTES RECORD WUENSION DEC 0T.T64A RISN (ID rest) (D.00') DworEs FIELD o+rEKswN fa Nae LT HE SW 1/4, SEC, 08 16.774.[411 .ASIwN.r Ic 1 (Naree'w 0".it a' T88N, R12W R-aa�raa :�t x - T _ SE !/4,�SEC, T88N, R12 f _ , (2,446.34') EAST SHAULIS ROAD (Neaer3q[) (se0tirre'q aNTvaw[u FT PUKu JtNT or WAY - -- N71T1 t!.N41rA KCR41!/L CORIa [AST Lw-.E IK t[6.FR MA MT4 Ptt 6.r 11A1FACe.Om xA7tr CdMtt.qlA - IN ,Aui gMgln e[6.v.ieell M2M 6.G I6.MIT[SI4'FI ITT Nal RR.Nr ,rog1[,y1 Op►P, f0.M0 A40N INN: roan C[NDeea (HS9'I7'IS'E) .Mata ID.VP x, to u6.,RITT "yAy+ qwa _ wr.A NDARt71f (161.52') 6.2 n.AegtE nRDuw P.an I too-' tom' 6[r Nae Mea[ rano t.r rARar Y r de a W ss rt.t to N A rikorl_T XT Nne R" _IWI I r are.w PARCEL B", NE 1/4""t "'+r r------,- 1wri" a SEC. 18, T88N, R12W CITY OF WATERLOO, p U - I BLACK HAWK COUNTY I u I STATE OF IOWA I °' E-I Q I� W I P73 Aolt6 r H O 1-� E'-I r..F O' 'f0.F.r MLI to[ Idl.5'(161.SQ') �ro"L4- f/GQWt<1,a' Q'i [s, d' Y/111fAR 0.CP (N89'S9'39'W) aSpmID.rcAAAp O I n55 fE Rr�.st 0-- © [1 I 10.005 FT.EUT2 0 � PART OF LOT 27 F j x nl ". � TRIANGLE TERRACE x€ . E-I G7 13 I (C.10, BOOK 676, PAGE 6114) k I a F 9 toD` too' A ra.q t.6. E-+ I « 2D SB9'SB'86'Ek [lira`PK �'� rani PE W q.W Y dtAr I �� a ,o�rr[mt_ 1 1,5'(I S1,S6) _a�T.t.ST I r/p n to [L. J DIP ff.1ESF ? i I PARCEL "C", NE 1/4 s LOT 11 I;. SEC, 18, T88N, R12W CITY OF WATERLOO, BLACK 100 BLACK HAWK COUNTY ZAP Ta' CURRENT OWNER: STATE OF IOWA r I :`Nc.w WATERLOO BOARD OF I at0i rT.rj1°ges'r PARKS COkfMiSS1ONERS PARC[L'C'AWA. 4r.7a2.e 50.rT. PER SLAC(HAYM COUNTY 6.500 Rensr_ FAIL fa LOT 12 RECORDER'S OFFICE DEED BOOK 5I4. �rwt.r^ 1BT.5'(1a1,50') mxo 1.o' PAGE 534 arrp cru (Nag'56'19-W) DAM w 400' SURVEY FOR; CITY OF I a rT•�T n�It[Alf WATERLOO- SURPLUS LAND, LLOYD RANDALL PARK F9 I PART OF LOT 27 FW WATERLOO,IOWA 30702 RED.BY NOEL ANDERSON, TRIANGLE TERRACE CITY PLANNER I (DEED BOOK 472, PAGE 121} I? I LOT 13 CITY OF WATERLOO,IOWA $ '� rase C BASED UPON A nELO SURVEY I ' .�em COMPLETED OM OCTOBER 11. 2000 (N64V3'31'N') n31T 2LS'I'f V 2DO' rLOT TL tw Ie1s'(tel3a'I TF PARCEL LETTERS`S" k V ASSIGNED BY THE BLACK HAWK 28, TRIANGLE TERRACE COUNTY AUDITOR'S PLAT ROOM. THIS PLAT OR SUBDISASIDN HAS BEEN APPROVED BY BLACK HAWK COUNTY. SURVEYOR'S CERTIFICATION G I NSR RE*AZD b MAT A DER nIRVCYINO OOCUM[N ,w WAS PREPARED eY WE dl UNDER YY glq(CT PEA SONAL .r'�9 1-JItID A.. SUPERVISION AND THAT I AM A D LY NENS[D LAND e SURVEYOR UNDER THE LAWS Or T1It STAT[Or IOWA. -yNIL Klr7e b. LEGAL. DESCRIPTION: * BeghT(mlLn*T 9961 (SEE ATTACHMENT: EXHIBIT "A") IDA%D.[4CNUUAN,P.L.e. IDww LIG H0.490 „rad"iP` _ YY LiCEN[E RCNEwAL DATE Fti D[CFIACERlit !1,4007 •ADR oR at[n DOMED 4r rw..mr.eu,rt ANo ssAL, 7r%tT.F a SURPLUS LAND - LLOYD RANDAIL PARK �KESS,.&, ASSOCIATES INC. UNASSIGNED ADDRESSES FOULK ROAD LICCNSCI] LANE? S�RV�YORS c WATERLOO IOITA 50702 723 9ROt6MAY STREET,TrA1Eao4 iGrA S07D3 5111 PNOIIF ]i9-731-DSaC rAr]I9-236-359r BLACKEIVED HAVW COl1NTY ASSESSOR File Number: 2007-00009175 Seq: 1 Pag; 105 02 Pag@ 2 or . ATTACHMENT: EXHIBIT"A" LEGAL DESCRIPTION PARCEL"B„ A SURVEY OF PARCEL "B" OF THE NORTHEAST QUARTER (NE 114) OF SECTION EIGHTEEN (SEC. 18), TOWNSHIP EIGHTY-EIGHT NORTH (T88N), RANGE TWELVE WEST (R12W) OF THE FIFTH PRINCIPAL MERIDIAN (5th P.M.), IN THE CITY OF 4 WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LOT 27,TRIANGLE TERRACE,BEING THE SOUTHWEST CORNER OF THE INTERSECTION OF EAST SHAULIS ROAD AND FOULK ROAD;THENCE S00002'3 1"W 132,98 FEET ALONG THE EAST LINE OF LOT 27 (ALSO BEING THE WEST RIGHT OF WAY LINE OF FOULK ROAD) TO THE NORTHEAST CORNER OF A PARCEL OF LAND DESCRIBED IN C,L.D. BOOK 675, PAGE 604 OF THE RECORDS OF BLACK HAWK COUNTY; THENCE N89°49'39"W 181.50 FEET ALONG THE NORTH LINE OF SAID PARCEL TO SAID PARCEL'S NORTHWEST CORNER;THENCE N00°02'31"E 130.18 FEET ALONG A LINE PARALLEL WITH THE SAID EAST LINE OF LOT 27 TO THE NORTH LINE OF SAID LOT 27(ALSO BEING THE SOUTH RIGHT OF WAY LINE OF EAST SHAULIS ROAD); THENCE N89017'1 5"E IS 1.52 FEET ALONG THE NORTH LINE OF SAID LOT 27 TO THE POINT OF BEGINNING CONTAINING 23,881.4 SQUARE FEET(0.548 ACRES)SUBJECT TO AN EASEMENT FOR A RECREATION TRAIL OVER THE NORTH 15 FEET OF THE PROPERTY. PARCEL"C" : A SURVEY OF PARCEL "C" OF THE NORTHEAST QUARTER (NE 114) OF SECTION EIGHTEEN (SEC. 18), TOWNSHIP EIGHTY-EIGHT NORTH (T88N), RANGE TWELVE WEST (R12W) OF THE FIFTH PRINCIPAL MERIDIAN (5th P.M.), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF A PARCEL DESCRIBED IN DEED BOOK 472,PAGE 121 OF THE RECORDS OF BLACK HAWK COUNTY(BEING A PART OF LOT 27, TRIANGLE TERRACE), SAID CORNER BEING 120 FEET NORTH OF THE NORTHEAST CORNER OF LOT 26,TRIANGLE TERRACE ON THE EAST LINE OF LOT 27, TRIANGLE TERRACE; THENCE N89°56'19"W 181.50 FEET ALONG THE NORTH LINE OF SAID PARCEL DESCRIBED IN DEED BOOK 427, PAGE 121; THENCE N00002'31"E 119.94 FEET ALONG A LINE PARALLEL, WITH THE SAID EAST LINE OF LOT 27 TO THE SOUTHWEST CORNER OF A PARCEL DESCRIBED IN C.L.D. BOOK 675, PAGE 604 OF THE RECORDS OF BLACK HAWK COUNTY; THENCE S89°58'56"E 181.50 FEET ALONG THE SOUTH LINE OF SAID PARCEL DESCRIBED IN C.L.D.BOOK 675, PAGE 604 TO THE AFORESAID EAST LINE OF LOT 27 (SAID EAST LINE ALSO BEING THE WEST RIGHT OF WAY LINE OF FOULK ROAD); THENCE S00°02'31"W 120.08 FEET ALONG THE SAID EAST LINE OF LOT 27 (ALSO BEING THE WEST RIGHT OF WAY LINE OF FOULK ROAD) TO THE POINT OF BEGINNING CONTAINING 21,782.5 SQUARE FEET(0.500 ACRES). D:IProjects 2006106B-FILES106b83106B83-TXT106B83-Legal.doe SHEET 2 OF 2 File Number: 2007-00009175 Seq: 2 E Page 6 o*962 i f 1 CITY OF WATERLOO PLANNING AN-9 ZONING COMMISSION REQUEST FOR.PLATTINd(MINOR OR PRELIMINARY) 1. APPLICATION WFO MATION: r a. Applicant's Na1ne (please print): Address• ' - - Phone: . City. S te: b. Status of Applicant: (a) Owner-' (b) Other (Cl-1ECK CINE): If other explain: c. Property Owner's Name if different than above(please print): Address: -----Phone: City: State: 2. PROPER'T'Y INFORMATION: a. Flame of flat: / C /f ' � - 045 b. General Location of Pro rerty: c. Area of Proposed Pl d. Z:,oning:District(s): p 3. OTHER.DOCUMENTATION: a. Preliminary Deed of Dedication (prefered but not required) b. Overall Street flan(if applicable) c. Six(6) copies of the Preliminary Plat which are in conformance with Section 11-.3-2 of the Subdivision Ord. d. four(4)copies of Preliminary Deed of Dedication u 4. PUBLIC IMPROVEMEN'T'S a. Costs(estimated)for any public improvements: Total Cost Estimate Storni Sewer $ Sanitary Sewer $ Paving $ Land Dedicated $ TO'T'AL $ The Request Fee of $300 + $10 per lot (payable to the City of Waterloo) is required. This fee is non- refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change in any of the information given will require that the request go bank through the process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that all inforrnation on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and. Zoning Commission and the 'Waterloo_ City Council in ma ngtheir decrsrarin u tioYrrgnee aut�onze Citycng ca in regards to the re, uest. . Signature of Applicant Date Signature of Owner Date Page 167 otffl2 Pictures — Adjacent to 5050 Foulk Road I i Picture 1 Looking southwest from the northeast Picture 3: Looking north along Foulk Road from corner of the north lot the south lot. � ak Picture 2 Looking south from the north side of the north lot Picture 4 Looking west from Foulk Road at the south lot Page 168 o22 CITY OF WATERLOO Council Communication Resolution approving Project Funding Agreement between City of Waterloo and Waterloo Development Corporation for Waterloo Development Corporation to fund the costs of final design of streetscaping design along Jefferson and Commercial Streets (River Road to 3rd Street)in Downtown Waterloo, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date Ppumnmumnnng& Zonnpm'ig Scll roederr, Arpc Approved 5/16/2018 ... 10-.14 AM (1ed(. Office Evem, 1-eAmmcu Approved 5/16/2018 ... 1037 CSM ATTACHMENTS: Description Type Contii-act Anwndnn.e.rit for Finap p esil..ji Backup Matcriall for Ffirmip Backup Mate-dill Resolution approving Project Funding Agreement between City of Waterloo and Waterloo Development Corporation for Waterloo Development SUBJECT: Corporation to fund the costs of final design of streetscaping design along Jefferson and Commercial Streets (River Road to 3rd Street) in Downtown Waterloo, and authorize the Mayor and City Clerk to execute said documents. a Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Approve agreement between WDC and City and authorize Mayor to sign Recommended Action: Agreement between Client and Landscape Architect as supporting document to City WDC agreement. The City is working on the Downtown Waterloo improvements with the WDC, as well as coordinating improvements with the Iowa Department of Transportation for the Highway 63 project through Downtown Waterloo. Summary Statement: There is some grant funds contained within the Highway 63 project for streetscape improvements along Highway 63, and this final design agreement will look at integrating those designs along Jefferson and Commercial Streets as well. Expenditure Required: WDC funded($180,000) Source of Funds: WDC funds Policy Issue: Downtown development Page 169 of 202 Alternative: Not approve Background Information: See summary and attachments Legal Descriptions: NA Page 170 of 202 AMENDMENT #1 TO AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT In accordance with the agreement dated October 23, 2017, between the following parties: CLIENT: Waterloo Development Corporation and the City of Waterloo LANDSCAPE ARCHITECT: RITLAND+KUIPER Landscape Architects (RKLA) for the following PROJECT: JEFFERSON& COMMERCIAL STREETSCAPE IMPROVEMENTS Authorization is requested to proceed with the following additional services: Construction Documents and Construction Related Services You have requested our services for final design construction documents and construction related services to assist you in the renovation of streetscapes in downtown Waterloo along Jefferson Street and Commercial Street between River Road and 3rd Street. These improvements may also extend along the side streets between Jefferson and Commercial Streets, and along 3rd Street to Bluff Street. The area between and including U.S. Highway 63 (West 1 st Street and Mullen Avenue)would be excluded from this work as that will be designed as part of a separate contract. We are proposing the following additional services as per the terms of our existing contract: 1. Construction Documents This will include work required to create a set of construction documents for the streetscapes, including: a. Attend coordination meetings with the WDC, City of Waterloo staff, and other consultants as required. b. Coordinate final plans to be provided by AECOM including work necessary to complete the grading, specialty pavement, sidewalks, driveways, landscaping, lighting, storm sewer, and utility connections. Included in these tasks will be the typical cross sections, tabulations and quantities, final plan and elevation sheets, detail layouts, and technical specifications. The following specific tasks lead to the completion of the final plans for the project. o Title and Legend Sheets, Typical Sections and Details o Bid Items, Estimate Reference Notes and General Notes o Tabulations and Quantities o Plan View Details and Elevation Sheets o Storm Sewer Design o Storm Water Pollution Prevention Plan (SWPPP) o Lighting and Electrical Plans o Technical Specifications o Construction Cost Estimate o Final Field Review and Quality Control Review o Project Meetings, Coordination, and Administration c. Coordinate information related to adjacent building locations, floor elevations, site structures, and other site feature elements with Client. d. Coordinate site improvements with enhancement design for U.S. 63 corridor to make sure features work together in a cohesive overall design. e. Provide construction documents (plan details and specifications)for specialty paving, planting soils, plantings, and site furniture. Page 171 of 202 2. Construction Related Services Services to be provided for contract administration during the construction phase of the project as defined by the following tasks: a. Conduct a preconstruction conference attended by representatives of the Contractor, Subcontractors, Client, Consultants, and affected utilities. b. Review shop drawings and other submittals as required of the Contractor by the contract documents for conformance with the design concept of the project and compliance with the information given in the contract documents. c. Answer design interpretation questions from the Client, Contractor, review staff and appropriate agencies. d. Review contractor's payment applications to determine if the amount of work represented as complete is generally consistent with the Landscape Architect's observations during its site visits. Landscape Architect's review shall be subject to any noted qualifications by the Landscape Architect. Landscape Architect's review shall not be a representation that Landscape Architect has supervised the work, or that Landscape Architect has reviewed how or for what purpose contractor has used or intends to use Owner's payments e. Perform construction site visits at appropriate stages of construction to review the quality of the work and to determine whether the work conforms to the contract documents. Although the Landscape Architect or its consultant may observe and discuss potential problems, these visits are not construction inspections or a guarantee that there will not be construction deficiencies. Staffing requirements may be adjusted during the project in relation to the level of construction activity. f. Prepare and assist the Client and Contractor in preparing and processing contract change orders. g. Provide periodic field observation during construction to review the work of the Contractor to determine if the work is proceeding in general accordance with the contract documents and that completed work appears to conform to the contract documents. h. Report to the Client any work believed to be unsatisfactory, faulty or defective or does not conform to the contract documents, and advise the Client of any work that should be corrected or rejected. i. Review required contractor submittals, such as shop drawings and samples, for conformance with project drawings and specifications. Consider and evaluate Contractor's suggestions for modifications and report them with recommendations to the Client. j. Participate in a review of the project with the Client and review staff near completion and prepare a list of items to be completed or corrected. k. Participate in a field observation of the completed project with the Client and review staff before a final application for payment is processed for the Contractor. I. Maintain files for correspondence, reports of the job conferences, shop drawings and sample submissions, reproductions of original contract documents including addenda, change orders, field modifications, and additional drawings issued subsequent to the execution of the contract, Engineer clarifications and interpretations of the contract documents, progress reports and other project-related documents. m. Assist the Client with the final close-out documentation from the Contractor. Based upon the above scope of work and services anticipated, RITLAND+KUIPER Landscape Architects (and their subconsultant, AECOM)will provide the services described above, and in accordance with the conditions outlined in our contract, for a sum not to exceed $180,000. Page 172 of 202 1. Billing for services will be hourly, at the rates listed below, and submitted monthly as the work progresses. 2. Billing rates effective through December, 20118: Craig Ritland, FASLA, Principal $125.00/hr. Mark Kuiper, ASLA, Principal $125.00/hr. Samantha Price, ASLA $ 75.001hr. SUBMITTED BY: AGREED TO: LANDSCAPE ARCHITECT CLIENT: City of Waterloo #a 4 -I A-arkll leu per ASCA, ED AP, Principal Signature Dated: May 15, 2018 Lice nse/Certificate No. IOWA 00413 Title Renewal Date: June 30, 2019 Dated CLIENT: Waterloo Development Corp. z' Title Dated ,Z "Le' Page 173 of 202 PROJECT FUNDING AGREEMENT This Project Funding Agreement (the "Agreement') is entered into effective as of May 21, 2018 by and between Waterloo Development Corporation ("WDC") and the City of Waterloo, Iowa("City"). RECITALS A. WDC and City have worked together, and intend to continue working together, on a project to make certain enhancements to the Jefferson and Commercial Street streetscapes (the "Project'). In connection with undertaking the Project, the WDC will enter into certain contracts for final design construction documents and related services of streetscape improvements along the Jefferson and Commercial Street. B. The parties desire to enter this Agreement to express their continued desire to work together for advancement of the Project on the terms set forth herein. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. WDC Responsibility. The WDC has a professional services agreement for the final design construction documents and construction related services of streetscape improvements along Jefferson and Commercial Streets that the City is to administer. The Waterloo Development Corporation will reimburse the City 100% of the costs for the design using funds allocated to it from the Black Hawk County Gaming Association. The WDC will comply with all other laws or regulations which may apply to its activities in carrying out the Project; and will comply with all terms, covenants, and conditions of the Purchase Contracts. WDC agrees to cooperate with the City in good faith on all future decisions regarding Project design and specifications and to consult with City from time to time regarding Project status. The WDC will oversee all Project activities, will review and approve all requests for payment from Project contractors, consultants, or others. Within thirty(30) days of receipt of any payment request that it receives from the City, certifying that the City has made disbursements for payment of the Design Contracts in an amount at least equal to the request, WDC will remit payment to the City in the amount requested, provided that cumulative payments made to the City in connection with the Design Contracts shall not, in the aggregate, exceed the Dedicated Sum. 2. City Responsibility. City agrees to cooperate with WDC in good faith on all future decisions regarding Project design and specifications and to consult with WDC from time to time regarding Project status. City agrees to make all payments required under the contract in timely fashion (subject to any contractual or other rights to audit, protest, or deny payment). Page 174 of 202 3. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person or by United States registered or certified mail,postage prepaid and addressed: WDC CITY Waterloo Development Corp. City of Waterloo, Iowa 360 Westfield Ave. Ste. 200 715 Mulberry Street Waterloo, Iowa 50701 Waterloo, Iowa 50703 Attn: Jim Miller Attn: Mayor Delivery of notice shall be deemed to occur(i) on the date of delivery when delivered in person, or (ii) three (3)business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid. 4. Miscellaneous Provisions. This Agreement is binding upon and shall inure to the benefit of the parties and their respective successors and assigns. This Agreement is the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior understandings or agreements relating to the subject matter hereof, whether oral or written, and this Agreement may not be modified except by the mutual written agreement of both parties. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Project Funding Agreement by their duly authorized representatives as of the date first set forth above. WATERLOO DEVELOPMENT CITY OF WATERLOO, IOWA CORPORATION By: By: Daniel B. Watters, President Quentin Hart, Mayor Attest: Kelley Felchle, City Clerk 2 Page 175 of 202 CITY OF WATERLOO Council Communication Resolution approving Amendment to Development Agreement& Minimum Assessment Agreement with KWWL Television, Inc., changing the minimum assessed value from$1,800,000 to $1,768,800, and authorize the Mayor and City Clerk to execute said documents. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date Ppmrnp n r& Zona rig Scpirrc edea, A.rie Approved 5/16/2018 ... i p-01 A t.`derk Office ice Eveni, l.,c mnnn Approved 5/16/2018 ... 11.04 A ATTACHMENTS: Description Type Aire nairnii.ent to DA.& MAA Ba d<iiipb MateirU Resolution approving Amendment to Development Agreement& Minimum SUBJECT: Assessment Agreement with KWWL Television, Inc., changing the minimum assessed value from$1,800,000 to 51,768,800, and authorize the Mayor and City Clerk to execute said documents. Submitted by: Submitted By:Noel Anderson, Community Planning& Development Director Recommended Action: Adopt a resolution to approve the Amendment document The City of Waterloo continues to work with KWWL for the multi-million dollar renovation of their existing building on Franklin Street. As a part of the agreement the City acquired a parking lot that was later conveyed to an Summary Statement: adjacent church, thus dropping the minimum assessed value for the overall KWWL property. This resolution would amend the original minimum assessment agreement to address the loss of land value by KWWL for the parking lot. Expenditure Required: None Source of Funds: NA Policy Issue: Economic Development Alternative: NA Page 176 of 202 1 L. Prepared by Christopher S Wendland, P O. Box 596.Waterloo, iA 50703. 319-234-5701 AMENDMENT TO DEVELOPMENT AGREEMENT AND AMENDMENT TO MINIMUM ASSESSMENT AGREEMENT This Amendment to Development Agreement and Amendment to Minimum Assessment Agreement (the "Amendment") is entered into as of , 2018 by and between KWWL Television, Inc. (the "Company") and the City of Waterloo, Iowa (the "City"). RECITALS A. Company and City are parties to that certain Development Agreement dated June 24, 2013 (the "DA"), as amended thereafter, concerning the development of property as described in the Agreement. Company and City are also parties to that certain Minimum Assessment Agreement (the "MAA") pertaining to said property, dated as of the same date. The DA and MAA have been filed in the land records of Black Hawk County as Doc. No. 2015-5218. B. The parties desire to amend the DA and the MAA to modify the terms as set forth in this Amendment. j' NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Section 4 of the DA and Section 1 of the MAA are each amended to strike "$1,800,000" therefrom and to substitute $1,768,800" in its place. 2. Section 1 of the MAA is further amended to strike 11,671,000" therefrom F and to substitute "$1,639,800" in lieu thereof. 3. Except as modified herein, the DA and MAA shall continue unmodified in full force and effect. Terms in this Amendment that are capitalized but not defined will have the same meanings herein that are ascribed to them in the DA or MAA, as s applicable. The DA, MAA, and this Amendment shall inure to the benefit of and be binding upon the parties and their respective successors and assigns. i Page 177 of 202 Page 2 IN WITNESS WHEREOF, the parties have executed this Amendment to Development Agreement and Amendment to Minimum Assessment Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA KWWL TELEVISION, INC. By: By: Quentin Hart, Mayor Title: Attest: Kelley Felchle, City Clerk Page 178 of 202 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows; The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the actual value assigned to such land, building and equipment upon completion of the development shall not be less than One Million Seven Hundred Sixty-Eight Thousand Eight Hundred Dollars ($1,768,800.00) in the aggregate, until termination of this Minimum Assessment Agreement pursuant to the terms hereof. Assessor for Black Hawk County, Iowa Date STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on , by T.J. Koenigsfeld, Assessor for Black.Hawk County, Iowa. I. q. Notary Public f' s Page 179 of 202 CITY OF WATERLOO Council Communication Amendment to Fireworks Sales Restrictions. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date Clerrlati Office Kelley A.pproved `1G6/2018 ... 4.41 PM ATTACHMENTS: Description Type 0-diaaaaacx, its proposed i:::laac.La.tp l aateilaa� Motion to receive, file; considerand pass for the first time an ordinance amending the City of Waterloo Code of Ordinances by amending Title 5 Police Regulations; Chapter 2 General Offenses; Section 13 Fireworks, SUBJECT: Subsection E Sales. Motion to suspend the rules. Motion to receive, file; consider, and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By: Kelley Felchle, City Clerk Page 180 of 202 Prepared by Kelley Felchle, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. XXXX AN ORDINANCE AMENDING THE CITY OF WATERLOO CODE OF ORDINANCES BY AMENDING TITLE 5 POLICE REGULATIONS, CHAPTER 2 GENERAL OFFENSES, SECTION 13 FIREWORKS, SUBSECTION E SALES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA AS FOLLOWS: That the City of Waterloo Code of Ordinances be amended by amending Title 5, Police Regulations, Chapter 2, General Offenses, Section 13, Fireworks, Subsection E Sales, as follows: 5-2-13: FIREWORKS: E. Sales: it shall be ttiilamwful te sell eeiistiflief of display fifewefks iii any leeatieii ,v�.;thi the G t-y limits of the (;ty of W t€flee exe€pt away zefie 7 A�zgh > of N4 2,P by City of Al teFlZe�,tees '�07Any retailer or community group selling consumer fireworks must prominently display, at the entrance and exit sites, signs informing customers that the use of consumer and display fireworks are banned within the corporate limits of the City of Waterloo unless said usage is allowed by a permit, as referenced in section 9-2C-4 of this Code. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this day of 2018. Quentin Hart, Mayor ATTEST: CITY OF WATERLOO Council Communication Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for Ty Graham, Firefighter, effective May 11, 2018 with recommendation of approval of payout of$7,199.29 for unused benefits. City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date 11innamm 11eso urces 1 amm e Approved 5/15/2018 ... 4.58 PM (.` erk Office Evenm, 1.,eA.mv) Approved 5/16/2018 ... 9.32 AM ATTACHMENTS: Description Type Communication from the Waterloo Fire Rescue Department on the notice of SUBJECT: the conclusion of employment for Ty Graham, Firefighter; effective May 11, 2018 with recommendation of approval of payout of$7,199.29 for unused benefits. Submitted by: Submitted By: Page 182 of 202 CITY OF WATERLOO , IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 511412018 Effective Date: 511112018 Employment Date: 51511997 To: City Council Members Re: Notice of Severance Department Waterloo Fire Rescue Job Title/Classification 8 Year Firefighter This is to report that the employment of Ty Graham with the City of Waterloo has been severed by reason of: t7 Retired Disability Related 0 No 0 Yes Resigned 0 Termination El Other In accordance with City Policy,it is requested to allow payment which consists of the following: Benefits Total Hours:]I(k)Hourly Rate Total Payout Vacation-Accrued 103.36 $ 23.58 $ 2,437.23 lVacation-Current 240 $ 23.58 $ 5,659,20 1Overused Sick Leav -32 $ 23.14 $ (7404 jSick Leave 12018 Payout jPersonal Hours -22.77 $ 23.14 $ (526.90)1 I Comp Time Pay 0 $ - Holiday 16 $ 23.14 $ 370.24 Total Payment $ 7,199.29] Comments: ............ IN Approved by'0`" DatetC2J-' Human Resoun(es..."._ Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk(Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Sent over 05114118 Council Agenda Date: 0 Accruals 0 Status 01-9 Page 183 of 202 CITY OF WATERLOO Council Communication Board of Adjustment Meeting minutes of March 27, 2018. City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date Plar)ripr)gl& Zonkig Scliroeder, Axic Approved 51 6/2018 9-53 AM (I .]erk Off-we f I ng )y, 1" ar�cy Approved 51 G 6/2018 10.43 ANI ATTACHMENTS: Description Type D BOA.ii)iiraftes of 3/27/18 Covet Merflo SUBJECT: Board of Adjustment Meeting minutes of March 27, 2018. Submitted by: Submitted By: Page 184 of 202 MINUTES OF THE WATERLOO BOARD OF ADJUSTMENT REGULAR MEETING HELD ON MARCH 27,2018 IN THE HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL Chairperson Condon called the regular meeting of the Waterloo Board of Adjustment to order at 4:00 p.m. Board members in attendance were: Brad Condon, Jeri Thornsberry,John Beckman, Sandy Goldsberry, and John Chiles. Staff in attendance was: Western, Dornoff, and Schroeder. I. Approval of the agenda March 27, 2018 agenda. It was moved by Beckman and seconded by Goldsberry to approve the agenda as submitted. Motion carried unanimously. II. Approval of the Minutes of the Regular Meeting on, February 27, 2018. Beckman pointed out a few corrections in the minutes including adding the first and last names of those that speak at the meetings to the minutes. Thornsberry asked what happens to the minutes once approved.Western explained that they are stored electronically and also in a binder, and the Clerk's Office keeps them on file for public record. It was moved by Beckman,seconded by Thornsberry to approve the minutes of the February 27, 2018 Regular Meeting as amended. Motion carried unanimously. III. Decision Items 1. Request by the Boys and Girls Club of the Cedar Valley, for a special permit to construct a 10,550 SF Teen Center building, a variance to the required minimum parking requirements, a variance to the minimum 5' setback to allow the parking_ lot to be 0' from the north and south property lines and to have a zero lot line along East 4th Street,within a X-2" Commercial District,located at 807 and 809-811 East 4th Street. Western gave staff report. Beckman asked for clarification of what commercial structures were located to the south of the site.Western explained that there are two commercial structures. One at 807 E. 41h Street that used to be a candy store and was owned by Charles Dillard the owner of Chuckster's restaurant located south of the former candy store at 801 E. 41h Street and that the candy store building will be donated to the Boys and Girls Club and demolished by the city to allow for a larger Teen Center to be built Beckman also asked for clarification on the number of parking spaces required for the center as the site plan in the packet showed the project would be 9 stalls short but a new site plan that was handed out before the meeting showed that the center would be 7 stalls short. Western explained that the site plan was recently updated after the packet was mailed to the board members and with acquisition of the former candy store site, it allowed for more parking so the new site plan was updated to show the additional parking. Condon asked for clarification on the future of the former candy store. Western stated that it would be demolished. Chiles asked for clarification on the request. Western explained that the request is for a variance to the required minimum 5' setback of the parking lot from the north and south property lines,to allow the building to be built at a zero setback along East 41h Street, and to obtain a special permit that is required for all non-profits, governmental agencies and churches. Condon also asked that the minuets reflect that the board understands that the a majority of the teens visiting the center do not drive therefore, granting a variance to the minimum required parking stalls to allow the center to be 7 stalls short would not have a negative effect on traffic in the area. Page 185 of 202 BOARD OF ADJUSTMENT February 27,2018 Minutes It was moved by Chiles, seconded by Goldsberry to approve the request by the Boys and Girls Club of the Cedar Valley,for a special permit to construct a 10,550 SF Teen Center building, a variance to the required minimum parking requirements to have 15 stalls, 7less than is required, a variance to the minimum 5'setback to allow the parking lot to be 0'from the north and south property lines and to have a zero lot line along East 4th Street, within a "C- 2"Commercial District, located at 807 and 809-811 East 4th Street. Motion Carried unanimously. Discussion None IV. Adjournment It was moved by Beckman, seconded by Thornsberry, to adjourn the meeting at 4:20 p.m. Motion carried unanimously. Sincerely, Chris W. Western Planner II/Brownfield Coordinator Page 186 of 202 CITY OF WATERLOO Council Communication Community Development Board Meeting minutes of April 2018. City Council Meeting: 5/21/2018 Prepared: 5/16/2018 REVIEWERS: Department Reviewer Action Date Comrymijri4y F)eveloprrnent fflg)y, Nmey Approved 51 6/2018 10-44 AM Ierk Off we f I ng))y, 1" ars cy Approved 51 G 6/2018 10.47 AM ATTACHMENTS: Description Type D B oard M cedrq! Minutes April 201 S Covet Mell/Tlo SUBJECT: Community Development Board Meeting minutes of April 2018. Submitted by: Submitted By:Rudy D. Jones, Community Development Director Recommended Action: approval Page 187 of 202 MINUTES COMMUNITY DEVELOPMENT BOARD MEETING April 17,2018 The regular meeting of the Community Development Board was held in the council chambers at City Hall at 715 Mulberry Street,Waterloo,Iowa at 4:00 p.m. on Tuesday,April 17,2018 Members present: Maxine Tisdale,Precious Clark,Robert Tyson,Lisa Munoz,John Chiles,Jason Verbraken and Angela Weekley Members absent: Also present: Rudy D.Jones, Community Development Director;Anita Merfeld,Community Development Administrative Secretary;Angie Fordyce, Community Development Coordinator; and Jerome Amos, City Council Liaison A.APPROVAL OF THE AGENDA Chairperson Robert Tyson asked for a motion to approve the agenda. It was moved by Tisdale,and seconded by Verbraken to approve the Agenda. Motion carried. B.APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MARCH 20,2018. Chairperson Tyson requested additions or corrections to the minutes for the regular meeting March 20,2018. There were none. It was moved by Tisdale,and seconded by Chiles to approve the minutes of the regular meeting on March 20,2018 as presented. Motion carried. C.WELCOME TO ANGELA WEEKLEY AS A NEW MEMBER TO THE BOARD D. OLD BUSINESS 1.Update on Staff Our hiring process is continuing for the intake specialist relating to the Lead Hazard Control Grant. 2.Lead Grant Award Community Development has met our first quarter benchmarks and is on track for the second quarter.A new benchmark sheet will be implemented in the future. E. NEW BUSINESS 1. Endorse Rehabilitation Contracts for March 2018. It was moved by Tisdale and seconded by Clark to endorse the rehabilitation contracts for March 2018. Motion carried. 2. Neighborhood Services Report 3. Garage Demolition-request to waive non-essential eligibility requirements Jones requested to waive insurance requirements and current taxes requirements on garages for demolition.These are requirements for the rehab program. These demolitions would eliminate structural blight and rectify code violations brought to our attention by Code Enforcement Chairperson Robert Tyson asked for a motion to waive requirements of insurance and current taxes for the demolition of garages and other buildings that have been determined to be potential code violations It was moved by Clark,and seconded by Chiles to approve the Agenda. Motion carried. F. DISCUSSION ITEMS 1.National Community Development Week April 2-8,2018 A tour was held for council members and board members on the projects that Community Development has done in the past.The highlight was the Grand Crossing property that has won a couple of awards this past year. A proclamation was also read at the council meeting that week. Page 188 of 202 Minutes April 17, 2018 Page 2 2.Washington DC Coalition Trip A briefing book for the Coalition trip was passed around to show board members some of the subjects our coalition members would be discussing in Washington D.C.the week of April 25,2018. 3. City Council Public Hearing for FY2019 CDBG and HOME funds Council approved the funding recommendations set forth by the Community Development Board and the intent to request release of funds will be published in the Courier on April 24. ADJOURN MEETING. With no further business it was moved by Tisdale,and seconded by Verbraken to adjourn the meeting. Motion carried. The Chair declared the meeting adjourned. Respect4Tissuale bax Board Secretary r Page 189 of 202 CITY OF WATERLOO Council Communication Waterloo Leisure Services Board Meeting minutes of March 13, 2018. City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date 1..,ensure Services Paal pproved 51 6/2018 10.1 7 AM (I ]erk Off-we f I nz a)y, 1" ar�cy pproved 51 6/2018 10.57 AM ATTACHMENTS: Description Type D 3/8�3/18 M�r�tftes Backiiip Mater�a� SUBJECT: Waterloo Leisure Services Board Meeting minutes of March 13, 2018. Submitted by: Submitted By: Page 190 of 202 i i MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, March 13, 2018 Waterloo Leisure Services 1 101 Campbell Avenue Paul Huting called the meeting to order at 7:32 am. Present: Brenda Durbahn, Sharon Samec, Don Huff, Jayden Spencer, Tom Powers Staff: Paul Huting, JB Bolger, Chris Dolan, Travis Nichols, Bill Bachman, Bob Etringer and Council Pat Morrissey. Absent: Bob Bamsey, Brenton Shavers, Todd Derifield, Mark Gallagher and Council Liaison Steve Schmitt. All that were present introduced themselves. Paul Huting called for approval of the agenda. Motion to approve agenda by Brenda Durbahn second by Sharon Samec. Ayes: All. Nays: None ELECTIONS OF OFFICERS Motion to nominate Sharon Samec as Chairman. No further nominations. Motion by DonHuff, second by Tom Powers to appoint Sharon Samec as Chair. Ayes: All Nayes: None Motion to nominate Don Huff as Vice Chair. No further nominations. Motion by Tom Powers, second by Brenda Durbahn to appoint Don Huff as Vice Chair. Ayes: All Nayes: None Motion to nominate Brenda Durbahn as Secretary. No further nominations. Motion by Sharon Samec, second by Don Huff to appoint Brenda Durbahn as Secretary. Ayes: All Nayes: None Sharon Samec called for approval of the 211312018 meeting minutes. Motion by Don Huff second by Brenda Durbahn to approve the minutes. Ayes: All. Nays: None. Sharon Samec called for approval of the bills. Questions were answered. Motion by Don Huff, second by Brenda Durbahn to approve the bills. Ayes: All. Nays: None COMMITTEE MEETING No committee meetings were held. UPDDATE ON FY2019 BUDGET Paul Huting provided an update on the FY2019 budget. A special council meeting is scheduled for 12:00pm today to hopefully set the budget. Paul Huting reviewed the cuts that will affect the department depending on the budget that is set. Page 191 of 202 i; 1.. EDISON PARK UPDATE Paul Huting reviewed the progress on the Edison Schools Park for the new board members. Funding has yet to be identified for this project. LINCOLN PARK UPDATE Paul Huting shared the suggested plan for Lincoln Park updates. A stakeholders meeting was Feld reviewing the suggested plan. A public meeting will be scheduled. STAFF UPDATES Young Arena -- Chris Dolan The Waverly Wrestling K--2 Tournament was held. This is a very good event for Waterloo, brings in many from out of town for overnight. The Greatest Ever Spring Break activites are being held this week. The Black Hawks play Friday and Saturday. The Battle of Waterloo Youth hockey is next weekend. Construction — Travis Nichols Crews have worked on projects at first floor conference room at City Hall, removed a door at the police station, repaired picnic tables and are working on park inventory. They will begin repurposing the golf simulator at the sportsplex. Forestry— Todd Derifield Crews continue to work on ash tree removals. They have completed the ash tree removals in the Kingsley neighborhood. Contracts are be worked on for the next stump removal project. Working with the DNR and MidAmerican Energy on the Plant Some Shade program. Golf and Downtown Area — JB Bolger Involved with the Hwy 63 road construction and the University Avenue road construction projects. Jefferson Street in front of the SportsPlex will be worked on this summer, affecting travel to and from the facility. Monitoring the golf courses, and will open as soon as weather permits. Sports and SportsPlex — Bob Etringer Various tournaments have been held nine weeks in a row. The Greatest Ever Spring Break Activities are being held this week. Working on repuposing the golf simulator room. The next regular Leisure Services Commission Meeting will be held Tuesday, April 10, 2018 at the 1101 Campbell office. Sharon Samec asked for motion to adjourn. Motion by Tom Powers to adjourn, second by Don Huff. Adjourned at 8:25am. Brenda Durbahn, Secretary 512���l� Signed this Date Page 192 of 202 CITY OF WATERLOO Council Communication Waterloo Leisure Waterloo Leisure Services Commission Board Meeting minutes of April 10, 2018. Commission Board Minutes of April 10, 2018. City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date 1..,eis,ire Servs ces flu[ting, Pa Lfl pproved `1G 6/2018 10.18 AM (I Ierk Office 11ig,1,.)y, 1"�ancy pproved 5/16/2018 10-57 AM ATTACHMENTS: Description Type D 4/10/tl 8 Min i,ttcs 13adaii.p Mate6a� SUBJECT: Waterloo Leisure Services Commission Board Meeting minutes of April 10, 2018. Submitted by: Submitted By: Page 193 of 202 z i MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, April 10, 2018 Waterloo Leisure Services a 1101 Campbell Avenue Sharon Samec called the meeting to order at 7:31 am. Present: Sharon Samec, Don Huff, Jayden Spencer, Tom Powers, Bob Bamsey, Brenton Shavers arrived at 7:38 Staff: Paul Huting, JB Bolger, Todd Derifield Chris Dolan, Travis Nichols, Bill Bachman, Mark Gallagher Council Liaison Steve Schmitt, Waterloo Courier Tim Jamison. Absent: Brenda Durbahn Sharon Samec called for motion for approval of the agenda. Motion to approve agenda by Tom Powers second by Don Huff Ayes: All. Nays: None Sharon Samec called for motion for approval of the 03/13/2018 meeting minutes. Motion by Tom Powers to approve minutes, second by Don Huff. Ayes: All Nays: None Sharon Samec called for approval of the bills. Motion by Don Huff to approve bills, second by Tom Powers. Ayes: All Nays: None COMMITTEE ASSIGNMENTS Committee assignments were distributed with the board packet. No committee meetings were held. UPDATE ON FYE2019 BUDGET Provided an update on the FYE2019 budget. LINCOLN PARK PLAN UPDATE Paul Huting provided an update on the Lincoln Park plan. He has applied for various grants to gain funding for this project. A public open house will be held Tuesday, May 8 at 5:30pm at the SportsPlex. This will provide the public with a chance to view preliminary plans and ask questions. STAFF UPDATES Young Arena — Chris Dolan Chris showed photos of recent wrestling tournament held at the arena. This is a good event for the arena and the City, many overnight guests. The Black Hawks are doing well, should be host of two home playoff games. Worked with the highway 63 contractor to have a walkway crossing for foot traffic getting to the arena. Construction — Travis Nichols Crew has worked at SportsPlex in the golf simulator area. Crew worked snow removal and worked at Marks Park. The sub base packing is complete and on schedule for 4123 installation of rubberized surface. Turning on the water in parks is behind due to the weather. Summer garbage route will be started later this month. Page 194 of 202 l B �I Forestry — Todd Derifield Crews continue to work on ash tree removals. They have completed 3,500 ash tree removals since January 2014. There are approximately 1,100 still to be removed. We are accepting bids on the sale of ash logs. We have a contract for removal of 687 stumps. We have multiple tree planting projects that will start when the weather improves. Working with the DNR and MidAmerican Energy on the Plant Some Shade program. Tree distribution is May 3rd. Golf and Downtown Area — JIB Bolger JB shared copies of the proposed changes to University Avenue. Some of the proposed a decorative grasses and tree plantings will cause increased maintenance time/expense. 9 The golf courses opened 3118/18 and then closed 3/23/18 due to snow. Plans to open this week depend on the weather. We hired a contractor to work on the problematic geese at Gates Golf course and the boat house. He had many different tools and did a great job at disrupting the geese and getting them to move on. We will continue to encourage the geese to leave using a laser gun that was purchased. Sports and SportsPlex — Mark Gallagher Baseball and softball has started. We have started a travel team league. We have 36 to 40 teams signed up. To make room at the diamonds, Optimist league is held three nights a per week instead of four nights. The golf simulator was sold and the space is going to be used for spin activities. This change will open up space for weights. Renting space for soccer has been good for revenues and keeping the space busy. The rentals for the Hispanic soccer league will be starting soon. Other activities include the CV Court Kings and a softball tournament. The next regular Leisure Services Commission Meeting will be held Tuesday, May 8, 2018 at the 1101 Campbell office. Sharon Samec asked for motion to adjourn. Motion by Tom Powers to adjourn, second by Don Huff. Adjourned at 8:12am. Brenda Durbahn, Secretary 5 21z0le Signed this Date Page 195 of 202 CITY OF WATERLOO Council Communication Historic Preservation Meeting minutes of Feb 20, 2018 and March 20, 2018. City Council Meeting: 5/21/2018 Prepared: REVIEWERS: Department Reviewer Action Date lllar)ripr)gl& Zonkig Scliroeder, uric pproved `16/2018 9-53 AM (I .]erk Off-we f I ng )y, 1" ar�cy pproved 51 G 6/2018 10.47 AM ATTACHMENTS: Description Type D p111 ni�raftes 2/20/18 Covet Mell/no D 111' iin riu..ftes of 3/20/1/18 Covet Menlo SUBJECT: Historic Preservation Meeting minutes of Feb 20, 2018 and March 20, 2018. Submitted by: Submitted By: Page 196 of 202 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—February 20, 2018—4:30 P.M. First Floor Conference Room, City Hall Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:35 p.m. Commission Members in attendance were: Ottesen,Price, and Jenson. Commission Member(s) absent were: Jaacks, Miller, Stevens and Orlando. Others Present: John Dornoff—Planning Staff Approval ofAzenda No Quorum Approval ofMinutes No Quorum Hearin,as The Annual Certified Local Government report will be going to city council on February 26, 2018 so Dornoff will be doing an email vote for recommending approval of the report to be sent to city council and to the state. Reports 1. Main Street Ottesen reported that there have been a couple of sign reviews in the last month. Also, a new executive director should be named soon. 2. Silos and Smokestacks. Ottesen reported that Silos and Smokestacks may be moving soon. 3. Grout Museum No Report 4. Building Update Dornoff noted that a RFP should be going out soon concerning the Rath. St. Mary's made Iowa's Most Endangered List for 2018. It was also reported that the owner apparently paid the taxes but the check bounced. There is parties interested in the buildings. 5. Walnut Survey -1- Page 197 of 202 Dornoff noted there should be a public meeting coming up in March or April. 6. Smokey Row RFP will be going out by March I st with the proposals due by April 15th 7. Highland Commissioner Miller was not present. Discussion Items/Possible Actin Items 1. Grants Dornoff stated that he is attempting to apply for the Community Foundation Grant but because someone in the city is already signed up he has to work with the Foundation to get added to the list approved to write the grant. 2. Design Guidelines Price has put together some information and will create a report. 3. CIP 2019-2023 Dornoff reported that the CIP will go to the full council on February 21, 2018. There is funding for the Smokey Row survey but not sure what else if anything survived. 4. City Owned/Demo List Dornoff reported that there is little happening due to the lack of money but Castle is approaching $100,000 due to the fire making harder to do asbestos abatement. Also the city is going after 811 Williston due to ongoing problems with that building. 5. Action Plan Ottesen noted that the plan needs to be update as it has now been a year since it was put together. 6. Banquet 2018 Dornoff noted that the Banquet will be on May 3'but in a different room from last year. Dornoff is also looking for recommendations someone to cater the affair. Jenson will check with Rodney's Kitchen if they could cater it. 7. School Art Proiect Dornoff was supposed to get a flyer from Orlando but did not and recommending putting it on the back burner for 2018 due to circumstances beyond the commission's control. 8. Website/Reports/Data Base/Etc. Dornoff noted that he is in process of mapping all the A and B properties in the city. There is over 1500 hundred properties that need to be mapped and so far about 450 have been done. -2- Page 198 of 202 He also noted that he is in the process of digitizing all the reports that relate to historic preservation and will hopefully have all of them on the website by June. Adiournment Ottesen adjourned the meeting at 4:52 p.m. Respectfully submitted, i John Dornoff Planner I -3- Page 199 of 202 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING—March 20, 2018—4:30 P.M. First Floor Conference Room, City Hall Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:35 p.m. Commission Members in attendance were: Ottesen,Price, Stevens, and Jenson. Commission Member(s) absent were: Jaacks, Miller, and Orlando. Others Present: Pat Morrissey—City Council Representative; Ed Gallagher-Grout Museum Representative; and John Dornoff—Planning Staff Approval ofAzenda Motion made by Price,seconded by Stevens to approve the agenda of the March 20,2018 regular meeting. Motion carried unanimously. Approval ofMinutes Motion made by Price seconded by Miller to approve the minutes of the February 20, 2018 regular meeting. Motion carried unanimously. Hearin,as Most Endangered Buildings 2018 The commission discussed with buildings should be part of the 2018 Most Endangered Building list for 2018. The following buildings were nominated: • 218 Salisbury • 1325 West 41h • 208 Salisbury • 928 Mulberry • 54 Lane/1428 Mulberry • 5643 Kimball • 1721 & 1729 Mulberry • 335 Sumner • 307 Sumner • 415 Shilliam Motion made by Stevens seconded by Price to approve the list of buildings for Waterloo's Most Endangered Building list for 2018. Motion carried unanimously. Nominations for 2018 Award Winners The following nominations were made for the 2018 Awards Banquet: • Sharon Smith, Highland Neighborhood • KWWL -1- Page 200 of 202 • Robert Holmes and Gloria Kirkland-Holmes Mt. Moriah Church • Katie Orlando • Charles Pearson Motion made by Price seconded by Stevens to approve the list of award winners for 2018. Motion carried unanimously. Reports 1. Main Street Ottesen noted that Funky Junk `Aloo will be held the weekend of March 24th and 25th. It was also noted that a refurbishment of Lincoln Park is going to eliminate the historic fountain and it should be recorded and documented for posterity. Leisure services should look at including a plaque in the park about the fountain. 2. Silos and Smokestacks. No Report. 3. Grout Museum The Brunch held on March 181h to raise money for the Historic Home tour was well attended. 4. Building Update Dornoff noted that a RFP should be going out soon concerning the Rath. No new information on what is happening with St. Mary's. Dornoff reported that just before the meeting he got a call from the Library asking about changes to their building so Domoff wanted to know if it is possible that it is a locally designated landmark. 5. Walnut Survey Due to the employee leaving Louis Berger that was handling the Walnut Survey,the public meeting has been pushed off till May,will try to have it with the Historic Preservation Commission meeting. 6. Smokey Row RFP went out March I st. 7. Highland Chris Schwartz and Logan Buckley has moved into the Rath house. -2- Page 201 of 202 Discussion Items/Possible Actin Items 1. Grants Dornoff announced that the commission has won a$37,500 Civil Rights grant the exact details of which will not be known until April. Dornoff also said that he is going to wait for the next go around to do the Community Foundation Grant since it needs to be work out through the finance department that has had to the deal with the city budget for the last month. 2. Banquet 2018 Dornoff noted that he is still looking for possibilities to cater the banquet so suggestions would be greatly appreciated. 3. School Art Proiect A flyer was handed out from Orlando for the school art project. There was discussion whether it should be K-5`"grades or just 3-5"'grades but it was decided to start with 3-5t"grades to get the feet wet and expanded it in future years. Adiournment Ottesen adjourned the meeting at 5:30 p.m. Respectfully submitted, i John Dornoff Planner I -3- Page 202 of 202